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HomeMy WebLinkAbout06-02-2014 lll..�l. 11 Lending tl�e Nay Council Meeting Minutes JUNE 2, 2014 Minutes of a regular meeting of Council held on June 2, 2014 at 7:00 p.m. in the Council Chambers. Councillor Woo led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Operations, F. Horvath Manager of Special Projects, F. Langmaid Director of Finance, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming DISCLOSURES OF PECUNIARY INTEREST Councillor Neal indicated that he would be declaring a pecuniary interest with respect to Correspondence Item 1 - 19. Later in the meeting, Councillor Partner stated a pecuniary interest with respect to Correspondence Item D - 9. ANNOUNCEMENTS Councillor Neal announced the following: • He extended congratulations to the Firehouse Youth Centre for the success of the "Battle of the Bands" event on May 30, 2014 • Provincial Election Debate at Hope Fellowship Church, June 3, 2014 Council Meeting Minutes - 2 - June 2, 2014 Councillor Novak announced the following: • She attended Monsignor Leo Cleary Catholic Elementary School's 25th Anniversary Celebration • Hydro One Community Liaison Committee meeting, June 5, 2014, 7:00 p.m. to 9:30 p.m., Solina Community Hall • Epilepsy Ontario's special film screening of"On the Edge: Living with Epilepsy", June 5, 2014, Abilities Centre, Whitby • 2nd Agriculture Familiarization Tour, June 6, 2014, 9:00 a.m. to 12:00 p.m. • Islamic Centre of Clarington Open House, June 7, 2014, 5:00 p.m. to 9:00 p.m. • Public Information Centre on the Clarington Technology Business Park, Class Environmental Assessment, June 11, 2014, 6:00 p.m. to 8:00 p.m. • Roll-out of new Regional Economic Development and Sports Tourism Brand, June 9, 2014, 5:30 p.m. to 7:30 p.m., Durham Regional Headquarters • Durham Region's 40th Anniversary Celebration, June 26, 2014, 5:00 p.m. to 9:00 p.m., Regional Headquarters Councillor Partner announced the following: • Tim Horton's Camp Day, June 4, 2014, with proceeds of all coffee sales donated to the Tim Horton Children's Foundation • Ceremony of Remembrance to commemorate the 70th Anniversary of D-Day and the Battle of Normandy, June 6, 2014 • Kirby book sale every Saturday all summer, 10:00 a.m. to 3:00 p.m., Old Kirby Church, 6966 Highway 35/115 • June "Rose Show", sponsored by the Newcastle Horticulture Society, June 17, 2014, Newcastle Community Hall, 7:30 p.m. to 9:30 p.m. • Newcastle United Church "Strawberry Social", June 22, 2014, 10:30 a.m. to 11:30 a.m. • Newcastle Horticulture Society's "100th Anniversary Garden Party", June 22, 2014, 11:00 a.m. to 4:00 p.m., Newcastle Community Hall • 6th Annual "Gab's Gift Walk for Spina Bifida", June 22, 2014, commencing at 2:00 p.m. from the Newcastle and District Recreation Complex • Canada Day Celebrations in Orono, Orono Library Grounds, June 25, 2014, 5:00 p.m. to 8:00 p.m. with a barbeque, cake and coffee, entertainment, Members of the Royal Canadian Legion Colour Party raising the flag, singing of "O Canada" and a concert featuring Rainstone • Orono Agricultural Society is presenting the "Ultimate Rodeo Tour", Orono Fair Grounds, July 5 and 6, 2014 • 4th Annual "In The Face of an Angel Golf for Ovarian Cancer" tournament has raised $9,200. There is still an opportunity to donate at www.inthefaceofanangel.ca until June 30, 2014. Council Meeting Minutes - 3 - June 2, 2014 Councillor Traill announced the following: • Duke of Cambridge Fun Fair, June 5, 2014, 5:00 p.m. to 8:30 p.m. featuring carnival games, silent auction, face painting, cupcake decorating contest, photo booth and more • 5th Annual "Doors Open Clarington", June 14, 2014, 10:00 a.m. to 4:00 p.m. featuring private homes, businesses, industrial sites, West Beach cottages, and conservation areas Councillor Woo announced the following: • Newcastle United Church Women (UCW) is presenting "Ladies with Flourish" quilting event featuring Internationally acclaimed Quilter Kathy Wylie, June 7, 2014, 10:00 a.m. to 12:00 noon, Newcastle United Church • 15th Annual "Spring Food and Wine Festival", fundraising event in support of Big Brothers Big Sisters of Clarington, June 7, 2014, 12:00 noon to 5:00 p.m., Newcastle Community Hall • Bethesda House Durham's 6th Annual "Men's Walk Against Domestic Violence" June 14, 2014, 11:00 a.m., starting at 98 King Street West Councillor Hooper announced the following: • All Candidates Debate Durham, June 3, 2014, 7:00 p.m. to 9:00 p.m., Hope Fellowship Church • 7th Annual "Rockin' Rotary Ribfest", June 6, 7 and 8, 2014, Garnet B. Rickard Recreation Complex • June 8, 2014, Alfie Shrubb Classic Road Race starting at 8:00 a.m. followed by a pancake breakfast featuring Alfie 10 Miler, 10k run/walk, 8k classic run/walk, 5k run/walk and Kids 1 k run/walk • Clarington Older Adults Association (COAA) Jam Session, Sunday, June 8, 2014 • Historic Downtown Bowmanville BIA's Annual "Summerfest", June 12 to 14, 2014, featuring a sidewalk sale, carnival, Food Truck Friday, antique car rally, and Lindsay Broughton, new Country