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HomeMy WebLinkAbout09/22/2014 General Purpose and Administration Committee Minutes September 22, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 22, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster left at 3:35 p.m. on September 22, 2014 and returned at September 25, 2014 at 9:30 a.m. Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner left at 4:08 p.m. on September 22, 2014 and returned at 10:51 a.m. on September 25, 2014. Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L.Gordan attended the meeting on September 25, 2014 at 9:30 a.m. Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor left the meeting at 4:08 p.m. Director of Emergency & Fire Services, G. Weir Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Partner announced the following upcoming events:  Orono Horticultural Society’s Fall Flower Show on Wednesday, September 24, 2014 at 7:30 p.m., at the Orono United Church. - 1 - General Purpose and Administration Committee Minutes September 22, 2014  th 16 Annual Orono Chili Cook-off and Baking Competition from 10:30 a.m. to 4:00 p.m. on Saturday, September 27, 2014.  St. George’s Anglican Church Community Fayre, Saturday, September 27, 2014 from 11:00 a.m. to 3:00 p.m., 250 Mill Street South, Newcastle.  Orono United Church Pasta Supper, “A Little Taste of Italy”, Saturday, September 27, 2014 at 5:30 p.m.  Clarington Older Adult Strategy Public Consultation, Tuesday, September 30, 2014 from 6:30 p.m. to 8:00 p.m., Durham County Seniors Lodge, 200 Station Street, Orono.  Newcastle Harvest Festival, Saturday, October 4, 2014, from 9:00 a.m. to 4:00 p.m., Downtown Newcastle. Councillor Traill announced Spirited Oktoberfest Day, Sunday, September 28, 2014 at 2:00 p.m., at the Tyrone Community Centre. st Councillor Woo announced the United Way of Durham Region’s, 21 Annual Wing Fest, Tuesday, September 23, 2014 from 5:30 p.m. to 9:00 p.m. at the General W. Sikorski Polish Veterans’ Association. Councillor Hooper announced the following:  Durham Children’s Ground Water Festival, September 22 to 26, 2014 from  9:45 a.m. to 1:30 p.m. at Camp Samac, Oshawa.  Clarington Older Adult Strategy Initiative Public Input Meeting, Tuesday, September 30, 2014 from 9:30 a.m. to 11:00 a.m. at the Courtice Community Complex.  Scugog Street will be closed at the CP Rail crossing from 6:00 a.m., September 17, 2014, to 5:00 .p.m., September 23, 2014.  Encouraged everyone to visit the Clarington Public Library website, www.clarington-library.on.ca to view upcoming events.  Annual “Family Safety Day”, Saturday, September 27, 2014 from 10:00 a.m. to 3:00 p.m. at Clarington Fire Station 1.  th Historic Downtown Bowmanville’s 25 Annual Applefest, Saturday, October 18, 2014, 9:00 a.m. to 5:00 p.m. Councillor Neal announced the Clarington Older Adult Strategy Initiative Public Input Meeting, Tuesday, September 30, 2014 from 9:30 a.m. to 11:00 a.m. at the Courtice Community Complex. - 2 - General Purpose and Administration Committee Minutes September 22, 2014 Councillor Novak announced the following:  Clarington Older Adult Strategy Initiative Public Input Meeting, Tuesday, September 30, 2014 from 9:30 a.m. to 11:00 a.m. at the Courtice Community Complex.  Durham Region Transit issued a news release on September 16, 2014 that they now have one email and one phone number for customer service. 1-886-247-0055 and drthelps@durham.ca.  Public Notice of Filming in Clarington on Saturday, September 20, 2014 from 3:00 p.m. to 6:00 p.m. at 40 Temperance Street, Bowmanville.  Region of Durham Waste Fair held Saturday, September 20, 2014 at the Garnet. B. Rickard Recreation Complex. Mayor Foster announced the following upcoming events:  Haydon HoeDown and Corn Roast on Saturday, September 20, 2014.  Big Brothers and Sisters Clarington’s Evening of Appreciation, Tuesday, September 23, 2014 at Chanterelle’s at 7:00 p.m.  Project Assist Campaign on Wednesday, September 24, 2014.  Clarington Board of Trade’s Simply Social on Thursday September 25, 2014 from 5:00 p.m. to 7:00 p.m. at the Baseline Community Centre.  th John Michael’s Hair Salon’s 20 Anniversary on Saturday, September 27, 2014.  Clarington Speed Skating Club is giving an opportunity to try speed skating on Wednesday, September 24, 2014 at 7:30 p.m. at the South Courtice Arena. MINUTES Resolution #GPA-484-14 Moved by Councillor Hooper, seconded by Councillor Novak That the minutes of the regular meeting of the General Purpose and Administration Committee held on September 8, 2014, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Applications for Proposed Official Plan Amendment and Zoning By-law Amendment Applicant: Bowmanville Professional Offices Ltd . Report: PSD-049-14 - 3 - General Purpose and Administration Committee Minutes September 22, 2014 Paul Wirch, Planner, made a verbal and electronic presentation to the Committee regarding the application. Derek Rowden, local resident, spoke in opposition to the application. Mr. Rowden advised the Committee that he is concerned that his property will be the only residential home surrounded by parking lots. He noted that he is currently in the process of looking into selling his home as he feels this is his only option. Mr. Rowden added that he is concerned that the value of his property will be affected by this development, and believes he will have issues selling his property once it is put on the market. David Coupland, local resident, noted that he is neither opposed or in favour of the application. His questions included: how the parking lot would be enclosed; and whether or not there will be any traffic calming measures taken in this area. Mr. Coupland added that he would like the fences to be higher for privacy, and asked how far the fencing would go around the property. Reg Freethy, J.R. Freethy, Architect, spoke on behalf of the applicant and advised the Committee that they are the architect for the project. Mr. Freethy advised the Committee that a Traffic and Parking Study was conducted for this area in 2011. He continued, that at the pre-consultation meeting, they were asked to