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HomeMy WebLinkAbout06/23/2014 General Purpose and Administration Committee Minutes June 23, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 23, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney until 10:25 a.m. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir arrived at 10:25 a.m. Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo announced the following events:  th Newcastle Horticultural Society’s 100 Year Garden Party on Sunday, June 22, 2014.  Newcastle Business Improvement Area, Canada Day Celebration, Tuesday, July 1, 2014 at 4:00 p.m., Newcastle & District Recreation Complex.  Fireworks Display, Tuesday, July 1, 2014 at dusk, at the Port of Newcastle. - 1 - General Purpose and Administration Committee Minutes June 23, 2014  Grand Opening of “Our Convenience Store”, Sunday, June 15, 2014 in Newcastle. Councillor Hooper announced the following events:  Orono Agricultural Society’s Canada Day Celebration on Tuesday, July 1, 2014 at 7:30 p.m. at the Garnet B. Rickard Recreation Complex.  Central East Pre-Hospital Care Program, “Survivor Day”, Thursday, June 19, 2014 in Ajax.  Durham Regional Police Website posted information regarding the break-in’s in Bowmanville and advised an arrest has been made. Councillor Neal announced the Driftwood Theatre’s production of the Tempest on Sunday, July 13, 2014 at the Visual Arts Centre. Councillor Novak announced the following events:  Courtice Family Concerts in the Park Committee’s Concert Series on Wednesday, July 9, Wednesday, July 30, and Wednesday, August 20, 2014 at Tooley Mill Park.  Janet Lange’s, “Chalk it Up, Art in the Park”, Sunday, June 22, 2014.  Public Meeting regarding the Durham-York Energy Centre on June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Hall “B”.  Grand Opening of the Nissan Dealership on Thursday, June 26, 2014 at 23 Spicer Square.  Watson’s Farm’s Strawberry Festival on Tuesday, July 1, 2014. Councillor Partner announced the following upcoming events:  Orono Business Improvement Area’s stores, will be decorated in a country theme, as part of “Boots & Hearts” promotion, June 13 to June 30, 2014.  Orono Agricultural Society’s Ultra Rodeo Tour, July 5 and 6, 2014 at the Orono Fairgrounds.  Music Nights in the Park on Sunday, June 29, 2014 at 7:00 p.m., Ina Brown Parkette, Newtonville.  Kirby Book Sale, every Saturday from 10:00 a.m. to 3:00 p.m., at the Old Kirby Church.  Orono Canada Day Celebration on Wednesday, June 25, 2014 starting at 5:00 p.m. at the Orono Library Grounds.  Clarington Farmers’ Market every Sunday from 10:00 a.m. to 2:00 p.m. at the Newcastle Arena. - 2 - General Purpose and Administration Committee Minutes June 23, 2014 Mayor Foster announced the following upcoming events:  Clarington Sirens for Life Kick-Off Event, on Wednesday, June 25, 2014 at 1:00 p.m. at the Garnet B. Rickard Recreation Complex.  Bowmanville Concerts in the Park, Thursday, June 26and Thursday, July 3 at 7:00 p.m., at the Rotary Park, Bowmanville. MINUTES Resolution #GPA-406-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 9, 2014, be approved. CARRIED SUSPEND THE RULES Resolution #GPA-407-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-408-14 Moved by Councillor Neal, seconded by Councillor Novak THAT the delegation of Mr. Doug Taylor be added to the agenda prior to the delegation of Glenn Genge and Dan McIntyre. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Applications for a Zoning By-law Amendment Applicant: Zemer Holdings Inc. Report: PSD-038-14 Carlo Pellarin, Manager, Development Review, made a verbal and electronic presentation to the Committee regarding the application. - 3 - General Purpose and Administration Committee Minutes June 23, 2014 Kathy Godfrey, local resident, spoke in opposition to the application. Ms. Godfrey explained that she is upset because, when she originally purchased the property in 2002, the street was a cul-de-sac, and now it will be a through street. Her concerns are with the increased traffic which will result from constructing eight new homes, resulting in approximately 32 new residents. Ms. Godfrey noted, that for the first ten years that she lived in that location, it was an active construction area, and now it will become a construction area again for an extended period of time. She advised that she is concerned about construction traffic, decreased property values during construction, damage from the construction site, compliance with the Traffic By-law, and the safety of the children living in the area. Ms. Guthrie added that she feels unsupported by the Municipality in her claims, and that she has previously spoken to the issue with no adequate response. Michael Smith, Michael Smith Planning Consultants, was present on behalf of the applicant and was in support of the recommendations contained in Report PSD-038-14. He noted that the street was always intended to be a temporary cul-de-sac and the land to the north was intended to have further development. Mr. Smith acknowledged the inconvenience of the construction and will discuss