HomeMy WebLinkAboutReport #1 09/15/2014
REPORT #1
REPORT TO COUNCIL MEETING OF SEPTEMBER 15, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, SEPTEMBER 8, 2014
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) COD-015-14 Purchase of Pre-Built Pumper Truck
(b) COD-016-14 Contract Awards During Council Recess
(c) FND-015-14 Municipal Performance Measures Program - 2013
(d) FND-016-14 Financial Update as at June 30, 2014
2. DELEGATION OF
BRITTANY LECLERC, MASONRYWORX, REGARDING
PROTECTING LONG-TERM PROPERTY VALUE AND PROPERTY TAX ASSESSMENT
IN CLARINGTON
THAT the delegation of John Armstrong and Brittany LeClerc be received with
thanks.
3. APPLICATIONS FOR ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF
CONDOMINIUM TO PERMIT A 79 UNIT STACKED TOWNHOUSE
DEVELOPMENT IN COURTICE
APPLICANT: H & H PROPERTIES INC.
That Report PSD-046-14 be received;
That the application to amend Zoning By-law 84-63, submitted by
H & H Properties Inc. for the development of 79 unit medium density residential
development, be approved;
That the application for Draft Plan of Condominium, submitted by H & H Properties
Inc., be supported, subject to the conditions deemed appropriate by the Director of
Planning Services, at such time as Site Plan approval has been issued;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379
Report #1 - 2 - September 15, 2014
That a By-law to remove the (H) Holding Symbol be forwarded to Council for
approval at such time as the applicant has entered into a Site Plan Agreement;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-046-14 and Council’s decision; and
That all interested parties listed in Report PSD-046-14 and any delegations be
advised of Council's decision.
4. DURHAM YOUTH COUNCIL
That Report CSD-012-14 be received;
That meeting space be provided to the Durham Youth Council through the
Clarington Public Library in accordance with Library’s Meeting Room Use Policy;
That the Community Services Department provide the Community Grant Policy and
a 2014 Grant Application to the Durham Youth Council;
That, following the Municipal Election, Council appoint a representative to the
Durham Youth Council Board of Directors; and
That all interested parties listed in Report CSD-012-14 be advised of Council’s
decision.
5. TORONTO 2015 PAN AM GAMES TORCH RELAY EVENT
That Report CSD-013-14 be received;
That Council approve the Municipality of Clarington as a host community in the
Toronto 2015 Pan Am Games Torch Relay scheduled to occur in June 2015;
That staff be authorized to assist the TO2015 organizers in the planning and
implementation of the Torch Relay activities, including assigning existing staff and
resources from applicable departments;
That the Chief Administrative Officer be authorized to execute the Toronto 2015
Pan Am Memorandum of Understanding, subject to the Director of Finance’s
approval of the final insurance wording;
That special event funding for the Clarington portion of the Pan Am Torch Relay
and Community Celebration be referred to the 2015 budget process; and
That all interested parties listed in Report CSD-013-14 be advised of Council’s
decision.
Report #1 - 3 - September 15, 2014
6. MEETING SCHEDULE – 2014 TO 2018
That Report CLD-020-14 be received;
That the meeting schedule, for the term of Council 2014 to 2018, attached as
Attachment 1 to Report CLD-020-14, be approved.
7. FILMING ACTIVITIES WITHIN THE MUNICIPALITY
That Report CLD-021-14 be received; and
That the amendments to the Clarington Special Events on Private Property
By-law 2014-020, proposed in the by-law as Attachment 1 to Report CLD-021-14,
be approved.
8. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENTS OR REFUND OF TAXES
That Report FND-017-14 be received; and
That the Attachment 1 of Report FND-017-14, list of applications for cancellation,
reduction, apportionments or refund of taxes, be approved.
9. NEWCASTLE COMMUNITY HALL BOARD BY-LAW
That Report LGL-008-14 be received; and
That the By-law, attached to Report LGL-008-14 as Attachment 1, be adopted.
10. EPINEPHRIN AUTOINJECTORS ON EMERGENCY & FIRE SERVICES
VEHICLES
That Staff be directed to prepare a report regarding the possibility of provisioning
the Emergency & Fire Services vehicles with “epinephrine autoinjectors”,
(ie. Epi-Pens).
