Loading...
HomeMy WebLinkAbout01/05/2015Claijyngton If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. General Purpose and Administration Committee Agenda Date: January 5, 2015 Time: 9:30 AM Place: Council Chambers AUDIO RECORD: The Municipality of Clarington makes an audio record of General .Purpose and Administration Committee meetings. If you make a delegation or presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. Meeting Called to Order 2. Disclosures of Pecuniary Interest 3. Announcements 4: Adoption of Minutes of Previous Meeting a. Minutes of a Regular Meeting of December 8, 2014 4 -1 5. Public Meetings a. Application for a Proposed Zoning By -law Amendment and 5 -1 Draft Plan of Subdivision Applicant: South Bowmanville Ltd. Report: PSD- 001 -15 b. Application for a Proposed Zoning By -law Amendment 5 -3 Applicant: 2420643 Ontario Inc. Report: PSD- 002 -15 6. Delegations No Delegations 7. Presentations No Presentations Corporation of The Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1 C 3A6 905 - 623 -3379 G. P. &A. Agenda 2 January 5, 2015 8. Planning Services Department (a) PSD- 001 -15 Applications for Proposed Draft Plan of Subdivision 8 -1 and Rezoning to Permit 61 Single Detached Dwellings (b) PSD- 002 -15 Rezoning Application to Permit Conversion of a 8 -12 Dwelling to Office Uses at 1667 Durham Highway 2, Courtice (c) PSD- 003 -15 Environmental Stewardship, 2014 Annual Report 8 -19 (d) PSD- 004 -15 Heritage Incentive Grant, 2014 Annual Report 8 -28 (e) PSD- 005 -15 Community Improvement Annual Report for 2014 8 -34 Orono, Bowmanville, Newcastle and Courtice 9. Engineering Services Department (a) ENG- 001 -15 Springfield Subdivision Phase 2, Courtice, Plan 9 -1 40M -2430 `Certificate of Acceptance' and `Assumption By -law', Final Works Including Roads and Other Related Works 10. Operations Department No Reports 11. Emergency and Fire Services Department No Reports 12. Community Services Department . No Reports 13. . Municipal Clerk's Department No Reports 14. Corporate Services Department No Reports 15. Finance Department (a) FND- 001 -15 Financial Update as at September 30, 2014 15 -1 G.P. &A. Agenda 3 January 5. 2015 16. Solicitors Department No Reports 17. Chief Administrative Office No Reports 18. Unfinished Business (a) PSD- 052 -14 Applications for Proposed Draft Plan of Subdivision 18 -1 and Rezoning to Permit 234 Unit Residential Development Applicant: 289143 Ontario Limited [Tabled from the September 22, 2104 General Purpose and Administration Committee Meeting] 19. Other Business 20. Confidential Reports No Reports 21. Adjournment CIaFjRgt0RGeneral Purpose and Administration Committee Minutes December 8, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 8, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner arrived at 9:32 AM Councillor C. Traill arrived at 9:32 AM Councillor W. Woo arrived at 9:31 AM Also Present: Acting Chief Administrative Officer, M. Marano Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Fire Chief, M. Berney Director of Planning Services, D. Crome Municipal Clerk, A. Greentree Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper declared a pecuniary interest in the matter of "Free Parking in Downtown Bowmanville for the Christmas Season" at the end of the Clerk's Department portion of the Agenda. ANNOUNCEMENTS Councillor Neal announced the Courtice Santa Claus Parade on Sunday, December 7, 2014. Councillor Hooper announced the following: • Attended several retirement celebrations for Clarington Firefighters. - 1 - 4 -1 General Purpose and Administration Committee Minutes December 8, 2014 • Annual Bowmanville Tree Lighting Ceremony and Moonlight Madness Event on Friday, December 5, 2014. • Clarington Big Brothers and Big Sisters of Clarington, Silent Auction on Saturday, December 13, 2014 at the Clarington Eagles Game between 7:30 PM to 10:00 PM, at the Garnet B. Rickard Recreation Complex. • Clarington AAA Toro's Day of Hockey on Saturday, December 13, 2014, at the Garnet B. Rickard Recreation Complex. • Clarington AAA Toro's, Second Annual Christmas Dance on Saturday, December 13, 2014 at 8:00 PM, at Garnet B. Rickard Recreation Complex. • Clarington Public Library is offering Food for Fines from December 1 to the 15, 2014. Non - perishable food items can be provided in place of library fines. • Clarington Public Library has oversized Holiday Cards available to be signed, until December 16, 2014, and forwarded to patients at the Lakeridge Health Bowmanville Hospital. • Grand Opening of Granville Anderson's constituency office on Saturday, December 6, 2014. Councillor Cooke announced the following: • Courtice Santa Claus Parade on Sunday, December 7, 2014. • Courtice Tree Lighting Ceremony on Wednesday, November 26, 2014, at White Cliffe Terrace. • Clarington Board of Trade's Holiday Simply Social on Tuesday, December 16, 2014 at the Meridian Credit Union from 5:30 PM to 7:30 PM. Councillor Woo announced the following: • Durham Hospice Holiday Volunteer Appreciation Brunch on Sunday, December 7, 2014 at Carruthers Creek Golf and Country Club. • 172 Clarington Squadron, Sixth Annual Cadet & Parent Mess Dinner & Dance on Saturday, December 13, 2014 at 6:00 PM, at the Newcastle Community Hall. • Toronto Maple Leafs are hosting the Inaugural Canadian Women's Hockey All -Star Game on Tuesday, December 16, 2014 at the Air Canada Centre. • Official Opening of the Lake Road extension in Bowmanville on Monday, December 15, 2014 at 2:00 PM. • Encouraged everyone to visit a Canadian Blood Services Clinic over the holiday season. • A reminder to donate to local food banks over the holidays. Councillor Traill announced the Tyrone Breakfast with Santa on Saturday, December 13, 2014 at the Tyrone Community Centre between 10:00 AM and 2:00 PM. WZ 4 -2 General Purpose and Administration Committee Minutes December 8, 2014 Councillor Partner announced the following upcoming events: • Newcastle Hearing Solutions Ltd. Grand Opening on Wednesday, December 10, 2014 located at 97 King Ave East, Unit 3, between 10:00 AM and 2:00 PM. • Newcastle Village Seniors Christmas Dinner on Friday, December 12, 2014 at 5:30 PM at St. George's Anglican Church. • 172 Clarington Squadron, Sixth Annual Cadet & Parent Mess Dinner & Dance on Saturday, December 13, 2014 at 6:00 PM at the Newcastle Community Hall. • Orono United Church's Room for a Little One Sunday School Christmas Pageant & White Gift on Sunday, December 13, 2014 at 10:30 AM. • Orono's St. Saviours Anglican Church Annual,Heritage Dinner on Sunday, December 13, 2014 beginning at 5:30 PM. • Newtonville Community Hall's Annual Santa's Pancake Breakfast on Sunday, December 14, 2014 between 9:00 AM and 12:00 PM. Mayor Foster announced the following: Clarington Board of Trade's Christmas Breakfast on Wednesday, December 10, 2014 from 7:30 AM to 9:00 AM at the Clarington Board of Trade Office. Bowmanville Navy League Ship's Company Dinner on Wednesday, December 10, 2014 at the Baseline Community Centre at 7:00 PM. Clarington East Men's Breakfast on Saturday, December 13, 2014 at 8:00 AM at St. George's Anglican Church. MINUTES Resolution #GPA- 537 -14 Moved by Councillor Hooper, seconded Councillor Neal That the minutes of the regular meeting of the General Purpose and Administration Committee held on September 22, 2014, be approved. CARRIED DELEGATIONS There were no delegations. PRESENTATIONS There were no presentations. W1e 4 -3 General Purpose and Administration Committee Minutes December 8, 2014 PLANNING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. CLERK'S DEPARTMENT DURHAM LAND DIVISION COMMITTEE APPOINTMENT Resolution #GPA- 538 -14 Moved by Councillor Woo, seconded by Councillor Partner That Report CLD- 025 -14 be received; That Robert Malone be nominated as the Municipality of Clarington's appointee to the Durham Region Land Division Committee; and That all interested parties listed in Report CLD- 025 -14 be advised of Council's decision. CARRIED i� 4 -4 General Purpose and Administration Committee Minutes December 8, 2014 CLOSED SESSION Resolution #GPA- 539 -14 Moved by Councillor Neal, seconded by Councillor Traill That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. CARRIED RISE AND REPORT The meeting resumed in open session at 9:54 AM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were pas, sed. DURHAM LAND DIVISION COMMITTEE APPOINTMENT - Continued Resolution #GPA- 540 -14 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA- 538 -14 be amended by adding the following at the end: That a letter of thanks be sent to the previously appointed member of the Durham Land Division Committee, Jean - Michel Komarnicki. CARRIED The foregoing Resolution #GPA- 538 -14 was then put to a vote and carried as amended. CIVIL MARRIAGE CEREMONIES Resolution #GPA- 541 -14 Moved by Councillor Traill, seconded by Councillor Hooper That Report CLD- 026 -14 be received; That Council lift the restrictions regarding the Municipality of Clarington's provision of civil marriage ceremonies to allow them to take place outside of the Council Chambers, and at times other than Monday to Friday, at the discretion of the Municipal Clerk; and -5- 4 -5 General Purpose and Administration Committee Minutes December 8, 2014 That the draft by -law attached to Report CLD- 026 -14, as Attachment 2, be approved, providing for the above changes. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA- 542 -14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 541 -14 a second time. MOTION LOST The foregoing Resolution #GPA- 541 -14 was then put to a vote and carried. ACCESSIBILITY INITIATIVES UNDERTAKEN FOR 2014 MUNICIPAL ELECTIONS Resolution #GPA- 543 -14 Moved by Councillor Partner, seconded by Councillor Traill That Report CLD- 028 -14 be received; and That a copy of Report CLD- 028 -14 be forwarded to Elections Ontario, Elections Canada, and the Ministry of Municipal Affairs and Housing. CARRIED CONSERVATION AUTHORITY APPOINTMENTS Resolution #GPA- 544 -14 Moved by Councillor Woo, seconded by Councillor Traill That Report CLD- 029 -14 be received; 4 -6 M General Purpose and Administration Committee Minutes December 8, 2014 That the following three Members of Council be appointed to the Central Lake Ontario Conservation Authority: Mayor Foster Councillor Neal Councillor Hooper That the following Member of Council be appointed to the Kawartha Conservation Authority: Councillor Hooper That the following two Members of Council be appointed to the Ganaraska Conservation Authority: Councillor Partner Councillor Woo ; and That all interested parties listed in Report CLD- 029 -14 be advised of Council's decision. CARRIED VERIDIAN APPOINTMENTS Resolution #GPA- 545 -14 Moved by Councillor Neal, seconded by Councillor Traill That Report CLD- 030 -14 and the appointment of the representatives for Veridian Corporation and Veridian Connections be deferred to the December 15, 2014 Council Meeting, and that Peter Spratt be invited to attend the Council Meeting. CARRIED CLARINGTON ANIMAL SHELTER VOLUNTEER PROGRAM Resolution #GPA- 546 -14 Moved by Councillor Traill, seconded by Councillor Hooper That Report CLD- 031 -14 be received for information. CARRIED -7- 4 -7 General Purpose and Administration Committee Minutes December 8, 2014 RECESS Resolution #GPA- 547 -14 Moved by Councillor Woo, seconded by Councillor Partner That the Committee recess for five minutes. CARRIED The meeting reconvened at 10:19 a.m. with Mayor.Foster in the Chair. FREE PARKING IN DOWNTOWN BOWMANVILLE FOR CHRISTMAS SEASON Councillor Hooper declared a pecuniary interest as he is a downtown Bowmanville property owner. Councillor Hooper left the room and refrained from discussion and voting on this matter. Resolution #GPA- 548 -14 Moved by Councillor Neal, seconded by Councillor Cooke Whereas By -law 2014 -059, Section 34 (3) allows that, Council, by resolution, may designate an area or areas for a certain period to be exempt from the payment of parking fees and any areas so designated shall be denoted by a parking meter cover place over the meter; and Now therefore be it resolved that the area in downtown Bowmanville regulated by parking meters be designated as a Free Parking area effective immediately until January 5, 2015. CARRIED Councillor Hooper returned to the meeting. MUNICIPAL ELECTION SIGN PLACEMENT Resolution #GPA- 549 -14 Moved by Councillor Cooke, seconded by Councillor Traill Whereas during the recent Municipal Election, comments from the public indicated a desire to limit the placement of candidates signs; and HI ;1 General Purpose and Administration Committee Minutes December 8, 2014 Therefore be it resolved that staff consider and report back on potential additional future restrictions on Municipal Election signs placed on public property including: That signs be limited to regional road allowances. That candidates erect signs only in the ward(s) in which they are running That acclaimed candidates not erect election signs. CARRIED AS AMENDED (See following motion) Resolution #GPA- 550 -14 Moved by Councillor Neal seconded by Councillor Partner That the foregoing Resolution #GPA - 549 -14 be amended by deleting the following from paragraph two: That signs be limited to regional road allowances. CARRIED The foregoing Resolution #GPA- 549 -14 was then put to a vote and carried as amended. CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS DURING COUNCIL RECESS Resolution #GPA- 551 -14 Moved by Councillor Partner, seconded by Councillor Traill That Report COD - 018 -14 be received for information. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. IM 4 -9 General Purpose and Administration Committee Minutes December 8, 2014 UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS APPOINTMENT OF DEPUTY MAYOR Resolution #GPA- 552 -14 Moved by Councillor Neal, seconded by Councillor Hooper That in accordance with Section 226 of the Municipal Act, 2001, c.25, during the four - year term of Council (2014 through to 2018), Regional Councillor Wards 3 and 4, Willie Woo be appointed, as the Deputy Mayor for the Municipality of Clarington until December 31, 2015. CARRIED DESIGNATION OF MEMBERS OF COUNCIL AS DEPARTMENT LIAISONS Resolution #GPA- 553 -14 Moved by Councillor Neal, seconded by Councillor Traill That the Members of Council be designated as a Department Liaison for the term ending December 31, 2018, as follows: Planning Services Department Councillor Woo Engineering Services Department Councillor Neal Operations Department Councillor Partner Emergency Services Department Councillor Cooke Community Services Department Councillor Hooper Municipal Clerk's Department Councillor Traill Finance, Corporate Services & Solicitor's Department & Administration Mayor Foster CARRIED (See following .motion) -10- 4 -10 General Purpose and Administration Committee Minutes December 8, 2014 Resolution #GPA- 554 -14 Moved by Councillor Neal, seconded by Councillor Traill That paragraph one of the foregoing Resolution #GPA- 553 -14 be amended to the following: That the Member of Council be designated as a Department Liaison for the first two years of their term, expiring December 31, 2016. MOTION LOST The foregoing Resolution #GPA- 553 -14 was then put to a vote and carried. OFF -SITE CIVIL MARRIAGE CEREMONIES Resolution #GPA- 555 -14 Moved by Councillor Neal, seconded by Councillor Traill That Staff report back on whether anyone performing civil marriage ceremonies on their own time off -site can be requested to sign an acknowledgement that they are not in the course of their employment. CARRIED CORPORATE MEDIA RELATIONS POLICY Resolution #GPA- 556 -14 Moved by Councillor Traill, seconded by Councillor Neal That the policy for any requests from the press be processed as per the existing policy until a report can be provided to Council on processing these requests through the Communications Division. WITHDRAWN LATER IN THE MEETING (See following motion) - 11 - 4 -11 General Purpose and Administration Committee Minutes December 8, 2014 RECESS Resolution #GPA- 557 -14 Moved by Councillor Neal seconded by Councillor Traill THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:32 AM. CORPORATE MEDIA RELATIONS POLICY - Continued The foregoing Resolution #GPA- 556 -14 was withdrawn by Councillor Traill. Resolution #GPA- 558 -14 Moved by Councillor Traill, seconded by Councillor Neal That Staff be directed that all inquiries from the media will be dealt with by Department Heads in accordance with Media Relations Policy F2 until such time as the policy has been amended by Council. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA - 559 -14 Moved by Councillor Neal, seconded by Councillor Partner That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 558 -14 a second time. CARRIED The foregoing Resolution #GPA- 558 -14 was then put to a vote and carried. COMMUNICATIONS There were no items considered under this section of the Agenda. -12- 4 -12 General Purpose and Administration Committee Minutes December 8, 2014 CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA- 560 -14 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 11:59 AM. MAYOR CARRIED -13- DEPUTY CLERK 4 -13 1111 PUBLIC MEETING REPORT PSD- 001 -15 ®�0�� ®� PUBUC MEET GI I. S. BOWMANVILLE LTD. The Municipality of Clarington has received Complete Application -for a proposed Zoning By -law Amendment and Draft Plan of Subdivision. ' Applicant: South Bowmanville Ltd. Proposal:. A plan of subdivision c' onsisting of 61 lots for single detached dwellings and Open Space Blocks along the Bowmanville Creels valleylands Property: The subject lands are located at the west side of West Scug.og Lanb near the intersection with Mill Lane, just south of the Durham Christian High School, within Part Lots 13 & 14 of the former Town of Bowmanville. File Numbers: 3-C- 2014-0001 & ZBA2014 -0004 A Public Meeting to receive input on the applications will be held on: Date: Monday, January 6, 2015 Time: 9:30 a.m. Place: Council Chambers, 2 Floor, Municipal Administrative Centre, '40 Temperance St., Bowmanville, Ontario ANY person may attend the public meeting and /or make written or verbal comments on the proposal if you cannot atiend the Public Meeting, you can: 1. Speak to Council at their meeting on January 12, 2015 7:00 pm 'Should you wish to appear before Council, you must register prior to 4:15 pm on the Friday in advance. Arrangements should be made through the Municipality of Clarington Clerk's Department at (905) 623 -3379. An on -line form is also available on the Municipality's website, www.clarington.net under "Delegations" in the Service Clarington listing. 2. Write to the Planning Director You can provide comments in writing on these applications through the Planner Contact listed below. You can also request to be notified of Council's decision on the applications. Additional Information and Planner Contact: Additional information relating to the applications is available for inspection at the Planning Services 'Department, or by calling Tracey Webster (905) 623 -3379, extension 2415 or by e -mail at twebste�(a_clarington.net. Further details can be found on our website tr .clarin toq n.net under - "Current Applications" in the Planning Services listing. Other Details orar Clerk and Lawyer want you to know: In order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. - The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontadans with Disabilities Act, 2005. if you have accessibilit vineeds 'and require alternate formats or' other accommodations please contact the Clerk's Department at 905 -623 -3379, extension 2109. If a person or public body does not make oral submissions at a public meeting or make written submission before the by -law is passed; and /or before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body: i) is not entitled-to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the Ontario .Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this /,L41 day ofj)f,,,_2014. Dpv[d J. Crome, MCIP, PPP 40 Temperance Street Director of Planning gervices Bowmanvilie, Ontario Municipality of Clarington LlC3A6 5 -1 cc: LDO I i I t 1 i' i I i I t i • i f I I I I l N • Oy Fy • 4r • rr °` rr rx rr r° a ° > a a .r , a r ' °<agYax rem a0 x er �r a °a °r �0'G @ackar r> xr CO r a as as F zs ra >r a> • '> + Ara a° m °a ZEA 2014.0004 rty Location Map (Bowrnal r Subject Site ZBA 2014 -0004 Zoning By- IawAmendment �C 2014 -0001 Draft Pan of Subdivision Owner: South Bowmanviile Ltd N 1 LO PUBLIC MEETING REPORT PSD- 002 -15 v NOTQC E OO F p U BBC lME ETNG' 24206430 C)IVTAIRO INC. Leadirsg the Way AND COMPLETE APPUC A T ION The Municipality of Clarington has received a Complete Applications for a proposed Zoning By -law Amendtneitt, Applicant: 64206443 Ontario Inc. Property: 1677 Durhain•Highway 2, Courdee Proposal: To rezone the prpperty to allow for a mixed use development. It i6 proposed that the main floor of the existing building will be used as a professional office and the basement as residential. t=ile N6rnbers.: ZBA 2014 -0026 and SPA 2014 -0034 A Public Meeting to receive input on the application will be held'on: DATE: Monday, Jpnuary 5, 201 TIME: 9:30 a.m. PLACE: Council Chambers, 2°d,Floor,1411uniGipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY person may attend the public meeting and /or make written or verbal representation either in support of or in opposition to the "proposal. If you cannot attend the Public Meeting on these applications, you can make a delegation to Council at their meeting on January 12, 2015. Additional information relating to the application is available for inspection between 8:30 a.m. and 4:30 -p.m. at the.Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Lisa Backus (905) 623 -3379, extension 2413 or by e -mail at Ibackus(a)clarinaton.net. Further details can be found on durwebsite at www.clarington.net. Should you wish to appear before Council, arrangements should be rnade through the Municipality of Clarington Clerk's ,Department at (905) 623 -3379. In order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. However,, requests for . delegations will be accepted until 4:15 p.m. on the work day prior to the meeting and your name will be included on the final delegation list, printed *Friday afternoon. An on -line delegation request form is also available on the Municipaiity's website, www.cladn.gto.n.net under `Delegations" in the Service Clarington listing. If you wish to make a written submission or wish to be notified of the adoption of the proposed zoning by- law amendment or of the refusal of a request to amend zoning by -law amendment you must'make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing. services as set out in -the Accessibility for Ontadans with Disabilities Act, 2005. if you have accessibility needs and require alternate formats or other accommodations please contact the Clerk's Department at 905- 623 -3379, extension 2109. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department .before the by -law is passed, the person. or public body: •1) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and may not be added as a party to the hearing of an appeal before the. Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this h day of ��'�C �Ca 2014- vi J. Crome, 1111CIP, RPP 40 Temperance Street - Director of Planning Services Bowmanville, Ontario .Municipality of Clarington . L1C 3A6 cc:LDO -- - — -- - -- 5 -3 i N �' `--- - DURHAM HIGHWAY 2 � G • Exist. System. Exist Budging Deck Warp LL! D W <C . i- CD ' D d U Properbi Location Nfap (C4iarlice ,v Subject Site . ZSA 2094 -0026 Zoning Sy4avjAmendment Owner: 2420643 Ontario ina, d' LO Planning. Services Public Meeting Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: PSD- 001 -15 File Number: S -C- 2014 -0001 and ZBA2014 -0004 By -law Number: Report Subject: Applications for proposed Draft Plan of Subdivision and Rezoning to permit 61 single detached dwellings Recommendations: 1. That Report PSD- 001 -15 be received; 2. That the applications to amend Zoning By -law 84 -63, submitted by South Bowmanville Ltd. together with the proposed Draft Plan of Subdivision S -C- 2014 -0001 continue to be processed and that a subsequent report be prepared, and 3. That all interested parties listed in Report PSD- 001 -15 and any delegations be advised of Council's decision. 8 -1 Municipality of Clarington Resort PSD- 001 -15 Report Overview The Municipality is seeking public comments on the applications submitted by South Bowmanville Ltd. proposing to permit a 61 unit plan of subdivision on the west side of West Scugog Lane, near the intersection of Mill Lane, just south of the Durham Christian High School. The lands are currently designated for Urban Residential development in the Clarington Official Plan, the valleylands surrounding Bowmanville Creek are designated for Environmental Protection. 1. Application Details 1.1.Owner South Bowmanville Ltd. 1.2. Applicant: Weston Consulting Group. 1.3. Proposal: Proposed Draft Plan of Subdivision: The proposed plan of subdivision includes 61 lots for single detached dwellings and 2 blocks for 3.624 ha of Open Space. Rezoning: To rezone the lands from "Urban Residential Type One (R1)" and "Holding —Urban Residential Type One ((H) R1)" to appropriate zones to permit the uses presented in the proposed draft plan of subdivision. The Open Space blocks will remain within the existing "Environmental Protection (EP)" zone, the limits of which will be specified through the review and acceptance of an Environmental Impact Study. 1.4. Area: 7.668 hectares 1.5. Location: The subject lands are located on the west side of West Scugog Lane near the intersection with Mill Lane, just south of the Durham Christian High School, and are described as being within Part of Lots 13 and 14, Concession 2, Bowmanville. Municipality of Clarington Reaort PSD- 001 -15 y C l`� r � U h � O ,pJ 0 e �! �J l Figure 1: Proposal 1 r• 1 1 4 1 5 1 t 1 1 1 1 Spa 1 � x 9 Page 3 Municipality of Clarington Report PSD -001 -15 Page 4 2.1. On February 28, 2014 Staff received on application to amend Zoning By -law 84 -63 along with an application requesting approval of a Draft Plan of Subdivision for the development of 65 single detached dwellings. The application was incomplete at the time as a Phase I Environmental Site Assessment had not been submitted. It was submitted on April 25, 2014, completing the application. 2.2. Although the application was not complete when initially submitted, the proposal was circulated for review to the applicable departments and agencies for comment. On May 6, 2014 comments were provided to the applicant which identified substantial revisions required to the proposal. On October 27, 2014 staff received a resubmission which reduced the number of single detached dwellings from 65 to 61. Comments on the current submission will be discussed in Sections 7, 8 and 9. 2.3. The applicant has submitted the following studies and reports in support of their proposal: • Environmental Impact Study • Functional Servicing and Stormwater Management Report • Soil Investigation and Slope Stability Study • Noise Study • Planning Justification Report • Stage 1 and 2 Archaeological Assessment • Traffic Impact Brief • Tree Identification and Protection Plan • Environmental Sustainability Plan • Phase 1 Environmental Site Assessment 2.4. Land Characteristics and Surrounding Uses The surrounding uses are as follows: North: Durham Christian High School South: Residential East: Residential West: Bowmanville Creek and associated valleylands 8 -4 Municipality of Clarington Report PSD- 001 -15 Page 5 Figure 2: Site Location 3. Provincial Policy 3.1. Provincial Policy Statement The Provincial Policy Statement encourages planning authorities to create healthy liveable and safe communities by accommodating an appropriate range and mix of residential, employment, recreation, park and open space; and other uses to meet long term needs. The applicant will need to demonstrate consistency with the Provincial Policy Statement. The most relevant policies relating to this application can be summarized as follows: 8 -5 Knox •, IM � ME � Christian ®� Vol 1 .. - NA � - � _ - � •• y .tip • F A Figure 2: Site Location 3. Provincial Policy 3.1. Provincial Policy Statement The Provincial Policy Statement encourages planning authorities to create healthy liveable and safe communities by accommodating an appropriate range and mix of residential, employment, recreation, park and open space; and other uses to meet long term needs. The applicant will need to demonstrate consistency with the Provincial Policy Statement. The most relevant policies relating to this application can be summarized as follows: 8 -5 Municipality of clarington Report PSD- 001 -15 Page 6 • New development in settlement areas shall have a compact form, a mix of uses and densities that allow for the efficient use of land, infrastructure and public services. • A full range and mix of housing types and densities shall be provided to meet projected requirements of current and future residents of the regional market area. • A full range of built and natural settings for recreation including parks, open space areas, trails and linkages are to be provided. • Planning for Infrastructure and public service facilities must be efficient and cost effective while considering climate change impacts. • Development and site alteration shall not be permitted in significant valleylands and woodlands. Development adjacent to natural heritage features must demonstrate that there will be no negative impacts on the natural features or their ecological functions. • Development shall be directed to areas outside of hazardous lands adjacent to rivers which are impacted by flooding and erosion. 