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arington
REPORT #1
REPORT TO COUNCIL MEETING OF JULY 7, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 23, 2014
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-021-14 Monthly Report on Building Permit Activity for May, 2014
(b) OPD-006-14 Winter Budget Report
(c) CAO-004-14 Organizational Changes to Realize Cost Savings
2. TO AMEND THE ZONING FOR THE FORMER NEWCASTLE FIRE HALL
PROPERTY INTO CONFORMITY WITH THE OFFICIAL PLAN
OWNER: MUNICIPALITY OF CLARINGTON
THAT Report PSD-039-14 be received;
THAT the amendment proposal continue to be processed by Staff and that a
subsequent report be forwarded to Council;
THAT Staff consider the addition of the five lots on the south side of King Avenue
through the update of the Newcastle Village Town Centre Secondary Plan; and
THAT all interested parties listed in Report PSD-039-14 and any delegations be
advised of Council's decision.
3. DELEGATION OF MARSHALL HOHMANN, REGARDING GENERAL
ACCESSIBILITY AWARNESS AND THIS IS MY TOWN
THAT the delegation of Marshall Hohmann be received with thanks; and
THAT the Clarington Board of Trade (CBOT) arrange for a presentation from
Marshall Hohmann to the CBOT, Clarington's various Business Improvement
Association's, local businesses, and any interested parties.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
Report #1 - 2 - July 7, 2014
4. DELEGATION OF RICHARD WARD REGARDING ZONING DESIGNATION FOR
HIS PROPERTY
THAT the delegation of Richard Ward be received with thanks.
5. AN APPLICATION FOR A ZONING BY-LAW AMENDMENT TO PERMIT FOUR
SEMI-DETACHED DWELLINGS (8 UNITS) HAVING A REDUCTION ON
FRONTAGE FROM 18 METRES TO 17 METRES
APPLICANT: ZEMER HOLDINGS LTD.
THAT Report PSD-038-14 be received;
THAT the applications to amend Zoning By-law 84-63, submitted by Zemer
Holdings Ltd. to permit semi-detached/linked dwellings with a frontage of 17 metres
continue to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-038-14 and any delegations be
advised of Council's decision.
6. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: BRIGHTSTAR NEWCASTLE CORPORATION
THAT Report PSD-040-14 be received;
THAT the application, submitted on behalf of Brightstar Newcastle Corporation to
remove the Holding (H) symbol, be approved and that the By-law, attached to
Report PSD-040-14, to remove the Holding (H), symbol be passed;
THAT Council's decision and a copy of Report PSD-040-14 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-040-14 and any delegations be
advised of Council's decision.
7. APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT
THE DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK
APPLICANT: STEVEN AND KAREN CARRUTHERS
THAT Report PSD-041-14 be received;
THAT the application for Draft Plan of Subdivision, 18T-89012, submitted by
D.G Biddle and Associates on behalf of Steven and Karen Carruthers, be
supported subject to conditions generally as contained in Attachment 3 of Report
PSD-041-14;
Report #1 - 3,- July 7, 2014
THAT the Region of Durham Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-041-14 and Council's decision; and
THAT all interested parties listed in Report PSD-041-14 and any delegations be
advised of Council's decision.
8. PORT GRANBY PROJECT: BY- LAW TO TEMPORARILY RESTRICT THE USE
OF NICHOLS ROAD SOUTH
THAT Report PSD-042-14 be received;
THAT, pursuant to Section 35 of the Municipal Act, 2001, Council pass the by-law
contained in Attachment 1 to Report PSD-042-14 to temporarily remove the public
right of passage over a portion of the road allowance between Lots 3 and'4, Broken
Front Concession, former Township of Clarke (Nichols Road);
THAT the Mayor and the Municipal Clerk be authorized to sign a lease with the
Government of Canada for the use of Nichols Road South substantially in the form
attached to Report PSD-042-14 (Attachment 2); and
THAT a copy of Council's decision be forwarded to the Port Hope Area Initiative
Management Office and the Southeast Clarington Ratepayers Association and any
interested parties listed in Report PSD-042-14.
9. APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING
TO PERMIT A DRIVE-THROUGH RESTAURANT, A RESTAURANT,
A BANK WITH A DRIVE-THROUGH AND TWO OFFICE BUILDINGS,
ONE WITH GROUND FLOOR RETAIL AND RESTAURANT USES
OWNER: 668390 ONTARIO LTD. (KAITLIN CORPORATION)
THAT Report PSD-043-14 be received;
THAT Amendment No. 97 to the Clarington Official Plan (Attachment 1 to Report
PSD-043-14), be modified to delete a bank as a permitted use and approved and
that the related By-law, in Attachment 2 to Report PSD-043-14, be passed;
THAT Amendment No. 97 be forwarded to the Regional Municipality of Durham for
approval;
THAT the Zoning By-law Amendment, contained in Attachment 3 to Report
PSD-043-14, be modified to delete a bank as a permitted use and approved;
THAT a By-law lifting the Holding (H) Symbol be forwarded to Council once Site
Plan Approval has been granted for the various phases;
Report #1 - 4 - July 7, 2014
THAT the Durham Region Planning and Economic Development Department and
Municipal Assessment Corporation be forwarded a copy of Report PSD-043-14 and
Council's decision; and
THAT all interested parties listed in Report PSD-043-14 and any delegations be
advised of Council's decision.
10. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: RAY GUPTA
THAT Report PSD-044-14 be received;
THAT the application, submitted on behalf of Ray Gupta to remove the Holding (H)
symbol, be approved and that the By-law, attached to Report PSD-044-14 to
remove the Holding (H) Symbol, be passed;.
THAT Council's decision and a copy of Report PSD-044-14 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-044-14 and any delegations be
advised of Council's decision.
11. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: 1547321 ONTARIO LIMITED
THAT Report PSD-045-14 be received;
THAT the application, submitted on behalf of 1547321 Ontario Limited to remove
the Holding (H) symbol, be approved and that the By-law, to remove the Holding
(H) Symbol contained in Attachment 1 of Report PSD-045-14, be passed;
THAT Council's decision and a copy of Report PSD-045-14 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-045-14 and any delegations be
advised of Council's decision.
Report #1 - 5 - July 7, 2014
12. MONITORING WELLS AT THE CLARINGTON TRANSFORMER STATION
THAT the Municipality of Clarington take the position that the monitoring wells be
drilled to at least the depth.of the Thorncliffe formation; and
THAT the monitoring be carried out consistent with the recommendations of the
third party consultant.
13. HIGHWAY #2 SIDEWALK, SOUTH SIDE FROM TRULLS ROAD TO COURTICE
ROAD — A DETAILED REVIEW
THAT Report EGD-022-14 be received;
THAT Council approve the installation of sidewalk on the south side from Trulls
Road to Courtice Road; and
THAT all interested parties listed in this report and any delegations be advised of
Council's decision.
14. SOLAR PV SYSTEM INSTALLATIONS ON RECREATION FACILITIES
THAT Report CSD-011-14 be received;
THAT the requirement for formal competitive bidding, in accordance with
By-law 2010-112; Part 2, be waived;
THAT Staff be authorized to negotiate with Veridian Connections and their partner,
Solera Sustainable Energies Company; and
THAT Staff be directed to report back to Council on the results of the negotiation
including a recommendation for Council approval on whether to proceed with the
program.
15. APPOINTMENTS TO CLARINGTON MUNICIPAL ELECTION COMPLIANCE
AUDIT COMMITTEE
THAT Report CLD-017-14 be received;
THAT the following three applicants be appointed to the Clarington Compliance
Audit Committee in accordance with section 81.1(1) of the Municipal Elections Act,
1996, for a term ending November 30, 2018:
a. Joe Brown
b. Paul Jones
c. Howard Smith
and
Report #1 - 6 - July 7, 2014
THAT all interested parties listed in Report CLD-017-14 be advised of Council's
decision.
