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HomeMy WebLinkAbout01/19/2015 Clar*wn FINAL General Purpose and Administration Committee Agenda Date: January 19, 2015 Time: 9:30 AM Place: Council Chambers If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Audio Record: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation or presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. Meeting Called to Order 2. Disclosures of Pecuniary Interest 3. Announcements 4. Adoption of Minutes of Previous Meeting a. Minutes of a Regular Meeting of January 5, 2015 4-1 5. Public Meetings a. Application for a Proposed Zoning By-law Amendment 5-1 Applicant: Zemer Holdings Ltd. Report: PSD-006-15 6. Delegations 6-1 a. Audrey Andrews, Region of Durham, Regarding Annual Report Card — Diversity and Immigrations b. Sheila Hall, Clarington Board of Trade, Regarding Economic Development Update C. Lennis Trotter, Regarding a Request for Funding Support for the Children's Safety Village Corporation of The Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1 C 3A6 905-623-3379 G.P. &A. Agenda 2 January 19, 2015 d. Ted Watson, Chair, Agricultural Advisory Committee, Regarding an Annual Update e. Terry Burns, Regarding Report PSD-007-15, Former Newcastle Fire Hall (247 King Avenue East, Newcastle) 7. Presentations No Presentations 8. Planning Services Department (a) PSD-006-15 Application by Zemer Holdings Ltd. to Rezone Lands 8-1 to Permit an Apartment Building at 50 Martin Road in Bowmanville (b) PSD-007-15 Former Newcastle Fire Hall (247 King Avenue East, 8-13 Newcastle) 1. Declaration of Surplus Land 2. Process for the Clean-up and Disposal of the Surplus Site 3. Permit Commercial and Mixed-uses on the Site (c) PSD-008-15 Application by West Diamond Properties Inc. for 8-26 Removal of Holding Symbol (d) PSD-009-15 A Rezoning Application by 2420643 Ontario Inc. to 8-32 Allow Office Uses at 1677 Durham Highway 2, Courtice 9. Engineering Services Department (a) EGD-002-15 Port of Newcastle Subdivision Phase 2 West Stage 1, 9-1 Newcastle, Plan 40M-2303 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works (b) EDG-003-15 Dunbury Subdivision Phase 2, Bowmanville, Plan 9-6 40M-2202 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works (c) EGD-004-15 Report on Building Permit Activity for October, 9-11 November, and December, 2014 10. Operations Department No Reports G.P. &A. Agenda 3 January 19, 2015 11. Emergency and Fire Services Department No Reports 12. Community Services Department No Reports 13. Municipal Clerk's Department (a) CLD-003-15 New Smoke Free Ontario Legislation 13-1 (b) CLD-004-15 Appointments to Boards and Committees — Process 13-5 Amendment (c) CLD-005-15 Appointment to Newcastle Village Community Hall 13-21 Board 14. Corporate Services Department No Reports 15. Finance Department (a) FND-002-15 List of Applications for Cancellation, Reduction, 15-1 Apportionment or Refund of Taxes 16. Solicitors Department (a) LGL-002-15 Amendments to the Boulevard By-Law 16-1 17. Chief Administrative Office (a) CAO-001-15 International Alliance Policy 17-1 18. Unfinished Business None 19. Other Business 20. Confidential Reports No Reports 21. Adjournment ClaringtonGeneral Purpose and Administration Committee Minutes January 5, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 5, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor R. Hooper Councillor S. Cooke Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. Announcements Councillor Woo announced the following: • Farewell Reception for Consul General of China, Fang Li on December 27, 2014 in Richmond Hill. • Annual Clarington Polar Bear Swim at Newcastle waterfront on Thursday, January 1, 2015 at 2:00 PM. • Clarington Flames and Clarington Toros hosted international midget and bantam hockey games at the Garnet B. Rickard Recreation Complex. - 1 - 4-1 General Purpose and Administration Committee Minutes January 5, 2015 Councillor Hooper announced the following: • Clarington Flames and Clarington Toros hosted international midget and bantam hockey games at the Garnet B. Rickard Recreation Complex. • 3rd Annual Bowmanville Tackle Swap and Fishing Show on February 1, 2015 at the Garnet B. Rickard Recreation Complex at 10:00 AM. • Encouraged everyone to review the Clarington Public Library Community Guide for upcoming events. Mayor Foster announced the following: • Special Council Meeting, Budget Presentation, on Friday, January 16, 2015 at the Clarington Older Adults Centre at 9:00 AM. • Mayors Levee on Sunday, January 11, 2015 at the Municipal Administration Centre from 1:00 PM to 3:00 PM. • M.P.P. Granville Anderson's New Year's Levee on Sunday, January 11, 2015 at the Sarah Jane Williams Heritage Centre from 2:00 PM to 4:00 PM. Minutes Resolution #GPA-001-15 Moved by Councillor Woo seconded by Councillor Hooper That the minutes of the regular meeting of the General Purpose and Administration Committee held on December 8, 2014, be approved. CARRIED Councillor Woo chaired this portion of the meeting. Public Meeting (a) Subject: Application for a Proposed Zoning By-law Amendment and Draft Plan of Subdivision Applicant: South Bowmanville Ltd. Report: PSD-001-15 Tracey Webster, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. - 2 - 4-2 General Purpose and Administration Committee Minutes January 5, 2015 Jane McFarlane, Planner, Weston Consulting spoke on behalf of the applicant. Ms. McFarlane advised the Committee that they are the planning agent working on behalf of the applicant. Ms. McFarlane provided some slides to illustrate and answer any questions. She noted that they have been working closely with both staff and the Central Lake Ontario Conservation Authority to address any concerns which have been brought to their attention. Ms. McFarlane added that there have been several formal meetings with the Municipality and Central Lake Ontario Conservation Authority and they have prepared a resubmission to staff in October, 2014. She stated that she has no issues with Report PSD-001--15 and that she supports the recommendations. Ms. McFarlane concluded by commenting on the Silt Fence and advised that no site alterations will occur until the applications have been approved by both the Central Lake Ontario Conservation Authority and the Municipality and all issues have been addressed. (b) Subject: Application for a Proposed Zoning By-law Amendment Applicant: 2420643 Ontario Inc. Report: PSD-002-15 Lisa Backus, Senior Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Sandra Dearing, Agency Owner of Cooperators in Courtice, spoke in support of the application. Ms. Dearing advised the Committee that she is looking to gain a permanent location for her insurance agency. She noted that currently she has five full time employees and casual employees when needed. Ms. Dearing feels that her business will contribute to the Courtice Main Street Secondary Plan and that her office and clients will be better served in the main street location. Mayor Foster chaired this portion of the meeting. Delegations Delegation of Kevin Tunney, Tunney Planning, Regarding PSD-052.14, Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development, Kevin Tunney, Tunney Planning, spoke on behalf of the applicant. Mr. Tunney advised that they are in support of the application for the plan of subdivision. He noted that there have been concerns raised with the density of this development. Mr. Tunney advised that a letter was written from the applicant in response to these concerns and contained suggested changes which would keep with the Official Plan and reduce the density of the property. He requested that the requirement to install the footings for the townhouses prior to the approval of the draft plan be removed. Mr. Tunney concluded - 3 - 4-3 General Purpose and Administration Committee Minutes January 5, 2015, by requesting an amendment to the Zoning By-law to reduce the minimum units from 70 to 40 and to remove the requirement to install the footings prior to zoning be approved. Presentations There were no presentations. Recess Resolution #GPA-002-15 Moved by Councillor Partner, seconded by Councillor Traill That the committee recess for 10 minutes. CARRIED The meeting reconvened at 10:27 AM with Councillor Woo in the chair. Planning Services Department Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 61 Single Detached Dwellings Resolution #GPA-003-15 Moved by Mayor Foster, seconded by Councillor Hooper That Report PSD-001-15 be received; That the applications to amend Zoning By--law 84-63, submitted by South Bowmanville Ltd. together with the proposed Draft Plan of Subdivision S-C-2014-0001, continue to be processed and that a subsequent report be prepared, and That all interested parties listed in Report PSD-001-15 and any delegations be advised of Council's decision. CARRIED Rezoning Application to Permit Conversion of a Dwelling to Office Uses at 1677 Durham Highway 2, Courtice Resolution #GPA-004-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD-002-15 be received; - 4 - 4-4 General Purpose and Administration Committee Minutes January 5, 2015 That the proposed application for Rezoning ZBA 2014-0026 continue to be processed including the preparation of a subsequent report; and t That all interested parties listed in Report PSD-002-15 and any delegations be advised of Council's decision. CARRIED Environmental Stewardship, 2014 Annual Report Resolution #GPA-005-15 Moved by Councillor Hooper, seconded by Mayor Foster That Report PSD-003-15 be received for information. CARRIED Heritage Incentive Grant, 2014 Annual Report Resolution #GPA-006-15 Moved by Councillor Neal, seconded by Councillor Hooper That Report PSD-004-15 be received for information. CARRIED Community Improvement Annual Report for 2014 Orono, Bowmanville, Newcastle and Courtice Resolution #GPA-007-15 Moved by Councillor Partner, seconded by Councillor Cooke That Report PSD-005-15 be received; and That all interested parties listed in Report PSD-005-15 and any delegations be advised of Council's decision. CARRIED - 5 - 4-5 General Purpose and Administration Committee Minutes January 5, 2015 Alter the Agenda Resolution #GPA-008-15 Moved by Councillor Neal, seconded by Mayor Foster THAT the agenda be altered to consider the Unfinished Business item, Report PSD-052-14, Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development at this time. CARRIED Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development Applicant: 289143 Ontario Limited Resolution #GPA-009-15 Moved by Councillor Neal, seconded by Mayor Foster That Resolution #GPA-505-14 be lifted from the table. CARRIED Resolution #GPA-505-14 Moved by Councillor Neal, seconded by Mayor Foster That Report PSD-052-14 be received; That the application for the proposed Draft Plan of Subdivision, submitted by 289143 Ontario Limited to permit the development of 234 residential units, be supported, subject to the conditions contained in Attachment 1 to Report PSD-052-14; That the Zoning By-law Amendment application, submitted by 289143 Ontario Limited, be approved as contained in Attachment 2 to Report PSD-052-14; That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-052-14 and Council's decision; and That all interested parties listed in Report PSD-052-14 and any delegations be advised of Council's decision. REFERRED (See following motions) - 6 - 4-6 General Purpose and Administration Committee Minutes January 5, 2015 Resolution #GPA-010-15 Moved by Councillor Neal, seconded by Mayor Foster That the foregoing Resolution #GPA-505-14 be amended by adding the following wording at the end of Paragraph 3: "with the following changes: • Delete Section 1 (f) • Section 1 a (ii) change "Apartment Units" to "High Density Units" • Section la (ii) change the minimum units from 70 to 40" REFERRED (See following motions) Resolution #GPA-011-15 Moved by Mayor Foster, seconded by Councillor Partner That the matter of Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development be referred to the March 9, 2015 General Purposed and Administration Committee meeting. CARRIED Councillor Neal chaired this portion of the meeting. Engineerinq Services Department Springfield Subdivision Phase 2, Courtice, Plan 40M-2430 `Certificate of Acceptance'and `Assumption By-law', Final Works Including Roads and Other Related Works Resolution #GPA-012-15 Moved by Councillor Partner, seconded by Councillor Cooke That Report EGD-001-15 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2430; That Council approve the by-law attached to Report EGD-001-15, assuming certain streets within Plan 40M-2430 and adjacent Plan 40M-1669 as public highways; and That all interested parties listed in Report EGD-001-15 be advised of Council's decision. CARRIED - 7 - 4-7 General Purpose and Administration Committee Minutes January 5, 2015 Recent Spill at Samuel Wilmot Creek Resolution ##GPA-013-15 Moved by Councillor Traill, seconded by Councillor Hooper That Staff be directed to prepare a memo on the recent spill in Samuel Wilmot Creek. CARRIED Operations„Department There were no reports to be considered under this section of the Agenda. Emergency and Fire Services Department There were no reports to be considered under this section of the Agenda. Community Services Department There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. Clerk's De artment Multi-Year Accessibility Plan Status Report June Gallagher, Deputy Clerk, noted the following corrections, which arose after the printing of the agenda, to the 2014 Status Update to the 2013-2017 Multi-Year Accessibility Plan, attached to Report CLD-001-15: • Page 5, Information & Communications —Addition of the following wording regarding the website, "Currently under reconstruction, to be completed in 2015". • Page 9, Employment Standard —Addition of the sentence "All employment letters advise of accommodation opportunities." Resolution #GPA-014-15 Moved by Mayor Foster, seconded by Councillor Cooke That Report CLD-001-15 be received for information. CARRIED Corporate Services Department There were no reports to be considered under this section of the Agenda. - 8 - 4-8 General Purpose and Administration Committee Minutes January 5, 2015 Mayor Foster chaired this portion of the meeting. Finance Department Financial Update as at September 30, 2014 Resolution #GPA-015-15 Moved by Councillor Partner, seconded by Councillor Woo That Report FND-001-15 be received for information. CARRIED Solicitor's Department There were no reports to be considered under this section of the Agenda. Chief Administrative Officer There were no reports to be considered under this section of the Agenda. Unfinished Business Report PSD-052-14 was considered earlier in the meeting following the Planning Services Section of the Agenda. Other Business Highway 401 Exits at Waverley Road and Liberty Street Resolution #GPA-016-15 Moved by Councillor Neal, seconded by Councillor Hooper Whereas drivers exiting the 401 off ramps for Waverley Road and Liberty Street are experiencing significant delays; Now therefore be it resolved that Council forward a letter to the Minister of Transportation requesting that they, forthwith, provide the necessary infrastructure changes to alleviate the situation such that drivers are not placed in danger; and That this resolution by forwarded to the Region of Durham, and Durham MPP, Granville Anderson. CARRIED - 9 - 4-9 General Purpose and Administration Committee Minutes January 5, 2015 Indoor Walking Facility in Newcastle Resolution #GPA-017-15 Moved by Councillor Partner, seconded by Councillor Woo That the petition, containing 2790 names, requesting an indoor walking facility in Newcastle, be referred to Staff to prepare a report including the cost of a walking track to be refitted into the present Newcastle and District Recreation Complex; and That the report be prepared for the February 2, 2015 General Purpose and Administration Committee meeting so that consideration be given to the item being included in the 2015 Budget. CARRIED Communications There were no items considered under this section of the Agenda. Confidential Reports There were no items considered under this section of the Agenda. Adjournment Resolution #GPA-018-15 Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 12:07 PM. CARRIED Mayor Deputy Clerk - 10 - 4-10 REPORT MEETING REPORT#PSE-006-16 Geadingihei�uy ZEMER HOLDINGS LTD. NOTICE OF PUBLIC MEETING The Municipality of Clarington has scheduled a public meeting regarding a proposed Zoning By-law Amendment. Applicant: Zemer Holdings Ltd. Property: 50 Martin Road, Bowmanville Part Lot 14,Concession 1,former Town of Bowmanville Proposal: To permit an apartment building containing 71 units. Preliminary plans indicate a proposed height of 4 storeys along Martin Road and 5 storeys to the rear(east side) of the building. File Numbers: ZBA 2014-0013 A Public Meeting to receive input on the applications will be held on: DATE: Monday,January 19, 2015 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville,Ontario ANY person may attend the public meeting-and/or make written or verbal comments on the proposal. If you cannot attend the Public Meeting,you can: 1: Speak to Council at their meeting on January 26,2015 7:00 pm Should you wish to appear before Council,you must register prior to 4:15 pm on the Friday in advance.Arrangements should be made through the Municipality of Clarington Clerk's Department at(905)623-3379. An on-line form is also available on the Municipality's website, www.cladngton.net under"Delegations"in the Service Clarington listing. 2. Write to-the Planning Director You can provide comments in writing on these applications through the Planner Contact listed below.You Gan also request to be notified of Council's decision on the applications. Additional Information and Planner Contact: Additional information relating to the applications is available for inspection at the Planning Services Department, or by calling Anne Taylor Scott(905)623-3379, extension 2414 or by e-mail at ataylorscott c(Dclarington net. Further details can be found on our website www,clarington.net under "Current Applications"in the Planning Services listing. Other Details our Clerk and Lawyer want you to know: In order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or other accommodations please contact the Clerk's Department at 905-623-3379,extension 2109. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by-law is passed, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing.of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dat at he Municipality of Clarington this� �,., day ofG1uv�. , 2014 Davi J. Crome, MCIP, RPP 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington LIC 3A6 5-1 � _� ovu 3 a�aau��a ew-�nax w+ C � QI rte+ E o N N Q m c a a a�2 9Z 9Z O c N. t(.+ 9c 8E �0 III IIIIIIHIIIIIIII IH f 4 f z m� Oda 7 L9 CjVO\J-lVNOlO 5--2 DRAFT LIST OF DELEGATIONS GPA Meeting: January 19, 2015 (a) Audrey Andrews, Region of Durham, Regarding Annual Report Card -- Diversity and Immigration (b) Sheila Hall, Clarington Board of Trade, Regarding Economic Development Update (c) Lennis Trotter, Regarding a Request for Funding Support for the Children's Safety Village 6-1 Clarington Planning ice Public Meeting rt` If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: PSD-006-15 Resolution: File Number: ZBA 2014-0013 By-law Number: Report Subject: Application by Zemer Holdings Ltd. to rezone lands to permit an apartment building at 50 Martin Road in Bowmanville Recommendations: 1. That Report PSD-006-14 be received; 2. That the application for Zoning By-law Amendment, ZBA 2014-0013, submitted by Zemer Holdings Ltd. for a proposed apartment building continue to be processed including the preparation of a subsequent report; and 3. That all interested parties listed in Report PSD-006-15 and any delegations be advised of Council's decision. 8-1 Municipality of Clarington Report PSD-006-15 Page 2 Report Overview The Municipality is seeking input on the application by Zemer Holdings Ltd. to permit an apartment building containing 71 units. Preliminary design illustrates a height of 4 storeys along Martin-Road. Due to topography the building is designed with a walk-out basement, and a height of 5 storeys on the east side of the building. The application is currently under review and the Municipality is seeking public comments on the proposal and supporting reports and studies. 1 . Application Details Owner/Applicant: Zemer Holdings Ltd. Arent: D.G. Biddle &Associates Ltd. Proposal: To rezone the lands from the existing Urban Residential Type One (R1) Zone to an appropriate zone to permit the requested use. Area 1.3 hectares. Location: 50 Martin Road (Regional Road 57), Part of Lot 14, Concession 1, Former Town of Bowmanville (see Figure 1). Within the Built Boundary: Yes 2. Background Zemer Holdings Ltd. purchased the subject lands in June 2011 and a pre-consultation meeting was held with staff and agencies in August 2011. The rezoning application was initially submitted April 7, 2014, It was subsequently revised and additional information was submitted allowing the application to be deemed complete in August 2014. The applicant hosted a Public Information Centre on December 3, 2014. A summary of the comments heard at Public Information Centre is included in Section 7 of this report. 8-2 Municipality of Clarington Report PSD-006-15 Page 3 FIGURE 1: Key Map 42 Propetty Location Nap(eowmanvllle) �� / ?, 46 ANAR L z-nw ENfNT ULM } (I1IAfT5) � a Q a x a A� � CO COCOMmNN raRra...... The preliminary site plan submitted with the application illustrates a proposed 71-unit apartment building fronting onto Martin Road. As the site slopes significantly to the east, the preliminary building plan has a walk-out basement with a facade of 4 storeys along Martin Road, and 5 storeys at the rear (east side) of the building (See Figure 2 — Preliminary Elevations). The applicant indicates his preference to develop the building as a rental property. The following plans and studies in support of the application have been received and are under review by staff and agencies: •. Planning Justification Report • Traffic Impact Study • Environmental Impact Statement • Phase 1 Environmental Site Assessment • Functional Servicing/Storm Water Management Report • Geotechnical Report 8--3 Municipality of Clarington Report PSD-006-15 Page 4 Figure ; Preliminary Elevations ,s .0 1 18f r //��0/r ./1 ,v„/,.i�lf�/�%!