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HomeMy WebLinkAbout06/23/2014 claring.ton GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: June 23, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation/presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of June 9, 2014 4-1 5. PUBLIC MEETINGS (a) Applications for Proposed Zoning By-law Amendment 5-1 Applicant: Zemer Holdings Inc. Report: PSD-038-14 (b) Applications to Permit Commercial Uses 5-3 Applicant: Municipality of Clarington Report: PSD-039-14 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Marshall Hohmann — General Accessibility Awareness and This is my Town 7. PRESENTATIONS No Presentations THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 G.P. & A-. Agenda - 2 - June 23, 2014 8. PLANNING SERVICES DEPARTMENT (a) PSD-038-14 An Application for a Zoning By-law Amendment to Permit 8-1 Four Semi-Detached Dwellings (8 Lots) Having a Reduction on Frontage from 18 Metres to 17 Metres Owner: Zemer Holdings Ltd. (b) PSD-039-14 To Amend the Zoning for the Former Newcastle Fire Hall 8-10 Property Into Conformity with the Official Plan Owner: Municipality Of Clarington (c) PSD-040-14 Application for Removal of Holding Symbol 8-19 Applicant: Brightstar Newcastle Corporation (d) PSD-041-14 Application for Draft Plan of Subdivision to Permit the 8-25 Development of 24 Detached Dwellings and a Park Applicants: Steven And Karen Carruthers (e) PSD-042-14 Port Granby Project: By-law to Temporarily Restrict the 8-53 use of Nichols Road South (f) PSD-043-14 Applications for an Official Plan Amendment and Rezoning 8-64 to Permit a Drive-Through Restaurant, a Restaurant, a Bank With A Drive-Through and Two Office Buildings, One With Ground Floor Retail and Restaurant Uses Owner: 668390 Ontario Ltd. (Kaitlin Corporation) (g) PSD-044-14 Application for Removal of Holding Symbol 8-89 Applicant: Ray Gupta (h) PSD-045-14 Application for Removal of Holding Symbol 8-97 Applicant: 1547321 Ontario Limited 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-021-14 Monthly Report on Building Permit Activity for May, 2014 9-1 (b) EGD-022-14 Highway 2 Sidewalk, South Side from Trulls Road to 9-8 Courtice Road —A Detailed Review 10. OPERATIONS DEPARTMENT I (a) OPD-006-14 Winter Budget Report 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports -G.P. & A. Agenda _ - 3 - June 23, 2014 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-011-14 Solar PV System Installations on Recreation Facilities 12-1 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-017-14 Appointments to Clarington Municipal Election Compliance 13-1 Audit Committee 14. CORPORATE SERVICES DEPARTMENT (a) COD-013-14 CL2014-9 Lake Road Extension 14-1 (b) COD-014-14 CL2014-7 2014 Sidewalk Replacement and New 14-9 Construction 15. FINANCE DEPARTMENT (a) FND-014-14 Site Cleanup- 72 Y2 Scugog Street 15-1 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO-004-14 Organizational Changes to Realize Cost Savings 17-1 (b) CAO-005-14 Energy Management Plan 17-29 18. UNFINISHED BUSINESS (a) EGD-020-14 Easement Agreement Between Hydro One Networks Inc. 18-1 and the Corporation of the Municipal of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands [Tabled at June 9, 2104 General Purpose and Administration Committee Meeting] (b) ESD-007-14 Tiered Response 18-16 [Tabled at June 9, 2104 General Purpose and Administration Committee Meeting] 19. OTHER BUSINESS G.P. &A. Agenda - 4 - June 23, 2014 20. COMMUNICATIONS (a) Correspondence from Michael Loscavo and Sarah Chippior, Concerning 20-1 the Public Meeting (Agenda Item 5(a)) Regarding an Application for a Zoning By-law Amendment to Permit Four Semi-Detached Dwellings (8 Lots) Having a Reduction on Frontage from 18 Metres to 17 Metres 21. CONFIDENTIAL REPORTS (a) COD-012-14 2013 & 2014 Agreement Between the Corporation and the Municipality of Clarington and Clarington Professional Fire Fighters Association 22. ADJOURNMENT Clarftwa General Purpose and Administration Committee Minutes June 9, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 9, 2014 at 9:31 a.m, in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill arrived at 10:22 a.m. and left the meeting at 3:54 p.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney until 11:27 a.m. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Operations, F. Horvath Acting Director of Planning Services/Manager of Special Projects, F. Langmaid Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir arrived at 11:37 a.m. Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following upcoming events: • Bowmanville'Rotary Club's Rockin Rotary Ribfest Event, June 8 to 10, 2014 at Garnet B. Rickard Recreation Complex. • New Regional Economic Development and Sports Tourism Brands Rollout, on Monday, June 9, 2014 from 5:30 p.m. to 7:30 p.m. at the Regional Headquarters. - 1 - 4-1 General Purpose and Administration Committee Minutes June 9, 2014 • Chief of Police Chain of Command Ceremony on Tuesday, June 10,,2014, at the Regional Headquarters. • Public Information Centre for the Clarington Technology Business Park, on Wednesday, June 11, 2014, Municipality of Clarington's Council Chambers from 6:00 p.m. to 8:00 p.m. • Durham Cattleman's Annual Beef Barbeque on Friday, June 13, 2014, at Knox Pumpkin Farm. • Public Meeting regarding the Durham-York Energy Centre on June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Hall "B". Councillor Partner announced the following events: • Ganaraska Regional Conservation Authority's Tree and Shrub Planting on Monday June 9, 2014 in Buttercup Hollow, Orono. • Kirby Book Sale, every Saturday from 10:00 a.m. to 3:00 p.m. at the Old Kirby Church. • Orono Business Improvement Area's stores, will be decorated in a country theme, as part of"Boots & Hearts" promotion, June 13 to June 30, 2014. • Newcastle Horticultural Society's June Rose Show on Tuesday, June 17, 2014 from 7:30 a.m.' to 9:30 p.m. at the Newcastle Community Hall. • Newcastle United Church's Strawberry Social on Sunday, June 22, 2014 from 10:30 a.m. to 11:30 a.m. • Newcastle Horticultural Society's 100th Year Garden Party on Sunday, June 22, 2014 from 11:00 a.m. to 4:00 p.m. at Newcastle Community Hall. • 6th Gab's Gift Walk for Spina Bifida on Sunday, June 22, 2014 from 2:00 p.m. to 4:00 p.m. at Newcastle and District Recreation Complex. • Orono Canada Day Celebration on Wednesday, June 25, 2014 starting at 5:00 p.m. at the Orono Library Grounds. • Orono Agricultural Society's Ultra Rodeo Tour, July 5 and 6, 2014 at the Orono Fairgrounds. Councillor Woo announced the following upcoming events: • Heart and Stroke's Big Bike Ride 2014 on Monday, June 9, 2014, 5:45 p.m. to 6:15 p.m. at Kelsey's Restaurant, Bowmanville. • Historic Downtown Bowmanville BIA's Annual "SummerFest", June 12 to 14, 2014. • Walk a Mile in Her Shoes Event in support of Bethesda House on Saturday, • June 14, 2014, during SummerFest Downtown Bowmanville. 'r - 2 - 4_2 General Purpose and Administration Committee Minutes June 9, 2014 Councillor Hooper announced the following upcoming events: • Historic Downtown Bowmanville BIA's Annual "SummerFest", June 12 to 14, 2014. • 5th Annual Doors Open Clarington, June 12 to 14, 2014. • Bowmanville Rotary.Club's Rockin Rotary Ribfest Event, June 8 to 10, 2014 at Garnet B. Rickard Recreation Complex. • Grand Opening of the Bowmanville Oxford Learning Center on Saturday, June 14, 11:00 a.m. to 4:00 p.m. at 200 King Street East, Bowmanville. Councillor Neal announced the.following upcoming events: • Walk a Mile in Her Shoes Event in support of Bethesda House on Saturday, June 14, 2014, during SummerFest Downtown Bowmanville. • 5th Annual Doors Open Clarington, June 12 to 14, 2014. Mayorfoster announced the following upcoming events: • New Regional Economic Development and Sports Tourism Brands Rollout, , Monday, June 9, 2014 from 5:30 p.m. to 7:30 p:m. at the Regional Headquarters,. • Clarington Museum and Archives' new exhibit—"Making Your Mark" on Wednesday, June 11, 2014 from 6:30 p.m. to 7:30 p.m. at the Sarah Jane Williams Heritage Centre. • Concert in the Park on Thursday, June 12th, 7:00 p.m. to 9:00 p.m. • Frosty Johns Ribbon Cutting Ceremony on Friday, June 13 at 3:00 p.m. in Bowmanville. • 13th Annual YMCA Dinner and Dance on Friday, June 13, 2014 at the Jubilee Pavilion, Oshawa. • Ministerial Association Ecumenical Service on June 15, 2014, 11:00 a.m. to 12:00 p.m. at Rotary Park in Bowmanville. • Grand Opening Ceremony of the new Alfred Alldread Fire Station, Monday, June, 16, 2014 at 10:00 a.m. at 3333 Highway 2 in Newcastle. • Congratulations to Frank Wu, CAO, on being acknowledged for his 25 years of service to municipal government by the Canadian Association Municipal Administration. I - 3 - 4-3 General Purpose and Administration Committee Minutes June 9, 2014 MINUTES Resolution #GPA-370-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 26, 2014, be approved. CARRIED PUBLIC MEETING There were no public meetings. DELEGATIONS DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to provide an Economic Update. She made a verbal presentation to accompany a video presentation and a handout. Ms. Hall showed the Committee a YouTube video which included several local business leaders, explaining why they chose Clarington to operate their business. She informed the Committee that the CBOT is trying to increase their online presence and has created a CBOT YouTube channel where local videos are uploaded. Ms. Hall noted that there have been 17 new economic development leads, and that the CBOT attended three trade shows. She noted the CBOT recently hosted a Sustainability Workshop which included 20 business leaders. Ms. Hall added that the CBOT's 2nd Annual Farm Familiarization Tour was successful. She informed the Committee that the Contractors Breakfast will take place on Wednesday, June 11, 2014 at the Newcastle Community Centre. Ms. Hall announced eight new businesses have moved into Clarington, including two nuclear supply chains and one steel fabricating business which has moved into 240 Simpson Avenue, Bowmanville. She concluded by reminding the Committee of the upcoming CBOT events. DELEGATION OF KYLE FITZGERALD, DURHAM YOUTH COUNCIL, REGARDING A DURHAM YOUTH COUNCIL UPDATE Kyle Fitzgerald, Durham Youth Council, was present regarding a Durham Youth Council Update. He made a verbal presentation to accompany an electronic presentation and a handout. Mr. Fitzgerald provided the Committee with the back ground and history of the Durham Youth Council,and explained the composition of the Council. He noted that they are involved in community events, debate current political issues, and take notes to reflect the opinion of Durham's youth. Mr. Fitzgerald continued, that going forward, they - 4 - 4-4 General Purpose and Administration Committee Minutes June 9, 2014 would like to record the Youth Council's debates and votes and forward them to local Council to make them aware of the opinions of local youth. He advised the Committee that the goal of the Youth Council is to become involved and form partnerships with all levels of government. Mr. Fitzgerald explained to the Committee that he is requesting, from all local municipal governments: meeting space at no cost or at discounted rate; representation from each Municipality; monetary support; and cooperation and support on events being hosted by the Youth Council or by the Municipality of Clarington. DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE - Continued Resolution #GPA-371-14 Moved by Councillor Novak, seconded by Councillor Partner THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Update, be received with thanks. CARRIED DELEGATION OF KYLE FITZGERALD, DURHAM YOUTH COUNCIL, REGARDING A DURHAM YOUTH COUNCIL UPDATE - Continued Resolution #GPA-372-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the delegation of Kyle Fitzgerald, Durham Youth Council, be received with thanks; and THAT Mr. Fitzgerald's requests be referred to staff for a report; and THAT the report include potential sponsorship opportunities. CARRIED DELEGATION OF HANNU HALMINEN, REGARDING REPORT PSD-033-14, APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND-DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 80 SINGLE DETACHED DWELLINGS Hannu Halminen advised the Clerk's Department, prior to the meeting, that he has withdrawn his delegation. - 5 - 4-5 General Purpose and Administration Committee Minutes June 9, 2014 DELEGATION OF CAROLYN MOLINARI, CM PLANNING, REGARDING PSD-037-14, APPLICATION FOR REMOVAL OF HOLDING SYMBOL Carolyn Molinari made a verbal presentation thanking Staff for efforts in creating Report PSD-037-14. Ms. Molinari advised she was present to answer questions from Committee. PRESENTATIONS There were no presentations. SUSPEND THE RULES Resolution #GPA-373-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-374-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Agenda be altered to consider Report ESD-007-14, Tiered Response, at this time. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT TIERED RESPONSE Resolution #GPA-375-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-007-14 be received; THAT the level of tiered response, provided by Emergency and Fire Services, remain status quo; and 4-6 General Purpose and Administration Committee Minutes June 9, 2014 THAT all interested parties listed in Report ESD-007-14 be advised of Council's decision. TABLED LATER IN THE MEETING (See following motions) Resolution #GPA-376-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report ESD-007-14 be referred to Staff to report back at the next General Purpose and Administration Committee meeting June 23, 2014. RULED OUT OF ORDER (See following) Prior to debate on Resolution #GPA-376-14, Councillor Hooper ruled that Resolution #GPA-376-14 was out of order. He explained that the main motion should have full debate prior to a possible referral. Councillor Neal immediately appealed the ruling of the Chair. The Question "will the ruling of the Chair be sustained?" was put to a vote. The ruling of the Chair was sustained. SUSPEND THE RULES Resolution #GPA-377-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-376-14 a second time. CARRIED Resolution #GPA-378-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-375-14 be tabled until the General Purpose and Administration Committee meeting of June 23, 2014. CARRIED - 7 - 4-7 General Purpose and Administration Committee Minutes June 9, 2014 RECESS Resolution #GPA-379-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:37 a.m. with Councillor Woo in the Chair. PLANNING SERVICES DEPARTMENT APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 80 SINGLE DETACHED DWELLINGS APPLICANTS: 2001544 ONTARIO LIMITED (HALMINEN) & 289143 ONTARIO LIMITED (FREEDMAN) Resolution #GPA-380-14 Moved by Councillor Novak seconded by Councillor Partner THAT Report PSD-033-14 be received; THAT Amendment No. 100 to the Clarington Official Plan and the South West Courtice Secondary Plan, submitted by 2001544 Ontario Limited and 289143 Ontario Limited to delete the provisions for a Public Elementary School and a Separate Elementary School in favour of Low Density Residential; and to adjust the population and housing targets of the Bayview Neighbourhood, as contained in Attachment 2 to Report PSD-033-14, be adopted; and the By-law adopting the Official Plan Amendment contained in Attachment 3 to Report PSD-033-14, be passed; THAT the Zoning By-law Amendment application submitted by 2001544 Ontario Limited and 289143 Ontario Limited be approved as contained in Attachment 4 to Report PSD-033-14; THAT a By-law, to remove the (H) Holding Symbol, be forwarded to Council at such time that the applicant(s) have entered into a Subdivision Agreement; THAT the application for Draft Approved Plan of Subdivision (S-C-2013-0004), submitted by 2001544 Ontario Limited and 289143 Ontario Limited, to permit 80 single detached dwellings, a park block, and a walkway block be supported, subject to the conditions contained in Attachment 5 to Report PSD-033-14; - 8 - 4-8 General Purpose and Administration Committee Minutes June 9, 2014 THAT the Durham Regional Planning g g and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-033-14 and Council' s decision; and THAT all interested parties listed in Report PSD-033-14 and any delegations be advised of Council's decision. CARRIED TO CONVERT A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH Resolution #GPA-381-14 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-034-14 be received; THAT the application to amend the Zoning By-law 84-63, submitted by Mark Abernethy, James Abernethy and Tyler Smith, to convert a single-detached dwelling to a professional office, as shown in Attachment 1 to Report PSD-034-14, be approved; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-034-14 and Council's decision; and THAT all interested parties listed in Report PSD-034-14 and any delegations be advised of Council's decision. CARRIED STREET NAME CHANGES IN THE CLARINGTON ENERGY BUSINESS PARK: SOUTH SERVICE ROAD Resolution #GPA-382-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-035-14 be received; and THAT Staff be authorized to advertise, in the newspaper, the proposed renaming of a portion of"South Service Road" to "Power Way" and bring back a report to a future meeting. WITHDRAWN I - 9 - 4-9 General Purpose and Administration Committee Minutes June 9, 2014 Resolution #GPA-383-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT staff be authorized to advertise, in the newspaper, the proposed renaming of a portion of"South Service Road" to "Roy Nichols Way" and bring back a report to a future meeting. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-384-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-036-14 be received; THAT the application submitted on behalf of Prestonvale Heights to remove the Holding (H) symbol be approved and that the By-law to remove the Holding (H) Symbol contained in Attachment 1 to Report PSD-036-14, be passed; THAT Council's decision and a copy of Report PSD-036-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-036-14 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 562503 ONTARIO LTD. AND HONEY HARBOUR HEIGHTS ESTATES LTD. Resolution #GPA-385-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-037-14 be received; THAT the application, submitted on behalf of 562503 Ontario Ltd. and Honey Harbour Heights Estates Ltd., to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-037-14, to remove the Holding (H) symbol, be passed; - 10 - 4-10 General Purpose and Administration Committee Minutes June 9, 2014 THAT Council's decision and a copy of Report PSD-037-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-037-14 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-386-14 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for one hour. MOTION LOST Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT CLARINGTON/OSHAWA BOUNDARY ROAD AGREEMENT Resolution #GPA-387-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD-019-14 be received; and THAT the Mayor and Clerk be authorized to execute the Boundary Road Agreement between the Municipality of Clarington and City of Oshawa. CARRIED EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Resolution #GPA-388-14 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-020-14 be received; i i 4-11 General Purpose and Administration Committee Minutes June 9, 2014 THAT, since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Caarington Transformer Station, the Easement Agreement (Attachment 2 of Report EGD-020-14) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule `A' of Attachment 2 of Report EGD-020-14); THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 of Report EGD-020-14 to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; THAT the Mayor and the Municipal Clerk be authorized to sign the Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and THAT all interested parties listed in Report EGD-020-14 and any delegations be advised of Council's decision. TABLED (See following motion) Resolution #GPA-389-14 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-020-14 be tabled until the General Purpose and Administration Committee Meeting of June 23, 2014. CARRIED Councillor Partner chaired this portion of the meeting. OPERATIONS DEPARTMENT ADOPT A PARK PROGRAM Resolution #GPA-390-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report OPD-005-14 be received; and THAT the Adopt a Park Program be approved. CARRIED - 12 - 4-12 General Purpose and Administration Committee Minutes June 9, 2014 Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT Report ESD-007-14 was considered earlier in the meeting following the Delegation Section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. CLERK'S DEPARTMENT HIRING OF A PART-TIME PARKING ENFORCEMENT OFFICER Resolution #GPA-391-14 . Moved by Councillor Neal, seconded by Councillor Novak THAT Report CLD-015-14 be received; and THAT staff be authorized to proceed to hire one new Part-Time Parking Officer. CARRIED PARKING STRATEGY FOR BOOTS & HEARTS WEEKEND Resolution #GPA-392-14 Moved by Councillor Woo, seconded by Councillor Novak THAT Report CLD-016-14 be received for information. CARRIED - 13 - 4-13 General Purpose and Administration Committee Minutes June 9, 2014 I I i EXEMPTION FROM REFRESHMENT VEHICLE LICENSING BY-LAW Resolution #GPA-393-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the refreshment vehicle vendors participating in the Bowmanville Business Improvement Area's SummerFest event, to be held in downtown Bowmanville, June 12 to 14, 2014, be exempt from the requirements of the Refreshment Vehicle By-law 2004-114 Section 13(a) to allow for the operation of refreshment vehicles within 60 metres of any other eating establishment, whether permanent or temporary. CARRIED Resolution #GPA-394-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Courtice Family Concerts, taking place on July 9, July 30, and August 23, 2014, at Tooley Mill Park be, endorsed. WITHDRAWN RECESS Resolution #GPA-395-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Committee recess for one hour. CARRIED The meeting reconvened at 2:18 p.m. with Mayor Foster in the Chair. CORPORATE SERVICES DEPARTMENT RFP2014-3 CONSULTING SERVICES FOR CLARINGTON OLDER ADULT STRATEGY Resolution #GPA-396-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-008-14 be received; - 14 - 4-14 General Purpose and Administration Committee Minutes June 9, 2014 THAT the proposal received from Monteith Brown Planning Consultants, London, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-3, be awarded the contract for the provision of Consulting Services for the Clarington Older Adult Strategy with a bid amount of$53,792.88 (net of H.S.T. Rebate); and THAT the funds required in the amount of$53,792.88 (net of H.S.T. Rebate) be drawn from the Community Services Department Consulting Account #100-42-130-10085-7160. CARRIED RFP2014-6 CONSULTING SERVICES FOR DEVELOPMENT CHARGES STUDY & BY-LAWS Resolution #GPA-397-14 Moved by Councillor Neal, seconded by Councillor Woo THAT Report COD-009-14 be received; THAT the proposal, received from Hemson Consulting Limited, Toronto, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-6, be awarded the contract for the provision of Consulting Services for the.Development Charges Study and By-Laws with a bid amount of$70,672.32 (net of H.S.T. Rebate); and THAT funding be provided from Unclassified Admin Professional Fees Account #100-21-21 1-X-7161. CARRIED CL2014-8 CLARINGTON FITNESS CENTRE RENOVATIONS. Resolution #GPA-398-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-010-14 be received; THAT the Garritano Brothers Limited, Oshawa, Ontario, with a total bid amount of $2,816,920.32 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-8, be awarded the contract for Clarington Fitness Centre Renovations as required by the Municipality of Clarington, Community Services Department; - 15 - 4-15 General Purpose and Administration Committee Minutes June 9, 2014 THAT the funds required in the amount of $3,166,920.32 (which includes $2,816,920.32 for construction and $250,000.00 for contingency and $100,000.00 for Furnishings and Equipment. Costs are net of HST Rebate) be charged to Account #110-42-421-84203-7401; and THAT the budget shortfall of approximately $299,360.00 be financed from the Rate Stabilization Reserve Fund. CARRIED RFP2014-5 ARCHITECTURAL SERVICES FOR CLARINGTON PUBLIC LIBRARY COURTICE BRANCH EXPANSION Resolution #GPA-399-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-011-14 be received; THAT the proposal, received from Shoalts & Zaback Architects Ltd., Kingston, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-5, be awarded the contract for the provision of Architectural Services for the Clarington Public Library Courtice Branch Expansion with a bid amount of$100,742.40.00 (net of H.S.T. Rebate); and THAT the funds required in the amount of$100,742.40 (net of H.S.T. Rebate) including $89,000.00 Architectural fees and $10,000.00 in disbursements be drawn from the 2014 Library Renovation and Expansion to Courtice Library Account #110-62-440-85511-7401. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. - 16 - 4-16 General Purpose and Administration Committee Minutes June 9, 2014 CHIEF ADMINISTRATIVE OFFICER CORPORATE STRATEGIC PLAN 2011 — 2014 FINAL PROGRESS REPORT Resolution #GPA-400-14 Moved by Councillor Neal seconded by Councillor Woo THAT Report CAO-003-14 and the Final Progress Report, attached to Report CAO-003-14, be received for information. CARRIED REQUEST FOR REPORT—YOUTH SPACE Resolution #GPA-401-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Director of Community Services be directed to prepare a report, for the General Purpose and Administration Committee Meeting of June 23, 2014, regarding the possibility of providing space in Courtice, Newcastle and Orono for youth centres; and THAT the Fire House Youth Centre be consulted. CARRIED UNFINISHED BUSINESS PREPARATION OF BY-LAW FOR PROTECTION/REGULATION OF GROUNDWATER RESOURCES ON THE OAK RIDGES MORAINE [TABLED AT MAY 26, 2104 SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING] Resolution #GPA-402-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Resolution #GPA-367-14 be lifted from the table. CARRIED - 17 - 4-17 General Purpose and Administration Committee Minutes June 9, 2014 Resolution #GPA-403-14 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS s. 11(2) of the Municipal Act, 2001, as amended ("the Act"), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; WHEREAS s. 128 of the Act permits municipalities to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of council, are or could become or cause public nuisances; WHEREAS the Municipality of Clarington considers it appropriate and in the public interest to protect the health of its residents and specifically the safety of the water that they consume from wells; WHEREAS major undertakings which are constructed on the Oak Ridges Moraine may adversely affect the flow and quality of water in the surrounding area; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to draft a by-law for the protection/and or regulation of groundwater resources on the Oak Ridges Moraine as a result of major undertakings constructed thereon; and THAT Staff be authorized to retain Rod Northey to assist with drafting the by-law, up to a limit of$10,000. MOTION LOST LATER IN THE MEETING (See following motion) CLOSED SESSION Resolution #GPA-404-14 Moved by Councillor Neal, seconded by Councillor Woo THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, As Amended, the meeting be closed for the purpose of discussing the Preparation of a By-law for Protection/Regulation of Groundwater Resources on the Oak Ridges Moraine that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED - 18 - 4-18 General Purpose and Administration Committee Minutes June 9, 2014 RISE AND REPORT The meeting.resumed in open session at 3:42 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. The foregoing Resolution #GPA-403-14 was put to a vote and lost. OTHER BUSINESS There were no items to be considered under this section of the Agenda. Councillor Traill left the meeting at 3:54 p.m. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-405-14 Moved by Councillor Partner, seconded by Councillor Neal. THAT the meeting adjourn at 4:01 p.m. CARRIED MAYOR DEPUTY CLERK I I - 19 - 4-19 i I PUBLIC MEETING REPORT PSD-038-14 ZEMER HOLDINGS NOTICE OF COMPLETE APPLICATION Leading the Way`/ AND PUBLIC MEETING The Municipality of Clarington has received a Complete Applications for a proposed Zoning By-law Amendment. APPLICANT: Zemer.Holdings Inc. PROPERTY: Part Lot(s)7, Concession 2, Former Township of Darlington 31,32,35,36,39,40 Cotton Street, Bowmanville PROPOSAL: To permitsemi-detached dwellings.for four lots(8 units).Each lot having a frontage of 17 metres.There will be two lots (4 units)on each side of Cotton Street. FILE NO.: ZBA2014-0014 A Public Meeting to receive input on the application will be held on: DATE: Monday,June 23, 2014 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor, Municipal Administrative Centre, 40 Temperance St.,Bowmanville,Ontario ANY person may attend the public meeting and/or make written or verbal representation either in support of or opposition to the proposal. If you cannot attend the Public Meeting on these applications, you can make a delegation to Council at their meeting on Tuesday, June 24, 2014. Additional information relating to the application is available for inspection between 8:30 a.m.and 4:30 p.m. (during July and August 8:00am and 4:00pm)at the Planning Services Department, 3rd Floor,40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Carlo Pellarin 905-623-3379, ext.2408 or by e-mail at cpellarin @clarington.net. Further details can be found on our website at http://www.clarington.net. ' Should you wish to appear before Council, arrangements should be made through the Municipality of Clarington Clerk's Department at 905-623-3379. In order to have your name appear-on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. However, requests for delegations will be accepted until 4:15 PM on the work day prior to the meeting and your name will be included on the final delegation list, printed Friday afternoon. An on-line delegation request form is also available on the Municipality's website,www.clarington If you wish to make a written submission or wish to be notified of: i) The adoption of the proposed zoning by-law amendment or of the refusal of a request to amend the zoning by-law you must make a written request to the Municipality of Clarington, Planning Services Department. ii) The decision [n respect of the proposed plan of subdivision/plan of condominium You must make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or. . other accommodations please contact the Clerk's Department at 905-623-3379, extension 2109. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by-law is passed, the person or public body: I) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board;and ii) May not be added as a party to the.headng of an appeal before the Ontario Municipal Board unless, in the opinion of the.Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this 2314 day of May 2014. Print/Mail Room Clerk D v"d J. Crorri�,M.C.I. ., R.P.P. 40 Temperance Street irector of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 cc: LDO 5-1 N Property Location Map(Bowmanville) R ®.Registered Plan 40M-2048 Lots 69,70,71 and 72 i --I Proposed Lot Severances Subject Site O O — — � J � O p l� acs ZBA 2094-0014 Zoning By-Law Amendment �O X00 MA20144014 Applicant: Zemer Holdings Ltd N 1 LO PUBLIC MEETING REPORT PSD-039-14 Municipality of Clarington LeadinglheWay`J NOTICE OF PUBLIC-MEETING OWNER: Municipality of Clarington PROPERTY: 247 King Avenue East, Newcastle PROPOSAL: To permit commercial uses on the former Newcastle Fire Hall site. FILE NUMBER: ZBA 2014-0018 A Public Meeting to receive input on the application will be held on: DATE: Monday,June 23rd,2014 TIME: 9:30 a.m. PLACE: Council Chambers,2nd Floor,Municipal Administrative Centre, 40 Temperance St.,Bowmanville ON ANY person may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. If you cannot attend the Public Meeting on June 23rd,you can make a delegation to Council at their meeting on July 71h, 2014. Should you wish to appear before Council on July 7th, arrangements should be made through the Municipality of Clarington Clerk's Department at (905) 623-3379. Requests for delegations will be accepted until 4:15 p.m. on Friday, July 4th. An on-line delegation request form is also available on the Municipality's website,www.clarington.net under"Delegations"in the Service Clarington listing. Additional information is available between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. 'arid 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, or by calling Paul Wirch at(905)623-3379 ext.2418 or by e-mail at pwirch(aDclarinoton.net. If you wish to make a written submission or wish to be notified of the adoption or the refusal of the proposed zoning by-law amendment you must make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or other accommodations please contact the Clerk's Department at 905-623-3379, extension 2109. APPEAL If a person or public body does not make oral submissions.at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by-law is passed, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board un less, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this 15th day of May 2014. David J.Crome, MCIP, RPP 40 Temperance Street Print/Mail Room clerk Director of Planning Services Bowmanville,Ontario Municipality of Clarington L1C 3A6 cc: LDO 5-3 cn -P N Property Location Map(Newcastle Village) GNrtOE STR E GR W y I pEDRGE STE -D � r KING AVENUE EAST o RAHAMG°g Subject Site AL E ST NG AVENUE FAST -GAVENUEEAST ARMER RI i EMILY V E µµ 2 - �.AROLINE 6i 2 _� w o KING DRNE i a � s EDWARD STREET EAST E ,• •�_, 247 KING AVENUE EAST 0 4 8 16 24 32 60 m Metres i ZBA 2014.0018 DRAFT LIST OF DELEGATIONS GPA Meeting: June 23, 2014 (a) Marshall Hohmann — Regarding General Accessibility Awareness and This is my Town I' 6-1 Clarington REPORT' PLANNING SERVICES DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: PSD-038-14 File#: ZBA 2014-0014 Subject: AN APPLICATION FOR A ZONING BY-LAW AMENDMENT TO PERMIT" FOUR SEMI-DETACHED DWELLINGS (8 UNITS) HAVING A REDUCTION ON FRONTAGE FROM 18 METRES TO 17 METRES. APPLICANT: ZEMER HOLDINGS LTD. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-038-14 be received; 2. THAT the applications to amend Zoning By-law 84-63, submitted by Zemer Holdings Ltd. to permit semi-detached/linked dwellings with a frontage of 17 metres continue'to be processed and that a subsequent report be prepared; and 3. THAT all interested parties listed in Report PSD-038-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by:(,_, D vid J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer CP/ah/av/df 18 June 2014 CORPORATION OF THE MUNICIPALITY OF CLA►RINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO Ll C 3A6 T 905-623-3379 8-1 REPORT NO.: PSD-038-14 . PAGE 2 1. APPLICATION DETAILS 1.1 Owner/Applicant: Zemer Holdings Ltd. 1,2 Agent: Michael Smith Planning Consultants Development Coordinators Ltd. 1.3 Proposal: Amendment to Zoning By-law 84-63 to'permit four semi- detached/linked lots (8 units) having a frontage of 17 metres (8.5 metres per unit). 1.4 Area: 0.24 hectare (0.59 acre) 1.5 Location: 31, 32, 35, 36, 30, and 40 Cotton Street, Part Lot 7, Concession 2, former Town of Bowmanville 2. BACKGROUND 2.1 In December 2013, the applicant approached Planning Staff regarding the development of the subject lands for four semi-detached/linked lots, eight dwellings. The two existing northerly lots on Cotton Street (70 and 71) have a frontage of 16 metres and the two southerly lots (69 and 72) have a frontage of 18 metres to be divided in two units each. The proposal is to create two semi-detached/linked lots on each side of Cotton Street with a frontage of 17 metres to allow for the construction of a total of eight dwellings, four on'each side of the road, as opposed to the currently approved six units; three per side. The subject application was received April 14, 2014. 2.2 As noted above the four existing lots are 18 and 16 metres wide, one of each on each side of Cotton Street. Should the amendment be approved, the applicant then intends to transfer a 1 metre strip of land from Lots 69 and 72, the southerly two of the subject lots on either side of Cotton Street, to the abutting Lots 70.and 71 to the north respectively, thereby creating four lots with.a frontage of 17 metres each. 2.3 The Owner of the subject lands also has an application for proposed plan of subdivision on the lands immediately to the north which is described in Section 10.2 of this report. 8-2 REPORT NO.: PSD-038-1 4 PAGE 3 Figure 1: Property location map for the subject lands N Property Location Map(Bowmanville) Registered Plan 40M-2048 lots 69,70,71 and 72 >;• n _^I Proposed lot Severances ,:: I S. I Subjtat • f i I site rM f\ O yIi41 C� to ZBA 2014-0014 Zoning By-Law Amendment "S ZBA2014-0014 Applicant:Zemer Holdings Ltd 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject lands are located at the northern end of Cotton Street and are currently vacant. There are roads and services connected to the subject lands as it is within the registered subdivision plan 40M-2048, which is otherwise completely built out with low -and medium density residential dwellings. 8-3 REPORT NO.: PSD-038-14 PAGE 4 m p ,4 W.a� x r" .=sue-_.—..,__---`------"---"----- " -�__ ` ✓�.Z . Figure 2: Northward view of Cotton Street with the subject lands on the left and right fringe of the photo Figure 3: View of the west side of the lands on the west side of Cotton 8-4 REPORT NO.: PSD-038-14 PAGE v 3.2 The surrounding uses are as follow: North: Urban Residential with one single detached dwelling South: Low density residential neighbourhood East: Environmental Protection lands West: Townhouse condominium development 4. PROVINCIAL POLICY 4.1 'Provincial Policy Statement The Provincial Policy Statement of 2014 identifies "Settlement Areas" as the focus of growth. Land use patterns shall be based on densities and a mix of land uses that efficiently use land, resources and infrastructure. Furthermore, planning authorities shall promote opportunities for intensification where this can be accommodated taking . into account the'availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. 4.2 Provincial Growth Plan The Growth Plan for the Greater Golden Horseshoe, 2006 contains guiding principles to optimize the use of existing and new infrastructure to support growth in a compact, efficient form. The Growth Plan also-provides direction for the Municipality to manage growth by directing development-to settlement areas, preferably through the intensification of existing lands, and that a minimum of 40% of all residential development occurring annually within each upper-tier Municipality be within the "Built- up Area". The subject lands are located within the Provincially defined "Built Boundary"where intensification and efficient utilization of existing infrastructure is encouraged. 5. OFFICIAL PLANS, 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands as "Living Areas", which aims to provide a full range of housing that will be developed in a cost-effective and efficient manner and create-a living environment that is safe and in harmony with nature. Furthermore, "Living Areas" shall be used predominantly for housing purposes. The proposed application utilizes existing infrastructure efficiently and its intended end use for semi-detached/linked dwellings is consistent with the adjacent lands. Therefore, this application conforms with the Durham Regional Official Plan. 8-5 REPORT NO.: PSD-038-14 PAGE 6 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands as low density "Urban Residential" areas. The predominant housing form is single, semi-detached/link and duplex dwellings. The built form and density intended for the proposed application is thus consistent with the Clarington Official Plan. 6. ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands�as "Urban Residential Type One (R1)", which permits the residential use of the lands for single, semi-detached/linked, duplex dwelling, and home occupation purposes. This zone requires a minimum lot frontage of 18 metres for semi-detached/linked and duplex dwellings, and 15 metre frontage for single detached dwellings. The proposed Zoning By-law amendment would allow for a minimum lot frontage of 17 metres for semi-detached/linked dwellings on the subject lands. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the property. At the writing of this report, staff have received three inquiries regarding this application. • One individual requested further information on the proposed application. • One resident couple objected to the proposal as it would impact their views, create additional traffic, create safety issues for the children on the street, eliminate access to green space, and de-value their investment. • The president of St. Stevens Estates disputes the ownership of the subject lands and indicated that no permission had been granted for the subject planning applications. Zemer Holdings Ltd. completed the application including an affidavit as the owner of the property and the Municipality's legal services have confirmed that Zemer and John Passalaqua acquired the lands January 28, 2014 by Instrument DR1242509 and DR1242508. 8. AGENCY COMMENTS 8.1 Kawartha Pine Ridge District School Board The Kawartha Pine Ridge District School Board have no objections to the creation of eight semi-detached units from four existing lots under the application. It was noted that any students generated by the proposed eight semi-detached dwellings would attend John M. James Public School (JK-8) and Bowmanville High School (9-12).. Furthermore, the existing Cotton Street sidewalk should be extended in front of the lots proposed on the west side of Cotton Street. 8-6 ATTACHMENT# TO e- 6 ,W 0, ���{ REPORT NO.: PSD-038-14 PAGE 7 9. DEPARTMENTAL COMMENTS 9.1 Emergency and Fire Services Clarington Emergency & Fire Services requires a turnaround bulb be created at the end of Cotton Street if it is greater than 90 metres in length from Sprucewood Crescent to the south. 9.2 Buildinq Division and Operation Services The Operations Services Department and Building Division have all advised they have no objections or concerns with the application. 9.3 Engineerinq Services The Engineering Services has no objection in principle to the application. However, they will require certain conditions be satisfied through the future applications to allow the creation of the lots. These conditions include providing a satisfactory grading and drainage plan; that any additional services required to accommodate the development be constructed at the developer's cost to the satisfaction of the Municipality; and that the temporary turning circle cannot be removed until such time as the extension to Cotton Street has been constructed. 10. DISCUSSION 10.1 The subject lands are currently approved for two 18 metre lots and two 16 metre lots, one of each on either side of Cotton Street. The current zoning for the 18 metre wide lots, the same as the balance of Cotton Street, would permit the lot to be ultimately divided into two 9 metre wide lots for semi-detached or link dwellings, while the 16 metre frontage would permit one single detached dwelling. The proposal is to reconfigure the four lots to all have 17 metre frontages. The 17 metre frontage lots would be divided into 8.5 metre lots for semi-detached or link dwellings. 10.2 Zemer Holdings Ltd. submitted an application for the proposed Plan of Subdivision (SC-2013-0003) for adjacent lands to the north between the current terminus of Cotton Street and the railway. A public meeting for that application was held September 23, 2013. The application on the lands to the north proposes the extension of Cotton Street including a proper cul-de-sac and four residential blocks for a total of 24 townhouses (see Figure 4). 10.3 The applicant has suggested that the subject application for semi-detached/linked dwellings on 17 metre frontages is providing a better transition between the existing 18 metre semi-detached/linked dwellings on Cotton Street and the proposed townhouses to the north. REPORT NO.: PSD-038-14 PAGE 8 N OTHER LANDS oW ED 13Y APPLIOANT OPEN 6PRCE SWOK 3 hidIm STREET;4' OPER SPADE m ! 1 1 1 1 I I I I I _ BLQ6K 7 x 11 1 1 1 1 1 1 1 1 1 I i l l l �BLOCK4- 0.49 ha =p r,• I I BLOCK 7 i BLOCK 2 i 6LOCK 3 ..S UNrfS- omo°O 117�UNITSI I$UNITSI 1 10UNIT$ ' 111111 1111 1`' 111 UJ u c cl� --— Proposed Urnif of Draft Plan of SubdiVISlon Lu _ a C- 013.DOt�3 Lands Subjoct To,ZBA 2014-0014 sPROCEWOOD CRESCENT � TU Figure 4: Draft Plan of Subdivision(application SC2012-0003) depicting the planned Cotton Street turnaround bulb 11. CONCURRENCE — Not Applicable 12. CONCLUSION 12.1 The purpose of this report is to provide background information on the Zemer Holdings Ltd. for the Public Meeting under the Planning Act. Staff will continue processing the application and provide a subsequent recommendation report. 8-8 ' REPORT NO.: PSD-038-14 PAGE 9 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Carlo Pellarin List of interested parties to be advised of Council's decision:.. John Passalaqua, Zemer Holdings Ltd. Michael Smith, Michael Smith Planning Consultants; Development Coordinators Ltd. Michael Loscavo & Sarah Chippior Jason Racco Frank Gabrielle 1 • Clan 11 n REPORT PLANNING SERVICES DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: PSD-039-14 File#: ZBA2014-0018 Subject: TO AMEND THE ZONING FOR THE FORMER NEWCASTLE FIRE HALL PROPERTY INTO CONFORMITY WITH THE OFFICIAL PLAN OWNER: MUNICIPALITY OF CLARINGTON RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following; 1. THAT Report PSD-039-14 be received; 2. THAT the amendment proposal continue to be processed by Staff and that a subsequent report be forwarded to Council; and 3. THAT all interested parties listed in Report PSD-039-14 and any delegations be advised of Council's decision.. Submitted by: Reviewed by: Da id VCrome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer PW/COS/df 18 June 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T 905-623-3379 8-10 REPORT NO.: PSD-039-14 _ PAGE 2 1. APPLICATION DETAILS 1.1 Owner: Municipality of Clarington 1.2 Proposal: To permit commercial uses on a municipally owned property. 1.3 Area: 2,400 m2 (0.6 ac.) 1.4 Location: 247 King Avenue East, Newcastle FIGURE 1: former.Newcastle fire hall viewed facing south a. 2. BACKGROUND 2.1 With construction and occupancy of the new Newcastle Fire Hall, the former Newcastle Fire Hall, located at 247 King Avenue East can be considered for alternative uses. Prior to determining the next steps for this property, the property will be brought into conformity with the Zoning By-law as outlined in PSD-069-13. 2.2 The subject property is currently zoned to permit low-density, residential uses. Since March of 2006, the Newcastle Village Centre Secondary Plan has designated this property for"Street-Related Commercial" use. It is the recommendation of staff that the zoning of this property be amended from the current "Urban Residential Type One (R1)" to an appropriate zone which will conform with the Secondary Plan's vision for this site. 2.3 A Phase One and a Phase Two Environmental Site Assessment were prepared in support of this process. 8-11 REPORT NO.: PSD-039-14 PAGE 3 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 Site Description The subject property is.located on the south side of King Avenue East, east of the village downtown but is still within the Newcastle Village Centre Secondary Plan. The site is generally flat,,however it sits elevated above the residential properties that it borders to the south. FIGURE 2: Aerial view of former Newcastle fire hall lip R.N.mE ;h r nd, O O 3^ �. 3.2 The surrounding uses are as follows: North - Motor vehicle fuel bar and commercial uses South - Low-density residential East- ' Vacant daycare facility West - Low-density residential 3.3 Site History The existing building on the site was constructed in approximately 1950. Prior to this site being used as a Municipal fire hall (which began around 1976) the building and property were used as part of a motor vehicle service station and motor vehicle repair/sales garage (Carveth Motors). Due to the historical use of the site as a service station and repair garage, along with the on-site storage of fuel for the fire hall, a Phase Two Environmental Site Assessment was conducted to determine the possibility of on-site contamination. The results of this investigation are further discussed in Section 10.2 of Report PSD-039-14. 8-12 REPORT NO.: PSD-039-14 PAGE 4 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement The policies of the Provincial Policy Statement (PPS) promote efficient land use and development patterns in order to protect the environment, public health and safety and facilitate economic growth. Redevelopment of land is encouraged where it represents compact form, occurs within an existing settlement area, is connected to existing services and does not negatively impact the natural environment (air quality, ground water, flora and fauna). The subject land is located within the existing settlement area of Newcastle and possess connections to existing Municipal services. The addition of commercial uses to this site will facilitate the kind of efficient land use that is promoted by the PPS. In addition, the future redevelopment of this site with commercial uses will support the identity of King Avenue as a commercial "main street". This application is consistent with the PPS. 4.2 Provincial Growth Plan The policies of the Provincial Growth Plan promote the creation of compact and complete communities thpt are transit-supportive and pedestrian-friendly. Part of the intent of the Growth Plan is to manage growth in a manner that will optimize existing infrastructure and support a strong economy. The first priority of growth is to intensify within existing built up areas. The subject property lies within the built-up area, as identified by the Provincial Growth Plan. The introduction of commercial uses will promote the objectives of the Growth Plan to maintain a complete community and support a strong economy. Though no development is proposed at this time, this application will likely facilitate the future intensification of this site through the introduction of a broader range of land uses. This application conforms with the policies of the Provincial Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject property "Regional Centre". Regional Centres shall be developed as the main concentration of commercial, residential, cultural and government functions within urban areas. By introducing commercial uses to this property, this proposal conforms with the Durham Regional Official Plan. 8-13 REPORT NO.: PSD-039-14 PAGE 5 5.2 Clarington Official Plan The Clarington Official Plan designates this property"Village Centre". Within the Newcastle Village Centre Secondary Plan (NVCSP) this property is further designated "Street-Related Commercial Area". This designation permits the following uses: • retail, personal service and office uses; • residential dwellings generally above the ground floor; • recreational and cultural uses including theatres and places of entertainment but not including video arcades and adult entertainment uses; and • community facilities. Amending the Zoning By-law to include commercial uses on the subject property is necessary to conform with the Clarington Official Plan. By conforming with the Official Plan the future zoning amendment will support the objectives of the NVCSP such as reinforcing the role of King Avenue as the economic, cultural and social hub of Newcastle and promote King Avenue as the principal commercial corridor in the Village. The Newcastle Village Centre Urban Design Guidelines, which form part of the NVCSP, identify this property as part of the "East District". Buildings in this'area should have a minimum height of two storeys. Buildings that are taller than two storeys should incorporate a transitional design, such as a stepped building form, to create a more compatible relationship with adjacent, low-rise buildings. New buildings are encouraged to be sited near the King Avenue East street edge and include main entrances that face the street. The street frontage should be occupied by a majority of the new building so as to provide a consistent building line at the street and assist in promoting and active street front. As a result, commercial parking areas shall be sited to the side or rear of buildings. These parking areas should be appropriately screened from adjacent sensitive uses through the use of landscape buffers and/or screening. The proposed Zoning By-law amendment for this property will implement the policies of the Clarington Official Plan and the NVCSP. 6. ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands "Urban Residential Type One (R1)". This zoning permits: • low-density residential uses; • home occupations; and • places of worship. 