HomeMy WebLinkAbout2015-01-05
General Purpose and Administration Committee
Minutes
January 5, 2015
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Municipal Clerk at 905-623-3379 ext. 2102.
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, January 5, 2015 at 9:30 AM in the Council Chambers.
Roll Call
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor S. Cooke
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, J. Gallagher
Committee Coordinator, M. Chambers
Mayor Foster chaired this portion of the meeting.
Disclosures of Pecuniary Interest
There were no disclosures of pecuniary interest stated at this meeting.
Announcements
Councillor Wooannounced the following:
Farewell Reception for Consul General of China, Fang Li on December 27, 2014
in Richmond Hill.
Annual Clarington Polar Bear Swim at Newcastle waterfront on Thursday,
January 1, 2015 at 2:00 PM.
Clarington Flames and Clarington Toros hosted international midget and bantam
hockey games at the Garnet B. Rickard Recreation Complex.
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General Purpose and Administration Committee
Minutes
January 5, 2015
Councillor Hooper announced the following:
Clarington Flames and Clarington Toros hosted international midget and bantam
hockey games at the Garnet B. Rickard Recreation Complex.
3rd Annual Bowmanville Tackle Swap and Fishing Show on February 1, 2015 at
the Garnet B. Rickard Recreation Complex at 10:00 AM.
Encouraged everyone to review the Clarington Public Library Community Guide
for upcoming events.
Mayor Foster announced the following:
Special Council Meeting, Budget Presentation, on Friday, January 16, 2015 at
the Clarington Older Adults Centre at 9:00 AM.
Mayors Levee on Sunday, January 11, 2015 at the Municipal Administration
Centre from 1:00 PM to 3:00 PM.
M.P.P. Granville Anderson’s New Year’s Levee on Sunday, January 11, 2015 at
the Sarah Jane Williams Heritage Centre from 2:00 PM to 4:00 PM.
Minutes
Resolution #GPA-001-15
Moved by Councillor Woo seconded by Councillor Hooper
That the minutes of the regular meeting of the General Purpose and Administration
Committee held on December 8, 2014, be approved.
CARRIED
Councillor Woo chaired this portion of the meeting.
Public Meeting
Subject:
(a) Application for a Proposed Zoning By-law Amendment and Draft
Plan of Subdivision
Applicant:
South Bowmanville Ltd.
Report:
PSD-001-15
Tracey Webster, Planner, made a verbal and electronic presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application.
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General Purpose and Administration Committee
Minutes
January 5, 2015
Jane McFarlane, Planner, Weston Consulting spoke on behalf of the applicant. Ms.
McFarlane advised the Committee that they are the planning agent working on behalf of
the applicant. Ms. McFarlane provided some slides to illustrate and answer any
questions. She noted that they have been working closely with both staff and the
Central Lake Ontario Conservation Authority to address any concerns which have been
brought to their attention. Ms. McFarlane added that there have been several formal
meetings with the Municipality and Central Lake Ontario Conservation Authority and
they have prepared a resubmission to staff in October, 2014. She stated that she has
no issues with Report PSD-001-15 and that she supports the recommendations. Ms.
McFarlane concluded by commenting on the Silt Fence and advised that no site
alterations will occur until the applications have been approved by both the Central Lake
Ontario Conservation Authority and the Municipality and all issues have been
addressed.
Subject:
(b) Application for a Proposed Zoning By-law Amendment
Applicant:
2420643 Ontario Inc.
Report:
PSD-002-15
Lisa Backus, Senior Planner, made a verbal and electronic presentation to the
Committee regarding the application.
No one spoke in opposition to or in support of the application.
Sandra Dearing, Agency Owner of Cooperators in Courtice, spoke in support of the
application. Ms. Dearing advised the Committee that she is looking to gain a permanent
location for her insurance agency. She noted that currently she has five full time
employees and casual employees when needed. Ms. Dearing feels that her business
will contribute to the Courtice Main Street Secondary Plan and that her office and clients
will be better served in the main street location.
Mayor Foster chaired this portion of the meeting.
Delegations
Delegation of Kevin Tunney, Tunney Planning, Regarding PSD-052-14,
Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234
Unit Residential Development.
