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Home My WebLink About09/22/2014 Cla rh Wn GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: September 22, 2014 TIME: 9:30 A.M. • I PLACE: COUNCIL CHAMBERS j AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation/presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. I 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST i 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) r (a) Minutes of a Regular Meeting of September 8, 2014 4-1 5. PUBLIC MEETINGS .(a) Applications for Proposed Official Plan Amendment and Zoning By-law 5-1 Amendment Applicant: B.owmanville Professional Offices Ltd. Report: PSD-049-14. (b) Applications for Proposed By-law Amendment and Draft Plan of 5-3 E Subdivision Applicant: Bowmanville Village Inc. Report: PSD-050-14 6. DELEGATIONS (Draft List at Time of Publication—To be Replaced with Final 6-1 List) (a) Petra Schwirtz, Clarington Tourism Marketing Board, Regarding an Update on the Tourism Plan and Impact Study for Clarington. 'r CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 C G.P. &A. Agenda - 2 - September 22, 2014 (b) Colm Maher, Council of Canadians, Northumberland Chapter, Regarding Resolutions on Line 9 Pipeline and Rail Transport (c) Victor Fiume, Durham Region Home Builders Association, Regarding PSD-054-14,Amendment to Application Fees By-Law Planning and Development Applications 7. PRESENTATIONS No Presentations 8. PLANNING SERVICES DEPARTMENT (a) PSD-049-14 To Permit an Expansion of the Bowmanville Professional 8-1 Building and Permit the Creation of a New Parking Lot (b) PSD-050-14 Proposed Draft Plan of Subdivision and Rezoning to 8-8 Permit a 90 Unit Residential Development Applicant: Bowmanville Village Inc. (c) PSD-051-14 Ontario Heritage Trust Recognition Program Nominees 8-18 (d) PSD-052-14 Applications for Proposed Draft Plan of Subdivision and 8-25 Rezoning to Permit 234 Unit Residential Development Applicant: 289143 Ontario Limited (e) PSD-053-14 Priority Green Clarington — Update No. 2 8-59 (f) PSD-054-14 Amendment to Application Fees By-law Planning and 8-69 Development Applications (g) PSD-055-14 Application for Extension to Draft Approval by Headgate 8-104 Developments Inc. (h) PSD-056-14 Proposed Groundwater Protection By-law 8-109 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-023-14 Proposed Amendments to Traffic and Parking By-law 9-1 #2014-059 (b) EGD-024-14 Building Permit Activity -August, 2014 9-9 10. OPERATIONS DEPARTMENT No Reports G.P. &.A. Agenda - 3 - September 22, 2014 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-014-14 Community Grant Program and Application Review 12-1 (b) CSD-015-14 New Year's Eve Family Celebration 12-32 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-022-14 Snow Removal Regulations 13-1 14. CORPORATE SERVICES DEPARTMENT (a) COD-017-14 Darlington Sports Centre Renovation of the Ice Resurfacer 14-1 . Room 15. FINANCE DEPARTMENT (a) FND-018-14 2014/2015 Insurance Program 15-1 (b) FND-019-14 Tax Write-Offs under Section 354(2)(a), 354(4)(a) and 15-9 354(4)(b) of the Municipal Act, 2001 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS (a) EGD-020-14 Easement Agreement Between Hydro One Networks Inc. 18-1 and the Corporation of The Municipality of Clarington for the Use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands [Referred from the June 23, 2104 General Purpose and Administration Committee Meeting] G.P. &A. Agenda -4 - September 22, 2014 (b) Addendum Proposed Draft Plan of Subdivision and Rezoning to 18-16 to Report Permit a 23 Unit Residential Development PSD-047-14 Applicant: Zemer Holdings Ltd. [Referred from the September 8, 2014 General Purpose and Administration Committee Meeting] . 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT ClaringtonGeneral Purpose and Administration Committee Minutes September 8, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 8, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill arrived at 10:55 a.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome r Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Fire Chief, Mark Berney Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers i I Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak declared a pecuniary interest in Report COD-016-14 regarding Contract Awards During Council Recess. ANNOUNCEMENTS Councillor Neal announced the following upcoming events: • Clarington Museums and Archives' Heritage Harvest on Saturday, September 27, 2014 at 4:00 p.m., at,Tooley's Mill Park, Courtice. • Clarington Older Adult Strategy Initiative Public Input Meeting, Tuesday, September 30, 2014 from 9:30 a.m. to 11:00 a.m. at the Courtice Community Complex. i r I 4-1 General Purpose and Administration Committee Minutes September 8, 2014 Councillor Novak announced the following upcoming events: • Region of Durham's 40th Anniversary Celebration on Tuesday, September 9, 2014 from 5:00 p.m. to 9:00 p.m. at the Regional Headquarters. • Grand Opening of"That's My Spot" on Wednesday September 10, 2014 at 2:00 p.m., at 680 Longworth Avenue, Bowmanville. • Gallery on the Farm 12th Annual Farm Tour on Thursday, September 11, 2014. from 11:45 a.m. to 4:30 p.m., at 1721 Regional Road 3, Enniskillen. • Re-Grand Opening of"TruBliss Yoga" on Saturday, September 13, 2014, from 11:00 a.m. to 3:00 p.m. at 1415 King Street, Courtice. • Terry Fox Run on Sunday, September 14, 2014 at 10:00 a.m., starting at Bowmanville Memorial Park. • Re-Grand Opening of the "Sylvan Learning Centre" on Sunday, September 14, 2014 at 11:00 a.m., at 1450 Highway 2, Courtice. • Solina Fall Harvest Supper on Saturday, September 13, 2014 at 6:30 p.m. at the Solina Community Hall. Councillor Partner announced the following events: • Kendal United Church Variety Concert on Saturday September 13, 2014 at 6:30 p.m., at the Kendal United Church. • Annual Orono Chili Cook-Off& Baking Competition, Saturday, September 27, 2014 from 10:00 a.m. to 5:00 p.m., Downtown Orono. • Spirited Oktoberfest Day, Sunday September 28, 2014 at 2:00 p.m., at the Tyrone Community Centre. • Congratulations to the Kendal Eagles for winning the 2014 Senior Provincial Championship. Councillor Woo announced the following events: • Orono Agricultural Society's 162nd Orono Fair was a successful event. • Grand Opening of"East Hill Outdoors", Saturday September, 6, 2014, at 4131 Highway 35/115, Orono. • Newcastle United Church Euchre every Friday evening from 7:00 p.m. to 9:00 p.m., at the Newcastle United Church. • Tim Horton's Smile Cookies will be on sale on Monday September 15, 2014, from 8:00 a.m. to 8:00 p.m., at all Tim Horton's Restaurants. Councillor Hooper announced the following events: • Clarington Older Adults Association's Annual Open House and Registration Wednesday, September 3, 2014 at the Clarington Beech Centre. -2 - 4-2 General Purpose and Administration Committee Minutes September 8, 2014 • Clarington Older Adult Strategy Initiative Public Input Meetings: • Wednesday, September 17, 2014 from 1:00 p.m. to 2:30 p.m. at the Newcastle and District Recreation Complex, Newcastle. • Wednesday, September 17, 2014 from 7:00 p.m. to 8:30 p.m. at the Clarington Beech Centre, Bowmanville. • Tuesday, September 30, 2014 from 9:30 a.m. to 11:00 a.m. at the Courtice Community Complex, Courtice • Tuesday, September 30, 2014 from 6:30 p.m. to 8:00 p.m. at the Durham County Senior Citizen Lodge, Orono. • Clarington Board of Trade Retail and Service Table on Wednesday, September 10, 2014 at the Municipal Administration Centre from 7:30 a.m. to 9:00 a.m. • The Mayor's Annual Address on Thursday, September 11, 2014 from 5:30 p.m. to 8:30 p.m. at the Newcastle Community Hall. • Clarington Older Adults Association's Fundraising Golf Tournament, Tuesday, September 16, 2014 at the Bowmanville Golf and Country Club. • Clarington Fire Fighters 3139 Golf Tournament on Friday, September 19, 2014 at Dalewood Golf Club. • Region of Durham Waste Fair, Saturday, September 20, 2014 from 10:00 a.m. to 3:00 p.m. at the Garnet. B. Rickard Recreation Complex. • Bowmanville Cemetery Tour, lead by the Bowmanville Museum Curator, Thursday September 11, 2014, from 6:00 p.m. to 9:00 p.m. at the Bowmanville Cemetery. • Terry Fox Run on Sunday, September 14, 2014 at 8:00 a.m. at the Bowmanville Memorial Park. • 25th Annual Apple Festival, Saturday, October 17, 2014, Downtown Bowmanville. • Haydon HoeDown & Corn Roast, Saturday, September 20, 2014 from 4:00 p.m. to 11:00 p.m. at the Haydon Community Hall. Mayor Foster announced the following events: I i • Maranatha Christian Reformed Church 50th Anniversary, Saturday, September 13, 2014 at 8:00 p.m. at Knox Christian School. • Flag Raising for Franco-Ontarian Day, Monday, September 15, 2014 at the Municipal Administration Centre. • Terry Fox Run, Sunday, September 14, 2014 at 8:00 a.m. at the Bowmanville Memorial Park. • Orono Agricultural Society's 162nd Orono Fair was a successful event. I - 3 - i 4-3 General Purpose and Administration Committee Minutes September 8, 2014 MINUTES Resolution #GPA-453-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 23, 2014 be approved. CARRIED PUBLIC MEETING There were no public meetings. Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF BRITTANY LECLERC, MASONRYWORX, REGARDING PROTECTING LONG-TERM PROPERTY VALUE AND PROPERTY TAX ASSESSMENT IN CLARINGTON John Armstrong and Brittany LeClerc made an electronic and verbal presentation regarding the use of masonry products and protecting the long-term property values in the Municipality of Clarington. Their presentation included several examples of properties located in Clarington, including residential and commercial properties, that were constructed_using masonry products. Mr. Armstrong advised the Committee that their objective is to encourage the use of masonry products in new developments in Clarington, encourage the long term durability of the properties in Clarington, and to protect and increase property values. Mr. Armstrong encouraged the Committee to urge the use of masonry products to ensure these communities are sustainable. He noted that many new developments are using lower cost products that quickly deteriorate and are expensive to maintain, which will result in property values decreasing. Mr. Armstrong added that the alternative is to use masonry products which provide more durable cladding. He noted that another consideration is the recent increase in insurance rates and claims due to the use of lower quality products. Mr. Armstrong concluded by asking the Committee to consider developing policies and guidelines to encourage the use of masonry products in Clarington developments to protect long term property values, protect the community against climate change, and to consider that these decisions will impact the Municipality over the next 100 years. - 4 - 4-4 General Purpose and Administration Committee Minutes September 8, 2014 Resolution #GPA-454-14 Moved by Councillor Neal seconded by Councillor Hooper THAT the delegation of John Armstrong and Brittany LeClerc be received with thanks. CARRIED DELEGATION OF HANNU HALMINEN, H&H PROPERTIES REGARDING APPLICATIONS FOR ZONING BY-LAW AMENDMENT AND.DRAFT PLAN OF CONDOMINIUM TO PERMIT A 79 UNIT STACKED TOWNHOUSE DEVELOPMENT IN COURTICE Hannu Halminen, H&H Properties, addressed the Committee and advised that he concurs with the recommendations contained in Report PSD-046-14 and thanked the Planning Department for their efforts. Mr. Halminen addressed the letter, received from Ron and Sue Young, concerning the entrance and exit to this proposed development. He informed that Committee that there have been extensive traffic studies conducted and the conclusion was that Gord Vinson Avenue was the only location for the entrance and exit to this development. Mr. Halminen added that there will be an emergency exit on to Townline Road, however a permanent entrance and exit is not permitted on a Regional Road. He concluded that there is a similar development located on Nash Road in Courtice, consisting of 180 units, and there have been no issues with traffic at this location. PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT APPLICATIONS FOR ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF CONDOMINIUM TO PERMIT A 79 UNIT STACKED TOWNHOUSE DEVELOPMENT IN COURTICE APPLICANT: H & H PROPERTIES INC. Resolution #GPA-455-14 Moved by Councillor Neal, seconded by Councillor Novak That Report PSD-046-14 be received; - 5 - 4-5 General Purpose and Administration Committee Minutes September 8, 2014 That the application to amend Zoning By-law 84-63, submitted by H & H Properties Inc. for the development of 79 unit medium density residential development, be approved; That the application for Draft Plan of Condominium, submitted by H & H Properties Inc., be supported, subject to the conditions deemed appropriate by the Director.of Planning Services, at such time as Site Plan approval has been issued; That a By-law to remove the (H) Holding Symbol be forwarded to Council for approval at such time as the applicant has entered into a Site Plan Agreement; That the,Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-046-14 and Council's decision; and That all interested parties listed in Report PSD-046-14 and any delegations be advised of Council's decision. CARRIED PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 23 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: ZEMER HOLDINGS LTD. Resolution #GPA-456-14 Moved by Councillor Hooper, seconded by Mayor Foster That Report PSD-047-14 be received; That the application for the proposed Draft Plan of Subdivision, submitted by Zemer Holdings Ltd:to permit the development of 23 residential units, be supported, subject to the conditions contained in Attachment 1 to Report PSD-047-14; That the Zoning By-law Amendment application, submitted by Zemer Holdings Ltd., be approved as contained in Attachment 2 to Report PSD-047-14; That, once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-14 and Council's decision; and That all interested parties listed in Report PSD-047-14 and any delegations be advised of Council's decision. - 6 4-6 General Purpose and Administration Committee Minutes September 8, 2014 REFERRED TO STAFF See following motions Resolution #GPA-457-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-456-14 be referred to Staff for a report to consider eliminating the 4 western units of Block 3, due to the proximity the railway crossing; and THAT the report be prepared for the September 22, 2014 General.Purpose and Administration Committee Meeting. CARRIED APPLICATION TO PERMIT FOUR SEMI-DETACHED/LINKED LOTS (8 UNITS) HAVING A MINIMUM LOT FRONTAGE 17 METRES APPLICANT: ZEMER HOLDINGS LTD. Resolution #GPA-458-14 Moved by Mayor Foster, seconded by Councillor Novak That Report PSD-048-14 be received; That the application to amend the Zoning By-law 84-63 submitted by Zemer Holdings Ltd. be approved, and that the Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-048-14, be passed; That once all conditions related to the creation of the lots and extension of Cotton Street have been satisfied as outlined in the Clarington Official Plan with respect to the removal of the (H) Holding Symbol, the By-law authorizing the removal of the(H) Holding Symbol be forwarded to Council for approval; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-14 and Council's decision; and That all interested parties listed in Report PSD-048-14 and any delegations be advised of Council's decision. REFERRED See following motion - 7 - 4-7 General Purpose and Administration Committee Minutes September 8, 2014 Resolution #GPA-459-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing resolution #GPA-458-14 be referred to the September 22,2014 General Purpose and Administration Meeting. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT DURHAM YOUTH COUNCIL Resolution #GPA-460-14 Moved by Councillor Novak, seconded by Councillor Hooper That Report CSD-012-14 be received; That meeting space be provided to the Durham Youth Council through the Clarington Public Library in accordance with Library's Meeting Room Use Policy; That the Community Services Department provide the Community Grant Policy and a 2014 Grant Application to the Durham Youth Council; That, following the Municipal Election, Council appoint a representative to the Durham Youth Council Board of Directors; and That all interested parties listed in Report CSD-012-14 be advised of Council's decision. CARRIED - 8 - . 4-8 General Purpose and Administration Committee Minutes September 8, 2014 TORONTO 2015 PAN AM GAMES TORCH RELAY EVENT Resolution #GPA-461-14 Moved by Councillor Woo, seconded by Councillor Partner That Report CSD-013-14 be received; That Council approve the Municipality of Clarington as a host community in the Toronto 2015 Pan Am Games Torch Relay scheduled to occur in June 2015; That staff be authorized to assist the T02015 organizers in the planning and implementation of the Torch Relay activities, including assigning existing staff and resources from applicable departments; That the Chief Administrative Officer be authorized to execute the Toronto 2015 Pan Am Memorandum of Understanding, subject to the Director of Finance's approval of the final insurance wording; That special event funding for the Clarington portion of the Pan Am Torch Relay and Community Celebration be referred to the 2015 budget process; and That all interested parties listed in Report CSD-013-14 be advised of Council's decision. CARRIED Mayor Foster chaired this portion of the meeting. RECESS Resolution #GPA-462-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:41 a.m. - 9 - 4-9 General Purpose and Administration Committee Minutes September 8, 2014 CLERK'S DEPARTMENT MEETING SCHEDULE — 2014 TO 2018 Resolution #GPA-463-14 Moved by Councillor Novak, seconded by Councillor Hooper That Report CLD-020-14 be received; That the meeting schedule, for the term of Council 2014 to 2018, attached as Attachment 1 to Report CLD-020-14, be approved. CARRIED FILMING ACTIVITIES WITHIN THE MUNICIPALITY Resolution #GPA-464-14 Moved by Councillor Hooper, seconded by Councillor Novak That Report CLD-021-14 be received; and That the amendments to the Clarington Special Events on Private Property By-law 2014-020, proposed in the by-law as Attachment 1 to Report CLD-021-14, be approved. CARRIED Councillor Traill arrived at 10:55 a.m. CORPORATE SERVICES DEPARTMENT PURCHASE OF PRE-BUILT PUMPER TRUCK Resolution #GPA-465-14 Moved by Councillor Hooper, seconded by Councillor Novak That Report COD-015-14 be received for information. CARRIED - 10 - 4-10 General Purpose and Administration Committee Minutes September 8, 2014 CONTRACT AWARDS DURING COUNCIL RECESS Councillor Novak declared a pecuniary interest in Report COD-016-14, regarding Contract Awards During Council Recess, as she has a family member who is employed at one of the firms listed. . Councillor Novak left the room and refrained from discussion and voting on this matter. Resolution #GPA-466-14 Moved by Councillor Woo, seconded by Councillor Traill That Report COD-016-14 be received for information. CARRIED FINANCE DEPARTMENT I MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2013 Resolution #GPA-467-14 Moved by Councillor Novak, seconded by Councillor Partner That Report FND-015-14 be received for information. CARRIED FINANCIAL UPDATE AS AT JUNE 30, 2014 Resolution #GPA-468-14 Moved by Councillor Hooper, seconded by Councillor Woo That Report FND-016-14 be received for information. CARRIED LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR-REFUND OF TAXES Resolution #GPA-469-14 I Moved by Councillor Woo, seconded by Councillor Partner That Report FND-017-14 be received; and That the Attachment 1 of Report FND-017-14, list of applications for cancellation, reduction, apportionments or refund of taxes, be approved. CARRIED - 11 - 4-11 i General Purpose and Administration Committee Minutes September 8, 2014 SOLICITOR'S DEPARTMENT NEWCASTLE COMMUNITY HALL BOARD BY-LAW Resolution #GPA-470-14 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL-008-14 be received; and That the By-law, attached to Report LGL-008-14 as Attachment 1, be adopted. CARRIED The Solicitor's Department report LGL-007-14 was considered under the Confidential Reports section, later in the meeting. SUSPEND THE RULES Resolution #GPA-471-14 Moved by Councillor Woo, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to ask the Director of Engineering additional questions. CARRIED RECESS Resolution #GPA-472-14 Moved by Councillor Novak, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:27 a.m. EPINEPHRIN AUTOINJECTORS ON EMERGENCY& FIRE SERVICES VEHICLES Resolution #GPA-473-14 Moved by Councillor Novak, seconded by Councillor Hooper That Staff be directed to prepare a report regarding the possibility of provisioning the Emergency & Fire Services vehicles with "epinephrine autoinjectors", (ie. Epi-Pens). CARRIED - 12 - 4-12 General Purpose and Administration Committee Minutes September 8, 2014 CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS PROTOCOL FOR COUNCIL APPOINTED ADVISORY COMMITTEES Resolution #GPA-474-14 Moved by Councillor Novak seconded by Councillor Hooper WHEREAS the Protocol for Council Appointed Advisory Committees was approved by Council in 2004 with a purpose to establish standardized Rules of Procedure for Council Appointed Advisory Committees; AND WHEREAS the Protocol states the Term of Committees as follows: "The term of the committee shall coincide with the term of Council or as otherwise indicate in the specific Terms of Reference for the Committee. In general, a Committee shall not meet between the time of the municipal Council elections and the appointment of a new Committee by council, unless considered necessary by the relevant liaison." AND WHEREAS the term of the current Council expires on November 30, 2014 with the term of the new Council beginning on December 1, 2014; AND WHEREAS the historical process for appointments to Boards and Committees begins with appointment advertisements in November of the election year, and results in appointments being made by Council in January of the following year; AND WHEREAS this delay of Committee activity can impact the progress and momentum of the Advisory Committees; NOW THEREFORE BE IT RESOLVED THAT the Term for the Advisory Committees, which do not have specific Terms of Reference, be extended until their successors are appointed. CARRIED AS AMENDED (See following motion) - 13 - 4-13 r General Purpose and Administration Committee Minutes September 8, 2014 Resolution #GPA-475-14 Moved by Councillor Neal, seconded by Councillor Novak THAT the last paragraph of the foregoing Resolution #GPA-474-14 be amended by adding the following, to the last sentence: "with the exception of all non-returning Members of Council currently sitting on these Advisory Committees." CARRIED The foregoing Resolution #GPA-473-14 was then put to a vote and carried as amended. POLICY FOR THE ESTABLISHMENT OF A STANDARDIZED, TRANSPARENT AND FAIR PROCESS FOR COUNCIL APPOINTMENTS TO BOARDS AND COMMITTEES Resolution #GPA-476-14 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS the existing process for Council appointments to Boards and Committees involves: • Staff posting and advertising of appointment opportunities, • Staff compiling the applications, • Council considering the applications, and • Council making the appointments. AND WHEREAS the existing process has been criticized for its apparent lack of transparency; NOW THEREFORE BE IT RESOLVED THAT staff be directed to report back in January 2015 on a recommended policy for the establishment of a standardized, transparent and fair process for council appointments to boards and committees. CARRIED AS AMENDED (See following motion) - 14 - 4-14 General Purpose and Administration Committee Minutes September 8, 2014 Resolution #GPA-477-14 Moved by Councillor Neal seconded by Councillor Traill THAT the foregoing Resolution #GPA-476-14 be amended to add the following to the last sentence, after the word "policy": "including the Council voting procedure" CARRIED The foregoing Resolution #GPA-476 714 was then put to a vote and carried as amended. REQUEST FOR CITY OF OSHAWA TO CONTRIBUTE FINANCIALLY TO THE RESEARCH PROJECT REGARDING THE IMPACTS OF THE PROPOSED CLARINGTON TRANSFORMER STATION Resolution #GPA-478-14 Moved by Councillor Neal, seconded by Councillor Traill That the Municipality of Clarington formally request that the City of Oshawa financially contribute matching funds to the University of Guelph's study, proposed by Dr. Beth Parker, Dr. Jana Levison and Dr. John Cherry, for an independent analysis of the potential hydrogeologic impacts of the proposed Clarington Transformer Station research project. CARRIED BY-LAW REGARDING REDUCING THE ADVERSE EFFECTS OF THE MAJOR DEVELOPMENTS ON THE OAK RIDGES MORAINE Resolution #GPA-479-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the matter of the draft by-law, proposed by Councillor Neal regarding reducing the adverse effects of major developments on the Oak Ridges Moraine affecting the quality and quantity of the water of its residents, be referred to Staff to report back at the General Purpose and Administration Committee meeting of September 22, 2014. CARRIED - 15 - 4-15 General Purpose and Administration Committee Minutes September 8, 2014 CONGRATULATORY LETTER TO REPUBLIC LIVE Resolution #GPA-480-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Mayor Foster be directed to send a letter to Republic Live congratulating them on the success of the 2014 Boots and Hearts Music Festival. CARRIED IMPACT OF 2014 BOOTS AND HEARTS MUSIC FESTIVAL AND 2014 NASCAR RACE ON THE LOCAL AND REGIONAL ECONOMY Resolution #GPA-481-14 Moved by Councillor Traill, seconded by Councillor Neal That Staff, working in conjunction with the Clarington Board of Trade, be directed to prepare a report regarding the impact on the local and regional economy of: • the 2014 Boots & Hearts Music Festival; and • the 2014 Nascar Race at Canadian Tire Motorsport Park. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS WEST BEACH EXPROPRIATION - CLAIM OF BONNIE NICHOLSON Resolution #GPA-482-14 Moved by Councillor Novak, seconded by Councillor Traill That the Confidential Report LGL-007-14 be received; and That the Municipal Solicitor be authorized to sign the Minutes of Settlement attached to Report LGL-007-14 as Attachment 1. CARRIED - 16 - 4—� 6 General Purpose and Administration Committee Minutes September 8, 2014 ADJOURNMENT Resolution #GPA-483-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 1:09 p.m. CARRIED MAYOR DEPUTY CLERK - 17 - 4-17 i PUBLIC REPORT SD-1049-14 BOWMANVILLE NOVICE OF PUBLIC MEE ING (PROFESSIONAL .AND. COMPLETE APPLICATION OFFICES LTD. The Municipality of Clarington has received Complete Applications for a proposed Officiai'Plan Amendment and Zoning By-law Amendment. Applicant: Bowmanville Professional Offices Ltd. Property: 218 and 222 Dina Street East, Bowmanville-2,3,4,5 and 7 St.George Street North,Bowmanville Proposal: To permit an expansion of the Bowmanville Medical Professional Building and to permit the creation of a new parking lot on the west side of.St.George Street North. File Numbers: COPA 2014-0003,ZBA 2014-0022 A Public Meeting to receive input on the applications will be held on: DATE: Monday,September22;2014 TIME. 9:30 AM PLACE: • Council'Chambers,2nd Floor,Municipal Administrative Gentre, 40 Temperance St., Bowmanville,Ontario Additional information is available between 8:30 a.m.and 4:30 p.m.at the Planning Services Department,31d Floor,40 Temperance Street,Bowmanville,or by calling Paul Wirch at(905)623-3379 extension•2418 or by e-mail at pwirchna-clarinaton net. Any person may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. if you cannot attend the Public Meeting on September 2211d you can make a"deputation to Council"at their meeting on Monday,September 29u',commencing at 7:00 p.m. in order to appear before Council,you must register with the Clerks Department by noon on Wednesday;September 241h at 905-623-3379. An on-line delegation request form is alga available on -the Municipality's website,www.clarington net, under"Delegations"in the Service Clarington listing. if you wish to make a written submission or if you wish to be notified of the adoption or the refusal afthb proposed official plan amendment/zoning by-law amendment you must make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act',2005. if you have accessibility needs and require alternate formats•or other accommodations please contact the Clerk's Department at 905-623-3379; extension 2102. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the proposed Official Plan Amendment is adopted;and/or before the by-law is passed,the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board,there are reasonable grounds to do so. ' Dated at the Municipality of Clarington this 28th day of August 2014. David J.Grome, MCIP,RlP Director of Planning Services Municipality of Clarington 40 Temperance Street- Bowmanville, Ontario, L1G 3A6 cc:LDO I N. Propeity Location Man(sown).anville) Vincent Massey Zoning Amendment ti p"'b"sc�3f3°'' for Medical Centre and Pa-rking Lot Official Plan and Expansion ¢° Subject Zoning Amendment- o Site for New Parking �Fr y CHUFjCH STREET Lot . ff CHURCH S F IN X..,EAST LO .y Current Medical od P NOES T wAS C� '' Centre and > w Parking-Lot j ) Existing Building i CO i. � Foisting \ C\ Building CSI (� i KING ST EAST ® LO M �- � � CO LO cal Z13A 2014-0022 PUBLIC MEETING REPORT PSD-050-14 NOVICE OF PUBUC.MEETWG BOWMANVILLE V" AND GOMP1LEETE PPLICATION- VILLAGE INC. .�estdzngthe ylrar _ The. Municipality of Clarington has received a Complete Application for a proposed ,Zoning By-law Amendment and Draft Plan of Subdivision, APPLICANT: Bowmanville Village Inc. PROPERTY: Part of Lot 17,Concession 1,former Township of Darlington(See Key Map) PROPOSAL: Proposed 90-unit Draft Plan of Subdivision containing. 80 single detached dwellings and 2 blocks for 10 street townhouse units, parkland, roads and related services. - The proposed amendment to the Zoning-By-law will implement the above Draft Plan of Subdivision_ FILE NOS.:' , S-C 2014--0002&ZBA2014-0023 A Public Meeting to receive input on the applications will be held on; DATE: . Monday,September 22,2014 TfME: 9:30 a.m. PLACE: Council Chambers,21A Floor,Municipal Administrative Centre, 40 Temperance St.,BoWmanville,Ontario ANY person-niay attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal.If you cannot attend the Public Meeting on these application's, you can make a delegation to Council at thelr'meeting on September 29,2014. Additional information relating-to the applications is available for,inspection between 8:30 a.m,and 4:30 p.m. (during July and August 8:00 a.m..and 4:00 p.m.)at the Planning Services Department, 31d Floor, 40 Temperance Street,Bowmanville,Ontario L1 C 3A6, or by calling Anne Taylor Scott(905)623-3379, extension 2414-or by e-mail at ataylgrscott @ciarington.net. Should you wish to•appear before Council, arrangements should be made through the Municipality•of Clarington Clerk's Department at (905) 623-3379. In order to have your name appear on'the age-nag published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 nodn on the Wednesday prior to the meeting. However, requests-f(Pr delegations will be accepted anti 4:15 p.m,on the work day prior to the meeting and your name will.be— included on the final delegation list,printed.Friday afternoon. An on-line delegation request form is also available on the Municipality's website,www.clarington.rnel under the Municipal Clerk's Department tab.- if you wish to make a written submission or wish to be notified of i) the adoption of the zoning by-law amendment orof the refusal of a request to amend the zoning by--law amendment,and/or ii) the decision in respect-of the proposed pian•of subdivision you must make a written request to the Municipality of Clarington, Planning Services Department. - The Municipality of Clarington is committed to providing services.as set out in the Accessibility for. Ontarlans with Disabilities Act,2005. If you have accessibility needs and require alternate formats Dr ' other accommodations please contact the Clerk's Department at 905.623-3379.,extension 2109. . . APPEAL ` If a_person or public body Woes not make oral submissions at a public meeting or make written submissions to the Municipality of Clanngton, Planning Services Department before the by-law is passed, and/or before,the approval authority gives or refuses to give approval to thb draft plan,of subdivision, the person orpublic body: 1) is not entitled to appeal the decision of Clanngton Council to the Ontario Municipal Board;and if) i:may not be added as a'party to the hearing of an appeal before the Ontario Municipal Bobrd unless,in the opinion of the Board,'there are reasonable grounds to do so. Dated at the Municipality,of Clarington this A day of August,2014. D vi J.Crome, IP,RPP"" 40 Temperance Street Director of Planning Services BQwmanviilo,.Ontario _r -Municipality of Clarington LIC 3A6 2292 . I 2300 27 26 2524 28 POrnN 53 52 51 50 49 48 47 46 . WOOL 54 45 29 ENVIRONMENTAL STREET B 30 w 87 W SEPBACI PER EIS - 55 44 31 21 2 2 83 , D 56 74 75 43 32 79 c 57 73 76 42 33 __Q' _ 75 ITI 56 72 77 41 34 - °_- r BLK 84 59 71 78 40 35 _N 87 Z 2320 VALLEY LAND 63 62 60 70 79 39 36 63 m 5.24Ha 64 61 69 80 38 37 �,X' 59 O' _ 55 co 65 STREETA ,51 > 66 3 67 2 4 5 6 7 8 9 1011 12 13 14 15 16 17 18 19 20 PARK 68 1 0.19Ha to lh -A. A- W W W N N co v7 J .P O@N 00 0 W Npo ,P- co N AO N O ° BUTTONSHAW STRE z D 1 7 2 127 126 r26 123 2 < UJ 92 119 g 8 15 M 16 115 C 23 20 111 CZ 114 20 27 m 24. 107 -A IOU 14 31 Z 28. 103 O 02 2346 8 35 M 36" 99 N 39 95 91 90 m s m 0 o $ m v ® o MAPLE GROVE RD ti7 o W _ 0 GREEN RD Q ® E O i11 ® 1� t� O�aC� C/) ° b o a CL �,• ®. ' REGIONA a L RD 67 � �. DRAFT LIST OF DELEGATIONS i GPA Meeting: September 22, 2014 (a) Petra Schwirtz, Clarington Tourism Marketing Board, Regarding an Update on the Tourism Plan and Impact Study for Clarington. (b) Colm Maher, Council of Canadians, Northumberland Chapter, Regarding Resolutions on Line 9 Pipeline and Rail Transport (c) Victor Fiume, Durham Region Home Builders Association, Regarding PSD-054-14,Amendment to Application Fees By-Law Planning and Development Applications i i I i i I i f I I 1 6-1 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 1 Report Planning Services Public Meeting Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: PSD-049-14 File: COPA 2014-0003, ZBA 2014-0022 i Subject: To permit an expansion of the Bowmanville Professional Building and permit the creation of a new parking lot Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-049-14 be received; r b) That the Official Plan Amendment and Zoning By-law Amendment applications submitted [, by Bowmanville Professional Office Ltd., to permit the expansion of an existing medical centre, continue to be processed and that a subsequent report be prepared; and j c) That all interested parties listed in Report PSD-049-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by Dav4vome, MCIP, RPP Franklin Wu, ` Director of Planning Services Chief Administrative Officer I h K j 8-1 Municipality of Clarington Report PSD-049-14 Page 2 Report Overview Located at the northeast corner of King Street East and St. George Street, the Bowmanville Professional Building is situated within the commercial corridor that runs along both sides of King Street through east Bowmanville. The owners of the Bowmanville Professional Building are seeking to: • expand their 4,395 m2 (47,325 ft2) existing facility by an additional 2,442 m2 (26,295 ft2); • expand their existing parking lot; • create a new parking lot on the west side of St. George Street. The purpose of this report is to receive public comments. Background Existing Site 1. Originally contained within a modest, two-storey building, a number of major renovations over the years have resulted in the current 4,395 m2 (47,325 ft2) facility which offers doctor's offices, an urgent care clinic, a pharmacy, diagnostic services and other health- related services. The last major expansion to this facility was completed in the Fall of 2006. Current Proposals 2. On June 27th, 2014, the Municipality received applications to amend the Clarington Official Plan and Zoning By-law 84-63 in order to permit an expansion of the existing medical building and to create a new parking lot. 3. The first part of the application is to amend Zoning By-law 84-63 for three properties located on the east side of St. George Street (#3, #5 and #7). The result of this amendment will be to permit a three-storey, 2,442 m2 (26,295 ft2) expansion of the existing building and an expansion of the existing parking area. 4. The second part of this application is to amend the Clarington Official Plan (Bowmanville East Town Centre Secondary Plan) and Zoning By-law 84-63 for two properties located on the west side of St. George Street (#2 and #4). The result of these amendments will be to permit the creation of a new parking lot on the opposite side of the street from the medical centre. 8-2 Municipality of Clarington Report PSD-049-14 Page 3 Land.Characteristics and Surrounding Uses 5. The three lots on the east side of St. George Street are presently occupied by three single detached dwellings. Of the two lots on the west side of St. George Street, one is vacant and one is presently occupied by a single detached dwelling. . j s AV _ CHURCH STREET job� LU U- F' ` w , i W . 7 a U) go y ; 1 _ . l 0 ul WA fm 7 KING STREET EAST Figure 1: Medical Centre Property (yellow) and Properties to be Redeveloped (red) 8-3 Municipality of Clarington Report PSD-049-14 Page 4 - - o o`o\` o ©:®0 8©8A 08e 8a �- �`� i O E�e0009 3108EL We 1,91,91 5 I { t� •n� d a Figure 2: Current Medical Centre and Proposed Development 6. The surrounding uses are as follows: North: Medium-density Residential (Kingscourt Townhomes), Vincent Massey Public School South: Commercial offices, retail and services East: Commercial offices, retail and services West: Low-density Residential Provincial Policy Statement 7. The Provincial Policy Statement promotes efficient land use and development patterns with the intent of creating sustainable communities that are home to people of all ages. Development is directed to occur within existing settlement areas and to occur in a manner which minimizes land consumption and servicing costs. In order to achieve this objective, opportunities for intensification (redevelopment at a higher density than exists 8-4 r t Municipality of Clarington Report PSD-049-14 Page 5 today)will be promoted. The floor area of the proposed expansion will more than triple the floor area of the homes it will replace. It, therefore, represents,intensification. is The Growth Plan for the Greater Golden Horseshoe i 8. The policies of the Growth Plan for the Greater Golden Horseshoe (Growth Plan) promote the creation of compact, complete communities that are transit-supportive and pedestrian-friendly. Part of the intent of the Growth Plan is to manage growth in a manner that will optimize existing infrastructure and support a strong economy. The first priority of growth shall be to seek to intensify within existing built-up areas. i 9. The subject property is located within the Provincially-defined "Built Boundary" for the Bowmanville Urban Area. The Growth Plan requires that population and employment growth be directed to built-up areas of the community to optimize existing land supply and better utilize existing municipal services. Official Plans 4 I' Durham Regional Official Plan j 10. The Durham Regional Official Plan designates all of the subject lands as "Regional Corridor". Regional Corridors are intended to accommodate higher density, mixed-uses, which justify higher order transit services and result in a pedestrian oriented development. The goal is for Regional Corridors to support a long-term density target of at least 60 residential units per gross hectare and a floor space index of 2.5. 11. The proposed development will increase the overall floor space index across the newly amalgamated site bringing this property into closer conformity with the Durham Regional Official Plan. Though it will not include a mix of uses on-site, the presence of the office and service uses proposed by this application will contribute to an overall mix of uses along this part of the Regional Corridor. Clarington Official Plan 12. All of the subject lands are designated "Town Centre" within the Clarington Official Plan and are a part of the Bowmanville East Town Centre Secondary Plan (Secondary Plan). One of the primary goals of the Secondary Plan is to accommodate ongoing redevelopment with an emphasis on increased densities and quality urban design. The Plan directs that new buildings shall be constructed close to the street in order to promote pedestrian activity and to maintain a continuous building fagade. The Plan also encourages the consolidation of smaller parcels of land to achieve a more efficient site layout. 13. The lands located on the east side of St. George Street are designated "Street-Related Commercial' within the Secondary Plan. This designation permits a variety of commercial uses. r c. 8-5 Municipality of Clarington Report PSD-049-14 Page 6 14. The lands located on the west side St. George Street are designated "Low Density Residential" within the Secondary Plan. This designation does not permit commercial uses like a parking lot. As a result, the request to create a new parking lot on the west side of St. George Street requires an amendment to the Official Plan and the Secondary Plan. Zoning By-law 15. The subject lands on both the east and west side of St. George Street are currently zoned "Urban Residential Type One (R1)" in Zoning By-law 84-63. 16. It is necessary to amend the zoning for all of the subject lands in order to permit the proposed expansion of the medical centre and to create the new parking lot. Part of the requested zoning amendment is to reduce the amount of on-site parking provided for medical doctor's offices. Summary of Background Studies Planninq Rationale Report 17. A Planning Rationale Report (Report)was provided by the applicant in support of the requested amendments. The Report states the proposed expansion and new parking lot will satisfy all Provincial and Regional policies. It further identifies that the property is Municipally serviced and is accessible by public transit. 18. The Report concludes: • The expansion of the existing medical centre is appropriate to the context of the surrounding land uses; and • The proposed building design and layout will be sympathetic to the surrounding area. Parking Study 19. A Parking Study (Study) was provided by the applicant in support of the requested amendments. The Study identified that the current facility contains 4,395 m2 (47,325 f2) of gross floor area and provides 184 parking spaces. The proposed expansion will increase the gross floor area by 2,442 m2 (26,295 ft2) and provide an additional 22 parking spaces. 20. Following the parking regulations in Zoning By-law 84-63, the total parking needs of the existing facility and the proposed expansion would total 379 parking spaces. The Study concludes that, based on the pattern of parking usage over the last several years, the 22 additional parking spaces will be sufficient to account for the increased vehicle traffic that will be generated by the expansion. 8-6 i } Municipality of Clarington Report PSD-049-14 page 7 Public Notice and Submissions 21. Public notice Was given by mail to each landowner within 120 metres of the subject site and four public meeting notice signs were installed on the property. The public notice f was also posted on the Municipal website and in the Planning Services electronic newsletter. i 22. As of the writing of this report, Staff received one inquiry from a member of the public. While the local resident was in support of the medical centre expansion he expressed concern for the impact that it may have on vehicular traffic along Church Street. While acknowledging that this area was a downtown location, he also expressed concern that the proposed redevelopment may erode the residential character of Church Street. Agency Comments Regional of Durham Planning and Economic Development Department 23. The Region of Durham has offered no objections to the proposed applications. r Central Lake Ontario Conservation 24. Central Lake Ontario Conservation has no objections, in principle, to the proposed development. However, prior to final development approval, the owner will need to provide Central Lake Ontario Conservation with additional details related to their stormwater management. i Departmental Comments Engineering Services Department 25. The Engineering Services Department has no objections, in principle, to the proposed development. Conclusion ' 26. The purpose of Report PSD-049-14 is to provide background information for a Public Meeting under the Planning Act. Staff will continue processing the application including the preparation of a subsequent report. L Strategic Plan Application 27. Not applicable. G Staff Contact: Paul Wirch, Planner II, 905-623-3379 extension 2418 or pwirch(a1clarington.net f Interested parties to be notified of Council's decision: Derek Specht i 8-7 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 ciff-M4011 Report Planning Services Public Meeting Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: PSD-050-14 File: S-C-2014-0002 & ZBA2014-0023 Subject: Proposed Draft Plan of Subdivision and Rezoning to permit a 90 unit j residential development Applicant: Bowmanville Village Inc. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-050-14 be received; b) That the applications for proposed Draft Plan of Subdivision, S-C-2014-0002 and Zoning By-law Amendment, ZBA 2014-0023, submitted by Bowmanville Village Inc. continue to be processed including the preparation of a subsequent report; and I c) That all interested parties listed in Report PSD-050-14 and any delegations be advised of Council's decision. I i Submitted by: Reviewed by: Da v . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer i i i I 8-8 Municipality of Clarington Report PSD-050-14 Page 2 Report Overview Bowmanville Village Inc. has submitted the applications to permit a 90 unit plan of subdivision in the Darlington Green neighbourhood north of Baseline Road near Green Road. The applications are currently under review and the Municipality is seeking public comments on the proposal and supporting reports and studies. The lands are currently designated for Urban Residential development in the Clarington Official Plan, with a portion designated for Environmental Protection. Application Details Applicant: Bowmanville Village Inc. Agent: D.G. Biddle &Associates Ltd. Proposal: Proposed Draft Plan of Subdivision To allow the development of 90 residential units, including 80 single detached dwellings and 2 blocks for 10 street townhouse units. Rezoninq To rezone the lands from the existing Agricultural (A) and Environmental Protection (EP) zone to appropriate zones that permit the requested uses. Area: 10.67 hectares Location: Part of Lot 17, Concession 1, Former Township of Darlington (West of McPhail Avenue and south of Woolacott Lane). (See Figure 1) Background 1. On July 21, 2014 D.G. Biddle & Associates Ltd. submitted applications for a proposed draft plan of subdivision and rezoning, along with the necessary plans and supporting studies, on behalf of Bowmanville Village Inc. 2. The subject lands are located in the Darlington Green neighbourhood along the western edge of the Bowmanville urban area. The lands are located just south and west of an existing plan of subdivision where construction is nearing completion. 3. The proposed draft plan of subdivision allows for the extension of Woolacott Lane and McPhail Avenue, and proposes low density residential development, with some street townhouse units, fronting on public streets. 8-9 Municipality of Clarington Report PSD-050-14 Page 3 N i � C GS Oa WN01038 E l _ ° CL � O U ll Ua o r- N ffl]M Oa N33a'J U t m C c 3 JU i al N .� y s I I 67 In W 11 A .-_7 ------- '- -- o ��ti as anoa�aiavi3 0 t m i Ub L6 C0 S6 a RE 6£ N 66 W 9E 8 94EZ ZO C% 9z Z LE V1. LOT vZ > EZ 0Z W OZ Q — Z vll Z SLL 9L W 6L Z£ W 6LL ZL m vv > W £Zl 8 �_ S Q J 9ZL � LZL Z Y L Q 3HIS M`dHSNoiin9 a ccU O O O V N f0 O V N N fD O Q t0 N O O ? G O W a0 T O O r �N N M{7 M V V In In JeH61 t 69 L l LL 9L t bt Et Zt lL Ol 6 8 t 9 9 6 Z L9 Q pq E 99 Q LS VA IHIS 99 0 99 D9 69 - -- LE 9E OR 69 L9 eHCZ'S (,(J E9 --m�- 9E 6E 6L 4--d 09 Z9 E9 ONVlAMWA OZ£z Z [ - - SE Ob 8L L 6S 68 Nl8 J L --y•- IT tb LL ZL 99 W 9L _.m__ EE Zb 9L EL LS [ Z£ EP 9L IL 99 Q E Z tZ L£ bb _ _S-3 Bad NOVOl3S m 19 OE 8 1 MIS 99 N1N31VNOBIAN3 6Z Sb room 91' Lb 866b 9 L9 ZS £S LZ BZ moo 00£Z Z6ZZ Figure 1: Key Map 8-10 i c Municipality of Clarington Report PSD-050-14 Page 4 I 4. The following plans and studies in support of the application have been received and are under review by staff and agencies: • Planning Justification Report • Environmental Impact Study • Phase 1 Environmental Site Assessment • Traffic Impact Study • Noise Impact Study • Functional Servicing/Storm Water Management Report • Archaeological Assessment Reports j • Tree Preservation Plan • Energy Conservation and Sustainability Brief • On Street Parking Plan Land Characteristics and Surrounding Uses 5. The lands are vegetated but vacant of structures. There is an existing grade difference of just over 7 metres between the lowest point at the rear of existing lots along Remmington Street, and.the highest point on the subject lands. The site significantly slopes again to the south and west towards the valley. 6. The Darlington Creek and associated natural features are part of a Natural Heritage System on the site. 4: 7. The surrounding uses are shown in Figure 2 and outlined as follows: North- Single detached residential units with a registered Plan of Subdivision along r Woolacott and Buxton Lanes and McBride Avenue. i South- Single detached dwelling along Baseline Road, and lands in agricultural I production south of Baseline Road with single detached dwellings and environmental features present. East- Single detached residential units with a registered Plan of Subdivision along j Buttonshaw Street, McPhail Avenue, Kimble Avenue and Remmington Street, and a block of vacant land in separate ownership. West- Agricultural lands and environmental features, including woodlands and a ! watercourse in a valley system. C i t I 8-11 0 n• 4W. 7. V2 'w� A I Ja BAG NUL MGONST G O flUXTUVe lll d� "''a �°� Not i Y*: a • � �' ` � W`a` j ^N-i ,Ise i��5'�?� =!r�r�seaF•, � � '1^► 4,� �l� �.," � RtW1d't;;L'JNS� ,TpNW� _T m r y Subject -S R«1 IV d �i�^ d-Au .�R _ _ roperty►:: d I Ati a1a ■y 1�■p p■J LII j1 J /C D 1 `RIl tL q • �'�'l� M� .'. a'', ��1A II , 1.��1�� J+ CD iv• •` t: l$' KI'a1BLEAVELNUE n 4 b_ L' • +� JY4 64TTRELLST n TTRE I All n06R LST" Z iil LU a. ". r�-r - +• t y e UUUUS _ ..UOLVb .d. _ 5 .� . y.'°' � U�JAKC ► •I D '. '• _ °BASELVE ROAD _ AMP- 4 R N J Fl � C71 Municipality of Clarington Report PSD-050-14 Page 6 Provincial Policy Provincial Policy Statement 8. The PPS identifies settlement areas as the focus of growth. Land use patterns shall be based on densities and a mix of land uses that efficiently use land, resources and infrastructure. Natural features, surface water features and groundwater features shall be protected. 9. Compact and diverse developments promote active modes of transportation such as walking and cycling. Publicly accessible built and natural settings for recreation, such as parklands and open space areas, encourage healthy and active communities. Growth Plan for the Greater Golden Horseshoe 10. The lands are located in a Greenfield Area outside of the Built Boundary. The Growth i Plan establishes the target of 50 jobs and residents combined per net hectare in the. Greenfield Area. This target is measured across the Region of Durham. The Growth Plan encourages the creation of complete communities that are compact and transit- supportive, offering a diverse mix of land uses, a range and mix of employment and housing types, high quality public open space and easy access to local stores and G services.-The Growth Plan supports the identification and protection of natural heritage I features and areas that complement, link, or enhance natural systems. The proposed j development will result in approximately 49 residents per hectare. Official Plans Durham Regional Official Plan r 11. The Durham Regional Official Plan designates the subject lands Living Area, and a small portion Major Open Space. Key Natural Hydrologic and Heritage Features and High Aquifer Vulnerable areas exist in the area. Lands within the Living Area designation shall be used predominantly for housing purposes incorporating the widest possible variety of housing types, sizes, and tenure. Living Areas shall be developed in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads. Key natural heritage and hydrologic features are to be protected. Greenfield Areas in the Lake Ontario Shoreline municipalities shall develop at a minimum gross density of 50 persons and jobs combined per hectare. Major Open Space should be protected including the natural heritage features contained within. Development applications in Major Open Spaces must provide supporting studies to meet the objectives of the Durham Regional Official Plan. f I I` I° 8-13 i i Municipality of Clarington Report PSD-050-14 Page 7 Caarington Official Plan 12. The southwest portion of the subject land is designated Environmental Protection with the remainder of the lands being designated Urban Residential. The Urban Residential lands are predominately intended for housing purposes. Uses in the Environmental Protection Area designation are limited to low-intensity recreation and protection of natural features such as forest, wildlife and providing for management or erosion control and stormwater management. The Official Plan requires that a setback be determined from the natural features in consultation with the conservation authority. 13. The proposed subdivision is in the Darlington Green neighbourhood which has a housing target of 675 low, 375 medium, and 125 high-density housing units, in addition to 125 intensification units, for a total of 1,300 units by the year 2016. 14. An Environmental Impact Study is required to assess any development proposals within 120 metres of a natural heritage feature and to define the development limit. -15. Green Road is a designated Type B Arterial Road, however the internal streets of the proposed draft plan of subdivision are local roads. Zoning By-law 16. The subject lands is currently zoned Agricultural (A) under Zoning By-law 84-63. The submitted application to amend the Zoning By-law is necessary to implement the proposed draft plan of subdivision. j I Public Notice and Submissions k 17. Public Notice was given by mail to each landowner within 120 metres of the subject site and public meetings were posted at three locations, being along Baseline Road and at the terminus of both Woolacott Lane and McPhail Avenue. 18. As of the date of this report, several neighbouring residents have contacted staff regarding this file requesting additional information. The residents who contacted staff are generally not in favour of the development and would prefer the lands to remain as is. While it appears to be understood the lands are privately owned, some residents are using the lands as open space. 19. Residents of Buxton Lane would prefer single detached units to the rear of their lots versus the proposed townhouse units. A resident on Buttonshaw Street raised concerns about grading which have been passed along to the Engineering Services Department. G j' i 8-14 Municipality of Clarington Report PSD-050-14 Page 8 Agency Comments Kawartha Pine Ridge District School Board 20. Students generated by the subdivision would attend Dr. Ross Tilley Public School and Clarington Central Secondary School. Public sidewalks should be required for all proposed streets to facilitate pedestrian access. Enbridge Gas 21. No objections 22. Comments from other agencies including the Region of Durham and the Central Lake Ontario Conservation Authority have not been received and will be reviewed in a subsequent report. Departmental Comments Engineering Services Department 23. The applicant has submitted a traffic study and a parking plan in support of the development which are both acceptable to the Director of Engineering Services. 24. The proposed water and sanitary servicing plan is subject to the review and approval of the Region of Durham. 25. The preliminary information submitted by the applicant indicates that the majority of stormwater flow (both minor and major events) will be directed to the Bowmanville West Main Central-West Detention Pond. The proposed stormwater management and storm sewer plans are not to municipal standards and further review and discussion with Engineering Services staff is_required. 26. There are numerous long rear yard catch basin leads which may require insulation. This is not a desirable solution to grading constraints. 27. To facilitate stormwater flows from the site to this pond the following engineering design elements are proposed which. are undesirable: • Areas of fill as high as 7.5 vertical metres • Storm sewers in excess of 6.0 metres deep on a local street • A storm sewer located on the south boulevard of McPhail Avenue 28. The subject lands are located in an area of extremely hilly and steep terrain. To facilitate grading, drainage and functional servicing of the proposed subdivision the applicant's engineer proposes to raise the elevation of the land in some locations as much as 7.5 vertical metres higher than the existing grade. The fill and transitional slope will be 8-15 Municipality of Clarington Report PSD-050-14 Page 9 located on Block 84 (identified as valleyland). Block 84 will be owned by the Municipality of Clarington. This slope will be located immediately adjacent to more than 20 residential lots, no buffer is proposed. 29. Extensive geotechnical testing of the fill area will be required to ensure stability of the fill and resultant new slope. A flat 5m buffer strip should be provided on the top of slope behind the proposed lots. An extensive planting plan will be required for Block 84 which will be subject to the approval of the Director of Engineering Services. 30. The Municipality of Clarington must be provided with a suitable access location to Block 84. The access location must facilitate ease of maintenance for the Block (open space fencing, hazards etc.) and provide access for emergencies. 31. Many lots have lateral sloping which is unacceptable. 32. The southerly 8.0 metres of Block 84 must be depicted on the plan as a separate road widening block. 33. A concept plan for the adjacent lands to the southeast will be required in order to ensure the coordination of servicing and access. 34. The road allowance identified as Street A must have a width of 20 metres. 35. All lots located on street eyebrows must have a minimum frontage of 15 metres. 36. The subject lands are beneficiary of downstream oversize works in the Darlington Green drainage catchment area and the applicant will be required to reimburse the developers of downstream work for an appropriate share of the cost of these works. 37. Staff finds the proposed grading of the proposed park block undesirable. Further, a park concept plan was approved for the park block in 2007 which includes grading details. If j the proposed grades of the subject lands differ from the grades contemplated in 2007, then a revised park concept plan must be prepared by the applicant to illustrate the new grading of the park block. I 38. The Engineering Services Department finds the overall engineering design and the proposed Functional Servicing Plan are not in the best interest of the public, and request that the overall engineering design be revised to have general conformity with the Municipality's engineering standards and guidelines. Other Departments 39. The Building Division has no objections to the applications. i I j 8-16 Municipality of Clarington Report PSD-050-14 Page 10 Discussion 40. The subject lands are within the urban area and predominantly designated for residential development. However the site is on a drumlin which presents unique challenges. Following the initial review of the current development proposal, staff have significant concerns regarding grading and servicing of the site. This necessitates a redesign of the site. 41. A portion of the site is designated Environmental Protection Area, including the Darlington Creek and associated valleylands. Determining an appropriate development limit and ensuring all significant features are protected will be part of the review. 42. As the overriding technical matters are addressed staff may have additional comments on unit types and mixes to ensure the Municipality of Clarington is achieving the desired population and housing targets. 43. Technical comments raised by departments and agencies will continue to be reviewed and addressed by the applicant and their consultants. Conclusion 44. The purpose of this report is to provide background information on the proposed draft plan of subdivision and rezoning submitted by Bowmanville Village Inc. Staff will continue processing the applications including the preparation of a subsequent report upon resolution of the identified issues. Staff Contact: Anne Taylor Scott, Planner II, 905-623-3379 ext..2414 or ataylorscott @clarington.net The following is a list of the interested parties to be notified of Council's decision: Bowmanville Village Inc. D.G. Biddle & Associates Limited Kate Rossen Sarah D'Andrea Jennifer Schakelaar Chad Kavanaugh Darren Cross Jill Stone Andy Brown John Colville 8-17 i Ii I t If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 Report Chula a Plannin g Services I Meeting: General Purpose and Administration Committee I Date: September 8, 2014 Resolution#: By-law#: Report#: PSD-051-14 File#: PLN 33.4 Subject: Ontario Heritage Trust Recognition Program Nominees Recommendations: It is respectfully recommended that the General Purpose and Administration Committee i recommend to Council the following: j a) That Report PSD-051-14 be received; b) That the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates Ron Alldread and Susan Laing for recognition under the Heritage Community Recognition Program for their significant contributions to the preservation of the cultural heritage of the Municipality of Clarington; and f i i c) That Ron Alldread, Susan Laing, the Clarington Heritage Committee, Clarington Museums and the Ontario Heritage Trust be advised of Council's decision. Submitted by: Reviewed by: Of WvWJ. Crome, MCIP, RPP Franklin Wu Director, Planning Services Chief Administrative Officer I? I E; r 8-18 Municipality of Clarington Report PSD-051-14 PAGE 2 Report Overview The Ontario Heritage Trust requests Council endorsement of local volunteers for recognition under the Trust's Heritage Community Recognition Program. The Clarington Heritage Committee and Clarington Museums have recommended Ron Alldread and Susan Laing for recognition. Background 1. The Ontario Heritage Trust's annual Heritage Community Recognition Program enables Council to recognize individuals and small project groups who have made significant contributions to heritage preservation in Clarington. Eligibility for nomination applies to any resident over the age of 18, who has made outstanding volunteer contributions in their local community in the area of built, cultural, or natural heritage preservation. Small project groups may also be considered for nomination where the effort is shared, such as the co-authors of a local history publication. 2. The types of activity that qualify are defined below: Built Heritage • leadership in the restoration and preservation of heritage structures; • outstanding contributions as a volunteer member of a municipal heritage committee or other organization dedicated to preserving heritage structures; and • significant fund raising to support the restoration of a historic structure. Cultural Heritage • outstanding contributions as a volunteer with a historical society, museum, or historic site; • research or writing related to local history; • voluntary teaching of local history or traditions; • personal collections of local artifacts, heritage photographs or memorabilia that are shared with the community; and • volunteer participation in activities or events that protect, preserve or promote First Nations, Metis, Franco-Ontarian heritage or others. Natural Heritage • significant volunteer work at a conservation authority/area or parkland; 8-19 b Municipality of Clarington Report PSD-051-14 PAGE 3 • outstanding contributions as a volunteer with a local natural heritage organization; • demonstrated leadership in the protection of natural heritage; and • significant natural heritage conservation activities by private landowners. Lifetime Achievement • an individual who, for 20 to 24 years, has made exceptional contributions to built, cultural and/or natural heritage conservation. I Lieutenant Governor's Ontario Heritage Award for Lifetime Achievement i • an individual who, for 25 years or more, has made exceptional contributions r to built, cultural and/or natural heritage conservation. 3. The call for nominations by Ontario Heritage Trust was posted to the Municipal website, no additional nominations from those noted below were received. A list of prior recipients is Attachment 1. 4! Recommended Nominations 4. A request for nominations were discussed with the Clarington Heritage Committee C' during the spring of 2014 and Clarington Museum staff were consulted. Ron Alldread was nominated as the recipient in the cultural heritage category for his contributions to military memorabilia. Mr. Alldread's activities and achievements was prepared by a member of the Clarington Heritage Committee. Susan Laing was nominated for recognition under the Heritage Community Recognition Program for her 25+ years of volunteer service to the Museum. 