update the study and increase the space to accommodate for the proposed growth in Clarington. Mr. Freethy provided a summary of the occupancy rates of the existing building per year dating back to 2011. He advised the Committee, that the current issue is parking and this is why the property owner is looking to expand. Mr. Freethy provided a summary of the proposed development of the building, the proposed parking lots, and the access areas. He addressed the concern of the fencing by explaining what will be included in the plans and a description of the type of fencing. He added that currently there is a $160,000 landscape proposal for this development. Mr. Freethy concluded by advising the Committee what the anticipated growth for the Medical Building will be, that it will be bringing one additional family practice and 20 new doctors to Clarington, if approved. Michael Fry, D. G. Biddle and Associates, advised the Committee that, given the timelines for this project, the applicants are requesting that Staff be directed to prepare a recommendation report and Draft Zoning By-law Amendment for the Council Meeting of September 29, 2014. He listed all of the necessary requirements that they have met and they are anticipating this development bringing increased business and employment to the Municipality of Clarington. Mr. Fry concluded by noting there will be opportunities for expansion in the future, however currently these are the only properties available. - 4 - General Purpose and Administration Committee Minutes September 22, 2014 Subject: (b) Applications for Proposed By-law Amendment and Draft Plan of Subdivision Applicant: Bowmanville Village Inc. Report: PSD-050-14 Anne Taylor Scott, Planner, made a verbal and electronic presentation to the Committee regarding the application. Andy Brown, local resident, spoke in opposition to the application. Mr. Brown advised the Committee that he believes the proposed townhouses do not comply with the Official Plan and that this development will significantly impact the valley land. He advised the Committee that he understands there have been studies conducted and that these areas should only contain low or medium density and that the high density should be located elsewhere. Mr. Brown quoted several sections of the Official Plan and stated that this development does not comply. He continued that he feels a lot of weight is being placed on the Environmental Impact statement and that this is how there is no Official Plan Amendment required. He added that the report is lacking consistency, does not take into account the townhomes, and he feels further studies need to be done to show the impact of the high density developments. Mr. Brown added that he is also concerned with the valley being filled in and how this will affect the water flow in relation to the Bowmanville Creek. He concluded by asking whether or not this land is recognized as environmentally sensitive. Mr. Brown added that if this area needs to be developed that it should be park space and if it needs to be houses that it should be low density. John Colville, local resident, spoke in opposition to the application. He advised the Committee that he concerned with the increased urban sprawl, and the increase in higher density developments in this area. Mr. Colville listed his concerns, which included: increased population, traffic; parking; and the safety of the community. He added that the infrastructure is not keeping up with the growth and provided several examples of busy streets and intersections in Clarington. Mr. Colville also noted his concern for the wildlife in this area as a result of this development. He provided the Committee with some background and details regarding the drumlins in this area and that this development will potentially destroy these areas. He concluded by advising the Committee that more care should be taken in protecting environmental areas, that more effort should be made to contact the area residents, and that ideally he would like the whole area to be maintained as an Environmentally Protected area and green space. Jim Cryderman, local resident, spoke in opposition to the application. He advised the Committee that he is concerned with the trees to the west of the property and would like them preserved. Mr. Cryderman continued that some of his concerns are the increased traffic, and speed of the vehicles. He concluded by noting that the property in this application was settled by his family and if the streets are the developed he is requesting the streets be named after the original settlers. - 5 - General Purpose and Administration Committee Minutes September 22, 2014 Jenn Schakelaar, local resident, spoke in opposition to the application. She advised the Committee that she was aware when she purchased the home that there would be the possibility of new developments. Ms. Schakelaar continued that this development has caused her a great deal of concern as her family uses this area on a regular basis. Some of her other concerns are: grading; how it will affect the surrounding area; and she is asking for the buffer area to be increased to ensure the surrounding land is protected. She continued that she also has concerns for how the grading will directly affect her property, and that the grading could be detrimental to the environmentally protected areas. Ms. Schakelaar added that the sediment control plan and letter of credit will need to be reviewed. She expressed a concern with new developments and has had some negative experiences, including unfinished items on her own property. Ms. Schakelaar concluded by asking for this area to be left undisturbed and as a forest area and green space. Robert Morris, local resident, spoke in opposition to the application. He advised the Committee that the grading for this development was done in August and currently there is a seven metre elevation. Mr. Morris feels that, once completed, this will cause issues for him including, privacy, drainage and the lowering of the property values. He is requesting that, if this area is developed, the grading be done so that the land