HomeMy WebLinkAboutCSD-013-14 If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102
ciffington Report
Community Services
Meeting: General Purpose and Administration Committee
Date: September 8, 2014 Resolution:(;"- -�-t(,�,a. �,� By-law: N/A
Report: CSD-013-14 File: N/A
Subject: Toronto 2015 Pan Am Games Torch Relay Event
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
a) That Report CSD-013-14 be received;
b) That Council approve the Municipality of Clarington as a host community in the Toronto
2015 Pan Am Games Torch Relay scheduled to occur in June 2015;
c) That staff be authorized to assist the TO2015 organizers in the planning and
implementation of the Torch Relay activities, including assigning existing staff and
resources from applicable departments;
d) That the Chief Administrative Officer be authorized to execute the Toronto 2015 Pan Am
Memorandum of Understanding, subject to the Director of Finance's approval of the final
insurance wording;
e) That special event funding for the Clarington portion of the Pan Am Torch Relay and
Community Celebration be referred to the 2015 budget process; and
f) That all interested arties listed in Report CSD-013-14 be advised of Council's decision.
Submitted by: Reviewed by:
Jo h P. Caruana, Franklin Wu,
Di ctor of Community Services Chief Administrative Officer
Municipality of Clarington Page 2
Report CSD-013-14
Report Overview
The purpose of this report is to provide Council information regarding an invitation to
participate as a celebration community to host the Pan Am flame as part of the T02015 Pan
Am Games Torch Relay.
Background
1. On July 9, 2015 Mayor Foster received correspondence from T02015 advising the
Municipality of Clarington (Bowmanville and Courtice) had been selected as a celebration
community to host the Pan Am flame as a part of the Toronto 2015 Torch Relay.
2. The Toronto 2015 Torch Relay for the Pan Am Games will be a 41 day journey, with more
than 3,000 torchbearers who will share the Pan Am spirit in more than 130 communities.
3. The Pan Am Flame will travel more than 5,000 kilometres on the road and 15,000
kilometres in the air and will incorporate various alternative modes of transportation
including plane, train and ferry boat.
4. The Torch Relay will start in Canada on May 30, 2015 and will make its final stop on July
10, 2015 at the Opening Ceremony of the Toronto 2015 Pan Am Games.
Comments
5. Staff from the Community Services Department, Operations Department, Engineering
Department, Corporate Services Department and the Durham Regional Police Service met
with a representative from T02015 to review the Community Planning guide and general
host community expectations.
6. Currently it is anticipated that the Pan Am Torch Relay will pass through Clarington during
the first week of June 2015. The torch route has not yet been confirmed and is based upon
the selection of community stops and celebration locations.
7. The relay will rely on a traditional torch relay operating mode. Each torchbearer will carry
the torch for an average distance of 200 metres through the streets of Clarington.
8. There will be an opportunity for each community planning team to nominate one individual
to be a torchbearer who will carry the Pan Am flame in Clarington.
9. The final Torch Relay route selection will be announced by T02015 in October.
10.In addition to the Torch Relay, Clarington will host a 60 minute Day Celebration consisting
of arrival of the flame, lighting of the cauldron, welcome and official speeches and
community thank you, and entertainment.
11.A community planning team will be formed, that together with a relay representative of
T02015, will plan and host the community celebrations, developing strategies to maximize
community involvement and generate community excitement.
Municipality of Clarington
Report CSD-013-14 Page 3
12.The Community Services Department will take the lead for the event and the planning team
will consist of staff from across Municipal departments as necessary, as well as
representation from the Durham Regional Police Service and appropriate community
partners.
Conclusion
13.The Toronto 2015 Pan Am Games/Parapan Am Games Torch Relay is one of the most
exciting events that set the stage leading up to the Games. It is an opportunity for
residents within Clarington to come together and celebrate the 2015 Pan Am/Parapan Am
Games. A chance to inspire, engage and unite!
Concurrence
14.This report has been reviewed by Andy Allison, Solicitor and Nancy Taylor, Director of
Finance who concur with the recommendations.
Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Staff Contact: Sharon Meredith, Manager, Recreation Services, 905-623-3379 ext. 2504 or
smeredith(d,)clarin_ ton.net
The following is a list of the interested parties to be notified of Council's decision:
Nathalie Lavergne, Toronto 2015