HomeMy WebLinkAboutOPD-006-14 Clairington REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 23, 2014 Resolution#: GPA y3(p._\L. By-law#:
Report#: OPD-006-14 File#:
Subject: WINTER BUDGET REPORT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD-006-14 be received for information.
Submitted by: Reviewed by: '« '
Frgd i k Horvath, Franklin Wu,
fret of Operations Chief Administrative Officer
FH/kr
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: OPD-006-14 PAGE 2
1.0 BACKGROUND
1.1 As of May 16, 2014, from January 1St to June 6t" the Operations Department
incurred 6,181.5 hours of total overtime for winter maintenance activities. The
following is a comparison of overtime costs for the same period over five years:
Year Over Time Double Lieu Time Total Hrs Cost
Hrs Time Hrs Hrs
2010 750.5 335.5 799.5 1,885.5 $82,306.63
2011 2,204.5 1,213.0 1,211.5 4,629.0 $217,242.00
2012 1,589.0 357.5 1,022.0 2,968.5 $128,255.47
2013 1,985.0 412.0 977.5 3,374.5 $162,142.10
2014
3,917.01 1,511.01 753.51 6,181.51 $264,443.20
1.2 During the first four month period the Operations Department provided 54
responses, which included 41 snow clearing; 1 ice patches; and 12 for
drifting/cleanup. Please note in the following table the total number of our
responses for the 2014 winter season compared to the previous five years:
YEAR JAN FEB MAR APR TOTAL
2010 12 16 0 0 28
2011 19 17 8 0 44
2012 18 13 1 0 32
2013 14 17 6 2 39
2014 26 18 9 1 54
The afternoon shift working on spring clean-up of winter sand was completed on
June 5 th
2.0 BUDGET
2.1 For 2014 Council approved a winter maintenance budget of$1,842,569; plus
$165,000 for sidewalks and parking lots and a Senior Snow Clearing contract of
$50,000.
REPORT NO.: OPD-006-14 PAGE 3
2.2 Winter Maintenance:
As of June 6t", 2014 the following table illustrates the expenditures incurred.
Winter Control 2014 Budget 2014 Actual Variance
Winter Plow/Sand $1,525,100 $2,078,896 ($553,796)
Winter Mtce Other $317,469 $434,011 ($116,542)
Total $1,842,569 $2,512,907 ($670,338)
Snow removal was scheduled once in all three BIA's during, over January and
February.
The variance of the 2014 winter annual maintenance budget to actual up to June
6t" of ($670,338) includes an estimated sand/salt end of season inventory value
of$152,383.
The equipment usage during the first quarter of 2014 increased by 4,395.5 hours,
costing $200,292 over the same period in 2013.
The following chart shows the increase for fuel in the first quarter of 2014 vs.
2013:
2013 vs. 2014 FUEL INCREASES
2013 2014 Increase
Type Litres Cost Litres Cost Litres Cost
Gas 50,403.1 $ 54,111.88 52,812.3 $ 57,142.91 2,409.20 $ 3,031.03
Diesel 95,338.5 $ 104,175.00 132,929.1 $ 155,128.26 37,590.60 $ 50,953.26
Marked 22,626.6 $ 20,612.10 38,098.1 1 $ 38,212.39 15,471.50 1 $ 17,600.29
Total: 168,368.2 $ 178,898.98 223,839.5 $250,483.56 55,471.30 $ 71,584.58
2.3 Sidewalk Snow Clearing Contract:
The total budget for this program for 2014 is $165,000 with an actual expenditure
of ($200,035) as of March 31St
REPORT NO.: OPD-006-14 PAGE 4
Below is a table of call-out statistics for this program from January 2010 to April
2014:
January February March April November December Total
2010 7 7 0 0 1 13 28
2011 14 16 7 0 0 7 44
2012 12 12 1 0 0 6 31
2013 11 16 4 0 4 24 59
*2014 22 17 7 0 n/a n/a 46
2.4 2013 - 2014 Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program for 2014 is $50,000 with an actual expenditure
of ($53,844) as of March 31St, based on the 263 registrants received.
Below is a table of call-out statistics for this program from January 2010 to April
2014:
January February March April November December Total
2010 6 8 0 0 1 8 23
2011 8 12 3 0 0 7 30
2012 8 5 1 0 0 6 1 20
2013 4 11 4 0 1 9 29
2014 12 10 2 0 n/a n/a 24
2.5 2013 - 2014 Senior Citizens and Physically Disabled Sidewalk Program
Statistics:
Area 2013-2014 Season
New Returning Total
Bowmanville 28 93 121
Burketon 0 1 1
Courtice 36 59 95
Enniskillen 0 2 2
Hampton 1 2 3
Newcastle 8 21 29
Newtonville 0 3 3
Orono 0 9 9
Totals 73 190 263
REPORT NO.: OPD-006-14 PAGE 5
3.0 CONCURRENCE - Not applicable
4.0 CONCLUSION
4.1 The current expenditure reflected in this report is based on year to date actual.
This report does not include any expenses relating to tree clean up and disposal
by external forces or with our staff resources. Staff will continue to provide storm
updates to you throughout the fall and winter and will report to Council in early
2015 on the costs of the 2014 winter maintenance program.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Fred Horvath, Director of Operations
List of Interested Parties: None