3.2. Provincial Growth Plan The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Municipalities are encouraged to create complete communities that offer a mix of land uses, employment and housing options, high quality open space, and access to stores and services. Growth is to be accommodated in transit - supportive communities to reduce dependence on the automobile through the development of mixed use, pedestrian- friendly environments. Growth shall also be directed to areas that offer municipal water and, wastewater systems. Municipalities should establish an urban open space system within built up areas. The subject lands are identified as Greenfield area, and outside of the Built -up area. In greenfield areas, growth is to make efficient use of services and infrastructure and be compact and transit - supportive. Reducing dependence on the automobile through the development of mixed use, pedestrian - friendly environments contributes to achieving complete communities. The Growth Plan requires municipalities to achieve a minimum density target that is not less than 50 residents and jobs combined per hectare in the designated greenfield area and is measured across the Region of Durham. 4. Official Plans 4.1. Durham Regional Official Plan The subject property is designated "Living Areas" and "Major Open Space Areas" in the Regional Official Plan. Lands located within the "Living Areas" designation are predominantly to be used for housing purposes. Lands designated "Major Open Space Areas" within urban areas are predominantly to be used for conservation purposes. Municipality of Clarington Report PSD- 001 -15 Paae 7 Key Natural Heritage and Hydrologic Features on and adjacent to the site require the completion of an Environmental Impact Study for development in proximity to features. 4.2. Clarington Official Plan The Clarington Official Plan designates the subject lands as Urban Residential. The lands associated with the Bowmanville Creek are designated Environmental Protection Area. The lands are within the Knox Neighbourhood, which has a population allocation of 5350 and a housing target of 1950, 1350 of which are for low density units. The Environmental Protection Area designation reflects the location of the Bowmanville Creek and valleylands along the west side of the property. Significant woodlands are also present on the subject lands. An Environmental Impact Study was prepared giving consideration to both features. New development in established neighbourhoods is to be designed to respect and reinforce the physical character having regard to the pattern of lots, streets and blocks, the size and configuration of lots, building types of nearby properties, the height and scale of buildings and the setback of buildings from the street, rear and side yards. 5. Zoning By -law Zoning By -law 84 -63 zones the subject lands "Urban Residential Type One (R1) ", "Holding Urban Residential Type One ((H) R1)" and "Environmental Protection (EP). A Zoning By -law amendment is required to implement the proposed amendment to draft approval. 6. Public Notice and Submissions 6.1. A Notice of Complete Application was given by mail to each landowner within 120 metres of the subject property on May 8, 2014. A public meeting was not scheduled at that time since it was obvious that revisions were required to the proposed plan. 6.2 A Notice of Public Meeting was given by mail to each landowner within 120 metres of the subject property and a public meeting notice was installed on the property in the centre of each street frontage in December 2014. 6.3 As of the writing of this report, emails were received from 4 area residents. Two were seeking general details, 1 had requested further notification and 1 had identified the following concerns: • Reduction of wildlife habitat • Change.in elevation, drainage and run -off may negatively affect adjacent properties. The development will create additional surface run -off rain water. Mill Lane does not have curbs to assist with run -off. Concerned that a change could result in flooding of basements and of septic systems and overwhelming sump pumps. Would like assurance for the handling of the surface water run -off and any contingency if'property is affected Municipality of Clarington Report PSD- 001 -15 Page 8 • Residents enjoy the property for recreational opportunities such as hiking, walking and tobogganing. There is well worn path to the ravine. The property should be preserved. • Affect on property value • Privacy will be diminished. Not financially able to fence a large yard. • Proposed road adjacent to rear yard means that people will see down into yard and have access to yard. Increased traffic, pollution and noise immediately behind property with no buffer between the proposed road. • Concerned people will short cut through their property. Currently have students trespassing in their backyard. • Moved to Bowmanville over 18 years ago to avoid the growth and development that was occurring elsewhere in the Durham Region. 7. Agency Comments 7.1. Region of Durham Planninq and Economic Development Department In comments regarding the first submission, it was noted that the applicant should explore opportunities to increase the density of the proposed subdivision. The revised plan reduces the density in order to address technical comments from other commenting agencies. In light of the reduction in units and density, area municipal staff are encouraged to ensure that the overall density of the Neighbourhood Planning Area is being satisfied with respect to the minimum density requirements of the Regional Official Plan and the Provincial Growth Plan. 7.2. Central Lake Ontario Conservation Authority Central Lake Ontario Conservation Authority staff provided detailed comments on the first Environmental Impact Study. They require that the houses abutting the valley have a single chain link fence on the property line without gated access to the valley and that the developer prepare a homeowner's environmental guide discussing the significance of the valley feature. The Soil Investigation and Slope Stability Study for the proposed subdivision recommends that concentrated flows from the site not be directed towards the slope and that activities that will saturate the crown of the slope, such as frequent lawn watering be prohibited. The current proposal directs the overland flow down the slope at the end of Street `A'. This will need to be revised to be in accordance with the slope stability study recommendations. A number of technical comments will need to be addressed regarding the Soil Investigation and Slope Stability Study, and Functional Servicing and Stormwater Management Report prior to the Central Lake Ontario Conservation Authority supporting the development limits. Detailed comments have been provided to the applicant. Once the hazard lands are determined and approved to the satisfaction of the Central Lake Ontario Conservation. Authority, they will be in a position to issue conditions of draft approval as well as issue a permit for site grading. Municipality of Clarington Report PSD- 001 -15 Page 9 8. Departmental Comments 8.1. Engineering Services Prior to final approval of the proposed subdivision the applicant will be required to satisfy the Engineering Services Department regarding the following concerns and conditions: • A traffic study has been submitted in support of this application. The scope of the traffic study should be expanded to include impacts at the intersections of West Scugog Lane / Scugog Street and West Scugog Lane /Bons Avenue /North Scugog Court. • A Slope Stability Study has been submitted. This study must be approved by CLOCA prior to approval of the draft plan of subdivision. Elements which must be determined and approved include the hazard lands and the 6m access allowance. Specific reference to "hazard lands" as defined by CLOCA in the pre - consultation meeting could not be found in the report, nor are "hazard lands" shown on the drawings. • Road widening on West Scugog Lane has been depicted on the draft plan; however, the 4.0 metre road widening on Mill Lane, as required, and identified at the pre - consultation meeting, has not been shown correctly. • The grading plan as submitted does not reflect the following requirements: o All existing grades must be maintained along the perimeter of the subdivision. It is unclear how the property lines of Lots 1 and 61 will be graded along the West Scugog Lane road allowance. o All residential lots or blocks must be graded in accordance with municipal standards. o All storm drainage flows (both minor and major) must be directed to a suitable outfall location. • A Functional Servicing Report has been submitted which is generally acceptable with respect to minor flows. The development conforms to design criteria which were used at the time the new storm sewer was constructed on West Scugog Lane. However, the Functional Servicing Report states that major flows will be conveyed along Scugog Street, but the grading plan implies that they will flow down Mill Lane first which is unacceptable. 9. Discussion 9.1 The applicant needs to demonstrate consistency with the 2014 Provincial Policy Statement through a subsequent submission that addresses all department and agency comments. Conformity with provincial, regional and municipal policies will be determined upon completion of the review of the subsequent submission. Municipality of Clarington Report PSD -001 -15 10 9.2 The current design and layout of the proposed subdivision is not satisfactory. Many of the proposed lots do not have typical lot configurations in terms of shape and size. Irregular shaped lots would make it difficult to site houses without minor variances or for residents to determine the extent of their properties. Many of the proposed lots have shallow lot depths that are not acceptable. The applicant has also been asked to provide lot area calculations for all proposed lots. 9.3 There are 2 lots which front Mill Lane that are considerably smaller than the existing lots on Mill Lane, south of the proposed development. The applicant has been asked to combine the lots to provide a more consistent lot fabric. 9.4 The applicant requests reduction of parking spaces and to allow only outdoor 1 parking space (2 in total). Given our experience, this is not acceptable. 9.5 The Tree Preservation Plan indicates that several trees on adjacent lands are recommended for removal. As the applicant is required to maintain grades at the perimeter of the plan, the need to remove trees on adjacent lands should be carefully reviewed. If trees are required to be removed, permission will be required from the Owner of the trees prior to Draft Approval. The Municipality must approve removal of any trees. 9.6 Lot 28 encroaches into the hazard land area which is defined by the greater of the access allowance from the stable slope or buffer from the dripline of the trees (Figure 1). This is not acceptable. 9.7 The Central Lake Ontario Conservation Authority and Engineering Services noted concerns with the Soil Investigation and Slope Stability Study and Functional Servicing and Stormwater Management Report which once addressed may further affect the limits of the development on the site and the design of the subdivision. 10. Concurrence Not Applicable 11. Conclusion The purpose of this report is to provide background information on the proposed 61 unit subdivision submitted by South Bowmanville Ltd. for the Public Meeting under the Planning Act. Staff will continue processing the application including the preparation of a subsequent report upon resolution of the identified issues. 12. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. =11 Municipality of Clarington Resort PSD- 001 -15 Submitted by: &W==-- Davi . Crome, MCIP, RPP Dire or of Planning Services Paae 11 Reviewed by:��� F&nklin Wu, Chief Administrative Officer Staff Contact: Tracey Webster, Senior Planner, 905 - 623 -3379 ext. 2415 or twebster@clarington.net List of interested parties to be notified of Council's decision is on file in the Planning Services Department. The following is a list of the interested parties to be notified of Council's decision: Jane McFarlane Mario DiGiovanni Jenna Locke Amanda Kok and Patrick McGarry Michelle Pigeon and Jimmy Blondin Brett Weir Jim Hansen Ministry of Natural Resources Greater Toronto Area District DJC/TW /jp S ? � �`411 1 r:1Pi0'' 0�� Planning Services Public Meeting Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: PSD- 002 -15 File Number: ZBA 2014 -0026 By -law Number: Report Subject: Rezoning Application to Permit Conversion of a Dwelling to Office Uses at 1667 Durham Highway 2, Courtice Recommendations: 1. That Report PSD- 002 -15 be received; 2. That the proposed application for Rezoning ZBA 2014 -0026 continue to be processed including the preparation of a subsequent report; and 3. That all interested parties listed in Report PSD- 002 -15 and any delegations be advised of Council's decision. AM Municipality of Clarington Report PSD- 002 -15 Report Overview Paae 2 This report is prepared for a Public Meeting to receive resident comments. The applicant has proposed to convert an existing single family dwelling into a mixed use building within the Town Centre Commercial area of the Courtice Main Street Secondary Plan. A professional office, relocated from elsewhere in Courtice, will occupy the main floor and the residential use will be in the basement. No additions to the existing structure, parking area or septic system are proposed. 1. Application Details 1.1. Owner 2420643 Ontario Inc. 1.2. Agent D.G. Biddle & Associates 1.3. Proposal The applicant is requesting a zoning change to allow the existing single family residence to be converted to a mixed use building. A professional office with occupy the main floor and the residence will be contained within the basement. The property is currently zoned Holding Urban Residential Type One ((H)R1). Only internal renovations to facilitate moving the applicant's existing Courtice office to this property are proposed. 1.4. Area 0.22 ha (approximately 70'x 320') 1.5. Location 1677 Durham Highway 2, Courtice 2. Background Municipal and agencies staff held a pre - consultation meeting with the applicant on August 29, 2014. After the pre - consultation, the applicant prepared the required plans and reports to apply for the rezoning. The application including supporting material (Planning letter and a Daily Sewage Flow Comparison) was received on October 28, 2014, and subsequently, the application for site plan approval was received on November 21, 2014. The application was deemed complete and notice of the public meeting was sent on December 5, 2014. 8 -13 Municipality of Clarington Report PSD- 002 -15 Page 3 3. Land Characteristics and Surrounding Uses This property was used as a single family residence by the previous owner. The front yard has a large parking area as well as the septic system. Figure 1. 1677 Durham Highway 2 Courtice The surrounding land uses can be seen on Figure 2 and are outlined as follows: West: One single detached residence and two vacant properties. North: Two single detached residences and The Islamic Centre of Clarington. East: Two residential properties and the extension of Richard Gay Avenue. South: Vacant land. IMM, Municipality of Clarington Report PSD- 002 -15 Figure 2. 2013 Aerial photograph Paae 4 4. Provincial Policy 4.1. Provincial Policy Statements The Provincial Policy Statement, 2014 states that settlement areas should be the focus for new development and where appropriate, the use of existing building stock. The Municipality is to promote cost - effective development patterns and standards that minimize land consumption. Densities and mix of uses are to be transit - supportive where transit is planned or exists. 4.2. Provincial Growth Plan The Growth Plan, 2006 provides a framework for managing growth in the Greater Golden Horseshoe. The Growth Plan provides direction regarding transportation, land use planning, urban form, natural heritage protection and cultural heritage conservation. The Growth Plan encourages intensification within built up areas as well the utilization of existing infrastructure. 8 -15 Municipality of Clarington Report PSD- 002 -15 Page 5 5. Official Plans 5.1. Durham Regional Official Plan The subject property is designated Regional Centre in the Durham Regional Official Plan. Regional Centres are to be developed as the main concentrations of commercial, residential, cultural and government functions. They shall support a long term density target of 75 residential units per gross hectare and a floor space index of 2.5. 5.2. Clarington Official Plan The subject land is designated Town Centre in the Clarington Official Plan and is further designated as Town Centre Commercial in the Courtice Main Street Secondary Plan. The Town Centre Commercial area will develop overtime into the primary area for retail and service uses and have focal points for civic gatherings in Courtice. The permitted uses within the Town Centre Commercial designation include retail, service and office uses in scale and proportion appropriate for the Town Centre, community facilities and residential uses either in single use buildings or as part of a mixed use are encouraged. As part of Ontario Municipal Board hearing for the Courtice Main Street Secondary plan, the Municipality and appellants reached a settlement agreement. In the agreement the municipality is obligated to prepare an Urban Design Plan, in 2015 which will guide the development of the Town Centre for the long term. The future development of the subject property will be included in this Plan. One of the main objectives of the Courtice Main Street Secondary Plan is to facilitate the transformation of the area over the next 20 years into a transit supportive, pedestrian friendly compact mixed use area. The Secondary Plan recognizes the transformation of the area will include the conversion of existing dwellings and future redevelopment to a mixed use and a more dense corridor in a manner that achieves the Main Street Plan objectives. 6. Zoning By -law The subject land is zoned Urban Residential Type One (H(R1) in the Comprehensive Zoning By- law-84 -63. The Comprehensive Zoning By -law 84 -63 has not been brought into conformity with the Courtice Main Street Secondary Plan. A new Zoning By -law to implement this Secondary Plan will be brought forward in the first quarter of 2015. The Zoning By -law Amendment being applied for will be conformity with Secondary Plan. 7. Summary of Background Studies The Planning Justification Report submitted by the proponent states that this development proposal represents good planning and it offers the following justifications: • This proposal meets the definition of intensification in the Provincial Policy Statement, albeit minor, as the conversion of the existing dwelling introduces a new use to the property while maintaining the residential use; . Municipality of Clarington Report PSD- 002 -15 Page 6 This proposal to allow for the additional office use represents intensification within the built up area and is within an area identified for intensification in accordance with the Growth Plan policies; and Although the proposal does not achieve the long term urban design policies of the Courtice Main Street Secondary Plan, it does introduce new commercial uses to the area and works toward achieving the economic development policies of the Province, Region, and Municipality 8. Public Notice and Submissions Public meeting notices were mailed Friday December 5, 2014 to all of the owners of the properties that are located within 120 metres of this property. The Public Meeting notice sign was installed on the property by Friday December 12, 2014. 9. Region of Durham Comments 9.1. Regional Planninq The subject land is within the "Regional Centre" designation in the Regional Official Plan. Regional Centres shall be developed as the main concentration of commercial, residential, cultural and government functions in a well- designed and intensive land use form, within Urban Areas. The property fronts onto Highway 2, which is designated as a Type 'B' arterial road and is identified as a Transit Spine in the Regional Official Plan. The proposed use (office) is permitted by the policies of the Regional Official Plan and generally conforms to the policies of the Growth Plan. 9.2. Transportation Planning The proposed development does not present any significant Regional Transportation impacts. 9.3. Regional Works Sanitary sewers are not available at this time, however the site has Regional Water service. Regional Works has no objection to the processing of this application. 9.4. Regional Health Regional Health is seeking clarification regarding the Daily Sewage Flow Calculations that were provided by the proponent. Eli 7 Municipality of Clarington Report PSD- 002 -15 Page 7 10. Departmental Comments 10.1. Emergency and Fire Services and Operations Emergency and Fire Services and the Operations Department have no concerns with this rezoning. 10.2. Engineering Services Engineering Services (including the Building Division) has no concerns with this rezoning. The Building Division notes however that two building permits are needed, one for the apartment in the basement and one to convert the first floor to commercial use. It is also noted that all four commercial development charges will apply. 11. Discussion The proposal is to convert an existing dwelling into an office use with a basement apartment. It is proposed as an interim step towards the development of a Town Centre. The necessary parking could be accommodated at the front of the house. 12. Concurrence Not Applicable 13. Conclusion The purpose of this report is to provide background information on the proposed rezoning. Staff will continue processing the applications including the preparation of a subsequent recommendation report. 14. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by:f`J David J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Lisa Backus, Senior Planner, 905- 623 -3379 ext. 2413 or Ibackus @clarington.net There are no interested parties to be notified of Council's decision. DJC /LB /sn am Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5 2015 Report Number: File Number: rt Subiect: PSD- 003 -15 PLN 17.1.6 By -law Number: Environmental Stewardship, 2014 Annual Report Recommendation: 1. That Report PSD- 003 -15 be received for information. • Municipality of Clarington Report PSD- 003 -15 Report Overview e2 Council has provided annual funding for an ongoing environmental stewardship program. The environmental stewardship program encourages private citizens and groups to carry out initiatives that improve municipal lands, such as valleylands and other natural areas. Since 2011, this program has expanded to restore tree -lined country roads. The benefits of the program go beyond the monetary value of the projects as they include increased tree canopy cover and wildlife habitat, climate change mitigation, community beautification, local history preservation, and community engagement through volunteerism. In 2014, 700 saplings were planted along rural roads. 1. Background Since 2002, Council has provided annual funding for an ongoing environmental stewardship program. When approving projects for funding, Staff review projects to ensure general public benefit, the municipal contribution is being matched by in -kind contributions (labour and /or materials), and that the project meets the long -term objectives of the Municipality. The purpose of this report is to inform Council of how the funds have been used in 2014. Attachment 1 provides an overview of the works which have been carried out in prior years. 2. 2014 Stewardship Projects 2.1. Trees for Rural Roads In 2011, the Municipality of Clarington initiated the Trees for Rural Roads (TRR) program in partnership with Central Lake Ontario Region Conservation Authority and Ganaraska Region Conservation Authority. The goal of the program is to restore trees along country roads for the benefit of the environment, local communities and recreate the historical landscape or tree -lined roadways. Trees are offered free of charge to rural residents to be planted on private property adjacent to the roadways. Participants have their choice of native tree species including: sugar and red maples, white pine, white spruce, white birch, and red and white oak. Based on the initial success of the TRR program in 2012 it has continued to be offered annually. The TRR program is announced through articles in local newspapers, the Planning E- update and the municipal website. Applications were received by the March 31 deadline, and over 700 saplings were distributed and planted throughout Clarington (Attachment 2 — Map of the roadways planted to date). 8 -20 Municipality of Clarington Report PSD- 003 -15 W In 2013 and again in 2014, the program received funding from Maple Leaves Forever, a registered charity that advocates and supports the planting of native Canadian maples across the rural and urban landscape of southern Ontario. Native maples were subsidized at a rate of 33% ($887.00) of the purchase price of the planting stock. During the summers, a feedback survey of TRR participants is undertaken. Feedback received helps improve the program for future years. Participants were very positive about the TRR and its goal. Overall survival rate this year appears to be in the 80 -90% range on average with the oaks being more susceptible to die off. All participants who responded indicated that they were pleased with the program, planting information, some participants prefer a different pickup location, some would prefer larger planting stock, and others would like additional trees for other locations on their property. Not applicable. ` * 1 MOT There has been good response to the Environmental Stewardship Program in Clarington. Since 2002 over $60,000.00 has been invested in numerous projects; however, the value of the in -kind contributions is much more than this. The benefits of the program go well beyond the monetary value of the projects to include increased tree canopy cover and wildlife habitat, climate change mitigation, community beautification, local history preservation, and community engagement through volunteerism. Clarington has "lead the way" with the TRR program which is being adopted by other local municipalities. Additional programs for the renewal of urban street trees is necessary to address the adverse effects of the Emerald Ash Borer, the late 2013 ice storm damage and climate change. So Strategoc plan appflcato®n The recommendations contained in this report conform to the Strategic Plan. 8 -21 Municipality of Clarington Report PSD- 003 -15 e4 Submitted by: Reviewed by: David J. Crome, MCIP, RPP - �"ranklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Faye Langmaid, Manager of Special Projects, 905 - 623 -3379 ext. 2407 or flangmaid@clarington.net Attachments: Attachment 1 — Brief Description of 2003 to 2013 Environmental Stewardship Projects Attachment 2 — Trees for Rural Roads Map of Plantings for 2012 - 2014 List of interested parties to be notified of Council's decision is on file in the Planning Services Department. DJC /FL /sn 8 -22 Attachment 1 to Municipality of Clarington Report PSD- 003 -15 Previous Stewardship Projects 2003 — 2013 2013 Funding for the Trees for Rural Road Program was provided from the Environmental Stewardship fund and Maple Leaves Forever. In addition, funding was provided for stewardship planting at Orono Park with the school children from Orono School co- ordinated by GRCA staff for the Orono Park 90th celebrations. In the fall of 2013, the rare cup plant at the entrance of Park Road at the South Service Road right of way was relocated. Clarington Staff worked in cooperation with OPG to determine a suitable habit area within the OPG site; it had determined that this site provided the necessary micro - climatic and soil conditions for this rare plant. 