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Home My WebLink About06/09/2014 General Purpose and Administration Committee Minutes June 9, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 9, 2014 at 9:31 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill arrived at 10:22 a.m. and left the meeting at 3:54 p.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney until 11:27 a.m. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Operations, F. Horvath Acting Director of Planning Services/Manager of Special Projects, F. Langmaid Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir arrived at 11:37 a.m. Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following upcoming events:  Bowmanville Rotary Club’s Rockin Rotary Ribfest Event, June 8 to 10, 2014 at Garnet B. Rickard Recreation Complex.  New Regional Economic Development and Sports Tourism Brands Rollout, on Monday, June 9, 2014 from 5:30 p.m. to 7:30 p.m. at the Regional Headquarters. - 1 - General Purpose and Administration Committee Minutes June 9, 2014  , Chief of Police Chain of Command Ceremony on Tuesday, June 10,2014, at the Regional Headquarters.  Public Information Centre for the Clarington Technology Business Park, on Wednesday, June 11, 2014, Municipality of Clarington’s Council Chambers from 6:00 p.m. to 8:00 p.m.  Durham Cattleman’s Annual Beef Barbeque on Friday, June 13, 2014, at Knox Pumpkin Farm.  Public Meeting regarding the Durham-York Energy Centre on June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Hall “B”. Councillor Partner announced the following events:  Ganaraska Regional Conservation Authority’s Tree and Shrub Planting on Monday June 9, 2014 in Buttercup Hollow, Orono.  Kirby Book Sale, every Saturday from 10:00 a.m. to 3:00 p.m. at the Old Kirby Church.  Orono Business Improvement Area’s stores, will be decorated in a country theme, as part of “Boots & Hearts” promotion, June 13 to June 30, 2014.  Newcastle Horticultural Society’s June Rose Show on Tuesday, June 17, 2014 from 7:30 a.m. to 9:30 p.m. at the Newcastle Community Hall.  Newcastle United Church’s Strawberry Social on Sunday, June 22, 2014 from 10:30 a.m. to 11:30 a.m.  th Newcastle Horticultural Society’s 100 Year Garden Party on Sunday, June 22, 2014 from 11:00 a.m. to 4:00 p.m. at Newcastle Community Hall.  th 6 Gab’s Gift Walk for Spina Bifida on Sunday, June 22, 2014 from 2:00 p.m. to 4:00 p.m. at Newcastle and District Recreation Complex.  Orono Canada Day Celebration on Wednesday, June 25, 2014 starting at 5:00 p.m. at the Orono Library Grounds.  Orono Agricultural Society’s Ultra Rodeo Tour, July 5 and 6, 2014 at the Orono Fairgrounds. Councillor Woo announced the following upcoming events:  Heart and Stroke’s Big Bike Ride 2014 on Monday, June 9, 2014, 5:45 p.m. to 6:15 p.m. at Kelsey’s Restaurant, Bowmanville.  Historic Downtown Bowmanville BIA’s Annual “SummerFest”, June 12 to 14, 2014.  Walk a Mile in Her Shoes Event in support of Bethesda House on Saturday,  June 14, 2014, during SummerFest Downtown Bowmanville. - 2 - General Purpose and Administration Committee Minutes June 9, 2014 Councillor Hooper announced the following upcoming events:  Historic Downtown Bowmanville BIA’s Annual “SummerFest”, June 12 to 14, 2014.  5th Annual Doors Open Clarington, June 12 to 14, 2014.  Bowmanville Rotary Club’s Rockin Rotary Ribfest Event, June 8 to 10, 2014 at Garnet B. Rickard Recreation Complex.  Grand Opening of the Bowmanville Oxford Learning Center on Saturday, June 14, 11:00 a.m. to 4:00 p.m. at 200 King Street East, Bowmanville. Councillor Neal announced the following upcoming events:  Walk a Mile in Her Shoes Event in support of Bethesda House on Saturday, June 14, 2014, during SummerFest Downtown Bowmanville.  th 5 Annual Doors Open Clarington, June 12 to 14, 2014. Mayor Foster announced the following upcoming events:  New Regional Economic Development and Sports Tourism Brands Rollout, Monday, June 9, 2014 from 5:30 p.m. to 7:30 p.m. at the Regional Headquarters.  Clarington Museum and Archives’ new exhibit –“Making Your Mark” on Wednesday, June 11, 2014 from 6:30 p.m. to 7:30 p.m. at the Sarah Jane Williams Heritage Centre.  Concert in the Park on Thursday, June 12th, 7:00 p.m. to 9:00 p.m.  Frosty Johns Ribbon Cutting Ceremony on Friday, June 13 at 3:00 p.m. in Bowmanville.  th 13 Annual YMCA Dinner and Dance on Friday, June 13, 2014 at the Jubilee Pavilion, Oshawa.  Ministerial Association Ecumenical Service on June 15, 2014, 11:00 a.m. to 12:00 p.m. at Rotary Park in Bowmanville.  Grand Opening Ceremony of the new Alfred Alldread Fire Station, Monday, June, 16, 2014 at 10:00 a.m. at 3333 Highway 2 in Newcastle.  