HomeMy WebLinkAboutCOD-018-14 Clarftwn
Corporate Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: December 8, 2014
Report Number: COD-018-14
File Number: By-law Number:
Report Subject: Contract Awards During Council Recess
Recommendations:
1. That Report COD-018-14 be received for information.
Municipality of Clarington
Report COD-018-14 Page 2
Report Overview
To report to Council the contracts awarded during Council recess.
1. Background
1.1. During periods when Council is in Recess provision has been made for the approval of
contract awards in order to continue with business as usual. During the Recess there
were five contract awards that would normally necessitate a report to Council.
2. Proposal
In accordance with Purchasing By-law 2010-112, Part 2, Section 67 (Attachment 1), the
following contracts were awarded during the Council Recess.
RFP2014-9, Energy Efficiency and Water Conservation Performance Assessment
RFP2014-11, Peer Review of the Groundwater and Surface Water Monitoring Program,
Clarington Transformer
RFP-348-2014, Natural Gas Consulting and Direct Purchase
Lease Extensions, John Howard Society and Community Living Oshawa/Clarington
both at 132 Church Street, Bowmanville, ON
CL2014-20, Osborne Road and Energy Drive Surface Works
A copy of the recommending Purchasing Services Reports for the above noted projects
are attached as Attachments "2", "Y, 'A", "5" and "6" respectively.
3. Concurrence
This report has been reviewed by Fred Horvath, Director of Operations, David Crome,
Director of Planning, Joseph Caruana, Director of Community Services and Nancy
Taylor, Director of Finance who concur with the recommendations.
4. Conclusion
It is respectfully recommended that the actions taken by Staff, as documented in the
attached Purchasing Services Reports be provided for Council's information.
5. Strategic Plan Application
Not applicable.
Municipality of Clarington
Report COD-018-14 Page 3
Submitted by: r . Reviewed by.
a ie Marano Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Manager Purchasing Division, 905-623-3379 ext. 2209 or
DFerguson@clarington.net
Attachments:
Attachment 1 - By-law to Purchasing 2010-112, Part 2, Section 67
Attachment 2 — PS-013-14, RFP2014-9 — Energy Efficiency and Water Conservation
Performance Assessment
Attachment 3 - PS-014-14, RFP2014-11, Peer Review of the Groundwater and Surface Water
Monitoring Program, Clarington Transformer
Attachment 4 — PS-015-14, RFP-348-2014, Natural Gas Consulting and Direct Purchase
Attachment 5 — PS-016-14, Lease Extensions, John Howard Society and Community Living
Oshawa/Clarington, 132 Church Street, Bowmanville, ON
Attachment 6 - PS-017-14, CL2014-20, Osborne Road and Energy Drive Surface
There are no interested parties to be notified of Council's decision.
MM/DF/cb
Purchasing By-Law No.2010-112 Page 10 Attachment 1 to Report COD-018-14
65. If the recommended Bid is in excess of an approved budget limit,the report to Committee
shall identify the source of additional funding.
66. Upon approval of a Contract Award,the Purchasing Manager shall make the award and
Issue a Purchase Order or prepare a Contract In accordance with the conditions of the Bid
Solicitation.
Council Recess Procedures
67. (1) Notwithstanding section 64,where a matter which would have otherwise been
submitted to Committee requires approval during any of Council's recesses,including
elections,the CAO shall be authorized to award the Contract if,
i
(a) the recommended Quotation or Tender is from the lowest Responsive and
Responsible Bidder;
(b) the recommended Proposal earned the highest ranked score or meet the
requirements of the RFP based on qualitative,technical and pricing
considerations;
(c) the Treasurer is of the opinion that the price is reasonably reflective of the
approved budget allocation and/or is part of the normal operating
responsibility of the Department;and
(d) the Department Head concurs with the recommendation.
(2) The Purchasing Manager shall report all Contracts awarded under subsection(1)to
Committee as soon as possible after the conclusion of the recess.
(3) Council shall not vary any action or decision of the Contract awards made In
accordance with this section.
Execution of Contract
68. A successful Bidder shall be allowed ten working days from the date of mailing of the form
of Contract to execute and return the Contract to the Purchasing Manager.
Default By Successful Bidder
69. If the successful Bidder fails to execute the Contract or fails to meet any of the
requirements of the Contract within the prescribed time,the Contract may be awarded to
the next lowest Bidder or cancelled.
Co-Operative Purchasing
70. (1) In this section,"Co-operative Purchasing"means the participation of the
Corporation with one or more public agencies,school boards, hospitals or other public
agencies in a Bid Solicitation.
(2) Notwithstanding the provisions of this by-law, Co-operative Purchasing shall be
utilized when advantageous and practical. In the event of any conflict,the purchasing by-
law and procurement practices of the municipality,school board,hospital or other public
agency issuing the co-operative Bid shall take precedence over the provisions of this by-
law.
Prohibitions
71, No requests for prices or demonstrations for approved projects or programs shall be made
without prior consultation with the Purchasing Manager.
72. (1) Purchase Orders shall not be split so as to circumvent the established method of
purchase or the dollar limits imposed by this by-law.
(2) Notwithstanding subsection(1),at the discretion of the Purchasing Manager,in
consultation with the Department Head,if it is deemed advantageous due to short supply
or time constraints,pre-bids for components of a major project may be obtained in
accordance with this by-law.
Attachment 2 to
Report COD-018-14
ciff-mooft Keport
Purchasing Services
Date: August 12, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-013-14 File#: RFP2014-9
Subject: Priority Green Clarington
RFP2014-9 — Energy Efficiency and Water Conservation Performance
Assessment
Summer Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Office the following:
a) That Report PS-013-14 be received;
b) That Sustainable Edge Limited, Toronto, Ontario being the highest ranked
proponent meeting all terms, conditions and specifications of Request for Proposal
RFP2014-9 be awarded the contract for Energy Efficiency and Water Conservation
Performance Assessment as required by the Municipality of Clarington, Planning
Department with a total bid in the amount of$30,019.20 (net of HST Rebate); and
c) That the funds required in the amount of $ 30,019.20 (net HST rebate) be drawn
from the following account:
100-50-000-10542-7520 ........................................................................$ 30,019.20
Municipality of Clarington
Report PS-013-14 Page 2
Recommended by:
David Ferguson, Manager, Purchasing Date
Services
Concurrence:
aV Cr me irector of Planning Date
Approved by:
6
1 -
Frank Wu, Chief Administrative Officer Date
DF\bh
cc: M. Marano, Director, Corporate Services
Municipality of Clarington
Report PS-013-14 Page 3
Report Overview
To request approval for the tender award for RFP2014-9 Energy Efficiency and Water
Conservation Performance Assessment as part of the Priority Green Clarington Project
Background
1. Request for Proposal (RFP) was issued by the Municipality for Energy Efficiency
and Water Conservation Performance Assessment as required by the Planning
Department.