Artist, Concert presented by Boots & Hearts • Central Public School Yard Sale, June 12, 2014 • June 12, 2014, Concerts in the Park featuring The Don MacArthur Big Band experience at Rotary Park, 7:00 p.m. to 9:00 p.m. • Heart & Stroke Big Bike Ride, June 9, 2014, RBC East End Riders participating at 5:45 p.m. from Kelsey's Restaurant Mayor Foster announced the following: • Pride Week Flag Raising, June 3, 2014 in conjunction with Pride Week, June 2 to 8, 2014 Council Meeting Minutes - 4 - June 2, 2014 • Clarington Safe Communities Committee Graffiti Cleanup, June 3, 2014, 3:00 p.m. to 5:00 p.m. . • June 4, 2014, 9:00 a.m., All Mayors in Durham Region will be signing the Charter for Advancing Access to Affordable Recreation in Durham, at Durham Regional Headquarters • June 4, 2014, Royal Canadian Sea Cadets will be announcing the "Pass the Torch" Project", 7:00 p.m. to 9:00 p.m., Parkwood Estate • Islamic Centre of Clarington Open House, June 7, 2014, 5:00 p.m. to 9:00 p.m. • Union Rod and Gun Club Open House, June 8, 2014, 10:00 a.m. to 3:00 p.m., 3796 3rd Concession • Farewell Celebration for retiring Chief Mike Ewles, June 8, 2014, 1:30 p.m. to 4:00 p.m., Deer Creek Golf & Banquet Centre • Presentation of Keys to the City to local band "Eleven Past One", June 8, 2014, 5:00 p.m. MINUTES Resolution #C-220-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council May 12, 2014, be approved. "CARRIED" Resolution #C-221-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a special meeting of Council May 26, 2014, be approved. "CARRIED" PRESENTATIONS There were no Presentations scheduled for this meeting. DELEGATIONS Resolution #C-222-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the delegation of Marshall Hohmann be extended for 12 minutes. "CARRIED" Council Meeting Minutes - 5 - June 2, 2014 Marshall Hohmann addressed Council concerning Correspondence Item I — 9 - General Accessibility Awareness and This is my Town. Through use of a PowerPoint presentation, Mr. Hohmann indicated that accessibility should be found everywhere and posed questions regarding the meaning of accessibility and what individuals with disabilities need to think about. The slides highlighted daily challenges regarding transportation, building accessibility, automatic door openers, washroom facilities, and work stations both in the workforce and at schools. Individuals with disabilities must be versed in communication technology, work twice as hard to prove they are capable of working, and often take twice as long just to get in and around buildings. Computers and smartboards have given individuals access to classroom discussions. Mr. Hohmann questioned how accessible life would be if one could not speak and had no voice and challenged people to try one 24-hour period without using their voice or to imagine their lives without hearing, hands, feet or sight. Most of the public do not realize that so many places aren't accessible, particularly in Bowmanville. With accessibility comes possibility and society must work hard to bring the need for accessibility to awareness. Mr. Hohmann has spoken all his life about accessibility and awareness and requested the installation of convex mirrors in his high school to make it more accessible and a safer place for all. As part of the presentation, a video entitled "Day at School: Marshall Hohmann, developed by Mr. Hohmann's brother and a friend to thank the School Board for installing the convex mirrors, was played. Mr. Hohmann's message to Council was they now have the knowledge of what he has shared, the power to change attitudes and enlighten the world around them, and to make changes for the better. Linda Kent, CEO/Library Director, Clarington Public Library, and Gail Rickard, Chair, Clarington Public Library Board addressed Council concerning Item 12 of Report#1 - Report CSD-010-14 Theatre Dance Academy Leased Space requesting Council to consider amending the resolution put forward by the General Purpose and Administration Committee. Ms. Kent reviewed the library's mandate and commitment to work cooperatively with other organizations, noting the library shares the concern for youth and for improving the lives of local residents. She referenced the needs assessment study conducted last year which indicated the Courtice community is underserved. Ms. Kent indicated the library needs the entire 6,000 square feet returned for the expansion to address the lack of meeting room space, space for community based programs, quiet study space, teen area and to increase the number of print and digital material. Ms. Kent, on behalf of the Library Board, thanked Council for their support in moving the expansion forward and requested Council to return all the daycare space to the library in accordance with the recommendations proposed in staff Report CSD-010-14. Council Meeting Minutes - 6 - June 2, 2014 Elva Reid addressed Council concerning Correspondence Item D — 9. Ms. Reid advised that one year ago, she was approached by a movie company to lease a portion of her land for producing a