8-14 REPORT NO.: PSD-039-14 PAGE 6 The current zoning category predates the Official Plan and Secondary Plan designations for this property. Therefore, the current zoning does not conform with the approved vision for downtown Newcastle and the King'Avenue corridor. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the property. The public notice was also posted on the Municipal website and in the Planning Services electronic newsletter. 7.2 Prior to issuing a Public Notice for this Zoning By-law amendment process,.the Municipality received several unsolicited public inquiries about this site from people interested in purchasing it and reusing the existing building for commercial or community uses. 7.3 Since issuing the Public Notice for this Zoning By-law amendment process, staff received one inquiry from an area resident who requested further information regarding the proposed uses intended for the site. No concerns were raised. 8. AGENCY COMMENTS 8.1 The Durham Regional Planning Department has advised that they have no objection, in principle, to the addition of commercial uses to this site. However, it is their recommendation that, as a condition of any approval, a Holding (H) Symbol be placed on the property until such time as the Ministry of the Environment certifies that any contaminants on the property have been remediated to acceptable levels. 9. DEPARTMENTAL COMMENTS 9.1 Engineering Services The Engineering Services Department has advised that they have no concerns with the proposed change in zoning. 10. DISCUSSION 10.1 Land Use King Avenue is the commercial centre of downtown Newcastle. As such, several of the neighbouring properties to the west of this site have been zoned to permit commercial, mixed-use for the last 30 years. Though not yet complete, the conversion of residential homes to commercial use is already underway along King Avenue between the downtown and the fire hall site. 8-15 REPORT 140.: PSD-039-14 PAGE 7 There are a limited number of commercially zoned sites in Newcastle which are vacant or are suited for redevelopment. By amending the zoning of this site to permit commercial uses, the amount and diversity of commercial land available in Newcastle will be increased. The purpose of the requested amendment is to permit commercial uses on this site. Should the property be sold in the future, the property owner will be required to follow standard development procedures (Site Plan Approval) to address all functional concerns that may arise from the redevelopment of this site. Matters that would be reviewed through a Site Plan application process include traffic into and out of the site as well as protecting the private amenity space of the surrounding neighbours. 10.2 Environmental Contamination The Phase Two Environmental Site Assessment states that the levels of petrochemical hydrocarbons discovered during the on-site investigations exceed the Provincial standards. Further investigation is being undertaken to determine the extent of the contamination and the potential costs of remediation. 11. CONCURRENCE— Not Applicable 12. CONCLUSION 12.1 Amending the zoning for this property will: • bring.this property into conformity with the Official Plan and NVCSP policies; • continue to reinforce/support the function of downtown Newcastle; and • permit the Municipality to achieve a higher-market value should the property be offered for sale. 12.2 The purpose of this report is to provide background information on the Zoning By-law amendment proposal for the Public Meeting under the Planning Act. Staff will continue. processing the application including the preparation of a subsequent report upon receipt of all public comments and the resolution of any issues identified through the Public Meeting process. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Paul Wirch, Planner 11, Community Planning & Design Branch 8=16 REPORT NO.. PSD-039-14 PAGE 8 Attachments: Attachment 1 - Key Map List of interested parties to be notified of Council's decision: Durga Persaud John Shewchuk Kris Titus Roger Forchuk Masood-Vatandoust Sharlene Kooger Payam Sareian _ Doug Humphrey Doug Holweg Al and Sherri Sylvester Marion Saunders Newcastle Community Improvement Program c/o Faye Langmaid Newcastle Community Improvement Plan c/o Myno Van Dyke Newcastle Village and District Historical Society c/o Bob Malone Josey Fowler 8-17- Property Location Map(Newcastle Village) w p MONRO R G K N O E s z 0 a KING AVENUE E A.S. l a iEOROE E G 00.6 E _ g s RARA cYs o n Subject "tt r 1 c Site EGT XI NO AVENUE EAGT IOND AVENUEEAGT �(' :f:•••.b, Z ARMER DRNE �•• � C ILTGTE W ? DL OM ti W Z ]S 1 WNGGT 2 KING ORNE EDWARD STREET EAST V ti 247-KING AVENUE EAST O CDJ' titi `r•'F�h�h\;Wi4�N^-�.mow. •t.bnyeV. �•�u vK nK .y�...'w�w+u... ti��y ti ^4'r'Mf.'.•v.�y Hwy,"�• �w.4'u��;� 0 4 8 16 24 32 0 60 M Metres _D C v � v � w CD OD I i ZBA 2014-0078 Clarington REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: PSD-040-14 File#: ZBA 2013-0035 Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: BRIGHTSTAR NEWCASTLE CORPORATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-040-14 be received; 2. THAT the application submitted on behalf of Brightstar Newcastle Corporation to remove the Holding (H) symbol be approved and that the attached By-law to remove the Holding (H) symbol be passed; 3. THAT Council's decision and a copy of Report PSD-040-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-040-14 and any delegations be advised of Council's decision. Submitted by: / �---� Reviewed by: Davi . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer ATS/CP/ah/df 13 June 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 8-19 REPORT NO.: PSD-040-14 PAGE 2 1. APPLICATION DETAILS 1.1 Applicant: Brightstar Newcastle Corporation 1.2 Proposal: Removal of Holding (H) Symbol from: "Holding —((H)R4-21) Urban Residential Exception Zone"to "(R4-21) Residential,Hamlet Exemption Zone ". 1:3 Location: 21 Brookhouse Drive, Newcastle FIGURE 1: Property Location M Property Location Map(Newcastle) KINGAVENUEEAST to M co d '-I �... ..' �.�,',,.� ti �I ,Y- emwxLevus Subject see 3436 - - W 30 Z M a ° � 10 0 28 .� g1i171fTs`l W s. - -- 24 X 23 .�,• - - M ti to 2 22 it r- �� 18 5 21 16 17 5 20 10 a 15 7 24 8 -4 9 3 28 4 7 5 32 2 1 1* 36 7 40 BLOOMAVE N 3 2 ,� 44 r c� r� rn u� r` ti �! 2. BACKGROUND 2.1 The subject lands were rezoned in 2001 to permit an apartment building. In 2006 a site plan application was filed to permit a 64-unit, three-storey apartment building, (approved in April 2012). A site plan agreement was not executed for the development and the 64- unit apartment building was not constructed. 8-20 REPORT NO.: PSD-040-14 PAGE 3 In December 2013, a site plan application (SPA 2013-0036)was received for a 78-unit, four-storey apartment building in compliance with the R4-21 Zone regulations. The application has been reviewed by all the relevant agencies and they are all satisfied with the proposed development. 2.2 Site plan approval is nearing completion and construction is expected to commence as early as this summer. Planning Staff will be in a position to sign off on a building permit once all site plan matters are resolved, including the execution of the agreement and collection of securities. All site plan issues are expected to be completed within the next month, and the Applicant has suggested they will proceed to obtain a building permit expeditiously. 3. STAFF COMMENTS 3.1 The (H) Holding Symbol is a provision enabled by the Official Plan to ensure that certain obligations have been considered prior to development and redevelopment of the lands. This includes: servicing, access, protection of natural areas, measures to mitigate the impact of development, submission of required studies, execution of agreements and any other requirements as may be deemed necessary by Council including the implementation of the policies of this plan. 3.2 In consideration of the supporting comments from the circulated agencies, and the timing of summer recess relative to expected site plan approval, it is recommended that the Holding (H) symbol be removed. 3.3 A Zoning By-law Amendment to remove the (H) Holding symbol cannot be appealed and shall be deemed final and binding upon Council's approval. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, approval of the removal of the "Holding (H)" symbol for proposed apartment building at 21 Brookhouse Drive in Newcastle, as shown on the attached By-law and schedule (Attachment 1) is recommended. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington 8-21 REPORT NO.: .PSD-040-14 PAGE 4 Promoting green initiatives Investing in infrastructure Showcasing our community Not in.conformity with Strategic Plan Staff Contact: Anne Taylor Scott Attachments: Attachment 1 - Zoning By-law Amendment to Remove 'H' Symbol List of interested parties to be notified of Council's decision: Brightstar Newcastle Corporation 8-22 Attachment 1 To Report PSD-040-14. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON f BY-LAW NO.2014- being a By-law to amend By-aw 84-63,the Comprehensive Zoning By-law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended,of the Corporation of the Municipality of Clarington to permit the development of an apartment building on the subject lands; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule"5"(Newcastle)"to By-law 84-63, as amended,is hereby further.amended by changing the zone designation from: "Holding — ((H)R4-21) Urban Residential Exception Zone" to "(R4-21) Urban Residential Exception Zone'; as illustrated on the attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of the By-law, 3. This Bylaw shall come into effect on,the date of passing hereof, subject to'the provisions of Sections 34 and 36 of the Planning Act. BY-LAW passed.qn open session this day of ,2014. Adrian Foster, Mayor Anne Greentree,Municipal Clerk 8-23 This is Schedule "A".to By-law 2014- , passed this day of 2014 A.D. . W . ° ° o W U O O o m J_ BLOOM AVE N ®Zoniing Change From"(H)R4-21"To"R4-21" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk q' e HALLENGER CT, ANDREW STREET KING AVENUE EAST KINGAVENUE EAST KINGAVENUE EAST , S HARMERDRNE SE COURT EMILY ST E w O Z 2 0 3 M VE tN ¢ O c7 >13LOOMAVE o ,�,JIJV LINE ST K D> O N O W LAKINGDRIVE O RAVEYS U = p EDWARD STREET EAST Newcastle Village m ZBA2013-0035 SCHEDULE 8-24 Clatington REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE.AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: PSD-041-14 File#: 18T-89012 Subject: APPLICATION FOR DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 24 DETACHED DWELLINGS AND A PARK APPLICANT: STEVEN AND KAREN CARRUTHERS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-041-14 be received; 2. THAT the application for Draft Plan of Subdivision 18T-89012 submitted by D.G Biddle and Associates on behalf of Steven and Karen Carruthers be supported subject to conditions generally as contained in Attachment 3; 3. THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-041-14 and Council's decision; and 4. THAT all interested parties listed in Report PSD-041-14 and any delegations be advised of Council's'decision. Submitted b Review (' -( '=�. y. Reviewed by.� D4id . om e, MCIP, RPP Franklin Wu Director, Planning Services Chief Administrative Officer CS/CP/df 17 June 2014 CORPORATION OF THE.MUNICIPALITY OF CLARINGTON •.40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 8-25 REPORT NO.: PSD-041-14 PAGE 2 1. APPLICATION DETAILS 1.1 Owner/Applicant: Steven and Karen Carruthers 1.2 Agent: D.G Biddle and Associates 1.3 Proposal: The proposed Draft Plan of Subdivision includes 24 lots for 24 single detached dwellings and a 0.98 hectare park. 1.4 Area: 14.92 hectares 1.5 Location: Northeast quadrant of the Hamlet of Enniskillen, being Part Lot 18, Concession 7, in the former Township of Darlington. 2. BACKGROUND 2.1 The original application for the draft plan of subdivision was submitted by Mr. Rowan in 1989 and proposed 33 residential lots and a park block. A hydrogeological assessment was submitted and demonstrated that a total of 27 dwelling units could be supported on private water supply and private waste disposal systems. 2.2 The property was subsequently purchased by Mr. and Mrs. Carruthers. A revised application was submitted in 2006 showing 26 residential units and a park. Additional supporting documentation was also submitted, specifically a hydrogeological and site servicing report prepared by Oakridge Environmental Ltd. (ORE). 2.3 The policies of the Durham Region Official Plan require a peer review of the hydrogeological study be undertaken. Through the peer review process the number-of lots were reduced to 24. 2.4 A small intermittent stream at the east property boundary was identified as a hydrologically sensitive feature. In 2009, a revised submission was received which showed the feature removed from the draft plan, although still in the ownership of the applicants (see Figure 1). . 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject property is located in the north-east quadrant of hamlet of Enniskillen. The property has frontage on Old Scugog Road and Regional Road 3. The majority of lands are currently being cultivated. The property slopes southerly from north-west to south- east. Immediately east of the limits of the draft plan there is a watercourse surrounded by vegetation. This feature is identified as a hydrologically sensitive feature. 3.2 The surrounding uses are as follows: North - one rural residential lot and cultivated agricultural lands 8-26 REPORT NO.: PSD-041-14- PAGE 3 South - hamlet residential East - a farm supporting a residential dwelling, farm buildings and cultivated agricultural lands West - hamlet residential Figure 1: Property Location Map Property Location Map(Enniskillen) 1 2 3 4 6 RF o 6 7 Park Block 26 23 Subject $ Site o¢ 22 9 19 Enniskillen DURHAMREGIONACROA03 Elementary 21 c7 School 10 m 20 U) 11 J ]H+r- 0 19 12 18 13 18T-89012 17 14 Draft Plan of Subdivision 16 15 REGIONAL ROAD 3 ,� Owner.Steven Carruthers 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement 4.1.1 The Provincial Policy Statement (PPS) identifies settlement areas, including hamlets, as the focus of growth and development. Land use patterns in settlement areas shall promote efficient use of land, protect resources, promote green spaces, ensure effective use of infrastructure and public service facilities and minimize unnecessary public expenditure. 4.1.2 The proposal is consistent with the 2014 Provincial Policy Statement as it provides for residential development within the hamlet of Enniskillen. It has been demonstrated that the proposal can proceed on individual on-site sewage services and individual on-site wells with no negative impacts. A park is located in the proposed draft plan bnd will be accessible for all residents in the hamlet. Sidewalks will be installed on Regional Road 8-27 REPORT NO.: PSD-041-14 PAGE 4 3 and Old Scugog Road 'making streets safer for pedestrians. The natural heritage feature has been removed from the draft plan and will be enhanced by additional plantings and protected by a conservation easement and protective zoning. 4.2 Greenbelt Plan 4.2.1 The Greenbelt Plan recognizes that settlement areas in the Greenbelt are integral to the character of the rural and agricultural areas. While growth is to be focused in areas with municipal water and wastewater services, infill and intensification of hamlets is permitted subject to appropriate water and sewage services. The subject lands are within the Hamlet of Enniskillen and identified for residential use. The proposed draft plan is consistent with the Greenbelt Plan. 4.2.2 The Greenbelt Plan includes the Oak Ridge Moraine area so the requirements of the Oak Ridges Moraine Conservation Plan (ORMCP) continue to apply. New residential development is permitted in Rural Settlement areas provided they are designated in the applicable official plan for lot creation. Plans of subdivision shall provide for large continuous open space block linking key natural heritage feature and hydrologically sensitive features, ensure connectivity and shall design lots and roads so as to minimize stream crossings and extensions into key natural feature's. 4.2.3 The proposed draft plan of subdivision is within the hamlet boundary of Enniskillen and designated for residential development in the Clarington Official Plan. The natural feature at the east property boundary has been removed from the draft plan and will be subject to a conservation easement as well as placed in protective zoning. The proposed draft plan of subdivision is consistent with the Greenbelt Plan and the .ORMCP. 4.3 Provincial Growth Plan 4.3.1 The Growth Plan provides a framework for accommodating major growth which allows growth in Hamlet areas serviced by private individual water and private wastewater systems although it should be limited. 4.3.2 The subject lands are within the Hamlet of Enniskillen and are identified for residential use. It has been demonstrated that residential development can proceed on private individual water and private wastewater systems. The proposed draft plan is consistent with the Growth Plan. 5.' OFFICIAL PLANS 5.1 Durham Regional Official Plan 5.1.1 The Durham Regional Official Plan designates Enniskillen as "Hamlet". The Regional Plan also.indicates an application for approval of a draft plan of subdivision within a Hamlet shall be,accompanied by: 8-28 REPORT NO.: PSD-041-14 PAGE 5 a) a hydrogeological report; b) a soil sampling program that adequately represents the geology of the subdivision, and c) an existing and final grading plan, indicating elevations and lot drainage patterns. The conditions of draft approval attached to any plan of subdivision within a hamlet shall- contain provisions that: a) all studies submitted in accordance with servicing study policies to justify the application be reconfirmed prior to registration, and that such studies are not more than 3 years'old. b) a monitoring program which identifies the amount of development to be permitted in each stage, as defined by the Region, shall be in place to determine the cumulative effect of the various stages of development on adjacent wells and the soil and groundwater conditions; c) the plan of subdivision shall be developed in stages to allow monitoring in accordance with b); and d) further-stages of development shall not be permitted if the monitoring results show that soil or groundwater contaminants cannot be mitigated and/or in the case of an existing municipal water supply, the capacity has been reached. Hamlet development shall only proceed if the required technical studies conclude that the development on individual private services is sustainable. 5.1.2 The Region issued subsequent comments August 2012, which indicated that the peer review was completed and the development of 24 residential lots could proceed subject to a number of conditions, which are contained in the condition of draft approval Attachment 3 to this Report. 5.2 Clarington Official Plan 5.2.1 The Clarington Official Plan designates the subject lands as Hamlet. The predominant form of development shall be single detached dwellings, community facilities, including parks. 5.2.2 Residential development shall generally proceed by an application for plan of subdivision accompanied by technical reports to the satisfaction of the approval authorities. Studies - include: a) 'an analysis of the hydrogeological regime in the area to determine the availability and quality of groundwater on a long-term basis; b) an assessment of servicing alternatives, such as municipal and communal services, including research into the feasibility of connecting existing development to such systems; c) an assessment of the long-term suitability of the soil condition for the effective operation of private sewage disposal systems, where an investigation has demonstrated that private services provide the optimal servicing alternative; and d) an assessment of surface drainage. 8-29 REPORT NO.: PSD-041-14 PAGE 6 5.2.3 The subject lands are an area of High Aquifer Vulnerability. The hydrogeological report prepared by ORE and peer reviewed demonstrates that water-quality and quantity will be maintained. 6. ZONING BY-LAW 6.1 Within By-law 2005-109, the subject site is zoned "Holding-Rural Settlement One ((H)RS1)". The south-east corer of the site shows a hatched overlay denoting the Minimum Area of.lnfluence Zone (MAO[)which depicts a 90 metre area of influence from-a natural heritage feature and/or hydrologically sensitive feature and its associated minimum vegetation protection zone area. A by-law to remove the (H) Holding Symbol will be required once the applicant complies with the appropriate policies of the Clarington Official Plan and Zoning By-law. _ This includes entering into to a subdivision agreement with the Municipality and meeting all obligations therein. 7. SUMMARY OF BACKGROUND STUDIES 7.1 The applicant retained Oakridge Environmental Ltd. (ORE) to prepare a hydrogeological and site servicing study to determine the suitability of this site for residential development on private well and private sewage septic systems. The study also provides a Natural Heritage Evaluation with regard to the significance of a small intermittent tributary on the east side of the subject property. 7.2 Hydrogeology and Site Servicing Oakridge Environmental Ltd. (ORE), prepared an initial report in November 2005. The report was reviewed by the peer review consultant which recommended additional test holes, and re-evalution of the data regarding impacts from nitrates. Supplementary reports were provided in 2009 and 2012. 7.3 The report's key conclusions are as.follows: • The on-site test wells"tap the Intermediate Overburden Aquifer.-This is the preferred aquifer for this development. It is currently utilized by the majority of the neighbouring properties for domestic use. However, there is a deeper aquifer that exists below the intermediate aquifer, which can be utilized. • Interference effects between future subdivision wells and existing nearby wells are expected to be manageable given the low density of the development and prevailing aquifer conditions. • Drilled wells are expected to produce good quality water. Moderately hard water will be encountered and elevated iron concentrations may occur. Prospective 8-30 purchasers should be advised that water softeners or treatment may be required. REPORT NO.: PSD-041-14 PAGE 7 • Proposed development be limited to twenty four (24) lots in total to comply with Ministry of Environment's Procedure D-5-4, which limits nitrate at the site boundary to <10mg/I. • For all proposed lots, each new well should be tested by a qualified person (P. Geo or P. Eng.) who will certify that the well has sufficient.yield to adequately supply the daily domestic water demand requirements of the proposed residence. A building permit should not be issued for that lot until a certification report is received and accepted. •. Open loop heat pump use is'not recommended. Any such heat pump installation should be considered in consultation with a hydrogeologist who can determine that such system will not compromise groundwater availability and quality. 7.4 In June 2012, the peer review consultant provided a letter indicating that ORE completed sufficient work to adequately demonstrate that a sufficient quantity of groundwater was available from the aquifer with little risk to neighbouring groundwater users and therefore no further issues needed to be addressed with respect to water quantity or quality of groundwater at this site. 7.5 HVdro16_gica1Iy Sensitive Feature A small watercourse surrounded with vegetation is located on the eastern boundary of this site. The feature appears to be a tributary taking water from cultivated lands to the north and east. As per the ORMCP a minimum 30 metre Vegetated Protection Zone is required from'the watercourse. The draft plan was amended to remove the sensitive feature in 2005 (see Figure 2). 8-31 REPORT NO.: PSD-041-14 PAGE 8 Figure 2: Plan of Subdivision overlaid on Air Photo 4. 2 3 _. P lBlock 25 24 23 P 22 9. _0 ,Ele ien L S`cho0 t ' _ Hydrologically F, 2Q Sensitive Feature .;. # 12 4 !z _ '17 14 4-, , ' a� , - _ REGIONAL ROAD 3 - ° -ry L A A. I- 8, PUBLIC SUBMISSIONS 8.1 Statutory Public Meeting The Statutory Public Meeting was held on April 10, 2006. There were eight (8) delegations in opposition and one (1) individual in support of the application. A number of written submissions have also been received. The comments are as follows: • Impact on existing wells in terms of both quantity and quality of available water; 8_32 0 Who will be responsible if wells go dry?; REPORT NO.: PSD-041-14 PAGE 9 • Municipality should be responsible for water testing to ensure accuracy; • Water testing should be distributed to all residents in the area; • Increase in property assessment; • Decrease in property value if there is no water; • Need for a park with play equipment and sports fields; • Access onto Old Scugog Road is too close to the Enniskillen Public School, would prefer a cul-de-sac; • Insufficient parking at Enniskillen Public School and poor loading area for buses; • New subdivisions have impacts on property values, traffic volumes, impact on schools, wildlife and spoil utopia; • Noise from construction equipment; • Sidewalk should be installed on the east side of Old Scugog to access the park and school; • Concern for pedestrian safety because of increased traffic; • Fencing; and • Design restrictions for the new homes. 8.2 Public Information Centre On November 7, 2012 a meeting was held at the Enniskillen Public School. Approximately 150 notices were mailed to landowners in and around the hamlet of Enniskillen. Approximately 35 area residents attended. The meeting was held to address the results of the hydrogeological report and the peer review. However,. residents raised issues similar to those discussed in Section 8.1. The issues raised at these two meetings will be discussed in Section 11 of this report. 9. AGENCY COMMENTS 9.1 Region of Durham The Durham Regional Official Plan designates Enniskillen as "Hamlet". The Regional Official Plan indicates that in considering Hamlet development, the following principles shall serve to guide the preservation, cultural attributes and historic heritage of the community; • simplicity-of form; • predominance of residential uses; • lots that accommodate private services; • almost exclusively single detached dwelling form; • few facilities; and • views and vistas of the countryside. The Region of Durham has no objections and provided conditions of draft approval which included the recommendations of the peer review consultant. 8-33 REPORT NO.: PSD-041-14 PAGE 10 9.2 Central Lake Ontario Conservation Authority The Central Lake Ontario Conservation Authority reviewed the Hydrogeological and Site Servicing Study by Oakridge Environmental Ltd. (ORE), November 2005 as well as subsequent reports in 2009 and-the comments from the peer review consultants in 2012. CLOCA also reviewed the preliminary site servicing and grading plan of January 2006, and the preliminary stormwater management report dated December 2013. The Authority notes that the hydrogeological study and peer review process have determined that a maximum of 24 lots can-be developed based on allowable nitrate. levels in accordance with Ministry of Environment limits. A minimum 30 metre Vegetation Protection Zone (VPZ) is required from the wetland and a watercourse, as both are considered Hydrologically Sensitive Features. Although a 30 metre buffer is being maintained between the watercourse and lot boundaries, a reduced VPZ is provided from the wetland. CLOCA has accepted the reduction provided a planting plan is implemented within the VPZ. A non-gated chain linked fencing is required on those Lots 5-15 that back onto the feature. CLOCA has requested that these lands be placed in a protective zoning. 9.3 Kawartha Pine Ridge District School Board The Public School Board advises that elementary school pupils will attend Enniskillen Public School (JK-6), M.J. Hobbs Senior Public School (Gr. 7-8) and Clarington Central Secondary School (Gr.9-12). The Board staff reviewed all supporting documentation including the Hydrogeological & Site Servicing Study, peer review responses and stormwater management report and deemed them acceptable. The Board does not wish to have a mini-soccer pitch over-lapping the park block and the Enniskillen Public School. As condition of the draft approval the Board requested: • a 1.8 metre chain link fence along the proposed residential lots and Enniskillen Public School to replace the existing post and wire fence;_ • a 1.2 metre chain link fence between the proposed park block and the Enniskillen Public School. The fence shall have a 1. 2 metre wide pedestrian opening located mid-block along the common lot line between the park and school yard; and • a new sidewalk from proposed Street`A"to the northernmost driveway of the. Enniskillen Public School on the east side of Old Scugog Road. 8-34 REPORT NO.: PSD-041-14. PAGE 11 10. DEPARTMENTAL COMMENTS 10.1 Emergency and Fire Services The Emergency and Fire Services Department do not object to the proposed draft plan of subdivision. 10.2 Engineering Services I The Engineering Services Department offers no objection to the proposed draft plan of subdivision. . I Engineering Services requested the following: • Road widenings on Old Scugog_Road and Regional Road 3 sufficient to accommodate a 1.5 metre wide sidewalk. The applicant shall be responsible-for the cost of installing the sidewalks. • Warning clauses in the subdivision agreement which are to be included in all purchase and sale agreements with respect to ditches. The clauses will ensure that the purchaser is aware of the rural road design and that the maintenance of the ditches beyond the Municipality's standard maintenance routine will be the responsibility of the homeowner. • The applicant shall prepare a conceptual park plan. The park site must be fenced (where it abuts residential lots) and seeded. An electrical conduit from the nearest hydro transformer to the park frontage shall be provided. 11. DISCUSSION 11.1 The subject site is located in the Hamlet of Enniskillen and is zoned for residential development. The proposal is consistent with provincial policies, the policies of the Clarington Official Plan and Region of Durham Official Plan. 11.2 Studies have been submitted to confirm that residential development can proceed on private water supply and private septic systems with no negative impact to surrounding wells. The hydrogeological study was peer reviewed by an independent consultant under the administration of the Region of Durham Planning and Economic Development Department and deemed acceptable. 11.3 The preliminary site servicing and grading plan demonstrates that the site is suitable for private wells and private'sewage systems including reserve tile beds. The stormwater management report dated December 2013 demonstrates that the site has adequate drainage and will not have any impact downstream. 11.4 The watercourse and vegetation along the east limits of the ownership was removed from the draft plan and these lands will meld with the adjacent property to the east 8-35 REPORT NO.: PSD-041-14 PAGE 12 currently also owned by the applicants. To ensure further protection of this feature the applicants'have agreed to enter into a conservation easement with the Municipality of Clarington for the protection and enhancement of these lands. Non-gated fencing installed at the rear of Lots.5 to 15 will discourage property owners from entering the feature. These lands will be placed in an environmental protection zone in an upcoming comprehensive zoning by-law amendment for housekeeping items. 11.5 Residents Concerns Wells and well interference The most pressing concern from area residents is negative impacts on the quality and quantity of existing area wells. At the Public Information Centre held in November 2013, the applicants' consultants presented the findings of their report and that of the peer review consultant. At this meeting residents were able to engage in a question and answer dialogue with the consultants and,staff. As discussed at the meeting, the ORE reports were posted on the Municipality's website shortly after the Public Information Centre of November 7, 2012 and remain there at the present time. The report prepared by ORE and the peer review consultants have concluded there is little risk of any well interference on existing groundwater users. The conditions of draft approval require a monitoring program to be undertaken to address potential impacts on existing wells. Insufficient Parkinq and Bus Loading Space at Enniskillen Public School Staff have forwarded the residents' concerns to the School Board staff regarding the insufficient parking and bus loading area at Enniskillen Public School. Access onto Old Scu_gog Road Residents are concerned that the access is too close to the Enniskillen Public School access. The access from Street 'A' is approximately 75 metres from the most northerly driveway of the Enniskillen Public School. This area of Old Scugog Road is posted as a Community Safety Zone and is posted a maximum speed of 70 Km/h. Sidewalks Sidewalks internal to a hamlet subdivision are usually not required. However, the Engineering Services Department has requested a sidewalk from the internal street, identified as Street 'A' to the Enniskillen Public School on the east side of Old Scugog Street. A road widening will also be required on the north side of-Regional Road 3 for the future sidewalk connection. Park The proposed plan of subdivision provides a 0.98 hectare park. The community would prefer a park with play equipment and sports fields. In some instances, the municipality. will enter into a joint use agreement with the school to allow joint use-of lands for sports fields and play equipment. In this instance, the public school board does not wish to 8-36 REPORT NO.: PSD-041-14 PAGE 13 enter into such agreement. The applicant will be required to prepare a parks concept - plan and the use of the park will be determined at that time. Fe.ncinq Chain link fencing will be required at the rear yards of homes abutting the public school site, between the park and lot 24, and non-gated fencing will be required at the rear property lines of Lots 5 to 15, where the lots back onto the watercourse and vegetated area. Design Restrictions For The Homes The homes in the subdivision will be subject to the Municipality's Architectural Control Guidelines. The applicant will be responsible forthe*cost of a Control Architect to review and approve all models and building permits. Noise from Construction Equipment Road construction and home building must comply with the Municipality's Noise By-law 2007-071. 11.6 The lands are identified as being within the boundaries of the Enniskillen Hamlet and are identified for residential development. Although the application dates back to 1989 it has not always been an inactive application. The reactivation of this application has followed the rigor of current provincial, regional and local policy. In consideration of the findings of the studies submitted in support of the application, the peer review and agency comments, staff support the proposed plan of subdivision for 24 lots. 11.7 The applicants have provided concurrence to the conditions of draft approval. 11.8 All taxes to the Municipality of Cl.arington have been paid in full. 12. CONCURRENCE — Not Applicable 13. CONCLUSION 13.1 The Director of Planning Services should provide draft approval of the proposed draft plan-of subdivision subject to the Conditions of Draft Approval (Attachment 3). CONFORMITY WITH STRATEGIC PLAN— Not Applicable Staff Contact: Cynthia Strike Attachments: Attachment 1 - Draft Plan of Subdivision 18T-89012 Attachment 2 - Conditions of Draft Approval 8-37 REPORT NO.: PSD-041-14 PAGE 14 List of interested parties to be advised of Council's decision: Steve Carruthers Karen Carruthers Glenn Genge, D.G. Biddle & Associates Tami and Lawrence Robitaille Joe LeBlanc Wally and Velma Griffin Kristen Palumbo Caroline Lemieux Bradley and Sherry Lynn Millson Eric Barkey Heather and Cory Briese . Dave Loughlin Jason and Beth Birney Mark Gerrits Jeff Metcalfe Darryl Coleman Cathy and Ron McAlister Pete Keuning Bruce Snowden Rudy Zupancic Gay and Lance Milne Shawn Hinchey Maureen Day Sonya Pratt John Heeringa Denise and John Gerrits Stuart Lamb Shelley Hamilton C. Morrison Tom and Jean Daize Jim Deatcher Julie Andrews Dennis Trudel Wanda Pye Beauparlant Mr. and Mrs. Michael Mowbray Deborah and Henry Peeters Jack and Barb Montague Anne and Peter Garret Richard Kerr Brenda Mills Mary Burke Brett Smith 8-38 AGRICULTURAL I a S WNED N 0'00'W ID0.78 rJ—r'• .y I Z .6ho PER P T ,. r wP 25026 ,t6• N 6A• II Ell KEY PLAN &T.& it e° • Q a, 10 " 11 P ' 12 uoa aU smU.0 xmsTS '� .. POTTERS LANE LAND USE SCHEDULE PROPOSED USE LOT/BLN k OF p OF AREA I xtocim UN - ' TOTALS T9 24 14.82 II ADDITIONAL INFORMATION REQUIRED UNDER SECTION 51 OF THE PLANNING ACT _ J � 144= avr a _ �f , n �` I o-soutx-Rmownu J } 8 I W=r-NANLR RMOOMAL ,�0o 3 Yi NORM-AORNLR]UM N N U ^'CF v•r '. I I OMOUAILY DRILED HIILS �I fi I I I-satr WO Q yl7 ma J L.-.-_- Bnr N-WDMUUAL SWIIe BW s avU ALLUJ IYFARN 5717EET(e`W B ,Sr ca L- r----•-�—I jI� OWNER' AUfHORPATION SURVEYOR'S CERIIFlGTE I OI Vc STEVEN CARRUTHERS I�Ura amrnwnc oanw�r ' N S 0' 167 6 60• I I I axWOiln rawl91°OMUio'I�w 3 71.57.00•E I I I s,DBM°ml�l�uiBln'mimm°x°AVnc� Ima'�i o.•m.uumn wm as fi .745 Ba¢OUeLEsOsx'AND r OCrU.l IVMl S.WALLACE'� . HAIMLET OF ENNISKILLEN ' Lnl i I sw °R�'"rw•T'"'"� � avcrNU.a=vm er , 5 OJN/SK![.LEN I i RESIDENTIAL ARE4 12j E ZW0VTARY SCHOOL ---�—� ICI I I_ Elf w GROUNDS � �' I � ICI . I j r.. _IarN9UTOxIBIxmAW� �W„ rv.oa. q g� i i r-._._•� I j—"—"'i t iao as n.s im x ws�ae. B LK 2N z i i i i ! I �- I xa Immx, ixnaoxr BNS I+vAa•1D IQI REVISED DRAFT PLAN �TRA D ROAD KNOWN AS OLD SCUGOG ROAD 1 18T-89012 . _ PART OF LOT 18,CONCESSION 8 --� I FORMERLY IN THE TOWNSHIP OF DARLINGTON- NOW PLANT N0. >p—7gB �L�i REGI�TERE�J --' NJ, 10 —737 I NOW IN THE —� / i 2 3 I ¢ I 5 I 6 1 p 1 2 3 j 4 I 5 I I MUNICIPALITY OF CLARINGTON ' O REGIONAL MUNICIPALITY OF DURHAM Id 11 B41n.ne�al�q�LI Is• �•O , P MNP BTn¢r LA9T•OTfAwhON nIlk 1B0 .•''S • IHONL(000)070—DG 0 •FAk(POB)67B—L7]O �/ reedaLlaal..aem O d�n�N::ay�ryx; snug t:tzso 89036 �j > 9p�eiaoam`Ot��i lam• Y • �:rA�l., aAAxil Pt FlLV.. oMero xa '*• W& P.P4 D�exob B.B DP-1 a1 00 k•.�x`o- �a .olLltm m GB. .'A ' ''IL'w'"�,fhB am Do/tz/xola V� 3 s"p ,p 3 Attachment 2 To Regort PSD-041-14 CONDITIONS OF DRAFT APPROVAL FILE NO.: 18T-89012 DATE: JUNE 16, 2014 PART 1 -PLAN IDENTIFICATION 1.1 The Owner shall have the final plan prepared on the .basis of approved draft plan of subdivision 18T-89012 prepared by D.G Biddle and Associates Limited identified .as project number 89036, dated June 12th, 2013, dated (the "draft plan") and as red-lined revised which illustrates 24 lots,for single detached dwellings, a park block, road widening and reserves. The redline revisions are: 1. A 3.0 metre road widening across the frontage of Lot 16 on Regional Road 3 PART 2 - GENERAL 2.1 The Owner shall enter into a subdivision agreement with the Corporation of the Municipality of Clarington (the."Municipality") that contains all of the terms and conditions of the Municipality's standard subdivision agreement respecting the provision and installation of roads, services, drainage, other local services and all internal and external . works and services related to this plan of subdivision. A copy of the Municipality's standard subdivision agreement can be found at hft_p://clarincton.net/documents/planning/subdivision- agreement-feb2014.0 . 2.2 The Owner shall name all road allowances included in the draft plan to the satisfaction of the Municipality and the Regional Municipality of Durham (the "Region"). 2.3 All works and services must be designed and constructed in accordance with the Municipality's Design Guidelines and Standard Drawings. Architectural Control 2.4 (1) The Owner shall be 100% responsible for the cost for the "Control Architect" to review and approve all proposed models and.building permits, to the satisfaction of the Director of Planning Services. (2) No residential units shall be offered for sale to the public on the draft plan until the exterior architectural design of each building has been approved by the Director of Planning Services. (3) No building permit shall be issued for the constructiorr of any building on any residential lot or block on the draft plan until the exterior architectural design of each building and the location of the building on the lot has been approved by the Director of Planning Services. 8-40 Page 12 Marketing and Sales 2.5 (1) The Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. (2) The Owner shall erect and maintain a sign on the development site and/or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. (3) The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses/notices prior to any residential units being offered for sale to the public. Site Alteration 2.6 Draft plan approval does not-give the Owner permission to place or dump fill on remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By-law 2008-114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alternation work and security relating to mud clean up, dust control and road damage. After registration of a subdivision agreement,_ the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by'the subdivision agreement. PART 3 - FINAL PLAN REQUIRMENTS 3.1 The following road allowances shown on the draft plan shall be dedicated to the Municipality upon registration of the final plan: (a) Street "A" 3.2 The Owner shall transfer to the Municipality (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: (a) Road.Widenings • A 3.0 metre road widening across the entire frontage of Old Scugog Road shown as Block 26 on the draft plan. (b) Reserves • A 0.3 metre reserve shown,as Block 27 on the draft plan. (c) Parkland Dedication • Block 25 as shown on the draft plan. 8-41 Page 13 3.3 The Owner shall transfer to the Region (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: (a) Widening • a 3.0 metre road widening across the frontage of Lot 16 on Regional Road 3 to accommodate a 1.5 metre sidewalk (b) Sight Triangle Two 7 metre X 9 metre sight triangles at the intersection of Regional Road 3 and Street "A" (c) Reserves • A 0.3 metre reserve as shown as Blocks 28 and 29 adjacent to Regional Road 3. PART 4 — PLANS AND REPORTS REQUIRED PRIOR TO SUBDIVISION AGREEMENT/ FINAL PLAN REGISTRATION 4.1 The Owner shall submit the following plans and reports or revisions thereof: Photometric Analysis (1) The Owner shall submit a streetlight layout and photometric analysis of the internal road and its intersections with Old Scugog Road and Regional Road 3. The analysis must meet the standards of the Illuminating Engineers Society (IES) Manual RP-8, and will be subject to the approval of the Director of Engineering Services. Environmental Sustainability Plan (2) The Owner shall submit Environmental Sustainability Plan to the satisfaction of the, Director of Planning Services. Such plan shall identify the measures that the Owner will undertake to conserve energy and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non-toxic, environmentally sustainable materials and finishes. Soils Management Plan (3) Prior to final registration, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. 8-42 Page 14 The Director may require the Owner to provide security relating to mud clean.up, dust control and road damage. Noise Report (4) The Owner shall submit to the Municipality and the Region of Durham, for review and approval, a noise report prepared by an acoustic engineer based on projected volumes provided by the Durham Region Planning and Economic Development Department and recommending noise attenuation measures for the draft plan in accordance with the Ministry of Environment Guidelines. The Owner shall agree in the Municipality of Clarington Subdivision Agreement to implement the recommended noise control measures. The agreement shall contain a full and complete reference to the noise report (Le author, title, date and any revisions/addenda thereto) and shall include any required warning clauses identified in the acoustic report. The Owner shall provide the Region with a copy of .the agreement containing such provisions prior to the final approval of the plan. PART 5 - SPECIAL TERMS AND CONDITIONS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT Phasing 5.1 The Owner agrees that the draft plan shall be development in one phase. Parkland 5.2 The Owner shall convey Block 25 to the Municipality for park or other public recreational purposes in accordance with section 51.1 of the,Planning Act, R.S.O. 1990, c. P.13. 5.3 (1) In this section, "Park Plan" means a plan prepared by a qualified landscape architect showing; (a) all proposed park features including walkways, playgrounds, sports fields and seating areas; and (b) the proposed grading and stormwater drainage system to demonstrate that the proposed park size, configuration and topography will allow for •the construction of park facilities. (2) An Authorization to Commence shall not be issued for any Works.until the Owner . has submitted and the Director of Engineering Services has approved a Park Plan. (3) The Owner shall construct, and ensure the Engineering Drawings incorporate, the . final grades for the park including 200mm minimum topsoil and seeding,'fencing, and provision of a 100 mm diameter electrical conduit (with pull wire) from.the nearest hydro transformer to the park frontage. The conduit must be capped at the park property line. 8-43 Page 15 (4) For purposes of the Subdivision Agreement, all works under this section are considered a separate Works Component with a minimum maintenance period of 2 years. 5.4 Noise Attenuation (1)- The Owner shall agree in the Municipality's Subdivision Agreement to implement the noise attenuation measures as recommended in the approved Noise Report . (2)_ The Owner shall not make.an application for a building permit for.any building on the Lands until an acoustic engineer has certified that the plans for the building-are in accordance with the Noise Report. 5.5 Sidewalk The Owner will be responsible for 100% of the cost of sidewalk from "Street A" to the existing sidewalk on the north side of Regional Road 3. 5.6 Environmental Protected Area The Owner agrees that, upon to the registration of the draft plan, the lands identified as "Environmental Area"which are outside the limits of the final plan shall meld with the title of the adjoining lands to the east identified as 010-150-12800. In addition, the Owner shall enter into a Conservation Agreement pursuant to'Section 3 of the Conservation Land Act to ensure the long term protection of the features identified in a report "Hydrogeological & Site Servicing Study Draft Plan of Subdivision Hamlet of Enniskillen" prepared by Oakridge Environmental Ltd. November 2005.These lands shall be placed in an environmental protective zone in the Municipality's zoning by-law. 5.7 Monitoring Program The Owner shall retain a qualified person to prepare a monitoring program which identifies any effects of this development on adjacent wells and groundwater conditions. The monitoring program shall collect data based on pre during and post construction water levels and.water quality. The monitoring program shall be to the satisfaction of the Municipality of Clarington and the Region of Durham. PART 6-AGENCY CONDITIONS 6.1 Region of Durham (1) The Owner shall satisfy all requirements, financial and otherwise, of the Region of Durham, This shall include, among other matters, the execution of a Subdivision Agreement between the Owner and the Region concerning the provision and installation of private sewage disposal systems, drilled wells roads and other Regional Services. 8-44 Page 16 (2) The Subdivision Agreement between the Owner and the Region .shall contain, among other matters, the following provision: a) The Owner agrees, at their own costs, to make arrangements to obtain all required approvals and to have constructed in accordance with the Ontario Building Code and the .Ministry of Environment, complete in every detail,'the following private services: i) sewage systems; and ii) drilled wells. (3) The Subdivision Agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: a) The Owner agrees to adhere to the site servicing plan as submitted by Oakridge Environmental Limited project 04-804, dated April 2012, titled "Revised Site Servicing Plan" in support of Plan of Subdivision 18T-89012. b) The Owner. acknowledges that the on-site test wells tap the Intermediate Overburden Aquifer. The available data indicates' that this aquifer is the preferred aquifer for the development and is currently utilized by the majority of the neighbouring properties for domestic,water use. However, the data also indicates that a deeper overburden aquifer also exists below the intermediate aquifer. In the unlikely event that future wells cannot utilize the preferred aquifer,the deeper aquifer can be utilized-. c) The'Owner agrees to properly abandon TWA in accordance with Ontario Relation 903 (as amended). d) The Owner agrees to register on title the need for water treatment to address for elevated levels of hardness and iron. If a water, softening system is to be utilized to reduce hardness, a separate. tap (which by-passes the softener) . must be installed to supply un-softened drinking water. e) The Owner agrees that for all proposed lots, each new well shall be tested by a qualified person (P. Geo. Or P. Eng.) who will certify in writing to. the Municipality of Clarington,._with a copy.to the Region of Durham Health Department, that the well has sufficient yield to adequately supply the.daily domestic water demand requirements of the proposed residence. f) A building. permit shall be not issued for a lot until the Qualified Person's Certification report is received and accepted by the Municipality of Clarington with a copy to the Region of Durham. The certification report shall provide confirmation of the availability of slAfficient water quantity and quality to meet domestic needs, recommendation regarding water treatment needs and any other pertinent information. 8-45 Page 17 The well "certification" and report should include (but not be limited to) the following: i) Periodic observation of the well construction to ensure that each new well is constructed in accordance with the pertinent regulation; ii) The results of a short pumping test (Le minimum of 2 hours) to determine the well response characteristics and to verify that the well can meet the minimum demand requirements followed by recovery; iii) The results of laboratory analysis of a water sample collected prior to the end of.the test, accompanied by an opinion as to compliance with the Ontario Drinking Water Quality Standards; and iv) Recommendations regarding the need (if any)for water treatment and/or supplementary water storage. g) The feasibility of open loop heat pump use at this site has not been assessed and is not recommended. Any such heat pump installation shall only be considered if a hydrogeologist has determined that such systems can be utilized without compromising groundwater availability and quality. Closed loop systems may be useful at this site, however any such determination must be made on a lot-by-lot basis by a-Qualified Person. h) The Owner agrees to retain a qualified designer or professional engineer to design the private sewage systems. The qualified designer or professional engineer shall complete and provide the design of individual private sewage systems (including prime and reserve areas) for each lot to the Region of Durham Health Department for approval in accordance with the Ontario Building Code. i) The*Owner agrees that the qualified designer or professional engineer shall conduct on-site soil tests on the primary sewage system area to determine its permeability'and elevation of the high water table. The qualified designer or professional engineer shall provide 'soil analysis describing _grain size, soil classification,* . coefficient or -permeability estimated percolation time (in min/cm)to the Region of Durham Health Department. j) The .Owner agrees that the qualified designer or professional engineer must site supervise all stages of construction of the private sewage system and upon completion, provide in writing a letter to-the Region of Durham Health ,Department stating that the sewage system was installed as per design and the Ontario Building Code. 6.2 Conservation Authority (1) Prior to any on-site grading or construction or final registration of the plan, the Owner shall submit to and obtain approval from the Municipality of Ciarington, and 8-46 Page 18 the Central Lake Ontario Conservation Authority for reports describing the following: a) the intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with the provincial guidelines. Specific measures for the drainage feature through Lots 5 through 8 which captures external flows must be addressed. b) the anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken; G) the means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on-site or other related works, to comply with the Federal Fisheries Act; and d) The intended means of incorporating lot level controls to.enhance infiltration and ensure there is no net loss of recharge, no lowering of the water table or reduction to' groundwater discharge quantity and quality to the receiving watercourse as per Section 7.5 Impact Mitigation of the Hydrogeological & Site Servicing Study-for the Draft Plan of Subdivision Hamlet of Enniskillen, dated November 2005. (2) The Owner agrees to carry out the requirements and recommendations of the Hyrdogeological &Site Servicing Study for the Draft Plan of Subdivision Hamlet of Enniskillen, dated November 2005 as well as associated updates and addendums. (3) The Owner shall install non-gated fencing.along the eastern rear lot boundaries of Lots 5 to 15 inclusive. (4) The Owner shall submit to and obtain approval from CLOCA and Municipality of Clarington for a Landscape Plan for the buffer area of the watercourse. (5) The Owner shall implement the Landscape Plan for the buffer area prior to final approval of the subdivision. (6) The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority.. This shall include Application Processing Fees and Technical Review Fees owing as per the approved Authority Fee Schedule. (7) The subdivision agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: a) The Owner agrees to carry out the works referred to in Condition 6.2 (1) to (6) the above noted conditions. 