HomeMy WebLinkAbout2014-07-08 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
th
Minutes of Meeting – Tuesday July 8, 2014
(Not Yet Approved by Committee)
In Attendance – Gord Lee, Chair Larry Burke – Vice Chair
Carol Little, Shea-Lea Latchford, Gary Oliver, Jay Summers, Regional Councillor Woo,
Councillor Partner, Arena Manager Bryan Wiltshire
Regrets – Gord Blaker
1. A short meeting with executives of both the Clarington Girls Hockey League and the
Newcastle Village Minor Hockey Association took place to help alleviate a scheduling
problem for both leagues. In grateful appreciation, the Clarington Girls H.L. gave up
their Wednesday night hours to accommodate the NVMHA’s game scheduling. This
was the last stumbling block Bryan was having in getting all his ice contracts
completed and returned. All contracts should be signed and returned to Bryan by our
August meeting.
2. Adoption of Minutes – Motion # 14-022 THAT:
was proposed: The minutes of June 10,
2014 are approved, as presented.
Moved Seconded
by: Shea-Lea Latchford by: Gary Oliver
CARRIED
3. Arena Manager’s Report – As indicated above, the fall/ winter ice contracts were all
out to the user groups for approval and signing. Bryan expected to have them all back
for our August meeting. Painting and summer maintenance was underway – the inside
walls in the ice area were completed. The benches will be completed by late August. Ice
scheduling is planned for mid-September.
Bryan felt the outside of the building needed attention and offered to paint it this
summer with help from his one summer staff. It was suggested by the board members;
(2)
That; we power wash the outside walls and then decide on the necessity to paint.
Councillor Partner offered to contact the Clarington Fire Department and see if they
would power-wash the building. Then, at the next meeting we can decide on painting.
In the mean-time, Bryan would get pricing on paint supplies from both, John at Rona
Hardware and Debbie Miller at our local paint store. He will have prices for our next
meeting.
4. Financials – With our bookkeeper on vacation, there was no income statement
available. However, the chair provided our bank balance and our short-term GIC
balance YTD – June 30, 2014. A complete income statement will be available for our
next meeting.
5. Web Site Report – Gord Blaker – In Gord’s absence, updates on the web-site will take
place at our next meeting. A short history of the arena had been approved and
forwarded to Gord for publication on the site.
6. Waste Management Report – The chair advised that Waste Management had a
contract in place, signed by the Municipality of Clarington’s Purchasing Department;
back in 2005. It stated that W.M. required a written cancellation notice ninety, (90)
days prior to the anniversary date of the contract, which was February of 2015.
Otherwise, penalties would apply to our cancellation. It was decided the board would
abide by the current agreement and prepare a letter of cancellation to Waste
Management to be in their possession for November, 2014, with an effective
st
cancellation date of February 1, 2015.
7. Snack Bar Preparations for Fall Opening – With minimum wages now at the $11.10
an hour level, keeping the snack bar open and operating on a positive cash flow is
becoming a bigger challenge. Gary Oliver offered to take an active role in the
operation and Gord offered to continue to do the purchasing for the season. It was also
decided we would table a meeting on this project for our August meeting and attempt to
come up with a viable plan of operation.
8. Next Meeting – Tuesday August 12, 2014 – 7:00 P.M.
9. Adjournment – Motion # 14 – 023 THAT:
was proposed: The meeting is adjourned.
(3)
Moved Seconded
by: Shea-Lea Latchford by: Councillor Woo
CARRIED