feature-length film and introduced Mark McFadden, Haunted Peak Inc. Ms. Reid highlighted the economic benefits to the community as a result of the film production. She expressed concern that on April 24, 2014, she received a registered letter containing a formal Order to Remove Notice with no explanation provided, no visit or phone call of what the violation was or what she needed to remove and indicated that six weeks later, it has yet to be explained how the Fill By-law has been violated. Ms. Reid stated she has been threatened by the Municipality with a clean-up, the cost of which would be added to her tax bill. Ms. Reid indicated she would like an apology from the Municipality for sending the Order, that it was sent in error, a written explanation that all records are expunged and no record on title of this Order exists. Ms. Reid also requested an apology from Councillor Partner for trespassing on her property and taking and distributing photographs. Ms. Reid stated the movie company applied for a permit and was exempt from the by-law when the permit was issued. She confirmed that the red clay brought onto the property was used as a dusting and its purpose was landscape material to provide continuity to other movie sets and is the same material that is used on running tracks. Ms. Reid confirmed that her contract with the movie company has been fulfilled and that no human footprint remains on the land used for the movie shoot. She stated the Order "red-flags" her property and requested Council to rescind to remove the Notice and distributed a proposed resolution. Councillor Partner apologized to Ms. Reid and her apology was accepted. Resolution #C-223-14 Moved by Councillor Partner, seconded by Councillor Traill THAT Council recess for 15 minutes. "CARRIED" The meeting reconvened at 8:35 p.m. COMMUNICATIONS Correspondence Item 1 - 23 was received as a Hand-Out. I - 1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated May 5, 2014 1 - 2 Minutes of the Ganaraska Region Conservation Authority dated April 17, 2014 1 - 3 Minutes of the Newcastle Community Hall Board dated April 14, 2014 Council Meeting Minutes - 7 - June 2, 2014 1 - 4 Minutes of the Clarington Museums and Archives Board dated March 26, 2014 1 - 5 Minutes of the Clarington Heritage Committee dated May 20, 2014 1 - 6 Zaihan Rashid, Outreach Coordinator, Islamic Centre of Clarington, extending an invitation to the Centre's Open House on June 7, 2014, from 5:00 p.m. to 9:00 p.m., at the Islamic.Centre of Clarington in Courtice; advising the event has been organized to promote mutual understanding and good will, for the Muslim community to become better acquainted with their neighbours, and to contribute to a healthy relationship with open and honest communication amongst the different communities; and, indicating that prominent guests from local governments, police, churches and Muslim speakers have also been invited. 1 - 7 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record: • Letter to the Ministry of the Environment dated May 8, 2014, regarding Submission of January, February, March and April Complaint and Inquiry Logs • Durham York Energy Centre Project Team Log January 2014 • Durham York Energy Centre Project Team Log February 2014 • Durham York Energy Centre Call Centre Log February 2014 • Durham York Energy Centre Project Team Log March 2014 • Durham York Energy Centre Project Team Log April 2014 • Letter to the Ministry of the Environment dated May 7, 2014, regarding Ambient Air Monitoring 2nd and 3rd Revised Quarterly Reports and Ambient Air Monitoring 4t" Quarterly Report • Letter from Stantec dated April 28, 2014, regarding Revised Ambient Air Monitoring 2nd and 3rd Quarterly Reports • Ambient Air Monitoring Report Revised Q2 (May-June 2013) • Ambient Air Monitoring Report Revised Q3 (July-September 2013) • Ambient Air Monitoring Report Q4 (October— December 2013) • Letter to the Ministry of the Environment dated April'30, 2014, regarding Submission of the 2013 Annual Groundwater and Surface Water Monitoring Reports • Durham York Energy Centre 2013 Annual Groundwater Monitoring Report (April 2014) • Durham York Energy Centre 2013 Annual Surface Water Report (April 2014) • Letter to the Ministry of the Environment dated April 14, 2014, regarding Durham York Energy Centre Third Party Independent Audit Report #4 Council Meeting Minutes - 8 - June 2, 2014 • Durham York Energy Centre Construction Phase Audit (#4) March, 2014; and advising that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/project/efvv-committee.htm 1 - 8 Debbie Shields, City Clerk, City of Pickering, advising that the appeal period for City of Pickering By-law 7343/14, being a by-law to submit a question to the electors, has expired and no appeals were received; and, advising that the City of Pickering will be placing the following question on the municipal ballot on October 27, 2014: "Are you in favour of the Council of the City of Pickering passing a resolution requesting that the Council of the Region of Durham take the necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each municipality? YES NO 1 - 9 Sylvia Jaspers-Fayer, Chair, Clarington Accessibility Advisory Committee, thanking Council for proclaiming June 1 to 7, 2014, as "National Accessibility Awareness Week"; indicating that accessibility throughout the community benefits all of the residents, that communities throughout Ontario are making changes to create a province where every person who lives or visits can participate; and, advising to achieve inclusiveness, all governments, businesses and residents must work together to be more accessible. 