Congratulations to Frank Wu, CAO, on being acknowledged for his 25 years of service to municipal government by the Canadian Association Municipal Administration. - 3 - General Purpose and Administration Committee Minutes June 9, 2014 MINUTES Resolution #GPA-370-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 26, 2014, be approved. CARRIED PUBLIC MEETING There were no public meetings. DELEGATIONS DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to provide an Economic Update. She made a verbal presentation to accompany a video presentation and a handout. Ms. Hall showed the Committee a YouTube video which included several local business leaders, explaining why they chose Clarington to operate their business. She informed the Committee that the CBOT is trying to increase their online presence and has created a CBOT YouTube channel where local videos are uploaded. Ms. Hall noted that there have been 17 new economic development leads, and that the CBOT attended three trade shows. She noted the CBOT recently hosted a Sustainability Workshop which included 20 business leaders. Ms. Hall added that the CBOT’s 2nd Annual Farm Familiarization Tour was successful. She informed the Committee that the Contractors Breakfast will take place on Wednesday, June 11, 2014 at the Newcastle Community Centre. Ms. Hall announced eight new businesses have moved into Clarington, including two nuclear supply chains and one steel fabricating business which has moved into 240 Simpson Avenue, Bowmanville. She concluded by reminding the Committee of the upcoming CBOT events. DELEGATION OF KYLE FITZGERALD, DURHAM YOUTH COUNCIL, REGARDING A DURHAM YOUTH COUNCIL UPDATE Kyle Fitzgerald, Durham Youth Council, was present regarding a Durham Youth Council Update. He made a verbal presentation to accompany an electronic presentation and a handout. Mr. Fitzgerald provided the Committee with the back ground and history of the Durham Youth Council and explained the composition of the Council. He noted that they are involved in community events, debate current political issues, and take notes to reflect the opinion of Durham’s youth. Mr. Fitzgerald continued, that going forward, they - 4 - General Purpose and Administration Committee Minutes June 9, 2014 would like to record the Youth Council’s debates and votes and forward them to local Council to make them aware of the opinions of local youth. He advised the Committee that the goal of the Youth Council is to become involved and form partnerships with all levels of government. Mr. Fitzgerald explained to the Committee that he is requesting, from all local municipal governments: meeting space at no cost or at discounted rate; representation from each Municipality; monetary support; and cooperation and support on events being hosted by the Youth Council or by the Municipality of Clarington. DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE - Continued Resolution #GPA-371-14 Moved by Councillor Novak, seconded by Councillor Partner THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Update, be received with thanks. CARRIED DELEGATION OF KYLE FITZGERALD, DURHAM YOUTH COUNCIL, REGARDING A DURHAM YOUTH COUNCIL UPDATE - Continued Resolution #GPA-372-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the delegation of Kyle Fitzgerald, Durham Youth Council, be received with thanks; and THAT Mr. Fitzgerald’s requests be referred to staff for a report; and THAT the report include potential sponsorship opportunities. CARRIED DELEGATION OF HANNU HALMINEN, REGARDING REPORT PSD-033-14, APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 80 SINGLE DETACHED DWELLINGS Hannu Halminen advised the Clerk’s Department, prior to the meeting, that he has withdrawn his delegation. - 5 - General Purpose and Administration Committee Minutes June 9, 2014 DELEGATION OF CAROLYN MOLINARI, CM PLANNING, REGARDING PSD-037-14, APPLICATION FOR REMOVAL OF HOLDING SYMBOL Carolyn Molinari made a verbal presentation thanking Staff for efforts in creating Report PSD-037-14. Ms. Molinari advised she was present to answer questions from Committee. PRESENTATIONS There were no presentations. SUSPEND THE RULES Resolution #GPA-373-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-374-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Agenda be altered to consider Report ESD-007-14, Tiered Response, at this time. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT TIERED RESPONSE Resolution #GPA-375-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-007-14 be received; THAT the level of tiered response, provided by Emergency and Fire Services, remain status quo; and - 6 - General Purpose and Administration Committee Minutes June 9, 2014 THAT all interested parties listed in Report ESD-007-14 be advised of Council’s decision. TABLED LATER IN THE MEETING (See following motions) Resolution #GPA-376-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report ESD-007-14 be referred to Staff to report back at the next General Purpose and Administration Committee meeting June 23, 2014. RULED OUT OF ORDER (See following) Prior to debate on Resolution #GPA-376-14, Councillor Hooper ruled that Resolution #GPA-376-14 was out of order. He explained that the main motion should have full debate prior to a possible referral. Councillor Neal immediately appealed the ruling of the Chair. The Question “will the ruling of the Chair be sustained?” was put to a vote. The ruling of the Chair was sustained. SUSPEND THE RULES Resolution #GPA-377-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-376-14 a second time. CARRIED Resolution #GPA-378-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-375-14 be tabled until the General Purpose and Administration Committee meeting of June 23, 2014. CARRIED - 7 - General Purpose and Administration Committee Minutes June 9, 2014 RECESS Resolution #GPA-379-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:37 a.m. with Councillor Woo in the Chair. PLANNING SERVICES DEPARTMENT APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 80 SINGLE DETACHED DWELLINGS APPLICANTS: 2001544 ONTARIO LIMITED (HALMINEN) & 289143 ONTARIO LIMITED (FREEDMAN) Resolution #GPA-380-14 Moved by Councillor Novak seconded by Councillor Partner THAT Report PSD-033-14 be received; THAT Amendment No. 100 to the Clarington Official Plan and the South West Courtice Secondary Plan, submitted by 2001544 Ontario Limited and 289143 Ontario Limited to delete the provisions for a Public Elementary School and a Separate Elementary School in favour of Low Density Residential; and to adjust the population and housing targets of the Bayview Neighbourhood, as contained in Attachment 2 to Report PSD-033-14, be adopted; and the By-law adopting the Official Plan Amendment contained in Attachment 3 to Report PSD-033-14, be passed; THAT the Zoning By-law Amendment application submitted by 2001544 Ontario Limited and 289143 Ontario Limited be approved as contained in Attachment 4 to Report PSD-033-14; THAT a By-law, to remove the (H) Holding Symbol, be forwarded to Council at such time that the applicant(s) have entered into a Subdivision Agreement; THAT the application for Draft Approved Plan of Subdivision (S-C-2013-0004), submitted by 2001544 Ontario Limited and 289143 Ontario Limited, to permit 80 single detached dwellings, a park block, and a walkway block be supported, subject to the conditions contained in Attachment 5 to Report PSD-033-14; - 8 - General Purpose and Administration Committee Minutes June 9, 2014 THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-033-14 and Council' s decision; and THAT all interested parties listed in Report PSD-033-14 and any delegations be advised of Council's decision. CARRIED TO CONVERT A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH Resolution #GPA-381-14 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-034-14 be received; THAT the application to amend the Zoning By-law 84-63, submitted by Mark Abernethy, James Abernethy and Tyler Smith, to convert a single-detached dwelling to a professional office, as shown in Attachment 1 to Report PSD-034-14, be approved; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-034-14 and Council’s decision; and THAT all interested parties listed in Report PSD-034-14 and any delegations be advised of Council's decision. CARRIED STREET NAME CHANGES IN THE CLARINGTON ENERGY BUSINESS PARK: SOUTH SERVICE ROAD Resolution #GPA-382-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-035-14 be received; and THAT Staff be authorized to advertise, in the newspaper, the proposed renaming of a portion of “South Service Road” to “Power Way” and bring back a report to a future meeting. WITHDRAWN - 9 - General Purpose and Administration Committee Minutes June 9, 2014 Resolution #GPA-383-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT staff be authorized to advertise, in the newspaper, the proposed renaming of a portion of “South Service Road” to “Roy Nichols Way” and bring back a report to a future meeting. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PRESTONVALE HEIGHTS LIMITED Resolution #GPA-384-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-036-14 be received; THAT the application submitted on behalf of Prestonvale Heights to remove the Holding (H) symbol be approved and that the By-law to remove the Holding (H) Symbol contained in Attachment 1 to Report PSD-036-14, be passed; THAT Council’s decision and a copy of Report PSD-036-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-036-14 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 562503 ONTARIO LTD. AND HONEY HARBOUR HEIGHTS ESTATES LTD. Resolution #GPA-385-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-037-14 be received; THAT the application, submitted on behalf of 562503 Ontario Ltd. and Honey Harbour Heights Estates Ltd., to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-037-14, to remove the Holding (H) symbol, be passed; - 10 - General Purpose and Administration