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09/15/2014
COUNCIL AGENDA DATE: MONDAY, SEPTEMBER 15, 2014 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition, please be advised that some of the Council meetings may also be video recorded. MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council July 7, 2014 Minutes of a special meeting of Council July 15, 2014 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS (List as of Time of Publication) a) Michael Patrick, Chair, Sustainable Clarington Community Advisory Committee — "It's All Connected" - Final Report of the Sustainable Clarington Community Advisory Committee (Correspondence Item D — 12) b) Terry Pellarin and Sally Hillis, Enniskillen Environmental Association — Resident Concerns Regarding the Clarington Hydro Transformer Station (Correspondence Item 1- 15) C) Dr. John Cherry, Group 360 — Resident Concerns Regarding the Clarington Hydro One Transformer Station (Correspondence Item 1- 15) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - September 15, 2014 d) Kythe Baldwin — Grading Issues (Correspondence Item D - 13) e) Steve Carruthers — Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Unfinished Business #1) COMMUNICATIONS Receive for Information I - 1 Minutes of the Newcastle Memorial Arena Management Board dated June 10, and July 8, 2014 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated July 10, 2014 1 - 3 Minutes of the Ganaraska Region Conservation Authority dated June 19, 2014 1 - 4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated July 8, 2014 1 - 5 Minutes of the Clarington Safe Communities Advisory Committee dated May 15, 2014 1 - 6 Minutes of the Orono Arena Community Centre Board dated June 24, 2014 1 - 7 Minutes of the Sustainable Clarington Community Advisory Committee dated August 14, 2014 1 - 8 Minutes of the Newcastle Community Hall Board dated May 20, 2014 I - 9 Linda J. Laliberte, CAO /Secretary- Treasurer, Ganaraska Region Conservation Authority (GRCA) - Ganaraska Region Conservation Authority Climate Change Strategy 1 - 10 Julius Arscott, Application Assessment Officer, Ministry of the Environment (MOE) — Application for Approval of Waste Disposal Sites — New Bowmanville Thermal Treatment Facility - 11 Kathy Stranks, Manager, Corporate Secretariat, Toronto and Region Conservation Area (TRCA) — Update on Expanding Ontario's Greenbelt 1 - 12 Karen Bastas, Event Coordinator, Jane Black, Marion Saunders, and Deb Miller, Canada Day Committee, Newcastle Business Improvement Association — Letter of Appreciation 1 - 13 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy from Waste Project 1 - 14 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham - DurhamNork Energy from Waste Project Council Agenda - 3 - September 15, 2014 1 - 15 Clint Cole, Member, Enniskillen Environmental Association - Resident Concerns Regarding the Clarington Hydro One Transformer Station 1 - 16 'Greg Lymer, Risk Management Official, Works Department, Regional Municipality of Durham - Comments - Amended Proposed Credit Valley — Toronto and Region — Central Lake Ontario Source Protection Plan 1 - 17 Brad Bowness, Director, Project Management, Hydro One Networks Inc. — Clarington Transformer Station Receive for Direction D - 1 Charlotte Macgregor, Communications & Marketing, Prostate Cancer Canada — Request for Proclamation of "Prostate Cancer Awareness Month" D - 2 Matthew Way, RN, BScN, Public Health Nurse, Regional Municipality of Durham — Request for Proclamation of "International Walk to School Month" and "International Walk to School Day" (IWALK) D - 3 Peter Hoekstra, Celebration Fireworks - Request for Permission to Host a Fireworks Display on September 27, 2014 D-4 Peter Hoekstra, Celebration Fireworks — Request for Permission to Host a Fireworks Display on October 18, 2014 D - 5 John Vogels and Laurel Gould — Request for an Extension to Temporary Living Quarters D - 6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham - Cycling Communications Plan D - 7 Lynda Motschenbacher — Request for an Extension to Temporary Living Quarters D - 8 Fred Hahn, President, Canadian Union of Public Employees (CUPS) Ontario and Sheila Olan- MacLean, President, The Ontario Coalition for Better Child Care (OCBCC) — Request for Proclamation of "Child Care Worker & Early Childhood Educator Appreciation Day" D - 9 Jo -Anne St. Godard, Executive Director, Recycling Council of Ontario — Request for Proclamation of "Waste Reduction Week" D - 10 Tom Feddema — Request for an Extension to Temporary Living Quarters D - 11 Kathy Kielt, Deputy Clerk and Supervisor of Council and Committee Services, Halton Region - Protection of Public Participation Act, 2014 Council Agenda - 4 - September 15, 2014 D - 12 Michael Patrick, Chair, Sustainable Clarington Community Advisory Committee - Final Report — "It's All Connected: Actions to Foster a Community -Wide Culture of Sustainability in Clarington". D - 13 Kythe Baldwin Grading Issues COMMITTEE REPORT(S) General Purpose and Administration Committee Report of September 8, 2014 STAFF REPORT(S) UNFINISHED BUSINESS Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Referred by Council on July 7, 2014) BY -LAWS PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS CONFIRMING BY -LAW ADJOURNMENT (r�1 adin Council Meeting Minutes July 7, 2014 Minutes of a regular meeting of Council held on July 7, 2014 at 7:00 p.m. in the Council Chambers. Councillor Neal led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance, N. Taylor Communications Co- ordinator, J. Vreeker, attended until 7:30 p.m. Director of Emergency Services /Fire Chief, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming DISCLOSURES OF PECUNIARY INTEREST Councillor Hooper indicated that he would be declaring a pecuniary interest with respect to the delegation of Kelvin Whalen, Item 9 of Report #1, and By -laws 2014- 079 and 2014 -080. ANNOUNCEMENTS Councillor Hooper announced the following: St. John's Anglican Church old fashioned "Strawberry Social ", July 9, 2014, 11:00 a.m. to 2:00 p.m. July 10, 2014, Concerts in the Park featuring Little Peter and the Elegants, at Rotary Park Council Meeting Minutes - 2 - July 7, 2014 37 teams from the Bowmanville site participated in the 2013 Terry Fox Run raising a total of $56,111.36, moving Clarington back into one of the top ten positions Public Information Centre for Bowmanville Marsh Habitat Restoration Project, (Phase 1 —Aquatic Habitat Restoration), July 10, 2014, 6:30 p.m. to 8:00 p.m. upstairs at Bobby C's Dockside Restaurant Junior Tennis Camp, Bowmanville Tennis Club, July 7 to 11, 2014 Councillor Hooper extended congratulations to Carlos Salazar, Manager of Community Planning and Design and Amy Bourke, Sustainable Development Co- Ordinator for their contributions to a series of articles published in the Better Builder Magazine featuring the Municipality's Priority Green Clarington initiative, particularly the Green Demonstration Project component. He also extended appreciation to the Clarington Board of Trade for the excellent job they are doing in promoting Clarington. Councillor Neal thanked staff of the Engineering Services Department for the design and construction of the Tooley's Mill Park. He noted members of the Tooley family were on hand for the park's official opening including Chris Tooley, grandson of the mill owner, and his daughter Jane Blakely. Councillor Novak announced the following: • Courtice Family Concerts in the Park featuring Meghan Patrick, Wednesday, July 9, 2014, from 7:00 p.m. to 9:00 p.m., at the new Tooley's Mill Park, 71 Old Kingston Road, Courtice • Edwardian Afternoon Tea, July 9, 2014, Bowmanville Museum, 12:00 noon to 3:00 p.m. Councillor Novak extended appreciation to the Clarington Board of Trade for their efforts in the municipality being mentioned in several business /trade publications. Councillor Partner thanked the Ultimate Rodeo, the Orono Fair Grounds Board, Brad Found and Todd Graves for the success of the rodeo held at the fairgrounds on July 5 and 6, 2014. Councillor Partner announced the following: • Boots & Hearts - Themed Contest winners — Valerie Sloos, winner of two premium passes and A Gift of Art, Newcastle - best decorated window, winner of four passes, and Geek Girl Media, Orono - best decorated window, winner of four passes. She noted the name of the winner of the two premium passes in Orono has yet to be drawn. • Summer Movies at the Ark, Orono, every Monday, 1:00 p.m. to 3:00 p.m. • Music Nights in the Park, Newcastle, July 8, 2014, 7:00 p.m., featuring Johnny Burke and Joe Howe, traditional country music • Special Music Event with music of the Orono Cornet Band, Orono Library Bandstand, July 9, 2014, 7:00 p.m. Council Meeting Minutes - 3 - July 7, 2014 • 7th Annual Newcastle Art Show presented by A Gift of Art, Newcastle; July 12 and 13, 2014, Newcastle Arena, 10:00 a.m. to 4:00 p.m. • Concerts in the Ina Brown Parkette, Newtonville, July 13, 2014, 6:30 p.m. featuring cruisin' music of the 50's & 60's • Music Nights take place every Tuesday in Newcastle and every Sunday in Newtonville all summer long • BBQ in Newtonville, July 20, 2014, 4:00 p.m. to 6:00 p.m., Newtonville Community Hall • Gospel Plus, July 13, 2014, 9:15 a.m. St. Saviours Church, Orono • 20th Annual Wooden Boat Festival, July 19, 2014, Port of Newcastle, all day family event and evening party with free admission, free boat rides, and free dockage • Kirby book sale continues all summer from 10:00 a.m. to 3:00 p.m., Old Kirby Church, 6966 Highway 115/35 • Farmers Market, Newcastle Memorial Arena, every Sunday until October 2014, 10:00 a.m. to 2:00 p.m. • Orono Chili Cook Off, September 27, 2014, visit the Orono BIA website for details • Orono Antique Festival, August 9, 2014, 8:00 a.m. to 4:00 p.m. • Grand total of $10,000 raised at the 4th Annual "In the Face of an Angel" Golf Tournament Councillor Traill announced the following: Driftwood Theatre's Bard's Bus Tour presents Shakespeare's "The Tempest', July 13, 2014, 7:30 p.m. to 9:30 p.m., Visual Arts Centre of Clarington; Food of Love performance, celebrating the music of Shakespeare, Lakeview Park Oshawa, July 12, 2014, 6:30 p.m. SportsCar Grand Prix, Canada's largest sports car race of the year, featuring the newly formed TUDOR United Sports Car Championship and other series including the Continental Tire SportsCar Challenge, Cooper Tire Prototype Lites, IMSA GT3 Cup Challenge, Lamborghini Super Trofeo North America and the SCCA Pro Racing Playboy Mazda MX -5 Cup., July 12, 2014, 9:00 a.m. to 5:00 p.m. Canadian Tire Motorsport Park Public Information Centre for Bowmanville Marsh Habitat Restoration Project, (Phase 1 — Aquatic Habitat Restoration), July 10, 2014, 6:30 p.m. to 8:00 p.m. upstairs at Bobby C's Dockside Restaurant Councillor Woo announced the following: C -7 Corvette from Corvette Racing, will be at the Bulldog Pub, Oshawa, July 9, 2014, 4:00 p.m. "Into the Woods: Etchings by George Raab ", July 12 to October 2, 2014, Visual Arts Centre, Opening Reception July 27, 2014, 2:00 p.m. to 4:00 p.m. Council Meeting Minutes - 4 - July 7, 2014 He, along with Councillor Partner, attended the Clarke High School Commencement extending best wishes to the graduating students and thanking the teachers, parents, family and administration for a job well done. Appreciation to the organizers of the Canada Day celebrations throughout the Municipality including Jim Connell, Wilmot Creek, Julia Fielding Executive Director, Clarington Museum and John Witheridge Chair, Clarington Museums and Archives Board, Karen Bastas and Jane Black, Newcastle BIA, and Carlton and Sheri Plummer, Beacham Street Party. Councillor Woo wished all a safe and happy summer. Mayor Foster suggested that residents consider taking a "staycation" this year given the variety of events and activities taking place during the summer in the Municipality. He expressed appreciation to the Orono Fair Board for the well- attended rodeo event and for hosting the Canada Day Fireworks display at the Garnet B. Rickard Recreation Complex. Mayor Foster, on behalf of Council, wished residents a safe and fun summer with lots of time for family and friends. MINUTES Resolution #C- 277 -14 Moved by Councillor Traill, seconded by Councillor Woo THAT the minutes of a regular meeting of Council June 16, 2014, be approved. Resolution #C- 278 -14 Moved by Councillor Traill, seconded by Councillor Woo THAT the minutes of a special meeting of Council June 11, 2014, be approved. PRESENTATIONS Mayor Foster presented a Congratulatory Plaque to John O'Toole, in recognition of his retirement from Public Service after 32 years, including almost 20 years as M.P.P. of the Durham Riding. Council Meeting Minutes - 5 - July 7, 2014 DELEGATIONS Heather Briese addressed Council concerning Item 7 of Report #1 - Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park. Ms. Briese expressed concern that she received notification of the General Purpose and Administration Committee meeting less than one week in advance and was unable to attend the meeting. Ms. Briese indicated that she would be outlining both her personal concerns and those of the community regarding the project. Ms. Briese expressed concern that the access to the subdivision onto Old Scugog Road is too close to the Enniskillen Public School and will create a safety issue due to increased traffic in the vicinity of the school. Ms. Briese stated the solution would be to construct a cul -de -sac with access from Regional Road 3 only. She indicated that the size of the park is also of concern as it is not large enough to accommodate playing fields and play equipment. Ms. Briese noted that the Enniskillen community has been without a park since its inception and that neighbouring communities all have these amenities. She stated that residents have concerns with the quality and quantity of water indicating that it is unfair to determine water usage based on the average Canadian home as the homes in Enniskillen are estate homes and residents use more water than the average home. Ms. Briese reiterated that the obvious solution is to construct a cul de sac with fewer homes and urged Council not to let the opportunity for the municipality and the developer to make money interfere with the quality of life of current residents. Ms. Briese also questioned why only one level of the water table was tested when all of the water tables affect residents of Enniskillen. She indicated that there was case law which places responsibility for negative impacts on water quality and quantity on the Municipality and the developer and requested answers to the serious concerns brought forward. Steve Carruthers addressed Council concerning Item 7 of Report #1 - Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park. Mr. Carruthers indicated he is the owner of the property noting the Region of Durham and the Municipality of Clarington have extensive guidelines for this type of application to be considered for the benefits of local residents. Mr. Carruthers acknowledged that the main concern is regarding wells and noted as part of the process, the Region required multiple studies to be conducted by hydrogeological experts and peer - reviewed which have concluded there is sufficient water to support the development. Mr. Carruthers indicated that regulated growth will increase the lifespan of the school, help insure the viability of the store and create a public park central to the community. He confirmed that the type of homes to be constructed are the same as previous developments and, if approved, will give 24 families the opportunity to live in Enniskillen. Council Meeting Minutes - 6 - July 7, 2014 Doug Taylor addressed Council concerning Correspondence Item I — 14 - Clarington Transformer Station. Mr. Taylor indicated that while he is a member of the Enniskillen Environmental Association, he was before Council this evening as a concerned citizen. Mr. Taylor stated in 1987, he purchased 25.56 acres of land in Clarington to build a custom home for his retirement and to possibly severe a portion of the property to allow for a few residential building lots. Mr. Taylor stated that he has observed what has been happening on the Oak Ridges Moraine with the proposed construction of the Clarington Transformer Station by Hydro One Networks Inc. and is concerned with information contained in documents published by Hydro One stating the transformers produce contaminants such as lead, mercury, cadmium and toxic oil on a daily basis and pollute lands both on and off their property. He expressed concern that the proposed containment system will not work and, as a grandparent, is concerned with the potential for his grandchildren to ingest heavy metals or toxic oil pollutants that he feels will eventually contaminate the water supply. For these reasons, Mr. Taylor has decided to sell his property and leave Clarington. Mr. Taylor feels that once the project begins, his property value will plummet and feels this project should never have been considered at this location. Mr. Taylor stated Clarington's drinking water is at risk and this should be enough to stop the project. Mr. Taylor thanked Council for their limited support in trying to address this catastrophe and hoped that Group 360 would be engaged as the independent party. Clint Cole was called but was not in attendance. Sally Hillis and Terri Pellerin, Members, Enniskillen Environmental Association (EEA), addressed Council concerning Correspondence Item I — 15 - Terms of Reference for Third Party Independent — Clarington Transformer Station Project. Ms. Hillis expressed concern that although the project has been granted approval by the Ministry of the Environment, it does not confirm residents' safety. She stated there were three issues they would like to address this evening including the monitoring wells and the Thorncliffe Aquifier, the ongoing community liaison and response to community concerns, and clarification of an independent 3rd party. Ms. Hillis stated she is pleased with Council's decision to specify the required depth of the monitoring wells to be drilled to at least the Thorncliffe Aquifier, as drilling to this depth would approach the depth of the existing wells in the area. She noted that in Dr. Cherry's report it stated that Hydro One's monitoring wells of 50 feet were inadequate, do not provide much information about the flow system and boundaries and interactions of different formations, and that deep drilled, detailed well infrastructure is current industry standard practice. Ms. Hillis questioned who would be overseeing the communication of Council's motion to Hydro One and how would the information that such wells have been drilled be communicated to the EEA. Council Meeting Minutes - 7 - July 7, 2014 Terri Pellerin stated at the first Community Liaison Committee meeting, they were advised that Hydro One was considering the hiring of an independent 3rd party to address public concerns, and that the selection process would be divided into three phases beginning with a facilitated workshop. She indicated the Terms of Reference, criteria for selection would be decided jointly with Clarington, the EEA and Hydro One and that a workshop for this purpose would be arranged as soon as possible. She questioned if any discussions have taken place between Clarington staff and Hydro One Networks Inc. in regard to the process prior to the upcoming workshop planned for July 16, 2014, as such discussions would be contrary to the Terms of Reference. Ms. Pellerin reiterated Minister Bradley's decision that Hydro One cannot proceed until the conditions he placed on the project were satisfied, and expressed concern that the following conditions have not been met: four seasons of private well and monitoring wells data as part of a Groundwater Monitoring Plan, a detailed acoustic assessment report, results of monitoring reported to the Ministry and the preparation of a Contingency and Pollution Prevention plan. Ms. Pellerin questioned whether Council is aware if the conditions imposed by Minister Bradley have been met, why a temporary permit to allow Hydro One access for site preparation has been issued if the conditions have not been met, who on staff is overseeing Hydro One's progress on the transformer station; and, who will be their advocate should they need Council's assistance. Ms. Pellerin stated one of the reasons they were here this evening was to clarify that Dr. Cherry's commitment to study Program were not one in the same. She issued a reminder that Hydro One was bound to the Monitoring Program as a condition of approval. She indicated that by pledging support for Dr. Cherry, Council and the Association are in agreement that more information is needed prior to construction or completion to confirm the appropriateness of construction of the station on the Oak Ridges Moraine. Sally Hillis thanked Council for taking the position that the suitability and safety of the project on the Moraine has not yet been confirmed and requested Council's support on behalf of the EEA to consider Dr. Cherry's independent and scientific opinion to be a viable choice for the independent 3rd party. Ms. Hillis submitted the Associations concerns in writing and also questioned if Council would support a Clean Water By -law to protect future generations from high -risk infrastructure that threatens the quality and quantity of ground source drinking water. Ms. Hillis referenced the issue of the Easement Agreement Between Hydro One Networks Inc. and the Municipality for the use of an unopened road allowance, suggesting that the approval be delayed until Council is confident that all conditions have been met and that any and all communication occurs collectively, honestly and transparently with all three groups involved. Resolution #C- 279 -14 Moved by Councillor Partner, seconded by Councillor Hooper THAT the delegation of Sally Hillis and Terri Pellerin be extended for two minutes. "CARRIED" Council Meeting Minutes - 8 - July 7, 2014 Ms. Hillis indicated that Council and the EEA need to select an independent party and that the quality and quantity of water is protected. She stated that clean, safe drinking water is a right, not a privilege, and asked for Council's continued support. Ms. Hillis requested that all of their questions be answered in writing as soon as possible, given the urgency of this critical situation. Councillor Hooper declared a pecuniary interest with respect to the delegation of Kelvin Whalen as he owns property in downtown Bowmanville and left the Council Chambers during discussion on this matter. Kelvin Whalen, Kaitlin Corporation, addressed Council concerning Item 9 of Report #1 - Report PSD- 043 -14 - Applications for an Official Plan Amendment and Rezoning to permit a Drive - Through Restaurant, a Restaurant, a Bank with a Drive - Through and two office buildings, one with Ground Floor Retail And Restaurant Uses [668390 Ontario Ltd. (Kaitlin Corporation)]. Mr. Whalen stated his team has worked with staff to create a mixed -use project on the southwest corner of Regional Road 57 and Highway 2 that would provide for a mix of both residential and non - residential uses. He indicated that the site is a costly site to develop as services have to be extended from the west, Prince William Boulevard has to be constructed to Regional Road 57, entrances have to be constructed on Regional Road 57 and Highway 2 on top of internal servicing, parking lot construction, etc. Mr. Whalen stated given the form that the site has now taken, some residential elements will need to be constructed concurrently with the first phase of office commercial development. Mr. Whalen indicated that the original wording of the Report required that 80,000 square feet of non- residential development be built and occupied before any residential development could occur and that all residential buildings be a minimum of eight storeys in height. Mr. Whalen stated he feels these requirements are unduly restrictive and counter - productive to encouraging more non - residential uses and that having the initial residential base provides an immediate market for the non - residential office and commercial uses. Mr. Whalen feels that any residential building should be a minimum of four storeys with ground floor commercial and the residential development be constructed concurrently. Mr. Whalen confirmed that a bank has always been a cornerstone of the application and is an anchor for other like- minded business. He stated that in 2013, the Municipality undertook a study that indicated five to six new banks were needed by 2016; however on June 23, 2014, a bank was deleted as permitted use on this site. Mr. Whalen confirmed that the Kaitlin Corporation would be willing to abide by changes as suggested that the bank not be one that is currently in the Bowmanville downtown core, provided that the other changes outlined can be accommodated. Councillor Hooper returned to the meeting. Council Meeting Minutes - 9 - July 7, 2014 Brad Bowness, Director, Project Management, Hydro One Networks Inc. — addressed Council concerning Unfinished Business #1 - Resolution #GPA- 388 -14 - Report EGD- 020 -14 - Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipality of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. lands. Mr. Bowness stated he was here to request permission to obtain permanent easement rights to access the Hydro One Networks Inc. Property. He indicated that Hydro One has determined that Townline Road is the preferred access to the site given the community concerns raised regarding constructing an access from Langmaid Road. Mr. Bowness confirmed that Hydro One has acknowledged the community concerns, noting an Environmental Assessment was conducted and the project has been approved with conditions, including community liaison. He indicated that Hydro One has announced an initiative to conduct a water quality workshop to define a process that will lead to the selection of an independent 31d party. Mr. Bowness stated that between now and the fall, the lines will be relocated but construction of the station will not begin until December, at which time four seasons of monitoring will have been completed. Mr. Bowness advised the outage is not available later in the summer due to the high demand. He confirmed that if Hydro One is not granted access from Townline Road, they will require access from Langmaid Road, Mr. Bowness hoped Council would agree that Townline Road is the best access and grant a permanent easement. Moved by Councillor Hooper, seconded by Councillor Partner THAT Council recess for ten minutes. The meeting reconvened at 8:42 p.m. In response to questions, Mr. Bowness outlined the process approved by the Ministry of the Environment regarding monitoring. He stated that if the recommendation from the 3rd party is to drill deeper, Hydro One would look into it but would rely on Stantec, Hydro One geologists and the independent 31d party to make the determination. Paul Dalmazzi, Environmental Planner, Hydro One Networks Inc. addressed Council concerning Correspondence Item I - 16 - Clarington Transformer Station Groundwater and Surface Water Monitoring Program. Through the use of a PowerPoint presentation, Mr. Dalmazzi provided background information on the approval of the Clarington Transformer Station, highlighted the three objectives of the monitoring program including the commitment to implementing shallow /intermediate groundwater and surface water monitoring pre, during and post- construction, refining their understanding of the physical and hydrochemical characteristics of the shallow and intermediate depth groundwater systems and establishing a pre- construction baseline of groundwater and surface water conditions on -site and in available private wells of willing participants, including seasonal variations. Mr. Dalmazzi reviewed components of Hydraulic testing undertaken by Stantec, which will be presented in a Baseline Conditions Report once fall 2014 monitoring has been completed. Council Meeting Minutes _10- July 7, 2014 He highlighted the parameters of the Ground Water and Surface Water Quality Analysis. Mr. Dalmazzi stated that progress reports will be issued on an annual basis, beginning with the Baseline Conditions Report in the fall which will contain cumulative summaries of on -site data and will be shared with the Community Liaison Committee and other stakeholders and interested residents. He advised that residential water well monitoring has been initiated and owners will be notified immediately should any health - related parameters exceed the ODWQS. Mr. Dalmazzi confirmed that changes to the Monitoring Program may be implemented upon written approval from the Ministry of the Environment and will be communicated to the Community Liaison Committee and other interested stakeholders. COMMUNICATIONS I - 1 Minutes of the Newcastle Memorial Arena Management Board dated May 13, 2014 1 - 2 Minutes of the Santa Claus Parade Committee dated May 14, 2014 1 - 3 Minutes of the Ganaraska Region Conservation Authority dated May 15, 2014 1 - 4 Minutes of the Samuel Wilmot Nature Area dated June 10, 2014 I - 5 Minutes of the Central Lake Ontario Conservation Authority dated June 17, 2014 1 - 6 Minutes of the Clarington Heritage Committee dated June 17, 2014 1 - 7 Minutes of the Sustainable Clarington Community Advisory Committee dated June 19 and 25, 2014 1 - 8 Minutes of the Clarington Museums and Archives Board dated June 11, 2014 1 - 9 Minutes of the Clarington Safe Communities Advisory Committee dated June 19, 2014 1_10 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding for information a copy of Report 2014 -P -36 of the Commissioner of Planning and Economic Development regarding the Durham Greenbelt Plan Review Initial Report — Consultation Results: What We Heard. Council Meeting Minutes - 11 - July 7, 2014 1- 11 Bryce Phillips, Senior Vice President, Ontario Power Generation (OPG) — Pickering Nuclear, writing to Mayor Ryan, City of Pickering, in response to the City of Pickering's correspondence to the Canadian Nuclear Safety Commission (CNSC) and OPG regarding the Pickering station operating licence and OPG's plans for station improvements to the year 2020; responding to Pickering's requests regarding transparency in communications, the holding of a public forum and submission of a draft Decommissioning Plan; and, indicating that OPG works hard to earn and maintain the trust of the public, particularly the residents of the communities in which they operate generating stations, and are committed to sharing information about the safety and operations of stations in an open and transparent manner. 1 - 12 Mary Lofthouse, Treasurer, Bowmanville Horticultural Society, expressing appreciation for the Community grant received in the amount of $500 and for the assistance of Erica Mittag, Community Development Coordinator, in clarifying the Grant application process. 1 - 13 Cindy Sutch, on behalf of the Save the Oak Ridges Moraine Coalition (STORM), requesting Council's support of the Enniskillen Environmental Association's request that the proposed road access to the Clarington Transformer Station site not be approved until critical issues on the social impact, ground water quality and quantity and groundwater data have been addressed. 1 - 14 Doug Taylor expressing concern that the construction of the Clarington Transformer Station on the Oak Ridges Moraine will inevitably cause pollution to the aquifer and cause property values to plummet; indicating that he fears for the health of his grandchildren who will eventually be exposed to heavy metal contaminants in his well water; and, advising that he cannot live under these circumstances and will be forced to put his home up for sale and move out of Clarington. 