8-47 Page 19 b) The Owner agrees to- maintain all stormwater and erosion and sediment control structures and measures operating and in good repair during the construction period in manner satisfactory to CLOCA. c) The Owner-agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to the commencement of grading or initiation of any on,site works. 6.3 School Board (1) The Owner shall install .along all residential lot lines that are common with the existing Enniskillen Public School site a 1.8 metre high galvanized chain link fence that is situated 50 mm within the school block site. The fence is to be installed by the Owner at the time of base works, as defined in the subdivision agreement, on the abutting residential lots having the common lot line with Enniskillen Public School. (2) The Owner shall install along all the park block lot line that is common with the existing Enniskillen Public School site a 1.2 metre high galvanized chain link fence that is to be situated 50 mm within the school block site. The fence is to be installed by the Owner on the common lot line with Enniskillen Public School. It shall be installed immediately following the placement of topsoil and seeding of the park block in accordance with Section 5.2 (3) of these Conditions of Draft Approval. The 1.2 metre high fence shall have a 1.2 m wide pedestrian opening located mid- block along the common lot line of the park block and the Enniskillen Public School yard to the satisfaction of the Kawartha Pine Ridge District School Board and the Municipality of Clarington. (3) The subdivision agreement between the Municipality of Clarington and Owner shall contain a clause, advising all potential purchasers that the 1.8 metre high galvanized chain link fence is located on School Board property and shall not be altered in any way without the written consent of the Trustees of the Board of the Kawartha Pine Ridge District School Board. (4) The Owner shall submit for the Board's approval and to the Board's satisfaction prior to the final plan approval for registration a proposed servicing/grading plan and details of a stormwater management study that shows temporary erosion /sedimentation control feature locations and details until Block 25 (park) and proposed Lots 18 to 22 (inclusive) and Lots 24 have been,sodded. (5) The Owner shall submit for the Board's approval and to the Board's satisfaction prior to final plan approval .for registration a plan showing proposed fencing locations and details. (6) The Owner will be responsible to construct a sidewalk from the intersection *of "Street A" and Old Scugog Road to the north side of the northernmost Enniskillen Public School"driveway, all situated on the Old Scugog Road allowance. 8-48 Page 110 6.4 Utilities (1) The Owner shall co-ordinate the preparation of an overall utility distribution plan that allows for the safe installation of all utilities including the separation between utilities to the satisfaction of the Director of Engineering Services. (2) All utilities will be installed within the proposed road allowances. Where this is not possible, easements will be provided at no cost to -the utility provider. Proposed easements are not permitted on lands owned by the Municipality unless it can be demonstrated that there is no other alternative. Such easements must not impede the long term use of the lands and will be at the discretion of the Director of Engineering Services. (3) The Owner shall cause all utilities, including, hydro, telephone, and cable television within the streets of this development to be installed underground for both primary and secondary services. PART 7—STANDARD NOTICES AND WARNINGS 7:1 The Owner shall include a clause in Agreements of Purchase and Sale for all,Lots informing the purchaser of all applicable development charges in accordance with subsection 59(4) of the Development Charges Act, 1997, S.O. 1997, c.27. 7.2 The Owner shall include the notices and warnings clauses set out in Schedule 3 of the Municipality's standard subdivision agreement in Agreements of Purchase and Sale for all Lots or Blocks. 7.3 The Owner shall include notice in the Agreements of Purchase and Sale, all sales and warnings as recommended in the Noise Report yet to be submitted. 7.4 The Owner shall include the following notices and warning clauses in Agreements of Purchase and Sale for the Lots or Blocks to which they apply: School Board The Owner shall include the following warning clause in agreements of purchase and sale for all lots: Purchasers and tenants are notified of the location of a school on adjacent lands and such school activity may give rise to noise and traffic. Chain Link Fencing The Owner shall include the following notice in the agreements of purchase and sale for Lot 24: Chain Link Fencing-- Chain link fencing is a required feature between this lot and the adjacent park. This fencing must be located on the public portion of the abutting land and will be maintained by the Municipality after the_ developer has been released from any further responsibility for the fence. 8-49 Page Ill The Owner shall include the following notice in the agreements of purchase and sale for Lots 19, 20, 21, 22, and Lot 24: Purchasers and tenants are notified that the 1.8 metre high galvanized chain link fence is located on School Board property and shall not be altered in any way without the written consent of the Trustees of the Board of the Kawartha Pine Ridge District School Board. The Owner shall include the following notice in the agreements of purchase and sale for 'Lots 5 to 15: Chain link fencing is a required feature between this lot and the land owner of the adjacent open space. No gates are permitted in the fence. The maintenance of this privacy fencing is the shared responsibility of the abutting property owners after the developer has been released from any further responsibility for the fence. Nearby Farm Operations The Owner.shall include the following warning clause in agreements of purchase and sale for all lots:- Farm Operations—There are existing farming operations nearby and that such farming activities may give rise to noise, odours, truck traffic and outdoor lighting resulting from normal farming practices -which may occasionally interfere with some activities of the,occupants. Nearby Park The Owner shall include the following warning clause.in agreements of purchase and sale for all lots: Park - The adjacent Block 25 is designated for parkland uses including community events and recreation facilities which, when developed, may contain active lighted facilities for night-time services. Sump Pump and Backflow Valve The Owner shall include the following warning clause in agreements of purchase and sale for on all lots Sump Pump and Backflow Valve -- The dwelling on this lot will contain a sump pump and back flow valve that discharges onto the ground of the lot. Revising, modifying or failing to maintain these facilities will increase the risk of flooding of the basement. 8-50 Page 112 Open Ditching The Owner shall include the following notice in the agreements of purchase and sale for all lots: The Municipality will be including warning clauses in the subdivision agreement which are to be included in all purchase and sale agreements with respect to ditches. The clauses will ensure that the purchaser is aware of the rural road design and that,the maintenance of the ditches beyond the municipality standard maintenance routine will be the responsibility of the homeowner. PART 8 - CLEARANCE 8.1 Prior to final approval of the plan for registration, the Municipality's Director of Planning Services shall be advised in writing by, (a) the Region how Conditions 2.2, 3.3, 4.1, 6.1 have been satisfied; (b) Central Lake Ontario Conservation, how Conditions 6.2 have been satisfied; and (c) Kawartha Pine Ridge District School Board, how Conditions 6.3 have been satisfied. PART 9 - NOTES TO DRAFT APPROVAL 9.1 Terms used in these conditions that are not otherwise defined have.the meanings given to them in the Municipality's standard subdivision agreement. 9.2 As the Owner of the proposed subdivision, it is your. responsibility to satisfy all conditions of draft approval in-an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 9.3 If final approval is not given to this plan within five (5) years of the°draft approval date, and no extensions have been granted, draft approval shall lapse and the file,shall be closed. Extensions may be granted provided valid reason is•given•and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 9.4 Where an agency requirement is required to be included in the Municipal subdivision agreement, a copy,of-the agreement should be sent to the agency.in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: (a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623, Whitby, Ontario L1 N 6A3 (905) 668-7721. (b) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, Ontario LIH 3T3 (905) 579-0411. 8-51 Page 113 (c) Kawartha Pine Ridge District School Board, 1994 Fisher Drive, Peterborough, ON K9J 6X5 (705) 742-9773. 8-52 Clartgton REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: - By-law#: Report#: PSD-042-14 File#: PLN 33.4 Subject: PORT GRANBY PROJECT: BY- LAW TO TEMPORARILY RESTRICT THE USE OF NICHOLS ROAD SOUTH RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council.the following: 1. THAT Report PSD-042-14 be received; 2. THAT, pursuant to Section 35 of the Municipal Act, 2009, Council pass the by-law contained in Attachment 1 to Report PSD-042-14 to temporarily remove the public right of passage over a portion of the road allowance between Lots 3 and 4, Broken Front Concession, former Township of Clarke (Nichols Road); 3. THAT the Mayor and the Municipal Clerk be approved to sign a lease with Canada for the use of Nichols Road South substantially in the form attached to Report PSD-042-14 (Attachment 2); and 4. THAT a copy of Council's decision be forwarded to the Port Hope Area Initiative Management Office and the Southeast Clarington Ratepayers Association and any interested parties listed in Report PSD-042-14. Submitted by: Reviewed by: '�_,�' Da id J. rome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer JAS/FL/df 16 June 2014 CORPORATION OF THE MUNICIPALITY OF CLARIN&ON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-53 'REPORT NO.: PSD-042-14 PAGE 2 1. BACKGROUND 1.1 The Port Granby Project is being undertaken in a number of phases: • Phase 1 — Environmental Assessment (EA). This phase concluded in Fall 2009 with Council's acceptance of the Screening Report for the Project prepared by the federal Regulatory Authorities. This phase was followed by a two year transition period during which Canada prepared detailed drawings and reports related to the various works required for the Project. • Phase 2— Implementation and Construction. The Project is currently in this phase, which commenced with the issuance of a licence for the Project by the Canadian Nuclear Safety Commission (CNSC) in November 2011 and the federal government's announcement of a 10-year funding commitment for the Port Hope Area Initiative in January 2012. The tender documents to undertake the construction of the Lakeshore Road underpass, the excavation and relocation of the waste, and the construction of the new waste storage mound are expected to be issued shortly. • Phase 3— Monitoring and Maintenance. This phase, which is expected-to last several hundred years, will commence after all of the waste at the existing Port Granby Waste Management Facility has been relocated to the new Long Term Waste Management Facility and the storage mound has been capped. 1.2 A number of municipal roads in the Port Granby area will be reconstructed and/or used by vehicles and equipment associated with the Project. These include portions of Newtonville Road,Concession Road 1 and Elliott Road for the delivery of construction materials for the Project (Primary Haul Route), a section of Lakeshore Road for the construction and use of an underpass for the haulage of waste, and Nichols Road south of Lakeshore Road to provide access to the east gate of the Port Granby Waste Management Facility and to facilitate waste excavation in the East Gorge. 1.3 In September 2011, Council authorized staff to finalize agreements with the Government of Canada regarding the use by Canada of municipal roads for the Pori Granby Project. The Mayor and Clerk were also authorized to sign the roads agreements with the Government of Canada once they have been finalized to the satisfaction of the Municipal Solicitor(Resolution # GPA-544-11). 2. ROADS AGREEMENTS 2.1 To date, two roads agreements between the Municipality and the federal government have been signed. The first agreement, signed in April 2012, addressed the upgrading and use of the Primary Haul Route and the leasing of a-portion of Elliott Road to Canada for the duration of the construction phase of the Port Granby Project. Council passed By-law 2012-036 to temporarily remove the public right of passage and to temporarily restrict the right of access by owners and tenants of the abutting lands over 8-54 REPORT NO.: PSD-042-14 PAGE 3 the section of Elliott Road,south of Concession Road 1 to the new waste water treatment plant. 2.2 A second roads agreement was entered into by the Municipality and the federal government on April 7, 2014. This agreement addresses the construction and use of the Lakeshore Road underpass, the servicing easement under Lakeshore Road for the conveyance of untreated leachate and treated clean water to and from the water treatment plant, and the leasing of Nichols Road south of Lakeshore Road to its terminus at Lake Ontario (identified as 'Nichols Road South' in the Agreement). 2.3 Nichols Road south of Lakeshore Road is currently unopened and unmaintained by the Municipality. The Municipality has issued annual road occupancy permits to the federal government and previously Cameco Corporation to permit vehicle access to the east gate of the Port Granby Waste Management Facility. The balance of the road allowance south to Lake Ontario is not improved and is not passable to vehicle traffic. 2.4 The leasing of Nichols Road South to the federal government will permit the federal government and its contractors to continue to access the east gate of the Port Granby Waste Management Facility (for non-waste carrying vehicles only). It will also permit access to a parking lot for employees and contractors proposed to be constructed on federal lands.east of the road. The leasing of the balance of the road allowance southward to Lake Ontario was also deemed necessary to facilitate the excavation of waste from the East Gorge. The gorge is characterized by challenging topography, especially on its east slope where its abuts the road allowance. The need to use Nichols Road South to manoeuver equipment will be an operational decision by the federal government and its contractor during waste excavation activities. 2.5 The second roads agreement provides for further agreements between the Municipality and the federal government to address additional issues related to Nichols Road South. One agreement would address the works required to permit Nichols Road South to be used as an access to the existing waste site and adjacent lands. It is anticipated that these works (identified as the 'Nichols Road South Works') will involve hardening of the road surface to minimize the creation of dust and to accommodate large equipment. An additional agreement, if required, will ensure that Nichols Road South is restored to a condition satisfactory to the Municipality prior to the termination of the Lease. 2.6 Similar to the first roads agreement related to Elliott Road, the second agreement includes the following provisions: "17. After notice is given by Canada stating that it requires the right to occupy Nichols Road South in order to have access to the Port Granby Waste Management Facility and adjacent lands owned by Canada, Council shall pass a by-law pursuant to section 35 of the Municipal Act, 2009 to remove the public right of passage over Nichols Road South for the duration of the Nichols Road South Lease. 18. Following the passage of the by-law referred to in section 17, the Municipality shall lease Nichols Road South to Canada on the terms and conditions set out in Schedule 9." (Note: Schedule 9 is the Nichols Road South Lease.) 8-55 REPORT NO.: PSD-042-14 PAGE 4 2.7 Canada gave notice that it requires the right to occupy Nichols Road South on June 6, 2014. 2.8 Section 35 of the Municipal Act is applicable in this situation since Nichols Road South will be re-opened as a public road once the lease has terminated at the end of Phase 2 of the Port Granby Project. 2.9 The lease permits Canada to install a lockable security gate on Nichols Road South at its intersection with Lakeshore Road. Canada is also required to provide keys to the lock to the Engineering Services Department and the Fire Emergency Services Department. 3. CONCURRENCE 3.1 This Report has been reviewed by the Municipal Solicitor and the Director of Engineering Services who concur with the recommendations. 4. CONCLUSION 4A The roads agreement dealing with the Nichols Road South Lease has been signed by both the Municipality and the Government of Canada. Canada has provided notice to the Municipality that it requires the right to occupy Nichols Road South. It is therefore appropriate to pass the by-law to temporarily restrict the public's use of Nichols Road South for the duration of the construction phase of the Port Granby Project and to sign the Nichols Road.South Lease. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Janice Szwarz, Principal Planner Attachments: Attachment 1 — By-Law Attachment 2 — Nichols Road South Lease List of interested parties to be notified of Council's decision: Craig Hebert ,_fury Mahoney Attachment 1 To Report PSD-042-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2014-• a by-law to temporarily restrict the use of Nichols Road WHEREAS on November 29, 2011,the Canadian Nuclear Safety Commission issued a Waste Nuclear Substance Licence to Atomic Energy of Canada Limited to permit the "Port Granby Long-Term Low-Level Radioactive Waste Management Project" (the "Project")to proceed; AND WHEREAS Her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources ("Canada") and The Corporation of the'.Municipality of Clarington (the "Municipality') entered into an "Agreement for the Construction, Maintenance and Use of Lakeshore Road and Nichols Road-South for the Port Granby Project"dated April 7,2014(the"Roads Agreement").in order to address Municipal road issues related to the construction of the Project; AND WHEREAS under the Roads Agreement the Municipality has agreed to temporarily remove the public right of passage over a portion of Nichols Road to allow Canada to use such portion,of Nichols Road in order to carry out the Project; AND WHEREAS Section 35 of the Municipal Act, 2001 provides that a municipality may pass by-laws'removing or restricting the common.law right of passage by the public over a highway; NOW THEREFORE the Council of The Corporation of the .Municipality.of Clarington enacts as follows: 1. In this by-law, "Nichols Road South Lease" means the lease dated July 7, 2014 granted by the Municipality to Canada to permit Canada to use Nichols Road South in order to carry out the Project;and "Nichols Road South" means the portion of Nichols Road from its intersection with Lakeshore Road southward to its terminus at Lake Ontario. 2. Subject to sections 3 and 4 of this by-lave, the public right of passage is hereby removed over Nichols Road South for the duration of the Nichols Road South Lease. 3. During the term of the Nichols Road South Lease, Canada may exclusively use Nichols Road South for the purposes of the Port Granby Project as outlined in the Nichols Road South Lease. 4. Emergency vehicles shall be permitted to use Nichols Road South at all times.' 5. This by-taw shall be effective on the date that it is passed. 6. This by-law shall remain in effect until-the Nichols Road South Lease has terminated. By-law pasged in open session this 7th day of July,2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-57 This is Schedule "A" to By-lave 2014- , passed this day of , 2014 A.0. O W nadanPacificReil Y . aBonal Ra11waY a0 paned,n N K • J 2 • U . Z O PD Q O O gil o ` o � y Lake Ontario N I' Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk a s i s % N Newoasge r Newtonville q wox,wvui 3 s 1 i 1, � S S �g G� mx�1DNRNDf 1� g eSubject Road wv9,-W F Z 5 CLARKE Lake Ontario " SCHEDULE 2B 8-58 Attachment To Report PSD-042-1i NICHOLS ROAD SOUTH LEASE BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - and - HER'MAJESTY THE QUEEN IN RIGHT OF CANADA as represented by the Minister of Natural Resources WHEREAS Canada and the Municipality entered into an "Agreement for the Construction, Maintenance and Use of Lakeshore Road and Nichols Road South", dated April 25, 2014, in- which they agreed to enter into this Lease. NOW THEREFORE the Municipality and Canada agree as follows: INTERPRETATION 1. Any words or expressions used in this Lease, including its recitals, have the same meanings given to them in section 2. 2. In this Lease, "Canada"means Her Majesty the Queen in Right of Canada as represented by the Minister of Natural Resources including, where appropriate, her agents, consultants, contractors and employees. "Director" means the Municipality's Director of Engineering Services or a designate. . "Historic Low-Level Radioactive Waste" means the Low-Level Radioactive Waste located within the Municipality of Clarington for which the original producer cannot reasonably be held responsible and for which Canada has accepted responsibility. "Low-Level Radioactive Waste" means any of the radioactive waste products resulting from the processing of radioactive materials in the Town of Port Hope by Eldorado now situate in the Municipality of Clarington, including, but not limited to, chemical process wastes, contaminated industrial trash, building materials and industrial equipment employed in the processing activity as well as any soils that have become contaminated with radioactivity, all of which, for Page I of 5. 8-59 regulatory purposes, do not fall into the category of high-level radioactive wastes, and, without limiting the generality of the foregoing, includes all of the Low- Level Radioactive Waste and the marginally contaminated soils at the Port Granby Waste Management Facility and Historic Low-Level Radioactive Waste. "Municipality" means the Corporation of the 'Municipality of Clarington including,where appropriate,its agents, consultants, contractors and employees. "Nichols Road South" means the portion of Nichols Road from its intersection with Lakeshore Road southward to its terminus at Lake Ontario. "Port Granby Waste Management Facility" means the 18 hectare radioactive waste management property located in the Municipality of Clarington and occupying parts of Lots 2 and 3, Broken Front Concession A in the former Township of Clarke,which parts are between Lakeshore Road and Lake Ontario. "Road Waste" means the Historic Low-Level Radioactive Waste located in the road allowances within the Municipality of Clarington that has been identified by surveys undertaken by Canada. "Lakeshore Road Agreement" means the agreement referenced in the recital to this Lease; "Term"means the term of this Lease as set-out in sections 6 and 7 of this Lease; "Travelled Portion of Nichols Road'South" means the section of Nichols Road South from its intersection•with Lakeshore Road southward to the east gate of the Port Granby Waste Management Facility. 3. Sections 2, 33 4 and 6 of the Lakeshore Road Agreement apply to this Lease with necessary modifications. 4. No provision of this Lease shall be deemed to bean amendment of the Lakeshore Road Agreement or to constitute a waiver by the Municipality or by Canada of any of their respective rights and obligations under the Lakeshore Road Agreement. If there is any conflict between the provisions of this Lease and the.Lakeshore Road Agreement, to the extent of such conflict the provisions of the Lakeshore Road Agreement shall prevail. RENT 5.- In consideration of Canada paying to the Municipality the sum of$2.00 and other good and valuable consideration,the receipt of which is acknowledged by the Municipality,the Municipality leases Nichols Road South to Canada. •Page 2 of 5 8-60 TERM 6. The term of this Lease shall commence on the day that the last party to it signs it or the day on which the by-law passed in accordance with section 20 of the Lakeshore Road Agreement comes into effect,whichever occurs last. 7. This Lease shall terminate 60 days after Canada has notified the Municipality that it no longer requires Nichols Road South for its purposes or 10 years from its commencement, whichever occurs first. USE 8. Canada may exclusively use the Travelled Portion of Nichols Road South for the purpose of providing access for vehicles and equipment to and from Nichols Road South to the Port Granby Waste Management Facility and adjacent lands owned by Canada to the east. ' 9. Canada may exclusively use the portion of Nichols Road South located south of the Travelled Portion of Nichols Road South for the purpose of accessing and excavating waste in the East Gorge.area'of the Port Granby Waste Management Facility. 10. Notwithstanding sections 8 and 9 of this Lease, Canada shall permit all emergency vehicles to use Nichols Road South at their own risk. 11.* Canada shall not use or permit the Travelled Portion of Nichols Road South to be used by any person as a road for vehicles or construction equipment that may have been used in transporting Low Level Radioactive Waste or vehicles or construction equipment that may have been contaminated by Low-Level Radioactive Waste unless they have been confirmed to be free of Waste such that no license under the Nuclear Safety and Control Act would be required to move,use or dispose of the vehicle. 12. Notwithstanding section 11, Canada may use the Travelled Portion of Nichols Road South for the purpose of transporting Road Waste to the Port Granby Waste Management Facility. ' 13. Canada may install either a farm fence or a chain link fence which is satisfactory to the Director on Nichols Road South at its intersection with Lakeshore Road with a lockable security gate. If Canada makes such installation, it shall provide.keys to the lock to the Director and the Municipality's Emergency Services Department. Page 3 of 5 8-61 QUIET ENJOYMENT 14. Provided that Canada is not in default-of this Lease, Canada may peaceably possess and enjoy Nichols Road South for the Term,without any interruption or disturbance from the Municipality, or any other person or persons lawfully claiming by, from or under the Municipality. MAINTENANCE AND REPAIR 15. During the Term, Canada shall monitor, maintain and repair Nichols Road South to the standard required under the Municipal Act, 2001 for a Class 5 public highway. INSPECTION . i 16. Without limiting any other right which the Municipality may have pursuant to this Lease, in law or in equity,the Municipality shall have the right to enter onto Nichols Road South to examine its condition after providing Canada with at least 48 hours written notice. 17. The exercise by the Municipality of its right to enter onto Nichols Road_South shall-not constitute a breach of Canada's quiet enjoyment of Nichols Road South, or a constructive or actual eviction, or a re-entry or forfeiture (except where otherwise expressed by the Municipality by notice given to Canada 18. The Municipality agrees to comply with any reasonable health and safety rules required by Canada during any entry and inspection under section 16. 19. The Municipality shall indemnify Canada for any injury, loss, costs or damages whatsoever, howsoever caused, whether direct or indirect resulting from the exercise of the rights under section 16 by the Municipality or anyone for whom the Municipality is in law responsible. GENERAL, 20. Nothing in this Lease is intended to establish a partnership or a joint venture between the Municipality and Canada,nor shall it be construed to do so. 21. Canada acknowledges thaf the Municipality is the owner of Nichols Road South and that Canada shall have.no right or claim thereto, other than as a tenant under this Lease. Page 4 of 5 8-62 IN WITNESS WHEREOF the Municipality and Canada have signed this Lease. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Adrian Foster, Mayor Anne Greentree,Municipal Clerk July 7 , 2014 HER MAJESTY THE QUEEN IN RIGHT OF CANADA as represented by the Minister of Natural Resources Tambrae Knapp, Senior Director Human Resources and Workplace Management Division 52014 Page 5 of 5 • _ 8-63 Leading the W y � REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23 , 2014 Resolution #: By-law#: Report#: PSD-043-14 File #: COPA 2013-0003; ZBA 2013-0029 Subject: APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT A DRIVE-THROUGH RESTAURANT, A RESTAURANT, A BANK WITH A DRIVE-THROUGH AND TWO OFFICE BUILDINGS, ONE WITH GROUND FLOOR RETAIL AND RESTAURANT USES OWNER: 668390 ONTARIO LTD. (KAITLIN CORPORATION) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-043-14 be received; 2. THAT Amendment No. 97 to the Clarington Official Plan. (Attachment 1 to Report PSD- 043-14), be approved and that the related By-law in Attachment 2 be passed; 3. THAT Amendment No. 97 be forwarded to the Regional Municipality of Durham for approval; 4. THAT the Zoning By-law Amendment contained in Attachment 3 to Report PSD-043-14, be approved; 5. THAT a By-law lifting the Holding (H) Symbol be forwarded to Council once Site Plan Approval has been granted for the various phases; 6. THAT the Durham Region Planning and Economic Development Department and Municipal Assessment Corporation be forwarded a copy of Report PSD-043-14 and Council's decision; and 7. THAT all interested parties listed in Report PSD-043-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: ` Da . . Crome, MCIP, RPP Franklin Wu; RP/CS/df Dire or of Planning Services Chief Administrative Officer June 18, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-64 REPORT NO.: PSD-043-14 PAGE 2 1. APPLICATION DETAILS 1.1 Owner: 668390 Ontario Ltd. 1.2 Applicant/Agent: Kaitlin Corporation 1.3 Proposed Amendments: Official Plan Amendment: A site specific amendment to the Secondary Plan is requested by the applicant to: • increase the maximum gross leasable floor area permitted for retail and service uses on the ground floor of an office building permit stand alone service commercial buildings; • increase the number of financial institutions in the West Bowmanville Town Centre from 2 to 3. Zoning By-law Amendment: To rezone the subject lands from "Agricultural (A)" Zone,to a site specific zone to permit the proposed office, retail and service commercial development. 1.4 Description of Proposal: The proposal is to develop an office commercial site which will contain: • a three storey office commercial building (Building A) that contains retail and service commercial uses on the ground floor; • a two'storey office building (Building B); and • .three stand-alone service related commercial buildings (Buildings C, D, E) two of which propose drive-throughs (See Figure 1). The total office commercial floor area proposed is 2,889 sq. m., making up 61% of the total floor area.-The.breakdown of the gross floor area is as follows: TABLE 1: Proposed Buildi ng Areas Proposed Retail/Service Office :'Official Plan Amendment Required Building Commercial GF . GFA. Building A 758 m2 1,516 m2 - not required for office uses 3 storey office (8,159 ft2) (16,318 ft2) - required for amount of retail and service commercial commercial uses on the ground floor Building B Nil 1,373 m2 - not required Office (14,779 ft2)- Building C 173 m2 Nil - not required for use 1 storey (1,862 ft2) - -required to allow a stand alone commercial building restaurant Building D 465 m2 Nil - not required for use 1 storey Bank (5,005 ft2) - required to allow a stand alone commercial building - required for exceeding the number of banks permitted in the Bowmanville West Town Centre Building E 445 m2 Nil - not required for use 1 storey (4,790 ft2) - required to allow a stand alone commercial Restaurant building Total 1,841 m2 2,889 m2 (19,816 ft2) (31,097 ft2) 8-65 REPORT NO.: PSD-043-14 PAGE 3 1.5 Area: 1.52 Ha (3.76 acres) 1.6 Location: The site is located on the southwest corner of Durham Highway 2 and Regional Road 57. The subject lands are located in Part Lot 15, Concession 1, former Township of Darlington. The municipal address is 1 Martin Road, Bowmanville (Figure 1). FIGURE 1: Key Map •�$ GamefB.-Rr Wk `&a � Recreation Com ]ex - - r�i mom Durham�H!g - a c 'B ;; � � fj J �I � Church I' B Bu7din ' .I i J •i #2_ . � ��tIN7o.�•� � i .I II ll;'I 4111!' Illll ._ A' � � j '.. +3 ,• r, w r Ii tM CD All Vp WFI . `� t :� e.• 0.' h' i��"r,�. i f.+ � � Z13l1 Z013�2�` 2. BACKGROUND 2.1 On October 9, 2013, Kaitlin Corporation submitted applications on behalf of 668390 Ontario Ltd., to amend the Official Plan and Zoning By-law to permit the development as described in Section 1.4. The application was deemed complete on October 25, 2013. The applicant is proposing to keep the Office Commercial designation on the subject lands, however is requesting site specific amendments to accommodate their proposal. A proposal has been submitted which shows the possible site layout as shown on Figure 1, however a site plan application has not been submitted. The studies submitted in support of the application are summarized in Section 7 of this report. 8-66 REPORT NO.: PSD-043-14 PAGE 4 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The property is a vacant site which is elevated from the road/sidewalk.(Figures 2 and 3). Figure 2: Regional Road 57 looking North � Figure 3: Durham Highway 2 looking East I I ✓ / �7 4i 3.2 The surrounding uses are as follows: North — Garnet B. Rickard Recreational Complex across Durham Highway 2 South — Vacant land planned for future extension of Prince William Boulevard and designated for Mid-rise High Density Residential. The future proposed GO station is also located southwest of the subject site East — Vacant land across Regional Road 57 which is designated Office Commercial West — Church of Jesus Christ of Latter Day Saints and a designated future neighbourhood park. To the west of the park, lands are designated Mid- rise High Density Residential (along Pethick Street). 8-67 REPORT NO.: PSD-043-14 PAGE 5 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement 4.1.1 The Provincial Policy Statement provides a framework to guide development within Municipalities. When building strong communities, the Province supports efficient development and land use patterns which sustain the financial well-being of the Province and Municipality over the long term, particularly in areas where existing infrastructure can be utilized. The proposed development is within a settlement area of the Municipality. Settlement areas shall be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall support a mix of land uses in a compact form. The proposal is generally consistent with the growth and economic prosperity policies of the Provincial Policy Statement by providing a mix of office, retail and service uses within the Town Centre. The application would benefit from a higher density built form to further enhance the Town Centre. 4.2 Provincial Growth Plan 4.2.1 The Provincial Growth Plan also provides a framework for accommodating growth. A fundamental priority of the plan is to encourage intensification of under-utilized urban lands with existing infrastructure, in order to create vibrant communities. The Provincial Growth Plan promotes the creation of compact, complete communities that are transit supportive and pedestrian-friendly. In addition, the Provincial Growth Plan requires that population and employment growth be directed,to the built-up areas of the community to utilize existing municipal services and infrastructure and to optimize underdeveloped land. 4.2.2 The subject site is identified as being located on a "Regional Corridor" in the Durham Regional Official Plan. The Provincial Growth Plan also recognizes intensification corridors as key areas to concentrate development. The proposed development generally conforms to the Growth Plan by utilizing vacant land within Bowmanville's "Built Boundary" and supporting development within corridors. The proposal has the potential to facilitate an increase in density. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands as "Regional Centre". Regional Centres shall be planned and developed as the main concentrations of urban activities providing a fully integrated array of institutional, commercial, major retail, residential, recreational, cultural, entertainment and major office uses. Regional Centres shall support the overall, long-term targets by having a floor space-index of 2.5. Conformity with the Regional Official Plan is further outlined in the Regional comments of this Report (Section 9.2). 8-68 REPORT NO.: PSD-043-14 PAGE 6 5.2 Clarington Official Plan 5.2.1 The Clarington Official Plan designates the subject lands as "Town Centre"which permits an array of retail and personal service, office and residential uses. Town Centres are to be developed as the main concentration of urban activity in the community and function as the focal point of culture, art, entertainment, civic gathering, and are to be places of symbolic and physical interest for residents, and foster a sense of local identity. 5.2.2 The Clarington Official Plan identifies the intersection of Durham Highway 2 and Regional Road 57 as a prominent intersection which requires buildings to be designed to provide a community focal point. This may be achieved by having massing and height sufficient to emphasize the importance of the intersection. Durham Highway 2 and Regional Road 57 is also identified as a prominent intersection which Council deems to have visual significance for gateway to the community (Section 10.9.3). 5.2.3 Bowmanville West Town Centre Secondary Plan The Bowmanville West Town Centre Secondary Plan was approved as a more detailed planning document designed to guide land use, community design, and transportation (See Figure 4: Secondary Plan). Under the Secondary Plan, the site is designated "Office Commercial". The "Office Commercial" area is to provide appropriate office employment opportunities in addition to residential and commercial uses at a highly visible location in the West Town Centre. Only two sites in Clarington have this designation both located at the intersection of Durham Highway 2 and Regional Road 57. The permitted uses in the Office Commercial designation include: • office uses including: corporate; business; professional; administrative; and government offices. • hotel and convention facilities. • institution and community uses including social, recreational, educational and cultural facilities; day care and nursery facilities. • retail and service uses provided they are accessory to the primary office use, are located on the ground floor of such building and the gross leasable floor area does not exceed 20% of the ground floor area of such building or 200 sq. m, whichever is the lesser of the two. • residential dwelling units up to a maximum of 150 units per hectare on the development site. 5.2.3.1. The Bowmanville West Town Centre Secondary Plan limits the number of full service banks or financial institutions to a maximum of two for the entire Bowmanville West Town Centre Secondary Plan area. 5.2.3.2 A public street (Street F) is identified in the Bowmanville.West Town Centre Secondary Plan along the west side of the subject site extending between Highway 2 and Prince William Boulevard. 5.2.4 The Urban Design policies of both the Clarington Official Plan and Secondary Plan regarding Town Centres and prominent intersections apply to this proposal. These policies provide direction regarding definition of the street edge, building placement, building massing and height, and pedestrian environment to achieve development that contributes to the function of Durham "Highway 2 as the Main Street of the Bowmanville West Town Centre (See attachment 4 for the summary of these urban design policies). 8-69 ITI Wdlmart Z r* _••. �. Canadian Tire =f O 0 •� '[ ❑ ., o +ay`c' ", of C - Hnme beput '.,' f- 4ti f!1 $4TEVEH3 ROAD "y M O v �' �. + W a c to 0 \ w" � . �. I 0 ayu1.641 nve Cineplex Loblaws pORHAM HIGHWAY 2 - - G F Subject Site : 4 ' Cn - W - � \ N1G '••f - B OULEV RD _ p !l. 'Target • f a : ulti M n ant _ Building (dt ,a Cf •� `r 0 • +tN O LEGEND MAP A m N M West Town Centre Boundary Office Commercial Area Environmental Protection Area O LAND USE Medium Density Residential General Commercial Area 4:� Future GO Station Site D BOWMANVILLE (D Low Rise High Density Residential Community Facility ••••• Pedestrian Walkway WEST TOWN CENTRE SECONDARY PLAN Mid Rise High Density Residential Community Park x Contaminated Site JANUARY 1,2010 a -; Street-Related Commercial Area Neighbourhood Park rH1,10D I<nuDATION IsaROV;reoFORCCrn=�rnErlcecra r D �r7D REPRr--:t-tl TS r6_OUES T Ep 1.cgDIfICAT10nS�r1DAeRROVALS ^^ G) M 00 -4 J " O REPORT NO.: PSD-043-14 PAGE 8 6. ZONING BY-LAW Zoning By-law 84-63 zones the subject lands Agricultural (A) Zone. The applicant has applied for a site specific Zoning By-law amendment to permit the proposed development. 7. SUMMARY OF BACKGROUND STUDIES 7.1 Phase 1 Environmental Site Assessment prepared by Geologic Inc. A Phase 1 Environmental Site Assessment was prepared in support of the proposal by GeoLogic Inc. The Phase 1 Environmental Site Assessment identified areas of potential environmental concern and contamination. A Phase Two Environmental Site Assessment is required prior to the lands being developed. 7.2 Traffic Impact Study prepared by Tranplan Associates Ltd. The Traffic Impact Study indicates that the Durham Highway 2 and Regional Road 57 intersection is operating at capacity. Other than adding more lanes to increase the capacity the intersection by itself does not have a simple solution. Mitigation measures are needed as part of the overall planning for the community. According to the consultant, these mitigation measures include the extension of Prince William Boulevard to Regional Road 57 and of Green Road to the south, via the CP Rail . underpass which is under construction. It is anticipated that these mitigation measures will provide relief to the Durham Highway 2 and Regional Road 57 intersection. . The Traffic Impact Study further stated that the proposal to convert Street "F" into an internal driveway route instead of a through public street will deter drivers from cutting through the subject site to avoid the intersection of Durham Highway 2 and Martin Road 57. The Traffic Impact Study also stated that Street "F' is located approximately 180 metres from the intersection of Durham Highway 2 and Regional Road 57 and that this spacing does not conform to the Region of Durham Guideline for intersection spacing of Arterial Roads. In addition, the study indicates that the proposed layout will facilitate internal circulation of the site. 7.3 Planninq Rationale Report prepared by The Biglieri Group Ltd. The Planning Rationale Report stated that the proposal is consistent with the Provincial Policy Statement and conforms to the Provincial Growth Plan, the Region's Official Plan, and the overall intent of the Clarington's Official Plan and Secondary Plan. The study stated that the proposed land use will not negatively affect the existing and planned uses surrounding the subject site. It also indicated that the site is well located for the office commercial use because it is vacant and therefore underutilized given its prominent location. This proposal will result in an appropriate form of development that will be compatible with its broader and immediate context. In addition, the proposal contributes to the appropriate use of a currently vacant parcel of land within the urban boundary. The proposed development will contribute to the economic development of the Bowmanville West Town Centre by providing employment opportunities, as well as . service and retail commercial uses for the benefit of current and future residents. 8-71 REPORT NO.: PSD-043-14 PAGE 9 7.4 Financial Institution Space Analysis prepared-by Urban Metrics Inc. The Financial Institution Space Analysis indicated that market demand for financial institutions grows in direct relation to the population. Based on the current population the market could support a bank on the site. It went on to say that the two remaining banks in the downtown would not be impacted by the introduction of an additional bank in the Bowmanville West Town Centre. A bank would fit in well with the office, retail and service uses proposed.at this location. The inclusion of a bank would also facilitate the design of a node, and contribute to a more dynamic land use pattern at this location. 7.5 Functional Servicinq Brief prepared by D.G. Biddle Associates A Functional Servicing,Brief identified no infrastructure constraints that would preclude development on this site. 8.' PUBLIC NOTICE AND SUBMISSIONS 8.1 A Public Meeting was held on December 9, 2013. Public notice was given by mail to each landowner within 120 metres of the subject site and to the Historic Downtown Bowmanville Business Area (Bowmanville Improvement Area). 8.2 Two public meeting notice signs were installed on the property. The public notice was also posted on the Municipality's website and in the Planning Services electronic newsletter. 8.3 At the time of writing this report and during the Public Meeting, the following concerns were indicated: General Concerns from Developers in West Bowmanville • Concerns with the lengthy approval process and planning restrictions that have slowed the development within the Bowmanville West Town Centre. • Need to treat all commercial development within the Bowmanville West Town Centre in a consistent manner. • Concerns with unit sizes restrictions in the Bowmanville Shopping Centres development that make it difficult to lease remaining units in the Centre. • Need to lift bank restrictions for the entire Bowmanville West Town Centre as there is a demand for additional banking institutions in the area. Project Specific Concerns • Impact of the proposed development on Clarington's traditional downtowns. • The additional bank and restaurants will create too much competition for other landowners in West Bowmanville. 8.4 A letter from Bowmanville Shopping Centres (Smart Centres) was received on December 19, 2013. The letter stated that due to the two bank limitations their site has not been.able to accommodate a bank and that any consideration to allow for additional bank or unit size should be reviewed comprehensively throughout the entire Bowmanville West Town Centre. They feel that current policies should be revised, and 8=72 REPORT NO.: PSD-.043-14 PAGE 10 need to consider new policies which better reflect the growing and changing needs in the Bowmanville West Town Centre area. 8.5 Staff of the Planning Services Department met with the Historic Downtown Bowmanville Business Improvement Area Committee at their regular meeting on Tuesday, March 11th. At this meeting Planning Staff provided updates on commercial developments throughout Bowmanville. 9. AGENCY COMMENTS 9.1 Central Lake Ontario Conservation Authority The Central Lake Ontario Conservation Authority has no objection to the proposal. They have advised that a stormwater management report along with site grading, drainage and servicing plans, as well as sediment and erosion control plans will be required through the site plan process. 9.2 Region of Durham Planning and Economic Development Department The Planning and Economic Development Department.advised that the Official Plan Amendment application is not exempt from Regional approval based on the following comments: • -The Regional Centres in Clarington are the highest-order land use within the Municipality and should develop as the main concentration of urban activities. • Development within the Bowmanville West.Town Centre should strive to achieve the greatest possible densities and urban form. • Regional Centres shall-support the-overall, long-term Region of Durham Official Plan targets by having a floor space index of 2.5. • Regional Official Plan policies also encourage staff and Councils of the area municipalities to ensure policies for higher density, mixed use development within the Regional Centres are achieved. • The subject property is within the vicinity of a future Transportation Hub. King.Street is designated as a Transit Spine and is one of the most significant transit corridors within the Region linking the Transportation Hubs. The King Street corridor should be developed to its fullest potential. • All Regional Official Plan Policies with respect to the designated arterial roads and transportation network within the vicinity of the subject lands support high density, mixed use development that promote higher-order transit services and pedestrian oriented development. • Staff encourage the Municipality to explore options to provide further intensification on the site given the proposal falls well below the 2.5 floor space index required in the Regional Official Plan. • Retain building frontage requirements in the Bowmanville West Town Centre Secondary Plan. • The subject lands are a rare development opportunity within the Regional Centre designation. The property provides a unique opportunity to develop distinct, intensive, mixed-use urban form within the Municipality. • A record of Site Condition is required following the completion of a Phase two Environmental Site Assessment report prior to any development on the subject site. 8-73 REPORT NO.: PSD-043-14 PAGE11 9.3 Region of Durham Works Department • Servicing Municipal water supply is available from the existing watermain and sanitary sewer located at Pethick Street and Prince William Boulevard. The watermain will require extension along the future Prince William Boulevard alignment connecting to the existing watermain on the east side of Regional Road 57. The sanitary sewer will require extension along the future Prince William Boulevard alignment such that all lands west of Regional Road 57 can be serviced. • Transportation There are several aspects of the Traffic Impact Study that do not meet the requirements of the Region's traffic impact studies. The Region requests that these comments be addressed in a traffic impact addendum report as part of the site plan process. • The Regional Works Department provided preliminary technical comments regarding on-site traffic, Regional design and construction standards, including transit supportive design guidelines to promote transit use and active transportation are to be addressed at the site plan stage. 10. DEPARTMENT COMMENTS 10.1 Engineering Services Department Engineering Services has no objection, in principle to the proposal. Prior to final approval of the subject site plan the applicant will be required to satisfy the Engineering Services Department_regarding the following concerns and conditions: Traffic A Traffic Impact Study has been submitted in support of this application. The Traffic Impact Study has been reviewed by the Director of Engineering Services. The Municipality of Clarington finds the report to be acceptable as it pertains to Clarington issues. It is our understanding that the Region has requested a revised Traffic Impact Study to address some Regional issues. The revised report will be subject to Clarington's review and approval at that time. -Any road network or intersection improvements deemed necessary by the Director of Engineering Services or the Region of Durham to facilitate the development will be constructed by the applicant at 100% their cost. • Prince William Boulevard Extension - The applicant will be'responsible for 100% of the cost of construction'of Prince William Boulevard from its existing east terminus to Regional.Road 57, to a full urban standard. If this development is phased, the road must be constructed in its' entirety during the initial phase of the development. The Municipality will cost share for oversizing of the road. Further discussion of this matter between the Municipality and the applicant is required. 