HomeMy WebLinkAbout2014-06-17 MinutesCLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
June 17, 2014
MEMBERS PRESENT:
Angela TibblesKim VaneykKarin Murphy
Councillor HooperRobert MaloneJoseph Earle
David Reesor
REGRETS:
Ruth Goff (ex-officio)Tenzin Gyaltsan
Bonnie SetoVictor Suppan
Tracey Ali
STAFF:
Faye LangmaidCyrus Yan
A.Tibbles welcomedall to the meeting.
DECLARATION OF PECUNIARY INTEREST
None declared.
ADOPTION OF AGENDA
14.19
Moved by Robert Malone, seconded by Karin Murphy,
THAT the agenda be adopted.
“CARRIED”
ADOPTION OF MINUTES
14.20
Moved byJoe Earle, seconded by Ron Hooper
THAT the minutes ofthe Meeting of May 20, 2014 be accepted.
“CARRIED”
1|Page
INTRODUCTION OF NEW MEMBER
R. Malone introduced himself to the Committee and noted that he was the President of
the Newcastle Village and District Historical Society. He also advised the Committee
that two alternate members from the NVDHS were selected to attend future Heritage
Committee meetings should he be available, these members were Marianne and David
Saunders.
ACTION:F. Langmaid to add Marion and David Saunders onto the mailing list of the
Clarington Heritage Committee.
BUSINESS ARISING
Jury Lands Foundation(Camp 30)-F.Langmaid advised that the by-law for the Jury
Lands Foundation is at the finalization stage and the articles for incorporation will be
submitted shortly. Following incorporation the organization will seek charitable status.
The Jury Lands Foundation members will be going on a tour of the Brickworks in
Toronto on Thursday, June 19, 2014 with Stewart Chisholm the Executive Director or
Evergreen, the purpose is to discuss and view how rejuvenations can happen.
The Municipality approved $45,000 during the budget review to retain an architect to
conduct a structural analysis on the buildings on Camp 30. A site visited was conducted
with the owner, foundation chair, F. Langmaid, and Chris Borgal on Friday, June 13,
2014. C. Borgal will be conducting a structural analysis and the deliverables will include
a scan of the original drawings for the Boys Training School, an analysis of the six
municipal register buildings on site, priority listing for repair and securing the buildings
with associated cost estimates.
Ontario Heritage Trust Nominations–No additional nominations had been
recommended. F. Langmaid advised that a report was due to Council before September
30, 2014.
Geographic Information System and Heritage Database Presentation–F. Langmaid
and C. Yan gave a presentation on the Municipality’s Geographic Information System
(GIS) and Land Development Office (LDO) property database management system for
the Committee’s information. It was demonstrated that the system allows Planning
Services staff to quickly access information pertaining to a property for which an inquiry
is made.
In addition to the heritage inventory being added as a geographical layer that can be
accessed, there are also layers for zoning, CA regulation area, aerial photographs from
2|Page
2000 to 2013 (every couple of years) and other geographical based information. The
LDO system is linked to the GIS system but is a tracking system for applications such
as building permits, zoning, subdivision, committee of adjustment, etc.
In addition to these two systems the Municipality has the photos that Karin and David
have taken of cultural heritage resources which can be used to track change over time
to a property.
The heritage file for each designated property has been scanned and is available
electronically. This is the basis from which the website was built a couple of years ago.
The next step would be to take the heritage inventory binders, scan each page and
attach those files to the property fabric. This is a matter of time and resources.
It was through a combination of the GIS system and the taxation information for
properties that the database for barns of a certain age and their owners was created.
REPORTS FROM OTHER COMMITTEES (COMMUNITY IMPROVEMENT PLANS,
ETC.)
Bowmanville CIP–The next meeting is scheduled for October 15, 2014.
Orono CIP–The next meeting is scheduled for October 1, 2014. Regarding the culvert
work on Main Street, F. Langmaid informed the Committee that the construction work had
been deferred until 2015.
Newcastle CIP–The next meeting is scheduled for September 18, 2014.
ACO, Clarington Branch–T. Ali had submitted a report noting that a couple of new
members had joined the organization. It also was noted that the Doors Open event was
very successful. It appears that at the core venues in Bowmanville that approximately
1000 people toured through the various sites. The organization was very good and the
committee is to be congratulated.
The CHC display in Strike’s Carriage House was well attended, some books were sold,
donations received for the barn book. There appears to be good interest inthe barn
book project.
Newcastle Village and District Historical Society (NVDHS)–R. Malone reported that the
Heritage Week went well. It was also noted that the NVDHS is currently preparing a
self-guided walking tour of Newcastle.
3|Page
Heritage Conservation District–J. Earle informed the Committee that the architect had
assessed the garage at the Beech Centre (next to the tennis courts) whose roof
collapsed due to the ice storm. Two options are proposed, either to repair the damage,
or demolish the building and rebuild with the same materials/style. Council will make a
decision on the options at their next meeting.
CORRESPONDENCE and COUNCIL REFERRAL
None.
PROJECT REPORTS
Barn Book Project–The estimate for the production of 200 calendars was $565, and
250 calendars for $706. To have the calendars ready for Orono Fair and the Clarington
Older Adults Assoc. Labour Day weekend event it was recommended that seed funding
for the first run of calendars should be approved.
14.21
Moved by Robert Malone, seconded by Karin Murphy,
THAT approval be given to allocate $706 in seed money for the
production of the Barn calendars, proceeds to be set aside for the
publication of the Barn Book.
“CARRIED
It was noted that the Committee had two separate accounts, one for projects and
publications, and the other was for ongoing committee expenses. The funds while
managed by the Municipality are the committee’s funds that have been raised over time
from previous projects such as the publications, house tours,calendars, etc. Funds
were received from OPG to sponsor the Heritage Week activities in 2014.
NEW BUSINESS
68 Centre Street–A Heritage Incentive Grant application for the designated property at
68 Centre Streethas been received. The proposal is to replace the rotten portion of the
front porch, carry out maintenance and repair work, and paint.
4|Page
14.22
Moved by Karin Murphy, seconded by Joseph Earle
THAT the maintenance work for the front porch of 68 Centre Street; with
replacement of elements that have rotted or deteriorated with like materials as
proposed be approved.
“CARRIED”
Volunteers for Orono FairDisplay–It was noted that volunteers will be needed to
provide assistance for the heritage committee display and sale of the barn calendars.
The CHC display will be in partnership with the Museum. K. Vaneyk advised that she
will confirm volunteer availability via e-mail.
Sustainability & Heritage Article–An article on sustainability and heritage conservation
written by J. Earle will be circulated to members in advance of his presentation at the
September meeting.
David Reesor moved the meeting be adjourned.
Next meeting:
Sept 16, 2014, 7:00 p.m., at Clarington Municipal Offices in Room 1C
5|Page