5. All nominations are to be endorsed by Council. Attached are the supporting i reasons for Mr. Alldread (Attachment 2) and Ms. Laing (Attachment 3) nominations, which are to be attached to the nomination form and endorsed by the Mayor. The Ontario Heritage Trust has confirmed that they are accepting nominations until September 30, 2014. Concurrence i 6. Not Applicable C` Conclusion 7. Staff are in support of the Clarington Heritage Committee's selection of Ron Alldread and the Museum's recommendation of Susan Laing as the 2014 recipients of the Heritage Community Recognition Program awards in the cultural heritage category and recommend that Council endorse the nominations. I° 8-20 Municipality of Clarington Report PSD-051-14 PAGE 4 Strategic Plan Application 8. The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Faye Langmaid, Manager, Special Projects, 905-623-3379, extension 2407 or fangmaid@clarington.net Attachments: Attachment 1 — List of Ontario Heritage Trust recipients from Clarington Attachment 2 — Description of Activities/Achievements of Mr. Ron Alldread Attachment 3 — Description of Activities/Achievements of Ms. Susan Laing List of interested parties to be advised of Council's decision: Clarington Heritage Committee Clarington ACO Clarington Museums Ontario Heritage Trust Ron Alldread Susan Laing 8-21 i Attachment 1 to Municipality of Clarington Report PSD-051-14 E _Ontario Heritage Trust Nominations _ - Year Nominee - = _ Category - = Staff Re ort= 1998 Sher Leetooze Volunteer Service, writing Volunteer Service, Preservation of { Phyllis Dewell, Helen Cultural Heritage and and Natural 2001 Schmid, Frank Lockhart Heritage respectively PD-058-01 Dianna Grandfield (Mavis Carlton, Nancy Miller, Preservation of Cultural Heritage Garfield Shaw) ; Janie (Bowmanville Book), volunteer 2002 Dodds service, respectively{ 2004 Jack Gordon Preservation of Cultural Heritage Tenzin and Norman 2005 G altsan Built Heritage Preservation of Cultural Heritage, Myno Van Dyk, Jim and Built Heritage and Cultural Heritage Margaret Coombs, Robert (Tyrone Mill), Natural Heritage Hawk 2006 Shafer, Iry and Kaye Harrell Ridge Farm, respective) PSD-117-06 William Calver (Military 2008 History) Preservation of Cultural Heritage PSD-079-08 Ed Vanhaverbeke, Gabbie j 2011 Kirkwood Built Heritage, Youth Award PSD-055-11 Jenni Knox, Bill Patterson, Enfield United Church Built Heritage, Lifetime Achievement j 2012 Volunteers and Volunteer Service PSD-038-12 Preservation of Cultural Heritage Garfield Shaw,.Karin Murphy (writing), volunteer service (photo and David Reesor, Frank inventory) Lieutenant Governor 2013 Stapleton Award PSD-056-13 {' Preservation of Cultural Heritage, Lifetime Achievement and Volunteer 2014 Ron Alldread, Susan Laing Service PSD-051-14 I t r r: I `r 8-22 i Attachment 2 to Municipality of Clarington Report PSD-051-14 DESCRIPTION OF ACTIVITIES/ACHIEVEMENTS OF.RON ALLDREAD Mr. Alldread is a local military historian who has volunteered his time with the Bowmanville Legion, Orono Fair, and Newcastle Historical Society. He is a long standing member of the Central Ontario Branch of the Western Front Association whose meetings are held at the Newcastle Village Community Hall. Their mission is to perpetuate the memory, courage, and comradeship of those who served their country in France and Flanders (Belgium) during the First World War. Mr. Alldread managed a Central Ontario Branch of the Western Front Association project researching the service record and history of the 63 names listed on the Bowmanville First World War Cenotaph. In addition, Mr. Alldread is an avid antique firearms collector, his private collection includes a pistol and holster belonging to Sandy Colville, local resident of Clarington killed in action during the Second World War. He will be exhibiting his display in partnership with the Bowmanville Legion to commemorate the 100th Anniversary of the First World War. Mr. Alldread is currently serving his 7th year as President of the Orono Fish and Hunt Club (Orono Fish and Hunt Club, 1943-Present). The origin of the Orono Fish and Hunt Club goes back to just before the turn of the century. The club has many initiatives supporting the local community. Notably, significant donations have been made to the renovations at the Orono Cenotaph as well as the laying of a wreath every Remembrance Day. Lastly, Mr. Alldread's passion and devotion to the sport of shooting has wide recognition as he is the 1979 Canadian Running Boar Champion and was selected to the 1980 Canadian Olympic team. 8-23 Attachment 3 to Municipality of Clarington Report PSD-051-14 I -}II!!J1 MUM�� jitfµrt � - "Clanngton ��`' " 1VtU8Ct1(Tis September 4'2014 I Dear Ontario Heritage Trust I would like to nominate Susan Laing for the Cultural Heritage Award of the Heritage Community Recognition Program. Susan has been involved with Clarington Museums since 1981. Although not always on the board she has still played an active role at the museum for every year since then. In the last 33 years Susan has been on the board for 26; only stepping down as required by policy rules. I She has been the chair, 1982-83, and vice-chair, 1984-85,for two years each. In other years she has been the collections chair and the representatives for our volunteer group"The Friends of Clarington Museums". Her knowledge of museum policies,local history and teaching background make her a great asset. Over the years Susan has done just about everything. She has been on a roof to re-shingle, she has assisted with an assembly line we set up to catalogue an unusually.large doll collection donation, assisted with a large number of events,held a doll making workshop, and participated with period room restorations (helping with the hard jobs as well as the fun stuff). For many years Susan has been in charge of the"Friends of the Museum"group. They raise money for museum projects. Their annual Christmas Craft and Bake Sale,held after the Santa Claus Parade,has become a tradition in Bowmanville. Over the years this group has funded many worthwhile projects. They have purchased many large display cases to show off artifacts,purchased significant antiques and other local pieces,provided funds to restore antique chairs that belonged to the Jury Family(their house is now the Bowmanville Museum) and provided funds to purchase drapes for the Sarah Jane Williams Heritage Centre(for appearance and to decrease light levels). They have also provided funds towards our beautiful gardens and assisted with collection repairs. f Susan is a reliable board member who is also a good resource for staff. Her assistance is often sought and is always clear and helpful. On a personal note,when I started 25 years ago, it was Susan who handed me the key to the museum on the first day. She was acting curator between me and my predecessor. Susan has been a constant museum supporter through many changes. The growth of Clarington Museums would not have been as successful without her. Yours truly I' Charles D. Taws Curator www.clar,mgtonmuseums.com C 8-24 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 C iff*M) Report Planning Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: PSD-052-14 File: S-C-2012-0001 & ZBA 2012-0008 Subject: Applications for proposed Draft Plan of Subdivision and Rezoning to permit 234 unit residential development Applicant: 289143 Ontario Limited Recommendations: It is respectfully recommended that the General Purpose and Administration Committee . recommend to Council the following: a) That Report PSD-052-14 be received; b) That the application for the proposed Draft Plan of Subdivision, submitted by 289143 Ontario Limited to permit the development of 234 residential units be supported, subject to the conditions contained in Attachment 1 to Report PSD-052-14; I c) That the Zoning By-law Amendment application submitted by 289143 Ontario Limited be j approved as contained in Attachment 2 to Report PSD-052-14; d) That once all conditions contained in the Official Plan and Zoning By-law with respect to j the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; e) That the Region of Durham Planning and Economic Development Department and j Municipal Property Assessment Corporation be forwarded a copy of Report PSD-052-14 and Council's decision; and f) That all interested parties listed in Report PSD-052-14 and any delegations be advised of Council's decision. A Submitted by: Reviewed by: ``�' David Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer I 8-25 Municipality of Clarington Report PSD-052-14 Page 2 Report Overview A 234 unit draft plan of subdivision.is recommended for approval. This greenfield development contains a mix of low, medium and high density units south of Bloor Street and east of Prestonvale Road in Courtice. A total of 0.67 ha of Robinson Creek valleylands will be dedicated to the Municipality, in addition to a 0.22 ha parkette block. The development will provide a diverse mix of housing options, and will assist the Region of Durham and the Municipality of Clarington in achieving population and housing targets in accordance with Growth Plan policies. Application Details 1. Owner/Applicant: 289143 Ontario Limited 2. Agent: Tunney Planning Inc. 3. Proposal: Proposed Draft Plan of Subdivision To allow the development of 234 residential units, including 74 single detached residential units, and a block able to accommodate up to,160 medium density (townhouse) and high density (apartment) units, an open space block and buffer, a parkette and roads. Rezoning To rezone the lands from the Agricultural (A) Zone to appropriate zones that permit the uses as presented in the draft plan of subdivision. 4. Area: 6.59 hectares 5. Location: Part of Lot 33, Concession 1, former Township of Darlington (southeast corner of Bloor Street and Prestonvale Road). Background 6. 289143 Ontario Limited submitted applications for a proposed draft plan of subdivision and rezoning on April 25, 2012 in order to develop a 7.16 hectare parcel of land in the Courtice urban area, just north of the South Courtice Arena. The limits of the subdivision have been reduced slightly to 6.59 hectares. 7. A public meeting was held on June 25, 2012, and a joint Public Information Centre was held on November 29, 2012 for the purposes of providing information and seeking input on the subject applications and applications by Prestonvale Heights Limited at the northwest corner of Prestonvale Road and Bloor Street. 8-26 Municipality of Clarington Report PSD-052-14 Page 3 8. Since the original submission, the draft plan of subdivision has been revised as follows: • Excluded the municipally-owned road allowance between Lots 32 and 33, Concession 1. • Adjusted development limits based on an additional site visit to determine top-of-bank and limit of valleylands and woodlands. • Provided access to medium density block from local road (Street 'A') to reduce conflicts along Prestonvale Road south of Bloor Street. • Adjusted unit mix as follows: Medium High i Density Density Residential Residential Low Density Residential Units Units Units Single detached units 15.0 m semi- detached Townhouse Apartment 9.3 m 10.0 m 11.3 m units units Units TOTAL Original 32 n/a 37 22 73 75 239 Applica tion j Recommended n/a 35 39 n/a 85 75 234 for apl royal 9. The applicant submitted the following studies in support of the application. These are summarized in this report: t • Environmental Impact Study; • Traffic Impact Study; • Sustainability Letter; f • Geotechnical Report; • Phase I Environmental Site Assessment; • Functional Servicing Report; • Stage 1, 2 & 3 Archaeological Assessment; and • Noise Assessment. f I 4'. 8-27 Municipality of Clarington Report PSD-052-14 Page 4 Land Characteristics and Surrounding Uses 10. The subject lands (Figure 1) are currently vacant and in agricultural production. A part of the Robinson Creek Valley system runs along the east side of the property. •a - h�aa Prestonvale� Heights <- - Mixed Use --- [_ ELrL.1: - - - h' i r Robinson Fr°F RwYf Apnuo _ Z Creek 8' Subject Malley J Lands Sys$T.l�` erh - ° 4 11 Mill � ._ ourtice Arena x Figure 1: Aerial View of Site-1Y�J 11. The surrounding uses are as follows: North: Vacant land within the Courtice Urban Area; existing dwellings South: South Courtice Arena and Recreation Facility East: Robinson Creek and valley system West: Existing residential development and vacant lands designated and zoned for residential development, including a block for high density. 8-28 Municipality of Clarington Report PSD-052-14 Page 5 N Property Location Map(Courtice) BLOOR STREET RDeD\YIDENNG BLOCK)V , 0 YT OPENSFMCE Subjed y dOCKid $He pm i..Ia.cd HIGWMEDIUM DENSFIY �OCK16 HGH DENSITY pao a-62aa! BLOCK ROBI REEK C VALLEY FUTURE ¢ PARK a 74 73 72 71 70 69 68 6T 66 6i 64 63 62 J 0 39 STREET'A' 61 41 60 i 42 s [�O 44 4`+ 46 47 46 49 50 51 52 53 54 59 3! 36 6 �/� Y � � 33 '� 31 30 29 27 26 25 2 1 1 55 3 STREET A' O ; 5 PARKETTE 6 7 aorK7d 6 9 10 11 12 13 44 15 16 f7 19 19 20 21 P�^•04m! SOUTH COURTICE RECREATION FACILITY ' I ZBA 2012-0006 Figure 2: Property Location Map Provincial Policy Provincial Policy Statement 12. Settlement areas shall be the focus of growth. Land use patterns shall be based on densities and a mix of land uses which efficiently use land, resources and infrastructure and other public services. A full range of housing types and densities are to be provided to meet the projected requirements of current and future residents of the regional market area. 13. The Provincial Policy Statement encourages a compact built form which supports the development of transportation systems that minimize the length and number of vehicle trips and also supports the development of viable choices and plans for public transit. Compact built form minimizes negative impact to air quality and climate change and promotes energy efficiency. 8-29 Municipality of Clarington Report PSD-052-14 Page 6 14. Healthy, active communities should be promoted.by planning public streets, spaces and facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity. 15. Natural features and areas shall be protected for the long term. Development shall not be permitted in, or adjacent to, significant woodlands and valleylands unless it has been demonstrated that there will be no negative impacts. 16. The applications are consistent with the Provincial Policy Statement. Growth Plan for the Greater Golden Horseshoe 17. The Growth Plan requires municipalities to manage growth, and encourages the creation of complete communities that offer a mix of land uses, employment and housing options, high quality open space, and access to stores and services. Natural heritage features that complement, link or enhance natural systems shall be identified and protected. 18. The subject lands are identified as Greenfield area, and outside of the Built-up area. In greenfield areas, growth is to make efficient use of services and infrastructure and be compact and transit-supportive. Reducing dependence on the automobile through the development of mixed use, pedestrian-friendly environments contributes to achieving complete communities. 19. The Growth Plan requires municipalities to achieve a minimum density target that is not less than 50 residents or jobs per hectare in the designated greenfield area and is measured across the Region of Durham. The subject development would generate approximately 98 residents per hectare. 20. The applications conform to the objectives of the Growth Plan. Official Plans Durham Regional Official Plan 21. The Durham Regional Official Plan designates the subject lands as Living Area, with an indication of Key Natural Heritage and Hydrologic Features. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The natural environment,including Key Natural Heritage and Hydrologic Features, shall be given paramount consideration in light of their ecological functions and scientific, educational and health values. 22. Bloor Street is identified as a Type A Arterial Road and Prestonvale Road is a Type C Arterial Road. 23. Bloor Street is also identified as a Regional Corridor within the Courtice urban area limits. This designation was established to promote public transit ridership 8-30 I i j Municipality of Clarington Report PSD-052-14 Page 7 through well-designed developments that have a mix of uses at higher densities. Development shall be sensitive to urban design considerations and shall be oriented to the corridor, complemented by the consolidation of access points. 24. Regional Corridors shall have high density mixed use areas that support higher order transit services and pedestrian oriented development. A long term density target of 60 residential units per gross hectare and a floor space index of 2.5 is to be supported. The built form should include a wide variety of building forms, generally mid-rise in height with some higher buildings. 25. The subject applications conform to the Durham Regional Official Plan. Clarington Official Plan 26. In the Clarington Official Plan the subject lands are designated as Urban Residential with low, medium and high density residential. The land associated with the Robinson Creek are designated Environmental Protection Area. The lands are within the Bayview Neighbourhood, which has a population allocation of 4500 and a housing unit target of 1625, including 300 medium density units and 125 high density units. 27. The Environmental Protection Area designation reflects the location of the watercourse and valleylands along the east side of the property. Significant woodlands are also present on the subject lands leading to the requirement for an Environmental Impact Study. 28. Bloor Street is a Type 'A' Arterial and Prestonvale Road is a Type 'C' Arterial. Arterial roads: • Provide full continuous movements; • Limit private access; • Provide for public transit vehicles and transit stops; • Provide sidewalks on both sides; and • Provide for cycling where possible. 29. The medium/high density block is part of a designated corridor. The Official Plan contains corridor-specific urban design policies to encourage a high quality public realm, connected and walkable orientation of buildings and to create a sense of place in keeping with the character of the neighbourhood. These policies are implemented through the Zoning By-law, and more substantially through Site Plan Controls. The urban design policies support: • Siting buildings near the street line to contribute to a sense of enclosure and a strong street edge; • Locating main building entrances close to the public sidewalk and main street, so that they are accessible and visible; 8-31 Municipality of Clarington Report PSD-052-14 Page 8 • Enhancing the built environment with attention to massing, building articulation, architectural detail, the use of local materials and styles; and • Enhancing the pedestrian environment with awnings, pedestrian scale lighting, landscaping, benches and other street amenities. 30. The policies of Official Plan Amendment 77 encourage sustainable design by promoting energy efficiency and conservation, higher densities, efficient use of infrastructure, integration of transit and green development standards. 31. The applications conform to the Clarington Official Plan. Zoning By-law 32. Zoning By-law 84-63 zones the subject lands Agricultural (A) Zone. A rezoning application is required to place the lands in appropriate zones to permit the development as shown on the proposed draft plan of subdivision. Summary of Background Studies Environmental Impact Study prepared by Niblett Environmental Associates Inc. March 2012 and addenda dated November 12, 2012, February 27, 2013 June 10 2013 and October 2, 2013 33. A three-season Environmental Impact Study was completed in support of the applications. The Environmental Impact Study identified that the Robinson Creek and valley system fulfils the function of a local corridor for wildlife movement. Maintaining this corridor is very important in a highly fragmented landscape. Significant woodland communities are located within the valley system and are also recommended for protection. The development is well beyond any hazard limit associated with the watercourse and steep slopes and beyond the 30 meter buffer to Robinson Creek. 34. Following submission of the application and comments from the Central Lake Ontario Conservation Authority, a site visit was conducted to revisit the top-of- bank and development limit which resulted in a revised subdivision design and reduced the unit yield. 35. Niblett Environmental Associates identified the top-of-bank and recommended a 5.0 metre buffer from staked top-of-bank, with a 10.0 metre buffer proximate to Bloor Street that takes into consideration the location of the Dry-Fresh Ironwood Deciduous Forest. The buffer area will accommodate a municipal trail. 36. The Environmental Impact Study identifies several Butternut Trees which are endangered under the Ontario Endangered Species Act. Butternut Trees are protected from harm or removal and approval is required from the Ministry of Natural Resources to remove a tree. 8-32 Municipality of Clarington Report PSD-052-14 Page 9 37. The Environmental Impact Study identifies one pure Butternut Tree in the development area and proposes to apply to Ministry of Natural Resources for removal and compensation at a 20:1 ratio with native pure stock from a Ministry of Natural Resource approved nursery. Soil conditions are suitable to accommodate compensation plantings within the protected areas to the east given the prevalence of existing Butternut Trees in the woodland and valley systems. 38. The Environmental Impact Study concludes with a number of recommendations to protect the natural heritage features. Traffic Impact Study prepared by GHD, October 23, 2012, and addendum dated March 14, 2013 39. Based on the results of the analysis, there are no current or future queuing issues at the signalized intersections and the proposed site traffic can be accommodated by the abutting road network. 40. The site is served by two transit routes in the area. One provides access to Taunton Road and Harmony Road area, while the other provides access to the Oshawa and Whitby GO stations. 41. The report does highlight that future traffic conditions at Prestonvale Road and Meadowglade Road would be at Level of Service `F' representing an at capacity condition with congestion, severe delays and queuing for eastbound traffic, turning left to travel north on Prestonvale Road. Since then, the Municipality of Clarington has created a 4-way stop condition at this intersection. 42. The report finds some overlap between the weekday am and weekday pm peak hour traffic and the operating hours of MacGillivray Public School and notes that the issues are being addressed by the school board. Sustainability Letter prepared by Tunney Planning Inc., dated May 23, 2012 43. The letter highlights the varying densities and that a third of the low density units will be oriented for maximum passive solar gain. 44. Through the implementation of appropriate draft conditions, energy efficiency and sustainable techniques will be addressed during infrastructure construction and the building program. Geotechnical Report prepared by Golder Associates, January 30, 2012 45. The report presents the results of a geotechnical investigation carried out for the proposed development. The report determined the subsurface soil and shallow groundwater conditions at the site by means of a limited number of shallow boreholes. The report provides geotechnical engineering information for the design of the proposed residential development at the site 8-33 Municipality of Clarington Report PSD-052-14 Page 10 Phase I Environmental Site Assessment prepared by Golder Associates, September 2011 46. The Phase I Environmental Site Assessment finds no potentially contaminating activities or areas of potential environmental concern in association with the site. The site has been used solely for agricultural purposes and a Phase II Environmental Site Assessment is not required. Functional Servicinq Report prepared by Sernas Associates, November 2011 47. The report finds that the servicing of the subject lands can be accomplished by the following: • The minor storm sewer system will be designed to convey the 5 year design flows towards the existing Southwest Courtice Stormwater Management Facility; • Major system drainage will be directed overland to the existing Stormwater Management Facility; • Stormwater Management for the proposed development will be provided within the existing Stormwater Management Facility; • A sanitary sewer through the site will accommodate the development connecting to the existing sewer on Prestonvale Road; • The watermain distribution system for the proposed subdivision will consist of watermains located within the road network, with looping accomplished by connecting to the existing watermains; • Lot grading will consist of front to rear drainage, and split drainage lots; and • Sediment and Erosion Control practices will be implemented during construction. Stage 1-2 & 3 Archaeological Assessments, prepared by Northeastern Archaeological Associates Ltd., dated February 8, 2012 and March 13, 2014 48. Some artifacts were found necessitating a Stage 3 assessment. It concluded that further excavation is unlikely to be beneficial to the archaeological record of Ontario. 49. Based on the information contained in the report, the Ministry of Tourism, Culture and Sport is satisfied that the fieldwork and reporting for the archaeological assessment are consistent with the Ministry's 2011 Standards and Guidelines for Consultant Archaeologists and the terms and conditions for archaeological licences. This report has been entered into the Ontario Public Register of Archaeological Reports. 8-34 . Municipality of Clarington Report PSD-052-14 Page 11 Environmental Noise Assessment prepared by YCA Engineering Limited, dated September 2011 50. The assessment addresses noise generated by vehicular traffic on Bloor Street and Prestonvale Road. The report recommends mandatory air conditioning, noise fences and warning clause for units proximate to Bloor Street and Prestonvale Road. The windows and walls of all units do not require additional building components, beyond Ontario Building Code requirements, in order to mitigate noise. 51. The report recommends that prior to the issuance of a building permit for any dwelling unit for which noise fence, ventilation or building component requirements have been specified in the Noise Study and after the noise barrier construction, a qualified engineer submit a letter to the Municipality indicating that the recommended measures or acceptable alternatives have been incorporated in the dwelling which satisfy the Ministry of Environment criteria. 52. An updated Environmental Noise Assessment will be required as a condition of approval to consider the minor change to the subdivision design and to take into account final grading of the subdivision. An assessment will also be required for the medium/high density block at the time of applying for site plan approval. Public Submissions 53. Prior to the public meeting, two residents contacted the Planning Services Department regarding the applications. One resident requested further information on the applications and the other resident had concerns about the proposed high density development causing an increase in traffic volumes and congestion and compromising pedestrian safety. 54. A public meeting was held June 25, 2012. One resident spoke in opposition to the applications with concerns that the development is another example of urban sprawl that would further impact schooling (over-crowding) and pedestrian safety. Concerns were also raised about community safety overall, and the lack of amenities such as gas stations, grocery stores and parks. 55. A joint Public.Information Centre was held at Faith United Church in Courtice on November 29, 2012. The Public Information Centre was held to discuss both the subject applications, and applications at the northwest corner of Prestonvale Road and Bloor Street. Notice of the Public Information Centre was mailed to residents within 250 metres of the subject lands and approximately 40 residents attended the Public Information Centre. 56. The following comments were received at the Public Information Centre and following the Public Meeting: • Reduction in availability of agricultural land in Courtice; 8-35 Municipality of Clarington Report PSD-052-14 Page 12 • Integration of the 75 unit apartment building into the existing neighbourhood through design and landscaping; Lack of amenities and services for the residents; • Sporadic bus service; • Concerned that roads would not be able to accommodate additional traffic; • Lack of parkland in the neighbourhood; • Increased impacts to on-street parking; • Timing of completing traffic study and whether it was completed in winter when hockey is in session; • Objection to the apartment building because of school overcrowding and increased traffic; •. Prefer development to be all single detached dwellings; • Prefer condominium tenure versus rental; • The land is better suited for a high school; and • Noise/light pollution and environmental concerns. Agency Comments Durham Regional Planninq 57. Durham Regional Planning recognizes that the proposed subdivision development contributes to achieving compact urban development within the Urban Area and provides housing opportunities consistent with the intent of the Regional Official Plan. Regional Planning highlights the lands are part of a Regional Corridor which has a long term density target of 60 residential units per gross hectare, a floor space index of 2.5, and a variety of building forms being mid-rise and higher as detailed in local Official Plans. 58. Durham Regional Works Department has provided the applicant with confirmation on existing service connections in the area and has provided comments on the preliminary functional servicing reports. A road widening and a sight triangle are required along Bloor Street which is a regional road. The Works Department has provided confirmation that the revised Traffic Impact Study has addressed their comments. The proposal was reviewed from a transit perspective and no impacts were highlighted. 59. The Region has no objections and has provided conditions to include in the conditions of draft approval. Central Lake Ontario Conservation Authority 60. Central Lake Ontario Conservation Authority provided a number of comments relating to the review of the Environmental Impact Study and the Functional Servicing Report. These comments were forwarded to the applicant and have now been addressed. 8-36 Municipality of Clarington Report PSD-052-14 Page 13 61. Central Lake Ontario Conservation Authority is now satisfied that the development can proceed and has provided conditions to include in the conditions of draft approval. Kawartha Pine Ridge District School Board 62. Kawartha Pine Ridge District School Board has reviewed the proposed applications and indicates that the development may generate up to 24 elementary pupils to attend Dr. G.J. MacGillivray Public School and up to 18 secondary pupils to attend Courtice Secondary School. 63. Kawartha Pine Ridge District School Board requests sidewalks along the south side of Bloor Street and along the internal Street `A'. The medium and high density block should be designed with pedestrian connections to both Bloor Street and Prestonvale Road at the site plan approval stage. Other Agencies 64. Durham Region Transit, Enbridge Gas, Bell and Rogers Communications have no objections to the proposed applications. Departmental Comments Clarington Engineering Services 65. Clarington Engineering Services accepts the findings of the Traffic Impact Study. The department has no objections and notes that Street "A"within the proposed draft plan can be a width of 18 metres, and must include the requested 5 metre by 15 metre sight triangles. 66. The applicant demonstrated that sufficient on-street parking can be accommodated along Street `A'. 67. The Functional Servicing Report has provided adequate justification that the lands can be suitably serviced by existing municipal water and sanitary services in the area, and that there is sufficient capacity in the existing stormwater management infrastructure, however additional justification from a stormwater management perspective will be required as part of the site plan process for the medium/high density block. The draft plan of subdivision must be constructed in a single phase. 68. Engineering Services highlights that during the site plan review process for the Medium and High Density Block 75, Engineering staff will review stormwater management, parking, drive aisles, loading spaces and turning areas. 69. Warning clauses specific to the lit playing fields and possible future park development are required for lots abutting the South Courtice Arena playing fields. 8-37 Municipality of Clarington Report PSD-052-14 Page 14 Clarington Operations 70. Clarington Operations has no objections but highlights that storm water management will need to be addressed. For the medium and high density block, snow storage areas and amenity space will be required as part of the site plan review process. Other Departments 71. Clarington Community Services, Emergency & Fire Services and the Clarington Building Division have no concerns or objections with the proposed applications. Discussion, 72. The proposed draft plan provides a mix of units that complies with the density and population targets of the Clarington Official Plan. The development would be a sequential and logical extension of development that is occurring in the neighbourhood and would make efficient use of servicing and road infrastructure that exists in the area. 73. The mix of lots has been revised to include slightly larger frontages from the -original submission to ensure that entrances, driveways, snow storage and on- street parking can be accommodated. Together with the medium/high density block, the development will assist in providing a variety of housing options. 74. In the original submission, access to the medium/high density block was shown directly from Prestonvale Road, however, in discussions with Engineering Services, the entrance is now via Street `A', a local road. This is contrary to the general direction in the Official Plan that access be directly off the arterial or collector roads. In this instance, it allows for the entrance to the street and for the entrance to the future high density block on the east side of Prestonvale Road to be aligned. 75. A park block (0.22 hectares)will be dedicated to the Municipality. The owner will be required to make a cash payment equal to the value of 0.55 hectares to fulfill the remaining parkland requirements under the Planning Act. s 76. The owner will be responsible for constructing a trail connection from the medium/high density block at Bloor Street to the proposed parkette with access to the South Courtice Arena and playing fields. The trail can be constructed concurrently with the medium/high density block. 77. The revised Environment Impact Study has addressed all staff and agency concerns. The watercourse, valleylands and significant woodland will be protected with an additional 5-10 metre buffer in which the trail will be located. The Environmental Impact Study concludes that a Butternut Tree is located within parkette block and within the development limit. The Environmental Impact 8-38 Municipality of Clarington Report PSD-052-14 Page 15 Study supports removal of the Butternut Tree and compensation at a 20:1 ratio and in accordance with the Ministry of Natural Resource's guidelines. 78. Planning staff has consulted with the applicant and there may be an opportunity to protect the tree in the parkette block without providing the required 25 metre buffer as required by the Endangered Species Act. Should the tree be protected within the parkette block, compensation at a 20:1 ratio is still required as the 25 metre buffer is not provided. Protection or removal of the tree will be confirmed at the time of preparation of the Tree Preservation Plan which is required as a condition of Draft Plan Approval. 79. Many of the public comments received were in objection to development, and more specifically the proposed apartment units. Other principal concerns relate to traffic and school overcrowding. The comments are addressed as follows: • The proposed apartment units will conform to the approved high density designation in the Clarington Official Plan and fulfill the corridor policies of the Durham Regional Official Plan. Compact built form and higher densities that can support public transit and alternative forms of transportation are highly encouraged in Provincial, regional and local planning policy documents. • The findings of the Traffic Impact Study conclude that the development can be accommodated by the existing road network. The study was completed in October 2012 and revised in March 2013. The South Courtice Arena and playing fields has programming 7 days a week, every week of the year, therefore depending on the day of the week and time of day, peak traffic volumes for the facility will vary. The findings of the Traffic Impact Study are based on the weekday morning and evening peak periods for those area residents commuting to and from work. The findings have been accepted by the Region of Durham and the Clarington Engineering Services Department. • The medium/high density block will be required to provide on-site visitor parking. The municipal standard is the provision of 1 visitor parking space for every 4 residential units. This rate appears to be working well in many other medium/high density developments to minimize potential of parking spilling over into nearby streets in the neighborhood. • The site is well-served by transit and other services and amenities. Transit routes provide access to the Oshawa and Whitby GO sites and the commercial area at Taunton and Harmony Roads in north Oshawa. Transit service will improve as Courtice continues to grow. Retail and service commercial uses are located at the nearby commercial centre. As population growth continues in the area, retail and commercial growth will also follow. • The amount of parkland in the area satisfies the Official Plan targets used for planning purpose and the medium/high density block will have both indoor and outdoor private amenity space. 8-39 Municipality of Clarington Report PSD-052-14 Page 16 • The Kawartha Pineridge District School Board is aware of the proposed growth in the Official Plan and resident concerns. Kawartha Pineridge District School Board has implemented some initiatives to address the overcrowding concerns at Dr. MacGillivray, such as shifting Grade 7 and 8 students to Courtice Secondary School, proposing an eight classroom expansion and completing onsite improvements to the driveway and school bus lanes to improve circulation. The Board continues to monitor the situation Kawartha Pineridge District School Board has no objection to this development proceeding. 80. The proposed Zoning By-law Amendment will place the lands in site specific residential zones to permit the units proposed by the draft plan of subdivision. A minimum front yard setback of 7 metres will be required for the single detached ' homes where there is no sidewalk to ensure sufficient space for 2 cars to park (tandem) in front of the dwelling. In addition, the Zoning by-law has been drafted with a holding provision on Block 75. Prior to passing a by-law to remove the Holding (H) provision for the development of the medium density units in Block 75, in addition to the typical servicing and development agreement requirements, the footing and foundation of the high density/apartment building must be completed. 81. The applicant has provided concurrence with the attached proposed conditions of Draft Approval. 82. All taxes owing to the Municipality of Clarington have been paid in full. Concurrence 83. Not Applicable Conclusion 84. In consideration of all agency, staff and public comments, it is respectfully recommended that proposed draft plan of subdivision and zoning by-law amendment be approved. Strategic Plan Application 85. Not Applicable. Staff Contact: Anne Taylor Scott, Planner II, 905-623-3379 ext. 2414 or ataylorscott@clarington.net Attachments: Attachment 1 - Proposed Conditions of Draft Approval Attachment 2 - Proposed Zoning By-law Amendment 8-40 I Municipality of Clarington Report PSD-052-14 Page 17 The following is a list of the interested parties to be notified of Council's decision is on file in the Planning Services Department: 289143 Ontario Ltd. Tunney Planning Inc. Stacy Howson Michael deBeaupre & Jill Alley-deBeaupre Janice Jones Prestonvale Heights Neighbourhood Association Michelle Speelman Viney & Peter Viney Chris Boileau, Pat Brancato Jason Riddell James Beddell Ashok Dhir Enid DeCoe John Da Silva Jackie Adams Lisa Lucchese 'Michelle Breault Cherise Rooney Thomas Robinson Ken Dean Jennifer Wilson Peter.Crocker Hannu Halminen Lauren Calloway Am! Kennedy Vincenzo Nesci Ryan & Heather Harper Michelle Courville Jeff Gallaugher Brian Elston Susan Vialva Jim Oleksiuk Victoria Ryszkowski Maureen &-Chris Edwards Mike Dingman Janie Kelloway Jonathan Panyan Shiu Wong & Ford Wong Carrie Falik Steve Phillips 8-41 Attachment 1 Municipality of Clarington To Report PSD-052-14 CONDITIONS OF DRAFT APPROVAL FILE NO.: S-C-2012-0001 DATE: SEPTEMBER 8, 2014 Part 1 - Plan Identification 1. The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision S-C-2012 prepared by Tunney Planning Inc. identified as job number TUN228-4, dated February 2012, as revised in January 2014,which illustrates a total of 234 residential units on 6.59 hectares, including: a high/medium density block (160 townhouse and apartment units), 35 single detached dwelling lots with minimum lot frontages of 10.0 metres, 39 single detached dwelling lots with minimum lot frontages of 11.3 metres, a parkette block (0.22 ha), open space (0.67 ha), roads, road widening and reserves. The redline revisions are: • Revise right of way width of Street `A' to be 18 metres. Part 2 — General 2.1 The Owner shall enter into a subdivision agreement with the Corporation of the Municipality of Clarington (the "Municipality") that contains all of the terms and conditions of the Municipality's standard subdivision agreement respecting the provision and installation of roads, services, drainage, other local services and all internal and external works and services related to this plan of subdivision. A copy of the Municipality's standard subdivision agreement can be found at hftp://clarington.net/documents/planning/subdivision-agreement-feb2014 pdf 2.2 The Owner shall name all road allowances in in the draft plan to the satisfaction of the Municipality and the Regional Municipality of Durham (the "Region"). 2.3 All works and services must be designed and constructed in accordance with the Municipality's Design Guidelines and Standard Drawings. 2.4 The subject draft plan of subdivision shall be constructed in a single phase of development. Architectural Control 2.5 (1) The Owner shall be 100% responsible for the cost of any architectural design guidelines specific to this development, as well as 100% of the cost for the "Control Architect"to review and approve all proposed models and building permits, to the satisfaction of the Director of Planning Services. 8-42 (2) No residential units shall be offered for sale to the public on the draft plan until such time as architectural control guidelines and the exterior architectural design of each building has been approved by the Director of Planning Services. (3) No building permit shall be issued for the construction of any building on any residential lot or block on the draft plan, until the architectural control guidelines for the development and the exterior architectural design of each building and the location of the building on the lot has been approved by the Director of Planning Services. Marketing and Sales 2.6 (1) Prior to executing the subdivision agreement, the Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. (2) The Owner shall erect and maintain a sign on the development site and/or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. (3) The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses/ notices prior to any residential units being offered for sale to the public. (4) The Owner shall prepare and submit a Homeowner's Guide for the purposes of educating prospective purchasers about the environmentally sensitive features .in the neighbourhood. Site Alteration 2.7 Draft plan approval does not give the Owner permission to place or dump fill or remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By-law 2008-114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain.a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alteration work and security relating to mud clean up, dust control and road damage. After registration of a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by the subdivision agreement. Part 3 - Final Plan Requirements 3.1 The following road allowances shown on the draft plan shall be dedicated to the Municipality upon registration of the final plan: (a) Street 'A' 3.2. The Owner shall transfer to the Municipality (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: 8-43 (a) Sight Triangles • 5 metre x 15 metre sight triangles at the corners and intersection of Lots 1, 38, 39, Block 75 and Street `A' on the draft plan. (b) Reserves • 0.3 metre reserves shown as Blocks 80, 81 and 82 on the draft plan. (c) Parkland Dedications • Park area shown as Block 76 on the draft plan. (d) Open Space Lands as shown in Blocks 77 and 78 on the draft plan. 3.3 The Owner shall transfer to the Region (for nominal consideration, free and clear of encumbrances and restrictions) the following lands and easements: (a) Road widening along Bloor Street Frontage to provide for a minimum of 18 metres from the centreline of the original right-of-way (Block 79)in addition to a 5 metre x 15 metre sight triangle at the southeast corner of Bloor Street and Prestonvale Road Part 4— Plans And Reports Required Prior To Subdivision Agreement/Final Plan Registration 4.1 The Owner shall submit the following plans and reports or revisions thereof: Removal and replanting of Butternut Trees (1) The Owner shall submit a copy of a Section 17 Overall Benefit Permit from the Ministry of Natural Resources to remove Butternut Tree (number 9) and replace at a 20:1 ratio, as identified by Environmental Impact Study—Addendum, dated February 27, 2013, by Niblett Environmental Associates Ltd. Planting Plan (2) The Owner shall submit a planting plan for the buffer prepared by a qualified landscape architect to the satisfaction of the Director of Engineering Services and the Central Lake Ontario Conservation Authority. The plan shall use only native species of trees, shrubs-and herbaceous plants and be designed to include only species indigenous to the local area. A native upland meadow seed mix shall be applied to the buffer area, where necessary, as part of the landscape plan, The planting plan shall also include planting details of compensation trees for the removal of Butternut Tree (number 9). Tree Preservation Plan (3) The Owner shall submit a detailed Tree Preservation Plan based on the Environmental Impact study and preliminary Lot Grading Plan to the satisfaction of the Director of Engineering Services and Director of Planning Services. The Tree Preservation Plan shall consider the ability to protect the Butternut Tree in the 8-44 i parkette block. No trees shall be removed until the Director of Engineering Services issues an Authorization to Commence. Noise Report (4) The Owner shall submit to the Director of Engineering Services, the Director of Planning Services and the Region, for review and approval, an updated noise report, based on the preliminary noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated September 2011, Project No. Y1125. The mitigation measures shall be included in the Subdivision Agreement and must also contain and full and complete reference to the noise report (i.e. author, title, date and any revisions/addenda) and shall include any required warning clauses identified in the study. Functional Servicing (5) The Owner shall submit an updated Functional Servicing Report consistent with the recommendations of the Environmental Impact Study, and satisfactory to the Director of Engineering Services and Central Lake Ontario Conservation Conservation Authority. Environmental Sustainability Plan (6) The Owner shall submit an Environmental Sustainability Plan to the satisfaction of the Director of Planning Services. Such plan shall identify the measures that the Owner will undertake to conserve energy and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non-toxic, environmentally sustainable materials and finishes. The plan shall include the location of a shade tree for each lot, or provision for a voucher from a local nursery to allow the purchaser to acquire a shade tree to provide passive solar gain during the various seasons. Soils Management Plan (7) Prior to final registration, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. The Director may require the Owner to provide security relating to mud clean up, dust control and road damage. Part 5— Special Terms And Conditions To Be Included In The Subdivision Agreement Environmental Impact Study prepared by Niblett Associates (March 2012) and addenda dated February 27, 2013, June 10, 2013 and October 2, 2013) 8-45 5.1 1) The development limit has been defined on the constraint map based on the top of bank and an analysis of natural features. A silt and snow fence shall be installed and maintained along the development limit prior to any site preparation activities. 2) Grading of the site and removal or addition of fill shall be restricted to the area outside the setback fencing and the 5 m buffer. Functioning sediment control measures must be in place prior to, and during the construction phase, and remain in place until all bare or exposed soils have become stabilized (i.e. vegetated). 3) Stockpiling of material (stored or excavated), placing of stumps or any other works shall not be permitted outside the development envelope. 4)A planting plan for the buffer should be prepared in accordance with Condition 4.1 (2). 5) Retain the butternuts east of the development limit. Implement a planting plan on site for butternut compensatory plantings as part for removal of trees west of the development limit, subject to MNR approval. 6) Prior to any land clearing, a sediment and erosion control plan shall be prepared for the site preparation, construction and post construction period to prevent negative impacts on the watershed. 7) Grading shall be scheduled to avoid times of high runoff volumes (spring and fall). 8) Time clearing of vegetation outside of the May 1 st-July 31 st timing window for breeding birds as per Environment Canada guidelines. 9) No stockpiles, brush, stumps or other construction materials or vehicles are permitted outside the developable area (below the 5 m buffer and top of bank) 10) Permanent chain link fencing shall be erected on the rear of the lots and park block to prevent access. 11) The field stone piles at the field edge will be pushed/moved to the open space/buffer lands to maintain potential milk snake habitat. This should occur outside of the hibernaculum occupation season (Oct. 1— May 1). Lands Requiring Site Plans 5.2 The owner shall not make an application for a building permit in respect of Block 75 until the Owner has received site plan approval from the Municipality under . Section 41 of the Planning Act, R.S.O. 1990, C.P.13. Parkland 5.3 The Owner shall convey Block 76 (0.22 ha) to the Municipality for park or other public recreational purposes in accordance with section 51.1 of the Planning Act, R.S.O. 1990, c.P.13. 8-46 i 5.4 The Owner shall pay the Municipality an amount in lieu of conveying land for park or other public recreational purposes under section 51.1 of the Planning Act, R.S.O. 1990, c.P.13. The Owner acknowledges that this amount represents the value of the land that would otherwise be required to be conveyed at the rate of 1 hectare of land for each 300 dwelling units in the draft Plan, less the area/value of the dedication of Block 76 (0.22 ha), as of the day before the approval of draft,Plan of Subdivision S-C-2012-0001. 5.5 (1) In this section, "Park Plan" means a plan prepared by a qualified landscape architect showing: (a) all proposed park features including walkways, playgrounds, sports fields and seating areas; and (b) the proposed grading and stormwater drainage system to demonstrate that the proposed park size, configuration and topography will allow for the construction of park facilities. (2) An Authorization to Commence shall not be issued for any Works until the Owner has submitted and the Director has approved the Park Plan. (3) The Owner shall construct, and ensure the Engineering Drawings incorporate the final grades for the park including 200 mm minimum topsoil and seeding, fencing, all storm sewer servicing within the park and provision of sanitary sewer, water connections and hydro service to the park property line along the park frontage. (4) For purposes of the Subdivision Agreement, all works under the section 5.8(3) are considered a separate Works Component with a minimum maintenance period of 2 years. Noise Attenuation 5.6 (1) The Owner shall implement the noise attenuation measures recommended in the noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated,September 2011, Project No. Y1125 and any addenda thereto. The measures shall be included in the Subdivision Agreement and must also contain and full and complete reference to the noise report (i.e. author, title, date and any revisions/addenda) and shall include any required warning clauses identified in the study. (2) The Owner shall not make an application for a building permit for any building on the Lands until an acoustic engineer has certified that the plans for the building are in accordance with the Noise Report. Fencing and Trail 5.7 (1) The Owner shall install non=gated fencing along the eastern boundary of-the Medium/High Density Block 75 (except where access is provided to the trail in Block 77), along the eastern boundaries of Lots 55 to 62, inclusive, along 8-47 the southern boundaries of Lots 1 to 21, inclusive, along the southern boundary of Lot 55, and the eastern boundary of Lot 21 adjacent to the Parkette Block 76, and along the eastern and southern limits of the Parkette Block 76. Final fencing requirements and gates/openings to be determined by the satisfaction of the Director of Engineering Services. Fencing along Block 75 may occur in conjunction with the development of said Block. (2) The Owner agrees to construct, and ensure the Engineering Drawings incorporate an asphalt trail having a width of 3.0 m from a future amenity area on Block 75 to the south limit of the Parkette Block 76. Final alignment of the trail shall be in accordance with the provisions of the Environmental Impact Study and addenda and to the satisfaction of the Director of Engineering Services and the Central Lake Ontario Conservation Authority. (3) The construction of the trail may occur concurrently with the development of Block 75. Part 6—Agency Conditions 6.1 Region of Durham (1) The Owner shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Region. All arrangements, financial and otherwise, for said extensions are to be made to the satisfaction of the Region, and are to be completed prior to final approval of this plan. (2) Prior to entering into a subdivision agreement, the Region shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. (3) The Owner shall grant to the Region any easements required for provision of Regional services for this development and these easements shall be in the location and of such widths as determined by the Region. (4) The Owner shall satisfy all requirements, financial and otherwise, of the Region. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other regional services. (5) The Owner shall carry out an archaeological assessment (Stage 3) of the subject property and mitigation and/or salvage excavation of any significant heritage resources to the satisfaction of the Ministry of Tourism, Culture and Sport. No grading or other soil disturbance shall take place on the subject 8-48 i property prior to a letter of clearance from the Regulatory and Operations Group of the Ministry of Tourism, Culture and Sport. 6.2 Conservation Authority (1) Prior to any on-site grading or construction of final registration of the Plan, the Owner shall submit'and obtain approval from the Municipality of Clarington, and the Central Lake Ontario Conservation Authority for reports describing the following: (a) The intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with current and provincial guidelines and requirements; (b) The anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken; and (c) The means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on-site or other related works. (2) The owner shall dedicate the Open Space Block 78 and Tableland Buffer Block 77 to an appropriate public agency, such as the Municipality of Clarington. (3) The Owner shall place Open Space Block 78 and Tableland Buffer Block 77 in a protective zone. (4) The owner shall install non-gated fencing along the eastern boundary for the Medium/High Density Block 75, and along the eastern boundaries of Lots 55 to 62, inclusive, as well as along the boundary of the Parkette Block 76 adjacent to the valley to the satisfaction of CLOCA, and the Director of Engineering Services in accordance with Condition 5.7 (1). (5) The Owner agrees to carryout the requirements and recommendations of the Environmental Impact Study for the Eastvale Subdivision Prestonvale Road, prepared by Niblett Environmental Associates Inc., dated March 2012 and the EIS Addendum documents dated February 2013, June 10, 2013 and October 2, 2013. (6) The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees as per the approved Authority Fee Schedule. (7) The subdivision agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: 8-49 a. The Owner agrees to carry out the works referred to in Condition 6.2 (1), (2), (3), (4), (5) and (6) to the satisfaction of the Central Lake Ontario Conservation Authority. b. The Owner agrees to maintain all stormwater and erosion and sediment control structures and measures operating and in good repair during the construction period, in a manner satisfactory to the Central Lake Ontario Conservation Authority. c. The Owner agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to the commencement of grading or initiation of any on-site works. 6.3 Ministry of Culture. Tourism and Sport (1) No demolition, grading or other soil disturbances shall take place on the lands prior to the Ministry of Culture, Tourism and Sport confirming that potential adverse impact to the archaeological resources identified in the archaeological assessment prepared by Northeastern Archaeological Associates Ltd., and dated February 8, 2012, including a Stage 3 Assessment, have been addressed through measures such as preservation, resource removal, licensing and resource conservation requirements. 6.4 Utilities (1) The Owner shall coordinate the preparation of an overall utility distribution plan that allows for the safe installation of all utilities including the separation between utilities to the satisfaction of the Director of Engineering Services. (2) All utilities will be installed within the proposed road allowances. Where - this is not possible, easements will be provided at no cost to the utility provider. Proposed easements are not permitted on lands owned by' the Municipality unless it can be demonstrated that there is no other alternative. Such easements must not impede the long term use of the lands and will be at the discretion of the Director of Engineering Services. (3) The Owner shall cause all utilities, including hydro, telephone, and cable television within the streets of this development to be installed underground for both primary and secondary services. Part 7— STANDARD NOTICES AND WARNINGS 7.1 The Owner shall include a clause in Agreements of Purchase and Sale for all Lots informing the purchaser of all applicable development charges in accordance with subsection 58(4) of the Development Charges Act, 1997, S.O. 1997, C.27. 8-50 7.2 The Owner shall 'include the notices and warnings clauses set out in Schedule 3 of the Municipality's standard subdivision agreement in Agreements of Purchase and Sale for all Lots or Blocks. 7.3 The Owner shall include the following notices and warning clauses in Agreements of Purchase and Sale for the Lots or Blocks to which they apply: Noise Attenuation and Fencing The Owner shall include notices regarding noise attenuation measures in the Agreements of Purchase and Sale for lots as recommended in the noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated September 2011, Project No. Y1125 and any addendum thereto. The measures shall be included in the Subdivision Agreement and must also contain full and complete reference to the noise report (i.e. author, title, date and any revisions/addenda) and shall include any required warning clauses identified in the study. Nearby Farm Operations The Owner shall include the following warning clause in agreements of purchase and sale for Lots 1-74, and Block 75: Farm Operations—There are existing farming operations nearby and that such farming activities may give rise to noise, odours, truck traffic and outdoor lighting resulting from normal farming practices which may occasionally interfere with some activities of the occupants. Nearby Park The Owner shall include the following warning clause in agreements of purchase and sale for Lots 1-21 and 55: Park-Adjacent lands are designated for parkland uses, including the existing South Courtice Arena, municipal playing fields, and a parkette block xx, 40M xxxx. Adjacent municipal playing fields contain active lighted facilities for night-time services. Additional park development and/or expansions to existing municipal facilities may occur on municipal lands. Chain Link Fencing The Owner shall include the following notice in the agreements of purchase and sale for Lots 1-21, inclusive, 55-62, inclusive, and Block 75: Chain Link Fencing— Chain link fencing is a required feature between this lot and the adjacent park and open space/trail. This fencing must be located on the public portion of the abutting land and will be maintained by the Municipality after the developer has been released from any further responsibility for the fence. 8-51 Part 8 - CLEARANCE 8.1 Prior to final approval of the plan for registration, the Municipality's Director of Planning Services shall be advised in writing by, (a) the Region how Conditions 1, 2.4, 4.1(4) and 6.1 have been satisfied; (b) Central Lake Ontario Conservation Authority, how Condition 6.2 has been satisfied; and, (c) Ministry of Citizenship, Culture and Recreation, how Conditions 6.3 has been satisfied. Part 9 - NOTES TO DRAFT APPROVAL 9.1 Terms used in these conditions that are not otherwise defined have the meanings given to them in the Municipality's standard subdivision agreement. 9.2 As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 9.3 If final approval is not given to this plan within three years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 9.4 Where an agency requirement is required to be included in the Municipal subdivision agreement, a copy of the agreement should be sent to the agency in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: (a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623, Whitby, Ontario L1 N 6A3 (905) 668-7721. (b) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, (c) Ministry of Citizenship, Culture and Recreation, Culture Programs Unit, Programs and Services Branch, Culture Division, 401 Bay Street, Suite 1700, Toronto, Ontario, M7A OA7 8=52 Attachment 2 Municipality of Clarington to Report PSD-052-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012-0008; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 15.4"SPECIAL EXCEPTIONS—URBAN RESIDENTIAL TYPE FOUR(R4) ZONE"is hereby amended by adding thereto, the following new Special Exception: "15.4.38 URBAN RESIDENTIAL EXCEPTION (R4-38)ZONE Notwithstanding Sections 2, 3.16 a., 15.1 a., 15.2 a., 15.2 b., and 15.2 c., on those lands zoned "R4-38" on the Schedules to this By-law, in addition to the permitted residential uses may also be used for Link Townhouse Dwelling units, and subject to•the following zone provisions: a. i) Maximum total number of dwelling units 160 ii) Apartment units (minimum) 70 (maximum) 80 b. Regulations for Apartment Building i) Lot frontage (minimum) 6 metres ii) Yard Requirements(minimum) (a) Northerly (adjacent to Bloor St) 6 metres to building, 4 metres to balcony (b) Easterly 7.5 metres (c) Westerly(adjacent to Prestonvale Road) 6 metres to building, 4 metres to balcony (d) Southerly 6 metres to building, 4 metres to balcony (e) Adjacent to abutting residential lot 12 metres iii) Yard Requirements (maximum) (a) Northerly (adjacent to Bloor St) 9 metres to building, 7 metres to balcony (b) Westerly(adjacent to Prestonvale Road) 9 metres to building, 7 metres to balcony iv) Amenity Space (minimum) (a) Outdoor 4.0 square metres per unit (b) Indoor 2.0 square metres per unit 8-53 v) Parking spaces (minimum) (a) 1 bedroom apartment 1.25 spaces (b) 2 bedroom apartment 1.5 spaces (c) 3 or more bedroom apartment 1.75 spaces c. Regulations for Link Townhouse Dwellings i) Loffrontage (minimum) 6 metres ii) Yard Requirements(minimum) (a) Northerly(adjacent to Bloor St) 4 metres to building, 2 metres to porch (b) Easterly 7.5 metres (c) Westerly (adjacent to Prestonvale Road) 4 metres to building, 2 metres to porch (d) Southerly 4 metres to building, 2 metres to porch (e) Adjacent to abutting residential lot 7.5 metres iii) Yard Requirements (maximum) (a) Westerly (adjacent to Prestonvale Road) 6 metres to building, 4 metres to porch (b) Southerly 6 metres to building, 4 metres to porch iv) Parking spaces(minimum) 2.25 spaces per dwelling V) Unit Setback Requirements(minimum) For the purposes of establishing regulations for each Linked Townhouse Dwelling, the following specific regulations shall apply as if each unit is located on a lot: (a) Minimum Lot area 175 square metres (b) Maximum Lot coverage 50% (c) Minimum Landscaped Open Space 30% (d) in the case of a through lot, the lot line dividing the lot from a public street shall be deemed to be the front lot line. (e) Yard Requirements (i) Front Yard(minimum) a. Garage 6.0 metres b. Dwelling 4.0 metres C. Porch 2.0 metres (ii) Rear Yard (minimum) 7.5 metres (iii) Side Yard (minimum) 1.5 metres, Nil where a building has a common wall with any building on an adjacent lot in the same zone. e. The provisions of Section 3.1 j. (iv) continue to apply, except where they are in conflict with the yard requirements for a balcony as specified,in Section 15.4.38 b. ii) and iii), and for a porch in Section 15.4.38 c. ii) and iii) of this exception zone. f. In addition to the regulations of Section 3.11 with respect to the removal of the "Holding (H)" symbol, Council shall only enact a by-law to remove the Holding (H)symbol from the portions of the lands zone(H)R4-38 to be used for medium density once the footing and foundation of the high density/apartment building portion of the zone is completed." 