2012 Council received a report on September 12, 2011 (PSD- 074 -11) outlining the Trees for Rural Road (TRR) initiative. There was an overwhelming response to the program. The response received was almost double what was anticipated. During the summer and fall of 2012 a survey of the TRR participants was undertaken to determine how to improve the program for future years. Participants were very positive about TRR and its goal. There has been some die off of saplings due to the warm early spring and the lack of rainfall during the summer. Participants indicated that they were pleased with the plant choices, planting instructions and survival rate and supported the continuation of the program for future years. 2011 As a result of the issues encountered with the MNR Ranger program and the lack of a local crew.the program was discontinued. During 2011 Staff explored other avenues for impacting the Municipality's landscape. In consultation with GRCA and CLOCA a program geared to rural residents for the replacement of the majestic tree -lined corridors along our rural roads was developed. The program purpose and framework were determined, application forms, postcards, and web presence developed. In addition press releases were issued to assist in letting members of the community know about the program. A number of newspaper articles on the initiative helped spread the word. Applications for the spring of 2012 were already being received in the fall of 2011 and saplings for the program were reserved at a local nursery. 2010 Funding of the Ministry of Natural Resources (MNR) Rangers for one week was provided. The Ontario Stewardship Rangers work in teams of five (5) high school students (17 year olds) and a project captain. 3 The MNR Rangers assisted the Valleys 2000 (Frank Lockhart) with the removal of log jams and brush at both Soper Creek and Bowmanville Creek. They worked with the Samuel Wilmot Nature Area Advisory Committee to build woodchip trails, in particular they rebuilt a wood chip trail on the east side leading to the lake, assisted in spreading woodchips around the kiosk and cleaned vegetation from around the interpretative signs. The Rangers also worked with Rev. Chisling at the Visual Arts Centre doing work on the garden beds .including planting, weeding and pruning. P1011i Funding of the Ministry of Natural Resources (MNR) Rangers for one week. The Ontario Stewardship Rangers work in teams of five (5) high school students (17 year olds) and a project captain. The MNR Rangers assisted the Courtice Lions at the Millennium Trails by clearing the creek of debris and spreading woodchips on the trail. They worked with the Samuel Wilmot Nature Area Advisory Committee to build a new woodchip trail through the east woodlot. They assisted Valleys 2000 with mulching the butterfly garden and tree removal in the Bowmanville Valley. In addition they worked on the removal of Phramagites from wetland areas in the Black/Farewell Creek watershed. These projects were coordinated by the Operations and Engineering Services Departments. Two planting projects were done in Courtice this year. In the spring buffer plantings were undertaken between the Nantucket condos and the Rob Piontek Skate Park. It included native trees and shrubs with an emphasis on coniferous planting. In the late fall native trees and shrubs were planted in. the Black Creek valley between the Nantucket condos and Hwy. 2 along the creek. The planting projects have been done by Courtice Secondary School students. The goal of all the planting projects is to increase /restore the diversity of native plants in the Black Creek area. _ 1-:� Funding of the Ministry of Natural Resources (MNR) Rangers for a week of their time to assist with projects in Clarington. The Operations Department provided on site direction, for the pulling of Phramagites in the Black/Farewell Creek wetland areas for 2 days. The remaining days were under the direction of the Manager of Park Development and included one day at the Samuel Wilmot Nature Area creating woodchip walkways; one day with Rev. Frank Lockhart from Valleys 2000 in the Bowmanville Creek removing dead trees and path trimming /clean up, and one day with Courtice Lions working on stream clean up and boardwalk construction in the Courtice Millennium trails. 2007 Funding of the Ministry of Natural Resources (MNR) Rangers for a week of their time to assist with projects in Clarington. The Operations Department provided on site direction, for the pulling of Phramagites in the Black/Farewell Creek wetland areas for 2 days. The 8 -24 remaining days were under the direction of the Manager of Park Development and included one day at the Samuel Wilmot Nature Area creating woodchip walkways; one day with Rev. Frank Lockhart from Valleys 2000 in the Bowmanville creating paths, and one day with Courtice Lions working on stream clean -up and boardwalk construction in the Courtice Millennium trails. Plantings at Wilmot Creek Nature Area in partnership.with the Samuel Wilmot Nature Area Committee, Engineering Services and the St. Stephen's Catholic High School students. Funding of the lumber for a continuation of the Boardwalk at Courtice Millennium Trail in partnership with Courtice Secondary School students. The students constructed the boardwalk in sections, in shop class, and then assembled it on site. This project was part of a much larger project that included the Courtice Lions Club and a Trillium Grant. 2006 In February of 2006 the Municipality hosted, in partnership with OPG, a workshop for a number of environmental groups with Evergreen. Evergreen is a not - for - profit environmental group that provides advice and funding for environmental projects. The workshop was attended by approximately 25 people representing a number of different groups. The information provided during this workshop was extremely helpful to a number of these groups. The networking opportunities for the groups were also an important aspect of the workshop. Plantings in Soper Creek valley along the pathway from the Visual Arts Centre north in partnership with the Planning Services Department World Town Planning Day event and Bowmanville High School students. Sponsorship of a workshop for municipal staff from throughout the Region of Durham regarding private wells and septic systems and their impact on the environment. The workshop was provided by Dr. Mary Jane Conboy of the Well Wise Centre which opened in Orono early in 2007. The intent of this workshop was to educate municipal staff (building and planning) to ensure consistent messages are provided across the Region to residents on wells and septic systems. Provided funding for the lumber for Boardwalk at Courtice Millennium Trail in partnership with Courtice Secondary School students. The students constructed the boardwalk in sections, in shop class, and then assembled it on site. 2005 Boardwalk behind Courtice Complex in partnership with Courtice Secondary School students. The funding provided the lumber necessary for the project, again the students constructed the boardwalk in sections, in shop class, and then assembled them on site. Plantings in Soper Creek valley along the pathway from the Visual Arts Centre north to Hobbs Avenue, in partnership with Valleys 2000-and Bowmanville High School students who provided the labour. 2004 Creek crossing in Bowmanville Valley in partnership with Valleys 2000 and Courtice Secondary School students. The funding provided the lumber necessary for the project, the students built and installed the crossing. P1110lki Plantings in the Bowmanville Valley along the pathway from Spry Avenue north. In -kind labour provided by Planning Services Staff and Valleys 2000. am W-2. Rol �ffi I �04 W 7-1 I ' I IN - w owl I-M Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: PSD- 004 -15 File Number: PLN 34.2.24.1 By -law Number: Report Subject: Heritage Incentive Grant, 2014 Annual Report Recommendation: That Report PSD- 004 -15 be received for information. E:I►A3 Municipality of Clarington Report PSD -004 -15 Report Overview Page 2 The intention of the Heritage Incentive Grant Program is to assist owners with properties designated under Part IV and V of the Ontario Heritage Act (2005) with financing the cost of repairs and restoration of a designated heritage property. The program has been in existence since 2013. In 2014 five projects were funded. 1. Background During the 2013 budget deliberations, Council approved a budget allocation of $5,000 to set up a heritage grant program. In March of 2013, Council approved the conditions of the Heritage Incentive Grant Program. The Heritage Incentive Grant Program was established to assist properties designated under the Ontario Heritage Act (2005) Part IV (individual) and V (district), with financing the cost of repairs and restoration of a designated heritage property. This program also serves to 'fill in the gap' between improvement funding for our downtowns through the Community Improvement Programs (CIP) and funding for our designated heritage assets which fall outside the CIP areas. The purpose of this report is to inform Council of how the funds for this program were spent in 2014. Any funds remaining in the Heritage Incentive Grant account will accrue and be available in future years. 2. Grants 2.1. General Guidelines Request for applications to the Heritage Incentive Program are sent to designated property owners early in the year with an application submission date of late April. Grants are determined based on the number of qualifying applications and how the work will enhance the designated heritage features. Grants may cover up to 50% of the costs of the eligible work per building to a maximum of $2000 for exterior work, of $1000 for interior work, maximum of $3000 per property owner. The property must also not be currently in receipt of other grants or tax incentives from the Municipality. The improvements must relate to designated features. 2.2. 2014 Work In early 2014, a letter was issued to all designated heritage property owners advising them of the program. The program was also announced in the E- Update and application forms were available on the municipal website. Also, Clarington this Week had an article (Attachment 1) on the results of a grant from 2013 which greatly helped with promotion. • Municipality of Clarington Report PSD- 004 -15 Page 3 A number of inquiries were received and applications from five designated properties were submitted for funding. Funding (in the range of 25 %) was awarded based on the estimates to the different projects. The actuals.are often higher, as the works are often contingent on the conditions encountered. As outlined in Attachment 2, the works included stained glass window repair and protection, restoration of designated siding, restoration of designated fretwork and moulding around windows, replacement of deteriorating wood /reconstruction of a designated front porch and refinishing of designated interior flooring. 3. Concurrence Not Applicable 4. Conclusion There has been good response to the Heritage Incentive Grant Program. Grants have generated four times their dollar value in improvements to heritage homes in Clarington. Overall the response from designated heritage property owners has been extremely positive. Additional funding would allow more owners to move forward with much needed restoration projects. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Da i J. Crome, MCIP., RPP Director of Planning Services `F f fir f � Reviewed by: I I Ell klin Wu, Chief Administrative Officer Staff Contact: Faye Langmaid, Manager of Special Projects, 905 - 623 -3379 ext. 2407 or fangmaid @clarington.net List of interested parties to be notified of Council's decision is on file in the Planning Services Department. Attachment 1 — Clarington This Week article Attachment 2 — Grants Chart DJC /FL /jp WISH Attachment 1 to Municipality of Clarington Report PSD- 004 -15 Clarington history supported with new grant program Heritage property owners recognized for restoration work with funding Heritage grant Submitted photo Bowmanville -- Gilly Construction Ltd. repaired the brickwork exterior of a heritage house in Bowmanville. April 25, 2014. Clarington This Week By: Jennifer O'Meara Clarington -- A new heritage incentive grant program is encouraging Clarington property owners to lovingly care for the history in their homes. "There are some beautiful old homes in Bowmanville and I would say most people do really well keeping up their homes," said Barbara Goodin, who owns a designated house on Church Street in Bowmanville. She and her husband, Lyle Goodin, were instantly charmed when they first toured the 160 -year- old Bleakley House. "We just walked in and fell in love with it," said Ms. Goodin. "It is kind of a privilege because you have the opportunity to be part of a past that you don't have in a new home." The eastern half of the home was built as a Georgian townhouse for Charles and Julia Neville. It was purchased by retired Port Hope merchant Francis Bleakley in 1872. Shortly after purchasing the house, Mr. Bleakley added the western part of the house. The addition was constructed in Italianate style which was fashionable at that time. 8 -31 Attachment 1 to Municipality of Clarington Report PSD- 004 -15 The Bleakley's youngest daughter, Agnes Jane, continued to live in the home until her death at age 99 in 1961. When the Goodins bought the house in June 2000, they were given a box of old Bleakley photos that were found in the house and passed from owner to owner. The couple learned the fascinating history of the Bleakley family. "The whole family was interesting. They were quite the pillars of the community," said Ms. Goodin. There were several projects the Goodins tackled in the home -- updating the furnace, wiring, plumbing, kitchen and bathrooms. They had the original pine floors refinished and got to work planting a sizable garden on the property. In 2013, the couple decided to fix the brickwork on the exterior of the house. Brick had been damaged when a tree had fallen on the home, and a downspout with a history of clogging and splashing rain water back on the house had worn away the brick on the northwest corner of the house. "It needed to be repaired. It was starting to become a structural issue," said.Mr. Goodin. The couple hesitated to begin the work until they found a Bowmanville contractor who specialized in historic brick work -- Gilly Construction Ltd. They already had a quote when the newsletter arrived from the Clarington Heritage Committee which mentioned a newly created heritage incentive grant program. The grant program helps owners of designated homes, or homes in designated districts, by financing some of the cost of repairs and restoration of a heritage property. The Municipality of Clarington will provide a grant for up to 50 per cent of the costs for eligible work -- to a maximum of $2,000 for exterior work, or $1,000 for interior work, up to a maximum of $3,000 per property owner. The Bowmanville couple said they had already decided to go ahead with the work before learning about the grant, but that it was a nice gesture. "To us it's sort of a recognition on the part of the municipality that there's value in the heritage property to the community," said Mr. Goodin, who received $500 through the program, just more than 20 per cent of the cost. In 2013, the newly created heritage incentive grants program supported four projects. This year council set aside $5,000 in the budget for the grant program. "The process was very straightforward ... The grant will be available again this year and hopefully there will be people who can take advantage of it," said Mr. Goodin 8 -32 Municipality of Clarington Attachment 2 to Report PS® -004 -15 Property Address Works Grant Amounts Value of Projects 2013 $4,000 $15,700 99 Church St., Brick and mortar $500 $2,300 Bowmanville repair 182 Church St., Brick and mortar & $1,000 $4,300 Bowmanville foundation repair 3335 Lambs Rd., Refurbishment of $1,500 $4,900 Bowmanville designated siding 76 Queen St., Replacement of $1000 $4,200 Bowmanville windows with architecturally accurate windows referenced in designating by -law 2014 $6,000 $23,500 6537 Werry Rd., Repair and $1350 $4,400 Hampton painting of gingerbread trim, window casements to preserve this designated feature 68 Centre St. Reconstruction $1500 $8,700 Bowmanville and refurbishments to designated front porch 99 Church St., Hardwood floor $300 $1,100 Bowmanville repair and refinishing St. George's Releading of the $1200 $5,100 Church, Mill St. Tiffany stained Newcastle glass window and replacement of the protective covering 210 King Avenue Refurbishment of $1650 $4,200 Newcastle designated siding 1? Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: PSD- 005 -15 File Numbers: PLN 37.1.1, 37.2.1, 37.3.1, 37.4.1 By -law Number: N/A Report Subject: Community Improvement Annual Report for 2014 Orono, Bowmanville, Newcastle and Courtice Recommendations: 1. That Report PSD- 005 -15 be received; and 2. That all interested parties listed in Report PSD- 005 -15 and any delegations be advised of Council's decision. 8 -34 Municipality of Clarington Report PSD- 005 -15 Page 2 Report Overview The annual report for the Community Improvement Plan's for Bowmanville, Orono, Newcastle and Courtice. The grant programs under the Community Improvement Plan's, which the Municipality has contributed $672,000 to since their inception, continue to be in high demand, especially Newcastle and Bowmanville. The funding for Bowmanville and Newcastle was committed in the first half of the year. The grants provide incentives for property owners and merchants to invest in and improve the appearance and function of buildings in the three historic downtowns. There is a growing concern amongst the Community Improvement Plan liaison groups regarding accessibility of older buildings and the costs of providing accessible services. 1. Background Council adopted Community Improvement Plans for Bowmanville and Orono in 2005, and Newcastle in 2008. Courtice does not have a Community Improvement Plan in place as of yet, however funds have been provided in the past 6 years for civic space (streetscape) improvements. The Community Improvement Plan's allow the Municipality to provide incentives to business and property owners within a specific geographical area and outlines specific grant programs in the Plan. The business and property owners of the different CIP areas are notified via the municipal website, counter inquiries and through word of mouth. When applying for a building permit or other works that may be eligible for a grant, applicants are informed of the grant program by Building Division and Planning Services staff. The three historic downtown Community Improvement Plans have liaison groups which meet on a quarterly basis. The liaison groups are apprised of any issues arising in the area and assist staff in spreading the word about the grant programs. The liaison groups also help by providing feedback to staff on the effectiveness of the current grant programs and identify issues and concerns of business and property owners that have used or are looking to use the grant programs. 2. Community Improvement Initiatives 2.1. Grant Program There are a number of general rules within the grant programs that are applicable to all three Community Improvement Plan's. There are specific rules for the different types of grants and slightly different grants_ for each downtown (see Attachment 1). Grants are not released until the works are completed, the contractor paid and permits finalized. To be eligible, property owners must be current with their tax payments. The grant programs for each community have been tailored to meet the specific opportunities and challenges of the different downtown areas. Types of projects that qualify include building facade improvements, signage improvement, infill projects, 8 -35 Municipality of Clarington Report PSD- 005 -15 Page 3 upgrades to building code, building permit fee, site plan control fee, and building reconstruction. Grant funds are committed at the outset of a project and may carry over to a subsequent year while the work is being completed. 2.2. Community Improvement Updates (Attachment 2) Orono — Two applications were received in 2014 and both have been completed. Funds remain from previous years for Orono should applications come forward. Bowmanville — Four applications were received and all the funding was allocated for grants. Not all of the funds have been dispersed to date as work continues on some projects. Two of the projects came in slightly under the committed funds therefore the funds can be reallocated to projects where funding was limited or carried over to next year. Newcastle — Two applications were received in 2014 and all the funding was allocated for grants. The funds have not been paid out as the work is being finalized. There are no funds available from previous years. As in previous years the demand for funding in Newcastle continues to exceed the funding available. Courtice - The Community Improvement Plan funds for Courtice are intended to improve the streetscape and the public realm. The intent was to implement a banner program. The banners are on order as is the banner pole hardware, it is anticipated these will be installed early in 2015. 2.3. Community Improvement Funding For Courtice, a Community Improvement Plan will follow the zoning changes resulting from the Courtice Main Street Secondary Plan. Staff are currently working on the Zoning By -law Amendments. In advance of the Community Improvement Plan being prepared, Council have been allocating funds to make improvements on municipal lands to kick - start the enhancement process that would occur once a Community Improvement Plan is in place. To date the Municipality has provided funding of $672,000 in grants in the 3 downtowns. The Community Improvement Plan grant monies have to be matched by the property owners or merchants on a 3:1, 2:1 or 1:1 basis depending on the grant. Direct public benefit is realized from the increased municipal and private investments in the form of signage, building code upgrades, accessibility and fagade improvements for aging buildings in our central business areas. For the past four years the funds for Newcastle and Bowmanville have been allocated early in the year. Staff have had to inform numerous potential applicants that there are no remaining funds for the year. Applications are addressed on a first come, first serve basis as outlined in the general grant rules. Because of the limited funds some worthy projects are being deferred or not proceeding based on decisions of the property owners. In many cases, it is the Community Improvement Plan funds which provide the necessary incentive to prompt an owner or merchant to invest in refreshing their store front and Municipality of Clarington Report PSD- 005 -15 Page 4 interior. Lack of funding is resulting in missed opportunities to have enhancements carried out. The Community Improvement Plan liaison groups discussed if there was a better way to distribute the funding allocated to each Community Improvement Plan per year to allow more business and property owners to participate in the grant programs each year. The different scenarios discussed always resulted in less funding being available per business or property owner, which the liaison groups believed may deter some property owners or merchants, resulting in less use of the programs and ultimately less revitalization of the downtowns. At this time the first come first serve allocation of funds is a simple way of administering the grant programs and does not allow for a comparative analysis of the benefit of one grant versus another. Implementing this type of comparison where proposals would compete for the grant monies would be a much greater administrative burden and also force the applicants to submit all at the same time (to allow for the comparison). Given the complexities involved in a comparative analysis the liaison groups agree that keeping the current process is the most beneficial. Other options discussed where changing the dollar value of the grants and /or the ratio of municipal to private financing. An area of concern that the Community Improvement Plan liaison groups have identified to staff in the past year is the issue of accessibility. There is a growing concern amongst business and property owners regarding accessibility requirements and the physical works required to make existing buildings accessible. Many of the individual businesses have limited square footage in which they operate and are not currently accessible. With the implementation of accessibility legislation and a desire to allow all patrons to have entry into downtown businesses, merchants are looking for assistance. There is a concern that alterations that may be required by businesses are cost prohibitive or eliminate valuable floor space. Currently, these types of costs would be considered under the Building Code grant which has a maximum of $5,000 for Bowmanville and Orono and $10,000 for Newcastle. It is anticipated that there will be more demand for these projects and grants in all of the downtowns in the coming years. The liaison groups have expressed the need for additional funding for these type of projects and perhaps a new grant in the Community Improvement Plan's that specifically helps fund accessibility projects. In addition, having assistance in determining how to make the necessary accommodations has also been suggested. The number of property owners and merchants that that have taken advantage of the Community Improvement Plan grants continues to grow each year and noticeable change are visible in the streetscapes of all the downtowns. The Clarington website has a powerpoint presentation showing before and after photos in the three downtowns http: / /clarington. net /index.php ?content = townhall /planning. 3. Concurrence Not Applicable 8 -37 Municipality of Clarington Report PSD- 005 -15 Page 5 4. Conclusion There has been a good response to the limited grant programs and Community Improvement Plan initiatives. There is an increasing demand for grants especially in Bowmanville and Newcastle as the funding for each year is usually allocated in the first half of the year. The property owners and business owners that have received grants have been pleased with the grant programs and the services provided by the Municipality. There is a growing concern over changes that property owners or merchants will have to make in the coming years to make buildings more accessible. Staff will continue to monitor the effectiveness of the program and make recommendations for changes, if necessary. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: David J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Brandon Weiler, Planner, 905 - 623 -3379 ext. 2424 or bweiler @clarington.net Attachment 1: Community Improvement Plan Grant Information Sheet Attachment 2: Community Improvement Plan Summary Report 2014 List of interested parties to be notified of Council's decision is on file in the Planning Services Department: Garth Gilpin, Coordinator, Bowmanville BIA Liaison groups for Bowmanville, Newcastle and Orono CIP's c/o Faye Langmaid BW /FL /MB mom Attachment 1 to Municipality of Clarington Report PSD- 005 -15 Community Improvement Plan Grant Information Sheet Orono Grants Bowmanville Grants Newcastle Grants Signage 50% up to $2000 N/A Signage 50% up to $2000 Facade 50% up to $5000 Heritage Facade 33% up Facade 50% up to $5000 to $10,000 N/A Site Plan control Fee up to Site Plan Control Fee up to $3000 $3000 N/A Building Permit Fee up to N/A $2000 Building Code Upgrade Building Code Upgrade Building Code Upgrade 50% up to $5000 33% up to $5000 50% up to $5000 Brownfield grant up to Reconstruction up to Infill up to $10,000 $10,000 $10,000 Community Improvement Community Improvement Community Improvement Plan Area — 3.29 hectares Plan Area — 89.25 Plan Area — 19.95 Encompasses two hectares hectares additional properties to the Encompasses more Encompasses more Business Improvement properties than the properties than the Area, the Business Business Improvement Business Improvement Improvement Area covers Area (Business Area (Business 2.48 hectares, minus Right Improvement Area is 10.48 Improvement Area is 11.33 of Way property it is 2.42 hectares, minus Right of hectares, minus right of hectares Way and Municipality of Way and Municipality of Clarington property) Clarington property) General to all Three Community Improvement Plan's At no time shall the total amount of grants provided to a specific property owner exceed $50,000. Capital Works Capital Works are different for each Community Improvement Plan area and are subject to annual budget deliberation of Council. Development charge Exemptions Development Charge Exemption are the same for all three Community Improvement Plan area. (They are interpreted by the Chief Building Official) Note While there are more grants in Bowmanville and Newcastle than Orono, the circumstances are different and were examined at the time of drafting the original Community Improvement Plan's. For instance the Site Plan Control grant has only occasionally been used, this is also applicable to the building Permit Fee grant. For Orono there is no opportunity for infill as there are not vacant properties in the Community Improvement Plan area; as such the Site Plan grant would not be applicable. Attachment 2 to Municipality of Clarington Report PSD- 005 -15 Community Improvement Plan Summary Report 2014 Bowmanville: The non - capital funding provided to date for implementation of the Bowmanville Community Improvement Plan is $429,000. Just over $375,000 has been paid out in grants with the remainder committed to projects. Two of the approved projects came in under the original funding allocation allowing for other projects to be topped up. No funds remain from prior years. Twenty -three properties (many of them have multiple addresses) have received Community Improvement Plan grants. The grants have been for 28 facades, 13 building code, 13 building permits, .5 site plan fees and 6 reconstruction grants; some of these projects are still pending completion and grant payout. Summary 2014 Bowmanville C mmunity Improvement Grants Property Address Type of Grants Amount 77 -79 King St. W. Facade $6,209.56 complete 173 King St. E. Building Permit, Site Plan, Building Code $8,000 ($3,000 max for Building Permit); $5,000 based on estimate for brick painting 52 -54 King St. W. Fa ade $7,955.22 complete. 3 -5 King St. E. Facade $10,000 max Newcastle: The non - capital funding provided to date for implementation of the Newcastle Community Improvement Plan is $149,000. Over $114,000 has been paid out in grants, with the remaining funds committed. There are no funds remaining from prior years. The Newcastle CIP grants have been fully subscribed every year since the inception of the Community Improvement Project. To date some 19 Properties have received Community Improvement Project grants in the form of 15 facade improvements, 9 signage grants, 7 building code grants, 3 site plan control fee and 1 building permit fee. Many properties hove been the benefactors of more than one type of grant. Summary 2014 Newcastle Community Improvement Grants Property Address Type of Grants Amount 27 King Ave. E. (Massey House Sign and Fapade $12,000 max 45 King Ave. W. Busters Fa ade $10,000 max wo Attachment 2 to Municipality of Clarington Report PSD- 005 -15 Orono: The non - capital funding provided to date for implementation of the Orono Community Improvement Plan is $91,000. Over $56,000 has been paid out in grants. Currently, there is $12,000 earmarked for grants that are under discussion. In addition, funds were expended on the Orono 175th celebrations and the Orono Park 90th celebrations, brochures, hall rentals for meetings and sign refurbishment (totaling $15,000). There is approximately $20,000 remaining from prior years which covers the earmarked funds and provides funds for potential 2015 grants. To date some 16 properties have benefitted from the Community Improvement Project grants in the form of 11 facade improvements, 16 signage grants and 2 building code grants. Some properties have received more than one type of grant. Summary 2014 Orono Communi Improvement Grants Property Address Type of Grants Amount 5341 Main Street Sin $500.28 paid 5334 Main Street JFaqade $1,678.05 paid Courtice: The non - capital funding provided to date for Courtice is $45,000. The funding to date has been used for street trees along Highway 2 at Courtice Road, the Tooley Memorial, the lighting at the parkette at Trulls Road and Highway 2. The remaining funding is earmarked for the limited implementation of banners along Highway 2. 8 -41 [HOMF _- I • Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: EGD- 001 -15 File Number: -law Number: Report Subject: Springfield Subdivision Phase 2, Courtice, Plan 40M -2430 `Certificate of Acceptance' and `Assumption By -law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report EGD- 001 -15 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2430; 3. That Council approve the by -law attached to Report EGD- 001 -15, assuming certain streets within Plan 40M -2430 and adjacent Plan 40M -1669 as public highways; and 4. That all interested parties listed in Report EGD- 001 -15 be advised of Council's decision. 4ID Municipality of Clarington Report EGD- 001 -15 Report Overview The Corporation of the Municipality of Clarington entered into a Subdivision Agreement with Prestonvale Developments Inc. to develop lands by plan of subdivision, located in Courtice and described as Plan 40M -2430. The agreement required the developer to construct and maintain the roads, storm sewer system, street lighting and other related works. The maintenance period for the Final Works has now expired. This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by -law to assume certain streets within Plans 40M -2430 and 40M -1669 as public highways. 1. Background 1.1. The Subdivision Agreement 2 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered January 4, 2011, with Prestonvale Developments Inc. to develop lands by plan of subdivision, located in Courtice and described as Plan 40M -2430 (Attachment 1). The agreement required the developer to construct all roadworks, including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works' 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Final Works were issued a 'Certificate of Completion' dated March 1, 2013. This initiated a one (1) year maintenance period, which expired on March 1, 2014. The Works were re- inspected at that time and, although the developer experienced delays in completing the repairs, all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works, The Subdivision Agreement requires Council approval prior to the issuance of the" Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a 'Certificate of Acceptance', a by -law is required to permit the Municipality to assume certain streets within Plans 40M -2430 and 40M -1669 as public highways (Attachment 2). 9 -2 Municipality of Clarington Report EGD- 001 -15 Paae 3 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M -2430, and that Council approve the by -law attached to Report EGD- 001 -15, assuming certain streets within Plans 40M -2430 and 40M -1669 as public highways. 4. Strategic Plan Application Not applicable. Submitted by: 0­va,;11 Anthony S. Cannella, C.E.T. Director of Engineering Services Reviewed by:_ Franklin Wu, Chief Administrative Officer Staff Contact: Norm Clark, Manager of Construction, 905 - 623 -3379 ext. 2306 or nclark@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By -law The following is a list of the interested parties to be notified of Council's decision: Hannu Halminen — Prestonvale Developments Inc. ASC /NAC /ac /jb /dv 9 -3 Block 62 on Plan 40M -1669 Block 56 on Plan 40M-*1669 OKE ROAD GLENABBEY DRIVE 0, 0 10 G 1P 0 LL- COURTXt. 4: 1� ` W 7M I LL� Meadow9lade . Tz "Rd. D T, YS, Springfield Subdivision Phase 2 Plan 40M-2430 DRAWN BY: E.L. O ,OP Ar ,/* 1� S DATE: December 15, 2014 REPORT EGD-001-15 KEY MAP ATTACHMENT NO. 1 1 1 1 JAAttachrnents\40M-2430.rnxd LIZ w_' -F E,! 1 [L 7, U-27] DRAWN BY: E.L. O ,OP Ar ,/* 1� S DATE: December 15, 2014 REPORT EGD-001-15 KEY MAP ATTACHMENT NO. 1 1 1 1 JAAttachrnents\40M-2430.rnxd Municipality of Clarington Attachment 2 to Report EGD- 001 -15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2015- Being a By -law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the blocks shown on Plans 40M -1669 and 40M -2430, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby established, laid out, and dedicated by the Corporation of the Municipality of Clarington as public highway: Plan 40M -1669: Block 56 (site triangle) Block 62 (0.3 metre reserve) Plan 40M -2430: Block 66 (0.3 metre reserve) Block 68 (0.3 metre reserve) Block 70 (0.3 metre reserve) Block 71 (0.3 metre reserve) That the streets and blocks shown on Plans 40M -1669 and 40M -2430, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M -1669: Block 56 (site triangle) Block 62 (0.3 metre reserve) Plan 40M -2430: Meadowglade Road Worden Drive Hayman Street Cameron Ferguson Street Arnold Johnston Street Block 66 (0.3 metre reserve) Block 68 (0.3 metre reserve) Block 70 (0.3 metre reserve) Block 71 (0.3 metre reserve) BY -LAW passed in open session this th day of 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 9 -5 Finance Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: FND- 001 -15 File Number: By -law Number: Report Subject: Financial Update as at September 30, 2014 Recommendations: 1. That Report FND- 001 -15 be received for information. 15 -1 Municipality of Clarington Report FND- 001 -15 Report Overview e2 The purpose of this report is to update Council on the overall budget variances as of September 30, 2014 as well as other financial indicators such as taxes receivable, reserve fund investments, debt and development charges collected 1. Background 1.1 The financial update report has been designed to focus on overall budget variance reporting. 2. Third Quarter of 2014 Results 2.1 Attachment 1, Summary of Operating Expenditures and Revenues compares the Municipality's budget to actual posted expenditures as of September 30, 2014. This statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall /arena boards. Net year to date expenditures as of September 30, 2014 totalled $38,822,870 which represents 76.5% of the total 2014 budget. 2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at September 30, 2014. Many departments are affected by high levels of activity during specific times of the year. For example, some activities are seasonal in nature such as ice rentals and winter control whereas other activities are less predictable on timing such as legal and planning. This results in fluctuations in the timing of recognition of revenues and expenses. The budget is allocated monthly based on the 2013 actual monthly distribution. In cases where there is no prior year history, the allocation is divided equally over the twelve months. While this is the best method available to be reflective of seasonal trends, there may be some variations from year to year. Due to these timing differences, this statement cannot be used in isolation. 2.3 As a whole, the operating budget is on target. As of September 30, 2014 the net year to date expenditures are at 92.9% of the third quarter budget. Some of the variance can be attributed to timing differences in revenue and expenditures between 2014 and 2013. However, it is best not to extrapolate the figures and percentages to future quarters. 2.4 The majority of revenues and expenditures are overall in line with the third quarter budget. Monthly trial balance reports are sent to each department for regular review. Revenues and expenditures that have a variance either above or below budget that are noteworthy are discussed in this report. 15 -2 Municipality of Clarington Resort FND- 001 -15 3 2.5 Overall the Legal net expenditures are below the third quarter budget at 80.16 %. This is largely attributed to lower than budgeted amounts for professional fees which are only at 23.6% of the total 2014 budgeted amount. 2.6 The Clerks net expenditures are on target overall as of September 30th at 99.43 %. The revenues are below the third quarter budget by $104,252. This is due to lower than budget revenues for dog and cat licences which are at 46% of the total 2014 budget. However, this has been offset by higher than budgeted revenues in civil marriage fees, marriage licences, raffle lottery licences and other licences. Similarly, the expenditures are below the third quarter budget by $114,858. Together this put the net expenditures in line with the third quarter budget. The Clerks department also administers the wildlife loss grant program. It is difficult to estimate the amount and timing of such losses and matching grants. As of September 30, 2014 the grants and loss claims were only at 11 % of the 2014 budget. 2.7 The Finance net expenditures are at 105.77% of the third quarter 2014 budget or 86.66% of the total 2014 budget. Revenues are higher than budgeted at 104.44 %. This is due to the higher than budgeted amount of fines and penalties on taxes. The year to date figure of September 2014 ($986,508) compared to the September 2013 year to date figure ($1,126,439). This is a reflection of the continuing success of the collection of outstanding taxes. The Unclassified Administrative expenditures are above budget, largely due to the increase in tax write offs. As noted in the first and second quarter financial update reports there has been an increase in ARB decisions (multiple years) on commercial properties. 2.8 Emergency Services net expenditures are overall in line with the third quarter 2014 budget at 98.39 %. Revenues are above budget due to unbudgeted amounts from OPG for Fire Protection and Community Emergency Management Plan and Republic Live. 2.9 Engineering net expenditures are below the third quarter budget at 62.96 %. Building permits revenues at $1,586,644 as of September 30, 2014 are higher than the total 2014 budget amount of $1,300,000. Other revenues are higher than the total 2014 budgeted amounts such as photocopying, miscellaneous revenues, plumbing licences and pool enclosure permits. Expenditures are lower than budgeted as of the third quarter. This is due to the budget account for the Green Road grade separation debenture. The debenture was issued in July 2014 so an estimate was made for this budget line. This debenture does not have a payment due in 2014 but will have an accrual entry at year end. 2.10 Operations net expenditures are at 113.3% of the third quarter budget. The Fleet expenditures are currently below the budgeted amount as most of these entries are made at year end as well as accrual entries for debentures. Revenues are higher than the third quarter budgeted amount at 135.34% as of September 30, 2014, As 15 -3 Municipality of Clarington Report FND- 001 -15 Page 4 noted in the 2014 second quarter report the harsh winter of 2013/2014 resulted in an increase in winter and spring maintenance charges to developers. Also there has be higher than the total budgeted revenues for entrance culvert fees, and burial fees at the various cemeteries. Operating expenditures are at 118.64% of the third quarter budget or 82.52% of the total 2014 budget. These higher expenditures can be directly attributed to harsh winter through winter maintenance costs and the subsequent clean up required. 2.11 Community Services net expenditures are at 94.52% of the third quarter budget. Revenues are slightly higher than budgeted at 104.84% in particular aquatic, fitness, summer camp revenues, public skate and some rentals. 2.12 Planning net expenditures are slightly over budget as of the third quarter at 102.29 %. Revenues are higher than budgeted in some areas such as official plan amendments, subdivision clearance fees, zoning clearance fees and miscellaneous fees. Other revenues are lower than budgeted such as site plan fees and sign permits. Some of these variances may be due to timing differences from year to year. Expenditures are above budget at 104.7% of the third quarter 2014 budget. It is important to note most of these expenditures showing the overage are related to projects that are financed through reserve and reserve funds. Therefore the corresponding revenue is shown as a transfer from reserves and reserve funds as budgeted in the Non - departmental accounts. Other planning expenditures are under the third quarter 2014 budget. 2.13 The non - departmental revenues and recoveries are higher than the third quarter budget. This is due to the timing of the transfers from the reserve funds which can vary from year to year as well as transfers from reserve funds relating to previous commitments. As the expenditures are made within department budgets for these previous commitments, the offsetting transfer is posted to the non - departmental accounts. Grant funds received from higher levels of government are also recorded but not included in the budgeted total. 2.14 Attachment 2, Continuity of Taxes Receivable for the nine months ending September 30, 2014 provides the status of the taxes billed and collected by the Municipality during this time period. A total of $46,567,681 in final tax bills and $577,632 in supplementary tax bills were issued to property owners in the Municipality during this period. At the end of September 2014, a total of $18,273,894 remains unpaid compared to September 2013 taxes receivable of $18,454,516. The ongoing collection efforts continue to hold the line on the balance of taxes outstanding. The taxes receivable balance has dropped significantly since this time. 2.15 Attachment 3, Investments Outstanding as of September 30, 2014 provides the status of the Municipality's general, capital, and reserve fund investment holdings at the end of the third quarter in 2014. The Municipality at September 30, 2014 holds 15 -4 Municipality of Clarington Report FND- 001 -15 Page 5 $0 in general fund investments, $0 in capital fund investments, $8,979,149 in Development Charge reserve fund investments and $45,579,126 in reserve fund investments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are assessed on an ongoing basis to ensure they meet the requirements of section 418 of the Ontario Municipal Act, Ontario Regulation 438/97 and the Municipality's investment policy. Currently, the general fund investments are held in the Municipality's general bank account as the interest rate on the account continues to be more favourable than money market instruments because of current economic conditions that are likely to continue for some time. The short term interest rates and current cash flow needs are reviewed on a regular basis. 2.16 Compared to the 2014 second quarter financial update, the reserve fund investment amount has decreased. This is due to the use of $770,000 from the Strategic Capital reserve fund for partial financing of the capital project for Lake Road to extend the east limit to Lambs road as noted in report EGD- 039 -13. 2.17 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's long term debt obligations for 2014. The Municipality has $25,432,277.76 in outstanding debt as of July 2, 2014 and debt repayment obligations of $3,895,375.22 as reflected in the 2014 budget. Note that there are minor differences from the budget due to the estimation of the new debentures issued in 2014, namely Green Road separation debenture and extension of the Bowmanville Indoor Soccer debenture. The annual principal and interest payments required to service these liabilities are well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.18 Attachment 5, Municipal Development Charges as of September 30, 2014 provides the total Municipal Development charges collected of $8,386,969.78. In the 2010 Development Charges Background Study, it was forecasted that the Municipality would be collecting approximately 878 residential units in total for 2014 or about 73 units per month. As of the third quarter, there were 516 units. For 2014 budget considerations, the figure of 525 units was used for the year. 2.19 Analysing the number of units issued as of the third quarter, there was an increase of 74.3% compared to the same period in 2013. Comparing the total dollars collected as of September 30, 2014 to same period in the prior year, there was an increase of 87.5% in municipal development charges collected. This is a positive trend for 2014 municipal development charges. 3. Concurrence Not Applicable 15 -5 Municipality of Clarington Report FND- 001 -15 4. Conclusion Page 6 It is respectfully recommended that the third quarter of 2014 financial update report be received for information. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Nancy Taylor,'BBA, CPA, CA Director of Finance/Treasurer Reviewed by.. t '7 '-`-k —!:(0 Franklin Wu, Chief Administrative Officer Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905 - 623 -3379 ext. 2602 or ntaylor @clarington.net Attachments: Attachment 1 — Summary of Operating Revenues and Expenditures Attachment 2 — Continuity of Taxes Receivable Attachment 3 — Investments Outstanding Attachment 4 — Debenture Repayment Schedule Attachment 5 — Municipal Development Charges There are no interested parties to be notified of Council's decision. NT /CC /hjl 15 -6 5-7 (D V) U) m 0) N M co r.. V) �t w 00 V) (0 0) U) C11 NBC W) LQ q OR N r� N 00 w O� Ci LQ .0) C) 0) (D C4 M w LO I co co (D N a) W a) (D C-4 W) w Lo a) 1, U) 00 a) 00 LO W) h t0 0) ------- ------ co w 1, N C-4 - ----- O CD o rl loo U) Lf) w C, CNI N (D Ln LO O 04 N to tD C� lc� lc� C� CL C� W U) C-4 CNI CD 0 M M co C� cl, Cj (6 If 0) C, co U) C, w W) to (o 04 Cl) N M M C14 CIF IF En 04 LO LO 0 W) 00 a) N 0 Ci CD U) C,4 0 Cl 't C! I'l (D 6 L6 L6 00 CO 6 .6 04 10 cl w a) 'o co (D C) r� Lo .00 b C) m U) w CO 00 f 0) Lo o 1- CD x w CD co to 1, 1� cq i M (7) 0 C-4 V) a) w Il. N0 co :3 C4 sq:� C4 0 a) to C4 m f, Cl) w to (1) r, 00 0 to w 0) Ln cl) CO co 0 oc� L6 (6 L6 C; 4 L6 4 't a) Lf) M : 0 N w 00 00 C14 M 0 co C11 to U) rN et i0 cl� C11 Q 00 w C.) M LO cq a) U) to co N C'I N 6 a 'CO cl cl! rL c! IL :M to cc C� C� CL C'I Ci ri CM r� co W) LO i C'j t0 i L6 w w 0, 6 M C) to a) in t0 to V) 04 M r- 00 Cq w w to i a) c,4 to co to CL Ell tl U) o U) -0 r� co M r - 1, w "i 11 CIA rIz LO W� M: '.'CO -M' co U� w co ll� -It OCL q co N CD CD r- to q : r4 M : cDi Go co w -M e4 LD, La CO CLO -e 04 C C-4 71 N- N In P M to to 0, CO M m co co m Co. 0) U) :w 0 W) 0 r rlL V N 0) I- r- T� co Z M 00 LO 't LO Ct N. M M M C; t- co oo L6 rl: (D 0) 'co 11 cc CD cn w to w (D co o w .*o W) U) 0 w u): M U) — C, 0) 17 w w (S CL lf� -00 _0 00 0 M. C11 Cq -I N "t 'I cD CD -�p C-A 00 CD L'i CU a) N 0). 00 M 4= 16 cc- V� cc� Ln co 00 a) CD m In to w a CO jt� M 0 d' r-, 0) �t M r� N LO to It Aa r < h 00 CD W r, Lq , 0) ri a) 1- ID CS cl M 0 w w 0 Lei 6 w (1) to P. In w M co co M 0 00 00 00 co M o M x C� 0 Cl) C, cq it, co to eq 00 :La ILO w (D 7;Z' 00 w W 00 U) Cl) 00 Cl) (5 ko 0 al r m N M U') C-4 00 M CNF tq oo -It oe q M. s4 N CF c; N x W 00 !w w (D Lo 0 LO M LO .0 E cq r CL U) C-4 co V) 00 cq �o 04 E M Cc, U) co (D C 04 U) (D 0) M M Cl) Ln w 00 v 0 C6 1: (S LO C; : v * 00 M CD L rl 'D co C4 I co NN "M to- 0 a) f, t V� C� w M cli C4 4 CIF co co C 0 ------- - 10) 00 r- co ------ Do Lri a) CO co L6 C14 N (4 0 !N 00 ID (D V) h -e to a) o a) M C) M M 'C� Cl) 00 04 cc� 0 cc C14 3N 06 N C6 0 (D > V M V) UJ 0 LLI LL LL uj (D LL i X U) IL uj C) 0 M r w t; U) 1 Lu 1 > z > > > Z : - lo 2 > 0 0 UJ 0 L, 'n 0 L) CL: L) x i ; }so' U) 'D ad iLu V 0 IL r r r I r w r z Witt 4) CL 10) CL f M I M M i 32 "0 i 4) CL 0 o i .0 LU CL a 0 X : 10 -j x X IL c I x W r r - LLJ a x r x LU LU Z (D > LU ux >- W it I ul 41) 05 AU * 0 > CL cu a) > CL j 0) LU 4) > a i 1 d) 4, > : 7 W : > x C) w 4) x c x X I ; a I td x 2 in: W Z i -j w Ld z w LLI z w LLI z LL C) LU lz LL, w Lu z LU co -4 C In 5-7 15 C o 0 0 o a o o e o 0 O _ d : M � O 00 : N; m N h N r: CO M m = h :. W M N M; N t0 N _'c !N O M N N N M N t0 :N M n ':h :< N .:^ � ' Oi .<t C) :(D ' N ;tD o o : O ' V :tO O O ` M - M 'Q m ' 00 : h n 4. N N h W) . h :00 ! T 00 00 n! h m h m [h eo m Om r. p :a m < r d 'O t0 N 'N 'O M m V' n .o G N O to (D Z O h t0 t0 : 7 i m M tO . 1 - i i t l r cl < � In M o0 r t Oi i W O _ (D N M .U) 7 'Q 0) M t O I N O t0 ` m to N m t0 M h of m .ta N o ,V ;O :N M m -M m i h :ao m O :M[tD M .M m 'v !m !m m M 'V IAN O N VV'W Z W' .M Cl) M Q LL FO- C ¢ d N!C tMO t� im NCO t0 N :pi��> r a `:�h n �j BEd; (00 +U' _!d€ `M h tD 'fV i [r ui lD f0! ^ h h et ;h •!m m M % ! N O r M [ 0) . O 0) 0) : O : O O O r! m O 0) w: o cli U) :10 N a . N to 00 d' ' to . r- O .. _ N 0) : 0 O r tp V t0 M:tO N 'h .N :� O N CO M M Q) O O (fir= -, r;O O M 'ta:40 N m .I��M O M tq (O r I ':N ! ' � Cl) M CO N N (D 0 O r :tO $t0 :t0 M h t0 W F O N O O M M V'� cl 'CG O to O N N Cl) M m ` l0 : a m tD N W m N :<f :O th :tO N N 'M :O t0 N 'm im O m O r y _ O It v N! !t` t` to o w O a m ai of N t0 M h" tm i N CO !tO ?W V' Mn F im O N r iN O V O O V 0) tD r r M N 0`0 (O n O W r M' � v M m N O M h M �'t0 N O M h �'V' h - 00 N M h : a - w h M is .-a N N N O n to O O 00 m oo m -N M tO m _ M to I' (� t0 N W N 0) I- 0) f0 : . n N W _ li) It O Q) _ - O O O M - -0) m m O N W V' N o :w to :N N N to V' !. N _ N..� M a ? O N O) M ca M cY M .O -O O N O n W t0 - -. M N 10 N x N M. M N < tT N n m <. M -L )n M :. C. - - - - N. M j3. M 00 N O O O c0 w ... W' N: M m h .. Of 00 O N . 0) O r O h t4 M Cl( m < O N O r CO - d' O to M co O r N' i w w O M t e� O )A f r N M N O M M [ N N 0L i0 V� V o th' (O `00 �!' n h M o N 01 to N O t0 to O t0' : h N < N M O h - r O co r tt N tb N1 N. V 00'V' N at <1' IL O t0 N : O tp r. W O r M .0 M't0 N M d' O -e :W-o O N -_n_ r M l� a. F _ to O O M et' : W N rn to m O _ N- V 'a h M (o ty. ' >' tb < M < ' It t0 it - - N O N I - It 1 r M ti CIL C I m N a h 0 tc1 It N Di 1- M m N N _ r O w W. N M O N iN0 0 N 00 O t0 00 tO N 00 O OD h 1* - O: It M W h tD r N -r M 0f' r 'm O r tin. M •d 1e e o �o 0 0:o oo 0 0� �a o jj o 1 €o 0 a tn D r Ft0 �N m : 3t0 00 00 N :0 m m W N O N m n N M X! tO N . N N: (D M M V' i W N n (>D V fV N: O m OMN O O '.N ,O O N w N < t o 7 N y m M h . M t0 O t0 M 00 t r tO tO tt : M to M ._ o O. W ;N < 'd' N'N O w ;LO .N h M m N N O N O' L , M' O M . lb m `. 4 LO w w 1 i n o t L <L : O: �} c < r (D t0 M V d ; to : co to . O . N t0 tD n t0 N N at < t0 at 00 O tlf 11' 6; !m :N N .O �! tD tO 'o ;O a 7 O :W tD t0 M '�f tC NXj M '7 M +r < N cf :r O ""m N d � Q. _ _ __ ____ d :< h O O' N _N N t0 M! N N m : t0 l0 O ...d -_ a_ M M O ,O 'O :m m;0 O O 'm :00 M ;N <f N m h Cl) 'U) r iN. itn co M tD . M i(O ' r W r t 0 O M M r 00 :0 N t0 :m M 'tOim [� nt"7iO O �':O W W N L 7 :h :W M '' -M c0 t0 'm iN ;h N N !(O ia} h h 'tt N :' 1 w tc m 'c1' i N '7 0) N M i E N: O M m !.M... ; N co tD V CO 'eP Nom' t0 M N M try M C _ a m h .'d : N CO m : c0 e} n .M. T_ . M : O 11 r N M < tO N tO a M MO 0o M : M M N m N N 7 tO O m m C t0 : N co D) : f w ? [T ` < to OD O O tD N tO M . W c0 co n t0 h 00 tti n Z ? j LO N O N: T O : M . tO w N CO [ m t0 w 0) O d a iM N N MN :O 00 oo to M W t [7 :i11 eY m O O 'vj ih M O n viM N M r M ID W L 1 i d L Z U) > O . y: Lo cn Z a € W J CL ! d 1 � cW.i ? € 40, U W Q' y' 'd ( =:2 '� .ayi ='.d, :U LU :d:W L LL O L > ' -ii :> dt,)=., i :> d:'Oii iv '� i :z L a Oo! o iac �o : €a; w'os z (7 d d I� Z;U=N ;U €Xi y tNi `> -iUiX y iN U':y %W �Z Q. J y N d im ,O d W :W �` d €.fl :O d i m x CL p W �'t=.aci' 1Q= d c;0:'= w im v 0 =.aci Z `m += aL' 'd � v y w U o ?: c:c ix ;K..c i €�e6,c.k, .