16. CL2014-9 LAKE ROAD EXTENSION
THAT Report COD-013-14 be received;
THAT The Ambler & Co. Inc., Mississauga, Ontario, with a total bid amount of
$1,482,657.78 (net H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2014-9, be awarded the contract
for Lake Road Extension as required by the Municipality of Clarington, Engineering
Department; and
THAT the funds required in the amount of $2,026,300.00 (net HST Rebate)
including Design, Contract Administration, Material Testing, Construction and
Contingencies be drawn from the following Engineering Department Accounts:
Description G/L Account Amount
Lake Road 110-32-330-83422-7401 $ 1,072,000.00
Recoverable from Developer 110-32-330-83422-7401 $ 688,700.00
Pavement Rehabilitation — 110-32-330-83212-7401 $ 285,600.00
South Service Road
17. CL2014-7 2014 SIDEWALK REPLACEMENT AND NEW CONSTRUCTION
THAT Report COD-014-14 be received;
THAT The Downsview Group, Woodbridge, Ontario, with a bid amount of
$497,520.93 (net H.S.T. Rebate) including Part B — Hwy. 2 Sidewalk, being the
lowest responsible bidder meeting all terms, conditions and specifications of
Tender CL2014-7, be awarded the contract for 2014 Sidewalk Replacement and
New Construction, as required by the Municipality of Clarington, Engineering
Department;
Report #1 - 7 - July 7, 2014
THAT the funds required in the amount of$575,100.00 (net HST Rebate) which
includes construction costs, contract administration, material testing, other costs
and contingencies be drawn from the following Engineering Department Accounts:
Description G/L Account Amount
Sidewalk Replacement (2014) 110-32-331-83215-7401 $ 200,000.00
Sidewalk Replacement (2013) 110-32-331-83215-7401 $ 30,500.00
Scugog Street 110-32-331-83375-7401 $ 82,000.00
Longworth Ave IPS at Clayton 110-32-332-83231-7401 $ 8,300.00
Sub-Total $356,100.00
Highway 2 110-32-331-83278-7401 $ 219,000.00
Total Budget Amount $ 539,800.00
and
THAT the use of additional funds in the amount of$35,300.00 (net HST Rebate) be
provided from the following Accounts:
Description G/L Account Amount
Unexpended funds from Nash 110-32-340-83214-7401 $ 33,900.00
Road Ditching
Roads and Related Development 110-32-331-83278-7401 $ 1 ,400.00
Charges
Total Additional Funding $ 35,300.00
18. SITE CLEANUP- 72 % SCUGOG STREET
THAT Report FND-014-14 be received;
THAT funding, to an upset limit of $90,000, be approved from the Rate Stabilization
Reserve Fund for fuel tank removal, soil removal and record of site condition
related costs to clean up 72 Y2 Scugog Street, Bowmanville; and
THAT Council declare the property municipally known as 72 Y2 Scugog Street,
Bowmanville, surplus and that Staff be directed to take steps to sell the property in
accordance with Surplus Lands By-Law 2011-011.
Report #1 - 8 - July 7, 2014
19. ENERGY MANAGEMENT PLAN
THAT Report CAO-005-14 be received; and
THAT Council endorse The Municipality of Clarington Energy Management Plan
2014 — 2019, as outlined in Report CAO-005-14, as required under Ontario
Regulation 397/11 of the Green Energy Act, 2009,
20. TIERED RESPONSE
THAT Report ESD-007-14 be received;
THAT the level of tiered response, provided by Emergency and Fire Services,
remain status quo; and
THAT all interested parties listed in Report ESD-007-14 be advised of Council's
decision.
