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Home My WebLink AboutCLD-020-14 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102 ciffb9ton Report Municipal Clerk's Meeting: General Purpose and Administration Committee Date: September 8, 2014 Resolution: 6y �`�,�_� By-law: Report: CLD-020-14 File: Subject: Meeting Schedule — 2014 to 2018 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: a) That Report CLD-020-14 be received; b) That the meeting schedule for the term of Council 2014 to 2018, attached as Attachment 1 to Report CLD-020-14, be approved. Submitted by: %" Reviewed by: Anne± reentree, BA, CMO Franklin Wu, Municipal Clerk Chief Administrative Officer Municipality of Clarington Report CLD-020-14 Page 2 Report Overview Procedural By-law 2011-016 sets out the Notice provisions regarding the regular meeting schedule for General Purpose and Administration Committee meetings and Council meetings. This report presents for Council approval the meeting schedule for the 2014-2018 Term of Council (detailed in Attachment 1). Background 1. The meeting schedule for the term of Council from 2014 to 2018 has been prepared and is included as Attachment 1. 2. In accordance with Section 4.3.1 of Procedural By-law 2011-016, the first meeting of Clarington Council for the 2014 to 2018 term is scheduled for December 1, 2014. 3. The first meeting of Regional Council following the 2014 Municipal Elections is scheduled for Regional Council meeting is Dec 3, 2014. 4. To avoid conflict with Regional Council meetings where a holiday falls on a Monday, (ie. Family Day, March Break, and Easter, Victoria Day, Thanksgiving, Labour Day) there have been no Clarington Council or Committee meetings for that week. The only exceptions to this general practice are identified below. • In 2015, Labour Day is September 7th. If the GPA meeting is deferred until the following Monday it would result in the last meeting of the year being scheduled on Monday December 21St. Therefore, to avoid a meeting during the week of Christmas, it is recommended that the first GPA meeting following the summer recess be scheduled on Tuesday, September 8th. To avoid conflict with Regional Council/Committee meetings, it is further recommended that the September 8th meeting be scheduled for 7:00 pm. • In 2017, July 1St, Canada Day, falls on a Saturday and is therefore observed on the following Monday. It is therefore recommended that the last meeting of Council before the summer recess be schedule for Tuesday, July 4th at 7:00 pm. Concurrence 5. Not Applicable Conclusion It is respectfully recommended that the proposed Committee/Council meeting schedule be adopted for the 2014-2018 Term of Council. Municipality of Clarington Report CLD-020-14 Page 3 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan.Staff Contact: C. Anne Greentree, Deputy Clerk, 905-623-3379 ext. 2102 or agreentree @clarington.net Attachments: Attachment 1 - Proposed Meeting Schedule — 2014 - 2018 There are no interested parties to be notified of Council's decision. Attachment 1 to Municipality of Clarington Report CLD-020-14 2014 Monday December 1 7:00 p.m. First Council Monday December 8 9:30 a.m. GPA -Monday December 15 7:00 p.m. Council 2015 Monday January 5 9:30 a.m. GPA -Monday January 12 7:00 p.m. Council -Monday January 19 9:30 a.m. GPA -Monday January 26 7:00 p.m. Council -Monday February 2 9:30 a.m. GPA -Monday February 9 7:00 p.m. Council -Monday February 16 FAMILY DAY -Monday February 23 9:30 a.m. GPA -Monday March 2 7:00 p.m. Council -Monday March 9 9:30 a.m. GPA -Monday March 16 MARCH BREAK -Monday March 23 7:00 p.m. Council Monday March 30 9:30 a.m. GPA Monday Aril 6 EASTER MONDAY -Monday Aril 13 7:00 p.m. Council -Monday Aril 20 9:30 a.m. GPA -Monday Aril 27 7:00 p.m. Council -Monday May 4 9:30 a.m. GPA -Monday May 11 7:00 p.m. Council -Monday May 18 VICTORIA DAY -Monday May 25 9:30 a.m. GPA -Monday June 1 7:00 p.m. Council -Monday June 8 9:30 a.m. GPA -Monday June 15 7:00 p.m. Council -Monday June 22 9:30 a.m. GPA -Monday June 29 7:00 p.m. Council July 6 through August 31 at the Call of the Chair Monday September 7 LABOUR DAY - Tuesday September 8 7:00 p.m. GPA -Monday September 14 7:00 p.m. Council -Monday September 21 9:30 a.m. GPA -Monday September 28 7:00 p.m. Council -Monday October 5 9:30 a.m. GPA -Monday October 12 THANKSGIVING DAY -Monday October 19 