8-74 REPORT NO.: PSD-043-14 PAGE 12 • Grading A preliminary grading plan has been submitted in support of the application. The grading plan must be compatible with adjacent lands, perimeter road grades, future road grades and must meet the intent of the West Side Creek Master Drainage Study. There is a significant grade at the north end of the site down to the Regional Road 57 road allowance. The treatment of this grade with the development of the commercial buildings will be subject to further discussion with the municipality as part of the site plan process. • Servicing Water, sanitary sewer and storm .sewer services will be provided to this site from the Prince William Boulevard extension. A Functional Servicing Report has been submitted which is acceptable in principle. Full engineering review of the servicing will occur at the detailed design stage of the construction of Prince William Boulevard in conjunction with the site plan application for the subject site. • Stormwater Management The Functional Servicing Report confirms that the subject site is included in and does conform to the Westside Creek Master Drainage Study in terms of stormwater quantity and quality and that the runoff will be controlled by the existing infrastructure. • Sidewalks A pedestrian sidewalk connection must be provided from the Regional Highway 2/Regional Road 57 intersection to the site at 100% cost to the applicant and to the satisfaction of the Director of Engineering Services and the Region of Durham. The applicant will also be required to provide pedestrian connectivity to the future residential lands to the west. The applicant will also be required to provide a sidewalk on the west side of Regional Road 57 from the south side of Prince William Boulevard to Durham Highway 2. 11. DISCUSSION 11.1 The applicant's proposal does not implement the goal of higher intensity development in Town Centres. 11.1.1 The Durham Regional Official Plan designates the subject lands as "Regional Centre". Regional Centres are to develop as the main concentration of urban activity providing a fully integrated array of mix of uses. The property is located at a prominent intersection in the Bowmanville West Town Centre. The Municipality shall strive to achieve the greatest possible densities and urban form consistent with Regional Official Plan long term targets. 8-75 REPORT NO,: PSD-043-14 PAGE 13 11.1.2 The Region of Durham Official Plan established an overall,. long-tern) target of 2.5 floor space index (f.s.i.) for Regional Centres. The applicant's original proposal was - designed with an f.s.i. of 0.3, comparable to a traditional shopping plaza. 11.1.3 This site is a key location in the Municipality and it should be developed as a higher density development site that significantly moves in the direction of implementing Regional targets from the onset; not at a further redevelopment stage. 11.2 The applicants proposal does not implement the objective of establishing at Transit Node around the future GO Dail Station, 1 11.2.1 . The Bowmanville GO Rail Station is identified at a Transportation Hub'in the Regional Official Plan. Transportation Hubs are to be developed with higher density and mixed uses at an appropriate scale and context. While a wide variety of buildings are possible, they would be generally mid-rise in height with some higher buildings. 11.2.2 Since the identification of the GO Rail Station site in 1994, the Municipality has designated lands around it at higher densities to implement the concept of a transportation hub or node. 11.2.3 The proposal, even with the two office buildings, only yields an fsi of 0.3 and very limited employment opportunities relative to its potential: Staff view this site as. critically important for the development of the Bowmanville West Town Centre, even though it was recognized that it may take years to achieve this. It is a site that should not be squandered with the form of development proposed in this application.. It would be better to remain vacant until after GO Rail is extended rather than developed now for short-term gain. 11.3 There would be no adverse impacts from allowing around floor retail uses in office buildings. 11.3.1 The Secondary Plan currently permits a minimal amount of retail uses on the ground floor of office buildings within the Office Commercial designation. Retail and service. uses are limited to 20% of the ground floor of an office building or 200 m2 whichever is the lessor. This policy was established in 1993 in recognition of the predominance of retail development in other areas of the Bowmanville West Town Centre and concern for further impacts on the historic downtown. At the same time, retail thresholds were established to link commercial growth to population growth. 11.3.2 The approach to commercial planning in Clarington was reviewed in the Commercial Policy Review Report. The concept phasing of commercial space to avoid an adverse impact on the historical downtown area and the East Town Centre was retained. This resulted in the amended retail threshold policies which were linked to the growth of the - - population in the Municipality. 11.3.3 The retail and service floor space limits for the"Bowmanville West Town Centre is to proceed in an incremental fashion and further retail space would not be zoned until Clarington's population has reached 91,000 persons. The Region of Durham's short term population estimates indicate this threshold was reached at the end of 2012. 11.3.4 It should be noted that the retail impact study assumed that the major retail sites would all be completely developed and operating. This includes the SmartCentres, Halloway- 8-76 REPORT NO.: PSD-043-14 PAGE 14 Bowmanville, Halloway-Courtice and Torgan sites None of the sites are fully developed and two are vacant. 11.3.5 The ground floor of the first two proposed office buildings amount to 1,100 m2 (12,000 sq. ft.) per building. This would amount to a relatively minor additional retail and personal service floorspace that would be phased in likely over a period of several years. Additional space would be added over an extended period. 11.4 Ground floor retail uses would increase the viability of office building construction and the vitality of the urban environment. Vibrant Town Centres are designed for an active street life, including both pedestrian amenities and activated store fronts oriented to streets. One of the elements missing from the initial West Town Centre Plan was consideration of this in the Office Commercial Area. By limiting retail uses, for reasons described above, it would lead to a more sterile urban environment of offices that is only active 8 hours a day, 5 days a week. Allowing for retail and service uses to fully occupy the ground floor, a more active street life can be created which includes a variety of uses. The limitation on the amount of retail floorspace also limits the opportunity for the office buildings constructed. The ground floor retail and service tenants attract a higher paying and more readily available tenants that help to support the viability of constructing an office building. 11.5 Buildings should be a minimum of 4 storeys tall at this prominent intersection and could be up to 8 storeys. The applicant's proposed a 3 storey office building, a two storey office building and a number of stand-alone one storey buildings, some with drive-throughs. This form of development is fundamentally contrary to the Municipality's vision for these lands. It does not conform to the Growth Plan or the Regional Official Plan. The recommended Amendment requires that all building within this designation be a minimum of 4 storeys tall. It contemplates that higher buildings could be constructed over time with the introduction of underground parking. It is also possible that residential uses could also be permitted within this designation, provided that two floors of the building are occupied by retail and service uses. 11.6 Additional financial institutions could be permitted but only as part of an office building 11.6.1 The number of banks permitted in the Bowmanville West Town Centre is limited to the two banks that are already operational in that area (TD Canada Trust and Scotia Bank). The objective of this policy was to prevent the remaining banks from leaving historic downtown Bowmanville. 11.6.2 The Financial Institution Space Analysis Study that was prepared for this application indicates that: "The market could support a bank on the Kaitlin site with the overall demand for financial institution space continuing to increase with the growing population in Clarington. It is our opinion that the two remaining banks in the downtown would not be impacted and that the existing banks in Bowmanville, including those in the downtown, would be able to support additional branches in the community. 8-77 REPORT NO.: PSD-043-14 PAGE 15 With the type of uses proposed on the Kaitlin site, a bank on this site would fit in well with the proposed office uses at this location. The inclusion of a bank would also facilitate the design of a mixed-use node, and contribute to a more dynamic land use pattern at this location." Based on this analysis, staff recommend that the limitations on banks in the Bowmanville West Town Centre be amended to permit one bank to operate on the subject site but only as part of an office building. This would help to kick start the tenancy of such a building and provide for on-site banking services for office tenants. The Municipality could monitor and evaluate the impacts of permitting additional banks in the Bowmanville West Town Centre before considering other sites within West Bowmanville under similar conditions. 11.7 The future public street (Street F) on the west side of the site should be retained . 11.7.1 The applicant's proposal would eliminate Street F and use a private driveway. The need for Street "F" has been reviewed in relation to the long term needs for development and intensification. 11.7.2 The planned grid road system is critical to the established vision and function of Durham Highway 2/King Street as a 'main street' through the Bowmanville West Town Centre. The intent of the grid pattern is to accommodate denser mixed use development. In addition, an easily understood grid of streets provides direct pedestrian and bicycle connectivity and accessibility to the existing and future commercial, medium and high density residential uses, as well as to the community facilities. Therefore, development on the subject lands should incorporate this public street into the design of the site. , 11.7.3 It is recommended that Street F be maintained and implemented through the site*plan process. 11.8 Amendments to Official Plan and Zoning By-law 11.8.1 The original proposal by Kaitlin is not in,conformity to the Growth Plan for the Greater Golden Horseshoe, the Durham Regional Official Plan'and the general objectives for the Bowmanville West Town Centre. After considerable discussion, Kaitlin is in agreement with the amendments that Staff are willing to support specifically: • Permission for one additional bank • ' Removal of the restriction of the amount of retail and personal service floorspace on the ground floor of an office building • A minimum height of 4 stories • Street-related buildings 11.8.2 Amendment.97 incorporates the above amendments: Addtionally, a new Official Commerical zone is prepared for this site and can be utilized in future Office Commercial sites. 11.9 Taxes payable to the Municipality of Clarington are outstanding. The proposed Clarington Official Plan amendment (Attachment 1), and Zoning By-law 8-78 REPORT NO.: PSD-043-14 PAGE 16 (Attachment 3) should not be approved until confirmation that the taxes are up to.date have been received. 12. CONCURRENCE—Not Applicable 13. CONCLUSION 13.1 Staff do not support the application as submitted by Kaitlin. However, staff are supportive of the establishment of office, retail and service commercial uses and further.intensification on the.subject site in a way that shall be consistent with the objectives of the Provincial Statement,. Provincial Growth Plan, the Durham Regional Plan and Clarington Official Plan. 13.2 Taking into consideration all the public and agency comments received, and based on a thorough review of the Applicant's proposal, it is respectfully recommended that: • the Clarington Official Plan Amendment (Amendment No. 97) as contained .in Attachment 1 to Report PSD-043-14, be approved and that the related By-law in Attachment 2 be passed; • the Clarington.Official Plan Amendment (Amendment No. 97) be forwarded to the Regional Municipality of Durham for approval; • the Zoning By-law Amendment as contained in Attachment 3 to Report PSD-043- 14, be approved; • A By-law lifting the Holding (H) Symbol be forwarded to Council once Site Plan Approval has been granted for the various phases. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X' Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure, Showcasing our community Not in conformity with Strategic Plan Staff Contact: Ruth Porras, Senior Planner/Urban Designer; Nicole Granzotto, Planner; Attachments: Attachment 1 — Proposed Official Plan Amendment Attachment 2 — Clarington Official Plan Amendment Adoption By-law Attachment 3 — Proposed Zoning By-law Amendment Attachment 4— Summary of Urban Design Policies 8-79 REPORT NO.: PSD-043-14 PAGE 17 List of interested parties to be advised of Council's decision: 668390 Ontario Ltd. Oniella Richichi, SmartCentres Kelvin Whalen, Kaitlin Corporation Beth Kelly, Valiant Rental Property Anne Messore, SmartCentres Tony Biglieri, The Biglieri Group Ltd. Jenny Lee, SmartCentres Nikolas Papapetrou, SmartCentres Bowmanville BIA, c/o Edgar Lucas Rob Walker, KWA Site Development Consulting Bowmanville BIA, c/o Garth Gilpin Inc. 8-80 ATTACHMENT 1 TO REPORT PSD-043-14 AMENDMENT NO. 97 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN Purpose: The purpose of this Amendment to the Bowmanville West Town Centre Secondary Plan is to amend the policies as they affect 1 Martin Road to broaden the range of land uses and strengthen the implementation of the Transportation Hub and Regional Centre policies of the Regional Official Plan. Location: The subject site is located at the southwest corner of Highway 2 and Martin Road, municipally known as 1 Martin Road, in Bowmanville, former Township of Darlington. Basis: This Amendment is based on the policies of the Growth Plan for the Greater Golden Horseshoe and the Durham Regional Official Plan. Actual Amendment: The Bowmanville West Town Centre Secondary Plan is hereby amended as follows: i) By amending subsection 4.5 as follows: "4.5 Notwithstanding any other provision of this Plan, only three full- service banks or financial institutions are permitted in the Bowmanville West Town Centre, one being located on lands municipally known as 1 Martin Road." ii) By deleting subsections 7.2.1 d) and e) replacing it as follows: 7.2.1 d) Retail and service uses provided that there are accessory to the primary office use, and are located on the ground floor of such building. For the lands on the east side of Regional Road 57, the gross leasable floor area shall not exceed 20% of the ground floor area of such building or 200 square metres, whichever is the lessor. e) Residential dwelling units as follows: i. For the lands on the east side of Regional Road 57, the maximum density is 150 units per hectare on the net development site. ii. For the lands on the west side of Regional Road 57, the designated lands must have a minimum of 8,000 m2 of existing office building space, the minimum height is 8 stories and the ground floor must be occupied by retail and personal service use." iii) By adding a new subsection 7.2.3 to the Office Commercial policies as follows and by renumbering subsequent subsections accordingly: 7.2.3 Notwithstanding Section 7.2.2, for the lands municipally known as 1 Martin Road, the minimum height for all buildings is four storeys." iv)By adding to the newly renumbered subsection 7.2.5 a new provision as follows: "c) On lands municipally known as 1 Martin Road, buildings will be designed and the site will be graded so that buildings will be ATTACHMENT 1 TO REPORT PSD-043-14 located generally at grade with the adjacent sidewalk on the public street." Implementation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the implementation of the Plan, shall apply in regard to this Amendment. Interpretation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the interpretation of the Plan, shall apply in regard to this Amendment. ATTACHMENT 2 TO REPORT PSD-043-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- being a By-law to adopt Amendment No. 97 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Bowmanville West Town Centre Secondary Plan to permit the development of a minimum four storey office building containing retail and service commercial uses, including one bank or financial institution, on the ground floor; and residential dwelling units within a minimum eight storey building containing retail and service uses on the ground floor; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 97 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW passed in open session this day of , 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk ATTACHMENT 3 TO REPORT PSD-043-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2013-0029; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. By adding a new Section 22C Office Commercial (OC) Zone as follows: "22C. OFFICE COMMERCIAL (OC) ZONE 22C.1 Section 22C applies to lands zoned OC by this By-law or any OC exception zone, unless otherwise specified. a. For the purposes of Section 22C, the term: i) Community Facility means those land uses which have the potential to attract a large volume of people for a not-for-profit service or event. This land use category includes: • Municipal facilities including library, fire, and police stations; • Public recreation facilities, parks and squares; • Public or private schools; and • Places of worship or assembly halls. • Cultural Centre • Social, educational and cultural facilities ii) Drive-through Facility means the use of land, buildings or structures, or part thereof, to provide or dispense products or services, either wholly or in part, through a window or an automatic machine, to customers remaining in motor vehicles, which are located in a stacking lane. iii) Eating Establishments means all restaurants irrespective of the format (i.e. sit-down restaurant, take-out restaurant). iv) Frontage Percentage means the percentage of the respective width of the lot that is required to be occupied by the building's facade. In the event that a single building, or the first phase of construction, is not capable of meeting this requirement, it must be demonstrated, by way of a phasing plan, that this requirement can be met in the future through the construction of a subsequent building(s). In this scenario, the maximum depth of the first building may not exceed 50% of the length of the proposed building along the frontage. v) Gathering Places means those land uses which have the potential to attract a large volume of people for a for-profit service or event which is not proportinately associated with the number of staff members of the respective business. This land use category includes: • Place of Entertainment • Auction Centre • Banquet Hall • Convention Centre • Fitness Centre • Private Club • Voluntary Instructional Studio (i.e. dance, martial arts, etc.) vi) Office means any commercial use. Unless otherwise stated, this land use category includes: • Professional Service (Finance, Insurance, Real Estate, Legal) • Medical Office / Clinic • Para-Medical Office (Registered massage therapist, Psychologist, Midwife) • Dental Office vii) Place of Entertainment means a motion picture or other theatre, billiard hall, bowling alley, ice or roller skating rink, dance or music hall, arcade, indoor mini-golf, laser tag, indoor paint ball, climbing wall, etc. viii) Primary facade means the facade of a building which faces Regional Highway 2. ix) Retail means any commercial use which is primarily focused on offering products for sale to the general public. Unless otherwise stated, this land use category includes: • Supermarket • Markets • Seasonal Garden and Nursery Centre accessory to a permitted non-residential use • Convenience Store • General Merchandise Store • Home Improvement Store X) Secondary facade means the facade of a building which faces Regional Road 57. A) Service means any commercial use which is primarily focused on offering an activity for sale to the general public as opposed to a product (i.e. retail). This land use category includes: • Eating Establishments • Bar • Financial Institution • Business Services (Printing, etc.) • Commercial School • Day Care Centre • Dry Cleaning • Light Service Shop • Personal Service xii) Storey means the usable area of a building measured on a vertical scale containing a specific floor or level that can be distinguished by another floor or level. Each storey must comply with Ontario Building Code requirements for occupancy. 22C.2 PERMITTED USES The following uses are permitted within the Office Commercial (OC) Zone, subject to the applicable zoning provisions. a. Permitted Uses Permitted Uses Office Commercial (OC) Zone Office Y Retail Y Service Y Hotel Y Residential Y Community Facilities Y Gathering Places Y = Only permitted within the first and/or second storey and may not occupy more than 50% of the gross floor area of a building. b. In addition to the permitted uses in Section 22C.2 a., office uses of no less than 2,230 m2 in gross floor area shall be provided on each individual site within an Office Commercial Zone prior to or simultaneously with any other use permitted. c. Financial institution (bank) is prohibited except for lands identified as 1 Martin Road, roll no 181701002016000. d. Notwithstanding Section 22C.2 a., residential uses shall only be permitted provided the residential building contains retail and service commercial uses on the ground floor and office buildings comprising a minimum of 8,000 m2 have been constructed and occupied. e. Accessory buildings are not permitted 22C.3 REGULATIONS FOR PERMITTED USES a. Building Location Front Setback (maximum) 3.5 metres Exterior Side Yard Setback (maximum) 3.5 metres Interior Side Yard Setback 3.5 metres (maximum) - First two storeys Interior Side Yard Setback 5.0 metres (maximum) - Third storey and higher Rear Setback (maximum) 5.0 metres b. Lot Coverage (maximum) 75% c. Building Form Minimum Height Residential 8 storeys Minimum Height Other 4 storeys Separate entrance required for residential Y uses Transparent Glazing (minimum) 60% of the first storey Frontage Percentage (minimum) - 50% Primary Facade Frontage Percentage - Secondary N/A Facade Building Podium All floors above the second storey shall be setback a maximum of 3.0 metres along the street-fronting elevation(s) and each storey shall contain a floor area equal to no less than 75% of the ground floor area. d. Landscaped Open Space (minimum) Landscaped Open Space 10% Perimeter landscape widths (m) Front 3.5 Exterior Side 3.5 Interior Side 3.5 Rear 3.5 e. Drive Through — Not Permitted f. Other Parking Ratio - Residential 1 per unit Parking Ratio - Non- 1:30 m Residential Bicycle Parking for Non- Provided at a rate of 10% of automobile parking Residential Uses space requirements for non-residential uses. Bicycle Parking for Weather-protected bicycle parking facilities Residential Uses - 2 spaces for every 1 dwelling unit. Location of loading and other In an interior side yard or rear yard. service areas Outdoor storage and/or Not permitted. display Refuse area Fully enclosed 2. Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Agricultural (A) Zone" to "Holding-Office Commercial (OC) Zone" as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW passed in open session this day of Adrian Foster, Mayor Anne Greentree, Municipal Clerk, This is .Schedule "A" to By-law 20'14- , passed this` day of , 2014 A.D. DURHAM HIGHWAY 2 D O r` LO O O PRA o LU Cc �PR\AGE ®Zoning Change From"A"To"(H)OC" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk s ' coq an„uro.e,.. Bowmanville 2013-0029 �ye4 w SCHEDULE 3 f ATTACHMENT 4 TO REPORT PSD-043-14 Summary of Urban Design Policies contained in the Clarington Official Plan and the Bowmanville West Town Centre Secondary Plan Town Centres • Have buildings sited near the street line to contribute to a sense of enclosure and strong edge; Locate main building entrances that are visible and directly accessible from the public sidewalk of the main street; Enhance the built environment with attention to massing, building articulation, architectural detail, the use of local materials and styles; and • Enhance the pedestrian environment with awnings, pedestrian scale lighting,. landscaping, benches and other street amenities. Prominent Intersections • Provide building massing and height sufficient to emphasize the significance of the intersection; • Provide high quality building materials and building articulation on both street frontages; • Provide the main public entrance located at the corner; and • Provide landscaping, street furniture and public art elements. Urban Design Objectives and Standards • Achieves urban design objectives regarding sense of place, street connectivity, pedestrian access, urban street edge, plan for infill and sustainability; • Provides appropriate sidewalks widths which continue to the building face and promote active and safe pedestrian activity; • Reduce building setbacks to allow for building entrances to be closer to public street sidewalks; • Provide appropriate setback from the property line on Highway 2; • To define the street edge and the prominence of the intersection, at least 50% of the total street frontage.shall be occupied by buildings on King Street/Highway 2. • Provide articulated building facades to create a consistent rhythm across the facade; • Design corner buildings which include articulated building elements that enhance the visibility of this location and emphasize the focal nature of the building; • Minimize the visual impact of surface parking and service areas by screen walls, landscaping or lowering of the parking areas; and • Locate amenities in close proximity to building entrances 8-88 Cl REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 231d, 2014 Resolution M By-law#: Report#: PSD-044-14 File#: ZBA 2013-0026 Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: RAY GUPTA RECOMMENDATIONS: -It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-044-14 be received; 2. THAT the application submitted on behalf of Ray Gupta to remove the Holding (H) symbol be approved and that the attached.By-law to remove the Holding (H) Symbol be passed; 3. THAT Council's decision and a copy of Report PSD-044-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-044-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: �" % David J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer NG/COS/df/av 18 June 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-89 REPORT NO.: PSD-044-14 PAGE 2 1. APPLICATION DETAILS 1.1 Owner/Applicant: Ray.Gupta 1.2 Agent: Cantam Group 1.3 Proposal: Removal of Holding (H) Symbol from "Holding — Service Station Commercial Exception ((H)C6-12) Zone"to "Service Station Commercial Exception (C6-12)" Zone; 1.4 Location: 10 Aspen Springs Dr., Bowmanville Figure 1 Property Location Map (Bowmanville) f11 G LI AY JULEWARD --� Subject Site r � .-•• ' ,:'I; CRY CREW JJ.�_1..._�E._.LI�.I..�� -``-f. •,..fir----�.�ZU1'Ft4,A�1GN�11� 8-90 REPORT NO.: PSD-044-14 PAGE 3 2. BACKGROUND AND COMMENTS 2.1 In 2010, Official Plan and Zoning By-law amendments were approved to permit a restaurant with a drive-through (Tim Hortons), a convenience store, a fuel bar, and a car wash on a 2.44 acre property at the corner of Aspen.Springs Drive and Regional Road 57. At that time Council placed a Holding (H) Symbol on the proposed lands. Figure 2 Site Plan IV to �J r l t a Qj T I W Aspen Springs Drive 8-91 REPORT NO.: PSD-044-14 PAGE 4 3. STAFF COMMENTS 3.1 The Holding Symbol is a provision enabled by the Official Plan to ensure certain obligations have been considered prior to the development of the lands. This includes: servicing, access, measure to mitigate the impact of development, execution of agreements and any other requirements as may be deemed necessary by Council including the implementation of the policies of the Official Plan. 3.2 Council must be satisfied that the provisions of the Official Plan are met prior to the removal of the Holding Symbol. No building permits can be issued until the Holding Symbol is lifted. 3.3 The conditions that need to be satisfied before the Holding Symbol is removed and the actions taken to date by the applicant to meet those conditions are: • Urban Design and Architecture The Director of Planning Services is satisfied with the building designs. Applicant has . proposed pitched rooflines, window treatments, and architectural details which complement the existing residential character. A mix of stone and siding material is used for all buildings on site which emphasize the horizontal and vertical articulation of the buildings. Entrance features are enhanced by overhanging canopies and gooseneck lighting fixtures. • Traffic— Internal Circulation and Access ' The Director of Engineering Services and the Director of Planning Services are satisfied with the on site traffic routes, access points, parking and manoeuvring space. Parking spaces are shown to meet the minimum requirements and stacking lanes are designed to be separated from vehicle traffic that does not block, impede or interfere with the use of any parking space. • Aspen Springs Intersection Improvements and Financial Guarantees Traffic signals have now been installed by the Region prior to the development on site. The Applicant has proposed full left and right turning lanes acceptable to the Region and Municipality. A 3 metre road widening along Regional Road 57 will be transferred to the Region upon registration of the Site Plan agreement. Securities have been agreed to and will be collected upon finalization of the site plan agreement.. • Future GO site access from Regional Road 57 The Applicant has proposed a temporary access (right in/right out) as far north on the proposed commercial site as possible. Given the uncertain time of the GO train expansion to Bowmanville,the Region has agreed to a-temporary access off Regional Road 57 for the commercial site in the interim until the development of the adjacent GO site commences. At such time as the GO station is constructed, the entrance will be removed to become a shared access. The owner has agreed to conditions in the site plan agreement to address relocation of the entrance when the GO Station site develops. 8-92 REPORT NO.:, PSD-044-14 PAGE 5 3.4 The Site Plan concept for the proposed development has undergone many modifications throughout the process and'has addressed concerns raised about the vehicular access points; intersection improvements, site configuration, and the urban design features to the satisfaction of the Municipality and other applicable departments and agencies as identified in Report No. PSD-090-10. Staff-are satisfied that the proposed development achieves the urban design and traffic requirements and meets the intent of the Clarington Official Plan. 3.5 It is anticipated that the applicant will have agreed to the conditions of Site Plan Approval prior to General Purpose and Administration Committee. It is recommended that the Holding (H) symbol be removed in order to allow the applicants to proceed with the building permit application. There are no concerns with lifting the (H) symbol. 3.6 A Zoning By-law amendment to remove the Holding (H) Symbol cannot be appealed and shall be deemed final and binding upon Council's approval. 3.7 All property taxes have been paid in full. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, approval for the removal of the `Holding (H)' symbol for 10 Aspen Springs Drive, as shown on the attached By-law and schedule (Attachment 1), is recommended. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Carlos Salazar, Manager, Community Planning & Design Branch Nicole Granzotto, Planner II, Community Planning & Design Branch Attachments: Attachment 1 - Zoning By-law Amendment to Remove `H' Symbol 8-93 REPORT NO.: PSD-044-14 PAGE 6 List of interested parties to be notified of Council's decision: Ray Gupta Jordan Chow — Cantam Group Leo Palozzi,-The TDL Group Corp. Adam Snow, GO Transit Greg Ashbee, GO Transit John Oates John Linney Sherry Carlton & Robert Whittall Donna Labanovich Y Moola, Luqmoh Investments Inc. Garnet Armitage Jeffrey Guthrie Lawrence Hellinga .Ann.Blodgett Jason Gibson Adrian Tinline, Algoma Orchards Ltd. Kevin Shearon, Cushman &Wakefield Alan D. Macdougall, AECOM Andreas Grammenz, GO Transit i 8-94 ATTACHMENT TO REPORT PSD-044-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington debms it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2013-0026; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule '3'to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: - ' "HOLDING SERVICE STATION COMMERCIAL EXCEPTION ((H)C6-12))ZONE"to "SERVICE STATION COMMERCIAL EXCEPTION(C6-12)ZONE" as illustrated on the attached Schedule'A' hereto. 2. Schedule"A"attached hereto shall form part of this By-law. 3: This By-law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY-LAW passed in open session this day of ,2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-95 `phis iS SGhedule o:Ao. to By-law 2014- 9 passed this day. ®f , 201 4 A,®e 1yJ�P Rp. P PG�P,G GP rr O O - O . PsP MI'Zonling Change From"(H)C6-12"To"C6-12" • Adrian Foster,Mayor Patti L.Barrie,Municipal Clerk � � b J F3cxwmanVil le zsA 2013-0026 � SCHEDULE3 larbgton REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: PSD-045-14 File#: ZBA2014-0016 Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1547321 ONTARIO LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-045-14 be received; 2. THAT the application submitted on behalf of 1547321 Ontario Limited to remove the Holding (H) symbol be approved and that the By-law to remove the Holding (H) Symbol contained in Attachment 1 be passed; 3. THAT Council's decision and a copy of Report PSD-045-14 be forwarded to the Region of Durham-and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-045-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: � f D WIJ. CrofWe, MCIP, RPP Franklin Wu, Director of Planning.Services Chief Administrative Officer TW/CP/av/df June 11, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-97 REPORT NO.: PSD-045-14 PAGE 2 I. APPLICATION DETAILS 1.1 Owner: 1547321 Ontario Limited 1.2 Proposal: Removal of Holding (H) Symbol from: "Holding— Energy Park General Industrial ((H)ML2)"to " Energy Park General Industrial (ML2)". 1.3 Location: 71 Osborne Road, Courtice FIGURE 1: Property Location - IN Property Location Map(Courtice) N e Subject u+.. ` ' ._ Site S ru O PMRVSED a E 710sb.ms Nu.d -0 r a, 1Y •L N 0 _ i lk.onlNa I ZBA 2014-0016 Zoning By-Law Amendment M201"15 Applicant: 1547321 Ontario Limited 2. BACKGROUND 2.1 On April 28, 2014 an application was submitted requesting that the Holding (H) Symbol be removed from 71 Osborne Road. 2.2 The applicant has provided concurrence for proposed conditions of approval for Site Plan application SPA2014-0001, for the development of a 3000 m2 office building within 8-98 REPORT NO:: PSD-045-14 PAGE 3 the Clarington Energy Business Park. The conditions of approval will be issued shortly along with the agreement for execution by the applicant. 3. STAFF COMMENTS 3.1 The Holding (H) symbol is a provision enabled by the Official Plan to ensure that certain obligations have been considered prior to development and-redevelopment of the lands. This includes: servicing, access, protection of natural areas, measures to mitigate the impact of development, submission of required studies, execution of agreements and any other requirements as may be deemed necessary by Council including the implementation.of the policies of*this plan. 3.2 The Subject property is zoned "Holding— Energy Park General Industrial ((H) ML2)". Council must be satisfied that the provisions of the Official Plan are met prior to removing the Holding (H) symbol and no building permits can be issued. The applicant will enter into a site plan agreement shortly with the Municipality. Therefore, there are no concerns with lifting the 'H' symbol. 3.3 A Zoning By-law Amendment to remove the Holding (H) symbol cannot be appealed and shall be deemed final and binding upon Council's approval. 3.4 All property taxes have been paid in full. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, approval of the removal of the "Holding H)" symbol for 71 Osborne Road, as shown on the attached By-'law and schedule (Attachment 1) is recommended. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure 'Showcasing our community Not in conformity with Strategic Plan Staff Contact: Tracey Webster 8-99 REPORT NO.: PSD-045-14 PAGE 4 Attachments: Attachment 1 - Zoning By-law Amendment to Remove 'H' Symbol List of interested parties to.be notified of Council's decision: Michael Carswell, D.G. Biddle &Associates Ltd. 1547321 Ontario Limited 8-100 Attachment'1 To Report PSD-045-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to permit the development of a 3000 m2 office building on the subject lands; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the • Municipality of Clarington enacts as follows: 1. Schedule "4" (Courtice)"to By-law 84-63, as amended, is hereby further amended by changing the zone designation from "Holding—Energy Park*General Industrial ((H)MI-2)"to"Energy Park General Industrial(MI-2)" as illustrated on the attached Schedule"A"hereto.. 2: This By-law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY-LAW passed in open session this day of ,2014. Adrian Foster, Mayor . Anne Greentree, Municipal Clerk 8-101 This is Schedule "A" to By-law 2014- . , passed this day of 12 014 A.D. 0 O Z z 0 rO 1 6 e o 1 I 81 Osborne Road • N ®Zoning Change From"(H)ML2"To"ML2" Adrlan Foster,Mayor C.Anne Greentree,Municipal Clerk HIGHWAY 401 o EN.G[D. _ a 0 � c w X90 °a o s o OU w U N <� Z 0 o <yqr o CRAGO ROAD Courtice Zsa 2014-0016' SCHEDULE4 8-102 RE-PORT lI1 11 ' Leading the Way ENGINEERING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution #: By-law#: Report: EGD-021-14 File#: Subject: MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2014. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-021-14 be received for information. it Submitted by; Reviewed by: A. S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/jo CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T(905)623-3379 F (905)623-1824 9-1 REPORT NO.: EGD-021-14 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of MAY 2014, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF MAY 2014 2013 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2014-2013 Residential 108 $23,491,411 56 $8,329,176 182.0% Industrial 1 $30,000 2 $1,905,000 -98.4% Government 2 $54,500 0 $0 N/A Commercial 3 $90,200 6 $1,521,000 -94.1% Institutional 3 $3,734,200 2 $602,300 520.0% Agricultural 2 $97,319 4 $318,732 -69.5% Demolition 9 $0 6 $0 N/A TOTAL 128 $27,497,630 76 $12,676,208 116.99/q YEAR TO DATE 2014 2013 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF %CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2014=2013 Residential 410 $100,563,337 270 $40,031,182 151.2% Industrial 9 $25,299,488 12 $11,359,090 122.7% Government 4 $207,280 0 $0 N/A Commercial 18 $904,240 25 $14,110,880 -93.60% Institutional 6 $3,784,800 8 $682,300 454.7% Agricultural 7 $180,819 6 $388,732 -53.5% Demolition 58 $0 25 $0 N/A TOTAL 512 $130,939,964 346 $66,572,184 96.7% 9-2 REPORT NO.: EGD-021-14 PAGE 3 1.2 With respect to building permit activities (over$250,000) and large residential building permit activities, the details are provided as follows: Owner/Applicant Construction Type Location Value KAWARTHA PINE Addition to 168 Waverley Road, $350,000 RIDGE DISTRICT Waverley Public Bowmanville SCHOOL BOARD School KAWARTHA PINE Addition to Courtice 1675 Nash Road, Courtice $300,000 RIDGE DISTRICT North Public School SCHOOL BOARD TRULLS ROAD Addition_ to church 2301 Trulls Road, Courtice $3,084,200 FREE METHODIST CHURCH 9-3 REPORT NO.; EGD-021-14 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "MAY" and "YEAR TO DATE". Dwelling Unit Type"MAY"2014 Dwelling Unit Type"YEAR TO DATE 2014" 6 3 27 8 Townhouse / Apartment Townhouse partment 9% 4% 9% 2% 218 8 f Single Semi- g0 Detached Detached zj: f'TS, 50 Semi- 70% 12% j'_—Dethd Detached ace _ 19/° I_ Single Detached 50 USingle Detached 218 U;Semi-Detached Fj Semi-Detached 60 ,gTownhouse6 ,Townhouse27 ;_!Apartment3 ;Apartment8 The following is a historical comparison of the building permits issued for the month of "MAY" and "YEAR TO DATE"for a three year period. Historical Data for Month of"MAY" Historical Data "YEAR TO DATE" $135,000,000 $30,000,000 $120,000,000 y $25,000,000 $105,000,000 $90,000,000 $20,000,000 $75,000,000 $15,000,000 $60,000,000 $45,000,000 $10,000,000 $30,000,000 $5,000,000 $15,000,000 $0 $0 20 4 2013 Value 1$130,939,964 $66,572,184 $84,113,094 Value $27,497,630 $12,676,208 $16,980,297 9-4 REPORT NO.: EGD-021-14 PAGE 5 PERMIT REVENUES 2014 2013 May Year to Date May Year to Date PERMIT FEES $197,059 $954,904 $103,312 $471,627 INSPECTION SERVICES 2014 2013 May Year to Date May Year to Date Building Inspections 784 2,999 619 2,797 Plumbing& Heating Inspections 668 3,114 788 3,660 Pool Enclosure Inspections 6 8 44 52 TOTAL 1,458 6,121 1,451 6,509 NUMBER OF NEW RESIDENTIAL UNITS 2014 2013 May Year to Date May Year to Date Single Detached 50 218 21 61 Semi-Detached 8 60 0 50 Townhouse 6 27 4 27 Apartments 3 8 0 6 TOTAL 67 313 25 144 9-5 i REPORT NO.: EGD-021-14 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON 2014 ( YEAR: AREA to end of 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 Y) Bowmanville 220 216 291 360 282 98 340 451 609 307 587 Courtice 54 97 179 312 236 113 134 82 126 241 173 Newcastle 26 92 34 165 37 24 60 77 84 202 191 Wilmot Creek 2 2 2 5 8 9 30 16 15 15 25 Orono 0 1 1 1 1 0 2 1 1 1 1 '2 Darlington 2 12 6 5 8 6 10 6 7 14 15 Clarke 4 6 10 8 6 11 5 11 12 13 10 Burketon 1 1 0 0 1 0 0 0 0 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 2 3 0 3 2 0 0 1 1 1 Hampton 1 0 1 1 0 0 0 1 1 0 0 Haydon 1 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 0 0 1 1 0 1 0 0 1 Kirby 0 1 0 0 1 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 0 0 Mitchell Corners 0 1 1 1 0 0 0 1 0 0 1 Newtonville 2 7 6. 3 7 5 7 . 2 2 4 5 Solina 0 1 3 1 1 5- 0 6 3 3 3 Tyrone 0 0 0 1 1 0 5 0 0 0 0 TOTALS 313 439 537 863 593 274 593 655 861 802 1,015 9-6 REPORT NO.: .EGD-021-14 PAGE 7 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official 9-7 Clarington REPORT ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: EGD-022-14 File#: Subject: HIGHWAY 2 SIDEWALK, SOUTH SIDE FROM TRULLS ROAD TO COURTICE ROAD — A DETAILED REVIEW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-022-14 be received; 2. THAT Council approve the installation of sidewalk on the south side from Trulls Road to Courtice Road; 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted Reviewed by: u A.S. Can ells Franklin Wu, Director of Engine ring Chief Administrative Officer Services ASC/ra/jb/nl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 9-8 REPORT NO.: EGD-022-14 PAGE 2 1.0 BACKGROUND 1.1 On June 16, 2014 Mr. Gary Dalby (Item D-2 on the agenda), appeared as a delegation before Council to oppose the installation of sidewalk on the South side of Highway#2 from Trulls Road to Courtice Road in Courtice. 1.2 In Mr. Dalby's presentation there were six main points of cpntention which are as follows (see Mr. Dalby's presentation notes as Attachment#1): 1.2.1 Existing sidewalk on the north side of this section of Highway#2. 1.2.2 No recent development on the south side of Highway#2. 1.2.3 May promote unsafe crossings on Highway#2. 1.2.4 Brush along the south side of Highway#2 may put pedestrians at risk of injurious assault. 1.2.5 The Region of Durham has plans to widen Highway#2 along the sidewalk section such that the sidewalk, if installed, may need to be repaired or re-done at that time. 1.2.6 The Maple Grove area would be better served being_ fronted by hundreds of homes without sidewalk on either side of the highway and close to a commercial area. 1.3 In the June 16, 2014 meeting Council received Mr. Dalby's presentation and requested that staff report back with a full analysis on the justification for sidewalks on the South side of Highway#2, in the area in question (see Attachment#2). 2.0 COMMENTS 2.1 The Municipality has made a very conscious commitment in recent.years to promote active transportation within the municipality by providing our residents with the many benefits of an active transportation network. Sidewalk network connectivity is one of the essential features of an active transportation network and in recognition of this, Council approved the installation of sidewalk on the South side of Highway#2 from Trulls Road to Courtice Road as part of its 2014 Capital Budget. In addition to promoting.active transportation the provision of this section of sidewalk allows for greater leisure and recreational opportunity within the local community because it may minimize the need to cross Highway#2 to access a sidewalk. If a resident were currently wishing to simply walk within their local community using a sidewalk, they may need to cross the highway to use the sidewalk on the North side. With the provision of sidewalk on the south side, this crossover is no longer necessary. 2.2 Regional Road Highway #2 is classified as a Type B Arterial and a Regional Transit Spine in the Official Plan. Section 19.5.2 of the Official Plan outlines the design principles for Arterial Roads, which includes the provision for sidewalks within urban areas on both sides of the road in order to facilitate the safe 9-9 REPORT NO.: EGD-022-14 PAGE 3 movement of pedestrians in a higher traffic area. In our 2010 Development Charges (DC) background study this project was included as a project with 100% of the share benefitting new development. This project is funded 100% from Development Charges with no impact on the current or future tax base. 2.3 Development south of Highway#2 is continuing and a pedestrian connection on Richard Gay Avenue from Avondale Drive to Highway#2 would greatly improve access for new and existing residents. This connection cannot be made without the provision of a sidewalk on the south side of Highway#2. 2.4 Grade 7 and 8 French immersion.students from Dr. G. J. MacGillvray Public School were relocated to the Courtice Secondary'School in September of 2013. An adult crossing guard has been relocated from the Courtice Road and Moyse Drive location to the Courtice Road and Nash Road location to jointly service the Hancock Neighbourhood North and South of Nash Road. Furthermore, there has been a request for a crossing guard at Courtice Road and Highway#2 but because the intersection is a signalized intersection we were unable to approve . the request. We were confident in relying on the signals and also in the fact that intersection improvements, including sidewalk, would only add to that confidence. 2.5 The sidewalk on the South side of Highway#2 would be beneficial in promoting. walking to amenities within Courtice and would provide more direct access to transit stops in this area. Access to existing and future transit stops will be greatly enhanced. Durham Transit's Long Term Strategy includes light rail transit on Highway#2 from the west Durham boundary to Courtice Road. The construction of this project out to Courtice Road is not expected until approximately 2031 but in the meantime our active transportation network will be developed in a fiscally sound and progressive manner. The Maple Grove area, as discussed in Mr. Dalby's presentation, will in time, benefit from a long range active transportation connectivity plan but priorities within current urban boundaries will be addressed first prior to the Maple Grove area as is the case with the proposed Highway#2 Sidewalk. The section in question is an essential early phase of a multi-year plan. 2.6 The Region of Durham has communicated their plans for widening Highway #2, explaining that they may need to construct a right turn lane at the Courtice Road intersection. Although it is not currently warranted traffic volumes are being re- assessed as necessary once the East Durham Link between Highway 401 and Highway 407 is constructed. If a turn lane is required in the future, the sidewalk in front of Roy Nichols would need to be removed and placed within a widening on land that is currently owned by Roy Nichols. Although approximately ten years out, any sidewalk that must be re-located will be done so by the Region as part of the road widening project. In the intervening ten years or so, sidewalk on the South side of Highway#2 between Trulls Road and Courtice Road is considered to be of significant benefit to public safety given that there are schools in this area, along with public recreational facilities that promote significant pedestrian activity. 9-10 REPORT NO.: EGD-022-14 PAGE 4 2.7 Pedestrian and cyclist counts have been conducted in this area and are considered high enough to support the decision to install sidewalk now, regardless of any long range plans on the part of the Region. Public safety is considered a priority. As part of the count 75 individuals used the north sidewalk and 17 people crossed Highway#2 between Trulls road and Courtice Road just east of future Richard Gay Drive. Although Mr. Dalby states that the sidewalk on the south boulevard will promote more of this activity, we contend that pedestrians will be able to use the new sidewalk to continue east or west to the signalized intersections and Trulls Road and Courtice Road. 2.8 Roy Nichols currently has a sign placed within the road allowance that must be relocated. The corner of the sign is 1.2m from the back of curb at the location where pedestrians cross both Highway#2 and Courtice Road. This is an obstruction for wheelchairs, strollers and pedestrians walking two or more abreast (see Attachment#4). Ontario Regulation 191/11 of the Accessibility for Ontarians with Disabilities Act requires new or re-constructed sidewalks to be a minimum of 1.5m wide, but whether the sidewalk goes in or not, the sign needs. to be moved.to promote visibility and safety in this very busy area. In addition, Roy Nichols Motors has an unfulfilled commitment to move the sign as part of the approval of their March 24, 2004 site plan agreement. 3.0 CONCURRENCE The Director of Planning Services-has reviewed this report and concurs with this recommendation. 4.0 CONCLUSION Engineering Services Staff have.thoughtfully reviewed Mr. Dalby's request within the context of our long range Active Transportation Plan, goals of our Official Plan, the Region of Durham's Official Plan, Places to Grow and Provincial Policy Statement and in recognition of the fact that high pedestrian counts of a primarily younger and more at risk population, along with continuing development, schools, recreational facilities and transit stops; we continue to support the construction of this section of sidewalk approved as part of the 2014 Capital Budget (Attachment 3). Sidewalk along'the south side of Highway #2 from Trulls Road to Courtice Road is a vital part of our Active Transportation Network, our long range plans and to the safety of our residents. 9-11 REPORT NO.: EGD-022-14 PAGE 5 It is our recommendation that Roy Nichols Motors be advised that a thorough review has been done and sidewalk must proceed as planned. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Ron Albright, Assistant Director, Engineering Services Attachments: Attachment 1 — Presentation notes for Mr. Gary Dalby's presentation to Council on June 16, 2014. Attachment 2 — Key map for the section of sidewalk in question Attachmenf 3 — 2014 Capital Budget sheet Attachment 4 — Roy Nichols Motors sign location List of interested parties to be advised of Council's decision: Mr. Gary Dalby, Roy Nichols Motors 9-12 Attachment 1 Report EGD-022-14 Side Walk - Tru'lls Rd. to Courtice Rd Along Highway .Z Good evening, Mayor Foster, Councillors, Ladies and Gentlemen. As mentioned, my na"mo. is Gary Dalby, and I am the General Manager of Roy Nichols Motors. Thank you for giving me this opport:Ohitytos�pe'akto 9 you, cbncerpir).g the sidewalk on the south side of Highway 2, between Courtice Road Ond-Trulls Road., that is.planhed for installation this summer. We are requesting a thorough review, to determine whether.this-sidewalk is warranted at this time.. Asidewalk that J5" 'approximately one kilometre in length e would be-a costly.ptoject. In addition, any expense ofthis magnitude should provide significant value to the taxpa" yers. There are a number of reasons to reconsider delaying this planned instal'lbti'on: 9-13 1) There.already exists a sidewalk on the north side of this stretch of highway. My dff ice happens to look onto that-sidewalk, and-1 can see that it gets very Tittle use. 2) There has been no recent development on the south side of Highway 2 that Would necessitate a sidewalk addition on the south-side of the Highway. In 'fact, cobser-Miyely speaking, thisstretch of'highway has not seen any development in over•90 years. 