HomeMy WebLinkAbout2014-05-13 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday May 13, 2014
(Not yet approved by committee)
In Attendance - Larry Burke,
Gord Lee, ChairVice-Chair
Carol Little, Jay Summers, Gary Oliver, Gord Blaker, Councillor Partner, Councillor Woo
Bryan Wiltshire
Absent
– Shea Lea Latchford
1.Adoption of MinutesMotion # 14-13 THAT:
– was proposed:
th
The minutes of April 8, 2014 are approved, as presented.
Moved Seconded
by: Carol Little by: Gord Blaker
CARRIED
2.Arena Manager’s Report
– Bryan requested funding to overhaul one compressor this
summer. It has been 4 seasons and the repairs were recommended by our Cimcoe
Technician. Cost of overhaul: In the neighborhood of $3,000.00.
Motion # 14-14 THAT:
was proposed: We proceed with the overhaul this summer and
have the compressor up and running for fall ice making.
MovedSeconded
by: Wendy Partner by: Gord Blaker
CARRIED
Continuing on, the board was reminded of the quotation we had approved for an update
of the lighting in the change rooms – energy saving motion timing devices to be installed,
so the lights would turn out when the teams were on the ice. The quotation was for
$1,700.00.
Motion # 14-15 THAT:
was proposed: We also proceed with this action, as well and
have the change room lighting project completed by the end of August.
Moved Seconded
by: Gary Oliver by: Larry Burke
CARRIED
(2)
Bryan also reminded the board members that nothing had been completed on the change
room shower doors. Water continues to splash out onto the floors in the change rooms;
causing puddleing. Pricing of $600.00 per shower door from Rivet Architechtural
appeared to be out of line. It was suggested; we seek out other sources for quotation. Jay
Summers suggested Sun Windows and Doors in Orono. Bryan will follow –up with
SW&D’s and any other source he can seek out. Then, report back at our next meeting.
3. Financial Report
– Our income statement reported YTD revenue of $136,297.75 which
is 41.5% of 2014 forecast and expenses were at $112,460.32 – 36.5% of forecast. The
chair advised he would transfer $50,000.00 from our operating account into a short term -
90 day deposit for the summer. – May through August. Ninety day G.I.C. rate is 1.5%.
There currently is $30,210.71 invested with Edward Jones & Associates in short term
deposits. Further reporting advised of our Accounts Receivable, which are in-line for this
time of year. The only concern being the Viper Ball Hockey League, who is continuing to
slowly pay off their debt.
4.New Business
– Gord advised: Waste Management, our garbage service; continue to
/
increase pricing of waste pick-up. Their Fuel Environment charge is now at $120.00 per
month. As we have no on-going contract with them, it was suggested we take a look at
competitive services for price quotes. Bryan advised he would look into it. Jay Summers
suggested: He contact Rick Davies of Millar Waste for a quotation. Millar is Jay’s source
of waste pick-up at Tim’s. Bryan will contact them and whoever else he can source out
and report back. It was suggested we talk with the municipality, as well.
Gord Blaker, Wendy and Bryan brought us up to date on progress and pricing for our
Web Page. With pricing of most items acceptable to all the following motion was
proposed:
Motion # 14-16 THAT:
We proceed with plans for the web-site, eliminate or, reduce
some of the administrative costs and get the site up and running this summer. The web-
site committee will continue to report back to the board, on the progress.
Moved by:Seconded
Willie Woo by: Carol Little
CARRIED
(3)
The chair advised: With the assistance of Jay Summers and his Regional Marketing
Manager, Sophie Pal of Tim Horton’s; arrangements had been confirmed for Tim
Horton’s to become the sponsor of the arena scoreboard. The Tim’s logo will be front and
centre on the scoreboard and their rink board sign will be refurbished and re-located in
the arena. Both signage locations will generate $1,000.00 annually. Tim’s are seeking a
five year commitment. Arrangements will be completed and signage installed this
summer.
5.Next meeting – Tuesday June 10, 2014 7:00 P.M.
6.AdjournmentMotion # 14-17 THAT:
– This meeting is adjourned.
Moved Seconded
by: Jay Summers by: Larry Burke
CARRIED