the concerns with the applicant. Subject: (b) Applications to Permit Commercial Uses Applicant: Municipality of Clarington Report: PSD-039-14 Paul Wirch, Planner, made a verbal and electronic presentation to the Committee regarding the application. Wilma Owchar, local resident, spoke in opposition to the application. Ms. Owchar asked that the Municipality consider that the row of bungalows behind the property are all senior citizens. She had concerns with the property being used for a commercial use, with the potential height of the building, and the parking lot which will be located at the rear of the building. Ms. Owchar continued that the parking lot in the rear of the building will create extra noise, light and traffic. She also raised a concern if the building has second storey apartments, which will attract younger families, potentially causing noise concerns. Ms. Owchar expressed that her main concerns are the height of the building limiting privacy, increased traffic, her property value being lowered, and that the property will not be adequately maintained. Rodney Robbins, local resident, spoke in opposition to the application. Mr. Robbins advised the Committee that the property currently has some property standards issues. Mr. Robbins’ main concern was that the property is currently being used by local bus drivers as a turn around and that local residents are using the property as a bus stop. He continued that if the bus does not have that area to use, the bus stops will be inaccessible to the local residents as they will have to catch the bus at Highway 35/115 and this will make transit difficult to access. - 4 - General Purpose and Administration Committee Minutes June 23, 2014 Michael Peel, local resident, spoke in opposition to the application. Mr. Peel stated that he is proud to be both a resident and a part of the community. He advised that he is in support of the rezoning, but is questioning why the five properties, directly east of 247 King Ave., are not being considered in the Newcastle Village Town Centre Secondary Plan. Mr. Peel referenced sections of the Planning Report and stated that he strongly believes that these properties should be included in the Newcastle Village Town Centre Secondary Plan. Ron Radcliffe, local resident, spoke in opposition to the application and is in agreement with Michael Peel. Mr. Radcliffe continued that, 15 years ago, the residents were promised that the properties would be changed from commercial zoning to commercial with residential zoning. He added that he has had to call Municipal Law Enforcement to have some of the commercial properties cleaned up. Terry Burns, local resident, spoke in opposition to the application. Ms. Burns noted that she is not opposed to the development, but concerned with protection of the residents behind the property. Ms. Burns advised that she had heard there has been soil testing done on the property, which raises concerns, and would like to know if the residents living near the property will be made aware of the results. She added that these tests will directly affect residents and the buyers of the property. Ms. Burns noted she also has concerns with the increased traffic due to the parking lot, lights from the vehicles shining directly into her house, and the increased noise that the parking lot will bring. She asked if the building was conditionally sold and asks that the residents surrounding the property be take into consideration when the property is being sold. Ms. Burns asked what zoning amendments were being looked at what types of uses are being requested. Doug Holweg, local resident, spoke in opposition to the application. Mr. Holweg advised the Committee that he is supporting his neighbours. He added that he has concerns with drainage and gravel. He added that he does not have concerns with the potential development and would just like the buses, turning around on the property, to stop. Mr. Holweg was interested in knowing how deliveries and garbage pickup will be handled and would like to be made aware of the soil testing results as the property drains directly into his back yard. Wendy Tremblay, local resident, spoke in opposition to the application. Ms. Tremblay is concerned because the Go Transit buses currently use that property as a bus stop. She continued that if the buses cannot use that property, then the residents will have to walk up to the bus stop at Highway 35/115. Ms. Tremblay added that she has friends and family members in the area which use this bus stop regularly and this will be a major concern and inconvenience for them. Ms. Tremblay does understand that it can be a disturbance for the houses located behind the property, however the buses do not run late and this reduces the disturbance. - 5 - General Purpose and Administration Committee Minutes June 23, 2014 Henrika Pierik, local resident, spoke in opposition to the application. She advised the Committee that she has been a resident of Newcastle since 1976. She would like the Municipality to consider the Old Fire Hall be changed into a senior home or apartments. She