1 - 10 Laura Wood, Economic Development Coordinator, Clarington Board of Trade and Economic Development, extending an invitation to Members of Council and Department Heads to join the 2nd Agriculture Familiarization Tour on June 6, 2014, from 9:00 a.m. to 12:00 p.m.; and, forwarding a copy of the day's itinerary which includes visiting four distinct Agri-businesses. 1 - 12 Clint Cole, Enniskillen Environmental Association (EEA), writing to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable James Bradley, Minister of the Environment, and the Honourable Bob Chiarelli, Minister of Energy, expressing concern that the proper environmental risk assessment has not be done for the proposed Clarington Hydro Transformer project and that Ministry staff have missed the mark on the negative and detrimental environmental impacts that the utility plant will eventually have on the residents' clean ground source drinking water; questioning why the Association's researched and informed concerns have been ignored; indicating that Hydro One has failed to truly search for and analyze other site alternatives off the Oak Ridges Moraine; questioning how the government can allow the project to proceed on this site in true conscience; and, requesting the government to recognize the potential environmental and human health risk and to stop the project before it causes irreparable harm. Council Meeting Minutes - 9 - June 2, 2014 1 - 13 Erin O'Toole, MP, Durham, extending appreciation to Council for organizing a poignant and meaningful ceremony in recognition of Canada's first National Day of Honour on May 9, 2014; and, advising that in order to give Canadians an ongoing opportunity to honour the efforts and sacrifices that were made, a permanent national memorial to Canada's mission in Afghanistan will be constructed in Ottawa. 1 - 15 Steven Blaney, Minister of Public Safety and Emergency Preparedness, writing to Mayor Hazel McCallion, Chair, Large Urban Mayor's Caucus of Ontario, responding to resolutions from the GTA Mayors and Regional Chairs requesting the Provincial and Federal governments to share funding the cost of response and ongoing recovery from the ice storm and to establish new programs and expand existing programs to address disaster mitigation and fund rehabilitation of municipal infrastructure for the ice storm and future environmental and storm event impacts; advising the 2014 budget confirmed the government's commitment to developing a National Disaster Mitigation Program (NDMP), focused on reducing the impact of natural disasters, which would include overland flooding by providing $200 million over five years starting in 2015-16, as well as the launch of a National Floodplain Mapping Assessment Study to identify Canadian and international best practices concerning the management and mapping of floods, to assess the current state of floodplain mapping in Canada, and to identify a possible national standard; and, advising that the government remains committed to working with the provinces, territories and municipalities to ensure the safety and security of Canadians. 1 -18 Roger Saunders, Director, Strategic Planning, Region of Durham, forwarding a copy of Report 2014-P-27 of the Commissioner of Planning and Economic Development regarding proposed performance indicators for the Growth Plan for the Greater Golden Horseshoe. Attachment 1 (Towards Performance Indicators for the Greater Golden Horseshoe, 2006, Preliminary Indicators for Discussion) may be downloaded at www.p lacestog row.ca. 1 - 20 Terry Young, Vice President, Corporate and Employee Relations, Independent Electricity System Operator, (IESO), forwarding a copy of the Independent Electricity System Operator's 2013 Annual Report — "Ready Set Go: Capturing the New-Found Flexibility in Ontario's Power Grid"; offering to make a short, informative presentation on electricity issues and answer any questions about Ontario's power system; and, indicating that the report is also available online at www.ieso.ca/annualreport. 1 - 21 Susan DaCosta, Vice President, Orono Town Hall Board, expressing appreciation for the approval of their Community Grant application which will assist in completing interior hall painting. Council Meeting Minutes - 10 - June 2, 2014 1 - 22 Juanita Dobson, Assistant Deputy Minister, Ontario Seniors' Secretariat, forwarding a copy of the 2014 Seniors' Month poster reflecting this year's theme "Aging Without Boundaries: 30 Years of Celebrating Seniors"; advising the poster is available in five additional languages including Spanish, Chinese, Italian, Punjabi and Portuguese; and, encouraging communities across the province to celebrate Seniors' Month by hosting an event. 