/��� al(.',,;,r///i%ii!,�����///��j;✓i�iirir i"i'i/�i ////ir/��>'i/?,/1��;,, i / 6/�//l' %/!� , i, ii,i,. uimr iii p WEST ELEVATION yy, k Y� "u A pp! 1 Mo' > , EAST ELEVATION a sr NORTH ELEVATION I:I.fVAT'C7N I Land Characteristics and Surrounding Uses single family dwelling is located on the subject lands. The dwelling is located on a plateau adjacent to Martin Road, also referred to as Regional) Road 57. The site slopes significantly to the east approximately 15 metres. The slope is vegetated. The Surrounding uses are shown in Figure 3 and outlined as follows: North: Single detached residential units on existing semi-rural lots South: Semi-detached dwellings along Doreen Crescent East: Glaisdale Montessori School and Rhonda Park along Rhonda Boulevard West: Detail and service commercial uses; existing low density residential 8 -4 Municipality of Clarincgfan Report PSD-006-15 Page FIGURE 3: aerial Photograph illustrating surrounding uses Ff" riu7!]S/� "Utf/f0 Go � y�?a'�sr. ��fr''Br �Sj} ` 4(alAOtt X5'1[0 v Gm 40 s 4,F71 �YGPd� Y � az ° J B r km y r d°° = �u r M "" � �,�. ' � ✓ Cd�7rrwa Clal ,un ' Y ideza ,p 14 M1x w ZBA 2014-0013 4. Provincial Policy Provincial PolicyStatement: The PPS identifies settlement areas as the focus of growth. Land use patterns shall be based on densities and a mix of land uses that efficiently use land, resources and infrastructure. Opportunities for redevelopment and 'intensification are encouraged, and natural features shall be protected. Municipalities must provide a variety of housing types and densities, and a range of housing options that are affordable to the area residents. Flealthy and active communities should be promoted by planning public streets to be safe, meet the needs of pedestrians, faster social interaction and facilitate active 8-5 Municipality of Clarington Report PSD-006-15 Page 6 transportation and community connectivity. Compact and diverse developments promote active modes of transportation such as walking and cycling. Provincial Growth Plan: The subject lands are within the defined Built Boundary. Population and employment growth will be accommodated by directing a significant portion of new growth to the built up areas through intensification and efficient use of existing services and infrastructure. The development of complete communities is encouraged by promoting a diverse mix of land uses, a mix of employment and housing types, high quality public open space and easy access to local stores and services. New transit-supportive and pedestrian-friendly developments will be concentrated along existing and future transit routes. A minimum of 40 percent of all residential development occurring annually within each upper tier municipality will be within the built up area. 5. Official Plans Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands Living Area, part of the Urban System. Part of the subject lands are identified as a portion of a Key Natural Heritage Feature. The site has access to a Type A Arterial Road. Living Areas incorporate the widest possible variety of housing types, sizes and tenure to provide living accommodations that address various socio-economic factors. Living Areas develop in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads, and develop with particular consideration for supporting and providing access to public transit. By 2015, and each year thereafter, urban areas across the Region shall be planned to accommodate a minimum 40% of all residential development occurring annually through intensification within built-up areas. Development or site alteration is not permitted in key natural heritage and/or hydrologic features, including any associated vegetation protection zone, as determined by an Environmental Impact Study. Type A Arterial Roads are designed to move large volumes of traffic and predominantly serve interregional and inter-municipal trips, with rigid and progressive access control. They have a right-of-way width between 36 and 45 metres. Private access points are generally located a minimum of 200 metres apart in Urban Areas. Mixed use and higher density developments are permitted with shared access points. On-street parking is not permitted and/or prohibited during peak periods. The flow, at speeds of up to 70 kilometres per hour, is uninterrupted with the exception of at signals. Type A Arterial Roads connect with freeways and arterials and may serve as regional transit spines. 8-6 Municipality of Clarington Report PSD-006-15 Page 7 Clarinoton Official Plan Medium Density Residential development is permitted on the subject lands. Medium Density Residential development is permitted to be between 31 and 60 units per net hectare and a maximum height of 4 storeys. Predominant housing forms include townhouses, low rise apartments and mixed use developments. Medium Density development is generally located within Town or Village centres, adjacent to arterial roads, or within 100 metres of an arterial and collector road intersection. The proposed subdivision falls within the Waverley neighbourhood which has a housing target of 1075 low, 275 medium, and 50 high-density housing units, in addition to 75 intensification units, for a total of 1,475 units by the year 2016. A woodland feature is present on the sloped area of the site. An Environmental Impact Statement reviewing the sensitivity of the feature and anticipated impacts of development was submitted with the application. Waverley Road is a designated Type A Arterial Road which provides a high level of services and operating speeds. One private access is allowed for every 200 metres of road. Urban Design policies encourage a high quality public realm, and give priority to sustainable design, including environment-first principles, walkability, land efficiency, compact and connected communities and resource and energy efficiency. Attractive and safe communities are encouraged to create a sense of place and a diversity of built form. The built form should facilitate active transportation and public transit. 6. Zoning Bylaw The subject lands is currently zoned Urban Residential Type One (R1) under Zoning By- law 84-63. The submitted application to amend the Zoning By-law is necessary to implement the proposed apartment building use. 7. Public Notice and Submissions Public Notice of the complete application was given by mail to each landowner within 120 metres of the subject site on September 8, 2014. Eight residents contacted staff regarding the application with concerns and or objections as follows: • Traffic congestion, pedestrian safety and lack of signals at Hartwell/Highway 57 • Density and built form is not in keeping with existing area • Property values may decrease • Concern that the units would be subsidized/geared to income • Privacy concerns • f=encing would need to be installed • Impacts to environment and existing vegetation 8-7 Municipality of Clarington Report PSD-006-15 Page 8 • Grading and drainage implications • Development would increase noise impacts to neighbourhood The applicant held a Public Information Centre on Wednesday, December 3, 2014 at 7 p.m. at the Garnet B. Rickard Recreation Facility. Nine members of the public were in attendance, in addition to the applicant, the applicant's Planning Consultant, Clarington Planning Staff, and the Ward 1 Local Councillor. Many of the same comments outlined above were raised during the Public Information Centre. The following is a summary of additional comments received by the applicant from residents directly and during the Public Information Centre: • Questions relating to eventual improvements to Highway 57 (Regional undertaking) • Too little parking provided _ • Driveway is too small • Building would impede views to the west • Owner to north requests privacy fence and minimal disruption during construction • Positive impact to area businesses and the-downtown Offers an affordable housing choice Development would help to improve the lifestyle of residents in the community • Increases property values along Martin Road Notice of the Public Meeting was given by mail to each landowner within 120 metres of the subject lands and a public meeting sign was posted on the property. As of the date of writing this report, one resident has contacted staff regarding the application with concerns about traffic and impact to property values. 8. Agency Comments Regional Planning Regional Planning finds the proposed use is consistent with Provincial planning policies and conforms to the Region of Durham Official Plan, The site is connected to municipal water and the sanitary sewer must be extended from Hartwell Avenue across Regional Road 57. Regional Works has reviewed the Traffic Impact Study and while many technical details must be resolved, Regional Works does not object to the further processing of the application. The site design should consider pedestrian connectivity in more detail. Regional Health Department has no objections provided the development is serviced by municipal sanitary sewer and municipal water. Durham Region Transit has no objection. 8-8 Municipality of Clarington Report PSD-006-15 Page 9 Central Lake Ontario Conservation Authority The Conservation Authority does not object to the application however, prior to supporting the rezoning application, the general assumptions of the stormwater management plan, including the direction of drainage, capacity of downstream storm sewers and overland flow routes, must be accepted. The technical design details can be finalized at the site plan stage. The Conservation Authority accepts the findings of the environmental consultant but requests that standard mitigation measures be prepared to minimize impacts to the feature and its function. Kawartha Pine Ridge District School Board The local public School Board has no objections to the application. Students would attend Waverley Public School and Clarington Central Secondary School. Other Agencies Veridian, Canada Post, Enbridge and Rogers have provided no objections. Technical comments provided have been forwarded to the applicant. 9. Departmental Comments Engineering Services The Engineering Services Department highlights that Regional Road 57 is under the authority of the Region of Durham. Access and servicing must be approved by the Region. Providing suitable pedestrian connections/sidewalks will be a condition of approval from the Municipality of Clarington in the event that the eventual reconstruction of Regional Road 57 has not occurred prior to development of the subject lands. Street illumination must be improved in the vicinity of the development. Other matters to be resolved prior to final approval include cash-in-lieu of paridand; provision of dedicated snow storage and the stormwater management plan. Operations The Operations Department has no objection and provided comments that can be implemented at the site plan approval stage should the rezoning be approved. 8-9 Municipality of Clarington Report PSD-006-15 Page 10 Fire and Emergency Services Fire and Emergency Services has no objection to the rezoning and advised that the Fire Route must be shown on the site plan and requests clarification on whether the building will be sprinklered, should approval be granted. Building_Division The Building Division has no objections. 10. Discussion The subject lands are within the urban area and the Official Plan policies support the requested use. Provincial and Regional intensification policies are also supportive of the development. Following the initial review of the current development proposal, there are several site pian matters that require further discussion including, built form, traffic and access, servicing, and safe pedestrian connections. The applicant wishes to proceed with the application for site plan approval concurrently with the rezoning application. This will assist staff and agencies in their review of the development, especially from an urban design perspective. Some of the more critical issues, such as access, will need to be resolved prior to recommending approval of the Zoning By-law amendment, while some of the more technical matters can be resolved at the site plan stage. Comments raised by departments and agencies will continue to be reviewed and addressed by the applicant and their consultants. 11 . Concurrence Not Applicable 12. Financial Implications There are no financial implications for the 2015 budget. 13. Conclusion The purpose of this report is to provide background information on the proposed rezoning submitted by Zemer Holdings Ltd.. Staff will continue processing the application including the preparation of a subsequent report upon resolution of the identified issues. 14. Strategic Plan Application Not applicable. 8--10 Municipality of Clarington Report PSD-006-15 Page 11 Submitted by:, Y Reviewed b :'a, ivx� David . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Anne Taylor Scott, Planner If, 905-623-3379 ext. 2414 or ataylorscott a(_,clarington.net 87-11 Municipality of Clarington Report PSD-006-15 Page 12 The following is a list of the interested parties to be notified of Council's decision: John Passalacqua Glenn Genge Colleen Lush Rose and Norman Watkins Michelle Hardwick Jennifer Crespo Suzanne Barnes Jeff Guthrie Ruth Kolisnyk Dean Jacobs Catherine Dahlke, Drew Donmoyer, Cooper Donmoyer Henry Kortekaas Associates Inc. Gary Scott Ray Fadavi Rick Vanderkooi A Stones Throw Pub & Grill Physio Can c/o Brenda The Little Hair Shop c/o Joanne Bob Wine Jackie H. Snyder Joseph &Antoinette Passalacqua Christina Tourigny DJCICPIATSIdfljp 8-12 r Clatington Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Cleric at 905-6233379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: PSD-007-15 Resolution: File Number: ZBA 2014-0018, RE 4.16 By-law Number: Report Subject: Former Newcastle Fire Hall (247 icing Avenue East, Newcastle) 1. Declaration of Surplus Land 2. Process for the Clean-up and Disposal of the Surplus Site 3, Permit Commercial and Mixed-u§es on the Site Recommendations: 1. That Report PSD-007-15 be received; 2. That Council declare the property Municipally known as 247 King Avenue East, Newcastle, as surplus, 3. That Council authorize Staff to proceed with site remediation, including demolition of the building and the funds be drawn from the Land Acquisition account; 4, That a road widening, as required by the Durham Regional Official Plan, be conveyed to the Region of Durham; 5. That Council authorize Staff to sell the subject site once it has been remediated by proposal call as outlined in Confidential Attachment 2 (under separate cover); 6. That the Zoning By-law application, to permit commercial uses on the former Newcastle Fire Hall property, be approved with a "Holding (H) Symbol" as contained in Attachment 3 to Report PSD-007-15; 7. That a by-law be forwarded to Council to lift the "Holding (H) Symbol" at such time as the purchaser has entered into a site plan agreement; 8. That the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD-007-15 and Council's decision; and 9. That all interested parties listed in Report PSD-007-15 and any delegations be advised of Council's decision. 8-13 Municipality of Clarington Report PSD-007-15 Page 2 Report Overview The former Newcastle Fire Hall at 247 King Avenue East was purchased by the Municipality in 1975. With the relocation of the fire station to a new building, it is recommended that the Municipality: 1. Declare the property surplus; 2. Undertake the necessary demolition.and site remediation work; and 3. Sell the land by public proposal call. Staff further recommends that the lands be rezoned to permit commercial uses which is consistent with the Municipality's vision for the Newcastle Village Centre. Future uses on this site may include retail, service and office uses. Residential uses, in the form of apartments, will be permitted on this site as long as they are located above the ground floor. The proposed zoning regulations for the site are intended to implement principles of good building design, the protection of privacy, and to mitigate drainage, noise and light impacts on adjacent properties. 1. Property 1.1. Background The existing building on the site was constructed in approximately 1950. It was owned by and used as Carveth Motors and service station (auto repair in the bays). There most: likely was some form of gasoline storage tanks on the property at some point prior to or as part of Carveth Motors. The Municipality acquired the site in 1975 and began to use it as a Municipal Fire Hall in 1976. The former Newcastle Fire Hall ceased to be used as a municipal fire station as of March 22, 2014, when the new Alfred Alldread Fire Station opened at 3333 Highway 2 on the west side of Newcastle. Presently, the Clarington Operations Department is utilizing a portion of the existing building for material and equipment storage. The rest of the building and site are vacant. A Phase 2 Environmental Site Assessment was prepared which identified that the levels of petrochemical hydrocarbons in the soils onsite exceed the Provincial standards. A supplementary report outlines the process for and estimated costs of site remediation. A Pre- Demolition Designated Substances Survey was prepared for the building which has some designated substances and hazardous building materials common in buildings of this vintage. At a Public Meeting held on June 23, 2014, Report PSD-039-14 laid out the Municipality's intention to bring the zoning for the former Fire Hall property into conformity with the Clarington Official Plan and Newcastle Village Centre Secondary Plan (Secondary Plan). 8-14 Municipality of Clarington Report PSD-007-15 Page 3 1.2. Declaring the Property Surplus Staff have canvassed all Municipal departments and determined that, in the long term, the Municipality does not require the former Newcastle Fire Hall site to remain in public ownership. It is Staff's recommendation that this property be declared surplus. Bylaw 2011-11 sets out that the procedure to be followed prior to the disposal of Municipal land. Before land-is sold,.Council must: a) Declare the property to be surplus; b) Obtain at least one appraisal or letter of opinion by a qualified appraiser of the fair market value of the land to be sold. Confidential Attachment 2 outlines the comments of the appraiser. c) Give notice to the public of the date and time when Council is going to consider the disposal of the land. Notice shall be given either by advertising in the newspaper or-by posting a notice on the municipal website. The current rezoning process was initiated with the intention that this property be redeveloped in keeping with the policies of the Secondary Plan and the Urban Design Guidelines. Until the property is sold it will remain under the supervision of the Operations Department. A number of interested parties have notified the Municipality of their interest in acquiring this property. These interested parties have been notified of the proposed change in zoning and of this report. 1.3. Site Clean-Up In order to reduce the risk. for future purchasers and to facilitate the expedited redevelopment of this property, staff recommend that the Municipality should take on the responsibility for the remediation (clean-up) of the soil on this site and demolition of the building. The clean-up should be completed to a level that would permit both commercial and residential uses to potentially occupy the site in the future. The estimated cost for this clean-up and demolition, including removal of all designated substances, would be recovered from the proceeds of the sale of the property. 1.4. Property Sale Staff are seeking Council approval to proceed with a proposal call for the sale of this property, All proceeds from the sale of this property would be returned to the land acquisition account. Aerial mapping of this former Fire Hall property appears to indicate that at least one neighbour has encroached onto the subject site. Prior to the sale of the property, a survey will be. completed of the entire property. Any encroachments or property line disputes will be resolved before the property is advertised for sale. . 8--15 Municipality of Clarington Report PSD-007-15 Page 4 2. Land Uses 2.1 Context King Avenue is the commercial centre of downtown Newcastle Several-of the neighbouring properties to the west of this site have already been zoned to permit commercial, mixed-use for the last 30 years. Though not yet complete, the conversion of residential homes to commercial uses is already underway along King Avenue between the downtown and the former Fire Hall site. The purpose of the requested amendment to the Zoning, By-law is to permit commercial uses on the former Newcastle Fire Hall site. There are a limited number of cornmercially zoned sites in Newcastle which are vacant or are suited for redevelopment. By arnonding the zoning of this site to permit commercial uses, the amount and diversity of commercial land available in Newcastle will be increased. Since it is located within the Provincial "Built Boundary", redevelopment of this property will be considered intensification. 2.2. Public Comments During the Public Meeting, several members of the public provided comments regarding this application. Only one individual expressed outright objection to the proposed commercial uses in favour of affordable housing. The remainder of the cornments were generally supportive of the proposed commercial land uses provided that potential impacts were addressed, These impacts included: * Site Plan/Design issues (i.e. privacy, noise, lighting, drainage and dust) * On-site contamination from historic uses affecting neighbouring properties; and * Reduced property values. FIGURE 1: Existing Fire Hall and rear property line viewed facing west 6 Municipality of Clarington Report PSD-007-15 Page 5 in conjunction with the potential impacts generated by commercial uses on this site, a number of related concerns were also raised at the Public Meeting. These comments included: • The property is not being maintained on a regular basis; • The redevelopment of this site may force Metrolinx to discontinue GO Bus service to downtown Newcastle; and • Commercial land use rights should be extended to the five neighbouring properties to the west. A response to the potential impacts and related concerns noted above has been included in Sections 2.3 of Report PSD-007-15. 