� `.c: m,a 1X" 1W m i m c zcc:x; y:o: Z ii d dlll 'sW td ;d W [ ^2 d i {d >= tdW is d id (W ❑:;m; d a7+ t0.: a+3 :> d: ala+; :> C 2a+; `> ?f1:++ s0 d Z d! X a d i `a d i i Q: d x i d a� d F i G'. C! x E d 9 i..J ; d iQ' i d E W l� ;w -Z 0� i SO ;a w tZ € U !K ? i0 ¢ ;w Z 1 a ::� €w Z � Z ¢ d d o M M j ice` iNi �mi i0 d X CL d (q i tz W Z Municipality of Clarington Attachment 2 to Report FND- 001 -15 CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the Third Quarter of the Year 2014 June 30, 2014 ISEPTEMBER SEPTEMBER BEGINNING BALANCE INTEREST TAXES PAYMENTS/ 2014 2013 RECEIVABLE ADDED BILLED BALANCE ADJUST. *; CURRENT YEAR TAXES 6,741,746 47,038,262 53,780,008 (38,883,129) 14,896,879 14,785,819 PENALTY AND INTEREST 89,053 242,989 332,043 172,943 159,100 183,086 FIRST PRIOR YEAR TAXES 2,961,737 103,127 3,064,864 (875,998) 2,188,866 2,434,052 PENALTY AND INTEREST 219,453 100,001 319,454 137,771 181,683 202,095 SECOND PRIOR YEAR TAXES 839,510 3,923 843,434 (295,625) 547,809 590,434 PENALTY AND INTEREST 85,766 27,471 113,237 41,922 - 71,315 73,688 THIRD & PRIOR YEARS TAXES 138,073 0 138,073 19,811 157,884 127,746 PENALTY AND INTEREST 69,481 4 731 74,213 3,856 70,357 57,595 11,144,820 TOTAL 11,144,820 375,193 47,145,313 58,665,325 40,391,432 18,273,894 18454,516 Includes refunds, write -offs, 357's, etc. NOTES: 2014 Interim Instalment months (for all classes): February and April Final Instalment months (for non - capped classes): June and September ,2014 2014 Final Instalment months (for capped classes): August and September 15 -9 Attachment 3 to Municipality of Clarington Report FND- 001 -15 INVESTMENTS OUTSTANDING As at September 30, 2014 GENERALFUND GENERAL FUND Total: CAPITAL FUND CAPITAL FUND Total: NON DEV. CHARGE MONIES (including STATEGIC CAPITAL) Prov (Wnrin STRIP RoWn nB- Ann_n4 -Apo Rn7 77 3 35% n9_npo _1d 1 1Q1 3R9 nn BMO GIC ORIGINAL 1,000,000.00 2.60% 08- Dec -14 1,013,000.00 ISSUER OF TYPE OF PURCHASE COST OF INTEREST MATURITY MATURITY INVESTMENT INVESTMENT DATE INVESTMENT RATE DATE AMOUNT GENERALFUND GENERAL FUND Total: CAPITAL FUND CAPITAL FUND Total: NON DEV. CHARGE MONIES (including STATEGIC CAPITAL) Prov (Wnrin STRIP RoWn nB- Ann_n4 -Apo Rn7 77 3 35% n9_npo _1d 1 1Q1 3R9 nn BMO GIC 07- Dec -10 1,000,000.00 2.60% 08- Dec -14 1,013,000.00 BNS GIC 01- Jun -12 1,500,632.00 2.35% 01- Jun -15 1,608,632.21 BMO GIC 26- Sep -11 624,188.00 2.00% 28- Sep -15 675,641.17 BMO GIC 15- Oct -13 598,890.00 1.90% 15- Oct -15 621,864.02 RBC GIC 07- Dec -11 1,922,733.00 2.35% 07- Dec -15 2,109,941.00 RBC GIC 07- Dec -11 1,976,951.00 2.35% 07- Dec -15 2,169,438.00 BMO coupons 15- Mar -12 176,636.37 2.54% 28- Mar -16 195,351.00 IO[C'�!I(�Fr��1i F_ i�RiK�Ol lf�t! rxFUUis�uY/�w��r�FSt�ri�rFrnFii F:7i. %i Manulife Bank GIC 20- Sep -11 2,000,000.00 2.60% 20- Sep -16 2,273,876.11 BMO coupons 15- Mar -12 213,067.68 2.61% 28- Sep -16 239,375.00 ING (b /b Scotia) GIC 01- Oct -12 1,819,048.00 2.35% 03- Oct -16 1,996,160.91 Manulife Bank GIC 02- Dec -11 2,000,000.00 2.71% 02- Dec -16 2,286,091.67 Manulife Bank GIC 19- Mar -12 1,693,000.00 2.88% 19- Mar -17 1,951,224.70 BMO coupons 15- Mar -12 159,396.18 2.86% 28- Mar -17 183,615.00. RBC GIC 01- May -13 1,000,000.00 2.10% 01- May -17 1,086,683.24 BMO coupons 15- Mar -12 196,287.25 2.92% 28- Sep -17 230,141.00 CWB GIC 01- Oct -12 3,500,000.00 2.55% 01- Oct -17 3,969,596.54 BNS GIC 30- Oct -12 1,884,365.00 2.50% 30- Oct -17 2,131,986.04 HSBC GIC 21- Dec -12 1,121,354.00 2.40% 21- Dec -17 1,262,352.30 National Bank GIC 08- Jan -13 1,900,503.00 2.40% 08- Jan -18 2,139,776.15 National Bank GIC 12- Feb -13 1,927,464.00 2.45% 12- Feb -18 2,175,434.89 National Bank GIC 04- Mar -13 741,320.00 2.45% 05- Mar -18 836,748.00 RBC GIC 17- Mar -14 672,368.00 2.30% 19- Mar -18 736,392.86 ING GIC 25- Mar -13 1,254,427.00 2.40% 26- Mar -18 1,412,449.93 HSBC GIC 13- May -13 321,079.00 2.25% 14- May -18 358,862.84 BNS GIC 03- Jun -13 1,499,069.00 2.30% 03- Jun -18 1,679,576.51 RBC GIC 30- Jul -13 2,341,277.00 2.60% 30- Jul -18 2,661,886.92 BMO GIC 30- Sep -13 1,174,214.00 2.90% 01- Oct -18 1,354,748.00 RBC coupons 27- Jun -13 248,068.78 2.59% 03- Dec -18 285,071.00 RBC GIC 11- Mar -14 1,084,844.00 2.50% 11- Mar -19 1,227,401.41 CWB GIC 17- Mar -14 1,000,000.00 2.50% 18- Mar -19 1,131,408.21 ING GIC. 02- May -14. 1,000,000.00 2.60% 02- May -19 1,139,019.14 BMO GIC 17- Aug -14. 830,000.00 2.41% 19- Aug -19 935,015.04 BNS GIC 12- Sep -14 1,037,127.00 2.46% 12- Sep -19 1,171,126.20 Manulife Bank GIC 23- Sep -14 789,343.56 2.50% 22- Sep -19 893,069.79 Prov BC Bond 11- Dec -13 2,369,685.75 2.70% 18- Dec -22 2,425,000.00 NON D/C Total: 45,579,126.34 50,819,523.68 DEV. CHARGE FUNDS ONE FUND Bond 08- Aug -00 3,713,257.87 n/a 3,713,257.87 ONE FUND Equity 31- Jan -07 500,000.00 n/a 500,000.00 BNS GIC 20- Dec -13 1,062,541.00 2.03% 20- Dec -16 1,128,572.22 National Bank GIC 20- Dec -13 1,300,000.00 2.75% 20- Dec -18 1,488,855.35 Prov Ontario Bond 19- Dec -13 2,403,350.00 2.85% 02- Jun -23 2,500,000.00 DC Total: 8,979,148.87 9,330,685.44 TOTAL INVESTMENTS $ 54,558,275.21 $ 60,150,209.12 Note that interest is annual compounding with the exception of the following: (A) GIC Interest is paid semi - annually (B) GIC Interest is paid annually (C ) Bond interest is paid semi - annually (D) Pooled Investment Fund 15 -10 (A) (B) !C) go (C) Attachment 4 of Muncipality of Clarington Report FND- 001 -15 IInterest 1 1.55% to 2.30% 1.2% to 3.35% 5.12% 1.2% to 3.8% 3.9% to 5.2% 4.3% to 4.75% Rates NOTE: 2014 changed to accrual basis for interest. Total budget is $3, 967, 052.91 +225, 818.39- 297,496.08= $3,895,375.22 NOTE: 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources, Partial funding at those times would reduce debenture burden for following 5 year period. NOTE: July 2014 updated to reflect purchase of 2 new debentures. Green Road Grade Separation and refinancing of balloon payment for Indoor Soccer Facility. 15 -11 Debenture Repayment Schedule As of January 1, 2014 Year South Courtice Indoor Soccer/ RRC Green Road Newcastle Newcastle Total Arena Lacrosse CCD Space Grade Separation Library Aquatic 2014 1,081,988.50 251,407.50 107,074.68 - 103,480.98 1,783,101.25 3,327,052.91, 2015 1,083,940.50 161,930.50 107,074.68 524,212.80 103,677.48 1,784,674.00 3,765,509.96 2016 1,083,562.50 163,394.50 107,074,68 531,120.80 103,575.48 1,785,231.50 3,773,959.46 2017 1,080,782.50 164,626.00 107,074.68 537,368.80 104,194.48 1,785,285.25 3,779,331.71 2018 165,415.00 107,074.68 542,379.30 556,507.98 1,784,635.50 3,156,012.46 2019 166,743.50 107,074.68 546,086.30 1,784,054.75 2,603,959.23 2020 166,571.00 107,074.68 549,423.80 1,620,375.00 2,452,444.48 2021 165,899.00 53,537.34 552,300.30 1,071,000.00 1,842,736.64 2022 165,783.00 552,820.30 1,023,750.00 2023+ 328,546.00 3,844,117.10 4,330,274.00 1,900,316.00 803,060.10 8,179,829.50 971,436.40 14,431,107.25 30,616,023.25 Principal at Jan 112013 5,105,000.00 1,902,000.00 764,480.59 - 861,000.00 13,207,000.00 21,839,480.59 Principal at Jul 2/2014 4,120,000.00 1,426,000.00 695,677.76 6,388,600.00 800,000.00 12,002,000.00 25,432,277.76 IInterest 1 1.55% to 2.30% 1.2% to 3.35% 5.12% 1.2% to 3.8% 3.9% to 5.2% 4.3% to 4.75% Rates NOTE: 2014 changed to accrual basis for interest. Total budget is $3, 967, 052.91 +225, 818.39- 297,496.08= $3,895,375.22 NOTE: 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources, Partial funding at those times would reduce debenture burden for following 5 year period. NOTE: July 2014 updated to reflect purchase of 2 new debentures. Green Road Grade Separation and refinancing of balloon payment for Indoor Soccer Facility. 15 -11 Municipality of Clarington MUNICIPAL DEVELOPMENT CHARGES MONTH OF SEPT 2014 2013 Attachment 5 to Report FND- 001 -15 UNITTYPE MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS % CHANGE OF DEV.CHGS 2013 -2012 Single /Semi- Detached . -New construction $ 622,600.00 40 $ 201,734.00 13 - Additions $ 2,928.64 2 $ - 0 Townhouse $ 758,756.00 56 $ 119,652.00 9 Apartment $ - 0 $ - 1 Commercial $ 67,355.63 2 $ 185,761.42 8 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 1 $ - 0 Industrial $ 618,477.511 7 1 $ 40,842.21 2 TOTAL $ 622,600.00 1 40 1 $ 321,386.00 1 22 1 93.7% MUNICIPAL DEVELOPMENT CHARGES JANUARY TO SEPT - YEAR TO DATE 2014 1 2013 UNITTYPE MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS % CHANGE OF DEV.CHGS 2013 -2012 Single /Semi- Detached . -New construction $ 6,939,452.00 448 $ 3,235,346.54 210 - Additions $ 2,928.64 2 $ - 0 Townhouse $ 758,756.00 56 $ 1,011,774.00 75 Apartment $ - 0 $ - 1 Commercial $ 67,355.63 2 $ 185,761.42 8 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 1 $ - 0 Industrial $ 618,477.511 7 1 $ 40,842.21 2 TOTALI $ 8,386,969.78 1 516 1 $ 4,473,724.17 1 296 1 87.5% 15 -12 UNFINISHED BUSINESS Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By -law: Report: PSD- 052 -14 File: S -C- 2012 -0001 & ZBA 2012 -0008 Subject: Applications for proposed Draft Plan of Subdivision and Rezoning to permit 234 unit residential development Applicant: 289143 Ontario Limited Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD- 052 -14 be received; b) That the application for the proposed Draft Plan of Subdivision, submitted by 289143 Ontario Limited to permit the development of 234 residential units be supported, subject to the conditions contained in Attachment 1 to Report PSD- 052 -14; c) That the Zoning By -law Amendment application submitted by 289143 Ontario Limited be approved as contained in Attachment 2 to Report PSD- 052 -14; d) That once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be approved; e) That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 052 -14 and Council's decision; and f) That all interested parties listed in Report PSD- 052 -14 and any delegations be advised of Council's decision. Submitted by: .1 L%wilm David Crome, MCIP, RPP Director of Planning Services Reviewed by: tom^ 4-,� Franklin Wu, Chief Administrative Officer um Municipality of Clarington Report PSD- 052 -14 Report Overview Paae 2 A 234 unit draft plan of subdivision is recommended for approval. This greenfield development contains a mix of low, medium and high density units south of Bloor Street and east of Prestonvale Road in Courtice. A total of 0.67 ha of Robinson Creek valleylands will be dedicated to the Municipality, in addition to a 0.22 ha parkette block. The development will provide a diverse mix of housing options, and will assist the Region of Durham and the Municipality of Clarington in achieving population and housing targets in accordance with Growth Plan policies. 1. Owner /Applicant: 289143 Ontario Limited 2. Agent: Tunney Planning Inc. 3. Proposal: Proposed Draft Plan of Subdivision To allow the development of 234 residential units, including 74 single detached residential units, and a block able to accommodate up to 160 medium density (townhouse) and high density (apartment) units, an open space block and buffer, a parkette and roads. Rezoninq To rezone the lands from the Agricultural (A) Zone to appropriate zones that permit the uses as presented in the draft plan of subdivision. 4. Area: 6.59 hectares 5. Location: Part of Lot 33, Concession 1, former Township of Darlington (southeast corner of Bloor Street and Prestonvale Road). 6.. 289143 Ontario Limited submitted applications for a proposed draft plan of subdivision and rezoning on April 25, 2012 in order to develop a 7.16 hectare parcel of land in the Courtice urban area, just north of the South Courtice Arena. The limits of the subdivision have been reduced slightly to 6.59 hectares. 7. A public meeting was held on June 25, 2012, and a joint Public Information Centre was held on November 29, 2012 for the purposes of providing information and seeking input on the subject applications and applications by Prestonvale Heights Limited at the northwest corner of Prestonvale Road and Bloor Street. dMIA Municipality of Clarington Report PSD- 052 -14 Page 3 8. Since the original submission, the draft plan of subdivision has been revised as follows: ® Excluded the municipally -owned road allowance between Lots 32 and 33, Concession 1. ® Adjusted development limits based on an additional site visit to determine top -of -bank and limit of valleylands and woodlands. ® Provided access to medium density block from local road (Street `A') to reduce conflicts along Prestonvale Road south of Bloor Street. ® Adjusted unit mix as follows: 9. The applicant submitted the following studies in support of the application. These are summarized in this report: Environmental Impact Study; ® Traffic Impact Study; ® Sustainability Letter; ® Geotechnical Report; ® Phase I Environmental Site Assessment; Functional Servicing Report; ® Stage 1, 2 & 3 Archaeological Assessment; and ® Noise Assessment. Medium High Density Density Residential Residential Low Density Residential Units Units Units Single detached units 15.0 m semi- detached Townhouse Apartment 9.3 m 10.0 m 11.3 m units units Units TOTAL Original 32 n/a 37 22 73 75 239 Application Recommended n/a 35 39 n/a 85 75 234 for approval 9. The applicant submitted the following studies in support of the application. These are summarized in this report: Environmental Impact Study; ® Traffic Impact Study; ® Sustainability Letter; ® Geotechnical Report; ® Phase I Environmental Site Assessment; Functional Servicing Report; ® Stage 1, 2 & 3 Archaeological Assessment; and ® Noise Assessment. Municipality of Clarington Report PSD- 052 -14 Page 4 Land Characteristics and Surrounding Uses 10. The subject lands (Figure 1) are currently vacant and in agricultural production. A part of the Robinson Creek Valley system runs along the east side of the property. ' W `t�J LJ� % • � i � I� r.�� ((ff(f11QQpj� A�ppr�,j'� [rrr NNjj j+ i • ltiG3,�i44CLZIO ' I�IL �l i d�e4t��Y F�11f., k= rat =••�• .�ece9t��[De• �- 7�t�6't LL�Tts��[ht6 + � . ii��9��6��+•e�r,��icldlhn�l41, �;�ed��l�����.zi�fl►j' e.A�iML �RT' LF►F1 N �LLL6 ,11 � �JIM Figure 1: Aerial View of Site 11. The surrounding uses are as follows: North: Vacant land within the Courtice Urban Area; existing dwellings South: South Courtice Arena and Recreation Facility East: Robinson Creek and valley system West: Existing residential development and vacant lands designated and zoned for residential development, including a block for high density. 18 -4 Municipality of Clarington Report PSD- 052 -14 Page 5 Figure 2: Property Location Map Provincial Policy Provincial Policv Statement 12. Settlement areas shall be the focus of growth. Land use patterns shall be based on densities and a mix of land uses which efficiently use land, resources and infrastructure and other public services. A full range of housing types and densities are to be provided to meet the projected requirements of current and future residents of the regional market area. 13. The Provincial Policy Statement encourages a compact built form which supports the development of transportation systems that minimize the length and number of vehicle trips and also supports the development of viable choices and plans for public transit. Compact built form minimizes negative impact to air quality and climate change and promotes energy efficiency. 18 -5 Property Location Map (Courtice) N BLOOR STREET RCADWIDENNV J—K79 om � D ym OPEN EN SPACE ° FT Subject P.m•1 Site FOGHR,. DENSITY HIGH DENSITY EEDIUM —I ¢.toy- 51,c.I BLOCK ROBINSON CREEK i VALLEY u FUTURE PARK 0 3 ¢ o 74 73 72 71 70 69 69 67 65 65 64 63 62 i K J 5 39 STREET 'A' 61 Q 41 42 o 60 ; 43 44 45 46 47 48 49 W 51 62 53 54 59 0 `^rO 37 FB 4 31 57 � 31 30 29 20 27 26 25 24 23 22 my 1 56 Cfr 2 3 STREET A ' O ; 5 PARKETTE L 6 7 —T 8 9 10 71 12 13 14 15 16 77 79 79 21 27 all„ -oeac) SOUTH COURTICE RECREATION FACILITY ZBA 2012.0000 Figure 2: Property Location Map Provincial Policy Provincial Policv Statement 12. Settlement areas shall be the focus of growth. Land use patterns shall be based on densities and a mix of land uses which efficiently use land, resources and infrastructure and other public services. A full range of housing types and densities are to be provided to meet the projected requirements of current and future residents of the regional market area. 13. The Provincial Policy Statement encourages a compact built form which supports the development of transportation systems that minimize the length and number of vehicle trips and also supports the development of viable choices and plans for public transit. Compact built form minimizes negative impact to air quality and climate change and promotes energy efficiency. 18 -5 Municipality of Clarington Report PSD- 052 -14 Page 6 14. Healthy, active communities should be promoted by planning public streets, spaces and facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity. 15. Natural features and areas shall be protected for the long term. Development shall not be permitted in, or adjacent to, significant woodlands and valleylands unless it has been demonstrated that there will be no negative impacts. 16. The applications are consistent with the Provincial Policy Statement. Growth Plan for the Greater Golden Horseshoe 17. The Growth Plan requires municipalities to manage growth, and encourages the creation of complete communities that offer a mix of land uses, employment and housing options, high quality open space, and access to stores and services. Natural heritage features that complement, link or enhance natural systems shall be identified and protected. 18. The subject lands are identified as Greenfield area, and outside of the Built -up area. In greenfield areas, growth is to make efficient use of services and infrastructure and be compact and transit - supportive. Reducing dependence on the automobile through the development of mixed use, pedestrian - friendly environments contributes to achieving complete communities. 19. The Growth Plan requires municipalities to achieve a minimum density target that is not less than 50 residents or jobs per hectare in the designated greenfield area and is measured across the Region of Durham. The subject development would generate approximately 98 residents per hectare. 20. The applications conform to the objectives of the Growth. Plan. Official Plans Durham Regional Official Plan 21. The Durham Regional Official Plan designates the subject lands as Living Area, with an indication of Key Natural Heritage and Hydrologic Features. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The natural environment, including Key Natural Heritage and Hydrologic Features, shall be given paramount consideration in light of their ecological functions and scientific, educational and health values. 22. Bloor Street is identified as a Type A Arterial Road and Prestonvale Road is a Type C Arterial Road. 23. Bloor Street is also identified as a Regional Corridor within the Courtice urban area limits. This designation was established to promote public transit ridership Municipality of Clarington Report PSD- 052 -14 Page 7 through well- designed developments that have a mix of uses at higher densities. Development shall be sensitive to urban design considerations and shall be oriented to the corridor, complemented by the consolidation of access points. 24. Regional Corridors shall have high density mixed use areas that support higher order transit services and pedestrian oriented development. A long term density target of 60 residential units per gross hectare and a floor space index of 2.5 is to be supported. The built form should include a wide variety of building forms, generally mid -rise in height with some higher buildings. 25. The subject applications conform to the Durham Regional Official Plan. Clarington Official Plan 26. In the Clarington Official Plan the subject lands are designated as Urban Residential with low, medium and high density residential. The land associated with the Robinson Creek are designated Environmental Protection Area. The lands are within the Bayview Neighbourhood, which has a population allocation of 4500 and a housing unit target of 1625, including 300 medium density units and 125 high density units. 27. The Environmental Protection Area designation reflects the location of the watercourse and valleylands along the east side of the property. Significant woodlands are also present on the subject lands leading to the requirement for an Environmental Impact Study. 28. Bloor Street is a Type `A' Arterial and Prestonvale Road is a Type 'C' Arterial. Arterial roads: • Provide full continuous movements; • Limit private access; • Provide for public transit vehicles and transit stops; • Provide sidewalks on both sides; and • Provide for cycling where possible. 29. The medium /high density block is part of a designated corridor. The Official Plan contains corridor - specific urban design policies to encourage a high quality public realm, connected and walkable orientation of buildings and to create a sense of place in keeping with the character of the neighbourhood. These policies are implemented through the Zoning By -law, and more substantially through Site Plan Controls. The urban design policies support: Siting buildings near the street line to contribute to a sense of enclosure and a strong street edge; Locating main building entrances close to the public sidewalk and main street, so that they are accessible and visible; 18 -7 Municipality of Clarington Report PSD- 052 -14 Page 8 • Enhancing the built environment with attention to massing, building articulation, architectural detail, the use of local materials and styles; and • Enhancing the pedestrian environment with awnings, pedestrian scale lighting, landscaping, benches and other street amenities. 30. The policies of Official Plan Amendment 77 encourage sustainable design by promoting energy efficiency and conservation, higher densities, efficient use of infrastructure, integration of transit and green development standards. 31. The applications conform to the Clarington Official Plan. Zoning By -law 32. Zoning By -law 84 -63 zones the subject lands Agricultural (A) Zone. A rezoning application is required to place the lands in appropriate zones to permit the development as shown on the proposed draft plan of subdivision. Summary of Background Studies Environmental Impact Study prepared by Niblett Environmental Associates Inc., March 2012_ and addenda dated November 12, 2012, February 27, 2013. June 10. 2013 and October 2, 2013 33. A three - season Environmental Impact Study was completed in support of the applications. The Environmental Impact Study identified that the Robinson Creek and valley system fulfils the function of a local corridor for wildlife movement. Maintaining this corridor is very important in a highly fragmented landscape. Significant woodland communities are located within the valley system and are also recommended for protection. The development is well beyond any hazard limit associated with the watercourse and steep slopes and beyond the 30 meter buffer to Robinson Creek. 34. Following submission of the application and comments from the Central Lake Ontario Conservation Authority, a site visit was conducted to revisit the top -of- bank and development limit which resulted in a revised subdivision design and reduced the unit yield. 35. Niblett Environmental Associates identified the top -of -bank and recommended a 5.0 metre buffer from staked top -of -bank, with a 10.0 metre buffer proximate to Bloor Street that takes into consideration the location of the Dry -Fresh Ironwood Deciduous Forest. The buffer area will accommodate a municipal trail. 36. The Environmental Impact Study identifies several Butternut Trees which 'are endangered under the Ontario Endangered Species Act. Butternut Trees are protected from harm or removal and approval is required from the Ministry of Natural Resources to remove a tree. iil::7 Municipality of Clarington Report PSD- 052 -14 Page 9 37. The Environmental Impact Study identifies one pure Butternut Tree in the development area and proposes to apply to Ministry of Natural Resources for removal and compensation at a 20:1 ratio with native pure stock from a Ministry of Natural Resource approved nursery. Soil conditions are suitable to accommodate compensation plantings within the protected areas to the east given the prevalence of existing Butternut Trees in the woodland and valley systems. 38. The Environmental Impact Study concludes with a number of recommendations to protect the natural heritage features. Traffic Impact Study prepared by GHD, October 23, 2012, and addendum dated March 14, 2013 39. Based on the results of the analysis, there are no current or future queuing issues at the signalized intersections and the proposed site traffic can be accommodated by the abutting road network. 40. The site is served by two transit routes in the area. One provides access to Taunton Road and Harmony Road area, while the other provides access to the Oshawa and Whitby GO stations. 41. The report does highlight that future traffic conditions at Prestonvale Road and Meadowglade Road would be at Level of Service `F' representing an at capacity condition with congestion, severe delays and queuing for eastbound traffic, turning left to travel north on.Prestonvale Road. Since then, the Municipality of Clarington has created a 4 -way stop condition at this intersection. 42. The report finds some overlap between the weekday am and weekday pm peak hour traffic and the operating hours of MacGillivray Public School and notes that the issues are being addressed by the school board. Sustainability Letter prepared by Tunney Planning Inc., dated May 23, 2012 43. The letter highlights the varying densities and that a third of the low density units will be oriented for maximum passive solar gain. 44. Through the implementation of appropriate draft conditions, energy efficiency and sustainable techniques will be addressed during infrastructure construction and the building program. Geotechnical Report prepared by Golder Associates, January 30, 2012 45. The report presents the results of a geotechnical investigation carried out for the proposed development. The report determined the subsurface soil and shallow groundwater conditions at the site by means of a limited number of shallow boreholes. The report provides geotechnical engineering information for the design of the proposed residential development at the site • Municipality of Clarington Report PSD- 052 -14 Page 10 Phase I Environmental Site Assessment prepared by Golder Associates, September 2011 46. The Phase I Environmental Site Assessment finds no potentially contaminating' activities or areas of potential environmental concern in association with the site. The site has been used solely for agricultural purposes and a Phase II Environmental Site Assessment is not required. Functional Servicing Report prepared by Sernas Associates, November 2011 47. The report finds that the servicing of the subject lands can be accomplished by the following: • The minor storm sewer system will be designed to convey the 5 year design flows towards the existing Southwest Courtice Stormwater Management Facility; • Major system drainage will be directed overland to the existing Stormwater Management Facility; • Stormwater Management for the proposed development will be provided within the existing Stormwater Management Facility; • A sanitary sewer through the site will accommodate the development connecting to the existing sewer on Prestonvale Road; • The watermain distribution system for the proposed subdivision will consist of watermains located within the road network, with looping accomplished by connecting to the existing watermains; • Lot grading will consist of front to rear drainage, and split drainage lots; and • Sediment and Erosion Control practices will be implemented during construction. Stage 1 -2 & 3 Archaeological Assessments, prepared by Northeastern Archaeological Associates Ltd., dated February 8, 2012 and March 13, 2014 48. Some artifacts were found necessitating a Stage 3 assessment. It concluded that further excavation is unlikely to be beneficial to the archaeological record of Ontario. 49. Based on the information contained in the report, the Ministry of Tourism, Culture and Sport is satisfied that the fieldwork and reporting for the archaeological assessment are consistent with the Ministry's 2011 Standards and Guidelines for Consultant Archaeologists and the terms and conditions for archaeological licences. This report has been entered into the Ontario Public Register of Archaeological Reports. Umm Municipality of Clarington Report PSD- 052 -14 Page 11 Environmental Noise Assessment prepared by YCA Engineering Limited, dated September 2011 50. The assessment addresses noise generated by vehicular traffic on Bloor Street and Prestonvale Road. The report recommends mandatory air conditioning, noise fences and warning clause for units proximate to Bloor Street and Prestonvale Road. The windows and walls of all units do not require additional building components, beyond Ontario Building Code requirements, in order to mitigate noise. 