Loading...
HomeMy WebLinkAbout06/09/2014 Clari"ngton GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: June 9, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation/presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 26, 2014 4-1 5. PUBLIC MEETINGS No Public Meetings 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Update (b) Kyle Fitzgerald, Durham Youth Council, Regarding a Durham Youth Council Update (c) Susanne Richards, Regarding Concerns of Construction Traffic Noise During Construction of Berm at the Orono Gun Club 7. PRESENTATIONS No Presentations THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 G.P. &A. Agenda - 2 - June 9, 2014 8. PLANNING SERVICES DEPARTMENT (a) PSD-033-14 Applications for an Official Plan Amendment, Zoning 8 71 By-law Amendment and Draft Plan of Subdivision to Permit the Development of 80 Single Detached Dwellings Applicants: 2001544 Ontario Limited (Halminen) & 289143 Ontario Limited (Freedman) (b) PSD-034-14 To Convert a Single-Detached Dwelling to a Professional 8-27 Office Applicants: Mark Abernethy, James Abernethy and Tyler Smith (c) PSD-035-14 Street Name Changes in the Clarington Energy Business 8-40 Park: South Service Road (d) PSD-036-14 Application for Removal of Holding Symbol 8-43 Applicant: Prestonvale Heights Limited (e) PSD-037-14 Application for Removal of Holding Symbol 8-49 Applicant: 562503 Ontario Ltd. and Honey Harbour Heights Estates Ltd. 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-019-14 Clarington/Oshawa Boundary Road Agreement 9-1 (b) EGD-020-14 Easement Agreement Between Hydro One Networks Inc. 9-12 and the Corporation of the Municipal of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands 10. OPERATIONS DEPARTMENT (a) OPD-005-14 Adopt a Park Program 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD-007-14 Tiered Response 11-1 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-015-14 Hiring of a Part-Time Parking Enforcement Officer 13-1 G.P. &A. Agenda - 3 - June 9, 2014 (b) CLD-016-14 Parking Strategy for Boots & Hearts Weekend 13-6 14. CORPORATE SERVICES DEPARTMENT (a) COD-008-14 RFP2014-3 Consulting Services for Clarington Older Adult 14-1 Strategy (b) COD-009-14 RFP2013-6 Consulting Services for Development Charges 14-6 Study & By-Laws, (c) COD-010-14 CL2014-8 Clarington Fitness Centre Renovations 14-11 (d) COD-011-14 RFP2014-5 Architectural Services for Clarington Public 14-17 Library Courtice Branch Expansion 15, FINANCE DEPARTMENT No Reports 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO-003-14 Corporate Strategic Plan 2011-2014 17-1 Final Progress Report 18. UNFINISHED BUSINESS (a) Preparation of By-law for Protection/Regulation of Groundwater 18-1 Resources on the Oak Ridges Moraine [Tabled at May 26, 2104 Special General Purpose and Administration Committee Meeting] 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT ClarftwaGeneral Purpose and Administration Committee Minutes May 26, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 26, 2014 at 9:32 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak until 5:55 p.m. Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Acting Chief Administrative Officer and Director of Corporate Services and Human Resources, M. Marano Facilities Manager, G. Acorn Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Operations, F. Horvath Deputy Treasurer, L. Gordon Manager, Development Review, C. Pellarin Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 3:36 p.m. Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following events: • She welcomed Brad Andrews, the new Clarington This Week Newspaper Reporter. • Public Meeting on the Durham-York Energy Centre June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Hall "B". I - 1 - � 4-1 i General Purpose and Administration Committee Minutes May 26, 2014 • She attended the ground breaking ceremony for the Trulls Road Free Methodist Church expansion on the weekend. • Ribbon-cutting ceremony for Clarington Audio Visual, 48 King Street East, May 30, 2014, 1:00 p.m. to 1:30 p.m. • Monsignor Leo Cleary Catholic Elementary School's 25th Anniversary Celebration, 1:00 p.m. on May 30, 2014 • Canadian Tire Jump Start Program, May 31, 2014, 1:00 p.m. to 1:30 p.m. • Durham Region fact sheets on drinking water are available on the Region's website. • Information session on Durham Tourism Cultural Days, June 2, 2014, from 1:00 p.m. to 3:00 p.m. for local artists, businesses, event producers, professional and volunteer-run cultural groups and heritage organizations to learn how they can participate in the fourth annual Culture Days - national celebration of arts and culture, September 26 to 28; 2014. • Hydro One Community Liaison Committee meeting, June 5, 2014, 7:00 p.m. to 9:30 p.m., Solina Community Hall. • Islamic Centre of Clarington Open House, June 7, 2014, 5:00 p.m. to -9:00 p.m. • Clarington Central Secondary School Rain barrel fundraiser, further information available at Rain Barrel.ca/CCSS Councillor Partner announced the following events: • 4th Annual "In the Face of an Angel" golf tournament was a great success. Donations can still be made at www.inthefaceofanangel.ca until the end of June, 2014. • St. George's Anglican Church Annual Salad Luncheon and Dinner, May 26, 2014, with 12:00 noon and 5:30 p.m. sittings • Free Community Safety Public Meeting on May 28, 2014, on Home and Vehicle Protection, in partnership with the Durham Region Police Services, Newtonville Community Hall, May 28, 2014, 7:00 p.m. to 8:30 p.m. • Home and Lifestyle Show, June 1, 2014, Newcastle Memorial Arena from 10:00 a.m. to 5:00 p.m. in conjunction with the Newcastle Farmers' Market. • Newcastle Public School Fun Fair, June 20, 2014, from 5:00 p.m. to 8:00 p.m. Councillor Woo announced the following events: Y • Newcastle Bond Head Ratepayers' Association, meeting tonight at Algoma Orchards, with Kirk Kemp as guest speaker, and a tour of the processing facility and juice plant. • 14th Annual Greek Night, fundraising event for the Bowmanville Hospital Foundation, June 1, 2014 , Newcastle Community Hall, 6:00 p.m. - 2 - 4-2 General Purpose and Administration Committee Minutes May 26, 2014 Councillor Hooper announced the following upcoming events: • Clarington Older Adults Association events: • Open Mic, June 8, 2014. • Social Dance with the Pat Prout and the Clarington Beech Nuts, June 20, 2014, 1:00 p.m. to 4:00 p.m. • Euchre Extravaganza this past weekend was a huge success. • Theatre group performance with lunch on May 27, 2014. • Showcase of the Arts, May 27, 2014, 7:00 p.m., followed by a concert by the COAAZY Crooners and a short play by the Theatre Group. • Summer Dinner and Dance, June 21, 2014, social hour at 5:00 p.m., dinner at 6:00 p.m. • Membership Free Picnic on the lawn at the Visual Arts Centre, June 17, 2014. • 5th Annual Doors Open Clarington, June 12, 13, 14, 2014, with several local sites to tour including Central Public School, Beech Avenue, the Strike home and the octagon house. • Bowmanville BIA Summerfest featuring Food Truck Friday, Grand Prix Car Tour, performance by Lindsay Broughton sponsored by Boots & Hearts, D.J. service and beer tent. • Rotary Ribfest Weekend, June 8, 9, 10, 2014, at the Garnet B. Rickard Recreation Complex, featuring ribs and local entertainment, as well as a separate stage for impromptu concerts. Councillor Hooper clarified some misinformation he heard on the radio this morning regarding the Boots & Hearts Music Festival ensuring that no final decisions have been made regarding the concert. Councillor Neal announced the Concerts in the Park Series on June 12, 2014, will feature the Charles Street Band. Councillor Neal extended congratulations to all the participants in the ground-breaking ceremony at the Trulls Road Free Methodist Church expansion yesterday. Mayor Foster congratulated June Gallagher, on her promotion to Deputy Clerk and announced the following events: • "Exercise Unified Response", one of the biggest mock emergency drills and the first national, multi-jurisdictional exercise of its kind in Canada, May 26 to May 28, 2014. • Trans Canada Open House on May 28, 2014, from 4:30 p.m. to 7:00 p.m. in Newcastle. - 3 - 4-3 General Purpose and Administration Committee Minutes May 26, 2014 • Free Community Safety Public Meeting on May 28, 2014, on Home and Vehicle Protection, in partnership with the Durham Region Police Services, Newtonville Community Hall, May 28, 2014, 7:00 p.m. to 8:30 p.m. • May 28, 2014, 11:00 a.m. St. Marys Cement will be awarded a Gold award for energy excellence from National Energy. • Home and Lifestyle Show, June 1, 2014, Newcastle Memorial Arena from 