2.3. Discussion Potential Impacts Due to the fact that subject property is bordered on two sides by existing residential neighbours, the proposed Zoning By-law regulations and standard Site Plan criteria will be used to mitigate future noise, lighting and privacy concerns. Commercial land uses which have the potential to generate a lot of noise, such as nightclubs, will not be permitted. In addition, restaurant patios may not be located between the building and a residential neighbour. Any new building constructed on this property will be required to locate near the front property line and will include a 15 metre setback from abutting residential lots to the south on Harmer Drive. Due to the significant change in grade between the subject property and the residential neighbours to the south, an appropriate.setback and landscape buffer will be taken from the rear property line. Municipal Site Plan criteria require full cut-off lighting which will prevent light trespass onto neighbouring properties. Nevertheless, the illumination of the future parking area will be noticeably different from the current on-site illumination. The introduction of new uses and/or equipment in the future will be required to demonstrate that noise levels will not exceed the Ministry of Environment requirements. All proposed developments must submit drainage plans illustrating how they will address stormwater on their property. The future owner will be required to maintain or improve the stormwater function on this property. Site Plan approval will not be granted until a satisfactory stormwater management plan has been provided. The Municipality's consultant has evaluated the on-site contamination and concluded that the neighbouring properties are not at risk of exposure from contaminants on the subject site. Future redevelopment of the former Fire Hall site will require that the on-site contaminants in the soil be removed in order to satisfy Ministry of the Environment standards. 8-17 Municipality of Clarington Deport PSD-007-15 Page 6 It is not possible for the Municipality to anticipate possible changes in neighbouring property values as a result of the proposed zoning change. However, there is no evidence that commercial or mixed use redevelopment has any impact on property values. It should be noted that these lands were designated for commercial uses in the Official Plan prior to the construction of the homes on Harmer Drive. The land use rights proposed for this property will provide for residential units above the ground floor. The total number of residential units and their size has not been established as part of this process. While the proposed zoning change will not lead directly to the-creation of affordable, older adult housing the increase in small unit housing stock in the Village will support the diverse housing needs of the community. This includes offering housing options for older adrIlts who wish to downsize as well as young adults and/or families in transition. Related Concerns As part the Operations Department's grass-cutting schedule for Municipal properties, the grass on the subject site is cut on a cycle of every 10 days during grass-cutting season. GO Transit (Metrolinx) have utilized the subject site to turn around their buses for several years. The GO Bus route and stops will need to be modifidd in the future in order to provide the buses with an alternative means of turning around at the end of their service route. The Municipality is continuing discussions with Metrolinx about alternative routes, stops and lay over locations in downtown Newcastle. GO Transit confirmed that there is no intention to reduce service to downtown Newcastle. As part of the motion passed by Council, the five lots to the east of the subject property will be considered for inclusion into the Secondary Plan at the next update. Preliminary work has already begun on an update to the Secondary Pian. Proposed Zoning The proposed Zoning By-law amendment for this property will address and mitigate the concerns raised by the public. The proposed Zoning By-law amendment Will permit a new building that contains either exclusively commercial uses or a building that contains mixed- uses (a combination of commercial and residential uses). The Urban Design Guidelines state that properties in the "East District", such as the subject site, shall have buildings with a minimum height of two storeys. The four storey maximum could only be ascertained with underground parking. Buildings shall be sited near the street edge and include main entrances that face the street. The street frontage should be occupied by a majority of the new building so as to provide a consistent building line at the street and assist in promoting an active street front. Commercial parking areas shall be located at the side or rear of buildings. These parking areas should be appropriately screened from neighbouring uses through the use of landscape buffers and screening. 8--18 Municipality of Clarington Report PSD-007-15 Page 7 This property is located within the Provincial "Built-Up Boundary". Any future development on this site, which exceeds the floor area of the current building, wopld be considered intensification. This site is designated as a "Regional Centre"which are intended to be developed as the main concentration of commercial and residential functions within urban areas. As both an intensification site and a Regional Centre, it is necessary for the Municipality to create the conditions that will permit higher density development on this property. Some of the regulations that will be used to achieve this will include: • Applying minimum height requirements; and ® Reducing minimum parking requirements on individual sites and encouraging the shared parking areas (including street parking). By conforming with the Official Plan the proposed zoning amendment will support the objectives of the Secondary Plan which include reinforcing the role of King Avenue as the economic, cultural and social hub of Newcastle and promoting King Avenue as the principal commercial corridor in the Village. 2.4. Next Steps Attachment 2 (Confidential memo) sets out the estimated costs for the site contamination clean-up and demolition of the building. In addition, an appraisal has been commissioned by the Municipality to provide a value for the site. 3. Financial Considerations The costs of remediation and demolition will be drawn from the Land Acquisition account. The proceeds of the property sale will be returned to the Land Acquisition account. 4. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the recommendations. 5. Conclusion A commercial or mixed-use building, located in the Newcastle Village Centre, will support the redeveloping streetscape along King Avenue and will help reinforce King Avenue as the commercial centre of the Village. The following is respectfully recommended: That Council declare the former Newcastle Fire Hall property as surplus; That Council authorize Staff to proceed with the process of having the subject site remediated of its contamination, the building demolished and prepared for sale; • That a road widening, as required by the Durham Regional Official Plan, be conveyed to the Region of.Durham 5--19 Municipality of Clarington Report PSD-007-15 Page 8 ® That Council authorize Staff to proceed to selling the subject site once the on-site contamination has been removed; ® That the proposed Zoning By-law Amendment (Attachment 3 to Report PSD-007-15) be approved with a Holding (H) Symbol; and ® That a by-law be forwarded to Council to lift the Holding (H) Symbol. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed b YO— DAvlp,j. Crome, MCIP, RPP Franklin Wu, Direc or of Planning Services Chief Administrative Officer Staff Contact: Paul Wirch, Planner ll, 905-623-3379 ext. 2418 or pwirch@clarington.net Attachments: Attachment 1 -- Key Map Attachment 2 –Confidential Memo (Under Separate Cover) Attachment 3--Zoning By-law Amendment The following is a list of the interested parties to be notified of Council's decision: Durga Persaud John Shewchuck Kris Titus Roger Forchul< Masood Vatandoust Sharlene Kooger Payam Zareian Doug Humphrey Doug Holweg Al & Sherri Sylvester Marion Saunders Newcastle Village and District Historical Society c/o Myno Van Dyke Newcastle Community Improvement Program c/o Myno Van Dyke Newcastle/Bond Head Ratepayers Association c/o Bob Malone Josey Fowler Stephen Coupland Wilma Owchar Denise MacDonald Rodney Robbins Les & Muriel Toker 8-20 Municipality of Clarington Report PSD-00715 Page g Mike Peel Ron Radcliffe Terry Burns Wendy Tremblay Henrika Pierik Curtis Mollon Scott Prentice Chris Lane Roxanne Kowal Delaine Harrison Dr. Deb Jefferson and Aubrey Kassirer Tenzin Gyaltsan Bill Skitch DJCIPWIdflsn 8-21 Attachment I t® Municipality ®f Clarington Report PSD-007-15 HT z - i --Y-31-1� '7:ix��,s:ta Yeazd M ia !a'i_ � �_ �ilY1€ � UA TIM L Nl%1'Si il]f�3141 - V.',IF! - OM Y � � uu LJA tui UA ,e. irj�' o > VAIN 8-22 Attachment 3 to Municipality of Clarington Report PSD-007-15 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2015- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council.of the Corporation of the Municipalityof Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014-0018; NOW THEREFORE BE IT RESOLVED THAT,the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. "Section 2, DEFINITIONS, is hereby amended by adding thereto,the following: DRIVE-THROUGH FACILITY Shall mean the use of land, buildings or structures, or part thereof, to provide or dispense products or services, either wholly or in part through an attendant or a window or an automated machine, to customers remaining in motor vehicles located in a stacking lane. 2. Section 16.5, the SPECIAL EXCEPTIONS - GENERAL COMMERCIAL EXCEPTION (C1)ZONE, is hereby amended by adding thereto,the following new Special Exception Zone 16.5.60 as follows: SECTION 16.5.60 GENERAL COMMERCIAL EXCEPTION (C1-60)ZONE Notwithstanding the provisions of Sections 3.11, 3.13, 3.16 a., 3.16 h., 3.16, i. i), 3.16 i.iii),a.17, 16.1 b., 16.3,those lands zoned C1-60 on the Schedules to this By- law may, shall be subject to the following definitions, uses and regulations: a. All those uses permitted by the C1 zone: with the addition of: i) a Convenience Store with the exclusion of: i) Taxi stand; ii) Place of Entertainment; iii) Tavern;and . iv) Parking Lot b. Lot Area (minimum) 2,000 square metres C. Lot Frontage(minimum) 60 metres d. Yard Requirements(minimum unless otherwise indicated) i) Front Yard--First Two Storeys 1.0 metres min. 3.0 metres max. ii) Interior Side Yard 2.0 metres iii) Rear Yard, 15 metres e. Building Height 2 storeys(min.) 4 storeys(max.) f. Each storey, above the ground floor,shall contain a floor area equal to no less than 50%of the ground floor area. 8-28 g. Lot Coverage(minimum) 50% h. The length of the building fagade abutting the street shall not be less than 70% of the length of lot frontage. i. All ground floor, non-residential units small have an accessible entrance that faces onto King Avenue East. j. Transparent Glazing (minimum) 50%of the first storey of the building's street fagade k. Landscaped Open Space(minimum) 15% 1. Landscape buffer along rear property line(minimum) 3.0 metres M. Parking, Loading, Drive-Throughs 1. On-site parking shall be provided at a minimum ratio of 1 space for ' every 40°square metres of gross floor area. ii. No parking may be located between the front building line and the street. iii. Loading Spaces. iv. Drive-through facilities may not be located within 50 metres of an existing residential dwelling. n. Patios that are accessory to an eating establishment shall be located in the front yard. o, Refuse areas shall either be fully enclosed within the primary building or within a roofed, accessory building constructed of the.same design and materials as the primary building. P. The(H) Holding Symbol shall not be removed from this property until the Municipality is in receipt of a Record of Site Condition from the Ministry of the Environment"and the owner enters into a site plan agreement," 2. Schedule"5"to By-law 84-63,as amended, is hereby further amended by changing the zone.designation from"Urban Residential Type One(R1)Zone"to "Holding—General Commercial Exception((H)01-60)"as illustrated on the attached Schedule"A"hereto. 3. Schedule"A"attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Section 34 of the Planning Act. BY-LAW passed in open session this 191h day of January, 2015. Adrian Foster, Mayor C.Anne Greentree, Municipal Clerk 8--24 This is Schedule "A" to By-law 2015- , passed this day of , 2015 A.D. KING AVENUE EAST 225 227 ® 295 LJ 10611 1 2 5 154 0El 6 A( HARMER DRIVE 81 X91 e 2 g 146 ®Zoning Change From"R1"To"(H)C1-64" Adrian Foster,Mayor C.Anna Greentree,Muntdpal Clerk r �c=a�cssi>ti �GEoe�=_sTs c4:aca sre� - Sra=�. w vrssiaT s>��t � � ,4 is!a oa•, it�1E1.Svq CS? .CIS]® Vi:ST OA KSG AYEhJEI}�ST K!:3A N=EST 1GS4AL'�d,'tP_ ST K'.ti 'l�lf�:E4SF �'�.--4�—ts YA4M=R IXi�lc JDSE 4'aw N �Fk!LY57 L}� �'EkSLY STE' _ 5 y F O a-OCl{AY_ IV- 2- d E-F SfW R iC�eST _ y' IAKK�W" ppS T E Y R4yEr ST Newcastle Village ry zsn201a-o018 " SCHEDULE5 eow va a 8--25 Cladiwin . Planning erviee Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General.Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: PSD-008-15 Resolution: Pile Number: ZBA 2014-0034 By-law Number: Report Subject: Application by West Diamond Properties Inc, for Removal of Holding Symbol Recommendations: 1. That Report PSD-008-15 be received; 2. That the application submitted by West Diamond Properties Inc. to remove the Holding (H) Symbol be approved and that the attached By-law to remove-the Holding (H) Symbol be passed; 3. That Council's decision and a copy of Report PSD-008-15 be forwarded to the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation; and 4. That all interested parties listed in Report PSD-008-15 and any delegations be advised of Council's decision 8-26 Municipality of Clarington Report PSD-008-15 Page 2 Report Overview The P,ernoval of the Holding (H) symbol will allow the construction of 42 single detached dwellings in registered plan 40M-2351. 1 Application Details Owner: West Diamond Properties Inc. Proposal Rezoning to Remove Holding (H) Symbol Location: All lots and blocks in Plan 40M 2351, Part Lot 17, Concession 1, former Town of Bowmanville. (See, Figure 1) Within Build Boundary: Yes h M�d an imm )" ,frM�. OIL JIM, Figure 1: Property Location 2. Background On December 23, 2014 an application was submitted requesting that the Holding (H) Symbol be removed from Registered Plan 40M-2351 . Plan 40M-2351 was registered on December. 19, 2014. This site was formerly identified as Block 145 in registered plan 40M-2371 and was set aside for a public elementary school. The Kawartha Pine Ridge 8-27 Municipality of Clarington Report PSD-008-15 Page 3 District School Board did not require the school block. West Diamond Properties submitted an application for a Plan of Subdivision and received Draft Approval for 42 residential units on April 30, 2013. 3. Staff Comments The Holding (H) symbol is a provision enabled by the Official Plan to ensure that certain obligations have been considered prior to development or redevelopment of lands. This includes: servicing, access, protection of natural areas, measures to mitigate the impact of development, submission of required studies, execution of agreements and any other .requirements as may be deemed necessary by Council including the implementation of the policies of this plan. The applicant has entered into a subdivision agreement with the Municipality. All obligations thus have been met and there are sufficient securities to complete the subdivision. There are no concerns with lifting the `H' symbol. All property taxes have been paid in full. 4. Concurrence Not Applicable. 5. Financial Implications There are no financial implications for the 2015 budget. 6. Conclusion In consideration of the comments noted above, approval of the removal of the "Holding (H)" symbol for lots and blocks in 40M-2351, as shown on the attached By-law and schedule (Attachment 1) is recommended. 7. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. a4-ttSubmitted by: Reviewed by: Q• D vJ . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Cynthia Strike, Principal Planner, 905623-3379 ext. 2410 or cstrike@clarington.net 8--28 Municipality of Clarington Report PSD-008-15 Page 4 Attachments: Attachment 1 - Zoning By-law Amendment to Remove `hl' Symbol The following is a list of the interested parties to be notified of Council's decision; Kelvin Whalen DJCfCP1CSlmbljp 8-29 Attachment'I to Municipality of Clarington Report PSD-008-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2015- being a By-law to amend By-law 84-63,the Comprehensive zoning By-law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to permit the development of 42 single detached dwellings on the subject lands (ZBA 2094-0034); NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Claringtori enacts as follows: 1. Schedule"3"(Bowmanville)"to By-law 8463,as amended, is hereby further amended by changing the zone designation from: "Molding—Urban Residential ((H)R2)zone"to"Urban Residential (132)Zone" a�illustrated on the attached Schedule"A" hereto 2. Schedule"A"attached hereto shall form part of the By-law. 3, This By-law shall come into effect on the.date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY-LAW passed in open session this day of ,2495 Adrian Faster, Mayor Anne Greentree, Municipal Clerk 8-30 r This is Schedule "A" to Byelaw 2015 , passed this day of 2015 A.D. i McBRIDE AVENUE _.._._ ..........` F I BUTSON CRESCENT lF i W W �'h^ W W 0 BUTSON CRESCENT" -_--- m IV --- /� REMMINGTON STREET ®Zoning Change From"(H)[12"To"R2" Adrian Foster,Mayer C.Anne Greenfree,Munldpal Cleric 4>1 �•:f�-- I-ri �i 'I Ind ... .—t � � l-llll,���11� II O .71��iy' � I AA m �A z©a'013. U34 Bowmanv le EO 3t5T 1" Removalo€HaWliff 5CHECnLE3`--"^ 8-31 C1,(I d ng tol I Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: PSD-009-15 . Resolution: Fife Number: ZBA 2014-0026 By-law Number: Report Subject: A Rezoning Application by 2420043 Ontario Inc. to Allow Office Uses at 1677 Durham Highway 2, Courtice Recommendations: 1, That Report PSD-009-15 be received; 2. That the Zoning By-law amendment application submitted by 2420643 Ontario Inc. be approved as contained in Attachment 1 to Report PSD-009-15; 3. That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSS-009-15 and Council's decision; and 4. That all interested parties listed in Report PSD-009-15 and any delegations be advised of Council's decision. 8-32 Municipality of Clarington Report PSD-009-15 Page 2 Report Overview A rezoning application to allow office uses in addition to the already permitted residential use is recommended for approval. No additions to the existing structure, parking area or septic System are proposed. 1. Application Details Owner: 2420643 Ontario Inc. Agent: D.G. Diddle &Associates Proposal: The rezone the lands from Holding Urban Residential Type One to an appropriate zone that permits the use as presented. Area: 0.22 hectares (approximately 70 feet x 320 feet) Location: 1677 Durham Highway 2, Courtice 2. Background The application, including supporting material, was received,on October 28, 2014. The applicant submitted the following studies in support of the application: • Planning Justification Report; and • Daily Sewage Flow Comparison A public meeting was held on January 5, 2015 for the purpose of providing information and seeking input on the application from the public. At the public meeting, the owner gave the Committee a synopsis of her business, the proposal and there were no objections from any member of the public. 3. Land Characteristics and Surrounding Uses This property was used as a single family residence by the previous owner. The front yard has a large parking area as well as the septic system. 8--33 Municipality of Clarin ton Report PSD-009-15 Large FIGURE 1: 1077 Durharn Highway 2 Coin"tire r u G a i The surrounding land uses can be seen on Figure 2 and are outlined as follows: West: One single detaclied residence and two vacant properties. North: Two single detached residences and The Islamic Centre of Clarington. Fast: Two single detached residences and the extension of Richard Cay/Avenue. South: Vacant land. FIGURE 2. 