2. RFP2014-9 Energy Efficiency and Water Conservation Performance Assessment
was advertised electronically on the Municipality's website and the Ontario Public
Buyer's Association website. Subsequently, proposals were received from the
following companies: Clearsphere, Toronto, ON; IndEco Strategic Solutions,
Toronto, ON; Sustainable Edge Ltd., Toronto, ON; and Cambium Inc.,
Peterborough, ON.
3. A total of four (4) proposals were received in response to the request for proposal
call. All submissions were deemed compliant.
4. As stipulated within the request for proposal document, proposals/submissions
were evaluated based on the following criteria:
i) Experience of the Firm
ii) Experience of Key Personnel
iii) Proposed Methodology and Workplan
iv) Deliverables
v) Pricing, etc
5. As stated within the request for proposal documents, the vendor selection would
be made on the written proposal, reference checks and an interview if required.
6. All proposals received were reviewed by the evaluation committee which consisted
of representatives from Planning, Durham Region and Purchasing Services.
Analysis
7. The evaluation committee reviewed and scored the proposals in accordance with
the established evaluation criteria. Based on the evaluation rankings only one firm
met the established threshold to move forward in the process, Sustainable Edge
Ltd., Toronto, ON.
8. References were completed on Sustainable Edge Ltd. of Toronto and were found
to be satisfactory.
Municipality of Clarington
Report PS-013-14 Page 4
9. To ensure a firm understanding of the project and scope of work for this project, to
obtain clarification in regards to their proposal and to meet the proposed
representative a meeting was held.
10. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Planning.
11. The evaluation committee's recommendation is to award the contract to
Sustainable Edge Limited, Toronto, Ontario.
12. Priority Green Project is being funded by the Ontario Ministry of the Environment
through the Showcasing Water Innovation program and the Federation of
Canadian Municipalities Green Municipal Fund.
13. The proposal submitted by Sustainable Edge Limited was in the amount of
$30,019.20 (net HST Rebate). Funding for this project will be drawn from the
following account:
Account Name
100-50-000-10542-7520 .....................................................................$ 30,019.20
Concurrence
14. This report has been reviewed by David Crome, Director of Planning Services who
concurs with the recommendations.
Conclusion
15. To award the contract to Sustainable Edge Limited, Toronto, for the Energy
Efficiency and Water Conservation Performance Assessment.
Strategic Plan Application
The recommendations contained in this report supports promoting green initiatives as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson @clarington.net
Attachments:
Attachment 1 - Submission Summary
Municipality of Clarington
Report PS-013-14 Page 5
Attachment 1
Municipality Of Clarington
Bid Summary
Request for Proposal RFP2014-9
Energy Efficiency and Water Conservation Performance Assessment
BIDDER PROPOSAL COST PROPOSAL COST
(HST Included) (Net of HST Rebate)
Sustainable Edge Ltd. $33,335.00 $30,019.20
Clearsphere $30,679.50 $27,627.84
Ind Eco Strategic Consulting $50,619.48 $45,584.40
Cambium Inc. $33,651.40 $30,304.13
Attachment 3 to
Report COD-018-14
ciffingwil Report
Purchasing services
Date: October 27, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-014-14 File#: RFP2014-11
Subject: RFP2014-11 — Peer Review of the Groundwater and Surface Water
Monitoring Program, Clarington Transformer
Council Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
a) That Report PS-014-14 be received;
b) That SLR Consulting (Canada) Ltd. being the highest ranked proponent meeting
all terms, conditions and specifications of Request for Proposal RFP2014-11 be
awarded the contract for the Peer Review of the Groundwater and Surface Water
Monitoring Program, Clarington Transformer as required by the Municipality of
Clarington, Planning Department with a bid for the lump sum portion of the
contract in the amount of$92,947.58 (net of HST Rebate);
c) That the hourly per diem rate for additional meetings, conference call,
presentations and any other work that may be necessary throughout the duration
of the contract, as outlined in SLR Consulting (Canada) Ltd. proposal shall be
applied.
The total for the contract will not exceed the $250,000 provided by Hydro One for
this peer review; and
d) That the funds for the contract are provided by Hydro One and can be drawn from
the following account 100-00-000-02207-2015 established by Finance Department
to hold the funds until the project is complete. Any funds not expended would be
returned to Hydro One.
Municipality of Clarington
Report PS-014-14 Page 2
Recommended by:
Q&, 0 t
c 0
David Ferguson, Manag , Purchasing Date
Services
Concunence:
David-Crome, Director of Planning Da e
Approved by:
Frank Wu, Chief Administrative Officer Date
I
D F\cb
i
i
cc: M. Marano, Director, Corporate Services
Municipality of Clarington
Report PS-014-14 Page 3
Report Overview
To request approval for the award of contract for RFP2014-11 Peer Review of the
Groundwater and Surface Water Monitoring Program, Clarington Transformer.
Background
1. Council accepted the proposal from Hydro One to fund a peer review at their
meeting of June 16, 2014 by Resolution C-267-14 (Attachment 1). The parameters
of this project were briefly outlined in the Proposal dated June 11, 2014 by Brad
Bowhess, Director Project Management at Hydro One (Attachment 2).
2. The Request for Proposal (RFP) was issued by the Purchasing Services Division
to hire a peer review consultant to review hydrogeological related monitoring
reports and practices to ensure that the conditions of the Environmental
Assessment approval are being carried out in accordance with current standards
and codes of practice and to address the concerns and interests of the residents
and Municipality of Clarington.