1 - 23 Chris Newman, Program Coordinator, John Howard Society of Durham Region, The Firehouse Youth Centre, clarifying their position regarding the proposed 500 square feet in the Courtice Community Complex; indicating that the Firehouse Youth Centre is very appreciative and thankful that Council is considering the possibility of opening a youth centre in Courtice, but feel the proposed space in the Courtice Community Complex is not an appropriate location for their social, recreational and life skills based programming due to the proximity to the library and fears of interrupting other patrons and staff, nor is it large enough to accommodate the active based learning model currently implemented at the Firehouse Youth Centre; indicating the Society is lending support to the expansion of the library; and, advising they appreciate the processes in place and the need for additional consultation that would make the opening of an additional youth centre a reality. Resolution #C-224-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the communications I - 1 to 1 - 23 to be received for information be approved, with the exception of Correspondence Items I - 11, 1 - 14, 1 - 16, 1 - 17, and I - 19. "CARRIED" 1 - 14 Mir Mahmood Ali, Project Manager and Gretchen Gordon, Community Relations Liaison, TransCanada Pipeline, providing notification that a 340 metre section of the TransCanada pipeline located in Hampton within lot 22-23, Concession 5, will be replaced as a result of local development in order to protect the pipeline from damage by third parties that excavate near the pipeline right-of-way; advising that construction is expected to commence the week of June 14, 2014, and will take approximately 12 weeks to complete; indicating that while most of the work involving the installation of new pipe will take place on the existing right-of-way, residents should expect some additional activity near area roads as workers, equipment and material are delivered to the site; and, advising TransCanada will work with stakeholders to address any questions or concerns and invite Members of Council to contact TransCanada with any questions or comments regarding the project. Council Meeting Minutes - 11 - June 2, 2014 Resolution #C-225-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Correspondence Item I - 14 from TransCanada Pipeline, with respect to notification of pipe replacement, be received for information. "CARRIED" 1 - 16 Kayli McKnight advising that Clarington Central Secondary School is holding a fundraising rain barrel sale; indicating that orders must be placed in advance; and, suggesting those interested in purchasing a rain barrel visit www.RainBarrel.ca/CCSS for further information. Resolution #C-226-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Correspondence Item I - 16 from Kayli McKnight, with respect to Clarington Central Secondary School Rain Barrel sales, be received for information. "CARRIED" 1 - 17 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, advising the 2014 meetings for the Energy-From-Waste Waste Management Advisory Committee (EFW-WMAC) will be held on June 17, September 30 and November 18, 2014, from 7:00 p.m. to 9:00 p.m. at Durham Regional Headquarters in Room LL-C; and forwarding a copy of the Public Notice on the Durham York Energy Centre public meeting on June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex providing educational displays on current waste diversion programs and updates on the design, construction and operation of the Durham York Energy Centre (DYEC). Resolution #C-227-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Correspondence Item I - 17 from Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, with respect to the 2014 EFW-WMAC Meeting schedule, be received for information. "CARRIED" Council Meeting Minutes - 12 - June 2, 2014 1 - 11 Denise Jamal, Manager, Public Affairs, Hydro One Networks Inc., advising that the initial meeting of the Community Liaison Committee (CLC) for the Clarington Transformer Station Project has been scheduled for June 5, 2014, from 7:00 p.m. to 9:30 p.m. at the Solina Community Hall; indicating Hydro One will provide a draft Terms of Reference and indicate the level of confirmed participation in the Committee prior to the meeting; advising the first meeting will be devoted to reviewing the status of the project and discussing the Terms of Reference; and, forwarding a copy the sample invitation that Hydro One has sent to interest groups and individuals who have expressed an interest in the Clarington T5 project. Should Council wish to participate in the CLC or observe the meetings, Hydro One has requested to be notified by May 29, 2014. Resolution #C-228-14 Moved by Councillor Neal, seconded by Councillor Woo THAT Correspondence Item I - 11 from Denise Jamal, Manager, Public Affairs, from Hydro One Networks Inc., with respect to Hydro One's Community Liaison Committee, be received for information. "CARRIED" Councillor Neal declared a pecuniary interest with respect to Correspondence Item 1 —19 as he is a member of the Board of Home Base Durham and left the Council Chambers during discussion and voting on this matter. 