5-54 2. Section 13.4 SPECIAL EXCEPTIONS — URBAN RESIDENTIAL TYPE TWO (R2) ZONE is hereby amended by adding thereto,the following new Special Exception: "13.4.65 URBAN RESIDENTIAL EXCEPTION (R2-79) ZONE Notwithstanding Sections 3.1 j. i), iv), 3.22, 13.2 a., b., c. i), ii), iii), e., g. and h.those lands zoned R2-65 on the Schedules to this By-law shall be subject to the following regulations: a. Lot Area (minimum) 300 square metres b. Lot Frontage (minimum) I) Interior Lot 10.0 metres ii)' Exterior Lot 13.0 metres C. Yard Requirements i) Front Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch ii) Exterior Side Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7,0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch iii) Interior Side Yard With private garage or carport 1.2 m on one side; 0.6 metres on the other side; Without private garage or 3.0 metres on one side 0.6 metres on the other side d. Special Yard Regulation i) Bay windows with foundation may project into any yard to a distance of not more than 0.75 metres with the bay window having a maximum width of 2.4 metres but in no instance shall the interior side yard be reduced below 0.6 metres. ii) Steps may project into the required front or exterior side yards, but in no instance shall the front or exterior yard be reduced below 1.0 metre iii) Visibility Triangle(minimum) 6.5 metres e. Lot Coverage (maximum) I) 9 Storey a) Dwelling 50 percent b) Total of all buildings and structures 55 percent ii) All Other Residential Units a) Dwelling 40 percent b) Total of all buildings and structures 45 percent 8-55 iii) Notwithstanding the above lot coverage provision, a covered and unenclosed porch/balcony having no habitable space above it, shall be permitted subject to the following: a) in the case of an interior lot, an unenclosed porch/balcony up to a maximum area of 12.0 square metres shall be permitted provided it is located in the front yard of the lot and shall not be calculated as lot coverage; b) in the case of an exterior lot, an unenclosed porch/balcony up to a maximum area of 20 sq. metres shall be permitted provided it is located in the front and/or exterior side yard of the lot and shall not be calculated as lot coverage. f. Height of floor deck of unenclosed porch above finished grade(maximum) 1.0 metre g. Driveway Width (maximum) 4.6 metres h. Height(maximum) i) 1 Storey 8.5 metres ii) All other residential units 10.5 metres i. Garage Requirements: i) All garage doors shall not be located any closer to the street line than the dwellings front wall or exterior side wall or covered porch projection. ii) The outside width of the garage shall be a maximum of 40%of the width of the lot. 3. Section 13.4 SPECIAL EXCEPTIONS—URBAN RESIDENTIAL TYPE TWO (R2) ZONE is hereby amended by adding thereto,the following new Special Exception: "13.4.65 URBAN RESIDENTIAL EXCEPTION (R2-80)ZONE Notwithstanding Sections 3.1 j. i), iv), 3.22, 13.2 a., b., c. i), ii), iii), e., g. and h. and those lands zoned R2-66 on Schedules to this By-law shall be subject to the following regulations: a. For the purposes of this Section, the terms single car detached garage and double car attached garage shall mean: Single Car Detached Private Garage: means a portion of a dwelling which is fully enclosed and roofed and designed for the sheltering of one-motor vehicle as a parking space. Incidental storage of household equipment is also permitted. Double Car Attached Private Garage: means a portion of a dwelling which is fully enclosed and roofed and designed for the sheltering of two motor vehicles as parking spaces. Incidental storage of household equipment is also permitted. b. Regulations for dwelling with single car attached private garage: i) Lot Area (minimum) 330 square metres ii) Lot Frontage(minimum) a) Interior Lot 11.0 metres b) Exterior Lot 14.0 metres C. Regulation for dwelling with double car attached garage: i) Lot Area (minimum) 330 square metres ii) Lot Frontage (minimum) 8-56 a) Interior Lot 11.3 metres b) Exterior Lot 14.3 metres d. Yard Requirements: i) Front Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch ii) Exterior Side Yard 6.0 metres to private garage or carport except where there is no sidewalk in front of the dwelling 7.0 metres to the private garage or carport; 4.0 metres to dwelling; 2.0 metres to porch iii) Interior Side Yard With private garage or carport 1.2 metres on one side; 0.6 metres on the other side Without private garage or 3.0 metres on one side 0.6 metres on the other side e. Special Yard Regulation: i) Bay windows with foundation may project into any required yard to a distance of not more than 0.75 metres with the bay- window having a maximum width of 2.4 metres but in no instance shall the interior side yard be reduced below 0.6 metres. ii) Steps may project into the required front or exterior side yards, but in no instance shall the front or exterior yard be reduced below 1.0 metre. iii) Visibility Triangle(minimum) 6.5 metres f. Lot Coverage (maximum) i) 1 Storey a) Dwelling 50 percent b) Total of all buildings and structures 55 percent' ii) All Other Residential Units a) Dwelling 40 percent b) Total of all buildings and structures 45 percent iii) Notwithstanding the above lot coverage provision, a covered and unenclosed porch/balcony having no habitable space above it, shall be permitted subject to the following: a) in the case of an interior lot, an unenclosed porch/balcony up to a maximum area of 12.0 square metres shall be permitted provided it is located in the front yard of the lot and shall not be calculated as lot coverage; b) in the case of an exterior lot, an unenclosed porch/balcony up to a maximum area of 20 sq.metres shall be permitted provided it is located in the front and/or exterior side yard of the lot and shall not be calculated as lot coverage. 8-57 g. Height of floor deck of unenclosed porch above finished grade (maximum) 1.0 metre h. Height(maximum) i) 1 Storey 8.5 metres ii) All other residential units 10.5 metres i. Garage Requirements i) All garage doors shall not be located any closer to the street line than the dwellings front walls or exterior side wall or covered porch projection. ii) The outside width of the garage shall be a maximum of 53% of the width of the lot." 4. Schedule"4"to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Agricultural (A)Zone"to"(H) Holding-Urban Residential Exception((H)R2-79) Zone"; "Agricultural (A)Zone"to"(H)Holding-Urban Residential Exception((H)R2-80) Zone"; "Agricultural (A)Zone"to"(H)Holding-Urban Residential Exception((H)R4-38) Zone'; and "Agricultural (A)Zone"to"Environmental Protection (EP)Zone" as illustrated on the attached Schedule"A"hereto. 5. Schedule"A"attached hereto shall form part of this By-law. 6. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Sections 34 and Section 36 of the Planning Act. BY-LAW passed in open session this day of 12014. Adrian Foster, Mayor C.Anne Greentree, Municipal Clerk 8-58 This is Schedule to By-law passed day • 1I ILI AIN w i i� i itafi+af•r••,t+•�rr�r+t„�r�t`,t', iii►�a� ! ��e��+� ��!�ii�i� �� . • �`v +tf�t`i�aQt� �i�ts;si:��a :tip �a t •cad`�.ti.i f - -' ,• Dt+�f•�,•�•r�fra�f�a f ,.. ►'sarrr•.+i0i!ia+rafia+i•iewr.�..r,.•t.i.; ,, �t iia+i�!•�+ai�ti,.+iar,�.r�f,r•,f►+ti►i+•i++f�,,ti ,� '�' ►rq�t�aa+►i+t•.,,t!ta++r1`sat�t��tya�+ar,�ia�+►�� tit s�rt!iaS� 't•+�;it+iti!i+ar�•i�+i•'i+i ' G ,,ate+paa, +fit,f j��aS gip. '��tt�f�a�f'�+i z+�f�rra1•+�►�t�t' r raj�,..►a��f�r�Sr�a,�aa:��,�at�a`'►j.�� :•- WIN ♦ .t': Big MN • • •- • • it EN"' • • •- ..I`///'�// `\ o Bo"1111 111111�11��■■IID.�Illlllllllllllllllil�pll_� 111111 111111111111111111111111111 _IIIIIIIillllllllilllllllillll _� 111111111111111111111111111 �IIIIIIIIIIIIIIIIIIIIIIIII/��//I �� 111111111111111111111 HIIIIIIII111111111I//� 111111111111111111111111 C111111111111111111/� 111111111111111111111111'_11111111111111111U///p� 11 1111111111111111111111 �IIIIIIIIIIIIIIU� ��111111111111111111111111_ :, � ��: • 11111111111- • If this information is required in an alternate accessible format, please contact the Municipal r Clerk at 905-623-3379 ext. 2102 Report Planning Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: j Report: PSD-053-14 File: PLN 39.5 I Subject: Priority Green Clarington — Update No. 2 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-053-14 be received for information. j ' I i Submitted by: ___4/ io� Reviewed by: Davi Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer I f 8-59 Municipality of Clarington Report PSD-053-14 Page 2 Report Overview Priority Green Clarington has reached two important milestones. Firstly, an initial phase of communication and engagement has been completed. Feedback received will inform the establishment of a Green Development Framework for Clarington. Secondly, working in partnership with Brookfield Residential, Halminen Homes and Jeffery Homes, the green home building demonstration component of Priority Green Clarington has completed construction of six 'beyond code' homes and the installation of monitoring equipment. Monitoring of these homes under "real-life" conditions and assessment of their performance will begin in October. Background 1. Priority Green Clarington aims to set a new standard for residential development that prioritizes sustainability, promotes innovation and continues to improve the community's quality of life. To achieve this vision, the Municipality, in collaboration with the Region of Durham, the private sector, and the community, is establishing a Green Development Framework. "Green development" refers to using practices that will reduce the environmental impacts of residential development and create healthier places to live. It considers the ways in which both homes and neighbourhoods are designed and built. 2. Priority Green Clarington is an initiative driven by Council's Strategic Plan 2011-2014 and Clarington's Green Community Strategy(2010). It is being carried out in collaboration with the Region of Durham and with funding support from the Government of Ontario through the Showcasing Water Innovation program, and the Green Municipal Fund, a fund financed by the Government of Canada and administered by the Federation of Canadian Municipalities, in addition to municipal funding. Work Program Status Communication & Engagement Strategy— Phase I 3. Broad community support is fundamental to the successful design, implementation and adoption of a practical and effective approach to green development in Clarington. A Communication & Engagement Strategy was prepared at the outset of the initiative, and is being implemented in two phases, as follows: • Phase I: Start up and early outreach; and • Phase II: Proposed framework review, consultation and knowledge transfer. 4. Phase I aimed to introduce Priority Green Clarington to the community, initiate a dialogue about planning and establishing a Green Development Framework for Clarington, and facilitate participation in the process. The scope of Phase I is outlined in Attachment 1. 5. Key findings emerging from the community, staff and agencies, the building industry and Council included the following: 8-60 Municipality of Clarington Report PSD-053-14 Page 3 • The majority of participants engaged support Priority Green Clarington's vision. A community vision of liveable neighbourhoods in Clarington prioritizes widely available, easily accessible and safe green spaces and streets, convenient access to amenities and increased support for non-vehicular modes of transportation. • Saving valuable farm land and rural space is the top ranking benefit that.the community feels can be gained from advancing green development practices. As revealed in the following figure, other top ranking benefits that should be supported by the standards that will form part of the Green Development Framework include supporting a more active lifestyle (e.g. walking, cycling) and better conservation of wildlife habitat. Saved valuable farm land and rural spaces 22% Supporting a more active lifestyle of walking and bicycling 19% Better conservation of wildlife habitat 18% Better air and water quality 13% Reduced demand on energy and water systems 8% Reduced pressure on stormwater systems 8% Nicer looking public spaces from perserved natural features and plantings 7% Less impact to global warming and better prepared for 6% climate related events Figure 1: Community Ranking of Benefits of Green Development (Total respondents = 430) • Establishing a Green Development Framework will require careful consideration of local issues (e.g. disconnected communities and neighbourhoods) and priorities (e.g. improved access to transit and support of active transportation). Other key considerations include allowing for innovation through flexibility, supporting alignment with other municipal and third party programs, on-going consultation with industry and the community, and being cautious of process duplication, added time and/or costs for application review, and conflicting approvals standards. • Incentives are important to industry adoption of green development practices and should be designed to enhance the competitive advantage of developers, without imposing significant pressure on municipal or taxpayer resources. A combination of economic, policy-based and/or administrative incentives should be considered. Confirming other industry research, general support exists for a fast-tracked 8-61 Municipality of Clarington Report PSD-053'-14 Page 4 approvals incentive approach provided supporting tools and resources (e.g. training, education, dedicated staff resources) are made available. • A combination of tools, resources and strategies is recommended to facilitate the successful implementation of enhanced policies and new standards and guidelines for green development, including: o Clear submission requirements o Consistency and coordination between proposed green development j standards and guidelines and other Municipal standards and guidelines; o Ongoing education and outreach to generate awareness and support; o Ongoing dialogue and feedback between the Municipality and stakeholders; o Flexibility to support overcoming market barriers, and; o Ensuring recommended green development standards are practical and cost- effective, particularly in Clarington. • A key component of creating compact, complete and sustainable neighbourhoods in i Clarington is building at higher densities than has traditionally been seen in the community. ,However, earlier community survey results and feedback received during the Phase I engagement activities both highlight that the community is concerned about what higher density forms of development may mean. A focused community discussion may be needed to raise awareness of how increased density has the potential to contribute to an attractive, vibrant and diverse environment for people to live, work and play (i.e. "liveable density"), and to define community E expectations. The objectives of this community workshop should include the following: o To raise awareness of the Municipality's vision to develop compact, complete and sustainable neighbourhoods in Clarington, and the role of increased density. o To define community expectations of compact, complete and sustainable neighbourhoods. o To examine the areas identified for increased density in Clarington and their characteristics, and better understand community perceptions. • On-going community and Council engagement will be necessary to achieve Priority Green Clarington objectives. i i f • f 8-62 i Municipality of Clarington Report PSD-053-14 Page 5 Green Demonstration Proiect 6. In February 2012, the Municipality announced (PSD-014-14) that three builders, Brookfield Residential, Halminen Homes and Jeffery Homes have committed to participate in the Priority Green Clarington Green Demonstration Project. The Green Demonstration Project will result in the construction of.six study homes (two per builder). These homes will incorporate practices that aim to reduce their environmental impact beyond that of a home constructed to meet Ontario's Building Code. Practices are listed in Attachment 2. 7. Each of the study homes has been sold to interested home buyers. A four-month performance monitoring program will be carried out on each home under actual operating conditions. Performance monitoring will include tracking of total water, electricity and natural gas usage, water and electricity sub-metering of specific fixtures/appliances within I the study homes, and energy performance testing and rating. 8. As of September 1, 2014, three of the study homes were occupied and performance monitoring initiated. The remaining three homes are anticipated to be online by the beginning of October. 9. Through performance monitoring, conservation and efficiency improvements will be quantified, greenhouse gas reductions will be calculated, performance comparisons will be made to similar homes build to the minimum standard established by the Ontario Building Code, and return on investment and payback period evaluated. The results of the assessment will be used to inform residents and the building industry about the potential environmental, economic and social benefits of the green practices used. 10. The Municipality has received overwhelming support for the Green Demonstration Project from our partner builders (Brookfield Residential, Halminen Homes and Jeffery Homes) and their respective electrical and plumbing contractors, industry associations (Durham Region Home Builders Association, Sustainable Housing Foundation), and product manufacturers and suppliers. In addition, promotional support has been received from local media(Clarington This Week) and industry publications including Better Builder Magazine and Toronto Focus Magazine, a publication of the Canada Green Building l Council. 11. Glen Pleasance, the Region of Durham Water Efficiency Co-ordinator, has had a major role in the development and implementation of the Green Demonstration Project. Next Steps 12. The following next steps are underway for Priority Green Clarington: • Conduct monitoring and assess performance of the six participating green demonstration project homes; • Focused workshop and community discussion on the benefits of higher density on the concept of liveable density, scheduled for November this year; • Draft proposed green standards and guidelines; i 8-63 Municipality of Clarington Report PSD-053-14 Page 6 • Examine potential incentive mechanisms to encourage adoption of green development practices beyond minimum standards and assess feasibility; and • The second phase of the communication and engagement strategy. Concurrence 13. Not Applicable Conclusion 14. The implementation of the first phase of communication and engagement for Priority Green Clarington started a discussion with stakeholders and the community about the role of green development practices in achieving sustainable growth. An additional workshop will be carried out this Fall focused on the benefits of higher density. 15. The Green Demonstration Project component of Priority Green Clarington has reached an important milestone with the construction of six `beyond code' homes and the installation of monitoring equipment. The performance assessment is now underway. 16. With Priority Green Clarington funding agreements concluding in spring 2015, staff will be reviewing options to sustain the long term vision for this initiative. Strategic Plan Application 17. The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Amy Burke, Priority Green Clarington Coordinator, 905-623-3379 ext 2423 or aburke(a)clarington.net Attachments: Attachment 1 — Phase 1 Scope and Community Outreach Attachment 2 — Demonstration Project Green Practices List of the interested parties to be notified of Council's decision: None 8-64 Attachment 1 to Municipality of Clarington Report PSD-053-14 i Community Engagement r A. The following methods for project communications were established: • Project website (www.prioritygreenclarington.word press.com); • Social media interaction via the Municipality's Twitter and Facebook accounts; • QR Code providing a direct link to the project website; • Articles in the Planning Services Department's E-Update Newsletter, • Media releases and advertising of community events and project announcements; • Presentations and information booths to share project progress and lessons learned; and • Memorandums and reports to Council. I B. Between April and August 2014, early involvement in Priority Green Clarington was facilitated through four distinct engagement activities, each designed to obtain feedback from specific interest groups. These included: j • Community Engagement— attendance at two community events (Clarington Home & Garden Show and Maple Festival); • Industry Engagement— a collaboration workshop with representatives of the land development and building sector; • Staff& Agency Engagement— a collaboration workshop with Municipal, Regional and Agency representatives and partners involved in land development review and approval; and • Council Engagement— Individual interviews with Clarington's Mayor and members of Council. These engagement activities were designed to build on the results of the community survey conducted through Priority Green Clarington in August 2013 (PSD-061-13). I C. The following tables summarize the reach of Phase I activities: Mechanism/Activity # of Contacts Community Survey 1000 Project Website . 2500 QR Codes not available E-Update Newsletter 309 Priority Green Clarington Symposium 64 Community Engagement 1 140 (Clarington Spring Home & Garden Show, April 11 — 13) Community Engagement 2 110 (Historic Downtown Bowmanville's Maple Festival, May 3) Community Engagement 3 - Online 12 Workshop 1 - Industry Engagement (May 28) 11 Workshop 2 - Staff&Agency Engagement (May 28) 14 Interviews - Council Engagement (August 2014) 6 Total 4166 Table 1: Summary of Phase 1 CES Contacts (to September 1, 2014) 8-65 Communication Mechanism # of Publications Website Blog Posts 10 Social Media (Twitter, Facebook) 14 QR Codes not available E-Update Newsletter 14 Municipal News Releases 4 Presentations (e.g. Building and Land Development Industry 9 — Durham Chapter, Durham Region Home Builders Association) Information Booths 3 Council Memorandums and Reports (including PSD-053-14) 9 Total 63 Table 2: Summary of Phase 1 CES Publications (to September 1, 2014) 8-66 Attachment 2 to Municipality of Clarington . Report PSD-053-14 qan on Green Demonstration Project List of Green Practices' Quality Assurance • Third party performance based energy rating (HERS Index) • Inspected and verified to guarantee program compliance High Performance Building Envelope • Air leakage under 3.0 ACH @ 50 Pa • Insulation installation meeting RESNET's Grade II quality rating (minimum) • Upgraded "better basement" (R20 insulation value) • Exterior air barrier with all penetrations sealed • Insulated sheathing High Performance Heating, Ventilation &Air Conditioning (HVAC) • Web-based programmable thermostat • High efficiency furnace (95% AFUE minimum)with minimum 2 stage modulation and electronically commutated motor(ECM) in air handler • Sealing of all furnace supply ducts' • Commissioning of the heating system • Drain water heat recovery on two drains • High efficiency air conditioner(efficiency rating of 14 SEER or higher)2 Energy Efficient Lighting &Appliances • Minimum 75% CFL lighting (high use rooms) • ENERGY STAR" certified appliances2 • ENERGY STAR°Most Efficient certified clothes washer2 Reduce Water Usage & Runoff Indoor • 3.8 Lpf(or less) toilets • 7.6 Lpm showerheads • 5.7 Lpm bathroom faucets • 8.3 Lpm kitchen faucets • Greywater recycling system • Hot water recirculation system Outdoor • Provide 4' to 6" of topsoil (all non- hardscaped lot areas) • Permeable hardscaping (e.g. walkways, patios) • Rain barrels 1 This listing is cumulative for all six study homes. Some variability between homes exists. 2 Where supplied by builder. 8-67 Indoor Air Quality i • Bathroom fans verified at Ontario Building.Code capacities E • Energy Recovery Ventilator (minimum efficiency rating of 65% SRE) r • Air system balanced • MERV 8 filter (or better) installed • Contaminant control during construction • Pre occupancy flush (48 hours before) Efficient Material Management C • Advanced wall framing j • Attic insulation containing 40% post-consumer recycled content (minimum) • Wall insulation containing 40% post-consumer recycled content (minimum) • Thermal insulated sheathing containing 15% post-consumer recycled content (minimum) Future Ready • Greywater ready • Solar (photovoltaic) ready j • LED lighting ready(exterior soffit fixtures) • Natural gas ready (oven and clothes dryer) j 8-68 i If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 Clarjagton Report Planning Services Meeting: General Purpose and Administration Committee Date: September 22 2014 Resolution: By-law: Report: PSD-054-14 File: PLN 20.5 i Subject: Amendment to Application Fees By-law Planning and Development Applications Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-054-14 be received; i. i b) That the Fee By-law Amendment, being a by-law to amend Schedule A of By-law 2010- 142 regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report PSD-054-14), be approved; c) That the Apartment-in-House By-law Amendment, being an amendment to By-law 97-77 j to require the registration of apartment-in-house units (Attachment 2 to Report PSD- 054-14), be approved; and d) That all interested parties to Report PSD-054-14 be advised of Council's decision. i Submitted by: Reviewed by� Da i . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer r F r i I 8-69 Municipality of Clarington Report PSD-054-14 Page 2 Report Overview An update to the current planning application fees is recommended. Planning application fees were reviewed for the Durham Region lakeshore municipalities. The review concluded that a majority of Clarington's application fees were lower when compared with the other Durham Region lakeshore municipalities. Some increases and changes to how fees are collected have been recommended, however Clarington's fees will remain in line with or lower than the other Durham Region lakeshore municipalities. The report also recommends moving away from a year end fee increase to a mid-year increase. Background 1. Section 69 of the Planning Act allows a Municipality to pass a by-law setting out a fee schedule for processing of planning applications. The fees collected are intended to recover the "anticipated cost" to the Municipality for processing development applications. It is important to note that the fees collected do not fully recover the cost of processing applications when direct and indirect costs, including overhead, pre-consultation meetings, and circulation of revised submissions are included. Clarington currently recovers approximately 40 percent of the cost of processing applications. Many municipalities acknowledge an underlying principle that recovery of municipal costs must be balanced; not becoming a barrier or disincentive for local residents and business owners to make an application. 2. Staff surveyed the current 2014 fees of the other four lakeshore municipalities in Durham Region (Pickering, Whitby, Ajax and Oshawa). A chart (Attachment 3) listing each municipality's fees for development applications was prepared for comparison. 3. The Fees By-law was last amended by Council on December 19, 2011, coming into effect January 1, 2012. Clarington's development fees were updated on the basis of anticipated inflation for a three year period. Minor adjustments and or new fees were included in the by-law. At that time the report indicated that staff would be undertaking a review of the fees prior to the next update. 4. The last major fees review was undertaken in 2008. At that time Pickering, Ajax and Oshawa had completed comprehensive fee reviews with the assistance of consultants. These detailed studies examined the components of full cost recovery which included: • Direct costs — labour costs (e.g. wages and benefits) and operating costs (e.g. materials and supplies, etc.) in the areas most involved with development review functions, which include Planning, Engineering, Building, Operations and Fire Services. • Indirect costs — operating costs associated'with individuals supporting direct service departments allocated on step-cost basis to each service department (e.g. Human Resources, Facility Maintenance, IT, etc.). • Capital costs — capital asset replacement costs for facility space, vehicles, and IT equipment associated with individuals directly participating in the application process. 8-70 i Municipality of Clarington Report PSD-054-14 Page 3 5. More recently, the City of Oshawa and the Town of Whitby have updated their fees with the assistance of consultants. Oshawa's current fees came into effect on January 2, 2014 and will increase by 3% on January 1, 2015 and Whitby's current fees came into effect on September 1, 2014 and will increase 2.5% on the first of September in each calendar year. None of the other municipalities contacted indicated a review of their fees was currently underway. Revisions to Fees 6. The majority of the planning application fees have been rounded up or increased slightly and represent a small or modest increase to the current fees. A couple of fees including Zoning By-law Amendments have been increased more to better represent the amount of time staff spends reviewing and processing those applications. In addition to the proposed fee increases staff is proposing some changes to specific fees which are listed below: • The Official Plan Adoption fee has been incorporated into the base fee of the Official Plan Amendment application. E • Minor Variance applications have been assigned fees based on the land use of the property. • Site Plan fees have incorporated a graduated rate for residential development so the per unit cost for greater than 100 units is reduced, resulting in a reduction in fees for larger developments. • Condominium applications will be a flat fee, eliminating the per unit fee resulting in a j reduction in fees. r • Subdivision fees for units within medium and high density blocks will be fixed at a density of 40 units per hectares. • A new fee has been proposed for the extension to a Temporary Use. Currently, the fee of a Zoning By-law Amendment is collected. • Apartment-in-House application fees and registration fees have been combined into one fee to be paid up front. I' f 7. Clarington will remain amongst the lowest development application fees despite the fee increases. Staff have prepared a planning application fee comparison chart based on specific scenarios for site plan approval (Figure 1). The chart highlights the current and proposed costs for projects within Clarington and comparatively across the Durham lakeshore municipalities. As evidenced the proposed fees minimize cost recovery on potential economic development. j i k j i 8-71 Municipality of Clarington Report PSD-054-14 Page 4 square Commercial metres Restaurant/Bank 700 3715 4525 4164 12080 7885 3680 Sho ers/LCBO 2000 4690 5500 5776 17800 8860 3680 Neighbourhood Centre 6000 7690 8500 10736 35400 11860 5540 Larger Store 10000 10690 11500 15696 53000 14860 7400 Walmart 15000 14440 15250 21896 60000 18610 10190 square Industrial metres Small Industrial 500 1346 1391 3761 15120 7735 3300 Large Industrial 5000 1841 2291 7946 19080 11110 4400 dwelling Residential units 60 Unit Residential 60 15610 17500 19400 22850 44735 14450 100 Unit Residential 100 23890 26500 30200 36250 66735 22250 150 Unit Residential 150 34240 32750 30296 41750 80485 32000 8. Staff recommend continuing to increase the development application fees gradually each year over the next three years, by 2% on July 1, 2015 and 3% thereafter. The fees have been rounded up or down to the nearest ten dollars. 9. In addition to the increases above, staff recommend increasing the per square metre cost of Commercial and Mixed Use Site Plan and Site Plan Amendment applications gradually each year, as shown in Attachment 1. Should other factors dramatically change in staff costs or in how applications are processed, staff can report back to Council with an update and further adjustments. 10. In previous years there has been a rush for applicants to submit applications prior to the Christmas shut down on December 24 to avoid increases to fees on January 1. This results in applications sitting idle when the Municipal Administrative Centre is closed for the holidays. Staff is proposing to move the fee increase to July 1St. It is still anticipated that there will be an increase of applications prior to the fee increase date; however, the Municipal Administrative Centre will not be closed during this period which will allow for quicker review and processing of applications. 11. The Apartment-in-House Registration By-law currently states fees for the application and the registration of an apartment-in-house. Instead of amending the Apartment-in-House Registration By-law every time a fee increase is proposed, staff recommend rewording Section 3.4 of the By-law to refer to Schedule A of the Fees By-law. 8-72 t I i I Municipality of Clarington Report PSD-054-14 Page 5 i F Consultation 12. Letters were sent to BILD and the Durham Region Home Builders Association notifying them that the Planning Services Department was undertaking a review of the current development application fees. The letter was to inform the building industry of the review and provide an opportunity to review and comment on the proposed fee increases. i 13. Written comments were received from BILD on August 26, 2014 requesting more information and more time to comment. The letter also identified concerns with per unit fees on condominium applications and site plan applications that can create a disincentive for higher density project. At a meeting with the Durham Region Home Builders Association on August 28, 2014 condominium fees were also raised as a concern and more information about the proposed fee increases were requested. Both parties asked questions relating to implementation of the new fees and the Durham Region Homebuilders Association requested not implementing the new fees until January 1, 2015. 14. Staff reviewed the comments received from both BILD and the Durham Region Home I Builders Association and made some revisions to the proposed fees based on the comments received, and a copy of the comparison chart (Attachment 3) was sent to them on September 3rd. Staff responded to most of the issues raised including: k • Lowering the proposed revised flat rate condominium fees • Providing a graduated fee for residential site plans with a lower cost per unit for projects greater than 100 units • Providing a formula for medium and high density blocks in plans of subdivision I capped at 40 units per acre 15. Another meeting occurred on September 9, 2014 with staff, BILD and the Durham Region Home Builders Association to discuss the revised proposed fees. No new concerns were raised at the meeting; however, Durham Region Home Builders Association again requested that the implementation of the fees not occur until January 1, 2015. This was reiterated in their September 16, 2014 letter (Attachment 4). 16. This report and implementation date was delayed to allow for additional consultation. The proposed effective date of November 1St will be more than two months after our initial meeting with Durham Region Home Builders Association. In preconsultation meetings, , future applicants have been advised of pending fee increases. Planning application fees represent.a very small portion of the overall cost of a project. G r Concurrence 17, Not Applicable i 8-73 Municipality of Clarington Report PSD-054-14 Page 6 Conclusion 18. The proposed fee increases for planning applications will still remain the lowest in the Durham Lakeshore Municipalities in most instances. While the Municipality may charge for the anticipated costs of processing planning applications, cost recovery will be less than 50% of staff costs. Some fees are reduced to encourage compliance, others are reduced as an economic development incentive. Taxpayers pay the costs not recovered. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Brandon Weiler, Planner, 905-623-3379 ext. 2419 or bweiler @clarington.net Attachments: Attachment 1 — Fee By-law Amendment Attachment 2 —Apartments-in-houses Registration By-law Amendment Attachment 3 — Comparison Chart and Staff Recommended Changes to the Fee By-law Attachment 4 — Durham Region Homebuilders Association letter The following is a list of the interested parties to be notified of Council's decision: Durham Region Home Builders Association BILD — Durham Chapter 8-74 i Attachment 1 to Municipality of Clarington Report PSD-054-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- . , being a By-law to amend Schedule A of the Fee By-law 2010-142 i WHEREAS Section 69(1) of the Planning Act, R.S.O. 1990, C.P13, provides that By- laws may be passed by the Council of a Municipality to prescribe a tariff of fees for the processing of applications made in respect of planning matters; r WHEREAS Section 391(1)of the Municipal Act provides for municipalities to impose fees or charges for services or activities provided or done by or on behalf of it; I' NOW THEREFORE BE IT ENACTED that the Council of the Corporation of the Municipality of Clarington enacts as follows: r 1. Commencing November 1,2014, the fees for service provided by the Municipality under By-law 2010-142 shall be amended by the following Schedules to this By-law: i Schedule"A"—Planning Services and Legal Services Departments I' BY-LAW passed in open session this day of 2014 F r I: Adrian Foster, Mayor i Anne Greentree, Municipal Clerk r. 8-75 By-law 2010-142 Schedule"A" Planning Services/Legal Services Departments Fee Schedule November 1, 2014 to June 30,2015 TYPE OF APPLICATION FEE Official=Plan Amendment note.? . - Minor Application $10,000.00 Major Application note 1 $17,000.00 Aggregate Pit or Quarry $30,000.00 Adoption fee for applications submitted prior to November 1, 2014 $2,300.00 Regional Official Plan Amendment Review $2,500.00 Neighbourhood Design Plan $16,700.00 —Neighbourhood Design Plan Amendment $4,000.00 =Zonin OY-IaW Amendment_ note 7 Major note 3 $8,000.00 Minor $4,000.00 Removal of H) olding Symbol $2,300.00 Removal of Environmental Holding Symbol (Zoning By-law 2005-109 $600.00 Extension of a temporary use, $2,000.00 .Draft Plan of Subdivis"ion note 7 Residential $11,000+$300/unit, $60 forapartment unit Non-Residential $6,000.00 Preparation of Subdivision Agreement note 5 $3,300.00 Preparation of Subdivision Agreement Amendment note 5 $650.00 Plans for approval only no agreement) $1,031.00 Red Line..Revisions toDraft A royal Plan of Subdivision_ note 7 Major $8,000+$300 additional/unit $60/a artment Minor note 6 $4,000+$300 additional/unit $60/a artment -Major Revisionsto Subdivision Applicat ohs Not Draft Approved(note 7) Where original application was filed prior to $11,000+$300/unit($60/apartment) July 1, 2000 Where original application was filed between $6,000 +$300/unit($60/apartment) July 1, 2000 to Dec. 31, 2006 Where original application was filed after December 31, 2006 $6,000.00 Subdivision Clearance $2,300.00 Extension of Draft Plan Approval $2,300.00 Draft Plan of Condominiurrm= note 7 Residential and Non-Residential note 10 $5,500.00 Application for Condominium Conversions $8,000.00 note 10 Preparation of Condominium Agreement note 5 $3,300.00 Preparation of Condominium Agreement Amendment(note 5) $650.00 Condominium Clearance $1,800.00 Part Lot Control note 7 $800+$60/unit Site Plan-A roval-/Amendment; note,? Telecommunications Towers $5,600.00 $4,000 + ($210/unit for the first 100 units) Residential Use $125 for each unit after the first 100 units $4,000 + $0.75/m2 commercial gross floor Commercial Use area $4,000 +$0.30/m2 commercial gross floor area +$60/residential unit(maximum Mixed Use Building $20,000 Industrial/Other Uses $1,300 +$0.20/m2 gross floor area maximum$10,000 Plans for approval only no a reement $1,300.00 8-76 TYPE OF APPLICATION FEE Amendment- Residential Use $700+$75/unit maximum$5,400 Amendment-Commercial Use $1,600 +$0.30/m2 commercial gross floor area maximum$16,000 Amendment-Mixed Use $1,600+$0.30/m2 commercial gross floor area+$30/residential unit(maximum $16,000 Amendment- Industrial/Other Use $700 +$0.2 O/M2 gross floor area(maximum $6,400) Minor Site Plan/Oak Ridges Moraine note 2 $580.00 Sales Trailer/Model Home $1,200.00 Preparation of Section 41 Agreement note 5 $440.00 Preparation of Section 41 Agreement Amendment note 5 $440.00 Landscape Inspection Fee for projects with greater than 2500 sq. m. of floor area, or 25 units or greater(0.5%of the landscape cost estimate with a minimum of $1,000 Committee off:Ad`ustment -Minor Variance note 4 and 7 Accessory Buildings and Structures $500.00 Residential Minor(single, semi-detached, i townhouse or proposed lot) $650.00 Residential Major all other residential $1,000.00 Commercial $1,500.00 Other non-residential $650.00 E Tabling and Recirculation Fee (applicant initiated) $200.00 Sign.Permit - Permanent $170.00 i Temporary $85.00 Sign,By-aw Variance $500.00 Amendment $1,500.00 Apartment In House Application and Registration $125.00 Registration for Applications submitted prior to November 1, 2014 $60.00 Rental Protection Act $1,185.00 Land Use Information and Compliance Letter Zoning, Building, and all other property information $125.00 Subdivision $125.00 r Land:Division -- - Review Fee $500.00 Preparation of Section 53 Agreement note 5 $440.00 Peer Review(Applicant responsible for 100% Municipality's full costs of undertaking a Peer Review Comments on Applications Under the Green Energy Act microFIT applications 10 kW or less $125.00 FIT applications up to 10 MW solar energy) $400.00 j FIT applications up to 10 MW(other than C solar) $5,600.00 Street Name Change Request $1000 +$50 per municipal address Activation of a dormant application not 25% of the initial application fee or$1000 requiring a Public Meeting whichever is greater. Application Requiring An Open House or $1,300.00 (additional fee for each Additional Public Meeting subsequent public meeting) Application Requiring Additional Public $1,800.00 (additional fee for each Meeting subsequent public meeting where notice is provided through the local newspaper Application Involving Review Under EPA and/or EAA Process additional fee $13,000.00 8-11 F TYPE.OF APPLICATION FEE •Other .- _ _ - Ontario Municipal Board Related Administration Fee note 8 Preparation of Development/Servicing Agreement(note 5 and note 9) Folding of drawings accompanying a submission fee per sheet $5.00 Notarial Fee By Municipal Solicitor $25.00 Commissioners Fee By Municipal Staff $25.00 Small Maps $5.00 Large Maps $15.00 Aerial Photography(colour) $5.00 Official Plan Colour Map $5.00 Clarington Official Plan $75.00 Clarin ton Zoning By-law $75.00 Clarin ton Street Name Index CD Format $16.00 Studies: Under 40 pages $13.00 40- 100 pages $26.00 100-200 pages $43.00 over 200 pages $60.00 CD $15.00 Real Property Transactions For the preparation of any agreements relating to real property transactions not otherwise specifically addressed in this Fee Schedule; land transfers(e.g. right-of-ways, encroachments, leases and licenced, easements)the person requiring the agreement shall be required to pay fees and disbursements in accordance with notes 5 and 9 below. Note 9 The following are criteria for determining what constitutes a Major Official Plan Amendment application: - New golf courses or expansion to existing golf courses; - New waste facility or expansion to existing waste facility; - Expansion to urban boundary or re-designation of Future Urban Residential lands; - Hamlet expansion where a settlement capacity study is required; - Commercial Development greater than 2,500 m2; - Deletion or addition of arterial or collector road; and/or - Any application that due to the broader policy implications for the Municipality would require the need to review or manage studies, or any application deemed to be a major by the Director of Planning Services. Note 2 The following are criteria for determining what constitutes a Minor Site Plan application: - A residential or agricultural site plan in the Oak Ridges Moraine as required by the Official Plan and Zoning By-law 2005-109; - A dog kennel, agricultural tourism use, and similarly-scaled uses; and/or - A minor alteration to an existing site plan to revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 3 The following are criteria for determining what constitutes a major Zoning By-law Amendment application: - Associated with an Official Plan Amendment; - Associated with an application for proposed Plan of Subdivision; - Application involving multiple properties, except for commercial and industrial related applications; and/or - Any application that requires the review of technical,support documents or studies (e.g. environmental analyses, transportation). 8-78 Note 4 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the fee. An"accessibility device"is defined as a device including a ramp that aids persons with physical disabilities in gaining access to a dwelling unit. Note 5 Agreement preparation fee does not include the cost of registering the agreement and all related documents (e.g. Transfers, Postponements, or inhibiting orders) in the Land Registry office. The cost of such registrations is as follows: - Initial registration $250.00 plus HST, plus disbursements -All subsequent registrations$125.00 plus HST, plus disbursements. Applicants must provide the Municipality(Legal Services)'with all such costs prior to registration. Note 6 The following are criteria for determining what constitutes a minor application for red- line revisions to Draft Approval: Does not require circulation to outside agencies. Note 7 Fees for all Planning applications submitted by a registered charitable organization or for a registered non-profit housing organization will be reduced by 50%. Note 8 In addition to the fees set out for Planning Act Applications, the total fees payable shall include all fees associated with supporting an applicant at any hearing where the application was approved by Municipal Council including legal fees at a rate of $175/hour and consultant/witness fees where required, but excluding the costs of the Planning Department staff. Note 9 For preparation of any development/servicing agreement other than a subdivision agreement, Section 41 agreement or a Section 53 agreement, the applicant is required to reimburse the Municipality for its legal costs. If the legal work is undertaken by the Municipal Solicitor, it will be charged at the rate of$175/hour. If the legal work is undertaken by other legal counsel, it will be charged at the legal counsel's hourly rate. The minimum fee for any such agreement shall be$400.00 plus HST. Note 10 The base fee only shall be applicable for Draft Plan of Condominium for a parcel of land which was previously subject to a Site Plan application approved within the previous 24 months of the submission of a Draft Plan of Condominium. ILF C is l r is 8-79 By-law 2010-142 Schedule"A" Planning Services/Legal Services Departments Fee Schedule July 1, 2015 to June 30,2016 TYPE OF APPLICATION FEE ,Official Plan Amendment-note 7 = Minor Application $10,200.00 Major Application note 1 $17,340.00 Aggregate Pit or Quarry $30,600.00 Adoption fee for applications submitted prior to November 1, 2014 $2,350.00 Regional Official Plan Amendment Review $2,550.00 Neighbourhood Design Plan $17,030.00 Neighbourhood Design Plan Amendment $4,080.00 `Zonin B law AmendiYient' note:? Major note 3 $8,160.00 Minor $4,080.00 Removal of H Holding Symbol $2,350.00 Removal of Environmental Holding Symbol (Zoning By-law 2005-109 $610.00 Extension of a temporary use $2,040.00 Draft Plan-of'Subdivision(note 7) Residential $11,220+$300/unit, ($60 for apartment unit Non-Residential $6,120.00 Preparation of Subdivision Agreement note 5 $3,370.00 Preparation of Subdivision Agreement Amendment note 5 $660.00 Plans for approval only no agreement) $1,050.00 Redline-RdVisioris to DraftA ravm-Plan of.5ubdivision note 7 . Major $8,160+$300 additional/unit $60/a artment $4,080+$300 additional/unit Minor note 6 $60/a artment Major Revisions to;-Subdivision Applications Not Draft;Approved (note 7) Where original application was filed prior to July $11,220+ $300/unit($60/apartment) 1, 2000 Where original application was filed between $6,120 +$300/unit($60/apartment) July 1, 2000 to Dec. 31, 2006 Where original application was filed after December 31, 2006 $6,120.00 Subdivision Clearance $2,350.00 Extension of Draft Plan Approval $2,350.00 ..Draft Plan of=Condominium note 7 Residential and Non-Residential note 10 $5,610.00 Application for Condominium Conversions(note $8,160.00 10 Preparation of Condominium Agreement note 5 $3,370.00 Preparation of Condominium Agreement Amendment note 5 $660.00 Condominium Clearance $1,840.00 Part Lot Control note 7 $820+$60/unit Site Plan A ioval./Ame-ndment note:? Telecommunications Towers $5,710.00 $4,000+($210/unit for the first 100 units) ($125 for each unit after the first Residential Use 100 units $4,080 +$1.00/m2 commercial gross Commercial Use floor area $4,080 +$0.40/m2 commercial gross floor area +$60/residential unit Mixed Use Building maximum$20,000 8-80 i TYPE OF APPLICATION FEE Industrial/Other Uses $1,330+$0.20/m2 gross floor area maximum $10,000 Plans for approval only no agreement) $1,330.00 Amendment- Residential Use $710+$30/unit(maximum $5,400) Amendment- Commercial Use $1,630+$1.00/m2 commercial gross floor area maximum$16,000 Amendment- Mixed Use $1,630+$0.40/m2 commercial gross floor area+$30/residential unit maximum $16,000 Amendment- Industrial/Other Use $710+$0.20/m2 gross floor area maximum$6,400 Minor Site Plan/Oak Ridges Moraine note 2 $590.00 Sales Trailer/Model Home $1,220.00 Preparation of Section 41 Agreement note 5 $450.00 Preparation of Section 41 Agreement Amendment note 5 $450.00 Landscape Inspection Fee for projects with greater than 2500 sq. m. of floor area, or 25 units or greater (0.5% of the landscape cost estimate with a minimum of$1,000) Cammitte,e of Ad"ustment-:Minor.Variance (note 4 and? Accessory Buildings and Structures $510.00 Residential Minor(single, semi-detached, townhouse or proposed lot) $660.00 Residential Major all other residential $1,020.00 Commercial $1,530.00 Other non-residential $660.00 Tabling Fee and Recirculation(applicant initiated) $210.00 sign Permit Permanent $175.00 Temporary $87.00 5i n By-la Variance $510.00 Amendment $1,530.00 -A arfinent.ln House —Application and Registration $128.00 Registration for Applications submitted prior to November 1, 2014 $62.00 j Rental Protection Act $1,210.00 Land Use.Information and.Com Iiance-Letter Zoning, Building, and all other property information $128.00 Subdivision $128.00 Land-Division - - Review Fee $510.00 Preparation of Section 53 Agreement note 5 $450.00 Peer Review(Applicant responsible for 100% Municipality's full costs of undertaking a Peer Review ':Comments on Applications Under.the-GreemEner Act' ' microFIT applications 10 kW or less $128.00 FIT applications up to 10 MW solar energy) $410.00 FIT applications up to 10 MW other than solar $5,710.00 Street Name Change Request $1020 +$50 per municipal address Activation of a dormant application not 25%of the initial application fee or requiring a Public Meeting $1000 whichever is greater. Application Requiring An Open House or $1,330.00 (additional fee for each Additional Public Meeting subsequent public meeting)c 8-81 TYPE OF APPLICATION FEE Application Requiring Additional Public $1,840.00 (additional fee for each Meeting subsequent public meeting where notice is pro vided through the local newspaper) Application Involving Review Under EPA and/or EAA Process additional fee $13,260.00 Other Ontario Municipal Board Related Administration Fee note 8 Preparation of Development/Servicing Agreement(note 5 and note 9) .Folding of drawings accompanying a submission fee per sheet $5.00 Notarial Fee By Municipal Solicitor $25.00 Commissioners Fee B X Municipal Staff $25.00 PubIiCatiOrt$, _ - Small Maps $5.00 Large Maps $15.00 Aerial Photography (colour) $5.00 Official Plan Colour Map $5.00 Clarington Official Plan $75.00 Clarin ton Zoning By-law $75.00 Clarin ton Street Name Index CD Format $16.00 Studies: Under 40 pages $13.00 40- 100 pages $26.00 100-200 pages $43.00 over 200 pages $60.00 CD $15.00 Real Property Transactions For the preparation of any agreements relating to real property transactions not otherwise specifically addressed in this Fee Schedule; land transfers(e.g. right-of-ways, encroachments, leases and licenced, easements)the person requiring the agreement shall be required to pay fees and disbursements in accordance with notes 5 and 9 below. Note 9 The following are criteria for determining what constitutes a Major Official Plan Amendment application: - New golf courses or expansion to existing golf courses; - New waste facility or expansion to existing waste facility; - Expansion to urban boundary or re-designation of Future Urban Residential lands; - Hamlet expansion where a settlement capacity study is required; - Commercial Development greater than 2,500 m2; - Deletion or addition of arterial or collector road; and/or - Any application that due to the broader policy implications for the Municipality would require the need to review or manage studies, or any application deemed to be a major by the Director of Planning Services. Note 2 The following are criteria for determining what constitutes a Minor Site Plan application: - A residential or agricultural site plan in the Oak Ridges Moraine as required by the Official Plan and Zoning By-law 2005-109; - A dog kennel, agricultural tourism use, and similarly-scaled uses; and/or - A minor alteration to an existing site plan to revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 3 The following are criteria for determining what constitutes a major Zoning By-law Amendment application: - Associated with an Official Plan Amendment; - Associated with an application for proposed Plan of Subdivision; - Application involving multiple properties, except for commercial and industrial related applications; and/or - Any application that'requires the review of technical support documents or studies (e.g. environmental analyses, transportation). 8-82 Note 4 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the fee. An"accessibility device" is defined as a device including a ramp that aids persons with physical disabilities in gaining access to a dwelling-unit. Note 5 Agreement preparation fee does not include the cost of registering the agreement and all related documents(e.g. Transfers, Postponements, or inhibiting orders)in the Land Registry office. The cost of such registrations is as follows: - Initial registration $250.00 plus HST, plus disbursements -All subsequent registrations$125.00 plus HST, plus disbursements. Applicants must provide the Municipality(Legal Services)with all such costs prior to registration. Note 6 The following are criteria for determining what constitutes a minor application for red- line revisions to Draft Approval: Does not require circulation to outside agencies. Note 7 Fees for all Planning applications submitted by a registered charitable organization or for a registered non-profit housing organization will be reduced by 50%. j i Note 8 In addition to the fees set out for Planning Act Applications,the total fees payable shall include all fees associated with supporting an applicant at any hearing where the application was approved by Municipal Council including legal fees at a rate of $175/hour and consultant/witness fees where required, but excluding the costs of the Planning Department staff. C Note 9 For preparation of any development/servicing agreement other than a subdivision agreement, Section 41 agreement or a Section 53 agreement,the applicant is required to reimburse the Municipality for its legal costs. If the legal work is undertaken by the Municipal Solicitor, it will be charged at the rate of$175/hour. If the legal work is undertaken by other legal counsel, it will be charged at the legal counsel's hourly rate. The minimum fee for any such agreement shall be$400.00 plus HST. Note 90 The base fee only shall be applicable for Draft Plan of Condominium for a parcel of land which was previously subject to a Site Plan application approved within the previous 24 months of the submission of a Draft Plan of Condominium. i i r j: r r r k L • I p 8-83 By-law 2010-142 Schedule"A" Planning Services/Legal Services Departments Fee Schedule July 1, 2016 to June 30, 2017 TYPE OF APPLICATION FEE Offlcial,_Plan Arendment note 7 Minor Application $10,510.00 Major Application note 1 $17,860.00 Aggregate Pit or Quarry $31,520.00 Adoption fee for applications submitted prior to November 1,2014 $2,420.00 Regional Official Plan Amendment Review $2,630.00 Neighbourhood Design Plan $17,540.00 Neighbourhood Design Plan Amendment $4,200.00 Zonin -B-taw Artiendment(note-7):<- Major note 3 $8,400.00 Minor $4,200.00 Removal of H Holding Symbol $2,420.00 Removal of Environmental Holding Symbol (Zoning By-law 2005-109 $630.00 Extension of a temporary use $2,100.00 Draft Plan of Subdivision(note 7) - Residential $11,560+$300/unit, ($60 for apartment unit Non-Residential $6,300.00 Preparation of Subdivision Agreement note 5 $3,470.00 Preparation of Subdivision Agreement Amendment note 5 $680.00 Plans for approval only no agreement) $1,080.00 Red Line=Revi§ions to DraftA ,roval Plan of Subdivision note 7 Major $8,400+$300 additional/unit $60/a artment $4,200+$300 additional/unit Minor note 6 $60/a artment Major Revisions 46 Subdivision Applications Not Draft Approved-(note 71 Where original application was filed prior to July $11,560+$300/unit($60/apartment) 1,'2000 Where original application was filed between $6,300 +$300/unit($60/apartment) July 1, 2000 to Dec. 31, 2006 Where original application was filed after December 31, 2006 $6,300.00 Subdivision Clearance $2,420.00 Extension of Draft Plan Approval - $2,420.00 Draft Plan of Condorhiniuni note 7 Residential and Non-Residential note 10 $5,780.00 Application for Condominium Conversions (note $8,400.00 10 Preparation of Condominium Agreement(note 5) $3,470.00 Preparation of Condominium Agreement Amendment note 5 $680.00 Condominium Clearance $1,900.00 Part Lot Control note 7 $840 +$60/unit) Site_Plan A' roval`/Amendment note 7 Telecommunications Towers $5,880.00 $4,000 +($210/unit for the first 100 units) ($125 for each unit after the first 100 Residential Use units $4,200 +$1.25/m2 commercial gross Commercial Use floor area $4,200 + $0.50/m2 commercial gross floor area+$60/residential unit Mixed Use Building maximum$20,000 8-84 l TYPE OF APPLICATION FEE I Industrial/Other Uses $1,370 +$0.20/m2 gross floor area i maximum$10,000 Plans for approval only no agreement) . $1,370.00 Amendment- Residential Use $730 +$30/unit maximum $5,400 Amendment-Commercial Use $1,680 +$1.25/m2 commercial gross floor area maximum$16,000 _ Amendment-Mixed Use $1,680 +$0.50/m2 commercial gross floor area+$30/residential unit maximum$16,000 Amendment- Industrial/Other Use $730 +$0.20/1 m2 gross floor area maximum$6,400 Minor Site Plan/Oak Ridges Moraine note 2 $610.00 Sales Trailer/Model Home $1,260.00 Preparation of Section 41 Agreement note 5 $460.00 Preparation of Section 41 Agreement Amendment note 5 $460.00 Landscape Inspection Fee for projects with greater than 2500 sq. m. of floor area, or 25 units or greater (0.5% of the landscape cost estimate with a minimum of$1,000) G_ ofnmitti3e of Ad'ustment Minor:Variance= note 4 and.7 Accessory Buildings and Structures $530.00 Residential Minor(single, semi-detached, townhouse or proposed lot) $680.00 Residential Major all other residential $1,050.00 Commercial $1,580.00 Other non-residential $680.00 Tabling and Recirculation Fee (applicant initiated $220.00 Si n Permit:- Permanent $180.00 Temporary $90.00 Si`n By-law Variance $530.00 Amendment $1,580.00 -. -- - -- - AA artment In House = Application and Registration $130.00 Registration for Applications submitted prior to I November 1,2014 $64.00 Rental Protection Act $1,250.00 Land Use Information'and Com liance Letter ' Zoning, Building, and all other property information $131.00 Subdivision $131.00 Land Divislon - - Review Fee $530.00 Preparation of Section 53 Agreement note 5 $460.00 Peer Review(Applicant responsible for 100% Municipality's full costs of undertaking a Peer Review ..Comments on Applications_ Under the Green Enef— Act - microFlT applications 10 kW or less $131.00 FIT applications up to 10 MW solar energy) $420.00 FIT applications up to 10 MW other than solar $5,880.00 Street Name Change Request $1050 +$50 per municipal address Activation of a dormant application not 25% of the initial application fee or requiring a Public Meeting $1000 whichever is greater, Application Requiring An Open House or $1,370.00 (additional fee for each Additional Public Meeting subsequent public meeting) Application Requiring Additional Public $1,900.00 (additional fee for each is Meeting subsequent public meeting where notice is provide d through the local newspaper) 8-85 TYPE OF APPLICATION FEE Application Involving Review Under EPA and/or EAA Process additional fee $13,660.00 Other ;°> Ontario Municipal Board Related Administration Fee note 8 Preparation of Development/Servicing Agreement(note 5 and note 9) Folding of drawings accompanying a submission fee per sheet $5.00 Notarial Fee By Municipal Solicitor $25.00 Commissioners Fee By Municipal Staff $25.00 'Publications - Small Maps $5.00 Large Maps $15.00 Aerial Photography(colour) $5.00 Official Plan Colour Map $5.00 Clarington Official Plan $75.00 Clarin ton Zoning By-law $75.00 Clarin ton Street Name Index CD Format $16.00 Studies: Under 40 pages $13.00 40- 100 pages $26.00 100-200 pages $43.00 over 200 pages $60.00 CD $15.00 Real Property Transactions For the preparation of any agreements relating to real property transactions not otherwise specifically addressed in this Fee Schedule; land transfers (e.g. right-of-ways, encroachments, leases and licenced, easements)the person requiring the agreement shall be required to pay fees and disbursements in accordance with notes 5 and 9 below. Note 1 The following are criteria for determining what constitutes a Major Official Plan Amendment application: - New golf courses or expansion to existing golf courses; - New waste facility or expansion to existing waste facility; - Expansion to urban boundary or re-designation of Future Urban-Residential lands; - Hamlet expansion where a settlement capacity study is required; - Commercial Development greater than 2,500 m2; - Deletion or addition of arterial or collector road; and/or - Any application that due to the broader policy implications for the Municipality would require the need to review or manage studies, or any application deemed to be a major by the Director of Planning Services. Note 2 The following are criteria for determining what constitutes a Minor Site Plan application: - A residential or agricultural site plan in the Oak Ridges Moraine as required by the Official Plan and Zoning By-law 2005-109; - A dog kennel, agricultural tourism use, and similarly-scaled uses; and/or - A minor alteration to an existing site plan to revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 3 The following are criteria for determining what constitutes a major Zoning By-law Amendment application: - Associated with an Official Plan Amendment; - Associated with an application for proposed Plan of Subdivision; - Application involving multiple properties, except for commercial and industrial related applications; and/or - Any application that requires the review of technical support documents or studies (e.g. environmental analyses, transportation). 8-86 t I Note 4 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the fee. An"accessibility device" is defined as a device including a ramp that aids persons. with physical disabilities in gaining access to a dwelling unit. Note 5 Agreement preparation fee does not include the cost of registering the agreement and all related documents (e.g. Transfers, Postponements, or inhibiting orders)in the Land Registry office. The cost of such registrations is as follows: - Initial registration$250.00 plus HST, plus disbursements -All subsequent registrations$125.00 plus HST, plus disbursements. Applicants must provide the Municipality(Legal Services)with all such costs prior to registration. Note 6 The following are criteria for determining what constitutes a minor application for red- line revisions to Draft Approval: - Does not require circulation to outside agencies. Note 7 Fees for all Planning applications submitted by a registered charitable organization or for a registered non-profit housing organization will be reduced by 50%. Note 8 In addition to the fees set out for Planning Act Applications,the total fees payable shall include all fees associated with supporting an applicant at any hearing where the application was approved by Municipal Council including legal fees at a rate of $175/hour and consultant/witness fees where required, but excluding the costs of the Planning Department staff. Note 9 For preparation of any development/servicing agreement other than a subdivision agreement, Section 41 agreement or a Section 53 agreement, the applicant is required to reimburse the Municipality for its legal costs. If the legal work is undertaken by the Municipal Solicitor, it will be charged at the rate of$175 1hour. If the legal work is undertaken by other legal counsel, it will be charged at the legal counsel's hourly rate. The minimum fee for any such agreement shall be$400.00 plus HST. Note 90 The base fee only shall be applicable for Draft Plan of Condominium for a parcel of land which was previously subject to a Site Plan application approved within the previous 24 months of the submission of a Draft_ Plan of Condominium. I I i i i i i I I r i i l 8-87 By-law 2010-142 Schedule"A" Planning Services/Legal Services Departments Fee Schedule July 1,2017 TYPE OF APPLICATION FEE Official-.Plan.Amendment mote 7 Minor Application $10,830.00 Major Application note 1 $18,400.00 Aggregate Pit or Quarry $32,470.00 Adoption fee for applications submitted prior to November 1,2014 $2,490.00 Regional Official Plan Amendment Review $2,710.00 Neighbourhood Design Plan $18,070.00 Neighbourhood Design Plan Amendment $4,330.00 Zonin <B :lava Artiendment(note 7)_ -- Major note 3 $8,650.00 Minor- $4,330.00 Removal of H Holding Symbol $2,490.00 Removal of Environmental Holding Symbol (Zoning By-law 2005-109 $650.00 Extension of a temporary use $2,160.00 Draft-Plan of-Subdivision:(note 7) - Residential $11,910+$300/unit, ($60 for apartment unit Non-Residential $6,490.00 Preparation of Subdivision Agreement note 5 $3,570.00 Preparation of Subdivision Agreement Amendment note 5 $700.00 Plans for approval only no agreement) $1,110.00 `Red Line Revisionsld_Draft A °rova,fPlan of_Subdivision note 7 - Major $8,650 +$300 additional/unit $60/a artment $4,330+$300 additional/unit Minor note 6 $60/a artment _Major Revisions to SubdiVision Applications Not Draft_Approved(note 7) Where original application was filed prior to July 1, 2000 $11,910 +$300/unit($601 apartment) Where original application was filed between $g 490 +$300/unit($60/apartment) —July 1, 2000 to Dec. 31, 2006 Where original application was filed after December 31, 2006 $6,490.00 Subdivision Clearance $2,490.00 Extension of Draft Plan Approval $2,490.00 Draft Plan of Condominium note 7 Residential and Non-Residential note 10 $5,950.00 Application for Condominium Conversions(note 10) $8,650.00 —Preparation of Condominium Agreement note 5 $3,570.00 Preparation of Condominium Agreement Amendment note 5 $700.00 Condominium Clearance $1,960.00 Part Lot Control note 7 $870+$60/unit -Site:PIan-A royal/Amendtrie_nt. note 7 Telecommunications Towers $6,060.00 $4,000 + ($210/unit for the first 100 units) ($125 for each unit after the first Residential Use 100 units $4,330 +$1.50/m2 commercial gross Commercial Use floor area $4,330 +$0.60/m2 commercial gross floor area+$60/residential unit Mixed Use Building maximum$20,000 8-88 l i TYPE OF APPLICATION FEE Industrial/Other Uses $1,410 +$0.20/m2 gross floor area maximum $10,000 Plans for approval only no agreement) $1,410.00 Amendment- Residential Use $750 + $30/unit maximum $5,400 Amendment-Commercial Use $1,730 +$1.50/m2 commercial gross floor area maximum $16,000 Amendment- Mixed Use $1,730 +$0.60/m2 commercial gross j floor area+ $30/residential unit maximum$16,000 Amendment- Industrial/Other Use $750 +$0.20/m2 gross floor area maximum$6,400 Minor Site Plan/Oak Ridges Moraine note 2 $630.00 Sales Trailer/Model Home $1,300.00 Preparation of Section 41 Agreement note 5 $470.00 Preparation of Section 41 Agreement Amendment note 5 $470.00 Landscape Inspection Fee for projects with greater than 2500 sq. m. of floor area, or 25 units or greater (0.5% of the landscape cost estimate with a minimum of$1,000 Committee of Adjustment—Minor Variance note 4 and 7):, Accessory Buildings and Structures $550.00 Residential Minor(single, semi-detached, townhouse or proposed lot) $700.00 Residential Major all other residential $1,080.00 Commercial $1,630.00 Other non-residential $700.00 Tabling and Recirculation Fee (applicant initiated $230.00 'Sign Permit - -- -- - Permanent $185.00 Temporary $93.00 sign B -law :. Variance $550.00 Amendment $1,630.00 A artrnentln:House -Application and Registration $134.00 Registration for Applications submitted prior to November 1, 2014 $66.00 Rental Protection Act $1,290.00 Land Use Information and Compliance Letter Zoning, Building, and all other property. information $135.00 Subdivision $135.00 "Land Division'.' Review Fee $550.00 Preparation of Section 53 Agreement note 5 $470.00 Peer Review(Applicant responsible for 100% Municipality's full costs of undertaking a Peer r Review Comments on:A lications Under the Green Energy.Act;: i microFIT applications 10 kW or less $135.00 FIT applications up to 10 MW solar energy) $430.00 FIT applications up to 10 MW other than solar $6,060.00 Street Name Change Request $1080+ $50 per municipal address Activation of a dormant application not 25% of the initial application fee or requiring a Public Meeting $1000 whichever is greater. Application Requiring An Open House or $1,410.00 (additional fee for each Additional Public Meeting subsequent public meeting)) Application Requiring Additional Public $1,960.00 (additional fee for each Meeting subsequent public meeting where notice is provided through the local newspaper 8-89 TYPE OF APPLICATION FEE Application Involving Review Under EPA and/or EAA Process additional fee $14,070.00 Other - Ontario Municipal Board Related Administration Fee note 8 Preparation of Development/Servicing Agreement(note 5 and note 9) Folding of drawings accompanying a submission fee per sheet $5.00 Notarial Fee By Municipal Solicitor $25.00 Commissioners Fee By Municipal Staff $25.00 Publications --` - - - — Small Maps $5.00 Large Maps $15.00 Aerial Photography(colour) $5.00 Official Plan Colour Map $5.00 Clarington Official Plan $75.00 Clarin ton Zoning By-law $75.00 Clarin ton Street Name Index CD Format $16.00 Studies: Under 40 pages $13.00 40- 100 pages $26.00 100-200 pages $43.00 over 200 pages $60.00 CD $15.00 Real Property Transactions For the preparation of any agreements relating to real property transactions not otherwise specifically addressed in this Fee Schedule; land transfers(e.g. right-of-ways, encroachments, leases and licenced, easements)the person requiring the agreement shall be required to pay fees and disbursements in accordance with notes 5 and 9 below. Note 1 The following are criteria for determining what constitutes a Major Official Plan Amendment application: -New golf courses or expansion to existing golf courses; -New waste facility or expansion to existing waste facility; -Expansion to urban boundary or re-designation of Future Urban Residential lands; -Hamlet expansion where a settlement capacity study is required; -Commercial Development greater than 2,500 m2; -Deletion or addition of arterial or collector road; and/or -Any application that due to the broader policy implications for the Municipality would require the need to review or manage studies, or any application deemed to be a major by the Director of Planning Services. Note 2 The following are criteria for determining what constitutes a Minor Site Plan application: -A residential or agricultural site plan in the Oak Ridges Moraine as required by the Official Plan and Zoning By-law 2005-109; -A dog kennel, agricultural tourism use, and similarly-scaled uses; and/or -A minor alteration to an existing site plan to revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 3 The following are criteria for determining what constitutes a major Zoning By-law Amendment application: -Associated with an Official Plan Amendment; -Associated with an application for proposed Plan of Subdivision; -Application involving multiple properties, except for commercial and industrial related applications; and/or -Any application that requires the review of technical support documents or studies (e.g. environmental analyses, transportation). 