3. RFP2014-11 Peer Review of the Groundwater and Surface Water Monitoring
Program, Clarington Transformer was advertised electronically on the
Municipality's website. Seventeen (17) companies downloaded the RFP
document from the Municipality's website. This resulted in a total of 5 proposals
being received by the closing date and time as stipulated in the RFP document,
from the following companies:,
• Oakridge Environmental Ltd., Peterborough, ON;
• Cambium Inc., Peterborough, ON;
• SLR Consulting (Canada) Ltd., Markham, ON;
• R.J Burnside &Associates Ltd., Guelph, ON; and
• WSP Canada Inc., Markham, ON.
4. All 5 submissions were deemed compliant.
5. The RFP was structured as a "two-envelope" model with each submission
including a detailed Technical Proposal (Envelope 1) and a sealed separate
envelope with a Pricing Proposal (Envelope 2). The selection process stipulated
that the envelopes containing the pricing information would not be opened until the
evaluation of the Technical Proposals had been completed.
Municipality of Clarington
Report PS-014-14 Page 4
6. As stipulated within the RFP document, proposals were evaluated based on the
following criteria:
Envelope 1
i) Compliance with Mandatory Requirements
ii) Qualifications and Experience
iii) Experience of the proponent/sub-consultants with projects of similar
nature, size and complexity
iv) Working Knowledge of Clarington, Durham Region and the Oak Ridges
Moraine
v) Approach to Methodology of Project Delivery
vi) Understanding of the RFP and Proposed Solution
vii) Submission
viii) Presentation and Demonstration
Envelope 2
ix) Pricing
7. As stated within the RFP document, the vendor selection would be based on the
written proposal, reference checks, an interview, if required, and price.
8. References were completed on all five (5) proponents and were found to be
satisfactory.
9. All proposals received were reviewed by the evaluation committee which consisted
of representatives frorn Planning Services, Durham Region, Central Lake Ontario
Conservation Authority (CLOCA) and Purchasing Services.
Analysis
10. The evaluation committee reviewed and scored the proposals in accordance with
the established evaluation criteria. Based on the evaluation rankings all five (5)
firms met the established threshold to move forward in the process.
To ensure a firm, had an understanding of the project and scope of work for this
project, obtain clarification in regards to their proposal and meet the proposed
representative, proponents were invited to provide a presentation of their proposal
to the evaluation committee.
The presentations were to demonstrate:
• Validation of the Company's understanding of the Scope of Work /
Specifications; Details on the Proposal's value added components;
• Ability to communicate clearly and concisely;
Municipality of Clarington
Report PS-014-14 Page 5
• Ability to communicate highly technical information to a non-technical
audience;
• Clear expression of proposed methodology and management approach;
• Consistency with written proposal;
• Appropriate response to questions during presentation and demonstration;
and
• Team Compatibility.
11. A maximum of 236 points were allocated for Technical Proposals and 59 points for
the Pricing Proposal. Each Technical Proposal had to score a minimum of 177
points to have the Pricing Envelope opened and evaluated.
12. All (5) proposals exceeded the minimum threshold and consequently had their
pricing envelope opened.
13. Upon completion of the evaluation process, the evaluation committee concluded
that the proposal from SLR Consulting (Canada) Ltd. submitted the best proposal
and was ranked first.
14. The evaluation committee's recommendation is to award the contract to SLR
Consulting (Canada) Ltd. being the highest scoring proponent and meeting the
requirements of the RFP.
15. The RFP document stipulated that the Municipality may allow a rate adjustment
for per diem after the first year of the contract and all subsequent years
thereafter. Proposed per diem rate adjustments from the successful proponet will
be reviewed and acceptance will be based on proposed increase as compared to
the Consumer Price Index (CPI). The rate adjustment shall not exceed the
Consumer Price Index (CPI) plus 2 percent.
16. Queries with respect to the department needs, scope of work, etc. should be
referred to the Director of Planning.
17. The proposal submitted by SLR Consulting (Canada) Ltd. was in the amount of
$92,947.58 (net HST Rebate), with an hourly per diem rate as outlined in their
proposal.
The total for the contract over the next five (5) years will not exceed the $250,000
provided by Hydro One for this peer review.
18. The proponent's scores and analysis of the evaluation results can be provided in
an in-camera presentation, if requested by Council.
19. That the funds for the contract are provided by Hydro One and can be drawn from
the following account 100-00-000-02207-2015 established by Finance Department
to hold the funds until the project is complete. Any funds not expended would be
returned to Hydro One.
Municipality of Clarington
Report PS-014-14 Page 6
Concurrence
20. This report has been reviewed by David Crome, Director of Planning Services who
concurs with the recommendations.
Conclusion
21. To award the contract to SLR Consulting (Canada) Ltd. for the Peer Review of the
Groundwater and Surface Water Monitoring Program, Clarington Transformer.
Strategic Plan Application
Not applicable.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dfergusona)-clarington.net
Attachment 1 — Council Resolution C-267-14
Attachment 2 — Hydro One Proposal dated June 11, 2014
i
Council Meeting Minutes - 15- June 16, 2014
Resolution #C-267-14
Moved by Councillor Neal, seconded by Councillor Novak
WHEREAS, in response to requests from the Municipality, Enniskillen Environmental
Association (EEA) and residents, Hydro One has provided a proposal to engage an
independent third party consultant to review and provide input on the hydro-geological
monitoring plan;
AND WHEREAS it will also be this consultant's responsibility to interpret the data,
assist the community in understanding the potential effects of the project on the .
surface water, ground water and deep aquifer, evaluate and provide feedback on
proposed mitigation measures and provide input to the Municipality of Clarington and
Hydro One as to how the monitoring plan is performing as part of the adaptive
management model being utilized;
AND WHEREAS Hydro One has recommended that this third party consultant be
retained by the Municipality of Clarington, at the expense of Hydro One, following the
Municipality's procurement by-law and procedures;
AND WHEREAS Council is pleased to receive this proposal and acknowledges that it
signals a shift in how Hydro One wishes to approach projects in Clarington;
NOW THEREFORE BE IT RESOLVED THAT Staff be directed to work with the EEA,
residents, and agencies to assist Hydro One with the procurement of a third party
consultant as outlined in their proposal from Brad Bowness, Director of Project
Management, dated June 11, 2014.