10:00 a.m. to 5:00 p.m. in conjunction with the Newcastle Farmers' Market. • Huntington Society's First "Walk for a Cure" on May 25, 2014, was a great success with approximately 150 participants. The Acting Chief Administrative Officer and Director of Corporate Services and Human Resources introduced David Ferguson, Clarington's new Purchasing Manager, who comes to the Municipality with 12 years' experience as a Purchasing Manager and a 20-year career in procurement. MINUTES Resolution #GPA-337-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 5, 2014, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applications for Proposed Zoning By-law Amendment and Red-line Revisions to a Draft Approved Plan of Subdivision Applicant: Lindvest Properties (Clarington) Limited Report: PSD-028-14 Bob Russell, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Toula Nessinis, Lindvest Properties (Clarington) Limited, addressed the Committee thanking staff for working through the application process. - 4 - 4-4 General Purpose and Administration Committee Minutes May 26, 2014 (b) Subject: Applications for Proposed Zoning By-law Amendment Applicant: William Tonno Construction Limited Report: PSD-029-14 Cynthia Strike, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Michael Fry, D. G. Biddle and Associates, thanked staff for their cooperation with the application, and offered to respond to questions from members of the Committee. Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF MARILYN MORAWETZ, JURY LANDS FOUNDATION, REGARDING ON UPDATE ON CAMP 30 AND THE JURY LANDS FOUNDATION Marilyn Morawetz,.Jury Lands Foundation, was present to provide an update on Camp 30 and the Jury Lands Foundation. She made a verbal presentation to accompany an electronic presentation. Ms. Morawetz acknowledged Council's level of commitment in providing funding to.further examine the Camp 30 site. Ms. Morawetz advised that, at a recent Foundation meeting, two of the Ryerson 4th year Studio Group students (assigned approximately five years ago to the "real world project" of exploring the possibilities for development at the Jury Lands, 22 Lambs Road location) presented their work. She stated the Foundation felt it was important to share the group's work as it is still relevant today and has assisted Foundation members to further envision the possibilities offered. Through use of a PowerPoint presentation, Ms. Morawetz identified ideas and concepts for potential future redevelopment and reuse of the Jury Lands. Ms. Morawetz noted the site offers a high level of capacity for success with its potential for community building and utilization, the significant culture and-heritage value and the links to the community and natural environment. The Committee viewed a fly- over video of the site highlighting the flexibility in the active re-use and potential options for the future. Ms. Morawetz noted the potential.synergies and connectivity are significant at the site, particularly the low intensity recreation offered in the parkway design which is a driver towards development attracting tenants, commerce and tourists. Ms. Morawetz summarized by stating the Foundation is not endorsing any vision as yet, but feels the site offers many possibilities including development for active and integrated use where all generations would be drawn together. - 5 - 4-5 General Purpose and Administration Committee Minutes May 26, 2014 Resolution #GPA-338-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the delegation of Marilyn Morawetz, Chair, Jury Lands Foundation, be received with thanks; and THAT Council request, in writing, that the Province follow the lead of the Federal government in supporting the national designation of the Jury Lands. CARRIED Mayor Foster advised that, prior to the meeting, Steve Kay had indicated he would not be in attendance today. DELEGATION OF FRANK LOCKHART, VALLEYS 2000, REGARDING REPORT EGD-018-14, VALLEYS 2000 MEMORANDUM OF UNDERSTANDING Frank Lockhart Valleys 2000 addressed the Committee regarding Report EGD-018-14, Valleys 2000 Memorandum of Understanding (MOU) and to present their Annual Report to Council. Reverend Lockhart indicated Valleys 2000 is very pleased with the functioning of the fish by-pass channel which saw the first run of fish sometime around Easter and publicly acknowledged Harold Hammond and the late Al Strike. He stated there has been some questions regarding the design. Reverend Lockhart noted that the project has been approved by the Federal Department of Oceans and Fisheries and the engineering plans have been reviewed by municipal staff, the Central Lake Ontario Conservation Authority (CLOCA), and the Ministry of the Environment. He stated Valleys 2000 has moved into a stage where the major project on the river has been completed and their main work is the whole of the two valleys. Reverend Lockhart noted that they are renewing the woods in both the Bowmanville and Soper Creek and would like the public to understand that Valleys 2000 is creating natural parks. He indicated the valleys are a major recreational resource with 2,000 to 3,000 people walking the path but that some limits must be set. Reverend Lockhart added that Valleys 2000 does not want to see ads for fishing tackle posted to trees, people slicing evergreens for Christmas trees or boughs, or leaving garbage. He stated that Valleys 2000 is pleading for respect for the Valleys.as a major natural resource. Reverend Lockhart noted that prospective businesses planning on moving to Clarington give high marks for passive recreation. He stated that his organization is approximately one third of the way through this project. Reverend Lockhart concluded by informing the Committee that the new MOU has had some items deleted and that Valleys 2000 and Clarington Staff have worked together. Councillor Traill left the meeting at 10:50 a.m. - 6 - 4-6 General Purpose and Administration Committee Minutes May 26, 2014 VALLEYS 2000 MEMORANDUM OF UNDERSTANDING Resolution #GPA-339-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-018-14 be received; THAT a new Memorandum of Understanding between Valleys 2000 and the Municipality of Clarington be approved; THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding on behalf of the Municipality of Clarington; and THAT Valleys 2000 be advised of Council's decision. CARRIED RECESS Resolution #GPA-340-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for ten minutes. CARRIED The meeting reconvened at 11:07 a.m. Councillor Traill returned to the meeting at 11:07 a.m. DELEGATIONS - Continued DELEGATION OF JESSE PARSONS, ARTS IN CLARINGTON, REGARDING REPORT CSD-007-14, ARTS, CULTURE AND HERITAGE IN CLARINGTON Jesse Parsons, Arts in Clarington, was present regarding Report CSD-007-14, Arts, Culture and Heritage in Clarington. Mr. Parsons thanked the Committee and Staff for their support of Arts in Clarington. He stated that the arts are the cornerstone of a healthy community. Mr. Parsons updated the Committee on the progress of Arts in Clarington, which is a significant source of creative energy and enthusiasm and includes all walks of life and mediums of expression. He stated that the next Arts in Clarington meeting is Wednesday, May 28, 2014 at 7:00 p.m. at the Newcastle Public Library. Mr. Parsons provided the Committee with highlights of the Arts in Clarington's projects and partnerships, including a directory of artists in Clarington, partnering with Rotary- Ribfest, assisting with Rotary Valley Ecofest, and the Clarington Arts and Music - 7 - 4-7 General Purpose and Administration Committee Minutes May 26, 2014 Festival. He explained that the existing Clarington Arts & Music Festival Non-profit Corporation is about to be re-christened as Artsinclarington.com. Mr. Parsons noted that there is a significant lack of organization among local arts organizations, but that existing institutions are doing amazing work. He explained that the Town of Cobourg has an organized arts scene and that Arts in Clarington would like to create similar opportunities for collaboration, and play a vital role in shaping a collaborative scene in Clarington. Mr. Parsons stated that the recommendations contained in Report CSD-007-14 are crucial because the arts struggle is not currently being shaped by a clear community strategy and that there.is a need to create a framework for success. He asked that Council and Staff help them to create the framework. Mr. Parsons stated that the framework must have arts, culture and heritage as the focus. He noted that arts and culture are two different things and that he was speaking of the arts. Mr. Parsons