is level with the property behind them. He concluded by expressing his concern for the construction, the length of time, added disturbance that comes along with this, and for the wildlife in the area. Sara D’Andrea, local resident, spoke in opposition to the application. She advised the Committee that she agrees with her neighbours and would like to see this area protected. SUSPEND THE RULES Resolution #GPA-485-14 Moved by Mayor Foster, seconded by Councillor Hooper That the Rules of Procedure be suspended. CARRIED - 6 - General Purpose and Administration Committee Minutes September 22, 2014 ALTER THE AGENDA Resolution #GPA-486-14 Moved by Councillor Hooper, seconded by Councillor Neal That the correspondence from Jordan Galask and Katherine Rossen be added to the agenda, to be considered following the public meeting. CARRIED RECESS Resolution #GPA-487-14 Moved by Councillor Partner seconded by Councillor Traill That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:40 a.m. with Councillor Woo in the Chair. PUBLIC MEETING – Continued Kelvin Whalen, Kaitlin Corporation, spoke regarding the application. Mr. Whalen noted that they are not the applicant, however they have done the construction to the north and the east of the subject lands. He added that they are generally in support of the application. Mr. Whalen wanted to comment on Staff Report PSD-050-14, page 9, item 36, that the developers in the subject land will be reimbursed for downstream work and the appropriate cost sharing will apply. He noted that some of the work will be taking place on roads that have not been assumed. Mr. Whalen stated that he would like the interests of Kaitlin Group be protected and ensure that there will be no liability issues. Mr. Whalen concluded by addressing the concerns regarding the grading and tree planting and ensured the Committee that the work is scheduled to be completed this fall. Michael Fry, D. G. Biddle and Associates, was present representing the applicant. He advised the Committee that this development is in compliance with the appropriate plans and that he is hoping to address the concerns of the residents. He continued that both the Regional and Municipal Official Plans make provisions for interpretation and these come through with the impact statement. Mr. Fry described what is considered low density housing and noted that these guidelines are not specific which is why the proposed townhomes would comply. Mr. Fry advised that there will be a justification report and that there were some inconsistencies in section 4, however this was a typo. He addressed the Environmental Impact Statement and confirmed that it does not - 7 - General Purpose and Administration Committee Minutes September 22, 2014 address the townhouses, as that is not its purpose. Mr. Fry concluded by addressing the request to rezone the area to green space and advised that this is addressed in the Impact Statement, which meets all of the buffer zone requirements. Ash Barron, Aquafor Beech Limited, was present to respond to questions from members of the Committee. She addressed the concern of the mapping in the Official Plan and believes there is confusion of the actual location of the valley lands. She continued that the area of concern is the wooded area east of the property and this was noted in the Impact Statement. Ms. Barron gave an explanation of the types of vegetation and feels that the woodland should in fact come down due to the invasive species in this area. She continued by addressing the wildlife and identified the species in this area and that they will relocate naturally if the development occurs. SUSPEND THE RULES Resolution #GPA-488-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow the delegation of Michael Fry and Ash Barron to be extended for an additional two minutes. CARRIED Ms. Barron concluded that they will be investigating a way to preserve some of the trees in the area. She also noted that the Terms of Reference have been reviewed by the Central Lake Conservation Authority and that they have complied with all of the items. CORRESPONDENCE FROM JORDAN GALASK AND KATHERINE ROSSEN, REGARDING REPORT PSD-050-14, PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 90 UNIT RESIDENTIAL DEVELOPMENT Resolution #GPA-489-14 Moved by Councillor Novak, seconded by Councillor Hooper That the correspondence from Jordan Galask and Katherine Rossen, regarding PSD-050-14, Proposed Draft Plan of Subdivision and Rezoning to Permit a 90 Unit Residential Development, be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED - 8 - General Purpose and Administration Committee Minutes September 22, 2014 ALTER THE AGENDA Resolution #GPA-490-14 Moved by Councillor Neal, seconded by Councillor Traill That the agenda be altered to consider Report PSD-050-14 at this time. CARRIED PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 90 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: BOWMANVILLE VILLAGE INC. Resolution #GPA-491-14 Moved by Councillor Novak, seconded by Councillor Hooper That Report PSD-050-14 be received; That the applications for proposed Draft Plan of Subdivision, S-C-2014-0002 and Zoning By-law Amendment, ZBA 2014-0023, submitted by Bowmanville Village Inc. continue to be processed including the preparation of a subsequent report; That the developers be asked to hold a public information session; and That all interested parties listed in Report PSD-050-14 and any delegations be advised of Council’s decision. CARRIED RECESS Resolution #GPA-492-14 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for one hour. CARRIED The meeting reconvened at 1:12 p.m. with Mayor Foster in the Chair. - 9 - General Purpose and Administration Committee Minutes September 22, 2014 DELEGATIONS DELEGATION OF PETRA SCHWIRTZ, CLARINGTON TOURISM MARKETING BOARD, REGARDING AN UPDATE ON THE TOURISM PLAN AND IMPACT STUDY FOR CLARINGTON. Petra Schwirtz, Clarington Tourism Marketing Board was present to provide an update on the Tourism Plan and Impact Study for Clarington. Ms. Schwirtz thanked the Committee for the opportunity for provide a summary of the developments