"CARRIED"
D - 8 Brad Bowness, Director, Project Management and Chair, Community Liaison
Committee, Hydro One Networks Inc., requesting a temporary road
occupancy to permit Hydro One's project team to access a section of
infrastructure to conduct a critical planned outage in July; indicating that the
temporary access would limit Hydro One to laying gravel on Townline Road
to facilitate trucks entering and exiting the site to allow for staging the site for
the outage; and, advising that the temporary road will be removed if required
by Council or once the preparatory work for the outage is complete.
Hydro One Networks Inc.
483 Bay Street Tel: (416)345.5729
South Tower,4'floor
Toronto,ON M5G 2P5
www.HydroOne.co
Bowness
Hydro
Director,Project Management one
B ra d.Bowness@Hyd ro0 ne.com
June 11,2014
Mayor Adrian Foster and Members of Council
c/o C.Anne Greentree,Municipal Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville,ON L1C 3A9
Dear Mayor Foster and Members of Council:
Re: Clarington Transformer Station Project
am writing to provide you with an update on Hydro One Networks int.'s (Hydro One) Clarington Transformer
Station project.
On June 5, 2014, our project team, along with community residents and project stakeholders met for the first
Community Liaison Committee. The meeting allowed for a productive discussion and the exchange of community
questions and concerns with respect to the design and construction phase of the project.
Hydro One recognizes that the community remains concerned with respect to water quality and is committed to
make best efforts to allay these concerns. At the meeting, Hydro One proposed an initiative to work with the
community and Municipality to allay these concerns. At the meeting,Hydro One proposed an initiative to select an
independent third party expert/consultant to be used as a resource by the community during the project.
Based upon the positive feedback from the Committee, we are proceeding with a proposal to meet with
representatives of the community, municipal and CLOCA staff to pursue this initiative. We have attached a draft
proposal that we intend to share with the community who have expressed an interest in the project and local
environmental associations. Recognizing Council's interest in this project and its involvement with the community,
we wanted to share a copy of this proposal in advance.
Part of this proposal contemplates seeking the,Municipality's assistance In executing the procurement process in an
effort to ensure neutrality. It is our hope that Municipal staff representatives will attend and assist with developing
the terms of reference.
Y ®
h dr
®one
Also at the Community Liaison Committee meeting, the community made a request to expand our private well
monitoring program. We are pleased to advise you that Hydra One has accepted this request and will be advising
members of the community this week.
We look forward to working with the Municipality of Clarington and the community on this initiative as we move
forward with the project.
Best Regards,
Brad Bowness
Director,Project Management and Chair,Community Liaison Committee
Hydro One Networks Inc.
Encl.
hydro
n
T0: Mayor Foster and Members of Council
FROM: Hydro One Networks Inc,
DATE: June 11,2014
SUBJECT: Clarington TS Water Quality Third Party Expert/Consultant Workshop
INTENT:
Hydra One recognizes concerns raised by the community with respect to water quality from the construction and
operation of Clarington Transformer Station (TS). In an effort to allay these concerns, Hydro One is proposing to
invite members of the community who expressed an interest in the project and local environmental associations to
participate In a series of independently moderated workshops with the goal of determining a process to select a
qualified, independent third party expert/consultant for the community to use as a resource during project
construction of the station.
This process will remain separate and distinct from the Class Environmental Assessment process and the Community
Liaison Committee.
OUTLINE*.
The following provides an outline for the water quality third party expert/consultant workshop to commence in June
2014,with a description of the objective,logistics,audience,agenda and format.
OBJECTIVE*
To work with members of the community who expressed an interest in the Clarington TS project and develop a
process to select a qualified,independent third party for the purpose of:
® Reviewing and explaining groundwater and surface water monitoring reports produced by Hydro One's
hydrogeological expert/consultant:Stantec
® Analyzing future monitoring results related to the project
® Acting as an independent resource should the community have questions or concerns with respect to
monitoring results
PROPOSED STRUCTURE
Hydro One Is proposing this process be conducted as a three phase process.
r
hydrone
PHASE ONE:WORKSHOPS
1. Audience: in order to maintain a productive discussion and to hear views from all representatives, it is
recommended that participation be limited to five members of the community who expressed an interest in
the Clarington TS project including members from local environmental associations. The Municipality of
Clarington and CLOCA will be invited to participate in the workshop. Proposed composition for
participation:
• Two members of the community
• Two members of the Enniskillen Environmental Association
• One member of Friends of the Farewell
• Members from Hydro One Clarington TS project team
0 Municipal Staff
• CLOCA Staff
• STORM
2. Proposed Logistics:
a. Workshop: a kick-off workshop that will be held at a locally convenient location such as Solina
Community Hail
b. Invitation: Distribute invitation to members of the community who expressed an interest In the
project outlining that participation will be limited to up to five members.
c. Key dates:
• June 2014—Notification delivered inviting participation in workshop;
• July 2014—Kick-off workshop(exact date,TBD);
® Ongoing—if required,additional meetings
d. Duration:3 hour workshop with dinner provided.
e. Location: Solina Town Hall
f. Facilitator:TBD
3. Proposed Format:Around table.discussion lead by moderator.
SUCCESS
A successful outcome and conclusion of the need for workshops will be dependent on the group achieving
agreement on questions such as:
I
®s
'Y"8ne
• What are the outstanding concerns with the construction and operation of the station?
® Who is considered an expert/consultant that can help with these concerns?
• Are there qualified experts/consultants?
• Who isconsidered independent?
• How is procurement achieved,requests for qualification and the scoring process.
I
The group will rely on a facilitator to guide discussions. Once agreement has been achieved, a separate
procurement type process will be executed.
PHASE TWO:PROCUREMENT
Hydro One proposes that the Municipality lead a neutral selection process to procure an independent,third
party expert/consultant to meet the defined needs of the group. Hydro One will provide funding to the
Municipality for the initiative up to$250,000.
PHASE THREE:POST PROCUREMENT
Once a third parry expert/consultant has been selected, it will operate under contract to the Municipality as a
resource to the community for the purpose of:
Providing advice on any groundwater or surface water monitoring reports produced by Hydro One's
hydroge.ological expert/consultant:Stantec;
® Acting as an independent resource should the community have questions or concerns with respect to
monitoring results.