Committee Minutes June 9, 2014 THAT Council’s decision and a copy of Report PSD-037-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-037-14 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-386-14 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for one hour. MOTION LOST Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT CLARINGTON/OSHAWA BOUNDARY ROAD AGREEMENT Resolution #GPA-387-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD-019-14 be received; and THAT the Mayor and Clerk be authorized to execute the Boundary Road Agreement between the Municipality of Clarington and City of Oshawa. CARRIED EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS Resolution #GPA-388-14 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-020-14 be received; - 11 - General Purpose and Administration Committee Minutes June 9, 2014 THAT, since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2 of Report EGD-020-14) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule ‘A’ of Attachment 2 of Report EGD-020-14); THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 of Report EGD-020-14 to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; THAT the Mayor and the Municipal Clerk be authorized to sign the Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and THAT all interested parties listed in Report EGD-020-14 and any delegations be advised of Council’s decision. TABLED (See following motion) Resolution #GPA-389-14 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-020-14 be tabled until the General Purpose and Administration Committee Meeting of June 23, 2014. CARRIED Councillor Partner chaired this portion of the meeting. OPERATIONS DEPARTMENT ADOPT A PARK PROGRAM Resolution #GPA-390-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report OPD-005-14 be received; and THAT the Adopt a Park Program be approved. CARRIED - 12 - General Purpose and Administration Committee Minutes June 9, 2014 Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT Report ESD-007-14 was considered earlier in the meeting following the Delegation Section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. CLERK’S DEPARTMENT HIRING OF A PART-TIME PARKING ENFORCEMENT OFFICER Resolution #GPA-391-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report CLD-015-14 be received; and THAT staff be authorized to proceed to hire one new Part-Time Parking Officer. CARRIED PARKING STRATEGY FOR BOOTS & HEARTS WEEKEND Resolution #GPA-392-14 Moved by Councillor Woo, seconded by Councillor Novak THAT Report CLD-016-14 be received for information. CARRIED - 13 - General Purpose and Administration Committee Minutes June 9, 2014 EXEMPTION FROM REFRESHMENT VEHICLE LICENSING BY-LAW Resolution #GPA-393-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the refreshment vehicle vendors participating in the Bowmanville Business Improvement Area’s SummerFest event, to be held in downtown Bowmanville, June 12 to 14, 2014, be exempt from the requirements of the Refreshment Vehicle By-law 2004-114 Section 13(a) to allow for the operation of refreshment vehicles within 60 metres of any other eating establishment, whether permanent or temporary. CARRIED Resolution #GPA-394-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Courtice Family Concerts, taking place on July 9, July 30, and August 23, 2014, at Tooley Mill Park be, endorsed. WITHDRAWN RECESS Resolution #GPA-395-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Committee recess for one hour. CARRIED The meeting reconvened at 2:18 p.m. with Mayor Foster in the Chair. CORPORATE SERVICES DEPARTMENT RFP2014-3 CONSULTING SERVICES FOR CLARINGTON OLDER ADULT STRATEGY Resolution #GPA-396-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-008-14 be received; - 14 - General Purpose and Administration Committee Minutes June 9, 2014 THAT the proposal received from Monteith Brown Planning Consultants, London, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-3, be awarded the contract for the provision of Consulting Services for the Clarington Older Adult Strategy with a bid amount of $53,792.88 (net of H.S.T. Rebate); and THAT the funds required in the amount of $53,792.88 (net of H.S.T. Rebate) be drawn from the Community Services Department Consulting Account #100-42-130-10085-7160. CARRIED RFP2014-6 CONSULTING SERVICES FOR DEVELOPMENT CHARGES STUDY & BY-LAWS Resolution #GPA-397-14 Moved by Councillor Neal, seconded by Councillor Woo THAT Report COD-009-14 be received; THAT the proposal, received from Hemson Consulting Limited, Toronto, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-6, be awarded the contract for the provision of Consulting Services for the Development Charges Study and By-Laws with a bid amount of $70,672.32 (net of H.S.T. Rebate); and THAT funding be provided from Unclassified Admin Professional Fees Account #100-21-211-X-7161. CARRIED CL2014-8 CLARINGTON