2013 ,serial photograph 16 oa i m G, b µ A m 8-34 Municipality of Clarington Report PSD-009-15 Page 4 4. Provincial Policy Provincial Policy-Statement The Provincial Policy Statement, 2014, states that settlement areas should be the focus for new development and where appropriate, the use of existing building stock. The Municipality is to promote cost-effective development patterns and standards that minimize land consumption. Densities and mix of uses are to be transit-supportive where transit is planned or exists. The Provincial Policy Statement also encourages municipalities to promote economic development by providing a diversified economic base, including a range and choice of sites for employment uses. Provincial Growth Plan The Growth Plan, 2006 provides a framework for managing growth in the Greater Golden Horseshoe. The Growth Plan encourages intensification within built up areas as well the utilization of existing infrastructure. Intensification is to be focused within intensification areas identified by Municipalities, The subject property is located within the Built Boundary and, by virtue of its location in the Town Centre, within an intensification area. 5. Official Plans Durham Regional Official Plan The subject property is within a designated Regional Centre in the Durham Regional Official Pian. Regional Centres are to be developed as the main concentrations of commercial, residential, cultural and government functions. They shall support a long term density target of 75 residential units per gross hectare and a floor space index of 2.5. The proposed uses are permitted in the Durham Region Official Plan. Clarington Official Plan The subject land is designated Town Centre in the Clarington Official Plan and is further designated as Town Centre Commercial in the Courtice Main Street Secondary Plan, The Town Centre Commercial area will.develop over time into the primary area for retail and service uses and have focal points for civic gatherings in Courtice. The permitted uses within the Town Centre Commercial designation include retail, service and office uses in scale and proportion appropriate for the Town Centre, community facilities and residential uses either in single use buildings or as part of a mixed use are encouraged. As part of an Ontario Municipal Board hearing for the Courtice Main Street Secondary Plan, the Municipality and appellants reached a settlement agreement. In the agreement the Municipality is obligated to prepare an Urban Design Plan which will guide the development of the Town Centre for the long term. The future redevelopment of the subject property will be included in this Plan.. 8-35 Municipality of Clarington Report PSD-009-15 Page 5 The Secondary Plan identifies the Municipality's intent to develop public facilities like a central square and a branch of the library within the Town Centre. The identified location in the Secondary Plan would include the subject lands but the more precise location is to be identified in the Urban Design Plan. One of the main objectives of the Courtice Main Street Secondary Plan is to facilitate the transformation of the area over the next 20 years into a transit supportive, pedestrian friendly compact mixed use area, The Secondary Plan'recognizes the transformation' of the area will include the conversion of existing dwellings and future redevelopment to a mixed use and a more dense corridor in a manner that achieves the Main Street Plan objectives. The proposed uses are permitted in the Clarington Official Plan and in the Courtice Main Street Secondary Plan. 6. Zoning By-law The subject land is zoned Urban Residential Type One (FI(R1)) in Zoning Bylaw 84-63. It has not been brought into conformity with the Courtice Main Street Secondary Plan. 7. Summary of Background Studies The Planning Justification Report submitted by the proponent states that this development proposal represents good planning and it offers the following justifications: This proposal meets the definition of intensification in the Provincial Policy Statement, albeit minor, as the conversion of the existing dwelling introduces a new use to the property while maintaining the residential use; ® This proposal to allow for the additional office use represents intensification within the built up area and is within an area identified for intensification in accordance with the Growth Plan policies; and ® Although the proposal does not achieve the long term urban design policies of the Courtice Main Street Secondary Plan, it does introduce new commercial uses to the area and works toward achieving the economic development policies of the Province, Region, and Municipality. The Daily Sewage Plow Comparison report (revised Dec 2014) states that the proposed daily sewage flows will remain equal to that of the existing conditions. 8, Public Submissions Since the Public Meeting only one member of the public inquired about the proposal. The inquirer did not offer an objection given that there are no proposed changes to either the structure, parking areas or any grading that may affect the surrounding properties. 8-36 Municipality of Clarington Report PSD-009-15 Page 6 9. Region of Durham Comments The proposed use (office) is permitted by the policies of the Regional Official Plan and generally conforms to the policies of the Growth Plan. The Region of Durham Planning and Economic Development, Works and Health Departments offer no objections to .this rezoning. 10. Departmental Comments EmergencyEmeLgenpy and Fire Services and Operations Emergency and Fire Services and the Operations Department have no concerns with this rezoning. Engineering Services Engineering Services (including the Building Division) have no concerns with this rezoning. The Building Division notes however that two building permits are needed, one for the apartment in the basement and one to convert the first floor to commercial use. It is also noted that all four commercial development charges will apply. 11 , Discussion The proposal is to convert an existing residential dwelling into an office building (office and residential). This could be viewed as an interim step towards the future redevelopment of the site within the Town Centre. One of the primary impediments to the implementation of the Courtice Main Street Secondary Plan is the lack of Regional services, particularly sanitary sewer. along- portions of Highway 2. The subject lands are within a stretch of Highway 2 without sanitary sewer services. The Courtice-Town Centre is to be the primary focus of retail and service uses and is to be the focal point of culture and'civic gatherings. In considering applications, the Municipality is to consider how they contribute to the overall long term floor space index and density targets established in the Durham Regional Official Plan and included in the Courtice Main Street Secondary Plan. It is anticipated that this lot would eventually redevelop as part of a larger consolidated parcel, Since the modifications are relatively minor to comply with the change of use requirements of the Ontario Building Code, it generally should not be an impediment to a more comprehensive redevelopment scheme. The Secondary Plan policies also calls for retail, service and office uses to be appropriate in scale and function for the Town Centre. While the office use could be appropriate in scale and function, it requires the further redevelopment of lands at higher densities to achieve this policy. However, this could be recognized as an interim step. 8-37 Municipality of Clarington Report PSD-009-15 Page 7 The proposal is only for the conversion of the existing dwelling to permit an office use. Given the objective to achieve greater densities over time and that this is intended as an interim use, the proposed amendment to the Zoning By-law contains provisions that that reflect this as follows: ® The only permitted commercial use is business, professional or administrative.office; • Only the front portion of the lot the lands, where the house and parking area are located, would be rezoned; • The office use is limited within the existing building foot print and to the proposed floor area; • The landscaped open space at the front of the lot is to be maintained. The attached zoning by-law only applies to the northerly half of the property and restricts the uses to professional or business offices and residential only; • The only residential use is the existing dwelling or a dwelling contained within the building of the permitted office use. Although this conversion does not reflect the ultimate vision for the Town Centre, staff consider that the approval of this application to add office uses will not preclude the development of the Town Centre Vision as infrastructure services became available and demand for higher densities are supported by the market. 12. Concurrence Not Applicable 13. Financial Implications This application will have no implications for the 2015 Municipal Budget. 14. Conclusion In consideration of all agency, staff and public comments, it is respectfully recommended that the proposed zoning by-law be approved. 6 Submitted by:- Y Reviewed b : � '0� Dav J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Lisa Backus, Senior Planner, 905-623-3379 ext. 2413 or lbackus(d),clarington.net 8-38 Municipality of Ciarington Report PSD-009-15 Page S Attachment 1: Zoning By-law There are no interested parties to be notified of Council's decision. DJC/COSILB/SN/df 8-39 Attachment 1 To Report PSD-009-15 .CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2015- being a By-law to amend By-taw 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle' WHEREAS the Council of the Corporation of the.Municipality of Clarington deems it advisable to amend By-law 84-63,as amended, of the Corporation of the Municipality of Clarington for ZBA 2014-0026, NOW THEREFORE.BE IT RESOLVED THAT,the Council of the Corporation of the Municipality of Clarington enacts as follows: 1, Section 16.5 SPECIAL EXCEPTIONS—GENERAL COMMERCIAL.(C1).ZONE is hereby amended by adding thereto,the following new Special Exception zone 16.5.61 as follows: "16.5.61 GENERAL COMMERCIAL EXCEPTION (C1-61)ZONE Notwithstanding Section 16.1, 16.2,and 16.3 those lands zoned C1-61 as shown on the Schedules to this By-law shad be subject to the following uses and regulations: a. Permitted Uses: i) Residential Uses a) Dwelling units existing at the date of passing of this by-law; and b) Dwelling units as part of a building containing a permitted non- residential use(s). ii) Non-Residential Uses a)' Business, Professional or Administrative Office b. Regulations: I) Floor Area,Total (maximum) a) Business, Professional or Administrative Office 147 square metres ii) Yard Requirement(minimum) a) Interior Side Yard 3.0 metres to the east 2.0 metres to the west b) Front Yard 17 metres c) Rear Yard 19 metres iii) Lot Coverage(maximum) 20 percent iv) Landscaped Open Space(minimum) a) Front Yard 19 percent v) Paved Parking Area (maximum) a) Front Yard 172 square metres 8-40 2. Schedule`4'to By-law 84-63,as amended, is hereby further amended by changing the zone designation from"urban Residential Type One(H(R'I))Zone" to"General Commercial(C1-61)Zone"as illustrated on the attached Schedule 'A'hereto. 3. Schedule 'A'attached hereto shall form part of this By-law. 4, This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Section 34 of the Planning Act. BY-LAW passed in open session this day of 2015 Adrian Foster, Mayor C.Anne Greentree, Municipal Clerk 8-41 This is Schedule "A" to Dy-later 2075- passed this day of , 2015 A.D. 3 771 f f I r Ifff f t � r � Z � r f � ' r t , ®Zoning Change From"(H)R1"To"C1-81" ®Zoning To Remain"(H)R9" Adrian f=oster,Mayor C.Anne Greenf€ee,Municipal Clerk WAY 2 x� 111 11 J C � a �O .(9f I'f�• �7—HADRIVECourtice 17 - =TA ^N _ tj ZBA 2014-0026 �ISCHEDULE4 8--42 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: EGD-002-15 File Number: By-law Number: Report Subject: Port of Newcastle Subdivision Phase 2 West Stage 1, Newcastle, Plan 40M-2303 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD-002-15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2303, 3. That Council approve the by-law attached to Report EGD-002-15, assuming certain streets within Plan 40M-2303 as public highways; and 4. That all interested parties listed in Report EGD-002-15 and any delegations be advised of Council's decision. 9-1 Municipality of Clarington Report EGD-002-15 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a bylaw to assume certain streets within Plan 40M-2303 as public highways. 1 . Background 1.1. The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered December 17, 1999, with 1138337 Ontario Limited to develop lands by plan of subdivision, located in Newcastle and described as Plan 40M-2303 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into five (5) stages: a) Initial Works; b) Final Works; c) Street Lighting System; d) Stormwater Management System; and e) Neighbourhood Park Works (not applicable) 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services, 1.4 The Stormwater Management System is functionally complete, and will be issued a 'Certificate of Completion' after required landscaping works are installed. 1.5 The Final Works were issued a 'Certificate of Completion' dated November 15, 2012. This initiated a one (1) year maintenance period, which expired on November 15, 2013, The Works were re-inspected at that time and, although the developer experienced delays in completing the repairs, all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plan 40M-2303 as public highways (Attachment 2). 9-2 Municipality of Clarington Report EGD-002-15 Page 3 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2303, and that Council approve the by-law attached to Report EGD-002-15, assuming certain streets within Plan 40M-2303 as public highways. 4. Strategic Plan Application Not applicable. f �r Submitted by: % ' 4 iv{ - Reviewed by: �- Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Norm Clary, Manager of Construction, 905-623-3379 ext. 2306 or nclark@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law The following is a list of the interested parties to be notified of Council's decision: Kelvin Whalen — 1138339 Ontario Limited ASC/NAC/ac/jbldv 9-3 Municipality of Clarington Attachment 1 to -- -- Report EGD-002-15 1 M3LL1GAh STREET CALDN'ELL iz � _ W w HOUNETTCR CRES KE.AT3N0 _ w y� d iANE ROSEMEAC z D O� O= y CARVETH L QUA BEACHAM CRES 5 /1 .t Ai F FN�R(A Port of NewcastleF� �IfioR�F � Subdivision Phase 2 West, Stage 1 Plan 40M-2303 LAKE ONTARIO ' NEWCASTLE o it of Sir f play j S !\ DRAWN BY: E.L. akebree 1 DATE: ?8-or January 7, 2015 FELE NAME: LAKE ON7AR10 KEY MAP 40M-2303.mxd 9-4 Municipality of Clarington Attachment 2 to Report EGD-002-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2015- Being a By-law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the blocks shown on Plant 40M-2303, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out and dedicated by the Corporation of the Municipality of Clarington as public highways. Block 83 (0.3 metre reserve) Block 84 (0.3 metre reserve) Block 85 (0.3 metre reserve) 2. That the streets and blocks shown on Plan 40M-2303, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Block 83 (0.3 metre reserve) Block 84 (0.3 metre reserve) Block 85 (0.3 metre reserve) Shipway Avenue Lakebreeze Drive Doug Walton Lane Corporal Patterson Lane Sisson Lane Belsey Lane BY-LAW passed in open session this to day of 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 9-5 Cla-rington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: EGD-003-15 File Number: By-law Number: Report Subject: Dunbury Subdivision Phase 2, Bowmanville, Plan 40M-2202 'Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD-003-15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2202; 3. That Council approve the by-law attached to Report EGD-003-15, assuming certain streets within Pian 40M-2202 as public highway; and 4. That all interested parties listed in Report EGD-003-15 and any delegations be advised of Council's decision. 9-6 Municipality of Clarington Report EGD-003-15 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a bylaw to assume certain streets within Plan 40M-2202 as public highways. 1. Background 1.1. The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered May 8, 2004, with Mearns East Developments Inc. to develop lands by plan of subdivision, located in Bowmanville and described as Plan 40M-2202 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Final Works were issued a 'Certificate of Completion' dated May 15, 2013. This initiated a one (1) year maintenance period, which expired on May 15, 2014. The Works were re-inspected at that time and, although the developer experienced delays in completing the repairs, all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plan 40M-2202 as public highways (Attachment 2). 2. Concurrence Not Applicable 9--7 Municipality of Clarington Report EGD-003-15 Page 3 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2202, and that Council approve the by-law attached to Report EGD-003-15, assuming certain streets within Plan 40M-2202 as public highways. 4. Strategic Plan Application Not applicable. �J Submitted b : � �,fG%G Reviewed b : Y Y Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Norm Clark, Manager of Construction, 905-623-3379 ext. 2306 or nclark@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law The following is a list of the interested parties to be notified of Council's decision: S. Goldenberg — Mearns East Developments Inc. ASCINAC/ac/jb/dv 9-8 Municipality of Clarington Attachment 1 to Report EGD-003-95 - W N O O S w w u Dunbury Subdivision Phase 2 WNWORT,H — Plan 4OM-2202 a � /-D� 4yeyLE l i TAF! I K a ELOAO \ I Freeland Ave. BOWMANVILLL: 1V y f/ IV* r E Longworth Ave E � I BRAWN BY; t caR E.L. U) F DATE: a �� �� January 7, 2015 G FILE NAME: KEY MAP 40M-2202.mxd 9--9 Municipality of Clarington Attachment 2 to Report EGD-003-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAIN 2015- Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the streets and blocks shown on Plan 40M-2202, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Longworth Avenue Taft Place Crough Street Hanna Drive Block 43 (Street Widening) Block 44 (Street Widening) BY-LAW passed in open session this th day of 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 9-10 s C 9 lar wgton Engineering services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 extension 2102, Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: EGD-004-15 Resolution: File Number: By-Law Number: Report Subject: Report on Building Permit Activity for October, November, and December, 2014 Recommendations: 1. That Report EGD-004-15 be received. 9-11 Municipality of Clarington Report EGD-004-15 page 2 Report Overview The following is a report on building permit activity in Clarington for the months of October, November, and December, as well as the totals for the 2014. The construction value total for the months of October, November, and December 2014 was 16.4% higher than the same time period in 2013. For 2014, the construction value was 56.1% higher than in 2013. To the end of 2014, we issued 657 new residential dwelling units, compared to 439 in 2013. 1 , Permits Issued 1.1 Months of October November, and December The following is a table showing the number of permits issued and the value of construction in each of the building categories for October, November, and December 2014 and October, November, and December 2013. 2014 2013 Building Number Of Value Of Number Of Value Of % Change Of Category Permits Construction Permits Construction Value 2014-2013 Residential 173 $40,235,391 175 $32,440,757 24.0% Industrial 4 $1,703,000 5 $3,463,690 -50.8% Government 3 $350,000 5 $283,000 23.7% Commercial 14 $2,100,540 18 $3,260,675 -35.6% Institutional 3 $1,785,320 0 $0 NIA Agricultural 3 $185,058 7 $390,137 -52.6% Demolition 20 $0 72 $0 NIA Total 220 $46,359,309 235 $39,838,259 16.4% 1.2 Year to Date The following is a table showing the number of permits issued and the value of construction in each of the building categories for year to date 2014 and year to date 2013. 2014 2013 Building Number Of Value Of Number Of Value Of % Change Of Category Permits Construction Permits Construction Value 2014-2013 Residential 928 $217,482,392 731 $119,382,654 82.2% Industrial 20 $30,261,224 26 $20,195,465 49.8% Government 10 $3,315,039 10 $21,534,100 -84.6% Commercial 59 $25,206,108 70 $20,102,913 25.4% Institutional 16 $13,467,120 21 $3,796,285 254.7% Agricultural 15 $1,486,377 21 $1,586,269 -6.3% Demolition 128 $0 80 $0 NIA Total 1,176 $291,218,260 959 $186,597,686 56.1% 9-1 Municipality of Clarington Report EGD-004-15 Page 3 2. Permit Value 2.1 High Value Permits With respect to building permit activities over $250,000 and large residential building permit activities, the details are provided as follows: Canadian Motorsport Ventures Limited Go Kart building 3233 Concession Road 10, Clarke Value of construction - $276,300 Midwalsh Developments Limited Interior and exterior renovations (Tim Hortons) 1403 Highway 2, Courtice Value of construction - $314,450 Ganaraska Properties Replace entrance tower and reclad building with ACM panels 166 King Street East, Bowmanville Value of construction - $450,000 Aspen Gardens Limited Site servicing (sanitary/watermain) 80 Aspen Springs Drive, Bowmanville Value of construction - $500,000 Liquor Control Board of Ontario LCBO retail store (interior fit-out) 1437 Highway 2, Courtice Value of construction - $650,000 Mettrum Limited Pharmaceutical production/distribution facility- includes washroom change room 314 Bennett Road, Bowmanville Value of construction - $800,000 Kawartha Pine Ridge District School Board Addition to Charles Bowmanville Public School 195 Bons Avenue, Bowmanville Value of construction - $1,750,000 9-13 Municipality of Clarington Report EGD-004-15 Page 4 2.2 Historical Comparison of Permit Value The following are bar graphs showing an historical comparison of the building permits issued for the months of October, November, and December 2014 and year to date for a three year period. Historical Data for Months of Historical Data Year to Date October, November, December $50,000,000 $350,000,000 $45,000,000 $40,000,000 $300,000,000 $35,000,000 $250,000,000 $30,000,000 $200,000,000 $25,000,000 $20,000,000 $150,000,000 $15,000,000 $100,000,000 $10,000,000 $50,000,000 $5,000,000 $0 2014 2013 2012 $0 2014 2013 2012 Value $46,359,309 $39,838,259 $39,517,829 Value $291,218,260 $186,597,686 $289,538,030 3. Permit Revenue 3.1 The following is a table comparing the permit fees collected in October, November, and December 2014 and the year to date 2014 with those collected in October, November, and December 2013 and year to date 2013. 2014 2013 October, Year To Date October, Year To Date November, November, December December Permit Fees $326,785 $2,062,924 $328,251 $1,369,006 9-14 Municipality of Clarington Report EGD-004-15 Page 5 4. Residential Units 4.1 Types of Residential Units The following is a table comparing the types of dwelling units issued in October, November, and December 2014 and the year to date 2014 and in October, November, and December 2013 and year to date 2013. 