1 - 15 Sally Hillis and Terri Pellerin, Enniskillen Environmental Association, requesting to clarify several issues regarding the Terms of Reference for the Third Party Independent and the Clarington Transformer project with respect to third party selection, drilling depth of testing wells and ongoing community liaison and response to community concerns given the clear threat the their safe drinking water with the proposed construction of the mega transformer station on the Oak Ridges Moraine. Council Meeting Minutes -12- July 7, 2014 1 - 16 Paul Dalmazzi, Environmental Planner, Hydro One Networks Inc., forwarding background information, objectives and scope of the Clarington Transformer Station Groundwater and Surface Water Monitoring Program which will fulfill the Environmental monitoring commitments made by Hydro One in the Project's ESR by establishing background hydrogeological conditions and by providing a monitoring program that will identify and monitor the natural form and function of the shallow and intermediate depth groundwater system during and post construction. Resolution #C- 281 -14 Moved by Councillor Novak, seconded by Councillor Neal THAT the communications I - 1 to I - 16 to be received for information be approved. CORRESPONDENCE FOR DIRECTION D - 1 Brian Crow, Producer, Republic Live Inc., providing the performance schedule for the 2014 Boots and Hearts Country Music Festival to be held at the Canadian Tire Motorsport Park on August 1 to 3, 2014, with a kickoff party July 31, 2014; requesting a temporary variance to By -law 97- 126 to allow for a 72 dBA maximum level of audible sound between Friday, August 1 to Sunday, August 3, 2014, during the hours of midnight and 2:00 a.m. when the secondary stage will be in operation; indicating they will continually monitor the sound levels at stages; advising that the highest level of sound measured at the 2013 event was 62 dBA; indicating that the organizers of the Boots and Hearts Country Music Festival have implemented a pre- festival neighbour notification plan which will keep those nearby up to date on traffic patterns and times of operation; and, indicating that they look forward to working with the Municipality'and the Region to ensure a positive and profitable event for all parties. Resolution #C- 282 -14 Moved by Councillor Partner, seconded by Councillor Woo THAT the request from Brian Crow, Producer, Republic Live Inc., for an exemption to By -law 97 -126, be approved. "CARRIED" Council Meeting Minutes -13- July 7, 2014 D - 2 Petra Schwirtz, Chair, Clarington Tourism Marketing Board (CTMB) providing an update on the status of the Economic Impact Study of Tourism in Clarington and a tourism plan for Clarington; indicating that both projects are in their final stages and CTMB will present their reports to the General Purpose and Administration Committee on September 22, 2014; and, respectfully requesting that the Clarington Tourism Marketing Board (CTMB) be invited to have representation during the 2014 -2018 municipal strategic plan discussions and process and that the Tourism Impact Study and the Community Tourism Strategic Plan, as provided by the CTMB, be included in the municipal strategic plan discussions and process. Resolution #C- 283 -14 Moved by Councillor Neal, seconded by Councillor Novak THAT Correspondence Item D - 2 from Petra Schwirtz, Chair, Clarington Tourism Marketing Board (CTMB), be referred to the Municipal Strategic Plan discussions. I 1illVVI_i D - 3 Correspondence from Michael Peel, Scott Prentice, Ron Radcliffe and Curtis Mollon writing in opposition to the proposal to permit commercial uses on the former Newcastle Fire Hall site; indicating that they reside in the five properties directly to the east of the proposed property that have not been included in the Newcastle Village Centre Secondary Plan; and, advising that they would be willing to support the changes to the zoning if these five properties are included in the Plan. Resolution #C- 284 -14 Moved by Councillor Neal, seconded by Councillor Partner THAT Correspondence D - 3 from Michael Peel, Scott Prentice, Ron Radcliffe and Curtis Mollon be referred to Item 2 of Report 41. Council Meeting Minutes -14- July 7, 2014 COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report June 23, 2014 Resolution #C- 285 -14 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of June 23, 2014 be approved, with the exception of Items #3, #7, #9, #16, #21 and #22. Councillor Hooper declared a pecuniary interest with respect to Item 9 of Report #1 as he owns property in downtown Bowmanville and left the Council Chambers during discussion and voting on this matter. Item #9 Moved by Councillor Novak, seconded by Councillor Partner THAT Report PSD- 043 -14 be received; THAT the proposed Amendment No. 97 to the Clarington Official Plan (Attachment 2 of Report PSD- 043 -14) and the proposed Amendment to the Zoning By -law (Attachment 3 of Report PSD- 043 -14) be revised to allow a bank as a permitted use provided it is not currently represented in Downtown Bowmanville and that one residential building be permitted to proceed concurrently with office buildings with a minimum height of 4 stories; THAT Amendment No. 97 to the Clarington Official Plan (Attachment 1 to Report PSD- 043 -14), be approved as amended and that the related By -law, in Attachment 2 to Report PSD- 043 -14, be passed; THAT Amendment No. 97 be forwarded to the Regional Municipality of Durham for approval; THAT the Zoning By -law Amendment, contained in Attachment 3 to Report PSD - 043-14, be approved as amended; THAT a By -law lifting the Holding (H) Symbol be forwarded to Council once Site Plan Approval has been granted for the various phases; Council Meeting Minutes - 15 - July 7, 2014 THAT the Durham Region Planning and Economic Development Department and Municipal Assessment Corporation be forwarded a copy of Report PSD- 043 -14 and Council's decision; and THAT all interested parties listed in Report PSD- 043 -14 and any delegations be advised of Council's decision. "CARRIED LATER IN THE MEETING" (See following motion) Resolution #C- 287 -14 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #C- 286 -14 be amended such that a drive - through for the bank not be allowed as a permitted use. "MOTION WITHDRAWN" Resolution #C- 286 -14 was then put to a vote and CARRIED. Councillor Hooper returned to the meeting. Item #22 Resolution #C- 288 -14 Moved by Councillor Novak, seconded by Councillor Partner WHEREAS the inaugural NASCAR Canadian Tire Truck Series weekend at Canadian Tire Motorsport Park ( "CTMP ") in 2013 brought in millions to the regional and local economies, attracting motorsports enthusiasts from across Canada and the United States; AND WHEREAS the Municipality of Clarington would like to show its support for CTMP's efforts to bring national and international attention to CTMP as the #1 motorsport venue in Canada which, in turn, puts Clarington in the international auto racing spotlight for one weekend per year; AND WHEREAS the Municipality of Clarington would like to show its support for hosting NASCAR events at CTMP, including Truck Series and, in future, Nationwide and Sprint Cup Series; AND WHEREAS the Municipality of Clarington is eager to work with CTMP and local businesses to show our community spirit and hometown pride in hosting NASCAR events as municipalities in the United States currently do during NASCAR events by hanging uniform "Welcome Race Fans" banners; Council Meeting Minutes - 16 - July 7, 2014 NOW THEREFORE BE IT RESOLVED THAT, after soliciting approval from Veridian, a "Welcome Race Fans" banner be prepared and hung from the West Bowmanville standards during the NASCAR Truck Series weekend, provided they apply for and obtain any necessary permits; THAT smaller banners, similar to those used in NASCAR -host municipalities across the United States, be printed and distributed to local Clarington businesses for display during the Nascar Truck Series weekend (and during other Nascar weekends should Nationwide and Sprint Cup Series events be held at CTMP) with priority given to the following businesses: a. Grocery Stores b. Gas Stations c. Restaurants THAT the cost be borne by CTMP; THAT the banners be advertised on the Clarington website and Facebook page as available on a "first come, first serve" basis and be available for pickup from Town Hall; and THAT staff have approval of the proposed design which shall include the Municipality of Clarington logo, the CTMP logo, and the Nascar logo, if permissible; and THAT CTMP be advised of Council's decision. "CARRIED" Item #3 Resolution #C- 289 -14 Moved by Councillor Neal, seconded by Councillor Traill THAT the delegation of Marshall Hohmann be received with thanks; THAT the Clarington Board of Trade (CBOT) arrange for a presentation from Marshall Hohmann to the CBOT, Clarington's various Business Improvement Association's, local businesses, and any interested parties; and THAT staff report back on the concept of making the CIP grants conditional on the applicants /recipients making the first floor of their business premises accessible. "MOTION LOST" Council Meeting Minutes -17- July 7, 2014 Resolution #C- 290 -14 Moved by Councillor Woo, seconded by Councillor Hooper THAT the delegation of Marshall Hohmann be received with thanks; and THAT the Clarington Board of Trade (CBOT) arrange for a presentation from Marshall Hohmann to the CBOT, Clarington's various Business Improvement Association's, local businesses, and any interested parties. "CARRIED" Item #16 Resolution #C- 291 -14 Moved by Councillor Traill, seconded by Councillor Novak THAT Report COD - 013 -14 be received; THAT The Ambler & Co. Inc., Mississauga, Ontario, with a total bid amount of $1,482,657.78 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014 -9, be awarded the contract for Lake Road Extension as required by the Municipality of Clarington, Engineering Department; and THAT the funds required in the amount of $2,026,300.00 (net HST Rebate) including Design, Contract Administration, Material Testing, Construction and Contingencies be drawn from the following Engineering Department Accounts: Description GIL Account Lake Road 110 -32- 330 - 83422 -7401 Recoverable from Developer 110 -32- 330 - 83422 -7401 Pavement Rehabilitation — 110 -32- 330 - 83212 -7401 South Service Road "CARRIED" Item #21 Resolution #C -292 -1 Moved by Councillor Traill, seconded by Councillor Hooper Amount $ 1,072,000.00 $ 688,700.00 $ 285,600.00 WHEREAS June 2014 marks the 30th anniversary of Seniors' Month; Council Meeting Minutes -.18- July 7, 2014 AND WHEREAS Municipalities and community organizations are encouraged to hold Seniors' Month events including award ceremonies, recognition events; socials and seniors' information and active living fairs; AND WHEREAS Seniors are a valued part of our society. Their important contributions include giving their time and talents to make our Municipality a better place to live; AND WHEREAS Seniors are the fastest growing segment of our population; AND WHEREAS, in 2011, approximately 12 per cent of the Clarington population was aged 65 or older and by 2031, it's anticipated Clarington will be home to 41,220 adults over age 50, which is a 56 per cent increase over 2011; AND WHEREAS, as a group, seniors are unique in their needs and require specialized services and resources; AND WHEREAS 68% of seniors are immigrants and almost thirty percent of them speak a language other than English; AND WHEREAS they will need our Municipality to support them as they age, NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington proclaims June 2014, and every month of June hereafter, "Seniors' Month" in the Municipality of Clarington. Councillor Traill temporarily left the meeting. Item #7 Resolution #C- 293 -14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Item 7 of Report # 1 — Application for Draft Plan of Subdivision to Permit the development of 24 detached dwellings and a Park be referred to the September 15, 2014 Council meeting; and THAT staff be directed to hold another meeting with area residents. Councillor Traill returned to the meeting. Council Meeting Minutes - 19 - STAFF REPORT(S) Report CLD- 018 -14 — Appointment of Parking Enforcement Officer Resolution #C- 294 -14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD- 018 -14 be received; and July 7, 2014 THAT the by -law appointing Mr. William M. Pearce as a Parking Enforcement Officer, attached to Report CLD- 018 -14, be passed. Resolution #C- 295 -14 Moved by Councillor Woo, seconded by Councillor Partner THAT Council recess for five minutes. CARRIED The meeting reconvened at 10:40 p.m. UNFINISHED BUSINESS Resolution #GPA- 388 -14 - Report EGD- 020 -14 - Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipality of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands Resolution #C- 296 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT Resolution #GPA- 388 -14 be lifted from the table. "CARRIED" Councillor Woo assumed the Chair. Council Meeting Minutes -20- July 7, 2014 The following resolution was before Council: Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD- 020 -14 be received; THAT, since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2 of Report EGD- 020 -14) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule `A' of Attachment 2 of Report EGD- 020 -14); THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by -law contained in Attachment 3 of Report EGD- 020 -14 to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R- 28285; THAT the Mayor and the Municipal Clerk be authorized to sign the Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and THAT all interested parties listed in Report EGD- 020 -14 and any delegations be advised of Council's decision. "MOTION WITHDRAWN" Resolution #C- 297 -14 Moved by Mayor Foster seconded by Councillor Partner THAT staff be directed to grant a temporary road occupancy permit, with an expiry date of November 30, 2014, to facilitate the continuation of line relocation; and Council Meeting Minutes -21 - July 7, 2014 THAT Report EGD- 020 -14 be referred to the September 22, 2014 General Purpose and Administration Committee meeting. "CARRIED ON THE FOLLOWING RECORDED VOTE ": Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Hooper V Councillor.Neal d Councillor Novak d Councillor Partner d Councillor Traill V Councillor Woo d Mayor Foster d Mayor Foster resumed the chair. BY -LAWS Councillor Hooper declared a pecuniary interest with respect to By -laws 2014 -079 and 2014 -080 as he owns property in downtown Bowmanville and left the Council Chambers during discussion and voting on the by -laws. Resolution #C- 298 -14 Moved by Councillor Neal, seconded by Councillor Novak THAT leave be granted to introduce By -laws 2014 -073 to 2014 -088 2014 -073 Being a By -law to appoint an individual as a Parking Enforcement Officer for Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton and Brett MacNeil) (72 Martin Road, Bowmanville) 2014 -074 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Aspen Gardens Ltd.) 2014 -075 Being a By -law to amend municipal street names in the Municipality of Clarington 2014 -076 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington [1825284 Ontario Ltd. (City Homes)] 2014 -077 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Brightstar Newcastle Corporation) Council Meeting Minutes -22- July 7, 2014 2014 -078 Being a By -law to temporarily restrict the use of Nichols Road 2014 -079 Being a By -law to adopt Amendment No. 97 to the Clarington Official Plan 2014 -080 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington [668390 Ontario Ltd. (Kaitlin Corporation)] 2014 -081 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Ray Gupta) 2014 -082 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (1547321 Ontario Limited) 2014 -083 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (Courtyard Property Investments Inc.) 2014 -084 Being a By -law to designate the property known for municipal purposes as 210 King Avenue West, Newcastle, Municipality of Clarington as a property of historic or architectural value or interest under the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18 2014 -085 Being a By -law to appoint a Municipal Law Enforcement Officer 2014 -086 Being a By -law to exempt a certain portion of Registered Plan 40M -2497 from Part Lot Control 2014 -087 Being a By -law to amend By -law 2005 -109, a Zoning By -law for the Municipality of Clarington to remove the Holding (H) symbol for the subject lands [1829963 Ontario Inc. (Rondeau)] 2014 -088 Being a By -law to amend By -law 2005 -109, a Zoning By -law for the Municipality of Clarington to remove the Holding (H) symbol for the subject lands (Republic Live Inc.); and THAT the said by -laws be approved. Councillor Hooper returned to the meeting. Council Meeting Minutes -23- OTHER BUSINESS July 7, 2014 Councillor Partner requested that staff investigate constructing an accessible ramp for the Tooley's Mill Park and that the Clarington Accessibility Advisory Committee be involved in reviewing site plans. PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. Councillor Hooper stated a pecuniary interest earlier in the meeting, refrained from voting on the Confirming By -law and left the Council Chambers during discussion and voting on the Confirming By -law. CONFIRMING BY -LAW Resolution #C- 299 -14 Moved by Councillor Neal, seconded by Councillor Novak THAT leave be granted to introduce By -law 2014 -089, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 7th day of July, 2014; and THAT the said by -law be approved. "CARRIED" Councillor Hooper returned to the meeting. ADJOURNMENT Resolution #C- 300 -14 Moved by Councillor Hooper, seconded by Councillor Partner THAT the meeting adjourn at 10:51 p.m. "CARRIED" MAYOR MUNICIPAL CLERK c1,I p t, 11 1 11 Leading the Way Special Council Meeting Minutes JULY 15, 2014 Minutes of a special meeting of Council held on July 15, 2014, at 9:00 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Municipal Solicitor, A. Allison Manager, Development Engineering and Traffic, L. Benson Manager, Development Review, C. Pellarin Acting Municipal Clerk, Clerk, C. Fleming DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. Resolution #C- 301 -14 Moved by Councillor Woo, seconded by Councillor Partner THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. "CARRIED" The meeting reconvened in open session at 9 :23 a.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and one resolution was passed providing direction to staff. Special Council Meeting Minutes - 2 - July 15, 2014 CONFIRMING BY -LAW Resolution #C- 302 -14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By -law 2014 -090, being a by -law to confirm the proceedings of the Council of the Municipality of Clarington at a special meeting held on" the 15th day of July, 2014; and THAT the said by -law be approved. "CARRIED" ADJOURNMENT Resolution #C- 303 -14 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 9:24 a.m. "CARRIED" MAYOR MUNICIPAL CLERK DRAFT LIST OF DELEGATIONS SEPTEMBER 15, 2014 a) Michael Patrick, Chair, Sustainable Clarington Community Advisory Committee — "It's All Connected" - Final Report of the Sustainable Clarington Community Advisory Committee (Correspondence Item D — 12) b) Terry Pellarin and Sally Hillis, Enniskillen Environmental Association — Resident Concerns Regarding the Clarington Hydro Transformer Station (Correspondence Item 1- 15) C) Dr. John Cherry, Group 360 — Resident Concerns Regarding the Clarington Hydro One Transformer Station (Correspondence Item I - 15) d) Kythe Baldwin — Grading Issues (Correspondence Item D - 13) e) Steve Carruthers — Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Unfinished Business #1) SUMMARY OF CORRESPONDENCE September 15, 2014 CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 1 - 1 Minutes of the Newcastle Memorial Arena Management Board dated June 10, and July 8, 2014 (Copies attached) 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated July 10, 2014 (Copy attached) 1 - 3 Minutes of the Ganaraska Region Conservation Authority dated June 19, 2014 (Copy attached) 1 - 4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated July 8, 2014 (Copy attached) 1 - 5 Minutes of the Clarington Safe Communities Advisory Committee dated May 15, 2014 (Copy attached) 1 - 6 Minutes of the Orono Arena Community Centre Board dated June 24, 2014 (Copy attached) 1 - 7 Minutes of the Sustainable Clarington Community Advisory Committee dated August 14, 2014 (Copy attached) 1 - 8 Minutes of the Newcastle Community Hall Board dated May 20, 2014 (Copy attached) 1 - 9 Linda J. Laliberte, CAO /Secretary- Treasurer, Ganaraska Region Conservation Authority (GRCA), forwarding a copy of the Ganaraska Region Conservation Authority Climate Change Strategy, 2014, a strategy providing direction for addressing climate change through adaption and mitigation measures, recommendations required to integrate climate change consideration into programs and operations of the GRCA and serving as a resource to member municipalities, local businesses., industries and the general public. Summary of Correspondence - 2 - September 15, 2014 1 - 10 Julius Arscott, Application Assessment Officer, Ministry of the Environment (MOE), advising of the receipt of an application from St. Marys Cement for an Environmental Compliance Approval to operate a Waste Disposal Site thermal treatment facility to be located in Clarington to permit the use of non - hazardous wood waste up to 100 tonnes per day; requesting the Municipality comment on the application by August 25, 2014; and, advising that details. relating to the application can be found at the Environmental Bill of Rights Environmental Registry at http://www.ebr.gov.on.ca'/ERS-WEB- Fxternal /_ 1- 11 Kathy Stranks, Manager, Corporate Secretariat, Toronto and Region Conservation Area (TRCA) forwarding TRCA's report with respect to Update on Expanding Ontario's Greenbelt, summarizing municipal efforts to study the impacts of the expansion of the Greenbelt and plans for growing the Greenbelt. 1 - 12 Karen Bastas, Event Coordinator, Jane Black, Marion Saunders, and Deb Miller, Canada Day Committee, Newcastle Business Improvement Association, extending appreciation to Council and staff for the donation and assistance to Newcastle's Canada Day Celebration. 1 - 13 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated June 5, 2014, regarding Request for Revised Submission Date for the Durham York Energy Centre Third Party Independent Audit Report #5 • Letter to the Ministry of the Environment dated June 3, 2014, regarding Public Meeting Prior to First Receipt of Waste • Letter to the Ministry of the Environment dated May 23, 2014, regarding 2013 Annual Ambient Air Monitoring Report • Annual Ambient Air Quality Monitoring Report for the Durham York Energy Centre — May to December 2013 (May 14, 2014; and, advising that the documents are also available on the EFW project website at http:// www. durhamyorkwaste.ca /proiect/efw- committee.htm. Summary of Correspondence - 3 - September 15, 2014 1 - 14 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment and Climate Change dated August 7, 2014, regarding Submission of the Ambient Air Monitoring 2014 1St Quarterly Report • Stantec Cover Letter regarding Q1 2014 Ambient Air Quality Monitoring Report for the Durham York Energy Centre (June 23, 2014) • Stantec Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre — January to March 2014 (June 23, 2014) • Letter to the Ministry of the Environment and Climate Change dated August 5, 2014, regarding Submission of June 2014 Complaint and Inquiry Logs • Durham York Energy Centre Complaint and Inquiry Protocol Log — June 2014 • Letter to the Ministry of the Environment and Climate Change dated July 16, 2014, regarding Submission of the May 2014 DYEC Complaint and Inquiry Logs • Durham York Energy Centre Complaint and Inquiry Protocol Log — May 2014; and advising that the documents are also available on the EFW project website at http:// www. durhamVorkwaste .ca /project/efw- committee.htm. 1 - 15 Clint Cole, Member, Enniskillen Environmental Association, expressing concern regarding the Clarington Hydro One Transformer Station well monitoring plan; advising Council that over the summer months, Hydro One has failed to show any indication or commitment to drill site monitoring wells to the depth of the Thorncliff aquifer; and, indicating that drilling to the proper well depth to collect the necessary hydrogeological and hydrological data from the deeper ground depths would effectively assist the large scale ground water research project about to proceed, would give a true and more accurate picture of what is going on below the ground surface at various depths, and would be more representative of the surrounding private resident wells in the area to better assess potential impacts of the project. Summary of Correspondence - 4 - September 15, 2014 1 - 16 Greg Lymer, Risk Management Official, Works Department, Regional Municipality of Durham, forwarding a copy of the comments of the Region of Durham submitted on the Amended Proposed Credit Valley — Toronto and Region = Central Lake Ontario Source Protection Plan. 1 - 17 Brad Bowness, Director, Project Management, Hydro One Networks Inc., responding to Council's correspondence of August 29, 2014, regarding the Clarington Transformer Station; thanking Council for the Municipality's investment in the process to select an independent, third -party expert to review ongoing monitoring results and address community concerns; indicating that Hydro One received Ministry of the Environment Approval (MOE) on the Groundwater and Surface Water Monitoring Program and presented the program at the first Community Liaison Committee (CLC) meeting, and that based on feedback from the CLC, Hydro One has expanded the plan to include wells within 1,200 metres of the station; advising that after property access for the station has been determined, Hydro One will schedule a construction Public Information Centre featuring panels with construction logistics including the access road, truck route and overall project schedule; and, that the draft minutes of the last CLC meeting will be issued with a question and answer document that addresses specific questions raised in the meeting. The correspondence also noted that Hydro One understands that Dr. Cherry of Group 360 has expressed concerns regarding the Environmental Study Report but that they have yet to receive any substantive comments on the program directly from Dr. Cherry and have accepted Council's recommendation to meet and discuss the project with him and Dr. Parker. CORRESPONDENCE FOR DIRECTION D - 1 Charlotte Macgregor, Communications & Marketing, Prostate Cancer Canada, requesting the month of September be proclaimed "Prostate Cancer Awareness Month" to raise awareness of the disease and support the estimated 23,600 Canadian men who will be diagnosed in 2014. (Motion to Proclaim) Summary of Correspondence - 5 - September 15, 2014 D - 2 Matthew Way, RN, BScN, Public Health Nurse, Regional Municipality of Durham, requesting that the month of October be proclaimed as "International Walk to School Month" and Wednesday, October 8, 2014, be proclaimed as "International Walk to School Day" (IWALK), an annual event to promote physical activity, safe communities and clean air. (Motion to Proclaim) D - 3 Peter Hoekstra, Celebration Fireworks, requesting permission to host a fireworks display at the Canadian Tire Motorsport Park on September 27, 2014, at 9:00 p.m. (Motion to approve provided the Organizers apply for and obtain a Fireworks Permit from the Municipal Clerk's Department) D - 4 Peter Hoekstra, Celebration Fireworks, requesting permission to host a fireworks display at Van Belle's Flower and Garden Centre, 1979 Highway 2 on October 18, 2014, from 9:00 p.m. to 10:00 p.m. (Motion to approve provided the Organizers apply for and obtain a Fireworks Permit from the Municipal Clerk's Department) D - 5 John Vogels and Laurel Gould, requesting an extension to March 20, 2015, for use of a house trailer as living quarters at 6040 Darlington Manvers Townline Road during construction of a new residential dwelling to replace their home which was destroyed by fire in February, 2014. (Motion to approve extension to the use of a house trailer as temporary living quarters at 6040 Darlington Manvers Townline Road until March 20, 2015, subject to the signing of a further Letter of Undertaking) D'6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on June 25, 2014, Regional Council adopted the following resolution pertaining to the Cycling Communications Plan: "a) THAT staff be authorized to consult with the area municipalities on the draft Regional Municipality of Durham, three -year Strategic Cycling Communications Plan; and Summary of Correspondence - 6 - September 15, 2014 b) THAT a copy of Report #2014 -P -35 of the Commissioner of Planning and Economic Development be forwarded to the area municipalities." (Motion to refer correspondence to staff) D - 7 Lynda Motschenbacher requesting a nine -month extension to building permit #10.0211 to allow for completion of a new residence at 8535 Ormiston Road, Enfield; advising of work completed and inspected to date; and, indicating they anticipate occupancy of the new house by September 2015. (Motion to approve a nine -month extension to the use of temporary living quarters at 8535 Ormiston Road, Enfield, subject to the signing of a further Letter of Undertaking) D - 8 Fred Hahn, President, Canadian Union of Public Employees (COPE) Ontario and Sheila Olan- MacLean, President, The Ontario Coalition for Better Child Care (OCBCC) requesting that Wednesday, October 29, 2014, be proclaimed as "Child Care Worker & Early Childhood Educator Appreciation Day" in Clarington, in recognition of the education, skills, commitment and dedication of early child care educators and staff to children, their families and quality of life of the community. (Motion to Proclaim) D - 9 Jo -Anne St. Godard, Executive Director, Recycling Council of Ontario, requesting the proclamation of "Waste Reduction Week" from October 20 to 26, 2014, in an effort to educate and engage Ontarians about waste reduction. (Motion to Proclaim) D - 10 Tom Feddema, requesting an extension to the use of temporary living quarters at 2704 Concession Road 7, to November 30, 2014. (Motion to approve an extension to the use of temporary living quarters at 2704 Concession Road 7, subject to the signing of a further Letter of Undertaking) Summary of Correspondence - 7- September 15, 2014 D - 11 Kathy Kielt, Deputy Clerk and Supervisor of Council and Committee Services, Halton Region, advising that on July 9, 2014, Council of the Regional Municipality of Halton adopted the following resolution pertaining to Protection of Public Participation Act, 2014 (Bill 83): WHEREAS Bill 83, Protection of Public Participation Act, 2014, being "An Statutory Powers of Procedure Act in order to protect expression on matters of public interest" (hereinafter "Bill 83 "), was introduced into the Provincial Legislature in June 2013; WHEREAS Bill 83 was introduced by the government out of concern that Strategic Lawsuits Against Public Participation ( SLAPP), being lawsuits brought before the court by one party against another party or individual as a tactic for silencing or intimidating the other party, are having a chilling effect on public participation on contentious matters of public interest in Ontario; WHEREAS Bill 83 is intended to protect persons from being subjected to legal proceedings that would stifle their ability to speak out on public issues or promote, in the public interest, action by the public or any level of government; WHEREAS the ability to engage in public participation forums is the foundation of a democratic society; WHEREAS there exists a number of high profile environmental issues in the Regional Municipality of Halton that are of public interest and that have generated a great deal of debate in the community; WHEREAS Regional Council is of the opinion that public participation in matters of public interest ought to be encouraged and not discouraged through tactics such as strategic lawsuits against public participation; WHEREAS provision is made in Bill 83 to amend the Courts of Justice Act for such SLAPP legal proceedings to be dismissed at an early stage and for defendants subjected to such proceedings to be indemnified for incurred costs in such proceedings with the potential for additional damages to be awarded in appropriate circumstances; Summary of Correspondence - 8 - September 15, 2014 WHEREAS provision is made in Bill 83 to amend the Libel and Slander Act to state that any qualified privilege that applies in respect of an oral or written communication on a matter of public interest between two or more persons who have a direct interest in the matter applies regardless of whether the communication is witnessed or reported on by media representatives or other persons; WHEREAS provision is made in Bill 83 to amend the Statutory Powers Procedure Act to provide that submissions for a costs order in a proceeding must be made in writing, unless the tribunal determines that to do so is likely to cause a party to the proceeding significant prejudice; THEREFORE BE IT RESOLVED THAT the Council of the Regional Municipality of Halton advise the newly elected Premier of the Province of Ontario, the Honorable Kathleen Wynne, Halton MP's and MPP's, party leaders and all Ontario municipalities of its support for the Protection of Public Participation Act, 2014 and request that Bill 83 be re- introduced forthwith in the Legislature; THAT the Regional Chair be requested to meet with Halton's newly elected Members of Provincial Parliament to encourage the Province to reintroduce the anti -SLAPP legislation; and THAT the Association of Municipalities of Ontario be requested to support this resolution. (Motion for Direction) D - 12 Michael Patrick, Chair, Sustainable Clarington Community Advisory Committee, submitting the Committee's final report — "It's All Connected:. Actions.to Foster a Community -Wide Culture of Sustainability in Clarington". (Motion for Direction) Summary of Correspondence - 9 - September 15, 2014 D - 13 Kythe Baldwin advising that he purchased his home in 2012 and has experienced problems with the grading of the rear of his lot since the sod has been put down; indicating that to date, his concerns have not been satisfactorily addressed by either the builder or the Municipality; that the slope on the rear of the yard is so severe that it is very dangerous to cut the grass, the run -off from other properties drains into his yard and that his family is not able to enjoy their entire property; and, questioning what actions the Municipality will take to rectify the poor grading plan and to alleviate any potential liability issues. (Motion for Direction) 1 -1 Newcastle Memorial Arena Management Board Municipality of Claringrton Minutes of Meeting — Tuesday June 10, 2014 (Not yet approved by committee) In Attendance — Gord Lee, Chair Larry Burke, Vice Chair Gord Blaker, Carol Little, Shea -Lea Latchford, Jay Summers, Larry Burke, Councillor Woo, Bryan Wiltshire Re rets — Councillor Partner 1. Call to order — 7.12 P.M. 2. Adoption of Minutes — Motion # 14 — 018 was proposed: THAT: The minutes of May 13, are approved, as presented. Moved by: Jay Summers Seconded by: Shea -Lea Latchford CARRIED 3. Arena Manager's Report — Bryan advised: Compressor re -build was scheduled by Cimco for early August and will be completed prior to start-up. The lighting project for the change and shower rooms was complete — 5 motion/timing sensors were in place and lights and fans will turn out 5 minutes after rooms have been vacated. The shower doors are still an ongoing project — Bryan hasn't found a competitive quote to Bowmanville Glass for manufacture and/or installation. Ice scheduling for the fall was completed. Contracts were out and waiting for return. Jay Summers expressed a concern with N.V.M.H.A. `s Saturday schedule and requested time to discuss with their executive. Jay will follow —up and get back in touch with the chair. Bryan had also contacted and received pricing from Miller Waste, regarding our waste removal Miller Waste had a very competitive quotation and the following motion was proposed. Motion # 14 -019 - THAT: The board members accept the Miller Waste proposal and make arrangements to changeover this summer. Moved by: Larry Burke Seconded by: Councillor Woo " _ E 4. Financial Report — Accounts receivable were in good shape — under $3,000.00 outstanding. Only the $492.26 from Viper Ball Hockey was over 90 days. And Scott Turner's $492.26 was in the 60 to 90 day range. Bryan was staying on top of both of these accounts and will report back to us at the next meeting. The income statement was presented and appeared to be in line with our forecast — YTD. The chair also advised: $80,000.00 was invested in short-term GIC's - $30,000.00 in a 30 day term and.an additional $50,000.00 was in a 90 day term. The $30,000.00 would most likely be required back in our operating account for late August to accommodate the payroll and start-up for September. Hopefully, the $50,000.00 can remain invested for future expenditures, i.e. a new Olympia, capital expenditures, etc. 5. New Business - The chair presented a letter from Newcastle Family Connection Dance requesting the opportunity to rent the upper floor Music Room. This room was constructed for the Newcastle Skating Club with a Trillium Ontario grant. As the skating club was no longer operating, the room currently is not in use. Through discussion the board members determined that room can provide multiple functions for arena use and it would be detrimental to be rented out and not available. Further, it was suggested that the current small meeting room across from their storage room they are now renting could be offered to them, as an office. Motion # 14- 020 was proposed: THAT: The small room at the top of the front stairs is offered to the skating club for office use. Rental of this room for 2015 would be $50.00 per month, payable on one invoice of $600.00 plus HST issued in January. Further, the chair would contact NFC with the offer and report back to the members. Moved by: Shea -Lea Latchford Seconded by: Jay Summers CARRIED (3) Gord Blaker advised the web -site was being worked on and he now required user group info and arena history to proceed with. Bryan is working on the user group info — Gord Lee; the history. 