1 - 19 Judy Mead, Home Base Durham, expressing appreciation to Council for approving their Community Grant application which will enable the organization to continue to offer social and recreational opportunities for local adults with complex, classic autism and their caregivers. Resolution #C-229-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Correspondence Item 1 - 19, from Home Base Durham, be received for information. "CARRIED" Councillor Neal returned to the meeting. Council Meeting Minutes - 13 - June 2, 2014 CORRESPONDENCE FOR DIRECTION Correspondence Item D - 9 and D — 10 were received as Hand-Outs. D - 1 Chisanga Puta-Chekwe, Deputy Minister, Ministry of Citizenship and Immigration, advising of the 2014 Senior Achievement Award Program, a program highlighting the significant voluntary and professional achievements made by individuals after they have reached the age of 65; advising the selection criteria and procedures are available at www.ontario.ca/honoursandawards; and, encouraging the nomination of a special senior in the community. The deadline for nomination is June 15, 2014. (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 2 Flora and Clifford Curtis, requesting permission to set off a fireworks display for a birthday party on June 21, 2014, at 5 Gearing Lane, Courtice; and, advising immediate neighbours will be notified of the plan and all precautions and safety measures will be taken in setting off the display. (Approved provided the organizers obtain a fireworks permit from the Municipal Law Enforcement Division) D - 3 Sylvie A. Landry, President, L'Assemblee des communautes francophones de I'Ontario, Durham-Peterborough (ACFO-DP), requesting that September 25, 2014, be declared "Franco-Ontarian Day", in recognition of the ACFO-DP's valuable service to the community. (Proclaimed) D - 4 Peter Hoekstra, Celebration Fireworks, requesting permission to conduct a fireworks display for a private function to be held at 7685 Middle Road on June 21, 2014, and advising that letters will be sent to the homes in the surrounding area two weeks prior to the event to inform neighbours of the day's plans. (Approved provided the organizers obtain a fireworks permit from the Municipal Law Enforcement Division) D - 5 Kathy McLaughlin, Secretary, Bowmanville Santa Claus Parade, requesting permission to hold the 53rd Annual Community of Bowmanville Santa Claus Parade on November 15, 2014, commencing at 10:30 a.m.; advising the parade will start on Church Street by the Old Fire Hall and end at Memorial Park on Liberty Street; and, requesting co-operation of police, operations and municipal services, as well as use of the Old Fire Hall. (Correspondence referred to staff) Council Meeting Minutes - 14 - June 2, 2014 D - 8 Johnathon Boville, Stuttering John's Smokehouse, requesting an amendment to Clarington's Refreshment Vehicle By-law to allow the operation of more than one Refreshment Vehicle within 60 metres; advising it is his intention to operate a food truck and a sausage cart on a daily basis and would like to operate an additional food truck and a dessert truck in a one-day per week food truck day; and, indicating this would benefit Durham Culinary Tourism as well as the municipality by marketing Clarington and putting the municipality in the forefront of the food truck scene east of Toronto. (Correspondence referred to staff) Resolution #C-230-14 Moved by Councillor Partner, seconded by Councillor Traill THAT Correspondence Items D - 1 to D - 8 be approved as per the Agenda, with the exception of Items D - 6 and D- 7. "CARRIED" D - 7 Honor Bastianelli, Durham Region Diabetes Network (DRDN), requesting November 14, 2014, be proclaimed as "World Diabetes Day"; to assist in helping educate the public about diabetes, and, advising that in support of World Diabetes Day, the DRDN will be planning several diabetes awareness events with their community partners including the Durham Diabetes Day on November 8, 2014, a free event providing awareness, education, motivation and support for people in Durham Region living with diabetes. Resolution #C-231-14 Moved by Councillor Partner, seconded by Councillor Traill THAT November 14, 2014 be proclaimed "World Diabetes Day"; and THAT the outside lights at the Municipal Administrative Centre be changed to blue on November 14, 2014, in support of those persons living with diabetes. "CARRIED" D - 6 Doug Dickerson, Chair, Veridian Corporation, advising that on May 16, 2014, the Board of Director of Veridian Corporation approved a recommendation that the Shareholders' Council pass a by-law approving the entering into of the Amended and Restated Shareholders' Agreement; forwarding a copy of the agreement