11. PROTOCOL FOR COUNCIL APPOINTED ADVISORY COMMITTEES
WHEREAS the Protocol for Council Appointed Advisory Committees was approved
by Council in 2004 with a purpose to establish standardized Rules of Procedure for
Council Appointed Advisory Committees;
Report #1 - 4 - September 15, 2014
AND WHEREAS the Protocol states the Term of Committees as follows:
“The term of the committee shall coincide with the term of Council or
as otherwise indicate in the specific Terms of Reference for the
Committee. In general, a Committee shall not meet between the time
of the municipal Council elections and the appointment of a new
Committee by council, unless considered necessary by the relevant
liaison.”
AND WHEREAS the term of the current Council expires on November 30, 2014
with the term of the new Council beginning on December 1, 2014;
AND WHEREAS the historical process for appointments to Boards and Committees
begins with appointment advertisements in November of the election year, and
results in appointments being made by Council in January of the following year;
AND WHEREAS this delay of Committee activity can impact the progress and
momentum of the Advisory Committees;
NOW THEREFORE BE IT RESOLVED THAT the Term for the Advisory
Committees, which do not have specific Terms of Reference, be extended until
their successors are appointed with the exception of all non-returning Members of
Council currently sitting on these Advisory Committees.
12. POLICY FOR THE ESTABLISHMENT OF A STANDARDIZED, TRANSPARENT
AND FAIR PROCESS FOR COUNCIL APPOINTMENTS TO BOARDS AND
COMMITTEES
WHEREAS the existing process for Council appointments to Boards and
Committees involves:
Staff posting and advertising of appointment opportunities,
Staff compiling the applications,
Council considering the applications, and
Council making the appointments.
AND WHEREAS the existing process has been criticized for its apparent lack of
transparency;
NOW THEREFORE BE IT RESOLVED THAT staff be directed to report back in
January 2015 on a recommended policy, including the Council voting procedure,
for the establishment of a standardized, transparent and fair process for council
appointments to boards and committees.
Report #1 - 5 - September 15, 2014
13. REQUEST FOR CITY OF OSHAWA TO CONTRIBUTE FINANCIALLY TO THE
RESEARCH PROJECT REGARDING THE IMPACTS OF THE PROPOSED
CLARINGTON TRANSFORMER STATION
That the Municipality of Clarington formally request that the City of Oshawa
financially contribute matching funds to the University of Guelph’s study, proposed
by Dr. Beth Parker, Dr. Jana Levison and Dr. John Cherry, for an independent
analysis of the potential hydrogeologic impacts of the proposed Clarington
Transformer Station research project.
14. BY-LAW REGARDING REDUCING THE ADVERSE EFFECTS OF THE MAJOR
DEVELOPMENTS ON THE OAK RIDGES MORAINE
THAT the matter of the draft by-law, proposed by Councillor Neal regarding
reducing the adverse effects of major developments on the Oak Ridges Moraine
affecting the quality and quantity of the water of its residents, be referred to Staff to
report back at the General Purpose and Administration Committee meeting of
September 22, 2014.
15. CONGRATULATORY LETTER TO REPUBLIC LIVE
THAT Mayor Foster be directed to send a letter to Republic Live congratulating
them on the success of the 2014 Boots and Hearts Music Festival.
16. IMPACT OF BOOTS AND HEARTS MUSIC FESTIVAL AND 2014 NASCAR
RACE ON THE LOCAL AND REGIONAL ECONOMY
That Staff, working in conjunction with the Clarington Board of Trade, be directed to
prepare a report regarding the impact on the local and regional economy of:
the 2014 Boots & Hearts Music Festival; and
the 2014 Nascar Race at Canadian Tire Motorsport Park.
17. WEST BEACH EXPROPRIATION - CLAIM OF BONNIE NICHOLSON
That the Confidential Report LGL-007-14 be received; and
That the Municipal Solicitor be authorized to sign the Minutes of Settlement
attached to Report LGL-007-14 as Attachment 1.