added that she is not in opposition to the application but is hoping for some more affordable housing for seniors to be added to the Newcastle area. No one spoke in support of the application. ALTER THE AGENDA Resolution #GPA-409-14 Moved by Councillor Partner, seconded by Mayor Foster THAT the agenda be altered to consider Report PSD-039-14 at this time. CARRIED TO AMEND THE ZONING FOR THE FORMER NEWCASTLE FIRE HALL PROPERTY INTO CONFORMITY WITH THE OFFICIAL PLAN OWNER: MUNICIPALITY OF CLARINGTON Resolution #GPA-410-14 Moved by Councillor Partner, seconded by Mayor Foster THAT Report PSD-039-14 be received; THAT the amendment proposal continue to be processed by Staff and that a subsequent report be forwarded to Council; and THAT all interested parties listed in Report PSD-039-14 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motions) - 6 - General Purpose and Administration Committee Minutes June 23, 2014 Resolution #GPA-411-14 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-410-14 be amended by adding the following after paragraph two: “THAT Staff consider the addition of the five lots on the south side of King Avenue through the update of the Newcastle Village Town Centre Secondary Plan.” CARRIED The foregoing Resolution #GPA-410-14 was then put to a vote and carried as amended. RECESS Resolution #GPA-412-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:27 a.m. with Mayor Foster in the Chair. DELEGATIONS DELEGATION OF MARSHALL HOHMANN, REGARDING GENERAL ACCESSIBILITY AWARNESS AND THIS IS MY TOWN Marshall Hohmann was present to make an electronic presentation regarding general accessibility awareness and “This is My Town”. Mr. Hohmann’s presentation outlined how changes can be made within Bowmanville to improve accessibility for all of the residents. He highlighted some of the common barriers in Bowmanville including steps, door widths and functionality, and seasonal barriers. He noted the importance of having services available at an affordable price and increasing basic awareness. Mr. Hohmann suggested using a disability consultant, along with someone with a disability, when constructing or reconstructing buildings to ensure that all needs are being addressed. His slides showed several local businesses within Bowmanville, outlined the various issues, as well as noting the locations that were accessible. He highlighted daily challenges regarding transportation, building accessibility, automatic door openers, washrooms, sidewalks and elevators. Mr. Hohmann requested that Council put a plan into action to make Bowmanville barrier free for all residents. - 7 - General Purpose and Administration Committee Minutes June 23, 2014 Resolution #GPA-413-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the delegation of Marshall Hohmann be received with thanks; and THAT the Clarington Board of Trade (CBOT) arrange for a presentation from Marshall Hohmann to the CBOT, Clarington’s various Business Improvement Association’s, local businesses, and any interested parties. CARRIED DELEGATION OF HEATHER BRIESE REGARDING REPORT PSD-041-14 APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENTS OF 24 DETACHED DWELINGS AND A PARK. Heather Briese advised the Municipal Clerk’s Department, prior to the meeting, that she would be unable to attend as a delegation. DELEGATION OF RICHARD WARD REGARDING ZONING DESIGNATION FOR HIS PROPERTY Richard Ward gave a verbal presentation to the Committee regarding the zoning designation for his property. He noted that, in 1996, he made a request for an Official Plan amendment to change the zoning of his property to a commercial status. He is concerned with his property taxes and that the market value of his property has tripled. Mr. Ward acknowledged that he reacted to this by not maintaining his property. He added that any requests that he has made through the Municipality, to change the zoning, have not been successful. He noted that he has had several disagreements in the past with various lobbyists. Mr. Ward advised that he disagrees with Municipal Property Assessment Corporation’s assessment and that he has requested reassessments in the past and his requests have been refused. Mr. Ward stated that he feels this is the best Council that we have had and give them his full support. Resolution #GPA-414-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the delegation of Richard Ward be received with thanks. CARRIED CRAIG MCMANUS, REGARDING REPORT PSD-040-14, APPLICATION FOR REMOVAL OF HOLDING SYMBOL Craig McManus’s name was called, but he was not present. - 8 - General Purpose and Administration Committee Minutes June 23, 2014 NIKOLAS PAPAPETROU, SMART CENTRES, REGARDING REPORT PSD-043-14, APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT A DRIVE-THROUGH RESTAURANT, A RESTAURANT, A BANK WITH A DRIVE-THROUGH AND TWO OFFICE BUILDINGS, ONE WITHGROUND FLOOR RETAIL AND RESTAURANT USES Nikolas Papapetrou, Smart Centres, addressed the Committee and advised he had provided a handout consisting of a letter from Ornella Richichi requesting a review of the Bowmanville West Secondary Plan. He