Kevin Tunney, Tunney Planning, spoke on behalf of the applicant. Mr. Tunney advised
that they are in support of the application for the plan of subdivision. He noted that there
have been concerns raised with the density of this development. Mr. Tunney advised
that a letter was written from the applicant in response to these concerns and contained
suggested changes which would keep with the Official Plan and reduce the density of
the property. He requested that the requirement to install the footings for the
townhouses prior to the approval of the draft plan be removed. Mr. Tunney concluded
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General Purpose and Administration Committee
Minutes
January 5, 2015
by requesting an amendment to the Zoning By-law to reduce the minimum units from 70
to 40 and to remove the requirement to install the footings prior to zoning be approved.
Presentations
There were no presentations.
Recess
Resolution #GPA-002-15
Moved by Councillor Partner, seconded by Councillor Traill
That the committee recess for 10 minutes.
CARRIED
The meeting reconvened at 10:27 AM with Councillor Woo in the chair.
Planning Services Department
Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 61
Single Detached Dwellings
Resolution #GPA-003-15
Moved by Mayor Foster, seconded by Councillor Hooper
That Report PSD-001-15 be received;
That the applications to amend Zoning By-law 84-63, submitted by South Bowmanville
Ltd. together with the proposed Draft Plan of Subdivision S-C-2014-0001, continue to be
processed and that a subsequent report be prepared, and
That all interested parties listed in Report PSD-001-15 and any delegations be advised
of Council’s decision.
CARRIED
Rezoning Application to Permit Conversion of a Dwelling to Office Uses at 1677
Durham Highway 2, Courtice
Resolution #GPA-004-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-002-15 be received;
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That the proposed application for Rezoning ZBA 2014-0026 continue to be processed
including the preparation of a subsequent report; and
That all interested parties listed in Report PSD-002-15 and any delegations be advised
of Council’s decision.
CARRIED
Environmental Stewardship, 2014 Annual Report
Resolution #GPA-005-15
Moved by Councillor Hooper, seconded by Mayor Foster
That Report PSD-003-15 be received for information.
CARRIED
Heritage Incentive Grant, 2014 Annual Report
Resolution #GPA-006-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Report PSD-004-15 be received for information.
CARRIED
Community Improvement Annual Report for 2014 Orono, Bowmanville, Newcastle
and Courtice
Resolution #GPA-007-15
Moved by Councillor Partner, seconded by Councillor Cooke
That Report PSD-005-15 be received; and
That all interested parties listed in Report PSD-005-15 and any delegations be advised
of Council’s decision.
CARRIED
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General Purpose and Administration Committee
Minutes
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Alter the Agenda
Resolution #GPA-008-15
Moved by Councillor Neal, seconded by Mayor Foster
THAT the agenda be altered to consider the Unfinished Business item, Report
PSD-052-14, Applications for Proposed Draft Plan of Subdivision and Rezoning to
Permit 234 Unit Residential Development at this time.
CARRIED
Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234
Unit Residential Development Applicant: 289143 Ontario Limited
Resolution #GPA-009-15
Moved by Councillor Neal, seconded by Mayor Foster
That Resolution #GPA-505-14 be lifted from the table.
CARRIED
Resolution #GPA-505-14
Moved by Councillor Neal, seconded by Mayor Foster
That Report PSD-052-14 be received;
That the application for the proposed Draft Plan of Subdivision, submitted by 289143
Ontario Limited to permit the development of 234 residential units, be supported,
subject to the conditions contained in Attachment 1 to Report PSD-052-14;
That the Zoning By-law Amendment application, submitted by 289143 Ontario Limited,
be approved as contained in Attachment 2 to Report PSD-052-14;
That once all conditions contained in the Official Plan and Zoning By-law with respect to
the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal
of the (H) Holding Symbol be approved;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-052-14 and Council’s decision; and
That all interested parties listed in Report PSD-052-14 and any delegations be advised
of Council's decision.