2014 2013 October, Year to Date October, Year to Date November, November, December December Single Detached 72 411 77 217 Semi-Detached 22 142 2 86 Townhouse 33 89 45 121 Apartments 0 15 4 15 Total 127 657 128 439 The following are pie charts show the types of dwelling units issued in October, November, and December 2014 as well as the types of dwelling units issued in the year to date 2014. Dwelling Unit Type October, Dwelling Unit Type Year to Date 2014 22 November, December 2014 142 Semi- Semi- Townhouse Semi- Townhouse Detachh89 Detac a 26% oh ' Townhouse 17% 22/o 13% 15 A artment 411 2% 72 Ap rtment Single Single ® Single Detached 72 0% Detach w Single Detached 411 Detach tl g 63% 9 57% Semi-Detached 22 � Semi-Detached 142 * Townhouse 33 Townhouse 89 *Apartment 0 Apartment 15 9--15 Municipality of Clarington Report EGD-004-15 page 6 4.2 Historical Comparison of Residential Units The following is a table showing the number of new residential units issued in each area of Clarington for the year to date 2014, as well as a comparison of the past ten years. Year: Year to 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 date Area 2014 Bowmanville 420 216 291 360 282 98 340 451 609 307 587 Courtice 153 97 179 3121 236 113 134 82 126 241 173 Newcastle 51 92 34 1651 37 24 60 77 84 202 191 Wilmot Creek 4 2 2 5 8 9 30 16 15 15 25 Orono 0 1 1 1 1 0 2 1 1 1 2 Darlington 9 12 6 5 8 6 10 6 7 14 15 Clarke 121 6 10 81 6 11 5 11 12 13 10 Burketon 1 1 0 0 1 0 0 0 0 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 1 2 3 0 3 2 0 1 0 1 1 1 Hampton 2 0 1 1 0 0 0 1 1 0 0 Haydon 1 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 0 0 1 1 0 1 0 0 1 Kirby 0 1 0 0 1. 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 0 0 Mitchell Corners 0 1 1 1 0 0 0 1 0 0 1 Newtonville 3 7 6 3 7 5 7 2 2 4 5 Solina 0 1 3 1 1 5 0 6 3 3 3 Tyrone 0 0 0 1 1 0 5 0 0 0 0 Total 657 439 537 863 593 274 593 655 861 802 1,015 9-16 Municipality of Clarington Report EGD-004-15 Page 7 5. Inspections 5.1 The following is a table showing how many inspections were attended in October, November, and December 2014 and the year to date 2014 as well as those attended in October, November, and December 2013 and year to date 201,3. 2014 2013 October, Year to Date October, Year to Date November, November, December December Building Inspections 2,142 8,331 1,477 6,728 Plumbing and Heating 2,138 8,669 1,581 7,921 Pool Enclosure Inspections 12 72 13 147 Total 4,292 17,072 3,071 14,796 6, Concurrence Not Applicable 7. Conclusion The construction value at the end of 2014 was 56.1% higher this year than last year, with 657 residential dwelling units issued, compared to 439 in 2013. As a result of these numbers, 2014 proved to be a very positive year with construction activity within the Municipality of Clarington. 8. Strategic Plan Application Not Applicable Submitted by: !'- G ,---- Reviewed by. -' Y Anthony S. Cannella Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Rick Pigeon, Chief Building Official, 905-623-3379 extension 2303 or RPigeonQclarington.net. There are no interested partied to be notified of Council's decision. ASC1RPIjo 9-17 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: CLD-003-15 Resolution Number: File Number: By-law Number: Report Subject: New Smoke Free Ontario Legislation Recommendations: 1. That Report CLD-003-15 be received for information; 13--1 Municipality of Clarington Report CLD-003-15 Page 2 Report Overview This Report is presented in order to provide Council with an overview of the new "Smoke Free Ontario" legislation. As of January 1, 2015, the Ontario government has banned smoking on all restaurant and bar patios as well as at playgrounds and publicly owned sports fields. Regulations have also been amended to ban the sale of tobacco on college and university campuses. 1 . Background In May 2014, concerns were first brought to staff's attention concerning the negative effects second hand smoke on youth in playgrounds and sports fields. At the time staff undertook to review the by-laws of various other municipalities concerning smoking in outdoor facilities. During this review staff learned that the Provincial Government was preparing to implement new regulations on this matter. Effective January 1, 2015, the Province enacted changes to the Smoke Free Ontario Act. These amendments replace a patchwork of municipal regulations governing smoking on restaurant and bar patios. The Minister of Health has maintained that the new restrictions will not hurt businesses. When it first came into effect on May 31, 2006, the Smoke Free Ontario Act prohibited smoking in all enclosed workplaces and enclosed public places across Ontario. The ban included restaurants, bars, schools, private clubs, sports arenas, work vehicles, offices and entertainment venues, including casinos, bingo halls, bowling and billiard establishments. New Requirements The new legislation makes it illegal to: • smoke on and around children's playgrounds and publicly owned sport fields and surfaces (e.g., areas for basketball, baseball, soccer or beach volleyball, ice rinks, tennis courts, splash pads and swimming pools that are owned by a municipality, the province or a postsecondary education institution) • smoke on all bar and restaurant patios, whether covered or not (with an exemption for uncovered patios established by the Royal Canadian Legion -- Ontario Provincial Command before November 18, 2013) • sell tobacco on university and college campuses (this applies to buildings that are owned and areas that are leased by a postsecondary institution or student union) 13-2 Municipality of Clarington Report CLD-003-15 page 3 By law, a person cannot smoke or hold lighted tobacco in any enclosed workplace, any enclosed public places and specifically designated outdoor places in Ontario. Smoking or holding a lighted tobacco in a place where it has been prohibited, makes you liable to charges and fines. All employers, owners and operators of such facilities, including the Municipality, must: • post "No Smoking" signs at all entrances, exits, washrooms and anywhere signs can be easily placed and seen • make sure that no one smokes or holds lighted tobacco in an enclosed workplace, public place, or area where smoking is banned • make sure that a person who does not comply leaves the premises • remove ashtrays (or any object that serves as one). Enforcement Local municipal law enforcement departments will no longer be involved in any enforcement activities related to smoking or tobacco sales. Enforcement of these new restrictions will be the responsibility of the various Health Departments, and in our case, the Durham Regional Health Department. Local public health units will carry out inspections and respond to complaints to enforce the Act. Signage Signs are the responsibility of the Durham Regional Health Department. The required signage has yet to be posted. It has only recently become available from the Health Department. The Ministry is providing no funding to municipal partners for the installation of signs but will provide the signs and the expectation is that municipalities will post the signs at their cost. In speaking to the Health Department, staff were advised that they will be contacting the municipalities across the Region next month to set up information sessions with the various Recreation, Operations, Community Services, Works and Enforcement departments to coordinate the implementation of the new law. 2. Concurrence This report has been reviewed by Fred Horvath, Director of Operations who concur with the recommendations. 13-3 Municipality of Clarington Report CLD-003-15 Page 4 3. Conclusion With the increased transfer of responsibility for enforcement of this issue to the Regional Health Department, should the Municipal Law Enforcement Division of Clarington receive any complaints they will be directed or referred to the Health Department for their action. The Municipality will however be responsible for the installation and maintenance of the required signs, and will co-operate with the Health Department accordingly. The government of Ontario has stated that it is determined to have the lowest smoking rate in Canada. These changes will strengthen Ontario's ability to reduce kids' exposure to tobacco use in their daily lives. 4. Strategic Plan Application Not applicable. Submitted by: lr�zly: _ ' Reviewed b /C. Anne Greentr--ee '' Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Len Creamer, Manager of Municipal Law Enforcement, 905-623-3379 ext. 2110 or Icreamer@clarington.net There are no interested parties to be notified of Council's decision. CAG/lc/mc 13-4 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: CLD-004-15 Resolution Number: File Number: C12.GE By-law Number: Report Subject: Appointments to Boards and Committees — Process Amendment Recommendations: 1. That Report CLD-004-15 be received; 2. That the draft recommended Appointments to Boards and Committees Policy (Attachment 2 to Report CLD-004-15) be approved, and 3. That all interested parties listed in Report CLD-004-15 and any delegations be advised of Council's decision. 13-5 Municipality of Clarington Report CLD-004-15 Page 2 Report Overview There are approximately 50 advisory boards and committees or external boards/committees to which Council appoints Clarington residents. In response to Council's request for a report regarding the process for these Council appointments, this report details recommended changes to the traditional process to provide for a standardized, transparent and fair appointment policy. 1 . Background 1.1. Request for.Appointment Policy On September 15, 2014, Council passed the following resolution: WHEREAS the existing process for Council appointments to boards and Committees involves: • Staff posting and advertising of appointment opportunities, • Staff compiling the applications, • Council considering the applications, and • Council making the appointments. AND WHEREAS the existing process has been criticized for its apparent lack of transparency; NOW THEREFORE BE IT RESOLVED THAT staff be directed to report back in January 2015 on a recommended policy, including the Council voting procedure, for the establishment of a standardized, transparent and fair process for Council appointments to boards and committees. 1.2.Appointments At the beginning of each term, or as vacancies occur throughout the term, Council appoints resident applicants to approximately 50 boards, boards and advisory committees. These committees may be created by the Municipality or community committees on which there is some level of municipal representation (eg. Durham Trail Coordinating Committee or Ganaraska Forest User Committee). Attachment 3 to this Report is a list of committees and boards which have been created by the Municipality of Clarington or are external agencies to which Clarington appoints Members of Council and/or citizen representatives. The intent of this report is not to comment on the Terms of Reference, mandate or merit of each of these boards/committees. Please be advised, that the Terms of Reference for each of the Clarington committees and boards is currently under review by staff and a subsequent report will be presented to Council at the conclusion of the review. 13-6 Municipality of Clarington Report CLD-004-15 Page 3 1.2.1. Customary Practice It is customary practice that late, in the last year of a Council term of office, the Municipal Clerk places an advertisement in the newspaper listing all the boards and committees to which Council will be making appointments, and inviting citizens to apply to sit on the committees. In addition, an advertisement is placed on the Clarington website (including a link to the application form). The current Protocol for Council Appointed Advisory Committees is silent on applicant eligibility. Some governing board/committee by-laws and advisory committee specific Terms of Reference speak to unique committee composition requirements but not necessary applicant skills, abilities or experience. Interested citizens submit an application to the Municipal Clerk detailing their reasons for applying. The Municipal Clerk, or designate, then compiles the applications and provides Council with a list of applications for each committee and includes a copy of each application. The applications are discussed by the General Purpose and Administration Committee (GP&A) in a closed meeting. In open session, a resolution of the GP&A is passed with the respective appointments. This resolution is then ratified at the next scheduled Council Meeting. Throughout the term, where a vacancy occurs on a committee 1 board, the Municipal Clerk determines if there are applications on file and if not, places an advertisement in the paper and on the website seeking applications. The Municipal Clerk assembles the applications and they are presented to the GP&A Committee for appointment. The appointment is made through a motion and resolution of Committee which is then ratified by Council. This customary process has been in place for more than four terms of Council. The process requires minimal staff resources to administer, and appointments are most often made with little, or no, input from staff. Over the years, the existing process has occasionally been criticized for its apparent lack of transparency. In 2007, Council considered Report CLD-00'1-07 wherein an appointment policy was recommended. The policy was approved at Committee but the decision was over-turned at Council as a result of much negative feedback from concerned citizens. In 2011, Council considered Report CLD-029-11 recommending a new policy but resolved not to implement a new appointment policy. Thus, the customary process for appointments to boards and committees remains in place. 1.3.Voting Procedure for Appointments The Municipal Act provides that no vote shall be taken by ballot or by any other method of secret voting. Traditionally in Clarington, there has been no standard protocol in which appointments are introduced and voted on at Committee/Council. Generally speaking, nominees are either put forward individually or as a slate. When introduced as a slate, the process can become confusing as it often results in a situation where the main motion is divided, or several variations of the slate are moved and lost. 13-7 Municipality of Clarington Report CLD-004-'15 Page 4 2. Proposal — Appointment Process 2.1. Policy Option Review Upon being directed to report on a recommended policy for the establishment of a standardized, transparent and fair process for Council appointments, staff undertook a review of previous staff recommendations and best practices of other municipalities. To assess appointment processes and recommend an appointment policy, the desired outcome must first be defined. Council, in its resolution, requested a policy which provides for a standardized, transparent and fair process. To be more specific and complete, the appointment policy must also provide: • A simple and easy application process, • Realistic and reasonable eligibility requirements, • An opportunity for balanced representation, and • Flexibility for Council in making informed appointment decisions. Staff research findings indicates that there are essentially three processes followed, being: a) Council appointments with no staff input Post ad ► provide resumes to Council ► Council deliberates in Closed Session and makes appointment in Open Session b) Council appointments based on staff recommendations Post ad ► provide resumes to staff ► Staff assess applicants (with or without interviews) and makes recommendations to Council ► Council considers recommendations and makes appointment in Open Session c) Council appointments based on Evaluation Committee recommendations Post ad ► provide resumes to Evaluation Committee (including Council representative and staff or a sub-committee of Council and no staff) ► Evaluation Committee assess applicants (with or without interviews) and makes recommendations to Council ► Council considers recommendations and makes appointment in Open Session The suitability of an appointment process is really dependant on the culture of the municipality. What works in one municipality may not be suitable in another municipality. Process a) above involves minimal staff time (post-the ad and assemble and distribute the applications), while the other two processes require significantly more staff time, especially where interviews are being conducted. Discussions with staff from other municipalities indicate that, where interviews are conducted, the results of the interviews combined with the resume/application content are evaluated against a set of 13-8 Municipality of Clarington Report CLD-004-15 Page 5 criteria to assist in determining the recommended appointees. Findings further revealed that the appointment recommendations are not always made. 2.2. Recommended Poftc for Appointment Process The success of each board/committee relies heavily on the participation of its members. As such, it is important to establish and document (as a matrix) the key skills and experience desired for each committee. This committee matrix would then be relied on by Council, when reviewing applications, as an aid to assist them in focussing on what the committee needs and which applicant(s) best fit that need. See Attachment 1 to this Report for a sample committee matrix. The matrix concept has been tried, tested and proven successful during the previous term for Clarington's Agricultural Advisory Committee. As stated earlier in this report the Terms of Reference, including specific member eligibility requirements, are under review. That said, it is recommended, to provide for a more transparent appointment process, the following basic member eligibility requirements be agreed to in principle: • 16 years of age or older • A resident of the Municipality of Clarington or a Municipality of Clarington land or business owner • Able and willing to attend regular meetings • Willing to undertake special projects which are consistent with the committee's/board's mandate Staff recommends that Council adopt a policy for appointments which provides for Council to determine appointments based on applicant fit as determined through the use of an eligibility matrix. Attachment 2 to this Report is the draft recommended policy. This recommended process maintains Clarington's current easy and efficient application process. Vacancy advertisements will be placed in the local newspapers and on the Clarington website. Applications will be received and provided to Council along with the committee matrix for Council's consideration; thus facilitating an informed, transparent and flexible process for Council. 3. Proposal -- Council Voting Procedure 3.1.Policy Option Review There are a variety of options for conducting the vote regarding appointments which provide for fairness, transparency and legislative compliance, including: • Limiting nominations to one candidate at a time • Moving nominations as a slate • Regulating the order in which members vote 13-9 Municipality of Clarington Report CLD-004-15 Page 6 • Regulating the manner in which nominee motions are moved and by whom • Using written open voting ballots • Requiring that a candidate must receive a majority of votes to be appointed Staff research, while not exhaustive, did not conclude a consistent nor prevalent manner for conducting the vote. Rather, it appears that the manner in which the vote is conducted is unique to each municipality. 3.2. Recommended Policy for Appointment Voting Process Staff recommends an open written voting ballot process requiring a candidate to receive a majority of votes to be successfully appointed. Members would write their slate of nominees on their ballot and the Clerk would read aloud each member of Council's name followed by their slate of candidates for whom they are voting. The total number of votes cast would be tallied. Those candidates receiving a majority of votes would be considered appointed while those receiving the least number of votes would be dropped from the slate. Subsequent rounds of voting would be conducted in the same manner until such time as all vacancies are filled. This method of voting lends itself both to single vacancy appointments as well as multiple appointments to a committee/board. Using an open written voting ballot, while it may be more time-consuming, underscores the transparency of the voting process and complies with the requirements of the Municipal Act. It is worth noting, that while the term "ballot" connotes a "closed" process, this method of conducting a vote has been reviewed by the Ontario Ombudsman and is used by Niagara Falls. 4. Concurrence This report has been reviewed by the following who concur with the recommendations: Andy Allison, Municipal Solicitor Joe Caruana, Director of Community Services David Crome, Director of Planning Services Fred Horvath, Director of Operations Linda Kent, CEO Clarington Public Library 5. Conclusion It is respectfully recommended that the recommended policy for Appointments to boards/committees, as detailed in Attachment 2 to this Report, which provides for a standardized, fair, transparent, simple, reasonable and flexible process, be approved by Council. 13-10 Municipality of Clarington Report CLD-004-15 Page 7 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: - Reviewed by: Anne 6reentre6 Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Anne Greentree, Municipal Clerk 905-623-3379 ext. 2102 or agreentree@ciarington.net Attachments: Attachment 1 — Draft Committee Matrix Attachment 2 — Draft Boards and Committee Appointment Policy Attachment 3 — List of committees and boards. The following is a list of the interested parties to be notified of Council's decision: None CAG 13-11 Dmzom00WE � EOE -0D � mtnO � = � xz -0mmm0 (D --* (D (D ;:I. Q- 0 o c 0 o m o ro o ro �_ a W c r* (Do v (Do c Q. c --I O. Q. C/r c C � 3 [u :3cr CD C Q C CD _+ 3 a m a c N o ci (h `� `* 0 ni �' �' ro pro . � Q oo ciao' Q ou, a00 :3 mN N vrr rn Q CL 3. � Q rose to (D CD �, ro :3 r` ro N 0 rn 0 3 CD O fll w cD w N n' n w Q, ro ; n cu v ° CL a CL n � O ' N � O � O Q_ w !IJ m:' x x w CL M CD n s� . Q. ` C. v (D cn n w Q: Q m CF) -0 D a Pr �} 3 Q 3 Q_ O cn Q 13-12 Report CLD-004-15 Attachment 2 Council Appointments to Boards and Committees 1. Purpose a) To establish a standardized, transparent and fair process for Council appointments to Boards and Committees. 2. Policy Procedures: 2.1 Reasonable efforts shall be made to ensure the membership of each board 1 committee provides the necessary skills and experience to fulfill the mandate of the board/committee while reflecting the needs of the Clarington community. Details specific to each board 1 committee shall be included in the Terms of Reference. 