6. Next Meeting — Tuesday July 8th, 2014 7. Adiournment Motion # 14 -021 THAT: the meeting is adjourned. Moved by: Councillor Woo Seconded by: Carol Little Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting — Tuesday July 81111 2014 (Not Yet Approved by Committee) In Attendance — Gord Lee, Chair Larry Burke — Vice Chair Carol Little, Shea-Lea Latchford, Gary Oliver, Jay Summers, Regional Councillor Woo, Councillor Partner, Arena Manager Bryan Wiltshire Regrets — Gord Blaker 1. A short meeting with executives of both the Clarington Girls Hockey League and the Newcastle Village Minor Hockey Association took place to help alleviate a scheduling problem for both leagues. In grateful appreciation, the Clarington Girls H.L. gave up their Wednesday night hours to accommodate the NVMHA's game scheduling. This was the last stumbling block Bryan was having in getting all his ice contracts completed and returned. All contracts should be signed and returned to Bryan by our August meeting. 2. Adoption of Minutes — Motion # 14 -022 was proposed: THAT. The minutes of June 10, 2014 are approved, as presented. Moved by: Shea -Lea Latchford Seconded by: Gary Oliver CARRIED 3. Arena Manager's Report —As indicated above, the fall /winter ice contracts were all out to the user groups for approval and signing. Bryan expected to have them all back for our August meeting. Painting and summer maintenance was underway — the inside walls in the ice area were completed. The benches will be completed by late August. Ice scheduling is planned for mid - September. Bryan felt the outside of the building needed attention and offered to paint it this summer with help from his one summer staff. It was suggested by the board members, (2) That; we power wash the outside walls and then decide on the necessity to paint. Councillor Partner offered to contact the Clarington Fire Department and see if they would power -wash the building. Then, at the next meeting we can decide on painting. In the mean -time, Bryan would get pricing on paint supplies from both, John at Rona Hardware and Debbie Miller at our local paint store. He will have prices for our next meeting. 4. Financials — With our bookkeeper on vacation, there was no income statement available. However, the chair provided our bank balance and our short -term GIC balance YTD — June 30, 2014. A complete income statement will be available for our next meeting. 5. Web Site Report— Gord Blaker —In Gord's absence, updates on the web site will take place at our next meeting. A short history of the arena had been approved and forwarded to Gord for publication on the site. 6. Waste Management Report — The chair advised that Waste Management had a contract in place, signed by the Municipality of Clarington's Purchasing Department; back in 2005. It stated that W.M. required a written cancellation notice ninety, (90) days prior to the anniversary date of the contract, which was February of 2015. Otherwise, penalties would apply to our cancellation. It was decided the board would abide by the current agreement and prepare a letter of cancellation to Waste Management to be in their possession for November, 2014, with an effective cancellation date of February Is; 2015. 7. Snack Bar Preparations for Fall Opening — With minimum wages now at the $11.10 an hour level, keeping the snack bar open and operating on a positive cash flow is becoming a bigger challenge. Gary Oliver offered to take an active role in the operation and Gord offered to continue to do the purchasing for the season. It was also decided we would table a meeting on this project for our August meeting and attempt to come up with a viable plan of operation. 8. Next Meeting —Tuesday August 12, 2014 — 7.00 P.M. 9. Adiournment — Motion # 14 — 023 was proposed: THAT. • The meeting is adjourned. (3) Moved by Shea -Lea Latchford Seconded by: Councillor Woo CARRIED WIA AGRICULTURAL ADVISORY COMMITTEE of CLARINGTON MEETING THURSDAY, July 10th, 2014 MEMBERS PRESENT: John Cartwright Brenda Metcalf Ted Watson Jenni Knox (arrived 8:20) Les Caswell Elgin Greenham Mary Ann Found Tom Barrie REGRETS: Mark Bragg, Don Rickard, Eric Bowman, Councillor Partner STAFF: Faye Langmaid Ted welcomed all to the meeting. Adoption of Agenda 014 -11 Moved by Brenda Metcalf, seconded by Les Caswell _ "That the Agenda for July 10t ", 2014 -be adopted. CARRIED Approval of Minutes - 014 -12 Moved by Les Caswell, seconded by John Cartwright- "That the minutes of the June 12th, 2014 meeting be. approved" CARRIED Presentation: Presentation by Tom Barrie on agriculture in'Turkey. Tom -was in Turkey in early spring and has -been. communicating with a farmer in the area so that ff could understand the crop yields; rotation and issues with farming priorto his trip. Turkey has 40% of its population involved in agriculture and. claims it isself- sufficient: The country is large (the size of Quebec) the climate is moderate'with two crop cycles per year. The soil changes from area to area but water is critical as many of the larger.. cereal crops are irrigated. Farming has been occurring. on much of.the land for well in excess of 1000 years. There is everything from subsistence level farming to .highly commercialized and technologically run farms. I A-single family can farm and have a comfortably lifestyle on a 200 acre farm. Most farms are much smaller (15 acres) and are a supplement to other pursuits. People do not live on the farms, rather they tend to live in the villages and go out to the farm; equipment and supplies are all stored at their homes in the villages (courtyard). Business Arising from Minutes Sustainability /Benchmarks - The Sustainability Committee will be reporting out to Council in September. The suggestions of the representatives from this committee have been included as part of the report. Benchmarks have been left for the Ag Committee to determine. Perhaps one of the better 'measu rables' is the large re- investments in land and production that are being made such as Algoma (apples), the Metcalfs (dairy, chicken), the Selbys (cash crops) and Wilmot Orchards (tender fruit, blueberries and value added). Agricultural Advisory Committee of Clarington July 101h, 2014 Region's Greenbelt Review — The "initial response" document was received by Regional Council. Regional Staff have been working on analysis and recommendations. Clarington's comments about "growing the greenbelt" to protect agricultural land has been addressed in the more recent version of the recommendations. The committee members should continue to provide comments as this process moves forward. Correspondence and Council Referrals — None Liaison Reports DAAC — Nancy Rutherford is looking for comments on the implementation of the 5 year strategy now that we are into the 2nd year. She or Eric will review with the Committee at the August meeting. The Strategy and items for review should be circulated with the agenda. This will go to the DAAC meeting in September. Farm Tour is September 11th at Gallery on the Farm (Eric's), there will be 4 stations showing different aspects of agriculture in today's market. Region Economic Development is working with a kosher chicken processor who is looking to locate in Whitby and a biogas proposal for Brock. DRFA — Reminder of Celebrate Agriculture as Gala fundraiser for Durham Farm Connections Gala at Royal Ashburn on October 16th, 2014. Tickets are $50 each. CBOT- Lindsay Coolidge (UOIT) a Director from CBOT Board is willing to work with Ag Community on ideas for research that she can take to various Deans to get them interested. Ideas that were generated some time ago have been supplied to Lindsay. Faye, Donald and Jenni are following up with her. Other Business EFW tour - Faye has let Greg Borchuk at Durham Region know that the committee members would like to join a tour group in September. Colborne tour— Faye has been in contact with Joe Mullin, he suggested being in contact in September to obtain an update at that point. Memorial for Gary Jeffery — Faye will proceed with a tree being planted at the VAC in memory of Gary, location has been selected and tree ordered. Faye will let committee know when and where it has been planted. Unopened ROW's -Tree damage or overhanging trees that are affecting an adjacent farm can be cleared back as a maintenance item. ROW's are public property and can be traversed by any member of the public; be careful to not clear too much and thus invite the public to traverse them. To improve a ROW you have to seek permission from the Municipality. Complaints — Many farms receive complaints from adjacent property owners, the ones closer to urban areas receive more and different types of complaints. Many of the Agricultural Advisory Committee of Clarington July 101h, 2014 farmers keep documentation on complaints. The type of complaints received are about noise, maintenance (weeds, grass mowing), birds. Some farmers have been asked about practices when potential property purchasers are moving into the area (this is welcomed); typically these are questions about spraying, type of equipment used, hours of operation. Public education and relations about what typical farm practices are and how your operation works should be -part of everyone's standard practice. The Municipality does not receive many complaints about farm operations, residents are encouraged to approach the farmer directly and the "right to farm" legislation is explained as well as what farming practices are. Staff in By -law, Planning, Operations and Engineering have an understanding and appreciation of farming and investigate before responding to issues. Farming in the Area Signs — Faye will forward to the request for additional signs on Old Scugog at Concession 4 to Operations and Hwy 57 to the Region. The behavior of driver's seems to be getting worse from what it was a number of years ago. The tolerance of driver's in being delayed for farm equipment is declining. Tile drainage — Boils happen when properties are redeveloped for other than'farming. Examples include the 407 and development on. former agricultural lands will cause a number of lines to be cut and they will have to be reconnected or rerouted to address the drainage. The Municipality does not have tile drainage plans as no permits are required, the Municipality does have aerial photography from a number of years 2000, 2002, 2005, 2008, 2010, 2012, 2013 and typically tile drainage can be spotted on these from the patterns on the fields. However, that does not help with which way the water is flowing or how the lines are interconnected. Many farmers have kept good records of their the drains and when dealing with MTO or other purchasers have addressed the tile drainage issues as part of the land acquisition process. Future Agendas September: cancelled due to conflict with the DAAC tour and Mayor's Address for CBOT. October: Susan Chan, Native Pollinators. John moved to Adjourn Next Meeting, Aug 14th, 7:30 p.m. Room 1 C at Municipal Administrative Office Pauline VanRoon and Chris Brown from MTO with a 407 update Nancy Rutherford on Region's 5 -year strategy Agricultural Advisory Committee of Clarington July 101h, 2014 1 -3 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE FULL AUTHORITY June 19, 2014 FA 05114 1. Welcome and Call to Order The Chair called the Full Authority meeting to order at 7:15 p.m. MEMBERS PRESENT: Forrest Rowden, Chair - Town of Cobourg Wendy Partner, Vice -Chair - Municipality of Clarington Ray Benns - Township of Alnwick/Haldimand Mark Lovshin - Township of Hamilton John Fallis - Township of Cavan Monaghan Miriam Mutton - Town of Cobourg Heather Stauble - City of Kawartha Lakes Mary Lou Ellis - Municipality of Port Hope Linda Thompson - Municipality of Port Hope Willie Woo - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO /Secretary- Treasurer Mark Peacock, Director, Watershed Services Greg Well, Manager, Planning and Regulations Pam Lancaster, Stewardship Techni ' Members of the public I D9 ,r ? U -8`90 ABSENT WITH REGRETS: ALSO ABSENT: Linda Thompson 2. Disclosure of Pecuniary Interest None 3. Minutes of Last Meeting FA 31114 MOVED BY: SECONDED BY: Wendy Partner Mary Lou Ellis REVIEWED BY ORIGINAL TO: ❑ CtWINJ;IL ❑ COUNCIL ❑ FILE DIRECTION INFORMATION CO PY TO: ❑ MAYOR ❑ MEWERS ❑ CAO OF COUNCIL ❑ COMA "UNITY ❑ CORPORATE ❑ EIAERGENCY SERVICES SERVICES SERVICES ❑ ONGINEERING ❑ (MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S ❑ PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES ❑ OTHER MUNICIPAL CLERK'S FILE THAT the Full Authority approve the minutes of the May 15, 2014 meeting. CARRIED. Minutes FA 05/14 Page 2 4. Adoption of the Agenda An email had been previously circulated to the Full Authority Board members informing them that the delegation by Judy Torrie Smith had requested to postpone until the fall. FA 32/14 MOVED BY: Heather Stauble SECONDED BY: John Fallis THAT the Full Authority adopt the agenda. CARRIED. 5. Delegations Clark Merritt made a presentation to the Full Authority of a cheque for $4,260.00. Over the last five years the Sandaraska . Horse Riders Clubs have donated a total of $14,445.00 for the Ganaraska Forest. Clark stated that the funds could be used to help offset the costs of the off duty patrols. The Full Authority thanked Clark, and those members of the horse club present, for the donation. 6. Presentations a) 2014 Clean Water- Healthy'Land Stewardship Program Update Staff gave an update on the Clean Water - Healthy Land Program. It was reported that 18,252 trees were planted and there were over 9,000 trees sold over the counter. Updates were also given on the Trees for Rural Roads and Cobourg Riparian Planting. In total, approximately 30,000 trees were planted /sold this spring. Other programs were also reviewed such as the Clean Water - Healthy Land Financial Assistance Program and the Town 'of Cobourg Water Conservation Garden. Members asked questions regarding impacts on invasive species and program guidelines specific to the Trees for Rural Roads Program. FA 33/14 MOVED BY: John Fallis SECONDED BY: Mark Lovshin THAT the Full Authority received the 2014 Clean Water - Healthy Land Stewardship Program Update presentation for information. CARRIED. b) Ganaraska Region Watershed Monitoring Program Staff gave a presentation to the Board which outlined the purpose, goal and objectives of the watershed monitoring program. Members asked about how the monitoring stations are set up, such as stream by stream or on a whole and the comparative type of agencies in the United States which data may be shared. Minutes FA 05/14 FA 34/14 MOVED BY: SECONDED BY: John Fallis Heather Stauble Page 3 THAT the Full Authority receive the Ganaraska Region Watershed Monitoring Program: towards.and integrated approach, 2014 and presentation for information. CARRIED. 7. Business Arising from Minutes None 8. Correspondence 8. Robert S. Dixon re. Usage of Cobourg Conservation Area FA 35/14 MOVED BY: SECONDED BY: Mark Lovshin Wendy Partner THAT correspondence item 8 be received and filed. CARRIED. 9 Applications under Ontario Regulation 168/06: Permits approved by Executive: FA 36/14 MOVED BY: SECONDED BY: Heather Stauble Mark Lovshin THAT the Full Authority receive the permits for information. CARRIED. Permit applications requiring Full Authority discussion: FA 37/14 MOVED BY: SECONDED BY: Mary. Lou Ellis Wendy Partner THAT the Full Authority sit as a Hearing Board. CARRIED. 1) The CAO /Secretary- Treasurer called the Roll of those present Ray Benns Mary Lou Ellis John Fallis Mark Lovshin Miriam Mutton Minutes FA 05/14 Page 4 Wendy Partner Heather Stauble Willie Woo Forrest Rowden 2) Chair of Tribunal Remarks This is a Hearing held under Section 28(3) of the Conservation Authority Act, R.S.O. 1990, as amended, concerning an application made pursuant to Ontario Regulation 168/06. The Authority has adopted regulations under section 28 of the Conservation Authorities Act which requires the permission of the Authority for development within an area regulated by the Authority in order to ensure no adverse effect on the control of flooding, erosion, dynamic beaches or pollution or conservation of land. The proceedings will be conducted according to the Statutory Powers Procedure Act. The procedure in general shall be informal without the evidence before it being given under oath or affirmation. The rules of evidence before this Board are informal. Under Section 5 of the Canada Evidence Act, a witness may refuse to answer any questions. If the applicant has- any questions to ask -the Tribunal or of the Authority representative, he /she is free to do so providing all questions are directed to the Chair of the Tribunal. 3) Declaration of Conflict of Interest by Tribunal Members None 4) Greg Wells, Manager of Planning & Regulations, introduced the applicants and presented the staff report relating to the application. 5) The tribunal members questioned staff in regards to the staff report. 6) The applicant presented to the tribunal information regarding their application. 7) GRCA staff asked questions of the applicant's presentation. 8) Members of the tribunal asked questions of the applicant and staff. 9) The Chair thanked the applicant and staff. The Tribunal retired to deliberate and consider the information presented. Minutes FA 05/14 Page 5 10) After deliberation, the Chair advised, the applicant/agent of the Board decision. 11) The applicant was advised of their right to appeal the decision to the Ministry of Natural Resources within 30 days of receipt of the reasons for decision. 12) The Tribunal completed the Schedule "A" as well as the Record of Decision. FA 38/14 MOVED BY: - SECONDED BY: John Fallis Heather Stauble THAT. the full Authority move out of the Hearing Board. CARRIED. 10. Committee Reports: a) Ganaraska Forest Recreation Users Committee minutes, June 5, 2014 The Board members asked questions in regards to motorized use in regards to the capacity of the Forest. Other concerns were brought up of the horses using the mountain bike trails. FA 39/14 MOVED BY: SECONDED BY: Heather Stauble Wendy Partner THAT the Ganaraska Forest Recreation Users Committee be received for information. CARRIED. 11. New Business: Miriam Mutton brought forward a tree tour was held by Town arborist which was attended by 40 to 50 people. She stated10 trees were on the tour and a there is connection with Hoselton, studios as black walnut was used for the art pieces then changed to the aluminium. Ray Benns stated that there will be two activities held in the Township of Alnwick /Haldimand. The Canada Day parade on June 29th, 2014 and on July 26th, 2014 in Roseneath - Soap box derby is sponsored by the Township. Wendy Partner stated that Orono Ultimate Rodeo tour would be held Saturday and Sunday, July 5 - 6, 2014 Heather Stauble stated she had hosted the Moraine Walk and Picnic on May 23, 2014 with Storm at Fleetwood Creek Conservation Area. It was a very positive walk and a great opportunity for those to learn about the area in the east. Forrest Rowden stated that the Highland Games where being held in Cobourg on Saturday, June 20, 2014 and the 4 -day Waterfront Festival was being held the last weekend in June through,to Canada Day, July 1, 2014. John Fallis announced that horse racing returns to Kawartha downs this Saturday. He also stated that there is a new organic farm County Road 10 north of Carmel line which features a straw bale,house that was built. Minutes FA 05/14 Page 6 12. Other Business a) GRCA Climate Change Strategy FA 40/14. MOVED BY: John Fallis SECONDED BY: Willie Woo THAT the Full Authority approve the Ganaraska Region Conservation Authority Climate Change Strategy, June 2014 CARRIED. b) Update on Cobourg Conservation Area FA 41/14 MOVED BY: Mark Lovshin SECONDED BY: John Fallis THAT the Full Authority receive the staff report for information. CARRIED. 13. Adjourn The meeting adjourned at 10:10 p.m. on a motion by Wendy Partner. CHAIR AO /SECRETARY- TREASURER Present: (Voting) Regrets: Absent: 1. AGENDA Additions None 1 -4 Draft minutes — Not vet approved by Committee NOTES OF MEETING OF SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE HELD TUESDAY JULY 89 2014 6:30PM ON -SITE Kate Potter Michael Goleski Councillor Corinna Traill Leo Blindenbach Geoff James Jim Cleland Bonnie Seto Acceptance of A eg nda Brian Reid (Chair) Suzanne Land Melanie McArthur Karin Murphy MOVED: by Leo Blindenbach SECONDED by Suzanne Land THAT: the agenda for July 8, 2014 be accepted CARRIED 2. MINUTES OF PREVIOUS MEETING Approval of Minutes MOVED: by Kate Potter SECONDED by Councillor Traill THAT: the minutes of June 10, 2014 be approved. CARRIED SWIM A July 2014 Minutes 3. ITEMS/UPDATES Reptiles at Risk Outreach Program Peter has confirmed that this program will not operate this year. SWNA Photo Contest There was some disappointment expressed about the lower number of entries this year. At the same time, there was consensus that we continue to hold this event with the following suggestions for change /improvement: • Begin promotion earlier and endeavour to include all seasons; • Consider a category where entrants take the same shot in different seasons; • Consider a category highlighting activities in SWNA; • Display winning photos AFTER the event and include copies on the kiosks at each entrance; • Display ALL entries in the gallery and invite all entrants — do not announce the winners until the evening of the event (this would require many additional frames and additional time, etc.); • Try to avoid conflict with other events. It was understood that we are somewhat dependent on the availability of the gallery; • Display winning photos elsewhere, including town halls in Bowmanville and Newcastle; • Endeavour to get high schools, scouts, etc. involved. It 'was further agreed that a subcommittee would review the above suggestions and others, and report back by our September meeting. It was noted that we would need to begin promotion shortly thereafter if we are to capture more seasonal shots. The subcommittee at this time will consist of. Councillor Traill, Suzanne Land and Mike Goleski. Toronto Street Enhancement Project Concern was raised by one committee member about using public lands for parking. After some discussion, it was agreed that it was premature to make any type of motion or recommendation until Peter has reported re: his discussions /research about the feasibility, size, etc. SWNJ A July 2014 Minutes Scavenger Hunt Update Melanie and Kate reported that they have met since our last meeting. They provided their ideas for a more "visual" interactive approach for children. Templates re: activities were shown and will be provided to Peter for duplication. Posters will also be requested for display /distribution. The date of this year's event will be October 4th and will be promoted in conjunction with the Newcastle Fall Fair. Time of day TBD. The idea of having someone such as a teacher to be available to help facilitate participation by the children was also discussed. Peter will be asked about obtaining small prizes and about arranging notices for the local paper. Note: overall promotion may be done in conjunction with the organizers of the Newcastle Fall Fair. Brian will provide Melanie and Kate with the name of the contact person(s) on the above committee who looks after such things. Other Business Leo noted that a recent newspaper article indicated that local branches of the TD Bank have funding available for tree planting projects. Peter will be asked to investigate. Leo also inquired about the status of the Alberta -based tree planting scheme mentioned at a previous meeting. Peter will be asked to provide an update at our next meeting. 4. ADJOURNMENT MOVED: by Suzanne Land SECONDED by Karin Murphy THAT: the meeting be adjourned. CARRIED Next Meeting: Tuesday, September 9, 2014, 7:00 PM Notes prepared by: B. Reid 1 -5 CLARINGTON SAFE COMMUNITIES ADVISORY COMMITTEE May 15, 2014, 3:00 P.M. MEETING ROOM 1A Present: Chris Newman, Firehouse Youth Centre, Chair Lindsay Dafos, Corporate Relations and Communications, Ontario Power Generation (OPG) John Givelas, Durham Regional Police Services Sheryl Greenham, Erin O'Toole's Office Maria Perrino, John Howard Society Pastor John Wildeboer, Rehoboth Christian Reformed Church Also Present: June Gallagher, Committee Coordinator 1. MINUTES Moved by S. Greenham, seconded by M. Perrino THAT the minutes of the meeting held on April 17, 2014 be approved CARRIED 2. BUSINESS ARISING FROM PREVIOUS MEETING (a) Recap of Community Clean Up — Saturday April 26th, 2014 Chris Newman provided a recap from the Community Clean Up. He noted that there was approximately 120 volunteers in attendance. Chris added that the BBQ was also a success. Pastor John Wildeboer thanked Chris for his organization and noted that his volunteers are looking forward to next year. b) Marketing /Events — Acquisition of A -Frame Signs Chris will follow up with Len and /or Mayor Foster about the "redeployment of existing resources ". This item will be discussed at the next meeting with an update from Len Creamer. c) Parachute Safe Communities Checklist — Update on Date for Presentation Chris reminded the Committee that the information had been distributed at the last meeting. This item will be discussed at the next meeting with an update from Martin Wind. Clarington Safe - 2 - May 15, 2014 Communities Committee d) Discussion of Subcommittee Formation Youth Leadina Youth Chris explained that the subcommittee includes a group of youths to explore opportunities to engage the community in recreational or social events. He explained that the goal is to provide more supports /situations where youth help other youth. Chris noted that four youths are currently a part of the monthly meetings of the subcommittee. Chris reminded the Committee that Graffiti Cleanup Day is planned for June 3, 2014 with a focus on specific areas. He noted that Courtice Secondary'School and Holy Trinity Catholic Secondary School have been contacted for possible involvement with a plan for eight volunteers from each school to attend, as well as youth from the Firehouse Youth Centre, Martin Wind and Chris Newman. The plan is to starting at the bottom of Bloor Street in the plaza at 3:00 p.m. and end at 5:00 p.m. One group will be going out with Auxiliary Officers, in partnership with Safe Communities and Youth Leading Youth. This group will provide residents with information on "what to do when you see graffiti ". The second group will be doing the clean up. Currently Martin is contacting Canada Post and Hydro One to see if paint can be donated (at the very least obtain the paint-codes for the boxes). Chris will contact Len to discuss where the email would be forwarded to OR whether there would be an online form which could be utilized. Councillor Hooper mentioned that some municipalities have decorative boxes or camouflaged boxes. Chris explained that the cleanup is Phase 1. Phase 2 might be a contest to try decorating some of the frequently tagged boxes, including the potential for decorating the retaining wall on Highway 2 — with a mural to provide exposure for anti - graffiti messaging. Follow up meetings will include discussions about possibilities for Phase 2. Sheryl Greenham noted that some of the utility companies have started to move their boxes underground. Chris mentioned that the Youth Leading Youth group is developing a poster, which will be forwarded to Jen Cooke for approval. Linda Dafos mentioned that posters can be placed in the OPG information centres. Chris stated that he hopes that the media will be supportive of the event. June noted that the previous minutes had indicated that Anne and Len agreed to undertake a record review to determine if there is a standard maintenance requirement. She suggested that Len might provide an update at the next meeting. Clarington Safe - 3 - May 15, 2014 Communities Committee What's Been Happening? Chris distributed a draft of a sign /poster containing consistent message (including corporate partners) which can be customized for each event. The size will be dependent on the findings of the 'redeployment of existing resources'. Chris will make some adjustments to the draft and distribute to the Committee. Utility Boxes See discussion in the "Youth Leading Youth" item above. Graffiti Clean Up Day — June 3rd, 2014 See discussion in the "Youth Leading Youth" item above. 3. NEW BUSINESS (a) DRPS Trending Report John Givelas, DRPS, advised of the following: • Vehicle break -ins are a "gateway crime" and a "crime of opportunity ". The "Lock it or Lose It" program is in place in an effort to decrease vehicle break - ins . • Theft of motor vehicles, mischief, and graffiti are on the rise, with the better weather. • Traffic accidents have not been spiking and have kept on pace with previous years' statistics. • New Police Chief, Paul Martin, has been tasked with looking inward at the DRPS with a view to reaching out to the community to find solutions. Councillor Hooper mentioned that vehicle break -ins have increased in his ward. He mentioned that Rolf Kluem has responded by placing the A -frame signs which are part of the "Lock it or Lose It" program. John mentioned that it is important that the community not put items, even lose change, in plain sight in their vehicles. (b) Correspondence received form Avi Benlolo, President and CEO of Friends of Simon Weisenthal Centre for Holocaust Studies June noted that the last minutes had indicated that Anne had agreed to follow up with the Safety Day Coordinating Team and the Friends of Simon Weisenthal Centre for Holocaust Studies to coordinate the necessary arrangements for a presentation. Anne will update the Committee at a later date. Clarington Safe - 4 - May 15, 2014 . Communities Committee 4. OTHER BUSINESS OPG Emergency Preparedness Drill Lindsay Dafos informed the Committee that OPG is participating in a large scale Emergency Preparedness Drill on May 26 -28, 2014 as part of the regulatory requirements. She noted that it includes a large media campaign. Lindsay added that no action is required and that there is nothing to worry about. She added that there will be testing of the public alerting system and the autodialing system. Lindsay added that the Durham Emergency Management Office (DEMO) will be involved. Prayer Breakfast Pastor Wildeboer announced that the Bowmanville Ministerial is sponsoring the Mayor's Community Leader's Prayer Breakfast on Wednesday, May 28, 2014 from 7:30 a.m. to 9:00 a.m. at Trinity United Church. He added that proceeds are going to Autism Ontario. Pastor Wildeboer announced that the guest speaker is Margaret Spoelstra, Executive Director of Autism Ontario. 5. DATE OF NEXT MEETING The next meeting is scheduled to be held on June 19, 2014, in Meeting Room 1A at 3:00 p.m. 6. ADJOURNMENT Moved by Sheryl Greenham, seconded by John Givelas THAT the meeting adjourn. The meeting adjourned at 3:45 p.m. Chris Newman, Chair Anne Greentree, Deputy Clerk P **k MINUTES ORONO ARENA COMMUNITY CENTRE BOARD June 24, 2014 Present: Jackie Moore Elaine Dillon Laverne Boyd Wendy Partner Gord Lowery Michael Di Lella Regrets: Willie Woo John Witheridge Call to order by Elaine Dillon at 7:40 p.m. Agenda: presented by: John Witheridge Moved to accept: Wendy Partner Seconded: Michael Di Lelia Passed Minutes from April 22, 2013 meeting: presented by Elaine Dillon Motion to accept as received: Laverne Boyd Seconded: Gord Lowery Passed Business Arising from the Minutes: Treasurer was invited but was not in attendance. The treasurer needs to be added to the distribution list for the reminder notice of the meetings. Financial Report distributed at time of meeting, and attached to this report. Motion to accept the financial report without prejudice: Michael Di Lella Seconded: Jackie Moore Questions from the Financial Report: 1. Telephone — includes Satellite, Internet and Telephone, can they be split out? 2. Fund raising — what was this for in 2013? 3. Rental — Ice Rental - Are there still Accounts Receivables coming in? 4. Refuse — Waste Management is the current vendor — how long is their contract before we can look at someone else? 5. Tractor Maintenance — $150 —what was this for? New Business: No new Business Motion to adjourn at 8:11 pm: Laverne Boyd Seconded: Wendy Partner Passed Next Meeting: October 21, 2014 at 7:30 pm. Elaine Dillon Acting Chairperson Orono Arena And Community Centre ComparsOve Inciom Statement Aduat Actual Jan 01, 2014 t8 Jan 01, 2013 to May 31, 2014 May 31, 2013 REVENUE - -- - -- Percent REVENUE Bank Interest Revenue 2,940.00 0.00 O. DS Rental - Ice Rental Rental - Arena Floor Rental 148,991.54 163,529.50 @,8g Rental - Booth 1,5o0.OD 0.00 0.06 Rental • Ha11 2,750.00 3,050.00 •9.04 Matting Roam Rental 6,847.00 226,00 3,945,00 49 -21 D.A.F.®. Rb tBFI 0.06 241.43 0.84 6.00 D.A.F.B.Ref wrier 0.00 0.00 D.A,F B. Ref Supplies 0.00 0.00 0.00 Public kating 2,473.00 0.00 0.00 Fund nd Raising 0,00 2,225.55 11.20 Ice Equipiribrit Claringt4n contliebu 0.00 15,000.00 - 100.00 Skate Sharpen 25100 8,00 0.00 Miscellaneous 0.00 0.00 0.00 Donations 292.25 - 100,00 Ewrrd Advertising 3,500.00 0.1111 0.00 0.00 TOTAL REVENUE 168,253.50 0.00 188,234,03 0.00 -10.61 TOTAL REVENUE 160,153.60 188,23,4.03 10.81 EXPENSE COST OF OPERATIONS Arena Maintenance 5,808.68 6,28$.7$ Arena Supplies Feel: & Dues 1,563,85 3,217.14 .51,3$ Baakkeepino 60.00 0.00 p.04 Bank Charges a Sundry Exp. 518.92 $1,40 300.00 72-31 Gas 6,583.57 162.00 61570.09 •33.87 0.21 Propane For Olympia 0.00 Gasoke 25682 6.00 0.00 TrulorMaintensnca 15000 203.60 26.14 GroundsMaiAtGnance 1,930,00 ¢00 000 Hydro 34,052.69 1,354.06 37,47513 35,16 -9.13 toe Equipment Refuse 593.44 33,990.6$ -98.84 Telephone 1,621.39 1,004.87 61.35 Water 1,563.68 1,421.56 10.00 Advertising 3.387.06 25.00 2,978.14 13.73 Office 5 lies al 0.00 0.00 6.00 MisceAeneouf 43,04 1,687.74 400.00 wages 80132.65 59,697.76 D'00 . 