3) Subdivision pedestrian traffic from the southern district of Highway 2, now has to cross at eitherthe Tru"lls-Road or Courtice Road-intersection lights. This is; by far, the safi:-,st place to cross. The pe'" ding side walk on the south side would allow pedestrians to walk either east or west, and -then, end .up crossing.a 4 lane high without benefit of-a normal intersection stop light. Halfway between the previousty.mentio.ned roads, on the north side, there is a pathway athway tKrough the creek valley to the schdols. The new pending sidewalk on the south side of Highway 2 will put school 9. ;hIldrerf at risk, by encouraging tho'rh to cross-a four lane highway.anywh&e 810,ng that one kilometer stretch, so they could cut through •e creek.-valley, Wp-all know that children can be distracted by a number of things, and may not be as 9-16 careful as they should be crossing a busy highway. This new encouraged ability is a very irnportant,point. 4) A sidewalk installation on the south'sido .of Highway 2 would run along a stretch of undeveloped brush land: This brush/i4hdPrcover puts any sidewalk users a't.add.itibnal risk. How often do We. hear in the ff6M abdui someone-being pulled into the bushes and assaulted? In case you think this would not-happen in Couftice, let me draw your attention to the-fact that just within the past two weeks, a man-without a stitch of clothing-was arrested,while'walking on Courtice Road, just south of the plaza at 8:30 in the Morning. Durham Regional Government has plans to Widen Highway 2 along the stretch fronting Roy Nichols Motors. A new sidewalk now,-plus in a few years, a road widening; would probably necessitate re,pairi'ng or-'redoing some of this sidewalk.. 6) Let me drains your attention to the Maple Grove area. This stretch of Highway 2 is fronted by approximately.100 homes, plus hundreds more-on intersecting side roads, and even with large shop.pi.ng district within Walking distance, there are no sidewalks on either side of the highway. 9-15 This and many other.locations would seem to be more of a priority,than havitlg.sidewa-lks on both sides of Highway 2,-between Courtice and Trull's Roads) that at this time, see very littib use. In the News Media-a few years -ago there were.daily reports about money being spent in the U.S. or) a "THE MIDGETO NOWHERE".. It seems like we.are now trying to build "A SIDEWALK FOR NO ONE": Now, We do recognize that the time Will come when the south side of Highway 2 between Truitt-and Courtice Roads becomes developed, and at that time sidewalk idewa,lk Wbuld probably be netegsary. But, until that time, please reconsider the current need for this new sidewalk, and do not unhecess-arily-add to the taxpaVqrs' expenses,and take the opportunityto redirect this money to more pressing issues. Thank you.for listening. We trust you will give this matter serious consideration. 9-14 I��'' �-�'-= 7= �1111111111111'�'■■■■■■�S� �� � � - °ii� loss III�IIIIIII COURTICE NORTH ��III ■■ � III��I�����11111111111111111� � ►�� - .. -. _ IIII == =_ 111111111' II- -° °_ ��IIIIIIIIIII111111111� - �_ __ .__ � � 11111111111111111 � :_��IIIIIIIII� •_ •_= __ � 111111111111111 =__ . ___ �_ __ ,._ � 1111111 •__ •_._ __ IIII � ___ � �■� - - - IIIIIIJJ ,== �IIIIII��r� 1111111111111\ . ��►►/��� _�, .1111111111111111 �� ��11111111 1111111:;� ; ��/llllllllllllllllllll �111111�►/ IIIIIIIIIIIID; ���I� •: ,O���lllllllllllllllllllll :I//IIIIIIIIII = iii��i�ii��►.�����/i.._ Sol 0. lllllllllllil MEN VIII: blilooil- r f IIII. IIIL-�uu:: �iitl-.� l��_°i�il�--, -_:�+�r;r,��llllll,� III.11 �� VIII// III ., IiI;P; ",,,I,a -I �■ a,. I �`,11111'_� ?__7.-_ IIII , ■ ; ��� .[c II I IIIU, rr `.;•' - IIII Flu;="=��� _i,��,.,�','=.,_: /lu��l y,-Illln• i \ mpg illllli.�,�/i'�•iii�_ It � Il , Ell i.:�i!_I 1lr loa � DATE: - mulllll� \,.iiiiii ii imnlull ,- •" REPORT 1 • =�r�. . . . . . . Attachment 3 • � Municipality of Clarington. Report EGD-022-14 Capital Projects Project 32-331-14101 Highway#2 Sidewalk Trulls Rd to Courtice Rd South Side Version [Capital Plan Year 120 14 )epartment JENG. SERVICES Sub-Department IS/WALKS&WALKWAYS g', _ - 't�. - .n:,�_ T�-.z.`- ,_ens �',•..r.:,t......,:•.,. :}:•.:.... .r^ - - - - _ ___ •a.'i:::�:.r._r __,ii.u;`_..'__ - :.rf_�.,.!. a '�'� �:.:xn�.c�.v. :(r,.:•. ...-r:..:��_.�......�.a:. 1:1^DepartmentlCapital Works1201412014 Capital Budget12014 Budget Mapsl32-331-14101 jpg N 0 `,rl .d. 20 11 '� HIGHWAY 2 SIDEWALK 9-18 Municipality of Clarington 21` Capital Projects Project 32-331-14101 Hiqhway#2 Sidewalk Trulls Rd to Courtice Rd South Side* Version lCapit aI Plan Year 2014 )epartment IENG. SERVICES Sub-Department S/WALKS &WALKWAYS Des r!- -- - I'roject oe�G l-pti-n: - The work includes the construction of sidewalk on the south side of Highwa-y2 to service the increased development in the area and to improve safety.' This will also go towards.improving active transportation in Clarington. This link will provide a safe connection to signalized intersections at either Trulls Road or Courtice Road for pedestrians wishing to cross Hwy. 2. South Side of Hwy.2 from Trulls Road to Courtice Road, Courtice. •1" - - - et. _ - b - _ _ t1 _ 't Efpenditures Contract Admin. 4,000 4,000 Design 7,000 7,000 Construction 208,000 208,000 .219,000 219,000 _. , ,.: •.: ::<,= -,..._ .._...s;.: _--_--_- Expendifures iota! Funding Development Charges Roads&Related 219,000 219,000 219,000 219,000 --'• - - Funding Total -- ..la; - E' — i = - - al e=r - - - V Department _v;ENG.SERVICES __ _p_ __ __. Sub-Department R ;SMALKS&WALKWAYS_- !_Project Approval d 1Location -- _- 'Ward1 _.._� ----__ ,.L.__ e__ Project Ca _s Program/Activity :DC Reference No, 'Road Segment No. - -.-.. ". E...e,. - - _ --_.._ � . _.. - ° __.� _.. _ _ _ _._ _.._._. _ _.."_• :- , Expected Useful Life ^-.'36-40• _ °Project Manager.__-_... ._._.__w i t I� � I ���• � � � .- _..- >: � . .,: � �, i � � �, r.�;.' � �� � ., ' '�� u,.� �---�, ;� � � .. . --- _ _ - -- _ - _�.� �, ,. - - .E . - �E ii -w _ I. a� r � -. ; 'f - ,tl� -- . ,t ,� ��, 's � - k _ r _' ',L ` .l { 7 j S a I i �� � � �+ r 2 r�' { � � - - ,� � f ^�,� F- i ,�� .7 s, ,k C ._- 4 S� .h' � ,� it � �i ,•d��, .'y�,'E4 .� i 1f�* � I�� _ -� r. h �.: r - L Y�P � ., .� ��� __ __:�._Ir.. • , Clarington REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: OPD-006-14 File#: Subject: WINTER BUDGET REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-006-14 be received for information. Submitted by: % Reviewed by: / ' Fr i k Horvath, Franklin Wu, —'Dire-ttat of Operations Chief Administrative Officer FH/kr CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 10-1 REPORT NO.: OPD-006-14 PAGE 2 1.0 BACKGROUND 1.1 As of May 16, 2014, from January 1St to June 6th the Operations Department incurred 6,181.5 hours of total overtime for winter maintenance activities. The following is a comparison of overtime costs for the same period over five years: Year Over Time Double Lieu Time Total Hrs Cost Hrs Time Hrs Hrs 2010 750.5 335.5 799.5 1,885.5 $82,306.63 2011 2,204.5 1,213.0 1,211.5 4,629.0 $217,242.00 2012 1,589.0 357.5 1,022.0 2,968.5 $128,255.47 2013 1,985.0 412.0 977.5 3,374.5 $162,142.10 20141 3,917.01 1,511.01 753.51 6,181.5 $264,443.20 1.2 During the first four month period the Operations Department provided 54 responses, which included 41 snow clearing; 1 ice patches; and 12 for drifting/cleanup. Please note in the following table the total number of our responses for the 2014 winter season compared to the previous five years: YEAR JAN FEB MAR APR TOTAL 2010 12 16 0 0 28 2011 19 17 8 0 44 2012 18 13 1 0 32 2013 14 17 6 2 39 2014 26 18 9 1 54 The afternoon shift working on spring clean-up of winter sand was completed on June 5th. 2.0 BUDGET 2.1 For 2014 Council approved a winter maintenance budget of$1,842,569; plus $165,000 for sidewalks and parking lots and a Senior Snow Clearing contract of $50,000. 10-2 REPORT NO.: OPD-006-14 PAGE 3 2.2 Winter Maintenance: As of June 6th, 2014 the following table illustrates the expenditures incurred. Winter Control 2014 Budget 2014 Actual Variance Winter Plow/Sand $1,525,100 $2,078,896 ($553,796) Winter Mtce Other $317,469 $434,011 ($116,542) Total $1,842,569 $2,512,907 ($670,338) Snow removal was scheduled once in all three BIA's during, over January and February. The variance of the 2014 winter annual maintenance budget to actual up to June 6th of($670,338) includes an estimated sand/salt end of season inventory value of$152,383. The equipment usage during the first quarter of 2014 increased by 4,395.5 hours, costing $200,292 over the same period in 2013. The following chart shows the increase for fuel in the first quarter of 2014 vs. 2013: 2013 vs. 2014 FUEL INCREASES 2013 2014 Increase T pe Litres Cost Litres Cost Litres Cost Gas 50,403.1 $ 54,111.88 52,812.3 $ 57,142.91 2,409.20 $ 3,031.03 Diesel 95,338.5 $ 104,175.00 132,929.1 $ 155,128.26 37,590.60 $ 50,953.26 Marked 22 626.6 $ 20,612.10 38,098.1 $ 38,212.39 15,471.50 $ 17,600.29 Total: 168,368.2 $ 178,898.98 223,839.5 $250,483.56 55,471.30 $ 71,584.58 2.3 Sidewalk Snow Clearing Contract: The total budget for this program for 2014 is $165,000 with an actual expenditure of ($200,035) as of March 31St 10-3 REPORT NO.: OPD-006-14 PAGE 4 Below is a table of call-out statistics for this program from January 2010 to April 2014: January February March April November December Total 2010 7 7 0 0 1 13 28 2011 14 16 7 0 0 7 44 2012 12 12 1 0 0 6 31 2013 11 16 4 0 4 24 59 *2014 22 17 7 0 n/a n/a 46 2.4 2013 - 2014 Senior Citizens and Physically Disabled Sidewalk Program: The total budget for this program for 2014 is $50,000 with an actual expenditure of ($53,844) as of March 31St, based on the 263 registrants received. Below is a table of call-out statistics for this program from January 2010 to April 2014: January February March April November December Total 2010 6 8 0 0 1 8 23 2011 8 12 3 0 0 7 30 2012 8 5 1 0 0 6 20 2013 4 11 4 0 1 9 29 2014 12 10 2 0 n/a n/a 24 2.5 2013 - 2014 Senior Citizens and Physically Disabled Sidewalk Program Statistics: Area 2013-2014 Season New Returning Total Bowmanville 28 93 121 Burketon 0 1 1 Courtice 36 59 95 Enniskillen 0 2 2 Hampton 1 2 3 Newcastle 8 21 29 Newtonville 0 3 3 Orono 0 9 9 Totals 1 73 190 263 10-4 REPORT NO.: OPD-006-14 PAGE 5 3.0 CONCURRENCE - Not applicable 4.0 CONCLUSION 4.1 The current expenditure reflected in this report is based on year to date actual. This report does not include any expenses relating to tree clean up and disposal by external forces or with our staff resources. Staff will continue to provide storm updates to you throughout the fall and winter and will report to Council in early 2015 on the costs of the 2014 winter maintenance program. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Fred Horvath, Director of Operations List of Interested Parties: None 10-5 i Clff*MR REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: N/A Report#: CSD-011-14 File#: Subject: SOLAR PV SYSTEM INSTALLATIONS ON RECREATION FACILITIES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. . THAT Report CSD-011-14 be received; 2. THAT the requirement for formal competitive bidding in accordance with By-law 2010-112, Part 2 be waived; 3. THAT staff; be authorized to negotiate with Veridian Connections and their partner Solera Sustainable Energies Company; and 4. THAT staff be directed to report back to Council on the results of the negotiation including a mmendation for Council approval on whether to proceed with the progr Submitted by: Reviewed by: t Jo ph P. Caruana Franklin Wu, LQi/rector, Community Chief Administrative Officer Services 1PC/ga CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 12-1 REPORT NO.: CSD-011-14 PAGE 2 1.0 BACKGROUND 1.1 The Province of Ontario's Green Energy Act has provided municipalities with a better understanding of their energy consumption, greenhouse gas emissions and renewable energy opportunities. Through the work of municipal departments and the Energy Management Committee, a number of programs have been implemented under this Act. As a shareholder in Veridian Connections the Municipality has ongoing discussions on a variety of energy related programs. 1.2 As part of these ongoing communications, Veridian recently approached the Municipality inquiring about Clarington's interest to meet and discuss the potential for roof-mounted solar panel installations on municipal buildings through the Ontario Power Authority (OPA) Feed-in-Tariff (FIT) program. This revenue generating program is based on twenty year contracts for the generation of electricity, through renewable energy projects, to be directed back to the province's supply system. 1.3 After a preliminary meeting was held with staff, Veridian and their partner, Solera Sustainable Energies completed a preliminary review of all municipally owned facilities. Based on the initial findings there appears to be a number of potential locations. - 1.4 In a subsequent meeting with staff, Veridian and Solera, presented a true 3P partnership model involving Clarington, Veridian and Solera. The partnership model presented is based on a three way equity split with Veridian, Solera and Clarington. Although the final terms of any agreement are fully negotiable, the common model has Veridian retaining the largest equity stake in the partnership. 1.5 At a minimum equity share of 15%, Clarington could qualify for FIT funding under Municipal Participation Projects criteria. In the past these municipal participation applications have resulted in a higher degree of successful approvals and contracts awarded from the OPA. 2.0 VERIDIAN CONNECTIONS AND SOLERA SUSTAINABLE ENERGIES PARTNERSHIP 2.1 In 2012, Veridian partnered with Solera on the development of a 140kW solar installation for Veridian's headquarters in Ajax. Based upon a favourable installation, Veridian and Solera have developed a partnership moving forward. 2.2 Veridian is now approaching municipalities, specifically those who are shareholders in Veridian Connections, to propose the installation of roof mounted solar systems, exclusively utilizing Solera, as an equity partner, for the development of the solar installations. 12-2 REPORT NO.: CSD-011-14 PAGE 3 2.3 Veridian has recently worked with the City of Belleville on roof-mounted solar systems utilizing.a similar three party partnership model. 3.0 COMMENTS 3.1 By providing staff the authority to negotiate with Veridian Connections, staff will report back to Council on the viability of the program and make specific recommendations. 4.0 CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — _ Promoting economic development Maintaining financial stability _ Connecting Clarington X Promoting green initiatives _ Investing in infrastructure X Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: George Acorn, Manager of Facilities Attachments: None List of interested parties to be advised of Council's decision: None 12-3 Clarftwfi REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: N/A Report#: CLD-017-14 File#: Subject: APPOINTMENTS TO CLARINGTON MUNICIPAL ELECTION COMPLIANCE AUDIT COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-017-14 be received; 2. THAT the following three applicants be appointed to the Clarington Compliance Audit Committee in accordance with section 81.1(1) of the Municipal Elections Act, 1996, for a term ending November 30, 2018: a. b. C. and 3. THAT all interested parties listed in Report CLD-017-14 be advised of Council's decision. Submitted b i' ;� .` Reviewed b �—/ Y Y C. Anne Greentree, BA, CMO Franklin Wu, Municipal Clerk Chief Administrative Officer CAG/jg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-1 REPORT NO.: CLD-017-14 PAGE 2 1.0 BACKGROUND 1.1 At the Council meeting held on May 12, 2014, Council adopted the following recommendations contained in Report CLD-013-14: THAT Report CLD-013-14 be received; THAT the Clarington Municipal Election Compliance Audit Committee Rules of Procedure, included as Attachment 1 to Report CLD-013-14, be received for information; and THAT the draft by-law attached to Report CLD-013-14 as Attachment 2, including the Terms of Reference, be approved by Council. The Committee's Terms of Reference, as approved with the passage of By-law 2014-049 is included as Attachment 1, of this report, for information purposes. 2.0 RESPONSE TO ADVERTISING The Terms of Reference indicate that the composition of the Committee will be three members, appointed by Council. In response to the initial ads placed in the local newspapers and on the Municipal Website, only one application-was received: ■ Paul Jonesi NOTE': Paul Jones is currently appointed to the Clarington Municipal Election Compliance Audit Committee. After extending the deadline to June 17, 2014, the following additional applications were received from: • Joe Brown • Michael Eynon • Peter Moore • Howard Smith Copies of the completed applications have been circulated confidentially to Members of Council, as Attachment 2 to this Report, as they contain personal information related to each individual. 3.0 CONCURRENCE — Not Applicable 13-2 REPORT NO.: CLD-017-14 PAGE 3 4.0 CONCLUSION In order to fulfill the requirements of the Terms of Reference of the Clarington Municipal Election Compliance Audit Committee, it is recommended that three of the following be appointed to the Clarington Municipal Election Compliance Audit Committee for a term ending November 30, 2018. • Joe Brown + • Michael Eynon • Paul Jones ■ Peter Moore ■ Howard Smith CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: June Gallagher, Deputy Clerk Attachments: Attachment 1 — Compliance Audit Committee Terms of Reference Attachment 2 — Confidential Applications for Compliance Audit Committee (Circulated, confidentially, under separate cover) List of interested parties to be advised of Council's decision: Joe Brown Michael Eynon Paul Jones Peter Moore Howard Smith 13-3 Attachment 1 to By-law 2014-049 ATTACHMENT REPORT� �-�y MUNICIPALITY OF CLARINGTON Municipal Election Compliance Audit Committee Terms of Reference 1. LEGISLATIVE REQUIREMENT Section 81.1 of the Municipal Elections Act, 1996, as amended states: Compliance Audit Committee (1) a council or local board shall, before October 1 of an election year,establish a committee for the purposes of section 81. Composition (2) The committee shall be composed of not fewer than three and not more than seven members and shall not include, a) employees or officers of the municipality or local board; b) members of the council or local board; or c) any persons who are candidates in the election for which the committee is established. Term of Office (3) The term of office of the committee is the same as the term of office of the council or local board that takes office following the next regular election,and the term of office of the members of the committee is the same as the term of the committee to which they have been appointed. Role of clerk or secretary (4) The clerk of the municipality or the secretary of the local board,as the case may be, shall establish administrative practices and procedures for the committee and shall carry out any other duties required under the MEA to implement the committee's decisions. Costs (5) The council or local board, as the case may be, shall pay all costs in relation to the committee's operation and activities. 2.6 MANDATE The powers and functions of the Committee are set out in Section 81 of the Municipal Elections Act, 1996, as follows: 1. Review any applications of a compliance audit of any candidate who ran for election to the Municipality of Clarington Council, if the application was received in accordance with the legislative requirements. 1 13-4 Attachment 1 to By-law 2014-049 2. Within 30 days of receipt of an application requesting a compliance audit,the Committee shall consider the compliance audit application and decide whether it should be granted or rejected. 3. If the application is granted,the Committee shall appoint an auditor licensed'Under the Public Accounting Act, 2004, or other prescribed person,to conduct a compliance audit of the candidate's election campaign finances. 4. The Committee will review the auditor's report within 30 days and may, a. If the report concludes that the candidate appears to have contravened a provision of the Act relating to election campaign finances, commence a legal proceeding against the candidate for the apparent contravention; b. If the report concludes that the candidate does not appear to have contravened a provision of the Act relating to election campaign finances,make a finding as to whether there were reasonable grounds for the application. 3.0 TERM The Committee shall be established before October 1 of an election year. The Term of Office for the Committee is the same as the Term of Office of Council(December 1 of a regular election year to November 30, of the next regular election year). 4.0 COMPOSITION The.Committee shall consist of three(3)members appointed by Council. The following persons are not eligible for appointment to the Committee: • Employees or officers of the Municipality of Clarington • Members of Council • Any candidates in the election for which the Committee is established Should an appointed Member accept employment with the Municipality or register as a candidate with the Municipality,their appointment will be terminated. All Committee Members must agree in writing that they will not work/volunteer for any candidate,provide advice to, prepare or audit the election financial statements of any candidate for office on the Municipality of Clarington's Council or become a candidate in the 2014 Municipal Elections and any by-elections during Council's term. 2 13-5 Attachment 1 to By-law 2014-049 5.0 CHAIR At the first meeting of the Committee,the Municipal Clerk shall call the meeting to order and the first order of business shall be the selection of the Chair. The Committee shall select a Chair from among its membership. 6.0 PROPOSED MEETING SCHEDULE The Committee shall meet as needed with meetings to be scheduled by the Municipal Clerk, in consultation with the Chair,when a compliance audit application is received. 7.0 STAFFING AND FUNDING Staff from the Municipal Clerk's Department shall provide administrative support to the Committee. The Municipality of Clarington shall be responsible for all associated expenses. 8.0 MEETINGS Meetings of the Committee shall be conducted in accordance with the open meeting requirements of the provisions in the Municipal Act, 2001, as amended. The Clarington website will be used to communicate the meeting notices, agendas,and minutes. Committee meetings shall generally be held in the Clarington Municipal Administrative Centre, although meetings may occasionally be held elsewhere in the Municipality of Clarington if deemed necessary or appropriate by the Chair,and at the agreement of the Committee members. Meetings shall generally be held during the regular business hours of the Municipality of Clarington. 9.0 REMUNERATION $200—Retainer fee (includes compensation for review of any background materials) $250—Per diem rate,-plus mileage 10.0 MEMBERSHIP SELECTION The recruitment process shall include an advertisement in the local paper,and on the municipal website detailing the selection criteria. Additionally, staff will contact the Institution of Chartered Accountants of Ontario,the Law Society of Upper Canada, Durham Regional Police Services, and UOIT. All applicants will be required to complete an application form outliping their qualifications and experience. 3 ' 13-6 Attachment 1 to By-law 2014-049 All applications will be forwarded to Council for consideration and appointment. 10.1 Selection Criteria The following criteria will be considered when appointing members: • Demonstrated knowledge and understanding of municipal election campaign financing rules; • Proven analytical and decision-making skills; • Experience working on committees,task forces or similar settings; • Demonstrated knowledge of quasi-judicial proceedings; • Availability and willingness to attend meetings; and • Excellent oral and written communication skills. 11.0 CONFLICT OF INTEREST Members of the Committee must abide by the Municipal Conflict of Interest Act. Members shall not use their status on the Committee for personal or political gain. Committee members shall have regard for the Corporate Policy addressing the use of corporate resources during an election year. I 12.0 COMPLETION CRITERIA The mandate of the Clarington Municipal Election Compliance Audit Committee will be considered complete at the end of each four-year term of Council, at which time,a successor committee shall be appointed. 4 13-7 Claringtm REPORT CORPORATE SERVICES DEPARTMENT. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: COD-013-14 File#: Subject: CL2014-9 LAKE ROAD EXTENSION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-013-14 be received; 2. THAT The Ambler & Co. Inc., Mississauga, Ontario with a total bid amount of $1,482,657.78 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-9 be awarded the contract for Lake Road Extension as required by the Municipality of Clarington, Engineering Department; and 3. THAT the funds required in the amount of $2,026,300.00 (net HST Rebate) including Design, Contract Administration, Material Testing, Construction and Contingencies be drawn from the following Engineering Department Accounts: Description G/L Account Amount Lake Road 110-32-330-83422-7401 $1,072,000.00 Recoverable from Developer 110-32-330-83422-7401 $ 688,700.00 Pavement Rehabilitation— 110-32-330-83212-7401 $ 285,600.00 South Service Road CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 14-1 REPORT NO.: COD-013-14 PAGE 2 Submitted by: `__ `` `� Reviewed by: Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer Nancy T lor, BB d, CPA, CA., Director of Finan e/Treasurer MM\DF\sm i 14-2 REPORT NO.: COD-013-14 PAGE 3 1. BACKGROUND 1.1 Tender#CL2014-9 was issued for Lake Road Extension work required by the Engineering Department. 1.2 The Tender was advertised electronically on the municipal website and the Ontario Public Buyers Association's (OPBA) website. 1.3 Ten (10) companies obtained the bid document. Three (3) submissions were received in response to the tender. All bids were deemed compliant. 1.4 All submissions received were reviewed by the Engineering Department, AECOM and Purchasing Services. 2. ANALYSIS 2.1 After review and analysis of the bid submissions by the Engineering Department and Purchasing Services it was mutually agreed that the low bidder, Ambler & Co. Inc., Mississauga, Ontario be recommended the contract for the 2014 Sidewalk Replacement and New Construction as required by the Engineering Department. 2.2 Ambler & Co. Inc., Mississauga, Ontario has worked with the Municipality in the past as well reference checks were completed and the response was satisfactory. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering Services. 4. FINANCIAL 4.1 The total project value is $2,026,300.00 (net HST rebate). This value includes the Design, Contract Administration, Material Testing, Contingencies, etc. at a cost of $ 543,509.27 plus the Construction cost of$1,482,790.73. The funding and costs for this project are outlined in the memo from Engineering Services ("Attachment 1"). 14-3 REPORT NO.: COD-013-14 PAGE 4 4.2 Funding for this project will be drawn from the following Engineering 2014 Accounts: Description G/L Account Amount Lake Road 110-32-330-83422-7401 $ 1,072,000.00 Recoverable from the 110-32-330-83422-7401 $ 688,700.00 Developer Pavement Rehabilitation — 110-32-330-83212-7401 $ 285,600.00 South Service Road Total Funds Required $ 2,026,300.00 5. CONCURRENCE 5.1 This report has been reviewed by Tony Cannella, Director of Engineering and he concurs with the recommendation. 6. CONCLUSION 6.1 To award the contract to complete the work required for the extension of Lake Road as required by the Engineering Department to The Ambler & Co. Inc., Mississauga, Ontario, being the lowest compliant bid meeting all terms, conditions and specifications of the Tender 2014-9 Lake Road Extension. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation Attachment 2 — Recommendation Memo from Engineering Services List of interested parties to be advised of Council's decision: Not Applicable 14-4 Attachment 1 Report COD-012-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID Ambler& Co. Inc. Mississauga, ON $1,646,426.19 Coco Paving Inc. Bowmanville, ON $2,253,319.46 Hard-Co Construction Ltd. Whitby, ON $2,395,099.98 14-5 Attachment 2 Report COD-013-14 ME M 0 • Learlrrrg the Nay TO: David. Ferguson, Purchasing Manager FROM: Ron Albright,.Manager, Infrastructure and Capital Works DATE: June. 17; 2014 RE: Lake Road Extension CL2014-9 The Engineering Services Department'has reviewed the submissions for CL2014'9 and offers the following comments. This project was prepared and tendered as per the direction given by Council through the approval of report EGD-039-13 dealing with Servicing of Non-Residential Development Opportunities — Host Community Strategic Funding Policy which identified the extension of Lake Road easterly to South Service Road (also referred to as Lambs Road by 'some) as the preferred project. As the total project costs-have come in under budget for all portions of the project, staff will update Schedule A of the Agreement with the land owners) and complete the Cost Sharing Agreement as outlined in EGD-039- 13. The work includes the construction of a culvert over Bennett Creek, the reconstruction of roughly 80 m of Lake Road to transition to the new road, 410 m of new road with a rural cross section. to match the existing.Lake Road, street lighting and the rehabilitation of South Service Road from Bennett Road-to the new extension of Lake Road. Based on references checked for this contractor, we recommend award of the contract, to Ambler and Co. Inc. in the amount of $1,646,573.83, inclusive of HST, or $1,482,790.73 net of HST rebate. Ambler and Co. Inc. has.also completed Mork directly for Clarington in the past and they performed to our satisfaction. Due to past experiences on similar projects, a contingency amount of 10% is carried forward for the road construction, .20%_for the culvert construction and 5% for the road rehabilitation work. Therefore, including other costs such as utility relocation, design and contract administration, material testing, permits and .environmental considerations, the Engineering Department advises of the following total project cost breakdown. 14-6 Lake Road Construction, CL2014-9 2 June 17, 2014 Construction (net of HST) (Based on Low Bid) $1,482,790.73 Design, Contract Administration, Material Testing, Other Costs and $ 543,509.27 -Contingencies net.of HST. Total project Value $2;026,300.00 Budget Amount Lake Road 110-32-330-83422-7401 (Clarington Share) $1,072,000.00 110-32-330-83422-7401 (Recoverable from Developer) $668,700.00 Pavement Rehabilitation--South Service Road 110-32=330=83212-7401 (2014) $ 285,600.00 Total Budget Amount $2,02$,300.00 Estimated Unexpended Budget $0,00 Additional Funding Required $0.00 We recommend the report to Council move forward based on the above funding breakdown. Should you have any further questions, please feel free to contact the undersigned. .Regards, f Ron Albright, P. Eng. Assistant Director, Engineer) g Services RA/sb/dv Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services IAADepartmentlCapilal k(VofksX20131CRC.Lakeft(I.t\Correspon(Ience\[Aeiuo to Purchasing re Tender Al aril CL2.014-9 -2014 Lake Road Extension.doc 14-7 Lake Road Construction., CL2014-9 3 June 17,2014 ,� . . HlghrvnyNo.90I U • N L� s SQUfh k i vac �h'r! PM a • u u R 0 BOTH MANVILLE LAKE ROAD EXTENSION 14-8 Clairftwn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: COD-014-14 File#: Subject: CL2014-7 2014 SIDEWALK REPLACEMENT AND NEW CONSTRUCTION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-014-14 be received; 2. THAT The Downsview Group, Woodbridge, Ontario with a bid amount of $497,520.93 (net H.S.T. Rebate) including Part B — Hwy. 2 Sidewalk subject to approval of Report EGD-022-14 being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-7, be awarded the contract for 2014 Sidewalk Replacement and New Construction as required by the Municipality of Clarington, Engineering Department; and 3. THAT Committee give staff the authority to negotiate the remaining work with the low bidder or the second low bidder if necessary, should Report EGD-022-14 not be approved. 4. THAT the funds required in the amount of$575,100.00 (net HST Rebate and subject to approval of EGD-022-14) which includes construction costs, contract administration, material testing, other-costs and contingencies be drawn from the following Engineering Department Accounts. Description G/L Account Amount Sidewalk Replacement (2014) 110-32-331-83215-7401 $ 200,000.00 Sidewalk Replacement (2013) 110-32-331-83215-7401 $ 30,500.00 Scugog Street 110-32-331-83375-7401 $ 82,000.00 Longworth Ave IPS at Clayton 110-32-332-83231-7401 $ 8,300.00 Sub-Total $356,100.00 Highway 2 (subject to approval 110-32-331-83278-7401 $ 219,000.00 of EGD-022-14) Total Budget Amount $ 539,800.00 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 14-9 REPORT NO.: COD-014-14 PAGE 2 5. THAT the use of additional funds in the amount of$35,300.00 (net HST Rebate) be provided from the following Accounts: Description G/L Account Amount Unexpended funds from Nash 110-32-340-83214-7401 $ 33,900.00 Road Ditching Unexpended Funds Hwy 2 110-32-331-83278-7401 $ 1 ,400.00 Sidewalk (Bowmanville) Total Additional Funding $ 35,300.00 �-�c� G__�• _ 'tom Submitted by: _ Reviewed by: Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer Clancy T. ylor, BYA, 6PA, CA., Director of Finance/Treasurer MM\DF\sm 14-10 REPORT NO.: COD-014-14 PAGE 3 1. BACKGROUND 1.1 Tender#CL2014-7 was issued for 2014 Sidewalk Replacement and New Construction required by the Engineering Department. 1.2 The Tender was advertised electronically on the municipal website and the Ontario Public Buyers Association's (OPBA) website and in the Daily Commercial News. 1.3 Nine (9) companies obtained the bid document. Five (5) submissions were received in response to the tender. All bids were deemed compliant. 1.4 All submissions received were reviewed by the Engineering Department and Corporate Services Department. 2. ANALYSIS 2.1 After review and analysis of the bid submissions by the Engineering Department and Purchasing Services it was mutually agreed that the low bidder, The Downsview Group, Toronto, Ontario be recommended the contract for the 2014 Sidewalk Replacement and New Construction as required by the Engineering Department. 2.2 The Downsview Group, Toronto, Ontario has not worked with the Municipality in the past. Reference checks were completed and the response was satisfactory. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering Services. 4. FINANCIAL 4.1 The total bid amount received from the Downsview Group was $590,356.57 (net HST Rebate). Provisional Item for Orono Outdoor Pool was removed due to budget constraints for this work. 4.2 To reduce cost to try to stay within budget it is recommended that smaller sections be removed from the tender. This work would then be a consideration for 2015. This removal would be within the Municipality's right to reduce the scope of work of up to 15%. 4.3 The total project cost of$575,100.00 (net HST Rebate) which includes construction costs, contract administration, material testing, other costs and contingencies be drawn from the Engineering Department's account. The funding and costs for this project are outlined in the memo from Engineering Services ("Attachment 1"). This is further broken down as $219,000.00 (net HST Rebate) for Part B— Hwy. 2 Sidewalk in Courtice which is subject to approval of EGD-022-14 and $356,100.00 (net HST Rebate) for the balance of the work. 14-11 REPORT NO.: COD-014-14 PAGE 4 4.4 Funding for this project will be drawn from the following Engineering Accounts: Description GIL Account Amount Sidewalk Replacement (2014) 110-32-331-83215-7401 $ 200,000.00 Sidewalk Replacement (2013) 110-32-331-83215-7401 $ 30,500.00 Scugog Street 110-32-331-83375-7401 $ 82,000.00 Longworth Ave IPS at Clayton 110-32-332-83231-7401 $ 8,300.00 Unexpended funds from Nash 110-32-340-83214-7401 $ 33,900.00 Road Ditching Unexpended Funds Hwy 2 110-32-331-83278-7401 $ 1,400.00 Sidewalk (Bowmanville) Sub-Total $ 356,100.00 Highway 2 (subject to approval 110-32-331-83278-7401 $ 219,000.00 of EGD-022-14) Total Budget Amount $ 575,100.00 Should Report EGD-022-14 not be approved staff will be required to negotiate with the low bidder or second low bidder as necessary to confirm acceptance of the reduced award amount. 5. CONCURRENCE 5.1 This report has been reviewed by Tony Cannella, Director of Engineering who concurs with the recommendation. 6. CONCLUSION 6.1 To award the contract to complete the 2014 Sidewalk Replacement and New Construction for various locations as required by the Engineering Department to The Downsview Group, Woodbridge, Ontario, being the lowest compliant bid meeting all terms, conditions and specifications of the Tender 2014-7 2014 Sidewalk Replacement and New Construction. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan 14-12 REPORT NO.: COD-014-14 PAGE 5 Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation Attachment 2 — Recommendation Memo from Engineering Services List of interested parties to be advised of Council's decision: Mr. Gary Dalby 14-13 Attachment 1 Report COD-014-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID The Downsview Group Woodbridge, ON $655,564.98 Bennington Construction Ltd. Stouffville, ON $700,114.66 Aloia Bros. Concrete Contractors Ltd. T $774,434.77 Toronto, ON Ashland Paving Ltd. C $952,652.50 Concord, ON 2274084 Ontario Ltd./GMP Contracting Ltd $1,049,664.91 Toronto, ON 14-14 1 Attachment 2 Report COD-014-14 mmm E 11 Vml 0 I:carlfu the TT'rr TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Assistant Director, Engineering'Services DATE: June 18, 2014 RE: 2014 Sidewalk Replacement and New Construction CL2014-7 The Engineering Services Department has reviewed the submissions for CL2014-7 and offers the following comments. The project includes the replacement of sidewalk and construction of new sidewalk at various locations throughout the Municipality, as shown on the attached site location plan and the list below. Site . Scg Qf work :Notes: p; PART A: SCUGOG STREET -from Rehder Avenue New to Jackman Road, West Side construction PART B: HIGHWAY 2 - from Trulls Road to New Subject to Courtice Road, South Side construction Council approval of EGD-022-14 PART C: BEECH AVENUE from Clarington Beech New Centre to Existing Sidewalk, West Side construction PART D: COURTICE ROAD - from Skinner Court to New George Reynolds Drive, West Side construction PART E: TRULLS ROAD -from Wilkins Crescent to New Methodist Church, East.Side construction PART F: LIBERTY STREET SOUTH -from Baseline Replacement Road to Nelson Street, East Side PART G: WALKWAY REPAIR - between Maxwell Repair Deleted Court & Lon worth Park PART H: WALKWAY REPAIR - between Liberty Repair Street & Farncomb Crescent r 14-15 20 H Sidewalk Rl'a lac—Clment and Now Construction, June 18, 2014 Construction (net of HST) (Based on Low Bid), Excluding Parts G, I, $497,520.93 J, K, O and P Contract Administration (net of HST), Material Testing, Other Costs $ 77,579.07 and Contingencies Total Project Value $575,100.00 Budget Amount Sidewalk Replacement 110-32-331-83215-7401 (2014) $200,000.00 110-32-331-83215-7401 (2013) $30,500.00 Scugog St 110-32-331-83375-7401 (2014) $ 82,000.00 Highway 2 110-32-331-83278-7401 (2014) $219,000.00 Longworth Ave IPS at Clayton Cres 110-32-332-83231-7401 (2014) $ 8,300.00 Total Budget Amount $539,800.00 Estimated Unexpended Budget $0.00 Additional Funding Required $ 35,300.00 It is recommended that the additional funding required for the completion of this project be provided from the following: Unexpended funds from Nash Rd Ditching $ 33,900.00 (Transfer of unexpended funds from account 110-32-340- 83214 Roads and Related Development Charges $ 1,400.00 (Transfer of unexpended funds from account 110-32-331- 83278 Total Additional Funding $ 35,300.00 The proposed sidewalks on Courtice Rd (Part D), and Trulls Rd (Part E) form parts of larger sidewalk projects that were identified in the Development Charges Background Study- as growth related, so financing has been recommended from Development Charges. The Nash Road Ditching project was completed in 2012 with -no additional costs expected and therefore it is recommended that the necessary funding noted above be released to fund the sidewalk replacement and in-fills. The additional funding will be directed to account 110-32-33183215-7401 for sidewalk replacement and in-fills. 14-16 201 4 Sidewalk Replacement and New Construction, ('12014.-7 2 June 18, 2.014 PART is CONCESSION STREET WEST- at House Replacement Deleted #90, North Side PART J: CONCESSION STREET EAST- Oppsite Replacement Deleted House #77, North Side PART K: CONCESSION STREET EAST- at Mann Replacement Deleted Street, Northwest Corner PART L: SCUGOG STREET -at Honeyman Drive, Replacement East Side PART M: CALDWELL CRESCENT- at House#1, Replace curb South Side PART N: LONGWORTH AVENUE - at Clayton Replacement Crescent, Northeast and Southeast Corners PART 0: SOUTH COURTICE ARENA- South Fire Replacement Deleted Exit from Pad "B" PART P: ORONO OUTDOOR POOL - Concrete Replacement Deleted Apron and Fencing PROVISIONAL The portion of the contract that is funded from tax levy came in over budget. In order to keep the project within budget, we recommend removing some of the smaller sections of the tender. This work would be considered for inclusion in next year's program. Part P, Orono Outdoor Pool, was a provisional section in the tender and this section came in significantly over budget, so it is recommended that it be removed from the tender prior to award of the contract. The removal of these sections does not affect the bid order. The terms of the tender document allows the Municipality to negotiate with the low bidder to reduce the scope of work by up to 15% if the project comes in over budget. The deletion of the sections noted in the table above (excluding the deletion of Part P), is within these limits. Based on references checked for this contractor, we recommend award of the contract, excluding the deleted sections, to The Downsview Group in the amount of$552,475,08, inclusive of HST, or$497,520.93, net of HST rebate. Due to past experiences on similar projects, a contingency amount of 10% is carried forward. The attached cost apportionment shows the total project costs including contingencies and material testing, and the budget for each site, Funding for the project will come from the accounts noted in the table below, 14-17 2094 Sidewalk Replacement and New Construction, 01.20,14-7 4 June 18. 20'14 We recommend the report to Council move forward based on the above apportionments. Council has requested a report from the Engineering Services Department regarding the delegation of Mr Gary Dalby at the June 16, 2014 Council meeting (Item D-2 on the agenda), where Mr Dalby asked that the Municipality not construct the sidewalk on the south side of Highway 2 from Trulls Rd to Courtice. Rd (Part B of the tender). Engineering has submitted report EGD-022-14 to GPA recommending that the Municipality move forward with construction of the sidewalk on Highway 2. Should you have any further questions, please feel free to contact the undersigned. Regards, _-- Ron Albright, P. Eng. Assistant Director RA/sb/na Attachment Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services 14-18 20:14 Sidewalk Replacement and New Construction. CI-2014-7 5 June 18, 20'14 I ORONO I Lt1 l r I' X Jig .-��.,z--._�� � �•� _\ NEWCASTLE l { r $� �}s L X f'1 •Y Nf \. / s �.h,•.. /! /.if )Aj`'^�'s\I��\ •`�t��1, 2014 SIDEWALK REPLACEMENT AND NEW CONSTRUCTION °'„ ::'';•'' :::::;,::!;;'::`.?;:',';': ;: LOCATION PLAN ::_ :��4:s:•:�KOTE:�.i'.,:::is ::;�i�:i2.:.';:.;�saur, :�,;:.:t,r.;i::,.�LLYIrS OF REPLlCEeEMST08E� SITE FIEL08Y;iHE:.jy1, LOCATION :eamucraovivlsTaarore:: PLAN Legend zol. oevsosr ..ascry `» -- 0 - - tixpK �. -LOCI 14-19 � � 2014 Sidewalk Repboumont and New Construction, CL2014'7 8 June i8. 2014 it BOWMANVILLE it ra Li YA lit ' � � � � � ` � 14_20 2014 SidovN1.3-lk Replacernent and New Construction, GI.2014-7 7 June 18, 2011 ti 1 1 EGEEIrWE �,�DOOOV\F • � �r�e�R��4DU\E �E�` T0.��E�. � F 1 ���� 1 i" I— rH �__�ti\E JI rfP+E R,•inDS DY•4 D fsf:Erft I�r � WN �\fN0 4 Vp'!r �11� � 3 5•a�4DCI 1 CtaatlN y `J.�• 1 R]l�i I "��� G•lMA ! �l .EEluli Fr I, u -��II _ �•.'-�....�. __ Ill -_� . r -� C a�`� ,4lEf rt'!`w4��l �• �4� y 111 DcsT - tl 1rF 1( Q _`��I�y�—'�•,_ Jl, ISUR� lur HlV�� 31��'E IN:,",1k] �1-•.� %...�"_ ��\_��.'� I �•�.r��F II 1 J DO1 4 �LJ y �4b .w. 4US AKI GT 'i ci j EPS ].frlf R ran,,Q��f•.._us., flu COURTICE i flxkf - _mil, r•'!E tV � . o inn, 1. 1 I �1 I Ei 1: r 14-21 Municipality of Clarington/Region of Durham 2014 Sidewalk Replacement and New Construction Low Bid Cost Apportionment 18-Jun-2014 Contract CL2014-7 Engineering Comments Description Total Sidewalk Longworth Ave Community Scugog St Highway 2 Courtice Rd Trulls Rd IPS at Clayton Services Replacement Cres Account Number/PO 110-32-331- 110-32-331- 110-32-331- DC Reserve DC Reserve 110-32-332- 100-42.421- 83215-7401 83375-7401 83278-7401 1 Fund Fund 83231-7401 10130-7172 Construction Costs Contract CL2014-7 PART A:SCUGOG STREET-from Rehder Avenue to Jackman Road,West Side $ 51,466.00 $ 51.466.00 PART B:HIGHWAY 2 -from Trulls Road to Courtice Road,South Side $ 185,770.00 $ 185,770.00 PART C:BEECH AVENUE-from Clarington Beech Centre to Existing Sidewalk,West Side $ 11,210.00 $ 11,210.00 PART D:COURTICE ROAD-from Skinner Court to George Reynolds Drive,West Side $ 14,110.00 $ 14,110.00 PART E:TRULLS ROAD-from Wilkins Crescent to Methodist Church,East Side $ 7,010.00 $ 7,010.00 PART F:LIBERTY STREET SOUTH-from Baseline Road to Nelson Street,East Side $ 194,080.00 $ 194,080.00 $ Deleted PART H:WALKWAY REPAIR-between Liberty Street&Famcomb Crescent $ 7,990.00 $ 7.990.00 $ Deleted $ Deleted $ Deleted PART L:SCUGOG STREET-at Honeyman Drive,East Side $ 5,460.00 $ 5,460.00 PART M:CALDWELL CRESCENT-at House#1,South Side $ 4,520.00 $ 4,520.00 PART N:LONGWORTH AVENUE-at Clayton Crescent,Northeast and Southeast Comers $ 7,300.00 $ 7.300.00 on or n-eni iru rni�o-rirc n ooni n c„&c•.,.c,,.s.,..„o.,w„o„ $ Deleted S $ $ $ $ $ $ $ Deleted Sub-Total Construction Cost $488,916.00 $ 223,260.00 $ 51,466.00 $ 185,770.00 $ 14,110.00 $ 7,010.00 $ 7,300.00 $ Net HST @ 1.76%of this Certificate $ 8,604.93 $ 3,929.38 $ 905.80 $ 3.269.55 $ 24834 $ 123.38 $ 128.48 $ Other Costs Survey and Baseplan Highway 2 OLS $ 3,650.00 $ 3,650.00 Quote Liberty Street OLS $ 3,625.00 $ 3,625.00 Quote Utility Relocation-Veridian $ 8,500.00 $ 7,500.00 $ 1,000.00 Estimate Utility Relocation-Hydro One $ 81000.00 $ 8,000.00 Estimate Utility Relocation-Street Lights $ 2,500.00 $ 2,500.00 Estimate Material Testing $ 7,500.00 $ 3,427.50 $ 787.50 $ 2,850.00 $ 217.50 $ 105.00 $ 112.50 $ Estimate 0.0%Tendering and Construction Admin. $ - $ - $ - $ - $ - $ - $ - $ To be completed by staff Sub-Total Other Costs $ 33,775.00 $ 14,552.50 $ 1,787.50 $ 17,000.00 $ 217.50 $ 105.00 $ 112.50 $ Total Project Cost Sub-Total Project Costs $522,691.00 $ 237,812.50 $ 53,253.50 $ 202,770.00 $ 14,327.50 $ 7,115.00 $ 7,412.50 $ Net HST @ 1.76%of Sub-Total Project Costs $ 9,199.35 $ 4,185.50 $ 937.26 $ 3,56815 $ 252.16 $ 125.22 $ 130.46 $ Contingencies(Incl.Net HST) $ 43.209.65 $ 22,402.00 $ 5,209.24 $ 12,66125 $ 1,420.34 $ 759.78 $ 757.04 $ Rounded.Highway 2 reduced to fit budget Total Project Cost Incl.Net HST $575,100.00 $ 264,400.00 $ 59,400.00 $ 219,000.00 $ 16,000.00 $ 8,000.00 $ 8,300.00 $ n n s m � o Claiftymn REPORT FINANCE DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution#: By-law#: Report#: FND-014-14 File#: Subject: SITE CLEANUP- 72 1/2 SCUGOG STREET RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND-014-14 be received; 2. THAT funding to an upset limit of$90,000 be approved from the Rate Stabilization Reserve Fund for fuel tank removal, soil removal and record of site condition related costs to clean up 72 1/2 Scugog Street, Bowmanville; and. 3. THAT Council declare the property municipally known as 72 1/2 Scugog Street, Bowmanville, surplus and that staff be directed to take steps to sell the property in accordance with Surplus Lands By-Law 2011-011. Submitted by: Reviewed by. f � �'� sit• ancy Tolor, BB/,C A,CA, Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer NT/hl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 15-1 REPORT NO.: FND-014-14 PAGE 2 1.0 BACKGROUND 1.1 As Council is aware, 72 Y2 Scugog Street, Bowmanville is the site of a former gas station. The property is sometimes referred to as the Matthews property, although the property has not been in their ownership since 1997. The site was part of bankruptcy proceedings and has been abandoned for a number of years. It has been effectively abandoned with no tax payments received since 1991. 1.2 Many attempts have been undertaken during this history to address concerns on the site and deal with accumulating tax arrears along with various property standards orders and actions. 1.3 A tax sale process was undertaken in 2007 by way of public tender with no bids received. A geophysical survey and Phase I Environmental Site assessment was done in September, 2008. A Phase II Environmental Site assessment was done in December, 2008 which established that the fuel tanks are still existing underground. 1.4 Again in April, 2012 a tax sale process was undertaken with no bids received. Subsequent to this, Council approved taxes to be written off as allowable under the Municipal Act following a failed tax sale, in order to improve the viability of a future sale. The objective has always been to undertake efforts to return the site to a productive condition where taxes were being appropriately generated and paid pertaining to the use of the site. 1.5 In a final tax sale attempt in October 2012, a bid was received through the public tender process, but was subsequently forfeited as the bidder did not opt to finalize the purchase. 1.6 Due to numerous unsuccessful attempts to resolve the issue through the tax sale process, and in an attempt to find some closure to this longstanding issue, a further updated Soil and Groundwater Summary was requested since the 2008 scope of work did not include the assessment of groundwater quality through monitoring wells or groundwater observation. Since 2008, the Ontario Ministry of the Environment revised the soil and groundwater site condition standards used to assess the environmental quality of a property. 1.7 As a result of the conclusions of the further study as well as the desire to resolve this longstanding issue for the neighbours and to put the site back into productive use, the property was vested in the Municipality's ownership on April 17, 2014 prior to the deadline under the Municipal Act pertaining to failed tax sale proceedings. 15-2 REPORT NO.: FND-014-14 PAGE 3 2.0 SITE CONDITION 2.1 Based on the most recent study undertaken, there is soil impacts requiring management. It is estimated that the cost of removal of the impacted soil to a registered landfill would be in the order of$66,000. Some soil may be suitable for reuse. This would be determined through a soil management.plan prior to excavation. 2.2 No groundwater quality issues were present that required actions to be undertaken. 2.3 Four underground storage tanks are present on the site and would need to be removed. No infiltration into groundwater is suspected. 2.4 Observation wells need to be properly decommissioned. 2.5 A Record of Site Condition should be obtained to facilitate the future sale of the site. This would likely require an updated Phase II ESA's after cleanup 3.0 COMMENTS 3.1 The objective of this report is to obtain authorization for financing to undertake the necessary cleanup activities on this site. The applicable purchasing processes would be utilized to obtain the necessary services to clean up the site. More detailed costing would be determined as authorized contractors are retained for the various activities. 3.2 Ultimately if the site is remediated and a Record of Site condition is obtained, the sale of the site would be undertaken, with appropriate authorization. It is anticipated that the sale proceeds for the site would generally equate to the cost incurred to clean up the site. This would allow for the property to be returned to use with future taxes then generated on the property. 4.0 CONCURRENCE 4.1 This report has been reviewed by Andy Allison, Solicitor who concurs with the recommendations. 