All results and interpretations will be provided by the expert/consultant to the Municipality of Clarington for
dissemination.
Attachment 4 to
Report COD-018-14
C1ffk19Wn Report
Purchasing services
Date: November 4, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-015-14 File#: RFP-348-2014
Subject: Co-Op Request for Proposal RFP-348-2014— Natural Gas Consulting
and Direct Purchase
Council Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
a) That Report PS-015-14 be received;
b) That the proposal received from Blackstone Energy Services Inc., Toronto, for the
provision of consulting.and related management and administrative services for
the supply of natural gas and to act as an agent of the Municipality of Clarington to
execute direct purchase agreements (subject to the approval of the Corporate
Service's Department) for a term of three years be accepted;
c) That the agreement be extended for up to two additional one year terms pending
satisfactory service, pricing and agreement of the Durham Purchasing Co-
operative; and
d) That the Director of Corporate Services and the Director of Finance/Treasurer be
authorized to sign the required Natural Gas Purchase Agreements and Master
Service Agreements, required to implement and maintain this program during the
term of the agreement with Blackstone Energy Services Inc.
Municipality of Clarington
Report PS-015-14 Page 2
Report Overview
To request approval for the award of Co-Op Request for Proposal RFP-348-2014 for
consulting and related management and administrative services for the supply of natural
gas.
Background
1. The current agreements for these services expire November 1, 2014. Using a
competitive process the Region of Durham and the Municipality of Clarington
developed a cooperative Request for Proposal (RFP) which was issued by the
Region of Durham Supply and Services Section.
2. The Municipality's current annual consumption of natural gas is approximately
1,369,807 cubic meters, and the total combined volume for the two agencies is
approximately 10,293,000 cubic meters annually. The estimated cost for natural
gas for the period of November 2013 to October 2014 inclusive for the Municipality
of Clarington requirements is estimated at $ 239,717.00 exclusive of Enbridge
delivery costs. All affiliated Municipality of Clarington Hall Boards and Arenas
have been invited to participate in this contract.
3. RFP-348-2014 was prepared by the Region of Durham, issued on April 30, 2014
and closed on May 22, 2014,
Analysis
4. Proposals were received from: Blackstone Energy Services Inc., ECNG Energy
L.P, and E2 Energy Inc. All three (3) proposals received were deemed to be
compliant.
5. Representatives from the two participating agencies evaluated and scored each of
the proposals based on the following criteria. The Evaluation Committee then met
to discuss and achieve a consensus on the ranking of each respondent based on
the established criteria:
• Understanding of the RFP requirements
• Company Background, Qualifications and Experience
• Team Experience
• Methodology and Management Plan
• Value Added Services
Municipality of Clarington
Report PS-015-14 Page 3
• Financial Conditions, Capacity and Integrity
• Proposed Fees
• Client Reference Feedback (Short-listed respondents only)
• Respondent Interviews
6. Scores were compiled with the proposal from Blackstone Energy Services Inc.,
receiving the highest score overall based on the requirements of this RFP.
Blackstone Energy Services Inc. provided the most comprehensive proposal and
includes the following services:
• Providing weekly market analysis of natural gas supply, commodity pricing and
forecasts;
• Performing all communication with Enbridge on behalf of the agencies
concerning billing and inventory balancing, and updating lists of locations etc;
i
• Ensuring facilities are allocated to the correct rate plan and ensuring that all
available discounts are secured;
• Ensuring that a continuous supply of natural gas is supplied to meet the needs
of the municipalities through direct purchase agreements;
• Utilizing the purchasing leverage of the combined agencies' volumes, as well
as providing market analysis and forecasting to maximize price value;
• Reviewing and providing recommendations with respect to direct purchase
agreements for signature by the Director of Corporate Services and the
Director of Finance/Treasurer in accordance with the Municipality's Hedging
Agreement;
• Monitoring balances of natural gas under contract and minimizing potential
risks of imbalances through buy/sell transactions and pooled inventory; and
• Providing financial reports to verify transactions, price reconciliation and
inventory balances.
7. Blackstone Energy Service Inc.'s proposed fees for the Municipality of Clarington
for the current twenty-two active accounts is $2,772.00 per year and will be held
firm for the first 3 years of the potential 5 year contract.
8. Blackstone Energy Services Inc. has performed these services acceptably for the
Municipality since September 2008.
9. Due to the volatile nature of natural gas commodity pricing, it is not possible to
forecast with accuracy the impact of natural gas pricing on the 2015 Budgets.
However, based on current commodity pricing, market conditions and future
Municipality of Clarington
Report PS-015-14 Page 4
supply forecasts it is like that natural gas prices will increase or fluctuate but in
general will result in an increase. The impact of price escalations for future years
may be minimized through fixed price/volume purchases of natural gas. The
Municipality may lock in all or a portion of the total natural gas requirements under
this type of agreement. Opportunities for fixed price/volume purchases will be
monitored on an ongoing basis by the consultant. Should conditions warrant, the
Municipality of Clarington will be able to execute a supply agreement to secure
long term pricing stability.
Concurrence
10. This report has been reviewed and circulated to the following department heads:
Marie Marano, Director of Corporate Services
Fred Horvath, Director of Operations
Joseph Caruana, Director of Community Services.
Nancy Taylor, Director of Finance
Conclusion
11. To award the contract to Blackstone Energy Services Inc. Toronto, for the
provision of consulting and related management and administrative services for
the supply of natural gas and to act as an agent of the Municipality of Clarington
to execute direct purchase agreements.
Strategic Plan Application
Not Applicable.
