HomeMy WebLinkAbout09/08/2014 Clarington
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA
DATE: September 8, 2014
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and
Administration Committee meetings. If you make a delegation/presentation to a General Purpose
and Administration Committee meeting, the Municipality will be audio recording you and will make
the recording public by publishing the recording on the Municipality's website.
1. MEETING CALLED TO ORDER
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2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
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4. ADOPTION. OF MINUTES OF PREVIOUS MEETING(S)
(a) Minutes of a Regular Meeting of June 23, 2014 4-1
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5. PUBLIC MEETINGS
No Public Meetings
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6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1
List)
(a) Brittany LeClerc; MasonryWorx, Regarding Protecting Long-Term
Property Value and Property Tax Assessment in Clarington
7. PRESENTATIONS
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No Presentations
8. PLANNING SERVICES DEPARTMENT
(a) PSD-046-14 Applications for Zoning By-Law Amendment and Draft 8-1
Plan of Condominium to Permit a 79 Unit Stacked
Townhouse Development in Courtice
Applicant: H & H Properties Inc.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
G.P. &A. Agenda - 2 - September 8, 2014
(b) PSD-047-14 Proposed Draft Plan of Subdivision and Rezoning to 8-16
Permit a 23 Unit Residential Development
Applicant: Zemer Holdings Ltd.
(c) PSD-048-14 Application to Permit Four Semi-Detached/Linked 8-45
Lots (8 Units) Having a Minimum Lot Frontage 17 Metres
Applicant: Zemer Holdings Ltd.
9. ENGINEERING SERVICES DEPARTMENT
No Reports
10. OPERATIONS DEPARTMENT
No Reports
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
No Reports
12. COMMUNITY SERVICES DEPARTMENT
(a) CSD-012-14 Durham Youth Council 12-1
(b) CSD-013-14 Toronto 2015 Pan Am Games Torch Relay Event 12-5
13. MUNICIPAL CLERK'S DEPARTMENT .
(a) CLD-020-14 Meeting Schedule—2014 to 2018 13-1
(b) CLD-021-14 Filming Activities Within the Municipality 13-8
14. CORPORATE SERVICES DEPARTMENT
(a) COD-015-14 Purchase of Pre-Built Pumper Truck 14-1
(B) COD-016-14 Contract Awards During Council Recess 14-10
15. FINANCE DEPARTMENT
(a) FND-015-14 Municipal Performance Measures Program - 2013 15-1
(b) FND-016-14 Financial Update as at June 30, 2014 15-30
(c) FND-017-14 List of Applications for Cancellation, Reduction, 15-41
Apportionments or Refund of Taxes
G.P. &A. Agenda - 3 - September 8, 2014
16. SOLICITOR'S DEPARTMENT
(a) LGL-008-14 Newcastle Community Hall Board By-law 16-1
17. CHIEF ADMINISTRATIVE OFFICE
No Reports
18. UNFINISHED BUSINESS
None
19. OTHER BUSINESS
20. COMMUNICATIONS
None
21. CONFIDENTIAL REPORTS
(a) LGL-007-14 West Beach Expropriation — Claim of Bonnie Nicholson
22. ADJOURNMENT
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Clarftwa
General Purpose and Administration Committee
Minutes
June 23, 2014
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, June 23, 2014 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
.Deputy Fire Chief, M. Berney until 10:25 a.m.
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir arrived at
10:25 a.m.
Deputy Clerk, J. Gallagher
Committee Coordinator, M. Chambers
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Woo announced the following events:
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• Newcastle Horticultural Society's 100th Year Garden Party on Sunday, June 22,
2014.
• Newcastle Business Improvement Area, Canada Day Celebration, Tuesday,
July 1, 2014 at 4:00 p.m., Newcastle & District Recreation Complex. j
Fireworks Display, Tuesday, July 1, 2014 at dusk, at the Port of Newcastle.
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General Purpose and Administration Committee
Minutes
June 23, 2014
• Grand Opening of"Our Convenience Store", Sunday, June 15, 2014 in
Newcastle.
Councillor Hooper announced the following events:
• Orono Agricultural Society's Canada Day Celebration on Tuesday, July 1, 2014
at 7:30 p.m. at the Garnet B. Rickard Recreation Complex.
• Central East Pre-Hospital Care Program, "Survivor Day", Thursday, June 19,
2014 in Ajax.
• Durham Regional Police Website posted information regarding the break-in's in
Bowmanville and advised an arrest has been made.
Councillor Neal announced the Driftwood Theatre's production of the Tempest on
Sunday, July 13, 2014 at the Visual Arts Centre.
Councillor Novak announced the following events:
• Courtice Family Concerts in the Park Committee's Concert Series on
Wednesday, July 9, Wednesday, July 30, and Wednesday, August 20, 2014 at
Tooley Mill Park.
• Janet Lange's, "Chalk it Up, Art in the Park", Sunday, June 22, 2014.
• Public Meeting regarding the Durham-York Energy Centre on June 25, 2014,
from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Hall "B".
• Grand Opening of the Nissan Dealership on Thursday, June 26, 2014 at 23
Spicer Square.
• Watson's Farm's Strawberry Festival on Tuesday, July 1, 2014.
Councillor Partner announced the following upcoming events:
• Orono Business Improvement Area's stores, will be decorated in a country
theme, as part of"Boots & Hearts" promotion, June 13 to June 30, 2014.
• Orono Agricultural Society's Ultra Rodeo Tour, July 5 and 6, 2014 at the Orono
Fairgrounds.
• Music Nights in the Park on Sunday, June 29, 2014 at 7:00 p.m., Ina Brown
Parkette, Newtonville.
• Kirby Book Sale, every Saturday from 10:00 a.m. to 3:00 p.m., at the Old Kirby
Church.
• Orono Canada Day Celebration on Wednesday, June 25, 2014 starting at
5:00 p.m. at the Orono Library Grounds.
• Clarington Farmers' Market every Sunday from 10:00 a.m. to 2:00 p.m. at the
Newcastle Arena.
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General Purpose and Administration Committee
Minutes
June 23, 2014
Mayor Foster, announced the following upcoming events:
• Clarington Sirens for Life Kick-Off Event, on Wednesday, June 25, 2014 at
1:00 p.m. at the Garnet B. Rickard Recreation Complex.
• Bowmanville Concerts in the Park, Thursday, June 26 and Thursday, July 3 at
7:00 p.m., at the Rotary Park, Bowmanville.
MINUTES
Resolution #GPA-406-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on June 9, 2014, be approved.
CARRIED
SUSPEND THE RULES
Resolution #GPA-407-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT the Rules of Procedure be suspended.
CARRIED
Resolution #GPA-408-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT the delegation of Mr. Doug Taylor be added to the agenda prior to the delegation
of Glenn Genge and Dan McIntyre.
CARRIED
Councillor Woo chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Applications for a Zoning By-law Amendment
Applicant: Zemer Holdings Inc.
Report: PSD-038-14
Carlo Pellarin, Manager, Development Review, made a verbal and electronic
presentation to the Committee regarding the application.
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General Purpose and Administration Committee
Minutes
June 23, 2014
Kathy Godfrey, local resident, spoke in opposition to the application. Ms. Godfrey
explained that she is upset because, when she originally purchased the property in
2002, the street was a cul-de-sac, and now it will be a through street. Her concerns are
with the increased traffic which will result from constructing eight new homes, resulting
in approximately 32 new residents. Ms. Godfrey noted, that for the first ten years that
she lived in that location, it was an active construction area, and now it will become a
construction area again for an extended period of time. She advised that she is
concerned about construction traffic, decreased property values during construction,
damage from the construction site, compliance with the Traffic By-law, and the safety of
the children living in the area. Ms. Guthrie added that she feels unsupported by the
Municipality in her claims, and that she has previously spoken to the issue with no
adequate response.
Michael Smith, Michael Smith Planning Consultants, was present on behalf of the
applicant and was in support of the recommendations contained in Report PSD-038-14.
He noted that the street was always intended to be a temporary cul-de-sac and the land
to the north was intended to have further development. Mr. Smith acknowledged the
inconvenience of the construction and will discuss the concerns with the applicant.
(b) Subject: Applications to Permit Commercial Uses
Applicant: Municipality of Clarington
Report: PSD-039-14
Paul Wirch, Planner, made a verbal and electronic presentation to the Committee
regarding the application.
Wilma Owchar, local resident, spoke in opposition to the application. Ms. Owchar
asked that the Municipality consider that the row of bungalows behind the property are
all senior citizens. She had concerns with the property being used for a commercial
use, with the potential height of the building, and the parking lot which will be located at
the rear of the building. Ms. Owchar continued that the parking lot in the rear of the
building will create extra noise, light and traffic. She also raised a concern if the building
has second storey apartments, which will attract younger families, potentially causing
noise concerns. Ms. Owchar expressed that her main concerns are the height of the
building limiting privacy, increased traffic, her property value being lowered, and that the
property will not be adequately maintained.
Rodney Robbins, local resident, spoke in opposition to the application. Mr. Robbins
advised the Committee that the property currently has some property standards issues.
Mr. Robbins' main concern was that the property is currently being used by local bus
drivers as a turn around and that local residents are using the property as a bus stop.
He continued that if the bus does not have that area to use, the bus stops will be
inaccessible to the local residents as they will have to catch the bus at Highway 35/115
and this will make transit difficult to access.
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General Purpose and Administration Committee
Minutes
June 23, 2014
Michael Peel, local resident, spoke in opposition to the application. Mr. Peel stated that
he is proud to be both a resident and a part of the community. He advised that he is in
support of the rezoning, but is questioning why the five properties, directly east of 247
King Ave., are not being considered in the Newcastle Village Town Centre Secondary.
Plan. Mr. Peel referenced sections of the Planning Report and stated that he strongly
believes that these properties should be included in the Newcastle Village Town Centre
Secondary Plan.
Ron Radcliffe, local resident, spoke in opposition to the application and is in agreement
with Michael Peel. Mr. Radcliffe continued that, 15 years ago, the residents were
promised that the properties would be changed from commercial zoning to commercial
with residential zoning. He added that he has had to call Municipal Law Enforcement to
have some of the commercial properties cleaned up.
Terry Burns, local resident, spoke in opposition to the application. Ms. Burns noted that
she is not opposed to the development, but concerned with protection of the residents
behind the property. Ms. Burns advised that she had heard there has been soil testing
done on the property, which raises concerns, and would like to know if the residents
living near the property will be made aware of the results. She added that these tests
will directly affect residents and the buyers of the property. Ms. Burns noted she also
has concerns with the increased traffic due to the parking lot, lights from the vehicles
shining directly into her house, and the increased noise that the parking lot will bring.
She asked if the building was conditionally sold and asks that the residents surrounding
the property be take into consideration when the property is being sold. Ms. Burns
asked what zoning amendments were being looked at what types of uses are being
requested.
Doug Holweg, local resident, spoke in opposition to the application. Mr. Holweg
advised the Committee that he is supporting his neighbours. He added that he has
concerns with drainage and gravel. He added that he does not have concerns with the
potential development and would just like the buses, turning around on the property, to
stop. Mr. Holweg was interested in knowing how deliveries and garbage pickup will be
handled and would like to be made aware of the soil testing results as the property
drains directly into his back yard.
Wendy Tremblay, local resident, spoke in opposition to the application. Ms. Tremblay is
concerned because the Go Transit buses currently use that property as a bus stop.
She continued that if the buses cannot use that property, then the residents will have to
walk up to the bus stop at Highway 35/115. Ms. Tremblay added that she has friends
and family members in the area which use this bus stop regularly and this will be a
major concern and inconvenience for them. Ms. Tremblay does understand that it can
be a disturbance for the houses located behind the property, however the buses do not
run late and this reduces the disturbance.
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General Purpose and Administration Committee
Minutes
June 23, 2014
Henrika Pierik, local resident, spoke in opposition to the application. She advised the
Committee that she has been a resident of Newcastle since 1976. She would like the
Municipality to consider the Old Fire Hall be changed into a senior home or apartments.
She added that she is not in opposition to the application but is hoping for some more
affordable housing for seniors to be added to the Newcastle area.
No one spoke in support of the application.
ALTER THE AGENDA
Resolution #GPA-409-14
Moved by.Councillor Partner, seconded by Mayor Foster
THAT the agenda be altered to consider Report PSD-039-14 at this time.
CARRIED
TO AMEND THE ZONING FOR THE FORMER NEWCASTLE FIRE HALL PROPERTY
INTO CONFORMITY WITH THE OFFICIAL PLAN
OWNER: MUNICIPALITY OF CLARINGTON
Resolution #GPA-410-14
Moved by Councillor Partner, seconded by Mayor Foster
THAT Report PSD-039-14 be received;
THAT the amendment proposal continue to be processed by Staff and that a
subsequent report be forwarded to Council; and
THAT all interested parties listed in Report PSD-039-14 and any delegations be advised
of Council's decision.
CARRIED AS AMENDED
(See following motions)
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General Purpose and Administration Committee
Minutes
June 23, 2014
Resolution #GPA-411-14
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the foregoing Resolution #GPA-410-14 be amended by adding the following after
paragraph two:
"THAT Staff consider the addition of the five lots on the south side of King
Avenue through the update of the Newcastle Village Town Centre Secondary
Plan."
CARRIED
The foregoing Resolution #GPA-410-14 was then put to a vote and carried as amended.
RECESS
Resolution #GPA-412-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 11:27 a.m.with Mayor Foster in the Chair..
DELEGATIONS
DELEGATION OF MARSHALL HOHMANN, REGARDING GENERAL
ACCESSIBILITY AWARNESS AND THIS IS MY TOWN
Marshall Hohmann was present to make an electronic presentation regarding general
accessibility awareness and "This is My Town". Mr. Hohmann's presentation outlined
how changes can be made within Bowmanville to improve accessibility for all of the
residents. He highlighted some of the common barriers in Bowmanville including steps,
door widths and functionality, and seasonal barriers. He noted the importance of having
services available at an affordable price and increasing basic awareness. Mr. Hohmann
suggested using a disability consultant, along with someone with a disability, when
constructing or reconstructing buildings to ensure that all needs are being addressed.
His slides showed several local businesses within Bowmanville, outlined the various
issues, as well as noting the locations that were accessible. He highlighted daily
challenges regarding transportation, building accessibility, automatic door openers,
washrooms, sidewalks and elevators. Mr. Hohmann requested that Council put a plan
into action to make Bowmanville barrier free for all residents.
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General Purpose and Administration Committee
Minutes
June 23, 2014
Resolution #GPA-413-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT the delegation of Marshall Hohmann be received with thanks; and
THAT the Clarington Board of Trade (CBOT) arrange for a presentation from Marshall
Hohmann to the CBOT, Clarington's various Business Improvement Association's, local
businesses, and any interested parties.
CARRIED
DELEGATION OF HEATHER BRIESE REGARDING REPORT PSD-04'1-14
APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE
DEVELOPMENTS OF 24 DETACHED DWELINGS AND A PARK.
Heather Briese advised the Municipal Clerk's Department, prior to the meeting, that she
would be unable to attend as a delegation.
DELEGATION OF RICHARD WARD REGARDING ZONING DESIGNATION FOR HIS
PROPERTY
Richard Ward gave a verbal presentation to the Committee regarding the zoning
designation for his property. He noted that, in 1996, he made a request for an Official
Plan amendment to change the zoning of his property to a commercial status. He is
concerned with his property taxes and that the market value of his property has tripled.
Mr. Ward acknowledged that he reacted to this by not maintaining his property. He
added that any requests that he has made through the Municipality, to change the
zoning, have not been successful. He noted that he has had several disagreements in
the past with various lobbyists. Mr. Ward advised that he disagrees with Municipal
Property Assessment Corporation's assessment and that he has requested
reassessments in the past and his requests have been refused. Mr. Ward stated that
he feels this is the best Council that we have had and give them his full support.
Resolution #GPA-414-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the delegation of Richard Ward be received with thanks.
CARRIED
CRAIG MCMANUS, REGARDING REPORT PSD-040-14, APPLICATION FOR REMOVAL
OF HOLDING SYMBOL
Craig McManus's name was called, but he was not present.
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General Purpose and Administration Committee
Minutes
June 23, 2014
NIKOLAS PAPAPETROU, SMART CENTRES, REGARDING REPORT PSD-043-14,
APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO PE* RMIT A
DRIVE-THROUGH RESTAURANT, A RESTAURANT, A BANK WITH A DRIVE-THROUGH
AND TWO OFFICE BUILDINGS, ONE WITHGROUND FLOOR RETAIL AND RESTAURANT
USES
Nikolas Papapetrou, Smart Centres, addressed the Committee and advised he had
provided a handout consisting of a letter from Ornella Richichi requesting a review of
the Bowmanville West Secondary Plan. He added that Smart Centres is in support of
the recommendations contained in Report PSD-043-14.
CLINT COLE, REGARDING REPORT EGD-020-14, EASEMENT AGREEMENT
BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE
MUNICIPAL OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD
ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS
Clint Cole advised the Municipal Clerk's Department prior to the meeting, that he would
be unable to attend as a delegation.
DOUG TAYLOR, REGARDING REPORT EGD-020-14, EASEMENT AGREEMENT
BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE
MUNICIPAL OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD
ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS
Doug Taylor, Enniskillen Environmental Association (EEA), was present to address the
Committee regarding Report EGD-020-14. Mr. Taylor requested that the report be
tabled until it is determined who the third party consultant will be and what the terms of
reference will include. Mr. Taylor advised that the first Liaison Committee meeting had
recently taken place and there was an agreement between Hydro One and the EEA that
the consultant would be hired and paid for by Hydro One. He continued that the
selection of the third party consultant was to be discussed by the EEA and the
Municipality. Mr. Taylor noted that the EEA was under the impression that a second
meeting would be taking place on this matter. Mr. Taylor noted that Hydro One has
approached the Municipality with an offer of $250,000 to be put towards the hiring of the
third party consultant and through heresay the EEA understands that Ontario Hydro
would not be selecting Dr. Cherry and Group 360. Mr. Taylor stated that both he and
the EEA are in full support of Dr. Cherry of Group 360. He continued that Dr. Cherry
has no interest in stopping the project and he only wants to ensure that the adequate
testing is being completed and that the aquifer is not being compromised. Mr. Taylor
added that Group 360 is in full support of the project and Wants to ensure a complete
study is being undertaken. He continued that the appropriate paper work has been
completed and submitted for additional funding. Mr. Taylor concluded by asking for the
Municipality's full support on this issue.
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General Purpose and Administration Committee
Minutes
June 23, 2014 ,
ALTER THE AGENDA
Resolution #GPA-415-14
Moved by Councillor Neal, seconded by Mayor Partner
THAT the agenda be altered to consider Report EGD-020-14 at this time.
CARRIED
EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE
CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN
UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC.
LANDS
Resolution #GPA-416-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT Resolution #GPA-388-14 be lifted from the table.
CARRIED
The following resolution was before the Committee:
Resolution #GPA-388-14
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report EGD-020-14 be received;
THAT, since the Langmaid Road site has been approved by the Minister of the
Environment as the preferred site for the proposed Clarington Transformer Station, the
Easement Agreement (Attachment 2 of Report EGD-020-14) for access purposes be
entered into with Hydro One Network Inc. (HONI) for the use of the unopened road
allowance between former Townships of East Whitby and Darlington (that part of the
unopened road allowance north of Winchester Road as shown in Schedule `A' of
Attachment 2 of Report EGD-020-14);
THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass
the by-law contained in Attachment 3 of Report EGD-020-14 to temporarily restrict the
public right of passage over that portion of the road allowance between the former
Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285;
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General Purpose and Administration Committee
Minutes
June 23, 2014
THAT the Mayor and the Municipal Clerk be authorized to sign the Easement
Agreement subject to the final approval of the Engineering drawings by the Director of
Engineering. Services; and
THAT all interested parties listed in Report EGD-020-14 and any delegations be
advised of Council's decision.
TABLED
(See following motion)
Resolution #GPA-417-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT Resolution #GPA-388-14 be tabled until the July 7, 2014 Council Meeting.
CARRIED
DELEGATION OF GLENN GENGE, PLANNING MANAGER, D.G. BIDDLE &
ASSOCIATES AND DAN MACINTYRE, SENIOR HYDROGEOLOGICAL
TECHNICIAN, OAKRIDGE ENVIRONMENTAL LTD. REGARDING PSD-041-14,
APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE
DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK
Glenn Genge, D.G. Biddle and Associates, and Dan Maclntyre, Oakridge Environmental
Ltd., thanked staff for their cooperation with the application. Mr. Genge advised that he
feels the Draft Plan Subdivision for Enniskillen is a good plan. He added that it
complies with the Clarington Official Plan, the Region of Durham's Official Plan and that
all the appropriate studies have been conducted. Mr. Genge advised that they were
present to answer any questions from the Committee.
RECESS
Resolution #GPA-418-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the Committee recess for one hour.
CARRIED
The meeting reconvened at 1:55 p.m. with Councillor Hooper being absent and j
Councillor Woo in the Chair.
PRESENTATIONS
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There were no presentations.
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General Purpose and Administration Committee
Minutes
June 23, 2014
PLANNING SERVICES DEPARTMENT
AN APPLICATION FOR A ZONING BY-LAW AMENDMENT TO PERMIT FOUR SEMI-
DETACHED DWELLINGS (8 UNITS) HAVING A REDUCTION ON FRONTAGE FROM
18 METRES TO 17 METRES
APPLICANT: ZEMER HOLDINGS LTD.
Resolution #GPA-419-14
Moved by Councillor Partner, seconded by Councillor Neal
THAT Report PSD-038-14 be received;
THAT the applications to amend Zoning By-law 84-63, submitted by Zemer Holdings
Ltd. to permit semi-detached/linked dwellings with a frontage of 17 metres continue to
be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-038-14 and any delegations be advised
of Council's decision.
CARRIED
TO AMEND THE ZONING FOR THE FORMER NEWCASTLE FIRE HALL PROPERTY
INTO CONFORMITY WITH THE OFFICIAL PLAN
OWNER: MUNICIPALITY OF CLARINGTON
Report PSD-039-14 was considered earlier in the meeting following the Public Meeting
Section of the Agenda.
Councillor Hooper returned to the meeting at 1:56 p.m.
APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: BRIGHTSTAR NEWCASTLE CORPORATION
Resolution #GPA-420-14
Moved by Councillor Partner, seconded by Mayor Foster
THAT Report PSD-040-14 be received;
THAT the application, submitted on behalf of Brightstar Newcastle Corporation to
remove the Holding (H) symbol, be approved and that the By-law, attached to Report
PSD-040-14, to remove the Holding (H), symbol be passed;
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General Purpose and Administration Committee
Minutes
June 23, 2014
THAT Council's decision and a copy of Report PSD-040-14 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
THAT all interested parties listed in Report PSD-040-14 and any delegations be advised
of Council's decision.
CARRIED
APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT
THE DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK
APPLICANT: STEVEN AND KAREN CARRUTHERS
Resolution#GPA-421-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT Report PSD-041-14 be received;
THAT the application for Draft Plan of Subdivision, 18T-89012, submitted by D.G Biddle
and Associates on behalf of Steven and Karen Carruthers, be supported subject to
conditions generally as contained in Attachment 3 of Report PSD-041-14;
THAT the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-041-14 and Council's decision; and
THAT all interested parties listed in Report PSD-041-14 and any delegations be advised
of Council's decision.
CARRIED
PORT GRANBY PROJECT: BY- LAW TO TEMPORARILY RESTRICT THE USE OF
NICHOLS ROAD SOUTH
Resolution #GPA-422-14
Moved by Councillor Partner, seconded by Councillor Novak
THAT Report PSD-042-14 be received;
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THAT, pursuant to Section 35 of the Municipal Act, 2001, Council pass the by-law
contained in Attachment 1 to Report PSD-042-14 to temporarily remove the public right j
of passage over a portion of the road allowance between Lots 3 and 4, Broken Front
Concession, former Township of Clarke (Nichols Road);
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General Purpose and Administration Committee
Minutes
June 23, 2014
THAT the Mayor and the Municipal Clerk be authorized to sign a lease with the
Government of Canada for the use of Nichols Road South substantially in the form
attached to Report PSD-042-14 (Attachment 2); and
THAT a copy of Council's decision be forwarded to the Port Hope Area Initiative
Management Office and the Southeast Clarington Ratepayers Association and any
interested parties listed in Report PSD-042-14.
CARRIED
APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING
TO PERMIT A DRIVE-THROUGH RESTAURANT, A RESTAURANT,
A BANK WITH A DRIVE-THROUGH AND TWO OFFICE BUILDINGS,
ONE WITH GROUND FLOOR RETAIL AND RESTAURANT USES
OWNER: 668390 ONTARIO LTD. (KAITLIN CORPORATION)
Resolution #GPA-423-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report PSD-043-14 be received;
THAT Amendment No. 97 to the Clarington Official Plan (Attachment 1 to Report
PSD-043-14), be approved and that the related By-law, in Attachment 2 to Report
PSD-043-14, be passed;
THAT Amendment No. 97 be forwarded to the Regional Municipality of Durham for
approval;
THAT the Zoning'By-law Amendment, contained in Attachment 3 to Report
PSD-043-14, be approved;
THAT a By-law lifting the Holding (H) Symbol be forwarded to Council once Site Plan
Approval has been granted for the various phases;
THAT the Durham Region Planning and Economic Development Department and
Municipal Assessment Corporation be forwarded a copy of Report PSD-043-14 and
Council's decision; and
THAT all interested parties listed in Report PSD-043-14 and any delegations be advised
of Council's decision.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motions)
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4-14
General Purpose and Administration Committee
Minutes
June 23, 2014
Resolution #GPA-424-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #GPA-423-14 be amended by deleting Paragraphs two
and three.
WITHDRAWN
LATER IN THE MEETING
(See following Motion)
RECESS
Resolution #GPA-425-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Committee recess for 5 minutes.
CARRIED
The meeting reconvened at 2:34 p.m.
The foregoing Resolution #GPA-424-14 was withdrawn.
Resolution #GPA-426-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #GPA-423-14 be amended by revising the proposed
Amendment No. 97 to the Clarington Official Plan (Attachment 2 of Report PSD-043-14)
and the proposed Amendment to the Zoning By-law (Attachment 3 of Report
PSD-043-14) to delete a bank as the permitted use.
CARRIED
i
The foregoing Resolution #GPA-423-14 was then put to a vote and carried as amended.
APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: RAY GUPTA
Resolution #GPA-427-14
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report PSD-044-14 be received;
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4-15
General Purpose and Administration Committee
Minutes
June 23, 2014
THAT the application, submitted on behalf of Ray Gupta to remove the Holding (H)
symbol, be approved and that the By-law, attached to Report PSD-044-14 to remove
the Holding (H) Symbol, be passed;
THAT Council's decision and a copy of Report PSD-044-14 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
THAT all interested parties listed in Report PSD-044-14 and any delegations be advised
of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: 1547321 ONTARIO LIMITED
Resolution #GPA-428-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT Report PSD-045-14 be received;
THAT the application, submitted on behalf of 1547321 Ontario Limited to remove the
Holding (H) symbol, be approved and that the By-law, to remove the Holding (H)
Symbol contained in Attachment 1 of Report PSD-045-14, be passed;
THAT Council's decision and a copy of Report PSD-045-14 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
THAT all interested parties listed in Report PSD-045-14 and any delegations be advised
of Council's decision.
CARRIED
MONITORING WELLS AT THE CLARINGTON TRANSFORMER STATION
Resolution #GPA-429-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Municipality of Clarington take the position that the monitoring wells be drilled
to at least the depth of the Thorncliffe formation; and
THAT the monitoring be carried out consistent with the recommendations of the third
party consultant.
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4-1 6
General Purpose and Administration Committee
Minutes
June 23, 2014
THAT Clarington take the position, with Hydro One, that Group 360 be the third party
consultant, to be retained to advise the Enniskillen Environmental Association and the
Municipality with respect to the Clarington Transformer Station hydrogeology;
(See following motions)
RECESS
Resolution #GPA-430-14
Moved by Mayor Foster seconded by Councillor.Traill
THAT the Committee recess for 5 minutes.
CARRIED
The meeting reconvened at 2:58 p.m.
Councillor Neal withdrew the third paragraph of the foregoing Resolution #GPA-429-14.
Therefore, the motion considered read as follows:
Resolution #GPA-431-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT Clarington take the position that the monitoring wells be drilled to at least the
depth of the Thorncliffe formation; and
THAT the monitoring be carried out consistent with the recommendations of the third
party consultant.
CARRIED
Councillor Novak chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2014
Resolution #GPA-432-14
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report EGD-021-14 be received for information.
CARRIED
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4-17
General Purpose and Administration Committee
Minutes
June 23, 2014
HIGHWAY #2 SIDEWALK, SOUTH SIDE FROM TRULLS ROAD TO COURTICE
ROAD — A DETAILED REVIEW
Resolution #GPA-433-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report EGD-022-14 be received;
THAT Council approve the installation of sidewalk on the south side from Trulls Road to
Courtice Road; and
THAT all interested parties listed in this Report and any delegations be advised of
Council's decision.
CARRIED
LATER IN THE MEETING
(See following motions)
SUSPEND THE RULES
Resolution #GPA-434-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the matter of the foregoing Resolution #GPA-433-14 a second time.
MOTION LOST
The foregoing Resolution #GPA-433-14 was then put to a vote and carried.
REQUEST FOR A CROSSWALK ON HIGHWAY 2 BETWEEN COURTICE ROAD
AND TRULLS ROAD
Resolution #GPA-435-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Municipality of Clarington request, of the Region of Durham, that a crosswalk
be considered at the mid block of Highway 2, between Trulls Road and Courtice Road,
opposite from the entrance to the park.
MOTION LOST
Councillor Partner chaired this portion of the meeting.
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4-18
General Purpose and Administration Committee
Minutes
June 23, 2014
OPERATIONS DEPARTMENT
WINTER BUDGET REPORT
Resolution #GPA-436-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report OPD-006-14 be received for information.
CARRIED
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Neal chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
SOLAR PV SYSTEM INSTALLATIONS ON RECREATION FACILITIES
Resolution #GPA-437-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CSD-011-14 be received;
THAT the requirement for formal competitive bidding, in accordance with
By-law 2010-112, Part 2, be waived;
THAT Staff be authorized to negotiate with Veridian Connections and their partner,
Solera Sustainable Energies Company; and
THAT Staff be directed to report back to Council on the results of the negotiation
including a recommendation for Council approval on whether to proceed with the
program.
CARRIED
Councillor Traill chaired this portion of the meeting.
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4-19
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General Purpose and Administration Committee
Minutes
June 23, 2014
CLERK'S DEPARTMENT
APPOINTMENTS TO CLARINGTON MUNICIPAL ELECTION COMPLIANCE AUDIT
COMMITTEE
Resolution #GPA-438-14
Moved by Councillor Woo, seconded by Councillor Neal
THAT Report CLD-017-14 be received;
THAT the following three applicants be appointed to the Clarington Compliance Audit
Committee in accordance with section 81.1(1) of the Municipal Elections Act, 1996, for a
term ending November 30, 2018:
a. Joe Brown
b. Paul Jones
c. Howard Smith
and
THAT all interested parties listed in Report CLD-017-14 be advised of Council's
decision.
CARRIED
RECESS
Resolution #GPA-439-14
Moved by Mayor Foster, seconded by Councillor Partner
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 4:26 p.m. with Mayor Foster in the Chair.
CORPORATE SERVICES DEPARTMENT
CL2014-9 LAKE ROAD EXTENSION
Resolution #GPA-440-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report COD-013-14 be received;
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4-20
General Purpose and Administration Committee
Minutes
June 23, 2014
THAT The Ambler & Co. Inc., Mississauga, Ontario, with a total bid amount of
$1,482,657.78 (net H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2014-9, be awarded the contract for
Lake Road Extension as required by the Municipality of Clarington, Engineering
Department; and
THAT the funds required in the amount of $2,026,300.00 (net HST Rebate) including
Design, Contract Administration, Material Testing, Construction and Contingencies be
drawn from the following Engineering Department Accounts:
Description G/L Account Amount
Lake Road 110-32-330-83422-7401 $ 1,072,000.00
Recoverable from Developer 110-32-330-83422-7401 $ 688,700.00
Pavement Rehabilitation — 110-32-330-83212-7401 $ 285,600.00
South Service Road
CARRIED
CL2014-7 2014 SIDEWALK REPLACEMENT AND NEW CONSTRUCTION
Resolution #GPA-441-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT Report COD-014-14 be received;
THAT The Downsview Group, Woodbridge, Ontario, with a bid amount of$497,520.93
(net H.S.T. Rebate) including Part B — Hwy. 2 Sidewalk, being the lowest responsible
bidder meeting all terms, conditions,and specifications of Tender CL2014-7, be awarded
the contract for 2014 Sidewalk Replacement and New Construction, as required by the
Municipality of Clarington, Engineering Department;
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4-21
General Purpose and Administration Committee
Minutes
June 23, 2014
THAT the funds required in the amount of$575,100.00 (net HST Rebate) which
includes construction costs, contract administration, material testing, other costs and
contingencies be drawn from the following Engineering Department Accounts:
Description GIL Account Amount
Sidewalk Replacement (2014) 110-32-331-83215-7401 $ 200,000.00
Sidewalk Replacement (2013) 110-32-331-83215-7401 $ 30,500.00
Scugog Street 110-32-331-83375-7401 $ 82,000.00
Longworth Ave IPS at Clayton 110-32-332-83231-7401 $ 8,300.00
Sub-Total $356,100.00
Highway 2 110-32-331-83278-7401 $ 219,000.00
Total Budget Amount $ 539,800.00
and
THAT the use of additional funds in the amount of$35,300.00 (net HST Rebate) be
provided from the following Accounts:
Description GIL Account Amount
Unexpended funds from Nash 110-32-340-83214-7401 $ 33,900.00
Road Ditching
Roads and Related Development 1110-32-331-83278-7401 $ 1 ,400.00
Charges
Total Additional Funding. $ 35,300.00
CARRIED
FINANCE DEPARTMENT
SITE CLEANUP- 72 % SCUGOG STREET
Resolution #GPA-442-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report FND-014-14 be received;
THAT funding, to an upset limit of$90,000, be approved from the Rate Stabilization
Reserve Fund for fuel tank removal, soil removal and record of site condition related
costs to clean up 72 Y2 Scugog Street, Bowmanville; and
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4-22
General Purpose and Administration Committee
Minutes
June 23, 2014
THAT Council declare the property municipally known as 72 Y Scugog Street,
Bowmanville, surplus and that Staff be directed to take steps to sell the property in
accordance with Surplus Lands By-Law 2011-011.
CARRIED
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
ORGANIZATIONAL CHANGES TO REALIZE COST SAVINGS
Resolution #GPA-443-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report CAO-004-14 be received for information.
CARRIED
ENERGY MANAGEMENT PLAN
Resolution #GPA-444-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report CAO-005-14 be received; and
THAT Council endorse The Municipality of Clarington Energy Management Plan
2014 — 2019, as outlined in Report CAO-005-14, as required under Ontario Regulation
397/11 of the Green Energy Act, 2009.
CARRIED
UNFINISHED BUSINESS
i
EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE
CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN
UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC.
LANDS
Report EGD-020-14 was considered earlier in the meeting following the Delegation
Section of the Agenda.
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4-23
General Purpose and Administration Committee
Minutes
June 23, 2014
TIERED RESPONSE
Resolution #GPA-445-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report ESD-007-14 be lifted from the table.
CARRIED
Resolution #GPA-446-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report ESD-007-14 be received;
THAT the level of tiered response, provided by Emergency and Fire Services, remain
status quo; and
THAT all interested parties listed in Report ESD-007-14 be advised of Council's
decision.
CARRIED
OTHER BUSINESS
PROCLAMATION OF JUNE AS SENIORS' MONTH
Resolution #GPA-447-14
Moved by Councillor Traill, seconded by Councillor Hooper
WHEREAS June 2014 marks the 30th anniversary of Seniors' Month;
AND WHEREAS Municipalities and community organizations are encouraged to hold
Seniors' Month events including award ceremonies, recognition events; socials and
seniors' information and active living fairs;
AND WHEREAS Seniors are a valued part of our society. Their important contributions
include giving their time and talents to make our Municipality a better place to live;
AND WHEREAS Seniors are the fastest growing segment of our population;
AND WHEREAS, in 2011, approximately 12 per cent of the Clarington population was
aged 65 or older and by 2031, it's anticipated Clarington will be home to 41,220 adults
over age 50, which is a 56 per cent increase over 2011;
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4-24
General Purpose and Administration Committee
Minutes
June 23, 2014
AND WHEREAS, as a group, seniors are unique in their needs and require specialized
services and resources;
AND WHEREAS 68% of seniors are immigrants and almost thirty percent of them
speak a language other than English;
AND WHEREAS they will need our Municipality to support them as they age;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington proclaims
June 2014, and every month of June hereafter, "Seniors' Month" in the Municipality of
Clarington.
CARRIED
REQUEST FOR NASCAR "WELCOME RACE FANS" BANNERS TO BE
DISTRIBUTED THROUGHOUT THE MUNICIPALITY OF CLARINGTON TO
SUPPORT NASCAR
Resolution #GPA-448-14
Moved by Councillor Traill, seconded by Councillor Partner
WHEREAS the inaugural NASCAR Canadian Tire Truck Series weekend at Canadian
Tire Motorsport Park ("CTMP") in 2013 brought in millions to the regional and local
economies, attracting motorsports enthusiasts from across Canada and the United
States;
AND WHEREAS the Municipality of Clarington would like to show its support for
CTMP's efforts to bring national and international attention to CTMP as the #1
motorsport venue in Canada which, in turn, puts Clarington in the international auto
racing spotlight for one weekend per year;
AND WHEREAS the Municipality of Clarington would like to show its support for hosting
NASCAR events at CTMP, including Truck Series and, in future, Nationwide and Sprint
Cup Series;
AND WHEREAS the Municipality of Clarington is eager to work with CTMP and local
businesses to show our community spirit and hometown pride in hosting NASCAR
events as municipalities in the United States currently do during NASCAR events by
hanging uniform "Welcome Race Fans" banners;
NOW THEREFORE BE IT RESOLVED THAT, after soliciting approval from Veridian, a
"Welcome Race Fans" banner be prepared and hung from the West Bowmanville
standards during the NASCAR Truck Series weekend;
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4-25
General Purpose and Administration Committee
Minutes
June 23, 2014
THAT smaller banners, similar to those used in NASCAR-host municipalities across the
United States, be printed and distributed to local Clarington businesses for display
during the Nascar Truck Series weekend (and during other Nascar weekends should
Nationwide and Sprint Cup Series events be held at CTMP) with priority given to the
following businesses:
a. Grocery Stores
b. Gas Stations
c. Restaurants
THAT the cost not exceed $5,000.00, and the money to be withdrawn from the Tourism
budget;
THAT the banners be advertised on the Clarington website and Facebook page as
available on a "first come, first serve" basis and be available for pickup from Town Hall;
and
THAT CTMP be advised of Council's decision and be invited to provide input into the
sign's design, which shall include the Municipality of Clarington logo, the CTMP logo,
and the Nascar logo, if permissible.
CARRIED
REQUEST FOR REPORT — DISCLOSURE OF CAMPAIGN DONATIONS
Resolution #GPA-449-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT staff report back, at the first Council meeting following the summer break being
September 15, 2014, as to amending the Code of Conduct to require Members of
Council to disclose, at a meeting of Council, when they are voting on a matter that they
have received a campaign donation from a party directly involved in the vote and which
donation exceeds $100 (which was received in the current or last year of the prior term
of Council).
MOTION LOST
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4-26
General Purpose and Administration Committee
Minutes
June 23, 2014
COMMUNICATIONS
CORRESPONDENCE FROM MICHAEL LOSCAVO AND SARAH CHIPPIOR,
CONCERNING THE PUBLIC MEETING (AGENDA ITEM 5(A)) REGARDING AN
APPLICATION FOR A ZONING BY-LAW AMENDMENT TO PERMIT FOUR SEMI-
DETACHED DWELLINGS (8 LOTS) HAVING A REDUCTION ON FRONTAGE FROM
18 METRES TO 17 METRES
Resolution #GPA-450-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the correspondence from Michael Loscavo and Sarah Chippior concerning the
Public Meeting (Agenda Item 5(a)), Regarding an Application for a Zoning By-law
Amendment to Permit Four Semi-Detached Dwellings (8 Lots) Having a Reduction on
Frontage from 18 Metres to 17 Metres, Report PSD-038-14, be referred to the Director
of Planning Services to be considered as part of the application review process.