urged the Committee to heed the recommendations of the report. Councillor Traill rose on a Point of Privilege requesting that Mayor Foster refrain from using the words "cross-examine" when referring to questions to delegations. Mayor Foster acknowledged Councillor Traill's Point of Privilege noting his comments were not intended to be interpreted in a derogatory manner. DELEGATION OF MATTHEW DOBSON, REGARDING REPORT PSD-032-14, REGARDING APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW TO ALLOW ADDITIONAL PROCESSING AREAS,CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK Matthew Dobson was present regarding Applications to Amend the Clarington Official Plan and Zoning By-Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park. Mr. Dobson noted that he was speaking on behalf of his family, who owns the subject lands and that his family has heard the various views on the proposal. Mr. Dobson informed the Committee that Boots & Hearts organizers approached the family to use their land and that the family will stay on their property during the festival. Mr. Dobson added that his family had some of the same concerns as residents, but that all concerns have been answered and he is 100% comfortable with the situation and the parking on the property. He noted that the new traffic plan will improve the festival and stated that Boots & Hearts is a great festival for the community and an economic boost to the area. He stated that he was concerned that, if Clarington provided too much resistance to the Festival, organizers may relocate to another community where they would feel more welcome. - 8 - 4-8 General Purpose and Administration Committee Minutes May 26, 2014 DELEGATION OF KEVIN ANYAN, KCC GOURMET, REGARDING REPORT CSD-007-14, ARTS, CULTURE AND HERITAGE IN CLARINGTON Kevin Anyan, KCC Gourmet, was present regarding Report CSD-007-14, Arts, Culture and Heritage in Clarington. Mr. Anyan commended Council and Staff for their support of arts, culture and heritage in Clarington. He added that, during this election year, every candidate should be making the recommendations of this report part of their campaign and a cornerstone of the strategic plan. Mr. Anyan outlined 10 reasons to endorse the arts and provided statistics to support his statements. DELEGATION OF ARDYTH KORTE, REGARDING REPORT PSD-030-14, REQUEST FOR EXTENSION OF DRAFT APPROVAL Ardyth Korte, was present regarding Report PSD-030-14, Request for Extension of Draft Approval. She provided the Committee with a handout containing a map of the area highlighting some of her concerns. Ms. Korte stated that she has no objection to the request for an extension of draft approval, but that she has concerns regarding some of the details. She asked for clarification on whether the north/south line was indicating storm sewers or other pipes. Ms. Korte stated that, if they are storm sewers, this will interfere with the natural water course and that it would affect the runoff and could result in land erosion. She stated that she suspects that the school will not be built right away and asked for parking to be provided in the school area for the park and playground. Ms. Korte added that the increased number of users will increase the garbage and that the area will need to be protected and monitored. She stated that people won't know where the property lines are located, so they will cross onto properties on Pamela Court and Sydel Court. Ms. Korte noted that there is a,plan for a 6ft high privacy fence and asked whether it will be a wooden or chain-link fence. She asked that the Municipality allow the developer to start building immediately, rather than leaving the land scarified for two years, as it was in other developments and that construction garbage not be allowed to accumulate. She stated that the neighbours are aware of noise regulations and they will be alert and reporting any infractions. Ms. Korte asked that staff update their contact list with the information she provided today, and that.planning notices be forwarded to the neighbours sooner. She concluded by stating that her primary concern is water runoff, followed by fencing and preserving the environment. ALTER THE AGENDA Resolution #GPA-341-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the agenda be altered to consider Report PSD-030-14 at this time. CARRIED . - 9 - 4-9 General Purpose and Administration Committee Minutes May 26, 2014 REQUEST FOR EXTENSION OF DRAFT APPROVAL APPLICANT: KIRK KEMP AND ROBERT CARRUTHERS Resolution #GPA-342-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the delegation of Ardyth Korte be received with thanks; THAT Report PSD-030-14 be received; THAT the extension for the draft approved Plan of Subdivision for an additional six (6) years be supported, as directed by Council, subject to the revised Conditions of Draft Approval, generally as contained in Attachment 2 of Report PSD-030-14; THAT information regarding the Plan of Subdivision be communicated to the residents on a timelier basis; THAT the seven items raised by Ms. Korte in her delegation be taken into consideration with the neighbourhood plan; THAT a copy of Report PSD-030-14 and Council's decision be forwarded to the.Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-030-14 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-343-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for one hour. CARRIED The meeting reconvened at 2:00 p.m. with Mayor Foster in the Chair. - 10 - 4-10 General Purpose and Administration Committee Minutes May 26, 2014 ALTER THE AGENDA Resolution #GPA-344-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT the agenda be altered to consider the presentation of Kenneth Wersted at this time. CARRIED PRESENTATIONS PRESENTATION OF KENNETH WERSTED, CREIGHTON MANNING ON BEHALF OF REPUBLIC LIVE, REGARDING 2014 BOOTS AND HEARTS MUSIC FESTIVAL TRANSPORTATION OVERVIEW Kenneth Wersted, Creighton Manning, on behalf of Republic Live, was present regarding 2014 Boots and Hearts Music Festival Transportation Overview. Mr. Wersted made a verbal presentation to accompany an electronic presentation. He provided the Committee with background on Creighton Manning's experience in transportation and events. Mr. Wersted stated that the Boots & Hearts transportation plan was created with input from a number of organizations. He outlined the basic information which was incorporated into the plan, including population, tickets sold, geographic locations of attendees, and anticipated number of vehicles. Mr. Wersted added that they plan to collect more data at the 2014 festival to improve future events. He noted that some of the attendees will arrive on Wednesday afternoon and Thursday (which includes a kick- off party). Mr. Wersted informed the Committee that the headliners will start on Friday evening. He noted that day parkers will leave every night and that most of the campers will leave starting on Sunday with the rest leaving on Monday morning. Mr. Wersted stated that one of the improvements over last year is the attempt to spread out the influx of vehicles. He added that another improvement is the increase in the number of processing gates from seven to 26. Mr. Wersted stated that another improvement is the additional queuing space off of Regional Road 20. He explained the transportation plan by referring to maps included in his electronic presentation. Mr. Wersted noted that,the details of identification of local area residents have not been finalized, but that it may be with the use of a wrist band, or vehicle hangers. He explained that the new transportation routes will be communicated, via email, to the attendees. Mr. Wersted added that there is also a signage system planned to direct attendees once they get closer to event. He noted that organizers are trying to distribute traffic over time and space so that the impact at any particular time is much less. Mr. Wersted stated that all of the previous recommendations have been addressed, except for the roadwork improvements with turning lanes as the organizers believe that the transportation plan will take care of most of the issues. He concluded by informing the Committee that the next step is to review the plan with agencies and address their comments. - 11 - 4-11 I General Purpose and Administration Committee Minutes May 26, 2014 Councillor Partner left the meeting at 3:31 p.m. DELEGATION OF CAROLYN MOLINARI, CM PLANNING INC., REGARDING REPORT PSD-032-14, REGARDING APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW TO ALLOW ADDITIONAL PROCESSING AREAS, CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK Carolyn Molinari, was present regarding Applications to Amend the Clarington Official Plan and Zoning By-Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park. Ms. Molinari . indicated she was representing the Rondeau property, but her comments would apply to the Dobson property as well. She stated that she is in agreement with the recommendations contained in the staff report and that both Mr. Rondeau and Republic Live are anxious to proceed and asked Council to adopt the recommendations in the Staff Report. Councillor Partner returned to the meeting at 3:35 p.m. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT PROPOSED REDLINE REVISION TO PHASE 2 OF DRAFT APPROVED PLAN OF SUBDIVISION 18T-89059 AND RELATED REZONING APPLICANT: LINDVEST PROPERTIES (CLARINGTON) LIMITED Resolution #GPA-345-14 Moved by Mayor Foster, seconded by Councillor Hooper. . THAT Report PSD-028-14 be received; THAT the application for Redline Revisions to Phase 2 of Draft Approved Plan of Subdivision 18T-89059 submitted by Lindvest Properties (Clarington) Limited (Attachment 1 to Report PSD-028-14) be supported subject to conditions generally as contained in Attachment 2 to Report PSD-028-14; THAT the application to amend Zoning By-law 84-63 by Lindvest Properties (Clarington) Limited to implement the above Redline Revisions to Phase 2 of Draft Approved Plan of .Subdivision 18T-89059 be approved and that the Zoning By-law amendment contained in Attachment 3.-to Report PSD-028-14 be passed; - 12 - 4-12 General Purpose and Administration Committee Minutes May 26, 2014 THAT the Holding symbol be lifted by by-law at such time as the Owner has fulfilled the requirements of the Clarington Official Plan for removal of the Holding symbol and satisfied the appropriate Conditions of Draft Approval; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-028-14 and Council's decision; and THAT all interested parties listed in Report PSD-028-14 and any delegations be advised of Council's decision. CARRIED TO CREATE A NEW BUILDING LOT TO ACCOMMODATE ONE PAIR OF SEMI- ' DETACHEDILINKED DWELLING UNITS APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED Resolution #GPA-346-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-029-14 be received; THAT the application to amend Zoning By-law 84-63, submitted by D.G Biddle and Associates on behalf of William Tonno Construction Limited to permit the construction of one semi-detached/linked lot (two dwelling units) be supported; THAT once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-029-14 and Council's decision; and THAT all interested parties listed in Report PSD-029-14 and any delegations be advised of Council's decision. CARRIED i REQUEST FOR EXTENSION OF DRAFT APPROVAL APPLICANT: KIRK KEMP AND ROBERT CARRUTHERS Report PSD-030-14 was considered earlier in the meeting during the Delegation section of the Agenda. - 13 - 4-13 General Purpose and Administration Committee Minutes May 26, 2014 REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANT: 1494339 ONTARIO LIMITED (KINGSBERRY PROPERTIES) Resolution #GPA-347-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-031-14 be received; THAT the extension for the draft approved Plan of Subdivision for an additional two (2) years be supported, as contained in Attachment 3 to Report PSD-031-14; THAT the Director of Planning Services issue the extension to draft approval upon payment of all property taxes; THAT a copy of Report PSD-031-14 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-031-14 and any delegations be advised of Council's decision. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW TO ALLOW ADDITIONAL PROCESSING AREAS, CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: 1829963 ONTARIO INC. AND REPUBLIC LIVE INC. Resolution #GPA-348-14 Moved by Councillor Partner, seconded by Councillor Novak THAT Report PSD-032-14 be received; THAT Amendment 98 to the Clarington Official Plan submitted by 1829963 Ontario Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 6 of Report PSD-032-14 be adopted and the by-law adopting the Official Plan amendment contained in Attachment 7 of Report PSD-032-14 be passed; THAT Amendment 99 to the Clarington Official Plan submitted by Republic Live Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 8 of Report PSD-032-14 be adopted and the by-law adopting the Official Plan Amendment contained in Attachment 9 of Report PSD-032-14 be passed; - 14 - 4-14 General Purpose and Administration Committee Minutes May 26, 2014 THAT a Temporary Use Zoning By-law Amendment for 1829963 Ontario Inc. allowing camping and ancillary uses, be approved as contained in Attachment 10; THAT a Temporary Use Zoning By-law Amendment for Republic Live Inc. (Dobson) allowing parking and ancillary uses, be approved as contained in Attachment 11 of Report PSD-032-14; THAT once all provisions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied through site plan approval, the by-laws authorizing the removal of the (H) Holding Symbol be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-032-14 and Council's decision; and THAT all interested parties listed in Report PSD-032-14 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA-349-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-348-14 be amended by adding the following after paragraph 6: "THAT Staff be directed to prepare a report regarding parking enforcement during the Boots & Hearts Music Festival; THAT the Boots & Hearts Community Liaison person be available for 24 hours during the event." WITHDRAWN Resolution #GPA-350-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-348-14 be amended by adding the following after paragraph 6: - 15 - 4-15 General Purpose and Administration Committee Minutes May 26, 2014 "THAT the Temporary Use Zoning By-law Amendment for Republic Live Inc., allowing parking and ancillary uses (Attachment 11 of Report PSD-032-14) be amended as follows: Section 1 b) iii), regarding the yard setback adjacent to residential lots be changed to 50 metres." WITHDRAWN The foregoing Resolution #GPA-348 -14 was then put to a vote and carried. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2014 Resolution #GPA-351-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-016-14 be received for information. CARRIED NEWCASTLE LEASH FREE PARK Resolution #GPA-352-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report EGD-017-14 be received for information. CARRIED VALLEYS 2000 MEMORANDUM OF UNDERSTANDING Report EGD-018-14 was considered earlier in the meeting in the Delegation section of the Agenda. Councillor Partner chaired this portion of the meeting. - 16 - 4-1 6 General Purpose and Administration Committee Minutes May 26, 2014 OPERATIONS DEPARTMENT PITCH IN WEEK 2014 Resolution #GPA-353-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report OPD-003-14 be received for information. CARRIED PUBLIC ACCESS DEFIBRILLATOR (PAD) PROGRAM Resolution #GPA-354-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-004-14 be received for information. CARRIED ICE STORM ASSISTANCE PROGRAM — REQUEST FOR DEADLINE Resolution #GPA-355-14 Moved by Mayor Foster, seconded by Councillor Novak WHEREAS, on February 26, 2014, the Province of Ontario announced a one-time Ice Storm Assistance Program to help the affected municipalities and conservation authorities cover extraordinary costs that were incurred as a result-of the December 21 —22, 2013 ice storm; AND WHEREAS the ice storm damage hugely impacted the trees within the Municipality of Clarington and the tree removal is expected to last into the fall of 2014; AND WHEREAS the Municipality of Clarington Council has approved $50,000 from the Rate Stabilization reserve fund for the clean-up of the 2013 ice storm; AND WHEREAS the Province is recommending delegated authority to the Municipal Treasurer for claims submissions due to the municipal elections period; AND WHEREAS the Province has established deadlines within the Ice Storm Assistance Program; - 17 - 4-17 General Purpose and Administration Committee Minutes May 26, 2014 NOW THEREFORE IT BE RESOLVED THAT the Director of Finance/Treasurer.be delegated authority to submit claims on behalf of the Municipality under the Ontario Ice Storm Assistance Program (OISAP) for the damage caused by the December 2013 ice storm; THAT the Province be requested to extend the deadline for the eligible ice storm expenses incurred from June 22, 2014 to November 30, 2014, to capture all the tree related costs; THAT the Province be requested to extend the deadline date for all claims to be submitted from August 31, 2014 to January 31, 2015 to provide municipalities enough time to compile and submit all documentation; and THAT the Director of Operations, with the concurrence of the Director of Finance/Treasurer, be authorized to undertake any necessary actions to deal with ice storm related damages, to be funded from the Rate Stabilization Reserve Fund with an update/status report to advise Council of actions taken at appropriate times with full maximization of any recovery potential through the OISAP. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT ALARM PROCESSING AND TURNOUT TIMES Resolution #GPA-356-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Report ESD-006-14 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. Councillor Partner left the meeting at 4:35 p.m. - 18 - 4-18 General Purpose and Administration Committee Minutes May 26, 2014 COMMUNITY SERVICES DEPARTMENT ARTS, CULTURE AND HERITAGE IN CLARINGTON Resolution #GPA-357-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-007-14 be received; THAT the subject of arts, culture and heritage be referred to and included as a part of the strategic planning process of the next term of Council; and THAT all interested parties listed in Report CSD-007-14 be advised of Council's decision. CARRIED Councillor Partner returned to the meeting at 4:40 p.m. JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-358-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CSD-008-14 be received; and THAT the month of June be proclaimed Recreation and Parks Month in the Municipality of Clarington: CARRIED RENAMING OF THE CLARINGTON FITNESS CENTRE (SPLASH FACILITY) Resolution #GPA-359-14 Moved by Councillor Traill, seconded by Councillor Woo THAT Report CSD-009-14 be received; THAT the Naming of Municipal Buildings/Facilities Policy be waived; THAT the Clarington Fitness Centre be renamed to the "Alan Strike Aquatic and Squash Centre"; and Y - 19 - 4-19 General Purpose and Administration Committee Minutes May 26, 2014 THAT all interested parties be advised of Council's decision. CARRIED Mayor Foster chaired this portion of the meeting. THEATRE DANCE ACADEMY LEASED SPACE Resolution #GPA-360-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Report CSD-010-14 be received; THAT staff be authorized to provide written notice prior to October 1, 2014 to terminate the lease agreement with Theatre Dance Academy Company Ltd. effective as of June 30, 2015; THAT the vacated space be dedicated for use by the Clarington Older Adult Association; THAT staff be directed to provide renovation estimates for the vacated space through the 2015 Budget Process; THAT Staff be directed to Report on whether the previously identified 500 square feet of space in the Courtice Library Branch expansion can be dedicated as space for a youth centre or whether there is the possibility of a future 500 square foot addition to the Courtice Community Complex for a youth centre; and THAT all interested parties listed in Report CSD-010-14 be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-361-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-360-14 a second time. CARRIED The foregoing Resolution #GPA-360-14 was then put to a vote and carried. - 20 - 4-20 General Purpose and Administration Committee Minutes May 26, 2014 CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill left the meeting at 5:15 p.m. CORPORATE SERVICES DEPARTMENT CL2014-1 2014 PAVEMENT REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-362-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD-007-14 be received; . THAT Ashland Paving Limited, Concord, Ontario with a total bid amount of $1,891,530.60 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-1 be awarded the contract for 2014 Pavement Rehabilitation, Various Locations as required by the Municipality of Clarington, Engineering Department; and THAT the funds required in the amount of$2,102,000.00 (which includes $1,891,530.60 for tendering and $210,469.40 for Contract Administration, Material Testing and Other Costs net of HST) be drawn from the following Engineering Department Accounts.. Description G/L Account Amount Pavement Rehabilitation 110-32-330-83212-7401 $ 1,940,000.00 Horsey Street 110-32-330-83274-7401 $ 42,000.00 Carlisle Avenue 110-32-330-83348-7401 $ 38,000.00 Lovers Lane 110-32=330-83349-7401 $ 22,000.00 Roadside Improvement 100-32-380-10240-7540 $ 50,000.00 100-32-380-10240-7540 (2013) $ 10,000.00 L FUND TO CARR EDS REQUIRED $ 2,102,000.00 - 21 - 4-21 General Purpose and Administration Committee Minutes May 26, 2014 FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT BILL 179 — PUBLIC SECTOR AND MPP ACCOUNTABILITYAND TRANSPARENCY ACT, 2014 Resolution #GPA-363-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Report LGL-006-14 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS REQUEST FOR REPORT— HIRING OF A PART-TIME PARKING ENFORCEMENT OFFICER Resolution #GPA-364-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be directed to prepare a report, for the General Purpose and Administration Committee of June 9, 2014, on the possibility of hiring one part-time parking officer. CARRIED AS AMENDED (See following motion) - 22 - 4-22 General Purpose and Administration Committee Minutes May 26, 2014 Resolution #GPA-365-14 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-364-14 be amended by adding the following at the end: "THAT the report include details regarding Sunday coverage." CARRIED The foregoing Resolution #GPA-364-14 was then put to a vote and carried as amended. REQUEST FOR REPORT— PARKING ENFORCEMENT DURING BOOTS & HEARTS MUSIC FESTIVAL Resolution #GPA-366-14 Moved by Councillor Traill, seconded by Councillor Woo THAT Staff be directed to report on parking enforcement during the Boots & Hearts Music Festival; and THAT the Report address the issue of potentially securing additional private tow truck services. CARRIED PREPARATION OF BY-LAW FOR PROTECTION/REGULATION OF GROUNDWATER RESOURCES ON THE OAK RIDGES MORAINE Resolution #GPA-367-14 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS s. 11(2) of the Municipal Act, 2001, as amended ("the Act"), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; WHEREAS s. 128 of the Act permits municipalities to prohibit and regulate with respect j to public nuisances, including matters that, in the opinion of council, are or could become or cause public nuisances; WHEREAS the Municipality of Clarington considers it appropriate and in the public interest to protect the health of its residents and specifically the safety of the water that they consume from wells; i - 23 - 4-23 General Purpose and Administration Committee Minutes May 26, 2014 WHEREAS major undertakings which are constructed on the Oak Ridges Moraine may adversely affect the flow and quality of water in the surrounding area; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to draft a by-law for the protection/and or regulation of groundwater resources on the Oak Ridges Moraine as a result of major undertakings constructed thereon; and THAT Staff be authorized to retain Rod Northey to assist with drafting the by-law, up to a limit of $10,000. TABLED (See following motion) Resolution #GPA-368-14 Moved by Councillor Neal, seconded by Councillor Woo THAT the foregoing Resolution #GPA-367-14 be tabled until the General Purpose and Administration meeting of June 9, 2014. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-369-14 Moved by Councillor Woo, seconded by Councillor Neal THAT the meeting adjourn at 6:00 p.m. CARRIED MAYOR DEPUTY CLERK - 24 - 4-24 DRAFT LIST OF DELEGATIONS GPA Meeting: June 9, 2014 (a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an Economic Update (b) Kyle Fitzgerald, Durham Youth Council, Regarding a Durham Youth Council Update (c) Susanne Richards, Regarding Concerns of Construction Traffic Noise During Construction of Berm at the Orono Gun Club i 6-1 Clarington REPORT PLANNING SERVICES DEPART'MENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: PSD-033-14 File#: COPA2013-0005, ZBA2013-0036 and S-C-2013-0004 Subject: APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT, ZONING BY-LAW AMENDMENT AND DRAFT PLAN OF SUBDIVISION TO PERMIT THE DEVELOPMENT OF 80 SINGLE DETACHED DWELLINGS APPLICANTS:2001544 ONTARIO LIMITED (HALMINEN) & 289143 ONTARIO LIMITED (FREEDMAN) , RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-033-14 be received; 2. THAT Amendment No. 100 to the Clarington Official Plan and the South West Courtice Secondary Plan submitted by 2001544 Ontario Limited & 289143 Ontario Limited to delete the provisions for a Public Elementary School and a Separate Elementary School in favour of Low Density Residential; and to adjust the population and housing targets