HomeMy WebLinkAbout2014-10/21 �P
MINUTES
ORONO ARENA COMMUNITY CENTRE BOARD
October 21,2014
Present: Willie Woo John Witheridge (via conference call)
Rory Woods Gord Lowery
Jackie Moore Laverne Boyd
Regrets: Wendy Partner Elaine Dillon Michael Di Lella
Call to order by Willie Woo at 7:37 p.m.
Agenda: presented by: Willie Woo
Moved to accept: Laverne Boyd
Seconded: Gord Lowery Passed
Minutes from June 24,2013 meeting: presented by Willie Woo
Motion to accept as received: Laverne Boyd
Seconded: Gord Lowery Passed
Business Arising from the Minutes:
Rory Woods was able to answer questions from last meeting:
1. Telephone account is from Bell. This includes Satellite, Internet,Cell phone and Land line. They cannot be split out
as they are lumped into one account in the general ledger.
2. Fund raising in 2013 was$15,000—Several different community events are held over the year such as a BBQ,Yuk
Yuks and a dance. The Athletic Association determines where the funds are used each year,once the funds have
been raised.
3. Rental—Ice Rental—Comparing 2014 with 2013,the ice rental account is approximately$15,000 lower year over
year. This is due to a decrease in early and late time rentals. Figure skating hours have stayed the same.
4. Refuse—Waste Management is the current vendor with no contract,just month to month. This has been greatly
reduced from previous years due to 2 reasons:
a. Locking the collection bins to prevent the general public filling the bins up
b. Pick-ups are called on an as needed basis(instead of on a regular basis).
5. Tractor Maintenance—this account is used for maintenance on the Olympia.
Financial Report distributed October 16,2014 by email and attached to this report.
Motion to accept the financial report without prejudice: Rory Woods
Seconded: Jackie Moore Passed
New Business:
Next Year's meeting dates need to be set at the next meeting after the elections. The first one will be:
• Tuesday,January 27,2015 at 7:30 p.m.
Motion to adjourn at 8:24 pm: John Witheridge
Seconded: Laverne Boyd Passed
Next Meeting: January 27,2015 at 7:30 pm.
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Willie Woo
Acting Chairperson
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Orono Arena And Community Centre
Balance Sheet As at Sep 30, 2014
ASSET
CURRENT ASSETS
Term Deposit 119,204.61
Bank-Operating account 11,693.55
Cash:Total 130,898.16
Accounts Receivable 0.00
Accounts Receivable Y/E Adjust... -3,073.90
Accounts Receivable 3,073.90
Receivables:Net 3,073.90
TOTAL CURRENT ASSETS 130,898.16
FIXED ASSETS
Furniture&Equipment 4,644.00
Accum Deprec:Furn&Equip -3,274.61
Furniture&Equipment: Net 1,369.39
TOTAL FIXED ASSETS 1,369.39
TOTAL ASSET 132,267.55
LIABILITY
CURRENT LIABILITIES
Accounts Payable -4,998.16
Accounts Payable YE Adjustments -2,592.58 --
Accrued Liabilities 0.00
Accounts Payable 13,896.67
Vacation Payable 3,177.93
Vacation Payable 0.00
Employee eductions Payable 0.00
EI Payable 510.04
CPP Payable 854.19
Federal Income Tax Payable 2,057.61
Pension Payable 8,596.76
Rec Gen Payable:Total 12,018.60
WCB Payable 2,076.36
G S T On Sales 16,787.01
G S T On Purchases -26,516.07
G S T Remitted -4,388.80
G S T Payable -36.00
HST Paid on Purchases -12,125.28
TOTAL CURRENT LIABILITIES -2,700.32
TOTAL LIABILITY -2,700.32
EQUITY
RETAINED EARNINGS
Term Deposit 133.91
Retained Earnings 126,092.89
Current Earnings 8,741.07
TOTAL RETAINED EARNINGS 134,967.87
TOTAL EQUITY 134,967.87
LIABILITIES AND EQUITY 132,267.55
Page 1
Orono Arena And Community Centre
Comparative Income Statement
Actual Actual
Jan 01,2014 to Jan 01,2013 to
Sep 30,2014 Sep 30,2013 Percent
REVENUE
REVENUE
Bank Interest Revenue 2,940.00 0.00 0.00
Rental-Ice Rental 151,376.50 166,299.50 -8.97
Rental-Arena Floor Rental 4,965.00 852.00 482.75
Rental-Booth 2,750.00 3,050.00 -9.84
Rental-Hall 9,416.00 8,887.00 5.95
Metting Room Rental 250.00 341.53 -26.80
D.A.F.B.Ref BFI 0.00 0.00 0.00
D.A.F.B.Ref water 0.00 0.00 0.00
D.A.F.B.Ref-Supplies 0.00 0.00 0.00
Public Skating 2,475.00 2,225.75 11.20
Fund Raising 407.25 15,000.00 -97.29
Ice Equipment Clarington contricbu 0.00 0.00 0.00
Skate Sharpen 25.00 0.00 0.00
Miscellaneous 0.00 4,703.25 -100.00
Donations 3,500.00 0.00 0.00
Board Advertising 4,260.00 2,200.00 93.64
TOTAL REVENUE 182,364.75 203,559.03 -10.41
TOTAL REVENUE 182,364.75 203,559.03 -10.41
EXPENSE
COST OF OPERATIONS
Arena Maintenance 10,368.11 12,496.34 -17.03
Arena Supplies 6,901.78 5,769.02 19.64
Fees&Dues 50.00 0.00 0.00
Bookkeeping 956.92 695.00 37.69
Bank Charges&Sundry Exp. 163.40 224.00 -27.05
Gas 7,721.07 6,570.09 17.52
Propane For Olympia 0.00 0.00 0.00
Gasoline 256.82 601.93 -57.33
Tractor Maintenance 150.00 270.00 -44.44
Grounds Maintenance 1,830.00 1,354.00 35.16
Hydro 37,565.12 43,066.90 -12.77
Ice Equipment 3,832.59 33,990.65 -88.72
Refuse 2,024.60 1,479.67 36.83
Telephone 2,689.61 2,793.08 -3.70
Water 5,066.16 4,820.22 5.10
Advertising 25.00 472.61 -94.71
Office Supplies 613.20 1,943.69 -68.45
Miscellaneous 43.04 0.00 0.00
Wages 84,845.35 88,170.57 -3.77
EI Expense 2,239.40 2,277.49 -1.67
Pension Payable 1,604.00 11,804.00 -86.41
CPP Expense 2,657.60 1,465.15 81.39
Balancing Source Ded for 2011 0.00 1,616.42 -100.00
WCB Expense 2,019.91 2,380.08 -15.13
Employee Benefits 0.00 108.34 -100.00
Payroll Expense:Total 93,366.26 107,822.05 -13.41
TOTAL COST OF OPERATIONS 173,623.68 224,369.25 -22.62
TOTAL EXPENSE 173,623.68 224,369.25 -22.62
NET INCOME 8,741.07 -20,810.22 -142.00