CARRIED
CONFIDENTIAL REPORTS
2013 & 2014 AGREEMENT BETWEEN THE CORPORATION AND THE
MUNICIPALITY OF CLARINGTON AND CLARINGTON PROFESSIONAL FIRE
FIGHTERS ASSOCIATION
Resolution #GPA-451-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report COD-012-14 be received;
THAT the Memorandum of Settlement, attached to Report COD-012-14, be approved,
with the effective dates as outlined in the document;
THAT the Mayor and Clerk be authorized to execute the Collective Agreement for 2013
and 2014, which incorporates the changes substantially as outlined in the Memorandum
of Settlement; and
THAT the Association Local 3139 be advised of Council's decision above and thanked
for their participation in reaching a negotiated settlement.
CARRIED
i
r
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4-27
General Purpose and Administration Committee
Minutes
June 23, 2014
ADJOURNMENT
Resolution #GPA-452-14
Moved by Councillor Neal seconded by Councillor Novak
THAT the meeting adjourn at 5:19 PM
CARRIED
MAYOR DEPUTY CLERK
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4-28
DRAFT LIST
OF DELEGATIONS
GPA Meeting: September 8, 2014
(a) Brittany LeClerc, MasonryWorx— Regarding Protecting Long-Term Property
Value and Property Tax Assessment in Clarington
I
i
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6-1
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
ciff-moofl Report
Planning Services
Meeting: General Purpose And Administration Committee
Date: September 8, 2014 Resolution: By-law:
Report#: PSD-046-14 File #s: ZBA 2013-0031, C-C 2013-0002
Subject: Applications for Zoning By-law Amendment and Draft Plan of Condominium
to Permit a 79 unit Stacked Townhouse Development in Courtice
Applicant: H & H Properties Inc.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report PSD-046-14 be received;
b) That the application to amend Zoning By-law 84-63 submitted by H & H Properties Inc.
for the development of 79 unit medium density residential development be approved;
c) That the application for Draft Plan of Condominium submitted by H & H Properties Inc.
be supported, subject to the conditions deemed appropriate by the Director of Planning
Services, at such time as Site Plan approval has been issued;
d) That a By-law to remove the (H) Holding Symbol be forwarded to Council for approval at
such time as the applicant has entered into a Site Plan Agreement;
e) That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD-046-14
and Council's decision; and
f) That all interested parties fisted in Report PSD-046-14 and any delegations be advised
of Council's decision.
t
Submitted by: Reviewed by: �� �.
Da ' J. Crome, MCIP, RPP Franklin Wu,
Director of Planning Services Chief Administrative Officer
i
8_1
Municipality of Clarington
Report PSD-046-14 page 2
Report Overview
Report PSD-046-14 recommends approval of a proposed 79 unit stacked condominium
townhouse project designed with private garages and driveway parking as well as visitor
parking spaces, and common indoor and outdoor amenity areas.
The site is located in the vicinity of Townline Road and Blo.or Street in Courtice and in close
proximity to transit. It is an infill site which would contribute towards the Municipality's
intensification target. This development will provide an alternative form of housing in Courtice
rather than the traditional single and semi-detached homes. More diverse housing types
provides for housing choices for various levels of affordability and age.
Application Details
1. Owner/Applicant: H & H Properties Inc.
2. Agent: D. G. Biddle and Associates
3. Proposal: To permit a 79 unit medium density residential development
consisting of 8, two-storey buildings, an indoor clubhouse, 2 outdoor
amenity areas and indoor and outdoor parking.
4. Area: 2.13 hectares
5. Location: Townline Road and Gord Vinson Avenue, Courtice, being Part Lot
35, Concession 2, former Township of Darlington (see Figure 1 on
following page).
Background
6. H & H Properties Inc. submitted a rezoning application and draft Plan of Condominium to
permit a 79 unit medium density residential development consisting of 8.two-storey
stacked townhouse buildings in condominium tenure. Seven buildings will contain 10
units each, 1 building contains 9 units and an indoor clubhouse. Each unit has its own
individual exterior access and indoor parking. There are two outdoor amenity areas in
the centre of the site, a total of 166 resident parking spaces plus 20 visitor parking
spaces. The development proposes a single driveway entrance to the site from Gord
Vinson Avenue and an emergency access to Townline Road. The density for this site is
37.5 units per net residential hectare which is considered medium density by the.
provisions of the Clarington Official Plan.
8-2
Municipality of Clarington
Report PSD-046-14 Page 3
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Figure 1: Property Location
7. H & H Properties Inc. is the owner of 4.09 hectares of land bounded by Townline Road,
Bloor Street and Gord Vinson Avenue. There are three development components for
these lands (Figure 1 above).
i. The recently approved severances for 6 lots (12 link homes) fronting onto Gord
Vinson Avenue.
ii. The lands subject to this application which would occupy 2.13 hectares in the centre
of the site.
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and would be subject to a commercial/mixed-use application in the future.
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Municipality of Clarington
Report PSD-046-14 Page 5
Land Characteristics and Surrounding Uses
8. The subject site is currently vacant and slopes from north-east to south-west. It has
frontage on Gord Vinson Avenue and Townline Road (see_ Figure 3 below).
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9. The surrounding uses are as follows:
North - vacant lands owned by the applicant and beyond, urban residential
South - urban residential
East - one single detached dwelling, barns and pasture
West - urban residential in the City of Oshawa
Provincial Policy
Provincial Policy Statement
10. The Provincial Policy Statement encourages planning authorities to create healthy
liveable and safe communities by accommodating an appropriate range and mix of
residential, employment, recreational and open space uses to meet long term needs.
New development shall occur adjacent to built-up areas and shall have compact form, a
mix of uses and densities that allow for the efficient use of land, infrastructure and public
services. A full range of housing types and densities shall be provided to meet projected
requirements of current and future residents of the regional market area.
11. Infrastructure and public service facilities shall be provided in a coordinated, efficient
and cost effective manner. The use of existing infrastructure and public service facilities
should be optimized where feasible before considering developing new infrastructure
and public service facilities.
12. A land use pattern, density and mix of uses should be provided that minimize the length
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Municipality of Clarington
Report PSD-046-14 Page 6
and number of vehicle trips and supports the development of viable choices and plans
for public transit.
13. The subject lands are adjacent to the existing built-up area and will make use of existing
infrastructure and public service facilities. The applications are consistent with the 2012
Provincial Policy Statement.
Provincial Growth Plan
14. Urban areas are encouraged to develop as complete communities with a diverse mix of
land uses, a range and mix of.employment and housing types, high quality public open
space and easy access to local stores and services. The definition of a complete
community states that it will meet "people's needs for daily living throughout an entire
lifetime by providing convenient access to an appropriate mix of jobs, local services, a
full range of housing and community infrastructure including affordable housing, schools,
recreation and open space for their residents. Convenient access to public
transportation and options for safe, non-motorized travel is also provided."
15. The subject lands are within the built-up area for Courtice. By 2015 a minimum of 40%
of all residential development occurring annually will be within the built-up area,
measured across the Region of Durham.
Official Plans
Durham Regional Official Plan
16. The Durham Regional Official Plan designates the subject lands as "Living Areas".
Development of communities is permitted with defined boundaries, incorporating the
widest possible variety of housing types, sizes and tenure to provide living
accommodations that address various socio-economic factors. Living Areas shall be
developed in a compact form through higher densities along arterial roads. The Bloor
Street Regional Corridor is generally defined so that it would apply to the third phase of
these lands, this proposal would be complementary.
Clarington Official Plan
17. In the Clarington Official Plan the subject lands are designated as "Urban Residential"
with a Medium Density Symbol. The lands are within the Bayview Neighbourhood, which
has a population allocation of 4500 and a housing unit target of 1625 including 300
medium density units.
18. The Medium Density designation allows a density of 31 to 60 units per net residential
hectare. The predominant form of housing is townhouses, triplex/quadruplex and low
rise apartments to a maximum of 4 storeys. The locational criteria specifies that medium
density developments should generally be located within 100 metres of arterial/collector
road intersections.
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Municipality of Clarington
Report PSD-046-14 Page 7
19. Medium and high density residential development will be reviewed on the basis of the
following site development criteria:
• The site is suitable in terms of size and shape to accommodate the proposed density
and building form;
• The proposed development is compatible with the surrounding neighbourhood in
terms of scale, massing, height, siting, setbacks, shadowing, and the location of
parking and amenity areas;
• Adequate on-site parking, lighting,.landscaping and amenity areas are provided; and
• The impact of traffic on local streets is minimized.
20. Bloor Street (Regional Road 22) is a Type 'A'Arterial Road and Townline Road is a
Type `B' Arterial Road. Type 'A' Arterial Roads are designed to move large volumes of
traffic at moderate to high speeds over long distances. Type `B' Arterial Roads are
designed to move significant volumes of traffic at moderate speeds from one part of the
municipality to another. Arterial Roads shall be designed to provide full continuous
movements, limit private access, provide for public transit, provide sidewalks on both
sides and cycling where possible.
21. The application conforms to the Clarington Official Plan policies.
South-west Courtice Secondary Plan
22. The site is in the South-West Courtice Secondary Plan. Within the Secondary Plan the
lands fronting onto Bloor Street and Townline Road are designated Medium Density
Residential.
23. The goals of the Secondary Plan are to provide a residential living environment that
promotes a desirable quality of life and social interaction and to provide a broad range of
housing forms to meet evolving needs of current and future residents.
24. The applications conform with the Secondary Plan policies.
Zoning By-law
25. Zoning By-law 84-63 zones the subject lands "Holding- Urban Residential ((H)R1) Type
One". An application for rezoning is required to permit the proposed development.
Summary of Background Studies
Planning Justification Report
i
26. Prepared by D.G Biddle & Associates, the Planning Justification Report states that the
proposed development will consist of 8 two-storey stacked townhouses in condominium
tenure. The buildings will have high quality appearance which surrounds a central
amenity area with generous landscaping. Each unit will have individual access and
parking.
27. The form of the proposed buildings would be classified as "Medium Density". The
proposed net density is 37.5 units per hectare. j
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Municipality of Clarington
Report PSD-046-14 Page 8
28.' The Report states that the proposal is consistent with Provincial, Regional, and
Municipal planning policies. Supporting documentation, including the Environmental Site
Assessment, Site Servicing'and Grading Report, Noise Impact Study, and Traffic Impact
Study conclude that the development will not have a negative impact on the surrounding
natural environment or adjacent land uses. The existing roads are adequate to
accommodate traffic generated by this site. The report concluded that the proposed
condominium, stacked townhouse is appropriate for the site and neighbourhood.
Phase I Environmental Site Assessment
29. A Phase I Environmental Site Assessment was prepared by Geo-logic, dated June
2012. The Environmental Site Assessment included a site inspection and historical
information searches such as air photos, land title search, Ministry of Environment and
other environmental information databases. Based on the information collected no Areas
of Potential Environmental Concern were identified and therefore no further investigation
is warranted.
Traffic Report
30. A Traffic Impact Study was prepared by TranPlan Associates, dated October 2013.
31. The study considered traffic volumes for the 13 single detached dwellings on Gord
Vinson Avenue and the townhouse site.
32. The forecast peak hour trip generation by the proposed development will be 62
inbound/outbound trips in the AM peak hour and 66 inbound/outbound in PM peak hour.
In general, 90% of the vehicular traffic is expected to travel to/from the east on Gord
Vinson Avenue and travel to/from north/south on Townline Road to Bloor Street for east-
west distribution.
33. Traffic volumes were projected to 2019 based on potential growtl�in the area. The report
concluded that the intersections of Gord Vinson Avenue and Bloor Street and Townline
Road and Bloor Street will maintain a good level of service during the AM and PM peak
hours. The site traffic will add very minor increases to the average intersection volume.
34. The report recommended:
• an Emergency Vehicle Access from the site onto Townline Road;
• a sidewalk on the north side of Gord Vinson Avenue between Townline Road and
eastern limits of the site; and,
• monitoring of future traffic levels on Bloor Street to determine additional capacity
requirements, i.e. Additional lanes and/or signal timing adjustments for east-west
movements during peak hours.
Noise Impact Study
35. A Noise Impact Study was prepared by D.G. Biddle & Associates, dated August 2013.
The study was undertaken to ensure that appropriate abatement measures will be used
to reduce noise levels to Ministry of Environment minimum design criteria for both the
dwellings and the outdoor amenity area.
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Municipality of Clarington
Report PSD-046-144 Page 9
36. "The source of noise is generated from vehicular traffic on Townline Road and Bloor
Street.-Due to the nature of the stacked-or apartment style condominium buildings
individual outdoor amenity areas are not provided. To abate noise within the dwelling,
various units must be constructed with forced air heating system and ducting, sized to
accommodate a central air conditioning unit. Warning clauses will be registered on title.
These will be added into the development agreement.
37. The report also recommended various building components and construction materials
to reduce outdoor noise levels.
Public Submissions
38. The statutory Public Meeting was held on January 6th, 2014. No one spoke in opposition
or support of the applications. The majority of the drawings were posted on the
Municipality of Clarington website prior to the Public Meeting and remain on the
Planning Services web page at the present time.
39. Staff have received subsequent emails and phone calls from four individuals.
• One individual is concerned that the development will increase traffic. She also
stated drivers do not obey the stop sign at Gord Vinson Avenue and Fenning Drive.
There are too many townhouses in the area.
One individual inquired about the timing of construction for the project.
• One individual objects to the proposal but did not provide a basis for the objection.
• One individual expressed concerns with increased traffic and that the condominiums
will have a negative impact on property values.
40. On Thursday December 5, 2013, the applicant hosted an Information Night at the South
Courtice Arena. Notice was provided by the applicant via Facebo.ok to The Courfice -
Residents Against High Density as well as in the December 3, 2013 issue of Clarington
This Week. There were seven area residents in attendance. No significant-concerns
were raised by those who attended.
Agency Comments
Region of Durham
41. The Region of Durham Planning and Economic Development Department advises that
the subject site is designated "Living Areas". Living Areas shall be used predominantly
for housing purposes. Communities shall be developed to incorporate the widest variety
of housing types, sizes and tenure to provide living accommodation that address various
socio-economic factors. The Regional Official Plan supports intensification and
redeveloping existing areas, particularly along arterial roads. The development is
permitted by the policies of the Regional Official Plan.
42. Under the delegated Provincial Plan responsibilities the Region advises that the Noise
Impact Study is satisfactory. As a condition of approval the noise provisions identified in
the noise report will be implemented through the site plan agreement. The Phase 1
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Municipality of Clarington
Report PSD-046-14 Page 10
Environmental Site Assessment reported that there were no areas of potential
environmental concerns identified and that no further site investigation is required.
43. The Regional Works Department advises that municipal services are available from the
existing 200 mm watermain and 200 mm sanitary sewer on Gord Vinson Avenue.
44. Regional staff is satisfied with the Traffic Impact Study as the development does not
have a significant impact on Regional Roads.
45. The developer must ensure that the internal roads are designed to structurally support
the weight of a fully loaded refuse collection vehicle.
Kawartha Pine Ridge District School Board
46. The Kawartha Pine Ridge District School Board advised that three elementary pupils
might be generated by the proposed development and would attend Dr. G.J. McGillivray
Public School (JK to grade 6) and Courtice Intermediate School (grades 7 and 8) and
approximately four secondary pupils,that might be generated and attend Courtice
Secondary School (grades 9 to12).
47. The proposed sidewalk on the north side of Gord Vinson Avenue should be extended to
the northwest corner of the westernmost Gord Vinson Avenue/Eastfield Crescent
intersection. This will facilitate pedestrian access to Dr. G.J. McGillivray Public School by
way of the existing crossing location at Bloor Street and Meadowglade Road.
Central Lake Ontario Conservation
48. The Authority advises that there are no natural heritage features or natural hazard
mapped on the property. The stormwater management scheme is acceptable. The
property is not within an area subject to.Ontario's Regulation 42/06, therefore, a permit
from Central Lake Ontario Conservation would not be required for development activities
located on the site. Central Lake Ontario Conservation has no objection to the approval
of the rezoning, site plan or condominium applications as proposed.
Other Agencies
49. Enbridge Gas and Bell offered no objection.
Departmental Comments
Emergency and Fire Services
50. The Emergency and Fire Services have no objection to the rezoning application.
Engineerinq Services
51. The Engineering Services has indicated that the Traffic Impact Study in support of this
application has been reviewed and deemed acceptable to the Municipality of Clarington.
The Functional Servicing Report confirms that existing sanitary and storm sewer
connections (which were installed at the time that Gord Vinson Avenue was
reconstructed) are being utilized. A new domestic and fire,waterline service will be
brought in from Gord Vinson Avenue.
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Municipality of Clarington
Report PSD-046-14 Page 11
52. A new sidewalk was constructed in 2012 from Eastfield Drive to Fenning Drive on the
north side of Gord Vinson Avenue. A sidewalk from Townline Road to the entrance of
the subject lands was a requirement of a development agreement for the severances
earlier this year. The applicant will be required to complete the connectivity between
those two sidewalks as part of this development.
53. The Site Grading Plan is generally acceptable and conforms to the Conceptual Grading
Plan for the medium density development and the balance of the lands. The Stormwater ..
Management confirms that these lands will be developed in conformity with the
Robinson Creek Master Drainage Study and that all required infrastructure is in place.
The Site Plan has confirmed that there is sufficient on-site parking for the residents and
visitors.
54. The applicant will be required to provide an appropriate cash contribution in lieu of the
normal parkland dedication. Some of the required parkland dedication for this
development was credited as an over-dedication to the recently draft approved plan of
subdivision, also within the Bayview neighbourhood and abutting Roswell Park.
Discussion
55. The stacked townhouse block, or"Big House" as they are referred by the applicant, is a
concept developed in the United States. Each Big House contains one, two or three
bedroom units with ground floor units as well as walk-ups to a second floor. Each unit is
accessed from an exterior door or through a private garage, thus distinguishing it from
an apartment. The only existing stacked townhouse development in Clarington is
Parkwood Village on Nash Road.
56. The Municipality of Clarington "Amenity Guidelines for Medium and High Density
Residences" requires 4 square metres of outdoor amenity area per dwelling unit. There
is a total of 385 sq. metres of outdoor landscaped amenity space. The two outdoor
amenity areas as well as the indoor clubhouse are consistent with the Municipality's
Amenity Guideline requirements. The two storey buildings are surrounded by landscape
treatments. There are sufficient parking spaces on-site for both residents and visitors in
accordance with the Municipality's Zoning By-law. The laneway side of the buildings will
consist of multiple driveways, garages and doors while the internal or rear side will be
finished similar to a smaller-scale apartment facade.
57. The applicant is preparing to submit applications for the vacant lands abutting the south
side of Bloor Street. Connectivity between the two sites is important, however vehicular
connections are difficult to achieve given the grade. Staff have requested a pedestrian .
connection, which consists of a staircase integrated into the landscaped area between
the two sites. The location of a staircase is difficult to place at this time until the proposal
on the adjacent lands is better understood. The applicant will be required to secure for
the stairs through the site plan agreement.
58. The proposed medium density development is located in close proximity to Bloor Street.
This use would be complementary to future uses along the Bloor Street Regional
Corridor. It is consistent with the policies of both Regional and Clarington Official Plan
which encourages medium and high density uses to be located in close proximity to
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Municipality of Clarington
Report PSD-046-14 Page 12
corridors where people's needs can be-met on a daily basis and public transportation is
readily available. The density remains relatively low for medium density development
because it is an inefficient layout with single-loaded lanes around the perimeter of the
site.
59. The lands are within the built boundary of the Growth Plan.The Growth Plan
encourages intensification in the built-up areas. This proposed development would
facilitate the intensification targets established in the Growth Plan and is therefore
consistent.
60. Complete communities have a variety of housing choices to accommodate its diverse
population base. Traditionally, Courtice's residential development has been
predominantly composed of single and semi-detached homes with a mixture of street
townhouses. While there has-been opposition in Courtice to high density housing forms,
a mature community will have more diverse neighbourhoods that provide a range of
housing choices at varying levels of affordability and ages. This development is a
modest step: it is a multi-family development with the appearance of being a mansion
sized home. However, it will likely appeal to the same demographic as other
condominium townhouses.
61. The applicant will be required to enter into a site plan agreement within the Municipality,
wherein all details with respect to the buildings site servicing and landscaping will be
addressed. The Draft Conditions of Condominium will be issued by the Director of
Planning Services once the details of the Site Plan, and the Site Plan Agreement have
been finalized.
Tax Status
62. The Finance Department advises that taxes are paid in full.
Concurrence
63. Not Applicable
Conclusion
64. In consideration of the findings of all supporting studies., comments received from
circulated agencies and area residents, and based on review of the proposal, staff
recommends that the proposed rezoning be supported, the enabling zoning by-law
amendment be approved (Attachment 1) and that the Draft Plan of Condominium be
supported, subject to conditions deemed appropriate by the Director of Planning
Services once the Site Plan has been finalized.
Strategic Plan Application
65. The recommendations contained in Report PSD-046-14 conform to the Strategic Plan.
Staff Contact: Cynthia Strike, Principal Planner, 905-623-3379 ext. 2410 or
cstrike@clarington.net
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Municipality of Clarington
Report PSD-046-14 Page 13
Attachments:
Attachment 1 - Zoning by-law Amendment
The following is a list of the interested parties to be notified of Council's decision:
H & H Properties Inc.
Glenn Genge, D.G Biddle &Associates
Beth Gauthier
Ronald & Susan Young
Janice Jones
Prestonvale Heights Neighbourhood Association
Hugh Neill
Pam Guta
Stan Found
Susan Vialva
Jason Riddell
Helena Arnold
Gloria Vieira
8-13
Attachment 1 to
Municipality of Clarington Report PSD-046-14
Corporation of the Municipality Of Clarington
By-Law Number 2014-
being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the Municipality of Clarington
Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to
amend By-law 84-63, as amended,the Corporation of the Municipality of Clarington for ZBA
2013-0031;
Now Therefore Be It Resolved That, the Council of the Corporation of the Municipality of
Clarington enacts as follows:
1. Section 14.6"Special Exceptions—Urban Residential Type (R3)Zone"is hereby
amended by adding thereto new Special Exceptions as follows:
Section 14.6.25 Urban Residential Exception (R3-25)Zone
Notwithstanding Sections 2, 14.1, 14.2, 14.3 and 14.4 d) and e)those lands zoned R3-
25 on Schedules to this By-law shall only be used for stacked townhouses in
accordance with the following definition and regulations for Link Townhouses.
a. Definition
i) Dwelling, Stacked Townhouse: shall mean one of a group of three or more
dwelling units which are separated vertically and/or horizontally, provided
that each dwelling unit has a separate entrance and fronts on an improved
public street or on a private street.
b. Special Yard Requirements
i) Separation between buildings (minimum) 8 metres
C. Dwelling Unit Area(minimum) 64 square metres
d. Lot Coverage(maximum) 35%
2. Schedule"4"to By-law 84-63 as amended, is hereby further amended by changing the
zone designation from:
"(Holding) Urban Residential Type One (R1)Zone"to"(Holding) Urban Residential
Exception (R3-25)Zone".
3. Schedule"A"attached hereto shall form part of this By-law.
4. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Section 34 and 36 of the Planning Act.
By-law passed in open session this_day of 20_.
Adrian Foster, Mayor
Anne Greentree, Municipal Clerk
8-14
Municipality of Clarington
Report PSD-046-14 Page 15
This is Schedule "A" to By-law 2014- ,
passed this day of , 2014 A.D.
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8-15
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Report.
Planning Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution:. By-law:
Report: PSD-047-14 File: S-C-2013-0003 & ZBA 2013-0019
Subject: Proposed draft plan of subdivision and rezoning to permit a 23 unit
residential development
Applicant: Zemer Holdings Ltd.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report PSD-047-14 be received;
b) That the application for the proposed Draft Plan of Subdivision, submitted by Zemer
Holdings Ltd. to permit the development of 23 residential units be supported, subject to
the conditions contained in Attachment 1 to Report PSD-047-14;
c) That the Zoning By-law Amendment application submitted by Zemer Holdings Ltd. be
approved as contained in Attachment 2 to Report PSD-047-14;
d) That once all conditions contained in the Official Plan and Zoning By-law with,respect to
the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of
the (H) Holding Symbol be approved;
e) That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report PSD-047-14
and Council's decision; and
f) That all interested parties listed in Report PSD-047-14 and any delegations be advised of
Council's decision.
Submitted by: Y Reviewed b z l
•
Da me, MCIP, RPP Franklin Wu,
Director of Planning.Services Chief Administrative Officer
i
i
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Municipality of Clarington
Report PSD-047-14 Page 2
Report Overview
A 23 unit draft plan of subdivision in Bowmanville is recommended for approval. This
greenfield development proposal by Zemer Developments contains predominantly street
townhouses and 4 semi-detached units along the future extension of Cotton Street. A total of
4.3 ha of Soper Creek valleylands and non-developable lands will be dedicated to the
Municipality. The plan of subdivision will implement the Official Plan, will provide,for the logical
extension of existing development to the south, and will assist Durham and Clarington in
achieving population and housing targets.
Application Details
1. Owner/Applicant: Zemer Holdings Ltd.
2. Agent: Michael Smith, Planning Consultants Development Coordinators
3. Proposal: Proposed Draft Plan of Subdivision
To allow the development of 23 residential units, including 19 street
townhouse units, 2 semi-detached lots (4 units), open space, a
parkette, a road and related services
Rezoning
To rezone the lands from the Agricultural (A) Zone to appropriate
zones that permit the uses as presented in the draft plan of
subdivision.
4. Area of Original Submission: 1.6 ha
5. Area of Revised Submission: 5.18
6. Location: Part of Lot 8, Concession 2; former Town of Bowmanville
(247 Mearns Avenue, Bowmanville)
Background
7. Zemer Holdings Ltd. submitted applications for a proposed draft plan of subdivision and
rezoning on July 19, 2013 in order to develop a 1.6 hectare parcel of land in Bowmanville,
on the east side of Mearns Avenue, just south of the CP Railway corridor. The limits of the
subdivision have been increased to include what was originally depicted as "Other lands
owned by applicant" as an "Open space" block to be dedicated to the Municipality of
Clarington.
8. The draft plan illustrates 19 street townhouse units on the south side of Street 'A' being
the extension of Cotton Street. Four semi-detached units are proposed on the east side
of the Cotton Street extension. The balance of the lands (4.3 hectares) will be dedicated
as Open Space and include a section of the Soper Creek, a tributary and valleylands. It
also includes undevelopable lands adjacent the railway and lands for future expansion of
8-17
Municipality of Clarington
Report PSD-047-14 Page 3
Mearns Avenue. An emergency access route is proposed from the end of the cul-de-sac
to Mearns Avenue (Figure 1).
TYP CAL LOT 30.5x6 -163 sq.m. TYP CAL LOT 331.2 sq.m, --------�
TYPICAL TOWNHOME BLOCKS 3 to 5 90 sq.m. TYPICAL SEMI DETACHED LOTS 1 &2 117 sq.m.
= 50 R MAXIMUKI,LOT COVERAGE = 50 Z MAXIMUM LOT COVERAGE
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Figure 1: Draft Plan of Subdivision
9. A public meeting was held on September 23, 2013 for the purposes of seeking input on f
the subject applications. No one spoke to the applications at the public meeting however
staff are in receipt of one written letter of objection and several residents have spoken to
staff with concerns about the applications.
10. Since the original submission, the draft plan of subdivision has been revised as follows:
• Revised location of Street A`to increase setback to Soper Creek tributary
• Reduced width of Street `A' from 20 metres to 18 metres to-reduce encroachment
into buffer to Soper Creek tributary `
• Adjusted limits of draft plan of subdivision to include "Other Lands Owned By
Applicant" as "Open Space" to be dedicated to the Municipality of Clarington
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Municipality of Clarington
Report PSD-047-14 Page 4
• Adjusted unit mix along the east side of Cotton Street extension from a block of five
street townhouse units to two semi-detached lots (four units) to be consistent with
the existing units on Cotton street
11. The subject applications would allow for the lands to the south on Cotton Street to be
developed. The adjacent rezoning application ZBA 2014-0014 proposes to rezone lands
to accommodate 8 units versus the approved 6 units along Cotton Street in the current
location of the temporary cul-de-sac. The application is summarized in recommendation
report PSD-048-14. The lots to be rezoned by the application ZBA 2014-0014 are frozen
until Cotton Street is extended upon development of the lands subject to this report.
12. The applicant submitted the following studies in support of the application and are
summarized in this report:
• Planning Justification Report;
• Environmental Impact Statement;
• Conceptual Stormwater Drainage and Servicing Report;
• Environmental Noise &Vibration Feasibility Study;
• Traffic Impact Study;
• Archaeological Background Study;
• Energy Efficiency and Sustainability Plan;
• Environmental Screening Assessment;
• Soper Creek Tributary Floodplain Report;
• Meander Belt Width Assessment; and
• Geotechnical Investigation Report.
Land Characteristics and Surrounding Uses
13. A single detached dwelling and an accessory building are located on the subject lands
with access via Cotton Street. The lands are otherwise vacant and have been used for
agricultural purposes. The main branch of the Soper Creek and a tributary cross the site
(see Figure 2).
14. The surrounding uses are as follows:
North - Soper Creek tributary, CP Railway, stormwater management pond
South - Existing residential development (townhouse, semi/links, single detached
dwellings)
East - Soper Creek and valley system
West - Draft Approved Plan of Subdivision 18T-95030
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Municipality of Clarington
Report PSD-047-14 Page 5
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Figure 2: Subject Lands Aerial Photo
Provincial Policy
Provincial Policy Statement (PPS)
15. Settlement areas shall be the focus of growth. Land use patterns shall be based on
densities and a mix of land uses which efficiently use land, resources and infrastructure
and other public services. A full range of housing types and densities are to be provided
to meet the projected requirements of current and future residents of the regional market
area.
16. The PPS encourages a compact built form which supports the development of
transportation systems that minimize the length and number of vehicle trips and also
supports the development of viable choices and plans for public transit. Compact built
form minimizes negative impact to air quality and climate change and promotes energy
efficiency.
17. Healthy, active communities should be promoted by planning public streets, spaces and
facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate
active transportation and community connectivity.
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18. Natural features and areas shall be protected for the long term. Development shall not be
permitted in, or adjacent to, significant woodlands and valleylands unless it has been
demonstrated that there will be no negative impacts.
19. The applications are consistent with the Provincial Policy Statement.
Growth Plan for the Greater Golden Horseshoe
20. The Growth Plan requires municipalities to manage growth, and encourages the creation
of complete communities that offer a mix of land uses, employment and housing options,
high quality open space, and access to stores and services. Natural heritage features
that complement, link or enhance natural systems shall be identified and protected.
21. The subject lands are within the greenfield area, and outside of the built-up area. In
greenfield areas, growth is to make efficient use of services and infrastructure and be
compact and transit-supportive. Reducing dependence on the automobile through the
development of mixed use, pedestrian-friendly environments contributes to achieving
complete communities.
22. The Growth Plan requires municipalities to achieve'a minimum density target that is not
less than 50 residents or jobs per hectare in the designated greenfield area and is
measured across the Region of Durham. The subject development would generate
approximately 55 residents per hectare.
23. The applications conform to the objectives of the Growth Plan.
Official Plans
Durham Regional Official Plan
24. The Durham Regional Official Plan designates the subject lands as Living Area, with an
indication of Key Natural Heritage and Hydrologic Features. Lands designated as Living
Area permit the development of communities with defined boundaries, incorporating the
widest possible variety of housing types, sizes and tenure. The natural environment,
including Key Natural Heritage and Hydrologic Features, shall be given paramount
consideration in light of their ecological functions and scientific, educational and health
values.
25. Mearns Avenue is identified as a Type C Arterial Road.
26. The subject applications conform to the Durham Regional Official Plan_.
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Clarington Official Plan
27. Within the Clarington Official Plan, the subject lands are designated Urban Residential
and Environmental Protection Area. The lands are within the Apple Blossom
Neighbourhood which has a current population allocation of 4,750 and a housing unit
-target of 1650.
28. The subject lands are within 120 metres of natural heritage features including a
watercourse and significant valleyland. An Environmental Impact Study is required to
assess any development proposals within 120 metres of a natural heritage feature-and to
define the development limit.
29. Mearns Avenue-is a Type C Arterial Road and Cotton Street is a local road.
30. The subject applications conform to the Clarington Official Plan.
Zoning-By-law.
31. Zoning By-law 84-63 zones the subject lands Agricultural (A) Zone. A rezoning
application is required to place the lands in appropriate zones to permit the development
as shown on the proposed draft plan of subdivision.
Summary of Background Studies
Planning Justification Report prepared by Michael Smith Planning Consultants Development
Coordinators dated July 16, 2013
32. The justification report finds that the applications are consistent with the Provincial Policy
Statement and conform to the Greenbelt Plan, Growth Plan for the Greater Golden
Horseshoe, Region of'Durham Official Plan and Clarington Official Plan.
33. The proposed development will add to the range and mix of housing types while being
compatible with the surrounding neighbourhood and exemplifies residential
intensification. The compact form and orientation of the development conserves lands, I
encourages energy efficiency and minimizes servicing and housing costs. The
development is proposed to be serviced using municipal water and sewer once the
expansion to the Bowmanville water pollution control plant has been completed.
34. It is the consultant's opinion that the applications conform to all applicable policies,
represent good planning and are in the public interest.
Environmental Impact Statement prepared by Beacon Environmental dated March 2013 and
Addendum dated April 9, 2014
35. The objectives of the EIS were to:
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Identify natural features on and adjacent to the property that pose development
constraints;
• Determine appropriate buffer requirements for said natural features; and
• Identify required mitigation measures in order to reduce any potential impacts.
36. The assessment identified a number of natural heritage features on the subject property
that will be maintained and protected with an appropriate.buffer. The report notes the
property consists primarily of agricultural land that is actively farmed. The proposed
residential development will require the removal of approximately 1.63 hectares of
vegetation that is not considered significant. No trees require removal.
37. Development is not proposed within the staked top of bank for the main Soper Creek
branch. Given the gentle slope at this location, the required 6.0 metre safe access can
be located within top of bank.
38. The proposed development will occur entirely outside of the natural hazard area
associated with the Soper Creek tributary. The development allows for a 6.0 metre safe
access outside of the hazard lands for the tributary.
39. From a stormwater management perspective, runoff volumes should be reduced by
implementing low impact design measures to promote natural infiltration across the site.
40. Sediment and erosion control fencing must be installed prior to site preparation and
regularly inspected to ensure that erosion and sediment movement does not occur
during construction.
41. Should vegetation removal be required within the cultural meadow community
immediately east of the residential yard area, removals are to be undertaken outside the
breeding season for birds which is generally between mid-April and July 31St
42. The development has provided a 30 metre buffer to the Soper Creek and its tributary
with the exception of a portion of Street `A' and Lot 1. Through the review of the
applications, the plan was revised to reduce lots widths of the townhouse blocks by 0.5
m, reduce road width from 20 metres to 18 metres and to revise the geometry of the road
elbow. The area of intrusion is approximately 0.12 hectares.
43. The consultant believes the small intrusion can be justified and have noted the
landowners cleanup of the tributary through the Community Stream Stewardship
Program and a proposed planting program within 10 metres of the stream (0.48 hectares
in area) to provide a continuous planted corridor along the tributary to provide a
connection to the wetland/woodland features and the main branch of Soper Creek to the
east. The proposed native species will promote woodland development, function as a
seed source for species to colonize in the open field area to the north, and will provide
shading to improve water quality and habitat.
44_ Lot 1 will be fenced as noise attenuation required to the railway. This will assist in limiting
intrusion.
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45. The reports find the development is in compliance with the relevant natural heritage
policies.
Conceptual Stormwater Drainage and Servicing Report prepared by D G Biddle &Associates
Limited dated May 2013 and addendum dated January 2014
46. The report identifies the servicing opportunities and design parameters, including the
following conclusions:
• The existing sanitary main can be extended from Cotton Street;
S While there is gravity sewer capacity, the existing sewage treatment plant is at
capacity. Additional plant capacity will be available in the spring 2015;
• A watermain can be extended northerly and westerly from Cotton Street to provide
for domestic water and fire protection;
• A storm main can also be extended from Cotton Street
• On-site storm sewers will be sized to accommodate a 5-year return frequency post-
development event
• Temporary sediment controls during construction can be managed by the use of
perimeter enviro fence, construction vehicle access route, catchbasin filtration and
good engineering practices
• Proposed development will be located outside the Slope Stability Setback;
• A 6.0 metre access allowance separate from the development has not been
provided adjacent to the road extension as the road itself provides access
Environmental Noise & Vibration Feasibility Study prepared by HGC Engineering dated
February 11, 2013
47. The assessment addresses noise generated by vehicular traffic on Mearns Avenue and
railway noise and vibration from the CP Railway corridor.
48. Typically, CP Railway policies require the provision of a safety berm and sound barrier
totaling 5.5 metres in height. However, the railway is approximately 4 metres of above
the grade of the townhouse units, therefore the report recommends clarification from CP
Railway be obtained on this matter. All units will satisfy the minimum 30 metre setback
from the railway.
49. Noise attenuation fencing is required around the four units on the east side of the Cotton
Street extension. Central air conditioning units are to be installed in each unit so that
window may remain closed.
50. All exterior walls require brick construction to maintain indoor noise levels. Certain
windows may require additional glazing which will be determined when detailed floor
plans and elevations are available for the various units.
51. Vibration levels have been assessed and since the units are located a minimum of 65
metres from the railways, vibration mitigation measures are not required.
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52. The report recommends several warning clauses for the development, specific to the
presence and possible future expansion of the railway and maintenance of noise
attenuation fencing and air conditioning installed to mitigate noise impacts.
Traffic Impact Study prepared by Tranplan Associates dated April 2013
53. The study concludes that the present road network operates at a good level of service
during peak periods and there is considerable capacity for growth. The traffic generated
will have an acceptable level of impact on the road network. The existing road network
can accommodate the extension of Cotton Street and the additional units without
implementing mitigation measures or improvements to the adjacent road network.
Stage 1 Archaeological Background Study prepared by Amick Consulting Limited dated April
24, 2013, revised November 27, 2013 and Stage 2 Archeaological Assessment dated October
14, 2013
54. The Stage 1 report determined that the study area has archeological potential on the
basis of proximity to water, elevated topography, and the location of an early historic
settlement road adjacent to the study area.
55. The Stage 2 assessment reported on the physical assessment of the ploughed field and
test pits. The report concludes that no archaeological resources were encountered and
recommends no further assessment.
56. The Ministry of Tourism, Culture and Sport has filed both the Stage 1 and Stage 2
Archaeological reports and finds the fieldwork and reporting consistent with Ministry
standards and guidelines.
Energy Efficiency and Sustainability Plan dated April 9 2013
57. This report addresses the developers' preliminary commitment to energy efficiency,
management of air quality, protection of water quality and quantity, reduction of solid
waste, protection of the natural environment and-education of future homeowner's
through a homeowner's guide..
Environmental Screeninq Assessment prepared by Geo-logic Inc dated May 9 2013
58. Based on observations, information collection and present land use, the report
determined the site has a low level of concern from an environmental perspective and is
suitable for residential lot development based on the screening assessment.
Soper Creek Tributary Floodplain Report prepared by D G Biddle Associates Limited dated
April 13, 2012, revised May 24 2013
59. The report established the regulatory floodline limits of Soper Creek in accordance with
provincial guidelines and in correlation with existing floodplain mapping and
hydrogeological modelling of the Central Lake Ontario Conservation Authority. The
analysis assists in establishing the development limit for the subject lands.
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Meander Belt Width Assessment prepared by Parish Geomorphic dated May 2012 and
addendum dated September 27, 2013
60. The purpose of this report was to establish the hazard limits from a geomorphic
perspective. The report identifies the erosion hazard limits and meander belt width along
the tributary of the Soper Creek which assists in establishing the development limit for
the subject lands.