in recent months. She state the Board strongly believes that Tourism needs to be showcased as an economic driver. Ms. Schwirtz noted the Economic Impact Study, which was conducted, summarized that there were five notable items in this report:  the large quantity of people that visit Clarington,  tourism creates jobs,  tourism is an economic driver,  the yearly increase in tourism in Clarington, and  that the agricultural, culinary, and sports tournament areas are leading the way. She continued by providing a description of how the Collis and Reed Research Team determined the contents of the Economic Impact Study and reviewed some of the statistics related to tourism. Ms. Schwirtz continued by describing many of the tourist attractions in Clarington and provided some suggestions for future opportunities for growth. Ms. Schwirtz provided an overview of the Clarington Tourism Plan that was prepared by Brian Trust, and noted some of the key areas and how the results of the report were determined. She added that Tourism is headed in the right direction and summarized the areas that should receive focus. SUSPEND THE RULES Resolution #GPA-493-14 Moved by Councillor Partner, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow the delegation of Petra Schwirtz to be extended for an additional two minutes. CARRIED Ms. Schwirtz concluded by urging the Municipality to use these reports to continue to monitor and change the action plan in relation to tourism. She asked that the Clarington Tourism Marketing Board be a part of the Strategic Planning process and that they continue to have a strong relationship with the Municipality to assist the growth of Tourism in Clarington and for it to continue to move in a positive direction. - 10 - General Purpose and Administration Committee Minutes September 22, 2014 Resolution #GPA-494-14 Moved by Councillor Novak, seconded by Councillor Hooper That the delegation of Petra Schwirtz, Clarington Tourism Marketing Board, regarding an update on the Tourism Plan and Impact Study for Clarington, be received with thanks; That Staff be directed to engage with the Clarington Tourism and Marketing Board; and That the Clarington Three Year Tourism Plan and Tourism in Clarington – An Economic Impact Statement be referred to the Strategic Planning process. CARRIED (See following motion) Resolution #GPA-495-14 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-494-14 be amended by adding the following at the end: “That the Clarington water front area be included in the process.” WITHDRAWN The foregoing Resolution #GPA-494-14 was then put to a vote and carried. DELEGATION OF COLM MAHER, COUNCIL OF CANADIANS, NORTHUMBERLAND CHAPTER, REGARDING RESOLUTIONS ON LINE 9 PIPELINE AND RAIL TRANSPORT Colm Maher advised the Municipal Clerk’s Department, during the meeting, that he had withdrawn his delegation. DELEGATION OF VICTOR FIUME, DURHAM REGION HOME BUILDERS ASSOCIATION, REGARDING PSD-054-14, AMENDMENT TO APPLICATION FEES BY-LAW PLANNING AND DEVELOPMENT APPLICATIONS Victor Fiume was present regarding Report PSD-054-14, Amendment to Application Fees By-law Planning and Development Applications. Mr. Fiume advised the Committee that he was present to address his concern with the fee increase. Mr. Fiume continued that, though these fees may not seem significant, they all add up and the prices of houses continue to increase. He noted that the current market is being bolstered by low interest rates. Mr. Fiume provided a description of how these fees are - 11 - General Purpose and Administration Committee Minutes September 22, 2014 included in the price of a house. He stated that these increasing fees are going to discourage new home buyers. Mr. Fiume noted his concern with the current low interest rates which gives home buyers a false sense of security. He noted that homeowners are constantly up against increase fees. Mr. Fiume concluded by advising the Committee that the Association has met their goals and are continuing to build better houses, communities, and more efficient homes. DELEGATION OF MICHAEL SMITH, MICHAEL SMITH PLANNING CONSULTANTS, REGARDING ADDENDUM TO REPORT PSD-047-14, PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 23 UNIT RESIDENTIAL DEVELOPMENT Michael Smith, Michael Smith Planning Consultants, thanked staff for their cooperation with the application, and offered to respond to questions from members of the Committee regarding Report PSD-047-14 and Report PSD-048-14. DELEGATION OF SHEEBA PAUL, HGC – NOISE IMPACT CONSULTANT, REGARDING ADDENDUM TO REPORT PSD-047-14, PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 23 UNIT RESIDENTIAL DEVELOPMENT Sheeba Paul, HGC Noise Impact Consultant, advised the Committee that she is available to respond to questions from members of the Committee regarding Report PSD-047-14 and Report PSD-048-14. DELEGATION OF BRAD BOWNESS, HYDRO ONE NETWORKS INC., REGARDING AND UPDATE ON THE WORKSHOPS HELD TO COLLABORATE WITH THE MUNICIPALITY OF CLARINGTON AND THE COMMUNITY TO SELECTA THIRD PARTY CONSULTANT FOR THE PROJECT GROUNDWATER AND SURFACE WATER RESULTS Brad Bowness, Hydro One Networks Inc, was present to provide an update on the workshops held to collaborate with the Municipality of Clarington and the community to select a third party consultant for the project groundwater and surface water results. Mr. Bowness advised the Committee that, since his last presentation, Hydro One has made a substantial effort to work with the community by holding a series of workshops to determine an adequate third party consultant for this project. He continued that two workshops were held over the summer and noted that at the end of July, the Municipality of Clarington issued the Request for Proposal to create a short list of suitable individuals for this position. Mr. Bowness summarized the various methods they have used to receive public input. He continued by noting that there has been private well monitoring being done and the 21 of the 40 homes have currently registered for this program. He added that these individuals have been given full access to Stantec to answer any question or