21. PROCLAMATION OF JUNE AS SENIORS' MONTH
WHEREAS June 2014 marks the 30th anniversary of Seniors' Month;
AND WHEREAS Municipalities and community organizations are encouraged to
hold Seniors' Month events including award ceremonies, recognition events;
socials and seniors' information and active living fairs;
AND WHEREAS Seniors are a valued part of our society. Their important
contributions include giving their time and talents to make our Municipality a better
place to live;
AND WHEREAS Seniors are the fastest growing segment of our population;
AND WHEREAS, in 2011, approximately 12 per cent of the Clarington population
was aged 65 or older and by 2031, it's anticipated Clarington will be home to
41,220 adults over age 50, which is a 56 per cent increase over 2011;
AND WHEREAS, as a group, seniors are unique in their needs and require
specialized services and resources;
AND WHEREAS 68% of seniors are immigrants and almost thirty percent of them
speak a language other than English;
AND WHEREAS they will need our Municipality to support them as they age;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington
proclaims June 2014, and every month of June hereafter, "Seniors' Month" in the
Municipality of Clarington.
Report #1 - 9 - July 7, 2014
22. REQUEST FOR NASCAR "WELCOME RACE FANS" BANNERS TO BE
DISTRIBUTED THROUGHOUT THE MUNICIPALITY OF CLARINGTON TO
SUPPORT NASCAR
WHEREAS the inaugural NASCAR Canadian Tire Truck Series weekend at
Canadian Tire Motorsport Park ("CTMP") in 2013 brought in millions to the regional
and local economies, attracting motorsports enthusiasts from across Canada and
the United States;
AND WHEREAS the Municipality of Clarington would like to show its support for
CTMP's efforts to bring national and international attention to CTMP as the #1
motorsport venue in Canada which, in turn, puts Clarington in the international auto
racing spotlight for one weekend per year;
AND WHEREAS the Municipality of Clarington would like to show its support for
hosting NASCAR events at CTMP, including Truck Series and, in future,
Nationwide and Sprint Cup Series;
AND WHEREAS the Municipality of Clarington is eager to work with CTMP and
local businesses to show our community spirit and hometown pride in hosting
NASCAR events as municipalities in the United States currently do during
NASCAR events by hanging uniform "Welcome Race Fans" banners;
NOW THEREFORE BE IT RESOLVED THAT, after soliciting approval from
Veridian, a "Welcome Race Fans" banner be prepared and hung from the West
Bowmanville standards during the NASCAR Truck Series weekend;
THAT smaller banners, similar to those used in NASCAR-host municipalities across
the United States, be printed and distributed to local Clarington businesses for
display during the Nascar Truck Series weekend (and during other Nascar
weekends should Nationwide and Sprint Cup Series events be held at CTMP) with
priority given to the following businesses:
a. Grocery Stores
b. Gas Stations
c. Restaurants
THAT the cost not exceed $5,000.00, and the money to be withdrawn from the
Tourism budget;
THAT the banners be advertised on the Clarington website and Facebook page as
available on a "first come, first serve" basis and be available for pickup from Town
Hall; and
THAT CTMP be advised of Council's decision and be invited to provide input into
the sign's design, which shall include the Municipality of Clarington logo, the CTMP
logo, and the Nascar logo, if permissible.
Report #1 - 10 - July 7, 2014
23. 2013 & 2014 AGREEMENT BETWEEN THE CORPORATION AND THE
MUNICIPALITY OF CLARINGTON AND CLARINGTON PROFESSIONAL FIRE
FIGHTERS ASSOCIATION
THAT Report COD-012-14 be received;
THAT the Memorandum of Settlement, attached to Report COD-012-14, be
approved, with the effective dates as outlined in the document;
THAT the Mayor and Clerk be authorized to execute the Collective Agreement for
2013 and 2014, which incorporates the changes substantially as outlined in the
Memorandum of Settlement; and
THAT the Association Local 3139 be advised of Council's decision above and
thanked for their participation in reaching a negotiated settlement.