Geotechnical Investigation Report prepared by Geo-logic Inc. dated January 2/ 014
61. The geotechnical report provides recommendation regarding earthwork construction,
reuse of existing soils as backfill material, dewatering, serving installation, foundation
and pavement design, and slope stability analysis.
Public Submissions
62. Prior to the public meeting, two individuals contacted staff regarding the application with
concerns about the townhouse development moving forward, including compatibility with
existing semi/link units, impact to property values, and traffic.
63. A letter of objection was received September 15, 2013 by residents of Cotton Street. The
residents would prefer Cotton Street temporary cul-de-sac to become permanent without
being extended and propose that the lands be accessed via Mearns Avenue. Other
concerns include:
Children's safety
• Increase vehicle traffic
Impacts to property values
• Ground disruption in vicinity of railway and potential for derailment
64. A public meeting was held September 23, 2013. Other than the applicant, no one spoke
in objection to or in support of the applications. Since the public meeting, one individual
has requested to be added as an interested party to the file.
Agency Comments
Durham Regional Planning
65. Durham Regional Planning recognizes that the proposed subdivision is permitted under
the current designations of the Durham Regional Official Plan. The Region confirms the
development is consistent with the Provincial Policy Statement and highlights the need to
consider overall.density targets for the greenfield area.
66. The subdivision agreement must include the recommendation of the Noise Impact Study.
Clearance from the Ministry of Tourism, Culture and Sport regarding the archeological
potential of the site is required prior to final approval. The Region also highlight CLOCA's
role in the review of the environmental reports. The Region accepts the Phase 1 ESA
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findings and recommends the dug well be filled, sealed and abandoned in accordance
with the provincial regulations.
67. The development can be suitably serviced, and accommodated by the existing road
network without significant impacts.
68. The Region has no objections and has provided conditions to include in the final
conditions of draft approval.-
Central Lake Ontario Conservation Authority
69. Central Lake Ontario Conservation Authority provided a number of comments relating to
the review of the Environmental Impact Study, Conceptual Stormwater Drainage and
Servicing Report, Tributary Foodplain Report, Meander Belt Width Assessment and the
.Servicing Report.
70. Central Lake Ontario Conservation Authority reviewed the proposed planting plan for the
tributary corridor and accepts the plan.
71. Central Lake Ontario Conservation Authority has now accepted the finding of the
supporting technical studies and is satisfied that the development can proceed. Central
Lake Ontario Conservation Authority provided conditions to include in the final conditions
of draft approval.
Canadian Pacific Railway
72. To ensure the safety and comfort of adjacent residents and to mitigate as much as
possible the inherent adverse environmental factors, CP Railway requests that the
following comments be considered when drafting the Conditions of Subdivision Approval:
• Typically, railways request that a suitable safety berm be constructed on adjoining
property, parallel to the railway right-of-way. With the closest residential units being
proposed at a set-back of close to 75m from the CPR right-of-way, CP has
confirmed a berm will not be required in this instance.
• Dwellings must be constructed such that the interior noise levels meet MOE criteria.
We have reviewed the Environmental Noise & Vibration Feasibility Study as
prepared by HGC Engineering on February 11, 2013 and support the
implementation of the recommendations contained therein. .CP Railway notes the
lack of acoustic barrier for the westerly unit of Block 3 adjacent to Mearns Avenue.
Because of the track curvature, CP Railway believes there will be a flanking
exposure for the'rear outdoor living area
• As noted in the Environmental Noise & Vibration Feasibility Study, a clause should
be inserted,in all offers to purchase, agreements of purchase and sale or lease and
in the title deed or lease of each dwelling within 300m of the railway right-of-way,
warning prospective purchasers or tenants of the existence of the Railway's
operating right-of-way; the possibility of alterations including the possibility that the
Railway may expand its operations, which expansion may affect the living
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environment of the residents notwithstanding the inclusion of noise and vibration
attenuating measures in the design of the subdivision and individual units, and that
the Railway will not be responsible for complaints or claims arising from the use of
its facilities and/or operations.
Kawartha Pine Ridge District School Board
73. Kawartha Pine Ridge District School Board has reviewed the proposed applications and
indicates that the development may generate up to 6 elementary pupils to attend John
M. James Public School and up to 3 secondary pupils to attend Bowmanville High
School,
Other Agencies
74. Veridian Connections, Canada Post, Durham Region Transit, Enbridge Gas, Bell and
Rogers Communications have no objections to the proposed applications.
Departmental Comments
Clarington Engineering Services
75. Clarington Engineering Services accepts the findings of the Traffic Impact Study. The
department has no objection to the approval of the applications, and has offered
conditions of approval and technical comments to be addressed during the detailed
design of the subdivision.
76. The owner will be responsible for the construction of an emergency access between
Mearns Avenue and the cul-de-sac on the west end of Cotton Street. As part of the
engineering works, the owner must also remove the existing temporary turning circle at
the present limit of Cotton Street and reconstruct that portion of the street accordingly.
77. The street has units along the south side only; there is sufficient on-street parking along
the north side of Street `A'.
78. The Conceptual Stormwater Drainage and Servicing report has provided adequate
justification that the lands can be suitably serviced by existing municipal water and
sanitary services in the area, and that storm water drainage can be accommodated.
79. Conditions of draft approval will require the.owner to install fencing along the railway and
adjacent to open space blocks.. The conditions of draft approval will require warning
clauses specific to the nearby railway and proposed rear yard catch basins.
Clarington Emergency & Fire Services
80. Emergency and Fire Services have requested an emergency access route, they also
request that it be signed.
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Other Departments
81. Clarington Operations and Clarington Building Division have no concerns or objections
with the proposed applications.
Discussion
82. The subject lands are within the urban area and designated for residential development.
However, the site is highly constrained and difficult to develop due to:
• Fixed alignment of Cotton Street;
• Inability to obtain a full secondary access along Mearns Avenue given the future
grade separation of the railway at Mearns Avenue;
• Watercourses/valleylands crossing the site,; and,
• Proximity to the CP Railway.
83. 'Much of the overall site is designated Environmental Protection Area, including the Soper
Creek valley and a minor tributary which traverses the lands. The limits of the subdivision
have been increased to include "Other lands owned by applicant" as an "Open space"
block to be dedicated to the Municipality of Clarington. These lands lack development
potential and including them as part of the Municipality's open,space system is the best
use of the lands. The lands would be able to accommodate a trail connection between
the Soper Creek Valley and Mearns Avenue in the future.
84. The street townhouses proposed are 6 metres in width. In recent years, the Municipality
has been requiring 7 metre townhouse lots due to parking concerns. The single loaded
road in this proposal provides for sufficient on-street visitor parking and the 6 metre wide
units can be supported.
85. The proposed draft plan provides a mix of units that complies with the density and
-population targets of both the Durham Regional Official Plan and the Clarington Official
Plan. The development would be a sequential and logical extension of existing
development to the south, and would make efficient use of servicing and road
Infrastructure that exists in the area.
86. The parkland dedication, or cash-in-lieu thereof, is based on the limit of the original draft
plan of subdivision would be nominal at 0.084 hectares. Given the plan has been revised
to dedicate 4.3 hectares of open space to the Municipality of Clarington, part of which
can be used for a future trail connection, staff support waiving the parkland dedication
requirement for this subdivision.
87. The EIS and supporting technical studies derived a development limit that takes into
account the many constraints of the site and provides a development plan that-generates
an appropriate unit yield. While the development encroaches into the required 30 metre
buffer from the tributary (blue dashed line on Figure 3 below), the applicant proposes an
extensive planting plan for the area illustrated in the orange hatching below. The
approved planting plan includes over 800 native tree and shrub species to mitigate the
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Municipality of Clarington
Report PSD-047-14 Page 15
encroachment by shading the watercourse, improving water quality and habitat, and by
providing a seed source for the vacant open space lands to the north.
Development Figure 3
Plan
• 247 Meams Avenue Bdwmandlle
. . . . . . . . . . . .
:Legend
�SubjeclFropedy(52 ha)'
—Pfoposed Devetopment Plan
Staked Top of Bank(Cwm 2011)
---Walelmoutse
Watemoulse 30Iq Buffer
(C,aldmlef Ftsn Ha6kat)
ProposeJRestoretion Areas
Flood6ne(CLCCq 2011)
Y
11 ( � Mgr•
Flrsl Base SOluOOns
Web Mapphy8¢Mtt2012
UT Zone 17 N,NA 83 s
0. 15 •30 66 Meters i:1.400
BEACON sn_au
x
F N V IRR N ME tf T A
Figure 3: Extract from Environmental Impact Study
88. The written and verbal public-comments received were in objection to development. The
principal concerns relate to traffic, safety and property values. However, the lands are
designated for urban residential development. Cotton Street has always been'planned
to extend northerly. Lots were draft approved in the vicinity of the existing temporary cul-
de-sac and frozen until the extension of Cotton Street is completed. Extending Cotton
Street and development of the lots will have an acceptable level of impact to the
neighbourhood and the concerns raised are not reasons, from a planning perspective, to
deny the applications. The site will enhance the area with publicly accessible open
space..
89. Conditions of Draft approval are included as Attachment 1 and reflect the comments and
conditions provided by staff and agencies. The applicant has provided concurrence with
the attached proposed conditions of Draft Approval.
90. It is recommended that the subject lands be placed in urban residential zones to allow for
the layout of the street townhouse and semi-detached lots. The zones applied reflect
current.standards seen in newer subdivisions with respect to lot coverage and setbacks
and consistent with the surrounding neighbourhood..The Holding provision will be utilized
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to ensure adequate access and services are in place prior to development and will be
lifted by Council when the appropriate conditions are met. The proposed Zoning By-law
Amendments are included as Attachment 2.
91. All taxes owing to the Municipality of Clarington have been paid in full.
Concurrence
92. Not Applicable
Conclusion
93. .In consideration of all agency, staff and public comments, it is respectfully recommended
that proposed draft plan of subdivision and zoning by-law amendment be approved.
Strategic Plan,Application
94. The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Anne Taylor Scott, Planner II, 905-623-3379 ext. 2414 or
ataylorscoft@clarington.net
Attachments:
Attachment 1 - Proposed Conditions of Draft Approval
Attachment 2 - Proposed Zoning By-law Amendment
The following is a list of the interested parties to be notified of Council's decision:
Michael Smith, Michael Smith Planning Consultants; Development Coordinators Ltd,
John Passalaqua, Zemer Holdings Ltd.
Michael Loscavo and Sarah Chippior
Greg Tiller
Kathy Godfrey
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Attachment 1 to
\-Municipality of Cl.aringtonReport PSD-047-14
CONDITIONS OF DRAFT APPROVAL
FILE NO.: S-C-2013-0003
DATE: August 26, 2014
Part 1 - Plan Identification
1. The Owner shall have the final plan prepared on the basis of approved draft plan of
subdivision S-C-2013-0003 prepared by Michael Smith Planning Consultants
Development Coordinators Ltd. identified as drawing number 933-00, dated February
3, 2013, as revised and dated August-1, 2014, which illustrates a total of 23 residential
units on 1.6 hectares including: 2 semi-detached lots (4 units); 3 blocks for street
townhouses (19 units); blocks for open space; a road widening and a municipal road.
Part 2 —General
2.1 The Owner shall enter into a subdivision agreement with the Corporation of the
Municipality of Clarington (the "Municipality") that contains all of the terms and
conditions of the Municipality's standard subdivision agreement respecting the
provision and installation of roads, services, drainage, other local services and all
internal and external works and services related to this plan of subdivision. A copy of
the Municipality's standard subdivision agreement can be found at
hfitp://clarington,neVdocuments/planning/subdivision-agreement-feb20l4.pdf
2.2 The Owner shall name all road allowances included in the draft plan to the satisfaction
of the Municipality and the Regional Yunicipality of Durham (the "Region").
2.3 All works and services must be designed and constructed in accordance with the
Municipality's Design Guidelines and Standard Drawings.
2.4 The subject draft plan of subdivision shall be constructed in a single phase of
development.
Architectural Control
2.5 (1) The Owner shall be 100% responsible for the cost of any architectural design
guidelines specific to this development, as well as 100% of the cost for the
"Control Architect"to review and approve all proposed models and building
permits, to the satisfaction of the Director of Planning Services.
(2) No residential units shall be offered for sale to the public on the draft plan until
such time as architectural control guidelines and the exterior architectural design
of each building has been approved by the Director of Planning Services.
(3) No building permit shall be issued for the construction of any building on any
residential lot or block on the draft plan, until the architectural control guidelines
for the development and the exterior architectural design of each building and the
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location of the building on the lot has been approved by the Director of Planning
Services.
Marketing and Sales
2:6 (1) The Owner shall prepare a Land Use Plan which shows the draft plan and
surrounding land uses. The Land Use Plan shall be in a format approved by the
Director of Planning Services.
(2) The Owner shall erect and maintain a sign on the development site and/or in the
sales office which shows the Land Use Plan as approved by the Director of
Planning Services.
(3) The Owner shall submit its standard Agreement-of Purchase and Sale to the
Director of Planning Services which includes all warning clauses/ notices prior to
any residential units being offered for sale to the public.
(4) The Owner shall prepare and submit a Homeowner's Guide for the purposes of
educating prospective purchasers about the environmentally sensitive features in
the neighbourhood.
Site Alteration
2.7 Draft plan approval does not give the Owner permission to place or dump fill or remove
fill from, or alter the grade of any portion of the lands within the draft plan. The Owner
shall be required to.obtain a permit from the Municipality under Site Alteration By-law .
2008-114, as amended, for any such work. If any portion of the lands are within an
area regulated by a conservation authority, the Owner shall obtain a permit from the
conservation authority in addition to obtaining approval from the Director of
Engineering Services regarding the intended haulage routes, the time and duration of
the site alteration work and security relating to mud clean up, dust control and road
damage. After registration of a subdivision agreement, the provisions of the
Municipality's standard subdivision agreement shall apply to any proposed site
alteration on the lands'covered by the subdivision agreement.
Part 3 Final Plan Requirements
3.1 The following road allowances shown on the draft plan shall be dedicated to the.
Municipality upon registration of the final plan:
(a) Street 'A'
3.2 The Owner shall transfer to the Municipality (for nominal consideration free and clear
of encumbrances and restrictions) the following lands and easements:
(a) Road Widenings
• A road widening across the entire frontage along Mearns Avenue shown as
Block 6 on the draft plan.
(b) Open Space Lands as shown in Block 7 and 8 on the draft plan.
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Part 4-= Plans And Reports Required Prior To Subdivision Agreement/Final Plan
Registration
4.1 The Owner shall submit the following plans and report or revisions thereof:
Noise Report .
(1) The Owner shall submit to the Director of Engineering Services, the Director of
Planning Services and the Region of Durham, for review and approval, an updated
environmental noise &vibration feasibility report, based on the preliminary noise
report entitled Environmental Noise &Vibration Feasibility Study, prepared by HGC
Engineering, dated February 11, 2013.
Functional Servicing
(2) The Owner shall submit an updated Functional Servicing Report satisfactory to the
Director of Engineering Services and Central Lake Ontario Conservation Authority.
Restoration Planting Plan
(3) The Owner shall submit a Restoration Planting Plan in accordance with the
Environmental Impact Study Response to Comments letter (April 9, 2013)
satisfactory to the Directors of Planning Services and .Engineering Services and
Central Lake Ontario Conservation Authority.
Environmental Sustainability Plan
(4) The Owner shall submit an update to the Environmental Sustainability Plan, dated
April 9, 2013, to the satisfaction of the Director of Planning Services. Such plan shall
identify the measures that the Owner will undertake to conserve energy and water in
excess of the standards of the Ontario Building Code, reduce waste, increase
recycling of construction materials and utilize non-toxic, environmentally sustainable
materials and finishes. The plan shall include the provision of a shade tree for each
lot, or provision for a voucher from a local nursery to allow the purchaser to acquire a
shade tree to provide passive solar gain during the various seasons.
Soils Management Plan
(5) Prior to final registration, the Owner shall provide a Soils Management Plan for
review and approval.by the Director of Engineering Services. Such plan shall provide
information respecting any proposed import or export of fill to or from any portion of
the*Lands, intended haulage routes, the time and duration of any proposed haulage,
the source of any soil to be imported, quality assurance measures for any fill to be
imported, and any proposed stockpiling on the Lands. The Owner shall comply with
all aspects of the approved Soils Management Plan. The Director may require the
Owner to provide security relating to mud clean up, dust control and road damage.
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Part 5 Special Terms And Conditions To Be Included In The Subdivision Agreement
Environmental Impact Study prepared by Beacon Environmental (March 2013),-and
Response to Comments Letter (April 9, 2013)
5.1 The Owner agrees to implement the findings and recommendations of the
Environmental Impact Study and Response to Comments Letter, including:
(1) Protection of Soper Creek and Valley Corridor
No development to occur within staked top of bank. The required 6 metre safe access
can be located within the staked top of bank limit.
(2) Soper Creek Tributary
The proposed development will occur entirely outside of the natural hazard areas.
(3) Fisheries
Development is proposed to occur within 30 metres of the Soper Creek Tributary. To
mitigate and compensate for the intrusion, a 10 metre buffer on the south side of the
tributary and a 15 metre buffer on the north side of the tributary shall be planted with
nodal plantings. The restoration planting. plan shall be approved by the Central Lake
Ontario Conservation Authority and the Directors of Planning Services and
Engineering Services in accordance-with Condition 4.1 (4). The Municipality of
Clarington will work with the Owner to undertake,the required planting.
(4) Stormwater Management
Runoff from paved surfaces should be diverted to the Municipality's existing
stormwater system. Runoff volumes should be reduced by implementing low impact
design measures to promote natural infiltration across the site.
(5) Silt fencing
Prior to site preparation, silt fencing should be installed around the limit of
development to prevent runoff and encroachment into the natural features on the site.
All construction and development related activities should be confined to the
established limit of development. Silt fencing should be regularly inspected and
maintained in good working order throughout the construction period.
(6) Vegetation Removal
Vegetation removals should take place outside the breeding season for birds which is
generally mid-April to the end of July.
5.2 The Owner agrees to implement the findings.and recommendations of the
Geotechnical Investigation Report, Cotton Street Extension, prepared by Geo-Logic
(January 2014)
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Emergency Access and Connection to Mearns Avenue
5.3 The Owner agrees to construct a 6.0 metre wide emergency access connection
between the terminus of Street `A' and Mearns Avenue across Block 6. A
construction detail, including signage, shall be provided as part of the Engineering
submission and shall be approved by the Director of Engineering Services and the
Director of Emergency and Fire Services. The Owner shall be 100% responsible for
constructing the emergency access connection and installing signage.
Temporary Turning Circles
5.4 The Owner shall provide for the removal of the existing temporary turning circle at the
present limit of Cotton Street. The applicant must reconstruct the road to an urban
standard, including surface asphalt paving, curb and gutter, boulevard sod,
sidewalks, street lighting, asphalt driveway aprons and street trees at 100% cost of
the Owner.
Noise Attenuation
5.5 (1) The Owner shall agree to implement the noise attenuation measures
recommended in the updated environmental noise & vibration feasibility report,
based on the preliminary noise report entitled Environmental Noise & Vibration
Feasibility Study, prepared by HGC Engineering, dated February 11, 2013 and
shall.include any required warning clauses identified in the report. The Owner
shall provide the Region with a copy of the Agreement containing such provisions
prior to final approval of the plan.
(2) The Owner shall not make an application for a building permit for any building on
the Lands until an acoustic engineer has certified that the plans for the building
are in accordance with the Environmental Noise & Vibration Feasibility Study,
prepared by HGC Engineering, dated February 11, 2013, including the
requirements for upgraded glazing and brick exterior wall constructions for all
units.
Existing Structures &Wells
5.6 The Owner shall obtain demolition permit(s) and shall be 100% responsible for the
removal of all existing buildings and structures from the Lands, unless such buildings
or structures are to be preserved for heritage purposes. The Owner shall also be
100% responsible for decommissioning the private well(s) on the lands in accordance
with provincial regulations.
Part 6—Agency Conditions
6.1 Region of Durham
(1) The Owner shall provide for the extension of such sanitary sewer and water supply
facilities which are external to, as well as within, the-limits of this plan that are
8-36
required to service this plan. In addition, the Owner shall provide for the extension
of sanitary sewer and water supply facilities within the limits of the plan which are
required to service other developments external to this subdivision. Such sanitary
sewer and water supply facilities are to be designed and constructed according to
the standards and requirements'of the Region of Durham. All arrangements,.
financial and otherwise, for said extensions are to be made,to the satisfaction of
the Region of Durham, and are to be completed prior to final approval of this plan.
(2) Prior to entering into a subdivision agreement, the Region shall be satisfied that
adequate water pollution control plant and water supply plant capacities are
available to the proposed subdivision.
(3) The Owner shall submit plans showing the proposed phasing to the Region of
Durham for review and approval if this subdivision is to be developed by more than
one registration.
(4) The Owner shall grant to the Region any easements required for provision of
Regional services for this development and these easements shall be in the
location and of such widths as determined by the Region.
(5) The Owner shall satisfy all requirements, financial and otherwise, of the Region.
This shall include, among other matters, the execution of a subdivision agreement
between the Owner and the Region concerning the provision and installation of
sanitary sewers, water supply, roads and other regional services.
(6) The Region of Durham will also provide clearance on Conditions 1, 2.2, 5.7 (1),
and 6.4 (1).
6,2 Conservation Authority
(1) Prior to any on-site grading or construction.of final registration of the Plan, the
Owner shall submit and obtain approval from the Municipality of Clarington, and
the Central Lake Ontario Conservation Authority for reports describing the
following:
(a) The intended means of conveying stormwater flow from the site, including use of
stormwater techniques which are appropriate and in accordance with the provincial
guidelines and requirements.
(b) The anticipated impact of the development on water quality, as it relates to fish
and wildlife habitat once adequate protective measures have been taken.
(c) The means whereby erosion and sedimentation and their effects will be minimized
on the site during and after construction in accordance with the provincial
guidelines. The report must outline.all actions to be taken to prevent an increase in
the concentration of solids in any water body as a result of on-site or related
works,
5-37
(2) The owner shall dedicate the hazard lands and the environmental setbacks to an
appropriate public agency, such as the Municipality of Clarington.
(3) That the hazard,lands and the environmental setbacks be designated with a
protective zoning.
(4) The Owner shall submit for review and approval to Central Lake Ontario
Conservation Authority and the Municipality of Clarington, a Landscape Plan for
the environmental setback area adjacent to the watercourse. The landscaping plan
will be implemented as part of the development of the site.
(5) The Owner shall install non-gated fencing along the north boundary of Lot 1 and
the eastern boundary of Lots 1 and 2 to the satisfaction of the Central Lake
Ontario Conservation Authority and the Director of Engineering Services.
(6) The Owner agrees to carry out the requirements and recommendations of the
Environmental Impact Study for 247 Mearns Avenue, prepared by Beacon
Environmental, dated March 2013 and the EIS `Response to Comments' dated
April 9, 2013.
(7) The Owner agrees.to carry out the requirements and recommendations of the
Geotechnical Investigation Report, Cotton Street Extension, prepared by Geo-
logic, dated January 2014.
(8) The Owner shall satisfy all financial requirements of the Central Lake Ontario
Conservation Authority. This shall include Application Processing Fees and
Technical Review Fees as per the approved Authority Fee Schedule.
(9) The subdivision agreement between the Owner and the Municipality of Clarington
shall contain, among other matters, the following provisions:
ti
-a. The Owner agrees to carry out the works referred to in Condition 6.2 (1), (2),
(3), (4), (5), (6), (7) and (8) to the satisfaction of the Central Lake Ontario
Conservation Authority.
b. The Owner agrees to maintain all stormwater and erosion and sediment
control structures and measures operating and in good repair during the
construction period, in a manner satisfactory to the Central Lake Ontario
Conservation Authority.
c. The Owner agrees to advise the Central Lake Ontario Conservation Authority
48 hours prior to the commencement of grading or initiation of any on-site
works.
6.3 Canadian Pacific Railway
(1) The Owner shall insert a clause in all Offers of Purchase and Sale or Lease, and
be registered on title or included in the lease for each dwelling affected by any
noise attenuation measures, advising that any mitigation measures implemented
8-38
are not be to tampered with or altered, and further that the Owner shall have the
sole responsibility for, and shall maintain these features.
(2) Dwellings must be constructed such that the interior noise levels meet the criteria
of the appropriate Ministry. A noise study should be carried out by a professional
noise consultant to determine what impact, if any, railway noise would have on
residents of.proposed subdivisions and to recommend mitigation measures, if
required. The Railway may consider other measures recommended by the study.
(3) The Owner shall insert a clause in all Offers of Purchase and Sale or Lease and in
the title deed or lease of each dwelling within 300 m of the railway right-of-way
warning prospective purchasers or tenants of the existence of the Railway's
operating right-of-way; the possibility of alterations including the possibility that the
Railway may,expand its operations, which expansion may affect the living
environment of the residents notwithstanding the inclusion of noise and vibration
attenuating measures in the design of the subdivision and individual units, and that
the Railway will not be responsible for complaints or claims arising from the use of
its facilities and/or operations.
(4) The Owner shall obtain concurrence from the Railway should any proposed
alterations to the existing drainage pattern affect railway property, and be
substantiated by a drainage report to be reviewed by the Railway.
(5) The Owner shall construct a 1.83 metre high chain link security fence along the
common property line of the Railway and the development by the Owner at his
expense.
(6) The Owner shall obtain approvals from the Railway should any proposed utilities
under or over railway property to serve the development prior to their installation
and be covered by the Railway's standard agreement.
6.4 Ministry of Culture, Tourism and Sport
(1) The Owner shall carry out a Stage 2 Archaeological assessment of the subject
property and mitigation and/or salvage excavation of any significant heritage
resources to the satisfaction of the Ministry of Tourism, Culture Sport. No grading
or other soil disturbance shall take place on the subject property prior to a letter of
clearance from the Ministry of Tourism, Culture and Sport.
6.5 Utilities
(1) The Owner shall coordinate the preparation of an overall utility distribution plan
that allows for the safe installation of all utilities including the separation between
utilities to the satisfaction of the Director of Engineering Services.
(2) All utilities will be installed within the proposed road allowances. Where this is not
possible, easements will be provided at no cost to the utility provider. Proposed
easements are not permitted on lands owned by the Municipality unless it can be
demonstrated that there is no other alternative. Such easements must not
8-39
impede the long term use of the lands and will be at the discretion of the Director
of Engineering Services.
(3) The Owner shall cause all utilities, including hydro, telephone, and cable
television within the streets of this development to be installed underground for
both primary and secondary services.
Part 7 —Standard Notices and Warnings
7.1 The Owner shall include a clause in Agreements of Purchase and Sale for all Lots
informing the purchaser of all applicable development charges in accordance with
subsection 58(4) of the Development Charges Act, 1997, S.O. 1997, C.27.
7.2 The Owner shall include the notices and warnings clauses set out in Schedule 3 of the .
Municipality's standard subdivision agreement in Agreements of Purchase and Sale for
all Lots or Blocks.
7.3 The Owner shall include the following notices and warning clauses in Agreements of
Purchase and Sale for the Lots or Blocks to which they apply:
Railway Noise; Road Noise and Fencing
(1) The Owner shall include the following notice in the Agreements of Purchase and Sale
for Blocks 1, 2, 3, 4 and 5:
(i) Despite the inclusion of noise control features in the design of the subdivision
and.individual units, noise levels from road and rail traffic may be of concern
and may occasionally interfere with some activities of the dwelling occupants
as the noise exposure level may exceed the noise criteria of the Ministry of the
Environment.
(2) The Owner shall include the following notice in the Agreements of Purchase and Sale
for Blocks 1, 2, and the most westerly unit of Block 3:
(i) Noise attenuation fencing is a required feature for this lot to assist in reducing
the noise levels to comply with Ministry of the Environment standards. This
fencing must be located on the private property portion of the lot and must be
designed and constructed in compliance with the recommendations of the
noise attenuation report prepared by HGC Engineering dated February 11,
2013, and any addenda thereto. The maintenance of this fencing is the
responsibility of the owner of the lot after the developer has been released
from any further responsibility for the fence.
(3) The Owner shall include the following notice in the Agreements of Purchase and Sale
for Block's 1, 2, 3, 4 and 5:
(i) The dwelling unit located on this lot has been equipped with a central air
conditioning system which will allow windows and exterior doors to remain closed,
8-40
f
thereby ensuring that the indoor sound levels are within the Ministry of the
Environment's noise criteria.
(ii) Warning: Canadian Pacific Railways Company.or its assigns or successors in
interest has a right-of-way within 300 m from the land subject hereof. There
may be alteration to or expansions of the railway facilities on such right-of-
way in the future including the possibility that the railway or its assigns or
successors as aforesaid may expand its operations, which expansion may
affect the living environment of the-residents in the vicinity, notwithstanding
the inclusion of any noise and vibration attenuating measures in the design of
the development and individual dwellings. CPR will not be responsible for any
complaints or claims arising from use of such facilities and/or operations on,
over or under the aforesaid rights-of-way.
(iii) Purchasers and tenants are notified that despite measures to attenuate noise
caused by the adjacent railway, whistling from oncoming trains may be heard
on a regular basis. Train whistling protocol is regulated and enforced by
Transport Canada.
Nearby Farm Operations
(1) The Owner shall include the following warning clause in agreements of purchase and
sale for Blocks 1, 2, -3, 4 and 5:
Farm Operations —There are existing farming operations nearby and that such
farming activities may give rise to noise, odours, truck traffic and outdoor lighting
resulting from normal farming practices which may occasionally interfere with
some activities of the occupants:
Catchbasins
(1) The Owner shall include the following notice in agreements of purchase and sale for
Blocks 3, 4 and 5:
Catchbasin —A catchbasin and associated underground piping has been.
installed on this lot. The catchbasin is designed to accept drainage from this lot
and adjacent lots. The property owner must not impede or alter the catchbasin or
the drainage patterns in any way.
Part 8 - Clearance
8.1 Prior to final approval of the plan for registration, the Municipality's Director of Planning
Services shall be advised in writing by,
(a) Region of Durham how Conditions 1, 2.2, 5.7(1), 6.1 and 6.4(1) have been
satisfied;
(b) Central Lake Ontario Conservation Authority, how Condition 6.2 has been
satisfied;
8-41
(c) Canadian Pacific Railway, how Condition 6.3 has been satisfied; and,
(d) Ministry of Culture, Tourism and Sport, how Condition 6.4 has been satisfied.
Part 9 - Notes To Draft Approval
9.1 Terms used in these conditions that are not otherwise defined have the meanings given
to them in the Municipality's standard subdivision agreement.
9.2 As the Owner of the proposed subdivision, it is your responsibility to satisfy all
conditions of draft approval in an expeditious manner. The conditions of draft approval
will be reviewed periodically and may be amended at any time prior to.final approval.
The Planning Act provides that draft approval, may be withdrawn at any time prior to
final approval.
9.3 If final approval is not given to this plan within three.(3) years of the draft approval date,
and no extensions have been granted, draft approval-shall lapse and the file shall be
closed. Extensions may be.granted provided valid reason is given and is submitted.to
the Director of Planning Services for the Municipality of Clarington well in advance of the
lapsing date.
9.4 Where an agency requirement is required to be included in the Municipal subdivision
agreement, a copy of the agreement should be sent to the agency in order to facilitate
their clearance of conditions for final approval of this plan. The addresses and telephone
numbers of these agencies are:
(a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623,
Whitby, Ontario L1 N 6A3.(905) 668-7721.
(b) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, Ontario
L1 H 3T3 (905) 579-0411.
(c) Canadian Pacific Railway, 1290 Central Parkway West, Suite 800, Mississauga,
Ontario L5C 4R3.
. II
I
8-42
i
Attachment 2 to
Municipality of Clarington Report PSD-047-14
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.2014-
being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the
Corporation of the former Town of Newcastle
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for
ZBA 2013-0019;
NOW THEREFORE BE IT RESOLVED THAT,the Council of the Corporation of the Municipality
of Clarington enacts*as follows:
1: Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the
zone designation from:
"Agricultural (A)Zone"to"(H) Holding-Urban Residential Exception((H)R1)Zone';
"Agricultural (A)Zone"to"(H) Holding-Urban Residential Exception((H)R3)Zone';and,
"Agricultural (A)Zone"to"Environmental Protection (EP)Zone"
as illustrated on the attached Schedule"A"hereto.
2. Schedule"A"attached hereto shall form part of this By-law.
.3. This By-law shall come into effect on the date of the passing hereof, subject to the
provisions of Section 34 and Section 36 of the Planning Act.
BY-LAW passed in open session this—day of September,2014.
Adrian Foster, Mayor
C.Anne Greentree, Municipal Clerk
8-43
This is Schedule "A" to By-law 2014-
passed this day of 12014 A.D.
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®Zoning To Change From"A"to"(H)R1"
®Zoning To Change From"A"to"(H)R3"
Zoning To Change From"A"to"EP"
Zoning To Remain EP
Adrian Foster,Mayor C_Anne Greentree,Municipal Clerk
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SCHEDULE3
8-44
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Cl Report
Planning Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law:
Report: PSD-048-14 File: ZBA 2014-0014
Subject: Application to permit four semi-detached/linked lots (8 units) having a
minimum lot frontage 17 metres
Applicant: Zemer Holdings Ltd.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report PSD-048-14 be received;
b) That the application to amend the Zoning By-law 84-63 submitted by Zemer Holdings Ltd.
be approved, and that the Zoning By-law Amendment, as contained in Attachment 1 to
Report PSD-048-14, be passed;
c) That once all conditions related to the creation of the lots and extension.of Cotton Street
have been satisfied as outlined in the Clarington Official Plan with respect to the removal
of the (H) Holding Symbol, the By-law authorizing the removal of the (H) Holding Symbol
be forwarded to Council for approval;
d) That the Durham Regional Planning and Economic Development Department and
Municipal Property Assessment.Corporation be forwarded a copy of Report PSD-048-14
and Council's decision; and
e) That all interested parties listed in Report PSD-048-14 and any delegations be advised of
Council's decision.
Submitted by: Reviewed byJ C-)
Davi 6rome, MCIP, RPP Franklin Wu,
Director of Planning Services Chief Administrative Officer
. f
8-45
Municipality of Clarington
Report PSD-048-14 Page 2
Report Overview
Approval is recommended to rezone four existing, vacant lots at the north end of Cotton Street,
two on either side of the street, to be used for the construction of a total of eight semi-
detached/link dwellings lots. The four lots will have 17.0 metre frontages, ultimately 8.5 metre
frontages for each semi-detached or link dwelling.
Application Details
1. Owner/Applicant: Zemer Holdings Ltd.
2. Agent: Michael Smith Planning Consultants Development Coordinators Ltd.
3. Proposal: Amendment to Zoning By-law-84-63 to permit four semi-
detached/linked lots (8 units) having a frontage of 17 metres (8.5
metres per unit)
4. Area: 0.24 hectare (0.59 acre)
5. Location: Lots 69, 70,71 and 72, Plan 40M-2048, being located in Part Lot 8,
Concession 2, former Town of Bowrrianville
Background
6. The rezoning application proposes to rezone the four lots at the north end of Cotton Street.
Two most northerly lots, on either side of Cotton'Street (Lots 70 and 71, Plan 40M-2048),
have a frontage of 16 metres for single-detached dwellings. The two southerly lots (Lots 69
and 72, Plan 40M-2048) have a frontage of.18 metres to be divided in two 9 metre wide
semi-detached/linked lots each. The proposal is to create two semi-detached/linked lots
(four units) on each side of Cotton Street with a frontage of 17 metres to allow for the
construction of a total of eight dwellings, as opposed to the currently,approved six units;
three per side (Figure 1). The subject application was received April 14, 2014.
7. The Owner of the subject lands also has an application for proposed plan of subdivision
on the lands immediately to the north. A recommendation report on the adjacent lands
is also on the agenda for Committee's consideration, PSD-047-14.
Land Characteristics and Surrounding Uses
8. The subject lands (Figure 1) are located on either side of the north terminus of Cotton
Street and are currently vacant. There are roads and services connected to the subject
lands as it is within the registered subdivision plan 40M-2048, which is otherwise
completely built out with low and medium density residential dwellings. The lands slope
gently to the east towards the Soper Creek valley.
8-46
Municipality of Clarington
Report PSD-048-14 Page 3
9. The surrounding uses are as follow:
North: Urban Residential with one single detached dwelling, subject to
application for proposed draft plan of subdivision and rezoning
South: Low density residential neighbourhood
East: Valley lands associated with the Soper Creek .
West: Townhouse condominium development
N Property Location Map(Bowmanville)
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®Registered Plan 40M-2048 Lots 69,70,71 and 72
I Proposed Lot Severances
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ZBA 2014-0014
Zoning By-Law Amendment
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Applicant: Zemer Holdings Ltd
Figure 1: Property location.map for the subject lands
8-47
Municipality of Clarington
Report PSD-048-14 Page 4
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Figure 2: Air photo of site and surrounding lands
Provincial Policy
Provincial Policy Statement (PPS)
10. The Provincial Policy Statement of 2014 identifies "Settlement Areas" as the focus of
growth. Land use patterns shall be based on densities and a mix of land uses that
efficiently use land, resources and infrastructure. Furthermore, planning authorities
shall promote opportunities for intensification where this can be accommodated taking
into account the availability of suitable existing or planned infrastructure and public
service facilities required to accommodate projected needs. The application is
consistent with the PPS.
Provincial Growth Plan
11. The Growth Plan for the Greater Golden Horseshoe, 2006 contains guiding principles to
optimize the use of existing and new infrastructure to support growth in a compact,
efficient form. The Growth Plan also provides direction for the Municipality to manage
growth by directing development to settlement areas, preferably through the
intensification of existing lands, and that a minimum of 40% of all residential
development occurring annually within each upper-tier municipality be within the "Built-
up Area".
8-48
Municipality of Clarington
Report PSD-048-14 Page 5
12. The subject lands are located within the provincially defined "Built Boundary" where
intensification and efficient utilization of existing infrastructure is encouraged.
13. The application conforms to the principles of the Growth Plan.
Official Plans
Durham Regional Official Plan
14. The Durham Regional Official Plan.designates the subject lands as "Living Areas",
which aims to provide a full.range of housing that will be developed in a cost-effective
and efficient manner.and create a living environment that is safe and in harmony with
nature. "Living Areas" shall be used predominantly for housing purposes.
15: The proposed application utilizes existing infrastructure efficiently and its intended end
use for semi-detached/linked dwellings is consistent with the adjacent lands. Therefore,
this application conforms with the Durham Regional Official Plan.
Clarington Official.Plan
16. The Clarington Official Plan designates the subject lands as low density "Urban
Residential" areas. The predominant housing form is single, semi-detached/link and
duplex dwellings. The built form and density intended for the proposed application is
thus consistent with the Clarington Official Plan.
Zoning By-Law
17. Zoning By-law 84-63 zones the subject lands as "Urban Residential Type One (R1)",
which permits the residential use of the lands for single, semi-detached/linked, duplex
dwellings, and home occupation purposes. This zone requires a minimum lot frontage of
18 metres for semi-detached/linked and duplex dwellings, and a minimum of 15 metres
for single detached dwellings.
18. The proposed Zoning By-law amendment would allow for a minimum lot frontage of 17
metres for semi-detached/linked dwellings on the subject lands.
f
Public Submissions
19. A public meeting was held on Monday, June 23, 2014. One person spoke at the public
meeting other than the applicant's agent. The neighbouring resident was concerned
with increased traffic on the street as a result of this proposal, the length of time existing
residents would have to deal with construction vehicles and the impact it would have on
their cul-de-sac where there is only one way in and out. Concern was also expressed
for the safety of children on the street, their property values, especially during .
construction, and the fact they were not advised when they purchased that development
could happen to the north of them.
• f
8-49
Municipality of Clarington
Report PSD-048-14 Page 6
20. Prior to.the public meeting one resident couple sent a letter of objection to the proposal
as it would impact their views, create additional traffic, create safety issues for the
children on the street, eliminate access to green space, and de-value their investment.