and proposed by-law; and, requesting approval of the agreement. Council Meeting Minutes - 15 - June 2, 2014 Resolution #C-232-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Shareholders be requested to amend the Amended and Restated Shareholders' Agreement such that it include the requirement that Clarington's Mayor's designate be elected by Clarington's Council; and THAT the other shareholders be advised of Council's decision. "MOTION LOST LATER IN THE MEETING" (See following motions) Mayor Foster acknowledged Michael Angemeer, President & CEO, Veridian Corporation, who was in attendance this evening, and invited him to come forward to respond to questions from Members of Council. The foregoing Resolution #C-232-14 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill d Councillor Woo d Councillor Hooper d Councillor Neal d Councillor Novak V Councillor Partner d Mayor Foster d Resolution #C-233-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipality of Clarington Council request that the Amended and Restated Shareholders' Agreement be amended such that the City of Belleville does not have one additional member appointment. "MOTION LOST LATER IN THE MEETING" (See following motions) Council Meeting Minutes - 16 - June 2, 2014 Resolution #C-234-14 Moved by Councillor Neal, seconded by Councillor Traill THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. "CARRIED" The meeting reconvened in open session at 9:29 p.m. The Mayor advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed. The foregoing Resolution #C-233-14 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill d Councillor Woo d Councillor Hooper d Councillor Neal d Councillor Novak d Councillor Partner d Mayor Foster d Resolution #C-235-14 Moved by Councillor Novak, seconded by Councillor Woo THAT Council pass a by-law substantially in the form appended to the letter the Chair of Veridian Corporation dated May 21, 2014 approving the execution of the Amended and Restated Shareholders' Agreement for Veridian Corporation; and Council Meeting Minutes - 17 - June 2, 2014 THAT staff be directed to make all necessary changes to the "Council Nominations to Veridian Corporation and Veridian Connections Inc. Board" policy that was approved by Council on November 4, 2013 (Attachment 2 to Addendum to Report CLD-027-13) so that it will be consistent with the Amended and Restated Shareholders' Agreement for Veridian Corporation. "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Novak V Councillor Partner v Councillor Traill Councillor Woo V Councillor Hooper d Councillor Neal d V Mayor Foster d D - 9 Elva Reid, requesting a response to her correspondence of May 8, 2014, in which she asked for clarification regarding an "Order to Remove" Notice Pursuant to By-law 2008-114, questioning the investigative process and the conduct of staff and an elected official; and, indicating that the initial complaint be further substantiated and validated by staff as she feels that without any specificity of the actual issues of concern and the materials in question, it would seem that there is no justification in issuing such an Order. Councillor Partner declared a pecuniary interest with respect to Correspondence Item D - 9 as she is referenced in the correspondence and left the Council Chambers during discussion and voting on this matter. Resolution #C-236-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Council direct that the Order to Remove be rescinded. "MOTION WITHDRAWN" Council Meeting Minutes - 18 - June 2, 2014 Resolution #C-237-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Correspondence Item D — 9 from Elva Reid, with respect to an Order to Remove, be referred to staff. "CARRIED" Resolution #C-238-14 Moved by Councillor Woo, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow for the addition of Correspondence Item D - 10. "CARRIED" Resolution #C-239-14 Moved by Councillor Woo, seconded by Councillor Traill THAT Council recess for five minutes. "CARRIED" The meeting reconvened at 9:52 p.m. All members of Council were present following the recess. D - 10 Kevin Anyan, Ribfest Chair, Rotary Club of Bowmanville, requesting permission to hold fireworks displays as part of Ribfest on June 7th and the Orono Agricultural Society on Canada Day, July 1, 2014; requesting an exemption to the ban on inflatable attractions for the July 1, 2014 event; and, requesting permission to close Stevens Road between Highway 57 and Clarington Boulevard on July 1, 2014 from 5:00 p.m. to 10:30 p.m. The correspondence indicates that as in the past, all required documentation is in order including insurance. Council Meeting Minutes - 19 - June 2, 2014 Resolution #C-240-14 Moved by Councillor Woo, seconded by Councillor Novak THAT Council approve the setting off of fireworks on June 7 and July 1, 2014, provided the organizers obtain a permit from the Municipal Clerk's Department; approve the closure of Stevens Road provided the organizers apply for and obtain a road occupancy permit from the Engineering Services Department; and, approve