HomeMy WebLinkAboutCOD-017-14 If this information is required in an alternate accessible format, please contact the
Municipal Clerk at 905-623-3379 ext. 2102
City-MOOR Report
Corporate Services
Meeting: General Purpose and Administration Committee
Date: September 22, 2014 Resolution#: t - ffi By-law#: N/A
Report#: COD-017-14 File#: CL2014-18
Subject: Darlington Sports Centre Renovation of the Ice Resurfacer Room
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report COD-017-14 be received;
b) That Gallant Construction Limited with a revised bid amount of$242,350.00 (net
HST rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications for tender CL2014-18 be awarded the contract for the Darlington
Sports Centre Renovation of the Ice Resurfacer Room as required by Community
Services Department;
c) That the funds required in the amount of$267,250.00 (net HST Rebate) which
includes construction costs, contract administration and contingencies be drawn
from the following Community Services Department Accounts; and
Description G/L Account Amount
DSC — Mechanical Room 110-42-421-84267-7401 $ 250,000.00
Expansion
d) That additional funds in the amount of $ 17,250.00 (net HST Rebate) be provided
from the following Account:
Description G/L Account Amount
Municipal Capital Works Reserve 110-42-421-84267-7401 $ 17,250.00
Fund
Municipality of Clarington
Report COD-017-14 Page 2
Submitted by: Reviewed by.
Ma a Marano, H.B.Sc., C.M.O.,4Franklin Wu,
Director of Corporate Services Chief Administrative
Officer
I. Nanc Taylor, B.B.A., C.P.A., C.A.,
Director of Finance/Treasurer
MM\DF\sm
Municipality of Clarington
Report COD-017-14 Page 3
Report Overview
To request authorization from Council to award the contract for the Renovation of the
Ice Resurfacer at Darlington Sports Centre.
Background
1. Tender CL2014-18 was issued for the renovation of the ice resurfacer room at
Darlington Sports Center as per the specifications provided by Community
Services Department and Barry Bryan and Associates.
2. The tender was advertised electronically on the Municipality's website and the
Ontario Public Buyers Association's website.
3. Thirty-two (32) companies obtained/downloaded the bid document. Eight (8)
submissions were received in response to the Tender. All bids were deemed
compliant.
Darlington-Sports- entre-Renovation-Detail
4. All submissions received were reviewed by the Community Services Department
and Barry Bryan Associates. A tabulation of the total bid amounts is attached as
Attachment 1.
5. After reviewing the Tender submissions, the Community Services Department,
Barry Bryan Associates and Purchasing Services, it was mutually agreed that the
low bidder Gallant Construction Ltd, Bethany, Ontario be recommended for the
award of contract CL2014-18 for the renovation of the Ice Resurfacer Room at
Darlington Sports Centre as required by the Community Services Department.
6. Gallant Construction Limited has worked with the Municipality of Clarington in the
past and have proven to meet the requirements and expectations of the
Municipality of Clarington.
7. Queries in regards to the department requirements, specifications, etc. should be
referred to the Director of Community Services.
8. The total bid amount received from Gallant Construction Limited was $293,517.50
(including HST).
9. As the bid submission from Gallant Construction Limited, Bethany, Ontario
exceeded the allotted-budget, two (2)itemized sections where removed to reduce-
the overall cost of the project. This deletion is within the Municipality's right to
reduce the scope of work up to 25%.
Municipality of Clarington
Report COD-017-14 Page 4
10. The total project cost $267,250.00 (net HST Rebate) which includes construction
costs, contract administration be drawn from the Community Services' account as
follows:
Description G/L Account Amount
DSC — Mechanical Room 110-42-421-84267-7401 $ 250,000.00
Expansion
Municipal Capital Works 110-42-421-84267-7401 $ 17,250.00
Reserve Fund
Total Amount $ 267,250.00
Concurrence
19. This report has been reviewed by Joseph Caruana, Director of Community
Services Department.
Conclusion
20 he contraGt-for the-additio"f-thp—lce Resu-rfaceuRoom-at-Darlipgton-Sports
- - - Centre,, as-required-by-the-Community Services-Department, be-awarded to
Gallant Construction Limited, Bethany, Ontario with a total revised bid in the
amount of$242,350.00 (net of HST Rebate).
Strategic Plan Application
Not applicable.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net
Attachments:
Attachment 1 - Bid Tabulation
There are no interested parties to be advised of Council's decision.
Municipality of Clarington
Report COD-017-14 Page 5
Attachment 1
Municipality of Clarington
SUMMARY OF BID RESULTS
Tender CL2014-18
DARLINGTON SPORTS CENTRE - RENOVATION
BIDDER TOTAL BID
(including HST)
Gallant Construction Ltd. $293,517.50
Gerr Construction Limited $324,310.00
Rankine Construction Ltd. $368,487.35
Newcastle Construction Services Ltd. $370,244.22
Kawartha Capital Corp. $409,692.69
M.J. Dixon Construction Ltd. $422,620.00
Boss Clair Contractors 507_,a70_00
-- -Index-Construction-Inc. - - --- - -----$635,750.43—
- - -
Tender award pending