Agency Comments
Durham Regional Planning
21. Durham Region advised that the subject lands are designated "Living Area" in the
Regional Official Plan. Living Areas shall be predominantly used for housing purposes,
developed in a compact form through higher densities and by intensifying and
redeveloping existing areas along arterial roads.
22. Through their designated review responsibilities, they noted that the application
generally conforms to the policies of the Growth Plan for the Greater Golden
Horseshoe.
23. The subject properties area within an area of high aquifer vulnerability. High risk land
uses, as defined in the Regional Official Plan, require a contamination management
plan. The proposed residential uses are not a high risk. The Region requires a Site
Screening Questionnaire be completed and signed by a Qualified Person under O. Reg
153/04.
24. Regional Works staff advised that sanitary sewer and water services are available and
the approved 6 lots are pre-stubbed. The applicant will need to make application for the
two additional lots should the rezoning and part lot control applications be approved.
25. Based on-the above the application is deemed to conform and the Region has no
objection to its approval.
Central Lake Ontario Conservation Authority
26. Central Lake Ontario Conservation staff reviewed the submission and advised that they
have no objections to the approval of the proposed rezoning application to permit 4 lots
to be-divided into 8 lots having a reduction on frontage from 18 metres to 17 metres.
They further noted that the lots which back onto the valley of Soper Creek are within an
area subject to Ontario Regulation 42/06 Development, Interference with Wetlands and
Alterations to Shorelines and Watercourses. A permit from the Central Lake Ontario
Conservation Authority would be required prior to any development activity located on
the site. Through the permit process, the conservation authority would require grading
plans and sediment and erosion control plans for these lots.
Kawartha Pine Ridge District School Board
27. The Kawartha Pine Ridge District School Board have no objections to the creation of
eight semi-detached units from four existing lots under the application. It was noted that
any students generated by the proposed eight semi-detached dwellings would attend
John M. James Public School (JK-8) and Bowmanville High School (9-12). Furthermore,
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Municipality of Clarington
Report PSD-048-14 Page 7
the existing Cotton Street sidewalk should be extended in front of the lots proposed on
the west side of Cotton Street.
Departmental Comments
Clarington Engineering Services
28. The Engineering Services Department has no objection in principle to the application.
However they will require certain conditions be satisfied through the future applications
to allow the creation of the lots. These conditions include providing a satisfactory
grading and drainage plan; that any additional services required to,accommodate the
development be constructed at the developer's cost to the satisfaction of the
Municipality; and that the temporary turning circle cannot be removed until such time as
the extension to Cotton Street has been constructed.
Clarington Emergency& Fire Services
29. Clarington Emergency & Fire Services requires a turnaround bulb be created at the end
of Cotton Street if it is greater than 90 metres in length from Sprucewood Crescent to
the south.
Other Departments
30. Clarington Operations and Clarington Building Division have no concerns or objections
with the proposed applications.
Discussion
31. The existing zoning would allow 6 dwelling units: 2'single-detached dwellings and 4
semi-detached or link dwellings. The proposal is to permit 8 dwelling units all semi-
detached or link dwelling units. This is accomplished by reducing the frontage of the
semi-detached or link lots. After Part Lot Control applications, the lots would have 8.5
metres in frontages. This would be 0.5 metres in smaller that the frontages of the other
link dwelling lots on Cotton Street.
32. Zemer Holdings Ltd. also submitted an application for the proposed Plan of Subdivision
(SC-2013-0003)for adjacent lands to the north between the current terminus of Cotton
Street and the railway. A recommendation report for these lands is on the same
agenda. The application on the adjacent lands to the north proposes the extension of
Cotton Street including a proper cul-de-sac and three residential blocks for 19
townhouses and 2 semi-detached/link lots (see Figure 3 below).
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Municipality'of Clarington
Report PSD-048-14 Page 8
_. ...:>.
4pCt FiC.:::::::.::. t •i:i _
k
\:A BLOCKS
OPEN�RACE DEDICATEQ.70ivfUNICIPALt#Y
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Figure 3: Proposed Draft Plan of Subdivision S-C-2013-0003
33. The two applications provide for-the completion of Cotton Street at one time which
would minimize the impacts from construction on existing neighbouring landowners. As
a condition of approval of the application for Part Lot Control the municipality can
require that the four lots subject to rezoning be developed in conjunction with the lands
to the north and that all construction access enter the lands from Mearns Avenue.
34. Two objections to development identified issues relate to traffic, safety, and property
values. However, the lands are designated for urban residential development and are
currently approved to be developed with six residential units. Cotton Street has always
been planned to extend northerly. The temporary cul-de-sac was completed with an
asphalt rolled curb as opposed to a concrete curb eliminating throw away costs for the .
extension. Allowing the lots to be developed with a total eight units, four per side will be
generally consistent with existing development on Cotton Street and will not result in
impacts to property values, or the safety of residents.
35. It is recommended that the subject lands be rezoned to allow for the construction of
eight link dwelling units. The reduction of the semi-detached/link dwelling unit lot width
is supported for this specific unique circumstance and not as a reduction in the general
standard. The Holding provision will be utilized to ensure adequate access and
services are in place prior to development and will be lifted by Council when the
appropriate conditions are met. The proposed Zoning By-law amendments are included
as Attachment 1.
36. All taxes owing to the Municipality of Clarington have been paid in full.
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Municipality of Clarington
Report PSD-048-14 Page 9
Concurrence
37. Not.Applicable
Conclusion
38. In consideration of all agency, staff and public comments, it is respectfully
rebommended that proposed zoning by-law amendment be approved.
Strategic Plan Application
39. The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Carlo Pellarin, Manager, Development Review Branch, 905-623-3379 ext. 2408
or cpellarin(d),clarington.net
Attachments:
Attachment 1 —Zoning By-law Amendment
The following is a list of the interested parties to be notified of Council's decision:
John Passalaqua, Zemer Holdings Ltd.
Michael Smith, Michael Smith Planning Consultants; Development Coordinators Ltd.
Barbara Smith
John Grey
Bob Silver
Joan White
Kathy Godfrey
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Attachment 1 to
Municipality of Clarington Report PSD-048-14
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.2014-
being a By-law.to amend By-law 84-63, a Zoning By-law for the Corporation of the
Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2014-0014;
NOW THEREFORE BE IT RESOLVED THAT,the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Section 12.4"SPECIAL EXCEPTIONS—URBAN RESIDENTIAL TYPE ONE
(R1)ZONE"is hereby amended by adding new Special Exception Zone as
follows:
"SECTION 12.4.90 URBAN RESIDENTIAL EXCEPTION (R1-91)ZONE
Notwithstanding Sections 12.1, and 12.2 b.,those lands zoned R1-91 on the
Schedules to this By-law shall only be used for'semi-detached dwelling,subject
to the following-regulations:
a. Lot Frontage(minimum) 17 metres"
2. Schedule'3'to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from:
"Urban Residential Type One (R1)" to "(Holding) Urban Residential Exception
((H)R1-91)"
as illustrated on the attached Schedule"A"hereto.
3. Schedule"A"attached hereto shall form part of this By-law.
4. This By-law shall come into effect on the date of the passing hereof,subject to the
provisions of Section 34 of the Planning Act.
BY-LAW passed in open session this day of September,2014.
Adrian Foster, Mayor
C.Anne Greentree, Municipal Clerk
$=54
This is Schedule "A" to By-law 2014- ,
passed this day of 1 2014 A.B.
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®Zoning Change From TV to"(H)R1-91"
Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk
��act
>3owmanvilie + zEA 2014-0014
` SCHEDULE3
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If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Clar-Mgma Report
Community Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law: N/A
Report: CSD-012-14 File: N/A.
Subject: Durham Youth Council
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report CSD-012-14 be received;
b) That meeting space be provided to the Durham Youth Council through the Clarington
Public Library in accordance with Library's Meeting Room Use Policy;
c) That the Community Services Department provide the Community Grant Policy and a 2014
Grant Application to the Durham Youth Council;
d) That following the municipal election, Council appoint a representative to the Durham Youth
Council Board of Directors; and
e) That all intere Zprti,,es listed in Report CSD-012-14 be advised of Council's decision.
.y Reviewed by.Submitted b r -
/ ,
Jfps'eph P. Caruana Franklin Wu,
6&ector of Community Services Chief Administrative Officer
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Municipality of Clarington Page 2
Report CSD-012-14
Report Overview
The Durham Youth Council believes that youth are key stakeholders in our community and
have many qualities that can contribute to the betterment of our Region. The Council also
believe that youth should be included in the decision making process on issues that affect
youth in the Region of Durham. They are committed to inclusion and diversity on the council
and strive to have an open, honest, fair and respectful council.
Providing opportunities for the Durham Youth Council to meet within the Municipality of
Clarington will demonstrate Clarington's support of this Council and reduce transportation
barriers for Clarington youth who wish to attend these meetings.
Providing a representative to sit on the Board of Directors will ensure regular communication
between the Youth Council and Clarington Council on local issues affecting Clarington youth.
Background
1. At the Council meeting of June 16th Council received a delegation from Mr. Kyle Fitzgerald
regarding a Durham Youth Council Update.
2. At that meeting Council passed Resolution #GPA-372-14:
"THAT the delegation of Kyle Fitzgerald, Durham Youth Council, be received with thanks;
and
THAT Mr. Fitzgerald's requests be referred to staff for a report; and
THAT the report include potential sponsorship opportunities."
Comments
3. Further to the meeting on June 16th, staff has contacted Mr. Fitzgerald to review his request
and discuss in further detail.
4. The request of the Durham Youth Council focused on four areas; meeting space, monetary
support, Board representation and co-operation on events.
Meeting Space
5. The Durham Youth Council meets as a whole once per month. The Youth Council would
like to hold a minimum of one meeting per month in each of the eight Durham
municipalities. The Youth Council is looking for complimentary or discounted municipal
meeting space for approximately one to two meetings a year in Clarington.
6. The Clarington Public Library provides meeting room space for civic, educational and
cultural activities. Meeting rooms are available in the Bowmanville and Newcastle
branches. Presently the Clarington Public Library is waiving fees for those interested in
utilizing the space.
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Municipality of Clarington
Report CSD-012-14 Page 3
7. It is recommended that the Durham Youth Council be referred to the Clarington Public
Library for use of meeting room space in Clarington.
Monetary Support
8. Annually, the Community Grant Program is available for local not-for-profit organizations to
apply for funding (up to $5,000) to assist with the costs of hosting and participating in
events. The funding is launched annually in January with applications being due in late
February. For the 2014 grant cycle, there is a remaining balance of$3,500.
9. It is recommended that staff provide the Durham Youth Council with a copy of the
Community Grant Policy and an application for the 2014 grant year.
i
10.If a 2014 grant application is received from the Durham Youth Council Community Services
staff will prepare a report outlining the specifics of the request for Council's consideration.
Board of Directors'
11.Currently the Durham Youth Council Board of Directors is in transition. In an effort to
increase lines of communication, as part of the new Board structure the Youth Council has
designated one position on the Board for an elected representative from each of the
Durham municipalities (eight). The Youth Council would like Clarington Council to
nominate.one representative to hold this position.
Co-operation on Events
12.In terms of Community Youth Events, it has been suggested to the Durham Youth Council
that following the municipal social media sites would be a good way to stay abreast of
general events occurring in Clarington. In addition, the "Events Calendar" found on the
municipal website www.clarington.net provides the Durham Youth Council an-opportunity to
post any events that they would like to promote to Clarington residents.
t
13.In addition, the Firehouse Youth Centre is a significant provider of youth activities and
events in Clarington; they as well have a website and social.media accounts. The Durham
Youth Council should consider following the Firehouse social media accounts for current
youth information and events. While the Firehouse Youth Centre and Durham Youth
Council do not actively work together, with increased dialogue there may be the opportunity
to assist both organizations with fulfilling their mandates and possibly partner on future
events. Contact information for the Firehouse Youth Centre has been shared with Mr.
Fitzgerald.
Sponsorship
14.The Resolution #GPA-372-14 also requested that "the report include potential sponsorship
opportunities." In discussions with Mr. Fitzgerald he indicated that the Durham Youth
Council does actively seek sponsorships and currently has a'sponsorship package. Any
reference made in his presentation to "sponsorships" seems to be related to the
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Municipality of Clarington
Report CSD-012-14 Page 4
Municipality of Clarington considering being a sponsor. For the purpose of this report we
have dealt with this option under Monetary Support.
Concurrence
15.This report has been reviewed by Linda Kent, CEO Clarington Public Library who concurs
with the recommendations.
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Sharon Meredith, Manager, Recreation Services, 905-623-3379 ext. 2504 or
smered ith(abclarington.net
The following is a list of the interested parties to be notified of Council's decision:
Kyle Fitzgerald, Durham Youth Council
12-4
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Clarington Report
Community Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law: N/A
Report: CSD-013-14 File: N/A
Subject: Toronto 2015 Pan Am Games Torch Relay Event
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report CSD-013-14 be received;
b) That Council approve the Municipality of Clarington as a host community in the Toronto
2015 Pan Am Games Torch Relay scheduled to occur in June 2015;
c) That staff be authorized to assist the T02015 organizers in the planning and
implementation of the Torch Relay activities, including assigning existing staff and
resources from applicable departments;
d) That the Chief Administrative Officer be authorized to execute the Toronto 2015 Pan Am
Memorandum of Understanding, subject to the Director of Finance's approval of the final j
insurance wording;
e) That special event funding for the Clarington portion of the Pan Am Torch Relay and
Community Celebration be referred to the 2015 budget process; and
f) That all intereste arties listed in Report CSD-013-14 be advised of Council's decision.
t
Submitted by. Reviewed by.
Jos h P. Caruana, Franklin Wu,
Di ctor of Community Services Chief Administrative Officer
(
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Municipality of Clarington Page 2
Report CSD-013-14
Report Overview
The purpose of this report is to provide Council information regarding an invitation to
participate as a celebration community to host the Pan Am flame as part of the T02015 Pan
Am Games Torch Relay.
Background
1. On July 9, 2015 Mayor Foster received correspondence from T02015 advising the
Municipality of Clarington (Bowmanville and Courtice) had been selected as a celebration
community to host the Pan Am flame as a part of the Toronto 2015 Torch Relay.
2. The Toronto 2015 Torch Relay for the Pan Am Games will be a 41 day journey, with more
than 3,000 torchbearers who will share the Pan Am spirit in more than 130 communities.
3. The Pan Am Flame will travel more than 5,000 kilometres on the road and 15,000
kilometres in the air and will incorporate various alternative modes of transportation
including plane, train and ferry boat.
4. The Torch Relay will start in Canada on May 30, 2015 and will make its final stop on July
10, 2015 at the Opening Ceremony of the Toronto 2015 Pan Am Games.
Comments
5. Staff from the Community Services Department, Operations Department, Engineering
Department, Corporate Services Department and the Durham Regional Police Service met
with a representative from T02015 to review the Community Planning guide and general
host community expectations.
6. Currently it is anticipated that the Pan Am Torch Relay.will pass through Clarington during
the first week of June 2015. The torch route has not yet been confirmed and is based upon
the selection of community stops and celebration locations.
7. The relay will rely on a traditional torch relay operating mode. Each torchbearer will carry
the torch for an average distance of 200 metres through the streets of Clarington.
8. There will be an opportunity for each community planning team to nominate one individual
to be a torchbearer who will carry the Pan Am flame in Clarington.
9. The final Torch Relay route selection will be announced by T02015 in October.
10.In addition to the Torch Relay, Clarington will host a 60 minute Day Celebration consisting
of arrival of the flame; lighting of the cauldron, welcome and official speeches and
community thank you, and entertainment.
11.A community planning team will be formed, that together with a relay representative of
T02015, will plan and host the community celebrations, developing strategies to maximize
community involvement and generate community excitement.
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Municipality of Clarington
Report CSD-013-14 Page 3
12.The Community Services Department will take the lead for the event and the planning team
will consist of staff from across Municipal departments as necessary, as well as
representation from the Durham Regional Police Service and appropriate community
partners.
Conclusion
13.The Toronto 2015 Pan Am Games/Parapan Am Games Torch Relay is one of the most
exciting events that set the stage leading up to the Games. It is an opportunity for
residents within Clarington to come together and celebrate the 2015 Pan Am/Parapan Am
Games. A chance to inspire, engage and unite!
Concurrence
14.This report has been reviewed by Andy Allison, Solicitor and Nancy Taylor, Director of
Finance who concur with the recommendations.
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Sharon Meredith, Manager, Recreation Services, 905-623-3379 ext. 2504 or
smered ith(a)_clarington.net
The following is a list of the interested parties to be notified of Council's decision:
Nathalie Lavergne, Toronto 2015
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If this.information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Report
Municipal Clerk's
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law:
Report: CLD-020-14 File:
Subject: Meeting Schedule — 2014 to 2018
Recommendations:
It'is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report OLD-020-14 be received;
b) That the meeting schedule for the term of Council 2014 to 2018, attached as Attachment 1
to Report CLD-020-14, be approved.
Submitted :
by: Reviewed b y
y nne`dreentree, WA, CMO Franklin Wu,
Municipal Clerk Chief Administrative Officer
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Municipality of Clarington
Report CLD-020-14 Page 2
Report Overview
Procedural By-law 2011-016 sets out the Notice provisions regarding the regular meeting
schedule for General Purpose and Administration Committee meetings and Council meetings.
This report presents for Council approval the meeting schedule for the 2014-2018 Term of
Council (detailed in Attachment 1).
Background
1. The meeting schedule for the term of Council from 2014 to 2018 has been prepared and is
included as Attachment 1.
2. In accordance with Section 4.3.1 of Procedural By-law 2011-016, the first meeting of
.Clarington Council for the 2014 to 2018 term is scheduled for December 1, 2014.
3. The first meeting of Regional Council following the 2014 Municipal Elections is scheduled
for Regional Council meeting is Dec 3, 2014.
4. To avoid conflict with Regional Council meetings where a holiday falls on a Monday, (ie.
Family Day, March Break, and Easter, Victoria Day, Thanksgiving, Labour Day) there have
been no Clarington Council or Committee meetings for that week. The only exceptions to
this general practice are identified below.
• In 2015, Labour Day is September 7th. If the GPA meeting is deferred until the
following Monday it would result in the last meeting of the year being scheduled on
Monday December 211t. Therefore, to avoid a meeting during the week of
Christmas, it is recommended that the first GPA meeting following the summer
recess be scheduled on Tuesday, September 8th. To avoid conflict with Regional
Council/Committee meetings, it is further recommended that the September 8th
meeting be scheduled for 7:00 pm.
• In 2017, July 1St, Canada Day, falls on a Saturday and is therefore observed on the
following Monday. 'It is therefore recommended that the last meeting of Council
before the summer recess be schedule for Tuesday, July 4th at 7:00 pm.
Concurrence
5. Not Applicable
Conclusion
It is respectfully recommended that the proposed Committee/Council meeting schedule be
adopted for the 2014-2018 Term of Council.
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Municipality of Clarington
Report CLD-020-14 Page 3
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.Staff Contact: C.
Anne Greentree, Deputy Clerk, 905-623-3379 ext. 2102 or agreentree@clarington.net
Attachments:
Attachment 1 - Proposed Meeting Schedule—2014 - 2018
There are no interested parties to be notified of Council's decision.
13-3
Attachment 1 to
Municipality of Clarington Report CLD-020-14
2014
Monday December 1 7:00 p.m. First Council
Monday December 8 9:30 a.m. GPA
Monday December 15 7:00 .m. Council
2015
Monday January 5 9:30 a.m. GPA
Monday January 12 7:00 p.m. Council
Monday January 19 9:30 a.m. GPA
Monday January 26 7:00 p.m. Council
Monday February 2 9:30 a.m. GPA
Monday February 9 7:00 p.m. Council
Monday February 16 FAMILY DAY
Monday February 23 9:30 a.m. GPA
Monday March 2 7:00 p.m. Council
Monday March 9 9:30 a.m. GPA
Monday March 16 MARCH BREAK
Monday March 23 7:00 p.m. Council
Monday March 30 9:30 a.m. I GPA
-Monday April 6 EASTER MONDAY
Monday Aril 13 7:00 p.m. Council
Monday April 20 9:30 a.m. GPA
Monday Aril 27 7:00 p.m. Council
Monday May 4 9:30 a.m. GPA
Monday May 11 7:00 p.m. Council
Monday May 18 VICTORIA DAY
Monday May 25 9:30 a.m. GPA
Monday June 1 7:00 p.m. Council
Monday June 8 9:30 a.m. GPA
Monday June 15 7:00 p.m. Council
Monday June 22 9:30 a.m. GPA
Monday June 29 7:00 p.m. Council
July 6 through August 31 at the Call of the Chair
Monday September 7 LABOUR DAY
Tuesday September 8 7:00 p.m. GPA
Monday September 14 7:00 p.m. Council
Monday September 21 9:30 a.m. GPA
Monday September 28 7:00 p.m. Council
Monday October 5 9:30 a.m. GPA
Monday October 12 THANKSGIVING DAY
Monday October 19 7:00 p.m. Council
Monday October 26 9:30 a.m. GPA
Monday November 2 7:00 p.m. Council
Monday November 9 9:30 a.m. GPA
Monday November 16 7:00 p.m. Council
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Attachment 1 to
Municipality of Clarington Report CLD-020-14
Monday November 23 9:30.a.m. GPA
Monday November 30 7:00 p.m. Council
Monday December 7 9:30 a.m. GPA
Monday December 14 7:00 p.m. .Council
2016
Monday January 4 9:30 a.m. GPA
Monday January 11 7:00 p.m. Council
Monday January 18 9:30 a.m. GPA
Monday January 25 7:00 p.m. Council
Monday Februa 1 9:30 a.m. GPA
Monday February 8 7:00 p.m. Council
Monday 'February 15 FAMILY DAY
Monday February 22 9:30 a.m. GPA
Monday February 29 7:00 p.m. Council
Monday March 7 9:30 a.m. GPA
-Monday March 14 MARCH BREAK
Monday March 21 7:00 p.m. Council
Monday March 28 EASTER MONDAY
Monday Aril 4 9:30 a.m. GPA
Monday April 11 7:00 p.m. Council
Monday Aril 18 9:30 a.m. GPA
Monday April 25 7:00 p.m. Council
Monday May 2 9:30 a.m. GPA
Monday May 9 7:00 p.m. Council
Monday May 16 9:30 a.m. GPA
Monday May 23 VICTORIA DAY
Monday May 30 7:00 p.m. Council
Monday June 6 9:30 a.m. GPA
Monday June 13 7:00 p.m. Council
Monday June 20 9:30 a.m. GPA
Monday June 27 7:00 p.m. Council
July 4 through September 2 at the Call of the Chair
Monday September 5 LABOUR DAY
Monday September 12 9:30 a.m. GPA
Monday September 19 7:00 p.m. Council
Monday September 26 9:30 a.m. GPA
Monday October 3 7:00 p.m. Council
Monday October 10 THANKSGIVING
Monday October 17 9:30 a.m. GPA
Monday October 24 7:00 p.m. Council
Monday October 31 9:30 a.m. GPA
Monday November 7 7:00 p.m. Council
Monday November 14 9:30 a.m. GPA
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i
Attachment 1 to
Municipality of Clarington Report CLD-020-14
Monday November 21 7:00 p.m. Council
-Monday November 28 9:30 a.m. GPA
Monday December 5 7:00 p.m. Council
Monday December 12 9:30 a.m. GPA
Monday December 19 7:00 p.m. Council
2017
Monday January 2 NEW YEAR'S DAY OBSERVED
Monday January 9 9:30 a.m. GPA
Monday January 16 7:00 p.m. Council
Monday January 23 9:30 a.m. GPA
Monday Janua 30 7:00 p.m. Council
Monday February 6 9:30 a.m. GPA
Monday February 13 7:00 p.m. Council
Monday February 20 FAMILY DAY
Monday February 27 9:30 a.m. GPA
Monday March 6 7:00 p.m. Council
Monday March 13 MARCH BREAK
Monday March 20 9:30 a.m. GPA
Monday March 27 7:00 p.m. Council
Monday Aril 3 9:30 a.m. GPA
Monday Aril 10 7:00 p.m. Council
Monday Aril 17 EASTER MONDAY
Monday April 24 9:30 a.m. GPA
Monday May 1 7:00 p.m. Council
Monday May 8 9:30 a.m. GPA
Monday May 15 7:00 p.m. Council
Monday May 22 VICTORIA DAY
Monday May 29 9:30 a.m. GPA
Monday June 5 7:00 p.m. Council
Monday June 12 9:30 a.m. GPA
Monday June 19 7:00 p.m. Council
Monday June 26 9:30 a.m. GPA
Tuesday July 4 7:00 p.m. Council
July 10 through September 1 at the Call of the Chair
Monday September 4 LABOUR DAY
Monday September 11 9:30 a.m. GPA
Monday September 18 7:00 p.m. Council
Monday September 25 9:30 a.m. GPA
Monday October 2 7:00 p.m. Council
Monday October 9 THAN KSGIVING'DAY
Monday October 16 9:30 a.m. GPA
Monday October 23 7:00 p.m. Council
Monday October 30 9:30 a.m. GPA
Tuesday November 6 7:00 p.m. Council
13-6
Attachment 1 to
Municipality of Clarington Report CLD-020-14
Monday November 13 9:30 a.m. GPA
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If this information is required in an alternate accessible format, please contact the Municipal Clerk
at 905-623-3379 ext. 2102
ciff-mooft Report
Municipal Clerk's
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law:
Report: CLD-021-14 File:
Subject: Filming Activities Within the Municipality
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report CLD-021-14 be received; and
b) That the amendments to the Clarington Special Events on Private Property By-law
2014-020, proposed in the by-law as Attachment 1 to Report CLD-021-14, be
approved. .
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Submitted by: � Reviewed by
tC.`Anne-Greentree, BA, CMO Franklin Wu,
Municipal Clerk Chief Administrative Officer
CAG/LDC
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Municipality of Clarington
Report CLD-021-14 Page 2
Report Overview
According to the Region of Durham Economic Development Staff, the opportunity for
filming production events within the Region is growing. Earlier this year Staff
investigated a situation involving a film production occurring within the Municipality. The
investigation highlighted the need for a co-ordinated-approach within the Municipality to
film projects. The coordinated approach will allow us to maximize our economic
development opportunities related to the filming industry while minimizing the impact on
our community.
Staff have reviewed the existing policies from several municipalities, and have met with
the Executive Director of the Clarington Board of Trade, and are recommending an
amendment to Clarington's Special Event on Private Property by-law to address these
issues and better serve the public at large.
Background
1. The use of Clarington properties for film projects has been growing in popularity. In
late 2013, a film production company began scouting locations within the
Municipality for a location to serve as the setting for a gothic horror film. Over the
next few months work began, preparing sets and access roads for the production.
2. Issues which occurred during the filming raised concerns and highlighted the need
for better, more co-ordinated communications between Staff, the film companies, the
Regional Film Office and the public. Recognizing this need, Council passed
Resolution #GPA-298-14, direction to prepare a Municipal by-law to deal with filming
projects.
Moving Forward
3. Staff have met with Eileen Kennedy, Economic Development Officer and Film Office
Liaison for the Regional Municipality of Durham. As well, staff have met with Sheila
Hall, Executive Director of the Clarington Board of Trade to discuss filming in
Clarington from an Economic Development perspective. Staff have also consulted a
number of municipalities which have film policies and regulatory by-laws.
4. One of the main elements of the discussion with the Region was the need for a
coordinated approach to attracting filming opportunities within Durham Region. The
Regional Film Office has already done a great deal of work to promote Durham as a
preferred film location. By joining with them in their efforts, the Municipality would
greatly increase its exposure to film location scouts and managers. This would lead
to more opportunities for filming in Clarington and greater spin-off benefits for local
vendors and suppliers.
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Municipality of Clarington
Report CLD-019-14 Page 3
5. Rather than pass an entirely new by-law to deal with film projects, Staff recommends
that the existing Special Events By-laws be modified. Staff believe that the
regulations and notification requirements, currently found in By-law 2014-020
provide sufficient and appropriate protections for the Municipality and its residents.
6. Film projects are a form of.special event. Some may be very small and only be an
interior shot of a building lasting a few seconds, while others may take weeks or
months, and involve major set construction or the building of temporary roads,
streams or other features. The proposed by-law (Attachment 1) will establish the
regulatory framework which will require permits for film projects, as well as a co-
ordinated process for information collection, dissemination, and publication.
7. Recognizing that filming activities/opportunities within Clarington parallel any other
economic leads, the Clarington Board of Trade will serve as the first point of contact
for filming prospects. Once it is determined that Clarington is the filming place of
choice, there shall be a designated staff person assigned (as determined by the
Chief Administrative Officer) to assist the applicant in navigating the permitting
process.
Concurrence
8. This Report has been reviewed by Andrew Allison, Municipal Solicitor, Marie
Marano, Director of Corporate Services, and Sheila Hall Executive Director,
Clarington Board of Trade who concur with the recommendations.
Conclusion
If the Municipality is to move forward to develop and encourage the film industry in
Clarington, it will require clear, concise rules and procedures. These must be adaptable
to various situations, protect the interest of our residents, and provide for an efficient
process which promotes Clarington as a film-friendly community.
It is therefore recommended that the proposed amendments be approved.
Strategic Plan Application
The recommendations contained in this Report conform to the Strategic Plan.
Staff Contact: Len Creamer, Manager, Municipal Law Enforcement, 905-623-3379 ex.
2110 or (creamer @clarington.net
Attachments: Attachment 1 - Amendment to By-law 2014-020
List of interested parties to be notified of Council's decision is on file in the Municipal
Clerk's Department.
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2014 -
Being a by-law to amend By-law 2014-020 (Special Events on Private Property)
WHEREAS on March 3, 2014, the Municipality passed By-law No. 2014-020 to regulate
special events on private property; and
WHEREAS Council deems it advisable to amend By-law 2014-020.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. The following definition is added Section 1.1 of By-law 2014-020:
"filming"means filming, videotaping, photographing or any other type of video
recording for a feature film, television film, television program, documentary,
commercial, music video, educational film or other similar purpose, but does not
include interviews, newscasts, press releases or visual recordings for personal
purposes.
2. The definition of"special event" in Section 1.1 of By-law 2014-020 is amended by
adding the words "and also includes filming events irrespective of the number of
participants".
3. This by-law shall be effective on the date that it is passed.
By-law passed this day of September, 2014.
Adrian Foster, Mayor
C. Anne Greentree, Municipal Clerk
13-11
If this information is required in an alternate accessible format, please contact the
Municipal Clerk at 905-623-3379 ext. 2102
Cl1I1 11 Repoft
Corporate Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution#: By-law#: N/A
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Report#: COD-015-14 File#: EO12014-2
Subject: Purchase Of Pre-Built Pumper Truck
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Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report COD-015-14 be received for information.
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Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative
//WOfficer �.
Nancy Yay or, A.B. ., C.P.A., C.A.,
Director of Finance/Treasurer
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Municipality of Clarington
Report COD-015-14 Page 2
Report Overview
To report to Council the details for the pre-built pumper truck procurement.
Background
1. Report COD-015-14 Purchase of a Pre-Built Pumper was approved by Council
on April 28, 2014 Resolution*#G The report is attached as
Attachment 1 for reference.
2. The Expression of Interest was advertised electronically on the Municipality's
website and the Ontario Public Buyers Association's (OPBA) website.
3. Eight (8) companies obtained the bid document. Three (3) submissions were
received in response to the Expression of Interest. All bids were deemed
compliant.
4. All submissions received were reviewed by the Fire and Emergency Department,
Operations Department and Corporate Services Department. A tabulation of the
bid amounts is attached as Attachment 2.
Pre-Built Pumper Details
5. The Emergency & Fire Services Department, Operations Department and
Purchasing met to review the submissions.
6. After a thorough review of the Expression of Interest submissions, the Fire &
Emergency Services Department and Operations Department determined that
the truck quoted by Fort Garry Fire Trucks Limited best met their requirements.
7. Fort Garry Fire Trucks Limited offered the Municipality the most for the trade-in
and the Spartan Cab and Chassis has been quoted making their bid submission
the low, compliant bid. Fort Garry Fire Trucks Limited and Spartan Chassis
Incorporated have provided satisfactory customer service to the Emergency &
Fire Services Department and Operations Department. Therefore, staff
undertook final discussions exclusively with Fort Garry Fire Trucks Limited.
8. The pumper truck submissions from Carrier Centers, Brantford, Ontario and
Dependable Truck & Tank Limited Emergency Vehicles, Brampton, Ontario were
both over budget.
9. The bid submission from Fort Garry Fire Trucks Limited, Winnipeg, Manitoba was
within the budget requirements. The submission was reviewed to ensure that the
pumper truck would meet the Municipality's requirements.
14-2
Municipality of Clarington
Report COD-015-14 Page 3
10. Further discussions with Fort Garry Fire Trucks Limited were held to review the
detailed specifications to ensure that all options were included in the quotation.
A couple of options were added; the driver's seat height was increased and the
Kussmaul Auto Charge unit was upgraded.
11. The Spartan Gladiator Cab and Chassis will be purchased with the fire/rescue
equipment installed on the truck.
12. After review and analysis of the submissions by the Emergency & Fire Services
Department, Operations Department and Purchasing, it was mutually agreed that
Fort Garry Fire Trucks Limited, Winnipeg, Manitoba, be awarded the contract for
the Supply & Delivery One (1) Pumper Truck comes with Equipment.
13. Based on the review of the technical specifications for the pumper truck and
equipment, the Fire & Emergency Services Department, Operations Department
and Purchasing recommend the purchase of the Spartan Gladiator Cab and
Chassis from Fort Garry Fire Trucks Limited, Winnipeg, Manitoba.
14 Fort Garry Fire Trucks Limited, Winnipeg, Manitoba has supplied the Municipality
of Clarington in the past and the trucks have performed well. Fort Garry Fire
Trucks Limited has provided excellent support and stood behind their products.
15. The order has been placed and delivery of the new unit is expected in early 2015.
16. The Fire and Emergency Services Department has made provision in the 2014
Emergency Services Fleet Budget, Account# 110-28-388-82824-7401 for the
purchase of a new pumper and equipment at the cost of$581,740.55 (net of HST
Rebate and trade in) which is within the approved 2014 budget allocation.
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17. The Emergency & Fire Services Department has accepted the trade-in price of
$100,0000.00 for the 2004 Spartan Gladiator with fully enclosed pump panel (ID
#29).
18. The new pumper truck will be stationed at Fire Station #1 in Bowmanville.
Concurrence
19. This report has been reviewed by Gord Weir, Director of Emergency & Fire
Services Department and Fred Horvath, Director of Operations.
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Municipality of Clarington
Report COD-015-14 Page 4
Conclusion
20. The contract for the pre-built pumper truck has been awarded to Fort Garry Fire
Trucks Limited, Winnipeg, Manitoba with a total bid in the amount of$581,740.55
(net of HST Rebate) for the supply and delivery of a 2014 Model 1250 GPM
Spartan Gladiator Pumper complete with equipment as required by the
Emergency and Fire Services Department.
Strategic Plan Application
Not applicable.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net
Attachments:
Attachment 1 - GP&A Report COD-003-14
Attachment 2 - Bid Tabulation
There are no interested parties to be advised of Council's decision.
14-4
Attachment 1 to
Municipality of Clarington Report COD-015-14
Cl l" REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 14, 2014 Resolution#: By-law#: N/A
Report#: COD-003-14 File#:
Subject: PURCHASE OF A PRE-BUILT PUMPER TRUCK
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-003-14 be received;
2. THAT the Purchasing Manager be authorized to negotiate the purchase price of
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a Pumper Truck with selected respondents to an Expression of Interest and issue
a purchase order to complete the transaction;
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3. THAT an information report to Council be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
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Submitted by: Reviewed
arie Marano, H.B.Sc., C.M.O., by: Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Nancy Ta, loe, B. .A., PA, C.A.,
Director of Finance/Treasurer
MM\JDB\BH\br j
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-4169
14-5
REPORT NO.: COD-003-14 PAGE 2
1.0 BACKGROUND
1.1 Fire and Emergency Services has provided funding in their 2014 Capital Budget
for the replacement of a pumper truck.
1.2 In the past, the EOI process was effective and provided the Fire and Emergency
Services Department with two pre-built pumper trucks and one pre-built aerial
truck which met their requirements and expectations in a much shorter time
period and within budget. As per By-law 2010-112, S 85, the Purchasing
Manager has authority to issue expressions of interest. However, given the value
of the acquisition, separate authority is required to undertake negotiations and
place the required order to complete the process.
1.3 The EOI process allows the vendors to focus on the availability of the unit as well
as present the features offered on their stock or under construction pumper
trucks and indicate an approximate cost. The EOI process is far less formal than
the tendering and RFP process and avoids complexities and risks associated
with the formal bidding process.
1.4 Typically, the prices for pre-built units are better than those offered for the
production of a unit to our specifications simply because the pre-built unit is
constructed using standard design and components to a standard and
marketable specification. As the stock units are readily available and often
sought after, they do not usually fit with a public tender process where the
evaluation of bids and the award process are lengthy. Dealers are reluctant to
commit themselves on the availability of a stock unit when other buyers are
interested in a quick purchase. The EOI process lends itself to a much faster
decision process and a relatively short award period.
1.5 Staff members representing the Operations, Fire and Emergency Services and
Corporate Services Departments will review the submissions, select the unit(s)
providing the best combination of price and specification and proceed to
negotiate a final delivered price for a unit with accessories.
1.6 If a unit acceptable to the Fire and Emergency Services and Operations
Department cannot be located using the proposed expression of interest
process; a formal tender process will be undertaken.
2.0 COMMENTS
2.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Emergency and Fire Services and Director of
Operations.
14-6
REPORT NO.: COD-003-14 PAGE 3
3.0 FINANCIAL
3.1 The funds required for the 1250 GPM Pumper Truck are included in the
Emergency & Fire Services Department approved 2014 Capital Budget. The
purchase has been budgeted for$600,000.00.
4.0 CONCURRENCE
4.1 This report has been reviewed by the Purchasing Manager, with the appropriate
departments and circulated as follows:
Concurrence:
Director of Emergency & Fire Services
Director of Operations
5.0 CONCLUSION
5.1 In order to expedite the purchase of a replacement unit, the Purchasing Manager
requests authorization to negotiate a purchase price for a selected unit and
purchase the new 1250 GPM Pumper Truck in accordance with the-Emergency
& Fire Services and Operations Departments specifications and budget
requirements. As well, after the new pumper truck has been delivered, the trade-
in or sale of the 1250 GPM Pumper Truck will be undertaken.
5.2 An information report to Council will be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Manager of Purchasing
Attachments: Not Applicable
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Attachment.2 to
Municipality of Clarington Report COD-015-14
THE MUNICIPALITY OF CLARINGTON
EXPRESSION OF INTEREST EOI-2014-2
BID TABULATION
BIDDER TOTAL BID TOTAL BID
(net of HST Rebate) (HST Included
Fort Garry Fire Truck Limited
Winnipeg, Manitoba
Without Trade-in Unit $679,475.94 $754,528.12
With Trade-in Unit
$577,715.94* $641,528.12
Carrier Centers
Brantford, ON
Without Trade-in Units $637,998.79 $708,469.57
With Trade-in'Units no bid no bid
Dependable Truck & Tank
Limited Emergency Vehicles.
Brampton, Ontario
Without Trade-in Units $673,075.24 $747,420.42
With Trade-in Units
$627,283.24. $696,570.42
Note: the above pricing does not include options priced separately in the submission
package.
Final price including negotiated options - $581,740.55 (net of HST Rebate).
14-8
Municipality of Clarington
Report COD-015-14 Purchase of a Pre-Built Pumper Truck
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KEY POINTS
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1. The Municipality of Clarington has purchased a 2014 Model 1250 GPM Spartan
Gladiator Pumper complete with equipment.
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14-9
If this information is required in an alternate accessible format, please contact the
Municipal Clerk at 905-623-3379 ext. 2102
ciffifigoll Repoft
Corporate Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution#: By-law#: N/A
Report#: COD-016-14 File#:
Subject: Contract Awards During Council Recess
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Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report COD-016-14 be received. t
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Submitted by: Reviewed bri
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative
Officer
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Municipality of Clarington
Report COD-016-14 Page 2
Report Overview
To report to Council the contracts awarded during Council recess.