8-90 C Note 4 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the fee. An"accessibility device" is defined as a device including a ramp that aids persons , with physical disabilities in gaining access to a dwelling unit. Note 5 Agreement preparation fee does not include the cost of registering the agreement and all related documents(e.g. Transfers, Postponements, or inhibiting orders)in the Land Registry office. The cost of such registrations is as follows: - Initial registration $250.00 plus HST, plus disbursements -All subsequent registrations$125.00 plus HST, plus disbursements. Applicants must provide the Municipality(Legal Services)with all such costs prior to registration. Note 6 The following are criteria for determining what constitutes a minor application for red- line revisions to Draft Approval: - Does not require circulation to outside agencies. Note 7 Fees for all Planning applications submitted by a registered charitable organization or for a registered non-profit housing organization will be reduced by 50%. i Note 8 In addition to the fees set out for Planning Act Applications,the total fees payable shall include all fees associated with supporting an applicant at any hearing where the application was approved by Municipal Council including legal fees at a.rate of $180/hour and consultant/witness fees where required, but excluding the costs of the Planning Department staff. Note 9 For preparation of any development/servicing agreement other than a subdivision agreement, Section 41 agreement or a Section 53 agreement, the applicant is required to reimburse the Municipality for its legal costs. If the legal work is undertaken by the Municipal Solicitor, it will be charged at the rate of$180/hour. If the legal work is undertaken by other legal counsel, it will be charged at the legal counsel's hourly rate. i The minimum fee for any such agreement shall be$475.00 plus HST. Note 10 The base fee only shall be applicable for Draft Plan of Condominium for a parcel of land j which was previously subject to a Site Plan application approved within the previous 24 months of the submission of a Draft Plan of Condominium. Note 11 This Schedule"A"shall remain in effect from July 1, 2017 until June 30, 2018. In the event that a fees review is not undertaken before that date fees will be increased annually by 3%, commencing on July 1, 2018. 8-91 Attachment 2 to Municipality of Clarington Report PSD-054-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to amend the Apartment-in-Houses Registration By-law 97-77 WHEREAS Council of the Municipality of Clarington has amended the Fee By-law prescribing a tariff of fees for the processing of applications made in respect of planning matters; and, WHEREAS the Municipal Act, R.S.O. 1990,C. M45, as amended, authorizes the municipality to pass by-laws providing for the registration of Apartments-in-Houses; and, WHEREAS Section 391(1) of the Municipal Act provides for municipalities to impose fees or charges for services or activities provided or done by or on behalf of it; NOW THEREFORE BE IT ENACTED that the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 3.4 Application Fess shall be amended as follows: A non-refundable application fee will be paid upon submission of an application for registration in accordance with the Municipality's Fee By-law. BY-LAW passed in open session this day of 2014 Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-92 Attachment 3 to Municipality of Clarington Report PSD-054-14 Comparison of Fees for Plann ng Applications Oshawa'.e l Iton L a ritg f a eco mme nde6", Minor: $16,400 Minor: $10,200 Simple: $16,000 $13,390 Minor: $5,560 Minor: $10,000 Major: $38,000 Major: $20,400 Complex: $25,400 Joint applications Major: $13,342 Major: $17,000 Local Official for Official Plan Plan Additional $1,000 Combined OPA Amendments and Aggregate Pit or Aggregate Pit or Amendment fee if within the and Rezoning Quar ry- Quarry: $30,000 Oak Ridges Complex: $34,000 Zoning By-law Moraine Combined OPA Amendment: $2,290 for the Adoption fee and Rezoning $16,655 adoption of an incorporated into Simple: $25,000 amendment base fee $5,460 $5,500 N/A $2,575 $1,374 for review $2,500 for all of an application ROPA Review Fee as part of a local Regional Official Plan Official Plan Amendment Amendment Review Fee $2,290 for review of an application not part of a local Official Plan Amendment Minor: $9,800 Minor: $6,100 Simple: $7,000 $8,240 Minor: $2,290 Minor: $4,000 Major: $20,900 Major: $12,250 Complex: $13,000 Joint applications Major: $5,726 Major: $8,000 Zoning By-law for Official Plan Amendment Oak Ridges Moraine: $4,500 Zoning and Zoning By-law Amendment: C� $16,655 1 co 00 CD Pjcke 9 (20 $2,190 for an $2,450 for an Temporary Use: $2,266 for an $2000 for an extension to a extension to a $6,400 extension to a extension to a Application for temporary use temporary use Temporary Use temporary use temporary use Temporary Extension: $3,000 Use By-law Oak Ridges Moraine:$2,000 for an extension to a temporary use Zoning By-law $2,730 $2,450 $2,000 $2,678 $2,290 $2,300 Amendment $544 Removal of $600 Removal of Removal of Environmental Environmental Holding Holding Symbol on Holding Symbol on the Oak Ridges the Oak Ridges Moraine Moraine Residential: $11,,000 base fee + Residential: $12,299 + $0.31 Residential: Residential: $14,700 $155 per unit $20,000 + $400 per square metre $10,635 +266 per $11,000 + $300 + 360 per unit Additional fee if in per lot/block to a of land unit ($54 apts.) per unit ($60 apts.) Subdivision ($105 apts.) for the Oak Ridges maximum of 500 Non-Residential: Non-Residential: Application first 200 +$180 per Moraine: lots $5,726 $6,000 unit ($55 apts.) $1,000 Non-Residential: over 200 $20,000 Non-Residential: $14,700 Revisions to a Subdivision $7,300 $1,000 No Fee No Fee $5,726 (where $6,000 (where Application application filed application filed ,(i.e. Not draft after Dec 31, 2006) after Dec 31, 2006) ,.S � „� � � . ,.r. ; . �lartn('J'�'on� r :5. .� Effective.Se t�1 Effectiveila 1 ,�� . �- t. Current F k �{JReccamrnended u -r:•r, z..rt ,.; ` ,. a , n,'•,..r ,:;^ rh. ., 7°✓i, ' :; 1 '' ..# �' t e: , ' ` >Sr. -a;a'.fir 5 „a t q t -:2015 approved, but requiring Application filed $11,000 + $300 recirculation prior to July 1, per unit ($60 per 2000: apt unit) (where $10,635 + $266 application filed per unit ($54 per Prior to July 1, apt unit) 2000) Application filed $6,000 + $300 per between July 1, unit ($60 per apt 2000 and Dec 31, unit) (where 2006: application filed between July 1, $5,317 + $266 per 2000 and Dec 31, unit ($54 per apt 2006) unit Revisions to a Major: $7,400 $1,100 Major: $6,000 + $12,299 + $0.31 Major: $7,976 + Major: $8,000 + Minor: $1 draft approved $400 per lot/block per square metre $266 per unit ($54 $300 per unit ($60 plan of ,500 of land per apt. unit) per apt. unit) subdivision Minor: $6,000 + (i.e. Red line $260 per lot/block Minor: $2,127 + Minor: $4,000 + revision) $266 per unit ($54 $300 per unit ($60 era t. 'unit) pera t. unit The applicant is Subdivision Subdivision Subdivision Subdivision Subdivision Preparation of required to Agreement: $7,000 Agreement: $5,000 Agreement: $4,120 Agreement: $3,231 Agreement: $3,300 a Subdivision, reimburse the Town for costs (Amendments: Condominium Condominium Condominium Condominium Condominium, Site Plan or associated with Major $1,500 Agreement: $2,000 Agreement: $2,060 Agreement: $3,231 Agreement: $3,300 Development preparing the Minor$750) Site Plan Site Plan Site Plan Site Plan Agreement agreement Condominium Agreement: $2,000 Agreement: $2,060 Agreement: $431 Agreement: $500 Agreement: 00 i Oo I co ,.. z ,i i .a �':xfr. y". t,. I✓„ .+, ,..�.�;,..r :.,s. h., :.,:M' .f .w.�."'�.. i.,,. ...;e :t,. ..... «.. .�rx:.,ia✓...a :.,.M .. ...,. ,...:,4 °. .,. .0 a.<C ..tf :.: .:t,„+ n�k. .,1�,:�. ,.•�..,. ..d•1 t.�...., ,.,+`S., s�. �.r ..ry... a d. ,a,:,`st .,�, {;.;y: :•.:# a ,,:.a ,, ... J' F,^';... .ar .., ., .- ...:e. Si., d. t1 >�,1/1fhltl�- d ...�: ..`.rr.,,�. .h�.aWa'<' ,.,.:.. .^ ...w �.s�',.. s :'3;�.S.s?,�, .2• r. �'• .. v�? .�. �:. ,r�•,,i:�a,t..,,v,..4. �<�s sA ..sY `uiaw :, ..s ..I..., yS..,. � , � i'S.a ,,.: ...I� t '. +.. ,. .,�.:.a,m v:.,t.'” +. Sl :,,a r.,,x....,.s s...> ..„, l.'. I. �.... 4'..,,�{ f .1 t atton w A ax , , P_tc.ert �, . «. m , :t. �, .g w. n ..u,, . to, v.3. , �. �� .r.,i, Clarin to „C[a'�rin on t z. $� E ee t � �. ff: tive,tart ��•.,,> � i 5, Yp.. �' '9 J r=(. v�,>�. ..F 'mS t:. .t� •,Y, i4,^ u ,. � �A. :c Reco x e w� ;:i>, r...t,. s,.t� i:..— c a• .r+..., � ,: ,c "'�., �.. <: ,. !. �., ;:... 1 iti ,r ^,,t'�, d s r F t.” ,.,.:..:.„. 2,:..,,s:� �. :.. wt `u '�.,� .?.c.k:,°'�J :� ,:, $ -. ,r. .,,,.+y.. ,. ,..,..,i l:`,nA�.^t+iµ s. i}yt✓<, s .r .:;1 :t+, l:a i. �;y..,. ..k. t s.,., ..�. ^. .,,:._,:a,m:,..,.,�x,r, r:.,:,. ,. >e.ot 4rt ,�� >n,i ,•r�20Y1 �s:.,� �,� y N/A (They don't do just Condo Agreements) Site Plan: $1,200 Combo Site Plan/Condo: $5,000 Complicated Agreement: $2,000 Development Agreement: Major$1,200 Minor $500 Final $2,200 $1,100 $3,000 $2,163 $2,290 $2,300 Approval, Subdivision Clearance Fee $9,750 $6,800 $6,800 $9,270 $5,317 + $27 per $5,500 Condominium Re-circulation and Condominium unit Application revision fees same Conversion: as for subdivision $6,800 + $320 per applications unit Final $1,800 $1,100 $3,000 $2,163 $1,718 $1,800 Approval, Condominium Clearance Fee ,: � �,. ,.: n � �, .M ,;:;, ,.. � hitb Oshawa,: � � `-�.,s... •,.,.: .�.L� � �� k�1 �. n � < ...�A ax•�," , � Packer{n �:.�: ,y�; :� , , . w . ,. . .� 1 ,• w. � 9 f. �f ... ,,, ,� , .��, ,_ P .<. .a,.,x•:- } +,:.. .. y,. .�, Y .k .; „f ,:.� ,,,. }..�,.,ez ;y, Ys..,., t ., x„• EfFeettve.Se t 1 :. E ec . �,. ,. t ,((. fF .��;�e s ;'+, •s. .. ,.. a.sh.:,z ,...,n,.}7 }io, r :,.?E:( '1:.... <: >....t pit. ..` r .. � :.,� ,( �) ( .._. .��, � zr � � r..��,„Y.:,......:..t.• �_. C.urrerit Recommended . ..Y•..-._ .,., s.:..fr. -:,: .os.,.,.�, y ', .. :..e. yr .r:,• �. .. i,..,,,,.zs.t,. ,. h �. x ,L r r� r �'S.4 L�1Y4 .;•. '�W a+:3. Part Lot $2,000 + $250 per $500 + $100 per $350 per unit $1,545 + cost of $744 + $52 per $800 + $60 per Control unit unit + $71.30 for registration By-law unit ($8,260 unit registration of By- maximum fee) law Residential: Residential: Residential: $9,000 Residential: Residential: Residential: $7,360 plus: $2,750 + 195 per + $400 for the first $3,296 + $270 per - $3,190 + $207 per $4,000 plus: - First 25: $725 unit 25 self-contained unit ($27,000 max unit - First 100: $210 per unit units, $230 for the for per unit fee) p Commercial: next 75 self- Commercial: per unit - 26-100: $550 contained units and Non-Residential: $2,750 0$930 per $3,190 + $27 per - Over 100: $125 per unit 2000 m2 gross floor $110 for each self- $3,296 + $0.31 per 100 square metres area contained unit square metre of of gross floor area Commercial: - 100-200: $275 beyond 100, up to land $4,000 + $0.75 per per unit Industrial/other: a maximum of Mixed Use square metre of - Over 200: $140 $2,750 + $550 per $60,000. Building: $3,190 + gross floor area per unit 2000 m2 gross floor Mixed Use: The $27 per 100 square Site Plan metres of gross Approval area site plan residential floor area + $54 Mixed Use fee or site plan Building: $4,000 + Non-Residential: p er residential unit $0.30 per square retirement home ($15,952 maximum fee shall apply to metre of gross $7,360 + $75 per pp y fee) floor area + $60 100 m2 gross floor the residential area portion of a Industrial/Other per residential unit building; and a fee Uses: $1,291 + ($20,000 maximum of$4.40/square $11 per 100 square fee) metre of gross floor metres of gross Industrial/Other area for the non- floor area ($7,976 Uses: residential portion maximum fee) of a building Oak Ridges $1,300 + $0.20 Moraine: $573 per square metre of gross floor area i co - 00 I cke ri n g fin Se' Pt c. ed.. (201 4)� ($10,000 , Commercial/Indust Sales Trail er/Model maximum fee) rial: $9,000 plus Home: $1,145 $4.40/square Plans only Oak Ridges metre of gross floor approval (no Moraine: $580 area, up to a agreement): maximum of $1,031 Sales $60,000 Trailer/Model Home: $1,200 Institutional: $9,000 plus Plans only $3.90/square approval (no metre of gross floor agreement): area, up to a $1,100 maximum of $60,000 Sales Trailer/Model Home: $700 Telecommunication Tower: $5,000 Minor A (Sales Minor: $820 Expansion greater $2,060 Residential: $638 Residential: $1,600 Trailers, patios, than 300 square + $27 per unit changes to Major: $2,750 metres: $4,500 ($5,317 maximum Commercial: building facades): fee) $1,600 + $0.75 per Site Plan $2,025 Minor up to 300 square metre of Amendment square metres Commercial: gross floor area Minor B (Building modification by $1,595 + $27 per Mixed Use expansion less Planning Director: 100 square metres Mixed $1,600 + than 50% of total $1,000 of gross floor area floor space or $0.30 per square 5,000 m2, or an Additional fees Mixed Use metre of gross have been added Building: $1,595 + floor area + $30 n a v i., . ..?. ,h :.t. ,�., k .„3. .Li !k y- ;.f .;t 4, .,r. f.,< <r`,t•,.S r>f.. 2 pp. I'ECker[n , n:ClarE fio .� 3. s Clari"n o (� n n T e 2014 yP 2014 p r 1 end ed (Current) ,=$;(Recommend ). expansion to for Heritage and $27 per 100 per unit ($16,000 parking area): Downtown square metres of maximum fee) $7,130 properties. gross floor area + Industrial/Other Major: $27 per unit Uses: $700 + $16,210 ($15,952 maximum $0.20 per square fee) metres of gross Industrial/Other floor area ($6,400 Uses: $638 + $11 maximum fee) per 100 square metres of gross floor area ($6,381 maximum fee Accessory Residential Existing Building Single, Semi- $487 Accessory buildings, accessory $800.00 detached, Duplex, buildings and structures and structures: $230 Townhouse and Tabling fee:V $114 structures: Vacant Land $500 platforms, driveway Converted widenings, below At grade $1,000.00 Dwellings: residential: $510 g circulation fee: Residential Minor $614 per $11$11 grade entrances: Tabling by 4 $550 All other land use Applicant: $500.00 p (single, semi- categories: $1,630 lot/proposed lot detached, street Residential Minor Draft Approved townhouse or Minor (single, semi- Tabling ee: pp All other ro osed lot Variance g and Registered residential: proposed ) detached, duplex, $230 Plans of $1,476 per triplex, townhouse p dwellings): Special hearing: Subdivision/Condo lot/proposed lot Residential Major $775 $820 minium: $1,000.00 Tabling fee: (all other Residential Major Plus $246 residential): $100.00/lot/block/p $1,000 (Condo, apartment, arcels of Tied Land Special Meeting: mixed use to a Maximum of $1,230 Commercial: buildings): $5000.00 $1,500 $1,000 i co cfl � !',:`7: i,,.}r s, i i .'..:r�'','4 r'...: ?tY1..« �?,:�i C.t t:p...L.. ..r. ,.,r",.." 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( ) Current Reccrnmerided 014. . � Non Residential: Other non- $2,350 residential: Conversion or $650 expansion of a Tabling and legal non- Recirculation fee: conforming use: $200 $2,350 Tabling Fee: $200 Special Hearing: $3,800 Post development minor variance: Double the applicable application fee Administration Review Fee: $775 Clearance of Review Fee: $618 Review Fee: $327 Review Fee: $500 Land Division Fee: $2,150 conditions: $750 Review Fee Clearance of Clearance of Agreement Agreement conditions: $400 conditions: $309 preparation fee: preparation fee: $431 $440 Regular: $110 $100 Regular: $100 $119 (called $121 Name changed to Zoning Clearance Rush Letter: $160 Rush Letter: $150 Building Land Use Compliance and Information and Letter done by building Compliance Letter: dept.) $121 Apartment-In- Application fee: Application fee: Application fee: Application fee: Application fee: Application and House N/A N/A N/A N/A $57 registration: $125 AP tringt6h Registration fee: Registration Fee: Registration fee: Registration fee: Registration fee: NIA $500 $105 $250 $57 Sign By-law Variance: $1,090 Variance: $500 Variance: $800 Variance for Variance: $487 Variance: $500 Variance or Amendment: Amendment: Amendment: residential: $566 Amendment: Amendment: Amendment $2,190 No Fee $2,000 Variance for non- $1,112 $1,500 residential: $1,004 Peer Reviews Full recovery of the Full recovery of the Full recovery of the Full recovery of the Full recovery of the Full recovery of the Municipality's costs Municipality's costs Municipality's costs Municipality's costs Municipality's costs Municipality's costs Telecommuni cation Towers $7,500 $2,750 Site Plan Fee $5,150 + site plan Site Plan Fee $5,000 Review Fee applies here fees applies here Street Name $360 + $50 per No Fee $1,000 + $100 per No Fee $1,718 $1,000 + $50 per Change municipal address municipal address municipal address Request to a maximum of 1$1,500 C 1 0 --------------------- Attachment 4 to Municipality of Clarington Report PSD-054-14 1 1 Sept. 16,2014 Mayor Adrian Foster and Council, 40 Temperance St. Bowmanville, ON. L1C 3A6 Dear Mayor Adrian Foster and Members of Council, RE: PROPOSED APPLICATION FEES FOR CLARINGTON Durham Region Home Builders' Association(DRHBA)has been active in Durham for 61 years, we are the only home builder association based in this region. As an association DRHBA has been very active in Clarington, as evinced this past year and a half as we diligently participated in and provided a good deal of press for the Priority Green Clarington initiative (please see attached Toronto Sun article). It is three of our builders that agreed to take part in the initiative,Halminen Homes,Jeffery Homes and Brookfield Residential. We also provided a speaker for the Priority Green Clarington symposium, the speaker was Kelvin Whalen who works for another one of our builders Kaitlin Corporation. Over the years DRHBA has made submissions to council, and we have had countless meetings with staff, councilors and mayors. Therefore, as partners in this wonderful community of Clarington,we believe that ours should be the primary voice that Clarington council listens to in regards to building and development in Clarington and the first to be contacted for feedback. DRHBA was told about the new planning fee proposals on August 21 through a third party, we contacted the Municipality immediately to initiate discussions. Staff was more than willing to Durham Region Home Builders'Association 8-102 meet with us and we subsequently had some good discussions regarding the.increases.At first when we assessed the increases, which range from 0 to 88%,with a mode increase of 13% and an average increase of 7%,we could not understand why the increases were so vast,however staff reconsidered some of their figures and they explained why the increases were necessary which, from a.business point of view we can understand. Therefore we will not dispute staffs proposed increases. However, from a business point.of view,builders and developers need time to change their calculations in regards to the cost of projects. This is no easy task since there are over 60 price changes in Clarington's proposed planning fees. Our developers and builders will need to factor in these new numbers, once they are enacted, when assessing the viability of a project. There are numerous steps in the land development process (please see the attached chart) all of these F steps take time and money. A project can be in the making for years before a shovel is thrust into the ground. Therefore it is rational and fair to give our developers time to incorporate these changes. Staff s proposal to implement the new fees on November 1, will only give developers and builders 32 days to adjust their figures. This is not nearly enough time as builders may already be in the midst of projects and then experience a sudden and unexpected increase in fees. A fairer timeline would be an implementation date of January 1, 2015. I i Our goal is to work cooperatively with Clarington to ensure a harmonious relationship that effectively combines to build a beautiful and functional municipality. If you have any questions or comments regarding this reasonable request,please contact the DRHBA office. Respectfully, j Anita DeVries,Hon.BA DRHBA Executive Officer Durham Region Home Builders'Association C r i 8-103 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 Report Planning .Services i Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: PSD-055-14 File: 18T-890043 Subject: Application for Extension to Draft Approval by Headgate Developments Inc. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: j a) THAT Report PSD-055-14 be received; b) THAT the request to extend Draft Approval be denied; c) THAT the fee for a Major Red Line Revisions to Draft Approval be used as-the applicable fee for a revised proposed plan of subdivision for the subject lands if received prior to January 1, 2015; d) THAT the Region of Durham Planning and Economic Development Department be forwarded I a copy of Report PSD-055-14 and Council's decision; and e) THAT all interested parties listed in Report PSD-055-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: �e D id J. rome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer C r i 8—.104 r Municipality of Clarington Report PSD-055-14 Page 2 Report Overview In consideration of the extensive grading and drainage issues identified by the Municipality of Clarington and Central Lake Ontario Conservation Authority with the current draft approved plan, it is recommended that the request for extension to the March 1997 Draft Approval not be granted. The Owner is working on a revised design to address the grading and drainage issues. It is recommended the Municipality process the new application using the applicable Fee Schedule for a Major Red Line Revision to Draft Approval. Background 1. On March 10, 1997, the Region of Durham issued Draft Approval to 18T-90043 for a total of 19 semi-detached/linked lots, 38 units plus blocks for future development as well as a block (Block 25)to be dedicated as open space (valley lands), Figure 1. When the Region of Durham was the approval authority it was not their practice to impose an expiry date on a draft approved plan. In 2011, the Municipality of Clarington amended a number of existing draft approved plans of subdivision by adding an expiry'after three years if no extension is granted. As a result, the expiry of the Draft Approval, if it is not extended, will be October 26, 2014. s $VV Y} ••f f � /•' � f 12, I j�1 1� ego `k.,1 ♦ ,+ 1• 1 k I ' t d f .. .. t._ ocR � '•' PROPOSED GRAFT PLAN y •"-7 OF SUBDIVISION i I,In, ,;I PART OF LOT 14,CONCESSION 2 j MU i^ •.{ BOWMANVA1E ; NOW BI THE .•1I MUNICIPALITY OF-ABINGTON G NECIONAL MUNICIPAI.IIY OF DURHAM \ . 11 BRYAN T.OAVIES 0.. S. 1997 � •mm�Wrote nms trv. Figure 1 — Draft Approved Plan of Subdivision 18T-90043 8-105 Municipality of Clarington Report PSD-055-14 Page 3 2. The subject lands are located between the Knox Christian School and the Durham Christian High School fronting on North Scugog Court, east of Regional Road 57. See Figure 2 below. on s� 3i _� I� �i •� � � ' �es1 , __��ocK�erAVerrue S�� _ L 5 CT tv�ii wCOLV ILLE AV9+UEy. .C� A iY Fs, . \LPN Subject Property `� _- - yJE - r,�Y� I BT-90043 Figure 2—Air photo of subject property and surrounding properties 3. In March of 2014, Headgate Developments submitted grading, drainage and servicing drawings for review and approval in order to obtain Final Approval of the Draft Approved Plan. A list of requirements for the preparation of a subdivision agreement, including fees, was forwarded to Headgate on March 5, 2014. This was never responded to. On July 25, a letter and fee requesting extension of Draft Approval was received from Headgate. 4. On September 4, 2014, a preconsultation meeting was held for a proposal to amend draft approval. The revised proposal is for a cul-de-sac with 25 single detached dwelling units, plus blocks for open space and future development. The applicant and his engineer believe the revised plan addresses the majority of the grading and drainage issues previously identified through the review of the detailed engineering submission in support of final approval. A detailed grading and drainage plan had not been prepared for review prior to the preconsultation meeting. Comments 5. Both the Central Lake Ontario Conservation Authority and the Municipality of Clarington Engineering Services Department identified a number of issues with the grading and 8-106 i - I Municipality of Clarington Report PSD-055-14 Page 4 drainage plans submitted in support of Final Approval and registration of the draft approved plan. 6. Central Lake Ontario Conservation Authority staff noted that the proposal has portions of j lots 4, 5 and 8 which extend beyond the top of bank, and stable slope, into what would be considered the erosion hazard associated with the valley slope. The erosion hazard area G is a regulated area that requires Central Lake Ontario Conservation Authority permission to encroach into. The applicant is required to demonstrate that the proposed development will not be subject to, or aggravate the control of erosion along the valley slope. 7. The Groundwater Resources Department of the Conservation Authority also identified items that needed to be addressed regarding the Geotechnical Investigation and slope stability prior to CLOCA supporting the development limits related to slopes. 8. The Clarington Engineering Services Department noted that there were significant design problems with the submission. In some cases they were beyond the control of the design engineer due to the extreme topography of the site and the lot/road layout as currently draft approved. 9. The height of slope for many of the dwellings with basement walkouts were identified as being excessive, between 3 and 5 metres in height. This would make maintenance unsafe and require basements which exceed the standard 2.4 metres in height. As well, retaining walls in excess of 4 metres were proposed for some lots abutting the valley. 10. The Owner recognized that the significant grades abutting the Bowmanville Creek Valley, together with the irregular lot lines and surrounding land uses made the subject proposal very difficult to develop as draft approved. In response to the concerns raised, the applicant submitted a revised plan proposing a cul-de-sac with 25 single detached dwellings. Although detailed grading and drainage plans have not been reviewed, it would generally appear that this option provides more flexibility to deal with grading and drainage around the perimeter where existing residential uses exist. 11. Given the concerns with the ability to comply with the requirements of the Conservation E Authority and the engineering standards of the Municipality of Clarington in order to 4 achieve final approval, staff are not prepared to recommend extension of the draft approval. The owner is working to revise the plan to better address the identified grading and drainage issues. A revised plan will likely not be submitted with the required supporting documentation prior to the October 26, 2014 when draft approval expires. In consideration of the existing draft approval, the owners willingness to redesign the plan to address the grading and drainage issues it is recommended that, provided a revised plan is submitted prior to January 1, 2015, the applicant be charged the fee for Major Red Line Revision to Draft Approval of a Plan of Subdivision, as opposed to the fees for a new application for draft approval. Concurrence i 12. Not Applicable t 8-107 i f Municipality of Clarington Report PSD-055-14 Page 5 Conclusion 13. It is respectfully recommended that the request for extension of Draft Approved Plan of Subdivision for 18T-90043 be denied. If the applicant submits a new application for a plan of subdivision, prior to January 1, 2015, it is recommended that the fee for Major Red Line Revision to Draft Approval of a Plan of Subdivision be applied. Strategic Plan Application 14. Not applicable. Staff Contact: Carlo Pellarin, 90.5-623-3379 ext. 2408 or cpellarin @clarington.net The following is a list of the interested parties to be notified of Council's decision: Andy Anderson, Headgate Developments Inc. Tunney Planning Inc. k I' G 4. c 6 8-10,8 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 c1tvi Report Planning Services Meeting: 'General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: PSD-056-14 File: PLN 17.5.1 Subject: Proposed Groundwater Protection By-law Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-056-14 be received; and b) That any interested partied to Report PSD-056-14 be informed of Council's decision. Submitted by: Reviewed by: David Crome, RPP, MCIP Franklin Wu, Director of Planning Services Chief Administrative Officer 8-109 Municipality of Clarington Report PSD-056-14 Page 2 Report Overview A Groundwater Protection By-law is proposed by Councillor Neal at the request of the Enniskillen Environmental Association to prevent or reduce adverse effects to its residents' quality and quantity of water due to major developments on the Oak Ridges Moraine. This report is intended to provide Council with information regarding such a proposed by-law. Background 1. On September 8, 2014, Councillor Neal presented to GPA a draft groundwater protection by-law for the portion of the municipality within the Oak Ridges Moraine (Attachment 1). Committee referred this matter to staff for a report at the September 22nd meeting. 2. In June.2014 Council received advice in-camera from the Municipal Solicitor on this topic.- Groundwater Protection in Ontario 3. There are at least eight Acts and numerous regulations enacted by the Province which deal in one way or another with groundwater as it relates to land uses. They are: • Planning Act and Provincial Policy Statement • Greenbelt Plan and Act • Oak Ridges Moraine Conservation Plan (ORMCP) and Act • Clean Water Act • Ontario Water Resources Act • Environmental Assessment Act • Environmental Protection Act • Nutrient Management Act 4. The oversight of groundwater matters is a shared jurisdiction between the Province of Ontario, single or upper tier municipalities and conservation authorities. Durham Region is the upper tier municipality with the Regional Health Department being responsible for well water testing and septic bed installation. The conservation authority's interest in groundwater is with respect to the protection of the natural heritage system. 5. Within the Province of Ontario, ground water is addressed by several different ministries including: • The Ministry of Environment and Climate Change (MOECC) • The Ministry of Natural Resources • The Ministry-of Agriculture, Food and Rural Affairs •:.. The Ministry of Municipal Affairs and Housing 8-110 r Municipality of Clarington Report PSD-056-14 Page 3 E 6. The Enniskillen Environmental Association (EEA) has promoted the concept of a groundwater protection by-law as a means to better protect residents from the impacts of development activity and, in particular the Hydro One Transformer Station Project. In discussion with one of their members, we requested examples of similar by-laws in Ontario. We were referred to three municipalities in British Columbia: North Okanagan, Central Okanagan and Abbottsford. 7. It is worthwhile noting tha t the legislation regarding planning and groundwater in Ontario is completely different. For example, there are no conservation authorities to plan and regulate on a watershed basis. Municipal planning powers are different and there is no j equivalent to the Ontario Municipal Board. i 8. The Groundwater By-laws Toolkit (2009) prepared by the Okanagan Basin Water Board notes that"British Columbia is the only province in Canada and one of the few jurisdictions in North America that does not regulate the use of groundwater". The Province recently enacted the Water Sustainability Act in May of 2014 to modernize the 100 year old Water Act. 9. The British Columbia municipal regulations appear to address groundwater issues in the. context of a municipal development approvals and they do not apply to provincially- j approved infrastructure projects. j i t Purpose of the By-law 10. The stated purpose of the proposed by-law is to take measures to protect the quantity and quality of the drinking water of Clarington residents by regulating development projects in the Oak Ridges Moraine. This will be done by: • The owner/operator of an "undertaking" informing the Municipality in writing of potential adverse effects; • When a major undertaking (as defined in the by-law) is proposed and may have potential adverse impacts, the proponent will submit a hydrological assessment to the Municipality, as soon as possible and prior to construction; • The assessment is to be peer reviewed within 120 days; • The Municipality either approves the application or if it determines that it is likely to cause a significant impact on the hydrological functions of the aquifers, the Municipality shall refuse the application; • A fee of$25,000 is to be paid to the Municipality for administration and the peer review; and • Any owner or operator of a major undertaking is guilty of an offence if that person fails to submit an application for approval for the major undertaking. i 8-111 Municipality of Clarington Report PSD-056-14 Page 4 Policy Issues The by-law introduces a new type of approval required for development proiects 11. For the purposes of this discussion, this new type of approval will be referred to as an Aquifer Development Permit. The proposed By-law indicates that when a major undertaking or major development is proposed, the proponent shall make an application as soon as possible but prior to construction, and submit an assessment to be approved . to the Municipality. The Aquifer Development Permit would be an additional approval from any other provincial, Durham Region or Clarington approvals. 12. The proposed By-law approvals duplicate existing processes 13. Major infrastructure projects are required to submit documentation of potential environmental impacts under the Environmental Assessment Act to be approved by the MOECC. The level of documentation is dependent on the type of undertaking, the potential impacts, the alternative technologies or alternative locations to be studied, etc. Since it is a planning process, often to answer the question of which site is the best location for a particular undertaking, it undertakes the level of analysis required to make that decision. The proposed Groundwater Protection By-law is very specific regarding the level of analysis required. 14. It should be noted that infrastructure as defined by the Provincial Policy Statement includes electric power generation and transmission, transportation corridors, pipelines, water and sewage treatment systems. They are "permitted subject to approval under the Canadian Environmental Assessment Act, the Environmental Assessment Act, the Planning Act or receives a similar environmental approval". 15. Development applications under municipal jurisdiction are processed through the Planning Act. Provincial Policy Statements, Provincial Plan such as the Oak Ridges Moraine Plan, the Regional Official Plan and the Clarington Official Plan currently require hydrogeological assessments for specific circumstances. These assessments are generally required for three purposes: • Maintaining the health of the ecosystem (natural heritage features and functions) • Ensuring that there is sufficient quality and quantity of water supply for new residences • Demonstrating that there would be no adverse impact from proposed development on existing wells These studies are reviewed by the applicable Regional and Conservation Authority staff. The hydrogeologic assessment is an input into the planning decision. The proposed Groundwater Protection By-law would require a further approval and duplicate the planning approval. 8-772 Municipality of Clarington Report PSD-056-14 Page 5 Policy versus Regulatory.By-laws 16. An official plan is a policy document that sets out objectives including to protect ground water resources and their hydrologic functions. It establishes the requirements for reviewing applications made under other sections of The Planning Act, 17. On the other hand, a regulatory by-law is restrictive, prescriptive'and enforceable with fines for non-compliance. The proposed Groundwater Protection By-law attempts to merge the two. It establishes the requirement for a new type of municipal approval not identified in The Planning Act. It outlines a highly prescriptive process and proposes to create an offence of not making an application. The By-law casts a wide net and captures a large array of potential development uses 18. "Major Development" or "Undertaking" includes buildings, structures, equipment and other stationary items on a site greater than 3,000 square feet, which is 0.07 of an acre. Equipment and stationary items could include many things. 19. The By-law as written would capture many infrastructure projects including Highway 407, TransCanada Pipelines East Mainline, and Enbridge Line 9 reversal and renewable energy projects. It would also be applicable to Regional or municipal road projects, Regional water and sewer projects and municipal stormwater-management projects. 20. The proposed by-law would apply to every commercial, business or institutional use. j Virtually every lot in the Oak Ridges Moraine is greater than a % acre. Many of the recent improvements at Canadian Tire Motorsport Park and the commercial enterprises along 35/115 (north of Kirby) would potentially be captured by the by-law. The Proposed By-law exempts some of the higher risk uses that could contaminate or deplete. groundwater i 21. The proposed by-law would exempt plans of subdivision up to 24 units. We are not aware of the basis for this exemption. The Clarington Official Plan currently requires all subdivisions to submit hydrogeological assessments. The details of the assessment is based on the circumstances (whether there is a hydrological feature, adjacent residences, etc.) regardless of the physical size and unit number of the development. 22. The proposed exemptions exclude some of the larger risk uses that could affect I groundwater supplies as noted below: i - E a. Recreational uses such as golf courses and ski hills are one of the largest users of f ground water. Two environmental organizations studied this matter and determined that 9 golf courses pumped 3 billion litres of water a year. Moreover, golf courses use herbicides, pesticides, and large quantities of fertilizer. Brimacombe pumps water to operate snow making equipment and pumps a significant amount of water E from the Moraine. - I i 8-113 Municipality of Clarington Report PSD-056-14 Page 6 b. Agriculture uses include intensive agricultural uses like feedlots, storage of manure, storage of chemicals, greenhouses, etc. which can pose risks of contamination and/or require water for irrigation. c. Industrial uses, while not listed as an exemption, are not mentioned with commercial and institutional. The proposed bylaw definition of"assessment" is highly prescriptive. 23. The assessment is required to be conducted with a well to a depth of 250 feet (76 metres) and include multi-level monitoring and include such other monitoring as recommended by a qualified peer reviewer. The depth to bedrock will vary across the Moraine and may be higher or lower than the prescribed 250 feet. 24. The requirement to drill wells to bedrock unnecessarily creates potential contamination pathways to all levels but in particular for the lower aquifer, which would not otherwise exist if the definition of"assessment"was not so prescriptive. As highlighted in the Carruthers subdivision in Enniskillen, the primary concern was the intermediate aquifer at the 45 m level or above, where most of the homes obtained their drinking water, and not the lower aquifer. The assessment was tailored by the professional judgment of the hydrogeologist and to the circumstances of the project. Why would the Groundwater Protection By-law only apply on the Oak Ridges Moraine 25. The proposed by-law is only to apply to the Oak Ridges Moraine as defined by the Province. It is important to remember that the Oak Ridges Moraine is a planning area for lands above the 245 metre contour. It is not a science-based definition of moraine deposits and does not equate to aquifer.vulnerability. 26. The High Aquifer Vulnerability Areas defined in the Durham Regional Official Plan (Attachment 2) includes more land off of the Moraine than those on the Moraine. Moreover, the site of the Clarington Transformer Station is not identified as a High Aquifer Vulnerability Area. 27. While the deeper aquifers in Clarington are largely fed by the Oak Ridges Moraine, aquifers receive water from lands throughout Clarington. There are many potential contamination pathways to aquifers, the greatest portion of them off of the Moraine. 28. In Clarington, we estimate that approximately 640 households out of 5,500 rural households using wells as a drinking water source are located within the Oak Ridges Moraine. The By-law appears to only protect the groundwater source for about 12% of households with wells'. Practical Matters Cost to Proponents 29. The prescriptive nature of the testing requires a proponent to spend additional funds than may be truly necessary for the type of development proposed. As Dr. Cherry noted, the 8-114 Municipality of Clarington Report PSD-056-14 Page 7 costs of drilling alone at the Clarington Transformer Site to the 250 foot depth have risen to $75,000 for the main test well. There would be additional costs for other wells and monitoring equipment. When you add in the hydrogeologists consulting costs, the peer review costs, it could be a minimum of$125,000 cost for an applicant. This would be cost-prohibitive for many development projects. Notice of Intent to Pass a Groundwater Protection By-law 30. This is a new type of application permit that would affect many residents. Council may want to consider giving some form of public notice prior to enacting such a by-law. Administration of the By-law 31. Administration and enforcement of the by-law the Municipality will require the services of a hydrogeologist (either staff or an on-retainer consultant). If a consultant, there would be an administrative cost to supervise the contract and maintain a connection between the various planners handling applications and the consultant. Some of consultant's work would be outside the scope of the actual peer review and would have to be covered by the Municipality. For example, someone has to review the proposed application and make the judgment that the undertaking may affect the drinking water of residents and therefore necessitates this additional application. Given the pre-consultation process, this would have to occur prior to receiving a complete Planning application. 32. The peer reviewer is to direct the type of monitoring that will be undertaken. Even if the proponent has completed groundwater monitoring for the purposes of the Environmental Assessment Act approval, the proponent would have to make an application to the Municipality for an Aquifer Development Permit with its prescriptive definition of an "assessment". The peer reviewer would then have to negotiate on behalf of the Municipality to require the proponent to undertake additional and costly testing. The peer reviewer would have to report to Council on whether to approve or refuse the Aquifer Development Permit and address any concerns raised by Council. i 33. The peer reviewer would have to identify applications where incomplete information was received or the applicant refuses to undertake such a study. In the event of an offence, the hydrogeologist would be needed to testify why the proposed or then completed project may have an effect on drinking water. Only the costs of the actual peer review could be recovered. Cost of defending the by-law if challenged 34. The likelihood that this by-law would be tested can be assumed given the types of proposals that it addresses. The Municipality would need to be prepared to commit resources to defend this By-law. In defending the By-law, there would need to be evidence from a hydrogeologist of the need for such a By-law and the contents therein. Legal Issues 35. The Municipal Solicitor has indicated that many of the legal issues that are present with the proposed by-law have been litigated in two recent Ontario court cases (Suncor 8-115 Municipality of Clarington Report PSD-056-14 Page 8 Energy Products Inc. v. Plympton-Wyoming (Town), [2014] O.J. No. 2492 (S.C.) and Wainfleet Wind Energy Inc. v. Wainfleet(Township), [2013] O.J. No. 1744 (S.C.)). Both cases dealt with municipal by-laws that purported to regulate the construction of wind turbines. 36. The main legal issues in relation to the proposed by-law are as follows: (a) Is the proposed by-law without effect because it conflicts with other legislation contrary to section 14 of the Municipal Act, 2009 which reads as follows: 94. 9 A by-law is without effect to the extent of any conflict with, a) provincial or federal Act or a regulation made under such an Act; or b) an instrument of a legislative nature, including an order, license or approval, made or issued under a provincial or federal Act or regulation. (2) Without restricting the generality of subsection (1), there is a conflict between a by-law of a municipality and an Act, regulation or instrument described in that subsection if the by-law frustrates the purpose of the Act, regulation or instrument. (b) Does the proposed by-law interfere with the issuance of a building permit? 37. The opinion of the Municipal Solicitor respecting these issues and related issues is attached to this report as Confidential Attachment 3. Concurrence 38. This report has been reviewed by the Municipal Solicitor. Conclusion 39. This report identifies a number of significant issues with enacting the proposed Groundwater Protection By-law. Strategic Plan Application 40. Not applicable. Staff Contact: David Crome, Director of Planning 905-623-3379, ext. 2402 or dcrome(aD-clarington.net Attachments: Attachment 1 — Proposed Groundwater Protection By-law Attachment 2 -Areas of High Aquifer Vulnerability in Clarington Attachment 3 —Municipal Solicitor's Legal Opinion (Confidential) The following is a list of the interested parties to be notified of Council's decision: Enniskillen Environmental Association c/o Clint Cole 8-116 Attachment 1 to Municipality of Clarington Report PSD-056-14 THE MUNICIPALITY OF CLARINCTON BY-LAW NUMBER 2014- WHEREAS s. 11(2) of the Municipal Act, 2001, as amended ("the Act'), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; WHEREAS s. 128 of the Act permits municipalities to prohibit and regulate with respect to.public nuisances, including matfers that, in the opinion of council, are or could become or cause public nuisances; WHEREAS under s, 4 of the Oak Ridges Moraine Conservation Act, 2001 the objectives of the Oak Ridges Moraine Conservation Plan include, (a) protecting the ecological and hydrological integrity of the Oak Ridges Moraine Area; (b) ensuring that only land and resource uses that maintain, improve or restore the ecological and hydrological functions of the Oak Ridges Moraine Area are permitted; and (c) maintaining, improving or restoring all the elements that contribute to the ecological and hydrological functions of the Oak Ridges Moraine Area, Including the quality and quantity of its-water and its other resources; ' WHEREAS the Municipality of Clarington considers it appropriate and in the -public interest to prevent or reduce adverse effects to its residents and public health due to major,developments on the Oak Ridges Moraine in the Municipality of Clarington which could affect the quality and quantity of the water of its residents; COUNCIL ENACTS AS FOLLOWS: DEFINITIONS 1. In this by-law, the following definitions apply: I "assessment" means an assessment of the hydrological effect of a major ! development on the Oak Ridges Moraine by a qualified hydro geologist, which E shall at a minimum include multi-level monitoring wells to a depth of 250 feet, as well as such other monitoring recommended by a qualified peer reviewer; i I' 8-117 2 "major.development" means a building, structure, equipment and other stationary items on a site or at a location that is under common operation, management, and/or-control which exceeds 3,000 square feet, but does not include: (1) a site that contains less than 25 dwelling units; (11) a commercial, business or institutional site or location that is less than 0.1 ha in size; or (Iii) an agricultural or recreation based use. "Municipality"means The Corporation of the.Municipality of Ciarington. PART 1— PURPOSES 2. The purposes of this by-law are to take measures to protect the quantity and quality of the drinking water of its residents; PART 11--APPLICATION OF THE BY-LAW 3. This by-law applies to any person who owns or operates a major undertaking located on the Oak Ridges Moraine In the Municipality that may affect the drinking water of its residents. PART III REPORTING 4. Where a proposed major undertaking may interfere with the hydrological function of the underlying aquifers, Its owner or operator shall advise the Municipality in writing forthwith of the potential adverse effects. PART IV—REQUIREMENTS FOR MUNICIPALITY APPROVAL 5. (1) Where'a person proposes to build a major undertaking that may cause adverse-hydrological effects, that person shall, as early as practicable during the planning.far such undertaking and, in any event, prior to any construction Of such undertaking, obtain an approval from the Municipality of its assessment.. (2)The application shall include payment of the prescribed fee and submission of the following information: (a) undertaking description: a description of the undertaking, including all factors which would affect the hydrological function of the underlying aquifers; (b) assessment: an assessment as defined herein. 8-118 i i 3 i PANT V— MUNiCIPALITY DECISION-MAKING PROCESS Peer Review of the Application 6. Upon'receipt of an a location for approval and the prescribed fees, the Municipality shall identify a person with appropriate expertise to peer review the submitted application, and, subject to s. 7(2), shall carry out a two-phase peer review process within 120 days. Peer Review Phase (1): Determination Whether the Application is Complete 7. Phase I shall involve the following process: (1) Upon receipt of the documents submitted by the applicant, the peer reviewer shall determine whether the application is complete. Where the peer reviewer determines that the application is complete, the peer reviewer shall proceed forthwith to Phase (2) of the process. • I (2) Where the peer reviewer determines that the application Is not complete, the Municipality shall advise the applicant of this determination forthwith. Upon such determination, the application is suspended and the calculation of Municipality time is suspended. The suspension shall last until the applicant submits additional information to the Municipality, Which then restarts the calculation of Municipality time and requires the peer reviewer to assess again whether the application is complete. (3) If the applicant fails to obtain a determination that the application is complete within six months of submitting the application, the Municipality shall close the application and return all original documents to the applicant. Peer Review Phase (2): Review of the Complete Application 8. Phase (2) shall involve the following process: (1) Following a determination that an application is complete, the peer reviewer shall proceed to review the application and, in particular, its undertaking j description and assessment, (2) The peer reviewer shall, within 30 days of determining an application is complete, produce a peer review report not to exceed 10 pages, excluding appendices, which sets out, in concise, non-technical language the results of the review on items 3(a) to (e), of section 5•or 6 of this bylaw. (3) Following receipt of the peer review report, the Municipality staff shall forthwith examine the review and where satisfied that the review is complete, forward the review to the applicant for comment. (4) Upon receipt of the peer review report, the applicant shall have 30 days to provide written comment on the review to the Municipality . If the applicant does not return written comment within 30 days, the application shall be considered 8-119 f 4 incomplete and the Municipality shall close the application and return all original documents to the applicant. (5) Upon-the conclusion of the 30-day applicant comment period, the Municipality staff shall forward any comment to the peer reviewer for any addendum review prepared forthwith, not to exceed 3 pages in length, excluding appendices, which shall be prepared by the peer reviewer within 30 days of receiving the applicant's comments. This step concludes this Phase of the process. (6)Any failure by the Municipality to comply with any sped€ied time frames in this bylaw shall not-eliminate the need for approval or invalidate any approval given under this by-law. (7) Where, following consideration of the application, the Municipality concludes that the major undertaking is likely to cause a significant impact on the ' hydrological function of the underlying aquifers, the Municipality shall refuse to approve the application. (8)Where, following consideration of the application, the Municipality concludes that the major undertaking is not likely to cause a significant impact on the hydrological function of the underlying aquifers, the Municipality shall approve the application. FART VI —FEES 9. (1)The fee prescribed for applicants for approval under this bylaw is $25,000, payable to the Municipality of Clarington. (2) The fee prescribed in subsection (1) includes $5,000 for administration and $20,000 to carry out the peer review of the application {3} Where an applicant pays the prescribed fee, but the actual cost incurred by the Municipality is less than this fee, the Municipality may return such portion of the prescribed fee as it determines appropriate. PART Vlll--OFFENCES 10. (1) Any person, being the owner or operator of a major undertaking that Is subject to this by-law, is guilty of an offence, if that person fails to submit an application for approval for the major undertaking required under this by-law; (2) Any person guilty of an offence is liable upon conviction to a fine of up to $25,000. PART IX—SEVERABILITY 11. If any section of this bylaw, or parts thereof, are found by any court of law to be illegal or beyond the*power.of Council to enact, such section, sections, part or 8-120 E i 5 � parts shall be deemed to be severable, and all other sections or parts shall be deemed to be separate and independent therefrom and to be enacted as such, I I i i i I i I . I I 4 r l i I! r r i E E 5-121 Co ra Attachment 2 to N Municipality of Clarington Report PSD-056-14 /V V /4- 43tV J j/ r) 4' IJ 1 7% A-1 17 T-F- Transformer Site Area of High AquiferVulnerability 2 Like Onwilo E= Hydro One Property ORM Boundary If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 Report Engineering Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: EGD-023-14 File: Department File# Subject: Proposed Amendments to Traffic and Parking By-law#2014-059 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report EGD-023-14 be received; and b) That Council approve the by-law attached to Report EGD-023-14, to amend By-law 2014- 059. i i j Submitted by: Reviewed by: Anthony S. Cannella Franklin Wu, Director of Engineering Services Chief Administrative Officer ASC/lb/dv/jb i 'r F t I` is 9-1 Municipality of Clarington Report EGD-023-14 Page 2 Report Overview Since the enactment of Clarington's new Traffic and Parking By-law- #2014-059 in June of this year (which is a consolidation of Traffic By-law 91-58 and almost two hundred amendments since 1991), staff note that one typographical change and one expansion to a definition need to be made, as well as the addition of two sections. This report outlines recommended changes to the new by-law which are considered "housekeeping" in order to include elements of traffic and parking that were intended to have been included at the outset. Background 1. Members of Council will recall that the Municipality's Traffic By-law (#91-58) was updated and consolidated with all its amendments this past spring. The new Traffic and Parking By- law# 2014-059 was enacted by Council on June 2, 2014. Since the new by-law was enacted, a few housekeeping items have come to light which need to be addressed in the new by-law; specifically: a) The titles of Schedules 20 and 21 in Section 5 of the new by-law need to be interchanged. b) The definition of"Commercial Vehicle" in Section 18(1) needs to be expanded to include reference to gross weight (not just dimensions) as was the case in By-law#91-58. c) The authorization given to the Director of Engineering Services to designate temporary permissive Truck Routes and temporary prohibitive No Heavy Truck routes (as was included in the By-law#91-58) was inadvertently left out of the new by-law. d) One previous amendment to By-law 91-58 was inadvertently left out of the new consolidated by-law. Specifically, the 2008 amendment prohibiting excessive idling of vehicles needs to be included in the new by-law, and GO Transit vehicles need to be added to the definition of"public transit vehicle". Specific Changes 2. Staff recommend specific changes to the main body of By-law 2014-059 to address one necessary clarification and other improvements as outlined above (no changes are proposed to any of the Schedules). See Attachment 1- Proposed Amending By-law for specific changes. Concurrence 3. This report has been reviewed by the Municipal Solicitor, Andy Allison and the Manager of Municipal Law Enforcement, Len Creamer who concur with the recommendations. 9-2 Municipality of Clarington Report EGD-023-14 Page 3 Conclusion 4. Since the enactment of By-law 2014-059, Clarington's new Traffic and Parking By-law, staff have noted one error (in naming the Schedules) which should be corrected and three additions of sections which were inadvertently omitted from the new consolidated by-law. Staff respectfully recommend that Committee recommend to Council that an amending.by- law be approved by Council as proposed in Attachment 1. Strategic Plan Application Not applicable. Staff Contact: Leslie J. Benson, Manager, Development Engineering & Traffic, 905-623-3379 ext. 2304 or email lbenson @clarington.net Attachments: Attachment 1 - Proposed Amending By-Law There are no interested parties to be notified of Council's decision. i i j' j is 9-3 Attachment 01 to Municipality of Clarington Report EGD-023-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- Being a By-law to amend By-law 2014-059, being a By-law to Regulate Traffic and Parking on Highways, Private Property and Municipal Property. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend.by-law 2014-059; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. General Provisions of traffic by-law 2014-059 is amended by deleting: Section 5 Schedule 20-Municipal Safety Zones and Section 5 Schedule 21-Community Safety Zones. And adding: Section 5 Schedule 20-Community Safety Zones and Section 5 Schedule 21-Municipal Safety Zones. 2. General Provisions of traffic by-law 2014-059 is amended by deleting 18 (1) in its entirety and adding the following: 18. (1) In this section, 'commercial vehicle" means any vehicle designed or operated for construction activity, the transportation of property, or a bus, excluding public transit vehicles, which vehicle or bus exceeds 2.6 metres in width or 7 metres in length or with a registered gross weight in excess of 4.5 tonnes. 3. General Provisions of traffic by-law 2014-059 is amended by adding the following: 9-4 III Municipality of Clarington Report EGD-023-14 Page 5 4. HEAVY TRAFFIC 18.1 (1) The Director of Engineering Services is authorized to designate temporary permissive TRUCK ROUTES and authorize the erection of temporary prohibitive NO HEAVY TRUCK signs. Restricting heavy traffic to the designated roads will be in effect where official signs to that effect are displayed. i 18.1 (2) No person shall operate a commercial motor vehicle with a registered gross weight in excess of 5 tonnes on any street in contravention of a restriction order issued by the Director of Engineering Services pursuant to section 18 (1). I 18.1 (3) No owner of a commercial motor vehicle with a registered gross weight in excess of 5 tonnes shall permit said vehicle to be operated on any street in contravention of a restriction order issued by the Director of Engineering Services pursuant to section 18 (1). 18.1 (4) The provisions of this Section shall not extend to: (a) Public Transit or a school purposes bus unless otherwise specified, (b) a private vehicle driven to or from the owner's residence, r (c) vehicles operated by or on behalf of a municipality or other authority having jurisdiction and control of a highway, where the vehicles are engaged in highway maintenance, including the carriage and application of abrasives or chemicals for use on a highway, or the removal of snow from a highway; (d) vehicles used exclusively for the transportation of milk; (e) fire apparatus; (f) vehicles operated by or on behalf of a municipality transporting waste; or (g) public utility emergency vehicles. 9_5 Municipality of Clarington Report EGD-023-14 Page 6 18.1 (5) The provisions of subsections 18.1 (1) to 18.1 (3) shall not extend to the use of said highways or parts of highways for deliveries to or removals from any premises abutting thereon where no other access or route exists. 4. General Provisions of traffic by-law 2014-059 is amended by adding the following: EXCESSIVE IDLING 18.2 (l) In this section, "idle" means the operation of the engine of a vehicle while the vehicle is not in motion and not being used to operate auxiliary equipment that is essential to the basic function of the vehicle and "idling" has a corresponding meaning. "layover' means stopping at a point along a transit route for a maximum of fifteen (15) minutes to allow a public transit vehicle to adjust to service schedules. "mobile work" means: a vehicle containing equipment that must be operated inside or in association with the vehicle; or, public utility or police, fire or ambulance service. A vehicle servicing as a facility for taking measurements or making observations or conducting maintenance or construction operated by or on behalf of a municipality "Municipality" means The Corporation of the Municipality of Clarington. "private transit vehicle' means transit vehicles other than public transit vehicles, such as but not limited to school buses, tour buses and motor coaches. "public transit vehicle' means Durham Transit vehicles and Go Transit vehicles. 'stopover" means a scheduled delay of a maximum of fifteen (15) minutes at a public transit vehicle terminal to allow public transit vehicles to adjust service schedules. 'vehicle" means a motor vehicle, trailer, traction engine, farm tractor or road building machine as defined in the Highway Traffic Act and any vehicle drawn, 9-6 Municipality of Clarington Report EGD-023-14 Page 7 propelled or driven by any kind of non-muscular power but does not include any electrically powered cars or electric or diesel electric railways running exclusively upon rails. 18.2 (2) No person shall cause or permit a vehicle to idle for more than five (5) consecutive minutes. i 18.2 (3) The five (5) minute limitation does not apply to: a) police, fire or ambulance vehicles, or public transit vehicles while engaged in operational activities, including training activities except where idling is substantially for the convenience of the operator of the vehicle; b) vehicles assisting in an emergency activity; I i 4 c) mobile workshops while they are in the course of being used for their basic j function; d) vehicles where idling is required as part of the repair process or to prepare a vehicle for servicing; e) armored vehicles where a person remains inside the vehicle while guarding the contents of the vehicle or while the vehicle is being loaded or unloaded; f) vehicles that remain motionless because of an emergency, traffic or weather conditions or mechanical difficulties over which the driver has no control; g) . vehicles engaged in a parade or race or other such event authorized by the Municipality; h) public transit vehicles and private transit vehicles while passengers'are embarking j or disembarking en route or at terminals; i) public transit vehicles while at a layover or stopover location, except where the idling is substantially for the convenience of the operator of the vehicle; j) vehicles transporting a person where a medical doctor certifies in writing that for medical reasons, the person requires the temperature or humidity be maintained within a certain range; k) vehicles when the ambient outside temperature is more than 27 degrees Celsius K (27 degrees C) or less than five degrees Celsius (5 degrees C); g_7 Municipality of Clarington Report EGD-023-14 Page 8 1) vehicles.actively used in an agricultural operation which requires the vehicle to be operational while work is in progress. 18.2 (4) The provisions of this Schedule do not apply to federally-owned lands upon which cars or electric or diesel electric or diesel electric railways run exclusively upon rails. 18.2 (5) Notwithstanding Section 18.2 (3) herein, no operator of a private transit vehicle equipped with an air-conditioning system shall cause or permit the said vehicle to idle for more than 10 consecutive minutes of engine idling time to bring the vehicle to a tolerable temperature for the convenience of the passengers. After a 10 minute period, the operator of the private transit vehicle shall turn off the engine for a minimum period of 15 minutes before restarting the engine, unless the operator is moving the vehicle forthwith. 