0100 0.90 E1 Expense 1.616.58 1,530.15 5 Pension Payabre OPP Expense 1,60400 7,524.00 .10 .78-56 5 Balancing SOMA' Ded for 2011 1,630.89 0.00 1,20[.11} 35.77 WGB Expense 1,612.59 0.00 1,760,7R 0100 �A1 Employee t3enefds • 0.00 108.34 108.34 - 100.00 Payrolf Expense: Total _ 86,896.50 71,830.14 -7.15 TOTAL COST OF OPERATIONS � 124,632.D1 169,47i,45 -26.02 rIJTAL EXPENSE 124,632.01 168,471.85 .2$.02 4ET INCOME 43,421 49 19,762.18 1211.73 Orono arena And Community Centre 80400 ShaatAs of May 31; 2014 ASSET CURRENT ASSETS poty Cash •546,63 Term Depoerl 119,204.61 Sank•4perativ account 49,096 43 Oaan: Total Accourds Receivable 0.00 A00V411f R600iwab16: WE Adjust... 0100 Accounts Receiwab* 3,07190 Reoeivabl29: Net 60.16 TOTAL CURRENT ASSETS 1,004,0 FIXED ASSETS 15.067.75 Furniture $ Equipment 4,844.00 Accurn Deoreci " 8 Equip - 2,932.26 Furniture b E4u1{xnent: Net TOTAL FIXED ASSETS TOTAL ASSV LIAUILITY CURRENT LIABILITIES Accounts Payable ACtOunts Payable YE Adjustments Arcrrred Llabllit+es Accounts. Payable vaomlon Payable VAcation Payable 0.00 EM P"86 Advt him Payable 0100 El Payable 376.65 CPP Payable 60.16 Federal InCah/e Tax Payable 1,004,0 Pension Payable 15.067.75 Ret Gen eayable: Total Me Payable G S T On Sales G S T On Purchases Gs. S T Remitted G S T Payable HST Paid on Purchases TOTAL CURRENT LIA61LITles TOTAL LIABILITY EQUITY Rmitfd EARNINGS Term Oeposil Retained Earrings Current Earrings TOTAL RETAINED FARNLNOS TOTAL EQUITY LIABILITIES AND EQUITY 168, 553.41 3,473.90 6.00 3,073 90 168,353:41 1,7T1.7-0 1,7'1 t,74 170,265.15 -4,998,16 0.000 1,006.00 17,204.12 2;231.25 18,3$0.79 3,988.83 16,04035 37,236.13 •4,388.80 46 00 - 9,377.58 856.£0 666.68 133.91 t20,893.07 43,621.49 169,408.47 189, -06 &.A7 170.255.35 EWA SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Minutes of Meeting of August 14, 2014, at 7:00 p.m. Mezzanine Meeting Room, Clarington Public Library, Bowmanville Present: Michael Patrick, Chair Mike Dymarski Suzanne Elston Ian Kruis Kerry Meydam Kira Nowick Councillor Ron Hooper Regrets: Allan Hewitt Lorraine Jones Mayor Adrian Foster Also Present: Curry Clifford, Corporate Initiatives Officer Linda Coutu, Executive Assistant to the Mayor 1. WELCOME Chair Michael Patrick welcomed the Committee members to the last meeting of this committee. 2. APPROVAL OF MINUTES OF JUNE 25, 2014 Moved by Mike Dymarski, seconded by Kerry Meydam THAT the minutes of the June 25, 2014 meeting be approved. ,, 3. BUSINESS ARISING FROM THE MINUTES There was no business arising from the minutes. 4. DISCUSSION AND APPROVAL OF FINAL REPORT The Committee members reviewed the final report and made some minor editorial changes. The Committee members then added their signatures to the completed document. 1 5. DISCUSSION OF LOGISTICS AND TIME FOR PRESENTING THE FINAL REPORT Michael Patrick agreed to circulate copies of his power point presentation to Committee members prior to the Council meeting of September 15th 6. OTHER BUSINESS Michael Patrick thanked everyone for their involvement on this committee and advised that he is proud of their accomplishment. Mr. Patrick also stated that this is one of the most constructive committees that he has ever been associated with. Mr. Patrick went on to thank Council and Staff of the Municipality of Clarington for their support. Kira Nowick asked whether or not this committee would provide any direction to a future Sustainability Committee, if one was appointed by Council, but it was agreed that this will be a Council decision. Mike Dymarski advised that he now has a better understanding of how the Municipality of Clarington works, and has an appreciation for the dedicated municipal staff and volunteers within the community. Councillor Ron Hooper thanked everyone for their contribution to the Sustainability Committee, on behalf of Mayor Foster and Council. 7. ADJOURNMENT The meeting adjourned at 8:00 p.m. 2 zu NEWCASTLE COMMUNITY HALL BOARD Meeting of the Newcastle Community Hall Board held on May 20 2014 at 7 pm in the Council Chambers. Attendees: S. DeJong S. Rogers P. DeJong B. Carmichael W. Partner — local councilor W. Woo — Regional councilor G. Bell — secretary Regrets: C. Abraham In absence of chair C. Abraham, S. Rogers chaired the meeting. MINUTES 1.1 Motion by P. DeJong, W. Partner That April minutes be accepted as presented. "Carried" BUSINESS ARISING 2.1 Ceiling Tiles — S. Fogg checking into new leak before installing. 2.2 Webinar files — deferred to next meeting as C. Abraham was not present. 2.3 Policy with Municipality— deferred to next meeting as C. Abraham was not present. 2.4 Flooring — report from B. Carmichael - 2 quotes from local 'companies - Sensational Seams and Rock Bottom Flooring and Kitchen Design Centre (attached) - Board members viewed samples from both and decided on DW6710 (bamboo) Naturelle Product - also matching treads for stairs -quote from Rock Bottom does not include tear out Motion by S. DeJong seconded by P. DeJong That flooring is purchased from Rock Bottom Flooring and Kitchen Design Centre as per quote, adding 4 stair treads. Also add tear out to price to final quote. Total up to $10,000.00. "Carried" FINANCIAL REPORT 3.1 Motion by W.. Partner, seconded by B. Carmichael That financial report is accepted as circulated. "Carried" BILLS 4.1 Motion by P. DeJong, seconded by W. Woo That the following invoices be paid as presented: S Fogg 525.00, S. DeJong 75.00 "Carried" CORRESPONDENCE 5.1 PAD yearly luncheon received for information 5.2 Cancellation of July 26 2014 wedding received on May 15 2014 — no refund, received for information. 5.3 May 9 Wedding — PA system — discussed problem it was felt system was overloaded by their equipment. Response will be sent with Damage Deposit. 5.4 Newcastle Public School requesting use of wooden tables for Fun. Fair on June 20. Board agreed tables may be borrowed by NPS and St Francis schools only with the condition that they will be returned in same condition they are lent out in. HEALTH & SAFETY 6.1 Inspection report received for information — copy to be sent to Operations Dept. FUNDRAISING 7.1 Fiddle Stix will charge according to budget $1200 - $1500 —this band is being considered for concert. NEW BUSINESS 7.1 Masons Rent it appears rent has not been received for Jan to May. Also 2014 contract has not been returned. 7.2 Viewing and Planning of Weddings - secretary wanted to discuss wedding parties' use of hall with their decorators, caterers, etc. for meeting and discussing planning of wedding. They can be in hall for 15 minutes or 2 hours. Secretary would like clear guidelines for the amount of time they may have to show hall to their vendors. At times they interfere with custodian getting his work done. It was agreed secretary would inform clients that these meetings may be appointment only and limited to viewing the area and then taking their meeting elsewhere unless they would like to rent a meeting room for their planning time. 7.3 Garden Bench — Seniors — naming - Alec Martin has submitted check in amount of $1666.75 for bench — name on plate is to be. "Seni.or Citizens of Newcastle ". Any extra charges for delivery or installation of bench will be paid by Hall Board. They would like bench in front of fencing on west side of patio. 7.4 Village Concerts — letter sent to sponsors submitted by committee — received for information. Secretary has heard rumor that both Joyce Kufta and Bonnie Cowie will be retiring from committee at end of 2014 season. Board instructed to contact both to confirm this so board may commence with actively seeking replacements for the vacancies. Board would like .announcements made at concerts asking for submissions for the vacant positions. ADJOURNED 8:40 PM REPORT #1 REPORT TO COUNCIL MEETING OF SEPTEMBER 15, 2014 SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF MONDAY, SEPTEMBER 8, 2014 RECOMMENDATIONS: 1. RECEIVE FOR INFORMATION (a) COD - 015 -14 Purchase of Pre -Built Pumper Truck (b) COD - 016 -14 Contract Awards During Council Recess (c) FND- 015 -14 Municipal Performance Measures Program - 2013 (d) FND- 016 -14 Financial Update as at June 30, 2014 2. DELEGATION OF BRITTANY LECLERC, MASONRYWORX, REGARDING PROTECTING LONG -TERM PROPERTY VALUE AND PROPERTY TAX ASSESSMENT IN CLARINGTON THAT the delegation of John Armstrong and Brittany LeClerc be received with thanks. 3. APPLICATIONS FOR ZONING BY -LAW AMENDMENT AND DRAFT PLAN OF CONDOMINIUM TO PERMIT A 79 UNIT STACKED TOWNHOUSE DEVELOPMENT IN COURTICE APPLICANT: H & H PROPERTIES INC. That Report PSD- 046 -14 be received; That the application to amend Zoning By -law 84 -63, submitted by H & H Properties Inc. for the development of 79 unit medium density residential development, be approved; That the application for Draft Plan of Condominium, submitted by H & H Properties Inc., be supported, subject to the conditions deemed appropriate by the Director of Planning Services, at such time as Site Plan approval has been issued; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 Report #1 - 2 - September 15, 2014 That a By -law to remove the (H) Holding Symbol be forwarded to Council for approval at such time as the applicant has entered into a Site Plan Agreement; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 046 -14 and Council's decision; and That all interested parties listed in Report PSD- 046 -14 and any delegations be advised of Council's decision. 4. DURHAM YOUTH COUNCIL That Report CSD- 012 -14 be received; That meeting space be provided to the Durham Youth Council through the Clarington Public Library in accordance with Library's Meeting Room Use Policy; That the Community Services Department provide the Community Grant Policy and a 2014 Grant Application to the Durham Youth Council; That, following the Municipal Election, Council appoint a representative to the Durham Youth Council Board of Directors; and That all interested parties listed in Report CSD- 012 -14 be advised of Council's decision. 5. TORONTO 2015 PAN AM GAMES TORCH RELAY EVENT That Report CSD- 013 -14 be received; That Council approve the Municipality of Clarington as a host community in the Toronto 2015 Pan Am Games Torch Relay scheduled to occur in June 2015; That staff be authorized to assist the T02015 organizers in the planning and implementation of the Torch Relay activities, including assigning existing staff and resources from applicable departments; That the Chief Administrative Officer be authorized to execute the Toronto 2015 Pan Am Memorandum of Understanding, subject to the Director of Finance's approval of the final insurance wording; That special event funding for the Clarington portion of the Pan Am Torch Relay and Community Celebration be referred to the 2015 budget process; and That all interested parties listed in Report CSD- 013 -14 be advised of Council's decision. Report #1 - 3 - September 15, 2014 6. MEETING SCHEDULE — 2014 TO 2018 That Report CLD- 020 -14 be received; That the meeting schedule, for the term of Council 2014 to 2018, attached as Attachment 1 to Report CLD - 020 -14, be approved. 7. FILMING ACTIVITIES WITHIN THE MUNICIPALITY That Report CLD- 021 -14 be received; and That the amendments to the Clarington Special Events on Private Property By -law 2014 -020, proposed in the by -law as Attachment 1 to Report CLD- 021 -14, be approved. 8. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES That Report FND- 017 -14 be received; and That the Attachment 1 of Report FND- 017 -14, list of applications for cancellation, reduction, apportionments or refund of taxes, be approved. 9. NEWCASTLE COMMUNITY HALL BOARD BY -LAW That Report LGL- 008 -14 be received; and That the By -law, attached to Report LGL- 008 -14 as Attachment 1, be adopted. 10. EPINEPHRIN AUTOINJECTORS OKEMERGENCY & FIRE SERVICES VEHICLES That Staff be directed to prepare a report regarding the possibility of provisioning the Emergency & Fire Services vehicles with "epinephrine autoinjectors ", (ie. Epi- Pens). 11. PROTOCOL FOR COUNCIL APPOINTED ADVISORY COMMITTEES WHEREAS the Protocol for Council Appointed Advisory Committees was approved by Council in 2004 with a purpose to establish standardized Rules of Procedure for Council Appointed Advisory Committees; Report #1 - 4 - September 15, 2014 AND WHEREAS the Protocol states the Term of Committees as follows: "The term of the committee shall coincide with the term of Council or as otherwise indicate in the specific Terms of Reference for the Committee. In general, a Committee shall not meet between the time of the municipal Council elections and the appointment of a new Committee by council, unless considered necessary by the relevant liaison." AND WHEREAS the term of the current Council expires on November 30, 2014 with the term of the new Council beginning on December .1, 2014; AND WHEREAS the historical process for appointments to Boards and Committees begins with appointment advertisements in November of the election year, and results in appointments being made by Council in January of the following year; AND WHEREAS this delay of Committee activity can impact the progress and momentum of the Advisory Committees; NOW THEREFORE BE IT RESOLVED THAT the Term for the Advisory Committees, which do not have specific Terms of Reference, be extended until their successors are appointed with the exception of all non - returning Members of Council currently sitting on these Advisory Committees. 12. POLICY FOR THE ESTABLISHMENT OF A STANDARDIZED, TRANSPARENT AND FAIR PROCESS FOR COUNCIL APPOINTMENTS TO BOARDS AND COMMITTEES WHEREAS the existing process for Council appointments to Boards and Committees involves: • Staff'posting and advertising of appointment opportunities, • Staff compiling the applications, • Council considering the applications, and • Council making the appointments. AND WHEREAS the existing process has been criticized for its apparent lack of transparency; NOW THEREFORE BE IT RESOLVED THAT staff be directed to report back in January 2015 on a recommended policy, including the Council voting procedure, for the establishment of a standardized, transparent and fair process for council appointments to boards and committees. Report #1 - 5 - September 15, 2014 13. REQUEST FOR CITY OF OSHAWA TO CONTRIBUTE FINANCIALLY TO THE RESEARCH PROJECT REGARDING THE IMPACTS OF THE PROPOSED CLARINGTON TRANSFORMER STATION That the Municipality of Clarington formally request that the City of Oshawa financially contribute matching funds to the University of Guelph's study, proposed by Dr. Beth Parker, Dr. Jana Levison and Dr. John Cherry, for an independent analysis of the potential hydrogeologic impacts of the proposed Clarington Transformer Station research project. . 14. BY -LAW REGARDING REDUCING THE ADVERSE EFFECTS OF THE MAJOR DEVELOPMENTS ON THE OAK RIDGES MORAINE THAT the matter of the draft by -law, proposed by Councillor Neal regarding reducing the adverse effects of major developments on the Oak Ridges Moraine affecting the quality and quantity of the water of its residents, be referred to Staff to report back at the General Purpose and Administration Committee meeting of September 22, 2014. 15. CONGRATULATORY LETTER TO REPUBLIC LIVE THAT Mayor Foster be directed to send a letter to Republic Live congratulating them on the success of the 2014 Boots and Hearts Music Festival. 16. IMPACT OF BOOTS AND HEARTS MUSIC FESTIVAL AND 2014 NASCAR RACE ON THE LOCAL AND REGIONAL ECONOMY That Staff, working in conjunction with the Clarington Board of Trade, be directed to prepare a report regarding the impact on the local and regional economy of: • the 2014 Boots & Hearts Music Festival; and • the 2014 Nascar Race at Canadian Tire Motorsport Park. 17. WEST BEACH EXPROPRIATION - CLAIM OF BONNIE NICHOLSON That the Confidential Report LGL- 007 -14 be received; and That the Municipal Solicitor be authorized to sign the Minutes of Settlement attached to Report LGL- 007 -14 as Attachment 1. Unfinished Business # 1 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905 - 623 -3379 ext. 2102 ciffb9mn Report Planning Services Meeting: Council Date: September 15, 2014 Resolution: By -law: Addendum Report PSD -041 -14 File: 18T-89012 to Report: Subject: Application for draft plan of subdivision to permit the development of 24 single detached dwellings and a park Applicant: Steven and Karen Carruthers Recommendations: It is respectfully recommended to Council the following: a) That Addendum to Report PSD- 041 -14 and Report PSD- 041 -14 be received; b) That the application for Draft Plan of Subdivision 18T -89012 submitted by D.G. Biddle and Associates on behalf of Steven and Karen Carruthers be supported subject to conditions generally as contained in Attachment 3; c) That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 041 -14 and Council's decision; and d) That all interested parties listed in Report PSD- 041 -14 and any delegations be advised of Council's decision. Submitted by: Da. Crome, MCIP, RPP Direc r of Planning Services Reviewed by:�`' Franklin Wu, Chief Administrative Officer Municipality of Clarington Addendum to Report PSD- 041 -14 Report Overview At the July 7, 2014 Council Meeting, Council referred Staff Report PSD - 041 -14 to the September 15th, 2014 Council meeting and requested staff to meet with area residents to discuss concerns regarding a 24 lot residential Draft Plan of Subdivision in Enniskillen. A meeting with the residents was held on September 3, 2014 and was attended by 38 area residents, the applicant, consultants and Staff. The three main concerns were: impacts to existing wells, the park, traffic and pedestrian safety. The information provided and the dialogue with area residents helped to address their concerns. Staff are recommending the recommendations of Report PSD- 041 -14 now be approved. Background 2 1. At the General Purpose and Administration Meeting of June 23, 2014, Committee approved the recommendations contained in Report PSD- 041 -14, for a proposed plan of subdivision consisting of 24 residential lots and a park in Enniskillen. At the Council meeting of July 7th, 2014 Council referred PSD- 041 -14 to the September 15th Council meeting and directed staff to hold another meeting with area residents. 2. On September 3, 2014, a second Public Information Centre was held in the Enniskillen United Church. Thirty eight area residents attended. The meeting was also attended by Glenn Genge of DG Biddle and Associates, agent for the applicants; Steve Carruthers, the applicant; Brian King, Senior Environmental Geologist from ORE Oakridge Environmental Ltd.; the Manager of Development Engineering and Traffic and the Parks Manager from the Engineering Services Department as well as the Manager of Development Review and the Principal Planner from the Planning Services Department. 3. There were three main issues that were discussed. They are: • impact on existing wells as a result of the proposed new development; • the park; and • traffic and pedestrian safety. 4. At the meeting, residents also raised a number of other questions which were addressed by staff. 5. The purpose of this report is to provide Council with the highlights of each topic and the ensuing discussion with the area residents. Concerns of the Residents Impact on existing well as a result of the proposed development 6. Mr. Brian King of ORE provided a general overview of hydrogeology before providing details of the hydrogeological and environmental conditions of the site and the results of Municipality of Clarington Addendum to Report PSD- 041 -14 Page 3 the studies. This baseline information was useful in understanding groundwater in the area. 7. Mr. King provided a history of the subdivision. The subdivision originally proposed 43 one acre lots, then it was reduced to 33 then 27. In the late 1980`s, when the application was originally submitted, the Ministry of Environment reviewed all hydrogeological studies. In 1995, the responsibility was downloaded to upper tier municipalities. The Region of Durham requires hydrogeological studies to be peer reviewed by an independent consultant. The hydrogeological report was peer reviewed by Jagar Hims, now Genivar. 8. Mr. King provided a summary of the hydrogeological and environmental reports. As part of the study, six test wells were drilled on -site. Eight land owners in the area agreed to have their wells monitored, in addition to the Enniskillen Public School. The wells were monitored before, during and after the pump testing was conducted. He explained that a piezometer was used to measure fluctuations in the quantity of water in each well. The pump test was conducted in March 2011 using 5 of 6 drilled test wells; 1 well was used for observation. The testing simulated water consumption of 48 homes rather than the 24 proposed. The result yielded just less than 50,000 litres within 24 hours from the 5 wells. 9. Mr. King clarified that the term "well interference" for a hydrogeologist means a draw down in a well is observed but does not necessarily mean a negative impact. The "Interference Test Hydrograph ", plotted the water levels of each well monitored during the pump test over a 24 hour period. Of the 9 off -site wells monitored, 5 had no draw down; the other 4 had a draw down, but they recovered shortly after the pump test. The draw down was approximately 30 centimetres out of approximately 30 metres of water in the well. 10. Mr. King advised that water quality was also tested and is deemed suitable for domestic use. It was tested in 1989 and again 2011, there was very little change in water quality. 11. Each new well will draw on an aquifer that is approximately 45 metres deep. It is one of the two main aquifers estimated conservatively to have a flow of 135,000 litres per day under Enniskillen. Most homes in Enniskillen draw on the same aquifer. The water in the aquifer is hundreds of years old and has not been impacted by development in the hamlet or seasonal fluctuations of precipitation. When asked if the subdivision could be built without impact, Mr. King replied that there are no guarantees, but based on his extensive review and knowledge, any impact would be insignificant. The peer review consultant agreed with these conclusions. Staff noted that the Conditions of Draft Approval require the developer to prepare a well monitoring program. Monitoring of private wells in the area for both quantity and quality is required prior to, during and post construction. 12. A resident inquired as to the reduction in the number of lots to 24. Mr. King advised that it was not due to water quantity, but the septic system design. Septic systems add nitrates to the soil. Nitrate loads must meet Ministry of Environment Guidelines and as such number of lots as reduced to 24. 13. A resident with a dug well asked if his well could be impacted. Mr. King advised that it may be impacted at the initial stage of development when the site is graded, but it is likely Municipality of Clarington Addendum to Report PSD- 041 -14 Page 4 that it would recharge within 24 hours. The monitoring program should have provisions for the developer to provide potable water until the well is recharged. 14. A resident asked what the recourse would be if his well was impacted at some time in the future. Mr King advised firstly, that the probability of any well "going dry" as a result of this development would be very small. However, a complaint can be made to the Ministry of Environment and under the Ontario Water Resources Act an Officer would investigate the complaint and make a determination whether there was an impact or not. The well monitoring would assist with any future well impact determination. This will be discussed in section 31 of this report. Parks 15. Staff from the Planning Services Department provided an overview of the requirements for parks in the Official Plan and the mechanisms under the Planning Act to obtain parkland. By way of history, a park was included in the original 1989 draft plan submission in keeping with the approved Enniskillen Secondary Plan contained in the Town of Newcastle Official Plan. However, through the comprehensive review of the Official Plan, the park was removed from the approved Enniskillen Hamlet Plan. It was determined that a park was not warranted as surrounding hamlets provided sufficient park space. As such, the 1996 Clarington Official Plan does not contain a park in the Hamlet of Enniskillen. Nevertheless, the park has remained in the proposed draft plan through the various submission and is recommended for approval in that location providing the equivalent of a parkette in an urban setting. 16. The Parks Manager presented a concept plan (Attachment 2) showing a mid -sized park adjacent to but not over - lapping the fields associated with Enniskillen Public School. The concept plan included a shade structure, a playground area with swings, slides and climbers, and a large green space that could be used as a junior sized soccer field appropriate for ages up to 12 years of age, or for un- structured play. If approved in a future Capital Budget area residents will be asked for input prior to finalizing the concept plan. 17. If the subdivision is approved, the lands would be dedicated to the Municipality and its development would be included in a future capital budget. 18. Generally, the residents were satisfied with the park concept, but expressed a desire to have the park built in a timely manner rather than waiting for all the homes to be built and occupied. Traffic and Pedestrian Safety 19. The Manager of Development Engineering and Traffic advised that, based on the number of units within the draft plan, a traffic study was not warranted. The majority of the people within the draft plan would use Regional Road 3, which is an arterial road under the jurisdiction of the Region of Durham and designated to take high volumes of traffic. Old Scugog Road is a local road, under the municipality's jurisdiction. Municipality of Clarington Addendum to Report PSD- 041 -14 Paae 5 20. A sidewalk will be constructed on Old Scugog Road in front of the park with a connection to the parking lot at Enniskillen Public School. A sidewalk will be constructed from Street 'A' and Regional Road 3 to the existing sidewalk situated about 50 metres from the corner of Regional Road 3 and Old Scugog Road. The area for the sidewalk is very narrow, however it can be accommodated in the road allowance. Sidewalks are not provided in a rural subdivision. The road cross section requires open ditches which leaves no room for a sidewalk. Also, typically there are lower volumes traffic within rural subdivisions. 21. Residents noted that the intersection of Street `A' and Old Scugog Road, appears to be too close to the entrance to the school. Staff advised that the distance between Street `A' and the driveway is much longer than provincial guidelines for traffic safety. When asked if Street `A' could be changed to a cul -de -sac so that traffic would move south, staff advised that cul -de -sacs are not supported by policy in the Clarington Official Plan, are not the preferred form of development, and do not allow a safe alternate route in case of an emergency and are difficult and costly to maintain. 22. Speeding on Old Scugog Road is also a concern. Staff will have radar message boards installed to determine the volume and flow of traffic during a typical week. 23. Another resident requested a three way stop sign at Old Scugog and Street `A'. Staff stated that an all way stop would not be warranted at this low volume intersection and that its installation would only contribute to driver frustration and poor driver behaviour. 24. A resident requested a stop sign at Regional Road 3 and Potter's Lane. Although the road is not under the Municipality's jurisdiction, the traffic volumes at that intersection are not warranted. Regional Road 3 is an arterial road which is designed to move large volumes of traffic continuously. Other Issues 25. A resident asked what the timing was for the development. Staff advised that once draft approval is issued, the applicant will have five years to achieve final approval. Staff explained that there is a considerable amount of work required to fulfil the conditions. The timing of construction is actually up to the developer. Typically, rural subdivisions do take longer to build out, however in recent years rural lots are in higher demand. 26. A resident asked about the style of homes to be built. Staff advised that the subdivision is subject to architectural control, wherein the exterior architectural design of each building and the location of the building on the lots must be approved by a Control Architect, prior to building permit being issued. 27. A resident asked that construction equipment access Regional Road 3. Staff advised that construction routes are determined in consultation with developer and staff in the Engineering Services Department. The subdivision agreement requires all roads to be kept free of mud and dust at all times. This requirement is strictly enforced by staff in the Engineering Services Department. Municipality of Clarington Addendum to Report PSD- 041 -14 28. In an email received subsequent to the meeting, a resident abutting the proposed subdivision had a number of questions which are noted below followed by staff's response. If the fence dividing the properties is removed and will it be replaced? The fence is a post and wire fence and will likely be removed when the site is graded. The Municipality does not require a new fence to be installed as a replacement. Will fences be allowed in the new subdivision to divide the properties? The Municipality does not require fences to be installed. It is up to individual homeowners to install fences. e6 • Could a buffer zone with trees be added on the property line, as construction will be over many years? In most instances, buffers are only required where there is a natural heritage feature to be protected. The homeowner may wish to plant vegetation on their property where they feel a natural screen is required for privacy. Water drains from lands north of the homeowner's property. How will the water drain as a result of this development? All lots on the west side of Street 'A' drain from back to front (i.e. west to east), then south in the ditch and east in the ditch on Reg. Rd. 3. No runoff from this development will be entering any lands that drain through the homeowner's property. Discussion 29. The information provided at the Public Information Centre covered various aspects of the development including what existing residents could expect before, during and after the construction process. Staff are of the opinion that many residents appeared to be satisfied with the information provided. 30. There was a lengthy presentation on hydrogeology, followed by a discussion on the results of the hydrogeological reports and peer view. Mr. King was able to provide answers to questions asked by the residents alleviate concerns regarding impact on existing wells. As a Condition of Draft Approval, the developer is required to prepare a well monitoring program to the satisfaction of the Municipality and the Region of Durham. Well monitoring will be required prior to development proceeding as well as during and after all lots have been developed. 31. As Mr. King indicated, the probability of any well "going dry" as a result of the development is very small. However, the Ontario Water Resources Act does provide mechanisms to deal with well impact. If a person believes he or she has been impacted, that person should contact the Ministry of Environment to launch a complaint. An Officer would be sent to investigate. The Officer would determine whether the complaint is either valid or invalid. If it is not clear, the Officer would contact the potentially responsible party and require them to investigate. If they do not comply, the Officer could issue an Order. Municipality of Clarington Addendum to Report PSD- 041 -14 Page 7 The Officer can require the potentially responsible party to provide a temporary water supply while the investigation is conducted. A permanent solution would then be determined, pending the outcome of the investigation. If the "offender" does not comply, the matter would be sent to the courts and the courts could impose the penalties in Section 112 of the Act. Concurrence 32. Not Applicable Conclusion 33. These lands are identified in the boundary of the hamlet of Enniskillen and contemplated for development since 1989. The applicant has demonstrated that there will be little or no impact on existing wells. There will be very little increase in traffic as a result of this development, most traffic will use Regional Road 3. A park will be available for all residents of Enniskillen. The second Public Information Centre provided another opportunity to dialogue with area residents. Based on the information provided at the Public Information Centre and the discussion with area residents, Staff recommend that the Report PSD- 041 -41 be approved Strategic Plan Application 34. Not applicable Staff Contact: Cynthia Strike, 905 - 623 -3379, ext. 2410 or cstrike(a�clarington.net Attachments: Attachment 1: PSD- 041 -14 Attachment 2: Enniskillen Park Concept Plan The following is a list of the interested parties to be notified of Council's decision: Tami and Lawrence Robitaille Joe LeBlanc Wally and Velma Griffin Kristen Palumbo Caroline Lemieux Bradley and Sherry Lynn Millson Sarah and Cameron Hartley Heather and Cory Briese Dave Loughlin Jason and Beth Birney Mark Gerrits Jeff and Kim Metcalfe Darryl Coleman and Laura Maynard Cathy and Ron McAlister Pete Keuning Bruce Snowden Rudy Zupancic Gay and Lance Milne Shawn Hinchey Marueen Day Gary and Sonya Pratt John Heeringa Denise and John Gerrits Stuart Lamb Municipality of Clarington Addendum to Report PSD -041 -14 Page 8 Shelley Hamilton C. Morrison Jim Deatcher Dennis Trudel Mr. and Mrs. Michael Mowbray Deborah and Henry Peeters Glen Genge, D.G. Biddle & Assoc. Jack and Barb Montague Karen Carruthers Anne and Peter Garret Richard Kerr May Burke Brett Smith Steve Carruthers Jesse and Jordee Baker Michael Carswell, D.G. Biddle & Assoc. 