an exemption to the ban on inflatable attractions on July 1, 2014, provided the organizers comply with the risk management guidelines to the satisfaction of the Director of Operations. "CARRIED" COMMITTEE REPORT(S) Report#1 - General Purpose and Administration Committee Report May 26, 2014 Resolution #C-241-14 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of May 26, 2014 be approved, with the exception of Items #2, #9, and #12. "CARRIED" Item #12 Resolution #C-242-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-010-14 be received; THAT staff be authorized to provide written notice prior to October 1, 2014 to terminate the lease agreement with Theatre Dance Academy Company Ltd. effective as of June 30, 2015; THAT the vacated space be dedicated for use by the Clarington Older Adult Association; THAT staff be directed to provide renovation estimates for the vacated space through the 2015 Budget Process; THAT the Clarington Public Library Board be advised that the previously identified 500 square feet of space in the Courtice Library Branch expansion for use by the COAA is no longer required; and Council Meeting Minutes - 20 - June 2, 2014 THAT all interested parties listed in Report CSD-010-14 be advised of Council's decision. "CARRIED LATER IN THE MEETING" (See following motions) Resolution #C-243-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #C-242-14 be amended by adding the following: "THAT Staff report back on potential for youth facilities in Clarington." "MOTION WITHDRAWN" The foregoing Resolution #C-242-14 was then put a vote and CARRIED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Novak d Councillor Partner d Councillor Traill d Councillor Woo d Councillor Hooper d Councillor Neal V Mayor Foster V Item #2 Resolution #C-244-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the delegation of Marilyn Morawetz, Chair, Jury Lands Foundation, be received with thanks; and THAT Council request, in writing, that the Province follow the lead of the Federal government's designation of the Jury Lands by provincially designating the Jury Lands. "CARRIED" Council Meeting Minutes - 21 - June 2, 2014 Item #9 Resolution #C-245-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT Report CSD-007-14 be received; THAT the subject of arts, culture and heritage be referred to and included as a part of the strategic planning process of the next term of Council; and THAT all interested parties listed in Report CSD-007-14 be advised of Council's decision. "CARRIED" STAFF REPORT(S) There were no Staff Reports considered under this Section of the Agenda. UNFINISHED BUSINESS Resolution #C-246-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the presentation of Marshall Hohmann be received with thanks; and THAT he be advised that he is welcome to return to Council to continue his presentation. "CARRIED" BY-LAWS By-law 2014-063 was received as a Hand-Out. Resolution #C-247-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By-laws 2014-059 to 2014-063 2014-059 Being a By-law to regulate traffic and parking on highways, private property and municipal property Council Meeting Minutes - 22 - June 2, 2014 2014-060 Being a By-law to approve and authorize the execution of an Amended and Restated Shareholders' Agreement between the Corporation of the Town of Ajax, the Corporation of the City of Belleville, the Corporation of the Municipality of Clarington, the Corporation of the City of Pickering, Veridian Corporation, Veridian Connections Inc., and Veridian Energy Inc. 2014-061 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle [Lindvest Properties (Clarington) Limited] 2014-062 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (William Tonno Construction Limited) 2014-063 Being a by-law to exempt a certain portion of Registered Plan 40M-2497 from Part Lot Control (Bowmanville Estates Inc.); and THAT the said by-laws be approved. "CARRIED" OTHER BUSINESS Councillor Hooper acknowledged the 172 Clarington Squadron, Royal Canadian Air Cadets 9t" Annual Review Ceremony held May 31, 2014. He also congratulated Bryan Bickell of the Chicago Blackhawks and the Bickell family for bringing recognition to the area. Councillor Partner indicated she is working with Bryan Bickell on a project that she will bring to the GPA. PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. Councillor Neal and Councillor Partner stated pecuniary interests earlier in the meeting, refrained from voting on the Confirming By-law and left the Council Chambers during discussion and voting on the Confirming By-law. Council Meeting Minutes - 23 - June 2, 2014 CONFIRMING BY-LAW Resolution #C-248-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT leave be granted to introduce By-law 2014-064, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 2nd day of June, 2014; and THAT the said by-law be approved. "CARRIED" Councillor Neal and Councillor Partner returned to the meeting. ADJOURNMENT Resolution #C-249-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 10:15 p.m. "CARRIED" 4 M OR M ' NICI`PkL CLERK