18.2 (6) No operator of a private transit vehicle not equipped with an air-conditioning system shall cause or permit the said vehicle to idle for more than five (5) consecutive minutes in accordance with the provisions of this By-law. 5. This By-law shall come into force and take effect on the date approved by Council. BY-LAW passed this day of 12014 Adrian Foster, Mayor Anne Greentree, Municipal Clerk 9-8 I If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 I Report claftwn . Engineering Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: I Report: EGD-024-14 File: E Subject: Building Permit Activity -August, 2014 I i Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report EGD-024-14 be received. _ I Submitted by: Reviewed by: Anthony S. Cannella Franklin Wu, Director of Engineering Services Chief Administrative Office i f i i 4 t t 9-9 i Municipality of Clarington Report EGD-024-14 Page 2 Report Overview The following is a report on building permit activity in Clarington for the month of August and the total for year to date. The construction value at the end of August 2014 is 80.0% higher than August 2013. So far in 2014, we have issued 487 new residential dwelling units, compared to 286 at the same time in 2013. Please note that this report contains tables and graphs. If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 extension 2102. Permits Issued Month of August 1. The following is a table showing the number of permits issued and the value of construction in each of the building categories for August 2014 and August 2013. 2014 2013 Building Number Of Value Of Number Of Value Of % Change Of Category Permits Construction Permits Construction Value 2014-2013 Residential 64 $17,292,718 47 $5,983,72 189.0% Industrial 2 $300,000 0 $0 N/A Government 1 $17,759 0 $0 N/A Commercial 5 $227,908 4 $74,500 218.8% Institutional 2 $6,060,000 4 $335,000 1,709.0% Agricultural 1 $89,500 1 $318,732 60.7% Demolition 8 $0 7 $0 N/A Total 83 23 987,885 53 $6,445,928 272.1% Year to Date 2. The following is a table showing the number of permits issued and the value of construction in each of the building categories for year to date 2014 and year to date 2013. 2014 2013 Building Number Of Value Of Number Of Value Of % Change Of Category Permits Construction Permits Construction Value 2014-2013 Residential 664 $160,052,811 493 $80,262,925 99.4% Industrial 14 $28,092,896 17 $14,919,775 88.3% Government 7 $2,965,039 2 $61,100 4,752.8 Commercial 36 $2,917,988 49 $16,716,438 -82.5% Institutional 13 $11,681,800 19 $1,348,285 766.4% Agricultural 9 $288,319 12 $1,151,132 -75.0% Demolition 90 $0 50 $0 N/A 9 118 Total 833 1 $205,998,853 642 $114,459,655 80.0% I i Municipality of Clarington Report EGD-024-14 Page 3 Permit Value High Value Permits 3. With respect to building permit activities over $250,000 and large residential building permit activities, the details are provided as follows: Lakeridge Health Corporation Replace heating, hot water, sterilization boilers and chilled water cooling systems 47 Liberty Street South, Bowmanville Value of construction - $6,000,000 Historical Comparison of Permit Value 4. The following are bar graphs showing an historical comparison of the building permits issued for the month of August and year to date for a three year period. i i Historical Data for Month of August Historical Data -Year To Date i $225,000,000 $105,000,000. $200,000,000 $90,000,000 X $175,000,000 $75,000,000 $150,000,000 ! I I $60,000,000 $125,000,000 $45,000,000 $100,000,000 $30,000,000 $75,000,000 j $50,000,000 I $15,000,000 $25,000,000 $0 2014 2013 $0 2012 2014 2013 2012 j Value $23,987,885 $6,445,928 $101,437,9131 Value $205,998,853 $114,459,6551$226,294,498 I i 4 Permit Revenue 5. The following is a table comparing the permit fees collected in August and the year to date 2014 with those collected in August and year to date 2013. i 2014 2013 August Year To Date August Year To Date Permit Fees $120,409 $1,414,069 $49,401 $826,847 1 r i 9-11 Municipality of Clarington Report EGD-024-14 Page 4 Residential Units Types of Residential Units 6. The following is a table comparing the types of dwelling units issued in August and the year to date 2014 and in August and year to date 2013. 2014 2013 August Year to Date August Year to Date Sin le Detached 32 301 13 126 Semi-Detached 12 116 0 84 Townhouse 3 56 6 66 Apartments 0 14 0 10 Total 47 487 1 19 286 7. The following are pie charts show the types of dwelling units issued in August 2014 as well as the types of dwelling units issued in the year to date 2014. Dwelling Unit Type August 2014 Dwelling Unit Type YEAR TO DATE 2014 ■ 3 ■ 0 ° 56 ■ 14 Townhouse Apartment Townho Apartment 6% 0% 11% p 3% ■ 32 Semi- 12 Single Detached Semi- Detached 24% ■ 301 Detached 68% Single 26% Detached 62% ®Single Detached 32 ■Single Detached 301 Semi-Detached 12 �j Semi-Detached 116 ra Townhouse 3 Fd Townhouse 56 ■Apartment 0 ■Apartment 14 9-12 Municipality of Clarington Report EGD-024-14 Page 5 Historical Comparison of Residential Units 8. The following is a table showing the number of new residential units issued in each area of Clarington for the year to date 2014, as well as a comparison of the past ten years. Year: Year to 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 date Area 2014 Bowmanville , 320 216 291 360 282 98 340 451 609 307 587 Courtice 95 97 179 312 236 113 134 82 126 241 173 Newcastle 49 92 34 165 37 24 60 77 84 202 191 Wilmot Creek 2 2 2 5 8 9 30 16 15 15 25 Orono 0 1 1 1 1 0 2 1 1 1 2 Darlington 5 12 6 5 8 6 10 6 7 14 15 Clarke 9 6 10 8 6 11 5 11 12 13 10 Burketon 1 1 0 01 1 0 1 0 0 0 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 2 3 0 3 2 0 0 1 1 1 Hampton 2 0 1 1 0 0 0 1 1 0 0 Haydon 1 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 0 0 1 1 0 1 of 0 1 Kirby 0 1 0 0 1 0 1 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 0 0 Mitchell Corners 0 1 1 1 0 0 0 1 0 0 1 Newtonville 3 7 6 1 3 7 5 1 7 2 2 4 5 Solina 0 1 3 1 1 5 0 6 3 3 3 Tyrone 0 0 0 1 1 0 5 0 0 0 0 Totals 487 439 537 863 593 274 593 655 861 802 1,015 i I 9-13 Municipality of Clarington Report EGD-024-14 Page 6 Inspections 9. The following is a table showing how many inspections were attended in August and the year to date 2014 as well as those attended in August and year to date 2013. 2014 2013 August Year to Date August Year to Date Building Inspections 798 5,469 626 4,731 Plumbing & Heating 842 5,709 631 5,770 Pool Enclosure Inspections 12 56 13 127 Total 1,652 11,234- 1,270 10,628 Concurrence Not Applicable Strategic Plan Application Not Applicable Staff Contact Rick Pigeon, Chief Building Official, 905-623-3379 extension 2303 or RPigeon(a).clarington.net. 9-14 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 ® Report Community Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: N/A Report: CSD-014-14 File: N/A Subject: Community Grant Program and Application Review r Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report CSD-014-14 be received; and b) That the rev' omm unity Grant Program and Application Form be approved. f o F Submitted by: `�"`° Reviewed by: ("-"oo � tirtsctor h P. Caruana Franklin Wu, of Community Services Chief Administrative Officer 4: i 1' j: j; C f f 12-1 j i Municipality of Clarington Report CSD-014-14 Page 2 Report Overview The purpose of this report is to provide Council information in order to make decisions about the recommended changes to the Community Grant Program. To address some areas that require clarification, staff are recommending clearer eligibility criteria and a revised application form to assist with completeness of information provided. Background 1. The Community Grant Program is an opportunity for Council to acknowledge the contributions made by local community and volunteer organizations to improve the quality of life for Clarington residents. 2. The Community Grant Program is intended to provide financial assistance to Registered (Federal or Provincial) Not-for-Profits, local Boards of the Municipality or local volunteer community organizations that deliver programs, events or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. Funds are awarded by Council through an application process on an annual basis. 3. The 2014 Community Grant Program applications were presented and reviewed by Council at the General Purpose and Administration Committee meeting on Monday, April 14, 2014. Of the $60;000 available for this program in 2014, $56,000 was awarded among 29 organizations. 4. During the General Purpose and Administration Committee meeting on April 14, 2014, it was indicated by staff at that time that a review of the program would be presented to Council in the fall of 2014. Comments 5. This report will walk through the proposed Community Grant Program and Application Form (Attachment 1) in order to review and explain the proposed changes. The current Community Grant Program and Application Form (Attachment 2) has also been included for use in comparison. Purpose 6. The intent and purpose of the Community Grant Program remains consistent so there are no significant changes to this section. Minor modifications have been made to clarify the number of applications an organization can submit. 12-2 Municipality of Clarington Report CSD-014-14 Page 3 Current = Proposed N/A Addition: Eligible organizations can receive funding for one (1) successful grant application per year for a maximum of $5,000. i i Delete: Applicants are further encouraged to Replace: Applicants are further encouraged pursue other opportunities for financial to pursue other opportunities for financial support. support, however, must not receive any other funding from the Municipality of Clarington. N/A Addition: Organizations must be and must remain in good financial standing with the Municipality of Clarington. i Eligibility Criteria 7. In order to assist Council in making informed decisions when allocating funds to community j organizations, the eligibility criteria have been revised to provide clearer language. 8. Staff is recommending including the opportunity for the organization to demonstrate their due process and are proposing that the Community Grant application is approved at a meeting of the executive. Current - = Proposed 4 Delete: Not-for-profit or volunteer based Replace: Registered (Federal or organizations within the Municipality of Provincial) Not-for-Profit, or a local Board Clarington or the Region of Durham of the Municipality delivering programs, delivering programs, events or services to events or services that are not the the residents of Clarington. responsibility of another level of i? government (Municipal, Regional, Regionally based organizations must Provincial or Federal) to the residents of C provide details demonstrating how their Clarington. service will directly benefit the residents of Clarington. Local volunteer community organizations with a duly elected executive that hold an Organizations with a duly elected executive Annual General Meeting, maintain a and a demonstrated process to ensure constitution and by-laws, delivering regular and timely elections for executive programs, events or services that are not the responsibility of another level of 7 2-3 Municipality of Clarington Report CSD-014-14 Page 4 positions. government (Municipal, Regional, Provincial or Federal) to the residents of Organizations which are governed by their Clarington. own approved constitution, mission statement, or statement of purpose. N/A Addition: Organizations must be non- profit, non-political and non-religious in nature. N/A Addition: Organizations that make donations or charitable contributions are ineligible. N/A Addition: Community Grant applications must be approved by the applying organization at a meeting of the executive and those meeting minutes must be included with the application. Intent of Community Grant 9. Staff is not recommending any changes to this section of the Community Grant application. Funding Categories Current, Proposed Delete: (Please note; grants to Boards of Replace: (Please note; grants to Council and Hall Boards will be considered Boards of Council and Hall Boards will for operational expenses only. Capital be considered for operational requests must be referred to the expenses only. Capital requests must appropriate municipal representative for be referred to the Operations consideration during the annual municipal Department for consideration during budget process) the annual municipal budget process) 12-4 Municipality of Clarington Report CSD-014-14 Page 5 Community Grant Process 10.The intent of this section remains unchanged. Numbered points have been re-aligned to allow for better flow. Current Proposed Delete: Replace: 1. All requests for funding must be 1. Applications are available from accompanied by a fully completed the Municipality of Clarington "Community Grant Application" and website, www.clarington.net , must be forwarded to the Community from the Municipal Services Department. Administrative Centre or most Community Services Department recreation facilities as of mid-January of each year. 2. Applications must be legible, completed 2. All requests for funding must be in full, signed and include all required accompanied by a fully completed documentation. "Community Grant Application" and must be forwarded to the Community Services Department. Applications must be legible, completed in full, signed and include all required documentation. 3. Applications are available from the 3. Submission deadline for completed Municipality of Clarington website, applications Friday February 27, r www.clarington.net or from the 2015. Municipal Administrative Centre as of mid-January of each year. i 4. Submission deadline for completed 4. Successful applicants will be required applications Friday February 28, 2014. to acknowledge the financial support i Late submissions will be accepted of the Municipality of Clarington in all pending the availability of funds. advertising and promotion related to the programs, events or services for which the Community Grant was approved. 5. Successful applicants will be required to acknowledge the Municipality of Clarington in all advertising and promotion related to the programs, events or services for which the Community Grant was approved. r 12-5 Municipality of Clarington Report CSD-014-14 Page 6 Community Grant Application Form 11.The application form has been revised to a table format that should simplify the process and ensure organizations are submitting full and complete information. Financial Information Section 12.A significant challenge encountered during the Community Grant application process is the completion and accuracy of the financial information forms: • Statement of Expenditures & Revenues • Balance Sheet Statement of Expenditures & Revenues 13.Currently applicants must include the current year's budget (estimated) and two previous year's budgets (actual) in the Statement of Expenditures & Revenues. We have found some challenges with the submission of this financial information where figures reported one year as actuals, no longer match the figures received the following year. 14.The reasons for this inaccuracy could be.due to turnover of volunteers (inconsistency), use of audited statements vs. unaudited, and /or confusion over what was previously submitted (fiscal year used vs. calendar year). 15.In order to simplify the process for the applicants as well as assist in receiving correct and accurate information, staff are recommending that two years of financial information are to be included as part of the application process — current year's budget (estimated) and previous year's budget (actual). Balance Sheet 16.On March 5, 2012, Council approved Resolution #GPA-185-12, which required all future Community Grant applicants to include a balance sheet, preferably prepared by an accountant, with their application. 17.We have completed two cycles of the Community Grant Program since this inclusion and have found that there are many challenges with this addition. Most balance sheets received are not completed correctly or accurately. 18.The reasons for the inaccuracy are varied. Each organization may record and report their inventory supplies and capital assets differently. Some organizations use a fiscal year which differs from the calendar year and can cause some confusion. 19.Many of the organizations are operated by volunteers within Clarington and these volunteers have limited or no knowledge of how to prepare financial statements such as the balance sheet, nor are these organizations in a position to secure professionally prepared financial statements. As well, the organizations do see turnover in their membership and 12-6 Municipality of Clarington Report CSD-014-14 Page 7 executive. It is not always the same individual completing the financial forms year after year. 20.Each year Community Services and Finance staff hold a workshop to explain the application form and review the Balance Sheet. The workshop allows for an opportunity for discussion, questions and answers. As well, attendees are offered a copy of the presentation shown that evening. 21.Regardless of the effort to facilitate this process, the Balance Sheet remains a struggle to both complete and interpret. In turn it does not provide the information or insight we believe Council originally envisioned with its introduction. 22.In an effort to simplify the process for the applicants, yet still provide Council with the detail to make sound decisions, staff is recommending that a Balance Sheet only be required for those applicant's requesting $3,001 or more through the Community Grant Program. Groups that apply for this level of funding typically have more resources available to provide an accountant prepared Balance Sheet. Declaration and Acceptance of Conditions Current, Proposed N%A Addition: 9. The Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. N/A Addition: Date of the Executive o Minutes of Meeting at which this Executive application was Meeting approved attached (D D/M M/YYYY): Concurrence 23.This report has been reviewed by Fred Horvath, Director of Operations, Andy Allison, Solicitor and Nancy Taylor, Director of Finance, who concur with the recommendations. 12-7 Municipality of Clarington Report CSD-014-14 Page 8 Conclusion 24.The proposed changes to the Community Grant Program are expected to simplify the process for the volunteer community organizations and to provide staff and Council with accurate and complete information to make informed decisions and to better understand how funds will benefit the residents of Clarington. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Sharon Meredith, Manager, Recreation Services, 905-623-3379 ext. 2504 or smeredith6d�clarin toq n net Attachments: Attachment 1 — Proposed 2015 Community Grant Program and Application Form Attachment 2 — Current Community Grant Program and Application Form There are no interested parties to be notified of Council's decision. 12-8 Attachment 1 to Clarboon Report CSD-014-14 NOTICE 2015 Clarin ton Community Grant Application The Municipality of Clarington has in the past provided the opportunity for community groups and organizations that provide direct services or programs to residents of the municipality, to apply for financial assistance. 4 Attached is the 2015 Community Grant Program and Application Form which outlines the objective, criteria, categories and the funding formula. The Community Grant Application can also be completed on line and submitted f directly to grants clarington.net. We encourage you to take advantage of this option. You require Adobe Acrobat(available at*http://qet.adobe.com/reader/) 1. Go to www.clarington.net 2. On the front page of the website, at the top of the page click on "A to Z Services" from the "List of Services" navigation click the link for letter "C" k 3. Select/Click on Community Grant Program &Application If you have any problems/questions with the online form, please call the Community Development Coordinator at 905-623-5728 ext 621`. Community Grant applications can also be printed and submitted to: I Municipal Administrative Centre ATTN: Community Services Department— Community Grant Program 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 Any questions regarding the Community Grant Program may be r" directed to: Erica Mittag, Community Development Coordinator emittag(d)-claringtomnet or(905) 623-5728 Ext: 621 All applications must be completed fully and legibly to be considered for funding. Deadline for submissions is February 27, 2015 12-9 i' Clarin g- - ton Community Grant Program COMMUNITY GRANT PROGRAM 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services, events or projects are best provided through the volunteer efforts of local community organizations. Community Grant funding demonstrates Council's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self-sufficiency. The Community Grant Program provides financial assistance to not-for-profit, volunteer community. organizations to provide direct programs, events or services to the benefit of the residents of Clarington. This program establishes eligibility requirements and the application process. Eligible organizations can receive funding for one (1) successful grant application per year for a maximum of$5000.00. Applicants are further encouraged to pursue other opportunities for financial support, however, must not receive any other funding from the Municipality of Clarington. Organizations must be and must remain in good financial standing with the Municipality of Clarington. 2. ELIGIBILTY CRITERIA: The following are eligible to apply to the Community Grant Program: • Registered (Federal or Provincial) Not-for-Profit, or a local Board of the Municipality delivering programs, events or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. • Local volunteer community organizations with a duly elected executive that hold an Annual General Meeting, maintain a constitution and by-laws, delivering programs, events or services that are not the responsibility of another level of government (Municipal, Regional, Provincial or Federal) to the residents of Clarington. • Organizations must be non-profit, non-political and non-religious in nature. • Organizations that make donations or charitable contributions are ineligible. • Community Grant applications must be approved by the organization at a meeting of the executive and those meeting minutes are to be included with the application. 12-10 Clarington Community Grant Program 3. INTENT OF COMMUNITY GRANT: Community Grants may be provided to eligible applicants as defined above to fund: • General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to a $5,000 maximum; • Programs, events or services generally which occur within municipal boundaries which benefit the residents of Clarington; • Programs, events or services which address a community need or contribute to the positive image of the municipality; • These funds are not to be used for debt repayment. 4. FUNDING CATEGORIES: 1) Recreation/Leisure • is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic • is defined as those organizations providing events or services promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality 3) Social • is defined as those organizations offering a specific service (other than recreation/leisure) to residents of the Municipality, which is not considered to be the responsibility of another.level of government L 4) Boards of Council and Hall Boards • is defined as a group of individuals'who may be appointed by Council or who are a community group who manage and maintain a municipally owned facility (Please note; grants to Boards of Council and Hall Boards will be considered for operational expenses orily. Capital requests must be referred to the Operations Department for consideration during the annual municipal budget process) h t is I 12-11 is Cladiwa 5. COMMUNITY GRANT PROCESS: 1. Applications are available from the Municipality of Clarington website, www.clarington.net , from the Municipal Administrative Centre or most Community Services Department recreation facilities as of mid- January of each year. 2. All requests for funding must be accompanied by a fully completed "Community Grant Application" and forwarded to the Community Services Department. Applications must be legible, completed in full, signed and include all required documentation. 3. Submission deadline for completed applications Friday February 27, 2015. 4. Successful applicants will be required to acknowledge the financial support of the Municipality of Clarington in all advertising and promotion related to the programs, events or services for which the Community Grant was approved. Applicants are encouraged to complete the Community Grant Application online and submit directly to grants(Warington.net Applications may also be submitted to: Municipal Administrative Centre ATTN: Community Services Department- Community Grant Program 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 All inquiries may be directed to: Erica Mittag Community Development Coordinator emittaq_(cD_clarin toq n net (905) 623-5728 Ext: 621 January 2015 12-12 Community Grant Application Form ciff-M4011 1. ORGANIZATION / ASSOCIATION Organization Name Telephone # Address City/ Town Province Postal Code Contact.Information j Name Email Address Telephone # j i 2. ORGANIZATION INFORMATION Mission Statement: i C I I r I Officers for Current Year: Position Name Contact Information President (home#): (business#): email : � r Secretary (home#): (business#): email Treasurer (home#): (business#): (email): i i l January 2015 12-13 F, 2. ORGANIZATION INFORMATION (cont'd) clahlooll / 1 Date of 2015 Annual Meeting: DD Month YYW Is your Organization incorporated as a Yes ❑ No ❑ non-profit? If yes, is the incorporation Provincial or Federal? Provincial ❑ Federal ❑ If Yes, please provide Not for Profit Incorporation Number: If Yes, please provide date of incorporation: DD Month YYYY Is your Organization based within the Municipality of Clarington? Yes ❑ No ❑ Is your Organization based within the Region of Durham? Yes ❑ No ❑ What is the total program registration or association membership in your Organization? What percentage of your registration or membership are Clarington residents? What funding category does your ❑ Recreation & Leisure Organization fall into? F-1 Civic • Social • Boards of Council / Hall Boards List the primary programs /services provided by your Organization that benefit Clarington residents: Program/Service#1: Program/Service#2: Program/Service#3: January 2015 12-14 3. FUNDING REQUEST INFORMATION: Ciffh1gon Funding Amount Requested 2015 Request (insert dollar figure) 2014 Received (insert dollar figure) i Briefly describe what the requested funds will be used for (50A00 words) I i i i _ I I i i` Indicate how the requested funds will be spent. Successful organizations .may be required to supply evidence that the funds were.spent as described Include itemized cost estimates for each aspect of the project/activ�ty_.the funds will support (program supples;,wages 1 honoraria;software, etc): Item Cost ($) E r I i f r i I January 2015 12-15 Clarington INSTRUCTIONS FOR USING THE STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM Part 1: Revenue List all sources of revenue received: (a) Grants Provincial, Federal, United Way, Lottery, etc. (excluding grants from the Municipality of Clarington) Sale of Goods or Services (b) Membership/Registration Fees (c) Donations (d) Investment Income (e) Other Revenue (f) Previous Year's Surplus or(Deficit) Part 2: Expenditures Summarize and list operating expenditures by major object of expenditure classification for your organization's fiscal year(12 month operation)as follows: (a) Personnel Costs Costs for regular full-time, part-time and overtime salaries as well as the cost for all benefits paid (Unemployment Insurance, Canada Pension Plan, Employer Health Tax, etc.). (b) Rent Cost of office and/or program space(e.g. ice rental, sports field rental, gym rental etc.). (c) Office Supplies Cost for office supplies, printing and reproduction, books, subscriptions, postage. (d) Building/Equipment Supplies Cost forjanitorial materials and supplies, paint, hardware and small tools, automobile parts and accessories, gas, oil and propane. (e) Program Supplies Cost for supplies specifically related to delivery of the program which are not included in (b)or(c). (f) Professional Services Advertising, communications, insurance, meals,travel, educational charges, consultant's fees and other services. (g) Maintenance and Repair Maintenance and repair of buildings, vehicles and equipment. (h) Utilities Heat, hydro, sewer and water. (i) Capital Cost for acquisition of all items of equipment, furniture, land, buildings and major improvements. (j) Contributions and Financial Charqes Costs for contributions/donations made to others, interest and principal payments of debt, provision for reserves for future purchases, bank, collection charges, etc. (k) Other Expenses Part 3: Enter your net(deficit)or surplus: (1) minus(2). Part 4: Enter grants from the Municipality of Clarington. Part 5: Enter your net(deficit)or surplus (including Municipal grant): (3) plus or minus (4). January 2015 12-16 Clarftwn Organization Name: STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM mount .ple so onto (b) Sale of Goods or Services (c) Membership/Registration Fees = (d) Donations (e) Investment Income (f) Other Revenue (g) Previous Year's (Deficit)/ Surplus 'Total Reventie'- 2014': 2015 (If no amount ple onto iields) v z .� (a) Personnel Costs (b) Rent (c) Office Supplies (d) Building /Equipment Supplies (e) Program Supplies (f) Professional Services (g) Maintenance& Repairs (h) Utilities (i) Capital Purchases (furniture, computer) (j) Contributions& Financial Charges (k) Other Expenses Total.Expenses f Net (Deficit)/Surplus BEFORE :municipal grant MUNICIPAL GRANT AMOUNT -Total*Net(Defilcilt)/Sueplus WITH - — =T ese two figures must matcfi- . Prepared by: Position with Organization: Date Completed(DD/MM/YYYY): January 2015 12-17 ClaFftW11 INSTRUCTIONS FOR THE USE OF THE BALANCE SHEET FORM *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2015 - December 31, 2014 for financial dollars) Part 1: ASSETS _ a) Cash: Total of all bank account balances at December 31 st. b) Investments: Total of all investment certificates-GIC, Bonds at December 31 st. c) Accounts Receivables: Total of all monies owing to the Organization from others at December 31st. d) Accounts Receivables Federal HST: Total of all outstanding refunds from the Federal Government for HST.at December 31 st. e) Inventory Supplies: Total of all supplies purchased in bulk or that have a high dollar that are for resale or for the Organization to carry out its business at December 31 st. f) Prepaid Expenses: Prepaid expense is a cost that expands over more than 1 fiscal year and is the dollar value AFTER December 31st. (i.e. Insurance) g) Capital Assets: Amortized value of anything owned with a lifespan of greater than a year (i.e. desk, appliances, vehicle) Total Assets:Add Part 1 lines a to f. Part 2: LIABILITIES AND NET.REVENUE a) Accounts Payables-Total of all bills/invoices due for the year of the Balance Sheet but not paid as at December 31 st. b) Accounts Pavables Federal HST: Total of HST owing to the Federal Government for the year of the Balance Sheet but not paid as at December 31st. c) Loans: Total dollar value of all loans due to the bank or others at Dec. 31 st. d) Deferred revenue: Total dollar value of monies received before December 31 st that relate to the Organization's next year's activities. i.e. Next year's memberships e) Net Revenue (deficit) or surplus: The dollar value from the last "Line" in the "Actual" column on the Statement of Estimated Revenues & Expenditures. Total Liabilities and Net Revenue(deficit) or surplus:Add Part 2 lines a to e. NOTE: Total Assets Value equals Total Liabilities and Net Revenue Value. January 2015 12-18 Clarftwn Organization Name: BALANCE SHEET as of December 31, 2014 *Please note this portion of the application is only required for requests of$3,001.00 or greater through the Community Grant Program. Should one be available, an accountant prepared statement may instead be attached with your application. NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant request year is 2015- December 31, 2014 for financial dollars) k (*Financial information — Fiscal Year prior to Grant Request) Part I`-ASSETS a) Cash Balance $ b) Investments $ c) Accounts Receivable $ d) Accounts Receivable— Fed. Gov't HST $ e) Inventory Supplies $ f) Prepaid Expenses $ g) Capital Assets $ ' TOTAL ASSETS Part 2: LIABILITIES a) Accounts Payable $ b) Accounts Payable — Fed. Gov't HST $ c) Loans $ d) Deferred Revenue $ e) Net Revenue (deficit) or surplus $ TOTAL LIABILITIES.& NET REVENUE-(DEFICIT) OR SURPLUS i C Prepared by: Position with Organization: Date Completed(DD/MM/YYYY): January 2015 12-19 Clarington COMMUNITY GRANT APPLICATION Declaration and Acceptance of Conditions Organization Name: Address: 1. In the event that the funds allocated are not used for the services, event or project as described in the application, or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith to the Municipality. 2. If there are any changes in the funding of the services, event or project from that contemplated in the application, the Municipality will be notified of such changes through the Community Services Department. 3. The applicant will make or continue to make attempts to secure funding from other sources, external to the Municipality of Clarington. 4. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. 5. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 6. If the services, event or program proposed in the applicant's application are not commenced, or are not completed and there remain municipal funds on hand, or if the services, event or project are completed without requiring the full use of the municipal funds, such funds will be returned to the Municipality. 7. The applicant agrees that the services, event or project shall not be represented as a Municipal service, event or program,without prior approval and that the applicant does not have the authority to act as an agency of the Municipality in any way, the only relationship being that the Municipality has approved and granted financial assistance to the applicant. 8. The applicant agrees to provide the Municipality a year end summary confirming the financial assistance provided by the Municipality was used for the services, event or project as described in their application. Failure to provide such documentation will rule them ineligible for further financial assistance under this program. 9. The Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs, causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the giving and usage of the grant to the grant recipient. Date of the Executive Meeting at which the making of this ❑ Minutes of Executive Meeting attached application was approved (DD/MM/YYYY): We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent. Name: Name: Title: Title: Date(DD/MM/YYYY): Date(DD/MM/YYYY): January 2015 12-20 Attachment 2 to Report CSD-014-14 Ciffi 14011 NOT/CE 2014 Clarington Community Grant Application I The Municipality of Clarington has in the past provided the opportunity for community groups and organizations that provide direct services or programs to residents of the municipality, to apply for financial assistance. ' I Attached is the 2014 Community Grant Policy and Application Form which outlines the objective, criteria, categories and the funding formula. The Community Grant Application can also be completed on line and submitted directly to grants clarington.net. I encourage you to take advantage of this option. You require Adobe Acrobat (available at http://get.adobe.com/reader 1. Go to www.clarington.net 2. On the front page of the website, at the top of the page click on "Service Clarington" I from the "List of Services" navigation click the link for letter"C" 3. Select/Click on Community Grant Application If you have any problems/questions with the online form,please call Communications& i Tourism at.905-623-3379 x2214. Community Grant applications can also be printed and submitted to: Municipal Administrative Centre Community Services Department 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 Any questions regarding the Community Grant Program may be directed to: Erica Mittag, Community Development Coordinator emittag -clarington.net (905) 623-5728 Ext: 621 t All applications must be completed fully and legibly to be considered for funding. Deadline for submissions is February 28, 2014 There can be no guarantee that incomplete applications or applications received after the I deadline will be considered for funding. 12-21 Clarington COMMUNITY GRANT POLICY 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services, events or projects are best provided through the volunteer efforts of local community organizations. Community Grant funding demonstrates Council's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self sufficiency. The Community Grant program provides financial assistance to not-for-profit, volunteer community organizations to provide direct programs, events or services to the benefit of the residents of Clarington. This policy establishes eligibility requirements and the application process. Applicants are further encouraged to pursue other opportunities for financial support. 2. ELIGIBILTY CRITERIA: The following may be eligible to apply to the Community Grant Program: • Not-for-profit or volunteer based organizations within the Municipality of Clarington or the Region of Durham delivering programs, events or services to the residents of Clarington. Regionally based organizations must provide details demonstrating how their service will directly benefit the residents of Clarington. • Organizations with a duly elected executive and a demonstrated process to ensure regular and timely elections for executive positions. • Organizations which are governed by their own approved constitution, mission statement, or statement of purpose. • Successful applicants may be required to submit a year end accounting of all grant dollars received from the Municipality. 3. INTENT OF COMMUNITY GRANT: Community Grants may be provided to eligible applicants as defined above to fund: • General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to a $5,000 maximum • Programs, events or services generally which occur within municipal boundaries which benefit the residents of Clarington; or 1 January 2014 12-22 Cladug ton Community Grant Policy • Programs, events or services which address a community need or contribute to the positive image of the municipality The Community Grant Program does not provide funding: • In excess of$5,000 • To organizations with a political mandate, such as citizen ratepayers associations • To individuals • To organizations that provide services or programs that are the responsibility of another level of government • To organizations not in good financial standing with the Municipality of Clarington • To organizations that make donations; or I • For debt repayment 4. FUNDING CATEGORIES: 1) Recreation/Leisure I • is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic • is defined as those organizations providing events or services promoting the Municipality of Clarington which could be expected to bring economic { and/or public relations benefit to the Municipality 3) Social • is defined as those organizations offering a specific service.(other than recreation/leisure) to residents of the Municipality, which is not considered to be the responsibility of another level of government 4) Boards of Council and Hall Boards I • is defined as a group of individuals appointed by Council who manage and maintain a municipally owned facility (Please note; grants to Boards of Council and Hall Boards will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during the annual municipal budget process) II C 2 January 2014 12-23 --Claringtm Community Grant Policy 5. COMMUNITY GRANT PROCESS: 1. All requests for funding must be accompanied by a fully completed "Community Grant Application" and must be forwarded to the Community Services Department. 2. Applications must be legible, completed in full, signed and include all required documentation. 3. Applications are available from the Municipality of Clarington website, www.clarington.net or from the Municipal Administrative Centre as of mid- January of each year. 4. Submission deadline for completed applications Friday February 28, 2014. Late submissions will be accepted pending the availability of funds. 5. Successful applicants will be required to acknowledge the Municipality of Clarington in all advertising and promotion related to the programs, events or services for which the Community Grant was approved. Applicants should complete the Community Grant Application online and submit directly to grants65�clarington.net. Applications may also be submitted to: Municipal Administrative Centre Community Services Department 40 Temperance Street Bowmanville, Ontario L1C 3A6 All inquiries may be directed to: Erica Mittag Community Development Coordinator em ittagna.clarington.net (905) 623-5728 Ext: 621 3 January 2014 12-24 Required Not Required- For Office Use Only DATE REC'D: EMAIL: ❑ 04 MAIL: ❑ "0011 IN PERSON: ❑ APPLICATION ACKNOWLEDGED: _1_/ Submission Deadline: February 28, 2014 Organization/Association Name Tele hone Address Cit /Town Province Postal code E ON Contact Information _ Name Email Address Telephone Organization Information Once you finish this application in your email program please attach your constitution/mission statement and current executive list. What year was your organization formed? Date of 2014 Annual Meeting: (mm/dd/yy) Is your organization based within the Municipality of Clarington? The Region of Durham? i If your organization is regionally based please indicate how your service will directly benefit the residents of Clarington? What is the total program registration or association membership in your organization? What percent are Clarington residents? Is your Organization incorporated as non-profit? Yes F1 NoF] If Yes, please provide date of incorporation: (mm/dd/yy) 1 January 2014 12-25 Required - Not Required=' Category - (Check one from the list below) Recreation & Leisure Civic = Social `; Boards of Council + Hall Boards-C_` Gist,the"programs/serrvices provided by your Qrganrzat on thatbenefif Clarington_residents . Financial Assistance Request d 2014 Request (insert dollar fi ure) 2013 Received insert dollar fi ure F7- 7 Please describe how h-6 requested funds will be spent. Successful organiza#ions may be;required to-supply-evidence that the funds were spent as descri bed: t 2 January 2014 12-26 Claritwn INSTRUCTIONS FOR USING THE STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM Part 1: Revenue List all sources of revenue received: (a) Grants Provincial, Federal, United Way, Lottery, etc. (excluding grants from the Municipality of Clarington) (b) Sale of Goods or Services (c) Membership/Registration Fees (d) Donations (e) Investment Income (f) Other Revenue (g) Previous Year's Surplus or(Deficit) Part 2: Expenditures Summarize and list operating expenditures by major object of expenditure classification for your organization's fiscal year(12 month operation) as follows: (a) Personnel Costs Costs for regular full-time, part-time and overtime salaries as well as the cost for all benefits paid (Unemployment Insurance, Canada Pension Plan, Employer Health Tax, etc.). (b) Rent Cost of office and/or program space(e.g. ice rental, sports field rental, gym rental etc.). (c) Office Supplies Cost for office supplies, printing and reproduction, books, subscriptions, postage. (d) Building/Equipment Supplies Cost for janitorial materials and supplies, paint, hardware and small tools, automobile parts and accessories, gas, oil and propane. (e) Program Supplies Cost for supplies specifically related to delivery of the program which are not included in (b)or(c). (f) Professional Services Advertising, communications, insurance, meals, travel, educational charges, consultant's fees and other services. (g) Maintenance and Repair Maintenance and repair of buildings, vehicles and equipment. (h) Utilities Heat, hydro, sewer and water. (i) C_apital j Cost for acquisition of all items of equipment, furniture, land, buildings and major improvements. Q) Contributions and Financial Charges Costs for contributions/donations made to others, interest and principal payments of debt, provision for reserves for future purchases, bank, collection charges, etc. (k) Other Expenses Part 3 Enter your net(deficit)or surplus: (1) minus (2). Part 4 Enter grants from the Municipality of Clarington. Part 5 Enter your net(deficit)or surplus(including Municipal grant): (3) plus or minus (4). 3 January 2014 12-27 Required Not Required- Organization Name: Statement of Estimated Revenues&Expenditures(to nearest dollar) ([Unu' amount please enter, jn,requiredfields):'.:, I 7! i s (a) Grants (not includin g Municipal I Grant) 'Please Specify - - _Please specify_ ,(b) Sale of Goods or Services — z — --� (c) Membership/Registration Fees (d) Donations —� (e) Investment Income (f)Other Revenue ,Please specify IPeease specify Please specify - Please specs — (g) Previous Year's(Deficit)/Surplus $0.00 _ - - -- - -- - $ 0 _- T-6 .(a) Personnel Costs _ 0.00 r 0.00 0.005 (b) Rent _ 0.001 0.0011 0.00, (c) Office Supplies 0.00 0.00 0.00 (d) Building /Equipment Supplies 0.001 0.00 0.00 (e) Program Supplies 0.00 (f) Professional Services 0.00 0.00 0.00 -- '(g) Maintenance&Repairs �— 0.0011 0.00 0.00 ;(h) Utilities 0.00 0.00 0.00 (i)Capital Purchases(furniture, computer) �— 0.001 0,0011 0.00 U)Contributions&Financial Charges i 0.00 0.00 -- - .--_ (k) Other Expenses - .: _ Please specify 0 00 0.00 0.001 Pleasesped - jPlease specify Total_ -._-- -� $0.00 � $0.00 _ $0.00: Net(Deficit)/Suplus BEFORE municipal grant $0.00 $0.00 $0.00 MUNICIPAL GRANT AMOUNT Totall Net(Deficit)/Surplus WITH $0.00 $0.00: $0.00. municipal grant Prepared by: Position with Organization: Date Prepared: (mm/dd/yy) 4 January, 2014 12-28 Clarington INSTRUCTIONS FOR THE USE OF THE BALANCE SHEET FORM NOTE: List all Financial Dollars as of December 31, 2013. The date is the previous year to the grant request year. (i.e. Grant request year is 2014- December 31, 2013 for financial dollars) .Part 1: ASSETS a) Cash: Total of all bank account balances at December 31st. b) Investments: Total of all investment certificates-GIC, Bonds at December 31st. _ i c) Accounts Receivables: Total of all monies owing to the Organization from others at December 31 St d) Accounts Receivables Federal HST: Total of all outstanding refunds from the Federal Government for HST at December 31 st. e) Inventory Supplies: Total of all supplies purchased in bulk or that have a high dollar that are for resale or for the Organization to carry out its business at December 31St f) Prepaid Expenses: Prepaid expense is a cost that expands over more than 1 fiscal year and is the dollar value AFTER December 31st. (i.e. Insurance) g) Capital Assets: Amortized value of anything owned with a lifespan of greater than a year( ie. desk, appliances, vehicle) Total Assets: Add Part 1 lines a to f. Part 2: LIABILITIES AND NET REVENUE a) Accounts Payables:Total of all bills/invoices due for the year of the Balance Sheet but not paid as at December 31St b) Accounts Pavables Federal HST: Total of HST owing to the Federal Government for the year of the Balance Sheet but not paid as at December 31St c) Loans: Total dollar value of all loans due to the bank or others at Dec. 31 st. d) Deferred revenue:Total dollar value of monies received before December 31St that relate to the Organization's next year's activities. i.e. Next year's memberships e) Net Revenue (deficit) or surplus: The dollar value from the last"Line" in the "Actual" column on the Statement of Estimated Revenues& Expenditures. j Total Liabilities and Net Revenue(deficit) or surplus: Add Part 2 lines a to e. NOTE: Total Assets Value equals Total Liabilities and Net Revenue Value. !" 5 January, 2014 12-29 I' i' Required - Not Required Organization Name: BALANCE SHEET as of December 31, 2013 (*Financial information Year before Grant Request) lg a) Cash balance b) Investments c) Accounts Receivables d) Accounts Receivable-Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) capital assets Total Assets 0.00 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue(deficit)or surplus $0.00 Total Liabilities &Net Revenue (deficit) or surplus $0.001 Prepared by: Position with Organization: Date Prepared:r (mm/dd/,yy) 6 January, 2014 12-30 gtoll Required Not Required- COMMUNITY GRANT APPLICATION — ORGANIZATION Declaration and Acceptance of Conditions Organization Name: Address: 1. In the event that the funds allocated are not used for the services, event or project as described in the application, or if there are misrepresentations in the application, the full amount of the financial assistance may be payable forthwith to the,Municipality. 2. If there are any changes in the funding of the services, event or project from that contemplated in the application, the Municipality will be notified of such changes through the Community Services Department. 3. The applicant will make or continue to make attempts to secure funding from other sources. j 4. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services, event or project described in the application. i 5. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books of accounts of the Organization upon request from the Municipality, (which may be made within two years of the grant award). 6. If the services, event or program proposed in the applicant's application are not commenced, or are not completed and there remain municipal funds on hand, or if the services, event or project are completed without requiring the full use of the municipal funds, such funds will be returned to the Municipality. 7. The applicant agrees that the services, event or project shall not be represented as a Municipal service, event or program, and that the applicant does not have the authority to act as an agency of the Municipality in any way, the only relationship being that the Municipality has approved and granted financial assistance to the applicant. 8. The applicant agrees to provide the Municipality a year end summary confirming the financial assistance provided by the Municipality was used for the-services, event or project as described in their application. Failure-to provide such documentation will rule them ineligible for further financial assistance under this program. We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent. j Name: Name: Title: Title: Date: Date: (mm/dd/yy) (mm/dd/yy) [. t 7 January 2014 12-31 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 cit"Vington Report Community Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: N/A Report: CSD-015-14 File: N/A Subject: New Year's Eve Family Celebration Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report CSD-015-14 be received for information. Submitted by: Reviewed by: , (Cx - 4z—C LUG.- Jos . Caruana Franklin Wu, Di e for of Community Services Chief Administrative Officer (i I I I i I f F C; f rfr I t I 12-32 i Municipality of Clarington Report CSD-015-14 Page 2 Report Overview The purpose of this report is to inform Council of the Community Services Department's plan to host a New Year's Eve Family Celebration on December 31, 2014. Background 1. In early 2014, Members of Council expressed an interest in the development of a family friendly community celebration being held annually on New Year's Eve. A family New Year's Eve event would provide the community with a venue and opportunity to come together, celebrating New Year's Eve with family and friends within Clarington. 2. Staff from the Community Services Department surveyed neighbouring Durham Region municipalities as well as the Greater Toronto Area to research what types of community events and activities are being held within their communities on New Year's Eve. 3. A New Year's Eve event was not included in the 2014 budget; therefore the 2014 event will be on a smaller scale but can be done within the existing approved budget. Staff will request funding through the 2015 budget process with the goal of hosting a larger Family New Year's Eve Party in 2015. 4. The Community Services Department will host a New Year's Eve Celebration on December 31, 2014 from 6:00 PM to 9:00 PM at the Garnet B. Rickard Recreation Complex, which will be open to all ages. Family friendly activities will include public skating, face painting, children's activities and crafts, and party favours. 5. Recreational Skating will be offered on Pad A from 6:00 PM — 7:10 PM and 7:30 PM to 8:40 PM. 6. The event will be able to accommodate approximately 350 individuals. Wristbands will be sold for a nominal fee of: a. $1.00 Youth (3-17 years) and Seniors (65 years +) b. $2.00 Adults c. Children under 3 years, no charge. 7. Wristbands will be on sale as of Monday, December 1St at the Customer Service desks of Community Service Department recreation facilities and will be distributed on a first-come, first-serve basis. Concurrence: Not Applicable 12-33 i Municipality of Clarington Report CSD-015-14 Page 3 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Sharon Meredith, Manager, Recreation Services, 905-623-3379 ext.2504 or smeredithCa)clarington.net i There are no interested parties to be notified of Council's decision. i f i i i i f i w i r r is r i r i i I i 12-34 i If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 C1aFMgt0fi Remwftort F I Municipal Clerk's Department Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: CLD-022-14 File: Subject: Snow Removal Regulations I i E Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report CLD-022-14 be received; b) That the time period for residents to clear away and remove snow, slush or ice, from any sidewalk in front of, alongside, or at the rear of their property be amended to 24 hours; c) That the costs for the Municipality to remove snow, slush or ice from any sidewalk where the owner/occupant has failed to remove it, be amended to reflect the fees detailed in Section 12 of Report CLD-022-14; and E G d) That the draft by-law, included as Attachment 1 to Report CLD-022-14 be approved. 41 �^ Submitted by: I / Reviewed by: �C,/Anne"Greentree V Franklin Wu, Municipal Clerk Chief Administrative Officer k: f' ' F t t- 13-1 f' Municipality of Clarington Report CLD-022-14 Page 2 Report Overview The current process for regulating the clearing of snow from municipal sidewalks provides for a very challenging and sometimes unrealistic timeframe for residents to undertake the clearing of their sidewalks. As well, the cost-recovery process is extremely time-consuming for staff and often results in a delay in issuing invoices to residents for the cost recovery. It is therefore recommended that residents be provided a 24-hour window to clear their sidewalks and that costs to be borne by those residents not in compliance with the Snow Clearing By-law be based on a flat rate as detailed in the Snow Clearing By-law. Background Current Regulations 1. By-law 93-144 was enacted in September 1993. The By-law requires every owner and/or occupant of a property within the Municipality of Clarington to clear away and remove any snow, slush or ice form the Municipal sidewalks in front of, alongside, or at the rear of their property. As well, the by-law requires the resident to spread sand or other reasonable suitable material on the sidewalk should they not be able to remove all of the snow or ice. The property owner must also keep the sidewalk clear at all times. The time period in which the resident must undertake this work is 12 hours from the fall of snow, rain and hail. 2. Where a resident fails to undertake the clearing and removing of snow, slush or ice, or the necessary sanding, etc., the Municipality may undertake the necessary work at the expense of the owner and/or occupant. Current Administrative Process 3. The current "enforcement" process really provides a very short window of time for residents to clear their sidewalk (i.e. 12 hours from the snow fall) and should a complaint be received after the 12 hour period, the contractor is automatically dispatched to undertake the work. While this process provides for "speedy" clearing, it does not afford the residents a reasonable time frame to undertake their clearing. 4. Our current clearing process has not traditionally included any warning notice provision to our residents, which resulted in their being charged for work undertaken by the Municipality without having had an opportunity to remedy the situation first. This generally results in increased administrative work in responding to the complaints regarding invoices received. 5. The current provisions for invoicing of the contractor for work undertaken on behalf of the Municipality has been based on "actual clearing costs" (as invoiced by the contractor) with an additional administration fee. Verification of the clearing costs is a very time-consuming administrative process which delays the issuing of the invoice to the resident. Residents receiving an invoice are provided 30 days to pay and failure to pay results in the costs being applied against the property in like manner as municipal taxes. 13-2 i i Municipality of Clarington I Report CLD-022-14 Page 3 6. The invoice to the property owner for work undertaken by the Municipality for clearing j snow, slush or ice, is meant to serve as a deterrent and to encourage the property owner to comply with the requirements of the By-law, to provide for a safe walkway for our Community. For the penalty to be successful, however, in achieving its purpose, it must I be timely and of a relevant value. The delay in issuing invoices inherent in our current invoicing process undermines the "deterrent" effect of the penalty. 7. The rate for service paid to the external contractor for snow clearing is based on the service contract. Contracts are typically for a multi-year period and rates may fluctuate within the contract period in accordance with the contract terms. The invoice issued to the property owner for cost recovery for work undertaken by the municipality for snow clearing is based on actual costs. It is very difficult, therefore, for residents to know just what they would be charged should they fail to clear. Often, staff hear from the residents that they had no way of knowing what the penalty would be. Research Findings 8. Staff undertook a review of service levels and processes currently used by area municipalities. Research findings indicate that, in response to a complaint, Oshawa, Whitby, Ajax and Pickering issue notices to their residents advising of their requirement to clear the sidewalks within 24 hours. j 9. Whitby, and Oshawa invoice based on actual clearing costs, while Ajax and Pickering invoice based on a standard fee. 10.In the past two years, Clarington Municipal Law Enforcement handled 629 complaints regarding snow clearing with a total of 517 invoices being issued. The administrative staff time spent processing these complaints is estimated to be 336 hours. Staff estimate that 15% of the invoices result in a further discussion (or series of discussion) with the property owner concerning their not having an opportunity to clear before being charged. Recommended Amendments 11.To promote and improve the opportunity for compliance, and to better utilize staffing 4 resources, while not compromising community safety, it is recommended that By-law 93- j 144 be amended to provide the owner and/or occupant of property 24 hours after a fall of snow, rain or hail to clear and remove snow, slush or ice from the sidewalks in front of, alongside, or at the rear of their property. i C r 13-3 Municipality of Clarington Report CLD-022-14 Page 4 12.To provide for greater administrative efficiencies and improved communication to property owners, it is recommended that By-law 93-144 be amended to establish the following cost recovery fees for work undertaken by the Municipality where an owner and/or occupant of property has failed to comply with snow clearing requirements set out in By-law 93-144: Details of Work Undertaken on Distance of sidewalk area Fee sidewalk in front of, alongside, or on which the work was at the rear of: undertaken: Residential Property Up to 23 metres (75.5 feet) $150 flat fee Residential Property Greater than 23 metres $250 flat fee (75.5 feet) Commercial / Industrial Property $4.00 per metre Concurrence Not Applicable Conclusion Based on the foregoing, it is respectfully recommended that By-law 93-144 be amended to provide property owners and/or occupiers 24 hours after a fall of snow, rain or hail to clear and remove snow, slush or ice from sidewalks and to establish a modified fee structure for cost recovery for work undertaken by the Municipality in accordance with By-law 144. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Staff Contact: L. Creamer, Manager of Municipal Law Enforcement, 905-623-3379 ext. 2110 or Icreamer@clarington.net Attachments: Attachment 1 - Draft Amending By-law There are no interested parties to be notified of Council's decision. 13-4 ATTACHMENC# Z;- _T0 L� REPORT# l THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- Being a By-law to regulate the clearing away and removal of snow and ice from the roofs of buildings and from sidewalks within the Municipality of Clarington and to amend By-law 93-144 WHEREAS Section 11(1) of the Municipal Act, S.O. 2001, c.25 provides that a municipality may pass a by-law with respect to health, safety and the well-being of i persons, AND WHEREAS Section 11(1) of the Municipal Act, S.O. 2001, c.25 provides that a I municipality may pass a by-law with respect to highways; AND WHEREAS Council deems it appropriate to amend By-law 93-144, NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. THAT By-law 93-144 be amended as follows: i a. Subsection 1(a)—Delete twelve hours and replace it with 24-hours. b. Section 4 — Delete "Any and all expenses incurred in so doing, may be recovered by action, or in like manner as taxes."and replace it with: Any and all expenses incurred for work undertaken shall be recovered at the following rates; and may be recovered by action, or in like manner as taxes. . I De_ta�lsof_Vlhr{c.� -Disfance�f`sidevral(c— Fee = - a7ntletfaken�on= `areaeon�wfiich fhe-work siaewatk�rifrontof;� swas undertaken _ =_ Residential Property Up to 23 metres (75.5�c $150 flat fee feet) 1 Residential Property Greater than 23 metres $250 flat fee (75.5 feet) Commercial/Industrial $4.00 per metre Property �i t' c. By-law 93-144 is further amended by deleting Subsection 1(b). BY-LAW passed in open session this 29th day of September, 2014. j; III' t Adrian Foster, Mayor C: 1 13-5 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 Ciffftmn Report Corporate Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution#: By-law#: N/A Report#: COD-017-14 File#: CL2014-18 Subject: Darlington Sports Centre Renovation of the Ice Resurfacer Room Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report COD-017-14 be received; b) That Gallant Construction Limited with a revised bid amount of $242,350.00 (net. HST rebate) being the lowest compliant bidder meeting all terms, conditions and specifications for tender CL2014-18 be awarded the contract for the Darlington Sports Centre Renovation of the Ice Resurfacer Room as required by Community Services Department; c) That the funds required in the amount of$267,250.00 (net HST Rebate) which includes construction costs, contract administration and contingencies be drawn from the following Community Services Department Accounts; and I Description G/L Account Amount DSC — Mechanical Room 110-42-421-84267-7401 $ 250,000.00 i Expansion d) That additional funds in the amount of$ 17,250.00 (net HST Rebate) be provided from the following Account: t Description G/L Account Amount Municipal Capital Works Reserve 110-42-421-84267-7401 $ 17,250.00 Fund i 14-1 Municipality of Clarington Report COD-017-14 Page 2 Submitted by: Reviewed byC�� 4Mae�Marano., H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer ll� Nana/Taylor, B.B.A., C.P.A., C.A., Director of Finance/Treasurer MM\DF\sm 14-2 Municipality of Clarington Report COD-017-14 Page 3 Report Overview To request authorization from Council to award the contract for the Renovation of the Ice Resurfacer at Darlington Sports Centre. Background 1. Tender CL2014-18 was issued for the renovation of the ice resurfacer room at Darlington Sports Center as per the specifications provided by Community Services Department and Barry Bryan and Associates. 2. The tender was advertised electronically on the Municipality's website and the Ontario Public Buyers Association's website. 3. Thirty-two (32) companies obtained/downloaded the bid document. Eight (8) submissions were received in response to the Tender. All bids were deemed compliant. Darlington Sports Centre Renovation Details 4. All submissions received were reviewed by the Community Services Department and Barry Bryan Associates. A tabulation of the total bid amounts is attached as Attachment 1. 5. After reviewing the Tender submissions, the Community Services Department, Barry Bryan Associates and Purchasing Services, it was mutually agreed that the low bidder Gallant Construction Ltd, Bethany, Ontario be recommended for the award of contract CL2014-18 for the renovation of the Ice Resurfacer Room at Darlington Sports Centre as required by the Community Services Department. 6. Gallant Construction Limited has worked with the Municipality of Clarington in the past and have proven to meet the requirements and expectations of the Municipality of Clarington. 7. Queries in regards to the department requirements, specifications, etc. should be referred to the Director of Community Services. 8. The total bid amount received from Gallant Construction Limited was $293,517.50 (including HST). 9. As the bid submission from Gallant Construction Limited, Bethany, Ontario exceeded the allotted budget, two (2) itemized sections where removed to reduce the overall cost of the project. This deletion is within the Municipality's right to reduce the scope of work up to 25%. 14-3 Municipality of Clarington Report COD-017-14 Page 4 10. The total project cost $267,250.00 (net HST Rebate) which includes construction costs, contract administration be drawn from the Community Services' account as follows: Description G/L Account Amount DSC — Mechanical Room 110-42-421-84267-7401 $ 250,000.00 Expansion Municipal Capital Works 110-42-421-84267-7401 $ 17,250.00 Reserve Fund Total Amount $ 267,250.00 Concurrence 19. This report has been reviewed by Joseph Caruana, Director of Community Services Department. Conclusion 20. The contract for the addition of the Ice Resurfacer Room at Darlington Sports Centre, as required by the Community Services Department, be awarded to Gallant Construction Limited, Bethany, Ontario with a total revised bid in the amount of$242,350.00 (net of HST Rebate). Strategic Plan Application Not applicable. Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or dferguson@clarington.net Attachments: Attachment 1 - Bid Tabulation There are no interested parties to be advised of Council's decision. 