51. The report recommends that prior to the issuance of a building permit for any dwelling unit for which noise fence, ventilation or building component requirements have been specified in the Noise Study and after the noise barrier construction, a qualified engineer submit a letter to the Municipality indicating that the recommended measures or acceptable alternatives have been incorporated in the dwelling which satisfy the Ministry of Environment criteria. 52. An updated Environmental Noise Assessment will be required as a condition of approval to consider the minor change to the subdivision design and to take into account final grading of the subdivision. An assessment will also be required for the medium /high density block at the time of applying for site plan approval. Public Submissions 53. Prior to the public meeting, two residents contacted the Planning Services Department regarding the applications. One resident requested further information on the applications and the other resident had concerns about the proposed high density development causing an increase in traffic volumes and congestion and compromising pedestrian safety. 54. A public meeting was held June 25, 2012. One resident spoke in opposition to the applications with concerns that the development is another example of urban sprawl that would further impact schooling (over- crowding) and pedestrian safety. Concerns were also raised about community safety overall, and the lack of amenities such as gas stations, grocery stores and parks. 55. A joint Public Information Centre was held at Faith United Church in Courtice on November 29, 2012. The Public Information Centre was held to discuss both the subject applications, and applications at the northwest corner of Prestonvale Road and Bloor Street. Notice of the Public Information Centre was mailed to residents within 250 metres of the subject lands and approximately 40 residents attended the Public Information Centre. 56. The following comments were received at the Public Information Centre and following the Public Meeting: • Reduction in availability of agricultural land in Courtice; 18 -11 Municipality of Clarington Report PSD- 052 -14 Page 12 • Integration of the 75 unit apartment building into the existing neighbourhood through design and landscaping; • Lack of amenities and services for the residents; • Sporadic bus service; • Concerned that roads would not be able to accommodate additional traffic; • Lack of parkland in the neighbourhood; • Increased impacts to on- street parking; • Timing of completing traffic study and whether it was completed in winter when hockey is in session; • Objection to the apartment building because of school overcrowding and increased traffic; • Prefer development to be all single detached dwellings; • Prefer condominium tenure versus rental; • The land is better suited for a high school; and • Noise /light pollution and environmental concerns. Agency Comments Durham Regional Planning 57. Durham Regional Planning recognizes that the proposed subdivision development contributes to achieving compact urban development within the Urban Area and provides housing opportunities consistent with the intent of the Regional Official Plan. Regional Planning highlights the lands are part of a Regional Corridor which has a long term density target of 60 residential units.per gross hectare, a floor space index of 2.5, and a variety of building forms being mid -rise and higher as detailed in local Official Plans. 58. Durham Regional Works Department has provided the applicant with confirmation on existing service connections in the area and has provided comments on the preliminary functional servicing reports. A road widening and a sight triangle are required along Bloor Street which is a regional road. The Works Department has provided confirmation that the revised Traffic Impact Study has addressed their comments. The proposal was reviewed from a transit perspective and no impacts were highlighted. 59. The Region has no objections and has provided conditions to include in the conditions of draft approval. Central Lake Ontario Conservation Authority 60. Central Lake Ontario Conservation Authority provided a number of comments relating to the review of the Environmental Impact Study and the Functional Servicing Report. These comments were forwarded to the applicant and have now been addressed. HEMM Municipality of Clarington Report PSD- 052 -14 Page 13 61. Central Lake Ontario Conservation Authority is now satisfied that the development can proceed and has provided conditions to include in the conditions of draft approval. Kawartha Pine Ridge District School Board 62. Kawartha Pine Ridge District School Board has reviewed the proposed applications and indicates that the development may generate up to 24 elementary pupils to attend Dr. G.J. MacGillivray Public School and up to 18 secondary pupils to attend Courtice Secondary School. 63. Kawartha Pine Ridge District School Board requests sidewalks along the south side of Bloor Street and along the internal Street `A'. The medium and high density block should be designed with pedestrian connections to both Bloor Street and Prestonvale Road at the site plan approval stage. Other Agencies 64. Durham Region Transit, Enbridge Gas, Bell and Rogers Communications have no objections to the proposed applications. Departmental Comments Clarington Engineering Services 65. Clarington Engineering Services accepts the findings of the Traffic Impact Study. The department has no objections and notes that Street "A" within the proposed draft plan can be a width of 18 metres, and must include the requested 5 metre by 15 metre sight triangles. 66. The applicant demonstrated that sufficient on- street parking can be accommodated along Street `A'. 67. The Functional Servicing Report has provided adequate justification that the lands can be suitably serviced by existing municipal water and sanitary services in the area, and that there is sufficient capacity in the existing stormwater management infrastructure, however additional justification from a stormwater management perspective will be required as part of the site plan process for the medium /high density block. The draft plan of subdivision must be constructed in a single phase. 68. Engineering Services highlights that during the site plan review process for the Medium and High Density Block 75, Engineering staff will review stormwater management, parking, drive aisles, loading spaces and turning areas. 69. Warning clauses specific to the lit playing fields and possible future park development are required for lots abutting the South Courtice Arena playing fields. 18 -13 Municipality of Clarington Report PSD- 052 -14 Page 14 Clarington Operations 70. Clarington Operations has no objections but highlights that storm water management will need to be addressed. For the medium and high density block, snow storage areas and amenity space will be required as part of the site plan review process. Other Departments 71. Clarington Community Services, Emergency & Fire Services and the Clarington Building Division have no concerns or objections with the proposed applications. Discussion 72. The proposed draft plan provides a mix of units that complies with the density and population targets of the Clarington Official Plan. The development would be a sequential and logical extension of development that is occurring in the neighbourhood and would make efficient use of servicing and road infrastructure that exists in the area. 73. The mix of lots has been revised to include slightly larger frontages from the original submission to ensure that entrances, driveways, snow storage and on- street parking can be accommodated. Together with the medium /high density block, the development will assist in providing a variety of housing options. 74. In the original submission, access to the medium /high density block was shown directly from Prestonvale Road, however, in discussions with Engineering Services, the entrance is now via Street 'A', a local road. This is contrary to the general direction in the Official Plan that access be directly off the arterial or collector roads. In this instance, it allows for the entrance to the street and for the entrance to the future high density block on the east side of Prestonvale Road to be aligned. 75. A park block (0.22 hectares) will be dedicated to the Municipality. The owner will be required to make a cash payment equal to the value of 0.55 hectares to fulfill the remaining parkland requirements under the Planning Act. 76. The owner will be responsible for constructing a trail connection from the medium /high density block at Bloor Street to the proposed parkette with access to the South Courtice Arena and playing fields. The trail can be constructed concurrently with the medium /high density block. 77. The revised Environment Impact Study has addressed all staff and agency concerns. The watercourse, valleylands and significant woodland will be protected with an additional 5 -10 metre buffer in which the trail will be located. The Environmental Impact Study concludes that a Butternut Tree is located within parkette block and within the development limit. The Environmental Impact 18 -14 Municipality of Clarington Report PSD- 052 -14 Page 15 Study supports removal of the Butternut Tree and compensation at a 20:1 ratio and in accordance with the Ministry of Natural Resource's guidelines. 78. Planning staff has consulted with the applicant and there may be an opportunity to protect the tree in the parkette block without providing the required 25 metre buffer as required by the Endangered Species Act. Should the tree be protected within the parkette block, compensation at a 20:1 ratio is still required as the 25 metre buffer is not provided. Protection or removal of the tree will be confirmed at the time of preparation of the Tree Preservation Plan which is required as a condition of Draft Plan Approval. 79. Many of the public comments received were in objection to development, and more specifically the proposed apartment units. Other principal concerns relate to traffic and school overcrowding. The comments are addressed as follows: • The proposed apartment units will conform to the approved high density designation in the Clarington Official Plan and fulfill the corridor policies of the Durham Regional Official Plan. Compact built form and higher densities that can support public transit and alternative forms of transportation are highly encouraged in Provincial, regional and local planning policy documents. • The findings of the Traffic Impact Study conclude that the development can be accommodated by the existing road network. The study was completed in October 2012 and revised in March 2013. The South Courtice Arena and playing fields has programming 7 days a week, every week of the year, therefore depending on the day of the week and time of day, peak traffic volumes for the facility will vary. The findings of the Traffic Impact Study are based on the weekday morning and evening peak periods for those area residents commuting to and from work. The findings have been accepted by the Region of Durham and the Clarington Engineering Services Department. • The medium /high density block will be required to provide on -site visitor parking. The municipal standard is the provision of 1 visitor parking space for every 4 residential units. This rate appears to be working well in many other medium /high density developments to minimize potential of parking spilling over into nearby streets in the neighborhood. The site is well - served by transit and other services and amenities. Transit routes provide access to the Oshawa and Whitby GO sites and the commercial area at Taunton and Harmony Roads in north Oshawa. Transit service will improve as Courtice continues to grow. Retail and service commercial uses are located at the nearby commercial centre. As population growth continues in the area, retail and commercial growth will also follow. The amount of parkland in the area satisfies the Official Plan targets used for planning purpose and the medium /high density block will have both indoor and outdoor private amenity space. Municipality of Clarington Report PSD- 052 -14 Paae 16 The Kawartha Pineridge District School Board is aware of the proposed growth in the Official Plan and resident concerns. Kawartha Pineridge District School Board has implemented some initiatives to address the overcrowding concerns at Dr. MacGillivray, such as shifting Grade 7 and 8 students to Courtice Secondary School, proposing an eight classroom expansion and completing onsite improvements to the driveway and school bus lanes to improve circulation. The Board continues to monitor the situation Kawartha Pineridge District School Board has no objection to this development proceeding. 80. The proposed Zoning By -law Amendment will place the lands in site specific residential zones to permit the units proposed by the draft plan of subdivision. A minimum front yard setback of 7 metres will be required for the single detached homes where there is no sidewalk to ensure sufficient space for 2 cars to park (tandem) in front of the dwelling. In addition, the Zoning by -law has been drafted with a holding provision on Block 75. Prior to passing a by -law to remove the Holding (H) provision for the development of the medium density units in Block 75, in addition to the typical servicing and development agreement requirements, the footing and foundation of the high density /apartment building must be completed. 81. The applicant has provided concurrence with the attached proposed conditions of Draft Approval. 82. All taxes owing to the Municipality of Clarington have been paid in full. Concurrence 83. Not Applicable Conclusion 84. In consideration of all agency, staff and public comments, it is respectfully recommended that proposed draft plan of subdivision and zoning by -law amendment be approved. Strategic Plan Application 85. Not Applicable. Staff Contact: Anne Taylor Scott, Planner II, 905 - 623 -3379 ext. 2414 or ataylorscott@clarington.net Attachments: Attachment 1 - Proposed Conditions of Draft Approval Attachment 2 - Proposed Zoning By -law Amendment Municipality of Clarington Report PSD- 052 -14 Page 17 The following is a list of the interested parties to be notified of Council's decision is on file in the Planning Services Department: 289143 Ontario Ltd. Tunney Planning Inc. Stacy Howson Michael deBeaupre & Jill Alley - deBeaupre Janice Jones Prestonvale Heights Neighbourhood Association Michelle Speelman Viney & Peter Viney Chris Boileau Pat Brancato Jason Riddell James Beddell Ashok Dhir Enid DeCoe John Da Silva Jackie Adams Lisa Lucchese Michelle Breault Cherise Rooney Thomas Robinson Ken Dean Jennifer Wilson Peter Crocker Hannu Halminen Lauren Calloway Ami Kennedy Vincenzo Nesci Ryan & Heather Harper Michelle Courville Jeff Gallaugher Brian Elston Susan Vialva Jim Oleksiuk Victoria Ryszkowski Maureen & Chris Edwards Mike Dingman Janie Kelloway Jonathan Panyan Shiu Wong & Ford Wong Carrie Falik Steve Phillips 18 -17 Municipality of Clarington Attachment 1 To Report PSD- 052 -14 CONDITIONS OF DRAFT APPROVAL FILE NO.: S -C- 2012 -0001 DATE: SEPTEMBER 8, 2014 Part 1 - Plan Identification 1. The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision S -C -2012 prepared by Tunney Planning Inc. identified as job number TUN228 -4, dated February 2012, as revised in January 2014,which illustrates a total of 234 residential units on 6.59 hectares, including: a high /medium density block (160 townhouse and apartment units), 35 single detached dwelling lots with minimum lot frontages of 10.0 metres, 39 single detached dwelling lots with minimum lot frontages of 11.3 metres, a parkette block (0.22 ha), open space (0.67 ha), roads, road widening and reserves. The redline revisions are: • Revise right of way width of Street 'A' to be 18 metres. Part 2 — General 2.1 The Owner shall enter into a subdivision agreement with the Corporation of the Municipality of Clarington (the "Municipality ") that contains all of the terms and conditions of the Municipality's standard subdivision agreement respecting the provision and installation of roads, services, drainage, other local services and all internal and external works and services related to this plan of subdivision. A copy of the Municipality's standard subdivision agreement can be found at http: / /clarin,qton.net/documents /planning/ subdivision - agreement- feb20l4.pdf 2.2 The Owner shall name all road allowances in in the draft plan to the satisfaction of the Municipality and the Regional Municipality of Durham (the "Region "). 2.3 All works and services must be designed and constructed in accordance with the Municipality's Design Guidelines and Standard Drawings. 2.4 The subject draft plan of subdivision shall be constructed in a single phase of development. Architectural Control 2.5 (1) The Owner shall be 100% responsible for the cost of any architectural design guidelines specific to this development, as well as 100% of the cost for the "Control Architect" to review and approve all proposed models and building permits, to the satisfaction of the Director of Planning Services. (2) No residential units shall be offered for sale to the public on the draft plan until such time as architectural control guidelines and the exterior architectural design of each building has been approved by the Director of Planning Services. (3) No building permit shall be issued for the construction of any building on any residential lot or block on the draft plan, until the architectural control guidelines for the development and the exterior architectural design of each building and the location of the building on the lot has been approved by the Director of Planning Services. Marketing and Sales 2.6 (1) Prior to executing the subdivision agreement, the Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. (2) The Owner shall erect and maintain a sign on the development site and /or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. (3) The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses/ notices prior to any residential units being offered for sale to the public. (4) The Owner shall prepare and submit a Homeowner's Guide for the purposes of educating prospective purchasers about the environmentally sensitive features in the neighbourhood. Site Alteration 2.7 Draft plan approval does not give the Owner permission to place or dump fill or remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By -law 2008 -114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain, a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alteration work and security relating to mud clean up, dust control and road damage. After registration of a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by the subdivision agreement. Part 3 - Final Plan Requirements 3.1 The following road allowances shown on the draft plan shall be dedicated to the Municipality upon registration of the final plan: (a) Street 'A' 3.2. The Owner shall transfer to the Municipality (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: 18 -19 (a) Sight Triangles 5 metre x 15 metre sight triangles at the corners and intersection of Lots 1, 38, 39, Block 75 and Street `A' on the draft plan. (b) Reserves 0.3 metre reserves shown as Blocks 80, 81 and 82 on the draft plan. (c) Parkland Dedications Park area shown as Block 76 on the draft plan. (d) Open Space Lands as shown in Blocks 77 and 78 on the draft plan. 3.3 The Owner shall transfer to the Region (for nominal consideration, free and clear of encumbrances and restrictions) the following lands and easements: (a) Road widening along Bloor Street Frontage to provide for a minimum of 18 metres from the centreline of the original right -of -way (Block 79) in addition to a 5 metre x 15 metre sight triangle at the southeast corner of Bloor Street and Prestonvale Road Part 4 — Plans And Reports Required Prior To Subdivision Agreement/Final Plan Registration 4.1 The Owner shall submit the following plans and reports or revisions thereof: Removal and replanting of Butternut Trees (1) The Owner shall submit a copy of a Section 17 Overall Benefit Permit from the Ministry of Natural Resources to remove Butternut Tree (number 9) and replace at a 20:1 ratio, as identified by Environmental Impact Study — Addendum, dated February 27, 2013, by Niblett Environmental Associates Ltd. Planting Plan (2) The Owner shall submit a planting plan for the buffer prepared by a qualified landscape architect to the satisfaction of the Director of Engineering Services and the Central Lake Ontario Conservation Authority. The plan shall use only native species of trees, shrubs and herbaceous plants and be designed to include only species indigenous to the local area. A native upland meadow seed mix shall be applied to the buffer area, where necessary, as part of the landscape plan. The planting plan shall also include planting details of compensation trees for the removal of Butternut Tree (number 9). Tree Preservation Plan (3) The Owner shall submit a detailed Tree Preservation Plan based on the Environmental Impact study and preliminary Lot Grading Plan to the satisfaction of the Director of Engineering Services and Director of Planning Services. The Tree Preservation Plan shall consider the ability to protect the Butternut Tree in the fiEIWI( parkette block. No trees shall be removed until the Director of Engineering Services issues an Authorization to Commence. Noise Report (4) The Owner shall submit to the Director of Engineering Services, the Director of Planning Services and the Region, for review and approval, an updated noise report, based on the preliminary noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated September 2011, Project No. Y1125. The mitigation measures shall be included in the Subdivision Agreement and must also contain and full and complete reference to the noise report (i.e. author, title, date and any revisions /addenda) and shall include any required warning clauses identified in the study. Functional Servicinq (5) The Owner shall submit an updated Functional Servicing Report consistent with the recommendations of the Environmental Impact Study, and satisfactory to the Director of Engineering Services and Central Lake Ontario Conservation Conservation Authority. Environmental Sustainability Plan (6) The Owner shall submit an Environmental Sustainability Plan to the satisfaction of the Director of Planning Services. Such plan shall identify the measures that the Owner will undertake to conserve energy and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non - toxic, environmentally sustainable materials and finishes. The plan shall include the location of a shade tree for each lot, or provision for a voucher from a local nursery to allow the purchaser to acquire a shade tree to provide passive solar gain during the various seasons. Soils Management Plan (7) Prior to final registration, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. The Director may require the Owner to provide security relating to mud clean up, dust control and road damage. Part 5 _ Special Terms And Conditions To Be Included In The Subdivision Agreement Environmental Impact Study prepared by Niblett Associates (March 2012) and addenda dated February 27, 2013, June 10, 2013 and October 2, 2013) 18 -21 5.1 1) The development limit has been defined on the constraint map based on the top of bank and an analysis of natural features. A silt and snow fence shall be installed and maintained along the development limit prior to any site preparation activities. 2) Grading of the site and removal or addition of fill shall be restricted to the area outside the setback fencing and the 5 m buffer. Functioning sediment control measures must be in place prior to, and during the construction phase, and remain in place until all bare or exposed soils have become stabilized (i.e. vegetated). 3) Stockpiling of material (stored or excavated), placing of stumps or any other works shall not be permitted outside the development envelope. 4) A planting plan for the buffer should be prepared in accordance with Condition 4.1 (2). 5) Retain the butternuts east of the development limit. Implement a planting plan on site for butternut compensatory plantings as part for removal of trees west of the development limit, subject to MNR approval. 6) Prior to any land clearing, a sediment and erosion control plan shall be prepared for the site preparation, construction and post construction period to prevent negative impacts on the watershed. 7) Grading shall be scheduled to avoid times of high runoff volumes (spring and fall). 8) Time clearing of vegetation outside of the May 1 st -July 31 st timing window for breeding birds as per Environment Canada guidelines. 9) No stockpiles, brush, stumps or other construction materials or vehicles are permitted outside the developable area (below the 5 m buffer and top of bank) 10) Permanent chain link fencing shall be erected on the rear of the lots and park block to prevent access. 11) The field stone piles at the field edge will be pushed /moved to the open space /buffer lands to maintain potential milk snake habitat. This should occur outside of the hibernaculum occupation season (Oct. 1— May 1). Lands Requirinq Site Plans 5.2 The owner shall not make an application for a building permit in respect of Block 75 until the Owner has received site plan approval from the Municipality under Section 41 of the Planning Act, R.S.O. 1990, C.P.13. Parkland 5.3 The Owner shall convey Block 76 (0.22 ha) to the Municipality for park or other public recreational purposes in accordance with section 51.1 of the Planning Act, R. S.O. 1990, c. P.13. 18 -22 5.4 The Owner shall pay the Municipality an amount in lieu of conveying land for park or other public recreational purposes under section 51.1 of the Planning Act, R.S.O. 1990, c.P.13. The Owner acknowledges that this amount represents the value of the land that would otherwise be required to be conveyed at the rate of 1 hectare of land for each 300 dwelling units in the draft Plan, less the area /value of the dedication of Block 76 (0.22 ha), as of the day before the approval of draft Plan of Subdivision S -C- 2012 -0001. 5.5 (1) In this section, "Park Plan" means a plan prepared by a qualified landscape architect showing: (a) all proposed park features including walkways, playgrounds, sports fields and seating areas; and (b) the proposed grading and stormwater drainage system to demonstrate that the proposed park size, configuration and topography will allow for the construction of park facilities. (2) An Authorization to Commence shall not be issued for any Works until the Owner has submitted and the Director has approved the Park Plan. (3) The Owner shall construct, and ensure the Engineering Drawings incorporate the final grades for the park including 200 mm minimum topsoil and seeding, fencing, all storm sewer servicing within the park and provision of sanitary sewer, water connections and hydro service to the park property line along the park frontage. (4) For purposes of the Subdivision Agreement, all works under the section 5.8(3) are considered a separate Works Component with a minimum maintenance period of 2 years. Noise Attenuation 5.6 (1) The Owner shall implement the noise attenuation measures recommended in the noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated September 2011, Project No. Y1125 and any addenda thereto. The measures shall be included in the Subdivision Agreement and must also contain and full and complete reference to the noise report (i.e. author, title, date and any revisions /addenda) and shall include any required warning clauses identified in the study. (2) The Owner shall not make an application for a building permit for any building on the Lands until an acoustic engineer has certified that the plans for the building are in accordance with the Noise Report. Fencinq and Trail 5.7 (1) The Owner shall install non =gated fencing along the eastern boundary of the Medium /High Density Block 75 (except where access is provided to the trail in Block 77), along the, eastern boundaries of Lots 55 to 62, inclusive, along 18 -23 the southern boundaries of Lots 1 to 21, inclusive, along the southern boundary of Lot 55, and the eastern boundary of Lot 21 adjacent to the Parkette Block 76, and along the eastern and southern limits of the Parkette Block 76. Final fencing requirements and gates /openings to be determined by the satisfaction of the Director of Engineering Services. Fencing along Block 75 may occur in conjunction with the development of said Block. (2) The Owner agrees to construct, and ensure the Engineering Drawings incorporate an asphalt trail having a width of 3.0 m from a future amenity area on Block 75 to the south limit of the Parkette Block 76. Final alignment of the trail shall be in accordance with the provisions of the Environmental Impact Study and addenda and to the satisfaction of the Director of Engineering Services and the Central Lake Ontario Conservation Authority. (3) The construction of the trail may occur concurrently with the development of Block 75. Part 6 — Agency Conditions 6.1 Region of Durham (1) The Owner shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Region. All arrangements, financial and otherwise, for said extensions are to be made to the satisfaction of the Region, and are to be completed prior to final approval of this plan. (2) Prior to entering into a subdivision agreement, the Region shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. (3) The Owner shall grant to the Region any easements required for provision of Regional services for this development and these easements shall be in the location and of such widths as determined by the Region. (4) The Owner shall satisfy all requirements, financial and otherwise, of the Region. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other regional services. (5) The Owner shall carry out an archaeological assessment (Stage 3) of the subject property and mitigation and /or salvage excavation of any significant heritage resources to the satisfaction of the Ministry of Tourism, Culture and Sport. No grading or other soil disturbance shall take place on the subject 18 -24 property prior to a letter of clearance from the Regulatory and Operations Group of the Ministry of Tourism, Culture and Sport. 6.2 Conservation Authority (1) Prior to any on -site grading or construction of final registration of the Plan, the Owner shall submit'and obtain approval from the Municipality of Clarington, and the Central Lake Ontario Conservation Authority for reports describing the following: (a) The intended means of conveying stormwater flow from the site, , including use of stormwater techniques which are appropriate and in accordance with current and provincial guidelines and requirements; (b) The anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken; and (c) The means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on -site or other related works. (2) The owner shall dedicate the Open Space Block 78 and Tableland Buffer Block 77 to an appropriate public agency, such as the Municipality of Clarington. (3) The Owner shall place Open Space Block 78 and Tableland Buffer Block 77 in a protective zone. (4) The owner shall install non -gated fencing along the eastern boundary for the Medium /High Density Block 75, and along the eastern boundaries of Lots 55 to 62, inclusive, as well as along the boundary of the Parkefte Block 76 adjacent to the valley to the satisfaction of CLOCA, and the Director of Engineering Services in accordance with Condition 5.7 (1). (5) The Owner agrees to carry out the requirements and recommendations of the Environmental Impact Study for the Eastvale Subdivision Prestonvale Road, prepared by Niblett Environmental Associates Inc., dated March 2012 and the EIS Addendum documents dated February 2013, June 10, 2013 and October 2, 2013. (6) The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees as per the approved Authority Fee Schedule. (7) The subdivision agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: 18 -25 a. The Owner agrees to carry out the works referred to in Condition 6.2 (1), (2), (3), (4), (5) and (6) to the satisfaction of the Central Lake Ontario Conservation Authority. b. The Owner agrees to maintain all stormwater and erosion and sediment control structures and measures operating and in good repair during the construction period, in a manner satisfactory to the Central Lake Ontario Conservation Authority. c. The Owner agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to the commencement of grading or initiation of any on -site works. 6.3 Ministry of Culture, Tourism and Sport (1) No demolition, grading or other soil disturbances shall take place on the lands prior to the Ministry of Culture, Tourism and Sport confirming that potential adverse impact to the archaeological resources identified in the archaeological assessment prepared by Northeastern Archaeological Associates Ltd., and dated February 8, 2012, including a Stage 3 Assessment, have been addressed through measures such as preservation, resource removal, licensing and resource conservation requirements. 6.4 Utilities (1) The Owner shall coordinate the preparation of an overall utility distribution plan that allows for the safe installation of all utilities including the separation between utilities to the satisfaction of the Director of Engineering Services. (2) All utilities will be installed within the proposed road allowances. Where this is not possible, easements will be provided at no cost to the utility provider. Proposed easements are not permitted on lands owned by the Municipality unless it can be demonstrated that there is no other alternative. Such easements must not impede the long term use of the lands and will be at the discretion of the Director of Engineering Services. (3) The Owner shall cause all utilities, including hydro, telephone, and cable television within the streets of this development to be installed underground for both primary and secondary services. Part 7 — STANDARD NOTICES AND WARNINGS 7.1 The Owner shall include a clause in Agreements of Purchase and Sale for all Lots informing the purchaser of all applicable development charges in accordance with subsection 58(4) of the Development Charges Act, 1997, S.O. 1997, C.27. 7.2 The Owner shall include the notices and warnings clauses set out in Schedule 3 of the Municipality's standard subdivision agreement in Agreements of Purchase and Sale for all Lots or Blocks. 7.3 The Owner shall include the following notices and warning clauses in Agreements of Purchase and Sale for the Lots or Blocks to which they apply: Noise Attenuation and Fencing The Owner shall include notices regarding noise attenuation measures in the Agreements of Purchase and Sale for lots as recommended in the noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated September 2011, Project No. Y1125 and any addendum thereto. The measures shall be included in the Subdivision Agreement and must also contain full and complete reference to the noise report (i.e. author, title, date and any revisions /addenda) and shall include any required warning clauses identified in the study. Nearby Farm Operations The Owner shall include the following warning clause in agreements of purchase and sale for Lots 1 -74, and Block 75: Farm Operations —There are existing farming operations nearby and that such farming activities may give rise to noise, odours, truck traffic and outdoor lighting resulting from normal farming practices which may occasionally interfere with some activities of the occupants. Nearby, Park The Owner shall include the following warning clause in agreements of purchase and sale for Lots 1 -21 and 55: Park -Adjacent lands are designated for parkland uses, including the existing South Courtice Arena, municipal playing fields, and a parkette block xx, 40M -xxxx. Adjacent municipal playing fields contain active lighted facilities for night -time services. Additional park development and /or expansions to existing municipal facilities may occur on municipal lands. Chain Link Fencing The Owner shall include the following notice in the agreements of purchase and sale for Lots 1 -21, inclusive, 55 -62, inclusive, and Block 75: Chain Link Fencing — Chain link fencing is a required feature between this lot and the adjacent park and open space /trail. This fencing must be located on the public portion of the abutting land and will be maintained by the Municipality after the developer has been released from any further responsibility for the fence. Part 8 - CLEARANCE 8.1 Prior to final approval of the plan for registration, the Municipality's Director of Planning Services shall be advised in writing by, (a) the Region how Conditions 1, 2.4, 4.1(4) and 6.1 have been satisfied; (b) Central Lake Ontario Conservation Authority, how Condition 6.2 has been satisfied; and, (c) Ministry of Citizenship, Culture and Recreation, how Conditions 6.3 has been satisfied. Part 9 - NOTES TO DRAFT APPROVAL 9.1 Terms used in these conditions that are not otherwise defined have the meanings given to them in the Municipality's standard subdivision agreement. 9.2 As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 9.3 If final approval is not given to this plan within three years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 9.4 Where an agency requirement is required to be included in the Municipal subdivision agreement, a copy of the agreement should be sent to the agency in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: (a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623, Whitby, Ontario L1 N 6A3 (905) 668 -7721. (b) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, (c) Ministry of Citizenship, Culture and Recreation, Culture Programs Unit, Programs and Services Branch, Culture Division, 401 Bay Street, Suite 1700, Toronto, Ontario, M7A OA7 Attachment 2 Municipality of Clarington to Report PSD- 052 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012 -0008; NOW THEREFORE BE IT RESOLVED THAT, .the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 15.4 "SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE FOUR (R4) ZONE" is hereby amended by adding thereto, the following new Special Exception: "15.4.38 URBAN RESIDENTIAL EXCEPTION (R4 -38) ZONE Notwithstanding Sections 2, 3.16 a., 15.1 a., 15.2 a., 15.2 b., and 15.2 c., on those lands zoned "R4 -38" on the Schedules to this By -law, in addition to the permitted residential uses may also be used for Link Townhouse Dwelling units, and subject to -the following zone provisions: a. i) Maximum total number of dwelling units 160 ii) Apartment units (minimum) 70 (maximum) 80 b. Regulations for Apartment Building i) Lot frontage (minimum) 6 metres ii) Yard Requirements (minimum) (a) Northerly (adjacent to Bloor St) 6 metres to building, 4 metres to balcony (b) Easterly 1 7.5 metres (c) Westerly (adjacent to Prestonvale Road) 6 metres to building, 4 metres to balcony (d) Southerly 6 metres to building, 4 metres to balcony (e) Adjacent to abutting residential lot 12 metres Yard Requirements (maximum) (a) Northerly (adjacent to Bloor St) 9 metres to building, 7 metres to balcony (b) Westerly (adjacent to Prestonvale Road) 9 metres to building, 7 metres to balcony iv) Amenity Space (minimum) (a) Outdoor 4.0 square metres per unit (b) Indoor 2.0 square metres per unit v) Parking spaces (minimum) (a) 1 bedroom apartment 1.25 spaces (b) 2 bedroom apartment 1.5 spaces (c) 3 or more bedroom apartment 1.75 spaces c. Regulations for Link Townhouse Dwellings (b) Maximum Lot coverage i) Loffrontage (minimum) 6 metres ii) Yard Requirements (minimum) (d) in the case of a through lot, the lot line (a) Northerly (adjacent to Bloor St) - 4 metres to building, lot line. 2 metres to porch (b) Easterly 7.5 metres (c) Westerly (adjacent to Prestonvale Road) 4 metres to building, 6.0 metres 2 metres to porch (d) Southerly 4 metres to building, 2.0 metres 2 metres to porch (e) Adjacent to abutting residential lot 7.5 metres iii) Yard Requirements (maximum) (a) Westerly (adjacent to Prestonvale Road) 6 metres to building, common wall with any building 4 metres to porch (b) Southerly 6 metres to building, zone. 4 metres to porch iv) Parking spaces (minimum) 2.25 spaces per dwelling v) Unit Setback Requirements (minimum) For the purposes of establishing regulations for each Linked Townhouse Dwelling, the following specific regulations shall apply as if each unit is located on a lot: (a) Minimum Lot area 175 square metres (b) Maximum Lot coverage 50% (c) Minimum Landscaped Open Space 30% (d) in the case of a through lot, the lot line dividing the lot from a public street shall be deemed to be the front lot line. (e) Yard Requirements (i) Front Yard (minimum) a. Garage 6.0 metres b. Dwelling 4.0 metres C. Porch 2.0 metres (ii) Rear Yard (minimum) 7.5 metres (III) Side Yard (minimum) 1.5 metres, Nil where a building has a common wall with any building on an adjacent lot in the same zone. e. The provisions of Section 3.1 j. (iv) continue to apply, except where they are in conflict with the yard requirements for a balcony as specified,in Section 15.4.38 b. ii) and iii), and for a porch in Section 15.4.38 c. ii) and iii) of this exception zone. In addition to the regulations of Section 3.11 with respect to the removal of the "Holding (H)" symbol, Council shall only enact a by -law to remove the Holding (H) symbol from the portions of the lands zone (H)R4 -38 to be used for medium density once the footing and foundation of the high density /apartment building portion of the zone is completed." 1 2. Section 13.4 SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE TWO (R2) ZONE is hereby amended by adding thereto, the following new Special Exception: "13.4.65 URBAN RESIDENTIAL EXCEPTION (R2 -79) ZONE Notwithstanding Sections 3.1 j. i), iv), 3.22, 13.2 a., b., c. i), ii), iii), e., g. and h. those lands zoned R2 -65 on the Schedules to this By -law shall be subject to the following regulations: a. Lot Area (minimum) 300 square metres b. Lot Frontage (minimum) i) Interior Lot 10.0 metres ii) Exterior Lot 13.0 metres C. Yard Requirements i) Front Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch ii) Exterior Side Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch iii) Interior Side Yard With private garage or carport 1.2 m on one side; 0.6 metres on the other side; Without private garage or 3.0 metres on one side 0.6 metres on the other side d. Special Yard Regulation i) Bay windows with foundation may project into any yard to a distance of not more than 0.75 metres with the bay window having a maximum width of 2.4 metres but in no instance shall the interior side yard be reduced below 0.6 metres. ii) Steps may project into the required front or exterior side yards, but in no instance shall the front or exterior yard be reduced below 1.0 metre iii) Visibility Triangle (minimum) e. Lot Coverage (maximum) i) 1 Storey a) Dwelling b) Total of all buildings and structures ii) All Other Residential Units a) Dwelling b) Total of all buildings and structures 6.5 metres 50 percent 55 percent 40 percent 45 percent 18 -31 iii) Notwithstanding the above lot coverage provision, a covered and unenclosed porch /balcony having no habitable space above it, shall be permitted subject to the following: a) in the case of an interior lot, an unenclosed porch /balcony up to a maximum area of 12.0 square metres shall be permitted provided it is located in the front yard of the lot and shall not be calculated as lot coverage; b) in the case of an exterior lot, an unenclosed porch /balcony up to a maximum area of 20 sq. metres shall be permitted provided it is located in the front and /or exterior side yard of the lot and shall not be calculated as lot coverage. f. Height of floor deck of unenclosed porch above finished grade (maximum) 1.0 metre g. Driveway Width (maximum) 4.6 metres h. Height (maximum) 1 Storey 8.5 metres All other residential units 10.5 metres i. Garage Requirements: i) All garage doors shall not be located any closer to the street line than the dwellings front wall or exterior side wall or covered porch projection. ii) The outside width of the garage shall be a maximum of 40% of the width of the lot. Section 13.4 SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE TWO (R2) ZONE is hereby amended by adding thereto, the following new Special Exception: "13.4.65 URBAN RESIDENTIAL EXCEPTION (R2 -80) ZONE Notwithstanding Sections 3.1 j. i), iv), 3.22, 13.2 a., b., c. i), ii), iii), e., g. and h. and those lands zoned R2 -66 on Schedules to this By -law shall be subject to the following regulations: a. For the purposes of this Section, the terms single car detached garage and double car attached garage shall mean: Single Car Detached Private Garage: means a portion of a dwelling which is fully enclosed and roofed and designed for the sheltering of one motor vehicle as a parking space. Incidental storage of household equipment is also permitted. Double Car Attached Private Garage: means a portion of a dwelling which is fully enclosed and roofed and designed for the sheltering of two motor vehicles as parking spaces. Incidental storage of household equipment is also permitted. b. Regulations for dwelling with single car attached private garage: i) Lot Area (minimum) 330 square metres ii) Lot Frontage (minimum) a) Interior Lot 11.0 metres b) Exterior Lot 14.0 metres C. Regulation for dwelling with double car attached garage: i) Lot Area (minimum) 330 square metres ii) Lot Frontage (minimum) 18 -32 a) Interior Lot 11.3 metres b) Exterior Lot 14.3 metres Yard Requirements: i) Front Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch ii) Exterior Side Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch iii) Interior Side Yard With private garage or carport 1.2 metres on one side; 0.6 metres on the other side Without private garage or 3.0 metres on one side 0.6 metres on the other side e. Special Yard Regulation: i) Bay windows with foundation may project into any required yard to a distance of not more than 0.75 metres with the bay. window having a maximum width of 2.4 metres but in no instance shall the interior side yard be reduced below 0.6 metres. ii) Steps may project into the required front or exterior side yards, but in no instance shall the front or exterior yard be reduced'below 1.0 metre. iii) Visibility Triangle (minimum) 6.5 metres Lot Coverage (maximum) i) 1 Storey a) Dwelling 50 percent b) Total of all buildings and structures 55 percent ii) All Other Residential Units a) Dwelling 40 percent b) Total of all buildings and structures 45 percent iii) Notwithstanding the above lot coverage provision, a covered and unenclosed porch /balcony having no habitable space above it, shall be permitted subject to the following: a) in the case of an interior lot, an unenclosed porch /balcony up to a maximum area of 12.0 square metres shall be permitted provided it is located in the front yard of the lot and shall not be calculated as lot coverage; b) in the case of an exterior lot, an unenclosed porch /balcony up to a maximum area of 20 sq. metres shall be permitted provided it is located in the front and /or exterior side yard of the lot and shall not be calculated as lot coverage. 18 -33 g. Height of floor deck of unenclosed porch above finished grade (maximum) 1.0 metre h. Height (maximum) i) 1 Storey 8.5 metres ii) All other residential units 10.5 metres i. Garage Requirements i) All garage doors shall not be located any closer to the street line than the dwellings front walls or exterior side wall or covered porch projection. ii) The outside width of the garage shall be a maximum of 53% of the width of the lot." 4. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from: "Agricultural (A) Zone" to "(H) Holding - Urban Residential Exception ((H)R2 -79) Zone "; "Agricultural (A) Zone" to "(H) Holding - Urban Residential Exception ((H)R2 -80) Zone "; "Agricultural (A) Zone" to "(H) Holding - Urban Residential Exception ((H)R4 -38) Zone "; and "Agricultural (A) Zone" to "Environmental Protection (EP) Zone" as illustrated on the attached Schedule "A" hereto. 5. Schedule "A" attached hereto shall form part of this By -law. 6. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and Section 36 of the Planning Act. BY -LAW passed in open session this day of 2014. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 18 -34 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: January 2, 2015 Subject: General Purpose & Administration Committee Meeting Agenda — January 5, 2015 — Update File: C05.General Purpose and Administration Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, January 5, 2015: 6. Delegations Additions Kevin Tunney, Tunney Planning, Regarding PSD- 052 -14, Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development, 13. Municipal Clerk's Department Additions (a) Report CLD- 001 -15 - Multi -Year Accessibility Plan Status Report Attached please find the Final Agenda. c: F. Wu, Chief Administrative Officer Department Heads Final General Purpose and Administration Committee Agenda Date: January 5, 2015 Time: 9 :30 AM Place: Council Chambers If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 -623 -3379 ext. 2102. Audio Record: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation or presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. Meeting Called to Order 2. Disclosures of Pecuniary Interest 3. Announcements 4. Adoption of Minutes of Previous Meeting a. Minutes of a Regular Meeting of December 8, 2014 4 -1 5. Public Meetings a. Application for a Proposed Zoning Bylaw Amendment and 5 -1 Draft Plan of Subdivision Applicant: South Bowmanville Ltd. Report: PSD- 001 -15 b. Application for a Proposed Zoning Bylaw Amendment 5 -3 Applicant: 2420643 Ontario Inc. Report: PSD -002 -15 Corporation of The Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1 C 3A6 905 -623 -3379 G.P. & A. Agenda 2 January 5, 2015 6. Delegations a. Kevin Tunney, Tunney Planning, Regarding PSD- 052 -14, Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development. 7. Presentations No Presentations 8. Planning Services Department (a) PSD - 001 -15 Applications for Proposed Draft Plan of Subdivision 8 -1 and Rezoning to Permit 61 Single Detached Dwellings (b) PSD - 002 -15 Rezoning Application to Permit Conversion of a 8 -12 Dwelling to Office Uses at 1667 Durham Highway 2, Courtice (c) PSD - 003 -15 Environmental Stewardship, -2014 Annual Report 8 -19 (d) PSD - 004 -15 Heritage Incentive Grant, 2014 Annual Report 8 -28 (e) PSD - 005 -15 Community Improvement Annual Report for 2014 8 -34 Orono, Bowmanville, Newcastle and Courtice 9. Engineering Services Department (a) ENG- 001 -15 Springfield Subdivision Phase 2, Courtice, Plan 9 -1 40M -2430 `Certificate of Acceptance' and `Assumption By -law', Final Works Including Roads and Other Related Works 10. Operations Department No Reports 11. Emergency and Fire Services Department No Reports 12. Community Services Department No Reports G. P. &A. Agenda 3 January 5, 2015 13. Municipal Clerk's Department (a) CLD -001 -15 Multi -Year Accessibility Plan Status Report 14. Corporate Services Department No Reports 15. Finance Department (a) FND- 001 -15 Financial Update as at September 30, 2014 16. Solicitors Department No Reports 17. Chief Administrative Office No Reports 18. Unfinished Business (a) PSD- 052 -14 Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development Applicant: 289143 Ontario Limited [Tabled from the September 22, 2104 General Purpose and Administration Committee Meeting] 19. Other Business 20. Confidential Reports No Reports 21. Adjournment 15 -1 HM Clerk's Report If this information is required in an alternate accessible format, please contact the [Municipal Clerk at 905 - 623 -3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: January 5, 2015 Report Number: CLD -001 -15 Resolution Number: File Number: By -law Number: Report Subject: Multi -Year Accessibility Plan Status Report Recommendations: 1. That Report CLD -001 -15 be received for information. Municipality of Clarington Report CLD- 001 -15 Report Overview This report provides a status update of the tasks included in the Municipality of Clarington's 2013 -2017 Multi -Year Accessibility Plan. 1. Background Page 2 In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), municipalities are required to establish, implement, maintain and document a multi -year accessibility plan, which outlines the organization's strategy to prevent and remove barriers and meet its requirements under the Integrated Standards Regulation. Clarington's Multi -Year Accessibility Plan was established in 2013 (Attachment 1). The AODA requires that organizations review the plan once a year. 2. Review The Multi -Year Accessibility Plan has been reviewed by Staff (Attachment 2) and posted on the municipality's website, www.clarington.net. It highlights activities in 2014 and sets out a timeline for completing future tasks. Although much was accomplished in 2014, it was not without its challenges. The Municipal Clerk is Clarington's Accessibility Coordinator. As such, most of the tasks are initiated and/or guided by the Clerk's Department. The Clerk's Department went through multiple staffing changes while preparing for the municipal elections. In addition, we responded to an Accessibility Directorate of Ontario (ADO) accessibility audit in August and as a result, we were issued with a compliance order, with a November 28, 2014 compliance deadline: ensure that all employees, volunteers, etc. were trained in the Integrated Accessibility Regulations Standards and the Human Rights Code legislation ensure that several new policies were implement With the assistance of all employees, we were able to pass the compliance order. However, this has been a wake up call that the ADO takes compliance very seriously. The Clerk's Department will be striving to meet the deadlines outlined in the attached plan and update and looks forward to receiving Council's support regarding accessibility initiatives in 2015. 3. Concurrence Not Applicable. NOTE: Once the new Clarington Accessibility Advisory Committee is appointed, the item will be placed on their meeting agenda. Municipality of Clarington Report CLD- 001 -15 4. Conclusion Paae 3 It is respectfully recommended that the status update be received for information. 