1547321 Ontario Ltd. Jim and Aggie MacKenzie Chad Osmond and Jean Whitely Glenn Murray Paul Scherbak Khatea Shinwy Holly and Dennis Noakes Sherry Nesbitt Karen Welds Nicole Tanner Attachment 1 to ddendum to Report PSD- 041 -14 RE-PORT PLANNING SERVICES DEPARTMENT Meeting: . GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution #: By -law #: Report#: PSD- 041 -14 File #: 18T -89012 Subject: APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK APPLICANT: STEVEN AND KAREN CARRUTHERS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD - 041 -14 be received; 2. THAT the application for Draft Plan of Subdivision 18T -89012 submitted by D.G Biddle and Associates on behalf of Steven and Karen Carruthers be supported subject to conditions generally as contained in Attachment 3; 3. THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD - 041 -14 and Council's decision; and 4. THAT all interested parties listed in Report PSD- 041 -14 and any delegations be advised of Council's decision. Submitted by: Da id V Crome, MCI P, RPP Director, Planning Services CS /CP /df 17 June 2014 Reviewed : b Y Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905 - 623-3379 REPORT NO.: PSD- 041 -14 1.1 1.2 1.3 APPLICATION DETAILS Owner /Applicant: Steven and Karen Carruthers Agent: Proposal: 1.4 Area: 1.5 Location: 2. BACKGROUND D.G Biddle and Associates PAGE 2 The proposed Draft Plan of Subdivision includes 24 lots for 24 single detached dwellings and a 0.98 hectare park. 14.92 hectares Northeast quadrant of the Hamlet of Enniskillen, being Part - Lot 18, Concession 7, in the former Township of Darlington. 2.1 The original application for the draft plan of subdivision was submitted by Mr. Rowan in 1989 and proposed 33 residential lots and a park block. A hydrogeological assessment was submitted and demonstrated that a total of 27 dwelling units could be supported on private water supply and private waste disposal systems. 2.2 The property was subsequently purchased by Mr. and Mrs. Carruthers. A revised application was submitted in 2006 showing 26 residential units and a park. Additional supporting documentation was also submitted, specifically a hydrogeological and site servicing report prepared by Oakridge Environmental Ltd. (ORE). 2.3 The policies of the Durham Region Official Plan require a peer review of the hydrogeological study be undertaken. Through the peer review process the number -of lots were reduced to 24. 2.4 A small intermittent stream at the east property boundary was identified as a hydrologically sensitive feature. In 2009, a revised submission was received which showed the feature removed from the draft plan, although still in the ownership of the applicants .(see Figure 1). 3. LAND CHARACTERISTICS AND SURROUNDING USES a.1 The subject property is located in the north -east quadrant of hamlet of Enniskillen. The property has frontage on Old Scugog Road and Regional Road 3. The majority of lands are currently being cultivated. The property slopes southerly from north -west to south - east. Immediately east of the limits of the draft plan there is a watercourse surrounded by vegetation. This feature is identified as a hydrologically sensitive feature. 3.2 The surrounding uses are as. follows: North - one rural residential lot and cultivated agricultural lands REPORT NO.: PSD- 041 -14 PAGE 3 South - hamlet residential East - a farm supporting a 'residential dwelling, farm buildings and cultivated agricultural lands West - hamlet residential Figure 1: Property Location Map 4. PROVINCIAL POLICY 4.1 * Provincial Policy Statement ,4.1.1 The. Provincial Policy Statement (PPS) identifies settlement areas, including hamlets, as -the focus of growth and development. Land. use patterns in settlement areas shall promote efficient use of land, protect resources, .promote green spaces, ensure effective use of infrastructure and public service facilities and minimize unnecessary public expenditure. 4.1.2 The proposal is consistent with the 2014 Provincial Policy Statement as it provides for residential development within the hamlet of Enniskillen. It has been demonstrated that the proposal can proceed on individual on -site sewage services and individual on -site wells with no negative impacts. A park is located in the proposed draft plan and will be accessible for all residents in the hamlet. Sidewalks will be installed on Regional Road Property Location Map (Enniskillen) 1 2 3 4 q23 °a 0 o_ i ' � a U N p = � O Park Block 26 24 SubJed 8 'Ile O 22 9 Of Enniskillen 21 DURHAM REGIONAL ROADS 0 Elementary 10 J 0 School . U) 20 Co 11 'Y 0 19 12 18 113 17 Draft Plan of Subdivision 14 J3 16 16 16 N REGIONAL ROAD 3 Owner. Steven Carruthers 4. PROVINCIAL POLICY 4.1 * Provincial Policy Statement ,4.1.1 The. Provincial Policy Statement (PPS) identifies settlement areas, including hamlets, as -the focus of growth and development. Land. use patterns in settlement areas shall promote efficient use of land, protect resources, .promote green spaces, ensure effective use of infrastructure and public service facilities and minimize unnecessary public expenditure. 4.1.2 The proposal is consistent with the 2014 Provincial Policy Statement as it provides for residential development within the hamlet of Enniskillen. It has been demonstrated that the proposal can proceed on individual on -site sewage services and individual on -site wells with no negative impacts. A park is located in the proposed draft plan and will be accessible for all residents in the hamlet. Sidewalks will be installed on Regional Road REPORT NO.: PSD- 041 -14 PAGE 4 . 3-and :Old Scugog Road making streets safer for pedestrians. The natural heritage feature has been removed from the draft plan and will be enhanced by additional plantings and protected by a conservation .easement and protective zoning. 4.2 Greenbelt Plan 4.2.1 The Greenbelt Plan recognizes that settlement areas in the Greenbelt are integral to the character of the rural and agricultural areas. While growth is to be focused in areas with municipal water and wastewater services, infill and intensification of hamlets is permitted subject to appropriate water and sewage services. The subject lands are within the Hamlet of Enniskillen and identified for residential use. The proposed draft plan is consistent with the Greenbelt Plan. 4.2.2 The Greenbelt Plan includes the Oak Ridge Moraine area so the requirements of the Oak Ridges Moraine Conservation Plan (ORMCP) continue to apply. New residential development is permitted in Rural Settlement areas provided they are designated in the applicable official plan for lot creation. Plans of subdivision shall provide for large continuous open .space.block linking key natural heritage feature and hydrologically sensitive features, ensure connectivity and shall design lots and roads so as to minimize stream crossings and extensions into key natural features. 4.2.3 The proposed draft plan of subdivision is within the hamlet boundary of Enniskillen and designated for residential development in the Clarington Official Plan. The natural feature at the east property boundary has been removed from the draft plan and will be subject to a conservation easement as well as placed in protective zoning. The proposed draft plan of subdivision is consistent with the Greenbelt Plan and the ORMCP. 4.3 Provincial Growth Plan 4.3.1 The Growth Plan provides a framework for accommodating major growth which allows growth in Hamlet areas serviced by private individual water and private wastewater systems although it should be limited. 4.3.2 The subject lands are.within the Hamlet of Enniskillen and are identified for residential use. It has .been demonstrated that residential development can proceed on private individual water and private wastewater systems. The proposed draft plan is consistent with the Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan 5.1.1 The Durham Regional Official Plan designates Enniskillen as "Hamlet ". The Regional Plan also indicates an application for approval of a draft plan of subdivision within a Hamlet shall be accompanied by: REPORT NO.: PSD- 041 -14 PAGE 5 a) a hydrogeological report; b) a soil sampling program that adequately represents the geology of the subdivision, and c) an existing and final grading plan, indicating elevations and lotdrainage patterns. The conditions of.draft approval attached to any plan of subdivision within a hamlet shall contain provisions that: a) all studies submitted in accordance with servicing study policies to justify the application be reconfirmed prior to registration, and that such studies are not more than 3 years old. b) a monitoring program which identifies the amount of development to .be permitted in each stage, as defined by the Region, shall be in place to determine the cumulative effect of the various stages of development on adjacent wells and the, soil and groundwater conditions; c) the plan of subdivision shall be developed in stages to allow monitoring in accordance with b); and d) further stages of development shall not be permitted if the monitoring results show that soil or groundwater contaminants cannot be mitigated and /or in the case of an existing municipal water supply, the capacity has been reached. Hamlet development shall only proceed if the required technical studies conclude that the development on individual private services is sustainable. 5.1.2 -The Region issued subsequent comments August 2012, which indicated that the peer review was completed and. the development of 24 residential lots could proceed subject to a number of conditions, which are contained in the condition of draft approval Attachment 3 to this Report. 5.2 Clarington Official Plan 5.2.1 The Clarington Official Plan designates the subject lands as Hamlet. The predominant form of development shall be single detached dwellings, community facilities, including parks. 5.2.2 Residential development shall generally proceed by an application for plan of subdivision accompanied by technical reports to the satisfaction of the approval authorities. Studies include: a) an analysis of the hydrogeological regime in the area to determine the availability and quality of groundwater on a long -term basis; b) an assessment of servicing alternatives, such as municipal and communal services, including research into.the feasibility of connecting existing development to such systems; c). an assessment of the long -term suitability of the soil condition for - the effective operation of private sewage disposal systems., where an investigation has demonstrated that private services provide the optimal servicing alternative; and d) an assessment of surface drainage. REPORT NO.: PSD- 041 -14 PAGE 6 5.2.3 The subject lands are an area of High Aquifer Vulnerability. The hydrogeological report prepared by ORE and peer reviewed demonstrates that water quality and .quantity will be maintained. 6. ZONING BY -LAW 6.1 Within By -law 2005- 109,.the subject site is zoned "Holding -Rural Settlement One ((H)RS1) ". The south -east corner of the site shows a hatched overlay denoting the Minimum Area of Influence Zone.(MAOI) which depicts a 90 metre area of influence from a natural heritage feature and /or hydrologically sensitive feature and its associated minimum vegetation protection zone area. A by -law to remove the (H) Holding Symbol will be required once the applicant complies with the appropriate policies of the Clarington Official Plan and Zoning By -law. This includes entering into to a subdivision agreement with the Municipality and meeting all obligations therein. 7. SUMMARY OF BACKGROUND STUDIES 7.1 The applicant retained Oakridge Environmental Ltd. (ORE) to prepare a hydrogeological and site servicing study to� determine the suitability of this site for residential development on private well and private sewage septic systems. The study also provides a Natural Heritage Evaluation with regard to the significance of a small intermittent tributary on the east side of the subject property. . 7.2 Hydrogeology and Site Servicing Oakridge Environmental Ltd. (ORE), prepared an initial report in November 2005. The report was reviewed by the peer review consultant which recommended additional test holes, and re- evalution of the data regarding impacts from nitrates. Supplementary reports were provided in 2009 and 2012. 73 The- report's key conclusions are as follows: The on -site test wells tap the Intermediate Overburden Aquifer. This is the preferred aquifer for this development. It is currently utilized by the majority of the neighbouring properties for domestic use. However, there is a deeper aquifer that exists below the intermediate aquifer, which can be utilized. Interference effects between future subdivision wells and existing nearby wells are expected to be manageable -given the low density of the development and prevailing aquifer conditions. Drilled -wells are expected to produce *,good quality water. Moderately .hard water will be encountered and elevated iron concentrations may occur. Prospective purchasers should be advised that water softeners or treatment may be required.. REPORT NO.: PSD- 041 -14 PAGE 7 • Proposed development be limited to twenty four (24) lots in total to comply with Ministry of Environment's Procedure D -5 -4, which limits nitrate at the site boundary to <10mg /I. For all proposed lots, each new well should be tested by a qualified person (P. Geo or P. Eng.) who will certify that the well has sufficient yield to adequately supply the daily domestic water demand requirements of the proposed residence. A building permit should not be issued for that lot until a certification report is received and accepted. Open loop heat pump use is not recommended. Any such heat pump installation should be considered in consultation with a hydrogeologist who can determine that such system will not compromise groundwater availability and quality. 7.4 In June 2012, the peer review consultant provided a letter indicating that ORE completed sufficient work to adequately demonstrate that a sufficient quantity of groundwater was available.from the aquifer with little risk to neighbouring groundwater users and therefore no further issues needed to be addressed with respect to water quantity or quality of groundwater at this site. 7.5 Hydrologically Sensitive Feature A small watercourse surrounded with vegetation is located on the eastern boundary of this site. The feature appears to be a tributary taking water from cultivated lands to the north-and east. As per the ORMCP a minimum 30 metre Vegetated Protection Zone is required from the watercourse. The draft plan was amended to remove the sensitive feature in 2005 (see Figure 2). REPORT NO.: PSD- 041 -14 PAGE 8 Figure 2: Plan of Subdivision overlaid on Air Photo - "' i •'`i r' '� :+ ^c-'q_ -• 'l: `-�3tr`t-- '`;T <_.y�q��. {,..�Y"- �•..�.- „-�,:�' -iL-h• �i # \- �'� . j cu'1 T �rrF.��. -u•.:� :LR*it:'1•. FEW .E •,4 '� TE' t ?F_��r'� .t"�����1 ttdsi,.n Y�s�' �3� i- tf�. -,{ `f i+ _ },<:.:_ ',i i a?,'� -�_!•. i•`�_ :i` }, YI. ?,.iJ °'�:�S��k= �:C,•i�P:.' i.. .f::_':y. - `_ , =i�j - .7; �:• :::Cj'- y^^P SUSa. - '. �l - !�iF1:J�: - _ -.i :�v : :i��:1 -i:. < _ c�?Y.. -;, 'i_'`�;' -��� ieii =•rte. � �F X� �,t .,f.,`'�C:i _(�' ..;�.+'2'i:z: . :;1:;�!:I�i. �:r, :_ -.'.' �`gy -fir... EII� r:-F i ri�0 LY•..y p i ri-, Lai .�'.. _� r! �.'.:'.':i a. ;•,Yr"�'�9,��j� f f v H dr"n io icali i. i??ii, .ti '� Sensitive, •;.�, :, _ t Yi: .• '41w�:Y rl::: r�ty ==ss: . i __ �`•��. _ _,,._ G[ � ���j'` -ri. 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PUBLIC SUBMISSIONS 8.1 Statutory Public Meeting The Statutory Public Meeting was held on April 10, 2006. There were eight (8) delegations in opposition and one (1) individual in support of the application. A number of written submissions have also .been received. The comments are as follows: • Impact on existing wells in terms of both quantity and quality of available water; • Who will be responsible if•wells•go dry?; REPORT NO.: PSD -041 -14 PAGE 9 • Municipality should be responsible for water tesfind to ensure accuracy; • Water testing should be distributed to all residents in the area; • Increase in property assessment; • Decrease in property value if there is no water; • Need for a park with play equipment and sports fields; • Access onto Old Scugog Road is too close to the Enniskillen Public School, would prefer a cul -de -sac;. • Insufficient parking at Enniskillen Public School and poor loading area for buses; • New subdivisions have impacts on property values, traffic volumes, impact on schools, wildlife and spoil utopia; • Noise from construction equipment; • . Sidewalk should be installed on the east side of Old Scugog to access the park and school; • Concern for pedestrian safety because of increased traffic; • Fencing; and • Design restrictions for the new homes. 8.2 Public Information Centre On November 7, 2012 a meeting was held at the Enniskillen Public School. Approximately 150 notices were mailed to landowners in and around the hamlet of Enniskillen. Approximately 35 area residents attended. The meeting was held to address the results of the hydrogeological report and the peer review. However, residents raised issues similar to those discussed in Section 8.1. The issues raised at these two meetings will be discussed in Section 11 of this report. 9. AGENCY COMMENTS 9.1 Region of Durham The Durham Regional Official Plan designates Enniskillen as "Hamlet ". The Regional Official Plan indicates that in. considering Hamlet development, the following principles shall serve to guide the preservation, cultural attributes and historic heritage of the community; • simplicity of form; • predominance of residential uses; • lots that accommodate private services; • almost exclusively single detached dwelling form; • few facilities; and • views. and vistas of the countryside. The Region of Durham has no objections and provided conditions of draft approval which included the recommendations of the peer review consultant. REPORT NO.: PSD- 041 -14 PAGE 10 9.2 Central Lake Ontario Conservation Authority The Central Lake Ontario Conservation Authority reviewed the Hydrogeological and Site Servicing Study by Oakridge Environmental Ltd. (ORE), November 2005 as well as subsequent reports in 2009 and the comments from the peer review consultants in 2012. CLOCA also reviewed the preliminary site servicing and grading plan of January 2006, and the preliminary stormwater management report dated December 2013. The Authority notes that the hydrogeological study and peer review process have determined that a maximum of 24 lots can be developed based on allowable nitrate .levels in accordance with Ministry of Environment limits. A minimum 30 metre Vegetation Protection Zone (VPZ) is required from the wetland and a watercourse, as both are considered Hydrologically Sensitive Features. Although a 30 metre buffer is being maintained between the watercourse and lot boundaries, a reduced VPZ is provided from the wetland. CLOCA has accepted the reduction provided a planting plan is implem* ented within the VPZ. A non -gated chain linked fencing is required on those Lots 5 -15 that back onto the feature. CLOCA has requested that these lands be placed in a protective zoning. 9.3 Kawartha Pine Ridge District School Board The Public School Board advises that elementary school pupils will attend Enniskillen Public School (JK -6), M.J. Hobbs Senior Public School (Gr. 7 -8) and Clarington Central Secondary School (Gr.9 -12). The Board staff reviewed all supporting documentation including the Hydrogeological & Site Servicing Study, peer review responses and stormwater management report and deemed them acceptable. The Board does not wish to have a mini - soccer pitch over - lapping the park block and the Enniskillen Public School. As condition of the draft approval the Board requested: a 1.8 metre chain link fence along the proposed residential lots and Enniskillen Public School to replace the existing post and wire fence; a 1.2 metre chain link fence between the proposed park block and the Enniskillen Public School. The fence shall have a _1. 2 metre wide pedestrian opening located mid -block along the common lot line between the park and school yard; and . a new sidewalk from proposed Street `A" to the northernmost driveway of the . Enniskillen Public School on the east side of Old Scugog Road. REPORT NO:: PSD- 041 -14 10. DEPARTMENTAL COMMENTS 10.1 Emergency and Fire Services PAGE 11 The Emergency and Fire Services Department do not object to the proposed draft plan of subdivision. 10.2 Engineerinq Services The Engineering Services Department offers no objection to the proposed draft plan of subdivision. Engineering Services requested the following: Road widenings on Old Scugog Road and Regional Road 3 sufficient to accommodate a 1.5 metre wide sidewalk. The applicant shall be responsible for the cost of installing the sidewalks. Warning clauses in the subdivision agreement which are to be included in all purchase and sale agreements with respect to ditches. The clauses will ensure that the purchaser is aware of the rural road design and that the maintenance of the. ditches beyond the Municipality's standard maintenance routine will be the responsibility of the homeowner. The applicant shall prepare a conceptual park plan. The park site must be fenced (where it abuts residential lots) and seeded. An electrical conduit from the nearest hydro transformer to the park frontage shall be provided. 11. DISCUSSION 11.1 The subject site is located in the Hamlet of Enniskillen and is zoned for residential development. The proposal is consistent with provincial policies, the policies of the Clarington Official Plan and Region of Durham Official Plan. 11.2 Studies have been submitted to confirm that residential development can proceed on private water supply and private septic systems with no negative impact to surrounding wells. The hydrogeological study was peer reviewed by an independent consultant under the.administration of the Region of Durham Planning and Economic Development Department and deemed acceptable. 11.3 The preliminary site servicing and grading plan demonstrates that the site is suitable for private wells and private sewage systems including reserve file beds. The stormwater management report dated December 2013 demonstrates that the site has adequate drainage and will not have any impact downstream: 11.4 The watercourse and vegetation along the east limits of the ownership was removed . from the draft plan and these lands will meld with the adjacent property to the east REPORT NO.: PSD- 041 -14 PAGE 12 currently also owned by the applicants. To ensure further protection of this feature the applicants have agreed to enter into a conservation easement with the Municipality of Clarington-for the protection and enhancement of these lands. Non -gated fencing installed at the rear of Lots 5 to 15 will discourage property owners from entering the feature. These lands will be placed in an environmental protection zone in an upcoming comprehensive zoning by -law amendment for housekeeping items. 11.5 Residents Concerns Wells and well interference The most pressing concern from area residents is negative impacts on the quality' and quantity of existing area wells. At the Public Information Centre held in November 2013, the applicants' consultants presented the findings of their report and that of the peer review consultant. At this meeting residents were able to engage in a question and answer dialogue with the consultants and staff. As discussed at the meeting, the ORE reports were posted on the Municipality's website shortly after the Public Information Centre of November 7, 2012 and remain there at the present time. The report prepared by ORE and the peer review consultants have concluded there is little risk of any well interference on existing groundwater users. The conditions of draft approval require a monitoring program to be undertaken to address potential impacts on existing wells. Insufficient Parking and Bus Loadinq Space at Enniskillen Public School Staff have forwarded the residents' concerns to the School Board staff regarding the insufficient parking and bus loading area at Enniskillen Public School. Access onto Old ScLpoq Road Residents are concerned that the access is too close to the Enniskillen Public School access. The access from Street 'A' is approximately 75 metres from the most northerly driveway of the Enniskillen Public School. This area of Old Scugog Road is posted as a Community Safety Zone and is posted a maximum speed of 70 Km /h. Sidewalks Sidewalks internal to a hamlet subdivision are usually not required. However, the Engineering Services Department has requested a sidewalk from the internal street, identified as Street 'A' to the Enniskillen Public School on the .east side of Old Scugog .Street. A road widening will also be required on the north side of Regional Road 3 for- the future sidewalk connection. Park The proposed plan of subdivision provides a 0.98 hectare park. The community would prefer a park with play equipment and sports fields. In some instances, the municipality will enter into a joint use agreement with the school to allow joint use of lands for sports fields and play equipment. In this instance, the public school board does not wish to REPORT NO.: PSD- 041 -14 PAGE 13 enter into such agreement. The applicant will be required to prepare a parks concept plan and the use of the park will be determined of that time. Fencin - Chain link fencing will be required at the rear yards of homes abutting the public school site, between the park and lot 24, and non -gated fencing will be required at the rear property lines of Lots 5 to 15, where the lots back onto the watercourse and vegetated area. Design Restrictions For The Homes The homes in the subdivision will be subject to the Municipality's Architectural Control Guidelines. The applicant will be responsible for the cost of a Control Architect to review and approve all models and building permits. Noise from Construction Equipment Road construction and home building must comply with the Municipality's Noise By -law 2007 -071. 11.6 The lands are identified as being within the boundaries of the Enniskillen Hamlet and are identified for residential development. Although the application dates back to 1989 it has not always been an inactive application. The reactivation of this application has followed the rigor of current provincial, regional and local policy. In. consideration of the findings of the studies submitted in support of the application, the peer review and agency comments, staff support the proposed plan of subdivision for 24 lots. 11.7 The applicants have provided concurrence to the conditions of draft approval. 11.8 All taxes to the Municipality of Clarington have been paid in full. 12. CONCURRENCE — Not Applicable 13. CONCLUSION 13.1 The Director of Planning Services should provide draft approval of the proposed draft plan of subdivision subject to the Conditions of Draft Approval (Attachment 3). CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Cynthia Strike Attachments: Attachment 1 - Draft Plan of Subdivision 18T- 89012 Attachment 2 - Conditions of Draft Approval REPORT NO.: PSD- 041 -14 List of interested parties to be advised of Council's decision: Steve Carruthers Karen Carruthers Glenn Genge, D.G. Biddle & Associates Tami and Lawrence Robitailie Joe LeBlanc Wally and Velma Griffin Kristen Palumbo Caroline Lemieux Bradley and Sherry Lynn Millson Eric Barkey Heather and Cory Briese Dave Loughlin Jason and Beth Birney Mark Gerrits Jeff Metcalfe Darryl Coleman Cathy and Ron McAlister Pete Keuning Bruce Snowden Rudy Zupancic Gay and Lance Milne Shawn Hinchey Maureen Day Sonya Pratt John Heeringa Denise and John Gerrits Stuart Lamb Shelley Hamilton C. Morrison Tom and Jean Daize Jim Deatcher Julie Andrews Dennis Trudel Wanda Pye Beauparlant Mr. and Mrs. Michael Mowbray Deborah and Henry Peeters Jack and Barb Montague Anne and Peter Garret Richard Kerr Brenda Mills Mary Burke Brett Smith PAGE 14 JQ j J U e l AGRICULTURAL n IZEG /STER�D PLAN NO. ION -786 i 4J j REGISTERE© PLAN NP It 2 i 3. 4 i 5 11 6 ja t 1 j 2 j 3 j 4 5 a Q USE LOT /BLH / + 0'. I yxa I -SILT1 -41LI NDVNLY DDIDID NDLS Y SAND � N- INDINW.LL SEPTIC BD]S ' OWNER'S AUTHORIZATION SURVEYO -18T- 89012 PART OF LOT 18, CONCESSION 8 FORMERLY IN THE TOWNSHIP OF DARLINGTON NOW IN THE IUNICIPAUTY OF CLARINGTON O REGIONAL MUNICIPAI.11Y OF DURHAM 1 olddl� A��oef— Llmit� I!� I Ful(InO wrr1R d Pannfn f • �V nMent� (�oe)e�i� —se . wW(wee)eirw >ae •, i'Tj Dii �Iw wwlww� I� O fy .. "•• taa�D F 89036 �`p LP. A: Dorm .cc. DP -1 "u �) N rr i on ta/2an v Q R'S CEfIIIFlCAE S1EVEt1 CVLRtNNFRS we>b nlr we neon D.D.BIDDLE AND ASSOC. N FIamIAL ))D A1Y(A MIFF tnHf NAN B. WATTAGE wa � On1A'ft1C.�419Y MR tlinr fMV[1a0 QfIGiNI( A(Y/m M nnx I -18T- 89012 PART OF LOT 18, CONCESSION 8 FORMERLY IN THE TOWNSHIP OF DARLINGTON NOW IN THE IUNICIPAUTY OF CLARINGTON O REGIONAL MUNICIPAI.11Y OF DURHAM 1 olddl� A��oef— Llmit� I!� I Ful(InO wrr1R d Pannfn f • �V nMent� (�oe)e�i� —se . wW(wee)eirw >ae •, i'Tj Dii �Iw wwlww� I� O fy .. "•• taa�D F 89036 �`p LP. A: Dorm .cc. DP -1 "u �) N rr i on ta/2an v Q Attachment 2 To Report PSD- 041.14 CONDITIONS OF DRAFT APPROVAL FILE NO.: 18T -89012 DATE: JUNE 16, 2014 PART 1 - PLAN IDENTIFICATION 1.1 The Owner shall have the final plan prepared on the .basis of approved draft plan of subdivision 18T -89012 prepared by D.G Biddle and Associates Limited identified as project number 89036, .dated June 12th, 2013, dated (the "draft plan ") and as red -lined revised . which illustrates 24 lots for single detached dwellings, a park block, -road widening and reserves. The redline revisions are: 1. A 3.0 metre road widening across the frontage of Lot 16 on Regional Road 3 PART 2 - GENERAL 2.1 The Owner shall enter into a subdivision agreement with the Corporation of the Municipality of Clarington (the "Municipality ") that contains all of the terms and conditions of the Municipality's standard subdivision agreement respecting the provision and installation of roads, services, drainage, other local services and all internal and external works and services related to this plan of subdivision. A copy of the Municipality's standard subdivision agreement can be found at hfp: / /clarington. net / documents /planning /subdivision- agreement- feb2014.pdf . 2.2 The Owner shall name all road allowances included in the draft plan to the satisfaction of the Municipality and the Regional Municipality of Durham (the "Region "). 2.3 All works and services must be designed and constructed. in accordance with the Municipality's Design Guidelines and Standard Drawings. Architectural Control 2.4 (1) The Owner shall be 100% responsible for the cost for the "Control Architect" to review and approve all proposed models and building permits, to the satisfaction of the Director of Planning Services. (2) No residential units shall be offered for sale to the public on the draft plan until the exterior architectural design of each building has been approved by the Director of Planning Services. _ (3) No building permit shall be issued for the construction of any building on any residential lot or block on the draft plan until the exterior architectural design of each building and the location. of the building on the lot has been approved by the Director of Planning Services. Paae 12 Marketing and Sales 2.5 (1) The Owner shall. prepare. a Land Use Plan which shows the draft _plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. (2) . The Owner shall erect and maintain a sign on the development site and /or in the sales office which shows the Land Use Plan as .approved by the Director of Planning Services. (3) The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses /notices prior to any residential units being offered.for sale to the public. Site Alteration 2.6 Draft plan approval does not give the Owner permission to place or dump fill on remove fill from, or alter the grade of any portion of the lands within the draft -plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By -law 2008 -114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, ' the; Owner shall obtain a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alternation work and security relating to mud clean up, dust control and road damage. After registration of *a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply*to any proposed site alteration on the lands covered by the subdivision agreement. PART 3 - FINAL PLAN REQUIRMENTS 3.1 The following road allowances shown on the draft plan shall be dedicated to the Municipality upon registration of the final plan: (a) Street "A" - 3.2 The Owner shall transfer to the Municipality (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: (a) Road Widenings • A 3.0 metre road widening across the entire frontage of Old Scugog Road shown as Block 26 on the draft plan. (b) Reserves • A 0.3 metre reserve shown as Block 27 on the,draft plan. (c) Parkland Dedication • 'Block 25 as shown on the draft plan. Paae 13 3.3 The Owner .shall transfer to -the Region (for nominal consideration free and clear of ,encumbrances and restrictions) the following lands and easements: (a) Widening • a 3.0 .metre road widening across the frontage of Lot 16 on Regional Road 3 to accommodate a 1.5 metre sidewalk (b) Sight Triangle • Two 7 metre X 9 metre sight triangles at the intersection of Regional Road 3 and Street "A" (c) Reserves A 0.3 metre reserve as shown as Blocks 28 and 29 adjacent to Regional Road 3. PART 4 — PLANS AND REPORTS REQUIRED PRIOR TO SUBDIVISION AGREEMENT/ FINAL PLAN REGISTRATION 4.1 The Owner shall submit the following plans and reports or revisions thereof: Photometric Analysis (1) The Owner shall submit a streetlight layout and photometric analysis of the internal road and its intersections with Old Scugog Road and Regional Road 3. The analysis must meet the standards of the Illuminating Engineers Society (IES) Manual RP -8, and will be subject to the approval of the Director of Engineering Services. Environmental Sustainability Plan (2) The Owner shall submit Environmental Sustainability Plan to the satisfaction of the Director of Planning Services. Such plan shall identify the measures that the Owner will undertake to conserve energy and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non - toxic, environmentally sustainable materials and finishes. Soils Management Plan (3) Prior to final .registration, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the ' Lands, intended haulage routes, the time and duration, of any proposed haulage, the source of ,any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. Paae 14 The Director may require the Owner to provide security relating to mud clean up, dust control and road damage. Noise Report (4) The Owner. shall submit to the Municipality and the Region of Durham, for review and approval, a noise report prepared by an acoustic engineer based on projected volumes provided by the Durham Region Planning and Economic Development Department and recommending noise attenuation measures for the draft plan in accordance with the Ministry of Environment Guidelines. The Owner shall agree in the Municipality 'of Clarington Subdivision Agreement to implement the recommended noise control measures. The agreement shall contain a full and complete 'reference to the noise report (Le author, title, date and any revisions /addenda thereto) and shall include any required warning clauses identified in the acoustic report. The Owner shall provide the Region with a copy' of the agreement containing such provisions prior to the final approval of the plan. PART 5 - SPECIAL TERMS AND CONDITIONS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT Phasing 5.1 The Owner agrees that the draft plan shall be development in one .phase. Parkland 5.2 The Owner shall convey Block 25 to the Municipality for park or other public recreational purposes in accordance with section 51.1 of the Planning Act, R.S.O. 1990, c. PA 3. 