concerns that they may have. Mr. Bowness advised - 12 - General Purpose and Administration Committee Minutes September 22, 2014 the Committee that the Baseline Report will be issued in October and that this report will be shared with the community and the Municipality. He concluded by noting that currently they are at a full stop for the project and that they are looking for recommendations to move forward with this project. Mr. Bowness gave his guarantee that if the recommendation is to drill deeper wells and continue to monitor this area, they will do so. He advised the Committee that he was available to answer any questions. Councillor Traill left the meeting at 2:35 p.m. DELEGATION OF BRANT GILL AND CRAIG JOHNSTON, STANTEC, REGARDING AN OVERVIEW OF THE HYDROLOGY AND HYDROGEOLOGY WORK COMPLETED AT THE CLARINGTON TRANSFORMER STATION, ONGOING WORK, AND FUTURE MONITORING Brant Gill and Craig Johnston, Stantec, were present to provide an overview of the hydrology and hydrogeology work that has been completed at the Clarington Transformer Station, ongoing work, and the future monitoring. Brant Gill gave a brief history on their experience in this field, and their roles in the project. Mr. Gill advised the Committee that they understand that Clarington relies on clean safe water for its wells, depends on these resources, and needs Stantec to provide protection. He continued by explaining why they were originally contacted by Hydro One and what was required of them for this project. Mr. Gill added that the project has been expanded to include a hydrological and hydrogeological assessment. The hydrological and hydrogeological assessment report is the final component of this data. Mr. Gill noted that they have recently expanded their role to include the ground water monitoring program. He stated that, based on their experience, in this area, Stantec proposed to Hydro One to go above the environmental assessment recommendations. Councillor Traill returned to the meeting at 2:55 p.m. Mr. Gill discussed the transformer site and advised that their focus is to find source and potential receptors of adverse effects, assess what could happen, and what can be affected negatively. He listed the potential issues at the Clarington Transformer site. Mr. Gill provided the locations of the monitors placed at the site and detailed how the data collected is monitored. Mr. Gill listed all of the items that are in the monitoring programs that they would want if they lived in the area. He continued by describing what is currently at the site and what they are monitoring, how long they will continue to monitor, and when this information is downloaded. He provided a description of the surface water monitoring site and the work being conducted. Mr. Gill noted that water quality tests have been conducted, listed the dates and what is being tested, explained the previous water monitoring testing done. He added that the next round of testing will be done in October. Mr. Gill provided an explanation of the private well component monitoring program and how Stantec has reached out to the residents in the area and made themselves available to be contacted directly with questions or concerns. He - 13 - General Purpose and Administration Committee Minutes September 22, 2014 concluded by providing information and update on when the Baseline Conditions Report will be available and that those involved will receive individual reports. Mr. Gill added that annual monitoring will continue to take place. He noted that monitoring surface water features is their primary focus and they are confident in the program. DELEGATION OF BRAD BOWNESS, HYDRO ONE NETWORKS INC., BRANT GILL AND CRAIG JOHNSTON, STANTEC, REGARDING THE CLARINGTON TRANSFORMER COMMUNITY WORKSHOPS, AN OVERVIEW OF THE HYDROLOGY AND HYDROGEOLOGY, AND FUTURE MONITORING Resolution #GPA-496-14 Moved by Councillor Woo, seconded by Councillor Hooper That the delegations of Brad Bowness, Hydro One, Brant Gill, Stantec, and Craig Johnston, Stantec, regarding the Clarington Transformer Community Workshops, an overview of the Hydrology and Hydrogeology, and future monitoring, be received with thanks. CARRIED DELEGATION OF KEVIN TUNNEY, TUNNEY PLANNING, REGARDING REPORT PSD-052-14, APPLICATIONS FOR PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT 234 UNIT RESIDENTIAL DEVELOPMENT Kevin Tunney advised the Municipal Clerk’s Department, during the meeting, that he had withdrawn his delegation. RECESS Resolution #GPA-497-14 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for 15 minutes. CARRIED Mayor Foster left the meeting at 3:35 p.m. The meeting resumed at 4:01 p.m. with Councillor Woo in the Chair. - 14 - General Purpose and Administration Committee Minutes September 22, 2014 RECESS Resolution #GPA-498-14 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting recess until Thursday, September 25, 2014 at 9:30 a.m. CARRIED The meeting resumed on Thursday, September 25, 2014 at 9:32 a.m. with Councillor Woo in the Chair, and all Members were present with the exception of Councillor Partner and Councillor Traill. PRESENTATIONS There were no presentations. SUSPEND THE RULES Resolution #GPA-499-14 Moved by Mayor Foster seconded by Councillor Hooper That the Rules of Procedure be suspended. CARRIED Resolution #GPA-500-14 Moved by Mayor Foster, seconded by Councillor Hooper That the correspondence of Paul Hoy, Bowmanville Professional Building concerning Public Meeting (Agenda Item 5(a)) be added to the agenda to be considered at the time. CARRIED Resolution #GPA-501-14 Moved by Mayor Foster, seconded by Councillor Hooper That correspondence from Paul Hoy, Bowmanville Professional Building, concerning the Public Meeting (Agenda Item 5(a)) regarding an Application to Permit an Expansion of the Bowmanville Professional Building and Permit the Creation of a New Parking Lot, Report PSD-049-14, be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED - 15 - General Purpose and Administration Committee Minutes September 22, 2014 PLANNING SERVICES DEPARTMENT TO PERMIT AN EXPANSION OF THE BOWMANVILLE PROFESSIONAL BUILDING AND PERMIT