Background
1. During periods when Council is in recess provision has been made for the
approval of contract awards in order to continue with business as usual. During
the summer recess of 2014 there were five contract awards that would normally
necessitate a report to Council.
Comments
2. In accordance with Purchasing By-law 2010-112, Part 2, Section 67, the
following contracts were awarded during the Council Recess.
CL2014-11, Construction of Scugog Street Neighbourhood Park
CL2014-12, Bowmanville Creek Erosion Remediation
CL2014-13, Orono Arena & Foster Creek Erosion Remediation
CL2014-15, 2014 Street Lighting, Various Locations
RFP2014- 9, Energy Efficiency and Water Conservation Performance
Assessment
A copy of the recommending Report Memos for the above noted projects are
attached as Attachments 1", "2", "3", "4" and "5" respectively.
Concurrence
3. Not applicable.
Conclusion
4. The actions taken by Staff as documented in the attached Report Memos be
provided for Council's information.
14-11
Municipality of Clarington
Report COD-016-14 Page 3
Strategic Plan Application
Not applicable.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson@clarington.net
Attachments:
Attachment 1 PS-009-14 CL2014-11 Construction of Scugog Street Neighbourhood
Park
Attachment 2 PS-010-14 CL2014-12 Bowmanville Creek Erosion Remediation
Attachment 3 PS-012-14 CL2014-13 Orono Arena & Foster Creek Erosion
Remediation
Attachment 4 PS-011-14 CL2014-15 2014 Street Lighting, Various Locations
Attachment.5 PS-013-14 RFP2014-9 Energy Efficiency and Water Conservation
Performance Assessment
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There are no interested parties to be advised of Council's decision.
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Attachment 1 to Report
COD- 016- 14
Cl '111
Report
Purchasing Services
Date: July 24, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-009-14 File#: CL2014-11
Subject: CL2014-11 -- Construction of Scugog Street Neighbourhood Park
Summer Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Office the following:
a) That Report PS-009-14 be received;
b) That Royalcrest Paving and Contracting Limited, Toronto, Ontario with a total bid
in the amount of$316,551.24 (net of HST Rebate), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2014-11 be
awarded the contract for the Construction of Scugog Street Neighbourhood Park
as required by the Municipality of Clarington, Engineering Department; and
c) That the funds required in the amount of$366,665.00 (which includes $316,551.24
net of HST Rebate for construction, tendering, design, other costs and
contingencies) be drawn from the following account:
Knox Park Construction
110-32-325-83302-7401 (2014) ............................................................$367,000.00
14-13
Municipality of Clarington
Report PS-009-14 Page 2
Recommended by:
David Ferguson, Vanag e , Purchasing �' Date
Services ((��
Concurrence: t�1
�% --� Li�
Tony Cannella, Director of Engineering Date
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Naricy Tay�l'or, Director of Finance
Datd
Approved by:
Frank Wu, Chief Administrative Officer Date
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Municipality of Claringtori
Report PS-009-14 Page 3
Report Overview
To request approval for the tender award for CL2014-11 Construction of Scugog Street
Neighbourhood Park.
Background
1. Tender specifications were provided by Henry Kortekaas &Associates
Incorporated for the Construction of Scugog Street Neighbourhood Park.
2. Tender CL2014-11 Construction of Scugog Street Neighbourhood Park was
advertised electronically on the Municipality's website and the Ontario Public
Buyer's Association website. Subsequently, tenders were received and tabulated
as per Attachment 1.
Analysis
3. A total of three (3) submissions were received in response to the tender call. Two
(2) submissions were deemed compliant.
4. The bid submission from TBG Landscape Incorporated, Whitevale, Ontario was
deemed non-compliant as unit prices were not provided.
5. After further review and analysis of the bids by the Engineering Department and
Purchasing, it was mutually agreed that the low bidder, Royalcrest Paving and
Construction Limited, Toronto, Ontario be recommended for the contract for the
construction of Scugog Street Neighbourhood Park. The recommendation memo
from the Engineering Department summarizing the project and costs is appended
as Attachment 2.
6. Royalcrest Paving and Construction Limited has provided similar services to the
Municipality of Clarington and the level of service and quality has been
satisfactory.
7. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
8. The total project cost of$366,665.00 includes $316,551.24 (net of HST Rebate)
for construction, tendering, design, other costs and contingencies. The funding
and costs for this project are outlined in the memo from Engineering Services
(Attachment 2).
14-15
Municipality of Clarington
Report PS-009-14 Page 4
9. Funding for this project will be drawn from the following account:
Knox Park Construction
110-32-325-83302-7401 (2014) ............................................................$367,000.00.
Concurrence
10. This report has been reviewed by Tony Cannella, Director of Engineering Services
who concurs with the recommendations.
Conclusion
11. To award the contract to Royalcrest Paving and Construction Limited, Toronto,
Ontario for the Scugog Street Neighbourhood Park construction project.
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Strategic Plan Application
The recommendations contained in this report supports investing in infrastructure as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager,.905-623-3379 ext. 2209 or
dferguson @clarington.net '
Attachments:
Attachment 1 - Bid Tabulation
Attachment 2 — Recommendation Memo from Engineering Services
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Municipality of Clarington
Report PS-009-14 Attachment 1
Municipality Of Clarington
Bid Summary
Tender CL2014-11
Scugog Street Neighbourhood Park
BIDDER TOTAL BID TOTAL BID
(HST Included) . (Net of HST Rebate)
Royalcrest Paving and
Contracting Limited
Toronto, ON $351,516.22 $316,551.24
Hawkins Contracting Services
Limited $352,337.44 $317,290.77
Stouffville, ON
TBG Landscape Inc.
Pickering, ON non-compliant non-compliant
14-17
Municipality of Clarington
Report PS-009-14 Attachment 2
MEMO
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Legdang the Way
TO: David Ferguson, Purchasing Manager
FROM: Peter Windolf, Park Development Manager
DATE: July 22, 2014
SUBJECT: Scugog Street Neighbourhood Park Construction
Tender CL2014-11
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I have reviewed the low bid by Royalcrest Paving and Contracting Ltd. and offer the
following comments:
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-In 2014 Council approved $367,000 for the construction of Knox Neighbourhood Park,
now known as Scugog Street Neighbourhood Park. Royalcrest Paving and Contracting
Ltd. has successfully completed many projects for the municipality in the past, including
Tooley's Mill Park in 2014 and Rosswell Park parking lot in 2012.
I recommend award of the contract in the amount of$311,076.30 plus HST ($316,
551.24 net of HST rebate) for the park development project.'
A contingency allowance of 91/o including net HST rebate is carried forward. Contract
administration and construction inspection will be done by municipal staff. The
Engineering Services Department advises the following breakdown for the above
referenced project:
Project Breakdown
Total Project Value $311,076 contract award
$ 21,250 design
$ 27,997 contingency allowance
$ 6,342 net HST
$366,665
2014 Approved Budget Amount-
Knox Park Construction $367,000
110 32 325 83302 7401
Budget over(under) ($335)
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Scugog Street Neighbourhood Park
Construction
CL2014-11 2
Should you have an questions, please feel free to contact me.
Regards,.
Peter Windolf, OALA, CSL
Manager Park Development
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Cc Nancy Taylor, Director of Finance
Tony Cannella, Director of Engineering
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40*TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
14-19
Attachment 2 to Report
COD- 016- 14
ciffingon Report
Purchasing Services
Date: August 6, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-010-14 Fite#: CL2014-12
Subject: CL2014-12— Bowmanville Creek Erosion Remediation
Summer Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Office the following:
a) That Report PS-010-14 be received;
b) That TBG Landscape Incorporated, Whitevale, Ontario with a total bid in the
amount of$214,480.05 (net of HST Rebate), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2014-12 be awarded j
the contract for Bowmanville Creek Erosion Remediation as required by the
Municipality of Clarington, Engineering Department; and
c) That the funds required in the amount of$297,500.00 (which includes $214,480.05
net of HST Rebate for construction, tendering, design, contact administration,
other costs and contingencies) be drawn from the following account:
Bowmanville Creek Erosion Protection North of Longworth Ave
110-32-340-83418-7401 .......................................$222,500.00
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Region of Durham.
I
110-00-000-00000-1010 ........................................................................$ 42,000.00
Total Budget Amount $264,500.00
d) THAT the use of additional funds required for the work required for the
Bowmanville Creek Erosion Protection in the amount of$33,000.00 (net HST
Rebate) be provided from the following Accounts :
Bowmanville Creek Erosion Control (at Jackman Road)
i
110-32-340-83419-7401 (2013) .............................................................$ 33,000.00
Total Additional Funding $ 33,000.00
14-20
Municipality of Clarington
Report PS-010-14 Page 2
Recommended bv:
f. wl
�David� .
Ferguson, Manager, Purchasing Date
Services
Concurrence:
.may
Ton Cannella, 7 D'rector of n i eering Date
k t
Nancy Taylor, Director of Finance aok 61 c-G W
Date
Approved bv:
Frank Wu; Chief Administrative Officer 1 Date
D F\W hi
cc: M. Marano, Director, Corporate Services
14-21
Municipality of Clarington
Report PS-010-14 Page 3
Report Overview
To request approval for the tender award for CL2014-12 Bowmanville Creek Erosion.
Background
1. Tender specifications were.provided by CIMA for the Bowmanville Creek Erosion.
2. Tender CL2014-12 Bowmanville Creek Erosion was advertised electronically on ,
the Municipality's website and the Ontario Public Buyer's Association website.
Subsequently, tenders were received and tabulated as per Attachment 1.
Analysis
3. A total of five (5) submissions were received in response to the tender call. All
submissions were deemed compliant.
4. After further review and analysis of the bids by the Engineering Department and
Purchasing, it was mutually agreed that the low bidder, TBG Landscape
Incorporated, Whitevale, Ontario be recommended for the contract for the
Bowmanville Creek Erosion. The recommendation memo from the Engineering
Department summarizing the project and costs is appended as Attachment 2.
5. TBG Landscape Incorporated has provided similar services to the Municipality of
Clarington and the level of service and quality has been satisfactory.
6. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
7. The total project cost of$297,500.00 includes $214,480:05 (net of HST Rebate)
for construction, tendering, design, contract administration, other costs and r
contingencies. The funding and costs for this project are outlined in the memo
from Engineering Services (Attachment 2).
8. To release the funding for the Bowmanville Creek Erosion Control at Jackman
Road to fund the erosion remediation work upstream of Longworth Avenue. The
work at Jackman Road is complete and no additional costs are expected. The
$33,000:00 from account 110-32-340-83419-7401 would be directed to account
110-32-340-83418-7401.
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14-22
Municipality of Clarington
Report PS-010-14 Page 4
9. Funding for this project will be drawn from the following account:
Bowmanville Creek Erosion Protection North of Longworth Ave
110-32-340-83418-7401 ....................................................................$222,500.00
Bowmanville Creek Erosion Control (at Jackman Road)
110-32-340-83419-7401 (2013) ...........................................................$ 33,000.00
Region of Durham
110-00-000-00000-1010 .....................................................................$ 42,000.00
Total Budget Amount $297,500.00
Concurrence
10. This report has been reviewed by Tony Cannella, Director of Engineering Services
who concurs with the recommendations.
Conclusion
11. To award the contract to TBG Landscape Incorporated, Whitevale, Ontario for the
Bowmanville Creek Erosion.
Strategic Plan Application
The recommendations contained in this report supports investing in infrastructure as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson @clarington.net
Attachments:
Attachment 1 - Bid Tabulation
Attachment 2 — Recommendation Memo from Engineering Services
14-23
Municipality of Clarington
'Report PS-010-14 Page 5
Attachment 1
Municipality Of Clarington
Bid Summary
Tender CL2014-12
Bowmanville Creek Erosion
BIDDER TOTAL BID TOTAL BID
(HST Included) (Net of HST Rebate)
TBG Landscape Inc.
Whitevale, ON $238,170.65 $214,480.05
Cambridge Landscaping Inc.
Cambridge, ON $240,753.85 $216,806.29
The Ontario Construction Company
Limited
Niagara-on-the-Lake, ON $306,932.86 $276,402.55
560789 Ontario Limited
Acton, ON $332,835.85 $299,728.99
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Tervita Corporation
Burlington, ON $339,088.19 $305,359.42
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14-24
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Leading the T. �t
M Emmo
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Assistant Director, Engineering Services
DATE: August 5, 2014
RE: Bowmanville Creek Erosion Remediation
CL2014-12
The Engineering Services Department has reviewed the submissions for CL2014-12
-and offers the following comments.
The project includes erosion remediation work on the upstream side of Longworth
Avenue on both sides of the creek, as shown on the attached site location plan.
There was an extension error in the low bid from TBG Landscape Inc., however this did
not affect the bid order. Based on past experience with this contractor, we recommend
award of the contract to TBG Landscape Inc. in the amount of $238,170.65, inclusive of
HST, or $214,480.05, net of HST rebate.
Due to past experiences on similar projects, a contingency amount of 10% is carried
forward. The attached cost apportionment shows the total project costs including
contingencies and material testing, and the budget for each site.
The project was initiated by Clarington because the erosion could threaten the road
embankment on the north side of Longworth Avenue. The project costs will be shared
with the Region of Durham because they have a watermain crossing the creek at this
location which could also be affected by the erosion. The project will benefit both levels
of government and costs are shared based on the scope of work required to protect the
respective infrastructure.
14-25
V 11
'. .•G`'t'ltt rtl �i'il::ilCi l
Funding for the project will come from the accounts noted in the table below.
Construction (net of HST) (Based on Low Bid) $214,480.05
Design, Tendering, Contract Administration (net of HST), Material $83,019.95
Testing, Permits, and Contingencies
Total Project Value (Claringtdn Share) $297,500.00
Budget Amount
Bowmanville Creek Erosion Protection North of Longworth Ave
110-32-340-83418-7401 (2013) $22,500.00
110-32-340-83418-7401 (2014) $200,000.00
Bowmanville Creek Erosion Control (At Jackman Road)
110-32-340-83419-7401 (2013) $33,000.00
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Region of Durham
110-X-X-X-1010 $42,000.00
Total Budget Amount $297,500.00
Estimated Unexpended Budget .$0.00
Additional Funding Required $0.00
The Bowmanville Creek Erosion Control (At Jackman Road) project was completed in
2013 with no additional costs expected and therefore it is recommended that the
necessary funding noted above be released to fund the erosion remediation work
upstream of Longworth Avenue. The additional funding will be directed to account 110-
32-340-83418-7401.
i
We recommend that Purchasing move forward with award of the contract based on the
above apportionments.
Should you have any further questions, please feel free to contact the undersigned.
C
Regards, j
.. Ron Albright, P. Eng.
Assistant Director
RA/sb/nl
Pc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
I'
14-26
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BOWMANVILLE CREEK EROSION WORKS _
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14-27
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Municipality of Clarington '-
CL2014-12, Bowrnanville Creek Erosion Rernediation
Tender No.CL2014-12 Municipality of Clarington and Region of Durham
CIMA Project No.C14-0014
Cost Apportionment Based on Low Bid
Owner Municipality.of Clarington Region of Durham
2013 Budget Bowmanville 2014 B - Comments
Description Total Creek at Jackman Rd- Budget Bowmanville Unknown
Carry Over Creek at Longworth
Account No. 110-32-340-83419-7401 110-32-340-83418-7401 Unknown
Construction Costs(=014-12) $ 210,770.49 $ 26,000.00 $ 154,971.40 $ 29 799 09 Prorated items and quantities on east Embankment
Remediation to ROD(see itemized breakdown)
Engineering Design(CIMA) $ 22,800.00 $ - $ 19,800.00 $ 3,000.00 PO#08570 for$19,800
Additional$3,000 forwatermain crossing design
Contract Administration&Inspection(12%+1-) $ 25,300.00 $ 3,120.00 $ 18,600.00 $ 3,580.00 Prorated and Estimated based on construction
Other Project Costs
Materials Testing and Fish Rescue During Construction $ 3,500.00 $ - $ 2,500.00 $ 1,000.00 Estimate
Geotechnical Investigations $ 5,900.00 $ - $ 5,900.00 $ - Geologic Quote
Net HST(1.76%) $' 4,721.56 $ 512.51 $ 3,551.18 $ 657.87
Contingency(10%+1-) $ 23,607.96 $ 3,367.49 $ 16,277.43 $ 3,963.04 Includes Net HST
CLOCA Standard Permit'B'Fee $ 900.00 $ - $ 900.00 $ - Tax Exempt
Total Project Costs $ 297,500.00 $ 33,000.00 $ 222,500.00 $ 42,000.00 Includes Net HST
BudgetAmount $305,500.00 $ 33,000.00 $_ 222,500.00 $ 50,000.00
Under/(Over)Budget $ 8,000.00 -$ 0.00 -$ 0.00 $ 8,000.00
All values are exclusive of HST unless otherwise noted
Attachment 3 to Report
COD- 016- 14
Report Clang n
.Purchasing Services
Date: August 6, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-012-14 File#: CL2014-13
Subject: CL2014-13 —Orono Arena and Foster Creek Erosion Remediation
Summer Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Office the following:
a) That Report PS-012-14 be received;
b) That TBG Landscape Inc., Whitevale, Ontario with a total bid in the amount of
$117,331.85 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2014-13 be awarded the
contract for Orono Arena & Foster Creek Erosion Remediation as required by the
Municipality of Clarington, Engineering Department; and
c) That the funds required in the amount of$144,000.00 (which includes $117,331,85
net of HST Rebate for erosion remediation work, contract administration, material
testing and contingencies) be drawn from the following accounts:
Orono Arena Storm Outfall Erosion Remediation
110-32-340-83668-7401 (2014) ................................:............................$ 80,000.00
Foster Creek Remediation South of King Ave
110-32-340-83317-7401 (2014) ............................................................$ 51,000.00
Total Budget Amount $ 131,000.00
d) THAT the use of additional funds required for the work required for the Orono
Arena Storm Outfall Erosion Remediation in the amount of$13,000.00 (net HST
Rebate) be provided from the following Accounts
Mill Street Reconstruction
110-32-330-83362-7401 (2011) ..............................................................$13,000.00
14-29 Total Additional Funding $13,000.00
Municipality of Clarington
Report PS-012-14 Page 2
Recommended bv:
avid Ferguson, Manager, Purchasing c1 Date
Services
Concurrence:
pony Cannel) , birector ngineering Date
()'l Na y aylor, Director of Finance , c�1
ate
Approved by:
D
Frank Wu, Chief Administrative Officer Date
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DF\bKi Sm
cc: M. Marano, Director, Corporate Services
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14-30
Municipality of Clarington
Report PS-012-14 Page 3
Report Overview
To request approval for the tender award for CL2014-13 Orono Arena and Foster Creek
Erosion Remediation
Background
1. Tender specifications were provided by CIMA Canada Incorporated for the erosion
remediation work required for the Orono Arena Storm outfall and for Foster Creek
area south of King Ave.
2. Tender CL2014-13 Orono Arena and Foster Creek Erosion Remediation was
advertised electronically on the Municipality's website and the Ontario Public
Buyer's Association website. Subsequently, tenders were received and tabulated
as per Attachment 1.
Analysis
3. A total of five (5) submissions were received in response to the tender call. All
submissions were deemed compliant.
4. After further review and analysis of the bids by the Engineering Department and
Purchasing, it was mutually agreed that the low bidder, TBG Landscape Inc.,
Whitevale, Ontario be recommended for the contract for the Orono Arena and
Foster Creek Erosion Remediation. The recommendation memo from the
Engineering Department summarizing the project and costs is appended as
Attachment 2.
5. TBG Landscape Inc. has provided similar services to the Municipality of Clarington
and the level of service and quality has been satisfactory.
6. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
7. The total project cost of$144,000.00 includes $117,331.85 (net of HST Rebate)
for erosion remediation, contract administration, material testing and
contingencies. The funding and costs for this project are outlined in the memo
from Engineering Services (Attachment 2). .
14--31
Municipality of Clarington
Report PS-012-14 Page 4
8. Funding for this project will be drawn from the following account:
Orono Arena Storm Outfall Erosion Remediation
110-32-340-83668-7401 (2014)...........................................................$ 80,000.00
Foster Creek Remediation South of King Ave
110-32-340-83317-7401 (2014) ..........................................................$ 51,000.00
Mill Street Reconstruction
110-32-330-83362-7401 (2011) ............................................................$13,000.00
$144,000.00
Concurrence
9. This report has been reviewed b Tony Cannella, Director of Engineering Services
N Y �
Who concurs with the recommendations.
Conclusion
10. To award the contract to TBG Landscape Inc., Whitevale, Toronto, Ontario for the
Orono Arena and Foster Creek Erosion Remediation project.
i
Strategic Plan Application
The recommendations contained in this report supports investing in infrastructure as
outlined in the Strategic Plan.
Staff Contact: David Ferguson,.Purchasing Manager, 905-623-3379 ext. 2209 or
dferguson @clarington.net
Attachments:
Attachment 1 - Bid Tabulation
Attachment 2 — Recommendation Memo from Engineering Services
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14-32-
Municipality of Clarington
Report PS-012-14 Page 5
Attachment 1
Municipality Of Clarington
Bid Summary
Tender CL2014-13
Orono Arena & Foster Creek Remediation
Bidder Total Bid Total Bid
(Hst Included) (Net Of Hst Rebate)
TBG Landscape Inc.
Whitevale, ON $ 130,291.86 $ 117,331.86
Kawartha Capital Corp.
Peterborough, ON $ 160,269.03 $ 144,327.23
The Ontario Construction Company
Limited. $ 245,675.56 $ 221,238.45
Niagara-on-the-Lake, ON
Dynex Construction Inc.
Concord, ON $ 321,001.93 $ 289,072.18
CSL Group Ltd. $ 3,313,100.68** $2,983,549.78*
Ancaster, ON
*adjusted for arithmetic errors —used lump sum for unit pricing so when extended the pricing was
increased dramatically
14-33
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Leading the Way
M IVI L)
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Assistant Director, Engineering Services
I
DATE:. August 5, 2014
RE: Orono Arena and Foster Creek Erosion Remediation
CL2014-13
i
The Engineering Services Department has reviewed the submissions for CL2014-13
and offers the following comments.
The project includes erosion remediation work at the storm sewer outlet on the west
side of the Orono Arena parking lot, and at Foster Creek adjacent to the Lion's Trail
approximately 60 m south of King Avenue in Newcastle, as shown on the attached site j
location plans.
Based on past experience with this contractor, we recommend award of the contract to
TBG Landscape Inc. in the amount of $130,291.86, inclusive of HST, or $117,331.85,
net of HST rebate.
Due to past experiences on similar projects, a contingency amount of 10% is carried
forward. The attached cost 'apportionment shows the total project costs including
contingencies and material testing, and the budget for each site.
is
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14-34
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Funding for the projectwill come from the accounts noted in the table below.
Construction (net of HST) (Based on Low Bid) $117,331.85
Contract Administration (net of HST), Material Testing, and $ 26,668.15
Contingencies
Total Project Value $144,000.00
Budget Amount
Orono Arena Storm Outfall Erosion Remediation
110-32-340-83668-7401 (2014) $80,000.00
Foster Ck Remediation South of King Ave.
110-32-340-83317-7401 (2014) $95,000.00
Total Budget Amount $175,000.00
Estimated Unexpended Budget (Foster Ck) $44,000.00
Additional Funding Required (Orono Arena) $13,000.00
Due to the different funding sources (i.e. Foster Creek is funded from Development
Charges, and Orono Arena is funded from tax levies) the surplus from Foster Creek
cannot be used to fund the shortfall for Orono Arena.
In reviewing our accounts we have identified the Mill Street Reconstruction project (110-
32-330-83362-7401) as one in which we are comfortable releasing the unexpended tax
levy portion of the funding, closing the account and transferring $13,000 or the
remaining $13,773.45 to'the Orono Arena project (account 110-32-340-83668-7401).
Both of these projects are funded through tax levy so the funding types are compatible.
The Mill Street project was completed in 2011 with no additional costs expected.
We recommend that Purchasing move forward with award of the contract based on the
above apportionments.
Should you have any further questions, please feel free to contact the undersigned.
Regards,
2
Ron Albright, P. Eng.
` Assistant Director
RA/s b/n I
Pc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
14-35
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14-37
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(Municipality of Clarington T
Orono Arena and Foster Creek Erosion Rernediation
Cost Apportionment Based on Low Bid July-23-14
Contract CL2014-13
Description Totai Municpality of Clarigton
Orono Arena Foster Creek Comments
Account Number/PO 110-32-340- 110-32-340-
Construction Costs.Contract Cd_2014-13 83668-7401 83317-7401_
PART'A': ORONO ARENA STORM SEWER OUTFALL EROSION
REMEDIATION $ 74,447.13 $ 74,447.13 $ -
PART'B': FOSTER CREEK EROSION,REMEDIATION, 60 m SOUTH
OF KING AVE, NEWCASTLE $ 40,855.40 $ - $ 40,855.40
Sub-Total Construction $-115,302.53 $ 74,447.13 $_ 40,855.40
1.76% Unrecoverable HST $ 2,029.32 $ 1,310.26 $ 719.06
Total Construction Cost Net of FIST(Rebate $ 117,331.85 $ 75,757.39 $ 41,574,46
Other Costs
Survey and Baseplan Update $ 1,000.00 $ 1,000.00 Cima proposal
Construction Admin., Inspection and Materials Testing $ 13,800.00 -L==8,91022 $ 4,8897 8 Cima proposal
Sub-Total Other Costs
1.76% Unrecoverable HST $ 14,800.00 $ 9,910.22 $ 4,889.78
$ 260.48 $ 174.42 $ 86.06
10% Contingencies (Including 1.76% Net HST). $ 11,607.67 $ 7,157.97 $ 4,449.70 +/-for Rounding
Total Other Costs Net of HST Rebate $ 26,668.15 $ 17,242.61 $ 9,425.54
Total Estimated Project Costs $ 144,000.00 $ .93,000.00 $ 51,000.00
Budget Amount $ 80,000.00 $ 95,000.00
Under/(Over) Budget Amount $ (13,000.00) $ 44,000.00
All Costs Exclude HST Unless Indicated Otherwise
Attachment 4 to Report
COD- 016- 14
ciffingoll Report
Purchasing Services
Date: August 19, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-011-14 File#: CL2014-15
Subject: CL2014-15 —2014 Street Lighting, Various Locations
Summer Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Office the following:
a) That Report PS-011-14 be received;
b) That Langley Utilities Contracting Limited, Bowmanville, Ontario with a total bid in
the amount of$257,693.97 (net of HST Rebate),.being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2014-15 be
awarded the contract for the 2014 Street Lighting, Various Locations as required
by the Municipality of Clarington, Engineering Department; and
c) That the funds required in the amount of$307,356.00 (which includes $257,693.97
net of HST Rebate for construction plus tendering, design, other costs and
contingencies) be drawn from the following account:
Street Lighting Installation, Various
110-32-324-83221-7401 (2014)..................................................... $59,230.27
110-32-324-83221-7401 (2013) ................................................... $49,769.73
Liberty Street Lighting (Con Rd 3 to Sydel Ct) '
110-32-324-83360-7401 (2014) ...................................................$106,000.00
Build Canada Fund
110-32-330-83347-7401 .............................................................. $ 23,356.00
Developer Contribution
110-32-324-83221-7401 ........................................................... $ 46,000.00
City of Oshawa
110-32-324-83221-7401. .$ 23,000.00
14-39 Total Budget ........................................................................... $307,356.00
Municipality of Clarington
Report PS-011-14 Page 2
Recommended by:
David Ferguson, Ma ager, Purchasing c/ Date
Service's.
Concurrence:
Tony Cannella, Director of Engineering Date
Nancy Taylor, Director of Finance a( �
Date `
Approved bar:
Frank Wu, Chief Administrative Officer Date
DF\sm
cc: M. Marano, Director, Corporate Services
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Municipality of Clarington
Report PS-011-14 Page 3
Report Overview .
To request approval for the tender award for CL2014-1.5 Street Lighting Various
Locations.
Background
1. Tender specifications were provided by AECOM for the 2014 Street Lighting,
Various Locations.
2. Tender CL2014-15 2014 Street Lighting, Various Locations was advertised in the
Daily Commercial News and electronically on the Municipality's website and the
Ontario Public Buyer's Association website. Subsequently, tenders were received
and tabulated as per Attachment 1.
Analysis
3. A total of four (4) submissions were received in response to the tender call. All
submissions were deemed compliant.
4. After further review and analysis of the bids by the Engineering Department and
Purchasing, it was mutually agreed that the low bidder, Langley Utilities
Contracting Limited, Bowmanville, Ontario be recommended for the contract for
the 2014 Street Lighting, Various Locations. The recommendation memo from the
Engineering Department summarizing the project and costs is appended as
Attachment 2.
5. Langley Utilities Contracting Limited has provided similar services to the
Municipality of Clarington and the level of service and quality has been
satisfactory.
6. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering.
7. The total project cost of$307,356.00 includes $257,693.97 (net of HST Rebate)
for construction, plus tendering design, other costs and contingencies. The
funding and costs for this project are outlined in the memo from Engineering
Services (Attachment 2).
14-41
Municipality of Clarington
Report PS-011-14 Page 4
8. Funding for this project will be drawn from the following account:
Street Lighting Installation, Various
110-32-324-83221-7401 (2014)................................................. $ 59,230.27
110-32-324-83221-7401 (2013) ................................................ $ 49,769.73
Liberty Street Lighting (Con Rd 3 to Sydel Ct)
110-32-324-83360-7401(2014)................................................... $106,000.00
Build Canada Fund
110-32-330-83347-7401. .......................................................... $ 23,356.00
Developer Contribution
110-32-324-83221-7401 .......................................................... $ 46,000.00
City of Oshawa
110-32-324-83221-7401. $ 23,000.00
Total Budget ....................................................................... $307,356.00
Concurrence
9. This report has been reviewed by Tony Cannella, Director of Engineering Services
who concurs with the recommendations.
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Conclusion
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10. To award the contract to Langley Utilities Contracting Limited, Bowmanville,
Ontario for the 2014 Street Lighting Various Locations.
Strategic Plan Application
The recommendations contained in this report supports investing in infrastructure as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or E
dferguson@clarington.net
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Attachments: r
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Attachment 1 - Bid Tabulation
Attachment 2 - Recommendation Memo from Engineering Services
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Municipality of Clarington
Report PS-011-14 Page 5
Attachment 1
Municipality Of Clarington
Bid Summary
Tender CL2014-15
2014 Street Lighting Various Locations
BIDDER TOTAL BID TOTAL BID
(HST Included) (Net of HST Rebate)
Langley Utilities Contracting Limited
Bowmanville, ON $286,157.81 $257,693.97
Guild Electric Limited
Toronto, ON $290,968.39 $262,026.05
Aline Utility Limited
Lindsay, ON $383,177.35 $345,063.07
Black & McDonald Limited
Scarborough, ON $393,383.42 $354,253.95
14-43
Attachment 2
Leading t7:e Way
MEMO
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Assistant Director, Engineering Services
DATE: August 15, 2014
RE: 2014 Street Lighting, Various Locations
CL2014-15
The Engineering Services Department has reviewed the submissions for CL2014-15
and offers the following comments.
The project includes installation. of street lights at various locations throughout the
Municipality, as shown in the table below.
Location Limits
Liberty St Concession Rd 3 to Sydel Ct
Concession Rd 7 At-Solina Rd — Intersection Lighting
4
Concession Rd 7 At Middle Rd — Intersection Lighting
Concession Rd 7 At Old Scugog Rd — Intersection Lighting
Concession Rd 7 At Townline Rd — Intersection Lighting
Gord Vinson Ave Fenning Dr to Rosswell Dr
Concession Rd 4 At RR 57— Intersection Lighting
Old Kingston Rd Highway 2 to Osgoode Gt
Glenabbey Dr At Townline Rd South— Intersection Lighting
Highway 2 Newcastle Fire Hall to Rudell Rd
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Based on past experience with this contractor, we recommend award of the contract to
Langley Utilities Contracting Ltd. in the amount of $286,157.81, inclusive of HST, or I
$257,693.97, net of HST rebate. j
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14-44
2014 Street Lighting, Various Locations,
CL2014-15 2 August 15, 2014
Due to past experiences on similar projects, a contingency amount of 5% is carried
forward. The attached cost apportionment shows the total project costs including
design, connection fees and contingencies and the budget for each site.
The City of Oshawa has agreed to pay a 50% share of the cost for installation of street
lights at Concession Road 7 and Townline Road, in accordance with the Boundary
Road Agreement. The Municipality of Clarington is also pursuing cost sharing from
Hyrdo One at 50% of the cost of this location due to their use of this intersection to
access the Enniskillen Transformer Station. The collection of this amount will be
contingent on Hydro One entering into the lease agreement with Clarington for the use
of Townline Road. If the agreement is executed the costs from Hydro One will be split
evenly between the Various Street Lighting account and the City of Oshawa based on
the 50% cost sharing agreement.
Construction of street lights on Gord Vinson Dr was included in the developer's
responsibilities under the subdivision agreement. Funding for the proposed street lights
will be provided by the developer which staff are currently working with the developers
consultant to finalize details.
Funding for the project will come from the accounts noted in the table below.
Construction (net of HST) (Based on Low Bid) $257,693.97
Design, Tendering, Material Testing, Other Costs and Contingencies $49,662.03
(net of HST)
Total Project Value $307,356.00
Budget Amount
Street Light Installation - Various
110-32-324-83221-7401 (2013) $49,769.73
110-32-324-83221-7401 (2014) $60,000.00
Liberty Street Lighting (Con Rd 3 to Sydel Ct).
110-32-324-83360-7401 (2014) $110,000.00
Build Canada Fund
110-32-330-83347-7401 $23,356.00
Developer Contribution
110-32-324-83221-7401 $46,000.00
City of Oshawa
110-32-324-83221-7401 $23,000.00
Total Budget Amount $312,125.73
Estimated Unexpended Budget $4,769.73
Additional Funding Required $0.00
14-45
2014 Street Lighting, Various Locations,
CL2014-15 3 August 15, 2014
We recommend that Purchasing move forward with award of the contract based on the
above apportionments.
Should you have any further questions, please feel free to contact the undersigned.
Regards,
Ron Albright, P. Eng.
Assistant Director
RA/sb/na j
Attachment
Pc: Nancy Taylor, Director of Finance
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A.S. Cannella, Director of Engineering Services
I:1"DepaitmenCiCapital tiNoi'cs120141CSL.2014.•11il4emo [o Purchasing re•Tendei Inward CL2014-i5 2014 5lreel Lighlit19 ValioUs
Locetions.doe..
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Municipality of Clarington
2014 Street lighting,Various Locations
Low Bid Cost Apportionment 15-Aug-2014
Contract CL2014-15
Engineering Comments
Description Total Street Ligthing Liberty Street • Build Canada Developer
Various Lighting Fund City of Oshawa Contribution
Account Number/PO 110-32-324- 110-32-324- 110-32-330- 110-32-324- 110-32-324-
83221-7401 83360-7401 83347-7401 83221-7401 83221-7401
Construction Costs Contract CL2014-15
PART A: CONC 7 AND SOLINA RD.,S.OLINA $ 10,920.00 $ 10,920.00
PART B: CONC 7 AND MIDDLE RD.,TYRONE $ 10,382.00 $ 3,184.46 $ 7,197.54
PART C: CONC 7&OLD SCUGOG RD.,ENNISKILLEN $ 12,066.00 $ 12,066.00
PART D: CORD VINSON AVE.FROM FENNING DR.TO This site was to be completed by
ROSSWELL DR.,COURTICE $ 38,896.00 $ 38,896.00 developer.Staff working with developer for
PART E: WALKWAY FROM HART BLVD.TO SUNSET BLVD., $ 14,466.00 $ 14,466.00 cost recovery.
PART F: REG.RD.57-AND CONC.4,BOWMANVILLE $ 8,485.00 $ 8,485.00
PART G: OLD KINGSTON RD.,COURTICE $ 30,515.00 $ 26,500.00 $ 4,015.00 Partial funding from DC(St.Lighting
Related to Park Opening Toole Mills
PART H: TOWNLINE ROAD NORTH,OSHAWA-CLARINGTON $ 35,905.00 $ 17,952.50 $ 17,952.50
PART I: TOWNLINE ROAD SOUTH AT GLENNABBY DR, $ 6,580.00 $ 6,580.00
PART J: REGINAL HIGHWAY 2,NEWCASTLE $ 12,032.00 $ 12,032.00 DC Project#123
PART K: LIBERTY STREET,BOWMANVILLE $ 72,990.00 $ 72,990.00 $ - -
Sub-Total Construction Cost $ 253,237.00 $ 89,233.96 $ 89,037.00 $ 18,117.54 $ 17,952.50 $ 38,896.00
Net HST @ 1.76%of this Certificate $ 4,456.97 $ 1,570.52 $ 1,567.05 $ 318.87 $ 315.96 $ 684.57
Total Construction Cost Net of HST Rebate $ 257 693.97 $ 90 804.48 $ 90 604.05 $ 18 436.41 $ 18 268.46 1 $ 39 580.57
Other Costs
0.0% Contract Administration and Materials Testing $ - $ - $ - $ - $ -
Hydro One Connection Fees $ 9,650.30 $ 3,673.55 $ 1,067.65 $ 2,837.02 $ 1,538.18 $ 533.90 Quote
Design and Tenderin (Aug_1,2013-June 27,2014 $ 26,742.78 $ 9,386.71 $ 9,413.46 $ 1,925.48 $ 1,898.74 $ 4,118.39 From AECOM Invoices
Design and Tendering(June 28,2014 to completion) $ 1,000.00 $ 351.00 $ 352.00 $ 72.00 $ 71.00 $ 154.00 AECOM Estimate to Completion
Sub-Total Other Costs $ 37,393.08 $ 13,411.26 1 $ 10,833.11 1 $ 4,834.50 $ 3,507.92 $ 4,806.29
1.76% Unrecoverable HST $ 658.12 $ 236.04 $ 190.66 1 $ .85.09 $ 61.74 1 $ 84.59
5.0% Contingencies(Including 1.76%Net HST) I $ 11,610.83 $ 4,548.22 $ 4,372.18 $ - $ 1,161.88 $ 1,528.55 1+/-For Rounding
Total Other Costs Net of HST Rebate $ 49 662.03 $ 18,19 .52 $ 15;395.95 1 $ 4,919.59 1 $ 4.731.54 $ 6,419.43
Total Estimated Project Cost 1 $ 307 356.00 $ 109 000.00 $ 106 000.00 $ 23,356.0-05 $ 23 000.00 1 $ 46,000.00
Budget Amount 1 $ 312,125.73 $ 109,769.73 $ 110,000.00 $ 23,356.00 $ 23,000.00 $ 46,000.00
Under/Over Budget Amount 1 $ 4,769.73 $ 769.73 $ 4,000.00 $ $ $
Attachment 5 to Report
COD- 0167 14
Report
Purchasing Services
Date: August 12, 2014
To: Frank Wu, Chief Administrative Officer
From: David Ferguson, Purchasing Services
Report#: PS-013-14 File#: RFP2014-9
Subject: Priority Green Clarington
RFP2014-9 — Energy Efficiency and Water Conservation Performance
Assessment
Summer Recess Procedure (Purchasing By-Law 2010-112, S. 67)
Recommendations:
It is respectfully recommended to the Chief Administrative Office the following:
a) That Report PS-013-14 be received;
b) That Sustainable Edge Limited, Toronto, Ontario being the highest ranked
proponent meeting all terms, conditions and specifications of Request for Proposal
RFP2014-9 be awarded the contract for Energy Efficiency and Water Conservation
Performance Assessment as required by the Municipality of Clarington, Planning
Department with a total bid in the amount of$30,019.20 (net of HST Rebate); and
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c) That the funds required in the amount of$ 30,019.20 (net HST rebate) be drawn
from the following account:
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100-50-000-10542-7520 ........................................................................$ 30,019.20
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Municipality of Clarington
Report PS-013-14 Page 2
Recommended by:
David Ferguson, Manager, Purchasing Date
Services
Concurrence:
6 �V
U avj Cr me irector of Planning Date
Approved bar:
Frank Wu, Chief Administrative Officer Date
DF\bh
cc: M. Marano, Director, Corporate Services
14-49
Municipality of Clarington
Report PS-013-14 Page 3
Report Overview
To request approval for the tender award for RFP2014-9 Energy Efficiency and Water
Conservation Performance Assessment as part of the Priority Green Clarington Project
Background
' 1. Request for Proposal (RFP) was issued by the Municipality for Energy Efficiency
and Water Conservation Performance Assessment as required by the Planning.