3. Policy Procedures: 3.1 Application a) In December of the last year of the Term of Council the Municipal Clerk, or designate, shall ensure that the opportunity for appointments to boards and committees is advertised (in the local newspapers as well as on the Municipal website). b) The Municipal Clerk, or designate, shall receive all applications for appointment. c) Persons wishing to sit on a board or committee shall submit a complete application, which shall include a resume (or other reasonable facsimile) to the Municipal Clerk's Department. d) The application form, as determined by the Municipal Clerk, shall include a declaration to be signed by the applicant confirming they meet the eligibility requirements as set forth in 2.1 of this Policy and confirming that they are submitting a fully completed application. e) Applications shall be deemed incomplete if there are not sufficient details pertaining to education and experience to demonstrate the applicant's ability .to fulfil the mandate of the board/Committee. Incomplete applications shall be noted as such when presented to Council. f) If no applications are received, the position shall be re-advertised. Page 1 of 4 13--13 Report CLD-004-15 Attachment 2 Council Appointments .to Boards and Committees 3.2 Evaluation a) Generally speaking, each board or committee works closely with a department. b) Each Board/Committee has a matrix which details the skills and experience desired for its members. c) The Municipal Clerk, or designate, shall assemble the applications according to board/committee and shall forward a copy of the application packages to the appropriate Department Head for further processing. d) Department Heads, or designate, shall then complete the committee matrix based on the application details, and shall return the application package to the Municipal Clerk e) The Municipal Clerk, or designate, shall prepare a report to General Purpose and Administration Committee (GP&A) presenting the applications for each committee along with the committee matrix for consideration and appointment. 3.3 GP&A Consideration a) The staff report to GP&A will be 'included on an agenda for a regularly scheduled GP&A meeting as soon as possible in the first year of the Term of Council. b) Copies of the complete applications shall be supplied to Members of Council in a confidential package under separate cover from the GP&A Agenda. c) The report shall be considered at the end of the GP&A meeting, in open session and shall be chaired by the Mayor. d) Appointments to Boards/Committees shall be considered one Board/committee at a time. Page 2 of 4 13-14 Report CLD-004-15 Attachment 2 Council Appointments to Boards and Committees 3.4 Voting a) A successful candidate must receive a majority of vote of all members of Council present at the meeting. As per the standard process for Committee decisions, the appointments must be ratified by Council. b) Each member of Council shall be provided a supply of blank ballots. The member shall record their name at the top of the ballot in the space provided. c) The Chair shall announce the number of positions to be filled for the board/ committee currently under consideration and where deemed necessary shall display the list of candidates names. d) Each member of council present shall record the name(s) of candidates for whom they wish to vote. e) The Municipal Clerk, or designate, shall collect all of the ballots, and shall read each vote (beginning with the name of the Member of Council followed by the candidate(s) for whom they voted). The Member of Council may only vote for up to as many positions on the committee or board as are remaining to be filled in that round of voting. Over-votes are not permitted. Under-votes are permitted. f) The Municipal Clerk, or designate, shall record the votes as they are stated, and if the number of positions to be filled and the number of nominee(s) with a majority of votes are equal, those nominees shall be declared elected to the committee. g) At the end of the first or any subsequent round of voting, where there are fewer nominees who received a majority of votes than positions remaining to be filled on the board or committee, those nominees receiving a majority of votes shall be deemed to have been appointed. The Municipal Clerk, or designate, shall remove the names of the appointed nominees from the nominee slate. h) At the end of the first or any subsequent round of voting, where there are more nominees who received a majority of votes than positions remaining to be filled on the board or committee, beginning with the nominees with the highest number of votes for that round of voting, and moving down the list (from highest to lowest) the number of nominees required to fill the positions shall be deemed to have been appointed. Page 3 of 4 13-15 Report CLD-004-15 Attachment 2 Council Appointments to Boards and Committees i) In the event of a tie among nominees at the lowest end of the group of nominees receiving a majority of votes (as stated in g) above), only those candidates with the higher votes than the tied candidates are deemed to have been appointed, and only those tied nominees shall be included in the next round of voting. j) At the end of the first or any subsequent round of voting, where there are no nominees who received a majority of votes, the nominee who received the least number of votes is removed from the nominee slate. Where there is a tie for the least number of votes, all of those nominees tied shall be removed from the nominee slate. k) In the event of a tie among nominees who received the most votes, and the number of tied candidates exceeds the position(s) remaining to be filled; only those tied candidates shall be included in the next round of voting. 1) The Municipal Clerk, or designate, shall record the appointment(s) at the end of each round of voting, on a display in the Chambers. m) In the event of three successive rounds of voting with the same results, a deadlock shall be declared by the Chair and a draw by lot shall be conducted by the Municipal Clerk, or designate. n) Should the draw by lot be to fill a single vacancy when only two candidates remain, the candidate whose name is drawn shall be declared the successful appointee to the position. o) Should the draw by lot be to fill more than one vacancy, the Municipal Clerk, or designate, shall draw the number of names as there are vacancies. Each name drawn shall be declared a successful appointee to the position, and shall be announced prior to drawing the next name, 3.5 Appointments of Council Members to Boards and Committees a) The procedures outlined in Sections 3.4 shall be followed for any appointment of councillor(s) to a board or committee, and any reference to staff recommendations shall not form part of the nominating process for councillors. 4. Filling of vacancies In the event of a vacancy on any Board/Committee, the same procedure shall be followed as detailed above, with the necessary modifications. Page 4 of 4 13-16 d � Q3 y�. LO � co � o0 u � aa � U r O D Q � a) () O CD 4-1 oo o a c� a 4- m � N M �- O -a cu a) 6 O N as 0 0 cC\t a Oa) O O© cu p p U � :3C:_� Oto � � p U p p U ca L U ❑ E a) O a) `+- O O N O +' (� 0):p O fA U Q ¢ 4C o E N Q O ❑ N Z LL �CL 70 O V1 Q to 0-4- v- � Q Q ,� 4- O Cl. O U O O O C2 f O a) to p N 7 L Q. a) aL. O. 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Report To: General Purpose and Administration Committee Date of Meeting: ,January 19, 2015 Report Number: CLD-005-15 Resolution Number: File Number: C12.NE By-law Number: Report Subject: Appointment to Newcastle Village Community Hall Board Recommendations: 1. That Report CLD-005-15 be received; 2. That the following three applicants be appointed to the Newcastle Village Community Hall Board for a two-year term ending December 31, 2016 or until a successor is appointed: a. Sierd De Jong b. Dave Eastman c. Shirley Rogers and; 3. That all interested parties listed in Report CLD-005-15 be advised of Council's decision. 13-21 Municipality of Clarington Report CLD-005-15 Page 2 Report Overview This report is intended to provide background information, regarding the Newcastle Village Community Hall Board and assist in the appointment of citizens to the Committee. 1 . Background In accordance with an Agreement Dated July 30, 1923, an advertisement was recently run in the local newspapers and on our Clarington Website seeking applications from qualified interested parties to fill three (3) Council appointed positions on the Newcastle Village Community Hall Board for a two-year term. To be considered for appointment, applicants must be citizens of the Village of Newcastle. 2. Proposal In response to the ad, the following three individuals have submitted their applications and it is recommended that they be appointed to the Newcastle Village Community Hall Board for a two-year term: • Sierd De Jong • Dave Eastman • Shirley Rogers The applications for the above-named individuals have been circulated under separate cover (Attachment 1) as they contain personal information about the individuals. 3. Concurrence Not Applicable 4. Conclusion It is recommended that the three individuals listed below be appointed to the Newcastle Village Community Hall Board for a two-year term. • Sierd De Jong • Dave Eastman • Shirley Rogers 13-22 Municipality of Clarington Report CLD-005-15 Page 3 5. Strategic Plan Application Not applicable. Submitted by: ; / Reviewed by- ,C.(Ann4 breentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Michelle Chambers, Committee Coordinator, 905-623-3379 ext. 2106 or mchambers@clarington.net Attachments: Attachment 1 - Confidential Applications to the Newcastle Village Community Hall Board (Distributed separately) The following is a list of the interested parties to be notified of Council's decision: Gabrielle Bell Sierd De Jong Dave Eastman Shirley Rogers CAG/mc 13-23 Clarington Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: FND-002-15 Resolution Number: File Number: Department File# By-law Number: Report Subject: List of Applications for Cancellation, Reduction, Apportionments or Refund of Taxes Recommendations; 1. That Report FND-002-15 be received; and 2. That the attached list of applications for cancellation, reduction, apportionments or refund of taxes be approved. 15-1 Municipality of Clarington Page 2 Report FND-002-15 Report Overview The purpose of this report is to obtain Council authorization for cancellation, reduction, apportionments or refunds of taxes pursuant to the applicable sections of the Municipal Act. 1 . Background 1.1 Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of applications for cancellation, reduction, apportionments or refund of taxes is presented to Committee for its review and approval. 1.2 Section 357 (3 & 4) indicates that the Council shall hear and dispose of every application not later than the 30th day of April in the year following the year in respect of which the application is made. The last day for making application for the previous year's tax reduction is the Wh day of February in the following year. 1.3 More specifically, under Section 354, the Treasurer shall recommend to Council that outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by reason of a decision under Section 357 or 358, or of a decision of a judge of any court that the taxes are uncollectable. 1.4 An application for a cancellation, reduction or refund may be made for one of the following reasons: • Ceased to be liable to be taxes at rate it was; • Real property becomes exempt; Razed by fire, demolition or otherwise; Damaged by fire, demolition or otherwise (substantially unusable); • Removal of a mobile unit; • Sickness or extreme poverty; ® Gross or manifest clerical error; and • Repairs/renovations preventing normal use of period of 3 months. 1.5 The 357 and the 358 process begins when an application is prepared by either the Regional Assessment Office or the Tax Department. The neighbourhood assessor will perform an on-site inspection,of the property. The assessor will verify the reason for the application, the period of time for which the tax relief is 15-2 Municipality of Clarington Report FND-002-15 Page 3 claimed, and the amount and type of assessment that is affected. The application is then sent back to the Tax Department where the actual tax adjustment is calculated and the taxpayer's account adjusted. 1.6 Section 356, deals with severances or divisions into parcels. These parcels of land were taxed in blocks in the year(s) prior to severance/consolidation. Taxes are being apportioned to the individual properties which are now severed/consolidated. Therefore, tax amounts are removed from one roll number and applied to another roll number as determined by MPAC. 2. Concurrence Not applicable 3. Conclusion 3.1 The total amount of taxes to be written off for September 1 to December 31, 2014 as shown in this report total $13,672.52. The total for the 2014 calendar year was $164,879.00. This total represents the Municipality's share only. For comparison, the values of taxes written off under Section 357 and 358 at December 31, 2013 was $28,525.52 for the municipal portion only. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: C Nancy T ylor, Bt3A, CPA, CA Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor@clarington.net Attachment: Attachment 1 - Write-off Report September 1 to December 31, 2014 There are no interested parties to be notified of Council's decision. 15--3 d M 0 0 d s.. 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Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: LGL-002-15 Resolution: File Number: L1000-18 By-law Number: Report Subject: AMENDMENTS TO THE BOULEVARD BY-LAW Recommendations: 1. That Report LGL-001-15 be received, and 2. That a by-law amending Boulevard By-law 2013-066 in the form attached to this Report (Attachment 1) be passed. 16-1 Municipality of Clarington Page 2 Report LGL-002-15 Report Overview During the rewrite of the Municipality's Road Occupancy By-law in the spring of 2014, certain provisions dealing with illegal dumping and obstructions within the road allowance were inadvertently omitted. Staff are proposing amendments to the Boulevard By-law in order to reinstate these necessary regulatory restrictions. 1 . Background 1.1 In March 2014, Council passed an updated Temporary Road Occupancy By-law (No. 2014-022). This new by-law was passed in conjunction with by-laws that regulated special events on private property (By-law No. 2014-020) and special events within the municipal roadway (By-law No. 2014-021). 1.2 By-law No. 2014-022 replaced a by-law that was passed in 1983 (No. 83-57). Amongst other things, By-law 83-57 had provisions dealing with illegal dumping and obstructions within the road allowance. Staff inadvertently overlooked (and therefore did not include) provisions dealing with such matters in the updated by- laws. 2. Recommendations 2.1 Items such as basketball nets, skateboard ramps, piles of fill and other waste, when left on or at the side of the road, can become a hazard to vehicular traffic. 2.2 Other Municipal by-laws such as the Waste Material By-law and the Boulevard By-law can be used in some instances, but not all. 2.3 In Staff's opinion, the most effective way to reintroduce the necessary regulatory restrictions to deal with such matters is through amendments to the Boulevard By-Law. Staff are therefore recommending that the by-law attached to this Report (Attachment 1) be passed by Council. 3. Concurrence 3.1 This Report has been reviewed by the Municipal Clerk and the Director of Operations who concur with the recommendations. 16-2 Municipality of Clarington Report LGL-002-15 Page 3 4. Conclusion 4.1 The proposed changes to the Boulevard By-law will make for a safer driving environment for all residents. 5. Strategic Plan Application 5.1 Not applicable. Submitted by: '�� �', Reviewed b,r An-dreW C. Allison, B. Comm, LLB Franklin Wu, Municipal Solicitor Chief Administrative Officer Staff Contact: Andrew C. Allison, 905-623-3379 ext. 2013 or aallison@clarington.net Attachment: Attachment 1 -- Proposed Amendments to Boulevard By-law 2013066. There are no interested parties to be notified of Council's decision. 16--3 ATTACHMENT NO. 1 p LGL-002-2015 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW No. 2015- Being a by-law to amend Boulevard By-law No. 2013-066 WHEREAS the Council of The Corporation of the Municipality of Clarington deems it desirable to amend Boulevard By-law No. 2013-066. NOW THEREFORE be it enacted and it is hereby enacted as a by-law of The Corporation of the Municipality of Clarington as follows: 1. The definition of "damage" in Section 1 of By-law 2013-066 is amended by adding the following words: "and includes defacing, tagging and placing graffiti". 2. Section 1 of By-Law 2013-066 is amended by adding the following definitions: "encumber" means to block, hamper or impede through the placement or deposit of any object or material; "waste" includes garbage, refuse, debris, litter and any other object or material that has been dumped, cast aside, discarded or abandoned; 3. By-law 2013-066 is amended by adding the following sections: 22.1 No person shall place or deposit or cause to be placed or deposited any waste within a highway including the boulevard. 22.2 No person shall leave unattended any obstruction within a highway. 22.3 No person shall encumber or damage any highway. 4. Section 33 of By-Law No. 2013-066 is amended by adding ", waste" after the word "plantings" and by adding "highway including the" preceding the words "boulevard without notice". 5. This by-law comes into effect on the date of its passing. PASSED this day of January, 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 16--4 Clarftwn Chief Administrative Office Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 19, 2015 Report Number: CAO-001-15 Resolution: File Number: By-law Number: Report Subject: International Alliance Policy Recommendations: 1. That Report CAO-001 -15 be received; and 2. That the International Alliance Program appended to Report CAO-001-15 be approved. 17-1 Municipality of Clarington Report CAO-001-15 Page 2 Report Overview To provide a policy framework for international cooperation and collaboration opportunities. Report: 1. Clarington has been approached on several occasions in the past by international municipal government interests to establish some form of relationship or tie which may lead to the formalization of such relationship in the form of a Partner City Agreement, Friendship City Agreement or an agreement that would further the cause of the international tie. 2. In the absence of a formal policy, the past Mayors of the Municipality generally took on the responsibility to respond to such enquiries or requests for international tie and often declined such request. Recently, the Municipality has been approached by a municipal government in central China wishing to establish an international tie with Clarington. In view of the fact that many medium and large size municipalities in Canada have some sort of agreement with sister municipalities internationally, it appears that Clarington will need to give this matter serious consideration. 3. The decision to enter into any form of international relationship with a foreign municipal government should not be made on an adhoc basis, regardless whether the decision is to be made by the Mayor or the Council. Hence, the need to establish formal policies would be necessary to guide the decision making process. 4. The policies appended to this Report sets out the policy objectives, criteria for the evaluation of requests, and the subject matters that would be covered by an international agreement such as delegation visits, exchange of information etc. 17-2 Municipality of Clarington Report CAO-001«15 Page 3 Submitted b :Q� Y Franklin Wu Chief Administrative Officer Attachments: Attachment 1 — Policy F10 -- International Alliance/Agreement 1T-3 ® ATTACH c�.T —�M—To (Jff&REPORT# CARO•• 1-_15 Municipal Policy -��- Leading the Way POLICY TITLE: International Alliance/Agreement POLICY#: F10 POLICY APPROVED BY: Council EFFECTIVE DATE: January , 2015 REVISED: January , 2015 POINT OF CONTACT: Office of the Mayor 1. Objective: The purpose of this policy is to establish formal guidelines for fostering relationships with international municipalities, including, but not limited to, the following mandates: a) Information exchange for the purpose of gaining valuable international, nation, or local government perspectives and increase the understanding of global, national, and local government issues; b) Promote economic growth c) Build business connections d) Promote tourism; e) Exchange cultural and educational experiences; f) Other objectives as may be desired by Council. 2. Criteria for Evaluation of Requests: Request for international tie will be considered if the following criteria are met to the satisfaction of the Office of the Mayor: a) The relationship will result in reciprocal benefits for both partner municipalities; b) The relationship will provide Clarington with an opportunity to enhance its profile on an international basis; c) The relationship will enhance local economic and tourism opportunities and build business connections for local entrepreneurs; d) The potential partner municipality must be in a sovereign nation recognized by the Government of Canada, and any proposal alliance must not conflict with the policy of the sovereign nation; e) Staff resources can generally be accommodated through the Office of the Mayor; 17-4 F10— International Alliance/Agreement Page 1 of 2 Municipal Policy Leading the Way f) Budgetary resources for international visits are provided for in municipal budget or specifically provided by Council. 3. Activities Office of the Mayor is responsible for the compliance and implementation of this Policy and shall determine the appropriate activities for each request for international relationship, including but not limited to the following activities: a) Delegation visits; b) Exchange of information and greetings via various forms of communication; c) Exchange of gifts; d) Signing of formal agreement; e) Flag raising and proclamations; f) Other activities deemed necessary. 