Municipality of Clarington
Report PS-015-14 Page 5
Submitted bv:
UhA j 16A�-
David Ferguson, Maager, Purchasing Date
Services
Concurrence:
/1
A, Marie Marano, Director of Corporate Services Date
7/ Nov I z
Nancy fa Oor, ireg far of Finance Yat e
11 /19
F ed F o tp, Director of Operations Date
i
Josef) Caruana, Director of Date
Community Services
Approved by:
C)
Frank Wu, Chief Administrative Officer Date
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dfegguson@clarington.net
Attachments: N/A
D F/sm/cb
Attachment 5 to
Report COD-018-14
ciff*W11 Report
Purchasing Services
Date: October 29, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Manager
Report#: PS-016-14 File#: N/A
Subject: John Howard Society— Lease Extension- 132 Church Street,
Bowmanville
Community Living Oshawa/Clarington — Lease Extension- 132 Church
Street, Bowmanville
Council Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
a) THAT Report PS-016-14 be received;
b) THAT the Lease Extension from the John Howard Society for the existing leased
space at 132 Church Street, Bowmanville, in the amount of$14,994.56 for the term
of April 1, 2014 to December 31, 2015 be approved;
c) THAT the Lease Extension from the Community Living Oshawa / Clarington for the
existing leased space at 132 Church Street, Bowmanville, in the amount of
$14,994.56 for the term of April 1, 2014 to December 31, 2015 be approved;
d) THAT Mayor and the Clerk be authorized to execute the lease agreements with
the John Howard Society and Community Living Oshawa / Clarington;
e) THAT staff be authorized to continue discussions with the Community Living
Oshawa / Clarington with a view to expanding their current leased space and
planning the required lease hold improvements required to accommodate the
longer term needs of both organizations, as funds permit; and
f) THAT staff report on the results of the discussions with the Community Living
Oshawa / Clarington and John Howard Society and provide an update of the
proposed lease hold improvements with an estimate of costs, as appropriate, to be
borne by the tenant and possible timing.
Municipality of Clarington
Report PS-014-14 Page 2
Recommended by:
David Ferguson, Man er, Purchasing Date
Services VV
Concurrence:
zz z
F e -HqVaTh, Director of Operations Date
Approved bV:
Frank Wu, Chief Administrative Officer Date
DF\cb
cc: M. Marano, Director, Corporate Services
Municipality of Clarington
Report PS-014-14 Page 3
Report Overview
To request approval for lease extension for the John Howard Society and the
Community Living Oshawa / Clarington
Background
1. The John Howard Society and Community Living Oshawa/Clarington have
expressed an interest in, and agreed to an extension of their current lease for a
period of twenty (20) months commencing April 1, 2014 to December 31, 2015.
This amounts to an increase of 2.8% increase over the 2013 lease rate.
2. The increase is based on the CPI - All Items — Ontario.
ANALYSIS
3. Staff continues to meet with representatives of both agencies to discuss the
space requirements and the issues with expanding their programs. As
renovations are quite extensive to accommodate building code and spatial
requirements, discussions continue with the intention of finalizing an action plan
in early 2015. This will be contingent on provincial funding including but not
limited to Ontario Trillium Foundations, Access fund, etc.
4. There are other landlord related costs associated with the renovations that would
be the responsibility of the Municipality. This includes washroom upgrades,
asbestos removal and HVAC/electrical upgrades. This will have to be budgeted
for and a further report to Council outlining our collaborative with the agencies.
5. Queries with respect to department needs, specifications, etc., should be referred
to the Director of Operations.
Municipality of Clarington
Report PS-014-14 Page 4
Concurrence
6. This report has been reviewed by Fred Horvath, Director of Operations who
concurs with the recommendations.
Conclusion
7. That the proposed lease extensions be approved for the current space and that
staff continues discussions with Community Living Oshawa / Clarington and
John Howard Society for the options related to expanded space and related
leasehold improvements and the establishment of a long term lease.
Strategic Plan Application
The recommendations contained in this report supports investing in infrastructure as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dfegguson@clarington.net
Attachments:
Attachment 1 - John Howard Society Lease Extension
Attachment 2 - Community Living Oshawa / Clarington Lease Extension
LEASE EXTENSION AND AMENDING AGREEMENT
THIS AGREEMENT made in quadruplicate as of the_day of November, 2014.
BETWEEN:
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
(hereinafter called the"Landlord")
OF THE FIRST PART
-and-
COMMUNITY LIVING OSHAWA/CLARINGTON
a corporation incorporated
under the laws of the Province of Ontario
(hereinafter called the"Tenant")
OF THE SECOND PART
WHEREAS:
A. By a Lease Agreement dated March 7th, 2008 (the"Original Lease"),the Landlord
lease unto Community Living Oshawa/Clarington (the"Tenant")for a term of one (1)year
commencing January 1St,2008 and ending December 316t,2008(the"Term"),the premises
more particularly described as comprising the administrative areas, the former apparatus
bay,courtroom#2 and adjacent office(the"Leased Area"),in the building municipally known
as the Fire and Court Building (the "Building"), in the Municipality of Clarington, in the
Province of Ontario(the"Lands").
B. 'AND WHEREAS the Original Lease and this Lease Extension and Amending
Agreement(the"Agreement")are hereinafter collectively referred to as the"Lease", except
as specifically set out herein.
C. The parties hereto have agreed that the terms and conditions of the Lease as
amended by this Lease Amending Agreement shall continue to govern the relationship of
the Lessor and the Lessee of the Demised Premises for the "Term" (as defined in section
1(a) hereof), unless terminated earlier as provided below.
D. The Mayor and the Municipal Clerk of the Lessor are authorized to execute this Lease
Amending Agreement on behalf of the Lessor.
NOW THEREFORE THIS AGREEMENT WITNESSES THAT in consideration of the sum
of Two Dollars ($2.00) and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged,the parties hereto agree as follows:
1. Term
Section 1. (a)of the Lease is deleted and replaced with the following:
(a) Term
The term of this Lease shall commence on April 1,2014(the"Commencement Date")
and shall terminate on December 31,2015("Sixth Extension").
2. Rent
Section 5 of the lease is deleted and replaced with the following:
5. Rent
a) The rent reserved by the Lessor from the Demised Premises is Fourteen
Thousand Nine Hundred and Ninety Four Dollars and Fifty Six Cents
($14,994.56) ('Rent")per year. Notwithstanding the length of the Term,the
Rent reserved hereby shall be due and payable by the Lessee to the Lessor
in twenty equal monthly instalments of One Thousand Two Hundred and
Forty Nine Dollars and Fifty Five Cents($1,249.55)each, in advance,with
the first instalment being due and payable on the Commencement Date."
b) Harmonized Sales Tax(HST).
c) Without derogating from any other provision of this Lease,the Tenant
shall be responsible for the payment of the Harmonized Sales Tax(HST)
where applicable in respect to and in addition to the Rent required to be
paid to the Landlord under this Lease.
d) In respect of goods and services sold by the Tenant or any person
claiming or acting through, under or with the permission bf the Tenant any
commodity taxes applicable are the responsibility of the Tenant.
e) This lease will be governed by all existing and future Federal, Provincial
and Municipal Acts, By-laws and/or policies or revisions thereto.
