HomeMy WebLinkAbout2014-06-10 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday June 10, 2014
(Not yet approved by committee)
In Attendance –
Gord Lee, Chair Larry Burke, Vice Chair
Gord Blaker, Carol Little, Shea-Lea Latchford, Jay Summers, Larry Burke, Councillor Woo,
Bryan Wiltshire
Regrets
– Councillor Partner
1. Call to order – 7:12 P.M.
2. Adoption of Minutes – Motion # 14 – 018 THAT:
was proposed:
The minutes of May 13, are approved, as presented.
Moved Jay Summers Seconded Shea-Lea Latchford
by: by:
CARRIED
3.Arena Manager’s Report –
Bryan advised: Compressor re-build was scheduled by
Cimco for early August and will be completed prior to start-up. The lighting project for
the change and shower rooms was complete – 5 motion/timing sensors were in place and
lights and fans will turn out 5 minutes after rooms have been vacated. The shower doors
are still an ongoing project – Bryan hasn’t found a competitive quote to Bowmanville
Glass for manufacture and/or installation.
Ice scheduling for the fall was completed. Contracts were out and waiting for return. Jay
Summers expressed a concern with N.V.M.H.A. ‘s Saturday schedule and requested time
to discuss with their executive. Jay will follow –up and get back in touch with the chair.
Bryan had also contacted and received pricing from Miller Waste, regarding our waste
removal Miller Waste had a very competitive quotation and the following motion was
proposed.
Motion # 14-019 THAT:
- The board members accept the Miller Waste proposal and
make arrangements to changeover this summer.
Moved Larry Burke Seconded
by: by: Councillor Woo
CARRIED
4.Financial Report
– Accounts receivable were in good shape – under $3,000.00
outstanding. Only the $492.26 from Viper Ball Hockey was over 90 days. And Scott
Turner’s $492.26 was in the 60 to 90 day range. Bryan was staying on top of both of
these accounts and will report back to us at the next meeting. The income statement was
:
presented and appeared to be in line with our forecast – YTD. The chair also advised
$80,000.00 wasinvested in short-term GIC’s - $30,000.00 in a 30 day term and an
additional $50,000.00 was in a 90 day term. The $30,000.00 would most likely be
required back in our operating account for late August to accommodate the payroll and
start-up for September. Hopefully, the $50,000.00 can remain invested for future
expenditures, i.e. a new Olympia, capital expenditures, etc.
5.New Business -
The chair presented a letter from Newcastle Family Connection Dance
requesting the opportunity to rent the upper floor Music Room. This room was
constructed for the Newcastle Skating Club with a Trillium Ontario grant. As the skating
club was no longer operating, the room currently is not in use.
Through discussion the board members determined that room can provide multiple
functions for arena use and it would be detrimental to be rented out and not available.
Further, it was suggested that the current small meeting room across from their storage
room they are now renting could be offered to them, as an office.
Motion # 14- 020 THAT:
was proposed: The small room at the top of the front stairs is
offered to the skating club for office use. Rental of this room for 2015 would be $50.00
per month, payable on one invoice of $600.00 plus HST issued in January. Further, the
chair would contact NFC with the offer and report back to the members.
Moved Seconded
by: Shea-Lea Latchford by: Jay Summers
CARRIED
(3)
Gord Blaker advised the web-site was being worked on and he now required user group info
and arena history to proceed with. Bryan is working on the user group info – Gord Lee; the
history.
th
6.Next Meeting – Tuesday July 8, 2014
7.Adjournment Motion # 14-021 THAT:
the meeting is adjourned.
Moved Councillor WooSeconded Carol Little
by: by:
CARRIED