14-4 it Municipality of Clarington Report COD-017-14 Page 5 Attachment 1 i I Municipality of Clarington SUMMARY OF BID RESULTS j Tender CL2014-18 DARLINGTON SPORTS CENTRE - RENOVATION i BIDDER TOTAL BID (including HST) Gallant Construction Ltd. $293,517.50 Gerr Construction Limited $324,310.00 Rankine Construction Ltd. $368,487.35 i Newcastle Construction Services Ltd. $370,244.22 Kawartha Capital Corp. $409,692.69 M.J. Dixon Construction Ltd. $422,620.00 Ross Clair Contractors $507,370.00 Index Construction Inc. $635,750.43 Tender award pending I I, 14-5 I' If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 IV epor Finance Department Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Report: FND-018-14 File: Department File#: Subject: 2014/2015 Insurance Program Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report FND-018-14 be received; b) That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self- retention deductible levels for the period July 1, 2014 to June 30, 2015, at an approximate cost to Clarington of $930,914 (net of reallocation) be confirmed; c) That Clarington's contribution reduction of$64,023 resulting from an updated allocation amongst pool members be transferred to the Self-Insured Losses Reserve; d) That Clarington's share of the $1.5 million Durham Municipal Insurance Pool surplus funds being distributed back to pool members in the amount of $202,950 be deposited to the Self- Insured Losses Reserve with recommendations to be included in the 2015 budget for risk management initiatives to reduce future claims; e) That Clarington strongly encourage the Association of Municipalities of Ontario to continue to seek joint and several liability change in Ontario and Association of Municipalities of Ontario be advised; and f) That the Attorney General of Ontario be petitioned to reconsider their decision to not proceed with proposed solutions to provide some reasonable limits on the impacts to municipalities of joint and several liability and the Attorney General's Office and local members of Provincial Parliament in Durham Region be so advised. Submitted by: /V ` Reviewed by: v N ncy Ta o , B0,VC A, CA Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer NT/hjl i` E 15-1 r Municipality of Clarington Report FND-018-14 Page 2 Report Overview 2014/2015 has been a very successful year for the Durham Municipal Insurance Pool and Clarington has benefitted strongly through a 0% premium increase, reallocation savings of $64,023 and a distribution of surplus of$202,950 to be used for future risk management initiatives. This report also seeks to further support the Association of Municipalities of Ontario by recommending continued pressure upon the Attorney General's Office of the Province of Ontario to reform joint and several liability in Ontario which has been denied, despite all parties of the legislature passing a motion in the spring of 2014 to implement a solution. Background 1. The purpose of this report is to provide an update to the General Purpose and Administration Committee regarding the status of the Municipality's insurance program. 2. This report also includes a review and update of the Durham Municipal Insurance Pool, which is now entering its fourteenth year of successful operations. 3. Clarington is a founding member of the Durham Municipal Insurance Pool which was established to achieve financial savings by co-operatively purchasing insurance coverages with local and pool level deductibles and by implementing common risk management practices. The Pool protects participating municipalities from increasing insurance premium costs through an alternative risk-financing program with'a higher single deductible and collectively self-insuring claims within that deductible. Clarington has held the position as Chair of the Board of the Durham Municipal Insurance Pool since its inception. 4. The Durham Municipal Insurance Pool was launched in July 2000 with the participation of the Town of Ajax, Town of Whitby, Municipality of Clarington, Township of Brock, Township of Scugog, Township of Uxbridge and the Region of Durham. 5. Member municipalities are provided with coverage in the areas of general liability, errors and omissions, auto liability and property insurance. The Durham Municipal Insurance Pool provides municipal specific resources such as loss prevention programs, site audits and training. 2014/2015 Insurance Contract Renewal 6. Within the terms of the subscribers' agreement, the Durham Municipal Insurance Pool members agree to make a contribution sufficient enough to pay administration costs, expenses (including actuarial and audit), premiums and a claim funding amount that is supported by full actuarial projections and analyses. 15-2 Municipality of Clarington Report FND-018-14 Page 3 7. The Durham Municipal Insurance Pool has been able to position itself to minimize the impact of increases in insurance premiums paid to insurance companies related to property, casualty and liability coverages. 8. The insurance premium portion of the Durham Municipal Insurance Pool levy has remained stable over the last five years. By virtue of being part of any insurance pool, the Durham Municipal Insurance Pool members avoid the unpredictable ups and downs (cycles) of the traditional insurance markets. In addition, rates, coverage and services are based solely on Durham Municipal Insurance Pool exposures. Industry experts anticipate that the trend is for municipal insurance premiums to continue to rise and experience upward pressures on rates through the remainder of 2014 and into 2015. 9. Annually, the Durham Municipal Insurance Pool allocates the cost of the program to its members in the form of member contributions. It is their objective that annual contributions are sufficient to cover the total cost of the insurance premium, the payments for all self- insured claims, the administration costs and the risk management costs (including actuarial and audit services) for each year. 10.When the cost of purchasing the insurance coverages for 2014/2015 is combined with the amount of funds that must be set aside for self-insured claims and the investment income anticipated for the 2014/2015 period the total increase before the levy reallocation contribution from member municipalities will be 0%. 11.When compared to other municipalities who are facing significant increases for this year in insurance premium costs, the DMIP is well positioned to mitigate large fluctuations in insurance premium costs. This was one of the founding principles upon with the Durham Municipal Insurance Pool was established in 2000 and is now working to the advantage of the member municipalities given this year's funding levy will remain at the 2013 amount (0%) 12.The Board of Directors of the Durham Municipal Insurance Pool (of which Clarington sits as Chair), has placed coverage with the Frank Cowan Company for an integrated pooling arrangement. i Benefits of an Insurance Pool f 13.The main components of the structure of the Durham Municipal Insurance Pool arrangements are summarized as follows: • Each municipality retains their respective current deductibles ranging from $5,000 to $100,000 (Clarington's deductibles are primarily $25,000); • The pool self-insures losses between these local deductibles and a per claim limit of $500,000 (on a group basis) for integrated coverages; • Under this structure, local municipalities are responsible for funding losses from $0 to their individual deductible amounts; i 15-3 Municipality of Clarington Report FND-018-14 Page 4 • Between these local municipal deductibles and the pooled retention limit of $500,000, the seven members share the cost on a collective basis; and • Excess of a $500,000 per claim loss, the members purchase insurance from municipal insurers for protection on a collective basis against catastrophic claim losses. 14.There are a number of benefits to participation in an insurance pool including: • Control over impact of premium increases from third party insurers. Since the premiums paid to insurers form less than one-third of the total contributions paid by participating municipalities, annual percentage increases by those third party insurers are spread over a much smaller premium cost. • Since the pool self-insures a majority of claims and there is a significant time lag before claims are paid, the interest earned by the Durham Municipal Insurance Pool, holding funds that would have been paid to insurance companies upfront through premiums to cover claim costs, is retained by the Pool rather than the insurers earning this interest. • Pool members have found that we can access risk management resources superior to those that individual municipalities could afford on their own. • The Pool provides significant education and professional support to pool members. • There is greater control by Durham Municipal Insurance Pool member municipalities in the area of administration governance and claims. • Members share in investment income as well as equity. The Durham Municipal Insurance Pool surplus will be further discussed below. • Member municipalities no longer pay for external adjusting fees for the majority of claims. Over the past five years, in excess of 3,500 pool claims did not require external adjusting fees that would have been an estimated average cost of$300 per file. • Durham Municipal Insurance Pool and member municipalities have instituted a proactive claims reporting process. This has resulted in early investigation of claims and establishment of reserves and can then result in an early resolution, thereby reducing overall claim costs. • Risk management services included presentations and seminars to staff of member municipalities, contract wording reviews (liability transfers, hold harmless agreements, insurance clauses in leases, etc.), risk management software and property valuations. These items come at a cost that would not normally be affordable for each individual municipality. 15-4 Municipality of Clarington Report FND-018-14 Page 5 During this most recent policy year, the Durham Municipal Insurance Pool has sponsored/conducted the following Risk Management Educational Sessions: ■ A presentation on "Amendments to Minimum Maintenance Standards"; ■ A presentation on the "Minimum Maintenance Standards Compliance Review''; ■ A Fleet Safety Training Seminar; ■ A By-Law Enforcement presentation; ■ A Building Inspection Risk Management session; ■ A "Preparing for Examination for Discovery" seminar; and ■ Future sessions that are being contemplated include a Host Liquor Liability/Alcohol Policy session with Pool members Parks and Recreation Staff. G Re-Basing of Pool Allocation 15.Under the "Subscribers Agreement for the Purchase of Insurance" which was signed by Council when the Durham Municipal Insurance Pool was formed, the authority to secure insurance and set member contributions was delegated to the Pool's Board of Directors, which is comprised of the Treasurers of the six member municipalities. 16.The allocation of premiums, self-insurance contributions and Pool operating costs between the members has remained unchanged since the Pool was formed back in 2000. Since that time, which Clarington has experienced some growth in facilities, road assumptions, I populations, etc., it has not occurred at the same pace as in Ajax and Whitby. 17.As a result, it was determined that actuaries assist in the re-determination of the allocation of pool costs. The result of this review is that Clarington's share of the costs has reduced j from 13.7% to 12.8%. See the following chart for the updated allocation. Municipality Allocation Increase/Decrease c Current Updated A'ax 14.3% 17.6% 23.1% Brock 4.1% 2.5% (39.0 0%) Clarington 13.7% 12.8% (6.6%) Durham Region 42.5% 39.2% 7.8%) Scugog 5.1% 4.1% (19.6%) r Uxbridge 4.6% 3.9% 15.2%) Whitby 15.7% 19.9% 31.2% Total 100.0% 100.0% 0.0% i 15-5 Municipality of Clarington Report FND-018-14 Page 6 18.To mitigate the impact on Ajax and Whitby, the Pool Board agreed to phase-in the re-' allocation increase over a three year period. Going forward, the Board approved the re- basing of the allocations every four years. This will ensure that all members pay their fair share and will also minimize the wide swings experienced with less frequent reviews. 19.Clarington will experience cost savings of$64,023. It is recommended that for this year, the savings be transferred to the self-insured losses reserve for use in future risk management strategies. Cost savings for 2015 will be incorporated into the operating budget. Durham Municipal Insurance Pool Surplus Distribution 20.The Durham Municipal Insurance Pool continues to be financially stable. Any surplus for the Pool that is generated due to investment income and better than expected claims experience is to ensure that the Pool has sufficient resources for unexpected or adverse development of claims. As KPMG, the Durham Municipal Insurance Pool actuarial consultant has stated: "Any adequate financial position provides the Pool with a level of safety and financial soundness so that it is not vulnerable to adverse business and economic conditions." 21.It was KPMG's position in 2011 and this has recently been reconfirmed that: "For all relevant benchmarks, excluding investment return, the Durham Municipal Insurance Pool surpasses the industry benchmarks for financial strength." 22.Based on the current financial results of the program with confirmation from its actuaries and auditors, the following resolution has been unanimously approved by the Board of Directors to approve the payment of a $1,500,000 dividend to the Pool members. "The Board of Directors of the Durham Municipal Insurance Pool (DMIP) agree to distribute $1.5 million in surplus funds to the founding subscribers as stated in the executed Subscribers Agreement as follows: DMIP Participation Share Allocation Rate $ Ajax 14.33% 214,950 Brock 4.05% 60,750 Clarington 13.53% 202,950 Durham 42.94% 644,100 - Scugog 5.03% 75,450 Uxbridge 4.54% 68,100 Whitby 15.58% 233,700 Total 100.00% 1,500,000 The Board of Directors further agree to recommend that each members share be re- invested into their local insurance Reserve Fund to provide for future program costs related to their insurance and risk management requirements." 15-6 Municipality of Clarington Report FND-018-14 Page 7 23.It is recommended that Clarington's share of the Durham Municipal Insurance Pool surplus distribution in the amount of$202,950 be deposited into the Self Insured Losses Reserve. Recommendations will be brought forward in the 2015 budget for risk management initiatives to aid in reducing future claims. Recommendations may include such items as training, risk assessments, additional sidewalk replacement program support, etc. Joint and Several Liability 24.Earlier this year, Clarington supported a strong push by Association of Municipalities of Ontario to seek joint and several liability reform by pursing the combined model. 25.Joint and several legislation (also known as the 1% rule), may oblige a defendant which is only 1% at fault, to pay the entire judgement which unfairly puts the burden of paying the majority of liability losses on Ontario municipalities. 26.After many years of effort, it appeared that the Ministry of the Attorney General was willing to act and reform the outdated principle of joint and several liabilities in the Province of Ontario. 27.In the spring of 2014, all Parties in the Legislature passed a motion which called on the government to implement a solution by the summer. 28.In the Association of Municipalities of Ontario's policy update dated August 21, 2014, municipalities were advised: "On joint and several liability: The Attorney General, the Hon. Madeline Meilleur advised that she was not going ahead with any of her Ministry's proposed solutions to provide some reasonable limits on the impacts of joint and several liability. In the spring, all Parties in the I Legislature (including the Liberals) passed a motion which called on the government to implement a solution by this summer. The province is offering no lifeline for municipal j governments when it comes to this matter and is siding with the trial lawyers and Law Commission of Ontario. (The Commission only reviewed joint and several liability in the context of the Ontario Business Corporations Act, legislation which does not apply to the municipal circumstance.) Delegates were extremely disappointed with the news, after a year of solid work to arrive at a potential solution that would help address a portion of the challenge. Association of Municipalities of Ontario has advised the government that it will not be easing up. Municipal governments cannot afford to be the insurer of last resort when at minimal fault or to assume the responsibility of others' mistakes." 29.It is therefore recommended that the Association of Municipalities of Ontario continue its efforts in this regard and that the Attorney General of Ontario be petitioned to reconsider her decision to not proceed on much needed changes to this legislation. Concurrence i 30.Not applicable 15-7 Municipality of Clarington Report FND-018-14 Page 8 Conclusion Risk pooling is a long-term management strategy. It is not a "quick fix" for insurance pricing problems. The full benefits of participation in a risk pool are not fully realized for several years. The Durham Municipal Insurance Pool has now been in existence for a sufficient period of time that these benefits are being realized on an annual basis. For the 2014/2015 year, the Durham Municipal Insurance Pool has been successful in obtaining a reasonable insurance placement. Participation in the Durham Municipal Insurance Pool has provided a successful mechanism both to control insurance costs as well as promote risk management practices to reduce claims and protect against lawsuits. Therefore Clarington proceeded with the insurance placement in conjunction with the Durham Municipal Insurance Pool with the Frank Cowan Company, pursuant to our subscribers' agreement. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan, Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor@clarington.net The following is a list of the interested parties to be notified of Council's decision: Association of Municipalities of Ontario Attorney General of Ontario Members of Provincial Parliament (Durham Region) 15-8 i If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 rseport Finance Department i Meeting: General Purpose and Administration Committee Date: November 25, 2014 Resolution: By-law: i Report: FND-019-14 File: Department File#: Subject: Tax Write-Offs under Section 354(2)(a), 354(4)(a) and 354(4)(b) of the Municipal Act, 2001 Recommendations: i It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report FND-019-14 be received; and b) That the Treasurer be authorized, under Section 354(2)(a), 354(4)(a) and 354(4)(b) of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the proportionate amounts to the Region of Durham and the Province. Submitted b �. ,, y: /�i/, %� Reviewed by: Nancy T#or, PA, CA Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer f NT/hjl i r t 4 C 15-9 I' Municipality of Clarington Report FND-019-14 Page 2 Report Overview The purpose of this report is to write-off taxes in cases where a tax sale is not in the best interests of the Municipality and the dollar value is very minor in nature. Background 1. Under Section 354(4)(a) the Treasurer of a municipality shall remove unpaid taxes from the roll without conducting a tax sale, if the property is owned by a municipality. Item 1 on Attachment A is a property consisting of 1.74 acres located east of Newtonville abutting Highway 401, Attachment B. It was donated to the Municipality of Clarington in lieu of outstanding taxes, recognizing limitations to the property. 2. Under Section354(4)(b) the Treasurer of a municipality may write-off taxes under clause 354(2)(a) and 354(4)(b) if the recommendations of the Treasurer includes a written explanation of why conducting a tax sale would be ineffective or inappropriate. 3. Items 2 and 3 on Attachment A are private roads being used as the entrance way to private homes. Arrangements with the original developers are no longer feasible. Vesting these properties in the event of a failed tax sale could cause Clarington to become responsible for maintaining these roads, which would be an unbudgeted increased financial obligation, in comparison to the minor dollar value being written off. See Attachments C and D. 4. Due to the historical nature and intended service levels at that time, it is a more viable option to periodically write off accumulated taxes. 5. Items 4 and 5 on Attachment A belong to companies that are no longer in existence and being used as walkways which are subject to rights-of-way to the adjacent property owners. Vesting these properties after a failed tax sale would cause Clarington to become responsible for maintaining these walkways which would be an unbudgeted financial obligation, in comparison to the minor dollar value being written off. 6. There would be other legal implications as well as the risk that one of the adjacent owners would attempt to purchase through a tax sale proceedings, even though there are deeded rights-of-way. See Attachments E and F. Concurrence 7. Not applicable Conclusion The financial impact for the above write-offs for the municipality including penalty amounts and other charges, which were fees relating to issuing Arrears Notices result in an impact of $2,184.10. 15-10 Municipality of Clarington Report FND-019-14 Page 3 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor @clarington.net Attachments: Attachment A —Write Off Report 2014 Attachment B — Property #1 Location Map Attachment C — Property #2 Location Map Attachment D — Property #3 Location Map Attachment E — Property #4 Location Map Attachment F — Property #5 Location Map There are no interested parties to be notified of Council's decision. i i r 15-11 cn I N Write-Off Report 2014 September 2014 0 At Date Person(s)Taxes Penalty Residential Years Reason for Applicant and Municipal Adjusted Request Arrears Notice Portion For O Fees —h 1 Sep-14 CLARINGTON MUNICIPALITY 710.96 649.91 2010-2014 Property donated to MOC n 2 Sep-14 MCCARRON CLIFFORD 39.98 68.96 2012-2014 Uncollectible Rundle Rd 3 Sep-14 ORCHARDSCOVE HOLDINGS 106.10 178.97 2012-2014 Uncollectible West Beach Rd (Q rt 4 Sep-14 THE BOWMANVILLE REALTY 110.45 49.64 2011-2014 Uncollectible Carlisle Ave O 5 Sep-14 BOWMANVILLE BUILDING COMPANY 123.54 144.57 2011-2014 Uncollectible Liberty PL 1,091.03 1,092.05 Clarington's portion being written off in this report September 2014 $ 2,184.10 cD `a D O r* rt -n 0 z = oCD o � 3 rt I D WO ' ;iJ . ii;it£��tt kfi �� t4 t rS� afti� if•GZtyryy.l,,..,^^+'Y a ° {�r o o ° ° ,..,:.+ro°..""".� 1„s,.'N :.'Sti 1tl: {r, a=1a`t. 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V C O U SUBJECT LANDS N Property #2 Location Map F (Darlington) s 15 14- 1817-010-040-12510 05-05 r Attachment D to. Municipality of Clarington . Report FND-019-13 Lot 11 kSuject Lands 132 130 0 322 0 Z '319 221 126 0 LL Q 314 315 224 122 UJ W 311 215 "' Y 310 118 LLI 209 m 307 Z 306 114 Q 205 112 � Nt N op uj 0 00 (0 v N N N V CO co co co Z COVE ROAD 0 L) rn ti L o M ti � M o o _CD ti e L0 U-) LO a ti L LO r r Subject Lands LAKE ONTARIO Property #3 Location Map N - (Bowmanville - West Beach) W 1817-020-130-20800 F s 15-15 NOISS33NOO 00 00 � to CO r-- l,{) co O � co I` r„ ter. Cfl Cfl Cfl � O �'�"' Mkt'' .`� � '`'� ' . rl u��t1u T r t 1 R d'� •• 1 J�r �< ?„a r � 7' 'tiW�{��'.��. 'µ�' " r � y Y its .+�,,'�' � �h"+T � � !, . � 4 h ` Jr •� Vu. V k`F3id ��cdi' {��• r sS ,� � la��'Y:e{y1g1,�}1 � �, �T � �'�.{L: .S4:ru 1• ,Pka i �1�� n��,,�`p��y1}f�,,F{^y�m1:ry'�} .f'a.:»: P3'p�4G�.�il. �. l�iLt.LY4..Lt'�Iit`a rF�. LU CD F-+ O M 7 Yf 5vµ dr M CL co 00 00 M-ml LO MV 9 �Tlg ,r� I Jvi� G r' A; t! a:. L Z O L LL a W ill L k -� ,✓ c N a) 77 O ia- N 6 Z C O CM M CO y(F c Z ,C c alr d Zi a 8c LZ ��b �I v tL,X; Y4 tit, w3 fco Ln I r 1k L 41i .42 27 37 � — 35 .,f a 23 ia':,t o � , �_ c. y � � 333 � � �- r ' 24 ro' rc- o o <. 29 -- m g 17 o cD N 25 22 CD 0 .. 't -0 23 � ' 1 21rµ. 22 15 h: 8 Kra. 1 ? J ,.; ' l6 AYµ I 13 10 4 9 5 w. ,4r 7 - S i7i it✓,��rp K aL w P Mi CD` q 00 00 co O M 2 j --1 00 t r'«h 5, b •1 '"n�A,�, 7' 'lF [,�),rt� e Y I:.}y'F �, '1., .°4"a;'` i v �.4"l•t Ci c: �;q�;�;t ad ��y'�1� t�''� �tt �'Z'. 1 ��^+k�?}c..r,}��: ��',�j '�' 95"4Adn°S'du•� �• ,r .:a� yi �.�} ":t^�^ �M�t. Z C) � E. 1 '�'� ,!.•�,n-:" �rf� _ �w�t;��•�. �� 'f ��',t_iu'(�;.¢',7� .tu.�. •y ^�" dV C�Si,ut v�;-'6h� Ull C31 w o Lc-n4� W c)) 00 CD CONCESSION 1 J Unfinished Business (a) Cla ft wn REPORT ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: B law#: Report#: EGD-020-14 File#: C--`a�'! — h-} Subject: EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS RECOMMENDATIONS: i It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 4 1. THAT Report EGD-020-14 be received; 2. THAT since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule `A' of Attachment 2); 3. THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 to this Report to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; 4. THAT the Mayor and the Municipal Clerk be authorized to sign this Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and i CORPORATION OF THE MUNICIPALITY OF CLARINGTON k 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T 905-623-3379 . 18-1 j, Clarbgton REPORT ENGINEERING DEPARTMENT 5. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: - f A.S. Cannella Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/LJB/dv/jb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 18-2 REPORT NO.: EGD-020-14 PAGE 3 1.0 BACKGROUND 1.1 On January 2, 2014 the Minister of the Environment, in a letter to Mr. Doug Magee, Environmental Planner— Hydro One Networks Inc. (HONI), confirmed that HONI can proceed with the construction of the Clarington Transformer Station under the provisions of the Class Environmental Assessment for Minor Transmission Facilities and as outlined in the Project documentation subject to a number of conditions specified in the letter. 1.2 As identified in the EA documents for the project, the approved access to the site is from the unopened road allowance north of Winchester Road/Concession 7 (the road allowance between the former Townships of East Whitby and Darlington). See Attachment 1 — Key Map. Consequently, HONI must enter into an Easement Agreement with the Municipality and the City of Oshawa which would allow HONI to improve the road allowance and construct an access to the Clarington Transformer site. The Municipal Solicitor has confirmed that this is the most appropriate manner in which to accommodate their request. I 1.3 The Agreement (Attachment 2) clarifies the responsibility of HONI regarding construction, maintenance, repairs, gating, engineering, insurance etc. It is necessary for the City of Oshawa to enter into the same agreement with HONI, and the City has indicated their willingness to enter into the Agreement which will go before their Council in June. The agreement holds both municipalities harmless during the term of the use of the right-of-way. Once the construction of the transformer station is complete, the easement will continue to be used for periodic access to the site. j 2.0 COMMENTS 2.1 One of the Minister's conditions to allowing the project to proceed is the following: "The Proponent [HONI] shall be'responsible for the formation of a Community Liaison Committee, should members of the public or other parties be interested in participating. The CLC shall be established by the Proponent within 6 months of the Minister's decision on the Part II Order requests for the Project. The CLC II shall be established for the purposes of disseminating and exchanging information and monitoring results relevant to the project during detailed design and construction, and discussing any issues or concerns raised by CLC members." I The first meeting of the Community Liaison Committee is scheduled for June 5th E 2014 and the engineering drawing and design of the road access for the Transformer Station is scheduled to be discussed at the meeting. At the time of the preparation of this report the community input to the committee on the r 18-3 l REPORT NO.: EGD-020-14 PAGE 4 engineering drawings for the construction of the access road were not available. Staff is satisfied that the engineering design is generally satisfactory and can be approved subject to the receipt of supporting documentation and consideration of the input from the community to the satisfaction of the Director of Engineering Services. The Proponents shall invite representative (s) of the Enniskillen Environmental Association and members of the public that expressed interest in the Project. Meetings shall be held as may be required or on an annual basis until Project operation. 3.0 CONCURRENCE This report has been reviewed by the Municipal Solicitor who concurs with the recommendations. . 4.0 CONCLUSION In accordance with the Minister of the Environment's decision to allow the Clarington Transformer Station project to proceed, staff recommend that the Mayor and Clerk be authorized to enter into the Easement Agreement with Hydro One Networks Inc. to allow improvements on the unopen road allowance between former Townships of East Whitby and Darlington for the purposes of accessing the site subject to the final approval of the engineering drawings by the Director of Engineering Services. Staff further recommend that By-Law 2014- be enacted to temporarily restrict the use of a portion of the road allowance. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Manager, Development Engineering & Traffic Attachments: Attachment 1 - Key Map Attachment 2 - Draft Easement Agreement among Hydro One Networks Inc., the Corporation of the Municipality of Clarington and the Corporation of the City of Oshawa Attachment 3 - A By-law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington List of interested parties to be advised of Council's decision: City of Oshawa Hydro One'Networks Inc. Enniskillen Environmental Association 18-4 LOT 35 LOT 34 I i 1 I i HYDRO ONE NETWORKS INC. I I CONC. 7 I i I ■ ■ ■ -a ■ Proposed Acce s U o � N Q Conc Rd 7 i Y N DARLINGTON C NC. 6 DARLINGTON 0 I II °' N �CO�CES O�N ROAq 7 .— I Site Area I imi I- � 0 S Q V J Q o t�7b o � o'� — U) �I Y W Q ✓` �I— DRAWN BY: E.L. DATE:June 2,2014 c c E iss o�o � �J ° i' REPORT EGD-020-14 k -----I l KEY MAP - ATTACHMENT NO. 1 �� I G AAttach ments\Townl in RdTransferStn.mxd — p; Attachment#2 EGD-020-14 EASEMENT AGREEMENT THIS AGREEMENT is as of the day of June, 2014. AMONG: HYDRO ONE NETWORKS INC. ("Hydro One") - and - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ("Clarington") - and - THE CORPORATION OF THE CITY OF OSHAWA ("Oshawa") WHEREAS: (a) Hydro One is proposing to construct a new Transformer Station on property that it owns on Part of Lots 34 and 35, Concession 7, former Township of Darlington, now in the Municipality of Clarington, Regional Municipality of Durham (the "Property"); (b) The Property is adjacent to an unopened portion of the Road Allowance between the former Townships of East Whitby and Darlington (the "Road Allowance"); (c) The Road Allowance is under the joint jurisdiction of Clarington and Oshawa (the "Municipalities");'. (d) Hydro One has requested permission from the Municipalities to improve and traverse upon that portion of the Road Allowance described as Part 3 on Plan 40R-28285 and a small portion of land owned by Clarington adjacent to the Road Allowance described as Part 2 on Plan 40R-28285 (the "Easement Area") in order to facilitate access to the Property; and (e) The Municipalities have agreed to permit Hydro One to make such improvements and traverse the Easement Area on the terms set out in this Agreement. 18-6 Hydro One Easement Agreement Page 2 NOW THEREFORE the Municipalities and Hydro One agree as follows: Grant 1. Subject to section 2, the Municipalities hereby grant to Hydro One a right in the nature of an exclusive easement through, along and over the Easement Area for the purpose of constructing, repairing and maintaining a road that will provide ingress to and egress from the Property. Such easement shall include the right of Hydro One, its agents and all other persons authorized by it to bring such vehicles, machinery and equipment as may be required to construct, repair and maintain an access road (the "Road"). 2. The Municipalities or any persons authorized by the Municipalities shall be permitted access through any portion of the Easement Area for any Municipal purpose including pedestrian passage provided that if such access is required through any construction area, the person(s) requiring access shall first report to the person responsible for the safety of the construction area and shall at all times respect Hydro One's occupational health and safety requirements. For greater certainty, the right described in this section shall apply to any consultants who may require access to a portion of the Road Allowance north of the Easement Area for the purpose of carrying out hydrological monitoring. Restricted Access i 3. Hydro One shall construct a gate at the location shown in Schedule "A" in order to prohibit public access to the Easement Area. The type of gate shall be approved by Clarington's Director of Engineering Services. r 4. Hydro One shall provide copies of any keys to the gate to the Clarington's Emergency and Fire Services Department and Clarington's Operations f Department. 5. The Municipalities shall, by by-law, restrict common law access to the Easement Area for the duration of this Agreement. I Term i 6. This Agreement shall commence on the date first written above and shall continue until it is terminated in accordance with Section 7, 8 or 9 of this Agreement (the "Term"). r Termination 7. Hydro One may terminate this Agreement upon 3 months notice to the Municipalities. 18-7 Hydro One Easement Agreement Page 3 8. Hydro One agrees to release this Easement in the event that all or any portion of the Easement Area is dedicated as a public road by the Municipalities. 9. If Hydro One has not commenced construction of an access road within 1 year of the commencement of this Agreement, this Agreement shall automatically terminate. 10. Neither the Municipalities nor Hydro One shall be entitled to make any claim for compensation or costs as a result of any party exercising its right to terminate this Agreement or the Municipalities dedicating all or any portion of the Easement Area as a public road. 11. If this Agreement is terminated, Hydro One shall be under no obligation to remove any improvements made within the Easement Area. Construction of Road Improvements j 12. Hydro One shall not commence any construction within the Easement Area unless Clarington's Director of Engineering Services has reviewed and approved engineering drawings for the work. For clarity, any maintenance of the Road during the Term shall not be subject to such approval. 13. Hydro One shall be required at its cost and expense to obtain all necessary permits and approvals in relation to any work undertaken within the Easement Area. 14. Hydro One shall be responsible for all costs associated with the construction, repair and maintenance of work related to the Road undertaken within the Easement Area during the Term. Insurance 15. Hydro One shall maintain throughout the term of this Agreement public liability insurance satisfactory to Clarington in which the Municipalities are named as co-insureds but only with respect to their respective interest in the operations of the Hydro One under this Agreement. Such policy shall provide a limit of liability of not less than $5,000,000.00 for any one occurrence and shall provide that it cannot be altered, cancelled or allowed to lapse without thirty (30) days prior notice to Clarington. 16. Hydro One shall provide Clarington with a certificate of insurance upon request. 17. The issuance of any policy of insurance shall not relieve Hydro One from responsibility for other or larger claims, if any, for which Hydro One may be held responsible. i 18-8 Hydro One Easement Agreement Page 4 18. Notwithstanding anything to the contrary contained herein, Hydro One shall be entitled to self-insure its insurance obligations herein and for so long as Hydro is self-insured, Hydro shall not be required to provide any proof of insurance and the insurance shall be deemed to be in place. Indemnification 19. Hydro One shall indemnify and save the Municipalities harmless from any and all costs arising from and against all actions, causes of action, suits, claims and demands whatsoever, including legal fees, which may arise, directly or indirectly(collectively the "Claim"), by reason of the Municipalities granting the rights described in this Agreement save and except and to the extent to which Claim is caused by the negligence or willful misconduct of the Municipalities, either jointly-or severally. Damage 20. Hydro One shall use its best efforts to avoid damaging any adjacent municipal highways during the course -of any construction, repair or maintenance of the Road. Hydro One shall forthwith repair any damage to any highway that does occur at its sole expense and to the satisfaction of the Municipalities. Default 21. If Hydro One is in default of any obligation under this Agreement and such default has continued for a period of 48 hours (or such longer period of time as may be reasonably required in the circumstances to cure the default) after written notice from either Clarington or Oshawa setting out the particulars of the default, then the municipality that issued the notice shall be entitled to rectify the default to the extent that it, in its sole and absolute discretion, deems appropriate and Hydro One shall be liable to pay such municipality's reasonable costs associated with such rectification. i 22. Notwithstanding Section 21, notice shall not be required in any situation deemed by either municipality to be an emergency. 23. No waiver of any of provision of this Agreement shall be deemed or shall constitute a waiver of any other provision of this Agreement, whether or not similar, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. Registration of Agreement 24. Hydro One shall be entitled to register this Agreement or notice thereof against title to the Easement Area. The Municipalities shall execute, at no i r 18-9 Hydro One Easement Agreement Page 5 further cost or condition to Hydro One, such other instruments, plans and documents as may reasonably be required to effect such registration. Fees 25. Hydro One shall pay to Clarington upon execution of this Agreement a fee in the amount of $3,000.00 (inclusive of HST) for the preparation of this Agreement. Hydro One shall also pay all costs associated with the registration of this Agreement against title to the Property and any other related documents, including any amendments to this Agreement. Successors and Assigns 26. The burden and benefit of this Agreement shall run with the Easement Area and the works and undertaking of Hydro One. This Agreement shall enure to the benefit of and bind the parties and their respective successors and assigns. Severability 27. If a court of competent jurisdiction should declare any clause or part of a clause of this Agreement to be invalid or unenforceable, such clause or part of a clause shall not be construed as being an integral part of this Agreement or having persuaded or influenced either party to this Agreement to execute the same, and it is hereby agreed that the remainder of this Agreement shall be valid and in full force and effect. Entire Agreement 28. This Agreement constitutes the entire agreement between the parties pertaining to the Easement Area and supersedes all prior and contemporaneous agreements, undertakings, negotiations, and discussions of the parties, whether oral or written. There are no warranties, representations or other agreements relied upon by either party. No amendment, supplement, modification, waiver or termination of this Agreement shall be binding unless it is completed in writing and is signed by both parties. Applicable Law 29. This Agreement shall be interpreted under and is governed by the laws of the Province of Ontario. Schedule 30. Schedule "A", being Plan 40R-28285, is attached to and forms part of this Agreement. 18-10 Hydro One Easement Agreement Page 6 Notice 31. Any notice that is required to be or may be given under this Agreement shall be in writing and shall be transmitted by facsimile, mailed by first class prepaid post, sent by e-mail or delivered: To Hydro One: Hydro One Networks Inc. 1800 Main Street East Milton, ON L9T 5139 Attention: Andrew Luis, Real Estate Coordinator Facsimile: 905-878-8356 Email: andrew.luis(a�HydroOne.com To Clarington: The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Attention: Muncipal Clerk Facsimile: 905-623-0830 Email: clerks(a)clarington.net To Oshawa: The Corporation of the City of Oshawa 50 Centre Street South Oshawa, ON L1 H 3Z7 Attention: Denny Boskovski, Manager, Infrastructure Services Facsimile: 905-436-5694 Email: Dboskovski6a oshawa.ca or such other address or number of which a party has notified the others. Any such notice shall be effective from the date that it is so transmitted, mailed, emailed or delivered. Registration Priority 32. Neither of the Municipalities shall grant or transfer an easement or permit, or create any encumbrance over or in respect of the Easement Area prior to registration of this Agreement. Hydro One has permission to approach any prior encumbrancers or any third parties who have existing interests in the Easement Area to obtain all necessary consents, postponements or subordinations (in registrable form) from all current and ,future prior encumbrancers and third parties, if necessary, consenting to this r Agreement, and/or postponing their respective rights, title and interest so as to place this Agreement and the transfer of easement rights in first priority on title to the Easement Area. t i! 18-11 i; Hydro One Easement Agreement Page 7 IN WITNESS WHEREOF the Municipalities and Hydro One have signed this Agreement. HYDRO ONE NETWORKS INC. Per: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Per: Adrian Foster, Mayor Per: Anne Greentree, Municipal Clerk THE CORPORATION OF THE CITY OF OSHAWA Per: Per: 18-12 Hydro One Easement Agreement Page 8 SCHEDULE "A" PLAN 40R-28285 ALL Aft �MHTNE �S M 01 EASE"MY f AND =r=z 14 SS CN DARLIFIC; TON Outlined in red is approximate location of Hydro One gate. The location of the gate is not to scale and conceptual design only. is 18-13 Attachment#3 EGD-020-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2014- A by-law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington WHEREAS: (a) Hydro One Networks Inc. ("Hydro One") is proposing to construct a new Transformer Station on property that it owns on Part of Lots 34 and 35, Concession 7, former Township of Darlington, now in the Municipality of Clarington, Regional Municipality of Durham (the "Property"); (b) The Property is adjacent to an unopened portion of the Road Allowance between the former Townships of East Whitby and Darlington (the "Road Allowance"); (c) The Road Allowance is under the joint jurisdiction of Clarington and Oshawa (the "Municipalities"); (d) Hydro One has requested permission from the Municipalities to improve and traverse upon that portion of the Road Allowance described as Part 3 on Plan 40R- 28285 (the "Easement Area") and a small portion of land owned by Clarington adjacent to the Road Allowance described as Part 2 on Plan 40R-28285 in order to facilitate access to the Property; (e) The Municipalities have agreed to permit Hydro One to make such improvements and traverse the Easement Area on the terms set out in an Agreement between them dated as of June , 2014 (the "Agreement"); (f) In the Agreement, the Municipalities have agreed to temporarily remove the public right of passage over the Easement Area to allow Hydro One to construct, maintain, repair and use the Easement Area as part of an access road to the Property; and (g) Section 35 of the Municipal Act, 2001, S.O. 2001, c.25 provides that a municipality may pass by-laws removing or restricting the common law right of passage by the public over a highway. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. Subject to sections 2 and 3 of this by-law, the public right of passage is hereby restricted over the Easement Area for the duration of the Agreement. 18-14 2. Hydro One shall permit the Municipalities to use the Easement Area as reasonably required, without fee or charge, subject to the conditions set out in the Agreement. 3. Emergency vehicles shall be permitted to use the Easement Area'at all times. 4. This by-law shall be effective on the date that it is passed. 5. This by-law shall remain in effect until the Agreement has terminated. I i By-law passed this 16th day of June, 2014. i Adrian Foster, Mayor Anne Greentree, Municipal Clerk f h is r r i i 1 I' I r Towhline Road Allowance By-Law 21 Page L 18-15 i Unfinished Business (b) If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 Report Planning Services Meeting: General Purpose and Administration Committee Date: September 22, 2014 Resolution: By-law: Addendum PSD-047-14 File: S-C-2013-0003, ZBA 2013-0019 to Report#: Subject: Proposed draft plan of subdivision and rezoning to permit a 23 unit residential development Applicant: Zemer Holdings Ltd. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-047-14 be received; b) That Addendum to Report PSD-047-14 be received; c) That the application for the proposed Draft Plan of Subdivision, submitted by Zemer Holdings Ltd. to permit the development of 23 residential units be supported, subject to the conditions contained in Attachment 1 to Report PSD-047-14; r d) That the Zoning By-law Amendment application submitted by Zemer Holdings Ltd. be approved as contained in Attachment 2 to Report PSD-047-14; e) That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; f) That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-14 and Council's decision; and g) That all interested parties listed in Report PSD-047-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: David Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer 18-16 Municipality of Clarington Addendum to Report PSD-047-14 Page 2 Report Overview This is an addendum report to address the request of the General Purpose and Administration Committee to consider eliminating the 4 western units of Block 3 due to the proximity of the railway crossing. These lots comply with the guidelines of the Ministry of the Environment and Climate Change, the Canadian Pacific Railway "Principal Main Line Requirements" and the best management practices for new development in proximity to railway operations prepared by the Federation of Canadian Municipalities Background 1. Staff submitted a recommendation report PSD-047-14 (Attachment 1) to the General Purpose and Administration Committee on September 8, 2014. The Committee referred the application back to staff for a report to consider eliminating the 4 western units of Block 3, due to the proximity of the lots to the Canadian Pacific Railway. 2. Figure 1 identifies setbacks to the railway discussed in the review of this application. TYPICAL LOT 30.5x6= 183 sq.m. TYPICAL LOT 331.2 sq.m. _-------- TYPICAL TOWNHOME BLOCKS 3 to 5 90 sq.m. TYPICAL SEMI DETACHED LOTS I do 2 117°q.M,' _. . 50%MAXIMUM LOT COVERAGE 50 7.MAXIMUM LOT COVERAGE �-^'- 1 ,�-- RAILWAY IIJUJL PEN ar CE IQ .0 f.01716 7.616.01&010A AI 7A VA 16AIf.016A10AI I aF�31 I EJLQ 4 1 I PqK 4" I I I III� e II� IIt1.lI I I til�@f�T-•=- I -_7-1_-_-�`. - --� OPEN SP ACE�� SCALE: EXISTING RESIDENTIAL I 20 0 20 4 01 1 304 f\ . Figure 1: Draft Plan of Subdivision 18-17 Municipality of Clarington Addendum to Report PSD-047-14 Page 3 Land Use Planning & Railways in Clarington 3. Clarington has two railways running across Courtice, Bowmanville and Newcastle urban areas where the majority of growth is occurring. 4. All development applications within 300 metres of a railway are circulated to the appropriate railway for comments and depending on their proximity are accompanied by a Noise and/or Vibration Impact Study. Often the study will also assess noise from arterial roads. In the case of the.subject applications, the study assessed noise and vibration from the railway, and traffic noise from Mearns Avenue. I 5. Noise/Vibration Impact Studies are prepared by acoustical engineers. The studies are prepared in accordance with Ministry of Environment's "Noise Assessment Criteria in Land Use Planning" and subsequent document "Requirements, Procedures and Implementation, 1997". The studies assess sources (railway, vehicular traffic) and proposed receptors (dwellings/lots). Provincial guidelines are established to consider noise impacts to the following: • outdoor living areas during the daytime, which in the case of the subject lands, is the rear yards • living areas inside the home during the daytime; and, • inside and outside bedrooms during the nighttime. 6. Complementing policy is contained in the Canadian Pacific Railway's "Principal Main Line Requirements" (see Attachment 2). Railways are generally not in favour of development close to their corridors, however their main line requirements contain conditions to protect the railway's interests should development proceed, as well as future residents. The main line requirements provide direction on: • the assessment of noise and vibration • the need for mitigation of noise and vibration impacts (i.e. mandatory central air C conditioning, noise fencing, brick construction, additional glazing of windows etc.) • berming to contain potential derailments, and • fencing to discourage trespass. 7. The standard minimum setback for the construction of a building from the railway right-of- way is 30 metres (see Figure 2). Vibration protection may be required is within the 75 metre setback. i 18-18 i • • - • • - • • 1 ' , • - JNQ Jp � � �3i .��y -�••- �� e �lip r�� t ` yj 6a M Cz CU L- "� I• ;� E- �( yr. r- _ �+; 1 K��j. _ a•- ,` _ +/ I,� ..��"�'ism Off VZ WIN ins L OIL �`�t Jai•, � �1� . �` '��// I�i�l I� ;'_7�. ,rye �y ..,- -•• ` �` - �b� A� p •.,• `Llf� �-`•�f Z�83�'ks��9a1fk`��ls—� �°�1,�,�14!!�c_ �✓ y4. �1S �w r c� i9�� lraltb i'm t.' tD,d ,• Y •�,t GGh!iP� � f"}? K sue,ys k4'(,��. lY, • � ��p6a��l�t� ��i�. vr�y�-�.� �� 9b�y�� +�it�+ , 9aE g .�9 j_'.' Municipality of Clarington Addendum to Report PSD-047-14 Page 5 Noise and Vibration Feasibility Study 9. The study submitted in support of the subject applications addresses noise generated by vehicular traffic on Mearns Avenue and railway noise and vibration from the CP Railway corridor. According the applicants consultant, noise from train whistles is taken in account when measuring noise at the fagade of the building but not in the outdoor living areas or rear yards. 10. Typically, CP Railway policies require the provision of a safety berm and sound barrier totaling 5.5 metres in height. However, the railway is approximately 4 metres of above the grade of the townhouse units, therefore the noise report recommended clarification from CP Railway be obtained on this matter. The author highlights the impracticality of building a berm and/or fence to a height of 9.5 metres, or greater than 30 feet high. 11. All units will satisfy the minimum 30 metre setback from the railway. In fact most of the units will be located in excess of 75 metres from the railway corridor. 12. The noise report recommended noise attenuation fencing around the four units on the east side of the Cotton Street extension. Based on decibel ratings and predictions, noise attenuation fencing was not recommended for the westerly unit of Block 1, provided the appropriate warning clauses are in place. Central air conditioning units is to be installed in each unit so that windows may remain closed. 13. All exterior walls require brick construction to maintain indoor noise levels. Certain windows may require additional glazing which will be determined when detailed floor plans and elevations are available for the various units. 14. Vibration levels have been assessed and vibration mitigation measures are not required. Four homes will be within 75 metres but all are greater than 60 metres. 15. The report recommends several warning clauses for the development, specific to the presence and possible future expansion of the railway and maintenance of noise attenuation fencing and air conditioning installed to mitigate noise impacts. Comments from Canadian Pacific Railway 16. Detailed comments from Canadian Pacific Railway are included in Paragraph 72 of PSD- 047-14. 17. As mentioned railways are generally not in favour of development adjacent to their corridors. However they do provide the guidelines for development as included in Attachment 3. These guidelines attempt to protect their interests and those of the future residents as well. 18. The CP Railway accepted the findings of the noise study, but highlighted that noise attenuation should be provided for the westerly unit in Block 3. The Railway also confirmed a berm is not required given the.distance to the nearest unit. Warning clauses are requested to be registered on title obligating the developer to notify prospective purchasers of the presence of the corridor, use of the corridor may expand, increasing 18-20 Municipality of Clarington Addendum to Report PSD-047-14 Page 6 noise may interfere with some activities, and noise attenuation measures are in place to mitigate noise and must be maintained. Discussion 19. In staff's opinion the applications satisfy the requirements of Canadian Pacific Railway and all noise attenuation measures will satisfy Ministry of Environment guidelines with respect to noise. 20. The development is well beyond the minimum required setback of 30 metres. Most of the proposed units are beyond the 75 metres. Given the height of the railway relative to the subject lands, and setback to the proposed dwellings, a berm is not required by Canadian Pacific Railway. 21. During the review of the applications, Canadian Pacific Railway noted the lack of noise attenuation for the westerly unit of Block 3 adjacent to Mearns Avenue and through conditions of approval, Staff required the Owner to go beyond the minimum requirements and install noise attenuation fencing for this unit. 22. Staff have also reviewed www.proximityissues.ca which is a website by the Federation of Canadian Municipalities and Railway Association of Canada. The site provides the public with current resources and reference information on rail infrastructure and operations, municipal land use planning guidelines, _dispute resolution models and government regulations. Staff note that most of the best management practices recommended by the "Guidelines for New Development in Proximity to Railway Operations" are already implemented in Clarington. 23. The applicant's noise consultant was asked for comment relative to the findings of their February 11, 2013 noise and vibration study. A copy of their response is contained in Attachment 3. The September 15 letter states that "the predicted sound level in the rear yard of the flanking lot adjacent Mearns Avenue was determined to be 59 dBA due to road and rail traffic noise combined". This level is below the 60 dBA that MOE and the Region stipulate as a requirement for noise barrier. Although a noise barrier is not recommended in accordance with MOE and Regional policy, the developer has agreed to install a 2.0 metre tall acoustic barrier to protect the rear yard of the unit abutting Mearns Avenue. All other recommendations of the report remain applicable, including the standard warning clauses. Concurrence 24. Not Applicable Conclusion 25. Staff do not recommend the deletion of Block 3. The recommendations of PSD-047-14 should be approved. 18-21 Municipality of Clarington Addendum to Report PSD-047-14 Page 7 Strategic Plan Application 26. Not applicable. Staff Contact: Anne Taylor Scott, Planner 11, 905-623-3379 ext. 2414 or ataylorscott@clarington.net Attachments: Attachment 1 — Report PSD-047-14 Attachment 2 — Canada Pacific Railway's Main Line Requirements Attachment 3 —Addendum Letter Report, HGC Engineering, September 15, 2014 18-22 Attachment 1 Report PSD-047-14 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 ciffbooll Report Planning Services Meeting: General Purpose and Administration Committee Date: September 8, 2014 Resolution: By-law: Report: PSD-047-14 Pile: S-C-2013-0003 & ZBA 2013-0019 Subject: Proposed draft plan of subdivision and rezoning to permit a 23 unit residential development Applicant: Zemer Holdings Ltd. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-047-14 be received; b) That the application for the proposed Draft Plan of Subdivision, submitted by Zemer Holdings Ltd. to permit the development of 23 residential units be supported, subject to the conditions contained in Attachment 1 to Report PSD-047-14; c) That the Zoning By-law Amendment application submitted by Zemer Holdings Ltd, be approved as contained in Attachment 2 to Report PSD-047-14; d) That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; e) That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-14 and Council's decision; and f) That all interested parties listed in Report PSD-047-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by-/ Da me, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer 18-23 Municipality of Clarington Report PSD-047-14 Page 2 Report Overview A 23 unit draft plan of subdivision in Bowmanville is recommended for approval. This greenfield development proposal by Zemer Developments contains predominantly street townhouses and 4 semi-detached units along the future extension of Cotton Street, A total of 4.3 ha of Soper Creek valleylands and non-developable lands will be dedicated to the Municipality. The plan of subdivision will implement the Official Plan, will provide for the logical extension of existing development to the south, and will assist Durham and Clarington in achieving population and housing targets. Application Details 1. Owner/Applicant: Zemer Holdings Ltd, 2. Agent: Michael Smith, Planning Consultants Development Coordinators 3. Proposal: Proposed Draft Plan of Subdivision . To allow the development of 23 residential units, including 19 street townhouse units, 2 semi-detached lots (4 units), open space, a parkette, a road and related services Rezoning To rezone the lands from the Agricultural (A) Zone to appropriate zones that permit the uses as presented in the draft plan of subdivision. 4. Area of Original Submission: 1.6 ha 5. Area of Revised Submission: 5.18 6. Location: Part of Lot 8, Concession 2, former Town of Bowmanville (247 Mearns Avenue, Bowmanville) Background 7. Zemer Holdings Ltd. submitted applications for a proposed draft plan of subdivision and rezoning on July 19, 2013 in order to develop a 1,6 hectare parcel of land in Bowmanville, on the east side of Mearns Avenue,just south of the CP Railway corridor. The limits of the subdivision have been increased to include what was originally depicted as "Other lands owned by applicant" as an "Open space" block to be dedicated to the Municipality of Clarington. 8, The draft plan illustrates 19 street townhouse units on the south side of Street 'A' being the extension of Cotton Street. Four semi-detached units are proposed on the east side of the Cotton Street extension, The balance of the lands (4.3 hectares) will be dedicated as Open Space and include a section of the Soper Creek, a tributary and valleylands. It also includes undevelopable lands adjacent the railway and lands for future expansion of 18-24 Municipality of Clarington Report PSD-047-14 Page 3 Mearns Avenue, An emergency access route is proposed from the end of the cul-de-sac to Mearns Avenue (Figure 1). TYPICAL.LOT 30.1x6= 183 sq.m. TYPICAL LOT x31.2$q-M. __r•_—^————_—� TYPICAL.TOYMHOMIE 9L. a to 5 90 sq.m. TYPICAL SEMI OETACHEO TATS I &2 117 sq.M. ., - $0 9 MAXIMUM.LOT COVERAGE = 50 2 MAXIMUM LOT COVERAGE I• - RAI4__.WAY fn 1 9 TR ' e al. -9 0wl70 7AIMI09Ie0 .01715 71e1401-1n01tol`at — + '� I I I I I I 'l i " I 71 70 I 1 I �- 1 I II!I!I!I!I!I ! I9I I __,_^ � OPEN SPACE II I I 70 — OPEN u \ tltl It _ SCALE. — EXISTING RESIOEN17AL ;— —v � \ —' an 0 20 X00 P 0 t Figure 1: Draft Plan of Subdivision 9. A public meeting was held on September 23, 2013 for the purposes of seeking input on the subject applications. No one spoke to the applications at the public meeting however staff are in receipt of one written letter of objection and several residents have spoken to staff with concerns about the applications. 10. Since the original submission, the draft plan of subdivision has been revised as follows: • Revised location of Street `A' to increase setback to Soper Creek tributary • Reduced width of Street `A' from 20 metres to 18 metres to reduce encroachment into buffer to Soper Creek tributary • Adjusted limits of draft plan of subdivision to include "Other Lands Owned By Applicant" as "Open Space"to be dedicated to the Municipality of Clarington 18-25 Municipality of Clarington Report PSD-047-14 Page 4 • Adjusted unit mix along the east side of Cotton Street extension from a block of five street townhouse units to two semi-detached lots (four units) to be consistent with the existing units on Cotton street 11. The subject applications would allow for the lands to the south on Cotton Street to be developed. The adjacent rezoning application ZBA 2014-0014 proposes to rezone lands to accommodate 8 units versus the approved 6 units along Cotton Street in the current location of the temporary cul-de-sac. The application is summarized in recommendation report PSD-048-14. The lots to be rezoned by the application ZBA 2014-0014 are frozen until Cotton Street is extended upon development of the lands subject to this report. 12. The applicant submitted the following studies in support of the application and are summarized in this report: • Planning Justification Report; • Environmental Impact Statement; • Conceptual Stormwater Drainage and Servicing Report; • Environmental Noise &Vibration Feasibility Study; • Traffic Impact Study; • Archaeological Background Study;. • Energy Efficiency and Sustainability Plan; • Environmental Screening Assessment; • Soper Creek Tributary Floodplain Report; • Meander Belt Width Assessment; and • Geotechnical Investigation Report. Land Characteristics and Surrounding Uses 13. A single detached dwelling and an accessory building are located on the subject lands with access via Cotton Street. The lands are otherwise vacant and have been used for agricultural purposes. The main branch of the Soper Creek and a tributary cross the site (see Figure 2), 14. The surrounding uses are as follows: North - Soper Creek tributary, CP Railway, stormwater management pond South - Existing residential development (townhouse, semi/links, single detached dwellings) East - Soper Creek and valley system West - Draft Approved Plan of Subdivision 18T-95030 18-26 Municipality of Clarington Report PSD-047-14 Page 6 18. Natural features and areas shall be protected for the long term. Development shall not be permitted in, or adjacent to, significant woodlands and valleylands unless it has been demonstrated that there will be no negative impacts. 19. The applications are consistent with the Provincial Policy Statement. Growth Plan for the Greater Golden Horseshoe 20. The Growth Plan requires municipalities to manage growth, and encourages the creation of complete communities that offer a mix of land uses, employment and housing options, high quality open space, and access to stores and services. Natural heritage features that complement, link or enhance natural systems shall be identified and protected. 21. The subject lands are within the greenfield area, and outside of the built-up area. In greenfield areas, growth is to make efficient use of services and infrastructure and be compact and transit-supportive. Reducing dependence on the automobile through the development of mixed use, pedestrian-friendly environments contributes to achieving complete communities. 22. The Growth Plan requires municipalities to achieve a minimum density target that is not less than 50 residents or jobs per hectare in the designated greenfield area and is measured across the Region of Durham. The subject development would generate approximately 55 residents per hectare. 23. The applications conform to the objectives of the Growth Plan. Official Plans Durham Regional Official Plan 24. The Durham Regional Official Plan designates the subject lands as Living Area, with an indication of Key Natural Heritage and Hydrologic Features. Lands designated as Living Area per the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The natural environment, including Key Natural Heritage and Hydrologic Features, shall be given paramount consideration in light of their ecological functions and scientific, educational and health values. 25. Mearns Avenue is identified as a Type C Arterial Road. 26. The subject applications conform to the Durham Regional Official Plan. 18-27 Municipality of Clarington Report PS®-047-14 Page 5 Subject Noperl f A _ i ° 'h= �{�' �t Vii: `,�• P—1,�� '� s, -�.': � ,., ' r s ro Figure 2: Subject Lands Aerial Photo Provincial Policy Provincial Policy Statement (PPS) .15. Settlement areas shall be the focus of growth. Land use patterns shall be based on densities and a mix of land uses which efficiently use land, resources and infrastructure and other public services. A full range of housing types and densities are to be provided to meet the projected requirements of current and future residents of the regional market area. 16. The PPS encourages a compact built form which supports the development of transportation systems that minimize the length and number of vehicle trips and also supports the development of viable choices and plans for public transit. Compact built form minimizes negative impact to air quality and climate change and promotes energy efficiency. 17. Healthy, active communities should be promoted by planning public streets, spaces and facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity. 18-28 Municipality of Clarington Report PSD-047-14 Page 7 Clarington Official Plan 27. Within the Clarington Official Plan, the subject lands are designated Urban Residential and Environmental Protection Area. The lands are within the Apple Blossom Neighbourhood which has a current population allocation of 4,750 and a housing unit target of 1650. 28. The subject lands are within 120 metres of natural heritage features including a watercourse and significant valleyland. An Environmental Impact Study is required to assess any development proposals within 120 metres of a natural heritage feature-and to define the development limit. 29. Mearns Avenue is a Type C Arterial Road and Cotton Street is a local road. 30. The subject applications conform to the Clarington Official Plan. Zoning By-law 31. Zoning By-law 84-63 zones the subject lands Agricultural (A) Zone. A rezoning application is required to place the lands in appropriate zones to permit the development as shown on the proposed draft plan of subdivision. I Summary of Background Studies Planning Justification Report prepared by Michael Smith Planning Consultants Development Coordinators dated July 16, 2013 32. The justification report finds that the applications are consistent with the Provincial Policy Statement and conform to the Greenbelt Plan, Growth Plan for the Greater Golden Horseshoe,Region of Durham Official Plan and Clarington Official Plan. 33. The proposed development will add to the range and mix of housing types while being compatible with the surrounding neighbourhood and exemplifies residential intensification. The compact form and orientation of the development conserves lands, encourages energy efficiency and minimizes servicing and housing costs. The development is proposed to be serviced using municipal water and sewer once the expansion to the Bowmanville water pollution control plant has been completed. 34. It is the consultant's opinion that the applications conform to all applicable policies, represent good planning and are in the public interest. Environmental Impact Statement prepared by Beacon Environmental dated March 2013 and Addendum dated April 9, 2014 35. The objectives of the EIS were to: I' 18-29 Municipality of Clarington Report PSD-047-14 Page 8 • Identify natural features on and adjacent to the property that pose development constraints; • Determine appropriate buffer requirements for said natural features; and • Identify required mitigation measures in order to reduce any potential impacts. 36. The assessment identified a number of natural heritage features on the subject property that will be maintained and protected with an appropriate buffer. The report notes the property consists primarily of agricultural land that is actively farmed. The proposed residential development will require the removal of approximately 1.63 hectares of vegetation that is not considered significant. No trees require removal. 