REFERRED
(See following motions)
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Resolution #GPA-010-15
Moved by Councillor Neal, seconded by Mayor Foster
That the foregoing Resolution #GPA-505-14 be amended by adding the following
wording at the end of Paragraph 3:
“with the following changes:
Delete Section 1 (f)
Section 1a (ii) change “Apartment Units” to “High Density Units”
Section 1a (ii) change the minimum units from 70 to 40”
REFERRED
(See following motions)
Resolution #GPA-011-15
Moved by Mayor Foster, seconded by Councillor Partner
That the matter ofApplications for Proposed Draft Plan of Subdivision and Rezoning to
Permit 234 Unit Residential Development be referred to the March 9, 2015 General
Purposed and Administration Committee meeting.
CARRIED
Councillor Neal chaired this portion of the meeting.
Engineering Services Department
Springfield Subdivision Phase 2, Courtice, Plan 40M-2430 ‘Certificate of
Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other
Related Works
Resolution #GPA-012-15
Moved by Councillor Partner, seconded by Councillor Cooke
That Report EGD-001-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2430;
That Council approve the by-law attached to Report EGD-001-15, assuming certain
streets within Plan 40M-2430 and adjacent Plan 40M-1669 as public highways; and
That all interested parties listed in Report EGD-001-15 be advised of Council’s decision.
CARRIED
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General Purpose and Administration Committee
Minutes
January 5, 2015
Recent Spill at Samuel Wilmot Creek
Resolution #GPA-013-15
Moved by Councillor Traill, seconded by Councillor Hooper
That Staff be directed to prepare a memo on the recent spill in Samuel Wilmot Creek.
CARRIED
Operations Department
There were no reports to be considered under this section of the Agenda.
Emergency and Fire Services Department
There were no reports to be considered under this section of the Agenda.
Community Services Department
There were no reports to be considered under this section of the Agenda.
Councillor Traill chaired this portion of the meeting.
Clerk’s Department
Multi-Year Accessibility Plan Status Report
June Gallagher, Deputy Clerk, noted the following corrections, which arose after the
printing of the agenda, to the 2014 Status Update to the 2013-2017 Multi-Year
Accessibility Plan, attached to Report CLD-001-15:
Page 5, Information & Communications – Addition of the following wording
regarding the website, “Currently under reconstruction, to be completed in
2015”.
Page 9, Employment Standard – Addition of the sentence “All employment
letters advise of accommodation opportunities.”
Resolution #GPA-014-15
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CLD-001-15 be received for information.
CARRIED
Corporate Services Department
There were no reports to be considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
January 5, 2015
Mayor Foster chaired this portion of the meeting.
Finance Department
Financial Update as at September 30, 2014
Resolution #GPA-015-15
Moved by Councillor Partner, seconded by Councillor Woo
That Report FND-001-15 be received for information.
CARRIED
Solicitor’s Department
There were no reports to be considered under this section of the Agenda.
Chief Administrative Officer
There were no reports to be considered under this section of the Agenda.
Unfinished Business
Report PSD-052-14 was considered earlier in the meeting following the Planning
Services Section of the Agenda.
Other Business
Highway 401 Exits at Waverley Road and Liberty Street
Resolution #GPA-016-15
Moved by Councillor Neal, seconded by Councillor Hooper
Whereas drivers exiting the 401 off ramps for Waverley Road and Liberty Street are
experiencing significant delays;
Now therefore be it resolved that Council forward a letter to the Minister of
Transportation requesting that they, forthwith, provide the necessary infrastructure
changes to alleviate the situation such that drivers are not placed in danger; and
That this resolution by forwarded to the Region of Durham, and Durham MPP, Granville
Anderson.
CARRIED
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General Purpose and Administration Committee
Minutes
January 5, 2015
Indoor Walking Facility in Newcastle
Resolution #GPA-017-15
Moved by Councillor Partner, seconded by Councillor Woo
That the petition, containing 2790 names, requesting an indoor walking facility in
Newcastle, be referred to Staff to prepare a report including the cost of a walking track
to be refitted into the present Newcastle and District Recreation Complex; and
That the report be prepared for the February 2, 2015 General Purpose and
Administration Committee meeting so that consideration be given to the item being
included in the 2015 Budget.
CARRIED
Communications
There were no items considered under this section of the Agenda.
Confidential Reports
There were no items considered under this section of the Agenda.
Adjournment
Resolution #GPA-018-15
Moved by Councillor Partner, seconded by Councillor Woo
That the meeting adjourn at 12:07 PM.
CARRIED
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Ma r eputy Clerk
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