THE CREATION OF A NEW PARKING LOT Resolution #GPA-502-14 Moved by Mayor Foster, seconded by Councillor Novak That Report PSD-049-14 be received; That the Official Plan Amendment and Zoning By-law Amendment applications submitted by Bowmanville Professional Office Ltd., to permit the expansion of an existing medical centre, continue to be processed and that a subsequent report be prepared; and That all interested parties listed in Report PSD-049-14 and any delegations be advised of Council's decision. WITHDRAWN Resolution #GPA-503-14 Moved by Mayor Foster, seconded by Councillor Novak That Staff be directed to bring forward the necessary Official Plan Amendment and Zoning By-law Amendment to approve the application for the expansion of the Bowmanville Professional Building and new parking lot, at the September 29, 2014 Council meeting. CARRIED PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 90 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: BOWMANVILLE VILLAGE INC. Report PSD-050-14 was considered earlier under the Public Meeting section of the Agenda. ONTARIO HERITAGE TRUST RECOGNITION PROGRAM NOMINEES Resolution #GPA-504-14 Moved by Councillor Neal, seconded by Councillor Novak That Report PSD-051-14 be received; - 16 - General Purpose and Administration Committee Minutes September 22, 2014 That the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates Ron Alldread and Susan Laing for recognition under the Heritage Community Recognition Program for their significant contributions to the preservation of the cultural heritage of the Municipality of Clarington; and That Ron Alldread, Susan Laing, the Clarington Heritage Committee, Clarington Museums, and the Ontario Heritage Trust be advised of Council’s decision. CARRIED APPLICATIONS FOR PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT 234 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: 289143 ONTARIO LIMITED Resolution #GPA-505-14 Moved by Councillor Novak, seconded by Councillor Neal That Report PSD-052-14 be received; That the application for the proposed Draft Plan of Subdivision, submitted by 289143 Ontario Limited to permit the development of 234 residential units, be supported, subject to the conditions contained in Attachment 1 to Report PSD-052-14; That the Zoning By-law Amendment application submitted by 289143 Ontario Limited be approved as contained in Attachment 2 to Report PSD-052-14; That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-052- 14 and Council’s decision; and That all interested parties listed in Report PSD-052-14 and any delegations be advised of Council's decision. TABLED (See following motion) - 17 - General Purpose and Administration Committee Minutes September 22, 2014 Resolution #GPA-506-14 Moved by Mayor Foster, seconded by Councillor Novak That the foregoing Resolution #GPA-505-14 be tabled until the General Purpose and Administration Meeting of January 5, 2015. CARRIED PRIORITY GREEN CLARINGTON – UPDATE NO. 2 Resolution #GPA-507-14 Moved by Councillor Hooper, seconded by Mayor Foster That Report PSD-053-14 be received for information. CARRIED AMENDMENT TO APPLICATION FEES BY-LAW PLANNING AND DEVELOPMENT APPLICATIONS Resolution #GPA-508-14 Moved by Mayor Foster, seconded by Councillor Hooper That Report PSD-054-14 be received; That the Fee By-law Amendment, being a by-law to amend Schedule A of By-law 2010-142, regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report PSD-054-14), be approved; That the Apartment-in-House By-law Amendment, being an amendment to By-law 97-77 to require the registration of apartment-in-house units (Attachment 2 to Report PSD-054-14), be approved; THAT the fees be effective January 1, 2015; and That all interested parties to Report PSD-054-14 be advised of Council’s decision. CARRIED - 18 - General Purpose and Administration Committee Minutes September 22, 2014 APPLICATION FOR EXTENSION TO DRAFT APPROVAL BY HEADGATE DEVELOPMENTS INC. Resolution #GPA-509-14 Moved by Mayor Foster, seconded by Councillor Novak That Report PSD-055-14 be received; That the request to extend Draft Approval be denied; That the fee for a Major Red Line Revision to Draft Approval be used as the applicable fee for a revised proposed plan of subdivision for the subject lands, if received prior to January 1, 2015; That the Region of Durham Planning and Economic Development Department be forwarded a copy of Report PSD-055-14 and Council’s decision; and That all interested parties listed in Report PSD-055-14 and any delegations be advised of Council's decision. CARRIED PROPOSED GROUNDWATER PROTECTION BY-LAW Resolution #GPA-510-14 Moved by Councillor Novak, seconded by Councillor Hooper That Report PSD-056-14 be referred to the Region of Durham for further discussion and input. CARRIED LATER IN THE MEETING (See following motions) RECESS Resolution #GPA-511-14 Moved by Councillor Neal, seconded by Councillor Hooper That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 10:25 a.m. - 19 - General Purpose and Administration Committee Minutes September 22, 2014 PROPOSED GROUNDWATER PROTECTION BY-LAW - Continued Resolution #GPA-512-14 Moved by Mayor Foster, seconded by Councillor Novak That the solicitor client advice privilege be waived for the confidential Attachment to Report PSD-056-14. WITHDRAWN Councillor Partner returned to the meeting at 10:51 a.m. The foregoing Resolution #GPA-510 -14 was then put to a vote and carried. SUSPEND THE RULES Resolution #GPA-513-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-514-14 Moved by Mayor Foster, seconded by Councillor Hooper That the correspondence from Rosalind H. Cooper, Fasken Martineau DuMoulin LLP, regarding the proposed By-law on Ground Water Protection, Report PSD-056-14 be added to the agenda to be considered at this time. CARRIED Resolution #GPA-515-14 Moved by Councillor Hooper, seconded by Councillor Partner That the correspondence of Rosalind H. Cooper, Fasken Martineau DuMoulin LLP, regarding the proposed By-law on Ground Water Protection be forwarded to the Region of Durham. CARRIED - 20 - General Purpose and Administration Committee Minutes September 22, 2014 WIND TURBINE PROJECTS – APPEAL TO THE ENVIRONMENTAL REVIEW TRIBUNAL Resolution #GPA-516-14 Moved by Councillor Partner, seconded by Mayor Foster That, should the Municipality receive notice of a decision from the Ministry of the Environment and Climate Change approving either of the wind turbine projects proposed to be located in Clarington (EBR 012-0615 – Clarington Wind Power (GP) Inc. (Leader Resources) for the Clarington Wind Farm; EBR 012-0793 – ZEP/Sprott Power Corporation, now Capstone for the Ganaraska Wind Farm) prior to the inaugural meeting of Clarington Council on December 1, 2014, Staff be directed to appeal such decision(s) to the Environment Review Tribunal. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) CLOSED SESSION Resolution #GPA-517-14 Moved by Councillor Neal, seconded by Councillor Traill That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following:  a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. WITHDRAWN Resolution #GPA-518-14 Moved by Councillor Neal seconded by Councillor Traill That the foregoing Resolution #GPA-516-14 be amended by adding the following at the end: “THAT Staff be directed to prepare a report, for the Council meeting of September 29, 2014, regarding the following, as it relates to an appeal to the Environment Review Tribunal:  the grounds for appeal;  the likelihood of success; and”  the exposure in the event that the Municipality is unsuccessful. CARRIED - 21 - General Purpose and Administration Committee Minutes September 22, 2014 The foregoing Resolution #GPA-516-14 was then put to a vote and carried as amended. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROPOSED AMENDMENTS TO TRAFFIC AND PARKING BY-LAW 2014-059 Resolution #GPA-519-14 Moved by Mayor Foster, seconded by Councillor Hooper That Report EGD-023-14 be received; and That Council approve the By-law, attached to Report EGD-023-14, to amend By-law 2014-059. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST 2014 Resolution #GPA-520-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report EGD-024-14 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. - 22 - General Purpose and Administration Committee Minutes September 22, 2014 COMMUNITY SERVICES DEPARTMENT COMMUNITY GRANT PROGRAM AND APPLICATION REVIEW Resolution #GPA-521-14 Moved by Councillor Partner, seconded by Mayor Foster That Report CSD-014-14 be received; and That the revised Community Grant Program and Application Form be approved. CARRIED NEW YEAR’S EVE FAMILY CELEBRATION Resolution #GPA-522-14 Moved by Councillor Novak, seconded by Councillor Hooper That Report CSD-015-14 be received for information. CARRIED Councillor Traill chaired this portion of the meeting. CLERK’S DEPARTMENT SNOW REMOVAL REGULATIONS Resolution #GPA-523-14 Moved by Councillor Partner, seconded by Councillor Woo That Report CLD-022-14 be received; That the time period for residents to clear away and remove snow, slush or ice, from any sidewalk in front of, alongside, or at the rear of their property, be amended to 24 hours; That the costs for the Municipality to remove snow, slush or ice from any sidewalk where the owner/occupant has failed to remove it, be amended to reflect the fees detailed in Section 12 of Report CLD-022-14; and That the draft By-law, included as Attachment 1 to Report CLD-022-14, be approved. CARRIED - 23 - General Purpose and Administration Committee Minutes September 22, 2014 APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER – CO-OP STUDENT Resolution #GPA-524-14 Moved by Councillor Hooper seconded by Councillor Neal That Report CLD-024-14 be received; and That the By-law, appointing Ms. Katelyn Montgomery as a Municipal Law Enforcement Officer, attached to Report CLD-024-14, be passed. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT DARLINGTON SPORTS CENTRE RENOVATION OF THE ICE RESURFACER ROOM Resolution #GPA-525-14 Moved by Councillor Hooper, seconded by Councillor Woo That Report COD-017-14 be received; That Gallant Construction Limited, with a revised bid amount of $242,350.00 (net HST rebate), being the lowest compliant bidder meeting all terms, conditions and specifications for tender CL2014-18, be awarded the contract for the Darlington Sports Centre Renovation of the Ice Resurfacer Room as required by Community Services Department; That the funds required, in the amount of $267,250.00 (net HST Rebate), which includes construction costs, contract administration and contingencies, be drawn from the following Community Services Department Accounts: Description G/L Account Amount DSC – Mechanical Room 110-42-421-84267-7401 $ 250,000.00 Expansion ;and - 24 - General Purpose and Administration Committee Minutes September 22, 2014 That additional funds, in the amount of $ 17,250.00 (net HST Rebate), be provided from the following Account: Description G/L Account Amount Municipal Capital Works Reserve 110-42-421-84267-7401 $ 17,250.00 Fund CARRIED FINANCE DEPARTMENT 2014/2015 INSURANCE PROGRAM Resolution #GPA-526-14 Moved by Councillor Novak, seconded by Councillor Partner That Report FND-018-14 be received; That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company, for an integrated pooling arrangement that includes integrated insurance coverages and common self-retention deductible levels for the period July 1, 2014 to June 30, 2015, at an approximate cost to Clarington of $930,914 (net of reallocation), be confirmed; That Clarington’s contribution reduction of $64,023, resulting from an updated allocation amongst pool members, be transferred to the Self-Insured Losses Reserve; That Clarington’s share of the $1.5 million Durham Municipal Insurance Pool surplus funds, being distributed back to pool members, in the amount of $202,950, be deposited to the Self-Insured Losses Reserve with recommendations to be included in the 2015 budget for risk management initiatives to reduce future claims; That Clarington strongly encourage the Association of Municipalities of Ontario to continue to seek joint and several liability change in Ontario, and Association of Municipalities of Ontario be advised; and That the Attorney General of Ontario be petitioned to reconsider their decision to not proceed with proposed solutions to provide some reasonable limits on the impacts to municipalities of joint and several liability; and That the Attorney General’s Office and local members of Provincial Parliament in Durham Region be so advised . CARRIED - 25 - General Purpose and Administration Committee Minutes September 22, 2014 TAX WRITE-OFFS UNDER SECTION 354(2)(A), 354(4)(A) AND 354(4)(B) OF THE MUNICIPAL ACT, 2001 Resolution #GPA-527-14 Moved by Councillor Neal, seconded by Councillor Hooper That Report FND-019-14 be received; and That the Treasurer be authorized, under Section 354(2)(a), 354(4)(a) and 354(4)(b) of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the proportionate amounts to the Region of Durham and the Province. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Resolution #GPA-528-14 Moved by Councillor Novak, seconded by Councillor Hooper That Report EGD-020-14 be received; That the Easement Agreement (Attachment 2) for access purposes by Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule ‘A’ of Attachment 2) be denied; That all interested parties listed in Report EGD-020-14 and any delegations, be advised of Council’s decision. WITHDRAWN LATER IN THE MEETING (See following motions) - 26 - General Purpose and Administration Committee Minutes September 22, 2014 CLOSED SESSION Resolution #GPA-529-14 Moved by Councillor Neal, seconded by Councillor Hooper That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following:  a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 12:07 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE COPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS - CONTINUED Resolution #GPA-530-14 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GPA-528-14 be amended by adding the following at the end: “That the easement over Townline Road be granted to Hydro One, if they agree to full water monitoring to the depth of the Thorncliffe Formation as recommended by Dr. Cherry, at the full expense of Hydro One; and That Hydro One allow testing on their property.” WITHDRAWN LATER IN THE MEETING (See following motions) Resolution #GPA-528-14 was withdrawn by Councillor Novak. - 27 - General Purpose and Administration Committee Minutes September 22, 2014 Resolution #GPA-531-14 Moved by Councillor Neal, seconded by Councillor Partner That the easement over Townline Road be granted to Hydro One, if they agree to full water monitoring to the depth of the Thorncliffe Formation as recommended by Dr. Cherry, at the full expense of Hydro One; and That Hydro One allow testing on their property. WITHDRAWN RECESS Resolution #GPA-532-14 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for one hour. CARRIED The meeting reconvened at 1:27 p.m. with Mayor Foster in the chair. EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE COPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS – Continued Resolution #GPA-533-14 Moved by Councillor Neal, seconded by Councillor Partner That Report EGD-020-14 be received; That the easement be granted on the condition that Hydro One Networks, at its cost, amend the groundwater monitoring program to include multi-level monitoring down to the Thorncliffe formation as soon as possible; and That Dr. Rick Gerber be invited to participate. CARRIED - 28 - General Purpose and Administration Committee Minutes September 22, 2014 PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 23 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: ZEMER HOLDINGS LTD. Resolution #GPA-534-14 Moved by Councillor Traill, seconded by Councillor Partner That Report PSD-047-14 be received; That Addendum to Report PSD-047-14 be received; That the application for the proposed Draft Plan of Subdivision, submitted by Zemer Holdings Ltd. to permit the development of 23 residential units be supported, subject to revision, to delete the westerly four lots from Block 3 and incorporate them into Block 7 and to the conditions contained in Attachment 1 to Report PSD-047-14 as appropriately amended; That the Zoning By-law Amendment application submitted by Zemer Holdings Ltd. be approved as contained in Attachment 2 to Report PSD-047-14 with the exception that the four westerly lots in Block 3 remain zoned as “A” Agricultural; That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-14 and Council’s decision; and That all interested parties listed in Report PSD-047-14 and any delegations be advised of Council's decision. CARRIED APPLICATION TO PERMIT FOUR SEMI-DETACHED/LINKED LOTS (8 UNITS) HAVING A MINIMUM LOT FRONTAGE 17 METRES APPLICANT: ZEMER HOLDINGS LTD. Resolution #GPA-535-14 Moved by Councillor Traill, seconded by Councillor Partner That Report PSD-048-14 be received; - 29 - General Purpose and Administration Committee Minutes September 22, 2014 That the application to amend the Zoning By-law 84-63 submitted by Zemer Holdings Ltd. be approved, and that the Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-048-14, be passed; That once all conditions related to the creation of the lots and extension of Cotton Street have been satisfied as outlined in the Clarington Official Plan with respect to the removal of the (H) Holding Symbol, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-14 and Council’s decision; and That all interested parties listed in Report PSD-048-14 and any delegations be advised of Council's decision. CARRIED OTHER BUSINESS Councillor Hooper announced the following:  Sarah Jane Williams Heritage Centre, “Clarington Remember”, Friday, October 10, 2014 from 6:30 p.m. to 8:00 p.m.at 62 Temperance Street, Bowmanville.  Annual “Family Safety Day”, Clarington Fire Station 1, 10:00 a.m. to 3:00 p.m.  MusicCounts, Grant Application Program, Contact Laura Kennedy or visit www.musicounts.ca. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 30 - General Purpose and Administration Committee Minutes September 22, 2014 ADJOURNMENT Resolution #GPA-536-14 Moved by Councillor Partner, seconded by Councillor Neal i That the meeting adjourn at 2:02 p.m. CARRIED A(yze'x"�" f6 AYOR JIEPUTY CLE K i - 31 -