37. Development is not proposed within the staked top of bank for the main Soper Creek branch. Given the gentle slope at this location, the required 6.0 metre safe access can be located within top of bank. 38. The proposed development will occur entirely outside of the natural hazard area associated with the Soper Creek tributary. The development allows for a 6.0 metre safe access outside of the hazard lands for the tributary. 39. From a stormwater management perspective, runoff volumes should be reduced by implementing low impact design measures to promote natural infiltration across the site. 40. Sediment and erosion control fencing must be installed prior to site preparation and regularly inspected to ensure that erosion and sediment movement does not occur during construction. 41. Should vegetation removal be required within the cultural meadow community immediately east of the residential yard area, removals are to be undertaken outside the breeding season for birds which is generally between mid-April and July 31St. 42. The development has provided a 30 metre buffer to the Soper Creek and its tributary with the exception of a portion of Street `A' and Lot 1. Through the review of the applications, the plan was revised to reduce lots widths of the townhouse blocks by 0.5 m, reduce road width from 20 metres to 18 metres and to revise the geometry of the road elbow. The area of intrusion is approximately 0.12 hectares. 43. The consultant believes the small intrusion can be justified and have noted the landowners cleanup of the tributary through the Community Stream Stewardship Program and a proposed planting program within 10 metres of the stream (0.48 hectares in area) to provide a continuous planted corridor along the tributary to provide a connection to the wetland/woodland features and the main branch of Soper Creek to the east. The proposed native species will promote woodland development, function as a seed source for species to colonize in the open field area to the north, and will provide shading to improve water quality and habitat. 44. Lot 1 will be fenced as noise attenuation required to the railway. This will assist in limiting intrusion. 18-3.0 Municipality of Clarington Report PSD-047-14 Page 9 45. The reports find the development is in compliance with the relevant natural heritage policies. Conceptual Stormwater Drainage and Servicing Report prepared by D.G. Biddle &Associates Limited dated May 2013 and addendum dated January 2014. 46. The report identifies the servicing opportunities and design parameters, including the following conclusions: • The existing sanitary main can be extended from Cotton Street; • While there is gravity sewer capacity, the existing sewage treatment plant is at capacity. Additional plant capacity will be available in the spring 2015; • A watermain can be extended northerly and westerly from Cotton Street to provide for domestic water and fire protection; • A storm main can also be extended from Cotton Street • On-site storm sewers will be sized to accommodate a 5-year return frequency post- development event • Temporary sediment controls during construction can be managed by the use of perimeter enviro fence, construction vehicle access route, catchbasin filtration and good engineering practices • Proposed development will be located outside the Slope Stability Setback; • A 6.0 metre access allowance separate from the development has not been provided adjacent to the road extension as the road itself provides access Environmental Noise & Vibration Feasibility Study prepared by HGC Engineering dated February 11, 2013 47. The assessment addresses noise generated by vehicular traffic on Mearns Avenue and railway noise and vibration from the CP Railway corridor. 48. Typically, CP Railway policies require the provision of a safety berm and sound barrier totaling 5.5 metres in height. However, the railway is approximately 4 metres of above the grade of the townhouse units, therefore the report recommends clarification from CP Railway be obtained on this matter. All units will satisfy the minimum 30 metre setback from the railway. 49. Noise attenuation fencing is required around the four units on the east side of the Cotton Street extension. Central air conditioning units are to be installed in each unit so that window may remain closed. 50. All exterior walls require brick construction to maintain indoor noise levels. Certain windows may require additional glazing which will be determined when detailed floor plans and elevations are available for the various units. 51. Vibration levels have been assessed and since the units are located a minimum of 65 metres from the railways, vibration mitigation measures are not required. 18-31 Municipality of Clarington Report PSD-047-14 Page 10 52. The report recommends several warning clauses for the development, specific to the presence and possible future expansion of the railway and maintenance of noise attenuation fencing and air conditioning installed to mitigate noise impacts. Traffic Impact Study prepared by Tranplan Associates dated April 2013 53. The study concludes that the present road network operates at a good level of service during peak periods and there is considerable capacity for growth. The traffic generated will have an acceptable level of impact on the road network. The existing road network can accommodate the extension of Cotton Street and the additional units without implementing mitigation measures or improvements to the adjacent road network. Stage 1 Archaeological Background Study prepared by Amick Consulting Limited dated April 24, 2013, revised November 27, 2013 and Stage 2 Archeaological Assessment dated October 14, 2013 , 54. The Stage 1 report determined that the study area has archeological potential on the basis of proximity to water, elevated topography, and the location of an early historic settlement road adjacent to the study area. 55. The Stage 2 assessment reported on the physical assessment of the ploughed field and test pits. The report concludes that no archaeological resources were encountered and recommends no further assessment. i 56. The Ministry of Tourism, Culture and Sport has filed both the Stage 1 and Stage 2 Archaeological reports and finds the fieldwork and reporting consistent with Ministry standards and guidelines. Energy Efficiency and Sustainability Plan dated April 9, 2013 57. This report addresses the developers' preliminary commitment to energy efficiency, management of air quality, protection of water quality and quantity, reduction of solid waste, protection of the natural environment and education of future homeowner's through a homeowner's guide. Environmental Screening Assessment prepared by Geo-logic Inc. dated May 9, 2013 58. Based on observations, information collection and present land use, the report determined the site has a low level of concern from an environmental perspective and is suitable for residential lot development based on the screening assessment. f Soper Creek Tributary Floodplain Report prepared by D.G. Biddle Associates Limited dated April 13, 2012, revised May 24, 2013 59. The report established the regulatory floodline limits of Soper Creek in accordance with j provincial guidelines and in correlation with existing floodplain mapping and hydrogeological modelling of the Central Lake Ontario Conservation Authority. The analysis assists in establishing the development limit for the subject lands, 18-3.2 Municipality of Clarington Report PSD-047-14 Page 11 Meander Belt Width Assessment prepared by Parish Geomorphic dated May 2012 and addendum dated September 27, 2013 60. The purpose of this report was to establish the hazard limits from a geomorphic perspective. The report identifies the erosion hazard limits and meander belt width along the tributary of the Soper Creek which assists in establishing the development limit for the subject lands. Geotechnical Investigation Report prepared by Geo-logic Inc. dated January 2014 61. The geotechnical report provides recommendation regarding earthwork construction, reuse of existing.soils as backfill material, dewatering, serving installation, foundation and pavement design, and slope stability analysis. Public Submissions 62. Prior to the public meeting, two individuals contacted staff regarding the application with concerns about the townhouse development moving forward, including compatibility with existing semi/link units, impact to property values, and traffic. 63. A letter of objection was received September 15, 2013 by residents of Cotton Street. The residents would prefer Cotton Street temporary cul-de-sac to become permanent without being extended and propose that the lands be accessed via Mearns Avenue. Other concerns include: • . Children's safety • Increase vehicle traffic • Impacts to property values • Ground disruption in vicinity of railway and potential for derailment 64. A public meeting was held September 23, 2013. Other than the applicant, no one spoke in objection to or in support of the applications. Since the public meeting, one individual has requested to be added as an interested party to the file. Agency Comments Durham Regional Planning 65. Durham Regional Planning recognizes that the proposed subdivision is permitted under the current designations of the Durham Regional Official Plan. The Region confirms the development is consistent with the Provincial Policy Statement and highlights the need to consider overall density targets for the greenfield area. 66. The subdivision agreement must include the recommendation of the Noise Impact Study. Clearance from the Ministry of Tourism,,Culture and Sport regarding the archeological potential of the site is required prior to final approval. The Region also highlight CL.00A's role in the review of the environmental reports. The Region accepts the Phase 1 ESA 18-33 Municipality of Clarington Report PSD-047-14 Page 12 findings and recommends the dug well be filled, sealed and abandoned in accordance with the provincial regulations. 67. The development can be suitably serviced, and accommodated by the existing road network without significant impacts. 68. The Region has no objections and has provided conditions to include in the final conditions of draft approval. Central Lake Ontario Conservation Authority 69. Central Lake Ontario Conservation Authority provided a number of comments relating to the review of the Environmental Impact Study, Conceptual Stormwater Drainage and Servicing Report, Tributary Foodplain Report, Meander Belt Width Assessment and the Geotechnical Report. 70. Central Lake Ontario Conservation Authority reviewed the proposed planting plan for the tributary corridor and accepts the plan. 71. Central Lake Ontario Conservation Authority has now accepted the finding of the supporting technical studies and is satisfied that the development can proceed. Central Lake Ontario Conservation Authority provided conditions to include in the final conditions of draft approval. Canadian Pacific Railway 72. To ensure the safety and comfort of adjacent residents and to mitigate as much as possible the inherent adverse environmental factors, CP Railway requests that the following comments be considered when drafting the Conditions of Subdivision Approval; • Typically, railways request that a suitable safety berm be constructed on adjoining property, parallel to the railway right-of-way. With the closest residential units being proposed at a set-back of close to 75m from the CPR right-of-way, CP has confirmed a berm will not be required in this instance. • Dwellings must be constructed such that the interior noise levels meet MOE criteria. We have reviewed the Environmental Noise &Vibration Feasibility Study as prepared by HGC Engineering on February 11, 2013 and support the implementation of the recommendations contained therein. CP Railway notes the lack of acoustic barrier for the westerly unit of Block 3 adjacent to Mearns Avenue. Because of the track curvature, CP Railway believes there will be a flanking exposure for the rear outdoor.living area • As noted in the Environmental Noise &Vibration Feasibility Study, a clause should be inserted in all offers to purchase, agreements of purchase and sale or lease and in the title deed or lease of each dwelling within 300m of the railway right-of-way, warning prospective purchasers or tenants of the existence of the Railway's operating right-of-way; the possibility of alterations including the possibility that the Railway may expand its operations, which expansion may affect the living 18-34 Municipality of Clarington Report PSD-047-14 Page 13 environment of the residents notwithstanding the inclusion of noise and vibration attenuating measures in the design of the subdivision and individual units, and that the Railway will not be responsible for complaints or claims arising from the use of its facilities and/or operations. Kawartha Pine Ridge District School Board 73, Kawartha Pine Ridge District School Board has reviewed the proposed applications and indicates that the development may generate up to 6 elementary pupils to attend John M. James Public School and up to 3 secondary pupils to attend Bowmanville High School. Other Agencies 74. Veridian Connections, Canada Post, Durham Region Transit, Enbridge Gas, Bell and Rogers Communications have no objections to the proposed applications. Departmental Comments Clarington Engineering Services 75. Clarington Engineering Services accepts the findings of the Traffic Impact Study. The department has no objection to the approval of the applications, and has offered conditions of approval and technical comments to be addressed during the detailed design of the subdivision. 76. The owner will be responsible for the construction of an emergency access between Mearns Avenue and the cul-de-sac on the west end of Cotton Street. As part of the engineering works, the owner must also remove the existing temporary turning circle at the present limit of Cotton Street and reconstruct that portion of the street accordingly. 77. The street has units along the south side only; there is sufficient on-street parking along the north side of Street W, 78. The Conceptual Stormwater Drainage and Servicing report has provided adequate justification that the lands can be suitably serviced by existing municipal water and sanitary services in the area, and that storm water drainage can be accommodated. 79. Conditions of draft approval will require the owner to install fencing along the railway and adjacent to open space blocks.. The conditions of draft approval will require warning clauses specific to the nearby railway and proposed rear yard catch basins. Clarington Emergency & Fire Services 80. Emergency and Fire Services have requested an emergency access route, they also request that it be signed. 18-35 Municipality of Clarington Report PSD-047-14 Page 14 Other Departments 81. Clarington Operations and Clarington Building Division have no concerns or objections with the proposed applications. Discussion 82. The subject lands are within the urban area and designated for residential development. However, the site is highly constrained and difficult to develop due to; • Fixed alignment of Cotton Street; • Inability to obtain a full secondary access along Mearns Avenue given the future grade separation of the railway at Mearns Avenue; • Watercourses/valleylands crossing the site; and, • Proximity to the CP Railway. 83. Much of the overall site is designated Environmental Protection Area, including the Soper Creek valley and a minor tributary which traverses the lands. The limits of the subdivision have been increased to include "Other lands owned by applicant" as an "Open space" block to be dedicated to the Municipality of Clarington. These lands lack development potential and including them as part of the Municipality's open space system is the best use of the lands. The lands would be able to accommodate a trail connection between the Soper Creek Valley and Mearns Avenue in the future. 84. The street townhouses proposed are 6 metres in width. In recent years, the Municipality has been requiring 7 metre townhouse lots due to parking concerns. The single loaded road in this proposal provides for sufficient on-street visitor parking and the 6 metre wide units can be supported. 85. The proposed draft plan provides a mix of units that complies with the density and population targets of both the Durham Regional Official Plan and the Clarington Official Plan. The development would be a sequential and logical extension of existing r development to the south, and would make efficient use of servicing and road Infrastructure that exists in the area. 86. The parkland dedication, or cash-in-lieu thereof, is based on the limit of the original draft plan of subdivision would be nominal at 0.084 hectares. Given the plan has been revised to dedicate 4.3 hectares of open space to the Municipality of Clarington, part of which can be used for a future trail connection, staff support waiving the parkland dedication requirement for this subdivision. 87. The EIS and supporting technical studies derived a development limit that takes into account the many constraints of the site and provides a development plan that generates an appropriate unit yield. While the development encroaches into the required 30 metre buffer from the tributary (blue dashed line on Figure 3 below), the applicant proposes an extensive planting plan for the area illustrated in the orange hatching below. The approved planting plan includes over 800 native tree and shrub species to mitigate the 18-36 Municipality of Clarington Report PSD-047-14 Page 15 encroachment by shading the watercourse, improving-water quality and habitat, and by providing a seed source for the vacant open space lands to the north. Develop nment Figure r 297 Meams Avenue Sasmanvllle s •.� +�� { ;+ f` Legend —SO)ecl Propmty(5 2 w) R 4 Propdud 0er21apmenl p1.v1 slaked Togal umx(CLOCA,2011) '4 / 1'lakrtou[sG �� / .:•t`it (CofdlcO Fs hlneufll) (CO1dviJter FSh HOL6Jl) NOpOSed ReVotalen Areas • Y. D� —Flrodknr(CLOCA,2011) _ 1 1 We- S _ a Rlst Bale s .�'• � Wt061OAang Serv-ice 1ce 2012 UT61Zone 17 N,NAO e7 s 0 15- 30 60 6leters la BEACON `T Figure 3: Extract from Environmental Impact Study 88. The written and verbal public comments received were in objection to development. The principal concerns relate to traffic, safety and property values. However', the lands are designated for urban residential development. Cotton Street has always beer' planned to extend northerly. Lots were draft approved in the vicinity of the existing temporary cul- de-sac and frozen until the extension of Cotton Street is completed. Extending Cotton Street and development of the lots will have an acceptable level of impact to the neighbourhood and the concerns raised are not reasons, from a planning perspective, to deny the applications. The site will enhance the area with publicly accessible open space. 1 89. Conditions of Draft approval are included as Attachment 1 and reflect the comments and conditions provided by staff and agencies. The applicant has provided concurrence with the attached proposed conditions of Draft Approval. 90. It is recommended that the subject lands be placed in urban residential zones to allow for the layout of the street townhouse and semi-detached lots. The zones applied reflect current standards seen in newer subdivisions with respect to lot coverage and setbacks and consistent with the surrounding neighbourhood, The Holding provision will be utilized 18-37 • X111 11 MEMO (iLeading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: September 19, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — SEPTEMBER 22, 2014— UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION The following changes have been made to Monday's Council Agenda. Please see the Final Consolidated Agenda attached. (Attachment#1) 5. Public Meetings — Missing Pages in Agenda (Attachment#2) (a) Applications for Proposed Official Plan Amendment and Zoning By-law Amendment Applicant: Bowmanville Professional Offices Ltd. Report: PSD-049-14 (b) Applications for Proposed By-law Amendment and Draft Plan of Subdivision Applicant: Bowmanville Village Inc. Report: PSD-050-14 6. Delegations Additions: Michael Smith, Michael Smith Planning Consultants, Regarding Addendum to Report PSD-047-14, Proposed Draft Plan of Subdivision and Rezoning to Permit a 23 Unit Residential Development Sheeba Smith, HGC — Noise Impact Consultant, Regarding Addendum to Report PSD-047-14, Proposed Draft Plan of Subdivision and Rezoning to Permit a 23 Unit Residential Development Brad Bowness, Hydro One Networks Inc., Regarding an Update on the Workshops Held Regarding the Selection of a Third Party Consultant for the Project Groundwater and Surface Water Results CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 CLERK'S DEPARTMENT MEMO PAGE 2 Brant Gill and Craig Johnston, Stantec, Regarding an Overview of the Hydrology and Hydrogeology Work Completed at the Clarington Transformer Station, Ongoing Work, and Future Monitoring Programs Kevin Tunney, Tunney Planning, Regarding Report PSD-052-14, Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Residential Development 8. Planning Department (d) Report PSD-052-14 — Missing Page of Attachment 2 to Report PSD-052-14 (Attachment#3)4!� J K��une Gallagher, Deputy Clerk JG/mc c: F. Wu, Chief Administrative Officer Department Heads ATTACHMENT#1 TO ciffi"11 UPDATE MEMO FINAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: September 22, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation/presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of September 8, 2014 4-1 5. PUBLIC MEETINGS (a) Applications for Proposed Official Plan Amendment and Zoning By-law 5-1 Amendment Applicant: Bowmanville Professional Offices Ltd. Report: PSD-049-14 (b) Applications for Proposed By-law Amendment and Draft Plan of 5-3 Subdivision Applicant: Bowmanville Village Inc. Report: PSD-050-14 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6-1 List) (a) Petra Schwirtz, Clarington Tourism Marketing Board, Regarding an Update on the Tourism Plan and Impact Study for Clarington. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623-3379 G.P. & A. Agenda - 2 - September 22, 2014 (b) Colm Maher, Council of Canadians, Northumberland Chapter, Regarding Resolutions on Line 9 Pipeline and Rail Transport (c) Victor Fiume, Durham Region Home Builders Association, Regarding PSD-054-14, Amendment to Application Fees By-Law Planning and Development Applications (d) Michael Smith, Michael Smith Planning Consultants, Regarding Addendum to Report PSD-047-14, Proposed Draft Plan of Subdivision and Rezoning to Permit a 23 Unit Residential Development (e) Sheeba Smith, HGC — Noise Impact Consultant, Regarding Addendum to Report PSD-047-14, Proposed Draft Plan of Subdivision and Rezoning to Permit a 23 Unit Residential Development (f) Brad Bowness, Hydro One Networks Inc., Regarding an Update on the Workshops Held Regarding the Selection of a Third Party Consultant for the Project Groundwater and Surface Water Results (g) Brant Gill and Craig Johnston, Stantec, Regarding an Overview of the Hydrology and Hydrogeology Work Completed at the Clarington Transformer Station, Ongoing Work, and Future Monitoring Programs (h) Kevin Tunney, Tunney Planning, Regarding Report PSD-052-14, Applicatio Proposed Draft Plan of Subdivision and Rezoning to Permit 234 Unit Resid( Development 7. PRESENTATIONS No Presentations 8. PLANNING SERVICES DEPARTMENT (a) PSD-049-14 To Permit an Expansion of the Bowmanville Professional 8-1 Building and Permit the Creation of a New Parking Lot (b) PSD-050-14 Proposed Draft Plan of Subdivision and Rezoning to 8-8 Permit a 90 Unit Residential Development Applicant: Bowmanville Village Inc. (c) PSD-051-14 Ontario Heritage Trust Recognition Program Nominees 8-18 (d) PSD-052-14 Applications for Proposed Draft Plan of Subdivision and 8-25 Rezoning to Permit 234 Unit Residential Development Applicant: 289143 Ontario Limited G.P. &A. Agenda - 3 - September 22, 2014 (e) PSD-053-14 Priority Green Clarington — Update No. 2 8-59 (f) PSD-054-14 Amendment to Application Fees By-law Planning and 8-69 Development Applications (g) PSD-055-14 Application for Extension to Draft Approval by Headgate 8-104 Developments Inc. (h) PSD-056-14 Proposed Groundwater Protection By-law 8-109 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-023-14 Proposed Amendments to Traffic and Parking By-law 9-1 #2014-059 (b) EGO-024-14 Building Permit Activity - August, 2014 9-9 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-014-14 Community Grant Program and Application Review 12-1 (b) CSD-015-14 New Year's Eve Family Celebration 12-32 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-022-14 Snow Removal Regulations 13-1 14. CORPORATE SERVICES DEPARTMENT (a) COD-017-14 Darlington Sports Centre Renovation of the Ice Resurfacer 14-1 Room 15. FINANCE DEPARTMENT (a) FND-018-14 2014/2015 Insurance Program 15-1 (b) FND-019-14 Tax Write-Offs under Section 354(2)(a), 354(4)(a) and 15-9 354(4)(b) of the Municipal Act, 2001 G.P. &A. Agenda - 4 - September 22, 2014 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS (a) EGD-020-14 Easement Agreement Between Hydro One Networks Inc. 18-1 and the Corporation of The Municipality of Clarington for the Use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands [Referred from the June 23, 2104 General Purpose and Administration Committee Meeting] (b) Addendum Proposed Draft Plan of Subdivision and Rezoning to 18-16 to Report Permit a 23 Unit Residential Development PSD-047-14 Applicant: Zemer Holdings Ltd. [Referred from the September 8, 2014 General Purpose and Administration Committee Meeting] 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT CIO, PUBLIC MEETING REPORT ATTACHMENT#2 TO THE PSD-049-14 UPDATE MEMO Lnnlii+to tb.a Wav MEETING NOTICE E OF PUBLIC MEETING AND COMPLETE APPLICATION The Municipality of Clarington has received Complete Applications for a proposed Official Plan Amendment and Zoning By-law Amendment, Applicant: Bowmanville Professional Offices Ltd. Property: 218 and 222 King Street l=ast, Bowmanville -2, 3, 4,5 and 7 St. George Street North, Bowmanville Proposal: To permit an expansion of the Bowmanville Medical Professional Building and to permit the creation of a new parking lot on the west side of St. George Street North. File Numbers: COPA 2014-0003,ZBA 2014-0022 A Public Meeting to receive input on the applications will be held on: DATE: Monday, September 22,2014 TIME: 9:30 AM PLACE: Council Chambers,2"d Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information is available between 8:30 a.m.and 4:30 p.m. at the Planning Services Department,31d Floor,40 Temperance Street, Bowmanville, or by calling Paul Wirch at(905)623-3379 extension 2418 or by e-mail at pwirch(Dclarington.net. Any person may attend the public meeting and/or make'written or verbal representation either in support of or in opposition to the proposal. If you cannot attend the Public Meeting on September 22nd you can make a "deputation to Council"at their meeting on Monday, September 29u', commencing at 7:00 p.m. In order to appear before Council,you must register with the Clerks Department by noon on Wednesday, September 24�h at 905-623-3379. An on-line delegation request form is also available on the Municipality's website,www.clarington.net, under"Delegations"in the Service Clarington listing. If you wish to make a written submission or if you wish to be notified of the adoption or the refusal of the proposed official plan amendment/zoning by-law amendment you must make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarlans with Disabilities Act,2005. If you have accessibility needs and require alternate formats or other accommodations please contact the Clerk's Department at 905-623-3379, extension 2102. CAPPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the proposed Official Plan Amendment is adopted; and/or before the by-law is passed,the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this 28th day of August 2014. David J.Crome, MCIP, RPP (Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario. L1 C 3A6 cc: LDO I i /V Property Location Map(Bowrnanville) Vincent Massey Zoning Amendment r i Publicscha°1 for Medical Centre ` F and Parking Lot moo. Official Plan and Subject Expansion c site j Zoning Amendment- , "for New Parking Lot CHURCH S _I� ING SNREET E4ST 1✓0 w O t E w Lu Current Medical m IN—CE 9TVEET j AS (� '' ''''•:' Centre and tY Parking Lot r 6 Existing (— Building I I � Existing 00 CNN Building 'VT— KING ST EAST LO CD CD C) co CN Cam! N N N C�1 - i . i j - ZeA 2014-0022 Ip� NOTICE OF PUBLIC MEETING l i 6 AND COMPLETE APPLICATION Leading the YVay The Municipality of Clarington has received a Complete Application for a proposed Zoning By-law Amendment and Draft Plan of Subdivision. PUBLIC MEETING REPORT APPLICANT: Bowmanville Village Inc. PSD-050-14 PROPERTY: Part of Lot 17, Concession 1, former Township of Darlington (See Key Map) PROPOSAL: Proposed 90-unit Draft Plan of Subdivision containing 80 single detached dwellings and 2 blocks for 10 street townhouse units, parkland, roads and related services. The proposed amendment to the Zoning By-law will implement-the above Draft Plan of Subdivision. FILE NOS.: S-C-2014-0002 &ZBA2014-0023 A Public Meeting to receive input on the applications will be held on: DATE: Monday, September 22, 2014 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY person may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. If you cannot attend the Public Meeting on these applications, you can make a delegation to Council at their meeting on September 29, 2014. Additional information relating to the applications is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.).at the Planning Services Department, 3 d Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Anne Taylor Scott (905) 623-3379, extension 2414 or by e-mail at ataylorscott @clarington.net. Should you wish to appear before Council, arrangements should be made through the Municipality.of Clarington Clerk's Department at (905) 623-3379. In order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. However, requests for delegations will be accepted until 4:15 p.m. on the work day prior to the meeting and your name will,be included on the final delegation list, printed Friday afternoon. An on-line delegation request form is also available on the Municipality's website,www.clarington.net under the Municipal Clerk's Department tabs, If you wish to make a written submission or wish to be notified of: i) the adoption of the zoning by-law amendment or of the refusal of a request to amend the zoning by-law amendment; and/or ii) the decision in respect of the proposed plan of subdivision you must make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005, If you have accessibility needs and require alternate formats or-' other accommodations please contact the Clerk's Department at 905-623-3379, extension 2109. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by-law is passed; and/or before the approval authority gives or refuses to give approval to the draft plan, of subdivision, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this day of August, 2014, D A J. Crome, IP, RPP 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 cc: LDO i 32 A w /V. Property Location Map(Bowmanville) 4o Q mmti� mm�in� C, N i 44 43 N N 1 1 i t mY2 60 Q '& O N '" BLK 82 l `.• '• N N m N�rn N<n o m sNv t m- m v m N I v N m m I.v v m I-I o c im n m m o I B LI)m K 8 1 = m Z O 82 94 �m m T R Em N M°t0 M�n I NGtT-Om N O N ST 2 O°i ❑� DO O Suba je , Site 1 c t K QO� v 110 m m o onmrn o .- 114 I]n w 118 O O� Ulin - v K rn 122 N �1 - NN NcNiM UU a 126 a� N r r 130 KIMBLEAVENUE BASELINE RD m o 134 rnN Nmm m 138 142 unn� °n m 146 mN � 150 OONOO V 154 m N N m 2 HWY401 McPHAILAVENUE i I N �w SC 2014-0002 5g= Draft Plan of Subdivision J W N m J� ZBA 2014-0023 Zoning By-Law Amendment- m N O N 0-) O N N m 77771 N Applicant: Bowmanville Village Inc. BASELINE ROAD -••r r y r t RN •ii`i�♦:♦iii i�� •��fii�'`�♦♦�)♦�♦�i♦i',*♦i♦i!�i♦i PARKEFT �BLOCK 76 • �� • . •- oil 0 nm.n n.-_uumiiiiiiiiiiiu►munnn °—u unnnnnuunmuun _muunnumnnnuir� ruri =5 minnnnuunm:=innunnnm�m►a� mmm�nmmmuu annnuunnnrui � numiiunuuuunun�=ninmiumuu►urrrr � u ummmummu� _mmumuu�� 6 LOB=�nunum minmin- �ummn■ r �� n MEMO Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: September 22, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — SEPTEMBER 22, 2014 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION The following changes have been made to today's GPA Agenda. 18. Unfinished Business Addition: (c) PSD-048-14 [Referred from the September 8, 2014 General Purpose and Administration Committee Meeting] ne Gallagher, bQ-uty de—rkr' JG c: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T 905-623-3379 F 905-623-6506 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 c1tvi"n Report Planning Services Meeting: General Purpose and Administration Committee Date: September 8, 2014 Resolution: By-law: Report: PSD-048-14 File: ZBA 2014-0014 Subject: Application to permit four semi-detached/linked lots (8 units) having a minimum lot frontage 17 metres Applicant: Zemer Holdings Ltd. Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report PSD-048-14 be received; b) That the application to amend the Zoning By-law 84-63 submitted by Zemer Holdings Ltd. be approved, and that the Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-048-14, be passed; c) That once all conditions related to the creation of the lots and extension of Cotton Street have been satisfied as outlined in the Clarington Official Plan with respect to the removal of the (H) Holding Symbol, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; d) That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-048-14 and Council's decision; and e) That all interested parties listed in Report PSD-048-14 and any delegations be advised of Council's decision. r Submitted by: Reviewed byJ �-zL —��t✓ Davi 6rome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Municipality of Clarington Report PSD-048-14 Page 3 9. The surrounding uses are as follow: North: Urban Residential with one single detached dwelling, subject to application for proposed draft plan of subdivision and rezoning South: Low density residential neighbourhood East: Valley lands associated with the Soper Creek West: Townhouse condominium development N Property Location Map(Bowmanville) ®Registered Plan 40M-2048 Lots 69,70,71 and 72 ,:, —I Proposed Lot Severances ffj(llll i Sut:je0t site 0 0 71!y r ii �d ZBA 2014-0014 Zoning By-Law Amendment 20 �OJ MA2014-0014 Applicant: Zemer Holdings Ltd Figure 1: Property location map for the subject lands Municipality of Clarington Report PSD-048-14 Page 5 12. The subject lands are located within the provincially defined "Built Boundary" where intensification and efficient utilization of existing infrastructure is encouraged. s 13. The application conforms to the principles of the Growth Plan. Official Plans Durham Regional Official Plan 14. The Durham Regional Official Plan designates the subject lands as "Living Areas", which aims to provide a full range of housing that will be developed in a cost-effective and efficient manner and create a living environment that is safe and in harmony with nature. "Living Areas" shall be used predominantly for housing purposes. 15. The proposed application utilizes existing infrastructure efficiently and its intended end use for semi-detached/linked dwellings is consistent with the adjacent lands. Therefore, this application conforms with the Durham Regional Official Plan. Clarington Official Plan 16. The Clarington Official Plan designates the subject lands as low density "Urban Residential" areas. The predominant housing form is single, semi-detached/link and duplex dwellings. The built form and density intended for the proposed application is thus consistent with the Clarington Official Plan. Zoning By-Law 17. Zoning By-law 84-63 zones the subject lands as "Urban Residential Type One (R1)", which permits the residential use of the lands for single, semi-detached/linked, duplex dwellings, and home occupation purposes. This zone requires a minimum lot frontage of 18 metres for semi-detached/linked and duplex dwellings, and a minimum of 15 metres for single detached dwellings. 18. The proposed Zoning By-law amendment would allow for a minimum lot frontage of 17 metres for semi-detached/linked dwellings on the subject lands. Public Submissions 19. A public meeting was held on Monday, June 23, 2014. One person spoke at the public meeting other than the applicant's agent. The neighbouring resident was concerned with increased traffic on the street as a result of this proposal, the length of time existing residents would have to deal with construction vehicles and the impact it would have on their cul-de-sac where there is only one way in and out. Concern was also expressed for the safety of children on the street, their property values, especially during construction, and the fact they were not advised when they purchased that development could happen to the north of them. Municipality of Clarington Report PSD-048-14 Page 7 the existing Cotton Street sidewalk should be extended in front of the lots proposed on the west side of Cotton Street. Departmental Comments Clarington Engineering Services 28. The Engineering Services Department has no objection in principle to the application. However they will require certain conditions be satisfied through the future applications to allow the creation of the lots. These conditions include providing a satisfactory grading and drainage plan; that any additional services required to accommodate the development be constructed at the developer's cost to the satisfaction of the Municipality; and that the temporary turning circle cannot be removed until such time as the extension to Cotton Street has been constructed. Clarington Emergency & Fire Services 29. Clarington Emergency & Fire Services requires a turnaround bulb be created at the end of Cotton Street if it is greater than 90 metres in length from Sprucewood Crescent to the south. Other Departments 30. Clarington Operations and Clarington Building Division have no concerns or objections with the proposed applications. Discussion 31. The existing zoning would allow 6 dwelling units: 2 single-detached dwellings and 4 semi-detached or link dwellings. The proposal is to permit 8 dwelling.units all semi- detached or link dwelling units. This is accomplished by reducing the frontage of the semi-detached or link lots. After Part Lot Control applications, the lots would have 8.5 metres in frontages. This would be 0.5 metres in smaller that the frontages of the other link dwelling lots on Cotton Street. 32. Zemer Holdings Ltd. also submitted an application for the proposed Plan of Subdivision (SC-2013-0003) for adjacent lands to the north between the current terminus of Cotton Street and the railway. A recommendation report for these lands is on the same agenda. The application on the adjacent lands to the north proposes the extension of Cotton Street including a proper cul-de-sac and three residential blocks for 19 townhouses and 2 semi-detached/link lots (see Figure 3 below). Municipality of Clarington Report PSD-048-14 Page 9 Concurrence 37. Not Applicable Conclusion 38. In consideration of all agency, staff and public comments, it is respectfully recommended that proposed zoning by-law amendment be approved. Strategic Plan Application 39. The recommendations contained in this report conform to the Strategic Plan. Staff Contact: Carlo Pellarin, Manager, Development Review Branch, 905-623-3379 ext. 2408 or cpellarin(a-).clarington.net Attachments: Attachment 1 —Zoning By-law Amendment The following is a list of the interested parties to be notified of Council's decision: John Passalaqua, Zemer Holdings Ltd. Michael Smith, Michael Smith Planning Consultants; Development Coordinators Ltd. Barbara Smith John Grey Bob Silver Joan White Kathy Godfrey This is Schedule "A" to By-law 2014- , passed this day of , 2014 A.D. n n O O N � n Q Q N ®Zoning Change From"R1"to"(H)RI-91" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk AFT � tl J E10.10 QPo�JE¢ �' _ ¢ i ' SiEJ'HENS � r 3 NPU Bowmanville W HP ZSA 2014-0014 J SCHEDULE3 .l0l 11 MEMO Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk . Date: September 24, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — CONTINUATION OF SEPTEMBER 22, 2014 MEETING — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION The following changes have been made affecting tomorrow's Agenda, 13. Municipal Clerk's Department Additions (b) Report CLD-024-14 —Appointment of Municipal Law Enforcement Officer — Co-Op Student "—Tune Gallagher, Deputy Cle JG/mc c: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Clarbgton REPORT CLERK'S DEPARTMENT Meeting: General Purpose and Administration Committee Date: Sept.25, 2014 Resolution#: By-law#: Report#: CLD-024-14 File#: Subject: APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER — CO-OP STUDENT RECOMMENDATIONS: It is respectfully recommended that Council approve the following: 1. THAT Report CLD-024-14 be received; and 2. THAT the by-law appointing Ms. Katelyn Montgomery as a Municipal Law Enforcement Officer, attached to Report CLD-024-14, be passed. f Submitted by: Reviewed by: �d. A6ne-Grbb_n`1ree CMO Franklin Wu, Municipal Clerk Chief Administrative Officer CAG /LDC CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.:CLD-024-14 Page 2 of 2 1.0 BACKGROUND 1. The Municipal Law Enforcement Division has agreed to take on a co-op student from Durham College to work as an enforcement officer for the fall months, primarily on property and weed complaints as well as other minor matters. 2. Ms. Montgomery began her duties on September 25th with an in-service training course organized by the Manager of Municipal Law Enforcement to familiarize her with municipal procedures and the by-laws for which she will be responsible. Once that is completed she will be enforcing the by-laws. Her co-op placement will continue until December of this year. 3. In order to be able to perform her duties she needs to be appointed as a Municipal Law Enforcement Officer for the Municipality of Clarington. Accordingly, it is recommended that the attached by-law be approved by Council. 4. CONCURRENCE: Not Applicable 5. CONCLUSION 6. In order for Katelyn Montgomery to be able to perform her duties as a Municipal Law Enforcement Officer, it is necessary for an appointment by-law to be passed by Council. CONFORMITY WITH STRATEGIC PLAN — Not Applicable STAFF CONTACT: Len Creamer, Manager, Municipal Law Enforcement ATTACHMENTS 1. By-law to appoint Katelyn Montgomery as a Municipal Law Enforcement Officer for the Municipality of Clarington. List of interested parties to be advised of Council's decision: None Attachment 1 to Report CLD-024-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- Being a By-law to appoint a Municipal Law Enforcement Officer WHEREAS the Police Services Act R.S.O. 1990, c. 10, Section 15 (1), authorizes a Council of any Municipality to appoint one or more Municipal Law Enforcement Officers, who shall be Peace Officers for the purpose of enforcing the By-laws of the Municipality; and WHEREAS it is desirable to appoint Katelyn MONTGOMERY as a Municipal Law Enforcement Officer by By-law for the purpose of enforcing the By-laws of the Municipality of Clarington as amended; NOW,THEREFORE, the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT Katelyn MONTGOMERY is hereby appointed as a Municipal Law Enforcement Officer for the Municipality of Clarington. 2. THAT Katelyn MONTGOMERY's appointment as a Municipal Law Enforcement Officer shall remain in effect for the duration of her term of employment with the Municipality of Clarington. 3. This by-law shall become effective on the date of passage. BY-LAW passed this 29th day of September 2014. Adrian Foster, Mayor C.Anne Greentree, Municipal Clerk Clerk HAN DOUTS/CIRCU CATIONS GPA Application By: Bowmanville Professional Office Ltd. To permit an expansion of the existing medical building and create a new parking lot Clarington Planning Services Department Medical Building and Parking Lot New Parking Lot Expansion Background Surrounding Area Intensification Public Comments Parking Medical Building and Parking Lot New Parking Lot Expansion EL T'' New Parking Lot : Wr I atl w cm; C) uOWj (D An MW Application By: BowmanvilleVillage Inc. Proposed draft plan of subdivision and rezoning to permit the development of 90 residential units Clarington Planning Services Department Background Use short single tier bullets Bullet No. 1 • only. Use speakers note only to elaborate Bullet No. 2 • Bullet No. 3 • Make use of more graphics/ less words.. Agency Comments Application and • supporting material circulated for comments Awaiting • agency comments Public Comments Concerns raised by several abutting • property owners Staff Comments Significant grading • and servicing concerns identified Need to determine • appropriate development limit with CLOCA • Significant grading and servicing concerns identified • Need to determine r"� appropriate r development limit with CLOCA Cq V O / O � M N N �LU aw r 9 IN No BASELINE ROAD 154 McPHAILAVENUE x/V N VTFld�I��- REMMINGTON ST NIIF I? "-1 101M 01 N I� NI`°I�INP�I�I�I�I KIMBLEAVENUE 7 A N Property Location Map (Bowmanville) N o A 2 0 o� 0 � O o a p � L Subject LU Site a a BASELINE RD O R' 11��111 z w it t� H 40, Single Detached Lots Street Townhouse Blocks Environmental Protection Area Park t5UA I U1144J 4L w 32 �' 36 On cnrn�n �rorn n�g� c0 n ti m EO 44 43 B© Q N V I I I I I mY m N N BLK 82 BLK 81 I I I I CO N N I I I I Z N N �8 0 82 N N o M m m rri Co 86 900) m Co b 94 m 102 v 106 'Tr 110 co cc LO f--nn°r ¢ 114 r 118 LU LU 122 v r, N ~ o w Cn ® 126 ti �r- I -, SO 130 N " A 0 134 138 LO u 142 � Q Co R 146 6 M N . 150 �LU aw r 9 IN No BASELINE ROAD 154 McPHAILAVENUE x/V N VTFld�I��- REMMINGTON ST NIIF I? "-1 101M 01 N I� NI`°I�INP�I�I�I�I KIMBLEAVENUE 7 A N Property Location Map (Bowmanville) N o A 2 0 o� 0 � O o a p � L Subject LU Site a a BASELINE RD O R' 11��111 z w it t� H 40, Single Detached Lots Street Townhouse Blocks Environmental Protection Area Park Clarington Three Year Community Tourism Plan August 2014 Prepared by Brain Trust Marketing and Communications Table of Contents Introduction .................................................................................................................................................. 2 Why Tourism? ............................................................................................................................................... 4 The Current Tourism Landscape ................................................................................................................ 4 /ƌğƩźƓŭƷƚƓ͸ƭ Tourism Market ......................................................................................................................... 8 What the Research Tells Us ....................................................................................................................... 8 Socio-Demographics .............................................................................................................................. 8 Behaviours ............................................................................................................................................. 9 Psychographics .................................................................................................................................... 11 /ƌğƩźƓŭƷƚƓ͸ƭ Tourism Assets ........................................................................................................................ 13 Attractions ............................................................................................................................................... 13 Tourism Businesses ................................................................................................................................. 14 Tourism Infrastructure ............................................................................................................................ 14 Tourism Hospitality ................................................................................................................................. 15 Tourism Promotion ................................................................................................................................. 17 A Summary of the Tourism Asset Concerns ............................................................................................ 18 Strategic Tourism Goals ............................................................................................................................... 23 Objectives ................................................................................................................................................ 24 Action Plan .................................................................................................................................................. 27 Appendix A .................................................................................................................................................. 30 Appendix B .................................................................................................................................................. 39 1 Clarington Three Year Community Tourism Plan Α July 2014 Introduction In August 2013, Central Counties Tourism presented its communities with the opportunity to complete a community tourism planning exercise that would result in a tourism strategy. The Municipality of Clarington, Clarington Tourism and the Clarington Tourism Marketing Board (CTMB) took the opportunity to utilize this method of tourism planning that has been successfully utilized in other Canadian communities since its development by Tourism Saskatchewan in 2012. Central Counties Tourism and their partners believe that a grass roots development process will be a catalyst for community and business leaders who are interested in exploring opportunities available to their communities through tourism. The Community Tourism Plan achieves the following at the grass roots: Identifies and ranks tourism assets & markets; Identifies the tourism industry stakeholders and agencies involved in tourism; Assigns roles and responsibilities to avoid duplications and gaps; Acts as a framework for business, local government and other key organizations. 2 Clarington Three Year Community Tourism Plan Α July 2014 Community leadership and engagement was critical to the success of the plan. A Tourism Task Force consisting of a cross section of tourism industry stakeholders and CTMB Members) came together for a series of three 3-hour sessions to create this grass roots plan. The Community Tourism Planning Guide was facilitated by Carolyn h͸5ƚƓƓĻƌƌ of Brain Trust Marketing and Communications. Brain ƩǒƭƷ͸ƭ role was to facilitate the discussions necessary to complete the Tourism Planning Guide and develop a three year action plan created by and endorsed by the Tourism Task Force. Members of the Tourism Task Force: Petra Schwirtz, Our Valley View Bed and Breakfast Pat Thexton, The Hamptons Bed and Breakfast Sandy Archibald, !ƩĭŷźĬğƌķ͸ƭ Estate Winery and Cider House Golf Christa Klose, Jungle Cat World and Safari Lodge Glenn Butt, Canadian Tire Motorsport Park Teresa McKenna, Brimacombe Laura Wood, Clarington Board of Trade Sara Gilroy, Orono Agricultural Society Α Orono Fair Sarah Vaisler, Clarington Public Library Ann Harley, A Gift of Art Luverne Baron, Model A Acres Bed and Breakfast Susan Aitken, {ǒƭğƓ͸ƭ Sanctuary Bed and Breakfast Gord Gill, WƚĻǤ͸ƭ World Playground Jennifer Cooke, Manager, Communications & Tourism, Municipality of Clarington Jennifer Stycuk, Clarington Communications and Tourism Eleanor Cook, Coordinator, Clarington Tourism Ron Hooper, IƚƚƦĻƩ͸ƭ Jewellers/Bowmanville BIA Mark Robinson, Coffee and Cakes Valerine Lacroix, The Firehall Bistro Gord Geissberger, Central Lake Ontario Conservation Authority & Geissberger Farmhouse Cider Robert Shafer, Tyrone Mills Eric Bowman, Gallery on the Farm Jenny Knox Knox Pumpkin Farm Derrick McKay, Courtice Multisport Series Kevin Anyan, KCC Gourmet Catering Mary Novak, Regional Councillor Eleanor Rosario, Newcastle Golf and Country Club Tracey Ali, Doors Open Clarington Tim Tufts, Kendal Hills Country Vacations Steve Simic, Courtice Flea Market Jim Norwood, UPS Kimberly Chant Allin, Tea Granny's and Friends Eva Sagur, Stone Coach House Bed and Breakfast Mike Hackenberger, Bowmanville Zoological Park Linda Fockler, Joe-Lin Station Bed and Breakfast 3 Clarington Three Year Community Tourism Plan Α July 2014 Why Tourism? The Current Tourism Landscape The Tourism Industry Association of Canada (TIAC) describes the tourism industry as a dynamic and far- reaching sector whose economic impact helps to employ Canadians across the country. Globally, it is one of the ǞƚƩƌķ͸ƭ most remarkable growth industries, with the vast majority of destinations showing increased arrivals and tourism spending each year. According to TIAC, in 2011, /ğƓğķğ͸ƭ tourism industry provided a vital stimulus to /ğƓğķğ͸ƭ commercial 1 growth through the ͻǝźƭźƷƚƩ ĻĭƚƓƚƒǤͼ͵Among the benefits provided by the sector are: $78.8 billion in total economic activity; 603,400 direct tourism jobs, as well as a total of 1.6 million jobs supported by tourism spending nationally Α 9.2% of all jobs in Canada; More than $15.4 billion in export revenue Α i.e., money spent in Canada by international travelers; Tourism represents more of /ğƓğķğ͸ƭ GDP than agriculture, forestry and fisheries combined In 2009, with the release of The Ontario Ministry of ƚǒƩźƭƒ͸ƭ Competitiveness Study, thirteen official Regional Tourism Organizations (RTOs) were formed. Region Tourism Organization 6 (RTO6) is made up of three sub-regional Destination Management Organizations (DMOs): The Hills of Headwaters Tourism Association, York Region and Durham Tourism. The Municipality of Clarington is located in Durham Region. The hƩŭğƓźǩğƷźƚƓ͸ƭ branded name is Central Counties Tourism. As a follow up to the 2009 report, hƓƷğƩźƚ͸ƭ Tourism Investment Strategyand Implementation report was released in 2011. In this document the province set the goal to double tourism receipts by the year 2 2020 through increased visitations and visitor spending.This overall success hinges on attracting more visitors by offering new and refreshed tourism product. The province also agreed to continue to support the work of the RTOs to achieve this. The end goal is to strengthen the tourism sector, create jobs and improve the quality of life for Ontarians. 1 http://tiac.travel/About.html 2 hƓƷğƩźƚ͸ƭ Investment Strategy and Implementation Plan, November 2011, Miller Dickenson Blais 4 Clarington Three Year Community Tourism Plan Α July 2014 Central /ƚǒƓƷźĻƭ͸ Role In collaboration with industry stakeholders, Central Counties aims to help the local tourism • industry and the Central Counties region to realize its tourism potential; Devises and delivers targeted marketing programs and works in close co-operation with industry • partners as well as with the meetings & events trade, media, and online marketers to encourage consumers to discover and visit the Central Counties; Influence product development by sharing insights on global tourism trends, the changing needs • of consumers, and the status of local tourism with other tourism agencies and our industry partners. Using a pan-regional approach, Central Counties focuses on four distinct tourism pillars Α strategic marketing, product development, workforce development, and investment attraction. 3 Central /ƚǒƓƷźĻƭ͸ 2014/15 overall budget is $2,773,000and is allocated to address their 4 distinct tourism pillars: Strategic Marketing; • Product Development; • Workforce Development; • Investment Attraction. • Durham wĻŭźƚƓ͸ƭ wƚƌĻ Durham Tourism is part of the Planning and Economic Development Department of The Regional Municipality of Durham. Their objective is to develop and market the region's tourism, arts, recreation and cultural facilities with an emphasis in the areas of culinary and sports tourism. The Region aims to: Promote Durham as a destination for domestic and international visitors via trade shows, • promotional materials and the Internet; Assist international tour operators with destination information; • Co-ordinate familiarization tours of the Region for Travel Trade and Media Writers. • Clarington ƚǒƩźƭƒ͸ƭ Role Clarington Tourism is a branch of the Municipality of /ƌğƩźƓŭƷƚƓ͸ƭ Communications & Tourism office with a focus on tourism promotion and development. Clarington Tourism works cooperatively with all tourism stakeholders across the Municipality to promote Clarington as a ͻƷƚƦ-of-ƒźƓķͼ destination and to demonstrate the importance of tourism as a significant contributor to the local economy. Clarington Tourism Marketing .ƚğƩķ͸ƭ (CTMB) Role Through Clarington Tourism Marketing Board is a member-driven, grass-roots; incorporated, not-for-profit. collaboration and partnerships with its members and the Municipality. CTMB strives to enhance the tourism experience and profile of its members. Through joint marketing, education and product development, they endeavor to strengthen the overall visitor experience. The Constitution of CTMB and the ƚƩŭğƓźǩğƷźƚƓ͸s mandate is included in Appendix A. 3 Central Counties Tourism, Business and Operational Plan, April 1, 2014 Α March 31, 2015 5 Clarington Three Year Community Tourism Plan Α July 2014 Developing a Community Tourism Plan for Clarington Creating a tourism plan ensures that as a community, the Municipality of Clarington can optimize the benefits available from tourism activities. This includes what is already happening and what could be happening. Figure 1 shows the need for local tourism coordination to develop the grass roots tourism experiences that can then be positioned to leverage programming and marketing that takes place on a regional (Central Counties Tourism), provincial and national level. Figure 1: The Tourism Industry in Ontario Localcoordinationthatis connectedtothegrassroots iscriticaltoleverage opportunitiesforpromotion, fundingandprogramming. 6 Clarington Three Year Community Tourism Plan Α July 2014 Why Grass Roots is Critical To provide support and focus to operators in the local area; Excellent research is conducted however applying this knowledge into the daily operations of individual businesses is less common; Visitor centric tourism development allows for the process to streamline information and efforts, making it easier for organizations to collaborate and leverage resources and the assets present in the destination in order to grow tourism visitation and revenues; Table 1 provides a snapshot of tourism roles and responsibilities. Table 1: Roles and Responsibilities Canadian Tourism OverseasOverseas Commission Ontario Ministry of Overseas Overseas TODS & & highway Tourism domesticdomesticsigns Central Counties Overseas & Tourism (RTO6) domestic Program specific Durham Tourism (culinary, sports) Clarington Tourism Clarington Tourism Marketing Board 7 Clarington Three Year Community Tourism Plan Α July 2014 /ƌğƩźƓŭƷƚƓ͸ƭ Tourism Market Market profiles can be segmented in a variety of ways. In order to understand /ƌğƩźƓŭƷƚƓ͸ƭ markets it is important to consider socio-demographics (age, education, income, place of residence); behaviours (where they stay and what they do) and psychographics (what they value and what motivates them to travel). What the Research Tells Us Socio-Demographics In late 2013, Collis & Reed Research were retained by Clarington Tourism to complete a Tourism Economic Impact Study. That study was completed at the same time as this Three Year Community Tourisƒ tƌğƓͲ ğƓķ ŷğƭ ƦƩƚǝźķĻķ ƷŷĻ ŅƚƌƌƚǞźƓŭ źƓƭźŭŷƷƭ źƓƷƚ /ƌğƩźƓŭƷƚƓ͸ƭ ƷƚǒƩźƭƒ źƓķǒƭƷƩǤ͵ Visitation to Clarington is significant. In 2012, /ƌğƩźƓŭƷƚƓ͸ƭ Tourism operators reported that collectively 4 there were 2.2 million visits to Clarington.The calculation of these visits is based on person day visits. Table 2 shows a breakdown of the 2.2 million person day visits by origin. 5 Table 2: Visitor Origins Visitor Origins# of person day visits Clarington 742,474 ImmediateSurrounding Regions (Durham, West Northumberland, 769,439 SouthPeterborough) GTA 345,554 South Ontario (excluding the above) 192,821 Ontario (excluding the above) 101,114 Canada/International 59,424 Total 2,210,825 The information reveals that 68% of people taking part in tourism related activities come from outside of Clarington. 52% of visitors to Clarington who take part in tourism related activities live within an ŷƚǒƩ͸ƭ drive of Clarington. 4 Clarington Tourism, as reported by Tourism Operators, 2012 5 Collis and Reed Research, Clarington Tourism Economic Impact Study, preliminary findings as provided by Ron Collis, June 2014. 8 Clarington Three Year Community Tourism Plan Α July 2014 The research completed by Collis & Reed indicates that overall tourism spending in Clarington in 2013 is estimated at $140 million. 2.2 million visitors $140 million spending According to Collis & wĻĻķ͸ƭ research, the $140 million in visitor spending represents 3.3% of /ƌğƩźƓŭƷƚƓ͸ƭ economy (based on /ƌğƩźƓŭƷƚƓ͸ƭ estimated GDP). The tourism industry is 4.3% of the Canadian GDP. The impact of /ƌğƩźƓŭƷƚƓ͸ƭ tourism industry is slightly below that of the Canadian average. Behaviours Average per person per overnight spending in Central Counties (Durham Region, Hills of the Headwater and York Region) was $144 compared to a provincial average of $273, while the same day visit saw spending of $63 compared to $75 for the province. Preliminary data provided by Collis & Reed Research stated that spending per visitor to Clarington in 2013 was $75. This data is not broken down by overnight/same day visits but does provide an understanding of the level of spend in the area. One key factor in the lower spending habits may be attributed to where visitors are staying. Figure 2 shows that of the 7.4 million overnight stays in Central Counties, 5.9 million were in private homes/cottages. This is in keeping with the high number of visitors who come to Central Counties for the main purpose of visiting friends and relatives (Figure 3). It is reasonable to assume a similar trend in Clarington. Figure 2: Where Visitors Stayed in Central Counties 9 Clarington Three Year Community Tourism Plan Α July 2014 Figure 3: Main Purposeof Trip Of the 2.2 million visitors to Clarington in 2013, Collis and Reed Research found that outdoor recreation was the primary activity (Table 3). 6 Table 3: Activity Participation of ClğƩźƓŭƷƚƓ͸ƭ Visitors Activities# of person day visits Agri. Tourism/Markets 186,000 Flea Markets & Antiques 195,000 Camping/parks 272,000 Festivals & Fairs 93,200 Mega Events (CTMP & B & H) 590,000 Museums/Galleries 42,000 Recreation (fishing, skiing, golf, sports 647,000 tournaments) Street Festivals 70,500 Zoos 115,000 6 Collis and Reed Research, Clarington Tourism Economic Impact Study, preliminary findings as provided by Ron Collis, June 2014. 10 Clarington Three Year Community Tourism Plan Α July 2014 Psychographics To identify the right consumers for each of Ontario's tourism regions the Ontario Tourism Marketing Partnership Corporation (OTMPC) recently worked with all 13 Regional Tourism Organizations (RTOs) to 7 commission a major segmentation study across key central North American markets. The study results revealed 12 unique consumer segments relative to the Ontario, Quebec, Manitoba and major central/eastern U.S. markets, based on their social and emotional needs, preferred travel experiences and media habits including use of technology. During a 3-hour working session, /ƌğƩźƓŭƷƚƓ͸ƭ Tourism Task Force members reviewed each ofthe segments and answered the following questions: 1.Does this market segment currently visit Clarington? 2.What interests them? 3.Where do they come from? 4.Why do they travel? 5.When do they travel? 6.Is this a top market for Clarington? a.Currently b.Emerging By tapping into the knowledge of the Tourism Task Force and digging into the market segmentation research, the following segments were identified to be current top performers and emerging markets. The market descriptions below have been extracted from the Consumer Insight Research Study by TNS 8 in 2012. Family Memory Builders Α 14% of the market This is a segment driven by families with children under the age of 18 who want a playful vacation that is centered around building family memories and strengthening the bonds. Activities such as theme parks allow the family to have fun and build these lasting memories. Clarington assets: Bowmanville Zoo; Jungle Cat World; Cedar Park Resort; Ganaraska Forest; Waterfront Trail; OPG Butterfly Refuge; Camping Facilities (private and Darlington Provincial Park; Conservation Areas; Trails; Joey's World/ Indoor Playground; Clarington Museum & Archives; A Gift of Art and The Visual Arts Centre of Clarington. Sports Lovers Α 5% of the market This group, skews more male, and is driven by a love of sports, either watching or participating. By the nature of their passion these people describe themselves as more active and energetic than most. In reality their sports are not necessarily extreme more in keeping with what is readily available, and more likely to be organized team sports and golf. Clarington Assets: Canadian Tire Motorsport Park (racing, driver development and karting); Brimacombe (including Spartan Race, boarding and skiing); municipal sports fields and facilities (including diamonds, soccer, football, lacrosse, indoor soccer); cycling maps; Green Belt Cycling Route; seven golf courses; fishing (stream and lake charters); speed skating; squash; Between Games Brochures; and, tennis. 7 Passport Ontario Newsletter, OTMPC, November 2012 8 TNS Canada Ltd, Consumer Insight Research Segmentation Study, 2012 11 Clarington Three Year Community Tourism Plan Α July 2014 Solitaires Α 7% of the market This group of largely single visitors often travel alone. They are quiet and reserved people, whose travel experiences and budgets are often quite basic. While they often connect with acquaintances or family at the destinations they choose, they are introspective people. If they gravitate to any forms of activity, they tend to be those that can be enjoyed in isolation and align with inward thinking (museum, galleries) Clarington Assets: Arts and Culture including; museums, galleries, historical downtowns, and historical architecture; bed and breakfasts; Tyrone Mills;, National Historic Site (Camp 30); antiques; fine dining; McLaughlin Monument; Spirit Walks; and Music in Parks. Mellow Vacationers Α 15% of the market This segment wants to unwind on vacation, and relaxed and low key experiences are their preference. This group ķƚĻƭƓ͸Ʒ want itineraries or to do anything new or unusual. They want travel experiences that set them at ease. They ğƩĻƓ͸Ʒ activity-oriented and often travel as a couple. Clarington Assets: !ƩĭŷźĬğƌķ͸ƭ Estate Winery; rural landscapes; historical downtowns; natural areas; trails; golf; camping; and cycling. Nature Lovers - 7% of the market This is a consumer segment attracted to outdoor experiences aligned to hƓƷğƩźƚ͸ƭ quintessential parks & lakes offering. Camping and associated activities such as hiking and fishing are key interests for this group. The majority classify as ͻƓğƷǒƩĻ ƌƚǝĻƩƭͼ͵ Activities align with the recreational aspects of the outdoors and not necessarily the extreme aspects of the outdoors, e.g., avid angling or hunting. Not surprisingly, the travel style is basic with camping prevalent. Clarington Assets: Trails and natural areas; rural landscapes; waterfront; campgrounds; cycling; fishing; and farm gate food. Understanding these markets provides Clarington Tourism with further knowledge to host product and experience development training for its CTMB industry partners as well as the potential to create targeted marketing campaigns that can be designed to have the greatest return on investment. A snapshot of these segments is included in Appendix B. More detailed information is available through the Ministry of ƚǒƩźƭƒ͸ƭ marketing agency, the Ontario Tourism Marketing Partnership Corporation (www.tourismpartners.com). 