added that Smart Centres is in support of the recommendations contained in Report PSD-043-14. CLINT COLE, REGARDING REPORT EGD-020-14, EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPAL OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Clint Cole advised the Municipal Clerk’s Department prior to the meeting, that he would be unable to attend as a delegation. DOUG TAYLOR, REGARDING REPORT EGD-020-14, EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPAL OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Doug Taylor, Enniskillen Environmental Association (EEA), was present to address the Committee regarding Report EGD-020-14. Mr. Taylor requested that the report be tabled until it is determined who the third party consultant will be and what the terms of reference will include. Mr. Taylor advised that the first Liaison Committee meeting had recently taken place and there was an agreement between Hydro One and the EEA that the consultant would be hired and paid for by Hydro One. He continued that the selection of the third party consultant was to be discussed by the EEA and the Municipality. Mr. Taylor noted that the EEA was under the impression that a second meeting would be taking place on this matter. Mr. Taylor noted that Hydro One has approached the Municipality with an offer of $250,000 to be put towards the hiring of the third party consultant and through heresay the EEA understands that Ontario Hydro would not be selecting Dr. Cherry and Group 360. Mr. Taylor stated that both he and the EEA are in full support of Dr. Cherry of Group 360. He continued that Dr. Cherry has no interest in stopping the project and he only wants to ensure that the adequate testing is being completed and that the aquifer is not being compromised. Mr. Taylor added that Group 360 is in full support of the project and wants to ensure a complete study is being undertaken. He continued that the appropriate paper work has been completed and submitted for additional funding. Mr. Taylor concluded by asking for the Municipality’s full support on this issue. - 9 - General Purpose and Administration Committee Minutes June 23, 2014 ALTER THE AGENDA Resolution #GPA-415-14 Moved by Councillor Neal, seconded by Mayor Partner THAT the agenda be altered to consider Report EGD-020-14 at this time. CARRIED EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Resolution #GPA-416-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Resolution #GPA-388-14 be lifted from the table. CARRIED The following resolution was before the Committee: Resolution #GPA-388-14 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-020-14 be received; THAT, since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2 of Report EGD-020-14) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule ‘A’ of Attachment 2 of Report EGD-020-14); THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 of Report EGD-020-14 to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; - 10 - General Purpose and Administration Committee Minutes June 23, 2014 THAT the Mayor and the Municipal Clerk be authorized to sign the Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and THAT all interested parties listed in Report EGD-020-14 and any delegations be advised of Council’s decision. TABLED (See following motion) Resolution #GPA-417-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Resolution #GPA-388-14 be tabled until the July 7,2014 Council Meeting. CARRIED DELEGATION OF GLENN GENGE, PLANNING MANAGER, D.G. BIDDLE & ASSOCIATES AND DAN MACINTYRE, SENIOR HYDROGEOLOGICAL TECHNICIAN, OAKRIDGE ENVIRONMENTAL LTD. REGARDING PSD-041-14, APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK Glenn Genge, D.G. Biddle and Associates, and Dan MacIntyre, Oakridge Environmental Ltd., thanked staff for their cooperation with the application. Mr. Genge advised that he feels the Draft Plan Subdivision for Enniskillen is a good plan. He added that it complies with the Clarington Official Plan, the Region of Durham’s Official Plan and that all the appropriate studies have been conducted. Mr. Genge advised that they were present to answer any questions from the Committee. RECESS Resolution #GPA-418-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:55 p.m. with Councillor Hooper being absent and Councillor Woo in the Chair. PRESENTATIONS There were no presentations. - 11 - General Purpose and Administration Committee Minutes June 23, 2014 PLANNING SERVICES DEPARTMENT AN APPLICATION FOR A ZONING BY-LAW AMENDMENT TO PERMIT FOUR SEMI- DETACHED DWELLINGS (8 UNITS) HAVING A REDUCTION ON FRONTAGE FROM 18 METRES TO 17 METRES APPLICANT: ZEMER HOLDINGS LTD . Resolution #GPA-419-14 Moved by Councillor Partner, seconded by Councillor Neal THAT Report PSD-038-14 be received; THAT the applications to amend Zoning By-law 84-63, submitted by Zemer Holdings Ltd. to permit semi-detached/linked dwellings with a frontage of 17 metres continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-038-14 and any delegations be advised of Council’s decision. CARRIED TO AMEND THE ZONING FOR THE FORMER NEWCASTLE FIRE HALL PROPERTY INTO CONFORMITY WITH THE OFFICIAL PLAN OWNER: MUNICIPALITY OF CLARINGTON Report PSD-039-14 was considered earlier in the meeting following the Public Meeting Section of the Agenda. Councillor Hooper returned to the meeting at 1:56 p.m. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: BRIGHTSTAR NEWCASTLE CORPORATION Resolution #GPA-420-14 Moved by Councillor Partner, seconded by Mayor Foster THAT Report PSD-040-14 be received; THAT the application, submitted on behalf of Brightstar Newcastle Corporation to remove the Holding (H) symbol, be approved and that the By-law, attached to Report PSD-040-14, to remove the Holding (H), symbol be passed; - 12 - General Purpose and Administration Committee Minutes June 23, 2014 THAT Council’s decision and a copy of Report PSD-040-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-040-14 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK APPLICANT: STEVEN AND KAREN CARRUTHERS Resolution #GPA-421-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-041-14 be received; THAT the application for Draft Plan of Subdivision, 18T-89012, submitted by D.G Biddle and Associates on behalf of Steven and Karen Carruthers, be supported subject to conditions generally as contained in Attachment 3 of Report PSD-041-14; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-041-14 and Council’s decision; and THAT all interested parties listed in Report PSD-041-14 and any delegations be advised of Council's decision. CARRIED PORT GRANBY PROJECT: BY- LAW TO TEMPORARILY RESTRICT THE USE OF NICHOLS ROAD SOUTH Resolution #GPA-422-14 Moved by Councillor Partner, seconded by Councillor Novak THAT Report PSD-042-14 be received; THAT, pursuant to Section 35 of the Municipal Act, 2001, Council pass the by-law contained in Attachment 1 to Report PSD-042-14 to temporarily remove the public right of passage over a portion of the road allowance between Lots 3 and 4, Broken Front Concession, former Township of Clarke (Nichols Road); - 13 - General Purpose and Administration Committee Minutes June 23, 2014 THAT the Mayor and the Municipal Clerk be authorized to sign a lease with the Government of Canada for the use of Nichols Road South substantially in the form attached to Report PSD-042-14 (Attachment 2); and THAT a copy of Council’s decision be forwarded to the Port Hope Area Initiative Management Office and the Southeast Clarington Ratepayers Association and any interested parties listed in Report PSD-042-14. CARRIED APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT A DRIVE-THROUGH RESTAURANT, A RESTAURANT, A BANK WITH A DRIVE-THROUGH AND TWO OFFICE BUILDINGS, ONE WITH GROUND FLOOR RETAIL AND RESTAURANT USES OWNER: 668390 ONTARIO LTD. (KAITLIN CORPORATION) Resolution #GPA-423-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Report PSD-043-14 be received; THAT Amendment No. 97 to the Clarington Official Plan (Attachment 1 to Report PSD-043-14), be approved and that the related By-law, in Attachment 2 to Report PSD-043-14, be passed; THAT Amendment No. 97 be forwarded to the Regional Municipality of Durham for approval; THAT the Zoning By-law Amendment, contained in Attachment 3 to Report PSD-043-14, be approved; THAT a By-law lifting the Holding (H) Symbol be forwarded to Council once Site Plan Approval has been granted for the various phases; THAT the Durham Region Planning and Economic Development Department and Municipal Assessment Corporation be forwarded a copy of Report PSD-043-14 and Council’s decision; and THAT all interested parties listed in Report PSD-043-14 and any delegations be advised of Council’s decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) - 14 - General Purpose and Administration Committee Minutes June 23, 2014 Resolution #GPA-424-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-423-14 be amended by deleting Paragraphs two and three. WITHDRAWN LATER IN THE MEETING (See following Motion) RECESS Resolution #GPA-425-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 2:34 p.m. The foregoing Resolution #GPA-424-14 was withdrawn. Resolution #GPA-426-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-423-14 be amended by revising the proposed Amendment No. 97 to the Clarington Official Plan (Attachment 2 of Report PSD-043-14) and the proposed Amendment to the Zoning By-law (Attachment 3 of Report PSD-043-14) to delete a bank as the permitted use. CARRIED The foregoing Resolution #GPA-423-14 was then put to a vote and carried as amended. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: RAY GUPTA Resolution #GPA-427-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-044-14 be received; - 15 - General Purpose and Administration Committee Minutes June 23, 2014 THAT the application, submitted on behalf of Ray Gupta to remove the Holding (H) symbol, be approved and that the By-law, attached to Report PSD-044-14 to remove the Holding (H) Symbol, be passed; THAT Council’s decision and a copy of Report PSD-044-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-044-14 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1547321 ONTARIO LIMITED Resolution #GPA-428-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-045-14 be received; THAT the application, submitted on behalf of 1547321 Ontario Limited to remove the Holding (H) symbol, be approved and that the By-law, to remove the Holding (H) Symbol contained in Attachment 1 of Report PSD-045-14, be passed; THAT Council’s decision and a copy of Report PSD-045-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-045-14 and any delegations be advised of Council's decision. CARRIED MONITORING WELLS AT THE CLARINGTON TRANSFORMER STATION Resolution #GPA-429-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipality of Clarington take the position that the monitoring wells be drilled to at least the depth of the Thorncliffe formation; and THAT the monitoring be carried out consistent with the recommendations of the third party consultant. - 16 - General Purpose and Administration Committee Minutes June 23, 2014 THAT Clarington take the position, with Hydro One, that Group 360 be the third party consultant, to be retained to advise the Enniskillen Environmental Association and the Municipality with respect to the Clarington Transformer Station hydrogeology; (See following motions) RECESS Resolution #GPA-430-14 Moved by Mayor Foster seconded by Councillor Traill THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 2:58 p.m. Councillor Neal withdrew the third paragraph of the foregoing Resolution #GPA-429-14. Therefore, the motion considered read as follows: Resolution #GPA-431-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Clarington take the position that the monitoring wells be drilled to at least the depth of the Thorncliffe formation; and THAT the monitoring be carried out consistent with the recommendations of the third party consultant. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2014 Resolution #GPA-432-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report EGD-021-14 be received for information. CARRIED - 17 - General Purpose and Administration Committee Minutes June 23, 2014 HIGHWAY #2 SIDEWALK, SOUTH SIDE FROM TRULLS ROAD TO COURTICE ROAD – A DETAILED REVIEW Resolution #GPA-433-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report EGD-022-14 be received; THAT Council approve the installation of sidewalk on the south side from Trulls Road to Courtice Road; and THAT all interested parties listed in this Report and any delegations be advised of Council’s decision. CARRIED LATER IN THE MEETING (See following motions) SUSPEND THE RULES Resolution #GPA-434-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-433-14 a second time. MOTION LOST The foregoing Resolution #GPA-433-14 was then put to a vote and carried. REQUEST FOR A CROSSWALK ON HIGHWAY 2 BETWEEN COURTICE ROAD AND TRULLS ROAD Resolution #GPA-435-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipality of Clarington request, of the Region of Durham, that a crosswalk be considered at the mid block of Highway 2, between Trulls Road and Courtice Road, opposite from the entrance to the park. MOTION LOST Councillor Partner chaired this portion of the meeting. - 18 - General Purpose and Administration Committee Minutes June 23, 2014 OPERATIONS DEPARTMENT WINTER BUDGET REPORT Resolution #GPA-436-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-006-14 be received for information. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT SOLAR PV SYSTEM INSTALLATIONS ON RECREATION FACILITIES Resolution #GPA-437-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CSD-011-14 be received; THAT the requirement for formal competitive bidding, in accordance with By-law 2010-112, Part 2, be waived; THAT Staff be authorized to negotiate with Veridian Connections and their partner, Solera Sustainable Energies Company; and THAT Staff be directed to report back to Council on the results of the negotiation including a recommendation for Council approval on whether to proceed with the program. CARRIED Councillor Traill chaired this portion of the meeting. - 19 - General Purpose and Administration Committee Minutes June 23, 2014 CLERK’S DEPARTMENT APPOINTMENTS TO CLARINGTON MUNICIPAL ELECTION COMPLIANCE AUDIT COMMITTEE Resolution #GPA-438-14 Moved by Councillor Woo, seconded by Councillor Neal THAT Report CLD-017-14 be received; THAT the following three applicants be appointed to the Clarington Compliance Audit Committee in accordance with section 81.1(1) of the Municipal Elections Act, 1996, for a term ending November 30, 2018: a. Joe Brown b. Paul Jones c. Howard Smith ; and THAT all interested parties listed in Report CLD-017-14 be advised of Council’s decision. CARRIED RECESS Resolution #GPA-439-14 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 4:26 p.m. with Mayor Foster in the Chair. CORPORATE SERVICES DEPARTMENT CL2014-9 LAKE ROAD EXTENSION Resolution #GPA-440-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-013-14 be received; - 20 - General Purpose and Administration Committee Minutes June 23, 2014 THAT The Ambler & Co. Inc., Mississauga, Ontario, with a total bid amount of $1,482,657.78 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-9, be