7:00 p.m. Council -Monday October 26 9:30 a.m. GPA -Monday November 2 7:00 p.m. Council -Monday November 9 9:30 a.m. GPA -Monday November 16 7:00 p.m. Council Attachment 1 to Municipality of Clarington Report CLD-020-14 Monday November 23 9:30 a.m. GPA Monday November 30 7:00 p.m. Council Monday December 7 9:30 a.m. GPA Monday December 14 7:00 p.m. Council 2016 Monday January 4 9:30 a.m. GPA Monday January 11 7:00 p.m. Council Monday January 18 9:30 a.m. GPA Monday January 25 7:00 p.m. Council Monday February 1 9:30 a.m. GPA Monday February 8 7:00 p.m. Council Monday February 15 FAMILY DAY Monday February 22 9:30 a.m. GPA Monday February 29 7:00 p.m. Council Monday March 7 9:30 a.m. GPA Monday March 14 MARCH BREAK Monday March 21 7:00 p.m. Council Monday March 28 EASTER MONDAY Monday Aril 4 9:30 a.m. GPA Monday Aril 11 7:00 p.m. Council Monday Aril 18 9:30 a.m. GPA Monday April 25 7:00 p.m. Council Monday May 2 9:30 a.m. GPA Monday May 9 7:00 p.m. Council Monday May 16 9:30 a.m. GPA Monday May 23 VICTORIA DAY Monday May 30 7:00 p.m. Council Monday June 6 9:30 a.m. GPA Monday June 13 7:00 p.m. Council Monday June 20 9:30 a.m. GPA Monday June 27 7:00 p.m. Council July 4 through September 2 at the Call of the Chair Monday September 5 LABOUR DAY Monday September 12 9:30 a.m. GPA Monday September 19 7:00 p.m. Council Monday September 26 9:30 a.m. GPA Monday October 3 7:00 p.m. Council Monday October 10 THANKSGIVING Monday October 17 9:30 a.m. GPA Monday October 24 7:00 p.m. Council Monday October 31 9:30 a.m. GPA Monday November 7 7:00 p.m. Council Monday November 14 9:30 a.m. GPA Attachment 1 to Municipality of Clarington Report CLD-020-14 Monday November 21 7:00 p.m. Council Monday November 28 9:30 a.m. GPA Monday December 5 7:00 p.m. Council Monday December 12 9:30 a.m. GPA Monday December 19 7:00 p.m. Council 2017 Monday January 2 NEW YEAR'S DAY OBSERVED Monday January 9 9:30 a.m. GPA Monday January 16 7:00 p.m. Council Monday January 23 9:30 a.m. GPA Monday January 30 7:00 p.m. Council Monday February 6 9:30 a.m. GPA Monday February 13 7:00 p.m. Council Monday February 20 FAMILY DAY Monday February 27 9:30 a.m. GPA Monday March 6 7:00 p.m. Council Monday March 13 MARCH BREAK Monday March 20 9:30 a.m. GPA Monday March 27 7:00 p.m. Council Monday Aril 3 9:30 a.m. GPA Monday April 10 7:00 p.m. Council Monday Aril 17 EASTER MONDAY Monday Aril 24 9:30 a.m. GPA Monday May 1 7:00 p.m. Council Monday May 8 9:30 a.m. GPA Monday May 15 7:00 p.m. Council Monday May 22 VICTORIA DAY Monday May 29 9:30 a.m. GPA Monday June 5 7:00 p.m. Council Monday June 12 9:30 a.m. GPA Monday June 19 7:00 p.m. Council Monday June 26 9:30 a.m. GPA - Tuesday July 4 7:00 p.m. Council July 10 through September 1 at the Call of the Chair Monday September 4 LABOUR DAY Monday September 11 9:30 a.m. GPA Monday September 18 7:00 p.m. Council Monday September 25 9:30 a.m. GPA Monday October 2 7:00 p.m. Council Monday October 9 THANKSGIVING DAY Monday October 16 9:30 a.m. GPA Monday October 23 7:00 p.m. Council Monday October 30 9:30 a.m. GPA -Tuesday November 6 7:00 p.m. Council Attachment 1 to Municipality of Clarington Report CLD-020-14 Monday November 13 9:30 a.m. GPA Monday November 20 7:00 p.m. Council Monday November 27 9:30 a.m. GPA Monday December 4 7:00 p.m. Council Monday December 11 9:30 a.m. GPA Monday December 18 7:00 p.m. Council 2018 Monday January 1 NEW YEAR'S DAY Monday January 8 9:30 a.m. GPA Monday January 15 7:00 p.m. Council Monday Janua 22 9:30 a.m. GPA Monday January 29 7:00 p.m. Council Monday February 5 9:30 a.m. GPA Monday February 12 7:00 p.m. Council Monday February 19 FAMILY DAY Monday February 26 9:30 a.m. GPA Monday March 5 7:00 p.m. Council Monday March 12 MARCH BREAK Monday March 19 9:30 a.m. GPA Monday March 26 7:00 p.m. Council Monday April 2 Easter Monday Monday Aril 9 9:30 a.m. GPA Monday Aril 16 7:00 p.m. Council Monday Aril 23 9:30 a.m. GPA Monday Aril 30 7:00 p.m. Council Monday May 7 9:30 a.m. GPA Monday May 14 7:00 p.m. Council Monday May 21 VICTORIA DAY Monday May 28 9:30 a.m. GPA Monday June 4 7:00 p.m. Council Monday June 11 9:30 a.m. GPA Monday June 18 7:00 p.m. Council Monday June 25 9:30 a.m. GPA Monday July 2 CANADA DAY Monday July 9 7:00 p.m. Council July 16 through August 31 at the Call of the Chair Monday September 3 LABOUR DAY Monday September 10 9:30 a.m. GPA Monday September 17 7:00 p.m. Council