Department:
2. RFP2014-9 Energy Efficiency and Water Conservation Performance Assessment
was advertised electronically on the Municipality's website and the Ontario Public
Buyer's Association website. Subsequently, proposals were received from the
following companies: Clearsphere, Toronto, ON; IndEco Strategic Solutions,
Toronto, ON; Sustainable Edge Ltd., Toronto, ON; and Cambium Inc.,
Peterborough, ON.
3. A total of four(4) proposals were received in response to the request for proposal
call. All submissions were deemed compliant.
4. As stipulated within the request for proposal document, proposals/submissions
were evaluated based on the following criteria:
i) Experience of the Firm
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ii) Experience of Key Personnel
iii) Proposed Methodology and Workplan
iv) Deliverables
v) Pricing, etc
5. As stated within the request for proposal documents, the vendor selection would
be made on the written proposal, reference checks and an interview if required. j
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6. All proposals received were reviewed by the evaluation committee which consisted
of representatives from Planning, Durham Region and Purchasing Services.
analysis
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7. The evaluation committee reviewed and scored the proposals in accordance with j
the established evaluation criteria. Based on the evaluation rankings only one firm
met the established threshold to move forward in the process, Sustainable Edge
Ltd., Toronto, ON.
8. References were completed on Sustainable Edge Ltd. of Toronto and were found
to be satisfactory. 14-50
Municipality of Clarington
Report PS-013-14 Page 4
9. . To ensure a firm understanding of the project and scope of work for this project, to
obtain clarification in regards to their proposal and to meet the proposed
representative a meeting was held.
10. Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Planning.
11. The evaluation committee's recommendation is to award the contract to
Sustainable Edge Limited, Toronto, Ontario.
12. Priority Green Project is being funded by the Ontario Ministry of the Environment
through the Showcasing Water Innovation program and the Federation of
Canadian Municipalities Green Municipal Fund.
13.. The proposal submitted by Sustainable Edge Limited was in the amount of
$30,019.20 (net HST Rebate). Funding for this project will be drawn from the
following account:
Account Name
.100-50-000-10542-7520 .....................................................................$ 30,019.20
Concurrence
14. This report has been reviewed by David Crome, Director of Planning Services who
concurs with the recommendations.
Conclusion
15. To award the contract to Sustainable Edge Limited, Toronto, for the Energy
Efficiency and Water Conservation Performance Assessment.
Strategic Plan Application
The recommendations contained in this report supports promoting green initiatives as
outlined in the Strategic Plan.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 ext. 2209 or,
deerguson@clarington.net
Attachments:
Attachment 1 - Submission Summary
14-51
Municipality of Clarington
Report PS-013-14 Page 5
Attachment 1
Municipality Of Clarington
Bid Summary
Request for Proposal RFP2014-9
Energy Efficiency and Water Conservation Performance Assessment
BIDDER PROPOSAL COST PROPOSAL COST
(HST Included) (Net of HST Rebate)
Sustainable Edge Ltd. $33,335.00 $30,019.20
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If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
lov'w Mu-Vol,
Report
Finance Department
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 . Resolution: By-law:
Report: FND-015-14 File: Department File#
Subject: Municipal Performance Measures Program - 2013
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report FND-015-14 be received for information.
Submitted by: �/� 'j Reviewed b y
y ancy T- Ior, B:A 'CPA, CA, Franklin Wu,
Director of Finance/Treasurer . Chief Administrative Officer
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Municipality of Clarington
Report FND-015-14 Page 2
Report Overview
To provide the 2013 Municipal Performance Measures results to council and to have them
posted on the municipal website.
Background
1. The Province dictates the formal requirements for Year 14 (2013) of the Municipal
Performance Measures Program (MPMP).
2. The required measures.will be filed with the Ministry of Municipal Affairs and Housing and
are included in Attachment 1.
3. The Province has mandated that these measures be published to taxpayers by September
30, 2014. The information will be posted on the Municipality's website and will be
presented at the Clarington Board of Trade Annual Mayor's event in September.
4. The provincial objectives of the MPMP are to promote local government transparency and
accountability. The information is intended to provide municipalities with useful data to
make informed municipal service level decisions while optimizing available resources.
5. The format of the attached report is a provincial form. For years,where no historical data is
provided, that is as a result of changes to the formulas or calculations determined by the
Province which causes the new measures not to be comparable to those prior to the
calculation or methodology change
Concurrence
6. Not applicable
Conclusion
It is respectfully recommended that the Municipal Performance Measures Program results for
2013 be received for information.
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or
ntaylor @clarington.net
15-2
Municipality of Clarington
Report FND-015-14 Page 3
Attachments:
Attachment 1 — Municipal Performance Measures Program (MPMP) — 2013 Results
The following is a list of the interested parties to be notified of Council's decision:
Ministry of Municipal Affairs and Housing
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Attachment#1
Municipality of Clarington Report FND-015-14
MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
Name: NANCY TAYLOR Phone: 905-623-3379 ext 2602
Title: DIRECTOR OF FINANCEITREASURER
Municipality: CLARINGTON
Email: 'ntaylor@clarington.net
'
2013 2012 2011 2010 2009
1.71a) Operating costs for governance and
corporate te management as a
percentage of total municipal 7.3% 7.3% 7.2% 8.9% 8.9%
operating costs.
1.1 b) Total costs for governance and
corporate management as a 5.6% 5.6% 5.5% 6.7%.
percentage of total municipal costs,
OBJECTIVE:
Efficient local government.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
2010-includes municipal election expenses
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return: 91 0206 35(Operating costs measure)and 91 0206 45(Total costs measure).
15-4 1:\Administration\Heather year end files 2013\2013 MPMP results.xlsx
MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
R-IR H.1-112- `_vi�RVt=ar-°e"+
_ 2013 2012 2011 2010 2009
12.1 a) Operating costs for fire services per
$1,000 of assessment. $ 1.24 $ 1.13 $ 1.17 $ 1.15 $ 1.16
2.1 b) Total costs for fire services per$1,000
of assessment. $ 1.31 $ 1.20 $ 1.26 $ 1.25
OBJECTIVE:
Efficient fire services.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
Completion of fire master plan, increase in amortization expense for tangible capital assets, increase in overtime wages
for part-time firefighters.
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return:91 1103 35 (Operating costs measure) and 91 1103 45(Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
2013 2012 2011 2010 2009
2.2 Number of residential fire related
civilian injuries per 1,000 persons. 0.045 0.023 0.089 0.057 0.046
2.3 Number of residential fire related
civilian injuries averaged over 5 years 0.056 0.056 0.044 0.034 - 0.046
per 1,000 persons.
OBJECTIVE:
Minimize the number of civilian injuries in residential fires.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
For futher details,see Emergency Services Annual Report for 2013
REFERENCE:
• Financial Information Return: 92 1151 07(2.2) and 92 1152 07(2.3).
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2013 2012 2011 2010 2009
2.4 Number of residential fire related
civilian fatalities per 1,000 persons. 0.000 0.000 0.000 0.000 0.000
2.5 Number of residential fire related
civilian fatalities averaged over 5 0.000 0.000 0.000 0.000 0.000
years per 1,000-persons.
OBJECTIVE:
Minimize the number of civilian fatalities in residential fires.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 1155 07(2.4) and 92 1156 07(2.5).
11110 11
2013 2012 2011 2010 2009
2.6 Number of residential structural fires
per 1,000 households. 0.723 1.116 1.073 1.229 1.159
OBJECTIVE:
Minimize the number of residential structural fires.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 1160 07.
15-6 (:\Administration\Heather year end files 2013\2013 MPMP results.xlsx 3
MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
SuRding e' gifts & �nspecfianh
C'0 H- C T P E PR8 0 N F 0 R 13 U I LD11 INI G P Ez FZ 110 1 T-S
SEMRVICES'-:
4.1 BUILDING PERMITS INSPECT1101' ERVICES-11
2013
4.1 a) Operating costs for building pe rmits
and inspection services per$1,000 of
construction activity, averaged over
three years(based on permits $ 5.03
issued).
4.1 b) Total costs, net of interest on long
term debt,for building permits and
inspection services per$1,000 of
construction activity,averaged over 5.03
three years, (based on permits
issued).
OBJECTIVE:
Efficient building permits and inspection services.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• In 2013,the formula for the denominator of the MPMP efficiency measures for building permits and inspection
services was changed to a three year average for total construction activity, divided by$1,000.
• Financial Information Return: 91 1302 35 (Operating costs measure)and 91 1302 45(Total costs measure).
1:\Administration\Heather year end files 2013\2013 MPMP results.x1sx 415-7
MUNICIPALITY
Municipal Performance Measurement Program (MPMP) •2013 RESULTS
2 01 31 2012 2011:
4.2 Median number of days to review a complete building permit application and issue a -
permit or not issue a permit, and provide all reasons for refusal:
a) Category 1: Houses
(houses not exceeding 3 storeys/600
square metres). 7 8 7
Reference: provincial standard is 10 =
working days.
b) Category 2: Small Buildings =
(small commercial/industrial not -
exceeding 3 storeys/600 square
metres). 5 3 4 . _
Reference: provincial standard is 15
working days.
c) Category 3: Large Buildings
(large residential/commercial/
industrial/institutional). . 11 13 8
Reference: provincial standard is 20
working days. _
d) Category 4: Complex buildings
(post disaster buildings,including
hospitals, power/water,
fire/police/EMS, communications). 0 18 9 -
Reference: provincial standard is 30
working days.
OBJECTIVE:
Complete building permit applications are processed quickly and accurately.
NOTES& KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The effectiveness measure reporting the number of working days,to review complete building permit applications
was introduced in 201.1.
• Financial Information Return: 92 1351 07, 92 1352 07, 92 1353 Q7, 92 1354 07
15-8 [:\Administration\Heather year end files 2013\2013 MPMP results.xlsx 5
MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
Category 1: Houses
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(houses not exceeding 3 storey.
51 s
. i0 square m
2013'.:
4.3 a) The number and percentage of
building permit applications which 539;
are submitted and accepted by the
4.3 a) municipality as complete
applications. 62%
4.3 b) The number and percentage of
building permit applications which 336
are submitted and accepted by the
4.3 b) municipality as incomplete - - -
applications.
4.3 c) The subtotal for the number of - -
complete and incomplete building ;t 875
permit applications.
OBJECTIVE:
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• In 2013, effectiveness measures were introduced that record the number and percentage of complete and
incomplete building permit applications, by category.
• Financial Information Return:92 1356 05, 92 1356 06, 92 1356 07, 92 1356 09,92 1356 10.
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Small Buildings( eedin 3sfo'__ ' . i0
uare-m r .
2013 _
4.3 a) The number and percentage of = -
building permit applications which 70
are submitted and accepted by the
4.3 a) municipality as complete
r, .710/6
applications.
4.3 b) The number and percentage of
building permit applications which 28 -
are submitted and accepted by the
4.3 b) municipality as incomplete
of 29%
applications.
4.3 c) The subtotal for the number of
complete and incomplete building {� 98 -
permit applications,
OBJECTIVE:
NOTES& KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• In 2013, effectiveness measures were introduced that record the number and percentage of complete and
incomplete building permit applications, by category.
• Financial Information Return: 92 1357 05, 92 1357 06,92 1357 07, 92 1357 09, 92 1357 10.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
Building .
dake g--o
. .
2013
4.3 a) The number and percentage of
building permit applications which 57 -
are submitted and accepted by the _
4.3 a) municipality as complete =
applications. 62% --
4.3 b) The number and percentage of
building permit applications which 351. - -
are submitted and accepted by the — -
4.3 b) municipality as incomplete
>38%
applications.
4.3 c) The subtotal for the number of
complete and incomplete building -
92
permit applications.
OBJECTIVE:
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• In 2013, effectiveness measures were introduced that record the number and percentage of complete and
incomplete building permit applications, by category.
• Financial Information Return: 92 1358 05, 92 1358 06,92 1358 07, 92 1358 09, 92 1358 10.
2013
4.3 a) The number and percentage of
building permit applications which 0
are submitted and accepted by the -
4.3 a) municipality as complete _
applications.
4.3 b) The number and percentage of =
building permit applications which 4
are submitted and accepted by the
4.3 b) municipality as incomplete -
applications. 311 100%`
4.3 c) The subtotal for the number of
complete and incomplete building 4
permit applications. -
OBJECTIVE:
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• In 2013,effectiveness measures were introduced that record the number and percentage of complete and
incomplete building permit applications, by category.
• Financial Information Return:92 1359 05, 92 1359 06, 92 1359 07, 92 1359 09, 92 1359 10.
1 — (:\Administration\Heather year end files 2013\2013 MPMP results.xlsx 7
MUNICIPALITY
Municipal Performance Measurement Program(MPMP) . 2013 RESULTS
20131-
4.4 The total number of building permit
applications submitted and accepted
by the municipality(all categories) 1 069 - -
OBJECTIVE:
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Introduced in 2013.
• Financial Information Return: 92 1260 10.
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MUNICIPALITY
Municipal Performance Measurement Program(MPMP) •2013 RESULTS
r c-f D E R 0*0 i4k F
FOR 01135:
•
N140
2013 2012 2011 2010,
5.1 a) Operating costs for paved (hard top) -
roads per lane kilometre. $ 1,160.26 $ 874.16 $ 704.70 $ 923.98
5.1 b) Total costs for paved(hard top) roads
per lane kilometre. $ 4,464.38 $ 3,869.54 $ 3,716.14 $ 3,763.83
OBJECTIVE:
Efficient maintenance of paved roads.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
Operating costs fluctuate year to year between paved(hard top), unpaved(loose top), bridges,culverts and other
maintenance priorities. This can be the result of variable weather conditions that affect maintenance needs. In 2013,
there was an increase in tree planting expenses which encompass an inventory of Clarington's publicly owned urban
and park trees and attention to the Emerald Ash Borer. Also, sidewalk maintenance expenses increased due to
minimum standards regulation that has taken effect.
REFERENCE:
• 'The formulas for efficiency measures for paved roads were revised in 2010 to net out revenue received from
utilities for utility cut repairs.
• The total cost measure was also revised in 2010.Total costs mean operating costs as defined in MPMP, plus
amortization and interest on long term debt, less revenue received from other municipalities for tangible capital assets.
• Financial Information Return:91 2111 35(Operating costs measure)and 91 211145 (Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) •2013 RESULTS
6.2.UNPAVED ROADS-EFFICIENCY
2013 . 2012 2011 2010 2009
5.2 aj Operating costs for unpaved(loose
top)roads per lane kilometre. $ 3,877.14 $ 2,066.10 $ 2,348.32 $ 1,859.41 $ 2,513.32
5.2 b) Total costs for unpaved(loose top)
roads per lane kilometre. $ 17,196.52 $ 16,600.29 $ 15,980.19 $ 15,717.83
OBJECTIVE:
Efficient maintenance of unpaved roads.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
Operating costs fluctuate year to year between paved(hard top),unpaved(loose top), bridges, culverts and other
maintenance priorities. This can be the result of variable weather conditions that affect maintenance needs.
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return:91 2110 35 (Operating costs measure)and 912110 45(Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
r r
2013 2012 2011 2010 2009
5.3 a) Operating costs for bridges and
culverts per square metre of surface $ 11.92 $ 12.74 $ 8.04 $ 4:82 $ 8.16
area.
5.3 b) Total costs for bridges and culverts
per square metre of surface area. $ 46.24 $ 46.17 $ 39.74 $ 38.40 :.
OBJECTIVE:
Efficient maintenance of bridges and culverts.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return: 91 2130 35(Operating costs measure)and 91 2130 45(Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
-6.4 WINTER MAINTENANCE OF ROADS
2013 2012 2011 2010 2009
5.4 a) Operating costs for winter
maintenance of roadways per lane' $ 1,606.62 $ 980.28 $ 1,423.78 $ 845.99 $ 1,110.41
kilometre maintained in winter.
5.4 b) Total costs for winter maintenance of
roadways per lane kilometre $ 1,845.42 $ • 1,217.71 $ 1,652.93 $ 1,096.96
maintained in winter.
OBJECTIVE:
Efficient winter maintenance of roads.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
Ice storm began December 19 and continued for the remainder of the month.
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010. Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return: 912205 35(Operating costs measure) and 91 2205 45(Total.costs measure).
• . i • - • i ,
2013 2012 2011 2010. 2009
5.5 Percentage of paved lane kilometres
where the condition is rated as good 57% 57% 57% 59% 58%
to very good.
OBJECTIVE:
Pavement condition meets municipal objectives.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Pavement condition is rated using a Pavement Condition Index(PCI)such as the Index used by the Ontario Good
Roads Association (OGRA)or the Ministry of Transportation's Roads Inventory Management System (RIMS).
• Financial Information Return: 92 2152 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
. r e l • - r i t
2013 2012 2011 2010 2009
75.6 Percentage of bridges and culverts
where the condition is rated as good 76% 75% 75% 79% 79%
to very good.'
OBJECTIVE:
Safe bridges and culverts.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The effectiveness measure for bridges and culverts was introduced in 2009.
• 1 A bridge or culvert is rated as being in good to very good condition if distress to the primary components is
minimal, requiring only maintenance. Primary components are the main load carrying components of the structure,
including the deck, beams, girders, abutments,foundations, etc.
• Financial Information Return: 92 2165 07.
•
2013 2012 2011 2010 2009
5.7 Percentage of winter events where
the response met or exceeded locally
determined municipal service levels 100% 100% 100% 100% 100%
for road maintenance.
OBJECTIVE:
Response to winter storm events meets locally determined service levels for winter road maintenance.
NOTES& KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return:92 2251 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
Pawks- and R- ecreation
GOWYACT f3r:FZIS�-ON F'OR P-IrkFILKI)AND RECRHEATRO 14:
11-SPARKS-EFFICIENCY.
2071 2012 2011 2010 2009
11.1 a) Operating costs.for parks per person. $ 27.00 $ 28.96 $ 23.79 $ 21.46 $ 23.34
11.1 b) Total costs for parks per person. 7
$ 35.31 $ 36.97 $ 31.40 $ 27.37
OBJECTIVE:
Efficient operation of parks.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
Population has been adjusted downward from 2011 due to release of census data. This has had the effect of
increasing this measure.
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
,consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt,less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return:917103 35 (Operating costs measure)and 91 7103 45(Total costs measure).
1:\Administration\Heather year end files 2013\2013 MPMP results.xlsx A 5=1 7
MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
- 2013 2012 2011 2010 2009
19.2 a} Operating costs for recreation
programs per person. $ 34.54 $ 25.95 $ 23.17 $ 26.72 $ 26.52
11.2 b) Total costs for recreation programs - -
per person. $ 34.54 $ 25.95 $ 23.17 $ 26.72
OBJECTIVE:
Efficient operation of recreation programs.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
Population has been adjusted downward from 2011 due to release of census data. This has had the effect of
increasing this measure. In 2013, aquatic programs participation has increased by 10.7%. Camp programs continue
to accommodate as many Clarington individuals as possible while providing quality programs at reasonable fees.
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
•from other municipalities for tangible capital assets.
• Financial Information Return:91 7203 35(Operating costs measure)and 91 7203 45(Total costs measure).
2013 2012 201.1 2010 2009
11.3 a) Operating costs for recreation
facilities per person, $ 110.42 $ 118.29 $ 116.23 $ 98.57 $ 91.44
11.3 b) Total costs for recreation facilities per -=
person. $ 139.65 $ 151.45 $ 149.45 $ 133.99 :
OBJECTIVE:
Efficient operation of recreation facilities.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
The Community Services department through an annual allocation process,attempts to increase facility usage while
maintaining operating costs, including utility costs to operate the recreation facilities. For more information,please see
the Community Services year end review report for 2013.
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return:91 7306 35(Operating costs measure)and 91 7306 45 (Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) •2013 RESULTS
RECREATION • AND RECREATION FACILITIES • 1
2013 2012 2011 2010 2009
11.4 a) Operating costs for recreation
programs and recreation facilities per $ 144.96 $ 144.23 $ 139.49 $ 125.29'
$ 117.96
person(Subtotal).
11.4 b) Total costs for recreation programs
and recreation facilities per person $ 174.20 $ 177.39 $ 172.62 $ 160.71
(Subtotal).
OBJECTIVE:
Efficient operation of recreation programs and facilities.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts.New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• Financial Information Return: 91 7320 35(Operating costs measure) and 91 7320 45(Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
_ ,
2013 2012 2011 2010 2009
11.5 Total kilometres of trails. 21 21 20 20 20
11.5 Total kilometres of trails per 1,000
persons. 0.24 0.24 0.22 0.23 0.23
OBJECTIVE:
Trails provide recreation opportunities.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE: -
• Financial Information Return:92 7152 05 and 92 7152 07.
2013 2012 2011 2010 2009
11.6 Hectares of open space(municipally
owned). 547 547 639 547 379
11.6 Hectares of open space per 1,000
persons(municipally owned). 6.1 6.2 7.1 6.2 4.4
OBJECTIVE:
Open space is adequate for population.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
. Financial Information Return:92 7155 05 and 92 7155 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP).• 2013 RESULTS
PARTICIPANT • FOR RECREATION PROGRAMS
EFFECTIVENESS
2013
20121 2011 J 20177 2009
11.7 Total participant hours for recreation
programs per 1,000 persons. 9,383.0 9,184.0 8,824.4 8,806.1 8,962.1
OBJECTIVE:
Recreation programs serve needs of residents.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
Population has been adjusted downward from 2011 due to release of census data. This has had the effect of
increasing this measure. In 2013, aquatic programs participation has increased by 10.7%. Camp•programs continue
to accommodate as many Clarington individuals as possible while providing quality programs at reasonable fees. See
Community Services year end review report for 2013.
REFERENCE:
• Financial Information Return: 92 7255 07.
2013 2012 2011 2010 2009
11.8 Square metres of indoor recreation
facilities(municipally owned). 32,221 32,221 32,221 32,128 32,128
11.8 Square metres of indoor recreation
facilities per 1,000 persons 361.3 363.4 358.4 365.5 370.8
(municipally owned).
OBJECTIVE:
Indoor recreation facility space is adequate for population.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return:92 7356 05 and 92 7356 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
_ 2013 2012 2011 2010 2009
11.9 Square metres of outdoor recreation
facility space (municipally owned). 2,421 2,421 2,421 2,421 2,421
11.9 Square metres of outdoor recreation
facility space per 1,000 persons 27.1 27.3 26.9 27.5 27.9
(municipally owned).
OBJECTIVE:
Outdoor recreation facility space is adequate for population.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 7359 05 and 92 7359 07.
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MUNICIPALITY
Municipal Performance Measurement Program(MPMP) 2013 RESULTS
CONTACT PERSON POR LIBRARIES;: Ulneda Kent, Chdaf
I I 1 -1 LIBRARY COSTS PER-PERSOIN.7'.-EFFICIENCY
2.
2013r 2012 2011 2010 2009
12.1 a) Operating costs for library services
per person. 1$ 35.25 $ 32.66 $ 32,85 $ 28.14 $ 29.08,
12.1 b) Total costs for library services per
person. $ 44.44 $ 41.73 $ 41.73 $ 38.36
OBJECTIVE:
Efficient library services.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
In 2013, Clarington Library had undertaken a preliminary study for the expansion of library services in Clarington and
trends assessment.
REFERENCE:
e The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measure's were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
Financial Information Return:91 7405 35 (Operating costs measure)and 91 7405 45(Total costs measure).
1:\Administration\Heather year end files 2013\2013 MPMP results.xls'x 235-23
MUNICIPALITY
Municipal Performance Measurement Program(MPMP) • 2013 RESULTS
- 2013 2012 2011 2010 2009
2.2 a) Operating costs for library services
I1mper use. $ 1.76 $ 1.68 $ 1.67 $ 1.41 $ 1.63
12.2 b) Total costs for library services per
use. $ 2.21 $ 2.15 $ 2.12 $ 1.93 . .
OBJECTIVE:
Efficient library services.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The formulas for efficiency measures were revised in 2009 to reflect changes in the reporting of expenses
consistent with accrual accounting concepts. New total cost measures were introduced and revised in 2010.Total costs
mean operating costs as defined in MPMP, plus amortization and interest on long term debt, less revenue received
from other municipalities for tangible capital assets.
• 1 The calculation of electronic library uses was updated in 2009 to include the number of people using the public
library wireless connection. In 2011 three additional categories of reference transactions were added to the definition of
library uses.This may affect the comparability of 2011 results with earlier years.
• Financial Information Return:917406 35 (Operating costs measure)and 91 7406 45 (Total costs measure).
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MUNICIPALITY
Municipal Performance Measurement.Program(MPMP) •2013 RESULTS
EFFECTIVENESS
12.31LIBRARY USES
2013 2012 2011 2010 2009
12.3 Library uses per person. 20.07 19.39 19.64 19.92 17.82
OBJECTIVE:
Increased use of library services.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The calculation of electronic library uses was updated in 2009 to include the number of people using the public
library wireless connection. In 2011 three additional categories of reference transactions were added to the definition of
library uses.This may affect the comparability of 2011 results with earlier years.
. Financial Information Return: 92 7460 07.
Line numbers for prior years:
• The FIR reference for the measure, library uses per person,did not change in 2009.
{ 2013 2012 2011 2010 2009
12.4 Electronic library uses as a
percentage of total library uses.1 44% 36% 34% 30% 25%
OBJECTIVE:
Better information on library usage.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
i
REFERENCE:
• 1 The calculation of electronic library uses was updated in 2009 to include the number of people using the public
library wireless connection. In 2011 three additional categories of reference transactions were added to the definition of
library uses.This may affect the comparability of 2011 results with earlier years.
• Financial Information Return: 92 7463 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
• • LIBRARY-USES
2013 2012 2011 2010 2009
12.5 Non-electronic library uses as a
percentage of total library uses.1 56% 64% 66% 70% 75%
OBJECTIVE:
Better information on library usage.
NOTES&KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• The calculation of electronic library uses was updated in 2009 to include the number of people using the public
library wireless connection. In 2011 three additional categories of reference transactions were added to the definition of
library uses.This may affect the comparability of 2011 results with earlier years.
• Financial Information Return:92 7462 07.
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MUNICIPALITY
Municipal Performance Measurement Program(MPMP) •2013 RESULTS
L, nd Use Planning
CONTPACT PERSOIN FOR,!�AIQD U-S-H PLANNING:
13.1 LOCATION-OF NEWRESIDENTIAL DEVELOPMENT EFFECTIVENIiss�
2013 2012 2011
2010
2009
13.1 Percentage of new residential units
located within settlement areas. 100% 100% 100% 100% 100%
OBJECTIVE:
New residential development is occurring within settlement areas.
NOTES & KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 8170 07.
LANUD
13.2 PRESERVATION,OF AGRICULTURAL URING REPORTINGYEA
EFFEC E
TIVEN SS
2013 2012 2011 2010 2009
13.2 Percentage of land designated for
agricultural purposes which was not
re-designated for other uses during 100% 100% 100% 100% 100%
the reporting year.
OBJECTIVE:
Preservation of agricultural land.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 8163 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
• • 1 - . - • iii
2013 2012 2011 2010 2009
13.3 Percentage of land designated for
agricultural purposes which was not
re-designated for other uses relative 88% 88% 88% 88% 83%
to the base year of 2000.
OBJECTIVE:
Preservation of agricultural land.
NOTES& KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 8164 07.
2013 2012 2011 2010 2009
13.4 Number of hectares of land originally
designated for agricultural purposes
which was re-designated for other 0 0 0 0 61
uses during the reporting year.
OBJECTIVE:
Preservation of agricultural land.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return: 92 8165 07.
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MUNICIPALITY
Municipal Performance Measurement Program (MPMP) • 2013 RESULTS
HECTARES 13.5 CHANGE IN NUMBER OF AGRICULTURAL i00
EFFECTIVENESS
2013 2012 2011 2010 2009
13.5 Number of hectares of land originally
designated for agricultural purposes
which was re-designated for other 3,922 3,922 3,922 3,922 3,922
uses since January 1, 2000.
OBJECTIVE:
Preservation of agricultural land.
NOTES &KEY FACTORS FOR UNDERSTANDING RESULTS:
REFERENCE:
• Financial Information Return:92 8166 07.
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If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Rem,%ort
0
lam./Y Finance Department
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law:
Report: FND-016-14 File: Department File#:
Subject: Financial Update as at June 30, 2014
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report FND-016-14 be received for information.
Submitted by: ;, f '� , Reviewed by:
Nancy Taylor, BBA, CPA, CA Franklin Wu,
Director of Finance/Treasurer Chief Administrative Officer
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15-30
Municipality of Clarington
Report FND-016-14 Page 2
Report Overview
The purpose of this report is to update Council on the overall budget variance reporting as of
June 30, 2014 as well as other financial indicators such as taxes receivable, reserve fund
investments, debt and development charges collected.
Background
1. The financial update report has been designed to focus on overall budget variance
reporting.
Second Quarter of 2014 Results
2. Attachment 1, the Summary of Operating Expenditures and Revenue statement compares
the Municipality's budget to actual posted expenditures as of June 30, 2014. This
statement reflects the Municipality's operating budget only and excludes year to date
expenditures for the consolidated hall/arena boards. Also, most of the budget transfers and
debenture entries are posted in the month of June. Net year to date expenditures as of
June 30, 2014 totalled $29,528,567, which represents 58.2% of the total 2014 budget.
3. Attachment 1 is intended to provide an indication of the status of the Municipality's
operating accounts compared to the approved budget as at June 30, 2014. Many
departments are affected by high levels of activity during the specific times of the year. For
example, some activities are seasonal in nature, such as ice rentals and winter control,
which result in a fluctuation of the timing of the recognition of revenue and expenses. The
budget is allocated monthly based on the prior year actual monthly distribution. In cases
where there is no prior year history, the monthly allocation is divided equally over the 12
months. While this is the best method available to be reflective of seasonal trends, there
are many variations from year to year. Due to these timing differences, this statement
cannot be used in isolation.
4. As a whole, the operating budget is on target. As of June 30, 2014 the net year to date
expenditures are at 92.13% of the second quarter budget. Some of the variances can be
attributed to the timing differences in revenue and expenditures between 2014 and 2013.
With the second quarter budget, comparisons, revenues and expenditures tend to smooth
out. However, it is best not to extrapolate the figures and percentages to future quarters.
5. The operating budget is on target for the.Mayor and Council as well as the CAD's office.
As of June 30, 2014 the Mayor and Council's expenditures are at 87.02% of the second
quarter budget. The CAD's office is at 96.05% of the second quarter 2014 budget.
6. The Legal net expenditures are 87.11% as of June 30, 2014. This is due to an increase in
Planning Agreement fees collected. As of the second quarter approximately 78% of the
total budget for this revenue have been received. Expenditures are slightly lower than the
second quarter budget. It is important to note that the year to year trends in Legal
revenues and expenditures are not as consistent as in other areas such as recreation.
15-31
Municipality of Clarington
Report FND-016-14 Page 3
7. Corporate Services overall net expenditures are in line with the second quarter budget at
93.15%. The revenues are slightly higher than the second quarter budget at 135.4%.
This is due to the timing of advertising revenues in comparison to 2013. Similar revenues
recorded in June 2014 were posted in July in the prior year. However, the advertising
revenues are at 71.3% of the total 2014 budget.
8. As of June 30, 2014 the Clerk's department net expenditures are at 100.87%. The
revenues are less that the second quarter budget. Animal licences are significantly less
when compared to the prior year. This could be due to a timing difference from one year to
the next. Wildlife damage claims are also reduced when compared to the previous year.
The Municipality issues the payments for the approved claims and is reimbursed by the
province. The timing of the wildlife damage claims/grants can vary greatly from year to
year. The reduction in animal licences has been slightly offset by increases in other
licences.
9. The Finance net expenditures are at 133.5% as of the second quarter 2014 budget. The
Finance revenues are overall in line with the second quarter budget as well as the
operating finance expenditures. The unclassified expenditures are at 135.4% of the
second quarter budget. This can be attributed to two factors. There is a timing difference
of the insurance premium when compared to the previous years. In prior years the entry
was posted in July rather than June. This would be due in part to the strike at the Region.
Also the tax write-offs are over budget. There has been an increase in the ARB rulings
relating to commercial properties as noted in earlier reports. This is reflected in the
favourable taxes receivable figures as shown in attachment 2 and discussed in item. 16.
10.The net expenditures for Emergency Services are on target at 94.05% of the second
quarter budget. Revenues are well above budget due to MOU with OPG for Fire Protection
and Community Emergency Management Plan as noted in report FND-011-14.
11.The Engineering Department net expenditures are 70.58% of the second quarter budget.
This favourable result is largely due to the building permit revenues. As of June 30th the
building permit revenues were approximately 78% of the total 2014 budget. As of the end
of July 2014 the building permit revenues are at 100% of the total budget. Operating
expenditures are in line with the second quarter budget at 100.58%. The net expenditures I
are at 70.58%. This is due to the budget account for the Green Road grade separation
debenture. The debenture was issued in July 2014 so an estimate was made for this
budget amount. This debenture does not have a payment due in 2014 but will have an j
accrual entry at year end.
12.The Operations Department net expenditures are 120.25% of the second quarter budget.
The Fleet expenditures are currently below the budgeted. amount as most of these entries
are made at year end as well as accrual entries for debentures. Revenues are higher due
to the harsh winter and the increase in winter and spring maintenance charges to
unassumed developments. Higher expenditures can be directly attributable to the effects
of the long and harsh winter and the associated clean up to roads, ditches and brush
clearing.
15-32
Municipality of Clarington
Report FND-016-14 Page 4
13.Community Services net expenditures are 91.64% of the second quarter budget.
Revenues are slightly higher as of June 30, 2014 at 104.19% in particular aquatic, fitness
and summer camp revenues. Expenditures slightly lower at 95.18% of the second quarter
budget.
14.The Planning Department net expenditures as of June 30, 2014 are at 104.84% of the
second quarter budget. Revenues are higher than budgeted as of June 30, 2014 at
139.77% which is due to higher revenues such as official plan amendments, rezoning fees,
site plan fees, and subdivision application fees. Overall, expenditures are in line with the
second quarter budget at 107.3%. Some of these expenditures are covered by Reserve
Funds such as Official Plan Review and the Showcasing Water Innovation project. As a
result the offsetting transfer from the reserve is recorded in the Non-Department accounts.
15.Non-departmental revenues and recoveries are higher than the second quarter budget.
This is due to the timing of transfers from the reserves funds which can vary from year to
year as well as transfers from reserve funds relating to previous commitments. As the
expenditures are made within department budgets for these previous commitments, the
offsetting transfer is posted to the non-departmental accounts. Grant funds received from
higher levels of government are also recorded but not included in the budget total.
16.Attachment 2, Continuity of Taxes Receivable for the six months ending June 30, 2014
provides the status of the taxes billed and collected by the Municipality during this time
period. A total of$36;232,828 in interim tax bills and $32,108,354 in final tax bills were
issued to property owners in the Municipality during the second quarter. At the end of June
2014, a total of$11,144,820 remains unpaid compared to June 2013 taxes receivable of
$12,569,751. The net balance is $1,424,931 lower or 11.3% lower than the prior year at
this time. This improvement in the taxes receivable can be attributed to the increase in tax
write offs due to ARB decisions on commercial properties, the increase in the participation
of the PAP program, and the continuing efforts showing.success.
17.Attachment 3, Investments Outstanding as of June 30, 2014 provides the status of the
Municipality's general, capital and reserve fund investment holdings at the end of the
second quarter. The Municipality at June 30, 2014 holds $0 in general fund investments,
$0 in capital fund investments, $8,953,642.57 in Development Charge reserve fund
investments and $46,248,334.78 in reserve fund investments, including the Strategic
Capital reserve fund, to fund future commitments. General fund investments are short term
in nature and timed to mature when funds will be required. Investments held in the
Municipality's portfolio are assessed on an ongoing basis to ensure they meet the
requirements of section 418 of the Ontario Municipal Act, Ontario Regulation 438/97 and
the Municipality's investment policy. Currently, general fund investments are held in the
Municipality's general bank account as the interest rate on the account continues to be
more favourable than money market instruments because of current economic conditions
that are likely to continue for some time. The short term interest rates and the current cash
flow needs are reviewed on a regular basis.
18.Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's
long term debt obligations for 2014. The debt Repayment has been updated with the July
2014 debenture issue for the Green Road Separation and the balloon payment on the
15-33
Municipality of Clarington
Report FND-016-14 Page 5
Bowmanville Indoor Soccer. The first quarter financial update report FND-011-14 used
estimated figures for this debenture. The Municipality has $25,432,277.76 in outstanding
debt as of July 2, 2014 and debt repayment obligations of$3,895,375.22 as reflected in the
2014 budget. Note that there are minor differences from the budget due to the estimation
of the new debenture. The annual principal and interest payments required to service
these liabilities are well within the annual debt repayment limits prescribed by the Ministry
of Municipal Affairs and Housing.
19.Attachment 5, Municipal Development Charges as of June 30, 2014 provides the total
Municipal Development Charges collected of$6,255,866.98. In the 2010 Development
Charges Background Study, it was forecasted that the Municipality would be collecting
approximately 878 residential units in total for 2014 or about 73 units per month. As of the
second quarter in 2014, there was 376 units. For 2014 budget considerations, the figure of
525 units was used for the year.
20.Analysing the number of units issued as of the second quarter, there was an increase of
89.9% compared to the same quarter in 2013. Comparing the total dollars collected as of
June 30, 2014 to the same period in 2013, there was an increase of 105.4% in municipal
development charges collected. There are indications that this. positive trend will continue
for the year.
Concurrence
21.Not applicable
Conclusion
.It is respectfully recommended that second quarter of 2014 financial update report be received
for information. Ongoing reports to council will be provided quarterly.
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or
ntaylor @clarington.net
Attachments:
Attachment 1 - Summary of Operating Revenues and Expenditures
Attachment 2 —Continuity of Taxes Receivable
Attachment 3 — Investments Outstanding
Attachment 4 — Debenture Repayment Schedule
Attachment 5 — Municipal Development Charges
i
There are no interested parties to be notified of Council's decision.
i
15-34
E MUNICIPALITY OF CLARINGTON ATTACHMENT"A"
SUMMARY OF OPERATING EXPENDITURES&REVENUES FOR THE SIX MONTHS ENDING JUNE 30,2014
20141 T 20141 2014 YTD 2014 YTD 2013 2013 2013 YTD 2014 Qtr 21 2014 Qtr 2� Quarter 2014 2014
_..........._»......_...........__._...................__...._..................._. °
Buget..... 1 P p g p ......B.u.....».........»............._..............""_._ ._._...... __.._...................... ................ . ....................
..................................._k__.._. ....._ __.... ded$ YTD Budget YTD Ac...... M%Expended Total Budget) %of Annual
�_._. Budget Spent
05 NON-DEPT'L ACCTS nex en e r o Expended Budget ctua D
i
_...."_._._.........._..."..._._..__..»....._._...»._._».......»...._.».._.."_. ......»........._.._.....__.._.".."__.... »"...,....»_....._...»_......_»».._.•._& _"_......__..
Revenue/Recoveries 3,065,256 ...."•""" •""" """"'_"'"•"""' 1
.(•_•»•••••_•_256)•_•"" "(5,371,401)'11 2,306,145 1 175.23% :'::(2,735,721) (3276 351): 540;630 (3,008,249) (5,061,218)1 »»»»_"168.24% _•_"(7,385,377)'
» 72.73%
....._._._»_.............___.__.......___._.».».___. ...... I ......_!•.__»......»......».»...»_.-.._...�._.._.................. ..-.a_. .. :.,,i ..,,.. .,
.........._...._.......»............_-r-._...___"»....»._... .....!»-..__...»-..__._..».._.._.._..........._...».._......_........_...».......................................