awarded the contract for Lake Road Extension as required by the Municipality of Clarington, Engineering Department; and THAT the funds required in the amount of $2,026,300.00 (net HST Rebate) including Design, Contract Administration, Material Testing, Construction and Contingencies be drawn from the following Engineering Department Accounts: Description G/L Account Amount Lake Road 110-32-330-83422-7401 $ 1,072,000.00 Recoverable from Developer 110-32-330-83422-7401 $ 688,700.00 Pavement Rehabilitation – 110-32-330-83212-7401 $ 285,600.00 South Service Road CARRIED CL2014-7 2014 SIDEWALK REPLACEMENT AND NEW CONSTRUCTION Resolution #GPA-441-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report COD-014-14 be received; THAT The Downsview Group, Woodbridge, Ontario, with a bid amount of $497,520.93 (net H.S.T. Rebate) including Part B – Hwy. 2 Sidewalk, being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-7, be awarded the contract for 2014 Sidewalk Replacement and New Construction, as required by the Municipality of Clarington, Engineering Department; - 21 - General Purpose and Administration Committee Minutes June 23, 2014 THAT the funds required in the amount of $575,100.00 (net HST Rebate) which includes construction costs, contract administration, material testing, other costs and contingencies be drawn from the following Engineering Department Accounts: Description G/L Account Amount Sidewalk Replacement (2014) 110-32-331-83215-7401 $ 200,000.00 Sidewalk Replacement (2013) 110-32-331-83215-7401 $ 30,500.00 Scugog Street 110-32-331-83375-7401 $ 82,000.00 Longworth Ave IPS at Clayton 110-32-332-83231-7401 $ 8,300.00 Sub-Total $356,100.00 Highway 2 110-32-331-83278-7401 $ 219,000.00 ________________________________ _____________________________________ Total Budget Amount $ 539,800.00 ; and THAT the use of additional funds in the amount of $35,300.00 (net HST Rebate) be provided from the following Accounts: Description G/L Account Amount Unexpended funds from Nash 110-32-340-83214-7401 $ 33,900.00 Road Ditching Roads and Related Development 110-32-331-83278-7401 $ 1 ,400.00 Charges______________________________________________________________ Total Additional Funding $ 35,300.00 CARRIED FINANCE DEPARTMENT SITE CLEANUP- 72 ½ SCUGOG STREET Resolution #GPA-442-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND-014-14 be received; THAT funding, to an upset limit of $90,000, be approved from the Rate Stabilization Reserve Fund for fuel tank removal, soil removal and record of site condition related costs to clean up 72 ½ Scugog Street, Bowmanville; and - 22 - General Purpose and Administration Committee Minutes June 23, 2014 THAT Council declare the property municipally known as 72 ½ Scugog Street, Bowmanville, surplus and that Staff be directed to take steps to sell the property in accordance with Surplus Lands By-Law 2011-011. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER ORGANIZATIONAL CHANGES TO REALIZE COST SAVINGS Resolution #GPA-443-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CAO-004-14 be received for information. CARRIED ENERGY MANAGEMENT PLAN Resolution #GPA-444-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report CAO-005-14 be received; and THAT Council endorse The Municipality of Clarington Energy Management Plan 2014 – 2019, as outlined in Report CAO-005-14, as required under Ontario Regulation 397/11 of the Green Energy Act, 2009. CARRIED UNFINISHED BUSINESS EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Report EGD-020-14 was considered earlier in the meeting following the Delegation Section of the Agenda. - 23 - General Purpose and Administration Committee Minutes June 23, 2014 TIERED RESPONSE Resolution #GPA-445-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-007-14 be lifted from the table. CARRIED Resolution #GPA-446-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report ESD-007-14 be received; THAT the level of tiered response, provided by Emergency and Fire Services, remain status quo; and THAT all interested parties listed in Report ESD-007-14 be advised of Council’s decision. CARRIED OTHER BUSINESS PROCLAMATION OF JUNE AS SENIORS’ MONTH Resolution #GPA-447-14 Moved by Councillor Traill, seconded by Councillor Hooper th WHEREAS June 2014 marks the 30 anniversary of Seniors’ Month; AND WHEREAS Municipalities and community organizations are encouraged to hold Seniors’ Month events including award ceremonies, recognition events; socials and seniors’ information and active living fairs; AND WHEREAS Seniors are a valued part of our society. Their important contributions include giving their time and talents to make our Municipality a better place to live; AND WHEREAS Seniors are the fastest growing segment of our population; AND WHEREAS, in 2011, approximately 12 per cent of the Clarington population was aged 65 or older and by 2031, it’s anticipated Clarington will be home to 41,220 adults over age 50, which is a 56 per cent increase over 2011; - 24 - General Purpose and Administration Committee Minutes June 23, 2014 AND WHEREAS, as a group, seniors are