4. Procedures a) All requests for international relationship must be submitted to the Office of the Mayor. b) The Office of the Mayor shall involve the Council in the discussion and decision pertaining to the matter of delegate exchangelvisits, F10 — International Alliance/Agreement Page 2 of 217-5 ClaringWig demo Clerk's Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: January 16, 2015 Subject: General Purpose &Administration Committee Meeting Agenda — January 19, 2015 — Update File: C05.General Purpose and Administration Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, January 19, 2015: 6. Delegations Additions (d) Ted Watson, Chair, Agricultural Advisory Committee, Regarding an Annual Update (e) Terry Burns, Regarding Report PSD-007-15, Former Newcastle Fire Hall (247 King Avenue East, Newcastle) 13. Municipal Clerk's Department Change (Attachment#2) (b) Updated Attachment#3 to Report CLD-004-15 —Appointments to Boards and Committees — Process Amendment (Change to number of Council members on Ganaraska Region Conservation Authority) Attached please find the Final Agenda. (Attachment#1) nyz'e� Z ,—rune Gallagher, Deputy Clerk JEG/mc c: F. Wu, Chief Administrative Officer Department Heads ATTACHMENT#1 TO UPDATE MEMO �r• n FINAL General Purpose and Administration Committee Agenda Date: January 19, 2015 Time: 9:30 AM Place: Council Chambers If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Audio Record: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation or presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. Meeting Called to Order 2. Disclosures of Pecuniary Interest 3. Announcements 4. Adoption of Minutes of Previous Meeting a. Minutes of a Regular Meeting of January 5, 2015 4-1 5. Public Meetings a. Application for a Proposed Zoning By-law Amendment 5-1 Applicant: Zemer Holdings Ltd. Report: PSD-006-15 6. Delegations 6-1 a. Audrey Andrews, Region of Durham, Regarding Annual Report Card — Diversity and Immigrations b. Sheila Hall, Clarington Board of Trade, Regarding Economic Development Update C. Lennis Trotter, Regarding a Request for Funding Support for the Children's Safety Village Corporation of The Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1 C 3A6 905-623-3379 G.P. &A. Agenda 2 January 19, 2015 d. Ted Watson, Chair, Agricultural Advisory Committee, Regarding an Annual Update e. Terry Burns, Regarding Report PSD-007-15, Former Newcastle Fire Hall (247 King Avenue East, Newcastle) 7. Presentations No Presentations 8. Planning Services Department (a) PSD-006-15 Application by Zemer Holdings Ltd. to Rezone Lands 8-1 to Permit an Apartment Building at 50 Martin Road in Bowmanville (b) PSD-007-15 Former Newcastle Fire Hall (247 King Avenue East, 8-13 Newcastle) 1. Declaration of Surplus Land 2. Process for the Clean-up and Disposal of the Surplus Site 3. Permit Commercial and Mixed-uses on the Site (c) PSD-008-15 Application by West Diamond Properties Inc. for 8-26 Removal of Holding Symbol (d) PSD-009-15 A Rezoning Application by 2420643 Ontario Inc. to 8-32 Allow Office Uses at 1677 Durham Highway 2, Courtice 9. Engineering Services Department (a) EGD-002-15 Port of Newcastle Subdivision Phase 2 West Stage 1, 9-1 Newcastle, Plan 40M-2303 'Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works (b) EDG-003-15 Dunbury Subdivision Phase 2, Bowmanville, Plan 9-6 40M-2202 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works (c) EGD-004-15 Report on Building Permit Activity for October, 9-11 November, and December, 2014 10. Operations Department No Reports G.P. &A. Agenda 3 January 19, 2015 11. Emergency and Fire Services Department No Reports 12. Community Services Department No Reports 13. Municipal Clerk's Department (a) CLD-003-15 New Smoke Free Ontario Legislation 13-1 (b) CLD-004-15 Appointments to Boards and Committees — Process 13-5 Amendment (c) CLD-005-15 Appointment to Newcastle Village Community Hall 13-21 Board 14. Corporate Services Department No Reports 15. Finance Department (a) FND-002-15 List of Applications for Cancellation, Reduction, 15-1 Apportionment or Refund of Taxes 16. Solicitors Department (a) LGL-002-15 Amendments to the Boulevard By-Law 16-1 17. Chief Administrative Office (a) CAO-001-15 International Alliance Policy 17-1 18. Unfinished Business None 19. Other Business 20. Confidential Reports No Reports 21. Adjournment I i i i i no no Ozm :� w z mwoco > ;K > > 0 KW n p c o a 0 CD o o CD m o w v a v C p CD v O 3 3- 3 � � � � 0 5' � � n � � sm =r =r v 3 3 � 3 � ° 0v NO v ND0 � ° a ° � ° sv 3 Cp — C7 N ' SCDm n -1 CD ~ Dv onCD D o av . 0D CD CD ° 0 0 0 o c a o o - 0 � C7 C7 m y _ �' CD CD � � C� D Q N' 3 v cn cn ° cD <_ o — G7 o v (D cD 3 v cn CD a � 0 2 2 3 Q — p O CD o CD W C 'S O CD CD CD CD CD CD CD CD CD O CD 'a � cu 3 3 3 3 3 3 3 3 N 3 m 0 C5 CT 0- CT CT a' cr cr 0- CD CT 0 O N N N CD CD CD CD CD CD CD Q cn co N in O r0+ rt C CD = 3 -h Dto � � mcs, CW � CA Cn O n N n N' 0. 3 3 D N N N' CD °' CD �- =' =' vi M D CD 0' : : = O CND =S C O s CL ! Z 0- - G. -z CD rr m a � O c� to 0. 6 3 cD CD c� 0 0 N = h m 3 3 a s CD W CD o 5 cn 3 p W CD 0 CD o D C 4 CDD CD CD oD�a CD a0 D cn cn cn -p o > _ -� o 0 cn N CL m CD c cD m C 0 w m Z—� CD CD p N � (D 0 0 Clar ngWn Memo Clerk's. Department If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: January 19, 2015 Subject: General Purpose & Administration Committee Meeting Agenda — January 19, 2015 — Update File: C05.General Purpose and Administration Please be advised of the following amendment to the GPA agenda for the meeting to be held on Monday, January 19, 2015: 20. (a) Correspondence from Dean Jacobs, Concerning the Public Meeting (Agenda Item 5(A)) Regarding an Application for a proposed By-law Amendment, Report PSD-006-15. -­Jpne Gallagher,Deputy Clerk J EG/mc c: F. Wu, Chief Administrative Officer Department Heads The Municipal Clerk January 19, 2014 Municipality of Clarington Comments—Rezoning proposal at 50 Martin Road, Bowmanville I do not have an objection in principle to the proposed residential intensification of 50 Martin Road, but I respectfully request that the municipality, in its review of the rezoning application,give careful consideration to the following aspects: 1. That the built form and architectural treatment of the residential development be compatible with the scale and character of the surrounding area. The site is located at one of the highest geographic points in Bowmanville, and by adding a building of 5 storeys high at this location will make it even more visible. The building should bean attractive landmark and beacon that compliments the location and celebrates one's arrival in Bowmanville. If it could mirror the quality of the recent office development located on the southwest corner of Martin Road and Hartwell Street,that would be an added value to the area and to Bowmanville; 2. The Traffic Study(paragraph 2.1)states that the proposed access point to the site is approximately 50m from the Hartwell/Martin intersection. However, it is closer to 30m from the intersection. During peak hours it is already difficult to make a left-turn from Hartwell into Martin Road. By adding an access point for 70 or more cars approximately 30 m from Hartwell Street could potentially create more conflict points within a short distance,thus creating more safety concerns for road users, particularly for those who want to access Martin Road. Has the opportunity been considered to align the site's access point with Hartwell Road,or to move it further north? 3. There is a neighbourhood centre (Hartwell Plaza) directly across the road from 50 Martin Road. Most residents will not walk all the way(approximately 110m northwards)to the traffic light at Aspen Springs Drive to cross Martin Road,to get to the neighbourhood centre. Most of them will probably take the shortest possible route directly across Martin Road. Such action would pose a serious safety risk for pedestrians and road users and would warrant, at the least, a signalized pedestrian crossing at Hartwell/Martin Road intersection,or something alike. 4. Apparently the Municipality still needs to complete its Growth Plan conformity exercise. Although Martin Road is identified as a mixed-use corridor in the Regional Official Plan, detailed planning for this corridor in the form of a Secondary Plan or Master Plan,which address aspects such as land uses, densities, access management, built form and street relation along this corridor,would seem prudent instead of a piece-meal approach. The principle of redeveloping all the low density residential sites immediately north of Martin Road into higher densities over I time may be desirable, but it would be also desirable to consider the long term implications and planning for the remainder of the lots east of Martin Road, instead of taking an ad-hoc approach towards building out the bigger block of land. Dean Jacobs, MCIP, RPP I i HANDOUTS/CIRCULATIONS GP&A A li i n B • pp cat o v Z m r I in L e e Ho s t . Propose rezoning to permit an apartment building Clarington Planning Services DepartmentNo 42 N Property Location Map(Bowmanville) = a N P U IIIc/ Om J Z Z m y. O 46 TREWIN LNiE I W Subject 3 Site w _ GAT ES w � unvENu $ 4 W CAEEN DRESlfNT � w -D EK 3 NYDASTLEDR EST AYD N059LYNNEA 4 � m 4 STOREY APARTMENT -d BUILDING (71 UNITS) 'd PEN FOUND MINE ALON NA STRE 3 ,13 IF ZBA 2014 - 0013 LID p Zoning By-Law Amendment 0 z J 0�0 CU p 00 t,� �� CO M M N Applicant: Zemer Holdings Ltd. llllllll! 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Rhonda Park 'L�4WF� _ _ - ENCE GA -1-- p f -- Commercial ' y r Q 7Plaza ;- �u y ' RY CRES P oz Blaisdale - Subje -t r m ' i Montessori Q � _ - HARTELL AVENUE, a}/' - _ School <4410. Medical - - Building'11 w ( Jfi . R It P" 1. 1 Z (Commercial � - DOREEN CRESCENT _ _ w Plaz CANDLER CT 'ASTLE DR " PRESTd'NWAY DR _ r ° 1 v,�,•,tip ,. �}. �` .w �. ;6 #j Application I material r- ff NOTICE Vi :I PR(!PCSEDZONINGBV-lAW AMENDMENT J ZEMER HOLDINGS LTD-HAS SUBMITTED AN APPLICATION TO AMEND THE ZONING 6W.A.NTOPERMITANAPARTMENTSUILDING CONTAINING 71 UNITS,PRELIMINARY PLANS v ` WGICATEA PROPOSEDHEIGHTOP4STOREYS ALONG MARTIN ROAD&5 STOREYS TO THE REAR IEAST SIDE)OF THE BUILDING. _::..: FILES, ZBA 2014-0013 iT mLL-+gam- �`,. -.+.�� ��vy� i •'^� .. .- _ _ - _ T ..-. _ - ^_ • Several commentsrovided by p residents and local business owners • Applicant hosted a Public Information Centre on Dec 3rd to omments 1"■ I■■■ 1■■■ 1!!1 I'�II I■■I I!!1 1111 I"■ I■■■ I■■■ I"I 1"■ 1■■■ I■■■ 1'�■ �+� rhlllllll■ r.■ r■■i■ rllllllli■ rllllllll■ r.■ rllllllll■ r.■ rllllllll■ rte■ rte■ rllllllll■ rlll11161■ rrr•■ rrr■■ rlllIIIII■ { '� � � I■■1 11 11 I'■1 I■'1 11 I■■C 1111 I■■1 11 11 I■■1 I■■1 11 11 I'■1' `,'"� rllllllll■ rllllllll■ rlllllllh■ rllllllll r�rr rllllllll■ rllllllli■ rllllllll■ rllllllll■ �' �� � I"1 11 11 I!!1 I!�1 11 I!!1 I111 I■'1 11 11 I■■1 I■�1 11 11 I■�' rllllllll■ rllllllll■ rllllllllrr rllll(III■ rte■ rllllllll■ rllllllll■ rllllllll■ rllllllll �11� ��II i��l illi illi i1�1 1"� �� !11� i�l� �II� illi i�l� lul ill ilk �► WEST ELEVATION No objections or major • raised from Clarington 42 N Property Location Map(Bowmanville) = a N P U IIIc/ Om J Z Z m y. O 46 TREWIN LNiE I W Subject 3 Site w _ GAT ES w � unvENu $ 4 W CAEEN DRESlfNT � w -D EK 3 NYDASTLEDR EST AYD N059LYNNEA 4 � m 4 STOREY APARTMENT -d BUILDING (71 UNITS) 'd PEN FOUND MINE ALON NA STRE 3 ,13 IF ZBA 2014 - 0013 LID p Zoning By-Law Amendment 0 z J 0�0 CU p 00 t,� �� CO M M N Applicant: Zemer Holdings Ltd. Diversity & Immigration � Community Report Card Year Two January 19, 2015 LOCAL DIVERSITY AND IMMIGRATION • Community Plan Priorities p��oN ■ Create a culture of �o AGR c inclusion Improve labour market outcomes for , newcomers it ��ersi 0 Attract and retain fy�s eye �.ohesb newcomers 4Sness ■ Enhance Durham's . settlement capacity LOCAL DIVERSITY AND IMMIGRATION Community Demographics Durham Demographics - Census 2011 Municipality Pop. Female Male Visible Minority Immigrants Recent Immigrants Seniors (66+) % % % % 0 milliff-I $I Ajax 109,600 56,710) 51.7 52,890 48.3 49,995 45.6 37,315 34.0 3,005 8.1 9,575 8.7 Brock 11,340 5,725 50.5 5,610 49.5 210 1.9 845 7.5 40 4.7 2,075 18.3 Oshawa 149,605 76,905 51.4 72,705 48.6 13,800 9.2 21,620 14.5 1,530 7.1 21,880 14.6 Pickering 88,720 45,635 51.4 43,085 48.6 31,130 35.1 27,430 30.9 1,605 5.9 10,450 11.8 Scugog 21,570 10,905 50.6 10,660 49.4 505 2.3 1,960 9.1 85 4.3 3,725 17.3 lUxbridge 20,620 1 10,435 1 50.61 10,185 1 49.4 1 790 1 3.8 1 2,120 1 10.3 1 130 1 6.1 1 155 15.3 122,020 1 62,1601 51.31 59,415 1 48.71 23,125 1 19.01 25,160 1 20.6 1 2,1001 8.31 12,590 1 10.31 • Report Card Year Two prograof staffairstI Wort � C]7 � ��,� �� � GDepCIISi +rig � P �, E reparl C ry �+ '� a s :er~�@ cava �e�t.r. ��rCnt� �S CounGiis blli[LeSS r' •��pshaalp , Kcal z Portal ef,an sa inclusive ry� �' }" Indicator Settlement r afrces ■ diverse 1 1 1 1 1 1 r L I versi 'rrj wbies we9sip�s Iil�tltlit arf5 c I'i6raries ' ' Clerks ty� arociesplrad$ : formai kraop m I npriority � I I IISAnical 1311 U818 iiie appanunp protide pUg: ni ialins fdWed i3fomatlofi newcorners t upporta en �.,., P,actices Stor students E;trainingor anizat� %: Partner"s" Yboards officials,!U'.SS Ears fryry pp a v, wefco�ikg i3Jr? ilealdieG r y llllf4 deluation behind n'lihrar� members eogagemeet pAuersityfiPciusion way .,. residentspo�ICIes f � .. greeds s �warkiftQ Q � r r, ¢Heine . Note am community LOCAL DIVERSITY AND IMMIGRATION � Priority Area 1 : Create a culture of inclusion Highlights ■ Local Municipalities have been early adopters of the LDIPC- sponsored Diversity and Immigration Champion program. ■ The Town of Whitby Ethno-cultural and Diversity Advisory Committee (EDAC) has created a set of inclusive language guidelines that will be used in staff training. ■ The Pickering Public Library has new board recruitment kit that includes diversity competencies for the 2014/2015 recruitment for Library Board Trustees. ■ Durham PFLAG has been working with Regional and Municipal Councils for a number of years, raising awareness of LGBTQ issues and challenging Councillors to think differently. LOCAL DIVERSITY AND IMMIGRATION � Priority Area 2 : Improve labour market outcomes for newcomers Highlights ■ The Ajax Pickering Board of Trade sees the value in engaging with the diverse communities within their area and have recently established a diversity committee. ■ All of the business associations interviewed provided explicit training and resources related to the AODA for their members. ■ All of the Chambers and Boards of Trade polled for the Report Card expressed an interest in learning more about the new federal Express Entry model for new immigrants. LOCAL DIVERSITY AND IMMIGRATION Priority Area 3 : Attract and retain . .. .........: newcomers Highlights ■ The Town of Whitby includes a new to Whitby" section of their website with links to the Durham Immigration Portal as well as a business resource guide and handbook for foreign workers. ■ Work is underway to tell potential investors and residents about the benefits of living and doing business in Durham region. While 10 formal delegations in 2012 and another 9 in 2013 were recorded, exchanges, visits and informal delegations contribute to the overall effort to market Durham internationally. ■ The City of Pickering created a guide to how the budget is created online and initiated a great new program called "Pickering Pros", an online program that highlights City staff and officials and offers real- time Q&A on Facebook and Twitter. LOCAL DIVERSITY AND IMMIGRATION � Priority Area 4 : Enhance Durham 's settlement capacity Highlights ■ Opening in September 2012, over 13, 175 visitors came through the Welcome Centres in 2013. ■ The majority of services offered through the `one stop shop' of the Welcome Centres are non-settlement service organizations like the Region of Durham Public Health department and Durham Region Transit. ■ The Portal content contributors' group acts as a platform for community dialogue which results in new ideas being shared, new partnerships being formed, new needs being identified and new providers being mobilized. Over 80 community partners make up this collaborative. LOCAL DIVERSITY AND IMMIGRATION • LDIPC : Supporting Excellence ■ Employer Engagement ■ Best Practices Forum ■ Diversity Champion Awards ■ Funders Forum ■ Funding Opportunities Update ■ Citizen Newsletter ■ Durham Immigration Portal For more information about the report card , please email us at p ldipc(.a durham . ca Funded by; Finance par ' Citizenship and Citoyennete et Immigration Canada Immigration Canada LOCAL DIVERSITY AND IMMIGRATION Clarington Board of Trade and Office of Economic Development Adrienne Windsor President Clarington Board of Trade Don Rickard Report to Clarington Council Vice-President January 19, 2015 Ron Robinson Economic Development Lead Update Past President 11 New Leads 2 Commercial/Retail Leslie Ray 2 Food Processing Treasurer 1 Energy Barb Malone 7 Manufacturing/Industrial/Distribution Director at Large 0 Pharma/Medical Barb Yezik 0 Recreation Director at Large 0 Investment 9 Active follow up on previous leads Dale Gibbons 21 No recent activity Director at Large 9 Closed files Fabio Garcia Tradeshows and conferences attended Director at Large Durham Realtor Connect Jennifer Knox Port Hope Conference and Tradeshow Director at Large Health Achieve (Ontario Hospital Association) atUOIT Innovation 2014 Director at Laura Large a Durham Agriculture Advisory Committee Farm Tour Sport Tourism Convergence Lawson Gay Municipal Agriculture Economic Development Forum Director at Large Art of Transition Steve DeBoer Director at Large Outreach-Telling Clarington's Story Summer 2014 Economic Development Update Newcastle astle Chamber Hjorngaard Winter 2015 Economic Development Update Newc page advertisement in ReNew Canada (Infrastructure Magazine)—January 2015 Greg Lewis Pulldown Advertising with Metroland Media (Website to promote local business and local NewcastleBlA shopping) Justin Barry Connecting to Business BowmanvilleBlA Retail Bootcamp Lisa Roy Accessibility Workshop- Orono BlA 2-Contractors Breakfast Connecting business with Clarington purchasing department Lindsay Coolidge Participation with Spark Ignite Competition (engage with your entrepreneurs) Post Secondary Advisor 6 1 Annual Clarington Energy Summit Curry Clifford 10 Corporate Calls Municipal Advisor 54 King St. E st, Unit 102, Bowmanville, ON L1C 1N3 9 (905) 623-3106 9 info@cbot.ca 9 www.cbot.ca Clarington Board of Trade and Office of Economic Development Moved in..... Welcome to- Since the release of our last Update,there have been several openings of businesses in Clarington and new employees to existing business-creating over 140 jobs since the summer!We were happy to share in the celebra- tion of many openings and welcome all to Clarington! Thank you for choosing Clarington to grow your business: fes; •Curves Bowmanville(Relocation) •CCT Auto Trans,Bowmanville •Crossby Dewar Inc.,Courtice •Easthill Outdoors,Orono A •That's My Spot,Bowmanville ,f'=T •I DO Bridal Boutique,Courtice •Cherry Blossom Hair Salon,Newcastle • Bowmanville Thai •Green Valley Medical/Courtice Walk-in Clinic •Castronaros,Bowmanville •Clarington Nissan,Bowmanville New Employees! A- •Acumen Machine and Fabrication Ltd:1 new employee A— •Safe&Sound Manufacturing:2 new employees AV •Trade Tech Industries:10 new employees 1`� •Clarington Contracting Services:11 new employees Recognition CBOT is honoured to have been recognized by Durham Farm Connections as the 2014 recipient of the "Spirit of Agriculture"Award on October 16th, 2014 Membership: Ended 2014 with 298 members; and hosted 31 events Upcoming Events: January 22, 2015—Breakfast Buzz, informal chat with Mayor Foster February 19, 2015—What Matters in Manufacturing—Aging Workforce and Retirement February 17, 2015—Annual Update with Regional Chair, Roger Anderson March 17th, 2015—Annual Clarington Agriculture Summit Marach 25th, 2015—Simply Social at Seasons Clarington April 23, 2015—Clarington Board of Trade Annual General Meeting and Business Awards 54 King St. East, Unit 102, Bowmanville, ON L1C 1N3 9 (905) 623-3106 9 info@cbot.ca 9 www.cbot.ca Al W1 ML v Kinds' Safety Village of Durham Region KidsSafety Villa ' e _ g of Durham Region The Kids' Safety Village of Durham Region and You The Kids' Safety Village has been an integral part of Durham Region since its inception 20 years ago. The success of this Village is due in part to the generous sponsorship of buildings within the grounds of the Village. Corporate donations of$25,000 in 1995 allowed the construction of a safety village that would see school aged children from Durham Region tour this site daily to learn about living safely in the community. This Village, the third ever built in Ontario, paved the way for other municipalities. There are now 10 safety villages in Ontario, some of which drew their inspiration from Durham. Twenty years later, the leases on the buildings are due and maintenance is required to keep the property functioning to current standards. The roadways and sidewalks need to be resurfaced and some of the structures require upkeep. In addition, a major expansion is planned to incorporate fire safety so that both key elements, police and fire, will be housed in one facility. This extensive undertaking is designed to support a growing school population marking the 20th year of operation. The Kids' Safety Village Board of Directors is embarking on a $700,000 fundraising campaign to go forward for the next generation of children. The Board is seeking to renew the 20-year leases priced at $30,000 for the miniature buildings, as well as looking for sponsors for many other items in order to begin construction this spring. The goal is to have the site fully operational by 2015. Besides the miniature buildings there are many items available for sponsorship such as the miniature cars, bicycles, park benches, street name signs and more— and of course cash donations are needed for all the small things required to outfit the new classroom. Children in Durham Region visit this facility up to 3 times in their elementary school years, which leaves a lifetime impression of goodwill. Counting children, teachers and parents there are over 15,000 people a year that visit the