12 Clarington Three Year Community Tourism Plan Α July 2014 /ƌğƩźƓŭƷƚƓ͸ƭ Tourism Assets The Tourism Task Force attended a working session with the goal of identifying and ranking /ƌğƩźƓŭƷƚƓ͸ƭ tourism assets. These assets included the 5 components of tourism; attractions, tourism businesses, infrastructure, hospitality and promotion. Working groups explored these and then shared their findings with the larger group where the following observations were made. Attractions The attractions component of tourism consists of ͻƷŷźƓŭƭ to ķƚͼ (i.e. parks, trails, museums, festivals, galleries). The majority of /ƌğƩźƓŭƷƚƓ͸ƭ tourism attractions would be considered secondary attractions that ķƚƓ͸Ʒ necessary draw visitors or their own, but rather in a grouping of experiences within the following clusters: 1.Zoos - Jungle Cat World and Bowmanville Zoo; 2.Food Tourism - including Agri-Tourism, Family Adventure Farms, Pick-your-own, Durham Farm Fresh Trail, Watson Farms, Algoma Orchards and Gourmet Market, Pingle's Farm Market, Knox Pumpkin Farm, Wilmot Orchards, Links Greenhouses, Archibald's Estate Winery and Gallery On The Farm; 3.Heritage and Culture - Clarington Museum & Archives, Tyrone Mills, Visual Arts Centre of Clarington, A Gift of Art; 4.Outdoor: Fishing (stream and deep water and learn to fish programs); golf; Canadian Tire Motorsport Park; cycling (clubs, street, and mountain biking); Waterfront and Greenbelt trails,; Darlington Provincial Park-Learn To Camp; snowmobile trails; and Spartan Race 5.Festivals and Fairs - Boots & Hearts Music Festival; Orono Fair; Orono Rodeo; Apple Festival & Craft Sale; Maple Fest & All That Jazz; Newcastle Harvest Festival; Chili Cook-off; Picasso's Picnic; Newcastle Art Show & Sales; and Farmer's Parade of Lights; 6.Winter Activities - Alpine skiing ; cross country skiing; snowboarding; and, snowmobiling. Secondary attractions are often places that visitors go to while they are in a destination. While they may not be primary trip motivators, they do extend the length of stay and increased the spending of visitors. Many visitors to these attractions are visiting friends and relatives of /ƌğƩźƓŭƷƚƓ͸ƭ residents. /ƌğƩźƓŭƷƚƓ͸ƭ demand generators specifically motivate visitors to travel. These included: 1.Canadian Tire Motorsport Park; 2.Boots & Hearts Music Festival; 3.Local Attractions (Cedar Park Resort, Bowmanville Zoo, Jungle Cat World, !ƩĭŷźĬğƌķ͸ƭ Winery); 4.Sports Tourism Events (Recreation Facilities and Fields; hockey, soccer, baseball, lacrosse, football, dance, swim meets, squash; cycling; mountain biking; Spartan Race; Fishing Show; Courtice Kids of Steel; and Running Maniac's Marathon). 13 Clarington Three Year Community Tourism Plan Α July 2014 TourismBusinesses Evaluating the tourism businesses component of the community tourism plan requires looking at business operations beyond attractions (things to do) to others that support tourism visits (i.e. accommodations, service stations, restaurants, retail). The accommodation base in Clarington is limited. Currently there are 12 B&Bs, six independent motels/hotels, Provincial Park and private campgrounds, and a marina with limited accommodations. Canadian Tire Motorsport Park provides on-site camping during key events (Boots and Hearts and Motorsport weekends). Other accommodation options exist in neighbouring communities (Oshawa, Port Hope, Lindsay). There are a variety of restaurants in the area that are open on a year round basis including fine dining, road houses, family restaurants, franchises, coffee shops, food trucks and pubs/bars/patios. Clarington has three BIA areas (Historic Downtown Bowmanville, Newcastle and Orono), a collection of antique stores, large flea market and specialty stores including Tyrone Mills and shopping areas. There are also big box stores in Bowmanville that offer a full range of shopping, a theatre and chain restaurants. Retail opportunities are expanded through festival and events that take place in these hubs and offer visitors the chance to buy local products (Maple Fest, Apple Festival, Newcastle Art Show & Sale, Newcastle Fall Fair and the Orono Fair). Tourism Infrastructure This tourism component looks at some key foundations that are important for travellers when they are in the community (i.e. roads, airports, cell service, signage, amenities). Given /ƌğƩźƓŭƷƚƓ͸ƭ proximity to the GTA and the road, rail and air infrastructure, there are multiple ways to travel to the gateway of Clarington, but limited opportunities to travel around the Municipality without a personal vehicle. An extension of Highway 407 will extend connectivity of that roadway to the east all the way through Clarington to highway 35/115 and is scheduled to be completed by 2020. This will present travelers with additional ease in travelling to Clarington by motor vehicle. Road cycling is becoming more popular in Clarington. In 2012 Clarington Tourism produced a cycling map that provides a range of possibilities, including easy, moderate and challenging routes as well as connecting the Waterfront and Greenbelt trails. Off-road biking trail infrastructure exists on the many off-road trails that are accessible to those with mountain bikes. The 275 km long Oak Ridges Moraine trail weaves its way through Clarington. 14 Clarington Three Year Community Tourism Plan Α July 2014 Tourism Hospitality The fo u rth component of tourism that the taskforce explored was hospitality. The group took a step back and evaluated /ƌğƩźƓŭƷƚƓ͸ƭ current ability to be welcoming and offer pleasant experiences. Table 4 is a summary of what was identified. Table 4: Tourism Hospitality in Clarington Area of focusSummary Customer ServiceClarington Tourism and CTMB have jointly produces a variety of seminars and Training will continue to do so.This is part of their mandate. Thereisan opportunityto trainlocalbusinesstoknowwhatis happening collectively in Clarington and to increasing area business market readiness Google and GPS have challenges finding businesses in Clarington Way finding D Directional signage needs to be a priority (also in FICE Community Report) Some GPS vendors have challenges geocoding rural addresses Some highway TOD signage, but process to get TOD signs is lengthy. Clarington Mobile Tourism App was developed in October 2013 Opportunity to engageThe 12 B&Bs offer opportunities for this. Experience Development workshops with locals/learn would allow tourism businesses to learn more about these opportunities for Partnerships and how they could benefit theirbusiness. Do we do visitor Some businesses do this on their own but surveying is inconsistent across surveys? operators. There is an opportunity for businesses to collaborate and share meaningful results. This activity is part of the Mobile Tourism App. The Tourism Economic Impact Study also surveyed visitors and those results will provide helpful information for Clarington Tourism and CTMB. Sense of Place"Clarington" is notusedas a destination/location name. Community namesare still used and can cause some confusion. Arewe welcoming?The First Impressions Community Exchange (FICE) experience indicated that the community is welcoming and helpful. How do locals feelMix of feelings because of perceived missed opportunities and a feeling that about visitors? large events thatmay displace normal business activity. There is an opportunity to communicate with localsabout economic impacts. Seeking opportunities to use these events to promote future visits to Clarington is important. Visitor Information Directly off of highway with 401 signage from 401 and local roads. Additional EN 15 Clarington Three Year Community Tourism Plan Α July 2014 Centres temporary kiosks areset up at large events and are well used by visitors and local residents. PackagingPackaging has been limited. New partnerships are needed. There are opportunitiesto fine tune this with market segment information. Cross promotion withThis is happening on an informal level . This is a mandate of the Clarington other businesses Tourism Marketing Board and is still in its infancy. 16 Clarington Three Year Community Tourism Plan Α July 2014 Tourism Promotion Table 5 is a summary of how tourism is being promoted including web activities, advertising, promotional signs, and travel guides. Table 5 is a summary of the task forces assessment. Table 5: Tourism Promotion in Clarington Area of focus Summary Web Full dedicated website www.claringtontourism.net Social Media Clarington Tourism hosts: Facebook (https://www.facebook.com/TourismClarington Twitter (https://twitter.com) Blog (http://claringtontourism.wordpress.com) Instagram (http://instagram.com/onlyinclarington) Pinterest (http://www.pinterest.com/tourclarington) Print Clarington Tourism Annual źƭźƷƚƩ͸ƭ Guide Durham Trail Map Cycling Map Fishing Guide What to Do Between Games Brochure Durham Farm Fresh Map Fishing Guide/Map Street Maps Travel shows Limited participation in show/exhibit opportunities due to associated costs and staffing considerations Promotional Signs Flags in front of Tourism Office, signage along 401, 401 and 115 Highways/ digital roadside E-sign Mobile App Launched in October 2013; local businesses can opt in anytime Images/video Videos are in development, limited central photo library Story tellers Blogs; Facebook Affiliates/partnering Grass roots networking is an ongoing effort of Clarington Tourism. They work to leverage Central Counties Tourism programs to promote the ğƩĻğ͸ƭ attractions and opportunities. 17 Clarington Three Year Community Tourism Plan Α July 2014 A Summary of the Tourism Asset Concerns In reviewing the five key tourism components it became evident that overlapping themes were starting to emerge. Tables six to ten provide a SWOT analysis. This became an important tool to move into the next important stage of the project where the task Force would identify goals, objectives and actions. Table 6: Tourism Attractions SWOT S Proximity to GTA O Population growth •• Variety of Attractions Orono fair and other festivals Α •• Festivals and events that are to encourage return visits • unique Oak Ridges Moraine • Echo generation (young families) • No need for one night stay 407 developments could bea WT •• Nostrong identitybrandthreattotheruralexperience • Limited inventory of and people may bypass the • overnight accommodations areas Small businesses have limited Climate •• resources (human & financial) communication • 18 Clarington Three Year Community Tourism Plan Α July 2014 Table 7: Tourism Businesses SWOT Proximity toGTAΑmillionsofAntiquetrails SO •• people Stronger tie-ins with attractions • Historical downtowns with Marina and fishing charter •• specialty shops businesses Festivals More specialty shops in •• Close to 401/115/407 downtowns Attractions 407 access •• Waterfront, Ganaraska Developing a more active arts •• Forest/Oak Ridges Moraine / and cultural scene CLOCA / Provincial Networking with partners • Parks/Greenbelt Cycle Route Agri- and culinary tourism • (orchards, farm markets) W Close to GTA Α too close for T Food trucks bylaws •• overnight Competing markets are close • No real hook to be niche (Prince Edward County/ GTA) • Businesses need to have Time/$ for small businesses •• common goal (hours) Seasonality (Jan to March low • Lack of conference and business levels) • associated accommodation space limitsattractionof larger groups Some non-traditional businesses • ķƚƓ͸Ʒ realize they are part of and benefit from tourism 19 Clarington Three Year Community Tourism Plan Α July 2014 Table 8: Tourism Infrastructure Geographyis diverseVariety ofsports,attractions SO •• Nice parks, waterfront Landscape and well known •• Zoos are internationally known features (Christmas Lights • Historical on Old Scugog Road) • Arenas and sports fields • Agricultural area • W Governmentregulationscan be T Someothercompeting •• overwhelming and can impede destinations may have newer opportunities, providing more developed trail assistance to businesses would connectivity be beneficial re: streamlining the Parking • process Lack of public washrooms in • Some revitalization of historical strategic locations in all • areas is needed communities (FICE) Waterfront areas need • revitalizing Lack of public transit • 20 Clarington Three Year Community Tourism Plan Α July 2014 Table 9: Tourism Hospitality MobileappNeed totalkmoreabout SO •• Blog ͻ/ƌğƩźƓŭƷƚƓͼ and create a sense • Social media of place • Lots of informed tourism Need increased communication •• ambassadors and participation from more Great personal/customer servicetourism partners • More volunteers to sustain • events Train tourism frontline staff on • what we have here / Super Host ͻƉźƌƌźƓŭ ƷźƒĻͼ what to do in • between events Promote the mobile app • One stop shopping at events Gas prices WT •• Lack of time to volunteer Α Volunteer burn out (for •• bedroom community example, the lack of volunteers No night life at the Orono Fair.) • Locals may not know what is in Inconsistent Downtown business •• their own backyard creating a hours need for increased communications Signage • 21 Clarington Three Year Community Tourism Plan Α July 2014 Table 10: Tourism Promotion S Blogs O Partnerships •• Social Media Strategic Planning sessions •• źƭźƷƚƩƭ͸ experience survey Shows and exhibits •• Mobile app • CTMB • Tourism ƦğƩƷƓĻƩƭ͸ • dedication to collaboration W Lackof resources/dedicated (full T Lackofconsistentfunding for •• time) staff member (need to core promotional activities show ROI) Visitor guide look too similar to • past editions, needs a fresh look Lack of human resources to seek • funding through grants 22 Clarington Three Year Community Tourism Plan Α July 2014 Strategic Tourism Goals Based on the valuable time invested exploring /ƌğƩźƓŭƷƚƓ͸ƭ current tourism landscape and performance, the Tourism Task Force supported five overarching tourism goals. The goals for tourism align with 9 several of the strategic priorities identified in the Clarington Strategic Plans 2011-2014 as noted below. 1.Promote Clarington as a top of mind destination for visitors Strategic Priority Alignment: Showcasing Community Objectives: Promote Clarington as a tourism destination, Promote our ͻŷĻƩźƷğŭĻͲ historical, cultural and ğŭƩźĭǒƌƷǒƩĻͼΜ 2.Increase the length of time visitors spend in Clarington Strategic Priority Alignment: Promote Economic Growth Objective: Attract new businesses and retain existing business to improve/increase non- residential assessment growth and employment opportunities 3.Increase the number of return visits Strategic Priority Alignment: Promote Economic Growth Objective: Attract new businesses and retain existing business to improve/increase non- residential assessment growth and employment opportunities 4.Inform and educate tourism partners Strategic Priority Alignment: Connecting Clarington Objective: Improve Communication 5.Improve tourism way finding Strategic Priority Alignment: Showcasing Community Objective: Improve the visual appearance of the Municipality Strategic Priority: Showcasing Community Objectives: Promote Clarington as a tourism destination, Promote our ͻŷĻƩźƷğŭĻͲ historical, cultural and ğŭƩźĭǒƌƷǒƩĻͼ͵ 9 Clarington Strategic Plan 2011-2014 23 Clarington Three Year Community Tourism Plan Α July 2014 Objectives In order to achieve the 5 goals a series of objectives were developed. These are presented below in relation to the goal that they will enable. Themes of repetition in the areas of sense of place; ambassadors; marketing; industry engagement; networking; experience development/partnering and way finding emerged. Goal 1: PromoteClarington as a top of mind destination Create a collective vision of /ƌğƩźƓŭƷƚƓ͸ƭ tourism assets. (SENSE OF PLACE) Create and establish a brand strategy that targets both residents and visitors. (SENSE OF PLACE, AMBASSADORS) Revise current marketing tools to include brand while continuing to seek innovative marketing tools. (MARKETING) Hosta ͻ/ĻƌĻĬƩğƷĻ /ƌğƩźƓŭƷƚƓͼ event. (MARKETING, AMBASSADORS) Tweak current marketing efforts to leverage hat/͸ƭ new market segmentation insights (MARKETING) 24 Clarington Three Year Community Tourism Plan Α July 2014 Goal 2: Increase the length of time visitors spend in Clarington Provide front line workers and attractions with tool to assist visitors, including first-hand knowledge and experiences through educations/ambassador outings. (AMBASSADORS). Expand Super Host Program. Establishopportunitiesfortourismbusinessestonetworkandcreatepartnerships,encouraging cross promotions and referrals. (INDUSTRY ENGAGMENT, NETWORKING) Provide opportunities for key tourism asset clusters to enhance their current tourism offerings through product and experience development. (EXPERIENCE DEVELOPMENT/PARTNERING). Create marketing campaigns specific to season/week/events, providing maps, itineraries and packages. (MARKETING) Create a map that staff can use to provide directions to other places. (WAY FINDING) place in all the Arenas and use QR code to promote mobile app Goal 3: Increase the number of return visits Ensure all attractions, accommodations, sports venues and major touch points (contact between buyers and sellers) have tools in place to promote the area attractions (brochures and maps). (MARKETING) Educate front-line workers with the knowledge and tools to assist visitors. (AMBASSADORS) Expand ͻ.ĻƷǞĻĻƓ DğƒĻƭͼ brochure and increase distribution. (INDUSTRY ENGAGMENT, NETWORKING) Provide opportunities for key tourism asset clusters to enhance their current tourism offerings through product and experience development. (EXPERIENCE DEVELOPMENT/PARTNERING) 25 Clarington Three Year Community Tourism Plan Α July 2014 Goal 4: Inform and educate tourism partners Expand Super Host(customer service training) program. (INDUSTRY ENAGEMENT) Improve communicationwith tourism stakeholders to ensure they are aware of networking, packaging and experience development opportunities. Share best practices. (INDUSTRY ENGAGEMENT) Goal 5: Improve tourism way finding Develop a signage strategy that provides a sense of place. (WAYFINDING, SENSE OF PLACE) Expand signage to outlying areas. (WAY FINDING) Create map as a customer service tool. (Relates togoal2) 26 Clarington Three Year Community Tourism Plan Α July 2014 ActionPlan Immediate Mid-term Longer Term (next 6-8 months) (8 months Α 1 year) (1 year +) WhoLeads Action ItemProvider (P) Timing Coordinator (C) Host Product and Experience Development Central Counties (P) Aligns Winter 2015 (workshops by experience cluster)Clarington Tourism (C) Cou & artnering/Networking Identify topics of interest and deliver 2-3 Central Counties (P) Aligns workshops/year to tourism stakeholders to bring Clarington Tourism (C) Winter 2015 Engagement** Counties new tourism stakeholders into the fold, expand CTMB Super Host program Industry P Share best practice and stories with tourism industry Clarington Tourism Development/ CTMBOngoing stakeholders. investment Experience Explore tourism awards program Spring 2015 Clarington Tourism (Presentation Fall CTMB 2015) Clarington Three Year Community Tourism Plan, June 2014 Who Leads Action ItemProvider (P) Timing Coordinator (C) Create a list of key events to create marketing Clarington campaigns specific to season/week/events, Clarington tourism & CTMBSummer 2014 investment providing maps, itineraries and packages Clarington Expand ͻ.ĻƷǞĻĻƓ DğƒĻƭͼ brochure and place in key Clarington Tourism (P) investment Winter 2015 target markets and local kiosksCTMP (C) Additional Clarington investment Produce a map of tourism assets with community Clarington Tourism (P) involvement that can be used to assist visitors who Winter 2015 $Explore CTMB are already in the area model advertisin Clarington Empower local story tellers and effectively use the Clarington Tourism (P)Ongoing investment tourism blog to push this out Identify /ƌğƩźƓŭƷƚƓ͸ƭ high traffic business areas and Clarington develop an action plan to place collateral and investment. Clarington Tourism (P) Spring 2015 signage/map in that area featuring the ͻƒǒƭƷ ǝźƭźƷͼ CTMB (POLICY) $ attractions. Advocate to leverage areas where brochure permitted use if not currently given. Utilize hat/͸ƭ new market segmentation insights Clarington to plan content and marketing efforts that can be Central Counties (P) commitment delivered to the top markets (family memory Ongoing Clarington Tourism (C) builders, sports lovers, mellow vacationers, solitaires CTMB $ for and nature lovers) Clarington Three Year Community Tourism Plan Α July 2014 Who Leads Provider (P) Action ItemTiming Coordinator(C) Explore the opportunity to complete a branding Central Counties (P) Spring 2015 exercise to determine the collective identity of Seek Clarington Tourism (C) /ƌğƩźƓŭƷƚƓ͸ƭ tourism assets this CTMB (C) Provide front line hospitality employees withlocal Clarington Tourism (P) Clarington ambassador training that provides them with a Spring 2015 CTMB investment. robust understanding of /ƌğƩźƓŭƷƚƓ͸ƭ tourism assets $ training Plan and execute a resident ambassador program. Clarington Tourism (P)Summer/Fall Ensure distribution of tourism information and on- Clarington 2015 going communication about things to see and do to investment. encourage visiting friends and relatives to explore Clarington. Host a ͻ/ĻƌĻĬƩğƷĻ /ƌğƩźƓŭƷƚƓͼ ĻǝĻƓƷ $ local Expand the current community gateway signage to Municipality of Clarington/ Possible Spring 2015 include way-finding to the ğƩĻğ͸ƭ attractions Region of Durham (P) between CTMB (C) participating businesses **Networking is best done through bringing businesses together for an additional purpose i.e. training or product/experience development. Ensure that when programs are offered there is ample time for information sharing and networking. can be learned and shared amongst peers over a coffee or lunch. Clarington Three Year Community Tourism Plan Α July 2014 Appendix A Constitution ofMarketing Minds of Clarington Article One Α Name The Board shall be renamed the CLARINGTON TOURISM MARKETING BOARD henceforth known as ͻƷŷĻ .ƚğƩķͼ͵ Article Two Α Authority Section 1 The Board is incorporated as a not-for-profit corporation and functions under the guidelines of the Revenue Canada requirements. Section 2 The revised constitution dated January 24, 2012 defines the rules and regulations of the Board. Article Three Α Mandate Section 1 The mandate of the Board is to work cooperatively to promote Claringtonas a ͻƷƚƦ of ƒźƓķͼtourism destination. The Board is also intended to oversee the development of tourism locally by helping to strengthen the overall ͷǝźƭźƷƚƩ ĻǣƦĻƩźĻƓĭĻ͸ ƷŷƩƚǒŭŷ marketing and product development. Section 2 The mandate of the Board will be realized through the coordination of the following objectives: Liaise with Clarington Council and the Communications & Tourism Office; i. Establish and maintain an inventory of the Clarington tourism product; ii. Facilitate and advise Clarington Council and staff in the development and implementation of iii. a comprehensive Tourism Strategic Plan - including both long-term and short-term objectives; Identify emerging tourism trends/niche markets and conditions that are iv. integral/complementary to comprehensive Tourism Strategic Plan; 30 Clarington Three Year Community Tourism Plan Α July 2014 Facilitate the development and implementation of an annual Tourism Marketing Plan - v. including joint advertising and packages in consultation and cooperation with the industry partners; Research and coordinate applications for tourism grants on behalf of the Clarington vi. Tourism Marketing Board and Tourism Clarington; and, Advise and consult with Tourism Clarington regarding new opportunities for education and vii. training to benefit Clarington tourism operators. Article Four Α Location The Board will reside and operate within the Municipality of Clarington. Article Five Α Membership Section 1 Effort is made to have municipal and/or industry representation from all sectors including, but not limited, to Business Improvement Associations (BIAs), Clarington Board of Trade (CBOT), golf/sports, agriculture, retail, parks, trails, arts & culture, heritage, accommodations, attractions, festivals and events. Section 2 Member organizations must reside and/or operate within the boundaries of the Municipality of Clarington. Section 3 A member shall be entitled to participate in all activities of the Board and may vote or hold office. Only those who were members during the previous year are entitled to vote at the Annual General Meeting. Section 4 st Membership dues are due as of January 1of each calendar year. A renewal notice will be sent by st December 1of the previous year. Dues will not be pro-rated. Dues for the 2013 Membership year have been set as $30.00/member. 31 Clarington Three Year Community Tourism Plan Α July 2014 Article Six Α Directors Section 1 The Board of Directors shall consist of a minimum of 6 and to a maximum of 20 Directors. This includes representatives of Clarington Council. Section 2 The membership shall elect at each Annual General Meeting from among themselves a minimum of 3 Directors for a term of two years. Terms will be staggered to allow for leadership continuity. Section 3 In the event of a vacancy on the Board, the remaining Board Members shall appoint a member from the vacated sector to fill such a vacancy. Should there ever be a time when three or more vacancies occur at the same time, a Special General Meeting of the organization shall be called and Directors elected to fill the vacancies. Section 4 The Board of Directors shall have the power to act for and on behalf of the Tourism Marketing Board in all matters, subject to the Constitution. Section 5 The Board of Directors shall take the initiative in preparing general policies and actions for the consideration and possible adoption by the membership. Section 6 Where a Director of the Board fails to attend three (3) meetings within the fiscal year without due cause, the Board of Directors may appoint another Director to fill this position as per Article 6 (Section 3). Section 7 The Board may establish Committees and Sub-Committees from time to time in order to conduct its business more effectively. All Committees are accountable to the Board of Directors. 32 Clarington Three Year Community Tourism Plan Α July 2014 Article Seven Α Officers Section 1 The Directors shall elect from among themselves at a meeting to be held immediately following the Annual Meeting, a Chair, Vice-Chair and Secretary/Treasurer. Collectively these positions are to be known as the Officers of the Clarington Tourism Marketing Board. Section 2 The Officers shall take office immediately following the election and shall serve for a term not to exceed two years. Members may be elected into the same office for two consecutive terms. Following a one year break, a member may be re-elected. Section3 Officers of the Clarington Tourism Marketing Board are responsible for the safe custody of any and all legal papers pertaining to ƷŷĻ .ƚğƩķ͸ƭ property/assets; and the books and records of the organization. Section 4 Each Officer must be a member in good standing with the Clarington Tourism Marketing Board. Article Eight Α Duty of Officers Section 1 The Chair of the Clarington Tourism Marketing Board shall: Be a member in good standing and a Director for at least one year unless otherwise stipulated by the Board; Manage the business of the Board and preside over its meetings; Set meeting agendas, taking full account of the issues and the concerns of all Board members; Monitor progress towards the timely and effective achievement and implementation of the objectives, policies and strategies set by the Board and of other decisions taken by or on behalf of the Board; Have signing authority; Represent and promote the organization at specific functions and activities ; Vote, only, in the case of a tie and/or recorded vote Be an Ex-Officio member of all Committees and Sub-Committees Section 2 The Vice Chair shall: All annual statements and financial and ğǒķźƷƚƩ͸ƭ reports Provide support and guidance to the Chairman; 33 Clarington Three Year Community Tourism Plan Α July 2014 Vice Chair/Secretary assumes all of the responsibilities of Chair is absent and/or otherwise unavailable; Be the Chair of the Membership/Nomination Committee. Section 3 The Secretary shall: Be a member in good standing for at least one year Attend all meetings of the Board and keep true minutes thereof Conductthe correspondenceof the Board Ensure that the records of the Board are maintained and current. These records include (but are not limited to): All business transactions of the Clarington Tourism Marketing Board All resolutions passed by the Clarington Tourism Marketing Board All amendments to the Constitution of the organization A list of the members of the Board and their contact information All reports of Committees and Sub-Committees that may be created from time to time Section 4 The Treasurer shall: Be a member in good standing for at least one year; Receive and deposit all monies paid to the in a chartered bank or trust company, as directed by the Board. Prepare reports showing the financial status of the Clarington Tourism Marketing Board for the Officers each meeting Keep the securities of the organization in safe custody. Keep or cause to be kept full and accurate accounts and make or cause to be made entries of all receipts and expenditures of the Clarington Tourism Marketing Board. Prepare annual financial statements of the Clarington Tourism Marketing Board. Work withappointedauditors toensurefinancialreviewis conducted. Prepare reports showing the financial status of the Clarington Tourism Marketing Board for the Officers each meeting Section 5 The Communications & Tourism Office will provide support in the form of advice; day-to-day cooperation with the Municipality; updates on program and promotional ideas. The Office will also assist in the preparation and submission of budget requests/grant submissions as required. Article Nine Α Voting All Members have voting rights with the exception of the municipal staff liaisons. Voting Directors include one Representative from each of the identified sectors and appointed Member(s) of Clarington Council. 34 Clarington Three Year Community Tourism Plan Α July 2014 Article Ten Α Meetings Section 1 Meetings of the Directors of the Clarington Tourism Marketing Board shall be called at the discretion of the Chair with a minimum of 6 to a maximum of 12 meetings per fiscal year. Section 2 Persons who are members in good standing of the Board of Directors are eligible to vote at any general meeting. Section 3 A quorum shall consist of five (5) Directors at any Board Meeting. Section 4 A general meeting of the Board may decide on all matters brought to it, with a decision being made by a majority vote of Directors in attendance at the board meeting. In the case of a tie, the Chair will cast the deciding vote. Section 5 st An Annual General Meeting of the membership shall be held before February 1 of each year. Notice of the Annual General Meeting shall be given two weeks in advance of the meeting by the publication of a notice in a local newspaper having general circulation in the community in which the Board is located. Section 6 Ten (10) members shall constitute a quorum at the Annual General Meeting. Section 7 At the Annual General Meeting, the Board shall present a report of the activities and accomplishments of the Board since the last Annual General Meeting, and a detailed financial report. A slate of candidates to fill vacancies on the Board of Directors will be presented. 35 Clarington Three Year Community Tourism Plan Α July 2014 Section 8 Proxies are not permitted at any Board or Annual General Meeting of the Clarington Tourism Marketing Board. Section ( ERRORS/OMISSIONS) The accidental omission to give notice of any meeting of the Board to its members, or the non- receipt of any notice by any member, or any error in any notice that does not affect its substance, does not invalidate any resolution passed or any proceedings taken at the meeting. Any member of the Board may at any time waive notice of any meeting. Article Eleven Α Conflict of Interest No member of the Board of Directors shall receive any direct or indirect remuneration from the Board for services rendered. Directors may be reimbursed for reasonable expenses incurred in connection with the business of the Clarington Tourism Marketing Board. Article Twelve Α Idemnification The Clarington Tourism Marketing Board agrees to indemnify and save harmless the Directors for all actions undertaken by them in good faith on behalf of the Board. Directors shall not be indemnified by the Board in respect to any liability, costs charges or expenses that he/she sustains or incurs as a result of his/her own fraud, dishonesty, willful neglect or default. Article Thirteen Α Finances Section 1 All monies belonging to the Clarington Tourism Marketing Board shall be deposited in a bank account in the name of the Board at a Branch of a Chartered Bank or a Trust Company in Canada by the Treasurer or an employee so designated by the Board. Section 2 The fiscal year of the Clarington Tourism Marketing Board shall be from January 1 to December 31. 36 Clarington Three Year Community Tourism Plan Α July 2014 Section 3 All expenditures for items in excess of $1,000 that are not included in the budget for the current fiscal year shall require approval by a resolution passed at a Board of Directors meeting. Section 4 Cheques to disburse the funds of the Board shall bear the combined signatures of two (2) Officers of the organization. Section 5 The financial records of the Clarington Tourism Marketing Board shall be audited by a qualified accountant appointed at the Annual General Meeting. Section 6 The financial accounts and other books of the Board shall be made available for inspection by members upon reasonable request. Article Fourteen Α Rules of Order Roberts Rules of Order shall govern the Board on all matters. Article Fifteen Α Change in Constitution This Constitution must be adopted by a simple majority present. Any further amendments or changes require a two-thirds majority vote of members present. Article Sixteen Α Interpretation If any question of the interpretation of any portion of this constitution arises, the Officers shall be empowered to make a decision on the matter. However, when this situation arises, the Constitution must be amended to clarify the interpretation. Clarington Three Year Community Tourism Plan, June 2014 37 Article Seventeen Α Dissolution In the event of the dissolution of the Clarington Tourism Marketing Board, after payment of all debts and liabilities, the remaining assets shall be distributed to the benefit of the community as defined by the Board of Directors. Article Eighteen Α Adoption The Constitution is adopted at an Annual General Meeting of the Clarington Tourism Marketing Board and is until it is amendment or repealed. 38 Clarington Three Year Community Tourism Plan Α July 2014 Appendix B Ontario Market Segments (http://www.tourismpartners.com/research/targetSegments) 39 Clarington Three Year Community Tourism Plan Α July 2014 40 Clarington Three Year Community Tourism Plan Α July 2014 41 Clarington Three Year Community Tourism Plan Α July 2014 TourisminClarington: AnEconomicImpact Studyfor2013 June2014 Conductedby: TourisminClarington:AnEconomicImpactStudyPage2 TableofContents ExecutiveSummary...............................................................................................................................2 Introduction.........................................................................................................................................3 StudyMethodology...............................................................................................................................3 OverallStatistics....................................................................................................................................6 NumberofVisitors................................................................................................................................6 2013VisitsSplitbyAttendeeResidency..............................................................................................6 SpendingStatistics................................................................................................................................7 SectorBreakdowns...............................................................................................................................8 Agriculture/Markets..............................................................................................................................9 Camping/Parks......................................................................................................................................9 Festivals...............................................................................................................................................10 FleaMarkets/Collectables/Antiques...................................................................................................10 LargeScaleEvents...............................................................................................................................10 Museums/Galleries.............................................................................................................................11 Recreation...........................................................................................................................................11 Zoos.....................................................................................................................................................11 StatusofOvernightAccommodationsinClarington...........................................................................12 EmploymentandInfrastructure..........................................................................................................12 ImpactonOtherBusiness...................................................................................................................13 CreatingGrowthin/ƌğƩźƓŭƷƚƓ͸ƭTourismIndustry..............................................................................14 IDEASTOCONSIDER: AComprehensiveandIntegratedAgricultureTourismStrategy...........................................15 EnhancingNaturalAreas,Trails,andCamping......................................................................15 TheCollectablesandAntiqueTrail........................................................................................16 WorkingwithLargerScaleTourismOperators......................................................................16 PromotingtheBestFestivalsandFairsintheGTA................................................................16 /ƌğƩźƓŭƷƚƓ͸ƭArts&CultureTrail............................................................................................16 CreatingaFishingTourismStrategy.......................................................................................16 ExpandingAccommodations..................................................................................................16 TourisminClarington:AnEconomicImpactStudyPage3 ExecutiveSummary Collis&ReedResearchwascommissionedbytheClaringtonTourismMarketingBoardandCentral CountiesTourismRegiontocarryoutaTourismEconomicImpactStudyforClarington.Thestudy drawsonprimarysurveydatacollectedfrompatronsattendingtourismeventsandattractionsduring 2013.Italsodrawsoninformationreceivedbyoperatorsofattractionandevents. Thereareclearpositivesregarding/ƌğƩźƓŭƷƚƓ͸ƭTourismindustry. In2013tourismrelatedbusinesseshadvisitsfrom2.2millionpeople. 140milliondollarswasspentattourismrelatedvenuesandevents($63perperson,perday). Overthepastthreeyears/ƌğƩźƓŭƷƚƓ͸ƭtourismindustryhasgrownanaverageof10%annually. Thisis 4%higher thanthetourismaverageacrossCanada. /ƌğƩźƓŭƷƚƓ͸ƭtourismindustryaccountsforover600directjobsinourcommunities. Italsoaccountsformillionsofdollarsofbusinessthatisindirectlyconnectedtotourism inClarington 70%oftourismrevenuecomesfromClaringtonresidentsorpeoplelivingwithinonehourofthe Municipality(VisitingFriends&RelativesorVFRs).Longerdistancetouriststendtocomeforspecial eventsandfestivals(AppleFest,OronoFair),raceweekends,theBootsandHeartsMusicFestivalor recreational/sportsactivities. Claringtonhasmanytourismpositivestobuildupon.Thisisacriticalpointinthedevelopmentofthe aǒƓźĭźƦğƌźƷǤ͸ƭtourismindustry.Tocontinuethestronggrowthanddevelopmentallstakeholders needtocollaborate,implementandfollowingthroughwithastrategicplanthatwillenhanceall tourismsectors.Basedontheresearchconductedinthisstudy,aseriesofrecommendationsare providedforconsiderationwhendeveloping/ƌğƩźƓŭƷƚƓ͸ƭtourismstrategy. TourisminClarington:AnEconomicImpactStudyPage4 Introduction: Collis&ReedResearchwascommissionedbytheClaringtonTourismMarketingBoardandfundedby CentralCountiesTourismandtheMunicipalityofClaringtontocarryoutaTourismEconomicImpact StudyforClarington.Thestudydrawsonprimarysurveydatacollectedfrompatronsattending tourismeventsandattractionsduring2013.Italsousesinformationreceivedbyoperatorsof attractionandevents.Thereportgeneratedforthisstudyprovidesanindicationof ThenumberofvisitorsthatattendedeventsandattractionsinClaringtonduring2013; TheClaringtontourismgrowthrateoverthepastthreeyears; Placeofresidenceofvisitors;and Theamountspentbyvisitorsinthecommunitywhileattendingtourismattractionsandevents. Overallstatisticsareprovidedinadditiontobreakdownsbytourismsectors.Alsoaddressedareissues relatedtoovernightaccommodations,thenumberofpeopleworkingin/ƌğƩźƓŭƷƚƓ͸ƭtourismindustry andtheimpactonbusinessesnotdirectlyinvolvedintourism. Finallyasetofrecommendationsarepresentedforconsiderationtohelpsustaingrowthin /ƌğƩźƓŭƷƚƓ͸ƭtourismindustryandtoensurethatthissectorreachesitsfulleconomicpotential. StudyMethodology: TheTourismClaringtonEconomicImpactstudywasbasedonfourkeysourcesofinformation: 1.Asurveyofpatronsattendingtourismeventsandattractions. 2.Asurveyoftourismoperatorsandovernightaccommodationproviders. 3.Interviewswithtourismstakeholderstoreceivefurtherinsightsandunderstandingofthe datacollectedduringthestudy. 4.Interviewswithbusinessownerswhowereindirectlyimpactedbytourisminitiativesin theMunicipality. Surveysoftourismpatrons:ThesurveyofClaringtonTourismPatronswascarriedoutinamulti facetedmannertocollectkeyinformationfrompeopleattendingtourismrelatedeventsand attractionsthroughoutthespring,summerandfallof2013.Forthepurposesofthisstudyfourkey piecesofinformationwerecollected.Thisincluded: 1.Howlongtherespondentstayedattheevent/activity; 2.Howmanypeopletherespondentattendedtheevent/activitywith; 3.Howmuchmoneytherespondentspentattheevent/activity;and 4.Wheretherespondentresides. Thisdatawasprimarilycollectedaspartofaneventreflectionsurvey.Asawaytoengagepatrons, theseattendeeswereaskediftheywouldsharetheiremailwithustoparticipateinanevent reflectionsurveythatwouldbeconductedinthefollowingweek.Emailaddressesandthelocationof residencewererecorded.Emailscontainingthelinktothesurveywerethenemailedtothe individualaweekaftertheevent. Uponcompletionoftheirsurvey,respondentswereprovidedwiththeopportunitytocomplete reflectionsurveysfromothereventsthattheyhadattendedduring2013. TourisminClarington:AnEconomicImpactStudyPage5 TheClaringtonExperiencesurveywasaddedto/ƌğƩźƓŭƷƚƓ͸ƭmobileapplication.Thissurveycollected similarinformationasthereflectionsurveysaboutpeopleattendingtourismeventsorattractions. Intotalwecollectedover2000ReflectionsurveysandClaringtonExperienceSurveyscovering24 Claringtoneventsandattractions. SurveyofTourismOperatorsandEventOrganizers:Tourismoperatorsandeventorganizersreceived aTourismInformationformtocomplete.Itincludedquestionsabout: 1.Thenumberofvisitors/attendeestheyhadoverthepastthreeyears; 2.ThenumberofFTEstafftheyhaveoverthisperiod; 3.Howmuchpatronstypicallyspend;and, 4.Wheretheirclientsreside. Intotal,wereceivedinformationfrom21tourismoperators.Inthecaseofoperatorsoreventsthat didnotparticipateinthestudy,datawasextrapolatedfromdataonfileandinternetsearches.Itwas thenpairedwithdatacollectedfrompatronsurveys. Thesedatawereusedtodevelopthefollowingstatistics: Numberofpersons,pervenueperday:Thesearethenumberofpeoplethattourismoperatorsand eventorganizersprovided(numberofattendeesforeachofthepastthreeyears) Amountofmoneyspent:Datafrombothattendeesandoperatorswasusedtodeterminethe estimatedaverageamountofmoneythatanattendeewouldspenddirectlyatthevenue.Aportion wasincludedtoaccountformoneyspentoutsidethevenue/activitybutinsupportofattendingthe venue(suchasfood,gasolineoradditionalsupplies(whenapplicable). LocationofResidence:Fromthecombineddataprovidedbyoperatorsandevent/festival organizers;andthesurveysofattendees.Thesedataweredividedintothefollowcategories: 1.ClaringtonResidents 2.Livingwithinonehour(radius)ofClarington 3.LivingwithintheGreaterTorontoArea(GTA) notanyoftheareaslistedabove) 4.LivinginSouthernOntario(but 5.LivinginCentralorNorthernOntario 6.LivingoutsideofOntario Incaseswheretherewerediscrepanciesbetweensources,largeattendeesurveydatawas weightedhigher.However,forvenueswheresmallamountsofpatrondatawascollected, operatorstatisticswereweightedhigher.Incaseswheredatawasnotcollectedinterviewswere conductedwithlocalexpertstocreateabestestimateofthenumbersrequiredforthestudy. TourisminClarington:AnEconomicImpactStudyPage6 EventsandVenuesincludedinthestudy: Accommodations Bed&Breakfast Hotels Motels Agriculture/Markets AlgomaOrchards ArchibaldOrchards&EstateWinery tźƓŭƌĻ͸ƭFarmMarket PricesFarmMarket TyroneMill CedarParkResort Camping/Parks CentralLakeOntarioConservationAuthority DarlingtonProvincialPark AppleFestival Festivals NewcastleArtShow&Sale BowmanvilleRibfest DoorsOpenClarington MapleFestival SummerFest OronoFair FleaMarkets/Antiques CourticeFleaMarket AntiquesinClarington Boots&HeartsMusicFestival LargeScaleAttractions CanadianTireMotorsportPark AGiftofArt Museums/Galleries ClaringtonMuseums&Archives VisualArtsCentreofClarington Recreation Boating/Marinas WinterSports Fishing GolfCourses SportsTournaments Zoos BowmanvilleZoo JungleCatWorld Table1:TourismAttractions/EventIncludedintheStudy Giventhattheparticipatingtourismattractionsandeventsprovidedconfidentialinformationregarding theiroperationsitwasagreedthatalldatapresentedinthisreportwouldbecombinedasoverall resultsorbysector.Noindividualtourismoperationsfromthisstudywillbereported. TourisminClarington:AnEconomicImpactStudyPage7 OverallStatistics: NumberofVisitors: Asspecifiedinthemethodologysectionofthisreport,ourmeasureofnumbervisitorsismoreprecisely definedasthenumberofvisitsperperson,perday,pervenue.Apersonvisitinga venue/event/activitymorethanonceisrecordedasavisitoreachtime.Forexampleifoneindividual wouldhaveattendedtheBoots&HeartsMusicFestivalcampingovernightonSaturdayandSunday thatindividualwouldhavebeenrecordedasatwopersonvisit. 201120122013 PerPerson/PerYear 1,826,3052,028,8652,210,825 PercentChangefromthe +11.1%+9.0% previousyear Table2:CalculatedNumberofVisitorsbyYear /ƌğƩźƓŭƷƚƓ͸ƭtourismtrafficfor2013was2.2millionpersons. Forthepasttwoyearstourismtraffichasincreasedanaverageof10%. 2013VisitsSplitby!ƷƷĻƓķĻĻƭ͸Residence OverallClaringtonWithinoneBeyondOne houroutsideofHourfrom ClaringtonClarington PerPerson/PerYear 2,210,825742,474769,439698,912 Percentagefromoverall 34%35%32% Table3:CalculatedVenueVisitssplitbyBroadLocationCategories Ofthe2.2millionpersonsvisitsin2013,34%wereresidentsofClarington. Ofthenearly1.5millionvisitorsfromoutsideClarington,52%ofthemlivedwithinonehourof Clarington. MajortourismcontributorstothebeyondonehourfromClaringtonvisitscomesfromthelarge scaleeventsatCanadianTireMotorsportPark(raceweekendsandBoots&Hearts).Subtracting thesetwosourcesfromtheequation,78%ofthevisitstoClaringtontourismeventsorattractions arefromClaringtonResidentsorfrompeoplelivingwithinonehourfromClarington. Whenthebeyondonehourawaycategoryissplitbyspecificlocation,halfarecomprisedof peoplelivingintheGreaterTorontoArea(GTA).OnequarterarefromSouthernOntario,andthe remainingfromOntario(beyondSouthernOntario),Canada(beyondOntario)andvisitorsfrom othercountries. TourisminClarington:AnEconomicImpactStudyPage8 Withinonehour SouthernCanada& outsideof OverallClaringtonGTAOntario OntarioInternational Clarington PerYear 2,210,825742,474769,439345,554192,821101,11459,424 Percentage 34%35%16%9%5%3% fromoverall Table4:CalculatedVenueVisitssplitbySpecificLocationCategories SpendingStatistics: Byapplyingourspendingsurveystatisticstotheannualvisitationcalculationsweareabletoprovidean estimateoftheamountofrevenueacquiredbytheClaringtontourismindustryduring2013. Basedonthesestatisticsitisestimatedthat 140milliondollars wasspentattourismrelatedvenues andeventsinClaringtonduring2013.Thistranslatesinto$63perperson,perday.Itisimportantto recognizethatthisfigurewasgeneratedindependentoftheTRIEMΛhƓƷğƩźƚ͸ƭTourismRegional EconomicImpactModel)whichsuggeststhatspendingpervisitoris$75.Ifweweretoadoptthe TRIEMstatistictheestimatedtourismspendingwouldbeapproximately166milliondollarsin2013. However,giventhatthespendingcalculationsusedinthecurrentstudyweregeneratedspecifically venue/event,the140milliondollarfigureislikelya basedonprimarysurveydatacollectedforeach moreaccuratemeasureoftourismrevenueinClarington. Toputtheof$140,000,000figureintoperspective,ittranslatesinto460homespurchasedeachata priceof$300,000.Thisisroughlyequivalenttotheaverageannualnumberofhousingstartsin Claringtonoverthepastfiveyears. Despitewhatappearstobeasignificantcontribution,itactuallyrepresents3.3%of/ƌğƩźƓŭƷƚƓ͸ƭ 12 economy(basedon/ƌğƩźƓŭƷƚƓ͸ƭestimatedGDP).Thetourismindustryis4.3%oftheCanadianGDP. Inotherwords,theimpactof/ƌğƩźƓŭƷƚƓ͸ƭtourismindustryisslightlybelowthatoftheCanadian average. Insummary,TourismdoeshaveanimpactontheeconomyofClarington.Thoughitcontributestoa lowerproportionof/ƌğƩźƓŭƷƚƓ͸ƭeconomythantourismdoesacrossthecountry,tourisminClarington isgrowingatanaverageannualrateof10%peryear,whichis4%higherthanthetourismgrowthrate 2 acrossthecountry(atourismgrowthrateof6%).Ifthisrateofgrowthcontinuesoverthecoming years,Claringtonwillmeetandsurpassthenationalaverage. 1 EstimatedClaringtonGDPFiguressuppliedbyEconomicsPhD.CandidateReedCollis 2 CanadianTourismCommissionΑReporton/ğƓğķğ͸ƭTourismIndustryΑMarch2013 TourisminClarington:AnEconomicImpactStudyPage9 SectorBreakdowns: Inthissection,tourismsectorbreakdownsarepresented.Thisbreakdownincludessectorchanges overthepastthreeyears,wherepatrons/attendeeswithineachsectorreside,theestimatedspending amongpatrons/attendeesineachsectorandthepercentageofthetourismeconomythateachsector represents. Thisbreakdownhighlightstheimbalancesthatdoexistwithin/ƌğƩźƓŭƷƚƓ͸ƭtourismindustry.Mostof thegrowththathasoccurredwithinthepastthreeyearshasbeenintheLargeScaleAttractions Sector(+30%change).LargeScaleAttractionsandRecreationaccountforthreequartersof /ƌğƩźƓŭƷƚƓ͸ƭTourismeconomy.Thesetwosectorsalsoaccountforthemajorityofthelongdistance tourists. Average 201120122013 Change Agricultural 167,000175,000186,000+6% /Markets Camping/ 258,000265,000272,000+3% Parks Festivals 147,700158,000163,700+5% Flea Markets/192,000194,000195,000+1% Antiques LargeScale 350,000485,000590,000+30% Attractions Museums/ 37,00037,00042,000+7% Galleries Recreation 549,605590,865647,125+9% Zoos 125,000122,000115,0004% Table5:CalculatedVenueVisitsSplitbyYearandSector Withinone %ofthe hour Canada& GTAOntarioSpendingTourism Southern outsideof OverallClarington International Ontario Economy Clarington PerYear 2.210.825742,474769,439345,554192,821101,11459,424 %ofOverall 34%35%16%9%5%3% Agricultural/Markets 186,00094,60061,90015,5207,7603,7202,500$7,265,0005% Camping/Parks 272,00081,60081,60062,25024,06013,1809,310$10,220,0007% Festivals 105,09041,3858,5174,9812,6371,090$4,769,5003% 163,700 Flea 29,250136,5009,7509,7507,8001,950$5,850,0004% 195,000 Market/Antiques LargeScale 69,000198,000157,000103,00048,50014,500$59,000,00042% 590,000 Attractions Museums/Galleries 29,9008,4002,440420420420$356,000<1% 42,000 Recreation 647,125298,534207,15455,57739,40021,40725,054$49,712,50036% Zoos 34,50034,50034,5003,4503,4504,600$2,300,0002% 115,000 Table6:2013CalculatedVenueVisitsandSpendingsplitbyTourismSector Belowaresummariesforeachtourismsector. Agriculture/Markets With8%of/ƌğƩźƓŭƷƚƓ͸ƭtourismpatrons,agricultureandmarketscontributesanestimated5% towards/ƌğƩźƓŭƷƚƓ͸ƭtourismeconomy.Itiscomprisedprimarilyofproduce(fruitsandvegetables) soldatseasonalmarkets(suchastƩźĭĻ͸ƭͲWilmotOrchardsandAlgoma),marketsthatprovidepick yourownoptionsaswellΛğƷƭƚƓ͸ƭͲtźƓŭƌĻ͸ƭand!ƩĭŷźĬğƌķ͸ƭΜ͵Thetraditionalagriculturalmarketsare focusedprimarilyonthelocalpatronsandpeoplelivingshortdistancesawayfromClarington. However,operationssuchas!ƩĭŷźĬğƌķ͸ƭ(whichincludesaWineryandGolfCourse)andTyroneMill (historicalgristmill)areclearlypositionedasattractionswhichdrawpeoplefromdistancesaway. Camping/Parks With12%of/ƌğƩźƓŭƷƚƓ͸ƭvisitors,campingandparkscontributesanestimated7%towards/ƌğƩźƓŭƷƚƓ͸ƭ tourismeconomy.CedarParkResortandDarlingtonProvincialParkarebothpopulardestinationsand theseoperationshaveconsistentlybeenmajorplayersof/ƌğƩźƓŭƷƚƓ͸ƭtourismmosaicforovertwenty years.CedarParkandDarlingtonofferbothdayactivitiesandcampingaccommodations,whilethe CentralLakeOntarioConservationAuthorityareasstrictlyprovidedayuseopportunities.The significantdrawofvisitorstothissectorunderscoresthatClaringtondoesrepresentanopportunityfor peopletoenjoyoutdooractivitiesandnaturaloutdoorbeautyclosetolargeurbancentres.Despitethe relativesectorstrengththeannualgrowthwithinthissectorhasbeenlimited. Festivals ClaringtonholdssomeofthefinestfestivalsinOntario.Touristsattendingeventslike.ƚǞƒğƓǝźƌƌĻ͸ƭ AppleFestfrequentlynotethatitisoneofthebeststreetfestivalsinOntario.Theseeventsleave thesevisitorswithaverypositiveimpressionofClarington.InadditiontoAppleFestivalthe Bowmanville.L!͸ƭ largeststreetfestivalsincludeMapleFestivalandthenewlyrevampedSummer Festivalallofwhichattractedover70,000attendeesin2013.TheOronoFair(35,000attendeesin 2013),heldtheweekafterLabourDay,drawsClaringtonresidentsandmanyfromjustnorthandeast oftheMunicipality. TheinventoryofClaringtonannualfestivalsincludes:BowmanvilleRotaryRibfest;bĻǞĭğƭƷƌĻ͸ƭArt Show&Sale;theWoodenBoatFestival;andbĻǞĭğƭƷƌĻ͸ƭFallFestivalandhƩƚƓƚ͸ƭChiliCookOff. Withanestimated7%of/ƌğƩźƓŭƷƚƓ͸ƭtourismpatrons,Festivalscomprise3%of/ƌğƩźƓŭƷƚƓ͸ƭtourism economy.TheseeventsattractmainlyClaringtonresidents,peoplelivinglessthananhourawayfrom Claringtonandtoalesserextent,peoplelivingintheGTA.Themajorityofpeoplewhocomefrom beyondtheGTAfrequentlyreportthattheyattendedthefestivalbecausetheywereintownvisiting friendsorrelatives(VFR).Sincethesearesingledayorsingleweekendoutdoorevents,weather conditionscansignificantlyimpactboththenumbersattendingandrevenuegenerated. FleaMarket/Collectibles/Antiques Withanestimated9%of/ƌğƩźƓŭƷƚƓ͸ƭtourismpatronsthefleamarket/collectablesandantiquesectoris dominatedbythesizeandpopularityoftheCourticeFleaMarket.Thismarkethasalargededicated groupofpatronsprimarilymadeupofpeopleeitherlivinginClaringtonorwithinanhourdriveofthe market.Itdoesaccountfor4%ofthetourismrevenueinClaringtonandthissectorhasexperienced consistentgrowthoverthepastfewyears. LargeScaleEvents LargeScaleEventsinClaringtonwhichincludesCanadianTireMotorsportParkraceweekendsandthe BootsandHeartsMusicFestivalaccountfor27%of/ƌğƩźƓŭƷƚƓ͸ƭtourismpatronsand42%of /ƌğƩźƓŭƷƚƓ͸ƭtourismrevenue.TheimprovementsmadetotheCanadianTireMotorsportParkanda renewedpromotionalapproach,plusthestartoftheBootsandHeartsMusicFestivalin2012andits expansionin2013,hasbeenthemajorreasonwhyClaringtonhasexperiencedanaverageannual growthof10%overthepastthreeyears.WhilemostothersectorsattractmainlyClaringtonresidents, peoplelivingwithinonehourofClarington,andpeoplevisitingareafriendsandrelatives,theLarge ScaleEventsattractahigherproportionofvisitorsfromtheGTAandacrosstheprovince.However, lessthan20%ofraceattendeeswholivefurtherthananhouraway,andlessthan10%ofBootsand Heartsattendees,venturebeyondtheparkboundariestovisitorbuysuppliesinneighbouring communities.ItisunfortunatethatsomeeventsdonotincludeClaringtonintheirpromotion.All shouldbeencouragedtoincludetheClaringtonbrandinthefuture. Museums/Galleries With2%of/ƌğƩźƓŭƷƚƓ͸ƭtourismpatronsandlessthan1%of/ƌğƩźƓŭƷƚƓ͸ƭestimatedtourismrevenue thissectoriscurrentlythesmallestofthetourismsectors.Inaddition,theMuseumandGallerysector isprimarilyfrequentedbyClaringtonresidents.HoweverwiththedesignationofCamp30asa NationalHistoricSite(HeritageCanada)andarenewedinterestintheartsinClarington,thissectorhas thepotentialtobecomeamajorplayerinthe/ƌğƩźƓŭƷƚƓ͸ƭtourismmosaic. Recreation Recreationisthe largest tourismsectorinClarington.Itaccountsfor29%oftourismrelatedpatronsin Clarington.Recreationalfishingisasignificantpartofthissector.Themanystreamsandoffshore watersofLakeOntarioprovidesomeofthebesttroutandsalmonfishingintheprovince.Asignificant numberofboatersdockingat/ƌğƩźƓŭƷƚƓ͸ƭmarinas380slips(whichareatcapacitythroughoutthe summer)comefromQuebec.Marinafishingchartersarebusythroughoutthesummerproviding servicestothesevisitors.Informationcollectedforthisstudycomesfromonaseriesofinterviews withlocalsportanglersandtheirestimatesofthenumberofpeoplefishing,wheretheycomefrom andhowmuchmoneytheyspendinthecommunity.Itisclearthatfromtheinterviewsconducted, thatthoughfishingisasignificantactivityinClarington,outoftownanglerstendtofishandthen leave.OnlyasmallproportionofanglersvisitstoresandrestaurantsinClarington.G Othersignificantareasinrecreationaltourismaregolf,skiingandsportstournaments.Thelatteris anareawhichhasexperiencedsignificantgrowthas/ƌğƩźƓŭƷƚƓ͸ƭsportsorganizationshavematured andfacilitiescapableofhostingtournamentshavebeenbuilt.ClaringtonTourismandthe ClaringtonTourismMarketingBoardhavecollaboratedtoproducethe BetweenGames brochureto assistvisitingteamsfindthingstodowhilewaitingfortheirnextgame.Thissectorremainsunder developedduetotherelianceonvolunteerism. Unfortunatelyonearea not includedinthisstudywascyclingwhichhasgrowntremendouslyinrecent year,throughoutthemunicipality.LastyearTourismClaringtonpartneredwiththelocalcycling associationstoproduceamapofcyclingroutes.Thismapprovedtobeverypopularandhasbeen reprintedmorethanoncetomeetrequest.Cyclinghasthepotentialofbecomingamajorcomponent oftherecreationaltourismmosaic. Zoos OneofthemostfamousoperationsinClaringtonistheBowmanvilleZoo.Thiszoohasbeeninexistence since1919andhasbeenamajortourismplayerformostofthattime.AlongwithJungleCatWorldthe zoosofClaringtonaccountfor5%oftheannualtourismvisitsinClaringtonaccountingforan estimated2%of/ƌğƩźƓŭƷƚƓ͸ƭtourismrevenue.Thisisasectorthathasdrawingpowerbeyondthe peoplelivingonehourawayorlessanddrawsextensivelyamongpeoplelivingintheGTA.Thisis however,theonlyClaringtontourismsectortobeexperiencingaconsistentattendancedecline (consideredtobetheimpactofincreasedactivisminthepastyear(e.g.elephantstransportedto Californiain2013). TheStatusofOvernightAccommodationsinClarington: Currentlythereare181overnightaccommodationroomsinoperationinClarington.Thisconsistsof 52bedandbreakfastroomsand139hotelrooms(ThisincludestheHolidayInnExpress,thePort DarlingtonMarinaandtheLibertyInn).ThroughoutthisstudytheHowardJohnsonHotelhadbeen closedforrenovationsandsotheirnumbersarenotincludedinthisstudy. Allaccommodationoperationsreportthesummerastheirbusiestseason.Duringmajorraceweekends andtheBoots&Heartsweekend,themajorityareatcapacity.Accommodationsatthemarinaare reportedasbeingatcapacitythroughoutthesummer(withthemajorityofthesepatronsbeing anglers/boatersfromQuebec).Hotelaccommodationsarealsoatcapacityduringsporttournamentsas teamorganizersprefertokeeptheteamstogetherduringtheevent. Allaccommodationsreportthatovernightstaysdropoffsignificantlyinthefallandwinter.During thesemonths,hotelandB&Bstaysareprimarilybusiness,visitingfriendsandrelativesandwinter sportstournaments.Datareceivedsuggeststhattherelationshipbetweensportstournament organizersandlocalaccommodationscouldbeenhanced. Expanding/ƌğƩźƓŭƷƚƓ͸ƭlongerdistancetourismsegmentisdependentuponanexpansionofthe overnightaccommodationsupply.UnfortunatelythecurrentdemandforovernightstaysinClarington wouldnotsustainanexpansionofthisindustry.However,plansfortherefurbishmentofthe DarlingtonNuclearPowerPlant,couldincreasethedemandforovernightaccommodationsanditis possiblethatthisdemandcouldremainhighforatleastthenextfiveyears. ThechallengeforClaringtoninordertoattractnewhotelsandtoensurethatthesenewfacilities willbesustainablebeyondthenextfivetotenyears,willbetodothefollowing: Implementatourismstrategythatwillincreaselongdistancetouristtraffic. Strengthenalltourismsectorssothattheyarepositionedtohelpincreasethedemandfor overnightaccommodations. EmploymentandInfrastructure Accordingtostatisticscollectedfromthevarioussurveys,tourisminClaringtonaccountsforover600 jobshireddirectlybytourismoperators.Thisnumberhasincreasedbyanaverageof5%overthepast threeyears.TourisminClaringtonisajobcreator. Therewasnotenoughreliabledatareceivedthatwouldallowforastrongstatementabouttheamount oftourismrelatedinfrastructurethathastakenplaceinClaringtonoverthepastthreeyears.Basedon theinformationcollectedthroughtheFirstImpressionCommunityExchange(FICE)programcited deficienciesincludedlackofpublicwashrooms;directionalsignageandlackofestablishedcyclinglanes. Impactonotherbusinesses AseriesofinterviewswereconductedwithawiderangeofClaringtonbasedbusinessesinorderto ascertainhowbusinessesthatarenotdirectlyassociatedwiththetourismindustryareaffectedby tourismeventsandattractions.Threecategoriesofbusinesseswerefocusedupon:Restaurants, retailandservicebusinesses. Restaurants: IndiscussionswithasampleofClaringtonarearestaurantsacoupleofinterestingthemesemerged. Restaurantsbenefitfromincreasedtourismtrafficintwosituations. 1.Duringandfollowingcommunityeventsandfestivals; 2.Duringsportstournaments(especiallyrestaurantsclosetoarenas,baseballdiamonds, soccerpitchesandlacrosseandfootballfields).ClaringtonTourismandClaringtonTourism MarketingBoardcreatedthe BetweenGamesBrochure toassistvisitingteams; Somerestaurantsdidreporttrafficslowdownsduringstreetfestivalsandlargerevents.Many reportadesiretofindappropriatewaystopartnerwithcommunityeventsandfestivals. Retail: Retailestablishmentshavereportedanincreaseinsalesintheleaduptosignificanteventsand festivals.Surveyofeventattendeessuggestthatstoresthatprovidecampingandfoodsupplies,snack foods,alcoholandgasbenefitthemost. Services: ThereareawiderangeofbusinessesthatdobenefitdirectlyfromthemanyClaringtoneventsand festivals. Theseincludebutarenotlimitedto: Rentalcompanies(tents,soundsystems,etc.) Securitycompanies Amusements/ridecompanies Signsandcopyingandpromotionalbusinesses Foodsuppliers,caterersandvendors ğǣź͸ƭ Sanitationrelatedbusinesses Insummary,theimpacton/ƌğƩźƓŭƷƚƓ͸ƭbusinessesthatareindirectlyrelatedtothetourismindustryis substantial.However,inconductinginterviewsanddiscussingthestateoftourisminClaringtonamong communityleadersitisclearthatwithsimpleinitiatives,thebenefitstoindirecttourismbusinesses couldbeenhancedconsiderably. CreatingGrowthin/ƌğƩźƓŭƷƚƓ͸ƭTourismIndustry: Inthispapertheclearpositivesof/ƌğƩźƓŭƷƚƓ͸ƭTourismindustryarehighlighted. In2013tourismrelatedbusinesseshadvisitsfrom2.2millionpeople; 140milliondollarswasspentattourismrelatedvenuesandevents($63perperson,perday). Overthepastthreeyearsthetourismindustryhasgrownanaverageof10%annually.This is4%higherthanthetourismaverageacrossCanada. /ƌğƩźƓŭƷƚƓ͸ƭtourismindustryaccountsforover600directjobs. ItalsoaccountsformillionsofdollarsofbusinessindirectlyconnectedtotourisminClarington Despitetheseimpressivestatistics,therearesignificantchallengestoovercomeandenhancementsto makeinordertoreach/ƌğƩźƓŭƷƚƓ͸ƭtruetourismpotential.Considerthatdespiteholdingoneof /ğƓğķğ͸ƭlargestmusicfestivalsanddespiteClaringtonbeinghometoDurhamwĻŭźƚƓ͸ƭlargestsports venue(CanadianTireMotorsportPark),tourismaccountsfor3.3%of/ƌğƩźƓŭƷƚƓ͸ƭeconomy,wherethe nationalaveragefortourismis4.3%. 70%oftourismrevenuecomesfromClaringtonresidentsorpeoplelivingwithinonehourofthe Municipality(VisitingFriends&RelativesorVFRs).Longerdistancetouriststendtocomeforspecial eventsandfestivals(AppleFestival,OronoFair),raceweekends,theBoots&HeartsMusicFestivalor recreational/sportsactivities. Claringtonhasmanytourismpositivestobuildupon.Thisisacriticalpointinthedevelopmentofthe aǒƓźĭźƦğƌźƷǤ͸ƭtourismindustry.Tocontinuethestronggrowthanddevelopmentallstakeholdersneed tocollaborate,implementandfollowthroughwithastrategicplanthatwillenhancealltourismsectors. Basedontheresearchconductedinthisstudy,aseriesofrecommendationsareprovidedfor considerationwhendeveloping/ƌğƩźƓŭƷƚƓ͸ƭtourismstrategy. Tobuildabalancedandsustainabletourismapproach,itisnecessarytoprovidepeoplewithenough activitiesofinteresttowarrantvisitingtheareaandtoofferconvenientlylocatedaccommodationsfor staysofmultipledaysinthearea. Basedontheresearchconductedinthisimpactstudy,herearesomeideasthatcouldbeconsidered whendeveloping/ƌğƩźƓŭƷƚƓ͸ƭtourismstrategy. AComprehensiveandIntegratedAgriculturalTourismStrategy: ThereissignificantpotentialforgrowthintheAgricultureandFarmersMarketsector.Somewaysthat thiscouldbeaccomplishedinclude: Pairingagriculturalsettingswitheducationalstopsalongthemanycyclingtrailsthatarebeing created Hostinginnovativeculinaryeventsfeaturinglocallygrownproduce Partneringwithartists,musiciansandactorstocreateartgalleriesonfarmsorhold theatrical/musicalevents Alloftheseinitiativescouldfeaturethethemeoftheimportanceoflocallygrownproduceandbuildan increasedappreciationamongattendeesontheworkthatgoesintogrowingthesefoods. Toensurethishasthegreatestimpactitwouldbehelpfultocreateacomprehensiveagricultural tourismstrategy.Theideawouldbetohaveparticipatingfarmsandmarketsimplementasimilar strategyprovidingtouristswithavarietyofagriculturaltourismoptionstoexplore. EnhancingNaturalAreas,TrailsandCampinginClarington: ThegrowthpotentialinNaturalAreas,TrailsandCampingcouldcomefromhighlightingsomeofthe naturalbeautythatcanbefoundinClaringtonopenspacesandconservationareas.Takingapagefrom theCityofHamiltonthatpromotesitselfastheCityofWaterfalls,Claringtoniscomprisedofbeautiful creeksandstreams.Aͻ StreamlyBeautifulClarington ͼcampaigncouldtakevisitorstoanumberof beautifulpointsacrosstheMunicipality. Arelatedtourismgrowthareaforthethissectorcomesthroughtheimplementationofplanstolink trailsacrosstheMunicipality.ThiscouldstartwiththelinkingoftheBowmanvilleCreekandSoperCreek totheMarshTrail.Alongtermgoalcouldbetolinkallof/ƌğƩźƓŭƷƚƓ͸ƭtrailstogethersothatserious hikers/walkersandcyclistscouldappreciateClaringtonasadestinationformultidayhikes. TheCollectablesandAntiquesTrail: Toenhancethefleamarkets/collectablesandantiquetourismsectorandencouragepeopletovisit additionalplacestofindcollectablesandantiques,thisTrail(completewithdirectionalsignage)couldbe developed.ThiswillallowvisitorstotraveltheirwayaroundtheMunicipalitystoppingatvariousantique andcollectabledealers.AtrailguidedownloadablefromtheTourismClaringtonwebsiteandmobileapp wouldprovidedescriptionsofwhateachstopalongthetrailhastooffer.Theantiquesandcollectable trailwillencouragethosewhotypicallygotoasinglevenuetocheckoutothers. WorkingwiththeLargerScaleTourismOperators: Therearemanyopportunitiestoincreasethepartnershipsbetweenlocalbusinessand/ƌğƩźƓŭƷƚƓ͸ƭ tourismattractions/events.Thiscollaborationwouldencouragepeoplewhoattendtheselargescale eventstoalsoattendothereventsandbusinessesinClarington. PromotingtheBestFestivals&FairsintheGTA ClaringtonholdssomeofthebestfestivalsandfairsinOntario.Initiatingabroadpromotionalcampaign highlightingtheClarington hospitalityfactor mayattracttheincreasedinterestofvisitorsfrom surroundingurbanareaswhomightbelookingforwarmer,friendlieropportunitiestosampleadifferent wayofliving. Creationofthe/ƌğƩźƓŭƷƚƓ͸ƭArts&CultureTrail: ClaringtonhasoneofthemosttalentedandcreativeartscommunitiesinOntario.Inrecentyears collaborativeeffortsofthecommunity hasbeguntobuildthefoundationforartrecognitioninthis municipality.ThisworkwouldbeenhancedbycreatingapartnershipbetweenAGiftofArt,theVisual ArtsCentreand/ƌğƩźƓŭƷƚƓ͸ƭMuseumstoworktogethertocreateanArtsandCultureTrail.Thetrail woulddirectpeopletogalleries,artistandartisanstudiosandmuseumsandlocationsofhistorical interest. CreatingaFishingTourismStrategy: RecreationalfishinghasalargepresenceinClarington.Itmaybeadvantageoustocollectspecificdata aboutrecreationalanglers(wheretheycomefrom;wheretheystaywhile;andwheretheyspendtheir money(andonwhat)inthecommunity.Stakeholdersmaywanttoconsidercollaboratingongathering thisinformationinordertocreatethatfishingspecificpromotionalcampaign. ExpandingAccommodations TourisminClaringtoncanonlygrowsofarwithoutexpansionofaccommodationswithinthe Municipality.Creatingandimplementingastrategicplanfortourismwillencouragethecontinued growthoftourismvisitationandthedemandforovernightaccommodation.