unique in their needs and require specialized services and resources; AND WHEREAS 68% of seniors are immigrants and almost thirty percent of them speak a language other than English; AND WHEREAS they will need our Municipality to support them as they age; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington proclaims June 2014, and every month of June hereafter, “Seniors’ Month” in the Municipality of Clarington. CARRIED REQUEST FOR NASCAR “WELCOME RACE FANS” BANNERS TO BE DISTRIBUTED THROUGHOUT THE MUNICIPALITY OF CLARINGTON TO SUPPORT NASCAR Resolution #GPA-448-14 Moved by Councillor Traill, seconded by Councillor Partner WHEREAS the inaugural NASCAR Canadian Tire Truck Series weekend at Canadian Tire Motorsport Park ("CTMP") in 2013 brought in millions to the regional and local economies, attracting motorsports enthusiasts from across Canada and the United States; AND WHEREAS the Municipality of Clarington would like to show its support for CTMP's efforts to bring national and international attention to CTMP as the #1 motorsport venue in Canada which, in turn, puts Clarington in the international auto racing spotlight for one weekend per year; AND WHEREAS the Municipality of Clarington would like to show its support for hosting NASCAR events at CTMP, including Truck Series and, in future, Nationwide and Sprint Cup Series; AND WHEREAS the Municipality of Clarington is eager to work with CTMP and local businesses to show our community spirit and hometown pride in hosting NASCAR events as municipalities in the United States currently do during NASCAR events by hanging uniform "Welcome Race Fans" banners; NOW THEREFORE BE IT RESOLVED THAT, after soliciting approval from Veridian, a "Welcome Race Fans" banner be prepared and hung from the West Bowmanville standards during the NASCAR Truck Series weekend; - 25 - General Purpose and Administration Committee Minutes June 23, 2014 THAT smaller banners, similar to those used in NASCAR-host municipalities across the United States, be printed and distributed to local Clarington businesses for display during the Nascar Truck Series weekend (and during other Nascar weekends should Nationwide and Sprint Cup Series events be held at CTMP) with priority given to the following businesses: a. Grocery Stores b. Gas Stations c. Restaurants THAT the cost not exceed $5,000.00, and the money to be withdrawn from the Tourism budget; THAT the banners be advertised on the Clarington website and Facebook page as available on a "first come, first serve" basis and be available for pickup from Town Hall; and THAT CTMP be advised of Council’s decision and be invited to provide input into the sign’s design, which shall include the Municipality of Clarington logo, the CTMP logo, and the Nascar logo, if permissible. CARRIED REQUEST FOR REPORT – DISCLOSURE OF CAMPAIGN DONATIONS Resolution #GPA-449-14 Moved by Councillor Neal, seconded by Councillor Traill THAT staff report back, at the first Council meeting following the summer break being September 15, 2014, as to amending the Code of Conduct to require Members of Council to disclose, at a meeting of Council, when they are voting on a matter that they have received a campaign donation from a party directly involved in the vote and which donation exceeds $100 (which was received in the current or last year of the prior term of Council). MOTION LOST - 26 - General Purpose and Administration Committee Minutes June 23, 2014 COMMUNICATIONS CORRESPONDENCE FROM MICHAEL LOSCAVO AND SARAH CHIPPIOR, CONCERNING THE PUBLIC MEETING (AGENDA ITEM 5(A)) REGARDING AN APPLICATION FOR A ZONING BY-LAW AMENDMENT TO PERMIT FOUR SEMI- DETACHED DWELLINGS (8 LOTS) HAVING A REDUCTION ON FRONTAGE FROM 18 METRES TO 17 METRES Resolution #GPA-450-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the correspondence from Michael Loscavo and Sarah Chippiorconcerning the Public Meeting (Agenda Item 5(a)), Regarding an Application for a Zoning By-law Amendment to Permit Four Semi-Detached Dwellings (8 Lots) Having a Reduction on , Frontage from 18 Metres to 17 MetresReport PSD-038-14, be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED CONFIDENTIAL REPORTS 2013 & 2014 AGREEMENT BETWEEN THE CORPORATION AND THE MUNICIPALITY OF CLARINGTON AND CLARINGTON PROFESSIONAL FIRE FIGHTERS ASSOCIATION Resolution #GPA-451-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Report COD-012-14 be received; THAT the Memorandum of Settlement, attached to Report COD-012-14, be approved, with the effective dates as outlined in the document; THAT the Mayor and Clerk be authorized to execute the Collective Agreement for 2013 and 2014, which incorporates the changes substantially as outlined in the Memorandum of Settlement; and THAT the Association Local 3139 be advised of Council’s decision above and thanked for their participation in reaching a negotiated settlement. CARRIED - 27 - General Purpose and Administration Committee Minutes June 23, 2014 ADJOURNMENT Resolution #GPA-452-14 Moved by Councillor Neal seconded by Councillor Novak THAT the meeting adjourn at 5:19 PM CARRIED -�N MAYOR EPUTY CLERK - 28 -