HomeMy WebLinkAboutCOD-013-14 Clarbgton
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 23, 2014 Resolution#:GPJ�-L+40_lLA By-law#:
Report#: COD-013-14 File#:
Subject: CL2014-9 LAKE ROAD EXTENSION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-013-14 be received;
2. THAT The Ambler & Co. Inc., Mississauga, Ontario with a total bid amount of
$1,482,657.78 (net H.S.T. Rebate) being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2014-9 be awarded the
contract for Lake Road Extension as required by the Municipality of Clarington,
Engineering Department; and
3. THAT the funds required in the amount of$2,026,300.00 (net HST Rebate)
including Design, Contract Administration, Material Testing, Construction and
Contingencies be drawn from the following Engineering Department Accounts:
Description G/L Account Amount
Lake Road 110-32-330-83422-7401 $1,072,000.00
Recoverable from Developer 110-32-330-83422-7401 $ 688,700.00
Pavement Rehabilitation — 110-32-330-83212-7401 $ 285,600.00
South Service Road
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO.: COD-013-14 PAGE 2
Submitted by: i Reviewed by:
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
r
Nancy Tailor, BB/X, CPA, CA.,
Director of Finan e/Treasurer
MM\DF\sm
REPORT NO.: COD-013-14 PAGE 3
1. BACKGROUND
1.1 Tender#CL2014-9 was issued for Lake Road Extension work required by the
Engineering Department.
1.2 The Tender was advertised electronically on the municipal website and the
Ontario Public Buyers Association's (OPBA) website.
1.3 Ten (10) companies obtained the bid document. Three (3) submissions were
received in response to the tender. All bids were deemed compliant.
1.4 All submissions received were reviewed by the Engineering Department,
AECOM and Purchasing Services.
2. ANALYSIS
2.1 After review and analysis of the bid submissions by the Engineering Department
and Purchasing Services it was mutually agreed that the low bidder, Ambler &
Co. Inc., Mississauga, Ontario be recommended the contract for the 2014
Sidewalk Replacement and New Construction as required by the Engineering
Department.
2.2 Ambler & Co. Inc., Mississauga, Ontario has worked with the Municipality in the
past as well reference checks were completed and the response was
satisfactory.
3. COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Engineering Services.
4. FINANCIAL
4.1 The total project value is $2,026,300.00 (net HST rebate). This value includes the
Design, Contract Administration, Material Testing, Contingencies, etc. at a cost of
$ 543,509.27 plus the Construction cost of$1,482,790.73.
The funding and costs for this project are outlined in the memo from Engineering
Services ("Attachment 1").
REPORT NO.: COD-013-14 PAGE 4
4.2 Funding for this project will be drawn from the following Engineering 2014
Accounts:
Description G/L Account Amount
Lake Road 110-32-330-83422-7401 $ 1,072,000.00
Recoverable from the 110-32-330-83422-7401 $ 688,700.00
Developer
Pavement Rehabilitation — 110-32-330-83212-7401 $ 285,600.00
South Service Road
Total Funds Required $ 2,026,300.00
5. CONCURRENCE
5.1 This report has been reviewed by Tony Cannella, Director of Engineering and
he concurs with the recommendation.
6. CONCLUSION
6.1 To award the contract to complete the work required for the extension of Lake
Road as required by the Engineering Department to The Ambler & Co. Inc.,
Mississauga, Ontario, being the lowest compliant bid meeting all terms, conditions
and specifications of the Tender 2014-9 Lake Road Extension.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
X Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Sandra McKee, Senior Buyer
Attachments:
Attachment 1 - Bid Tabulation
Attachment 2 — Recommendation Memo from Engineering Services
List of interested parties to be advised of Council's decision: Not Applicable
Attachment 1
Report COD-012-14
THE MUNICIPALITY OF CLARINGTON
BID TABULATION
BIDDER TOTAL BID
Ambler & Co. Inc.
Mississauga, ON $1,646,426.19
Coco Paving Inc.
Bowmanville, ON $2 253,319.46
Hard-Co Construction Ltd.
Whitby, ON $2,395,099.98
Attachment 2
Report COD-013-14
M ME M 0
,Gearltrrg the Way
TO: David Ferguson, Purchasing Manager
FROM: Ron Albright, Manager, Infrastructure and Capital Works
DATE: June 17, 2014
RE: Lake Road Extension
CL2014-9
The Engineering Services Department has reviewed the submissions for CL2014-9 and
offers the following comments.
This project was prepared and tendered as per the direction given by Council through
the approval of report EGD-039-13 dealing with Servicing of Non-Residential
Development Opportunities -- Host Community Strategic Funding Policy which identified
the extension of Lake Road easterly to South Service Road (also referred to as Lambs
Road by some) as the preferred project. As the total project costs have come in under
budget for all portions of the project, staff will update Schedule A of the Agreement with
the land owner(s) and complete the Cost Sharing Agreement as outlined in EGD-039-
13.
The work includes the construction of a culvert over Bennett Creek, the reconstruction
of roughly 80 m of Lake Road to transition to the new road, 410 m of new road with a
rural cross section to match the existing Lake Road, street lighting and the rehabilitation
of South Service Road from Bennett Road to the new extension of Lake Road.
Based on references checked for this contractor, we recommend award of the contract,
to Ambler and Co. Inc. in the amount of $1,646,573.83, inclusive of HST, or
$1,482,790.73 net of HST rebate. Ambler and Co. Inc. has also completed work directly
for Clarington in the past and they performed to our satisfaction.
Due to past experiences on similar projects, a contingency amount of 10% is carried
forward for the road construction, 20% for the culvert construction and 5% for the road
rehabilitation work. Therefore, including other costs such as utility relocation, design
and contract administration, material testing, permits and environmental considerations,
the Engineering Department advises of the following total project cost breakdown.
Lake Road Construction,
CL2014-9 2 June 17, 2014
Construction (net of HST) (Based on Low Bid) $1,482,790.73
Design, Contract Administration, Material Testing, Other Costs and $ 543,509.27
Contingencies net of HST
Total Project Value $2,026,300.00
Budget Amount
Lake Road
110-32-330-83422-7401 (Clarington Share) $1,072,000.00
110-32-330-83422-7401 (Recoverable from Developer) $668,700.00
Pavement Rehabilitation --South Service Road
110-32-330-83212-7401 (2014) $ 285,600.00
Total Budget Amount $2,026,300.00
Estimated Unexpended Budget $0.00
Additional Funding Required $0.00
We recommend the report to Council move forward based on the above funding
breakdown. Should you have any further questions, please feel free to contact the
undersigned.
Regards,
f
Ron Albright, P. Eng.
Assistant Director, Engineeri `g Services
RA/sb/dv
Pc: Nancy Taylor, Director of Finance
A.S. Cannella, Director of Engineering Services
hi^L)epartnu:ntlCapiial lrftr'g\?01 3\(.RC.I.ake1t(1,1\Coriesp Oil<IefIcoWkwoo t(I['urchasing re Tender!\evard U.2014-9 • 2014 Lake
Roy+d Fxtension.doc
Lake Road Construction,
CL2014-9 3 June 17, 2014
__1' =�g4�vflyNo 40
w 1
N
s South service Rd
L I�eh'�I
d
u
a�
0
lD O lYIA.(V i'ILLE LAKE ROAD EXTENSION
i
I