Expenditures 190,000 190,000E 0 100.00% 184600 1$4500. 0` 0 { 0 #DIV/OI 192,498 98,70%
NetExpenditures (2,875,266) (5,181,401)?, 2,306,1451 180.21% (2,561,221) y,:(31091,851)! 540,630 (3,008,249) (6,061,218) 168.24% (7,192,879)
72,04%
10 MAYOR&COUNCIL � G»."._._ __»._. r _........._...._..»......__ »._......_.._.....".__... ................_.._.»_...» _..........__ l »......_..._.
_. ....... .... 6
Net Expenditures 458,818 399,281 59,537 1 87.02% .. 446,182 395,036 51,147 213,467 yy 185,628 1 86.96% 900,196 i 44.35%
1 71
13 ADM ... t-..,..... _.............i_..... E.............. .. b.... t..
........-.INISTRATOR'SOFFICE ._.._........._ _._................... I
_._
4
Net Expenditures 312,701 300,338 12,363 96.05% '-',.":':295;833., ,...: 283,152 .,..,,,., ,,12;681` 142,989 143,400 100.29%• 650,017 6
46.20%
- .._.»........_.......-----..-..........._._.._.».............._._._._._._. y
! 1
_............ ......................._ .......,_.__............. ..._....................._ _ P
1
14 LEGAL ADMIN 1 _.._._.__ -_ _......._... ._ ........................
_..._......_...._......_............................._.......... _-..,................... _. _....._......_.._............ _.....................i.................»............
.... ...._.._. ......
Revenue/Recoveries _•_"""(20,816){ ^"(29,174) W8,358 140_15% (20,045) (31 267); 11;222 (13,148)! (22,812)( 173.50%° (107,000)]
27.27%
_..............»..._.. _..._....._._....._......._............ .. _......................_...
•.._.
Expenditures 215,385 I 198,657` 16,728 92.23% o,.247,302 . . ,.!,259,439 (12;137) 106,295 - »T 99,064 I93.20% ••........ i 42.21%
_»__....»..._............_....»......__._..._..................
Net Expenditures 194,569 1 169,483 25,086 87.11% 227,257:. :':;228,172;.. (915) 93,147 76,252 81.86% 363,622 i' 46.61%
_....._................. ................._._.. ......_. _.__.......
_.... ........................_...P
.. .. {_,. ._...._.,
16 CORPORATE SERVICES k.....:...__._.._. ,....... ......... _.»................_
Reveue/Recoveries (54,900) (74,327)1 19,427 135.39% _..__ __,... _._..__.............._......_ ....
._._• _» » 1 (66,579) (53,410} (13,169) (2,294) (19,038) 829.90% (100,000):"" 474,33%
Expenditures 2,453,274 2,308,432 I 144,842 94.10% 2,263,7$7' ;2,172,256 .:.. ".,111,481. 1,287,866 98.45% 4,633,050 E"". ^49.83%-
Net Expendtures 2,398,374 2,234,105 164,269 1 93.15% 2;217,158 ',2,11 18;84,6 98,312; 1,285,572 1,248,863 97.14% 4,533,050 1 49.28%
.
t e
_.___.__._»..........»..._..__.._.......... _.. ».»».». ___.__.._... __................___. "._._".._.__--------._..I_..............._.. ._........{___..»»._.._ _
19 CLERK'S ' _"......._.._�....."_.._ »..__..._...."_.........✓..Y...........»"......-.._._...................._........!._..»..__._.»._................
_.........._..._.._.__._..... " _-___._............ .....".......-....
RevenuelRecoveries (334,901)t L.__ _.._._."-.............�...»..__."..._...._..__.___._- __._ ....._.-..."... .................L__.__".._............-___."__.-___........
.. _....................._...........
(277,862) (57,039)1 82 97% (461,070) {302,899) (148,171) (177 011) (160 865 90.88% °
I
Ex enditures 1,571,949 1,525,630 ! 46,319 f 97 05% :` 1,444,766 :1;400,668'.:' 44,198. 804,208 861,960 1 107.18% 3(154,127)1
48. %
P
.._............. ..._......_............__..._............
Net Expenditures 1,237,048 1,247,768 (10,720) 100.87% 993,696 . 1;097,669, 627,197 701,095 I 111.78% 2,450,327( 50.921/6
_._»._....»......"___._.........» --__..............-._.._._ .._._.......... _» ..._..._.._....i...__........._... _.»......................._._..........•...... ._._.__..
___... .
21 FINANCE&UNCLASS.ADMIN _.................. �..._ ......_._._.._...._................_......"..._.._t........._.....-.._..__.....»-....
_._.__..»..._...................-- ..._"-...._.__._.._..._........ ..__"._....
Revenue/Rec_o..veries _....__............).......»_._._............._.. . 103.24% (766,783) ( 39,122 172,339
.... ... .......,. �..........._._(459,780)1 I r
-. _109.47°o µ(1,662O00)1 - ._». 53.30/
..._...... .....
...
..........._.-_...__..._.._....._........_......_._....__._.Te..............._ ...._.__...._._...."»..._...... _............__._.»...__._ -»....._......»-.......-
- _
Unclassified Admm&Board of Trade 1,409,191 2,082,311 (673,120)1. 147.77% (,236,169 1,604,396 {269,226)_ •582,635»� 1,361,112 i 233,61%
2,412,497_x••» 86,31%
Operating Expenditures 1,170,892 1 1,118,002 52,890 95.48% --:`. 1,132;379 1;037,426 `; 94;953 567,1'i1 1 551,714.1 T 99.03% 2,263,518 1
49.39%
._........ _...._..... ................._.:.-.-.__,....,.............
.__.._.
Expenditures
2,580,083 3,200,313 (620,230)1 124.04% 2,367,548• 2;541 82 ,139
.. N.et._ .........._..........»._._....-_..-° 4 1756 1,912,826 167.83% 4,676,015 68.44%
Ex enditures 1,773,716 2,367,824 1 (594,108) 133.50% 777:'j-05 1.*`" 1602699 (1,934) 719,752 1,45 ,04 201.88%
......................... .............._... 3,114,015 76.04%
_.........._.
............._..............,.... ...i._.»_....."...................................._:-......._. 1--..._. . i
28 EMERGENCY SERVICES-FIRE _.._._ ... _.__ _........_......_ ..,.
........_.-.........__........- _.......»......._....-..... »..,.._................_._-_.._......__.._...._......_.........»......»..._..,. ..__... _»_
Revenue/Recoveries (11,099)1 (153,605)1 142,506 1 1,383,95% :,' .(11,749) {30,947);. 19,198 (6,762)1 (11,674) _ 7172.64% (49,000);M 313.48%
__»....._..-».._:.._._.....».._._.._.».»...-.............."»._...._...........". .._._»»..._.........................__1_ _........_.......,...._..- °.. .__ ..»».»»........._...............
....__.:,:-.. ....,.,. _1 .».»........».._.... .......-.._..» .._......_....._....-»......._..._...
Expenditures 5,633,491 { 5,441,401 11 192,090 t 96.59% `5,413,112 1;;; .4;964;752,; 448,360 3,046,958 1 ry 2,959,704 1 97.14% 10,769,266 n
50,53%
P 41933,805' 467,558', 3,040,1961 2,948,0301 96.97% 10,720,266 49.33%
Net Expenditures 5,622,392 5,287,796 1 334,596 1 94.05% 5,401,363 '
Attachment 9 of
Municipality of Clarington Report FND-016-14
THE MUNICIPALITY OF CLARINGTON ATTACHMENT"A"
SUMMARY OF OPERATING EXPENDITURES&•REVENUES FOR THE SIX MONTHS ENDING JUNE 30,2014
2014 2014 2014 YTD 2014 YTD 2013 2013 2013 YTD 2014 Qtr 2 2014 Qtr 21 Quarter 20141 2014
.....o.._.._.._._. - .`.ir. .. __...._..._..._._..__...._....__._....•............_.....-----•_.-___ ._._ ............................ .i......_.............__.......
........
9 _. P....... p... g Unex ended$ YTD Budget[ YTD Actualst %Expended Total Budget! %of Annual
YTD Actual YTD p
u e c ua D Unex ended /o Ex ended ''Bud et, _ .........
_....,.
d I B,udget Spent
32 ENGINEERING SERVICES _._.... _.- _ _...... _.... _.._........._......
..................___.........'
I . ............
Revenue/Recoveries (530,243)1 (1,081,821), 551,578 204.02% (871;642) .''{1,039488)'; 167,946 (294,112)t (594,253) 202.05% (1,359,050)h
79.60%T
i...._._,..._....... __..,__.:.,....:..._......,._...__.,_m._..._......_
._".____._......._._-.........._•_________._... _____"_....................._.._.-____.-..._._...._."........_.........._. ._......_......_._.................
L.............._.....____._........__.......—..."_ ... .._._.....__....._.._._.....,...._..._.._"......_.___..._,__..._q_._.._....._._..._._............ ...,
._..._..
p 9 P
" ^^- _._.."-.._,.__"" 78 3,853 438'' (83,380) 2,968,982 3,072,624 103.49% • 5,682,705 68.39%
Debenture Payments 3 640,000 k 3,886,432 ••,_. 640,000 100 00% ,. 3 770 0 0• """""'640,000 0.00% 640,000 - "0.00%
Expenditures 4,503,889 3,886,432 617,457 P 86.29% 3,770;078 3;853 438 83;360) 3,608,982 6 3,072,624 1 85.14% 6,322,705 9 61.47%
Net Expenditures 3,973,646 2,804,611 1,169,035 70.58% '.:: 2,898,536:, 2,,813 9501 84;58¢ 3,314,870 2,478,371 74.77% 4,963,655 56.50%
.___................. .._.. _.._ _ ...___... ......_._._.-
_._._._... _"...._.._. ._..........._......__......__....,a......_......................._..................•.....................................�......_..........._...... .......
........... .._............._........ — — _..........
.......... i
36 OPERATIONS
i
-Revenue/Recoveries
7.... ._.____...._...__...-..,f t _ I N ._.(192 544)1 8 , / (61 230) (142,847 227,849)1 5 3_8./
_...._._.............-._.._. ........__.... . ..... •"............ 5 / ..
.._...
Operating Expenditures 6,568,659 8,470,440 ` - 6,617 634>: 420;831 3,861,445 4,491,687 116.32% 13,984,438 60.57%
_.... _.............. _ ._._.
(1 901,781 128 95/0 .' 7,03 ,
_._." _._..,_..._.._......."_ _ .i_._
_,.
Fleet&Debenture Payment 603,698 i 186,894 416,804 30.96% 605,616 ;:307 697!.j: 297;921 254,341 C 159,105 I 62.56% 954,863
19.67%
_..................._ ._... •..........._.........__.._
Expenditures 7,172,357 8,657,334 1 (1,484,977) 120.70% :,i::: '7,643;983 6;925,231:,:; 7.18',752'. 4,116,786 I 4,650,792 113.00% 14,939,301 i
57.95%
Net Expenditures 6,979,813 8,393,316 (1,413,503)1 120.26% 7,357,414 .:;,6,689,892 "_ 667;522' 3,972,939 4,422,943 111.33% 14,393,6361 58.31°
42 COMMUNITY SERVICES _ _.,._._ ....... .,......_.._. -•--._.._ _._ __..-.___ .;. __ _._..___._.._.
......_,._....._._._ _ .................._...................................._ m.....,__..
Revenue/Recoveries (2,364,799)1 (2,463,838) ....,..___ 99,039 . 10419% 2,396 615 'w i....__._.. a o...
_._._.._...................... ..__. __.__.__..._.. ._.._.,...___.__.._._.___....___._..___..._..._.._.__...._._.____............__._._
( �. ) ( ,485 893) 89,278 (787,069) (773,013) 98.21/0 (4,434,787) 55.56/0
___.._...____._....._._.___...__.._. _....___.... . J _._...._.._.___;..vi___ _...___..__ _..._......._..._.._..... ._.._.........._.............. ....._....._._..__....
.--_._.
O eratin Expenditures 5,157,669 1 4,896,418 I! 261,251 94 93% 163 4;437,684 381;679:. 2,821,185 2,849,003 [ 100.99% 9,798,757 49.97%
p._..- g°"_p ___I_._._......_.._._._...... .�...._.......-..............." .....�_____._"_._ ,`; -_-.._.._ _......._..__.._,..._....._..._.__..._..__...._._i_...__.
..:.__...._ "_..__...._..........�"
_ ___.."._..--Y"-- - ° 4 819'.. ?. ,
P 8,369,826 7,966,560 403,276 95.18/0 8,148 010 7,466 797 881 397. 0 k 56,000 I 3,212,157 j 95.58%
Net Exdendi a Debenture Payments 3,212,157, 3,070,132 142 025 95.58/ 3,329'173 T6 2,821,185 2,905,003 102.97% 13,010,914 k 61.23%
0
0
p 6,005,027 5,502,712 I 502,315 91.64% 6,751;@68 4;980,904.;`'. ;':'770,654 2,034,116 1 2,131,990 104.81% 8,576,127 64.16%
50 PLANNING SERVICES
.................. __._. _ __...............,.. _.....
.._..__...".. ... ...............
....
(...
............ _...................__-....___...-................___.."._........ __� 1_ _..___...__.� _ T.__.-_. .............__._.__.."........s_..._..........._
I_._......_
Revenue/Recoveries (160,531)a (224,377)1 63,846 ; 13977% (214;688) (231466) 16,798 (83,863)+ (122,988) 146.65% (489,500)1
45.84%
...._........_................_._. _. _._..."..._..._........._.......... -__�" "__. i..
Exp 2,265,443 2,431,075 165,632 107 31/o T ^TT"
enditures o _, _„______.._.._.._._._._..,-....... _ .. _ .____..____........
( ) 2,277;218 2',193,960• ;83,268: 1,408,854 1,644,831 116.75% 3,895,366 I 62.41%
...
Net Expenditures 2,104,912 2,206,698 1 (101,786)1. 104.84% 2,062;660 1;962494 ,,• '-:`100,056: 1,324,991 1,521,843 114.86% 3,405,866 I
64.79°
..._M..- _..__..w
—.__.._._........_............_....____�.._....._.._._.�.__....__ ._ i�Y
_.._.._.._.._...__....._.....__1__...._.._._...._
BOARDS&AGENCIES _....._..__...._...._ ____._....__.__.... _.._. [ _..__.._...._....._..._"
_.'..._._. ._.._._................ __ t_.
....................._..................... _......__._........_.........-.........................
iwl
Net Expenditures 3,864,515 3,796,036 68,479 1 98.23% 3,744,766, 3;920 378 (175,613) 2,069,340 1,965,384 94.98% 3,869,879 i 98.09%
TOTAL OPERATING: _._..__.
s (7,541,456) (10,772,912) 3,231,456 1428% .' (7,821 347) (8,626182) .: 804,841: I 151.02/0 (16,736,179) 64.37%
(4,935,359) (7,453,490) ° _
_ __._.."...
Expenditures 39,591,731 40,301,479 (709,748)1 101 8% 38,267,197 36;661 327 .1,706,870- 20,765,686 21,669,117 : 104.35% 67,483,956 j
T59.72°
Net Operating Expenditures 32,050,275 29,528,567 2,521,708 92.13/0 !:30;445;866 27;936,146.:. 2,610;711 15,830,327 14,215,627 f 89.80% 50,747,777
i 58.19%
Attachment 1 of
Mumicipality of Clarington Report FND-016-14
Municipality of Clarington Attachment 2 to
Report FND-016-14
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Continuity of Taxes Receivable
for the Second Quarter of the Year 2014
March 31,2014 JUNE JUNE
BEGINNING BALANCE INTEREST TAXES PAYMENTS/ 2014 2013
RECEIVABLE I ADDED BILLED BALANCE ADJUST.-
CURRENT YEAR
TAXES (6,432,406) 68,341,482 61,909,077 (55,167,331) 6,741,746 7,936,240
PENALTY AND INTEREST 23,872 160,915 184,787 95,734 89,053 93,941
FIRST PRIOR YEAR
TAXES 4,176,256 - 4,176,256 (1,214,519) 2,961,737 3,181,638
PENALTY AND INTEREST 250,412 134,064 384,477 165,023 219,453 211,508
SECOND PRIOR YEAR
TAXES 1,188,419 - 1,188,419 (348,909) 839,510 834,899
PENALTY AND INTEREST 124,130 38,414 162,543 r(42,445),778 85,766 84,615
THIRD&PRIOR YEARS
TAXES 180,518 - 180,518 138,073 168,927
PENALTY AND INTEREST 72,379 6,086 78,465 ,984 69,481 57,983
SUB-TOTAL 416,419 339,479 68,341,482 68,186,078 57,119,722 11,144,820 12,569,751
ITOTAL (416,419)1 339,479 1 68,341,482 1 68,186,078 (57,119,722)1 11,144,820 1 12,569,751
'* Includes refunds,write-offs,357's,etc.
NOTES:
2014 Interim Instalment months(for all classes): February and April
2014 Final Instalment months(for non-capped classes): June and September
2014 Final Instalment months(for capped classes): August and September
15-37
Attachment 3 to
Municipality of Clarington Report FND-016-14
INVESTMENTS OUTSTANDING
As at June 30,2014
ORIGINAL
ISSUER OF TYPE OF PURCHASE COST OF INTEREST MATURITY MATURITY
INVESTMENT INVESTMENT I DATE INVESTMENT RATE DATE AMOUNT
GENERAL FUND
TOTAL GENERAL FUND -
CAPITAL FUND
TOTAL CAPITAL FUND
NON DEV.CHARGE MONIES(including STATEGIC CAPITAL)
BNS GIC 17-Aug-09 1,600,000.00 3.20% 17-Aug-14 1,893,626.00 (B)
BMO GIC 12-Sep-11 983,080.00 1.80% 12-Sep-14 1,037,127.61
Manulife Bank GIC 20-Sep-11 742,599.00 2.05% 22-Sep-14 789,211.47
Prov Ontario STRIP BOND 05-Aug-09 999,807.77 3.35% 02-Dec-14 1,191,382.00
BMO GIC - 07-Dec-10 1,000,000.00 2.60% 08-Dec-14 1,013,000.00 (A)
BNS GIC 01-Jun-12 1,500,632.00 2.35% 01-Jun-15 1,608,632.21 (B)
BMO GIC 26-Sep-11 624,188.00 2.00% 28-Sep-15 675,641.17
BMO IGIC I 15-Oct-13 1 598,890.00 1 1.90% 1 15-Oct-15 621,864.02
RBC GIC 07-Dec-11 1,922,733.00 2.35% 07-Dec-15 2,109,941.00
RBC GIC 07-Dec-11 1 1,976,951.00 1 2.35% 07-Dec-15 2,169,438.00
BMO Icoupons I 15-Mar-12 1 176,636.37 1 2.54% 28-Mar-16 195,351.00
ING GIC 02-May-13 1,001,980.00 1.90% 02-May-16 1,060,184.88
Manulife Bank GIC 20-Sep-11 2,000,000.00 2.60% 20-Sep-16 2,273,876.11
BMO coupons 15-Mar-12 213,067.68 2.61% 28-Sep-16 239,375.00
ING(b/b Scotia) GIC 01-Oct-12 1,819,048.00 2.35% 03-Oct-16 1,996,160.91
Manulife Bank GIC 02-Dec-11 2,000,000.00 2.71% 02-Dec-16 2,286,091.67
Manulife Bank GIC 19-Mar-12 1,693,000.00 2.88% 19-Mar-17 1,951,224.70
BMO coupons 15-Mar-12 159,396.18 2.86% 28-Mar-17 183,615.00
RBC GIC 01-May-13 1,000,000.00 2.10% 01-May-17 1,086,683.24
BMO coupons I 15-Mar-12 196,287.25 2.92% 28-Sep-17 230,141.00
CWB GIC 01-Oct-12 3,500,000.00 2.55% 01-Oct-17 3,969,596.54
BNS GIC 30-Oct-12 1,884,365.00 2.50% 30-Oct-17, 2,131,986.04
HSBC GIC I 21-Dec-121 1,121,354.00 2.40% 1 1,262,352.30
National Bank GIC 08-Jan-13 1,900,503.00 2.40% 08-Jan-18 2,139,776.15
National Bank GIC 12-Feb-13 1,927,464.00 2.45% 12-Feb-18 2,175,434.89
National Bank GIC 04-Mar-13 741,320.00 2.45% 05-Mar-18 836,748.00
RBC GIC 17-Mar-14 672,368.00 2.30% 19-Mar-18 736,392.86 j
ING GIC 25-Mar-13 1,254,427.00 2.40% 26-Mar-18 1,412,449.93
HSBC GIC 13-May-13 321,079.00 2.25% 14-May-18 358,862.84
BNS GIC 03-Jun-13 1,499,069.00 2.30% 03-Jun-18 1,679,576.51
RBC GIC 30-Jul-13 2,341,277.00 2.60% 30-.1ul-18 2,661,886.92
BMO GIC 30-Sep-13 1,174,214.00 2.90% 01-Oct-18 1,354,748.00
RBC coupons 27-Jun-13 248,068.78 2.59% 03-Dec-18 285,071.00
RBC GIC 11-Mar-14 1,084,844.00 2.50% 11-Mar-19 1,227,401.41
CWB GIC 17-Mar-14 1,000,000.00 2.50% 18-Mar-19 1,131,408.21
ING GIC 02-May-14 1,000,000.00 2.60% 02-May-19 1,139,019.14
Prov BC Bond 11-Dec-13 2,369,685.75 2.70% 18-Dec-22 2,425,000.00 (C)
Non D/C Total: 46,248,334.78 51,540,277.73
DEV.CHARGE FUNDS
ONE FUND Bond 08-Aug-00 3,687,751.57 n/a 3,687,751.57 (D)
ONE FUND Equity 31-Jan-07 500,000.00 n/a 500,000.00 (D)
BNS GIC 20-Dec-13 1,062,541.00 2.03% 20-Dec-16 1,128,572.22
National Bank GIC 20-Dec-13 1,300,000.00 2.75% 20-Dec-18 1,488,855.35
Prov Ontario Bond 19-Dec-13 2,403,350.00 2.85% 02-Jun-23 2,500,000.00 (C)
DC Total: 8,953,642.57 9,305,179.14
TOTAL INVESTMENTS $ 55,201,977.35 $ 60,845,456.87
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Note that interest is annual compounding with the exception of the following:
(A) GIC Interest is paid semi-annually (B) GIC Interest is paid annually
(C) Bond interest is paid semi-annually (D) Pooled Investment Fund
15-38
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Attachment 4 of
Muncipality of Clarington Report FND-016-14
Debenture Repayment Schedule
As of January 1,2014
Year South Courtice Indoor Soccer/ RRC Green Road Newcastle Newcastle Total
Arena Lacrosse CCD Space Grade Separation Library Aquatic
2014 1,081,988.50 251,407.50 107,074.68 - 103,480.98 1,783,101.25 3,327,052.91
2015 1,083,940.50 161,930.50 107,074.68 524,212.80 103,677.48 1,784,674.00 3,765,509.96
2016 1,083,562.50 163,394.50 107,074.68 531,120.80 103,575.48 1,785,231.50 3,773,959.46
2017 1,080,782.50 164,626.00 107,074.68 537,368.80 104,194.48 1,785,285.25 3,779,331.71
2018 165,415.00 107,074.68 542,379.30 556,507.98 1,784,635.50 3,156,012.46
2019 166,743.50 107,074.68 546,086.30 1,784,054.75 2,603,959.23
2020 166,571.00 107,074.68 549,423.80 1,629,375.00 2,452,444.48
2021 165,899.00 53,537.34 552,300.30 1,071,000.00 1,842,736.64
2022 165,783.00 552,820.30 1,023,750.00
2023+ 328,546.00 3,844,117.10
4,330,274.00 1,900,316.00 803,060.10 8,179,829.50 971,436.40 14,431,107.25 30,616,023.25
Principal
at Jan 1/2013 5,105,000.00 1,902,000.00 764,480.59 - 861,000.00 13,207,000.00 21,839,480.59
Principal
at Jul 2/2014 4,120,000.00 1,426,000.00 695,677.76 6,388,600.00 800,000.00 12,002,000.00 25,432,277.76
Interest 1.55%to 2.30% 1.2%to 3.35% 5.12% 1.2%to 3.8% 3.9%to 5.2% 4.3%to 4.75%
Rates
NOTE: 2014 changed to accrual basis for interest. ,Total budget is$3,967,052.91+225,818.39-297,496.08=$3,895,375.22
NOTE: 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources.
Partial funding at those times would reduce debenture burden for following 5 year period.
NOTE: July 2014 updated to reflect purchase of 2 new debentures.
Green Road Grade Separation and refinancing of balloon payment for Indoor Soccer Facility.
15-39
Municipality of Clarington Attachment 5 to
Report FND-016-14
MUNICIPAL DEVELOPMENT CHARGES
MONTH OF JUNE
2014 2013
MUNICIPAL NUMBER MUNICIPAL NUMBER %CHANGE OF
UNIT TYPE DEV.CHARGES PAID OF UNITS DEV.CHARGES PAID OF UNITS DEV.CHGS 2014-2013
Single/Semi-Detached
-New construction $ 996,160.00 64 $ 558,648.00 36
-Additions $ - 0 $ - 0
Townhouse $ 67,790.00 5 $ 270,340.00 20
Apartment $ - 0 $ - 0
Commercial $ - 0 $ 50,942.18 2
Agricultural $ - 0 $ - 0
Government $ - 0 $ - 0
Institutional $ - 0 $ - 0
Industrial $ 24,024.48 3 $ - 0
TOTAL $ 1,087,974.48 72 $ 879,930.18 58 23.6%
MUNICIPAL DEVELOPMENT CHARGES
JANUARY TO JUNE-YEAR TO DATE
2014 2013
MUNICIPAL NUMBER MUNICIPAL NUMBER %CHANGE OF
UNIT.TYPE DEV.CHARGES PAID OF UNITS DEV.CHARGES PAID OF UNITS DEV.CHGS 2014-2013
Single/Semi-Detached
-New construction $ 5,196,172.00 335 $ 2,226,676.54 144
-Additions $ 2,928.64 2 $ - 0
Townhouse $ 433,364.00 32 $ 635,299.00 47
Apartment $ - 0 $ - 0
Commercial $ 7,683.93 1 $ 183,171.68 6
Agricultural $ - 0 $ - 0
Government $ - 0 $ - 0
Institutional $ - 1 $ 0
Industrial $ 615,718.41 5 $ 104.85 1
TOTAL $ 6,255,866.98 376 $ 3,045,252.07 198 105.4%
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If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Al r` 1:s Report
Cy Finance Department
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: By-law:
Report: FND-017-14 File: Department File#:
Subject: List of Applications for Cancellation, Reduction, Apportionments or Refund
of Taxes
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report FND-017-14 be received; and
b) That the attached list of applications for cancellation, reduction, apportionments or refund of
taxes be approved.
Submitted by: Reviewed by:
Nancy T4 16'r, BrYA, CPA, CA Franklin Wu,
Director of Finance/Treasurer Chief Administrative Officer
NT/MM/hjl
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Municipality of Clarington
Report FND-017-14 Page 2
Report Overview
The purpose of this report is to obtain Council authorization for cancellation, reduction,
apportionments or refunds of taxes pursuant to the applicable sections of the Municipal Act.
Background
1. Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a list of
applications for cancellation, reduction, apportionments or refund of taxes is presented to
Committee for its review and approval.
2. Section 357 (3 & 4) indicates that the Council shall hear and dispose of every application
not later than the 30th day of April in the year following the year in respect of which the
application is made. The last day for making application for the previous year's tax
reduction is the 28th day of February in the following year.
3. More specifically, under Section 354, the Treasurer shall recommend to Council that
outstanding taxes be stricken from the roll. To strike taxes from the roll it must be by
reason of a decision under Section 357 or 358, or of a decision of a judge of any court that
the taxes are uncollectable.
4. An application for a cancellation, reduction or refund may be made for one of the following
reasons:
• Ceased to be liable to be taxes at rate it was;
• Real property becomes exempt;
• Razed by fire, demolition or otherwise;
• Damaged by fire, demolition or otherwise (substantially unusable);
• Removal of a mobile unit;
• Sickness or extreme poverty;
• Gross or manifest clerical error; and
• Repairs/renovations preventing normal use of period of 3 months.
5. The 357 and the 358 process begins when an application is prepared by either the
Regional Assessment Office or the Tax Department. The neighbourhood assessor will
perform an on-site inspection of the property. The assessor will verify the reason for the
application, the period of time for which the tax relief is claimed, and the amount and type
15-42
Municipality of Clarington
Report FND-017-14 Page 3
of assessment that is affected. The application is then sent back to the Tax Department
where the actual tax adjustment is calculated and the taxpayer's account adjusted.
6. Section 356, deals with severances or divisions into parcels. These parcels of land were
taxed in blocks in the year(s) prior to severance/consolidation. Taxes are being
apportioned to the individual properties which are now severed/consolidated. Therefore,
tax amounts are removed from one roll number and applied to another roll number as
determined by MPAC.
Concurrence
Not applicable
Conclusion
The total amount of taxes to be written off for January 1 to August 31, 2014 as shown in this
report total $149,022.38. The total for the 2013 calendar year was $28,525.52. This total
represents the Municipality's share only. For comparison, the values of taxes written off under
Section 357 and 358 at August 31, 2013 was $20,973.51 for the municipal portion only.
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or
ntaylor@clarington.net
Attachments:
Attachment 1 - Write-off Report January 1 to August 31, 2014
There are no interested parties to be notified of Council's decision.