of the Bayview Neighbourhood, as contained in Attachment 2, be adopted; and the By-law adopting the Official Plan Amendment contained in Attachment 3,,be passed; 3. THAT the Zoning By-law Amendment application submitted by 2001544 Ontario Limited & 289143 Ontario Limited be approved as contained in Attachment 4; 4. THAT a By-law to remove the (H) Holding Symbol be forwarded to Council at such time that the applicant(s) have entered into a Subdivision Agreement; 5. THAT the application for Draft Approved Plan of Subdivision (S-C-2013-0004) submitted by 2001544 Ontario Limited & 289143 Ontario Limited to permit 80 single detached dwellings, a park block, and a walkway block be supported, subject to the conditions contained in Attachment 5; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-1 REPORT NO.: PSD-033-14 PAGE 2 6. THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-033-14 and Council' s decision; and 7. THAT all interested parties listed in Report PSD-033-14 and any delegations be advised of Council's decision. Submitted byja Reviewed by: d J. ro e, MCI , R P Franklin Wu ctor, Pla Wing Services Chief Administrative Officer TW/CP/df 30 May 2014 8-2 REPORT NO.: PSD-033-14 PAGE 3 1. APPLICATION DETAILS 1.1 Owner: 2001544 Ontario Limited (Halminen) and 289143 Ontario Limited (Freedman) 1.2 Agent: D.G. Biddle &Associates 1.3 Proposal: Official Plan Amendment To amend Schedule A-2 to delete the provisions for a Public Elementary School and a Separate Elementary School in favour of the underlying "Urban Residential" designation; amend Table 9-2 to increase the Low Density housing targets, as well as the total for the Bayview Neighbourhood and Courtice Urban Area; amend Map H1 Neighbourhood Planning Units Courtice Urban Area by increasing the population of the Bayview Neighbourhood and amend Map A Land Use of the South-West Courtice Secondary Plan by deleting the provisions for a Public Elementary School .and a Separate Elementary School and replacing them with Low Density Residential. Proposed Draft Plan of Subdivision The proposed Draft Plan of Subdivision includes 80 lots for single detached dwellings, a 0.15 ha Park Block to be added to Rosswell Park, and a walkway block to provide a trail connection through the stormwater management pond to the south that will eventually connect to the Robinson Creek valley lands to the south, as identified on Map A of the South-West Courtice Secondary Plan. Zoning To change the current zoning to permit the development of the proposed Draft Plan of Subdivision. 1.4 Area: 4.55 ha (11.24 ac) 1.5 Location: The Subject lands are located on the south side of Southfield Avenue, east of Fenning Drive and west of Rosswell Park. i 8-3 REPORT NO.: PSD-033-14 PAGE 4 FIGURE 1: Site Location Property Location Map(Courtice) N SOUTHFIELD AVENUE M O a N N O W N N O N N V7 O � N N Lo (Mp € N N . O N N LO aD N to p M V co W Subject M to wr;� Si e W W V M N z co 0 Z co O W z M v Y z O ro O LL W-0 M V —I fl. m M M _ O co co J M ~ r n N V O ZBA 2013-0036 ZBA 2013-0036 2. BACKGROUND 2.1 On December 20, 2013, Staff received applications to amend the Clarington Official Plan and Zoning By-law 84-63 along with an application requesting approval of a Draft Plan of Subdivision for the development of 82 single detached dwellings. 2.2 The subject lands were previously approved as Public Elementary School and Separate Elementary School sites within Draft Plan of Subdivisions 18T-89037 and 18T-95023. Both the Kawartha Pine Ridge District School Board and the Peterborough Victoria Northumberland Catholic District School Board had determined that the lands would not be needed to accommodate students within this area of Courtice. 2.3 On March 26, 2014 a revised Draft Plan of Subdivision (Attachment 1) was received to address comments provided at the Public Meeting and by departments and agencies. The revised plan reduces the number of lots from 82 to 80; increases the park block, adjacent to Rosswell Park from 0.07 ha to 0.15 ha; and adds a walkway block to connect bike/pedestrian pathways in Rosswell Park to the Stormwater Management Pond to the south of the proposed development, consistent with Map `A' Land Use of 8-4 REPORT NO.: PSD-033-14 PAGE 5 the South-West Courtice Secondary Plan. This will also provide a connection to Fenning Drive. 2.4 The applicant proposes to grade on external lands at the south east end of the proposed development. On May 7, 2014, the owner of those lands provided the applicant with permission to grade. 2.5 The applicant has submitted a Planning Justification Report, Geotechnical Report, Phase I Environmental Site Assessment and a Functional Servicing Report in support of the subject applications. 3. LAND_CHARACTERISTICS AND SURROUNDING USES 3.1 The subject site is currently vacant. A large amount of topsoil was stockpiled on site from development of earlier phases of the subdivisions. The topsoil has been removed over recent months. 3.2 The surrounding uses are as follows: North - Residential South - Residential and a Stormwater Management Pond East - Rosswell Park and Residential West - Residential View of the Site looking South on Southfield Drive 4 '<� F. F I 8-5 REPORT NO.: PSD-033-14 PAGE 6 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement 4.1.1 The Provincial Policy Statement encourages planning authorities to create healthy liveable and safe communities by accommodating an appropriate range and mix of residential; employment; recreation, park and open space; and other uses to meet long term needs. 4.1.2 Policy related to Settlement Areas, states that new development shall occur adjacent to built up areas and shall have compact form, a mix of uses and densities that allow for the efficient use of land, infrastructure and public services. Development should support active transportation and transit. 4.1.3 The Housing Policies state that Planning authorities are required to provide for a range of housing types and densities with a ten year supply of lands which are designated. New housing is to be directed to locations where infrastructure and public services are or will be available. A full range and mix of housing types and densities shall be provided to meet projected requirements of current and future residents of the regional market area. 4.1.4 The Public Spaces, Recreation, Parks, Trails and Open Space policies encourage healthy, active communities through the promotion of planning safe streets that meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity. A full range of built and natural settings for recreation including parks, open space areas, trails and linkages are to be provided. 4.1.5 Infrastructure and public service facilities shall be provided in a coordinated, efficient and cost effective manner that considers impacts from climate change while accommodating projected needs. Planning for these shall be integrated with land use planning so that they are financially viable over their life cycle, which may be demonstrated through asset management planning; and available to meet current and projected needs. 4.1.6 The proposal is consistent with the 2014 Provincial Policy Statement as it provides for residential intensification within the settlement area on lands both the Public and Separate School Boards determined were not necessary to accommodate students within this area of Courtice. The proposal will accommodate low density residential units in a neighbourhood that is planned to accommodate a mix of densities. The proposal will make use of existing sanitary and water services and is in close proximity to a Durham Region Transit Route, Rosswell Park, and the South Courtice Arena. The proposal will also provide active transportation connections to existing pathways through Rosswell Park and to the stormwater management pond to the south for connections to Fenning Drive and a future pathway through the Robinson Creek Valley lands connecting to Prestonvale Road. 8-6 REPORT NO.: PSD-033-14 PAGE 7 4.2 Provincial Growth Plan 4.2.1 The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Municipalities are encouraged to create complete communities that offer a mix of land uses, employment and housing options, high quality open space, and access to stores and services. Growth is to be accommodated in transit-supportive communities to reduce dependence on the automobile through the development of mixed use, pedestrian-friendly environments. Growth shall also be directed to areas that offer municipal water and wastewater systems. Municipalities should establish an urban open space system within built up areas. The subject lands are within the `built-up' area. By 2015, a minimum of 40% of new development is intended to be directed to the built up area annually, measured across the Region of Durham. 