3) The extension contemplated pursuant to this Agreement is subject to all the
covenants and agreements contained in the lease, as amended, renewed and extended
from time to time.
IN WITNESS WHEREOF the Lessee and the Lessor have duly executed and
unconditionally delivered this Lease as of the date first written.
The Corporation of the Municipality of
Clarington
Adrian Foster, Mayor
Anne Greentree, Municipal Clerk
We have the authority to bind the
Corporation
Community Living Oshawa/Clarington
Name:
Title:
Name:
Title:
We have the authority to bind the
Corporation.
LEASE EXTENSION AND AMENDING AGREEMENT
THIS AGREEMENT made in quadruplicate as of the day of November, 2014.
BETWEEN:
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
(hereinafter called the"Landlord")
OF THE FIRST PART
-and-
THE JOHN HOWARD SOCIETY
a corporation incorporated
under the laws of the Province of Ontario
(hereinafter called the"Tenant")
OF THE SECOND PART
WHEREAS:
i
A. By a Lease Agreement dated March 7th, 2008 (the"Original Lease"), the Landlord
leased unto The John Howard Society (the"Tenant")for a term of one(1)year commencing
January 1St, 2008 and ending December 31St, 2008 (the "Term"), the premises more
particularly described as comprising the administrative areas, the former apparatus bay,
courtroom#2 and adjacent office(the"Leased Area"), in the building municipally known as '
the Fire and Court Building(the"Building"), in the Municipality of Clarington, in the Province
of Ontario(the"Lands").
B. AND WHEREAS the Original Lease and this Lease Extension and Amending
Agreement(the"Agreement")are hereinafter collectively referred to as the"Lease",except
as specifically set out herein.
C. The parties hereto have agreed that the terms and conditions of the Lease as
amended by this Lease Amending Agreement shall continue to govern the relationship of
the Lessor and the Lessee of the Demised Premises for the "Term" (as defined in section
1(a)hereof), unless terminated earlier as provided below.
D. The Mayor and the Municipal Clerk of the Lessor are authorized to execute this Lease
Amending Agreement on behalf of the Lessor.
NOW THEREFORE THIS AGREEMENT WITNESSES THAT in consideration of the sum
of Two Dollars ($2.00) and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged,the parties hereto agree as follows:
1. Term
Section 1. (a)of the Lease is deleted and replaced.with the following:
(a) Term
The term of this Lease shall commence on April 1,2014(the"Commencement Date")
and shall terminate on December 31,2015("Sixth Extension").
2. Rent
Section 5 of the lease is deleted and replaced with the following:
5. Rent
a) The rent reserved by the Lessor from the Demised Premises is Fourteen
Thousand Nine Hundred and Ninety Four Dollars and Fifty Six Cents
($14,994.56) ("Rent") per year. Notwithstanding the length of the Term, the
Rent reserved hereby shall be due and payable by the Lessee to the Lessor
in twenty equal monthly instalments of One Thousand Two Hundred and Forty
Nine Dollars and Fifty Five Cents($ 1,249.55)each, in advance,with the first
instalment being due and payable on the Commencement Date."
b) Harmonized Sales Tax(HST)
c) Without derogating from any other provision of this Lease,the Tenant
shall be responsible for the payment of the Harmonized Sales Tax(HST)
where applicable in respect to and in addition to the Rent required to be
paid to the Landlord under this Lease.
d) In respect of goods and services sold by the Tenant or any person
claiming or acting through, under or with the permission of the Tenant any
commodity taxes applicable are the responsibility of the Tenant.
e) This lease will be governed by all existing and future Federal, Provincial
and Municipal Acts, By-laws and/or policies or revisions thereto.
3) The extension contemplated pursuant to this Agreement is subject to all the covenants
and agreements contained in the lease,as amended, renewed and extended from time
to time.
IN WITNESS WHEREOF the Lessee and the Lessor have duly executed and
unconditionally delivered this Lease as of the date first written.
The Corporation of the Municipality of
Clarington
Adrian Foster, Mayor
Anne Greentree, Municipal Clerk
We have the authority to bind the
Corporation
The John Howard Society
Name:
Title:
Name:
Title:
We have the authority to bind the
Corporation
Attachment 6 to
Report COD-018-14
ciffingon Report
Purchasing Services
Date: November 25, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-017-14 File#: CL2014-20
Subject: CL2014-20 — Osborne Road and Energy Drive Surface Works, Courtice
Council Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
a) That Report PS-017-14 be received;
b) That Ashland Paving Limited with a total bid in the amount of$741,369.32 (net of
H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2014-20 be awarded the contract for Osborne
Road and Energy Drive Surface Works as required by the Municipality of
Clarington, Engineering Department; and
c) That the funds required in the amount of$773,691.55 (which includes
contingencies) be drawn from the following accounts:
Osborne Road Surface Asphalt
110-32-330-83334-7401 (2014) ...........................................................$ 115,000.00
Osborne Road Sidewalk
110-32-331-83334-7401 (2013) ............................................................$ 42,000.00
Osborne Road Street Lighting
110-32-324-83334-7401 (2013) ..........................................................$ 158,000.00
Energy Drive Surface Asphalt
110-32-330-83403-7401 (2014) ..........................................................$ 120,000.00
Energy Drive Sidewalk
110-32-331-83403-7401 (2013) ............................................................$ 64,000.00
Municipality of Clarington
Report PS-017-14 Page 2
Energy Drive Streetscape
110-32-338-83403-7401 (2013) ...........................................................$ 100,000.00
Energy Drive Streetlighting
110-32-324-83403-7401 (2013) ..........................................................$ 175,000.00
Total Budget Amount $ 774,000.00
I
Recommended by:
c
David Ferguson, Ma� ger, Purchasing Dat
Services
Concurrence:
T y Ca ,ells, Direct r of Engineering Date
xII
F•
Nancy TaVor, Diredtor of Finance Date
Approved by:
() - A�� ( �
Frank Wu, Chief Administrative Officer Date
DF\sm
cc: M. Marano, Director, Corporate Services
Municipality of Clarington
Report PS-017-14 Page 3
Report Overview
To request approval for the tender award for CL2014-20 Osborne Road and Energy
Drive Surface Works
Background
1. Tender specifications for the surface asphalt placement, sidewalk construction and
street light installation on Osborne Road and Energy Drive were provided by the
Municipality's Engineering Department.