15-3 REPORT NO.: FND-014-14 PAGE 4 5.0 CONCLUSION 5.1 The site cleanup and subsequent sale of this property would produce several benefits. The cost to clean up is reasonably expected to be recovered through the sale, neighbouring properties would no longer have concerns with respect to the site, further site deterioration would be prevented, the site would return to -active use and generate its appropriate share of future taxation to the benefit of the municipality, and a long standing issue would come to a resolve whereby a contaminated site is no longer an issue of concern for Council. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) Promoting economic development X Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, Director of Finance/Treasurer Attachments: Attachment 1 - Property Location Map List of interested parties to be advised of Council's decision: none 15-4 jV Property Location Map (Bowmanville) s2 • 93 • 10 • EDSALLAVENUE w w O O •76 •$9 REHDERAVENUE Sturrock Avenue 0 85 LU U 74 •81 • x 0) CONCESSIONS PREET WEST 0 L U 79 C/) 77 �F 2 _ <<� c CCD robs ,N? r W 72 Odell Street • ® Subject Property 75 D 70 • •� n zr 73 3 68 rt • RE 5.4 0 72 1/2 Scugog Street Z 71 • O .A I Cia ri REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution #: By-law#: Report#: CAO-004-14 File#: Subject: ORGANIZATIONAL CHANGES TO REALIZE COST SAVINGS RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO-004-14 be received for information. Submitted by: Franklin Wu, Chief Administrative Officer 17-1 REPORT NO.: CAO- 004-14 PAGE 2 1. PURPOSE The purpose of this report is to respond to Council's request for a report on any organizational changes that can be made to realize cost savings. 2. BACKGROUND At the February 10th Council meeting the following resolution (#C-069-14) was passed: "THAT the Chief Administrative Officer report back on any organizational changes that can be made to realize cost savings." 3. BRIEF HISTORY 3.1 Clarington is continuously improving its operations to ensure value for money. It administers some 100 services to 90,000 people spread over many communities in one of the largest geographic areas of any GTA municipality. To ensure efficient, effective and accountable delivery of these public services, it also provides some 45 internal services, e.g., legal support, IT User support, Council support. It does all this at a cost, as Council will know from earlier presentations, which is cost effective supported by a lean administration that has helped keep the municipal tax rate very competitive. 3.2 Details of this cost effectiveness were shown in the mid-term Council report which illustrated comparative overhead costs, municipal spending per resident and number of residents served per employee. This has been updated with the most recent data available (2012) and is shown in Appendix 1. Also shown in that Appendix is a new graph comparing the annual growth in the value of assessment with the annual growth in the budgetary allocation for new staffing. Council set a deliberate policy in 2011 that the latter is not to exceed the former. Clarington's assessment.growth is far greater than its staffing growth. 3.3 The intent of Council's request appears to align with our continuous improvement philosophy. As will be seen through this report, Clarington has frequently examined, and will continue to examine, how to improve services to save flax dollars. A key foundation piece of our continuous improvement philosophy was established in 2001 when we flattened our organizational structure, moving from six to eight (now nine with Legal Services) departments. 3.4 That approach in 2001 set the tone for how Clarington approaches service delivery: in the most streamlined, economical and close-to-the-customer form that we can reasonably take while ensuring consistency, co-ordination, effective priority setting and careful stewardship of municipal assets. We've followed that with reviews of specific services, including:. • fire and emergency services in 2013-14 • operations department review in 2010 • organization reviews of service delivery to deal with the significant economic downturn of 2008. 17-2 REPORT NO.: CAO- 004-14 PAGE 3 4. DRIVERS OF COST SAVINGS 4.1 Our experience in Clarington and research on key cost drivers in other municipalities informs us that the three key factors affecting operational costs are: a) what services are provided b) at what level the service is provided c) how the service is delivered. Decisions on these three matters then determine how many staff the Municipality will need, the types of skills required and how the organization will be structured. 4.2 This report is therefore organized to inform Council of (a), (b) and (c). 5. WHAT SERVICES ARE PROVIDED 5.1 As noted above, Clarington provides some 100 external services and 45 internal services. To understand the scope of services of the Municipality, we have chosen to define and describe Clarington's services using a common methodology referred to as "The Municipal Reference Model". This has been developed over the last 10 years by KPMG, IBM and the Municipal Information Systems Association of Canada and is now in use in about a dozen Ontario municipalities, several municipalities in Eastern and Western Canada and the USA. A listing of each of Clarington's services using this approach is attached as Appendix 2. 5.2 The Municipal Reference Model (MRM) uses common definitions of services and groups services under"programs" by the purpose they serve, rather than the department providing them. So, as an example, building inspection, fire inspection, school crossing guards and animal licensing are all grouped under "community safety program" (as that is their overriding purpose) even though in our case each are delivered by a different department. This model is attractive to Clarington as it is well aligned with our customer service orientation and our attention to cost management. It puts the client/customer and their needs as the key factor in categorizing our services. Not surprisingly, the model has now been taken up by the Institute for Citizen Centered Services as a best practice. 5.3 The scope of services provided as listed in Appendix 2, to a large extent, dictates the budgeting and staffing requirements to deliver the services Clarington provides,. The more services provided, the more resources required. Conversely, if the scope of services is reduced, cost savings can be realized. The determination of what services to provide is largely the prerogative of 17-3 REPORT NO.: CAO- 004-14 PAGE 4 Council and it can determine at any time to add, delete or reduce the scope of services it wishes to provide. 5.4 Notwithstanding, there are several services that the Municipality is required to provide, primarily the result of Provincial legislation and regulations, including: • maintain municipal roads • inspect buildings • process land development applications ` • provide a fire services program • provide school crossing guards • plan and prepare for emergencies • plan how the municipal government will make itself physically accessible • control weeds • value livestock killed by wild animals • conduct municipal elections • maintain vital statistics and manage records and access to them • issue marriage licenses • care for abandoned cemeteries • arrange indigent burials • implement the Provincial Policy Statement (land-use planning policies). In addition, we are also required to implement: • the Provincial Growth Plan • the Oak Ridges Moraine Conservation Plan • the Greenbelt Plan • the Nuclear Emergency Plan. In Appendix 2, these services are marked as "mandatory". 6. WHAT LEVEL OF SERVICE IS PROVIDED 6.1 The level of service provided by Clarington is influenced by a number of factors. Most of these are in Council's control, but some are not. In many of the required services noted above, there are also prescribed service levels, including as examples: • turn-around times for planning and building applications • how information and communications, recruitment and the built environment (outside of the Building Code) and municipal election facilities will be made accessible • the frequency of updates and reviews of the various required plans, e.g., accessibility plans need to be reviewed and updated every five years. 17-4 REPORT NO.: CAO- 004-14 PAGE 5 In addition, there are a great number of services that are at the discretion of the Municipality to provide, but once the Municipality decides to provide the service, then it must be provided to certain prescribed standards. As examples: • safe swimming pool operation • arena refrigeration system operation • playground/splash pad inspection • minimum maintenance standards for roads • Commercial Vehicle Operator Registration Standards • fire equipment safety • animal shelter and animal control • employment standards, occupational health and safety and worker training programs as required, e.g., fall arrest, traffic control, forestry, asbestos In addition, municipalities are subject to a great range of accountability requirements in the way they carry out their internal activities that a private or not for profit corporation is not. While not exhaustive, here are some examples: • the disposition of property • the protection of privacy and the disclosure and retention of records • notice/advertising requirements for certain pending decisions (in addition to land-use planning applications) • formulating and documenting purchasing procedures • formulating and communicating a great deal of statistical financial and performance information, beyond audited financial statements, that a public corporation is required to provide. Each of these requirements involves fairly onerous procedures and necessitate additional resources. 6.2 Council has discretion over the level of service where there are not prescribed standards. As an example, Council chose in 2009 to move from providing snow clearance in BIAs after 18 inches of snow fall to providing the service after 24 inches accumulation. 6.3 The main factors affecting discretionary service level decisions are: (a) community needs and wishes and balancing these against the level of tax support that will be provided or user fee that will be established for the 17-5 REPORT NO.: CAO- 004-14 PAGE 6 service, e.g., service levels for snow clearance, hours of operation of swimming pools, arenas or fitness facilities.- In some instances, the "community needs" are shaped by'Provincial or Regional identified community needs. In recreation services examples include: • Ontario Early Years (Fit Families, Play to Learn) Grade 5 Action Pass (Partnership between Community Services and Regional Health Department • Advancing Access to Affordable Recreation in Durham (AAARD) (Partnership between Clarington, the Region and all other Durham Region Municipalities) e Canadian Tire Jumpstart—_Community Services staff administers their program that provides funding for community recreation programs. (b) risk management and liability considerations, e.g., minimum maintenance standards, court rulings on building inspection obligations, etc. (c) technological changes and how to respond to them, e.g., provide a wide scope of municipal information over the Internet, Tweets and Facebook postings,.accept electronic payments, publish electronic newsletters, map certain topographical features. 6.4 Organizational changes are constantly underway to keep pace with these changes. Every effort is made to implement these changes in the most cost effective manner. 7. HOW THE SERVICE IS PROVIDED 7.1 Aside from what is provided and the level at which it is provided, how the service is provided is the other key factor affecting cost. 7.2 There are a wide range of methods available to Clarington to deliver its many services. Common definitions of these methods were jointly developed in 2004 by the Association of Municipal Managers Clerks and Treasurers of Ontario, the Municipal Finance Officers' Association of Ontario, the Ontario Municipal Administrators'Association and the Ontario Ministry of Municipal Affairs and Housing. These seven methods are described and discussed below within the context of service delivery in Clarington: 1. Direct Delivery This is a service delivery method where the municipality has primary responsibility for producing, funding, and providing a service or program, normally.using municipal employees. This method is used for delivering most services in Clarington and improvements made in this method are elaborated on in section 8 of this report. 17-6 REPORT NO.: CAO- 004-14 PAGE 7 2. Purchase of Services (Contracting-Out) This is a service delivery method where the municipality contracts with a third party to provide the service under what is usually referred to as an "operations and maintenance" contract. Examples of Clarington's uses of this method of delivery include: • economic development services • grass cutting services in case of by-law violations o sidewalk snow clearance services in case of by-law violations • property clean--up in case of by-law violations • streetlight maintenance • boulevard median maintenance • tree planting • soccer/football field maintenance • janitorial services for Operations offices and depots and the Animal Shelter offices • street sweeping and street flushing • catch basin maintenance • producing and mailing property tax bills • advertising sales for municipal publications • sale of dog licenses door-to door • Provincial Offences Act prosecution services • property tax sales • -recreation instruction programs for children's dance and some children's sports programs • recreation programs for seniors • program delivery of Trees for Rural Roads program • road line painting • infrastructure life cycle management • geotechnical services • topographical and land surveying • traffic counts • pavement management system (software and support) • GPS support services for sidewalk inventory. The Municipality of course also enters into one-off contracts to undertake specific tasks where: o a large work crew, specialized equipment, trade or skill set is required that would not be economical for the Municipality to have in-house, (e.g., construction of roads, bridges, parks, drains, railway crossings and road resurfacing, HVAC, electrical, plumbing or refrigeration work, 17-7 REPORT NO.: CAO- 004-14 PAGE 8 measuring noise levels, developing architectural plans) o a necessary level of independence is required (e.g., specialized land- use planning site issue, fire master plan, development charges background studies) o a significant inventory is required to effectively provide the service, e.g., designing and manufacturing signs, maintaining greenhouses to grow trees and shrubs for boulevard planting. There is a general misconception that the contracting-out method results in cost savings. This is not always true. Moreover, it is only one element to consider in deciding how best to deliver a service. Clarington has, over the last few years, found it to be more cost effective to deliver some services in-house rather than to pay a third party for the service. We have also had the circumstance where the level of expected service could not be accommodated through an external contract. These service quality considerations as well as accountability and customer service considerations also need to figure into choosing the service delivery method in order to provide the best value for residents and businesses. As a result, certain purchase of service arrangements have been discontinued or significantly reduced in favour of direct service delivery, including: • legal services • collective agreement negotiations (in the past we had an H.R. lawyer attend to present—that has been taken in-house now for a number of years) • employee benefit administration (in the past was done by private firms ) • cemetery grass cutting • collection agency services • preparing for defense of assessment appeals • engineering consulting services for: o asphalt overlay program o sidewalk replacement and expansion program o traffic signal design coordination (but rely on coordination with Region of Durham) o street lighting improvements (but electrical design still required) • at recreation facilities and Operations buildings: o the sidewalk maintenance component of annual snow removal is now the responsibility of staff rather than snow removal contractors • there is a reduced number of contracted preventative maintenance visits for HVAC equipment due to training of staff to perform basic maintenance functions (i.e., filter changes, inspections etc. • in recreation programming, drama programs and the Aquatic Leadership Programs are now taught by part-time Municipal staff rather than by contractors. 17-8 REPORT NO.: CAO- 004-14 PAGE 9 3. Municipal Business Corporations The Municipal Act permits municipalities to form municipal business corporations to provide municipal services and new facilities. The corporations can be either wholly owned by the municipality or can have varying proportions of private and non-profit ownership (up to 49% external ownership). Clarington does not have any municipal business corporations. 4. Local Boards of Council and other Local Entities A municipality may give some service delivery responsibilities to local boards of Council or other local entities. Clarington has established nine local boards and as such has created a specific governance structure for them that is apart from the Municipal Council. However, as boards of the Municipality, the Municipality is liable for their actions and can be held responsible for their obligations. They are funded to varying degrees by the Municipality. Clarington has used this method of service delivery widely, establishing the: • Newcastle Memorial Arena Board • Newcastle Village Community Hall Board • Orono Arena Board • Solina Community Hall Board • Tyrone Community Hall Board • Clarington Museums and Archives Board • Clarington Older Adult Centre Board (operated as COAA) Bowmanville Santa Claus Parade Board • Orono Cemete"y Board. These are not contracted-out services as discussed in 2 above nor are they partnerships (as discussed in 5 below), rather in these cases the Municipality has created separate bodies to deliver services including, in most cases, operating municipally owned facilities on its behalf. (The Clarington Library Board, like all Ontario libraries, is established not by a municipal Council but is required by provincial legislation.) Clarington provides two of its regulatory services through appointed bodies: The Committee of Adjustment and the Property Standards Committee. As well, the Municipality has established Business Improvement Areas (BIAs) for Bowmanville, Newcastle and Orono. These are unlike the other Boards noted 17-9 REPORT NO.: CAO- 004-14 PAGE 10 above as they have limited taxation powers to raise revenues from their members. There are also other local entities, but these are not legal entities. They do though work closely with and or receive funding from the Municipality. In Clarington these local entities operate in municipally owned facilities: • Baseline Hall Board • Brownsdale Hall Board • Hampton Hall Board • Haydon Hall Board • Kendal Hall Board Memorial Park Hall Board • Newtonville Hall Board • Orono Town Hall Board In addition, the Board of the Visual Arts Centre, which is a legal entity, also operates in a building owned by the Municipality. As well, there are a number of local entities that don't operate municipally owned facilities nor provide Municipality services (but rather provide "community" services). However, they are supported by the Municipality either indirectly (e.g., through leasehold improvements, space without charge) or directly (e.g., an operational grant or a project specific grant). Examples here include: • Community Care Durham (leasehold improvements, operating grant) • Firehouse Youth Centre (operating grant) • Clarington Tourism Marketing Board (project specific funding) • Some 30 community agencies that receive funding through what in recent years has been "Community Grant"funding totaling $60,000 in the annual Municipal Budget. (There are of course many other local entities that use municipal services on a commercial basis, e.g., Clarington Toro Hockey Association, Darlington Soccer Club, Clarington Flames Girls Hockey, Clarington Swim Team.) And the Municipality has eleven advisory-committees to Council that don't deliver municipal services but rather provide advice to Council, e.g., Sustainable Clarington Community Advisory Committee, Agricultural Advisory Committee of Clarington. Only two of these eleven advisory committees are mandatory- the Accessibility Advisory Committee and the Clarington Heritage Committee. 17-10 REPORT NO.: CAO- 004-14 PAGE 11 In conclusion, leveraging volunteers is an effective way to achieve cost savings. Through this method, Clarington residents play a significant role in the delivery of local services, some of which are services that the municipal.government would otherwise provide directly or pay others to provide. 5. Partnerships With public-private or public-public partnerships, the municipality works in some way with another party to provide municipal services and programs. Importantly in this form of service delivery, each party has equity in the venture, i.e., shares risks and rewards. These partnerships are not necessarily characterized by a procurement process, or by a particular kind of legal agreement. The partnership may be with an external public agency, a private company, or a volunteer organization, among others. • A public-public partnership, generally speaking, is a relationship in which two or more non-commercial entities arrange to deliver public services or programs. The partnership can be achieved through shared services - a joint service agreement in which two or more entities act together to plan, finance and deliver a municipal service or program. Clarington has a number of public-public partnerships, including with: • the City of Oshawa for dispatch service and mutual aid in fire services • the OPG for fire service training, children's summer firefighter camp programming, Hydro Fields for the Darlington Soccer Club • the Township of Scugog, the City of Oshawa and the Municipality of Port.Hope for boundary road maintenance • the Region of Durham and other Durham municipalities to: share risks through an insurance pool; provide geographic information system mapping including aerial mapping • Public and Separate School Boards to utilize their sport fields after school hours. • A public-private partnership, generally speaking, is an agreement or relationship between the municipality and a private-sector provider to accomplish defined objectives. These partnerships (sometimes called "P3s") are often used to design, finance, build and operate public facilities or services, with both parties pooling their resources and sharing profits or losses from the enterprise. Such arrangements usually differ from conventional service contracting in that the private partner usually makes a significant cash, at-risk, or equity investment, while the municipality gains access to outside financing or expertise. Clarington has investigated public-private partnerships from time to time, including those proposed by the federal government agency that promotes them- P3 Canada. To date these have not been found to meet the Municipality's needs 17-11 REPORT NO.: CAO- 004-14 PAGE 12 but will be considered again as opportunities arise where the projects qualify under this program's criteria. One such opportunity is the possibility of partnership with Veridian for a roofing solar project. 6. Licensing Licensing refers to the sale of a municipality's legal interest in a service or program to a person or business. Clarington has not sold a license of any of its services. 7. Privatization Privatization involves the sale of assets or the transfer of capital to a private- sector.company. It is frequently confused with contracting out. One significant difference is that with privatization, accountability for delivery shifts to a greater or lesser degree from the municipality to the private-sector provider, whereas with contracting out, the municipality continues to be accountable for the function. Veridian is an example of where Clarington has moved to create a shared equity arrangement with other municipalities in creating this utility. 8. DIRECT SERVICE DELIVERY EFFICIENCY GAINS Within the first (and most popular) method of service delivery - direct delivery - there are a number of factors that affect cost. In brief these come down to four broad categories of efficiency explained below. These are part of our continuous improvement actions and include: 8.1 increasing the number of outputs from the inputs —that is, the tangible product produced by a service. Examples of Clarington's current practice here include: • multi-skilling staff, e.g., in Community Services the "facility operator" designation was created to replace the specialized designation to permit.the same employee to provide a full range of services; in Operations similar changes have been made that mean employees can respond to shifts in the type of work demanded, e.g., more snow clearance, summer road maintenance, drainage, storm clean-up, etc. • fire suppression staff doing fire prevention work • working with MPAC to allow the Municipality to be provided on a timely basis assessment from new buildings constructed • partnering with PetSmart and Pet Value to showcase adoptable animals increases adoptions and allows for increased intake of cats. 17-12 REPORT NO.: CAO- 004-14 PAGE 13 8.2 increasing the number of benefits from the output. Examples of Clarington's current practice here include: • creating a one-counter approach to planning and engineering services • more widely communicating the services we provide and how to access them through a robust website and through public libraries • creating on-line access to many municipal records • providing real estate lawyers information about the Municipality that is key to new home buyers • reviewing the land development application processes resulting in an Updated and substantially simplified (from over 100 pages down to 35 pages) standard subdivision agreement that addresses pre-servicing • surveying our customers on what is important to them and to obtain their views on their customer service experience and using this information going forward to inform service delivery approaches • using policy development approaches that consider and advance the range of municipal interests to create wider benefits, e.g., the approach used to develop the recent special event policy • cross-training Customer Service Representative at all recreation facilities, providing greater flexibility.in scheduling and increasing overall staff knowledge and competencies • providing automated customer registration tools (online and telephone registrations) for recreation programs, reducing customer wait times at front reception desks • creating physically accessible payment counters in the Municipal Administrative Centre. 8.3 decreasing the number of inputs—that is the number of staff, equipment or materials used to produce the output. Examples of Clarington's current practice here include: •. training staff to use low-cost social media and electronic newsletters rather than mailing printed products to widely communicate key information rapidly training staff to use information technology to: schedule large meetings rather than individual'enquiries; remotely access business information • training staff to use multi-purpose vehicles and sophisticated diagnostic equipment to assess vehicles • implementing the work-tech customer service program to reduce multiple data entries • delegating authority to staff for approval of routine land use planning matters including part lot control approval, removal of holding, minor heritage permits - reducing processing times as well as enhancing customer service 17-13 REPORT NO.: GAO- 004-14 PAGE 14 • establishing routine vet visits for animals under the Municipality's care to decrease the number of visits and one-off transportation of an animal 8.4 decreasing the cost of inputs .—that is the cost of the staff, equipment or materials used to produce the output. Examples of Clarington's current practice here include: • virtually eliminating lost time due to workplace injury • absenteeism management and monitoring • aligning staff scheduling to allow management to schedule Operations staff for winter maintenance and park shifts enhancing existing maintenance coverage • managing overtime use by requiring up-front approval and monitoring on a quarterly basis • establishing an energy management committee —utilizing staff from various departments to collaborate on a corporate project versus contracting the services of a consultant • arranging for environmental consulting services to be provided by the Conservation Authorities (versus contracting the services of a consultant) to develop the Municipality's natural heritage system policies • training staff how to competitively source a wide range of products and services and work with other public sector buyers to use volume leveraging to purchase, e.g., Durham Purchasing Co-operative Group • expanding the pre-authorized payment program to reduce input costs experienced with processing traditional payments, e.g., post dated cheques • billing mortgage companies electronically rather than printing and mailing lists of property taxes owed (where property taxpayer pays their property tax through their mortgage payment) • leveraging technology and the interconnectivity of various applications to reduce data entry, i.e., purchasing card automatic uploads to financial software at a detailed level, automatic uploads of mortgage payments to taxation software from major financial institutions • providing payroll function for the Library, realizing economies of scale • extending the opportunity for our external agencies to participate in banking services resulting in monthly decrease in banking costs • purchasing natural gas through a commodity hedging approach to mitigate fluctuating energy costs • implementing on-line animal license renewals • implementing point of sale-terminals at facilities to enable electronic uploading of revenues • implementing new software to manage parking tickets, reducing data entry tasks and accept certain payments on-line. 17-14 REPORT NO.: CAO- 004-14 PAGE 15 9. CONCLUSION 9.1 Council has requested that the Chief Administrative Officer report back on any organizational changes that can be made to realize cost savings. 9.2 This report informs Council about the Municipality's continuous improvements. More than 35 improvements are noted. 9.3 These improvements mean Clarington has been able to maintain a lean organization despite significant increases in the size of the customer base it serves and the needs of its customers. Clarington's assessment growth is far greater than its staffing growth. And its overhead costs, municipal spending per resident and number of residents served per employee compares favourably with comparable municipalities. 9.4 Organizational changes to realize cost savings are always part of the municipal administration's continuous improvement approach. Where the improvement requires a Council decision, it is brought before Council for decision. At this time there are no specific recommendations for Council's consideration. CONFORMITY WITH STRATEGIC PLAN —The recommendations contained in this report conform to the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Curry Clifford, MPA, CMO, Corporate Initiatives Officer Attachments: Appendix 1: Graphs showing Clarington's comparative and historical performance Appendix 2: Table of Programs and Services 17-15 APPENDIX 1 TO REPORT CAO-004-14 2012 Municipal Comparative Performance # OF RESIDENTS SERVED PER EMPLOYEE 400 .. _.. .._ __.. .. __. .. ... _.._. 350 300 250 200 150 100 50 0 CLARINGTON AJAX WHITBY HALTON HILLS PICKERING CALEDON OSHAWA 0.14 OVERHEAD TOTAL COST FOR 0.1 2 _ . .._... .. _ .. GOV.ERNANCE.AND CORPORATE 0.1 - MANAGEMENTASA% OF TOTLAL MUNCL 0.08 COSTS 0.06 0.04 0.02_ CLARINGTON WHITBY CALEDON AJAX PICKERING OSHAWA HALTON HILLS MUNICIPAL SPENDING PER RESIDENT 1000 800 .-. ...-. .._. i 600 - I 400 200 0 CLARINGTON CALEDON OSHAWA HALTON HILLS WHITBY PICKERING AJAX Page 1 of 2 17-16 APPENDIX 1 TO REPORT CAO-004-14 ASSESSMENT GROWTH VS % EMPLOYEE GROWTH 0.0-3 __---- 0.025 0.02 - 0.015 - -ASSESSMENT GROWTH EMPLOYEE GROWTH 0.01 _ 0.005 0 .... . . 2012 2013 2014 Page 2 of 2 17-17 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT I L TABLE OF PROGRAMS AND SERVICES CAO-004-14 00 Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) Leisure and Culture Programs 1. Recreational Instruction-Seniors programs Contracted out Community Services D 2. Recreational Instruction-Children's dance, Contracted out Community Services D some children sports 3. Recreational Instruction-other Direct delivery Community Services D 4. Recreational Programming Direct delivery Community Services D 5, Recreational Facility- Booking Direct delivery Community Services D 6. Recreational Facility-Food and Beverage Direct delivery Community Services D . 7. Sportsfield Booking Direct delivery Operations D 8. Community Grant Funding Administration-direct Community Services D delivery; Service delivery- Community groups 9. Volunteer organizational develop. and training Direct delivery Community Services D 10. Playground/Splash Pads-planning, design and Contracted-out Engineering D construction 11. Playground/Splash Pads inspection & Direct delivery Operations D maintenance 12. Parks- Planning and Design Direct delivery with some Engineering D contracting out Planning Services 13. Parks Maintenance Direct delivery with some Operations D contracting out 14. Trails-Planning and Design Direct delivery with some Engineering D contracting out Planning Services 15. Trails Construction Contracted out Engineering D 16. Trails Maintenance Direct delivery with some Operations D volunteers in several areas, e.g.,Valleys 2000 and some contracting-out LAST REVISED: 10/06/201-4 Page 1 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT TABLE OF PROGRAMS AND SERVICES CAO-004-14 Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 17. Municipal Special Event Support Direct delivery, e.g., Corporate Services D programming, Community Services communications, Operations operational and facilities; Community groups 18. Non-Municipal Special Event Support Community groups and All D.epts D some with direct delivery 19. Heritage Building Designation Heritage Committee Planning Services M supported by staff Municipal Clerk's 20. Heritage Programming and Awareness Heritage Committee, Planning Services D Clarington Museum supported by staff 21. Arts &Culture Local Boards, e.g. Museum Community Services D and Archives Board, BIAS; Corporate Services other local entities, e.g., Planning Services Visual Arts Centre; direct Operations delivery, e.g., communicating and promoting community events, sponsoring Heritage Week, Mayor's Gift of Art Environment Program D 22. Storm Water drainage ponds-design Direct delivery with some Engineering D contracting out 23. Storm Water drainage ponds-maintenance Direct delivery -Operations D 24.. Storm Water drainage to pond-design Direct delivery with some Engineering D contracting out 25. Storm Water drainage to pond-maintenance Direct delivery Operations D 26. Weed Control Direct delivery Operations M 27. Litter collection-parks,valley lands Direct delivery Operations D J C LAST REVISED: 10/06/2014 Page 2 of 11 j MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT I TABLE OF PROGRAMS AND SERVICES CAO-004-14 N O Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 28. Port Granby Project Direct delivery(project mgt) Planning Services D with some contracting out 29. Priority Green Project Direct delivery Planning Services D D Economic Development Program D 30. Business Retention and Expansion Support Contracted-out to CBOT Planning Services and D Engineering facilitate changes to land-use, road servicing, building approvals to enable and follow through on BR&E 31. New Business Attraction Contracted-out to CBOT As above D 32. Physician Recruitment Contracted-out to CBOT N/A D 33. Tourism Promotion Direct delivery with Corporate Services D planning assisted by CTMB- 34. Visitor Information Direct,delivery Corporate Services D 35. Land-Use Planning Policy Development Direct delivery with some Planning Services M special studies contracted- Engineering out Legal Services 36. Site Plan Approval Direct delivery with some Planning Services M special studies contracted- out 37. Official Plan Amendment Approval Direct delivery with some Planning Services M special studies contracted- out 38. Rezoning Approval Direct delivery with some Planning Services M special studies contracted- out 39. Subdivision Plan Approval Direct delivery with some Planning Services M special studies contracted- Engineering LAST REVISED: 10/06/2014 Page 3 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT TABLE OF PROGRAMS AND SERVICES CAO-004-14 Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) out Legal Services 40. Condominium Plan Approval Direct delivery with some Planning Services M special studies contracted- out 41. Street Naming and Numbering Direct delivery Planning Services M 42. Committee of Adjustment Appointed Committee Planning Services M supported by staff 43. Community Improvement Program Direct delivery with Planning Services D Advisory Committee . 44. Development Enquiries Direct delivery Planning Services D Transportation'Program D 45. Transportation Planning Direct delivery with some Engineering D contracting-out 46. Road Construction-Design Direct delivery with some Engineering D contracting-out 47. Road Construction- Delivery Contracted-out Engineering D 48. Road Maintenance- Non-winter Direct delivery with some Operations M contracting-out 49. Road Maintenance-Winter Direct delivery Operations M 50. Seniors Snow Clearing Program Contracted-out . Operations D 51. Sidewalk Construction Contracted-out Engineering D 52. Sidewalk Inspection Contracted-out Engineering D 53. Sidewalk Maintenance Direct delivery with some Operations D contracting- Engineering out 54. Sidewalk Maintenance-Winter in case of by- Contracted-out Municipal Clerk's D law violation LAST REVISED: 10/06/2014 Page 4 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT I TABLE OF PROGRAMS AND SERVICES CAO-004-14 N N ' Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 55. Bicycle Path—Design Direct delivery with some Engineering D contracting out 56. Bicycle Path—Marking Contracted-out Engineering D 57. Bicycle Path-Maintenance Direct delivery Operations D 58. Parking enforcement-on street Direct delivery Municipal Clerk's D 59. Parking enforcement -off street on municipal Direct delivery Municipal Clerk's D land 60. Right-of-way Management Direct delivery with some Engineering D contracting out Operations 61. Traffic Control Direct delivery with some Operations M contracting with the Region Engineering Community Health Program 62. Mosquito Control (West Nile Virus Program) Direct delivery with some Operations M contracting with the Region Community Safety Program 63. Building and Plumbing Permission and Direct delivery Engineering M Inspection 64. Provincial Offences Prosecution Contracted out Municipal ClerKs D 65. Fire Safety Public Education Direct delivery Emergency& Fire Services M 66. Fire Safety Inspection Direct delivery Emergency& Fire Services M 67. Fire Rescue Direct delivery. Emergency& Fire Services M 68. 911 Call Taking and Dispatching 911 Call taking= Region; Fire Emergency& Fire Services D/M dispatch—contracted out 69. Emergency Operations Centre Management Direct delivery Emergency& Fire Services M 70. Disaster Data Recovery Management Direct delivery Corporate Services D 71. Emergency Shelters Direct delivery with some Community Services D contracting-out,e.g. Red LAST REVISED: 10/06/2014 Page 5 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT TABLE OF PROGRAMS AND SERVICES CAO-004-14 Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) Cross 72. Defibrillator program Direct delivery with some Community Services D contracting-out Operations Emergency& Fire Services 73. Storm Clean-up Direct delivery with some Operations D contracting-out to deal with peaks in demand or where specialized equipment req'd 74. Street Lighting Maintenance Contracted out- Operations D 75. School Crossing Guards Direct delivery Planning Services M 76. Animal Licensing Direct delivery with some Municipal Clerk's D contracting-out(door-to- door sales) 77. Animal Sheltering Direct delivery with some Municipal Clerk's D volunteers 78. Animal Enforcement Direct delivery Municipal Clerk's D 79. Animal Adoptions Direct delivery with some Municipal Clerk's D contracting-out 80. Animal Education Direct delivery Municipal Clerk's D 81. Livestock Evaluation Appointed livestock Municipal Clerk's M evaluators 82. By-law enforcement—regulatory by-laws: e.g., Direct delivery Municipal Clerk's D zoning, property standards, noise,snow clearing, nuisances,site alteration 83. Event Permitting - e.g.,fireworks,special Direct delivery Municipal Clerk's D events, liquor events, exotic animal entertainment events) 84. Business Licensing: e.g.,Taxi Driver, Body Rub Direct delivery Municipal Clerk's D Parlour, Refreshment Vehicle, Fireworks Vendors, Hawker& Peddler, Dog Kennel j J I CN LAST REVISED: 10/06/2014 Page 6 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT I TABLE OF PROGRAMS AND SERVICES CAO-004-14 N -P Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 85. Lottery Licensing Direct delivery Municipal Clerk's D Personal Rights Program 86. Death Registration/Burial Permit Issuance Direct delivery Municipal Clerk's M 87. Marriage Licensing Direct delivery Municipal Clerk's M 88. Wedding Ceremonies Direct delivery Municipal Clerk's D 89. Municipal Elections Management Direct delivery with Municipal Clerk's M contracted staffing to assist at election polls 90. Cemetery-Burial Direct delivery Operations M Municipal Clerk's 91. Cemetery-Perpetual Care Direct delivery Operations . M Municipal Clerk's 92. Cemetery-Sales/transfers Direct delivery Municipal Clerk's M 93. Accessibility planning Direct delivery with some Municipal Clerk's M contracting-out and with guidance from an Advisory Committee 94. Accessibility Standards implementation Direct delivery All Depts IVI Governance Program 95. Council and Committee Meeting Direct delivery Municipal Clerk's M Administration 96. Mayor and Council Administrative Support Direct delivery CAD's Office D 97. Advisory Committee Admin and Support Direct delivery—secretariat Clerk's, Planning Services, D service to 11 committees Operations, CAD's Office 98. 1 Public Policy Development Direct delivery All Depts D/M 99. Public Communications, Consultation and Direct delivery Corporate Services D/M Engagement develops overall policy; all depts involved in delivery LAST REVISED: 10/06/2014 Page 7 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT TABLE OF PROGRAMS AND SERVICES CAO-004-14 Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 100 Volunteer recognition Direct delivery and facilitate Municipal Clerk's D nominations to external .agencies offering recognition awards Corporate Management Program 101 Corporate level leadership, planning and Direct delivery CAO's Office D monitoring 102 Department level planning, procedural Direct delivery All Depts D development and monitoring 103 Internal Communications Direct delivery Corporate Services D 104 Corporate Policy Development Direct delivery CAO's Office D 105 Emergency Measures Planning Direct delivery Emergency and Fire M Services All Depts 106 Contract/Agreement Management Direct Delivery All Depts D 107 Legal Support Direct delivery with some Legal Services D contracting for specialized matters, e.g., HR 108 By-law development and administration Direct delivery Municipal Clerk's M 109 Risk Management Direct delivery with some Finance D contracted legal assistance All Depts 110 Customer Support Direct delivery All Depts D 111 Corporate Training and IT training Direct delivery with some Corporate Services D contracting-out 112 Occupation Specific Training Contracted out All Depts M Human Resources Management Program 113 Compensation Management Direct delivery Corporate Services M 1141 Benefits Management Direct delivery Corporate Services D 1151 Health,Safety and Wellness I Direct delivery Corporate Services M j I LAST REVISED: 10/06/2014 Page 8 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT I TABLE OF PROGRAMS AND SERVICES CAO-004-14 N C Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 116 Human Resources Recruitment Support Direct delivery Corporate Services D 117 Labour Relations Direct delivery with some Corporate Services D contracting-out on legal matters Corporate Asset Management Program 118 Facility Management- Municipal Direct delivery with some Operations D Administrative Centre contracting out for design, architecture, major changes in building systems 119 Facility Management—Operations buildings Direct delivery with some Operations D contracting-out for building cleaning, design,. architecture, major changes in building systems 120 Facility Management-Community Halls Local Boards (5); local Operations D entities (8) 121 Facility Management—Animal Services Direct delivery Operations D 122 Facility Management—Recreation facilities, Direct delivery with some Community Services D incl project mgt contracting out for design, architecture, major changes in building systems 123 Sportsfield management Direct delivery Operations D 124 Real Property Acquisition, Disposal & Direct delivery Planning Services D Management Legal Services 125 Real Property lease mgt Direct delivery Corporate Services D Operations Community Services Planning Services 126 Fleet Management Direct delivery with some Operations D LAST REVISED: 10/06/2014 Page 9 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 TO REPORT TABLE OF PROGRAMS AND SERVICES CAO-004-14 Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) contracting-out 127 Energy Management Direct delivery Community Services for M recreation facilities, Operations for all other purposes 128 Linear Property management Direct delivery with some Engineering D contracting-out Information Management Program 129 Geographic Information Direct delivery Planning Services D Corporate Services 130 Business Solution Implementation and Direct delivery Corporate Services D Integration 131 Information Technology Infrastructure Direct delivery Corporate Services D Management 132 User Support Direct delivery Corporate Services D 133 Maintenance Management and Support Direct delivery Corporate Services D 134 Telecommunications Infrastructure Mgt Direct delivery Corporate Services D 135 Records Management Direct delivery Municipal Clerk's M Financial Management Program 136 Financial Planning and Budget Monitoring Direct delivery All Depts M 137 Financial Reporting Direct delivery All Depts M 138 Accounting Direct delivery Finance M 139 Accounts Payable Direct delivery Finance M 140 Purchasing Direct delivery Corporate Services M 141 Debt/Investment Management Direct delivery Finance M I ISO LAST REVISED: 10/06/2014 Page 10 of 11 MUNICIPALITY OF CLARINGTON APPENDIX 2 T REPORT I TABLE OF PROGRAMS AND SERVICES CAO-004-14 N O Discretionary(D) # Service Service Delivery Mode Departments Involved or Mandatory(M) 142 Billing and Collection of Fees, Fines and Direct delivery Finance M Charges Community Services Operations Municipal Clerk's Emergency& Fire Services 143 Cash Handling Direct delivery Finance' M Community Services Operations Emergency& Fire Services 1441 Internal Audit Direct delivery Finance D 1451 Assessment Base mgt Direct delivery Finance D LAST REVISED.: 10/06/2014 Page 11 of 11 ClarhWn REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 23, 2014 Resolution #: By-law#: Report#: CAO-005-14 File #: Subject: ENERGY MANAGEMENT PLAN RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO-005-14 be received; and 2. THAT Council endorse The Municipality of Clarington Energy Management Plan 2014 —2019, as required under Ontario Regulation 397/11 of the Green Energy Act, 2009 Submitted by: Franklin Wu, Chief Administrative Officer 17-29 REPORT NO.: CAO- 005-14 PAGE 2 1.0 BACKGROUND 1.1 On January 1, 2012 Ontario Regulation 397/11 came into effect. This Regulation required public agencies, including municipalities to report their energy consumption and greenhouse gas emissions annually, to the Ministry of Energy, beginning on July 1, 2013. The Municipality.met the reporting requirements for July of last year and will continue to do so annually as required by the Regulation. 1.2 In addition to this annual reporting, the Regulation also required the development and implementation of an energy conservation and demand management plan. 1.3 In anticipation of the second requirement of the Regulation, the Energy Management Committee (Committee) has been drafting the Energy Management Plan (EMP) presented.with this report. 2.0 ENERGY MANAGEMENT PLAN 2.1 In 2010 Council was presented with a draft Energy Management Plan for information. This plan provided the Committee with a number of initiatives to work on with the goal of reducing energy consumption in our municipal operations. 2.2 Although the draft plan was very useful in the early years of the Committee's work, the required components of this EMP,'will further enhance the effectiveness of energy conservation efforts for the Municipality. 2.3 The requirements of the EMP include the setting of goals and objectives, complete with specific strategies for.achieving the goals. As seen in that attached EMP, the Committee has identified a significant amount.of work to be completed over the next five years. 2.4 The EMP is intended to be a living document and will provide the Committee with a clear direction for the overall reduction of energy usage in municipal operations. 2.5 Through staff representation from the majority of municipal departments on the Committee, we will continue to work with all employees to further inform and encourage energy conservation in the workplace. 3.0 COMMENTS 3.1 By endorsing the Energy Management Plan presented, Council is further supporting the ongoing process of integrating energy efficiencies and conservation measures into existing municipal operations. . 17-30 REPORT NO.: CAO- 005-14 PAGE 3 3.2 The Energy Management Committee will be preparing an annual report to Council outlining the progress work completed. CONFORMITY WITH STRATEGIC PLAN —The recommendations contained in this report conform to the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability _ Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: George Acorn, Energy Management Committee Chairman Attachments: Appendix 1: Municipality of Clarington — Energy Management Plan 2014 - 2019 17-31 ATTACHMENT# To REPORT# sA0-005 THE MUNICIPALITY OF t CLARINGTON - ENERGY - MANAGEMENT PLAN 2014 - 2019 i I� � --"•. -aS;-i._.yam� ,..�._"is I ` 1 I 17-32 TABLE OF CONTENTS Section 1 Introduction ..................................................... Page 3 Section 2 Background & History ................o....... .............. Page 3 Section 3 Municipal Buildings Listing .....©........-.......... ..... Page 4 Section 4 Energy Consumption ..... ................................... Page 4 Section 5 Energy Monitoring Plan ©....... .............. ............. Page 9 Section,6 Goals and Actions ................ .................00.ao...... Page 10 Section 7 Other Considerations ........................................ Page 14 Section B Prior Energy Management Initiatives ................. Page 16 Section 9 Plan Administration ........................................... Page 19 Section 10 Appendices: Appendix I - Current Energy Management Committee ....... Page 21 Appendix II - Municipal Buildings - Owned & Operated ..... Page 22 Appendix III - Municipal Buildings - Board Operated .......... Page 23 Municipality of Clarington- Energy Management Plan Page 2 17-33 Section 1 - Introduction In response to the growing need for energy and environmental stewardship,the municipal administration is working towards additional energy conservation through a coordinated plan. The purpose of the Energy Management Plan (EMP) is to provide the Municipality with a strategy to improve the overall energy efficiency of operations within the control of the Municipality. By increasing awareness with all employees in energy conservation we will assist in the promotion of an environmentally-friendly workplace and do our part in saving the environment, energy and money by promoting and practicing all energy conservation measures and programs The Plan was developed by the staff members of the Energy Management Committee and will be the key instrument to assist the Municipality to achieve these goals. The Plan will be reviewed and updated on an annual basis. The Energy Management Committee shall report to Council on a regular basis with respect the status of various energy conservation undertakings. Section 2 - Background & History In 2007, Council endorsed the formation of a staff committee to undertake all necessary actions to effect municipal energy conservation. Under the direction of the Chief Administrative Officer, an interdepartmental Energy Management Committee (Committee) was formed to provide leadership; guidance and direction to ensure all energy management efforts are coordinated and sustained over the longterm. For a current list of committee members see Appendix I. The mandate of this Committee is to take charge and take ownership of all energy conservation measures including the preparation and implementation of an Energy Management Plan (EMP). Allowing staff to be engaged in the process of setting and choosing priorities will contribute to the longterm implementation of the Plan. In a June 2010 report to Council, the Committee presented a draft Energy Management Plan as well as providing an update on a number of initiatives the Committee was working on. A significant project was the creation of a quarterly energy consumption reporting mechanism. Using the 2008 budget year as a baseline, consumption was tracked and reported quarterly to the Committee. As required by the Green Energy Act Regulations, the Municipality submitted prior to July 1, 2013 the annual energy consumption and greenhouse gas emissions report for budget year 2011 to the Ministry of Energy. This report was also posted on the municipal website and a hard Municipality of Clarington-Energy Management Plan Page 3 17-34 copy was available in the Clerk's office. As this is an annual requirement, staff are currently working on the 2012 budget year report. Section 3 - Municipal Buildings Listing Clarington owns a wide collection of buildings across the Municipality. They include large multi- use recreation facilities including indoor pools and ice rinks, fire stations, administrative offices, libraries, community halls, museum building and an art gallery. The age of the buildings range from late 1800's-early 1900's to recently constructed facilities. The buildings are divided into two groups. Appendix II (see page 22) lists the buildings that are owned and operated by the Municipality.Appendix III (see page 23) lists the buildings that are owned by the Municipality but operated by various boards. For the second group, the individual boards are responsible for the operation of the facility including payment of utilities while the Municipality is responsible for the building envelope. Section 4 - Energy Consumption The scope of this report is limited to energy use through natural gas, electricity, propane, and furnace oil consumption by municipally owned buildings for which the Municipality is responsible for paying the respective invoices to the local distribution companies, and or fuel providers. The baseline year selected for this plan is 2011. This baseline year was selected as 2011 was the first year the municipality submitted its consumption data to the Ministry of Energy as part of Regulation 397/11. All data provided for consumption statistics has been directly taken from actual utility invoices from the various distribution companies and providers. For the purpose of the plan the Municipality has converted its energy to a like unit being gigajoules (GJ). This allows the Municipality_to compare its overall energy usage normally displayed as'Kilowatt hours (KWh) for electricity and metres cube (m3) for natural gas. These units have been further converted using the Local Authority Service (LAS) Planning tool system to a unit known as Energy Intensity (eKWH/m2). This unit allows the municipality to express a specific facility or building's energy use as a function of its size in square metres. With that being said the energy intensity will accurately display increases in consumption when retrofits have been completed to increase building size or when new additional buildings are built as the Municipality continues to grow and expand. Municipality of Clarington—Energy Management Plan Page 4 17-35 ' Many variables contribute to energy consumption, some of which are out of the Municipality's control when trying to maintain a consistent level of consumption within the budgeted yearly usage. Some of these variables include: • Expanded programming and Increased public usage at recreational facilities • Change in service levels including increased operating hours in buildings 0 Significant changes in seasonal weather patterns • Tenants usage at leased area's in which the Municipality doesn't have control over thermostats, light usage etc. The Municipality's 2011/2012 energy use breakdown and total energy used annually is shown in the diagrams below: 2011 Municipal Buildings Energy Consumption Figure 1 Fuel Source Consumption Unit Converted to Cost $ GHG G1's Tonnes CO2 Electricity 10,354,630 Kwh 37,277 1,113,749 994 Natural Gas 1,129,285 m3 43,206 353,278 2,135 Furnace Oil 32,966 L 1,279 28,826 90 Propane ---- -7,782 L 197 --- 4,201 12 Totals 81,959 1,500,054 3,231 Municipality of Clarington-Energy Management Plan Page 5 17-36 2012 Municipal Buildings Energy Consumption Figure 2 Fuel Source Consumption Unit Converted to Cost$ GHG GJ's Tonnes CO2 Electricity 10,484,636 Kwh 37,745 1,186,498 1,007 Natural Gas 1,064,125 m3 40,713 322,744 2,012 Furnace Oil 8,254 L 320 7,813 23 Propane 28,692 L 726 17,594 44 Totals 79,504 1,534,649 3,086 Natural Gas Consumption Electricity Consumption 1,200,000 - V 11,000,000 - -- i M 1,100,000 - � 10,500,000 -I U j 0 a� 1,000,000 -� "2011 10,000,000 R 2011 N m2012 p 112012 D N 0 900,000. - � � 9,50.0,000 - - 800,000 s,aoo oao ._ . i —------ ----- - -------------- -------- -------- Figure 3 Figure 4 Municipality of Clarington-Energy Management Plan Page 6 17-37 i Figure 5 Municipality.of Clarington Energy Breakdown n Eleetridy a Natural Gas Furnace rail R. a M Propane Total Energy Use(GJ)=161,463 Figure 5: Energy breakdown by Gigajoules(GJ)(2011-2012) Figure 5 is a breakdown of all the energy sources the Municipality of Clarington consumes in gigajoules. As shown in this figure the amount of energy provided by both electricity and natural gas are relatively close,with a 6%difference between the two sources. The additional consumption of both propane and furnace oil only amount for approximately 2%of the Municipalities overall consumption. These sources are used in facilities where natural gas supply is currently not yet available, or the facilities are not fitted with the appropriate equipment. Municipality of Clarington—Energy Management Plan Page 7 17-38 Figure 6: Electricity Breakdown by cost(Jan 1,2011-Dec 31,2011) 2011 Electricity Breakdown by Cost I 77F 1 f � ❑Total Electncty$ iBuildings Dstreet Lights i I - i 5 7 t� i I i i Figure 6.1: Electricity Breakdown by cost(Jan 1,2012-Dec 31,2012) 2012 Electricity Breakdown by Cost i d i ♦ w. f 0Tot'alElectrrcity$ M Buildings j �,5y r ti r r L�Street Lights-i t } Figure 6 &6.1 are breakdowns of all the electricity costs the Municipality of Clarington has incurred between January 1,2011 to December 31, 2012. Although the Municipality does not monitor and track the usage of its street lights as they are an unmetered asset, it should be noted by the display of the graph that the illumination of the Municipalities street lights make up approximately 36%of the yearly electricity operating budget. Municipality of Clarington-Energy Management Plan Page 8 1T-39 Section 5 - Energy Monitoring Plan Since 2008 utility consumption of electricity, gas and water is regularly tracked in a spreadsheet by the Finance Department. The Energy Management Committee receives regular updates on the consumption data. This includes budget to actual comparisons, year to year comparisons and a discussion on factors that affect the consumption. Members of the Energy Management Committee who represent all departments will provide feedback on factors affecting consumption such as weather and changes in operating hours and service levels. Note that only buildings that are owned and operated by the Municipality are monitored by the Municipality. This regular monitoring allows for the identification of unusual utility consumption figures as well as billing irregularities. The Municipality of Clarington also uses this consumption information to comply with the Ministry of Energy annual reporting requirement as per the Green Energy Act. This data is also used as a basis for budget estimates for the next calendar year while factoring in current consumption, planned service levels, planned changes in equipment, capital projects and retrofits of buildings. This data will also be used to determine actual savings from energy conservation measures. From October 2008 to October 2014, the Municipality has a consulting agreement with Blackstone Energy Service Inc. This agreement covers many services related to the Municipality's supply of Natural Gas including the supply of information relevant to decision making; arranging contracts for the continuous supply;'analysis and reconciliation of usage; and forecasting of natural gas pricing pressures. The agreements also cover the analysis of the electricity market. The Municipality is currently working with the Region of Durham on the RFP for a new energy consulting agreement. In 2014, consumption data will be transferred to the Local Authority Services (LAS) Energy Planning Tool system to continue the ongoing monitoring of utilities and to submit our 2012 consumption data for the MOE annual report. Municipality of Clarington-Energy Management Plan Page 9 17-40 Section 6 — Goals and Actions 1. Complete Energy Audit Master Plan Phase I Implementation Project (2014-2015) In December 2012, Council approved funds to complete the first phase of energy conservation measures from the energy master plan developed by VIP Energy Inc. The master plan was developed with recommendations arising from the completion of the initial twelve (12) energy audits on municipal buildings. The report identified the most attractive measures based on an estimated payback of six years or less. In order to complete this goal,the following actions are to be completed: I. Summarize all completed, deferred and cancelled energy conservation measures approved in this project. II. Maximize use of the incentive funds available from the Ontario Power Authority (OPA)through saveONenergy program applications. III. Review and evaluate the effectiveness of the initiatives implemented to determine actual savings. IV. Direct actual savings back to the source of funding, the Municipal Government Enterprise Reserve Fund. These funds could then be made available for funding additional measures identified in the full energy master plan. 2. Prepare Energy Audit Master Plan Phase 11 Implementation Project (2016-2017) Upon the completion of the Phase I work,the Energy Management Committee will review the recommendations of subsequently completed energy audits to determine, future energy conservation.measures for consideration.They will also review those measures.not previously recommended to determine their feasibility moving forward. In order to complete this goal,the following actions are to be completed: I. Incorporate into master plan the energy conservation measures identified in most recently completed energy audits. Municipality of Clarington-Energy Management Plan Page 10 17-41 II. Subject to incentive funding from OPA of 50% of total cost, complete energy audits on municipally owned, board operated community hall and buildings. III. Review the list of measures not included in Phase I project and assess from a payback perspective,to identify and prioritize initiatives for consideration in Phase II project. IV. Prepare a report to Council seeking approval of funds to complete Phase II of the project. 3. Continue to Integrate Energy Conservation into the Corporate Asset Management Strategy (2014-2019) In addition to the completion of specific energy conservation improvements, municipal staff will continue to consider energy efficiency and conservation with the repair and/or replacement of capital assets. In order to complete this goal,the following actions are to be completed: I. Through the operating department representatives on the Committee, continue to emphasize energy efficiency and conservation during the preparation of annual operating and capital budgets. II. Liaise with the Corporate Asset Management Working Group as they complete their work on a corporation-wide asset program. 4. Enhance Staff Energy Conservation Awareness and Engagement (2014 — 2019). A key factor in the success of energy conservation plan is the creation of an energy mindset. This involves staff at all levels taking an active role and working together in achieving our energy goals.This will result in energy conscious behaviour becoming entrenched in the day to day operation of all employees. In order to complete this goal,the following actions are to be completed: I. Engage municipal staff on pending energy efficiency upgrades at the Municipal Administrative Centre, with regular progress updates and opportunity for feedback. Municipality of Clarington-Energy Management Plan - Page 11 17-42 II. Regular communication to staff through electronic distribution of energy news through email, website and intranet. III. Through department representatives on the Committee, encourage energy awareness and education to be included as discussion items, as applicable, in staff training and team meetings. IV. Create a recognition program that will highlight the efforts of departments and staff in energy conservation. 5. Strategically Align with Council's Corporate Strategic Plan 2015 - 2018 The current Strategic Plan was developed in the Spring of 2011 and is in the final year of implementation. During this last term of Council, the Energy Management Committee worked on a number of initiatives identified in the strategic plan. In preparation for the next four year.plan,the Committee will provide the necessary background information on the energy conservation programs to assist Council in adopting energy efficiency priorities. In order to complete this goal,the following actions are to be completed: J I. Provide the approved Energy Management Plan to Senior Staff as they prepare the orientation information for the new term of Council, highlighting the goals of the Committee. II. Encourage the incoming Council to incorporate energy conservation measures in the 2015—2018 Strategic Plan. III. Following the preparation of the Corporate Strategic Plan,the Committee will review Council's priorities for 2015—2018.The Committee will make any necessary adjustments to the EMP. 6. Initiate a Street Light Retrofit Project (2015) As identified in this plan the cost of electricity to illuminate the Municipality's street lights is 36% of our total annual energy cost. Although the street light accounts are not metered and actual energy consumption data is not available there exists an opportunity to upgrade our current street lights to a more energy efficient system. By working with Local Distribution Companies (LDCs) the Municipality can substantiate a reduction in Municipality of Clarington-Energy Management Plan Page 12 17-43 energy usage and negotiate a more attractive flat rate for street light accounts. In order to complete this goal,the following actions are to be completed: 1. 'Complete a street light pilot project utilizing light emitting diode (LED) or high intensity discharge (HID) electronic ballast systems in a location that is metered to assist in calculating energy conservation effectiveness (i.e. building parking lot). II. Work with Veridian and Hydro-One to calculate energy savings potential for non-metered street fight accounts and negotiate an acceptable rate reduction agreement. III. Following the trial period, complete an evaluationto determine actual energy savings. Based on favourable results staff will develop a business case for a large scale retrofit and make appropriate recommendations for funding. 7. Reduce Energy Intensity Factor by 5% by 2019 As explained earlier in the report Energy Intensity(el<WH/m2) is a measurement factoring energy consumption in relationship to the size of the facility, represented in square meters.The energy intensity will accurately display increases in consumption when facility renovations have been completed to increase building size.or when new buildings are built as the Municipality continues to grow and expand. In order to complete this.goal, the following actions are to be completed: I. Perform analysis on estimated energy usage reductions calculations for completed conservation measures. II. Ensure that all expansions to existing buildings and new facilities are designed with energy efficiency principles. III. Include Energy Intensity data as part of the regular energy monitoring report presented to the Energy Management Committee. Municipality of Clarington—Energy Management Plan Page 13 17-44 Section 7 — Other Considerations New Construction Energy Efficient Design Currently municipal buildings are constructed following the energy efficiency design standards as outlined in the Ontario Building Code and will adhere to changes to the Code relating to energy efficiency design, effective January 1, 2017. The recent construction of the Newcastle Fire Hall incorporated a number of energy efficient design concepts, following the Leadership in Energy and Environmental Design (LEED) principles. The Community Services Department is undertaking a major renovation to the Clarington Fitness Centre in Bowmanville in 2014.This renovation will include the introduction of more natural light to the facility as well as upgrading the mechanical and electrical components of the building to high energy efficient systems throughout.This will include the introduction of a large scale LED lighting retrofit. The Clarington draft Energy Management Plan was reported to Council through Report CAO-005-10 on June 21, 2010. It provided Council with an overview.of GREEN initiatives and the LEED certification program. LEED is a voluntary rating system for designing, constructing, operating and certifying green buildings. Although Clarington has not to date, adopted a LEED certification policy, Green elements and energy conservation opportunities are explored and considered in municipal projects and building design. Going forward the Municipality's goal is to continue to reflect and incorporate energy conservation principles wherever possible. Should the development of a LEED Policy for municipal build in s remain a priority for the next term of Council and be included in their Strategic Plan, municipal staff will undertake a detailed review of the various energy and environmental design programs and make specific recommendations to Council at that time. Renewable Energy Since the formation of the Energy Management Committee, research has been completed on a number of initiatives and programs. Specifically, in 2010/11 the Committee was looking at the Ontario Power Authority (OPA) Feed-in-Tariff(FIT) Program and the potential for the installation of roof mounted solar panels. The Municipality of Clarington—Energy Management Plan Page 14 17-45 program is based on the generation,transmission and distribution of energy into the province's energy supply system. Subject to all necessary approvals,the OPA would enter.into a 20 year contract at a fixed- rate per kWh generated. In general the contracts are structured to provide adequate guaranteed revenues to cover the cost of capital and operating costs associated with the installation as well as providing the building owner a reasonable rate of return on the initial investment. There are a number of iterations of agreements including leasing of roof areas and multi-party partnerships. In June 2012,the results of an Expression of Interest for the installation of a solar panel system at the Municipal Administrative Centre were presented to Council. Moving forward with installation would have required significant repairs to the affected roof areas which impacted negatively on the financial viability of the installation. As a result the report was received for information and no further action was taken. Staff will continue to stay informed on renewable energy opportunities and will bring forward to Council viable opportunities that are presented to the municipality. Green Procurement Purchasing By-law#2010-112 contains a sustainability section noting awareness of environmentally sound purchasing indicating that acquisitions shall provide for durable, reusable products and products that include maximum post consumer waste or recyclable content. To supplement the By-law Sustainability clause a Green Procurement Policy has been drafted to expand on the requirements of the Sustainability clause and speaks to environmentally sound procurement, energy efficiency, reduction of greenhouse gases and application of LEED technology in new construction. Results to date have been favourable. A large percentage of cleaning products are Green. Energy efficiency is a requirement on purchases of appliances and equipment and lighting. When the Purchasing Division finalizes this Policy, it will be incorporated into the Energy Management Plan during the annual review process. Municipality of Clarington-Energy Management Plan Page 15 17-46 Green Fleet The Operations Department has prepared a draft Green Fleet Plan which supplements/compliments the Green Procurement Policy. Objectives include selection of vehicles, equipment,fuels, supplies and practices that result in energy efficient operation, reduced emissions, increased recycling/reduction of waste and energy conscious driving operating techniques. When the Operatiors Department finalizes this Plan, it will also be incorporated into the Energy Management Plan. Section 8 - Prior Energy Management Initiatives Energy Management Committee In 2007, under the direction of the Chief Administrative Officer, an interdepartmental staff Committee was formed to provide leadership; guidance and direction to ensure all energy management efforts are coordinated and sustained over the longterm. Since their formation,the Committee has worked on a number of energy matters and initiatives and most recently has been tasked with the development of the EMP to meet the requirements of the Green Energy Act. In addition the implementation of Phase I of the Energy Master Plan Project has been ongoing in 2013 and 2014 and has been another focus of the Committee. The Committee continues to meet monthly and has undertaken initiatives resulting in successful conservation results, while creating an energy conscious culture in the municipal organization through staff engagement and education initiatives. Energy Audits Since 2008 a total of 22 energy audits have been completed at municipally operated facilities. The audits covered all aspects of the facilities; HVAC, lighting, water and building envelope and identified all opportunities for energy conservation ranging from minor upgrades such as low flow toilets and shower heads, energy efficient lighting upgrades, motion sensors to capital retrofits for such as chillers, furnaces and air conditioners. Building envelope reviews identify areas for heat loss and stress on cooling Municipality of Clarington-Energy Management Plan Page 16 17-47 systems cooling. Operations and Community Services have moved forward with many recommendations from the audits to achieve energy savings. Subsequent to the completion of an energy audit in 2009 at the Garnet Rickard Recreation Complex,the Community Services Department was successful with a grant application through the Building Canada Fund for a major infrastructure renewal, energy retrofit upgrade. The completion of energy audits for municipal buildings identified a significant number of energy conservation measures which formed the basis for the Energy Master Plan. Applications are currently being prepared for additional audit funding through the OPA program to permit the completion of an additional nine energy audits for municipally owned, Board operated community halls. Once completed, the results of these audits will be incorporated into the Energy Master Plan. Energy Master Plan In 2012 the Energy Management Committee commissioned an Energy Master Plan. This Plan was developed using the findings of all energy audits completed to date and identified and recommended upgrades and changes to all facilities with a view to reducing energy, greenhouse gas production and water consumption.The Plan identified estimated reduction in energy usage, green house gas emissions and the return on investment if the recommended upgrades were implemented. Upon completion of the Energy Master Plan, the Committee selected a number of recommendations that would achieve significant reduction in energy consumption and presented a report to Council in December 2012, seeking approval to proceed with the selected retrofits and recommended a budget to complete the selected retrofits. Council endorsed the Energy Master Plan and adopted the recommendation to fund the projects. The report also advised that the initial investment for the retrofit work would be directed back to the Reserve Fund through realized savings for the work completed. Under the Master Plan project a number of measures have been implemented including an arena lighting retrofit at South Courtice Arena.The Committee is currently involved with Operations as they work with a design team on a major mechanical and lighting retrofit project at the Municipal Administrative Centre. Municipality of Clarington-Energy Management Plan Page 17 17-48 Energy Savings "10 in 9" Initiative In 2009 the Chief Administrative Officer issued a challenge to all municipal departments, the "10 in 09" Challenge.This was a challenge to staff to reduce electricity consumption by 10% in the year 2009. Through the challenge the Committee issued regular bulletins/newsletters to promote the challenge and offered tips on how to conserve energy, both at the workplace and at home. By the end of the year consumption was reduced in Natural Gas, Electricity, and Water usage,-with an overall average of 8%-this in spite of one of the hottest summers in many years. Given the circumstances the results of the challenge were significant. Roving Energy Manager Program — Veridian Connections On May 30, 2013 the Municipality finalized a partnership with Veridian Connections and other Durham Region municipalities to share the services of a qualified Energy Manager, contracted to Veridian,to assist with the identification, reporting and implementation of energy conservation measures in our municipal buildings. This program is offered by the Ontario Power Authority who are the providing the funding for this Roving Energy Manager. Since June of 2013 members of our energy committee have been meeting with this Energy Manager on the implementation of our energy master plan projects. Although we were focussed on the mechanical and electrical retrofits for the Municipal Administrative Centre, we were able to adopt their"best practices"to solutions for all municipal buildings. This Energy Manager also assisted with the Ontario Power Authority saveONenergy grant application recently completed by staff for the major renovation at the Clarington Fitness Centre scheduled to commence at the end of June. This one year program expired in early June 2014. As the focus for Veridian is energy conservation targets in their service areas only, it was not feasible to apply for a renewal of this contract. Only two major municipal buildings are located within the Veridian service area,the Municipal Administrative Centre and the Clarington Fitness Centre. The retrofit work scheduled for completion in these two buildings has already been calculated into Veridian's conservation targets. Municipality of Clarington—Energy Management Plan Page 18 17-49 Earth Hour The Earth Hour challenge in 2009-10 seemed to be very prominent with various Municipal challenges undertaken. Since then it has not attracted as much attention. The Committee will continue to promote conservation at work and home with staff remind everyone to participate in the challenge and continue to strive to.reduce energy consumption Municipal Council Engagement Since the formation of the Committee,there have been a number of reports prepared for Council to both keep them informed of the work the Committee is doing as well as to seek approval for specific programs.The commitment shown by Council since 2008 has allowed the Committee to take real action towards reducing energy consumption in municipal operations especially with the approval of funds in 2012 to complete measures in the Energy Master Plan. With their endorsement of this Energy Management Plan 2014—2019, Council will show their continuing support in reducing energy consumption and the resulting greenhouse gas emissions.This support of the work of the Committee will result in further programs and measures to the betterment of the municipality. The Committee will continue to keep Council aware of their work with regular updates as well as reports seeking specific approvals. Section 9 = Plan Administration The administration of this EMP will be the responsibility of the members of the Energy Management Committee who will be using this document as the basis for the work they will be completing over the next five years. In addition to the annual reporting of electricity, natural gas and heating oil consumption to the Ministry of Energy each spring, the Committee will undertake an annual review of the EMP and make any necessary revisions and updates. The annual review will be presented to Council for information and should there be any major programs to be undertaken or major changes to the document, appropriate recommendations will be made by staff. Municipality of Clarington-Energy Management Plan Page 19 17-50 Upon formal endorsement of the Energy Management Plan by Council, it will be made available,.as required by the Green Energy Act Regulations, electronically on the municipal website with a hard copy available in the Clerk's Office for public review. The Committee will also develop communications methods that will best keep all employees informed of the EMP moving forward and will celebrate our energy conservation successes in a way that will confirm to our residents that we are ever vigilant in controlling energy consumption and costs in our municipal operations. Municipality of Clarington-Energy-Management Plan Page 20 17-51 Section 10 - Appendices APPENDIX I — Current Energy Management Committee George Acorn, Chair Community Services Frank Wu Chief Administrator's Office Curry Clifford Chief Administrator's Office Ken Ferguson Community Services Marie Marano Corporate Services David Ferguson Corporate Services Catherine Carr Finance Adam-Yarascavitch Finance Anne Greentree Clerks Fred Horvath - Operations Lockie Longhurst Operations Rob Groen Operations Tim Welsh Operations 'Gord Weir Emergency & Fire Services Mark Berney Emergency & Fire Services Leslie Benson Engineering Municipality of Clarington-Energy Management Plan Page 21 17-52 APPENDIX II — Municipal Buildings _ Owned & Operated Building Name Address Type of Facility Total Built Area 1 Municipal Administrative Centre 40 Temperance Street administrative 1903 Bowmanville ON L1 C 3A6 offices/Council 5946 1888/2002 chambers/library 2 Garnet B Rickard Rec Complex 2440 Hwy#2 twin pad arena, 8230 1988/1998 Bowmanville ON community hall 3 Courtice Community Centre 2950 Courtice Road indoor pool, Courtice ON community hall, 4925 1997 fitness, library 4 South Courtice Community 1595 Prestonvale Road Twin pad arena, 7154 2003 Centre Courtice ON 5 Clarington Fitness Centre 49 Liberty Street indoor pool, squash 1161 1981 Bowmanville ON 6 Darlington Sports Centre 2276 Taunton Road Single pad arena 3057 1975 Bowmanville ON 7 Bowmanville Indoor Soccer 2375 Baseline Road indoor soccer, 2646 2005 Bowmanville ON lacrosse bowl 8 Newcastle District Recreation 1780 Rudell Road indoor pool, Complex Newcastle ON gymnasium, program 5751 2008 rooms 9 Hampton Operations Centre 2320 Taunton Road administration, 1376 1977/1985/1995 Bowmanville ON . fleet garage,yard 10 Orono Operations Centre 3585 Taunton Road maintenance yard 476 1965 Orono ON 11 Yard 42 Operations Centre 178 Clarke Townline Road maintenance yard 484 1997 Newtonville ON 12 Fire Station#1 2430 Hwy#2 fire station & 1115 1994 Bowmanville ON headquarters 13 Fire Station#2 3333 Hwy#2 fire station 1152 2013 Newcastle ON 14 Fire Station#3 243 Main Street fire station Orono ON 636 1984 15 Fire Station#4 2611 Trulls Road fire station 836 2005 Courtice ON 16 Fire Station#5 2354 Concession fire station Enniskillen ON 391 1990 17 Former Fire Station#2 247 King Street E former fire station 636 1940's Newcastle ON 18 Animal Services 33 Lake Road animal services 542 1960's Bowmanville ON 19 Building Maintenance 33 Lake Road maintenance 121 1960's Bowmanville ON 20 Tourist Information Building 181 Liberty Street administrative offices 101 1995 Bowmanville ON 21 Clarington Community Resource 132 Church Street community centre 1394 1967 Centre Bowmanville ON 22 Hampton Community Hall 5360 Old Scugog Road community hall 284 1960 Hampton ON LOB 1J0 Municipality of Clarington-Energy Management Plan Page 22 17-53 APPENDIX III - Municipal Buildings— Board Operated Building Name Address Type of Facility Built 1 Orono Arena& 2 Princess Street indoor ice rink 1979 Community Centre Orono ON LOB 1 MO community centre 2 Newcastle Arena 103 Caroline Street W indoor ice rink 1975 Newcastle ON L1B 1H1 community centre 3 Visual Arts Centre 143 Simpson Avenue art gallery 1906 Bowmanville ON 4 Sarah Jane Williams 62 Temperance Street museum&archives 1965 Centre Bowmanville ON L1 C 3A6 5 "Bowmanville Museum 62 Temperance Street museum Mid Bowmanville ON L1 C 3A6 1800's 6 Clark Museum& 7086 Old Kirby School Rd museum 1905/ Volunteer Bldg Kirby ON 1996 7 Orono Library 127 Church Street library 1882 Orono ON LOB 1 MO 8 Newcastle Library 150 King Avenue E library 2009 Newcastle ON L1 B 1 L5 9 Baseline Community 2444 Baseline Road community hall 1985 Hall Bowmanville ON L1 C 3K3 10 Brownsdale 2226 Golf Course Road community hall 1957 Community Hall Newcastle ON L1 B 1 L9 11 Clarington Beech 26 Beech Avenue community hall Mid Centre Bowmanville ON L1 C 3A2 1800's 12 Haydon Hall 2503 Concession Road 8 community hall Acquired Haydon ON L1 C 3K2 1961 13 Kendal Community 6742 Newtonville Road community hall Acquired Centre Kendal ON LOA 1 EO 1999 14 Memorial Park Club 120 Liberty Street S community hall 1960's House Bowmanville ON L1 C 2P4 15 Newcastle 20 Kings Avenue W community hall 1922 Community Hall Newcastle ON L1 B 1 H7 16 Newtonville Hall 21 Church Street community hall Acquired Newtonville ON LOA 1J0 1965 17 Orono Town Hall 5315 Main Street community hall 1898 Orono ON LOB 1 MO 18 Solina Hall 1964 Concession Road 6 community hall 1956 Solina ON LOB 1J0 19 Tyrone Community 2716 Concession Road 7 community hall 1976 Centre Tyrone ON L1C 3K6 Municipality of Clarington-Energy Management Plan Page 23 17-54 Unfinished Business (a) C1tvhjgWn REPORT ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: EGD-020-14 File#: Subject: EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-020-14 be received; 2. THAT since the Langmaid Road site.has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule 'A' of Attachment 2); 3. THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 to this Report to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; 4. THAT the Mayor and the Municipal Clerk be authorized to sign this Easement Agreement subject to the final approval of the Engineering drawings by the Director.of Engineering Services; and CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 18-1 I Cl�"lI1 11 REPORT ENGINEERING DEPARTMENT 5. THAT all interested parties listed in this report.and any delegations be advised of Council's decision. Submitted by: ' Reviewed by: A.S. Cannella- Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/LJB/dv/jb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 18-2 REPORT NO.: EGD-020-14 PAGE 3 1.0 BACKGROUND 1.1 On January 2, 2014 the Minister of the Environment, in a letter to Mr. Doug Magee, Environmental Planner— Hydro One Networks Inc. (HONI), confirmed that HONI can proceed with the construction of the Clarington Transformer Station under the provisions of the Class Environmental Assessment for Minor Transmission Facilities and as outlined in the Project documentation subject to a number of conditions specified in the letter. 1.2 As identified in.the EA documents for the project, the approved access to the site is from the unopened road allowance north of Winchester Road/Concession 7 (the road allowance between the former Townships of East Whitby and Darlington). See Attachment 1 — Key Map. Consequently, HONI must enter into an Easement Agreement with the Municipality and the City of Oshawa which would allow HONI to improve the road allowance and construct an access to the Clarington Transformer site. -The Municipal Solicitor has confirmed that this is the most appropriate manner in which to accommodate their request. 1.3 The Agreement (Attachment 2) clarifies the responsibility of HONI regarding construction, maintenance, repairs, gating, engineering, insurance etc. 'it is necessary for the City of Oshawa to enter into the same agreement with HONI, and the City has indicated their willingness to enter into the Agreement which will go before their Council in June. The agreement holds both municipalities harmless during the term of the use of the right-of-way. Once the construction of the transformer station is complete, the easement will continue to be used for periodic access to the site. 2.0 COMMENTS 2.1 One of the Minister's conditions to allowing the project to proceed is the following: "The Proponent [HONI] shall be responsible for the formation of a Community Liaison Committee, should members of the public or other parties be interested in participating. The CLC shall be established by the Proponent within 6 months of the Minister's decision on the Part II Order requests for the Project. The CLC shall be established for the purposes of disseminating and exchanging information and monitoring results relevant to the project during detailed design and construction, and discussing any issues or concerns raised by CLC members." The first meeting of the Community Liaison Committee is scheduled for June 5th, 2014 and the engineering drawing and design of the road access for the Transformer Station is scheduled to be discussed at the meeting. At the time of the preparation of this report the community input to the committee on the 18-3 REPORT NO.: EGD-020-14 PAGE 4 engineering drawings for the construction of the access road were not available. Staff is satisfied that the engineering design is generally satisfactory and can be approved subject to the receipt of supporting documentation and consideration of the input from the community to the satisfaction of the Director of Engineering Services. The Proponents shall invite representative (s) of the Enniskillen Environmental Association and members of the public that expressed interest in the Project. Meetings shall be held as may be required or on an annual basis until Project operation. 3.0 CONCURRENCE This report has been reviewed by the Municipal Solicitor who concurs with the recommendations. 4.0 CONCLUSION In accordance with the Minister of the Environment's decision to allow the Clarington Transformer Station project to proceed, staff recommend that the Mayor and Clerk be authorized to enter into the Easement Agreement with Hydro One Networks Inc. to allow improvements on the unopen road allowance between former Townships of East Whitby and Darlington for the purposes of accessing the site subject to the final approval of the engineering drawings by the Director of Engineering Services. Staff further-recommend that By-Law 2014- be enacted to temporarily restrict the use of a portion of the road allowance. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Manager; Development Engineering & Traffic. Attachments: Attachment 1 - Key Map Attachment 2 - Draft Easement Agreement among Hydro One Networks Inc., the Corporation of the Municipality of Clarington and the Corporation of the City of Oshawa Attachment 3 - A By-law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington List of interested parties to be advised of Council's decision: City of Oshawa Hydro One Networks Inc. Enniskillen Environmental Association 18-4 LOT 35 LOT 34 HYDRO ONE NETWORKS INC. CONC. 7 ■ ■ ■ ■ ■ ■ ■ 'O ■ Proposed Acce s cc •� J O H � w Cone Rd 7 DARLINGTON CONC. 6 '! I DARLINGTON°a N O CO qES gN ROA 7 Site Area I o o S 0 Q J Q Q O Q Y O W Q Z w w I DRAWN BY: E.L. DATE:June 2,2014 J c N�ESsic U I REPORT EGD-020-14 KEY MAP ATTACHMENT NO. 1 4� 1 G:\Attachments\TownlinRdTransferStn.mxd Attachment#2 EGD-020-14 EASEMENT AGREEMENT THIS AGREEMENT is as of the day of June, 2014. AMONG: HYDRO ONE NETWORKS INC. ("Hydro One") - and - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ("Clarington") - and - THE CORPORATION OF THE CITY OF OSHAWA ("Oshawa") WHEREAS: (a) Hydro One is proposing to construct a new Transformer Station on property that it owns on Part of Lots 34 and 35, Concession 7, former Township of Darlington, now in the Municipality of Clarington, Regional Municipality of Durham (the "Property"); (b) The Property is adjacent to an unopened portion of the Road Allowance between the former Townships of East Whitby and Darlington (the "Road Allowance"); (c) The Road Allowance is under the joint jurisdiction of Clarington and Oshawa (the "Municipalities"); (d) Hydro One has requested permission from the Municipalities to improve and traverse upon that portion of the Road Allowance described as Part 3 on Plan 40R-28285 and a small portion of land owned by Clarington adjacent to the Road Allowance described as Part 2 on Plan 40R-28285 (the "Easement Area") in order to facilitate access to the Property; and (e) The Municipalities have agreed to permit Hydro One to make such improvements and traverse the Easement Area on the terms set out in this Agreement. 18-6 Hydro One Easement Agreement Page 2 NOW THEREFORE the Municipalities and Hydro One agree as follows: Grant 1. Subject to section 2, the Municipalities hereby grant to Hydro One a right in the nature of an exclusive easement through, along and over the Easement Area for the purpose of constructing, repairing and maintaining a road that will provide ingress to and egress from the Property. Such easement shall include the right of Hydro One, its agents and all other persons authorized by it to bring such vehicles, machinery and equipment as may be required to construct, repair and maintain an access road (the "Road"). 2. The Municipalities or any persons authorized by the Municipalities shall be permitted access through any portion of the Easement Area for any Municipal purpose including pedestrian passage provided that if such access is required through any construction area, the person(s) requiring access shall first report to the person responsible for the safety of the construction area and shall at all times respect Hydro One's occupational .health and safety requirements. For greater certainty, the right described in this section shall apply to any consultants who may require access to a portion of the Road Allowance north of the Easement Area for the purpose of carrying out hydrological monitoring. Restricted Access 3. Hydro One shall construct a gate at the location shown in Schedule "A" in -order to prohibit public access to the Easement Area. The type of gate shall be approved by Clarington's Director of Engineering Services. 4. Hydro One shall provide copies of any keys to the gate to the Clarington's Emergency and Fire Services Department and Clarington's Operations Department. 5. The Municipalities shall, by by-law, restrict common law access to the Easement Area for the duration of this Agreement. Term 6. This Agreement shall commence on the date first written above and shall continue until it is terminated in accordance with Section 7, 8 or 9 of this Agreement (the "Term"). Termination 7. Hydro One may terminate this Agreement upon 3 months notice to the Municipalities. 18-7 I Hydro One Easement Agreement Page 3 8. Hydro One agrees to release this Easement in the event that all or any portion of the Easement Area is dedicated as a public road by the Municipalities. 9. If Hydro One has not commenced construction of an access road within 1 year of the commencement of this Agreement, this Agreement shall automatically terminate. 10. Neither the Municipalities nor Hydro One shall be entitled to make any claim for compensation or costs as a result of any party exercising its right to terminate this Agreement or the Municipalities dedicating all or any portion of the Easement Area as a public road. 11. If this Agreement is terminated, Hydro One shall be under no obligation to remove any improvements made within the Easement Area. Construction of Road Improvements 12. Hydro One shall not commence any construction within the Easement Area unless Clarington's Director of Engineering Services has reviewed and approved engineering drawings for the work. For clarity, any maintenance - of the Road during the Term shall not be subject to such approval. 13. Hydro One shall be required at its cost and expense to obtain all necessary permits and approvals in relation to any work undertaken within the Easement Area. 14. Hydro One shall be responsible for all costs associated with the construction, repair and maintenance of work related to' the Road undertaken within the Easement Area during the Term. Insurance 15. Hydro One shall maintain throughout the term of this Agreement public liability insurance satisfactory to Clarington in which the Municipalities are named as co-insureds but only with respect to their respective interest in the operations of the Hydro One under this Agreement. Such policy shall provide a limit of liability of not less than $5,000,000.00 for any one occurrence and shall provide that it cannot be altered, cancelled or allowed to lapse without thirty (30) days prior notice to Clarington. 16. Hydro One shall provide Clarington with a certificate of insurance upon request. 17. The issuance of any policy of insurance shall not relieve Hydro One from responsibility for other or larger claims, if any, for which Hydro One may be held responsible. 18-8 Hydro One Easement Agreement Page 4 18. Notwithstanding anything to the contrary contained herein, Hydro One shall be entitled to self-insure its insurance obligations herein and for so long as Hydro is self-insured, Hydro shall not be required to provide any proof of insurance and the insurance shall be deemed to be in place. Indemnification 19. Hydro One shall indemnify and.save the Municipalities harmless from any and all costs arising from and against all actions, causes of action, suits, claims and demands whatsoever, including legal fees, which may arise, directly or indirectly (collectively the"Claim"), by reason of the Municipalities granting the rights described in this Agreement save and except and to the extent to which Claim is caused by the negligence -or willful misconduct of the Municipalities, either jointly or severally. Damage 20. Hydro One shall use its best efforts to avoid damaging any adjacent municipal highways during the course -of any construction, repair or maintenance of the Road. Hydro One shall forthwith repair any damage to any highway that does occur at its sole expense and to the satisfaction of the Municipalities. Default 21. If Hydro One is in default of any obligation under this Agreement and such default has continued for a period of 48 hours (or such longer period of time as may be reasonably required in the circumstances to cure the default) after written notice from either Clarington or Oshawa setting out the particulars of the default, then the municipality that issued the notice shall be entitled to rectify the default to the extent that it, in its sole and absolute discretion, deems appropriate and Hydro One shall be liable to pay such municipality's reasonable costs associated-with such rectification. ' 22. Notwithstanding Section 21, notice shall not be required in any situation deemed by either"municipality to be an emergency. 23. No waiver of any of provision of this Agreement shall be deemed or shall constitute a waiver of any other provision of this Agreement, whether or not similar, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. Registration of Agreement 24. Hydro One shall be entitled to register this Agreement or notice thereof against title to the Easement Area. The Municipalities shall execute, at no 18-9 Hydro One Easement Agreement Page 5 further cost or condition to Hydro One, such other instruments, plans and documents as may reasonably be required to effect such registration. Fees 25. Hydro One shall pay to Clarington upon execution of this Agreement a fee in the amount of $3,000.00 (inclusive of HST) for the preparation of this Agreement. Hydro One shall also pay all 'costs associated with the registration of this Agreement against title to the Property and any other related documents, including any amendments to this Agreement. Successors and Assigns 26. The burden and benefit of this Agreement shall run with the Easement Area and the works and undertaking of Hydro One. This Agreement shall enure to the benefit of and bind the parties and their respective successors and assigns. Severability 27. If a court of competent jurisdiction should declare any clause or part of a clause of this Agreement to be invalid or unenforceable, such clause or part of a clause shall not be. construed as being an integral part of this Agreement or having persuaded or influenced either party to this Agreement to execute the same, and it is hereby agreed- that the remainder of this Agreement shall be valid and in full force and effect. - Entire Agreement 28. This Agreement constitutes the entire agreement between the parties pertaining ' to the Easement Area and supersedes all prior and contemporaneous agreements, undertakings, negotiations, and discussions of the parties, whether oral or written. There are no warranties, representations or other agreements relied upon by either party. No amendment, supplement, modification, waiver or termination of this Agreement shall be binding unless it is completed in writing and is signed by both parties. Applicable Law 29. This Agreement shall be interpreted under and is governed by the laws of the Province of Ontario. Schedule 30. Schedule "A", being Plan 40R-28285, is attached to and forms part of this Agreement. 18-10 Hydro One Easement Agreement Page 6 Notice 31. Any notice that is required to be or may be given under this Agreement shall be in writing and shall be transmitted by facsimile, mailed by first class prepaid post, sent by e-mail or delivered: To Hydro One: Hydro One Networks Inc. 1800 Main Street East Milton, ON L9T 5139 Attention: Andrew Luis, Real Estate Coordinator Facsimile: 905-878-8356 Email: andrew.luis(cD-HydroOne.com To Clarington: The Corporation of the Municipality of Clarington 40 Temperance.Street Bowmanville, ON L1 C 3A6 Attention: Muncipal Clerk Facsimile: 905-623-0830 Email: clerksCEDclarington.ne t To Oshawa: The Corporation of the City of Oshawa 50 Centre Street South Oshawa, ON L1 H 3Z7 Attention: Denny Boskovski, Manager, Infrastructure Services Facsimile: 905-436-5694 Email: Dboskovski()..oshawa.ca or such other address or number of which a party has notified the others. Any such notice shall be effective from the date that it is so transmitted, mailed, emailed or delivered. Registration Priority 32. Neither of the Municipalities shall grant or transfer an easement or permit, or create any encumbrance over or in respect of the Easement Area prior to registration of this Agreement. Hydro One has permission to approach any prior encumbrancers or any third parties who have existing interests in the Easement Area to obtain all necessary consents, postponements or subordinations (in registrable form) from all current and .future prior encumbrancers and third parties, if necessary, consenting to this Agreement, and/or postponing their respective rights, title and interest so as to place this Agreement and the transfer of easement rights in first priority on title to the Easement Area. 18-11 Hydro One Easement Agreement Page 7 . i IN WITNESS WHEREOF the Municipalities and Hydro One have signed this Agreement. I HYDRO ONE NETWORKS INC. Per: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Per: Adrian Foster, Mayor Per: Anne Greentree, Municipal Clerk THE CORPORATION OF THE CITY OF OSHAWA Per: Per: 18-12 Hydro One Easement Agreement Page 8 SCHEDULE "A" PLAN 40R-28285 n• - ; W • i _ / NNISSVM/ 4 / /�KPF��wC�NCE5510N] ; O ANOPANFOF1NE110N O 0 j AIAOWANDE 5MEE"THE !. MW16WP5 OF EAST WHMY r i AND DMIIHMN n xumcuwna aAUNDmx ..