5.3 (1) In this section, "Park Plan" means a plan prepared by a qualified landscape architect showing; (a) all proposed park features including walkways, playgrounds, sports fields and seating areas; and (b) the proposed grading and stormwater drainage system to demonstrate that the proposed park size, configuration and topography will allow for • the construction of park facilities. (2) An Authorization to Commence shall not be issued for any Works, until the Owner has submitted and the Director of Engineering Services has approved a Park Plan. (3) The Owner shall construct,. and ensure the Engineering Drawings incorporate, the final grades for the park including 200mm minimum topsoil and seeding, fencing, and provision of a 100 mm diameter electrical conduit (with pull wire) from , the nearest hydro transformer to the park frontage. The conduit must be capped at the park property line. z • (4) For .purposes of the Subdivision Agreement, all works under this section are considered a separate Works Component with a minimum maintenance period of 2 years. `r 5.4 Noise Attenuation (1) The Owner shall agree in .the Municipality's Subdivision Agreement to implement the. noise attenuation measures as recommended in the approved Noise Report (2) The Owner shall not make an application for a building permit for any building on the Lands until an acoustic engineer has certified that the plans for the building are in accordance with the Noise Report. 5.5 Sidewalk The Owner will be responsible for 100% of the cost of sidewalk from "Street A" to the existing sidewalk on the north side of Regional Road 3. 5.6. Environmental Protected Area The Owner agrees that, upon to the registration of the draft plan, the lands identified as "Environmental Area" which are outside the limits of the final plan shall meld with the title of the adjoining lands to the east identified as 010 -150- 12800: In addition, the Owner shall enter. into a Conservation Agreement pursuant to Section 3 of the Conservation Land Act to ensure the long term protection of the features identified in a report "Hydrogeological & Site Servicing Study Draft Plan of Subdivision Hamlet of Enniskillen" prepared by Oakridge Environmental Ltd. November 2005.These lands shall be placed in an environmental protective zone in the Municipality's zoning by -law. 5.7 Monitoring Program The Owner shall retain a qualified person to prepare a monitoring program which identifies any effects of this development on adjacent wells and groundwater conditions. The monitoring program shall collect data based on pre during and post construction water levels. and water quality. The monitoring program shall be to the satisfaction of the Municipality of Clarington and the Region of Durham. PART 6- AGENCY CONDITIONS 6.1 Region of Durham (1) The Owner shall satisfy all requirements, financial and otherwise, of the Region of Durham, This shall include, among other matters, the execution of a Subdivision Agreement between the Owner and the Region concerning the provision and installation of private sewage disposal systems, drilled wells roads and other Regional Services.. Paae 16 (2) The Subdivision Agreement between the Owner and the Region shall contain, among other matters, the following provision: a) The Owner agrees, at their own costs, to make arrangements to obtain all required approvals and to have constructed in accordance with the Ontario Building Code and the .Ministry of Environment, complete in every detail, ' the following private services: i) sewage systems; and ii) drilled wells. (3) The Subdivision Agreement, between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: a) The Owner agrees to adhere to the site servicing plan as submitted by Oakridge Environmental Limited project 04 -804, dated April 2012, titled "Revised Site Servicing Plan" in support of Plan of Subdivision 18T- 89012. b) The Owner acknowledges that the on -site .test wells tap the Intermediate Overburden Aquifer. The available data indicates that this aquifer is the preferred .aquifer for the development and is currently utilized by the majority of the neighbouring properties for domestic.water use. However, the data also indicates that a deeper overburden aquifer also exists below the intermediate aquifer. In the unlikely event that future wells cannot utilize the preferred aquifer, the deeper aquifer can be utilized. c) The Owner agrees to properly abandon TWA in accordance with Ontario Relation 903 (as amended). d) The Owner agrees to register on title the need for water treatment to address for elevated levels of hardness and iron. If a water softening system is to be utilized to reduce hardness, a separate tap (which by- passes the softener) must be. installed to supply un- softened drinking water. e) The Owner agrees that for all proposed lots, each new well shall be tested by -a qualified person (P. Geo. Or P. Eng.) who will certify in writing to the Municipality of Clarington, with a copy. to the Region of Durham Health Department, that.the well has sufficient yield to adequately supply the daily domestic water demand requirements of the proposed residence. f) A building permit *hall be not issued for a lot until the Qualified Person's Certification report is received and accepted by the .Municipality of Clarington with a copy to the Region of Durham. The certification report shall provide confirmation of the availability of sufficient water quantity and quality to meet domestic needs, recommendation regarding water treatment needs and any other pertinent information. Page 17 The well "certification" and report should include (but not be limited to) the following: i) Periodic observation of the well construction to ensure that each. new well is constructed in accordance with the pertinent regulation; ii) The results of a short pumping test (Le minimum of 2 hours) to determine the well response characteristics and to verify that the well can meet the minimum demand requirements followed by recovery; iii) . The results of laboratory analysis of a water sample collected prior to the end of the test, accompanied by an opinion as to compliance with the Ontario Drinking Water Quality Standards; and iv) Recommendations regarding the need (if any) for water treatment and /or supplementary water storage. g) The feasibility of open loop heat pump use at this site has not been assessed and is not recommended. Any such heat pump installation shall only be considered if a hydrogeologist has determined that such systems can be utilized without compromising groundwater availability and quality. Closed loop systems may be useful at this site, however any such determination must -be made on a lot -by -lot basis by a Qualified Person. h) The Owner agrees to retain a qualified designer or professional engineer to design the private sewage systems. The qualified designer or professional engineer shall complete and provide the design of individual private sewage systems (including prime and reserve areas) for each lot to the Region of Durham Health 'Department for approval in accordance with the Ontario Building Code. i) The Owner agrees that the qualified designer or professional engineer shall conduct on -site soil tests on the primary sewage system area to determine its permeability and elevation of the high water table. The qualified designer or professional engineer shall provide soil analysis describing grain size, soil classification, coefficient or permeability estimated percolation time (in rein /cm) to the Region of Durham Health Department. D The Owner agrees that the qualified designer or professional engineer must site . supervise all stages of construction of the private sewage system and upon completion,' provide in writing a letter to the Region of Durham Health .Department stating that the sewage system was installed as per design and the Ontario Building Code. 6.2 Conservation Authority (1) Prior to any on -site grading or construction or final registration of the .plan., the Owner shall submit to and obtain approval from the Municipality of Clarington, and' Page 18 the Central Lake Ontario Conservation Authority for reports describing the following: a) the .intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with the provincial guidelines. Specific measures for the drainage feature through Lots 5 through 8 which captures external flows must be addressed. b) the anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken; c) . the means whereby erosion and sedimentation and their effects will be minimized on fihe site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in. any water body as a result of on -site or other related works, to comply with the Federal Fisheries Act; and d) The intended means of incorporating lot level controls to enhance infiltration and ensure there is no net loss of recharge, 'no lowering of the water table or reduction to groundwater discharge quantity and quality to the receiving watercourse as per Section 7.5 Impact Mitigation of the Hydrogeological & Site Servicing Study for the Draft Plan of Subdivision Hamlet of Enniskillen, dated November 2005. (2) The Owner agrees to carry out the requirements and recommendations of the Hyrdogeological & Site Servicing Study for the Draft Plan of Subdivision Hamlet of Enniskillen, dated November 2005 as well as associated updates and addendums. (3) The Owner shall install non -gated fencing along the eastern rear lot boundaries of Lots 5 to 15 inclusive. (4) The Owner shall submit to and obtain approval from CLOCA and Municipality of Clarington for a Landscape Plan for the buffer area of the watercourse. (5). The Owner shall implement the Landscape Plan for the buffer area prior to final, approval of the subdivision. (6) The Owner shall' satisfy all financial requirements of the Central Lake Ontario Conservation Authority.. This shall include Application Processing Fees and Technical Review Fees owing -as per the approved Authority Fee Schedule. (7) The subdivision- agreement between the Owner and the Municipality of Clarington . shall contain, among other matters, the following provisions: a) The Owner agrees to carry out the works referred to in Condition 6.2 (1) to (6) the above noted conditions. • - • b) The Owner agrees to maintain all stormwater and erosion and sediment control structures and measures operating and in good repair during the construction period in manner satisfactory to CLOCA. c) The Owner-agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to the commencement of grading or initiation of any on -site works. 6.3. School Board (1) The Owner shall install along all residential lot lines that are common with the existing Enniskillen Public School site a 1.8 metre high galvanized chain link fence that is situated 50 mm within the school block site. The fence is to be installed by the Owner at the time of base works, as defined in the subdivision agreement, on the abutting residential lots having the common lot line with Enniskillen Public School (2) The Owner shall install along all the park block lot line that is common with the existing Enniskillen Public School site a 1.2 metre high galvanized chain link fence that is to be situated 50 mm within the school block site. The fence is to be installed by the Owner on the common lot line with Enniskillen Public School. It shall be installed immediately following the placement of topsoil and seeding of, the park block in accordance with Section 5.2 (3) of these Conditions of Draft Approval. The 1.2 metre high fence shall have a 1.2 m wide pedestrian opening located mid - block along the common lot line of the park block and the Enniskillen Public School yard to the satisfaction of the Kawartha Pine Ridge District School Board and the Municipality of Clarington. (3) The subdivision agreement between the Municipality of Clarington and Owner shall contain a clause advising all potential purchasers. that the 1.8 metre high galvanized chain link fence is located on School Board property and shall not be altered in any way without the written consent of the Trustees of the Board of the Kawartha Pine Ridge District School Board. (4)- The Owner shall submit for the Board's approval and to the Board's satisfaction prior to the final plan approval for registration a proposed servicing /grading plan and details of a stormwater management study that shows temporary erosion /sedimentation control feature locations and details until Block 25 (park) and proposed Lots 18 to 22 (inclusive) and Lots 24 have been 'sodded. (5) The Owner shall submit for the Board's approval and to the Board's satisfaction .prior to final plan approval for registration a plan showing proposed fencing locations and details. (6) The Owner will be responsible to construct a sidewalk from the intersection of "Street .A" and Old Scugog Road to the north side of the northernmost Enniskillen Public School driveway, all situated on the Old Scugog Road allowance. 6.4 Utilities (1) The Owner .shall co= ordinate the preparation of an overall utility distribution plan that allows for the safe installation of all utilities including the separation between utilities to the satisfaction of the Director of Engineering Services. (2) All utilities will be installed within the proposed road allowances. Where this is not possible, easements will be provided at no cost to the utility provider. Proposed easements are not permitted on lands owned by the Municipality unless it can be demonstrated that there is no other alternative. Such easements must not impede the long term use of the lands .and will be at the discretion of the Director of Engineering Services. (3) The Owner shall cause all utilities, including, hydro, telephone, and cable television within the streets of this development to be installed underground for both primary and secondary services. PART 7 — STANDARD NOTICES AND WARNINGS 7.1 The Owner shall include a clause in Agreements of Purchase and Sale for all* Lots informing the purchaser of all applicable development charges in accordance with subsection 59(4) of the Development Charges Act, 1997, S.O. 1997, c.27. 7.2 The Owner shall include the notices and warnings clauses set out in Schedule 3 of the Municipality's standard subdivision agreement in Agreements of Purchase and Sale for all Lots or Blocks. 7.3 The Owner shall include notice in the Agreements of Purchase and Sale, all sales and warnings as recommended in the Noise Report yet to be submitted. 7.4 The Owner shall include the following notices and warning clauses in Agreements of Purchase and Sale for the Lots or Blocks to which they apply: -School Board The Owner shall include the following warning clause. in agreements of purchase and sale for all lots: Purchasers and tenants are notified of the location of a school on adjacent lands and such school activity may give rise to noise and traffic. Chain Link Fencing The. Owner shall include the following notice in the agreements of purchase and sale for Lot 24: Chain Link Fencing — Chain link fencing is a required feature between this lot and the adjacent park. This fencing must be located on the public portion of the abutting land and will be maintained by the Municipality after the developer .has been. released from any further responsibility for the.fence. Page]1.1 The Owner shall include the following notice in the agreements of purchase and sale for Lots 19, 20, 21, 22, and Lot 24: Purchasers and tenants are notified that the 1.8 metre high galvanized chain link fence. is located on School Board property and shall not be altered in any way without the written consent of the Trustees of the Board of the Kawartha Pine Ridge District School Board. The Owner shall include-the following notice in the agreements of purchase and sale for Lots 5 to 15: Chain link fencing is a required feature between this lot and the land owner of the adjacent open space. No gates are permitted in the fence. The maintenance of this privacy fencing is the shared responsibility of the abutting property owners after the developer has been released from any further responsibility for the fence. Nearby Farm Operations The Owner shall include the following warning clause in agreements of purchase and sale for all lots: Farm Operations —There are existing farming operations nearby and that such farming activities may give rise to noise, odours, truck traffic and outdoor lighting resulting from normal farming practices which may occasionally interfere with some activities of the occupants. Nearby Park The Owner shall include the following warning clause in agreements of purchase and sale for all lots: Park - The adjacent Block 25 is designated for parkland uses including community events and recreation facilities which, when developed, may contain active lighted facilities for night -time services. Sump Pump and Backflow Valve The Owner shall include the following warning clause in agreements of purchase and sale for on all lots Sump rump and Backfiow Valve — The dwelling on this lot will contain a .sump pump and back flow valve that discharges onto the ground of the lot. Revising, modifying or failing to maintain- these facilities will increase the risk of flooding of the basement. Page -112 Open Ditching The Owner shall include the following notice in the agreements of purchase and sale for all lots: . The Municipality will be including warning clauses in the subdivision agreement which are to be included in all purchase and sale agreements with respect to ditches. The clauses will ensure that the purchaser is aware of the rural road design and that, the maintenance of the ditches beyond the municipality standard maintenance routine will be the responsibility of the homeowner. PART 8 - CLEARANCE 8.1 Prior to final approval of the plan for registration,_ the Municipality's Director of Planning Services shall be advised in writing by; (a) the Region how Conditions 2.2, 3.3, 4.1,'6.1 have been satisfied; (b) Central Lake Ontario Conservation, how Conditions 6.2 have been satisfied; and (c). Kawartha Pine Ridge District School Board, how Conditions 6.3 have been satisfied. PART 9 - NOTES TO DRAFT APPROVAL 9.1 Terms used in these conditions that are not otherwise defined have the meanings . given to them in the Municipality's standard subdivision agreement. 9.2 As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 9.3 If final approval is not given to this plan within five (5) years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of- Planning Services for the Municipality of Clarington well in advance of the lapsing date. 9.4 Where an agency -requirement is required to be included. in the Municipal subdivision agreement, a copy of the agreement should be sent to the agency in order to facilitate their clearance of conditions for final approval of this plan. The addresses 'and telephone numbers of these agencies are: (a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box -623, Whitby, Ontario L1N,6A3 (905) 668-7721: (b) Central .Lake 'Ontario Conservation Authority, 100 Whiting Avenue,. Oshawa, Ontario LIH 3T3 (905) 579 -0411. Page 113 (c) Kawartha Pine Ridge District School Board, 1994 Fisher Drive, Peterborough, ON K9J 6X5 (705) 742 -9773. 711 uj LU ENNISKILLEN ELEMENTARY SCHObL Shade .structure Stru la y ure 4P �Swings "t"Ill ^ OLD SCUGOG ROAD Enniskillen Park Concept Plan September 3, 2014 I 0 0 h 0 0 m O. CL (D CL r- 0 ;0 (D 0 r-i- 2) -00 U) (D CD 0 SUMMARY OF BY -LAWS September 15, 2014 BY -LAWS 2014 -091 Being a By -law to authorize the borrowing of $15,000,000 to meet, until the taxes are collected, the current expenditures of the Municipality for the years 2014, 2015, 2016, 2017 and 2018 2014 -092 Being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the Municipality of Clarington (Item 3 of Report #1) 2014 -093 Being a By -law to amend By -law 2014 -020 (Special Events on Private Property) (Item 7 of Report #1) 2014 -094 Being a By -law to establish a municipal service board to control and manage activities at the Newcastle Village Community Hall (Item 9 of Report #1) 2014 -095 Being a By -law to appoint individuals as a Parking Enforcement Officer for Private Property (Paul Long, Nick Koitsopoulas, Brett MacNeil, Jeremy Andrews, Connor Cosgrove, and Craig Bennett) (Connell Lane from Unit 2 to Unit 95 and Farmstead Drive from Unit 2 to Unit 69) 2014 -096 Being a By -law to appoint individuals as a Parking Enforcement Officer for Private Property (Jeremy Andrews, Connor Cosgrove, and Craig Bennett ) (83, 87, 90, 91, 94, 98, 102, 106, 120, 124, 128, 132 & 136 Aspen Springs Drive, 72 Martin Road, 243 King Street East, 144 Queen Street, 95 Wellington Street and Connell Lane from Unit 2 to Unit 95 and Farmstead Drive from Unit 2 to Unit 69) MEMO Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Municipal Clerk Date: September 12, 2014 Subject: COUNCIL AGENDA — SEPTEMBER 15, 2014 The following changes have been made to Monday's Council Agenda.' Please see the Final Consolidated Agenda attached. DELEGATIONS Additions: f) Phil Palumbo - Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Unfinished Business #1) UNFINISHED BUSINESS Attached please find a replacement Page 3 to Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Unfinished Business #1) BY -LAWS 2014 -097 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (William Tonno Construction Limited) (Approved by Council on June 2, 2014) 2014 -098 Being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Municipality of Clarington (2265719 Ontario Inc.) (Approved by ;,,guncil QaMay 12, 2014) unicipal Clerk CAGIcf c:Frank Wu, Chief Administrative Officer Department Heads Attachment CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 F 905- 623 -6506 FINAL COUNCIL AGENDA DATE: MONDAY, SEPTEMBER 15, 2014 TIME: 7:00 P.M. PLACE: COUNCIL CHAMBERS The Municipality of Clarington makes an audio record of Council meetings. If you make a delegation /presentation to a Council meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. In addition; please be advised that some of the Council meetings may also be video recorded. MEETING CALLED TO ORDER INVOCATION DISCLOSURE OF PECUNIARY INTEREST ANNOUNCEMENTS ADOPTION OF MINUTES OF PREVIOUS MEETINGS Minutes of a regular meeting of Council July 7, 2014 Minutes of a special meeting of Council July 15, 2014 PRESENTATIONS There are no Presentations scheduled for this meeting. DELEGATIONS (List as of Time of Publication) a) Michael Patrick, Chair, Sustainable Clarington Community Advisory Committee -- "It's All Connected" - Final Report of the Sustainable Clarington Community Advisory Committee (Correspondence Item D -- 12) b) Terry Pellarin and Sally Hillis, Enniskillen Environmental Association — Resident Concerns Regarding the Clarington Hydro Transformer Station (Correspondence Item 1- 15) C) Dr. John Cherry, Group 360 — Resident Concerns Regarding the Clarington Hydra One Transformer Station (Correspondence Item I - 15) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 Council Agenda - 2 - September 15, 2014 d) Kythe Baldwin -- Grading Issues (Correspondence Item D - 13) e) Steve Carruthers — Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Unfinished Business #1) f) Phil Palumbo - Addendum to Report PSD - 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Unfinished Business #1) COMMUNICATIONS Receive for Information I- 1 Minutes of the Newcastle Memorial Arena Management Board dated June 10, and July 8, 2014 1 - 2 Minutes of the Agricultural Advisory Committee of Clarington dated July 10, 2014 1 - 3 Minutes of the Ganaraska Region Conservation Authority dated June 19, 2014 1 - 4 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated July 8, 2014 1 - 5 Minutes of the Clarington Safe Communities Advisory Committee dated May 15, 2014 1 - 6 Minutes of the Orono Arena Community Centre Board dated June 24, 2014 1 - 7 Minutes of the Sustainable Clarington Community Advisory Committee dated August 14, 2014 1 - 8 Minutes of the Newcastle Community Hall Board dated May 20, 2014 1 - 9 Linda J. Laliberte, CAOISecretary- Treasurer, Ganaraska Region Conservation Authority (GRCA) - Ganaraska Region Conservation Authority Climate Change Strategy 1 - 10 . Julius Arscott, Application Assessment Officer, Ministry of the Environment (MOE) — Application for Approval of Waste Disposal Sites — New Bowmanville Thermal Treatment Facility 1- 11 Kathy Stranks, Manager, Corporate Secretariat, Toronto and Region Conservation Area (TRCA) — Update on Expanding Ontario's Greenbelt 1 - 12 Karen Bastas, Event Coordinator, Jane Black, Marion Saunders, and Deb Miller, Canada Day Committee, Newcastle Business Improvement Association — Letter of Appreciation Council Agenda - 3 - September 15, 2014 1 - 13 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy from Waste Project 1-14 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham - Durham/York Energy from Waste Project 1 - 15 Clint Cole, Member, Enniskillen Environmental Association - Resident Concerns Regarding the Clarington Hydro One Transformer Station 1 - 16 Greg Lymer, Risk Management Official, Works Department, Regional Municipality of Durham - Comments - Amended Proposed Credit Valley — Toronto and Region — Central Lake Ontario Source Protection Plan 1 - 17 Brad Bowness, Director, Project Management, Hydro One Networks Inc. --- Clarington Transformer Station Receive for Direction D - 1 Charlotte Macgregor, Communications & Marketing, Prostate Cancer Canada -- Request for Proclamation of "Prostate Cancer Awareness Month" D - 2 Matthew Way, RN, BScN, Public Health Nurse, Regional Municipality of Durham -- Request for Proclamation of "International Walk to School Month" and "International Walk to School Day" (IWALK) D - 3 Peter Hoekstra, Celebration Fireworks - Request for Permission to Host a Fireworks Display on September 27, 2014 D - 4 Peter Hoekstra, Celebration Fireworks — Request for Permission to Host a Fireworks Display on October 18, 2014 D - 5 John Vogels and Laurel Gould — Request for an Extension to Temporary Living Quarters D - 6 D. Bowen, Regional Clerk / Director of Legislative Services, Regional Municipality of Durham - Cycling Communications Plan D - 7 Lynda Motschenbacher — Request for an Extension to Temporary Living Quarters D - 8 Fred Hahn, President, Canadian Union of Public Employees (CUPS) Ontario and Sheila Olan- MacLean, President, The Ontario Coalition for Better Child Care (OCBCC) — Request for Proclamation of "Child Care Worker & Early Childhood Educator Appreciation Day" D - 9 Jo -Anne St. Godard, Executive Director, Recycling Council of Ontario — Request for Proclamation of "Waste Reduction Week" D - 10 Tom Feddema — Request for an Extension to Temporary Living Quarters Council Agenda - 4 - September 15, 2014 D - 11 Kathy Kielt, Deputy Clerk and Supervisor of Council and Committee Services, Halton Region - Protection of Public Participation Act, 2014 D - 12 Michael Patrick, Chair, Sustainable Clarington Community Advisory Committee - Final Report — "It's All Connected: Actions to Foster a Community -Wide Culture of Sustainability in Clarington". D - 13 Kythe Baldwin — Grading Issues COMMITTEE REPORT(S) 1. General Purpose and Administration Committee Report of September 8, 2014 STAFF REPORT(S) UNFINISHED BUSINESS 1. Addendum to Report PSD- 041 -14 - Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park (Referred by Council on July 7, 2014) Ye���n► PROCEDURAL NOTICE(S) OF MOTION OTHER BUSINESS ON 1 12 1 :4 11 I I ON Lei 0 . i ADJOURNMENT Municipality of Clarington Addendurn to Report PSD- 041-14 Page 3 the studies. This baseline information was useful in understanding groundwater in the area. 7. Mr. King provided a history of the subdivision. The subdivision originally proposed 43 one acre lots, then it was reduced to 33 then 27. In the late 1980's, when the application was originally submitted, the Ministry of Environment reviewed all hydrogeological studies. In 1995, the responsibility was downloaded to upper tier municipalities. The Region of Durham requires hydrogeological studies to be peer reviewed by an independent consultant. The hydrogeological report was peer reviewed by Jagar Hims, now Genivar. 8. Mr. King provided a summary of the hydrogeological and environmental reports. As part of the study, six test wells were drilled on -site. Eight land owners in the area agreed to have their wells monitored, in addition to the Enniskillen Public School. The wells were monitored before, during and after the pump testing was conducted. He explained that a piezometer was used to measure fluctuations in the quantity of water in each well. The pump test was conducted in March 2011 using 5 of 6 drilled test wells; 1 well was used for observation. The testing simulated water consumption of 48 homes rather than the 24 proposed. The result yielded just less than 50,000 litres within 24 hours from the 5 wells. 9. Mr. King clarified that the term "well interference" for a hydrogeologist means a draw down in a well is observed but does not necessarily mean a negative impact. The "Interference Test Hydrograph ", plotted the water levels of each well monitored during the pump test over a 24 hour period. Of the 9 off -site wells monitored, 5 had no draw down; the other 4 had a draw down, but they recovered shortly after the pump test. The draw down was approximately 30 centimetres out of approximately 30 metres of water in the well. 10. Mr. King advised that water quality was also tested and is deemed suitable for domestic use. It was tested in 1989 and again 2011, there was very little change in water quality. 11. Each new well will draw on an aquifer that is approximately 45 metres deep. It is one of the two main aquifers estimated conservatively to have a flow of 135,000 litres per day under Enniskillen. Most homes in Enniskillen draw on the same aquifer. The water in the aquifer is hundreds of years old and has not been impacted by development in the hamlet or seasonal fluctuations of precipitation. When asked if the subdivision could be built without impact, Mr. King replied that there are no guarantees, but based on his extensive review and knowledge, any impact would be insignificant. The peer review consultant agreed with these conclusions. Staff noted that the Conditions of Draft Approval require the developer to prepare a well monitoring program. Monitoring of private wells in the area for both quantity and quality is required prior to, during and post construction. 12. A resident inquired as to the reduction in the number of lots to 24. Mr. King advised that it was not due to water quantity, but the septic system design. Septic systems add nitrates to the soil. Nitrate loads must meet Ministry of Environment Guidelines and as such number of lots as reduced to 24. 13. A resident with a dug well asked if his well could be impacted. Mr. King advised that it may be impacted at the initial stage of development when the site is graded, but it is likely Final Report September 15th, 2014 Mike Dymarski Suzanne Elston Allan Hewitt Lorraine Jones Ian Kruis (Agricultural Representative) Kerry Meydam Kira Nowick (Student Representative) Michael Patrick Mayor Foster and Councillor Hooper (ex- officio) TASK #1 : Assess the 58 suggestions of the Green Community Strategy as to their Suitability, Feasibility, and Acceptability and prioritize. TASK #2 : Determine actions required to implement the prioritized suggestions from task #1. TASK #3 : Recommend other actions beyond the original 58. Dialogue with more than 40 people 28 people representing 22 community organizations 11 Clarington staff representing 5 departments 4 Region of Durham staff representing 3 departments Environmental Economic Social January meeting, we conducted a facilitated visioning exercise Helen Break, professional facilitator with expertise in both municipal government and sustainability The committee’s input was informed by the submissions made by the approximately 20 delegations we received while completing Tasks #1 and Task #2 An Engaged Community Self-Sufficient Neighbourhoods Green, Efficient People Friendly Transportation Accessible and Integrated Trails Natural Green Space Healthy, Accessible Waterfronts Unique, Vibrant Downtowns An Attractive Business Environment Strong, Sustainable Agricultural Base For this outcome, what measurable outcomes do you believe the Clarington community should be seeking to achieve by 2019? Where is the community nowrelative to this desired outcome? What actions should be taken to close the gap between 1 and 2 ? Kingston Oshawa Pickering Niagara HaltonHills Rossland, BC Association of Municipalities of Ontario Our residents care deeply about their community Key enabler to translate that care into action is communications Residents indicated that they strongly wanted communications improved This is emphasized with specifics in our recommendations Strive to achieve -by 2019 -and widely communicate the 9 outcomes Municipality should commit to give priority to these outcomes Regularly survey residents and community organizations to monitor priorities Leverage technology to effectively communicate the range of community organizations Actively promote volunteerism... publicize the matching service Assess need for leadership, governance, volunteer retention and recruitment for community organizations, joint development of means Support the Youth Leading Youth community initiative and pursue “Youth Friendly” community designation Recognition program –recognize people, businesses and organizations that champion the nine sustainable community outcomes Address and implement the nine outcomes for a Sustainable Clarington in the Official Plan (OP) and the Transportation Master Plan (TMP) Where suitable, measure success on rd these outcomes by seeking 3party designations such as: ”Bike Friendly” community designation “Walk Friendly Ontario” designation “Age Friendly” dimensions (set by WHO) “Communities in Bloom” designation Where measurable standards are not yet in place...develop them Establish a Trails Committee or Trails Council that brings together all of the different users/interests: Anglers, Cyclists, Hikers, Naturalists, Residents, tourism advocates to plan, communicate, educate and potentially assist in maintenance of trails Hold meetings with community organizations, Region of Durham, Ontario government and other affected organizations about the best means of achieving the 9 outcomes Set out a clear financial plan that identifies costs as reflected in the OP and TMP and the financing sources and what is reasonable by 2019 Incorporate all of the above into the Municipality’s 2015-2018 Strategic Plan Effectively communicate to all affected parties the intended approach, timing and progress on the 9 outcomes Establish a permanent, ongoing advisory committee to advise Council and the community on Clarington’s sustainability journey. The Committee thanks Council for the opportunity to contribute to the sustainability direction in the Municipality of Clarington It's All Connected: Final Report of the Sustainable Clarington Community Advisory Committee September, 2014 ]MI mn Attractive vwii ivna Environment Strong, Sustainable Agricultural Systern UniqUe,'Vibrant Downtowns Lilt V I Mij I MR-111 Green, Efficlent People Friendly Transportation Natural Green Space Healthy, Acces�lble Waterfronts MODEM k . ...... . .. ...... It's All Connected: Actions to Foster a Corninunity-Wide Culture of Sustainabiili,ty in Cl!arington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 m„ oumuu�umuu . ... ....... .. . ........ - It's All Connected: Actions to Foster a Community -Wide Culture of Sustainability in Marington Final Report of the Sustainable Clariington Community Advisory Committee - Sept, 2014 11aw, jiiiiriiiliiill ill � lli 1,0=11101 go1h; 6-11 IS 111 a F-41 -P] In 103 1 Z R-W-TIS I KC3.01 Z FINAL REPORTOF T HE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY CO11TTITTEE Table of Contents Executive Summary ................ .......... ...... .......... ......... ...... ..... 1 Pail 1: What is the Sustainable Clarington Community Advisory Committee and What Is The Purpose of this Report ......................................... ................. ........ .... — ........ 6 Part 2: Finding an Approach That Fits the Context . ....... ............... ....... ...... ... -7 Part 3: The Committee's Approach to the Assigned Task ................. ............................1'2 Pail 4: What the Committee Heard . .......... .............. ......... ...... ........ ...... 14 Part 5, What the Committee Recommends ......................................... ............ - ................. 16 Appendix 1: Committee's Terms of Reference Appendix 2: Clarington's Population and Household Growth Projections Appendix 3: Places of Employment of Clarington Residents and Place of Residence of Persons Working in Clarington Appendix 4-1 Guests that the Committee Met With Appendix 5: Input Received From Guests Appendix 6: Match of the Committee's Desired Outcomes with Municipality of Clarington and Region, of Durham Plans It's All Connected: Actions to Foster a Community-Wide Culture Of SUStainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 Executive Summary The purpose of this report is to provide, as requested by the Clarington Municipal Council, advice to Council and Clarington community organizations on actions that will foster a community -wide culture of sustainability in Clarington. This advice comes from the Sustainable Clarington COMMUnilty Advisory Committee. The Committee was appointed by Council in the Spring of 2013 after a public call for residents to volunteer to serve on the Committee. Mayor Adrian Foster and' Councillor Ron Hooper were appointed by Council as ex-officio members. The Committee comes from a range of backgrounds, including agriculture, environmental advocacy, horticulture, nuclear science, education, public service and business and includes a youth representative. The names of the Committee members are shown at the end of this executive summary. This is the second report frorn, the Committee. The first, submitted last Fall, recommended priorities among the 58 suggestions for community action as set out in the 2010 Green Community Strategy. That report also described'! the current actions to implement these priorities and suggested further steps to best implement these. This report concerns fostering a community -wide Culture of sustainability in Clarington and recommends actions to move the community on this journey. The front cover of this report illustrates what the Committee suggests this Culture could look like. And the title of the report, It's All, Connected, reflects what was heard in the community and the consensus of the Committee, The Committee had a dialogue with some 40 people in the course of its work, including 28 people representing 22 different community organizations, 11 Clarington staff representing five departments and 4 Region of Durham staff representing three departments. (See Appendix 4 for details.) A great deal was learned about Our community in the process and the Committee worked to develop recommendations that fit the Clarington context. The Committee heard throughout its term that our residents care, deeply about our community. It was ernphasized that the key enabler to translate their care to action is cornMUnications. Our residents indicated that they strongly want this improved. The Committee has emphasized this throughout the report and its recommendations. Approaching its task, the Committee needed to be mindful of what the key vehicles are to achieve action in sustainability. Understanding who has authority to do what between the Municipality, the Region of Durham and the Province and how they relate to one another is also important. The Committee sought to shape its recommendations to work with what is currently underway. it's All Connected: Actions to Foster a Community-Wide culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 ID brief, the Committee Concluded that that the existing efforts, are coDlDleDclab(e8nd the key challenge is$o determine how ho optimize these efforts. Th6*F8 are four recommendations on @Ofi0Ds to foster a CoDO0UUih/-widB culture of GUsfai0@biUi1V. Two are aimed at actions that the Municipality ofClQ[[Dgton working with [|]B[ingtoD CODN000OitV organizations should jointly DUrGUe and two are aimed at actions that just the Municipality should pursue, Specifically, itis recommended: That the Municipality CfCU8ri0g[Dnand C[ariRgtQDC0MD1UnK«organizations 1./\. Strive f0achieve and widely CUN0N0UMiCate the following nine outcomes for our community bV2019: i An Engaged Community — a community where residents and businesses are deeply involved in contributing to the quality of life of the parts or the whole of Clarington, through volunteering, participating in community events and helping iheirneiBhbours ii Self-Sufficient Naighbomrhooda—a community where the key services and activities ofinterest tu residents are easily accessible without the use ofnnoutomnhHe and there are a range mf housing choices nweUah|e that enables residents to nbsy in their community of choice whatever their stage in life or financial circumstances iii, Green, Efficient People Friendly Transportation —a community where the cost to the physical environment and in people's health and tirne for travelling is minimized and travel is safe and ideally much nfitinim the fonnnf active transportation iv. Accessible and Integrated Tnai|s — a community xvheoa it in easy to move from one part ofthe community to another bvfootorhioyvUe - paperiuUyfronm commercial to maaidonUmi enaae, from uummenuio| areas to the waterfront and from one trail to anodher, visitors are attracted and the natural environment im conserved and appreciated v. Natural Green Space —e community where resilient, abundemt and widely enjoyed hiodivense areas are promoted and protected v|. Healthy, Accessible Waterfronts — a community where the waterfront is easily accessed and enjoyed by residents and visitors for its biodiveraity, clean water, air and land v0. Unique, Vibrant Downtowns — a community where strong local businesses work together and with the Municipality to: attract residents and v[mitorm, provide a distinctive local f|awor, enhance the sense of community and provide work and living opportunities for residents viii An Attractive Business Euvivonmnent— o community where existing and prospective investors experience the commwm#yas offering: en attractive quality uf life, friendly bn youth, a welcoming approach, effective collaboration within and across local governments, key infrastructure, o trained and qualified workforce, and is a place that pompXm drive to rather than a place that people drive through ix. St/ung. Sustainable Agricultural System —a community where the residents are well educated about the economic and environmental importance of local agriculture, agricultural land is actively protected, best practices in agriculture are Supported, there iaa favourable business climate for farm business and there is support for community gardens and the local food movement. It's, All Connected: Actions to Foster a Community-Wide Culture of Sustainability in Claringto,n Final Report of the Sustainable Clarington CoMMUnity Advisory Committee - Sept, 2014 1. B. Make a commitment to give priority to these outcomes recognizing that success on these outcomes has a strong likelihood of being greeted with community support; regularly and independently survey residents and community organizations to ensure that any changes in community priorities are well understood., 1.C. When assessing their potential initiatives, give greater priority to those initiatives that seek to advance more than one of these outcomes. 2. Work together to build stronger community engagement by: i. leveraging technology to effectively communicate to residents about the range of cornlInUnity organizations in Clarington and their events and activities ii, actively promoting VOlUnteerisrn, including helping Clarington residents interested in volunteering to be matched with organizations needing volunteers through such services as United Way's volunteer registry iii. assessing the needs for training in leadership, governance, volunteer retention and recruitment for community organizations and jointly developing means to address these needs iv. supporting the Youth Leading Youth community initiative and pursuing the "Youth Friendly" community designation and enabling the comimuinilty's youth to contribute to the community's zest and future v. establishing a recognition prograrn that recognizes people, businesses and organizations that are championing these nine sustainable community outcomes. That the Municipality of Claringtom 3.A. Address and implement in the Official Plan (OP) and the Transportation Master Plan (TMP) the nine outcomes for a sustainable Clarington that the Committee has set out in 1A and, in completing these plans, also consider the input received by this Committee as shown in Appendix 5 and 6. 3.B, Move these plans set out in Recommendation 3A to action by: investigating, and where suitable, adopting the standards for measuring Success on these outcomes as set by an independent third party, such as the: - "Bike Friendly" community designation - "Walk Friendly Ontario" designation - "Age Friendly" dimensions for cities and cornMUnities set by the World Health Organization - "Communities in Bloom" designation um ' mmm It's All Connected: Actions to Foster a Community -Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 and where rneaSUreable standards are not yet in place, develop them and encourage others who set goals for our community to do so, including the Conservation Authorities that provide a vital role in protecting and promoting Clarington's natural environment ii. considering as other municipalities have done, establishing a Trails Committee or Trails Council that can bring all of the different users/interests - anglers, cyclists, hikers, naturalists, residents, tourism advocates — together to plan, communicate, educate and potentially assist in maintaining the trails iii. holding meetings with community organizations, the Durham Regional government, the Ontario government and other affected agencies, boards and commissions about the best means to advance these outcomes iv. setting out a clear financial plan that identifies the cost to realize the Committee's outcomes as reflected in the OP and the TMP, the financing sources and what can reasonably be expected to be accomplished by 2019, paying particular attention to whether a re-allocation of fundiing is required to address the public goods nature of trails, green spaces and the waterfront v. incorporating the results of (i) to (iv) above in the Municipality's 2015-2018 strategic planning vi. effectively communicating to alll affected parties the intended approach and timing:: to realizing the Committee's outcomes and the progress in implementing these outcomes. 4. Establish a permanent, ongoing advisory committee to advise COLinciil and the community on Clarington's sustainability journey. Thank you The Sustainable Clarington Community Advisory Committee thanks the many residents, businesses, community organizations and Clarington Municipal and Durham Regional staff who gave us their time, energy and expertise in order for us to provide this advice. Thanks as well to Clarington Municipal Council for this opportunity to contribute to our community's SLIstaiinability. I t " —sA 171 _6 o--n--n-"e--c'-t-"-e-d-:--A-c-t'-i-"o--n--s--t-o----Faster -a- C—o-m-in-u---n-i t--y W-i-de-C-L-1-1-6u—re -o--f-"-S-Lj—s-t"a-in--a-bil-it--y-iil—C"l-,a r-i n- g-t-o- 1-1 Final Report of the Sustainable Clarington COMInUnity Advisory committee - Sept, 20U Sustainable Clarington Community Advisory Committee Members Mike Patrick, Chair Suzanne E stop, Vice Chair S Al i Ck Kira Nowick, youffi representative Ian Kruis, agricultural representative . Mike Dym i, mmunity member Allan Hewitt, community member r� Lorraine Jones, community member Kerry Neyd }comn-Onity member Adrian oste Yayor, ex- officio member o Ho er, Councillor, ex- officio - member It's All Connected: Actions to Foster a Community -Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 Part 1:1 What is the Sustainable Clarington Community Advisory Committee and What is the Purpose of this Report The Sustainable Clarington Community Advisory Committee was appointed by the Clarington Municipal Council in the spring of 2013 after a public call for residents to volunteer to serve on the Committee. The eight members are: Mike Patrick, Chair Suzanne Elston, Vice Chair Kira Nowick, youth representative Ian KrUiS, agricultural representative Mike Dymarski Allan Hewitt Lorraine Jones Kerry Meydam The Committee members come from a range of background's, including business, environmental advocacy, agriculture, nuclear science, education, public service and horticulture. The eight members were joined by Mayor Adrian Foster and Councillor Ron Hooper as ex-officio members. The Committee was assisted' Linda COUtU, Executive Assistant to the Mayor and Curry Clifford, Corporate Initiatives Officer. Annette Van Dyk, Clerk 11 in the Planning Services Department provided logistical and administrative support. The purpose of this report is to provide, as requested by the Clarington Municipal Council, advice to Council and Clarington community organizations on actions that will foster a community -wide culture of sustainability in Clarington. The Committee's Terms of Reference is attached as Appendix 1. This is the second report from the Committee. The first, submitted last Fall, delivered on the request of Council that the Committee (1) recommend priorities among the 58 Suggestions for community action as set out in the 201iO Green Community Strategy and to (2) describe the current actions to implement these priorities and the Committee's Suggested further steps to best implement these. This is Part 1 of the report. The others parts are: Part 2: Finding an Approach that Fits the Context Part 3: The Committee's Approach to the Assigned Task Pail 4: What the Committee Heard Part 5: What the Committee Recommends. It "s All Connected; Actions to Faster a -C-,oni-6—iu"n-it—y-W' —fide- --66-ltu, re" of t-a-i-n--a-b--11-1-ty- in Ciarington . Final Report of the SLIstainable Clarington community Advisory committee - Sept, 2014 Part 2: Finding an Approach That Fits the Context In the Course of the last 17 months the Committee learned a lot about sustainabifity. And the Committee learned a lot about the Culture of our community. This context is important, As internationally recognized management thinker Peter Drucker said, "Culture eats strategy for breakfast". So as the Committee formulated its strategy, it was very mindful of the culture within which its suggestions would be considered and sought to find a strategy that works within the Culture so that it will take hold and it itself will be Sustainable. There are many attributes of Clarington's culture. Below are the ones that the Committee believes that all who wish to create success in our community will find especially relevant, Our (recent) history and geography: Clarington is now 40 years old. It was formed as one of eight lower-tier municipalities when the Region of Durham, the "Lipper-tier" was created. Clarington was formed I through, amalgamating four municipalities: the Township of Clarke and' the Township of Darlington and the Town of Bowmanville and the Vil'ilage of Newcastle. (The Police Village of Orono was not a separate Municipality, but rather part of Clarke Township.) It is bounded by Lake Ontario on the South and the Oak Ridges Moraine on the north - with many river and creeks connecting these, - and the Municipality of Port Hope on the east and the City of Oshawa on the west. With an area that is 6113 square kilometers (231 square miles), it is one of the largest municipalities geographically in the GTA. Clarington's geography has significant implications for how services are delivered, their cost, the diversity of sustainabiRy goals, the nature and scope of the natural lands available for residents and visitors to enjoy and even the scale Of municipal lands to manage - over 600 hectares (11,,O00 acres). ME= While a significant majority Of Our 90,000 population live in one of the four urban areas Of COUrtice, Bowmanville, Newcastle and Orono, more than 18,000 residents make their home in one of the dozen smaller settlements in Clarington. There are about 400 farms in Clarington so some call a farm home and there are numerous other rural residents. By the time the outcomes that the Committee set Out are to be realized (2019), Clarington will be home to over 100,000 people, By 2031 its population is projected to be over 140,000 (Courtice 36,600; Bowmanville 64,200; Newcastle 19,300 and the balance 20,300.) See Appendix 2 for more details. And of course our population will be older. More than 34,000 Of LIS will be over the age of 55 vs. about 20,000 today. Seniors finding quality, affordable housing is already a significant challenge and will uR!ft .. . . . ........... . ...... . . ...... . ....... .. It's All connected: Actions to Foster a Community-Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory committee - Sept, 2014 becorne even greater as our Population ages. Even stronger interest can be anticipated iin trails,, green spaces and the waterfront over more traditional municipal recreational needs. Clarington will have major urban populations with different needs than today. Sustaining all, of what makes our community attractive to residents, businesses and visitors including our ability to adapt to changing needs and realize our promising future, requires careful planning and action now. The Committee needed to shape its suggested OLItCOr-nes and actions to reflect that. Our economy: Clarington's econorny provides some 20,000 jobs, Out, diverse economy, as the Clarington Board of Trade notes, includes particular strengths in energy, agriculture, food processing, manufacturing, life science, tourism, aggregate and construction: Darlington Nuclear Generating Station which supplies approximately 20% of Ontario's electricity needs is Clarington's largest employer with 2,200, people and is embarking on a refurbishment of the existing four reactors. Whether two new reactors will be built is subject to future provincial government decision about how best to respond to any future gap between, electricity demand and Supply. Several manufacturing firms in the supply chain to nuclear have chosen to locate in Clarington in the last 18 months as Clarington develops as an energy hub. A diversity of other manufacturers have retained their operations and some have expanded, many employing highly skilled staff and applying sophisticated technologies to create products that serve a wide range of markets — from health care to auto to aerospace to construction. A range of professional services, including engineering, accounting and facility management, have in turn expanded their operations in Clarington. Clarington has some of the most productive award-winning farmland in Ontario, producing a wide variety of grains, seeds, dairy, beef, poultry and eggs and is home to Ontario's largest apple producer. It hosts several pick-your-own and farm retail operations where residents and visitors can enjoy fresh produce from apple cider to honey to beef to blueberries to raspberries to pumpkins. These have becorne tourist attractions and in fact about a dozen of these type of operators have joined forces to create a "destination" to be known as "Country Path" in the Tyrone- Enniskillen- Hampton area. This adds to the draw of our historic downtowns, Our budding: arts community, antique shopping and savoury home baking. And this is in addition to the already sizeable tourism asset in Canadian Tire Motorsport Park (CTMP) whose owners have rnade considerable investments in creating a new viewing facility and have attracted the internationally recognized NASCAR level events, And CTIVIP for the third summer hosted the growing Boots and Hearts Music festival. TV -s All C on n-e, —cte- d--:, —A rn-t-in ft-y-wi deCulture -- Of -S-L-1-st-a" in a b i I! ty in Clarington Final Report of the Sustainable Clarington COMMUnity Advisory Committee - Sept, 2014 The significant natural features of Clarington, including Lake Ontario, the Oak Ridges Moraine, the Ganaraska and Long Sault Forests, peaceful' valleys and considerable conservation lands are emerging as tourism draws for anglers, cyclists, hikers and people who just enjoy nature. In the words of Chris Winter of Canada Conserves who met with the Committee last Fall, "Clarington should strive to become the place that people drive to rather than the place, that people drive through." We're well on our way to that and Suggest the community look forward to the TOLIHS111 Plan to help further this goal. Clarington's econorny is growing although it still depends on the economy of the adjacent communities for employment. As at 2011, 70% Of Our residents in the workforce had employment outside Clarington — 29% went to Oshawa, about 16% to Toronto, 13% to Whitby and about 13% to various other locations. i On the other hand, just less than one-half of the approximately 20,000 jobs in Clarington are held by Clarington residents with 28,% coming in from areas outside Durham Region, 14% from Oshawa and 9% frorn other Durham Region locations. (See employment tables at Appendix 3.) In formulating its recommendations the Committee needed to be very mindful of the nature and the potential of Clarington's economy. The Committee quickly saw the importance to Our community's sustainability of creating a very positive business environment for investment and job creation. It is crucial to: retaiin:ing or repatriating our young talent; managing transportation demands; making time available for residents to volunteer (rather than commute) including volunteer work to preserve our natural environment; generating shopping in and Support for our downtowns; producing revenues to finance municipal services. Our municipal governments: The responsibility of representing, planning for and providing services to Our residents is divided between two orders of municipal government: • The Municipality of Clarington has exclusive responsibility for: protection of people and property through fire protection, animal control, property standards, building inspection, school crossing guards, controlling nuisances; local transportation, including building and maintaining local roads and! related aspects that make them operational including, bridges, traffic control, street lighting, as well as active transportation — sidewalks, cycling paths, walking trails; parks, recreation facilities, and sports fields; conducting local elections and a host of other local functions. • The Regional government has exclusive responsibility for matters that cut across the region, including policing, paramedics, public health, social services, long- term care, social housing, waste disposal, transit, arterial roads and sewer and water (other than storm water). . . . .................... ... ItIs All connected: Actions to Foster a ConinlUnity-Wide culture of Sustainability in Clarington: Final Report of the Sustainable Clarington CornInUnity Advisory committee - Sept, 2014 10 • The two Municipal governments share responsibility in the areas of: economic development, tourism and land-Use planning. Clarington has a very positive relationship between business and the municipal government which is not always found in other municipalities. Clarington contracts out the delivery of the economic development service, to the Clarington Board of Trade. Clarington arid the Region directly deliver the balance of these services. The Clarington Official Plan must conform to the Durham [Region Officials Plan and each need to conform to a range of provincial plans, e.g., Places to Grow Plan, Greenbelt Plan, Provincial Policy Statements (a host of planning requirements to encourage Sustainable development). And there are many other standards set by the province including, as examples: density targets, the boundaries of provincially significant wetlands, energy efficiency standards in new construction. • Each of these municipal governments governing Clarington have advanced sustainability through a range of different programs and policies, primarily through land-Use and transportation planning: • The Municipality has adopted sustainability policies in its Current OP, is currently reviewing its OP and in the course of this review has issued Discussion Papers and held public meetings on several themes relevant to the Committee's work, including: IPopulatidn and Employment Projections, The Countryside, Natural Heritage; Parks, Open Spaces and Trails; Employment Lands; Intensification; Growth Management. • It has established "Priority Green Clarington", a project aimed at setting a new standard for residential development that prioritizes sustainability and encourages "green homes" and "green neighbourhood" design and construction practices • In 2013, Clarington, began developing its first stand-alone Transportation Master Plan which includes, significant components dealing with "active transportation" and for the first time established bicycle lanes and Durham Region adopted a Regional Cycling Plan, Clarington is also using a number of other means to advance sustainabil:ity - from establishing community gardens to instituting an Adopt-A-Park program, to energy efficiency measures in municipal buildings. The Region of Durham, in addition to this focus on sustainability through land- use and transportation planning, has a separate initiative focused on climate change. The Durham Region Roundtable on Climate Change has a suite of some 18 projects in what is called a Local Action Plan. Approaching its task, the Committee needed to be mindful Of: what the key vehicles are to achieve action in sustainability; who has authority to do what between these three orders of government and how they relate to one another; what is currently being, done or underway. Then; the Committee needed to determine what could reasonably be achieved within this complex context within the time frame of the 2019 planning period that the Committee set. It's All Connected: Actions to Foster a Conimunity-Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 1l Our residents' views on sustainability: The views of our community about sustainability were also critical in understanding the Culture of our community. While the Committee didn't have the advantage of direct opinion polling of our residents on sustainability matters - and the Committee would suggest that be done in the future - it did have a number of other useful indicators: The Municipality conducted a Customer Set-vice Survey as the Committee was starting its work in Spring 2013. Four key natural environment matters ranked in the top 10 of 33 services in importance by our residents,, Namely: • public parks: 91 % • preservation of natural environment.- 90% • beaches/waterfront: 88% • trails and paths: 86%. This finding was reinforced by pollling done for the Priority Green Project that found that there is a very high level of importance attached to walkability — 91 % rank it as important in the design of neighborhoods. There are a number of other community led initiatives planned or Underway as the Committee was meeting that were strong signals of the community interest in Community sustainability, including: • spring pick-up days organized by both the Bowmanville Rotary Club and by the Safe COMMUnifies Committee, engaging many young people • construction of a fish ladder on Bowmanville Creek through considerable initiative of Valleys 2000 and the Bowmanville Anglers working with the Municipality • recognition by CLOCA of the Friends of Farewell and Black Creek for their work restoring these creek areas • strong community take-up to the Trees for Rural Roads program • awards to a number of community businesses for their innovation • expansion of the Clarington Older Adult Association's service offerings both types and locations - and the decision by the Municipality to develop an Older Adult Strategy to determine how best to address this growth • the development of a partnership amongst community organizations and the Municipality to create a Youth Leading Youth strategy • creation of studies by the Clarington Tourism Marketing Board of the economic impact of tourism in Clarington and the development of a Tourism Plan. These were alll strong signals to the Committee that community sustainability is a priority in Clarington. It meant that if the CornmWee focused on encouraging community engagement and on what residents were saying about what the local priorities should be (and watching their actions as Much as their words), then it would find a direction that Would have community support. It's All connected: Actions to Foster a Coml-OUnity-Wide culture Of SUstainability in Clarington Final Report of the Sustainable Ciarington: CORIMUnity Advisory committee - Sept, 2014 12 Msw M. Discussing and Deciding on Outcomes: Pail 2 illustrates what was going on in the community and the Municipality as the Committee embarked on its task and how it influenced: its conclusions. Pail 3 of the report will outline how the Committee then came to approach its task - of formulating advice to Council and Clarington community organizations on actions that wiill foster a community-wide Culture of sustainability in Clarington. It quickly became apparent that the Committee needed to do two things first: 1. Define what a community wide Culture Of SUstainability in Clarington should look like in order to recommend any actions to get to that end, 2. Set sorne time frames around when the Committee would like to see any outcomes realized. The Committee choose 2019, realizing that a target with a five year time horizon would provide adequate time to build COMMUnity engagement and put the necessary ingredients in place for success over the course of the next Council term (late 2014 to late 2018) while still creating enough sense of urgency to mobilize action. To accomplish #1, the Committee had the help of Helen Break, a skilled professional facilitator with expertise both in municipal government and sustainabi'lity. She led the Committee through a series of visioning exercises in its January meeting to determine what Such a Culture should look like. What the Committee came to was that a community -wide culture Of SUstainability in Clarington would be one that displays these outcomes by 2019: i. An Engaged Community ii. Self - Sufficient Neighbourhoods iii. Green,, Efficient People Friendly Transportation iv. Accessible and Integrated Trails, v. Natural Green Space vi. Healthy, Accessible Waterfronts vii. Unique, Vibrant Downtowns viii. An Attractive Business Environment ix. Strong, Sustainable Agricultural Base. The front cover of this report illustrates these nine Outcomes and how they connect to create a sustainable Clarington. s All Connected: Actions to Foster a Coin munity-Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington community Advisory Committee - Sept, 2014 13 Consulting the Community on the Committee's Suggested OLItcornes: With the help of Mayor Foster, Councillor Hooper and Municipal staff, the Committee identified a nUrnber of community organizations and Municipal and Regional staff that it should hear from on these various desired outcornes. The Committee's relatively short time lines meant that there were others it would also like to have heard from but Was Unable to. However, the Committee believes that it reached a good cross section of the community. The full listing of who the Committee met with over the Course of its complete term are set Out in tables at Appendix 4. The Committee met with more than half of these 43 people for this third task. For each of the nine desired Outcomes, the Committee asked its invited guests three questions: 1. For this outcome, what measureable outcomes do You believe the Clarington community should be seeking to achieve by 2019? 2. Where is the community now relative to this desired Outcome? 3. What actions should be taken to close the gap between 1 and 2? Municipal staff provided the Committee with some research on how other communities (including Kingston, Oshawa, Pickering, Niagara, Halton, Hills, and Rosland, BC and the Association of Municipalities of Ontario) are measuring these outcomes and the Committee shared these with invited guests to help them focus, the collective discussions. .. .. . ........ . .. ------ . ...... N It's All Connected: Actions to Foster a in Clarington Final Report of the Sustainable Clarington community Advisory committee - Sept, 2014 14 Part 4. What the Committee Heard As noted, the Committee heard from many in the community as well as municipal staff. The details of what the Committee heard are set Out in the two tables attached as Appendix 5 and 6. Here are the seven key thernes that emerged for the Committee: i. Clarington residents care about the Community and want and need to be enabled and Communication is the key enabler. ii. Where a service is a Municipal one, users need to be empowered - their views need to be brought into defining the needs and the appropriate responses to the needs, whether the service is transit, trails, green spaces or how the Municipality Communicates. iii. The community shares the Cornrnittee's interest in these particular nine outcomes. The Committee had little difficulty generating interest in the cornmunity in discussing these outcomes and that it chose them made sense to the Community. Sorne did press for greater definition about sortie of the Outcomes, especially "an engaged community", "self-sufficient neighbourhoods" and "natural green space". But most accepted that the process was a bit iterative as defining what success should look like was one of the questions the Committee was asking Community organizations. While the Committee looked at how a number of other communities have defined these outcomes, it borrowed heaviily from what it heard from the community to land on the definitions in this Final Report. iv. Recognizing the inter-connected nature of the nine outcomes is what creates the opportunities for efficiency, innovation and excitement -whether it's the community's advocates for youth working with the business Community, the anglers and tourist advocates working with the advocates of our trails, green spaces and waterfront or the cyclists working with our agricultural community to create bike friendly destinations. Again, the front cover of this report illustrates these nine outcomes and how they connect to create a sustainable Clarington. In the words of the title of this report: It's All, Connected. v. The Committee's nine desired outcomes match the Municipality's plans. The Municipality's land-use planning and transportation planning staff came to the Committee suggesting that what the Committee had identified as desired outcomes are largely what they are developing as the new Official Plan policies and the Transportation Master Plan directions - see Appendix 6. vi. The Community is looking for the Municipality to move from plan to action and to give these plans priority. This is a common across the Outcomes the Committee identified. As an example, the Board of Trade came to the Committee suggesting that completing the Official Plan needs to be made a priority and updating the zoning by-law to align with the Official Plan is critical to removing costly barriers to investments in the community. It's AII connected: Actions to Foster a Community-Wide Culture of Sustainability in Clarington Final Report of the sustainable Clarington C0111111LInity Advisory committee - Sept, 2014 15 vii, Three of the outcomes - trails, green spaces and the waterfront — have a nuance and a complexity that is not easily apparent. How much to invest in these and how to distribute the cost of the investment needs to be simplified. There are three aspects of these three Outcomes that stood out: First, these "services" are ranked as some of the highest ones in importance by Clarington residents - and will only get more important relative to other recreational services as our population ages. Second, a sentiment the Committee heard is that these natural features are critical elements of our cornlIlUnity to be enjoyed in their own right and shouldn't be considered as simply part of the Municipality's "transportation systemi", albeit that is one way to finance them. Third, these are largely public goods — that is people cannot be effectively excluded from using them and use by one individual does not reduce availability to others. In that regard, they differ considerably from many other services the Miunicipality provides and how they are financed then needs to reflect that. This is not a particular political philosophy but rather just the nature of some public services. These three factors mean that there is a need for the Municipality to simplify matters and first answer: what should Clarington be seeking to achieve in these three areas in the 2015-2019 period and what is the priority of these elements Of Our community as against other demands? The Municipality may need to consider what the alternative means are of delivering and financing non-public good services (that are not practically available to these three services). It can then determine what if any shifts are required to re-allocate funding to these three public goods, developing the financing plan for these priorities that will match the plans for realizing results in these areas. To be clear, how something can be done should not determine its priority. mm -1 0 .... ..... It's All Connected: Actions to Foster a C orninunity-Wide Culture of Sustainability in Clarington - . . . .. . Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 16 There are four recommendations on actions to foster a COMMUnity-wide culture of sustainability. Two are aimed at actions that the MUnicipaNy of Clarington working with Clarington COMMUtlity Organizations should jointly pursue and two are aimed at actions that just the Municipality should pursue. As the Committee found with SUstainability itself, it found in developing its recommendations: it's all connected. Specifically, the Committee recommends: Recommendation 1: That the Municipality of Clarington and Clarington community organizations: I.A. Strive to achieve and widely communicate the following nine outcomes for our community by 2019: i. An Engaged Community — a community where residents and businesses are deeply involved in contributing to the quality of life of the parts or the whole of Clarington through volunteering, participating in community events and helping their neighbours ii, Self-Sufficient Neighbourhoods — a community where the key services and activities of interest to residents are easily accessible without the use of an automobile and there are a range of housing choices available that enables residents to stay in their community of choice whatever their, stage in life or financial circumstances iii. Green, Efficient People Friendly Transportation — a community where the cost to the physical environment and in people's health and time for travelling is minimized and travel is safe and ideally much of it is in the form of active transportation iv. Accessible and Integrated Trails — a community where it is easy to move from one pail of the community to another by foot or bicycle - especially from commercial to residential areas, from commercial areas to the waterfront and from one trail to another, visitors are attracted and the natural environment is conserved and appreciated v. Natural Green Space — a community where resilient, abundant and widely enjoyed biodiverse areas are promoted and protected vi, Healthy, Accessible Waterfronts — a community where the waterfront is easily accessed and enjoyed by residents and visitors for its biodiversity, clean water, air and land W__._ s - All --- Connected: —ne c- t, e-d -, - - A- c, i i o' -n -s- -t- o- - F-o-s t'e'-r -a- C-o -in-, -m-, u- -n- -it- -y--W -id-e C L —JI t L i re-o' f , " -S L us-t-a 'n i -a b-i I" -it, -y" in —C,, , J' a-r 1 r- g--t-o ii- Final Report of the Sustainable Clarington community Advisory committee - Sept, 2014 17 vii. Unique, Vibrant Downtowns — a community where strong local businesses work together and with the Municipality to: attract residents and visitors, provide a distinctive local flavor, enhance the sense of community and provide work and living opportunities for residents viii. an Attractive Business Environment — a community where existing and prospective investors experience the community as offering: an attractive quality of life, friendly to youth, a welcoming approach, effective collaboration within and across local governments, key infrastructure, a trained and qualified workforce, and is a place that people drive to rather than a place that people drive through ix. Strong, Sustainable Agricultural System — a community where the residents are well educated about the economic and environmental i177portance of local agriculture, agricultural land is actively protected, best practices in agriculture are supported, there is a favourable business climate for farm business and there is support for community gardens and the local food movement. 1. B. Make a commitment to give priority to these outcomes recognizing that success on these OUtGOMes has a strong likelihood of being greeted with community support; regularly and independently survey residents and community organizations to ensure that any changes in community priorities are well understood. 1. C. When assessing their potential initiatives, give greater priority to those initiatives that seek to advance more than one of these outcomes. Nff *1fro M, In finalizing its nine, recommended outcomes, the Committee put each through a three-point test, asking: Is this suitable? Will this Outcome significantly advance LIS to a sustainable future, does it fit with the context of Clarington, does it address current and future challenges and opportunities? Is this feasible? Can this Outcome reasonably be achieved by our community and Our Municipality by 2019? Do we have the knowhow and the legal and financial ability to bring these to life? Is this acceptable? Will our community and Our Municipality find broad acceptance for these outcomes by the people affected:? Is there not just the ability but also the desire to bring these to life? The recommendations meet this test. The Committee trusts that in providing these nine Outcomes and the descriptions about them that it has sketched out a i clear and compelling picture of what a Sustainable Clarington should look like — a clear "community" visiion. ..... .. . .. . .. . ....... . . ....... It's All Connected. Actions to Foster a CommUnity-Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 , 18 Community sustainability is increasingly being understood as concerned with the SLIstainability of the whole of the Community in its many dimensions — as illustrated on the front cover of this report. And it's being understood that all these dimensions are interconnected. Success in one dimension can lead to success in another, thus the title of this report: It's All Connected. The Committee carne to this by studying what others have done, but as importantly by listening to our community. Looking after the housing needs of seniors in Our community, as an example, helps sustain the downtowns, encourages self-sufficient neighbourhood design and allows community engagement to more easily develop and have greater impact, As a further example, Clarinigton's Board of Trade, told the Committee: "Business success rneans community Success and community Success means business success." They went On to suggest: "Community agreement on this is the outcome this Committee should be urging the Municipality and the community to achieve by 2019. Having this clear "community" vision is the first step to be able to deliver on sustainability goals." The community vision reflected in the nine desired outcomes of this report is well grounded. And its success will depend on getting a number of practical actions in place. These are enumerated in 1 B and 1 C and the balance of the recommendations. Recomniendation 2: That the Municipality of Clarington and Clarington community organizations: Work together to build stronger C0177117LInity engagement by.� i, leveraging technology to effectively communicate to residents about the range of community organizations in Clarington and their events and activities ii. actively promoting volunteerism, including helping Clarington residents interested in volunteering to be matched with organizations needing volunteers through such services as United Way's volunteer registry iii. assessing the needs for training in leadership, governance, volunteer retention and recruitment for community organizations and jointly developing means to address these needs iv. supporting the Youth Leading Youth community initiative and pursuing the "Youth Friendly" community designation and enabling the community's youth to contribute to the community's zest and future - ---- ------- . ......... It's All Connected: Actions to Foster a Coin In Unity-Wide Culture of Sustainability in Clarington, Final Report of the Sustainable Clarington Community Advisory committee - Sept, 2014 19 v. establishing a recognition program that recognizes people, businesses and organizations that are championing these nine sustainable community outcomes. MRS M1. The Committee believes that an engaged community is the starting point for success in community sustainability. It deliberately chose to put this as the first Outcome. No greater demonstration of the importance of this was shown than the Committee's own experience as a community advisory committee. It was humbling and heartening: that the leaders of our community organizations went to the efforts that they did in preparing for their discussions with the Committee. In fact one of Claring!ton's community organizations - the Clarinigton Older Adult Association - hosted the Committee's June 511 meeting when this first outcome of the Committee was discussed with them and a range of community organizations. It is no surprise then to learn about the significant results cornrnunity organizations have brought to the quality of life Of Our community. The recommendations here come from both what was heard from the community about the tools they need to continue to Succeed into the future and from the experience elsewhere about how municipal government working together with community organizations can ensure needs are well understood and efficiently and effectively met. (And the Committee understands that in the case of (iv) the Clarington Safe Communities Committee has also heard about and' supports the Youth Leading Youth community initiative.) That the Municipality of Clarington.- 3.A. Address and implement in the Official Plan (OP) and the Transportation Master Plan (TMP) the nine outcomes for a sustainable Clarington that the Committee has set out in 1A and, in completing these plans, also consider the input received by this Committee as shown in Appendix 5 and 6. 3.B. Move these plans set out in Recommendation 3A to action by: investigating, and where, suitable, adopting the standards for measuring Success 017 these outcomes as set by an independent third party, such as the: - "Bike Friendly" community designation - "Walk Friendly Ontario" designation - 'Age Friendly" dimensions for cities and communities set by the World Health Organization - "Communities in Bloom" designation RR EMEMMMOMME ESE, Mmmftwmo It's All Connected: Actions to Foster a Cornnnunity-Wide Culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory committee - Sept, 2014 20 and where measureable standards are not yet in place, develop thern and encourage others who set goals for our community to do so, including the Conservation Authorities that provide a vital role in protecting and promoting Clarington's natural environment ii. considering as other municipalities have done, establishing a Trails Committee or Trails Council that can bring all of the different users:/interests - anglers, cyclists, hikers, naturalists, residents, tourisIn advocates — together to plan, communicate, educate and potentially assist in maintaining the trails iii. holding meetings with community organizations, the Durham Regional government, the Ontario government and other affected agencies, boards and commissions about the best means to advance these outcomes iv, setting out a clear financial plan that identifies the cost to realize the Committee's outcomes as reflected in the OP and the TMP, the financing sources and what can reasonably be expected to be accomplished by 2019, paying particular attention to whether a re-allocation of funding is required to address the public goods nature of trails, green spaces and the waterfront v. incorporating the results of (i) to (iv) above in the Municipality's 2015-2018 strategic planning vi. effectively communicating to all affected parties the intended approach and timing to realizing the Committee's outcomes and the progress in implementing these outcomes. Rationale for Recommendations 3: Clarington is well on its way to achieving the vision of a sustainable community that the Committee has articulated in its nine outcomes. To realize the promise of Clarington!, there is a strong need to: • incorporate the outcomes the Committee identified into the documents that will guide the Municipality's future - the Official Plan and the Transportation Master Plan • ensure that the input that Committee received is considered in the development of these plans • move from plan to action by building an approach that will attract volunteer interest, philanthropic and government funding and trust and confidence by all affected parties. This in turn requires: It's All Connected: Actions to Foster a Cornmunity-Wide CUItUre of Sustainability in Clarington Final Report of the SLIstainable Clarington C01111nUnity Advisory committee - Sept, 2014 21 • adopting generally accepted third party standards, especially to put the desired outcomes into rneasureable terms and to operate to independently set standards • encouraging the Conservation Authorities that proviided the Committee definition to the outcomes that should be achieved in "natural green space" to move to the next step of establishing ! me,asureable targets for each of its three goals in each of its watersheds in Clarington • taking a customer focus approach to implementing each of the recommendations • moving the customer focus approach in the case of trails to, as other municipalities have done, a new level of community involvement building on the Current informal engagement of cyclists to bring others into the planning and promotion of trails • bringing others that share the Municipality's goals into advancing these through funding and supportive policies • costing over the 2015-19 period the desired outcomes as set out in the renewed Official Plan and the Transportation Master Plan and being clear about how and when each will be financed, and paying special attention to how best to finance those services like trails, green spaces and the waterfront where it is impractical to exclude people from b,enefitting and one person's use does not take away from another's use • incorporating the cumulative intended results into the 2015 , to 2.018 strategic plan:, • communicating and monitoring the strategic plan. These actions will guide Clarington on its sustainability journey. That the Municij)afity of Clarington: Establish a permanent, ongoing advisory committee to advise Council and the comIntinity on Clarington's sustainabilityjowney. With recommendations 1, 2 and 3, the current committee has provided the community and the Municipality a guide for its journey to a sustainable community. The conclusion is that the Municipality and the Community have solid plans in place to realize the nine outcomes recommended and the key next steps are to take practical actions to bring these plans to life. lt's All Connected: Actions to Foster a ComInUnity-Wide Culture Of SLIstainability in Clarington Final Report of the Sustainable Clarington Community Advisory Committee - Sept, 2014 22 However, recognizing that sustainability is an ongoing journey, not a destination, it is recommended that Council establish a permanent, ongoing advisory committee. There is more to do beyond the actions the current Committee has set out. There is a need to build awareness and create public education about practical actions that Clarington residents and businesses can take and there is a need for ongoing advice to the Municipal Council and the community about other actions to continue the sustainability journey. The Committee's experience clearly demonstrated that there is tremendous willingness within the community to help make Clarington a more Sustainable community. Furthermore, establishing a permanent, ongoing advisory committee would help fulfill Recommendation 2 by actively promoting volunteerism and engaging youth while providing Council with access to the expertise and passion of its citizens on an ongoing basis, It's All connected: Actions to Foster a Community -Wide culture of Sustainability in Clarington Final Report of the Sustainable Clarington Community Advisory committee - Sept, 2014 Appendix 1 TERMS OF REFERENCE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE BACKGROUND AND PURPOSE The purpose of the Sustainable Clarington Community Advisory Committee is to advise Council on matters of sustainability in accordance with these Terms of Reference and is to conduct its business according to the attached Protocol for Council Appointed Advisory Committees. Sustainability is based on a simple principle: Everything that we need for our survival and well -being depends, either directly or indirectly, on our natural environment. Sustainability creates and maintains the conditions under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic and other requirements of present and future generations. Sustainability is important to making sure that we have and will continue to have, the water, materials, and resources to protect human health and our environment. (US EPA) The widely accepted definition of "Sustainability" as created by the Brudtland Commission in 1987 will guide the Committee's work: "meeting the needs of the present without compromising the ability of future generations to meet their own needs ". The Committee will be further guided by promoting the history and culture of the Clarington community that is reflected in an important local value: conservation. In particular the value as a community that we attach to conserving our resources, our natural environment and advancing our conserver economy and conserver way of life. MANDATE OF COMMITTEE The mandate of the Committee is to foster a community -wide culture of sustainability. It will focus on the community's local response to the interrelations among environmental protection, energy, health, climate change, and development. How the Municipality manages its own business, e.g., management of energy conservation in municipal facilities and vehicles, will continue to be managed by the municipal administration reporting through Council On behalf of Council, the Advisory Committee shall engage in a dialogue with key parties, including staff from the Municipality of Clarington, the Regional Municipality of Durham and the Province of Ontario involved in developing policy and/or implementing policy in the matters the Committee deems of high priority. The Committee may also consult such other parties as it deems suitable to consult within the scope and limits o" its terms of reference. The Advisory Committee will not be involved in any site /project specific proposals nor environmental assessments unless requested by Council. As of January 29, 2013 Page 1 of 7 TERMS OF REFERENCE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE SCOPE OF ACTIVITIES OF COMMITTEE The Sustainable Clarington Community Advisory Committee will undertake consultation and research, including consultation with any party as requested by Council, in order to provide advice to Council and affected community organizations on the following three community matters: 1. for each of the 58 suggestions for community action as set out in the Green Community Strategy, the (1) suitability (2) feasibility and (3) acceptability and resulting recommended priority and implementation time frame of each of the suggestions that the Advisory Committee recommends should proceed 2. for those 58 suggestions that the Advisory Committee ranks as of highest priority in its review, a description of the current actions to implement these and the Committee's suggested further steps to best implement what it deems to be the highest priority items 3. recommend other actions beyond those 58 set out in the Green Community Strategy that the Advisory Committee recommends would foster a community -wide culture of sustainability in Clarington. The Committee will report to Council on items 1 and 2 by early Fall 2013 in order to permit Council to consider the Municipal Staff's advice on the Committee's recommendations in Council's deliberations on its 2014 Municipal Budget and by July 1, 2014 on item 3. MEMBERSHIP AND REPRESENTATION ON THE COMMITTEE Council will appoint the Sustainable Clarington Community Advisory Committee. The Committee shall consist of seven non - elected community members, the Mayor, and a Member of Council. The Mayor and Member of Council shall sit as ex- officio members with no voting rights. The members of the community shall be residents who believe they can make a significant contribution to the Committee and, as a whole, represent the diversity of Clarington, including its range of communities and types of employment or business. Membership from youth is especially encouraged in this important initiative. A majority of the membership - four (4) - shall constitute a quorum. Stewardship coordinators for CLOCA and GRCA may be invited too, as appropriate. The members shall possess a strong interest in and willingness to help advance the Municipality's vision: "Building a sustainable, creative and caring community." Openings for the seven (7) Clarington residents shall be publicly advertised and any resident of the Municipality of Clarington may apply. Applicants will submit applications to the Municipality of Clarington Clerk's office. The membership of the Committee will be formally appointed by Municipal Council. As of January 29, 2013 Page 2 of 7 1i4VihPKe]a T -41- Z4 :_IZWo SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE STAFF SUPPORT AND FUNDING The Corporate Initiatives Officer shall serve as the staff liaison to the Committee. The Committee's funding will be determined by Council. PROTOCOL The Committee will conduct its business according to the Municipality of Clarington's Protocol for Council Appointed Advisory Committees set out below. PROTOCOL COUNCIL - APPOINTED ADVISORY COMMITTEES BACKGROUND Council has established a number of advisory committees whose purpose is to provide advice to Council on matters within the committee mandate established by Council and on any issues referred to the Committee by Council. Council appoints the members and representatives to these committees at the beginning of each Council term. PURPOSE The purpose of the Protocol is to establish a standardized Rules of Procedure for Council- Appointed Advisory Committees. POLICY Terms of Reference The Terms of Reference for a Committee shall be approved by Council. These Terms of Reference are the mandate of the Committee shall address the following matters: • Background • Mandate of Committee • Scope of Activities of Committee • Membership and Representation on the Committee Council shall appoint a Council member and /or a responsible department for staff resou rces. As of January 29, 2013 Page 3 of 7 TERMS OF REFERENCE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Chair and Vice -Chair The Committee shall select a Chair and Vice -Chair from among its membership. When a new committee is initially formed, a member of Council may act as an interim Chair for a maximum of 18_ months, after which time a Committee member, other than a member of Council or municipal staff, shall be selected to assume the position of Chair or Vice - Chair. The Chair shall provide leadership to the Committee, ensure that the Committee carries out its mandate, and act as the primary liaison between the Committee and Staff. The Chair shall set the agenda for each meeting in consultation with the staff liaison. If the Chair is temporarily absent, the Vice -Chair shall assume the position and responsibilities of the Chair in the interim. If the position of Chair becomes vacant, the Vice -Chair shall assume the responsibilities of the Chair until a new Chair can be elected. If the position of Vice -Chair becomes vacant, the Chair may appoint a member of the Committee as Interim Vice -Chair until a new Vice -Chair can be elected. Elections, when required, shall be held at the next meeting of the Committee. Responsibilities and Obligations of Members All Committee members shall abide by the Terms of Reference for the Committee as approved by Council. Members must also be willing to commit the time required to understand and evaluate the information provided, as well as be open - minded to various opinions and perspectives. The Chair or a spokesperson appointed by the Committee may speak on behalf of the Committee to Council or the public. Other members shall not act or speak on behalf of the Committee without prior approval of the Committee. A Committee or its members shall not issue petitions, resolutions or position papers on behalf of the Committee, unless specifically authorized by Council resolution. A Committee and its members shall also not act outside of the mandate and advisory capacity of the Committee. Should a Committee wish to comment on an issue that is within the mandate of another Council committee, the Chair shall consult with the responsible Liaison(s) and the Chair of the other committee. The Chair may eject any Committee member from a meeting if, in the opinion of the Chair, that person is being disruptive or disrespectful. A Committee shall also have the right to censure members that, in the Committee's opinion, are misrepresenting the Committee and may request Council to remove that person from the Committee. As of January 29, 2013 Page 4 of 7 TERMS OF REFERENCE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Members unable to attend a .Committee meeting shall notify the staff liaison at least 24 hours in advance. Members unable to attend a meeting cannot send an alternate. The Chair shall advise the Municipal Clerk in writing of any member who is absent from the meetings for three successive months without being authorized to do so by a resolution of the Committee, and may request that the member be removed from the Committee. Members who wish to resign shall notify the Chair in writing of their decision who, in turn shall notify the Municipal Clerk in writing of the resignation. Council shall appoint new members to a Committee to fill any vacancies as required. Quorum and Voting A majority of voting members shall constitute a quorum, In the event that a quorum is not achieved, the meeting may proceed but members shall not vote or make decisions. Recommendations and decisions reached by the Committee shall be based on consensus, wherever possible. In the event that a consensus cannot be reached and there are divergent opinions on an issue, the Chair may call for a formal vote by a show of hands. Decisions shall be carried by a simple majority of the voting members present. Each member of the committee has a vote. Conflict of Interest Members of the committee must abide by the Municipal Conflict of Interest Act. Public Participation All Committee meetings are open to the public. Members of the public are not permitted to participate in Committee discussions, but may appear as a delegation before the Committee. Delegations shall be for a maximum of 10 minutes. Those wishing to appear as a delegation at a Committee meeting must so advise the staff liaison a minimum of five working days before the meeting. The Chair may eject any member of the public from a meeting if, in the opinion of the Chair, that person is being disruptive or disrespectful. Meetings Committee meetings shall generally be held in the Clarington Municipal Administrative Centre, although meetings may occasionally be held elsewhere in the Municipality of Clarington if deemed necessary or appropriate by the Chair, the Mayor, or the relevant Liaison. Committee meetings shall generally occur a minimum of once per month; however, the Chair may schedule additional meetings or cancel meetings at his/her discretion and after consulting with the staff liaison. As of January 29, 2013 Page 5 of 7 TERMS OF REFERENCE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Reporting and Communications The draft minutes of all Committee meetings shall be reviewed by the staff liaison and forwarded by memorandum to the Municipal Clerk for inclusion on the next Council Agenda and, at the discretion of the Department Head may be posted on the Municipal website. The minutes of Committee meetings shall generally not attribute comments to a specific member of the Committee. All recommendations of the Committee shall be forwarded by the staff liaison to the Municipal Clerk for inclusion in the Council agenda. A Committee shall not forward comments or recommendations directly to other groups or agencies without the consent of Council, the Mayor or the relevant Liaison. Staff Resources The municipal department responsible for a Committee shall provide clerical, administrative and technical assistance to the Committee, as deemed appropriate by the Department Head, to ensure the proper functioning of the Committee. Specifically, Staff will provide the' following resources to a Committee: • preparing and forwarding meeting materials to members, • preparation of summary meeting minutes and Committee correspondence (including assistance in drafting); • professional advice on matters within the mandate of the Committee, and • assist the Committee in participating in events and activities related to its mandate. Generally, Committee members are selected to be able to carry out the mandate of the Committee. Staff resources are provided only to assist the Committee in undertaking their mandate. Additional requests of resource staff, such as original research or organization of events shall be at the discretion of the Department Head and within staff, time and budget constraints. Term of Committee The term of the Committee shall coincide with the term of Council unless otherwise indicated in the specific Terms of Reference for the Committee. In general, a Committee shall not meet between the time of the municipal Council elections and the appointment of a new Committee by Council, unless considered necessary by the relevant liaison. As of January 29, 2013 Page 6 of 7 TERMS OF REFERENCE SUSTAINABLE _CL,ARINGTON_COMMUNITY ADVISORY COMMITTEE - -- - Relationship to Committee Terms of Reference It is recognized that Committee mandates or terms of reference were prepared and approved in advance of this protocol. In the event of a conflict between the protocol and the committee's terms of reference, this protocol shall prevail. 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