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Municipality of Clarington
4h Attachment 1
-P Write-Off Report 2014 Report FND-017-14
For the Period of-January 1 -August 2094
Date Person(s)Taxes Adj/WTX Commercial Residential Year Reason Claimed by
Ref.No. Industrial etc Farm Adjusted Applicant
Applicant Number Municipal Managed Forest For
Municipal
1 Jan-14 Triad Metals Holdings WTX718 2559.74 2012-2013 Severence due to Expropriation due to 407
2 Jan-14 Mion John WTX718 187.13 2013 Severence due to Partial Expropriation due to 407
3 Jan-14 Mion John WTX718 -4.18 2013 Severence due to Partial Expropriation due to 407
4 Jan-14 Transportation Ministry WTX718 175.22 2013 Severence due to Partial Expropriation due to 407
5 Jan-14 Transportation Ministry WTX718 -13.89 2013 Severence due to Partial Expropriation due to 407
6 Jan-14 Gill Jaswinder WTX718 70.11 2013 Severence due to Partial Expropriation due to 407
7 Jan-14 Gill Jaswinder WTX718 -30.88 2013 Severence due to Partial Expropriation due to 407
8 Jan-14 Muir Frances Estate WTX718 135.59 2013 Severence due to Partial Expropriation due to 407
9 Jan-14 Muir Frances Estate WTX718 -85.79 2013 Severence due to Partial Expropriation due to 407
10 Jan-14 Salmers Olga Stephanie WTX718 139.9 2012-2013 Severence due to Partial Expropriation due to 407
11 Jan-14 Salmers Olga Stephanie WTX718 -14.44 2012-2013 Severence due to Partial Expropriation due to 407
12 Jan-14 Lombardo Frank WTX718 211.12 2013 Severence due to Partial Expropriation due to 407
13 Jan-14 Lombardo Frank WTX718 -12.11 2013 Severence due to Partial Expropriation due to 407
14 Jan-14 Nash Road Development WTX718 734.27 2013 Severence due to Partial Expropriation due to 407
15 Jan-14 Nash Road Development WTX718 -196.3 2013 Severence due to Partial Expropriation due to 407
16 Jan-14 Zekveld Henry Albert WTX718 137.46 2013 Severence due to Partial Expropriation due to 407
17 Jan-14 Zekveld Henry Albert WTX718 -9.23 2013 Severence due to Partial Expropriation due to 407
18 Jan-14 Morton Paul John WTX718 249,67 2013 Severence due to Partial Expropriation due to 407
19 Jan-14 Morton Paul John WTX718 -159.69 2013 Severence due to Partial Expropriation due to 407
20 Jan-14 Granic Frank WTX718 29.93 2013 Severence due to Partial Expropriation due to 407
21 Jan-14 Granic Frank WTX718 -5.58 2013 Severence due to Partial Expropriation due to 407
22 Jan-14 Transportation Ministry WTX718 897.7 2013 Severence due to Partial Expropriation due to 407
23 Jan-14 Transportation Ministry WTX718 -3.32 2013 Severence due to Partial Expropriation due to 407
24 Jan-14 Bradley Leonard WTX718 1577.79 2013 Severence due to Partial Expropriation due to 407
25 Jan-14 Bradley Leonard WTX718 -90.56 2013 Severence due to Partial Expropriation due to 407
26 Jan-14 Bradley Leonard WTX718 11.59 2013 Severence due to Partial Expropriation due to 407
27 Jan-14 Bradley Leonard WTX718 -3.86 2013 Severence due to Partial Expropriation due to 407
28 Jan-14 Gerkes Martin WTX718 1902.33 2013 Severence due to Expropriation due to 407
29 Jan-14 Prins Harm WTX718 1012.73 2012-2013 Severence due to Partial Expropriation due to 407
30 Jan-14 Prins Harm WTX718 -57.62 2012-2013 Severence due to Partial Expropriation due to 407
Balance Forward from Page 1 2,559.74 6,785.09
31 Jan-14 Schleiss Development WTX718 882.97 2013 Severence due to Partial Expropriation due to 407
32 Jan-14 Schleiss Development WTX718 -757.71 2013 Severence due to Partial Expropriation due to 407
33 Jan-14 Best Grant Robert WTX718 375.27 2013 Severence due to Partial Expropriation due to 407
34 Jan-14 Best Grant Robert WTX718 -35.68 2013 Severence due to Partial Expropriation due to 407
35 Jan-14 Best Thelma Patricia WTX718 3.50 2012-2013 Severence due to Expropriation due to 407
36 Jan-14 White Susan Anne WTX718 336.00 2013 Severence due to Partial Expropriation due to 407
37 Jan-14 White Susan Anne WTX718 -148.58 2013 Severence due to Partial Expropriation due to 407
38 Jan-14 Transportation Ministry WTX718 438.43 2013 Severence due to Partial Expropriation due to 407
39 Jan-14 Transportation Ministry WTX718 -2.41 2013 Severence due to Partial Expropriation due to 407
40 Jan-14 Transportation Ministry WTX718 -3.72 2013 Severence due to Partial Expropriation due to 407
41 Jan-14 Transportation Ministry WTX718 -213.74 2013 Severence due to Partial Expropriation due to 407
42 Jan-14 Spires Larry William WTX718 169.44 2013 Severence due to Partial Expropriation due to 407
43 Jan-14 Spires Larry William WTX718 -23.46 2013 Severence due to Partial Expropriation due to 407
44 Jan-14 Knox Kenneth Walter WTX718 21.21 2013 Severence due to Partial Expropriation due to 407
45 Jan-14 Knox Kenneth Walter WTX718 -18.38 2013 Severence due to Partial Expropriation due to 407
46 Jan-14 GeisbergerArnold WTX718 88.48 2013 Severence due to Partial Expropriation due to 407
47 Jan-14 Geisberger Arnold WTX718 -3.47 2013 Severence due to Partial Expropriation due to 407
48 Jan-14 Ball Anne Marie WTX718 303.47 2013 Severence due to Partial Expropriation due to 407
49 Jan-14 Ball Anne Marie WTX718 -206.28 2013 Severence due to Partial Expropriation due to 407
50 Jan-14 Meester Eric Cornelius WTX718 268.8 2013 Severence due to Partial Expropriation due to 407
51 Jan-14 Meester Eric Cornelius WTX718 -190.29 2013 Severence due to Partial Expropriation due to 407
52 Jan-14 Transportation Ministry WTX718 835.62 2013 Severence due to Partial Expropriation due to 407
53 Jan-14 Transportation Ministry WTX718 -415.6 2013 Severence due to Partial Expropriation due to 407
54 Jan-14 Ball Anne Marie WTX718 100.82 2013 Severence due to Partial Expropriation due to 407
55 Jan-14 Ball Anne Marie WTX718 -42.55 2013 Severence due to Partial Expropriation due to 407
56 Jan-14 Fryza Percy Earl WTX718 87.91 2013 Severence due to Partial Expropriation due to 407
57 Jan-14 Fryza Percy Earl WTX718 -46.34 2013 Severence due to Partial Expropriation due to 407
58 Jan-14 Story Jack Thomas WTX718 71.77 2013 Severence due to Partial Expropriation due to 407
59 Jan-14 Story Jack Thomas WTX718 -11.98 2013 Severence due to Partial Expropriation due to 407
60 Jan-14 Story Jack Thomas WTX718 -20.65 2013 Severence due to Partial Expropriation due to 407
Total Page 2 of 8 2,559.74 8,627.94
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g 2,559.74 $,627.94
61 Jan-14 2023165 Ontario Inc. WTX719 37.55 2013 Severance due to Expropriation due to 407
62 Jan-14_ Roll Severed to 2 lots WTX719 0.00 2013 Severance/Consolidation
63 Jan-14 Roll Severed to 2 lots WTX719 0.00 2013 Severance/Consolidation
64 Jan-14 Clarington Municipality WTX719 1664.82 2013 Ceased to be Taxed at Rate
65 Jan-14 Cochrane Brandon WTX719 4558.67 -1098.67 2013 Overcharge Clerical Error
66 Jan-14 Iron Star Developments WTX719 59.21 2013 Fire,Demolition Etc.
67 Jan-14 Best Grant Robert WTX719 777.24 2013 Severance due to Expropriation due to 407
68 Jan-14 Bowman Jennifer Dianne WTX719 204.84 2013 Severance due to Partial Expropriation due to 407
69 Jan-14 Bowman Jennifer Dianne WTX719 -185.30 2013 Severance due to Partial Expropriation due to 407
70 Jan-14 Parrett Harold George WTX719 134.47 2013 Substantially Unusable
71 Jan-14 Knox Kenneth Walter WTX719 16.28 2013 Severance due to Partial Expropriation due to 407
72 Jan-14 Knox Kenneth Walter WTX719 -4.41 2013 Severance due to Partial Expropriation due to 407
73 Jan-14 Roti Vincenzo WTX719 211.07 2013 Fire,Demolition Etc.
74 Jan-14 The Participation House WTX719 1103.77 2010 Property Became Exempt
75 Jan-14 Roll Severed to 2 lots WTX719 0.00 2013 Severance/Consolidation
76 Jan-14 1816646 Ontario Limited WTX719 299.62 22.24 2013 Fire,Demolition Etc.
77 Jan-14 Bowmanville Building Corp. WTX719 73.45 2011-2012 Substantially Unusable
78 Jan-14 Madill Gary WTX719 347.61 2010-2012 Fire,Demolition Etc.
79 Jan-14 Sultana Rosina WTX719 342.89 2013 Severance due to Expropriation due to 407
80 Jan-14 Lowery John Rosswell WTX719 741.03 2013 Severance due to Expropriation due to 407
81 Jan-14 Watchorn Robert WTX719 106.24 2011 Ceased to be Taxed at Rate
82 Jan-14 Roll Severed to 2 lots WTX719 0.00 2012 Severance/Consolidation
83 Jan-14 Bathe Kevin Joseph WTX719 -307.44 2013 Severance/Consolidation
84 Jan-14 Roll Severed to 2 lots WTX720 0.00 2013 Severance/Consolidation
85 Jan-14 Roll Severed to 4 lots WTX720 0.00 2012 Severance/Consolidation
86 Jan-14 Roll Severed to 4 lots WTX720 209.90 2013 Severance/Consolidation
87 Jan-14 Roll Severed to 2 lots WTX720 -1004.57 2013 Severance/Consolidation
88 Jan-14 Roll Severed to 2 lots WTX720 0.00 2013 Severance/Consolidation
89 Jan-14 Roll Severed to 2 lots WTX720 0.00 2013 Severance/Consolidation
90 Jan-14 Roll Severed to 2 lots WTX720 0.00 2013 Severance/Consolidation
Total Page 3 of 8 9,082.85 10,415.34
Balance Forward from Page 3 9,082.85 10,415.34
91 Feb-14 Potter Richard WTX721 2.66 2013 Overcharge Clerical Error
92 Feb-14 Selby Newton Stephen WTX721 1004.57 2013 Severance/Consolidation
93 Feb-14 Rock Developments WTX722 10835.10 2012 Fire,Demolition Etc.
94 Feb-14 Canadian Waste Services WTX722 1190.29 2013 Severence due to Expropriation due to 407
95 Feb-14 Rock Developments WTX723 5376.96 2012 Fire,Demolotion Etc.
96 Feb-14 Roll Severed to 2 lots WTX723 0.00 2012 Severance/Consolidation
97 Feb-14 Crago Shirley WTX723 82.63 2012-2013 Severence due to Expropriation due to 407
98 Feb-14 Oegema Edward WTX723 82.55 2013 Severence due to Expropriation due to 407
99 Feb-14 2224664 Ontario Inc. WTX723 3144.96 2012-2013 Ceased to be Taxed at Rate
100 Feb-14 Roll Severed to 6 lots WTX723 0.00 2012-2013 Severance/Consolidation
101 Feb-14 McCluskey Matthew WTX723 567.59 2013 Overcharge Clerical Error
102 Feb-14 Roll Severed to 2 lots WTX723 0.00 2013 Severance/Consolidation
103 Feb-14 Roll Severed to 1 Iots WTX723 0.00 2012-2013 Severance/Consolidation
104 Feb-14 Roll Severed to 2 lots WTX723 0.00 2012-2013 Severance/Consolidation
105 Feb-14 Fenton Brenda WTX723 307.44 2013 Severance/Consolidation
106 Mar-14 Roll Severed to 3 lots WTX725 0.00 2011-2013 Severance/Consolidation
107 Mar-14 Nicholson Beverley WTX726 114.92 2012-2013 Fire,Demolition Etc.
108 Mar-14 Murray Sean WTX726 2059.28 2013 Overcharge Clerical Error
109 Mar-14 Community Living WTX726 156.09 2013 Ceased to be taxed at rate
110 Mar-14 Geisberger Arnold WTX726 74.09 2012-2013 Severance due to Partial Expropriation due to 407
111 Mar-14 Geisberger Arnold WTX726 -8.55 2012-2013 Severence due to Partial Expropriation due to 407
112 Mar-14 Zulauf Peggy WTX726 368.23 2013 Fire,Demolition Etc.
113 Mar-14 Pedwell Barry M WTX726 6.76 2013 Demolition/Destroyed
114 Mar-14 Lacey Use Helene WTX726 39.77 2013 Overcharge Clerical Error
115 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
116 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
117 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
118 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
119 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
120 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
Total Page 4 of 8 29,630.16 15,273.37
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121 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
122 Apr-14 Roll Severed to 5 lots WTX727 0.00 2013 Severance/Consolidation
123 Apr-14 Muir James WTX727 1.89 2012-2013 Severence due to Expropriation due to 407
124 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
125 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
126 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
127 Apr-14 Ram charitar Steve WTX727 2120.59 2012-2013 Severence due to Expropriation due to 407
128 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
129 Apr-14 555537 Ontario Limited WTX727 263.95 2012-2013 Severence due to Partial Expropriation due to 407
130 Apr-14 555537 Ontario Limited WTX727 -80.18 2012-2013 Severence due to Partial Expropriation due to 407
131 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
132 Apr-14 Wotten Arnott WTX727 167.31 2012-2013 Severence due to Partial Expropriation due to 407
133 Apr-14 Wotten Arnott WTX727 -15.53 2012-2013 Severence due to Partial Expropriation due to 407
134 Apr-14 Geisberger August WTX727 310.97 2012-2013 Severence due to Partial Expropriation due to 407
135 Apr-14 Geisberger August WTX727 -206.56 2012-2013 Severence due to Partial Expropriation due to 407
136 Apr-14 Hancock Mark A Estate WTX727 73.33 2012-2013 Severence due to Expropriation due to 407
137 Apr-14 Geis berger Arnold WTX727 46.53 2012-2013 Severence due to Partial Expropriation due to 407
138 Apr-14 Geisberger Arnold WTX727 -0.17 2012-2013 Severence due to Partial Expropriation due to 407
139 Apr-14 Roll Severed to 2 lots WTX727 0.00 2012-2013 Due to Severence
140 Apr-14 Roll Severed to 2 lots WTX727 0.00 2013 Severance/Consolidation
141 Apr-14 Waugh Amanda Helen WTX728 -17.44 2013 Overcharge Clerical Error
142 Apr-14 Durham Regional Municipality WTX728 1187.86 2013 Property Became Exempt
143 Apr-14 Transportation Ministry WTX728 1117.98 2013 Property Became Exempt
144 Apr-14 Clarington Municipality WTX728 818.06 2013 Exempt
145 Apr-14 Clarington Municipality WTX728 43.01 2013 Exempt
146 Apr-14 King Courtice Investments WTX728 4221.33 2012 Fire,Demolition Etc.
147 Apr-14 Transportation Ministry WTX728 1701.36 1054.07 2012 Exempt
148 Apr-14 Conservation Authority WTX728 47.37 2012-2013 Ceased to be Taxed at Rate
149 Apr-14 Transportation Ministry WTX728 2381.09 2013 Demolition/Destroyed
150 Apr-14 Swan Raymond Keith WTX728 172.23 -118.00 2013 Ceased to be Taxed at Rate
Total Page 5 of 8 35,725.08 24,469.50
Balance Forward from Page 5 35,725.08 24,469.50
151 Apr-14 Blackhurst Michael WTX728 131.54 2013 Fire,Demolition Etc.
152 Apr-14 Schwarz Joseph WTX729 2703.19 2013 Ceased to be taxed at rate
153 Apr-14 Bourbonnais Stacey WTX729 809.76 2012 Overcharge Clerical Error
154 Apr-14 Roll Severed to 2 lots WTX729 0.00 2013 Severance/Consolidation
155 Apr-14 Shirley Jeffrey WTX729 233.16 2013 Ceased to be taxed at rate
156 Apr-14 Brittain Daniel Robert WTX729 202.77 2013 Ceased to be taxed at rate
157 Apr-14 Valiant Rental Inc WTX729 37768.32 2013 Substantially Unusable
158 Apr-14, Rock Developments WTX730 26818.17 2013 Fire,Demolition Etc.
159 Apr-14 Rock Developments WTX731 831.97 2013 Ceased to be taxed at rate
160 May-14 Buckley Anthony WTX732 1246.11 2013 Severance due to Partial Expropriation due to 407
161 May-14 Transportation Ministry WTX732 -452.45 2013 Severance due to Partial Expropriation due to 407
162 May-14 Transportation Ministry WTX732 -756.2 2013 Severance due to Partial Expropriation due to 407
163 May-14 Bowmanville Building Corp. WTX732 39.45 2013 Substantially Unusable
164 Jun-14 Bourbonnais Stacey VM734 160.04 2013 Overcharge Clerical Error
165 Jun-14 Lukey Timothy James WTX734 -24.28 2013 Overcharge Clerical Error
166 Jun-14 Vetere Holding Inc. WTX734 513.35 -354.02 2011-2013 Substantially Unusable
167 Jun-14 Clarington Municipality WTX734 722.82 2012-2013 Uncollectible Taxes
168 Jun-14 Bruno Costantino WTX736 955.12 2014 Ceased to be taxed at rate
169 Jun-14 Geisberger Arnold WTX736 8.04 2014 Ceased to be taxed at rate
170 Jun-14 Geisberger Arnold WTX736 18.74 2014 Ceased to be taxed at rate
171 Jun-14 Kearns Kevin WTX736 293.66 2014 Ceased to be taxed at rate
172 Jun-14 Meester Eric WTX736 927.39 2014 Ceased to be taxed at rate
173 Jun-14 Wang Ruiming WTX736 2180.23 2014 Ceased to be taxed at rate
174 Jun-14 2084165 Ontario Limited WTX736 906.72 2014 Ceased to be taxed at rate
175 Jun-14 McCluskey Matthew WTX736 656.84 2014 Overcharge Clerical Error
176 Jun-14 Morton Paul John WTX736 797.44 2014 Ceased to be taxed at rate
177 Jun-14 Conservation Authority WTX736 134.41 2014 Ceased to be taxed at rate
178 Jun-14 Conservation Authority WTX736 24.49 2014 Ceased to be taxed at rate
179 Jun-14 Lee Michael WTX737 116.78 2012-2013 Fire,Demolition Etc.
180 Jun-14 Bradley Leonard Dwight WTX738 429.91 2014 Ceased to be taxed at rate
Total Page 6 of 8 101,656.89 36,581.16
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C:) Balance Forward from Page 6 101,656.89 36,581.16
181 Jun-14 Prins Harm WTX738. 244.40 2014 Ceased to be taxed at rate
182 Jun-14 Bowman Jennifer Dianne WTX738 893.92 2014 Ceased to be taxed at rate
183 Jun-14 Spires Larry William WTX738 112.14 2014 Ceased to be taxed at rate
184 Jun-14 Knox Kenneth Walter WTX738 21.77 2014 Ceased to be taxed at rate
185 Jun-14 Swan Raymond Keith WTX738 216.89 (148.95) 2014 Ceased to be taxed at rate
186 Jun-14 Halminen Juha Dullervo WTX738 350.28 2014 Overcharge Clerical error
187 Jun-14 Potter Richard WTX738 38.11 2014 Overcharge Clerical error
188 Jun-14 Clarington Municipality WTX738 142.26 2014 Ceased to be taxed at rate
189 Jun-14 Tylman Charles WTX738 777.33 (574.33) 2014 Ceased to be taxed at rate
190 Jun-14 1725596 Ontario Limited WTX738 715.91 2014 Ceased to be taxed at rate
191 Jun-14 Pedwell Barry M WTX738 14.22 2014 Demolished/Destroyed
192 Jun-14 Ball Anne Marie WTX738 217.62 2014 Ceased to be taxed at rate
193 Jun-14 Fryza Percy WTX738 234.36 2014 Ceased to be taxed at rate
194 Jun-14 Kay Thomas WTX738 235.87 2014 Ceased to be taxed at rate
195 Jun-14 Kirmac Corporation WTX738 481.53 2014 Ceased to be taxed at rate
196 Jul-14 Wiggers William WTX739 0.13 2013 Due to Severence
197 Jul-14 Metcalf Ronald Norman WTX739 6.48 2013 Due to Severence
198 Jul-14 Hamilton James Andrew WTX739 218.07 2011-2013 Due to Severence
199 Jul-14 289143 Ontario Limited WTX739 6.75 2013 Due to Severence
200 Jul-14 Borchuk Donna WTX739 792.78 2013 Due to Severence
201 Jul-14 Jessome Shane Christopher WTX739 (317.46) 2013 Due to Severence
202 Jul-14 Clarington Municipality WTX739 (473.56) 2013 Due to Severence
203 Jul-14 Doyle Leola Elizabeth WTX739 682.35 2012-2013 Due to Severence
204 Jul-14 Marksmen Club WTX739 4.48 2012-2013 Severence due to Expropriation due to 407
205 Jul-14 Syvan Developments Limited WTX739 1.27 2012 Due to Severence
206 Jul-14 Lindvest Properties Ltd WTX739 20.45 2013 Due to Severence
207 Jul-14 Transportation Ministry WTX739 (643.48) 2013 Due to Severence
208 Jul-14 Borchuk Donna WTX740 1,158.60 2014 Due to Severence
Total Page 7 of 8 102,651.11 41,017.13
Balance Forward from Page 7 102,651.11 41,017.13.
209 Jul-14 Jessome Shane Christopher WTX740 (463.95) 2013 Due to Severence
210 Jul-14 Clarington Municipality WTX740 (692.09) 2013 Due to Severence
211 Jul-14 Yeung Yin Ching WTX743 1,543.06 2014 Ceased to be Taxed at Rate
212 Jul-14 Woodley Susan Joy WTX743 828.70 2014 Ceased to be Taxed at Rate
213 Jut-14 Wraxall Helen WTX743 143.76 2014 Ceased to be Taxed at Rate
214 Jul-14 White Susan Anne WTX743 672.67 2014 Ceased to be Taxed at Rate
215 Jul-14 Woodley Susan Joy WTX743 2,553.19 2014 Ceased to be Taxed at Rate
216 Jul-14 Morton Gordon Robert WTX743 411.61 2014 Ceased to be Taxed at Rate
217 Jul-14 Veridian Connections WTX744 17.14 2013 Due to Severence
218 Jul-14 2306896 Ontario Inc. WTX744 32.70 2013 Due to Severence
219 Jul-14 Miles Hectares Inc. WTX744 68.40 2012-2013 Due to Severence
220 Jul-14 RMM Bowmanville Prop. WTX744• 40.83 2011 Due to Severence
221 Jul-14 Bowmanville Wood Products WTX744 76.05 2013 Due to Severence
222 Jul-14 Syvan Developments Limited WTX744 5.51 2013 Due to Severence
223 Aug-14 Roll Severed to 2 lots WTX746 0.00 .2013 Due to Severence
224 Aug-14 Best Grant Robert WTX746 13.92 2012 Severence due to Partial Expropriation due to 407
225 Aug-14 Best Grant Robert WTX746 (1.32) 2012 Severence due to Partial Expropriation due to 407
226 Aug-14 Roll Severed to 2 lots WTX746 0.00 2013 Due to Severence
227 Aug-14 Roll Severed to 2 lots WTX746 0.00 2013 Due to Severence
228 Aug-14 Vetere Holdings WTX747 212.49 (146.54) 2014 Substantially Unusable
229 Aug-14 Veltri&Sons Limited WTX750 5.42 2013 Overcharge Clerical Error
230 Aug-14 Veltri&Sons Limited WTX751 32.59 2014 Overcharge Clerical Error
Total Page 8 of 8 103,142.24 45,880.14
Grand Total To Be Written Off Not Including Minutes of Settlements,
or ARB Decisions For the.Period of January 1st,2014
to August 31,2014 $149,022.38
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If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
Report
LEGAL DEPARTMENT
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution: . By-law:
Report: LGL-008-14 File: L1000-24
Subject: Newcastle Community Hall Board By-law
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report LGL-008-14 be received; and
b) That the By-law attached to this Report as Attachment 1 be adopted.
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Submitted by: � � Reviewed by: TCC-
Andrev/C. Allison, LL.B, B. Corn. Franklin Wu,
Municipal Solicitor Chief Administrative Officer
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Municipality of Clarington
Report LGL-008-14 Page 2
Report Overview
The Newcastle Village Community Hall Board has been in existence in some form for over 90
years. The last time that Council formally updated the by-law under which the Board operates
was 1959. This report recommends the adoption of a new by-law in order to clarify the Board's
current rights and responsibilities.
Background
1 In July 1923, Chester Daniel Massey conveyed the land and the building known as the
Newcastle Village Community Hall, 20 King Avenue West, in the Village of Newcastle to
The Corporation of the Village of Newcastle in trust.
2 By-Law No. 723 passed by the Municipal Council of the Village of Newcastle in
December 1959 formally established the Newcastle Village Community Hall and
appointed a board (with John Rickard was the Chairman) under the Community Centres
Act, 1949 to manage the Hall.
3 When the Region was established in 1974, the Board was dissolved, the Council of the
newly formed Town of Newcastle was deemed to be the Board under the Community
Recreation Centres Act, 1974, and all of the Board's assets and liabilities became
assets and liabilities of the Town.
4 The Community Recreation Centres Act, 1974 was repealed effective January 1, 2003,
but the Municipal Act, 2001, S.O. 2001 c.25 continued to provide municipalities with the
power to establish municipal service boards.
5 Staff are recommending that Council formally establish a municipal service board under
the Municipal Act, 2001 that will control and manage the Newcastle Village Community
Hall in a manner consistent with the Massey Trust.
Recommended By-Law
6 Staff are recommending that Council adopt a by-law in the form attached to this Report
(Attachment 1). If adopted, the by-law will,
• create a consolidated record of the historical evolution of the Board (in its recitals)
and the important historical events that continue impact the management of the Hall
(e.g. the Montague Trust, the Rinch Trust and the designation of the property under
the Ontario Heritage Act);
• ensure that the rights and responsibilities of the Board are consistent with all of the
restrictions contained in the Massey Trust, specifically those relating to Board
composition, finances, use of the property, and property maintenance;
• ensure compliance with existing legislation (interestingly, this requires a deviation
from a provision in the Massey Trust that required 2 women to be appointed to the
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Municipality of Clarington
Report LGL-008-14 Page 3
Board - which was very progressive in 1923 as women had only obtained the right to
vote in Ontario in 1917 - but is regressive and legally unenforceable today);
• update the Village boundary; and
• provide clear direction to Board members respecting operational and administrative
matters (e.g. financial accountability, meeting procedures, record keeping,
procurement procedures, the power to contract, and employees).
7 The proposed by-law is consistent with other municipal service board by-laws that have
been adopted by Council.
Concurrence
8 A draft of the proposed by-law was presented to the Newcastle Village Community Hall
Board. Staff met with Board members to discuss all aspects of the by-law. Attachment
1 incorporates comments received from the Board. The Board supports the
recommendation to adopt it.
9 This report has been reviewed by the Director of Operations and the Director of Finance
who concur with the recommendations.
Conclusion
10 It is respectfully recommended that Council adopt the by-law attached to this report.
Strategic Plan Application
11 The recommendations contained in this report conform to the Strategic Plan.
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Staff Contact: Andrew C. Allison, Municipal Solicitor, 905-623-3379 ext. 2013 or
aallison @clarington.net
Attachment 1 — Proposed Newcastle Village Community Hall Board By-law
The following interested party is to be notified of Council's decision:
Cathy Abraham, Chair, Newcastle Village Community Hall Board
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Attachment 1 to
Report LGL-008-14
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
By-Law 2014-
Being a bylaw to establish a municipal service
board to control and manage activities at
the Newcastle Village Community Hall
WHEREAS pursuant to an Indenture dated July 30, 1923 (the "Massey Trust"), Chester Daniel
Massey agreed to convey the land and the building now known municipally as the Newcastle
Village Community Hall, 20 King Avenue West, which is legally described as Part of Lot 28,
Concession 2, former Village of Newcastle, now in the Municipality of Clarington, designated
as Lots 2, 3 and 4 on Block "A" on the plan of the Village of Newcastle (the "Property") to The
Corporation of the Village of Newcastle upon certain trusts; and
WHEREAS By-Law No. 723 passed by the Municipal Council of the Village of Newcastle on
December 14, 1959 established the Newcastle Village Community Hall and appointed a board
under the Community Centres Act, 9949 to manage the Property; and
WHEREAS by virtue of paragraph 2(1)(c) of The Regional Municipality of Durham Act, 1973,
S.O. 1973 c.78, The Corporation of the Village of Newcastle amalgamated with The
Corporation of the Township of Clarke and The Corporation of the Township of Darlington and
continued as a town municipality under the name The Corporation of the Town of Newcastle
effective January 1, 1974; and
WHEREAS by virtue of section 148 of The Regional Municipality of Durham Act, 1973, (a) the
Newcastle Village Community Hall Board was dissolved as of December 31, 1973; (b) the
Council of The Corporation of the Town of Newcastle was deemed to be the board of the
Newcastle Village Community Hall under the Community Recreation Centres Act, 1974; and
(c) the assets and liabilities of the Newcastle Village Community Hall Board became the assets
and liabilities of The Corporation of the Town of Newcastle; and
WHEREAS by virtue of subsection 1(2) of The Regional Municipality of Durham Amendment
Act(Newcastle-Clarington), 1993, S.O. 1993 c.3, on July 1, 1993 The Corporation of the Town
of Newcastle was continued as a town municipality under the name of The Corporation of the
Municipality of Clarington (the "Municipality"); and
WHEREAS the Community Recreation Centres Act, 1974 was repealed effective January 1,
2003; and
WHEREAS section 196 of the Municipal Act, 2001 the Council of a Municipality to
establish municipal service boards; and
WHEREAS section 198 of the Municipal Act, 2001, S.O. 2001 c.25 provides that a municipality
may give a municipal service board the control and management of such services arid
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Municipality of Clarington
Report LGL-008-14 Page 5
activities of the municipality as the municipality considers appropriate and shall do so by
delegating the powers and duties of the municipality to the board; and
WHEREAS the Council of the Municipality ("Council') wishes to formally establish a municipal
service board to control and manage the Newcastle Village Community Hall in a manner
consistent with the Massey Trust.
NOW THEREFORE Council hereby enacts as follows:
Name
1. Subject to section 2 of this By-law, the building located on the Property shall be always
known and referred to as the "Newcastle Village Community Hall'.
2. For purposes of this By-law only, the building on the Property is referred to as the "Hall'.
Board
3. Council hereby establishes a municipal service board to control and manage the
Property as set out in this By-law. The Board shall be known as the "Newcastle Village
Community Hall Board".
Board Composition
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4. The Board shall have 7 directors who shall be appointed/elected as follows:
(a) 3 directors shall be appointed by the Council from among the citizens of
Newcastle Village;
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(b) 2 directors shall be elected from among the citizens of Newcastle Village at a I
meeting of the citizens of Newcastle Village called for that purpose; and
(c) Council shall appoint the Ward 4 Local Councillor and the Wards 3 and 4
Regional Councillor to the Board.
5. For purposes of this By-law, "Newcastle Village" shall be the area shown on the Map
attached to this By-law as Schedule "A".
6. Every director of the Board appointed.under section 4(a) and elected under section 4(b)
shall hold office for two years from the date of his or her appointment or election and
until his or her successor is appointed or elected. The two Councillors appointed under
section 4(c) shall hold office for the term of Council.
7. The 3 Council appointments to the Board under section 4(a) shall be made at the
beginning of the term of Council and again two years after the initial appointments.
8. The elections for the 2 directors to the Board under section 4(b) shall take place every
two years from January 2012.
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Municipality of Clarington
Report LGL-008-14 Page 6
9. If a director does not complete his or her two-year term, a new director may be
appointed by the remaining directors for the remainder of the vacating director's term.
10. The Board may have a Board Chair, committee chairs and such other positions as it
deems necessary for the proper administration of the Board. The Board shall elect
directors to such positions, and all such directors shall hold their positions at the
pleasure of the Board or for such period as the Board may prescribe.
11. The Operations Department of the Municipality shall assign a representative who will act
as a staff liaison to the Board. As the Municipal staff liaison, this individual will attend
Board meetings as a non-voting resource person when requested.
Remuneration
12. The directors shall serve without remuneration.
Quorum
13. Four directors of the Board shall constitute a quorum.
Meetings
14. The Board may fix the times and places for its meetings, establish the mode of calling
and conducting its meetings, and make regulations governing the conduct of its
directors.
15. The meetings of the Board shall be open to the public and no person shall be excluded
from a Board meeting except for improper conduct or for reasons set out in subsection
239(2) of the Municipal Act, 2001.
Records
16. The Board shall keep minutes of its meetings and all books papers and documents used
in and pertaining to the business of the Board and all such minutes, books, papers and
documents shall be open to the members of Council and to any other person or persons
appointed for that purpose by Council in accordance with the Municipal Freedom of
Information and Protection of Privacy Act, R.S.O. 1990, c. M.56.
17. The minutes of all Board meetings shall be submitted to the Municipal Clerk within ten
(10) business days following ratification by the Board.
Conflict of Interest
18. Directors shall be governed by the Municipal Conflict of Interest Act, R.S.O. 1990, c.
M.50 which requires them to declare a conflict of interest if they or any member of their
family has a pecuniary interest in a matter before the Board. The declaration of a
conflict of interest and any subsequent action taken by the Board relating to matter in
respect of which the declaration was made shall be recorded in the minutes of the
meeting as required under Municipal Conflict of Interest Act.
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Municipality of Clarington
Report LGL-008-14 Page 7
19. No director or employee of the Board shall have any contract, other than employment,
with the Board or have any pecuniary interested direct or indirect in any contract work
relating to the operations or functions of the Board. j
General Board Mandate
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20. The Board may make such decisions as are necessary for the proper operation and
management of the Property in a.manner that is consistent with the terms of the Massey
Trust and this by-law.
21. The Board shall at all times act in accordance with all legislation affecting the Board, its
employees, its operations and all of its actions.
Repairs and Maintenance j
22. The Board shall be responsible for such day-to-day repair and maintenance of the j
Property as it deems proper or necessary to keep the Property clean and in good
condition.
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23. The Board shall provide daily maintenance from an operational perspective including
custodial care and snow clearing.
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24. In consultation with the Municipality's Director of Operations, the Board shall plan and
provide for any internal improvements to the Hall.
25. The Municipality shall be'responsible for the building envelope and physical plant
through its annual budget process. Neither the Board nor its employees shall physically
alter or contract to alter any physical aspect of the Hall or the grounds without prior
written Council approval.
26. Any repairs or maintenance work undertaken on the Property, whether structural or
otherwise, shall be undertaken in a manner that reflects the Property's designation F
under section 29 of the Ontario Heritage Act, R.S.O. 1990, c. 0.18 as a property which
has historic or architectural value or interest (Municipal By-Law 93-147).
Use
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27. The Property may be used for such purposes as in the judgment of the Board tend to
the advancement of the community in education and knowledge of the arts, in particular,
(a) music and drama;
(b) the promotion of the cause of health and temperance;
(c) the cultivation of good citizenship and patriotism;
(d) the encouragement of recreation;
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(e) the promotion of public welfare and religious work; and
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Municipality of Clarington
Report LGL-008-14 Page 8
(f) the holding and giving of public and other meetings.and entertainments which
may be consistent with any such purposes.
28. The Board shall not permit any person to lease, license or otherwise use the Property
other than for non-profit purposes other than single day auctions that have been .
licensed by the Municipality.
29. The Board may,
(a) fix the hours when the Hall will be open to the public;
(b) establish rates, fees or charges for admission to, or use of, the Property; and
(c) adopt policies or rules for the use or rental of the Property.
Procurement
30. In accordance with subsection 270(2) of the Municipal Act, 2001, the Board shall adopt
procurement policies. The Municipal purchasing by-law may be used as adapted by the
Board to the specific requirements of the Hall.
Agreements
31. The Board may enter into,
(a) . rental agreements with terms not exceeding 3 years;
(b) employment contracts (subject to section 34); and
(c) agreements for normal operating or administrative matters that are within
budgetary limits and are consistent with the terms of the Massey Trust and this
by-law.
32. Except as permitted by section 31, the Board shall not enter into any agreement which
has the potential to commit funds, oblige or encumber the Municipality, or incur any debt
or long term financial obligation without prior written Council approval.
Employees
33. The Board shall adopt hiring policies with respect to the hiring of its employees and shall
abide by all applicable laws governing employment practices.
34. The Board may employ such full time and part time persons as the Board considers
necessary on such terms as it considers appropriate. All contracts of employment shall
contain a clause stating that the employee shall not be considered a Municipal
employee, or have any claim against the Municipality for any employment action or
decisions by the Board.
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Report LGL-008-14 Page 9
Financial
35. All moneys received by the Board from time to time from or in respect to any portion of
the Hall shall be applied and extended in payment of the_ actual operating expenses of
the Hall such as heating, lighting and janitor service.
36. Any on-going surplus remaining after payment of the actual operating expenses of the
Property shall be turned over to the Municipality for the formation of a fund which shall
from time to time to be used as may be necessary or desirable by the Municipality for
rebuilding, repairing, re-fitting, improving or further equipping the Property so as to,keep
it from time to time well and thoroughly adapted for fulfilling the purposes described in
section 27.
37. If at any time for any cause or reason the revenues from the Hall are not sufficient for its
proper maintenance and use then the Municipality shall be responsible for such
deficiency.
Budget
38. On or before November 1St in each year, the Board shall prepare and submit to Council
an estimate of its financial requirements for the ensuing financial year and the Municipal
Director of Finance shall pay to the Board out of the moneys appropriated for it by
Council such amounts as may be requisitioned from time to time or shall pay the
accounts approved by the Board directly in respect to and to the limitations of the
approved budget revenues and appropriation. The Board shall only use those funds for I
the purposes indentified in its estimate of its financial requirements approved by
Council.
Legacy Funds
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39. Under the Will of the late Thomas Montague, who died on or about March 24, 1928, a
trust (the "Montague Trust") was established in favour of the Municipal Council of the
Village of Newcastle for the use and benefit of the Hall.
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40. By an agreement dated May 11, 1983, the Municipality assumed responsibility for the
-Montague Trust and the funds held under the Montague Trust (the "Montague Trust t
Funds") which as of the date of this by-law are approximately $19,500.
41. The Montague Trust contains the following provision:
To set aside the sum of Ten Thousand dollars ($10,000) and to invest and keep
invested, and the net annual income derived from such investment to pay in
perpetuity to the Municipal Council of the Village of Newcastle, to be applied by
such Municipal Council for the use and benefit of the Community.Hall in the said
Village of Newcastle.
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42. Under the Will of the late Irene Rinch, who died on July 16, 2006, a trust (the "Rinch
Trust") was established to provide funding for the maintenance and improvement of the
Hall.
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Report LGL-008-14 Page 10
43. By an agreement dated March 26, 2007 (the "Rinch Trust Agreement"), the Municipality
assumed responsibility for the Rinch Trust and the funds held under the Rinch Trust (the
"Rinch Trust Funds") which as of the date of this by-law are approximately $157,000.
44. The Rinch Trust Agreement requires that the Rinch Trust Funds are to be used "to
maintain, improve and preserve" the Hall which may include "decorating, landscaping,
renovation of interior space, upgrades to facilities such as kitchen equipment or
bathroom fixtures, and other improvements inside and outside the building structure".
The Rinch Trust Agreement also contains some restrictions on the capital of the Rinch
Trust Funds.
45. All legacy funds, including the Montague Trust Funds and the Rinch Trust Funds, shall
be invested on the Board's behalf and accessible by request of the Board, subject to the
specific requirements or restrictions of any applicable trust agreement or will and the
provisions of this by-law.
46. All future legacy funds shall be forwarded within 10 business days after receipt by the
Board to the Municipality along with all original documentation supporting such
bequests.
Donations
47. The Board shall keep distinct and regular accounts of its receipts (including any private
donations received by it and the terms, if any, upon which such donations were made),
payments, credits and liabilities. All receipts for tax purposes must be issued by the
Municipality in accordance with the requirements of the Canada Revenue Agency.
Development Funds
48. The Board may, with the approval of Council, establish a development fund into which
donations and net revenues, if any, may.be placed for future Hall development projects
and may apply any private donations in such manner as it deems advisable but not
inconsistent with the terms upon which any amount was donated. Any funds intended
for purposes beyond the calendar year will be automatically turned over to the
Municipality prior to December 31St of the year of receipt of funds, for deposit into
Municipal accounts identified for Board purposes with the exception of the funds
required by the Board for on-going operational requirements, and will be maintained by
the Municipality's Director of Finance.
Assets
49. A physical or tangible asset used, assigned, donated or acquired by the Board is the
property of the Municipality.
Audit
50. Immediately after its accounts and transactions have been completed for a calendar
year, the Board shall submit its financial records to the Municipality's Director of Finance
for audit.
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Municipality of Clarington
Report LGL-008-14 Page 11
51. The accounts and transactions of the Board shall be audited by the Municipal Auditor in
the same manner as the accounts of the Municipality and all minutes, book's, records,
documents, transactions, accounts and vouchers of the Board shall be open to the
Municipal Auditor's inspection at all times.
Insurance and Risk Management
52. The Municipality shall be required to take out and maintain insurance on the Hall in an
amount not less than 75% of its full insurable value.
53. As the Board is a board of Council, insurance protection is provided to the Board, its
employees, and volunteers under the Municipality's Master Insurance Policy terms and
conditions. The Board or its employees shall forward to the Municipality's Director of
Finance appropriate documentation of all claims or potential claims. The Board shall
undertake all of its activities keeping in mind general risk management practices in order
to prevent or minimize claims, injuries or damages, and shall work co-operatively with
the Municipality's insurer in the investigation and defence of all claims.
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Repeal
54. By-Law No. 723 is hereby repealed.
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BY-LAW passed this 15th day of September, 2014.
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Adrian Foster, Mayor
Anne Greentree, Municipal Clerk
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x.111 MEMO
(iLeading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: June Gallagher, Deputy Clerk
Date: September 5, 2014
Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING
AGENDA — SEPTEMBER 8, 2014— UPDATE
File: C05.GENERAL PURPOSE AND ADMINISTRATION
The following changes have been made to Monday's Council Agenda. Please see the Final
Consolidated Agenda attached. (Attachment#1)
Please find attached, for your information, correspondence from Ron and Sue Young
concerning Report PSD-046-14, Applications for Zoning By-Law Amendment and Draft Plan of
Condominium to Permit a 79 Unit Stacked Townhouse Development in Courtice.
(Attachment#2)
6. Delegations
Additions:
Hannu Halminen, Regarding Report PSD-046-14, Applications for Zoning By-Law
Amendment and Draft Plan of Condominium to Permit a 79 Unit Stacked Townhouse
Development in Courtice
une Gallagher; Deputy Clerk
JG/mc
c: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506
ATTACHMENT #1 TO
Clff*MR UPDATE MEMO
FINAL
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA
DATE: September 8, 2014
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and
Administration Committee meetings. If you make a delegation/presentation to a General Purpose
and Administration Committee meeting, the Municipality will be audio recording you and will make
the recording public by publishing the recording on the Municipality's website.
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Minutes of a Regular Meeting of June 23, 2014 4-1
5. PUBLIC MEETINGS
No Public Meetings
6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1
List)
(a) Brittany LeClerc, MasonryWorx, Regarding Protecting Long-Term
Property Value and Property Tax Assessment in Clarington
(b) Hannu Halminen, Regarding Report PSD-046-14, Applications for Zoning
By-Law Amendment and Draft Plan of Condominium to Permit a 79 Unit
Stacked Townhouse Development in Courtice
7. PRESENTATIONS
No Presentations
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-3330
G.P. &A. Agenda - 2 - September 8, 2014
8. PLANNING SERVICES DEPARTMENT
(a) PSD-046-14 Applications for Zoning By-Law Amendment and Draft 8-1
Plan of Condominium to Permit a 79 Unit Stacked
Townhouse Development in Courtice
Applicant: H & H Properties Inc.
(b) PSD-047-14 Proposed Draft Plan of Subdivision and Rezoning to 8-16
Permit a 23 Unit Residential Development
Applicant: Zemer Holdings Ltd.
(c) PSD-048-14 Application to Permit Four Semi-Detached/Linked 8-45
Lots (8 Units) Having a Minimum Lot Frontage 17 Metres
Applicant: Zemer Holdings Ltd. .
9. ENGINEERING SERVICES DEPARTMENT
No Reports
10. OPERATIONS DEPARTMENT
No Reports
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
No Reports
12, COMMUNITY SERVICES DEPARTMENT
(a) CSD-012-14 Durham Youth Council 12-1
(b) CSD-013-14 Toronto 2015 Pan Am Games Torch Relay Event 12-5
13. MUNICIPAL CLERK'S DEPARTMENT
(a) CLD-020-14 Meeting Schedule —2014 to 2018 13-1
(b) CLD-021-14 Filming Activities Within the Municipality 13-8
14. CORPORATE SERVICES DEPARTMENT
(a) COD-015-14 - Purchase of Pre-Built Pumper Truck 14-1
(B) COD-016-14 Contract Awards During Council Recess 14-10
G.P. & A. Agenda - 3 - September 8, 2014
15. FINANCE DEPARTMENT
(a) FND-015-14 Municipal Performance Measures Program - 2013 15-1
(b) FND-016-14 Financial Update as at June 30, 2014 15-30
(c) FND-017-14 List of Applications for Cancellation, Reduction, 15-41
Apportionments or Refund of Taxes
16. SOLICITOR'S DEPARTMENT
(a) LGL-008-14 Newcastle Community Hall Board By-law 16-1
17. CHIEF ADMINISTRATIVE OFFICE
No Reports
18. UNFINISHED BUSINESS
None
19. OTHER BUSINESS
20. COMMUNICATIONS
None
21. CONFIDENTIAL REPORTS
(a) LGL-007-14 West Beach Expropriation — Claim of Bonnie Nicholson
22. ADJOURNMENT
ATTACHMENT #2 TO
UPDATE MEMO
From:YOUNG ( ]
Sent: September-04-14 10:16 AM
To: Strike, Cindy
Subject: Halminen Homes
Hi Cynthia, I am sending You this e-mail because I will not be able to attend the meetings regarding
the rezoning/condominium application. Our concerns for this project is that their only appears to be
one entrance/exit for this complex and that is onto Gord Vinson Avenue. This is already a busy Street
because it is one of the main entrances/exits to Our Subdivision. Gord Vinson is also used by People
in the area to access the Strip Mall at the corners of Bloor and Rosswell Streets. I understand that the
proposed complex will consist of 79 units. If each unit has at least one car per unit there will be 79
more cars on Gord Vinson and most likely there will be several units with two cars per unit. Please
forward this mail to other related departments.
Thank You
Ron and Sue Young
i
HAN DOUTS/CIRCU CATIONS
GPA
Protecting Property Values and Adapting to Climate Change
2
32 members representing over 80 associations
and businesses within Ontario’s masonry
industry.
3
St. George Anglican\[built 1848\]
CLARINGTON’S MASONRY PAST
5
Cream of Barely Mill \[built 1905\]
Former Bowmanville Town Hall
\[built 1904\]
CLARINGTON’S MASONRY PAST
6
Newcastle Town Hall \[built 1923\]
Orono Town Hall \[built 1898\]
CLARINGTON’S MASONRY PAST
7
CLARINGTON’S MASONRY
PRESENT
8
What will Clarington’s housing stock
look like in 50 -100 years?
81 Scugog (1912)81 Scugog (2012)
9
Who's responsibility is it to build communities
that last?
Is it the developer?
•
Is it the homebuyer?
•
Is it the Municipality andPlanners?
•
10
Planners and the Municipality build communities
that last
Compact Form and Intensification increases population densities…
to support urban transit
to create more walkable, healthy, socially interactive communities
promotes local business success
lower infrastructure costs
Compact Form is only half the equation!
11
Compact Form is only half the equation
Sustainable communities should include keeping property
•
assessment as high as possible
High property Assessments maximizes the tax base
•
This provides needed revenue for municipalities to maintain their
•
infrastructure and provide desired services
Ignoring long-term property value is a gap that needs to be filled
•
12
Cladding left completely up to the developer and
•
homebuyer
It may look great when it’s new…what will it look like in
•
100 years?
13
Often those buying houses with less durable cladding are
•
least able to pay for the required maintenance to maintain
property values.
14
Municipalities need to develop new policies and
•
guidelinesthat take into consideration durability,
resilience and the long term-property value
New policies and guidelines add missing piece to the
•
goal of sustainable communities that last.
Ignoring long-term property value is a
gap that needs to be filled
15
International Panel on Climate Change, 2014
•
(IPCC) recently made an urgent call to take
adaptive action immediately because of climate
change
Climate Change
17
“The housing and construction industries have
•
made advances toward climate change mitigation
by incorporating energy efficiency in building
design.”
“The cost of adaptation measures combined with
•
limited long-term liability for future buildings has
influenced some builders to take a wait-and-see
attitude.”
Climate Change
18
The decisions made today will have a dramatic impact
•
on our housing stock for generations to come.
Adapting to climate change in our building practices
•
now should be done with a view to buildings lasting for
the next 100 years.
Climate Change
19
The Insurance Bureau of Canada has documented that
•
yearly payouts due to floods, fire, hail and windstorms
has increased from $100 million to $1 billion between
2009 and 2012
Climate Change
20
“As climate changes, design standards will change
•
too. Exterior building components including
windows, roofing, and siding are all specified
according to narrow environmental constraints.”
Climate Change
21
“Climate change will
•
introduce conditions
that are outside the
prescribed operating
environment for many
materials, resulting in
increased failures
of …cladding materials.”
(IPCC 2014)
Severe hail damage
Climate Change
22
Climate Change cont’d
Modern communities aren’t being built with the
•
principles of resilience, which allows homes and
buildings and the people living in them to cope better
during extreme conditions resulting from power
failures, ice storms and other severe weather events.
Climate Change
23
Municipalities need to develop new policies and
guidelines that take into consideration durability,
resilience
Will protect long term-property value
And will protect your community against Climate
Change
The decisions made today will have an impact on
Barrie for the next 100 years.
Conclusion
24
Questions?
Thank you for
your time!
•
BRICK, BLOCK & STONErStrength Over Time.
TM
BR/CK, BLOCK & STONE Strength Over Time.