FITNESS CENTRE RENOVATIONS Resolution #GPA-398-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-010-14 be received; THAT the Garritano Brothers Limited, Oshawa, Ontario, with a total bid amount of $2,816,920.32 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-8, be awarded the contract for Clarington Fitness Centre Renovations as required by the Municipality of Clarington, Community Services Department; - 15 - General Purpose and Administration Committee Minutes June 9, 2014 THAT the funds required in the amount of $3,166,920.32 (which includes $2,816,920.32 for construction and $250,000.00 for contingency and $100,000.00 for Furnishings and Equipment. Costs are net of HST Rebate) be charged to Account #110-42-421-84203-7401; and THAT the budget shortfall of approximately $299,360.00 be financed from the Rate Stabilization Reserve Fund. CARRIED RFP2014-5 ARCHITECTURAL SERVICES FOR CLARINGTON PUBLIC LIBRARY COURTICE BRANCH EXPANSION Resolution #GPA-399-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-011-14 be received; THAT the proposal, received from Shoalts & Zaback Architects Ltd., Kingston, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-5, be awarded the contract for the provision of Architectural Services for the Clarington Public Library Courtice Branch Expansion with a bid amount of $100,742.40.00 (net of H.S.T. Rebate); and THAT the funds required in the amount of $100,742.40 (net of H.S.T. Rebate) including $89,000.00 Architectural fees and $10,000.00 in disbursements be drawn from the 2014 Library Renovation and Expansion to Courtice Library Account #110-62-440-85511-7401. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. - 16 - General Purpose and Administration Committee Minutes June 9, 2014 CHIEF ADMINISTRATIVE OFFICER CORPORATE STRATEGIC PLAN 2011 – 2014 FINAL PROGRESS REPORT Resolution #GPA-400-14 Moved by Councillor Neal seconded by Councillor Woo THAT Report CAO-003-14 and the Final Progress Report, attached to Report CAO-003-14, be received for information. CARRIED REQUEST FOR REPORT – YOUTH SPACE Resolution #GPA-401-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Director of Community Services be directed to prepare a report, for the General Purpose and Administration Committee Meeting of June 23, 2014, regarding the possibility of providing space in Courtice, Newcastle and Orono for youth centres; and THAT the Fire House Youth Centre be consulted. CARRIED UNFINISHED BUSINESS PREPARATION OF BY-LAW FOR PROTECTION/REGULATION OF GROUNDWATER RESOURCES ON THE OAK RIDGES MORAINE \[TABLED AT MAY 26, 2104 SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING\] Resolution #GPA-402-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Resolution #GPA-367-14 be lifted from the table. CARRIED - 17 - General Purpose and Administration Committee Minutes June 9, 2014 Resolution #GPA-403-14 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS s. 11(2) of the Municipal Act, 2001, as amended (“the Act”), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; WHEREAS s. 128 of the Act permits municipalities to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of council, are or could become or cause public nuisances; WHEREAS the Municipality of Clarington considers it appropriate and in the public interest to protect the health of its residents and specifically the safety of the water that they consume from wells; WHEREAS major undertakings which are constructed on the Oak Ridges Moraine may adversely affect the flow and quality of water in the surrounding area; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to draft a by-law for the protection/and or regulation of groundwater resources on the Oak Ridges Moraine as a result of major undertakings constructed thereon; and THAT Staff be authorized to retain Rod Northey to assist with drafting the by-law, up to a limit of $10,000. MOTION LOST LATER IN THE MEETING (See following motion) CLOSED SESSION Resolution #GPA-404-14 Moved by Councillor Neal, seconded by Councillor Woo THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, As Amended, the meeting be closed for the purpose of discussing thePreparation of a By-law for Protection/Regulation of Groundwater Resources on the Oak Ridges Moraine that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED - 18 - General Purpose and Administration Committee Minutes June 9, 2014 RISE AND REPORT The meeting resumed in open session at 3:42 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. The foregoing Resolution #GPA-403-14 was put to a vote and lost. OTHER BUSINESS There were no items to be considered under this section of the Agenda. Councillor Traill left the meeting at 3:54 p.m. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-405-14 Moved by Councillor Partner, seconded by Councillor Neal. THAT the meeting adjourn at 4:01 p.m. CARRIED r MAYOR WPUTY CLERK - 19 -