5. Strategic Plan Application Not applicable. Submitted by: Municipal Clerk .,viewed by. Franklin Wu, Chief Administrative Officer Staff Contact: June Gallagher, Deputy Clerk, 905- 623 -3379 ext. 2103 or jgallagher @clarington.net Attachments: Attachment 1 — Clarington's Multi -Year Accessibility Plan 2013 -2017 Attachment 2 — Status Update to the Multi -Year Accessibility Plan, December, 2014 There are no interested parties to be notified of Council's decision. CAGIjg ATT'AC AMIT # TO REPORT # Q. -Q61- N J e 201 3 -201 7 Multi -Year Accessibility Plan In Accordance With The Accessibility For Ontarians With Disabilities Act DECEMBER 2013 Alternative formats available upon request. INTRODUCTION The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) received Royal Assent on June 13, 2005. This legislation builds on the Ontarians with Disabilities Act, 2001, in ensuring a fully accessible Province of Ontario by 2025. The AODA includes accessibility standards addressing customer service, transportation, accessible information and communications, accessible built environment and employment accessibility. The first of the standards to be legislated was the Customer Service Standard which came into effect January 1, 2008 and municipalities and other designated public sector organizations had to comply with the regulation by January 1, 2010. The Integrated Accessibility Standard has combined the areas of information and communication, transportation and employment. These standards apply to the Government of Ontario, the Legislative Assembly, every designated public sector organization and every person or organization that provides goods, services and facilities to the public or other third parties and that has at least one employee in Ontario. Clarington Multi -Year Accessibility Plan Page 2 The standard specifies various timelines for the requirements to be met and addresses such items as the provision of accessible formats and communication supports for persons with disabilities, providing accessibility for people with disabilities during their employment life cycle and easy access to transportation services. THE ACCESSIBILITY ADVISORY COMMITTEE The legislation requires that municipalities appoint an Accessibility Advisory Committee (AAC). The Municipality of Clarington's AAC, in accordance with legislation, consists of a majority of members with disabilities, who work alongside staff to develop and facilitate strategies toward a barrier -free Clarington for citizens with disabilities. AAC Past Activities In accordance with the AODA, the Municipality adopted the Accessibility Policy which addresses the accessibility requirements related to customer service (ie, accessible formats, notice of temporary disruptions, use of service animals and support persons, feedback process and Clarington Multi -Year Accessibility Plan Page 3 assistive devices), Information and Communication Support (ie, Communication, accessible websites and web content, emergency procedures, HR policies and supports, accessible formats) and transportation standards. The Accessibility Committee continues to focus ongoing efforts in educating the public of accessibility issues within the community. Efforts to do so included the participation at Maplefest in downtown Bowmanville in early May to disseminate information related to accessibility issues and the committee as well as information published in the Wilmot Creek newsletter to advise the residents of that community of the existence of the committee and ways in which we can assist with identification and elimination of barriers. Concerns with respect to accessibility in public buildings are being investigated and addressed by the Committee, when brought forward by members of the public and members of the Committee. Recommendations are being made to the owners of the buildings for implementation. In addition, improvements in accessible features are being recognized by the Committee by way of congratulatory letter. Ciarington Multi -Year Accessibility Plan Page 4 The Committee continues to work closely with counterparts throughout the Region of Durham. The Committee Chair participated in an Emergency Evacuation Exercise which was undertaken in Clarington and members of the Committee attended the annual Regional Forum where representation from all eight municipalities was present. A presentation was received from the Bowmanville Creek Anglers Association who was enthusiastic about erecting an accessible fishing platform on the Bowmanville Creek. In response to the presentation, the Committee provided funding for the project and also nominated the Association for an Accessibility Award through Durham Region. At the EmployABILITY Awards and Gala, the Committee was pleased to learn that the Association was the recipient of the award. Issues with respect to accessibility in all facilities, public and private, continue to be of paramount concern to the Committee and the members will continue to address issues as they become known to them. Clarington Multi -Year Accessibility Plan Page S Municipal staff continue to keep accessibility at the forefront when reviewing and/or implementing policies and when developing projects. The Emergency and Fire Services Department, together with the Ontario Fire Marshal and Grandview Children's Centre, has recently launched a new program called "Think Ahead ". The program encourages Grandview clients to request a home visit from the fire services to educate the family in fire safety, fire prevention, emergency planning and escape planning. In so doing, the department becomes familiar with the family's challenges and the child's characteristics. The Treasury Department has undertaken a renovation of their Tax customer service area to address accessibility issues for the public and employees. This construction commenced in December and is anticipated to be complete in early 2014. In conjunction with the Human Resources Department, information was distributed to all employees regarding individual Employee Workplace Emergency Response Plans and responses received were followed up on. Clarington Multi -Year Accessibility Plan Page 6 In order to address training requirements of the AODA, a team of trainers completed "Train the Trainer" workshops regarding the Integrated Accessibility Standards Regulation. This team will be implementing and facilitating training sessions for staff, volunteers and suppliers of the Municipality. A working group representing all departments of the Municipality is commencing work on making all municipal documents accessible. This is a large project which will be ongoing throughout 2014. Clarington Multi -Year Accessibility Plan Multi -Year Accessibility Plan Municipality of Clarington Page 7 Legislated Our Proposed Date for General Deliverables Implementation Completion Public Date Date Sector (January) Policies & Procedures 2013 2013 Create Policies with Statement of Organizational Commitment in written form 2013 2013 Approval and Sign off 2013 2013 Make available to the Public 2013 2013 Available in Alternative Formats - upon request 2013 2013 Accessibility Plan - Multi Year 2013 2013 Develop Accessibility Plan 2013 2013 Accessibility Plans - Post to web 2013 2013 Pre are an Annual Status Report and post 2013 2013 Review every 5 years Provide in alternative format 2013 2013 Procuring or Acquiring Goods or Services - develop procedure for this 2013 2013 If not practicable, provide an explanation. Create template. 2013 Accessibility Self Service Kiosk - have regard for 2013 2013 Training - All employees & volunteers, policy developers, those providing goods or services on behalf of organization regarding IRS and Human 2014 Rights Code Decide on training delivery Create schedule for current staff and new staff [Training completed Clarington Multi -Year Accessibility Plan Page 8 Legislated Our Proposed Date of Date for Information & Communications Date for Public Implementation Completion Sector (January) Emergency Procedure Plans or Public Safety Information - inventory and make accessible 2012 2092 Feedback - is feedback system accessible upon request 2014 Accessible formats and communication supports upon request (timely manner, no cost charged to 2015 other persons) Create inventory of current documents Create document renewal plan Create Strategic Communication Plan - create processes for flow of documents, who creates source documents, who ensures pdfs are accessible, who checks for accessibility before posting to website, decide on corporate wide fonts, staff training on accessible document creation, analysis of website content and new content Website. New Internet WCAG 2.0 Level AA (other then closed caption Live pre - recorded audio) 2014 All internet websites and web content WCAG 2.0 Level AA 2021 Clarington Multi -Year Accessibility Plan Page 9 Legislated Our Proposed Date for Employment Date for Date f o Public Implementation Completion Sector (January) HR Staff to develop deliverables and processes for below Workplace Emergency Response - process 2012 2012 Recruitment - notify employees and public regarding availability of accommodation Notify applicant - availability of accommodation upon request for assessments or selection process 2014 Inform employees of policies regarding job accommodations 2014 Accessible formats and communication supports available to perform job 2014 Have a Documented Individual Accessibility Plan 2014 Have a Return to Work Process 2014 Performance Management takes into account accessibility needs 2014 Career Development and Advancement Process takes into account accessibility needs 2014 Redeployment process takes into account accessibility needs 2014 Clarington Multi -Year Accessibility Plan Page 10 Legislated Our Proposed Date of Date for Public Spaces Date for Public Implementation Completion: Sector (January) Incorporate the Design of Public Spaces on newly developed or redeveloped recreational trails and beach access routes, outdoor public use eating 2016 areas, outdoor play spaces, exterior paths of travel, accessible parking and service related elements If developing Recreational Trails, Outdoor Play Spaces, Exterior Paths of Travel, Rest Areas, or On- Street Parking, consult with public, persons with 2016 disabilities and municipal AAC if there is one Provide maintenance and restoration of public spaces 2016 Develop procedures for preventative and emerc jency maintenance of accessible elements in 2016 Develop procedures for dealing with temporary disruptions when accessible elements under public 2016 Report every three years as of December 31, 2013 2016 Clarington Multi -Year Accessibility Plan Communication of the Plan Page 11 This plan will be available on the Municipality's website and at the Municipal Administrative Centre. Every attempt will be made to have it available to those with disabilities. Questions related to this Plan should be directed to: Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 E -Mail; clerks@clarington.net ATTACH NIDIT # To REPORT # Status Report — December, 2014 2013 -2017 Multi -Year Accessibility Plan In Accordance with the Accessibility For Ontarians With Disabilities Act This document is available in accessible formats upon request. 2014 Status Update to ctd'�rrg 2013 -2017 Multi -Year Accessibility Plan tfas Way Table of Contents ContactInformation ........................................................................... ..............................3 Introduction........................................................................................ ..............................4 Obligations............................... ............................... ... ............................................... . .......4 Accomplishmentsin 2014 .................................................................. ..............................5 GeneralRequirements ................................................................... ..............................5 Accessible Customer Service Standard..... ..... ..................................... ...................... 8 Information & Communications Standard ....................................... ..............................9 EmploymentStandard .................................................... ............................... ............9 Goalsfor 2015... .................................. .......................................... _ 11 General Requirements .................................................................. .............................11 Information & Communications Standard ...................................... .............................12 EmploymentStandard ................................................................... .............................13 Design of Public Spaces Standard ................................................ .............................13 Page 2 of 13 ® 2014 Status Update to 2013 -2017 Multi -Year Accessibility Plan Leading the Way Contact Information Municipality: Corporation of the Municipality of Clarington Address: 40 Temperance St. Bowmanville, ON L1 C 3A6 Website: www.clarington.net Key Contact(s): Anne Greentree, Municipal Clerk. B.A., CMO 905 - 623 -3379 ext. 2102 agreentreeCcD.clarington. net Page 3 of 13 / Status Update e 2013-2017 Multi-Year r Introduction This update to the Clarington Multi -Year Accessibility Plan outlines the commitment that the Municipality of Clarington has made to create an accessible organization by identifying, removing, and preventing barriers for people with disabilities. This document provides an update on accomplishments achieved and also adds information on upcoming plans. This plan will be posted on the Municipality of Clarington's website, www.clarington.net, and shall be made*available in alternative formats upon request. Obligations Ontarians with Disabilities Act, 2001 (ODA) The ODA was passed into law "to improve opportunities for persons with disabilities and to provide for their full involvement in the identification, prevention and removal of barriers to their full participation in the life of the Province." The ODA requires municipalities to prepare annual accessibility plans and to consult with an Accessibility Advisory Committee on the contents of the plan. The purpose of the plan is to identify, remove, and prevent barriers to accessibility in each municipality's by -laws, policies, practices, and services. The accessibility plan must be made available to the public, and in alternative formats, upon request. Accessibility for Ontarians with Disabilities Act, 2005 (AODA) The AODA includes accessibility standards addressing customer service, transportation, accessible information and communications, accessible built environment and employment accessibility. Page 4 of.13 Summary General Deliverables Legislated Date Training - All employees & volunteers, policy developers, those providing goods or services on behalf of organization 2014 regarding IRS and Human Rights Code Decide on training delivery Create schedule for current staff and new staff Training completed Information & Communications Legislated Date Feedback - is feedback system accessible upon request 2014 Website New Internet WCAG 2.0 Level AA (other then 2014 closed caption Live pre - recorded audio) Employment Legislated Date Recruitment - notify employees and public regarding 2014 availability of accommodation Notify applicant - availability of accommodation upon 2014 request for assessments or selection process Inform employees of policies regarding job 2014 accommodations Accessible formats and communication supports 2014 available to perform job Have a Documented Individual Accessibility Plan 2014 Have a Return to Work Process 2014 Performance Management takes into account 2014 accessibility needs Career Development and Advancement Process takes 2014 into account accessibility needs Redeployment process takes into account accessibility 2014 needs Page 5 of 13 ® 2014 Status Update to ctding 2013 -2017 Multi -Year Accessibility Plan the Way Details General Requirements Accessibility Advisory Committee: The Clarington Accessibility Advisory Committee (CAAC) has provided input and advice to Council on a broad range of matters in 2014, including but not limited to: • Workplace Scent -Free Policy • GO Bus Access • Multi -Year Accessibility Plan • Reviewed proposals from various organizations which have a view to improving accessibility in several aspects of life, with a particular focus on sports • Reviewed the Accessible Election Policies and Procedures • Reviewed the proposed expansion of the Courtice Library On an ongoing basis, CAAC participates in the Regional Accessibility Advisory Committee Chairs Group; provides an information card regarding CAAC to all recreational facilities; and advocates for increased awareness of accessibility. A sub - committee of the CAAC reviewed and provided comments on ten site plan applications during 2014. As well, in 2014 the role of this sub - committee was expanded to include a review and comment process for any municipal park or open space design or re- design work. Policies and Procedures: The Clerk's Department's Staff Training and Orientation Policy (H12 -001) was updated to ensure that training of the all new employees, volunteers, etc., will be undertaken as part of their orientation. Training will include: Accessible Customer Service Training Human Rights Code as it pertains to accessibility Integrated Accessibility Standards Regulation Policy Training The Municipality of Clarington is committed to ensuring that persons with disabilities have an opportunity to fully participate in the Municipal Elections with dignity and in a manner consistent with all Clarington electors. The Clerk's Department's Accessible Election Policies and Procedures (C07 -011) was updated to reflect this commitment. A variety of voting assistive devices were available for electors to use at the Advance Page 6 of 13 2014 Status Update to 2013 -2017 Multi -Year Accessibility Plan Leading the YVay Voting opportunities and on Voting Day, including Magnifying sheets, Variety of marking tools, Audioltactile voting assistive tool, large ballot images, etc, Special Mail -in Ballot opportunities were provided to those with a physical incapacity. Proxy voting was available to all eligible electors. Voting assistance, either by an election official or another qualified elector, was available. The Municipality of Clarington established the Corporate Policy, "Accessibility /Accommodation" (Al 5) which sets out the requirements of Ontario Regulation 191111 -- Integrated Accessibility Standards, Part 3 (Employment). The Municipality of Clarington expanded its existing "Fragrance t=ree Policy for Recreational Facilities" to apply to all municipal facilities. Accessibility Plan — Multi -Year: Clarington's Multi -year accessibility plan was developed in consultation with the Clarington Accessibility Advisory Committee and passed by Clarington's Council on April 7, 2014. The accessibility plan is available on Clarington's website. Procuring or Acquiring Goods or Services: Clarington's Request for Proposal documents now include weighted evaluation criteria taking accessibility into consideration. Changes were made to the purchasing procedure manual giving consideration to accessibility design, criteria or features when procuring. Tender documents are now being issued in a more accessible font and now include a contractor AODA Compliance Sign -off sheet. Training: In- person training, specific to procurement, was undertaken by all employees in the Purchasing Department. In accordance with the requirements under the Accessibility for Ontarians with Disabilities Act, 2005 and Regulation 191111, all Clarington staff, volunteers, people who participate in developing Clarington's policies, and all other people who provide goods, services or facilities on behalf of our organization, were trained on the requirements of the accessibility standards referred to in the Regulation and on the Human Rights Code as it pertains to persons with disabilities. The training was offered electronically, and for those who did not have access to the internet, they completed their training through the use of a workbook. Department Heads and managers were provided with in- person training. Page 7 of 13 2014 Status Update to ciding 2013 -2017 Multi -Year Accessibility Plan the 4Yay As of December 20, 2014, 819 persons have completed training, including employees, Members of Council, crossing guards, Animal Services volunteers, and Clarington Older Adult Association vendors. The intent of the training was to provide an understanding of the requirements of the regulation as they relate to their duties and of the Ontario Human Rights Code as it relates to people with disabilities. Specific items covered in the training include: • Background on the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) • Disability types • Barriers to accessibility • The five standards under the AODA • Specific requirements of the Integrated Accessibility Standards Regulation (IASR): o Policy and plan o Procurement and self service kiosks • Training requirements • Information and Communication standard • Employment Standard • Transportation Standard (as applicable) • Design of Public Spaces Standard Human Rights Code as it pertains to people with disabilities Discussion on how this applies to individual employees Where to get more information on organizational commitment and on the legislation Accessible Customer Service Standard Since adopting the Customer Service Standards Policy in 2009 (Policy F6), the Municipality of Clarington has continued its commitment to providing exceptional and accessible service for its customers. Goods and services are provided in a manner that respects the dignity and independence of all customers. The provision of services to persons with disabilities are integrated wherever possible. Persons with disabilities are given an opportunity equal to that given to others, to obtain, use or benefit from the goods and services provided by and on behalf of the Municipality of Clarington. Page 8 of 13 2014 Status Update to ctding 2013 -2017 Multi -Year Accessibility Plan the Way Information & Communications Standard General: We made strides into ensuring that all information has a note indicating that alternative formats are available. This includes each webpage on our website. Training: All Administrative Assistants were provided in- person training regarding accessible documents. This was provided with the view that the Administrative Assistants would be able to provide support to all those in their respective departments. The following support documents, for making accessible documents, were created and provided to those during training: • Clarington Accessible Documents Tip Sheet • Accessible Websites • Alternative Formats • Checking for Accessibility • Defining Accessibility • Presentations • Shortcuts • Spreadsheets Employment Standard Updated the Corporate Policy "Early and Safe Return to Work" (H31) to ensure that it complied with the Employment Standard. Advertisements and website advertising vacancies now include a notification regarding the availability of accommodation. All employees are informed of policies regarding job accommodations. Durham Region Transit DRT S ecialized Service Appeals Beginning in the last quarter of 2014, as accessibility coordinator for the Municipality, along with the other coordinators within Durham Region, began serving on the Appeal Panel for the DRT Specialized Service Appeals. This appeal process serves for an appeal panel to hear and make recommendations on appeal applications from individuals requesting review of a decision made by DRT Specialized Services establishing them as ineligible to receive specialized transit services. The appeal process is intended to ensure that applications are dealt with in a fair and independent manner, and decisions are made in accordance with established criteria. The appeal Page 9 of 13 F� , Status 1 r - Multi-Year r panel, appointed by DIRT but operating independently, has the final authority on decisions regarding eligibility for specialized transit services provided by DIRT. The Eligibility Appeal Process complies with the Accessibility for Ontarians with Disabilities Act (AODA), adhering to the process and timeframes established within the AODA and its regulations, specifically with respect to eligibility appeals. The primary responsibility of the Eligibility Appeal Process is to ensure the appropriate matching of transit service delivery options with the nature of the disability, for those individuals who have appealed the decision of DIRT Specialized Services. The appeal panel in hearing appeals bases its decision upon either new information provided by the appellant and/or a claim of misinterpretation of previously submitted information. Appeals based solely on compassionate grounds shall not be considered. Page 10 of 13 2014 Status Update to 2013 -2017 Multi -Year Accessibility Plan Leading the Way Goals for 2015 General Requirements Clarington Accessibility Advisory Committee: The Committee plans to: • Review their Goals and Objectives for the Term, early in 2015 • Create a Site Plan Review Guideline document, to be given to applicants prior to submission of a site plan application • Create guidelines for members to follow when reviewing site plan applications, i.e. "Things to look for" • Physical inspection /review of municipal facilities • Ask Department Heads to make presentations to the Committee in order to gain a greater understanding of each department • Have a greater involvement in the ongoing goal of making documents and information more accessible • Consider hosting an accessible challenge Training: Training for new employees, volunteers, etc., will be undertaken as part of their orientation, in accordance with the Clerk's Department's Staff Training and Orientation Policy (1-112-001). Continue to ensure that all new contractors and companies are trained. Provide members of Clarington's advisory boards and committees with training on Accessible Customer Service Training; Human Rights Code as it pertains to accessibility; Integrated Accessibility Standards Regulation Policy Training; and Making Documents Accessible. Purchasing By -law: By March 31, 2015, complete review of Purchasing By -law to include a section on Accessibility for Ontarians with Disabilities Act as well as incorporating accessibility criteria and features when acquiring goods, services or facilities. Page 11 of 13 r 2014 Status Update s 2013-2017 - 1 Information & Communications Standard General: Continue to add information to our communications indicating that alternative formats are available. The Clarington website is currently under "reconstruction" and we expect that it will be WCAG Level AA compliant by the third quarter of 2015. Accessible Documents: Continue to ensure that all documentation uploaded to the Municipality's website and Intranet is in an accessible format, from 2012 and no later than January 1, 2021. Council. Create a Strategic Communication Plan which will describe the processes for the flow of documents, establish standards and templates, continuous training on accessible document creation, and analysis of website content. The development of the Plan will include an undertaking of an inventory of documents currently forming part of our public document repository and developing a go- forward approach for facilitating easy and readily available access. Emergency Procedure Plans: Conduct a review of the emergency procedures, plans and public safety information. Feedback: Appendix E of Clarington's Corporate Policy, F6 (Accessibility), contains the policy and procedures for customer.feedback as it relates to the municipality's provision of all goods and services. The Municipality of Clarington plans to promote the availability of this feedback process in the coming year. Page 12 of 13 2014 Status Update to Ctding 2013 -2017 Multi -Year Accessibility Plan the Way Employment Standard Establish an Individual Accessibility Plan and ensure that: performance management process career development/advancement process Redeployment process take accessibility needs into account. Design of Public Spaces Standard In preparation for the requirements of 2016, the Municipality of Clarington will consult with the public and people with disabilities to meet specific technical requirements when building any new or making any significant changes to: • recreational trails /beach access routes • outdoor public eating areas • outdoor play spaces • outdoor paths of travel (sidewalks, ramps, stairs, curbs, pedestrian signals) • accessible parking • or service - related elements (such as service counters, fixed queuing lines and waiting areas) Page 13 of 13 r hWWIMMIvM oning By -law Amendment and Draft Plan of Subdivision r to permit the development 61 single � detached dwellings Knox Nor - Christian �4 • ��s ' School �© W S -FC- 2014 -0 003 �9G �0 Durham Christian ✓�' Subject Site '• � • High School 4, s .� v'7,t 15 a '3 +2 ;i Ste hen ,.jK 5s Secondary School, Y . � 35 v O� 27 53 55 :6 58 s 36 35 a, I� , ..'r. '� , ' {t �« 'fit' a � e a Z8A2014 -DDD4 � ^,�'•...� ?_,e^?;}..i,w �.. -,.. ,��. r i ix f �b y ■ ■ ' �z - tip. ,' @L ?wK � N. Sfe'A PR S yk - 1 i ,x I R s Ie4s y 14 13 ya 34 r ° j y ,a ti4 s ;i�tixapm Black ■ 16 % j y P 5 _ y 1$ - -Co-. O 'A fi7 � y i � ■ ■ i Road Wde -Ing - � t �° � • y r tip- ,,y 5 y , 5A 0 Space .247 Logg TE -d -9 — ? h ■ ' 27 .s I . k t v lu 116S _ Fd!..T�fPJt fn AL •e 4 — S . I Zff y r 11 I* 0 Reduction of wildlife habitat Drainage impacts on adjacent properties Loss of recreational opportunities Privacy impacts • -.. I1 -•, i a i7s t r: •1001001: • Development limits under review Expand scope of Traffic Study • Maintain perimeter grades and grade � lots to municipal standards Agency /Department rComments (continued) , • ■ r. lkyll • ,s. eIa 1 r • • Knox Nor - Christian �4 • ��s ' School �© W S -FC- 2014 -0 003 �9G �0 Durham Christian ✓�' Subject Site '• � • High School 4, s .� v'7,t 15 a '3 +2 ;i Ste hen ,.jK 5s Secondary School, Y . � 35 v O� 27 53 55 :6 58 s 36 35 a, I� , ..'r. '� , ' {t �« 'fit' a � e a Z8A2014 -DDD4 � ^,�'•...� ?_,e^?;}..i,w �.. -,.. ,��. The rezoning application is to permit a main floor professional office and a residential unit in the basement Pronprtv Intermatid 6 D f. Pre consultation meeting Application deemed complete • Circulated to agencies for comment •1d• t p Q j may: • +1? s* Subject Property , w Lit i x � i 1 � Tr VE�LIE Public meeting was advertises ^N c: }° ,Nei notices m Comments M Clarington • Engineering • Building • Emergency and Fire • Operations • Planning Publis� -�,� Region of Durham • Planning • Works • Health rivviiic,iai rviic.y 3ldlCIllClll Provincial Growth • Durham Region Official Plan r F� Or Clarington Official Plan Courtice Main Street Secondary Plan LO 91 , ■ 0 11 77: O.We WESTON CONSU LT ING --sign u-ban 1- n n g — cj I11 m o� JRA 0,k GF SLR DIVISION Tsai aJ =c �r7se'�3 �x�94J1 I Jr E] 417 I A F k- I11 5' N DRAF FDR DISCUSS ON P'jRPCSES ONLY - ' � +.•ice - -: £_ ® \.—Sl s? ,. I11 AI�L '4LV14 lvltpllk� WNL --lxqL CV '9 - 7 c m