4.2.2 The proposal provides additional housing within the existing settlement area and contributes additional parkland for Rosswell Park, as well as pedestrian connections through the park and to future open space trail connections. Therefore, the proposed applications meet the objectives of the Provincial Growth Plan 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Region Official Plan designates the subject lands as Living Areas which shall be used predominantly for housing purposes that provide a range of housing types, sizes and tenures to satisfy the diverse housing needs of the community. The proposed subdivision is permitted in the Living Areas designation. 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands as Urban Residential Area subject to a Public Elementary School and a Separate Elementary School symbol. The lands are within the South-West Courtice Secondary Plan which also identifies the site of a Public Elementary and Separate Elementary School. The lands are within the Bayview Neighbourhood, which has a population allocation of 4500 and a housing unit target of 1625, including 1150 low density units. The applicant is requesting to amend the land use schedules to delete the Public Elementary and Separate Elementary School symbols and retain only the urban residential area designation and to increase the population allocation to 4750, and increase the low density units to 1250. 8-7 REPORT NO.: PSD-033-14 PAGE 8 The goals of the South-West Courtice Secondary Plan are to provide a residential living environment that promotes a desirable quality of life and social interaction; and to provide a broad range of housing to meet evolving needs of current and future residents. Southfield Drive and Fenning Drive are both designated as collector roads which serve to funnel traffic from the subdivision and park out to Bloor Street, Townline Road, and Prestonvale Road all of which are designated as arterial roads. The Residential Neighbourhood policies encourage a Grid Street design which provides multiple routes and connections to neighbourhood facilities by walking, cycling and driving. The Transportation policies state further that the grid system may be modified only where there are physical constraints and that cul-de-sacs are generally not permitted. The Growth Management policies require new development in established neighbourhoods to be designed to respect and reinforce the physical character having regard to the pattern of lots, streets and blocks, the size and configuration of lots, building types of nearby properties, the height and scale of buildings and the setback of buildings from the street, rear and side yards. To become a more sustainable community, the Growth Management policies look to minimizing the consumption of energy and resources to lessen the impacts of residents on the natural environment. The Municipality will promote energy efficiency and conservation in new development. This can be achieved in part, by implementing green development standards incorporating energy efficiency, water conservation, enhanced indoor air quality, use of non-toxic and recycled content building products, renewable energy sources, green roofs, landscaping and tree planting programs and low energy appliances. The proposal is consistent with the policies of the Clarington Official Plan. 6. ZONING BY-LAW 6.1 Zoning By-law 84-63 zones the subject lands Urban Residential Exception (R1-42) which only permits a public school as defined in the by-law. A Zoning By-law amendment will be required in order to implement the proposed amendment to draft approval. 7. SUMMARY OF BACKGROUND STUDIES 7.1 The Planning Justification Report states that the proposed low density development is a compatible addition to the existing neighbourhood as it is predominately low-density. single detached. The existing municipal infrastructure, which includes an adjacent neighbourhood park and stormwater management pond, will be utilized by the residential development. 8-8 REPORT NO.: PSD-033-14 PAGE 9 Townline Road is a Type B Arterial Road designed to handle high traffic volumes and will provide efficient access to the future residential use. Traffic from the development is not expected to have any significant impact on the adjacent road infrastructure. Bus transit and a future GO Train station are located close by. It is noted that the subject site is well suited for the development of an infill low-density residential project. It generally complies with Residential Density Standards set out in Table 9-1 of the Clarington Official Plan. The proposed density is within the 10-30 unit per net hectare range for the low density category. The location is consistent with the general location criteria internal to neighbourhoods. 7.2 The Phase I Environmental Site Assessment, prepared by Geo-Logic Inc. concluded that there are no potential environmental concerns with the subject lands. 8. PUBLIC SUBMISSIONS 8.1 A Public Meeting was held on February 24, 2014. Public Notice was given by mail to each landowner within 120 metres of the subject property and a public meeting notice was installed on the property in the centre of each street frontage. 8.2 As of the writing of the report, and during the Public Meeting, the following concerns were identified: • Overcrowding of Dr. G.J. MacGillivray Public School. • Potential increase in traffic in the neighbourhood. It was noted that Bloor Street backs up at Harmony Road. • Speeding on Southfield Avenue and Bingham Gate to Townline Road. • Request for the installation of all way stops at the intersection of Rosswell Drive and Southfield Avenue. • Preference for homes fronting Southfield Avenue with no additional street accesses. • Requests for a pathway for residents to access the park and Fenning Drive. 9. AGENCY COMMENTS 9.1 The Central Lake Ontario Conservation Authority, Canada Post, Enbridge, Rogers Cable Communications Inc. and Bell Canada, have no objections to the proposal. Requested conditions have been added to the Conditions of Draft Approval (Attachment 5). 9.2 The Kawartha Pine Ridge District School Board advised that the proposed subdivision would generate 21 elementary students and up to 9 secondary students. Students would attend Dr. G.J. MacGillivray Public School (JK to Grade 6), Courtice Intermediate School (Grades 7 and 8) and Courtice Secondary School (Grades 9 to 12). 8-9 REPORT NO.: PSD-033-14 PAGE 10 The school board requires public sidewalks for all proposed streets to facilitate pedestrian access to Dr. G.J. MacGillivray Public School. 9.3 The Region of Durham Planning and Economic Development Department advised that the subject lands had previously been screened for delegated Provincial Plan Review responsibilities, as part of the related subdivision approval process. The Phase One Environmental Site Assessment, prepared by Geo-Logic Inc., dated August 2013, reported that there is no further site contamination on the subject lands, and no further site investigation is required. The Region has reviewed the reliance letter and proof of insurance submitted by the applicant and is satisfied that the site contamination requirements have been met. Municipal water supply is available to service the proposed development from an existing 300 mm watermain on Fenning Drive and from an existing 300 mm watermain on Southfield Avenue. All internal watermains are to be designed to provide maximum day flows plus fire protection. The existing services that are no longer required must be removed at the Developer's expense. Municipal sanitary sewers are available to the proposed development from the existing sanitary sewer on Fenning Drive. The existing sanitary sewer is very shallow; therefore the engineering drawings must show the minimum basement elevations. The proposed amendment conforms to the Regional Official Plan and is exempt from Regional approval. The Region has no objection to the approval of the proposed draft plan of subdivision and provided conditions to be fulfilled prior to clearance by the Region for the registration of the plan. 10. DEPARTMENTAL COMMENTS 10.1 Engineering Services Clarington Engineering Services have reviewed the revised plan and advised that all previous comments have been addressed and they have no objection to the applications being approved subject to conditions. 