�,,..s,nc_,.,v �� i}• "' ....,..:.dA., � {, err — 5 I Z r U �• N �p E •._1aNP wr-rvn» A 'n i t LOT 35 C ONC SSG O N 7 (_DA RLIN f,i0IN W 1 e U 11 z 1 U o ! F t1 Outlined in red is approximate location of Hydro One gate: The location of. the gate is not to scale and conceptual design only. 18-13 Attachment#3 EGD-020-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2014- A by-law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington WHEREAS: (a) Hydro One Networks Inc. ("Hydro One") is proposing to construct a new Transformer Station on property that it owns on Part of Lots 34 and 35, Concession 7, former Township of Darlington, now in the Municipality of Clarington, Regional Municipality of Durham (the "Property"); (b) The Property is adjacent to an unopened portion of the Road Allowance between the former Townships of East Whitby and Darlington (the "Road Allowance"); (c) The Road Allowance is under the joint jurisdiction of Clarington and Oshawa (the "Municipalities"); (d) Hydro One has requested permission from the Municipalities to improve and traverse upon that portion of the Road Allowance described as Part 3 on Plan 40R- 28285 (the "Easement Area") and a small portion of land owned by Clarington adjacent to the Road Allowance described as Part 2 on Plan 40R-28285 in order to facilitate access to the Property; (e) The Municipalities have agreed to permit Hydro One to make such improvements and traverse the Easement Area on the terms set out in an Agreement between them dated as of June , 2014 (the "Agreement"); (f) In the Agreement, the Municipalities have agreed to temporarily remove the public right of passage over the Easement Area to allow Hydro One to construct, maintain, repair and use the Easement Area as part of an access road to the Property; and (g) Section 35 of the Municipal Act, 2001, S.O. 2001, c.25 provides that a municipality may pass by-laws removing or restricting the common law right of passage by the public over a highway. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. Subject to sections 2 and 3 of this by-law, the public right of passage is hereby restricted over the Easement Area for the duration of the Agreement. 18-14 2. Hydro One shall permit the Municipalities to use the Easement-Area as reasonably required, without fee or charge, subject to the conditions set out in the Agreement. 3. Emergency vehicles shall be permitted to use the Easement Area at all times. 4. This by-law shall be effective on the date that it is passed. 5. This by-law shall remain in effect until the Agreement has terminated. By-law passed this 16th day of June, 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk Towriline Road Allowance By-Law 2 P a g e 18-15 ~ Unfinished Business (b) REPORT•C c�d u 11 EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: ESD-007-14 File#: Subject: TIERED RESPONSE RECOMMENDATIONS: It is-respectfully recommended that the General Purpose and Administration Committee recommend to Council the following:. 1. THAT Report ESD-007-14 be received, 2. THAT the Director of Emergency and Fire Services be provided direction with respect to-the level of tiered response Emergency and Fire Services is to deliver; and 3. THAT all interested parties listed in Report ESD-007-14 be advised of Council's decision. Submitted by: Reviewed by: Gord Weir, Franklin Wu, Director of Emergency Chief Administrative Officer Services G W/m b CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 3A6 T 905-623-3379 18-16 . REPORT NO.: ESD=007-14 PAGE 2 1.0 BACKGROUND 1.1 Council Resolution C-155-1.4 requires the Director of Emergency and Fire Services to report back to Council on extended dispatch times, full-time turnout times, and strategies to address tiered response and how to implement more volunteer fire fighters to avoid overtime costs. This report addresses tiered response strategies. 1.2 Tiered response levels approved by Emergency Medical Services (EMS) provincially include: Level A Tiered Response: . A tiered..response will be requested within one (1) minute of EMS dispatch, for the following emergency requests for service: '1. Respiratory Arrest (Absence of Breathing) 2. Cardiac Arrest (Absence of Pulse) 3. Unconsciousness 4. Motor Vehicle Collision with EMS attending 5. Profuse and Uncontrolled Bleeding (not nose, vaginal, rectal, or catheter site bleeds and not on calls originating from Long Term Care facility (LTC), medical facility and/or other location with an available on-site EF_R program or higher level of care) A tiered response-will be requested within one (1) minute of EMS dispatch, when the EMS response time is anticipated to be greater than ten (10) minutes for the following emergency requests for service: 1. Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing (not on calls originating-from LTC, medical facility and/or other location with an.available on-site EFR program or higher level of care) Level B Tiered Response: A tiered response will be requested within one (1) minute of EMS dispatch, for the following emergency requests for service: 1. Respiratory Arrest (Absence of Breathing) 2. Cardiac Arrest (Absence of Pulse) 3.. Unconsciousness .4. Motor Vehicle Collision with EMS.attending 18-17 REPORT NO.: ESD-007-14 PAGE 3 A tiered response will be requested within one (1) minute of EMS dispatch, when the EMS response time is anticipated to be greater than twelve (12) minutes for the following emergency requests for service: 1. Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing (not on calls originating from LTC, medical facility and/or other location with an available on-site EFR program or higher level of care) 2. Profuse and Uncontrolled Bleeding (not nose, vaginal, rectal, or catheter site bleeds and not on calls originating from LTC, medical facility and/or other location with an available on-site EFR program or higher level of care) Level C Tiered Response: A tiered response will be requested within one (1) minute of EMS dispatch, for the following emergency requests for service: 1. Respiratory Arrest (Absence of Breathing) 2. Cardiac Arrest (Absence of Pulse) 3. Unconsciousness 4. Motor Vehicle Collision with EMS attending 5. Profuse and Uncontrolled Bleeding 6. Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing 1.3 These criteria for-medical tiered response are in addition to the usual incidents requiring Fire Services response under their fire suppression, rescue and/or HAZMAT mandate where Central Ambulance Communications Centre (CACC) notification of the fire department is automatic. 1.4 Once a tiered response has been initiated, it shall only be cancelled if the request for service is cancelled by the call originator and/or EMS resource(s) have arrived on scene and made patient contact. 1.5 Clarington Emergency and Fire Services (CEFS) and Durham EMS currently exercise a Level C Tiered Response Agreement. 2.0 COMMENTS 2.1 The ultimate goal of tiered response is to provide timely and comprehensive emergency response resources and skills to out of hospital medical emergencies. 2.2 Under a Tiered Response Agreement, a number of agencies have responsibilities including: 18-18 REPORT NO.: ESD-007-14 PAGE 4 Central Ambulance Communications Centre Responsibilities • Activation of the tiered response, to provide first response resources and skills to out of hospital medical emergencies in accordance with the applicable tiered response agreement • Provide all necessary call details/information during the initial and/or follow- up notifications(s) to ensure the details provided to emergency first response resources are consistent with details provided to EMS Fire Service Responsibilities • Emergency care and priority management (primary assessment and critical intervention, oxygen administration, early CPR, early automated defibrillation, assisted ventilations, assist and support EMS with overall call management and clinical care) • Fire prevention and suppression • Coordinate rescue and/or HAZMAT operations in cooperation with EMS resources to ensure patient clinical care requirements are addressed EMS Responsibilities • Coordinate all out of hospital medical care and transportation • Work cooperatively with Fire Services during rescue and/or HAZMAT operations to ensure patient clinical care requirements are addressed 2.3 CEFS's medical call data analyzed for this report is from January 1, 2009 through to December 31, 2013. Volume of medical calls — 8,615 1850 1813 1793 1800 -- -....__... —... - ...-.__....._. . - --- - Ui 1750 U 1700 --- o I 1644 - 1683 1682 1650 -- — - -- ._- E Z 1600 -— - _. ....... 1550 -- — ------ 2009 2010 2011 2012 2013 Year Over the period analyzed, medical calls averaged 50,.8% of the CEFS total call volume. 18-19 REPORT NO.: ESD-007-14 PAGE 5 For comparison, the most recent Provincial data is for the years 2008 —2012 and shows the Provincial medical call average being 42.7%, with Pickering 41.9%, Ajax 39.4%, Whitby 35.2%, Oshawa 27.7% and Toronto 53.1%. 2.4 Volume of medical calls, by type 700 600 ------ 500 -. 400 - ----- - 300 ---- 200 .-.- 100 0 - --------- tea tea ea o- ol`� o ' Z 0 ON% O �e� �Q� Oe ez�`ta�o 4 - 013 —2009 —2010 —2011 —2012—2013 2.5 Percentage of medical call types Respiratory Condition 30.2% Traumatic 0.2% Seizure 3.2% Defibrillator Used Electric Shock 0.4% 0.0% Chest Pains CPRAdministered 9.2% 0.8% Not Required 2.9% Oxygen Vital Signs Absent Administered 16.4% 2.7% Alcohol/Drug Related False Alarm 2.3% 0.6% Accident/illness 4.6% No Action Other Medical 15.2% 11.4% Burns 0.0% 18-20 REPORT NO.:. ESD-007-14 PAGE 6 2.6 Percentage of medical calls, by station Station 2 10% Station 3 6% Station 1 54% Station 4 27% Station 5 3% 2.7 Volume of calls, by time of day 1437 1450 - —1349_._... 1200 - 1221 950 - 96 1236 1020 700 ------------*-- ------------ 7 450 -- - 24:00 - 3:00 - 6:00 - -9:00.- 12:00- 15:00 - 18:00- 21:00 - 3:00 6:00 9:00 12:00 15:00 18:00 21:00 24:00 2.8 The average response times, by station to a medical call over the study period was: • Station 1 — 7 minutes, 6 seconds • Station 2 — 8 minutes, 5 seconds • Station 3 — 8 minutes, 57 seconds • Station 4 — 6 minutes, 18 seconds • Station 5 — 10 minutes, 49 seconds 18-21 REPORT NO.: ESD-007-14 PAGE 7 2.9 Percentage of medical call, by type and by station False Alarm i No Action Other Medical Accident/illness Alcohol/Drug Related Vital Signs Absent Not Required Burns Chest Pains Traumatic Electric Shock " Seizure a Respiratory Condition Defibrillator Used CPR Administered Oxygen Administered - 4 _ T- —_ --j 0 10 20 30 40 50 60 Percentage ■Station 1 ❑Station 2 0 Station 3 ■Station 4 ®Station 5 3.0 CONCURRENCE: None 18-22 REPORT NO.: ESD-007-14 -PAGE 8 4.0 CONCLUSION 4.1 CEFS presently provides Level C tiered response service to medical calls. Over the study period of January 1, 2009 through December 31, 2013, CEFS arrived at 8,615 medical calls, 50.8% of the total call volume. 4.2 Firefighter skills in managing a medical call include providing emergency care and - priority management (primary assessment and critical intervention, oxygen administration, early CPR, early automated defibrillation, assisted ventilations, assist and support EMS with overall call management and clinical care). Additional, firefighters in some cases have brought order to chaotic situations allowing paramedics to focus on the patient. 4.3 There are two strategies for Council to debate in establishing the level of tiered response to medical calls CEFS will provide. 1. Remain status quo - Emergency Services continues to provide timely and comprehensive emergency response resources and skills (Level C) to out of hospital medical emergencies for the following: 1 Respiratory Arrest (Absence of Breathing) 2 Cardiac Arrest (Absence of Pulse) 3 Unconsciousness 4 Motor Vehicle Collision with EMS attending 5 Profuse and Uncontrolled Bleeding 6 Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing 2. Change the tiered response level to either Level A or Level B. Such a change over the study period would result in: a) Reduced call volume by as much as 4,807 across the Department • Station 1 —2,588 • Station 2 — 589 • Station 3 — 334 • Station 4 — 1,113 • Station 5 — 185 b) Reduced expenses through fewer volunteer firefighter calls, lower fuel consumption and reduced wear/tear on vehicles c) Reduced level of service.presently provided by not responding to calls fo r: • Profuse and Uncontrolled Bleeding • Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing 18-23 REPORT" NO.: ESD-007-14 — – -- PAGE 9 4.4 A final consideration not to be overlooked in determining what level of tiered response CEFS will provide is what is termed "crew resource management", although its importance may be difficult to specifically quantify. The Municipality already has.5 fire stations that are strategically positioned across the Municipality to deliver emergency response; firefighters are already trained by Central East Pre-Hospital Care Program to deliver Provincial Healthcare Provider.protocols and firefighters are the first element in a well-designed system. Being as residents have provided significant investment in this infrastructure and it is already in place, it is staff's opinion that this service does have.a positive impact on patient care and should be continued. CONFORMITY WITH STRATEGIC.PLAN The.recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X_ Maintaining financial stability — Connecting Clarington — Promoting green initiatives — Investing in infrastructure Showcasing our-community Not in conformity with Strategic Plan Staff Contact: Mark Berney, Deputy Fire Chief List of interested parties to be advised of Council's decision: Rick Armstrong, Director, Durham Region Emergency Medical Service i 18-24 I. i GPA Correspondence item#1 Mr. David J. Crome Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 RE: Appeal to application by Zemer Holdings Limited for a proposed Draft Plan to permit semi- detached dwellings for four lots (8 units)on each side of Cotton Street. Dear Mr. Crome, My fiancee and I are writing to appeal the application by Zemer Holdings Limited for a proposed Draft Plan that would permit the construction of semi-detaches dwellings for four lots(8.units) on each side of Cotton Street. We purchased our home on Cotton Street in Bowmanville in April 2013. We were extremely proud of the detached home we were able to purchase as first time home buyers. All of our hard work had finally paid off. We chose Bowmanville because we loved the "small town"feel, cleanliness, quietness, and friendly environment. The property we purchased was ideal because it provided us with a sense of country and rural living we always dreamed of and at the same time allowed us to serve as teachers in the area. My fiancee chose a 40 minute commute back and forth to Ajax everyday where she teaches in order to live in her preferred setting and community. We will be married in July of this year. Everything has been falling into place as we envisioned it would. Our plan was to commence a family in this home soon after marriage. This idea will have to be reconsidered and put on hold if Cotton Street becomes home to these new semi-detached dwellings. Everything we dreamed of for our first home would be gone as a result of this development. My wife and I both come from small towns where space and privacy is a luxury. The construction of these dwellings would eliminate the "country"view we fell in love with when we first viewed the home. I am being quite honest and literal when I say that the view we have beside and behind our home is what sold us on the property. We understand why the City of Bowmanville would need and want the development of new housing and would greatly appreciate it if you took our wants, needs and desire into consideration as well. We disagree and are upset with this proposal for three main reasons, listed below; 1. Our Street is home to a number of children-and maybe one day ours. These children are always on their bikes, playing hockey, chasing one another and finding grass hopers. The construction of these homes would increase increase vehicle traffic by a minimum of 8 cars. More cars and the construction associated with new builds would pose serious hazards and security issues for these children. These dwellings would also eliminate access to well used green space in the 20-1 neighbourhood. Where will kids search for grass hopers? Where will they fly their kites? Or even better, how will people get down to the stream/river to access the trail they have grown accustomed to using on a regular basis? 2. Building semi-detached units would devalue the value of my detached home. The strength of the investment we thought we were making as first time home buyers would no longer exist. We all know that the type of clientele associated with semi-detached homes is different than that of those with detached homes. How or why should they both be combined on the same street? One may argue that more homes increase the value of a home. In our eyes,this is not the case. We, as do many others, enjoy living away from the hustle and bustle of a large city and purchased our homes for the green space the property afforded us. 3. Building this subdivision in the proposed location can potentially disrupt the ground in which the Via Rail train track lies. This train track is busy in terms of train traffic and the last thing we want to see is a tragedy occur(i.e. derailment) due to settled land being disturbed in our neighbourhood. We sincerely hope that all protocols are followed and that necessary parties are notified of the plan to develop the land near this train track. Please note,we will ensure of this for our safety. At best, my fiancee and I do not want these houses to be built next to ours. A number of our neighbours, if not all of them, feel the same way. The construction of these dwellings would push us away from the home and property we fell in love with a short while ago. The property and view we were able to acquire by purchasing this home is the sole reason we bought it. Please consider the following option if the need for development on this specific piece of land is an absolute must. Build 2 detached homes (1 unit each) on each side of Cotton Street. Also, instead of making Cotton Street a through street, which I am envisioning will soon happen, we would appreciate it if Cotton Street became Cotton Court or Circle. In other words, not a through street. You as well as I know that house value is higher in circles or courts. We would appreciate it if this letter is read at the Public Meeting on Monday June 23rd, 2014. Unfortunately, my fiancee and I will not be able to attend as we will be at work at that time. Thank you, Michael Loscavo & Sarah Chippior 20-2 Isla mm = 0 0 IVI rm M Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: June 20, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA —JUNE 23, 2014 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION The following changes have been made to Monday's Council Agenda. Please see the Final Consolidated Agenda attached. (Attachment #1) 6. Delegations Additions: Heather Briese, Regarding Report PSD-041-14, Application for Draft Plan of Subdivisic Permit the Development of 24 Detached Dwellings and a Park Richard Ward, Regarding Zoning Designation For His Property Craig McManus, Regarding Report PSD-040-14, Application for Removal of Holding Symbol Nikolas Papapetrou, Smart Centres, Regarding Report PSD-043-14, Applications for an Official Plan Amendment and Rezoning to Permit a Drive-Through Restaurant, a Restaurant, a Bank With A Drive-Through and Two Office Buildings, One With Ground Floor Retail and Restaurant Uses Clint Cole, Regarding Report EGD-020-14, Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipal of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands Glenn Genge, D.G. Biddle & Associates Limited & Dan Macintryre, Oakridge Environmental Ltd., Regarding Report PSD-041-14, Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park 8. Planning (a) Report PSD-038-14 — Replacement page for Page 7. (Attachment#2) CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 CLERK'S DEPARTMENT MEMO PAGE 2 (f) Report PSD-043-14 — Please find attached replacement pages for Attachments 1, 2 & 3 of Report PSD-043-14. (Attachment#3) 14. Corporate Services Department (b) Report COD-014-14 — Missing Page of Attachment 2 to Report COD-014-14- (Attachment#4) June Gallagher, Deputy Clerk JG/mc c: F. Wu, Chief Administrative Officer Department Heads clarington FINAL , GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: June 23, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation/presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of June 9, 2014 4-1 5. PUBLIC MEETINGS (a) Applications for Proposed Zoning By-law Amendment 5-1 Applicant: Zemer Holdings Inc. Report: PSD-038-14 (b) Applications to Permit Commercial Uses 5-3 Applicant: Municipality of Clarington Report: PSD-039-14 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Marshall Hohmann — General Accessibility Awareness and This is my Town (b) Heather Briese, Regarding Report PSD-041-14, Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 G.P. & A. Agenda - 2 - June 23, 2014 (c) Richard Ward, Regarding Zoning Designation For His Property (d) Craig McManus, Regarding Report PSD-040-14, Application for Removal of Holding Symbol (e) Nikolas Papapetrou, Smart Centres, Regarding Report PSD-043-14, Applications for an Official Plan Amendment and Rezoning to Permit a Drive-Through Restaurant, a Restaurant, a Bank With A Drive-Through and Two Office Buildings, One With Ground Floor Retail and Restaurant Uses (f) Clint Cole, Regarding Report EGD-020-14, Easement Agreement Between Hydro One Networks Inc. and the Corporation of the Municipal of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands (g) Glenn Genge, D.G. Biddle & Associates Limited & Dan Maclntryre, Oakridge Environmental Ltd., Regarding Report PSD-041-14, Application for Draft Plan of Subdivision to Permit the Development of 24 Detached Dwellings and a Park 7. PRESENTATIONS No Presentations 8. PLANNING SERVICES DEPARTMENT (a) PSD-038-14 An Application for a Zoning By-law Amendment to Permit 8-1 Four Semi-Detached Dwellings (8 Lots) Having a Reduction on Frontage from 18 Metres to 17 Metres Owner: Zemer Holdings Ltd. (b) PSD-039-14 To Amend the Zoning for the Former Newcastle Fire Hall 8-10 Property Into Conformity with the Official Plan Owner: Municipality Of Clarington (c) PSD-040-14 Application for Removal of Holding Symbol 8-19 Applicant: Brightstar Newcastle Corporation (d) PSD-041-14 Application for Draft Plan of Subdivision to Permit the 8725 Development of 24 Detached Dwellings and a Park Applicants: Steven And Karen Carruthers (e) PSD-042-14 Port Granby Project: By-law to Temporarily Restrict the 8-53 use of Nichols Road South G.P, & A. Agenda - 3 - June 23, 2014 (f) PSD-043-14 Applications for an Official Plan Amendment and Rezoning 8-64 to Permit a Drive-Through Restaurant, a Restaurant, a Bank With A Drive-Through and Two Office Buildings, One With Ground Floor Retail and Restaurant Uses Owner: 668390 Ontario Ltd. (Kaitlin Corporation) (g) PSD-044-14 Application for Removal of Holding Symbol 8-89 Applicant: Ray Gupta (h) PSD-045-14 Application for Removal of Holding Symbol 8-97 Applicant: 1547321 Ontario Limited 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-021-14 Monthly Report on Building Permit Activity for May, 2014 9-1 (b) EGD-022-14 Highway 2 Sidewalk, South Side from Trulls Road to 9-8 Courtice Road —A Detailed Review 10. OPERATIONS DEPARTMENT (a) OPD-006-14 Winter Budget Report 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-011-14 Solar PV System Installations on Recreation Facilities 12-1 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-017-14 Appointments to Clarington Municipal Election Compliance 13-1 Audit Committee 14. CORPORATE SERVICES DEPARTMENT (a) COD-013-14 CL2014-9 Lake Road Extension 14-1 (b) COD-014-14 CL2014-7 2014 Sidewalk Replacement and New 14-9 Construction 15. FINANCE DEPARTMENT (a) FND-014-14 Site Cleanup- 72 Y2 Scugog Street 15-1 G.P. & A. Agenda - 4 - June 23, 2014 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO-004-14 Organizational Changes to Realize Cost Savings 17-1 (b) CAO-005-14 Energy Management Plan 17-29 18. UNFINISHED BUSINESS (a) EGD-020-14 Easement Agreement Between Hydro One Networks Inc. 18-1 and the Corporation of the Municipal of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands [Tabled at June 9, 2104 General Purpose and Administration Committee Meeting] (b) ESD-007-14 Tiered Response 18-16 [Tabled at June 9, 2104 General Purpose and Administration Committee Meeting] 19. OTHER BUSINESS 20. COMMUNICATIONS (a) Correspondence from Michael Loscavo and Sarah Chippior, Concerning 20-1 the Public Meeting (Agenda Item 5(a)) Regarding an Application for a Zoning By-law Amendment to Permit Four Semi-Detached Dwellings (8 Lots) Having a Reduction on Frontage from 18 Metres to 17 Metres 21, CONFIDENTIAL REPORTS (a) COD-012-14 2013 & 2014 Agreement Between the Corporation and the Municipality of Clarington and Clarington Professional Fire Fighters Association 22. ADJOURNMENT ATTACHMEW# TO REPORT NO.: PSD-038-14 PAGE 7 �,�;�►� 9. DEPARTMENTAL COMMENTS 9.1 Emergency and Fire Services Clarington Emergency & Fire Services requires a turnaround bulb be created at the end of Cotton Street if it is greater than 90 metres in length from Sprucewood Crescent to the south. 9.2 Building Division and Operation Services The Operations Services Department and Building Division have all advised they have no objections or concerns with the application. 9.3 Engineering Services The Engineering Services has no objection in principle to the application. However, they will require certain conditions be satisfied through the future applications to allow the creation of the lots. These conditions include providing a satisfactory grading and drainage plan; that any additional services required to accommodate the development be constructed at the developer's cost to the satisfaction of the Municipality; and that the temporary turning circle cannot be removed until such time as the extension to Cotton Street has been constructed. 10. DISCUSSION 10.1 The subject lands are currently approved for two 18 metre lots and two 16 metre lots, one of each on either side of Cotton Street. The current zoning for the 18 metre wide lots, the same as the balance of Cotton Street, would permit the lot to be ultimately divided into two 9 metre wide lots for semi-detached or link dwellings, while the 16 metre frontage would permit one single detached dwelling. The proposal is to reconfigure the four lots to all have 17 metre frontages. The 17 metre frontage lots would be divided into 8.5 metre lots for semi-detached or link dwellings. 10.2 Zemer Holdings Ltd. submitted an application for the proposed Plan of Subdivision (SC-2013-0003) for adjacent lands to the north between the current terminus of Cotton Street and the railway. A public meeting for that application was held September 23, 2013. The application on the lands to the north proposes the extension of Cotton Street including a proper cul-de-sac and four residential blocks for a total of 24 townhouses (see Figure 4). 10.3 The applicant has suggested that the subject application for semi-detached/linked dwellings on 17 metre frontages is providing a better transition between the existing 18 metre semi-detached/linked dwellings on Cotton Street and the proposed townhouses to the north. ATTACHMENT 1 TO REPORT PSDA - .# TO AMENDMENT NO. 97 # ` TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN Mc v t� Purpose: The purpose of this Amendment to the Bowmanville West Town Centre Secondary Plan is to amend the policies as they affect 1 Martin Road to broaden the range of land uses and strengthen the implementation of the Transportation Hub and Regional Centre policies of the Regional Official Plan. Location: The subject site is located at the southwest corner of Highway 2 and Martin Road, municipally known as 1 Martin Road, in Bowmanville, former Township of Darlington. Basis: This Amendment is based on the policies of the Growth Plan for the Greater Golden Horseshoe and the Durham Regional Official Plan. Actual Amendment: The Bowmanville West Town Centre Secondary Plan is hereby amended as follows: i) By amending subsection 4.5 as follows: "4.5 Notwithstanding any other provision of this Plan, only three full- service banks or financial institutions are permitted in the Bowmanville West Town Centre, one being located on lands municipally known as 1 Martin Road." ii) By deleting subsections 7.2.1 d) and e) replacing it as follows: 7.2.1 d) Retail and service uses provided that there are accessory to the primary office use, and are located on the ground floor of such building. For the lands on the east side of Regional Road 57, the gross leasable floor area shall not exceed 20% of the ground floor area of such building or 200 square metres, whichever is the lessor. e) Residential dwelling units as follows: i. For the lands on the east side of Regional Road 57, the maximum density is 150 units per hectare on the net development site. ii. For the lands on the west side of Regional Road 57, the designated lands must have a minimum of 8,000 m2 of existing office building space, the minimum height is 8 stories and the ground floor must be occupied by retail and personal service use." iii) By adding a new subsection 7.2.3 to the Office Commercial policies as follows and by renumbering subsequent subsections accordingly: 7.2.3 Notwithstanding Section 7.2.2, for the lands municipally known as 1 Martin Road, the minimum height for all buildings is four storeys." iv)By adding to the newly renumbered subsection 7.2.5 a new provision as follows: "c) On lands municipally known as 1 Martin Road, buildings will be designed and the site will be graded so that buildings will be ATTACHMENT 1 TO REPORT PSD-043-14 located generally at grade with the adjacent sidewalk on the public street." Implementation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the implementation of the Plan, shall apply in regard to this Amendment. Interpretation: The provisions set forth in the Municipality of Clarington Official Plan, regarding the interpretation of the Plan, shall apply in regard to this Amendment. ATTACHMENT 2 TO REPORT PSD-043-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- being a By-law to adopt Amendment No. 97 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Bowmanville West Town Centre Secondary Plan to permit the development of a minimum four storey office building containing retail and service commercial uses, including one bank or financial institution, on the ground floor; and residential dwelling units within a minimum eight storey building containing retail and service uses on the ground floor; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 97 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW passed in open session this day of , 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk ATTACHMENT 3 TO REPORT PSD-043-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2013-0029; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. By adding a new Section 22C Office Commercial (OC) Zone as follows: "22C. OFFICE COMMERCIAL (OC) ZONE 22C.1 Section 22C applies to lands zoned OC by this By-law or any OC exception zone, unless otherwise specified. a. For the purposes of Section 22C, the term: i) Community Facility means those land uses which have the potential to attract a large volume of people for a not-for-profit service or event. This land use category includes: • Municipal facilities including library, fire, and police stations; • Public recreation facilities, parks and squares; • Public or private schools; and • Places of worship or assembly halls. • Cultural Centre • Social, educational and cultural facilities ii) Drive-through Facility means the use of land, buildings or structures, or part thereof, to provide or dispense products or services, either wholly or in part, through a window or an automatic machine, to customers remaining in motor vehicles, which are located in a stacking lane. iii) Eating Establishments means all restaurants irrespective of the format (i.e. sit-down restaurant, take-out restaurant). iv) Frontage Percentage means the percentage of the respective width of the lot that is required to be occupied by the building's facade. In the event that a single building, or the first phase of construction, is not capable of meeting this requirement, it must be demonstrated, by way of a phasing plan, that this requirement can be met in the future through the construction of a subsequent building(s). In this scenario, the maximum depth of the first building may not exceed 50% of the length of the proposed building along the frontage. v) Gathering Places means those land uses which have the potential to attract a large volume of people for a for-profit service or event which is not proportinately associated with the number of staff members of the respective business. This land use category includes: • Place of Entertainment • Auction Centre • Banquet Hall • Convention Centre • Fitness Centre • Private Club • Voluntary Instructional Studio (i.e. dance, martial arts, etc.) vi) Office means any commercial use. Unless otherwise stated, this land use category includes: • Professional Service (Finance, Insurance, Real Estate, Legal) • Medical Office / Clinic • Para-Medical Office (Registered massage therapist, Psychologist, Midwife) • Dental Office vii) Place of Entertainment means a motion picture or other theatre, billiard hall, bowling alley, ice or roller skating rink, dance or music hall, arcade, indoor mini-golf, laser tag, indoor paint ball, climbing wall, etc. viii) Primary facade means the facade of a building which faces Regional Highway 2. ix) Retail means any commercial use which is primarily focused on offering products for sale to the general public. Unless otherwise stated, this land use category includes: • Supermarket • Markets • Seasonal Garden and Nursery Centre accessory to a permitted non-residential use • Convenience Store • General Merchandise Store • Home Improvement Store x) Secondary fagade means the fagade of a building which faces Regional Road 57. A) Service means any commercial use which is primarily focused on offering an activity for sale to the general public as opposed to a product (i.e. retail). This land use category includes: • Eating Establishments • Bar • Financial Institution • Business Services (Printing, etc.) • Commercial School • Day Care Centre • Dry Cleaning • Light Service Shop • Personal Service xii) Storey means the usable area of a building measured on a vertical scale containing a specific floor or level that can be distinguished by another floor or level. Each storey must comply with Ontario Building Code requirements for occupancy. 22C.2 PERMITTED USES The following uses are permitted within the Office Commercial (OC) Zone, subject to the applicable zoning provisions. a. Permitted Uses Permitted Uses Office Commercial (OC) Zone Office Y Retail Y Service Y Hotel Y Residential Y Community Facilities Y Gathering Places Y = Only permitted within the first and/or second storey and may not occupy more than 50% of the gross floor area of a building. b. In addition to the permitted uses in Section 22C.2 a., office uses of no less than 2,230 m2 in gross floor area shall be provided on each individual site within an Office Commercial Zone prior to or simultaneously with any other use permitted. c. Financial institution (bank) is prohibited except for lands identified as 1 Martin Road, roll no 181701002016000. d. Notwithstanding Section 22C.2 a., residential uses shall only be permitted provided the residential building contains retail and service commercial uses on the ground floor and office buildings comprising a minimum of 8,000 m2 have been constructed and occupied. e. Accessory buildings are not permitted 22C.3 REGULATIONS FOR PERMITTED USES a. Building Location Front Setback (maximum) 3.5 metres Exterior Side Yard Setback (maximum) 3.5 metres Interior Side Yard Setback 3.5 metres (maximum) - First two storeys Interior Side Yard Setback 5.0 metres (maximum) - Third storey and higher Rear Setback (maximum) 5.0 metres b. Lot Coverage (maximum) 75% c. Building Form Minimum Height Residential 8 storeys Minimum Height Other 4 storeys Separate entrance required for residential Y uses Transparent Glazing (minimum) 60% of the first storey Frontage Percentage (minimum) - 50% Primary Facade Frontage Percentage - Secondary N/A Facade Building Podium All floors above the second storey shall be setback a maximum of 3.0 metres along the street-fronting elevation(s) and each storey shall contain a floor area equal to no less than 75% of the ground floor area. d. Landscaped Open Space (minimum) Landscaped Open Space 10% Perimeter landscape widths (m) Front 3.5 Exterior Side 3.5 Interior Side 3.5 Rear 3.5 e. Drive Through — Not Permitted f. Other Parking Ratio - Residential 1 per unit Parking Ratio - Non- 1:30 m Residential Bicycle Parking for Non- Provided at a rate of 10% of automobile parking Residential Uses space requirements for non-residential uses. Bicycle Parking for Weather-protected bicycle parking facilities Residential Uses - 2 spaces for every 1 dwelling unit. Location of loading and other In an interior side yard or rear yard. service areas Outdoor storage and/or Not permitted. display Refuse area Fully enclosed 2. Schedule "3" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Agricultural (A) Zone" to "Holding-Office Commercial (OC) Zone" as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW passed in open session this day of , 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk- This is Schedule "A" to By-law 2014- , passed this` day of , 2014 A.D. DURHAM HIGHWAY 2 LLJD O r\ O ®Zoning Change From"A"To"(H)OC" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk a ro�vo C � i i } Bowmanville - _ zeAZO,s�OSs aex iw 9CNEDULE 3 Municipality of Clarington(Region of Durham 2014 Sidewalk Replacement and New Construction Low Bid Cost Apportionment 18-Jun-2014 Contract CL2014-7 Engineering Comments Description Total Sidewalk Long worth Ave Community Replacement Scugog St Highway 2 Courtice Rd Trulls Rd IPS at Clayton Services Cres Account Number/PO 110-32-331- 110-32-331- 110-32-331- DC Reserve DC Reserve 110-32-332- 100-42-421- 83215-7401 83375-7401 83278-7401 Fund Fund 83231-7401 10130-7172 Construction Costs Contract CL2014-7 PART A:SCUGOG STREET-from Rehder Avenue to Jackman Road,West Side $ 51,466.00 $ 51,466.00 PART B:HIGHWAY 2 -from Trulls Road to Courtice Road,South Side $ 185,770.00 $ 185,770.00 PART C:BEECH AVENUE-from Clarington Beech Centre to Existing Sidewalk,West Side $ 11,210.00 $ 11,210.00 PART D:COURTICE ROAD-from Skinner Court to George Reynolds Drive,West Side $ 14,110.00 $ 14,110.00 PART E:TRULLS ROAD-from Wilkins Crescent to Methodist Church,East Side $ 7,010.00 $ 7,010.00 PART F:LIBERTY STREET SOUTH-from Baseline Road to Nelson Street,East Side $ 194,080.00 $ 194,080.00 PART Gi W,6J=K1NAY REPAIR between Mwavell Court&LeAgwafth l2aFk $ Deleted PART H:WALKWAY REPAIR-between Liberty Street&Famcomb Crescent $ 7,990.00 $ 7,990.00 S Deleted DART L rQNCrRRIC)Af eTOCCT cAeT hn..nile 4.. Fe#77 AL.'&.SUP $ _ Deleted Deleted PART L:SCUGOG STREET-at Honeyman Drive,East Side $ 5,460.00 $ 5,460.00 PART M:CALDW ELL CRESCENT-at House#1,South Side $ 4,520.00 $ 4,520.00 PART N:LONGWORTH AVENUE-at Clayton Crescent,Northeast and Southeast Comers $ 7,300.00 $ 7,300.00 DA DT(� CM IT41 r`N IDTII`C A DC�I A c....r�,c'.,,c✓�s.,,..,R-,n»a» $ _ Deleted $ $ $ $ $ $ $ $ Deleted Sub-Total Construction Cost $488,916.00 $ 223,260.00 $ 51,466.00 $ 185,770.00 $ 14,110.00 $ 7,010.00 $ 7,300.00 $ Net HST @ 1,76%of this Certificate $ 8,604.93 $ 3,929.38 $ 905.80 $ 3,269.55 $ 248.34 $ 123.38 $ 128.48 $ Other Costs Survey and Baseplan Highway 2 OLS $ 3,650.00 $ 3,650.00 Quote Liberty Street OLS $ 3,625.00 $ 3,625.00 Quote Utility Relocation-Veridian $ 8,500.00 $ 7,500.00 $ 1,000.00 Estimate Utility Relocation-Hydro One $ 8,000.00 $ 8,000.00 Estimate Utility Relocation-Street Lights $ 2,500.00 $ 2,500.00 Estimate Material Testing $ 7,500,00 $ 3,427.50 $ 787.50 $ 2,850.00 $ 217.50 $ 105.00 $ 112.50 $ Estimate 0.0%Tendering and Construction Admin. $ - $ $ - $ - $ - $ $ - $ To be completed by staff Sub-Total Other Costs $ 33,775.00 $ 14,552.50 $ 1,787.50 $ 17,000.00 $ 217.50 $ 105.00 $ 112.50 $ Total Project Cost Sub-Total Project Costs $522,691.00 $ 237,812.50 $ 53,253.50 $ 202,770.00 $ 14,327.50 $ 7,115.00 $ 7,412.50 $ Net HST @ 1.76%of Sub-Total Project Costs $ 9,199.35 $ 4,185.50 $ 937.26 $ 3,568.75 $ 252.16 $ 125.22 $ 130.46 $ Contingencies(Incl.Net HST) $ 43,209.65 $ 22,402.00 $ 5,209.24 $ 12,66125 $ 1,42034 $ 759.78 $ 757.04 $ Rounded.Highway 2 reduced to fit bud et Total Project Cost Incl.Net HST $575,100.00 $ 254,400.00 $ 59,400.00 $ 219,000.00 $ 16,000.00 $ 8,000.00 $ 8,300.00 $ s rn e� G o HAN DOUTS/CIRCU CATIONS GPA Zoning By- law Amendment Application By: ZEMER HOLDINGS LTD. TO PERMIT FOUR SEMI- DETACHEDAINKED DWELLINGS (8 UNITS) HAVING A FRONTAGE OF 17 METRES. Claringron Planning Services Department ,V Property Location Map(Bowmanvllle) f � Registered Plan 4UM-2048 Lots 69, 70, 71 and 72 Proposed Lot Severances s_ s0ject ,.. Site , I I +J +I to .-. . ZBA 2014 - 0014 - Zoning try-Law,Amendment r _ 5 -_ 2BA2014oMDOu Applicant. Zemer Holdings Ltd r .. Subject Property e, .14 1 1 �) NOW- ►a IL I, li 11 WAR �� el — , .!per •',,� ' �! N OTHER LANDS OWNED BY APPLICANT OPEN SPACE BLOCK 6 0.16 ha STREET'A' OPEN SPACE Q�o I I I I I I I I I I BLOCK 7 yd Yr 1 1 1 1 1 1 I I I I I I I I I I -BLOCK 4- 0.49 ha a r3'o I I BLOCK 1 I BLOCK 2 I BLOCK S L m o I 17,UNITS 1 1 6 UNITS I 1 6 I UNITS I F- _=6 UNITS 0 1 1 1 1 1 1 I I I I I I I I I I LU I I I I LL1 I � fn Z 20 LLJ - �V Q OJ Z Pro posed Limit of Draft Plan of Subdivision Lands Subject To ZBA 2014-0014 SPRUCEWOOD CRESCENT FHH1H r 11 LOT _0%E',,,AO`I + r' Ac ... w _` . w.�•� — „awn _^ ,.Z __.. +� t� r .s. tiss�ra e � 19 .. .... � ?Okla �� .o_v�. f'F�T � �y� t � F'P- •.3 ..ra.ti err. .mot ,o •A "-,� 3� LOCCKK 882 1� �� M n j O 6 VIP. R'E-GL m I r z t I *ty of Clar*ington Municipali M=j To permit commercial uses on the former Newcastle Fire Hall site 247 King Avenue East, Newcastle Clarington Planning Services Department -J���■��■Ilia : �i1■� ■ ..titttt��t�tt _r���� r�■ _= 1t11111���1�t�1 .- _= IIII�t1��1�t1 ter■ ��:.��' �1�11 - i HIM r ' �DINNER! ■�� 4Fy1 Iww hw�� TIN Opt 167 Aw PON WMA Ww 4 wirbF.r� l*.l��or?wi R, pjw%.a t�Rt+JrMii1■M�NEw �M�M"yi mb ,ail I . ._ V• 4 w'� + Kwg Avenue E It a t : l� b M s to x Irrr■■■■r■ ■.......■. �r■■■■r■r■ \ ■■rr■■■■■■ ��p f I�OI ��'I'COI-• ■■■■■■�_�=I�iiiii iiiii +ItII�y II�.I II�y Ii •■■■■■ I �V II II � .rrr■r■r■r■r■rr■r■r■ . �j►OI�•Is•I�►IOI�yii , ■1 ■rrr■r■r■r■■rr■■r■■■ �I!I`III IIII IIII • "�"� ■1 ........■■■rrr■o■r■ FIII`yO4f-:2mV s'I ►� r1 r■■■■■rr■r■■rrr■■■■rl is,I.6-:21ys•IR•IINN ♦�����♦ ■1�■ �■■■■■■■rrrrrr■■r■rrl �I►I�.�Ie'I�.�I �III�.� F r�♦►�'�����'�'1��������������1 rl ■r.r■r.r■rrrrrr■rrrrl a'► II II II ��►��1 ♦���"A������♦ I■1 ■■■■■■■■■■■■■■■.■■■■I •��IOIOI�•IOIpIOIy ����������������1'������� ■1 ■■■rrr.r■rr■■■r■r■■r1 ►�I�•I s'I�.I OI�.I s'I•��.►��������►������������I►���� �• !!�! �11rr■ ■■■■■■r■■I i�i_ ��■rrs■��r�■Q�-��i�i a - s� I I�V sIII"sI?I•Z-OII�IA�IlIOsI I•IIOILme. iii i iiiii `�� ►►����'���WA W��������1��►���MWIi Iii illl i IIII s i r l Irrr I IP0 ii ii ii I '► v v F F F INDEN IL .0 � ������'���������i������������♦����1��♦����1������1���1�����1���1���1 ►�:���:���������1� ,F►���������j►����`�������;���������� f■■■■■■■rl tI s•I OI E'I �I �ii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiii' • • ' • ` ., • • • ` • its ' ` iiiiiiiiiiiiii loommommoommm • • 1■■mmriror■ur■ "♦♦/ Immom I I I■■r■■■uw MINE■wu■u■■■■■■■■■I • I.r■■r■r■r■■r■ +���♦ 1 ism Ifnmmmmmmnw i 1 I��r�r�r�r.�r�r��r�r�r�■r�r�r�l • . . - _= -- ������ I.NI i■■r■r■r■■r■r�r■.r.r■r■■rir■r■I ......iiiiiiiii Ins ■■r■r�■■■r■r.r■■r■r■r■■r■r�r■I ����������� ism] iiiiiiii Eggs iiiiiiiiiiiiiiiiii ■M.M.:■ N i HARMER DRIVE- No Own Rol STREET� RELATED Newcastle Village COMMERCIAL AREA Centre Secondary Plan ■■■■■■■■■■■■■ ■■■■■■■■■■■■■ Background • Commercial redevelopment • Environmental clean - up .. F I R E S T A T ! Q N -y • u is Comments j z s . ;4 ti KIIN G AVENUE EAST T Tt,-- t n-- M rk�w �'fit.•r .�A. w•F•�Y. t�� yE yt r ti-�"r .�.� � -:.. r.p+.y A'�e rxL �".� .t=>,r ��,.. .• :r`iV`i� _ �'-A:M.^•�•,h4 .,:1,.i^ ..�~'x n•Yyn era. ^><, ��t•��a-..._w '•,. n• hw,. �.t�'•:C N.C," :y� -tl`••�_ i�"�� ..�,;. I BOWMANVILLE SHOPPING CENTRES 700 Applewood Crescent, Vaughan, ON L4K 5X3 Ph: (905) 760-6200 F: (905) 760-6220 June 20, 2014 Corporation of the Municipality of Clarington General Purpose and Administration Committee 40 Temperance Street Bowmanville, ON, L1 C 3A6 Dear Committee Members: RE: Report# PSD-043-14 (Applications for Official Plan Amendment and Rezoning Pertaining to 1 Martin Road, Bowmanville(the Property)- Municipal File Numbers COPA 2013-0003 and ZBA 2013-0029) We are representatives of Bowmanville Shopping Centres (BSC) who are the owners of a 30-acre property located on the north side of Highway 2 between Green Road and Boswell Drive. The property is currently developed with over 350,000 square feet of commercial uses anchored by a Walmart and a Canadian Tire. BSC has previously appeared before the General Purpose and Administration Committee (December 9, 2013) and has submitted correspondence to Staff (December 11, 2013) with concerns regarding the above noted applications by 668390 Ontario Ltd. (Kaitlin Corporation). We have reviewed the above noted staff report and are in agreement with the recommendations presented therein. Further to our previous delegation and correspondence to staff, we strongly encourage that an update to the Bowmanville West Town Centre Secondary Plan (BWTCSP) be completed. The BWTCSP has been in place for some time and should be reviewed in light of current market conditions and population characteristics. In the future, we would welcome the opportunity to work with staff during the review of the BWTCSP. Respectfully Submitted, BOWMANVILLE SHOPPING CENTRES lqv ?m: Ms. Ornella Richichi Executive Vice-President, Land Development C.C. Carlos Salazar, Manager of Community Planning and Design Ruth Porras, Senior Planner/Urban Designer Building BowmanvilleBarrier Free. By Marshall Hohmann 1 2 Bowmanvillehasa beautiful historic downtown with many store fronts. We must preserve downtown as it is unique and it is what makes Bowmanville, Bowmanville. However I and many others like myself can’t enjoy the pleasures of shopping and other services around because of steps. 3 Formost wheelchair users that use manual chairs can lift their chair over these tiny bumps with help. People in power chairs like me can’t lift themselves. Did you know that in order for a power chair to be lifted you need a good amount of guys that either have super human strength or a machine. At the last accessibility presentation I did, I asked the facility if they were accessible. They said they had a lift. But on arrival there were two major steps to get to the lift. Accessible huh? 4 First thingyou have to think about. Can I roll on in? Is it wide enough? Is it the only entrance? Is there an automated door? 5 The ideal world would be for every door way or store front to be accessible for all. 6 I can drive up but I can’t hold the door open. Others may havehands they can use and sometimes an attendant. But when I am on my own, I can’t get in. Simple things like buttons that open doors during business hours would be helpful. You could also have the businesses hire people just to open doors or include it in their daily responsibilities as employees. In my own town hall I got stuck in between the doors and my mother couldn'tget passed me to help me because the door way was too small. 7 This is my bank, they’reawesome at serving me and listening for my instructions on my voice output unit. Although they cant see me trying to get in. So, by the time I get to the button and press it; I don’t have enough time to get out of the way. 8 Thisisn’t my bank, but if I decide to switch at least it’s an option! 9 At least I don’t smoke. That’s an exhausting amount of steps for a smokerin a power chair. 10 Thisis one of the only buildings that I can get into thanks to this ramp. However there are services that require me to go down the stairs to get to them. There might be an elevator to take me to the other services in the bottom of the building but with out posted signs on the outside of the building or inside I have no way of knowing if that place is accessible. There have been a few times where I have gone into a building and they have had an elevator. Awesome right? Than I get to the elevator and it won’t work because I have to call an assistant. Sometimes people won’t even show up. Elevator doors should be open for someone in a wheel chair That way people can get into the elevator with out doing a dance to get it open. 11 Events are awesome for peoplewho can move around easily. There should be a wheelchair view lane close to venders like this at special events and also spaces for wheel chair used and strollers to drive by safely. 12 Bigside walk sales are great revenue for the town but it is hard for people to get around for many people with disabilities. Many elderly people need more spaces to move around and sit down during these big events. 13 This would give people like me space to get aroundthe town. Most sidewalks in Bowmanvilleare falling apart and need some touch ups. Some of them are not accessible. Did you know that there is no accessible parking in down town Bowmanville? 14 See how nonaccessible this car is? You walk to your car and dig it out. I don’t have that option. This also applies to shoveling snow on streets, side walks and making sure all buildings are accessible. There should be signs that are visible that tell you where the ramps are. Also buttons, cameras and or staff personal around the town to maintain side walks and open doors for people in all year round. 15 Havingregular services at an affordable price without tussling conditions makes things a whole lot easier. People can’t just leave their wheel chairs in order to take regular transit. They must be able to drive right on. 16 Althoughthey have a specialized transit system, Durham Transit needs to improve both specialized and regular bus services to help make sure that it is more accessible for all. 17 Old buseslike this one are not accessible to everyone because of steps. 18 Buses like this allow peoplelike me to get on. The only down side is not every bus driver is trained with the personal attendant agreement as well as how to ask questions to people with various disabilities. There are many disabilities that staff of Durham Transitand the community of Bowmanvilleshould be educated on because the attitudes of the community make or break the community success. 19 I can not tell you how important shelter is. If you have specialized equipment; shelter from things like rain is crucial to staying dry and not ruining the equiptment.There are a good amount of them but we need to invest in more especially in smaller neighborhoods or high traffic roads. 20 21 22 Do you see howCity Hall looks NON-accessible? Well it is, but it does not mention this So how would I know that? If it had said “Handicap accessible” it would be a lot easier to find the ramp in the back. 23 Thesesteps I can’t get up. What am I going to do? 24 Oh look,there’s theramp!Usually when people don’t know how to get into a store or a place of business they will just leave .The more we are aware of the accessibility, the more people will use them. 25 Thislibrary has the ideal set up. The button is far on the left and it allows the door to swing open in a certain way so I can wheel in the library without getting hit by the door. 26 How am I supposedto buy a mirror? 27 Orset a meeting with a family lawyer ? 28 What? I can’t hirea chiropractor? 29 Oreven consult a politician? I’ve voted ever since I turned eighteen in all federal, municipal, and provincial elections and have not missed one. Though due to the steps leading to the candidate’s office I’m not able to speak with him as I usually try and do with each candidate. To me this is a very big deal. It’s also a little offensive that they allow pets (which is written on the small blue post-it in the left picture). What? Pets? Accessible for pets and not for me? Not fair. 30 Oh goodie, I can buy lingerie! 31 Wait I used to be able to buy a pint.Where did my ramp go? 32 This is the back of the villageInn. I used to be able to get into the building because this side was ramped right up to the back door. So when the retaining wall was giving them issues, they redid the back too and TOOK OUT THE RAMP!!!!! Thank you so much. My parents used to go here a lot and now do not. WE had addressed the ramp issue when the renovations were being done, with the tenant. I guess the landlord had other thoughts. It is mandated in Ontario that all buildings must be accessible when new or being renovated so WHAT HAPPENED HERE ????? 33 My family loves to come here for breakfast but only on days I’m working I guess ..Evenif the step is changed the inside cubicle of the store gets very tight and hard to maneuver. 34 Yes I can shop for up to date clothing withoutgoing out of town. It is tight in there with all the extra racks, but I just pull them along with me and the staff move things pretty quickly it’s actually quite funny. Those little bins they put in the isles of grocery stores move along with me very well too. You just get a bit tired of the whole deal though, you know? 35 Thereare a few dry cleaners in town but this is the one that gets my business. 36 I can go to the eye doctor! That’s goodbecauseI need my eyes. 37 Luckily I amable send things to my relatives. My grandfather was also able to enter with his walker, I would take him on numerous occasions. 38 It’s a shame thisplace in so inaccessible. It’s a good café according to all my friends 39 Solets gather together to break down the barriers of Bowmanvilleand put a plan into action today to build Bowmanvilleinto Barrier Free town. When you build a community accessible you build a stronger community for all. 40