Village. Your presence in the Village will be invaluable in the building of a safer future for the children of Durham Region. We look forward to your support. Dupont Canada General Motors of Canada Tim Hos GO Transit lSarMi� KIDS' SAFETY VILLAGE OF DURHAM REGION, 1129Athol St., Whitby, Ontario durhamsafetyvillage.com H istory About the Kids' Safety Village of Durham Region The Kids' Safety Village of Durham Region is a non-profit, charitable organization originally built by the Optimist Club of Ajax and the Rotary Club of Oshawa Parkwood. It is now run by a volunteer Board of Directors with daily instruction and programs provided by the Durham Regional Police Service. More than 90 organizations and individuals contributed to the construction of the Village through either financial support or in-kind donations of construction materials and labour, while another 160 sponsors contributed to furnish the Village with bikes, helmets, battery-operated jeeps, classroom furniture and the like. The 1.2-acre site was provided by the Durham District School Board. More than 200,000 school-aged children in Grades 1, 2 and 3 from Durham Region have toured this site throughout the school years to learn about safety. These programs range from bike safety and rules of the road to reacting with strangers. There are many other programs and events, including a Graffiti Awareness program for Grade 5 students, a Halloween Haunt and Christmas in the Village. These special events also give other members of the families an opportunity to experience and enjoy the Village. Some of the site sponsors include: General Motors of Canada, Ministry of Transportation, Tim Hortons, Rotary Clubs of Durham Region, Optimist Clubs of Durham Region, GO Transit, CP Rail, Scotiabank, Dairy Queen, Durham Fire and Police Services and various non-profit community groups. The Future The next 20 years for the Kids' Safety Village of Durham Region The Kids' Safety Village of Durham Region is looking to expand its main teaching building to include a fire safety component. Durham Region Fire Departments would like to see the construction of a new interactive classroom equipped with full kitchen, living room and bathroom with features that simulate fire and emergency situations. The expansion would include larger washrooms, community meeting facilities for after hours and better accessibility throughout the Village. In addition, roads and sidewalks need to be upgraded and resurfaced, as well as general maintenance to the existing buildings and features within the grounds like the railway crossing. Floor Plan for future expansion. Addition w Existing KIDS' SAFETY VILLAGE OF DURHAM REGION, 1129 Athol St., Whitby, Ontario durhamsafetyvillage.com OIL; We believe that education is prevention. Help us to continue reaching, teaching, and preventing kids from becoming victims of crime or from becoming involved in crime themselves. Village?What is the Kids' Safety The Kids' Safety Village of Durham Region is a kid-sized version of a real town located on the grounds of the Sir William Stephenson Public School in Whitby. Set on 1.2 acres, the Village features small buildings, detailed roadways, traffic lights and road signs, an operational railway crossing, battery cars, bicycles and a classroom. r'J Here, children learn about road safety as a pedestrian and a cyclist in a controlled, supervised environment. Since 1995, the realistic setting has allowed thousands of children in Durham to test their safety skills in a fun, learning environment. ■ 7 y A Durham Region police officer staffs the Village, coordinating _ = �,�� rr �T�A safety lessons and teaching children about road and bicycle safety. Volunteers are utilized for a variety of assignments, _ -- -- including assistants, safety advocates and office administration. The Kids' Safety Village is truly a community project dedicated to building a safer future for children. The Village was constructed with donations of cash, services and materials from local businesses, citizens and service clubs. • Over 12,500 students visit the Village each year. • Each course includes safety-related instruction on topics such as fire, rail, bus and hydro safety, plus information on safe strangers and the use of 911. The Curriculum Grade 1: Personal Safety and 911 - The students will receive instruction on personal safety, 911 along with a hands-on 911 call so they can learn how to talk to the operator, and a scavenger hunt, all in 90-minute classes. The students are reminded to follow all pedestrian rules prior to going out into the Village. Grade 2: Vehicle and pedestrian traffic safety-The program consists of an in-class session, providing an overview of traffic safety rules, rules of the road and pedestrian safety, and an outside session where the children will have the opportunity to drive the miniature electric jeeps. They will also walk around the Village doing scavenger hunts and practising their pedestrian safety rules. During the lesson the children are shown various signs, train crossing and traffic lights as they go through the rules. The rules are reviewed from a pedestrian's and a motorist's point of view. Grade 3: Bicycle and Helmet Safety- Students will learn bicycle and helmet safety. They also go out into the Village to practice what they have learned riding on bikes and checking their helmets for fit and damage. These students review the traffic rules (as in the Grade 2 program) and learn that their bicycle is a vehicle and that they need to be responsible and careful when riding. Grade 5 Graffiti Education: Students will learn that graffiti is more than what meets the eye! Students will be given a history lesson on the origins of graffiti, what it has become today and the laws affecting graffiti. By the end of the 90-minute program, students will have a new understanding and respect for doing graffiti legally and having a fun hands on experience! Special Events: Yearly, the Kids' Safety Village hosts five major events: The Halloween Haunt, Christmas in the Village, March Break Safety Day, Easter Eggstravaganza and the Bicycle Fun and Safety Day.All the events address being safe and using safety strategies while the children and parents are out and about. These special events give the entire community the chance to experience the Village. The Kids' Safety Village of Durham Region needs your help in order to reach its goal of raising $700,000 to operate successfully for the next 20 years. This type of partnering with your corporation allows you to associate with an organization dedicated to community education and the future of our children. It is an opportunity to reach formative minds with branding, logo recognition and information, while at the same time providing educational components for a strong safety message for youngsters in our communities. Media coverage at this Village also gives a broader reach. Sponsorship Items Available MAJOR PODS AVAILABLE COST Corporate Buildings 16 $30,000 ' Streetscape Buildings 5 $25,000 Building Site (Build your own) 1 $15,000 - w Hydro Transformer Pod 1 $30,000 � ! Amphitheatre 1 $25,000 Parkette 1 $15,0001 ► Pergola 1 $10,000 Basic black on white signage included-sponsor may provide and install corporate signage if desired. OTHER VILLAGE ITEMS AVAILABLE COST RECEIPTS Battery Powered Vehicles 25 $1,500 Donation receipts available for Bicycles 25 $1,000 cash-donated items. Special Needs Bicycles 2 $2000 Charitable Registration No. 14084-7849-RT Street Name Signs 5 $1,500 Bicycle Helmets (Sets of 20) 5 $1,000 Park Benches 5 $1,000 All sponsors will be recognized on Picnic Tables 3 $1,500 sponsor boards displayed in the Permanent Bike Rack 25 slots 1 $2,000 classroom and/or with a sponsor Exterior Message Board & Map 1 $1,200 name on the sponsored item. DONATION ITEMS REQUIRED Interior Finishes, Flooring, Window Blinds, Desks, Chairs, Tables, Chalk Boards, Storage Cabinets, Book Case, Office Furniture, Fire Extinguishers, and more. n,DpCrmi YC7u6 oFtfje.r Lhnfam)2,Fonal Lha cc&',7ee The Ratary Oub o)'Oyhaws P&frocci KIDS' SAFETY VILLAGE OF DURHAM REGION, 1129 Athol St., Whitby, Ontario durhamsafetyvillage.com • Mission - - The Kids' Safety Village of Durham Region is committed to providing quality, progressive safety programs, in a positive and interactive atmosphere, through community partnerships, to protect our most valuable resource...our children. Testimonials qKatie Geoff Sandy McDowell Richard '€ Zochodne "As a mother of three, I recall my children "I have "Safety Villagetalking excitedly about visiting the Kids' very fond was one trip I Safety Village but it wasn't until recently memories I remember looking when I had the chance to tour the facility of attend- '• `` °f forward to as a that I saw the scope of what was being ing Kids' Safety Village '• student. The lessons learned offered. The site, complete with child sized buildings, of Durham Region as a € there left a lasting impression on vehicles, railway crossings and more, is absolutely child. I can remember € me as a young cyclist, and now beyond anything imaginable. What a perfect way to € integrate learning about safety into an interactive making my way through as a driver." the kid-sized version of € miniature world for children. a real life town on a bicycle. It's a great Lezlie Appleton Hayley McNamara place where young kids € "What a remarkable experience € "As a child, I remember attending Safety Village and can learn about safety € for my son! He is in Grade 2, so gaining the confidence I needed in road safety through in a fun, engaging € the program on vehicle and their fun and interactive learning environment. After my environment targeted pedestrian safety is so crucial first visit, I can recall how ecstatic I was to return to specifically to them." € for this age. What a clever way Safety Village for my bicycle and helmet training. € to combine fun and education € Durham's Safety Village helps students with different € on such an important issue." learning techniques understand the importance of road € safety by combining practical and in class experiences." Coordinates o Kids'Safety Village f of Durham Region The Kids' Safety Village is located in Whitby at 1129 Athol Street on a parcel of land donated by the Durham District School Board. Whitby 2I Hwy.401 �r { n 'lY Al Nn . ---_. Presentations Ruben Plaza, St. Mary's; Shawn Taylor, Dillon Consulting; Cynthia Strike, Planning Services on the Westside Marsh Project, the reworking and permissions relating to St. Mary's aggregate license, the improvements (fish type and number) to the marsh, planting, trail development. Heather McMillan, Durham Workforce Authority and Jennine Agnew-Kata, Literacy Network of Durham Region Career Ladders project. They are targeting the agriculture and agri-food industry as there is the abilility to move individuals through a series of skill levels. Gord and Garry Geissberger of Farmhouse Cider provided an overview of their family history in cider making, the different cider presses they have used overtime and the more recent portable cider press. The new portable unit allows them to go to farms and farm markets. A number of awards and recognition for the cider press and innovative packaging (bag in a box) have been received by the Geissberger's. Gord Weir and Fred Horvath provided an overview of the damage that occurred during the ice storm and the actions taken by the Municipality in response to the storm. The storm was expected and due to the anticipation of the storm, the Municipality was well prepared, the Emergency Plan that the Municipality has and activates responded well to the challenges presented by the weather. Tom Barrie provided an overview of his trip to Turkey in early Spring. Turkey has 40% of its population involved in agriculture and claims it is self-sufficient. The country is large (the size of Quebec) the climate is moderate and two crop cycles per year. Chris Brown and Pauline VanRoon, both from MTO, provided an update on the 407 East project. Issuses discussed were farmers right to use the land has been addressed for long-term renters; archeological digs, future road closures, contract requirements for immediate land cover in agricultural areas (to keep weeds down); creek crossings, etc. Susan Chan from Farmers at Work provided a presentation on Neonicotinoids and Pollinators. The major pollinator of many crops is wind but several other crops require pollinators. In the 1990's contact pesticides were used which meant crops had to be sprayed more often. Neonicotinoids are a systemic pesticide applied on the seed and are much more effective, they are in many other products. Nancy Rutherford — Region's 5-year Ag Strategy —The committee provided into tw the four priorities in the Action Plan. On going Discussion items: Region's Greenbelt Review, Provincial Policy Statement, Neonicotinoid Use Tours Tour of OPG Mock-up of the Reactor (June) Chuck Lamers and Allen Freebern from OPG lead the tour through the mock-up area, providing an overview of how the reactor works, the portions that have to be replaced, the tight spaces that have to be considered and maneuvering that of the equipment and replacement pieces. Tour of the EFW facility and site (fall) Greg Borchuk and representatives of Covanta provided a tour of the EFW facility and how the boiler and generating system work. Involvement in Events: CBOT Agricultural Summit - March 18th focused on 3 distinct areas, agri-business, opportunities in agri-business and intergenerational transfer. 60 people attended. DAAC tour is September 11, at Eric Bowman's farm in Clarington with others participating. Farm Connections April 1, 2, 3 with much volunteer participation from Clarington. Agricultural Gala October 16th, 2014 First Inaugural. CBOT Familiarization Tour-June 6th, 2014 THEE Parade of Lights — December 3rd Accomplishments: CA's Agricultural Permits Brochure —both CA's have drafted, reviewed with the committee and published brochures on agriculture related permits in their respective jurisdictions. Commemoration of Gary Jeffery's service to the community in partnership with Visual Arts Centre Board and Soper Creek Railroad Club. Tree planting and memorial reception with family members and representatives of the different groups. Sustainability goals and benchmarks - a sub-committee was struck, they determined the agricutlural goals and benchmarks to assist and meet with the Sustainability Committee. • Agricultural education of the general populous- as demonstrated by partnerships with UOIT, Durham College, Farm Connections, 4-H, Maple and Aggie, etc. • Rural Economic Development— geared towards promoting farms as businesses, creating an attractive business environment, on farm markets, value-added, advisory role with CBOT • Protection of agricultural land —through Official Plan polices, new PPS, Greenbelt review and what to do with the whitebelt in Clarington to keep it in agricultural production • Encourage/Support of agriculturally lead initiatives for best practices—On Trac, Environmental Farm Plans, ties back to economic development and creating a favourable business climate for farm businesses (not introducing additional hurdles to overcome at a municipal level) • Support for local food movement— Clarington Farmer's Market, encouragement of buy- local, ties back to economic development on farm markets, restaurant supply and promotion of local Awards: Barrie Family (Terwidlen Farms), Innovative Farmers of Ontario for their commitment to no-till Frank Stainger, inducted into Canadian Agricultural Hall of Fame Brenda Metcalf, Arbour Award for her volunteer work with 4-H Clubs n January 13, 2015 Ontario Pollinator Health pollinatorhealth@ontario.ca Ministry of Agriculture, Food and Rural affairs Food Safety and Environmental Policy Branch 1 Stone Road West, 2"d Floor Guelph, ON N1G 4Y2 Re: Pollinator Health: A Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry Number 012-3068 The Municipality of Clarington has a long-standing Agricultural advisory Committee to assist staff in understanding agricultural issues and policy impacts and recommendations. Committee members are well informed and represent various sectors of agriculture through their involvement in other local, provincial and federal agricultural organizations. Agriculture is Clarington's primary economic activity, and as such, governmental regulatory decisions affect our farming community and, in turn, all residents of Clarington. Neonicotinoid use and its relationship to pollinators has been of ongoing interest to the Comittee. The committee has received related presentations, documents and had many active discussions on the issue with topical experts from tender fruit crop specialists to beekeepers and farmers engaged in CIMAFRA's ongoing research. Pollination is the key to a successful season for most farms in Ontario, As cited in the discussion paper, Ontario's managed honey bees and bumble bees pollinate roughly $897 million of the $6.1' billion in total sales for agricultural crops grown in Ontario— about 1.3 per cent of the total crop value. The agricultural cornmunity is very supportive of ensuring pollinator health through use of the Integrated Pest Management (IPM) and Best Management Practices (BIVIPs) to either reduce neonicotinoid use or increase use of identified fluency agents/deflector technology wherever possible. However, after reviewing the discussion document that Outlines how the Ontario government proposes to reduce neonicotinoid use for the 2015 growing season, and the regulatory rnecharlIsrns that would be imposed for the 201.6 season onwards in order to meet its aspirational target of 80 per cent reduction in acres planted with neonicotinoid-treated corn and soybean seed by the year 2017, our committee feels that the proposed actions fall short of outlining a science-based approach to ensure pollinatorhealth in Ontario and in so doing creates risk for both Ontario's farmers and the environment, pi( Due to its release date, the document does not accurately reflect the ongoing science based research and conclusions issued by the federal authority on pesticide regulation, Health Canada's Pest Management Regulatory Agency (PIVIRA), in their November 2014 Update on Neonicotinoid Pesticides and Bee Health. "Although Health Canada's PMRA is concerned about the reported later season colony effects in corn and soybean growing regions, more investigation into these reported effects is required. At this time Health Canada's PMRA does not have sufficient information to draw these conclusions regarding a link between these colony effects and potential neonicotinoid exposure. The available science indicates pollinator effects con result from sub-lethal exposure to neonicotinoids, but no conclusions can be drawn that actual environmental exposures from,some uses are at levels that may result in effects. More work is needed in this area, and all available information will be considered in the neonicotinoid re-evaluation. Health Canada's PRIVIA will produce an interim report in 2015 as part of their re- evaluation of this class of pesticides in colllaboration with thie USEPA and California Department of Pesticide Regulation. This will include information from scientists and researches as well as new studies being generated by the pesticide registrants. The 2015 report will! also include findings from sampling completed at 12 corn growing locations in Southern Ontario that will further the understanding of factors impacting bee deaths. In the meantime, research continues, including recent federal funding for a national survey on bee health and ongoing research on optimizing pollinator health. As stated by the PIVIRA, "Bee health is a complex issue that goes beyond the incidents in 2012 and 2013 and may involve a number of additional factors, including parasites, disease and climate." Proposed actions and regulations drafted for Ontario farmers in advance of the completed 2015 PIVIRA report with, its focus On the completed research, scientific studiles and conclusions are premature. Without a science-based path forward, conclusions that these actions would improve pollinator health cannot be made with any certainty. But other effects will almost certainly result— higher production costs with either crop losses or lower yields for farmers across the province — affecting the prosperity of farmers growing corn and soybeans and their local economies. ,tt�tt�f�„ttttl�t ��t�ttfr f,"ttti,nill°l ,tt And the impact will be solely on Ontario's farmers. The document outlines the proposed regulatory approach, which would affect the availability of neonicotinoid treated seed i!n Ontario and 'impose five conditions a farmer would have to meet in order to purchase and use neonicotinoid-treated corn and soybean seed. In addition, newly-developed integrated pest management training for farmers planting, corn and soybean seeds would have to be completed. These proposed actions differ from those currently identified by Health Canada's PMRA, and in so doing the government of Ontario is increasing the regulatory burden for farmers and creating a disparity for Ontario farmers, f=armers in other provinces, with whom we compete on price points, would not be subjected to the new regulations. The discussion paper also falls short in identifying the use of neonicotinoid in other industries, and what science-based effects their use may have on pollinators. The approach recommended in the proposal has not struck an appropriate balance. For policy decisions on neonicotinoid use, a focus on science-based actions with clearly identified ramifications for the agricultural industry should be sought (frorn farmers to seed suppliers to crop insurance providers). Other industries using neonicotinoids in their products should be identified and consulted, And finally, all regulatory decisions should be aligned with Health Canada's PMRA comments and recommendations on neonicotinoid use, providing a level playing,field for farmers across the country, rather than penalizing Ontario farmers. We appreciate the opportunity to provide comments on the proposed regulatory actions regarding neonicotinoid treated corn and soybean seeds in Ontario. Yours truly, a � Ted Watson, Chair Agricultural Advisory Committee of Clarington