2. Tender CL2014-20 Osborne Road and Energy Drive Surface Works was
advertised electronically on the Municipality's website and the Ontario Public
Buyer's Association website. Subsequently, tenders were received and tabulated
as per Attachment 1.
3. The area of the work required was established to be as follows: Osborne Road
(from South Service Road to Crago Road), Energy Drive (from Osborne Road to
the east limit and on the southeast and southwest curves of Crago Road in
Courtice.
Analysis
4. A total of three (3) submissions were received in response to the tender call. All
submissions were deemed compliant.
5. After further review and analysis of the bids by the Engineering Department and
Purchasing, it was mutually agreed that the low bidder, Ashland Paving Limited be
recommended for the contract for the Osborne Road and Energy Drive Surface
Work. The recommendation memo from the Engineering Department summarizing
the project and costs is appended as Attachment 2.
6. Ashland Paving Limited has provided similar services to the Municipality of
Clarington and the level of service and quality has been satisfactory.
7. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
8. The total project cost of$773,691.55 includes $741,369.32 (net of HST Rebate)
for project cost and contingencies. The funding and costs for this project are
outlined in the memo from Engineering Services (Attachment 2).
Municipality of Clarington
Report PS-017-14 Page 4
9. Funding for this project will be drawn from the following account:
Osborne Road Surface Asphalt
110-32-330-83334-7401 (2014) ...........................................................$ 115,000.00
OsboMe Road Sidewalk
110-32-331-83334-7401 (2013) ............................................................$ 42,000.00
Osborne Road Street Lighting
110-32-324-83334-7401 (2013) ..........................................................$ 158,000.00
Energy Drive Surface Asphalt
110-32-330-83403-7401 (2014) ..........................................................$ 120,000.00
Energy Drive Sidewalk
110-32-331-83403-7401 (2013) ............................................................$ 64,000.00
Energy Drive Streetscape
110-32-338-83403-7401 (2013) ..........................................................$ 100,000.00
Energy Drive Streetlighting
110-32-334-83403-7401 (2013) ..........................................................$ 175,000.00
Total Budget Amount $ 774,000.00
Concurrence
10. This report has been reviewed by Tony Cannella, Director of Engineering Services
who concurs with the recommendations.
Conclusion
11. To award the contract to Ashland Paving Limited, Concord, Ontario for the
Osborne Road and Energy Drive Surface Work.
Strategic Plan Application
The recommendations contained in this report supports investing in infrastructure as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net
Attachments:
Attachment I - Bid Tabulation
Attachment 2 — Recommendation Memo from Engineering Services
Municipality of Clarington
Report PS-017-14 Page 5
Attachment 1
Municipality Of Clarington
Bid Summary
Tender CL2014-20
Osborne Road and Energy Drive Surface Works
Bidder Total Bid Total Bid
(including HST) (Net HST Rebate)
Ashland Paving Ltd. $823,257.99 $741,369.32
Coco Paving Inc. $975,184.50 $ 878,183.85
Brennan Paving & Construction Ltd. $1,125,844.09 $ 1,013,857.48
Attachment 2
COPY MEMO
Leading the Way
TO: David Ferguson, Purchasing Manager
Sandra McKee, Senior Buyer
FROM: Ron Albright, Assistant Director, Engineering Services
DATE: November 19, 2014
RE: Osborne Road and Energy Drive Surface Works, Courtice
CL2014-20
The Engineering Services Department has reviewed the submission for CL2014-20,
and we offer the following comments:
The limits of the project are Osborne Road from South Service Road to Crago Road,
Energy Drive from Osborne Road to the east limit and on the southeast and southwest
curves of Crago Road in Courtice.
The scope of work for this project includes the surface asphalt placement, sidewalk
construction and streetlight installation on Osborne Road and Energy Drive,
landscaping on Energy Drive and Traffic Management (road signs) for the curves on
Crago Road.
Based on past experience with this contractor, we recommend award of the contract to
Ashland Paving Ltd. in the amount of$823,257.99 inclusive of HST, or $741,369.32 net
of HST rebate.
Osborne, Road and Energy (give Surface Work,, Courtice
CI-2014-20 2 Noveniber 19, 2014
Funding for the project will come from the accounts noted in the table below.
Construction Cost, Based on Low Bid (n-et of HST) $ 741,369.32
Contingencies (net of HST)
$ 32,322.23
Total Project Value $ 773,691.55
Budget Amount
Osborne Road Surface Asphalt
110-32-330-83334-7401 (2014) $115,000.00
Osborne Road Sidewalk
110-32-331-83334-7401 (2013) $42,000.00
Osborne Road Street Lighting
110-32-324-83334-7401 (2013) $158,000.00
Energy Drive Surface Asphalt
110-32-330-83403-7401 (2014) $120,000.00
Energy Drive Sidewalk
110-32-331-83403-7401 (2013) $64,000.00
Energy Drive Streetscape
110-32-338-83403-7401 (2013) $100,000.00
Energy Drive Street Lighting
110-32-324-83403-7401 (2013) $175,000.00
Total Budget Amount $774,000.00
Estimated Unexpended Budget $308.45
Additional Funding Required $0.00
Engineering Services has reviewed the total project costs with the Finance Department
and Finance has confirmed available funding. We recommend the report in support of
the award move forward based on the above apportionments. Should you have any
further questions, please feel free to contact the undersigned.
Regards,
Ron Albright, P. Eng.
Assistant Director, Engineering Services
RA/kr/nl
PC: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
Osborne Road and Energy Drive Surface Works, Courtice
CL2014-20 3 November 19, 2014
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