11. DISCUSSION 11.1 Through a detailed review it was determined that the appropriate parkland dedication for these lands has been provided through the previously approved plans of subdivision (18T-89037 and 18T-95023). However, 2001544 Ontario Limited has other lands within the Bayview Neigbourhood that will require development approvals and subsequent parkland dedication. Staff met with the applicant and came to an agreement that the applicant will contribute additional parklands through this proposal to increase the 8-10 REPORT NO.: PSD-033-14 PAGE 11 frontage of Roswell Park along proposed Street A. The parkland dedication provided through this development will be deducted from the required cash-in-lieu of parkland dedication to be provided for the future development of the southeast corner of Townline Road and Bloor Street. The applicant also agreed to provide bike/pedestrian connections from Rosswell Park to Street A and through the Stormwater Management Pond lands to the south. The addition of the bike/pedestrian connections was done in part to address concerns raised at the Public Meeting regarding the loss of the informal pathway currently bisecting the applicant's lands by residents to access Rosswell Park. 11.2 Through correspondence and discussions with residents, increase in traffic and speeding through the neighbourhood were identified as the primary concerns. This was also expressed during the Public Meeting. Engineering staff have scheduled undertaking traffic counts this spring to determine if traffic volumes warrant the installation of all way stops at the intersections of Southfield Avenue and Rosswell Drive, and Southfield Avenue and Fenning Drive. The Durham Regional Police have been requested to watch speeds in the neighbourhood and speed display boards are planned for the area. Staff also discussed the Road Watch program with residents. 11.3 Staff have passed along concerns regarding the overcrowding of Dr. G.J. MacGillivray Public School to the School Board as part of this application and through the review of other development applications within the Southwest Courtice area. In September 2013 the School Board implemented program changes at the school which includes relocating grade 7 and 8 students to Courtice Secondary School. Although this reduced the number of students at the school, it still requires portables. On April 22, 2014, a site plan amendment application was approved for Dr. G.J. MacGillivray, permitting a 504m2 addition consisting of 8 additional classrooms, bringing the total number of classrooms from 27 to 35. The School Board expects to occupy the addition in 2015. As part of site plan amendment, there will be a dedicated bus lane added to the site which is intended to improve traffic flow in and around the school at pick-up and drop-off times. 11.4 During the Public Meeting and through correspondence, residents expressed a preference for homes fronting Southfield Avenue with no additional street accesses to Southfield Drive. The resident's suggested that this would alleviate traffic on Southfield. However, this would just displace all traffic travelling to and from the site onto Fenning Drive. The addition of a window street would be in contradiction with the residential neighbourhood and transportation policies of the Official Plan which encourages a grid street design and discourages cul-de-sacs. The grid street design provides multiple efficient connections to neighbourhood facilities by walking, cycling and driving. 11.5 The applicant has provided concurrence with the attached Conditions of Draft Approval. 11.6 All taxes payable to the Municipality of Clarington have been paid in full. 12. CONCURRENCE — Not Applicable 8-11 REPORT NO.: PSD-033-14 PAGE 12 13. CONCLUSION 13.1 In consideration of the findings of all supporting studies, comments received from circulated agencies and area residents, and based on review of the proposal, staff recommends that the proposed Clarington Official Plan Amendment (Attachment 2),- Zoning By- law (Attachment 4) be approved and Conditions of Draft Approval (Attachment 5) be supported. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Tracey Webster, Senior Planner Attachments: Attachment 1 - Proposed Draft Plan Attachment 2 - Official Plan Amendment Attachment 3 - Clarington Official Plan Amendment Adopting By-law Attachment 4 - Proposed Zoning By-law Amendment Attachment 5 - Proposed Conditions of Draft Approval List of interested parties to be advised of Council's decision: Glenn Genge, D.G. Biddle & Associates Limited Debbie Allen Sandy Brittain Chris Hardy Stephenie Gregory Chris Collins Sharon Davidson Jass Gill 8-12 II I .. . .. ._ .I F , -r•--•-.-r•^-,..•-r._ - -., _ _ ".. .• _ ._ � '_.;:._ farm_,c�3iautt .. I it j .•: I i• r ' T 3 I„ i� - - -•-+x-,_- 7,­-7­7­7 -.__ _... ..,,: _. J - Per cr _ "i y1 _ xr,acen sE L'A'eU:f NE+ g0 i'r r i i I LK 1 cj. '� I, 1� 4 5 r ° q ��o :r;fl �•i- .. r', r* �a,o:E:wLtimL} �H' 7u r .i : .i.� nr 1•j.'J _. - _ � aA�TONCL ITJV.x T]x xqulALa`J°,S( `. ,t• = �(, .' :r_ , .-•t •:•I ���,,'�I,�.: _•.•_• SE.TOx 51 9F T£r,•W.IN6 uT ..RI .. "�_.I.... J - I j .•' S��. } �' r_. ...�i : EV.T - ''!o•l,Wrl�ClCCtiMI 'r:^•'" - •9: 14'' .77' 1� 73 14 r'-......_--i ma'c.!.__''-'II4 I:1 1i t'i'••I 1��.'�. u `-��,h7�m3 7 5__x s.a}I4��:.�I'.:��'.;I�i—.ri�:�f 1._1;__�'.(yj-5 t?T4.3i i_i ti i,.''._..`_._.-._'._�`—-'—�_4.��5.._-,v c_—_':t-3�a�8�.:�-,a"—4.1.7.7—�_mi lA•S,�`,a�1 c i l X•=..•--.,oa-_-w.-S.I..R._ea.-E�T 8�r 14,5'7 8 7,.8 m x„19 o Y 20 T-A-,2c,5 w 7 , 2o5-a2—x-23 o 0,• v* a''�-•_;=I I•'.•,.'1!�-.1:-'..;J-I e:•'`j I��o.�'.-I.I:�.'=''}`.,t.�(..(f.''=-��1,'`;”-1,.;',,I I I'`f-:"I__�-._'....'..-__^-r._.'.._ e.oc c.nezAcN�lmoElZo'-sG[.'a 4e„S a t 7'EEU�r ttx°1'o a.1T.”,T8:,f.• i -—-—-— -" -—-——-—-—-—-— L 75 3 36 7,— i - .27 25 25 24 X ace !s e Ni M"r.x.O a•Pku 1:sr.i0„Law«�L c i:uL t•i:l J J o"u x a”.n m .°n-n.•c,�.."c�.w.C.r�mo,W.�c n.x a N.l�ara ic fat�Ares ro:S.e sr'a w.r:a°1i£.o r...r rt'ii ME cap.n:Y.�':u n T+:c AVx: 72 3 54 55 56.5 46 49 SO 57 5+ 5 57 PROPOSED 71. ..._. . . 1 we K o ce : •. 1 t t,I - _... DRAFT LAN ; BLOC=1471119<NO 109, pV 2117. _ _ . . 40N 21'8 F"Yb fX4T OF lA'F 3 j ��- I � �-�--• CpNC651W!7 MC PAfaT Of THE rtl3D 1aACf/SNCE I _ �.•. J 3ETnEEH IATS 34 Pxp 36,CCr.CET..^alOt:, t BLOCK 61 -1 vw ^rx ::w <+, rN .,,w vm u,- :1"'t-�.: FOAMEALY IN 7HE iCN'N..HIP OF DARLIHCTOti I J tut6 j 1i r, : 69_ 68„ 67, 66 65 64 63 62 67 aax,N THE 0 F MUNICIPALITY OF CLARINGTON -- - •-... . i. ..•t.. - .. _.j ` m. 117_ T.78- or*n VY= t� , - i =r EXIST PgRK� .. - .--�s_. _. �_-:. - :� � 'a" _. �'^�_��.�tlR..=•e::;:,„..r,t.•s `�o.'c �� - - /•— ��•. ti iC4.171 � Nti25 fG"A' .' ! r:=,o-,. _ ,,r :. Ill 060 0 � 0 pD p 3 r W Attachment 2 To Report PSD-033-14 AMENDMENT NUMBER 100 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: To amend the Municipality of Clarington Official Plan and South-West Courtice Secondary Plan by deteting the provisions for a Public Elementary School and Separate Elementary School, in favour of a Low Density Residential designation on the subject lands located within the south east quadrant of Southfield Avenue and Fenning Drive; and to adjust the housing and population targets form the Bayview Neighbourhood. BASIS: This amendment is based on an application by 2001544 Ontario Limited and 289143 Ontario Limited. ACTUAL AMENDMENT: The Clarington Official Plan is hereby amended as follows: 1. In Section 9.4.1, Table 9-2 "Housing Targets by Neighbourhood" by amending the targets for Neighbourhood N11 – Bayview and amending all corresponding totals for the Courtice Urban Area as follows: Table.9-2 Housling.-Targets b ..Nei hbourhoods Urban Area. <`Housn Units Neighbourhoods` Low Medium Hi. h Inteiisificatioii _ Total N11 Bayview 1250 300 125 50 1725 Total 8975 1770 550 2025 13402 2. By amending Map A2 "Land Use — Courtice Urban Area" as shown on Exhibit 'A' to this Amendment; 3. By amending Map A "Land Use South-West Courtice" as shown on Exhibit 'B' to this Amendment; and 4. By amending Map H1 "Neighbhourhood Planning Units — Courtice Urban Area" as shown on Exhibit 'C' to this Amendment." IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, regarding the implementation of the Plan, shall apply in regard to this Amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, regarding the interpretation of the Plan, shall apply in regard to this Amendment. 8-14 Exhibit "A", Amendment No. 100 To The Municipality Of Clarington Official Plan, Map A2, Land Use, Courtice Urban Area DURHAM HIG 1 o fw � M . L O IZ M M srecu� BTUDY 'J '. MEp1 2 M r 'J O I F M i f i . � J W O H 1 p F O a :cg M i M O� Delete"Public O H Elementary School" 'l �h 1 O M Symbol r i M s t f K } l { Delete"Separate Elementary School" ' �> Symbol r "ISPECIA '' a POREAD LICY. :' c i as Y MAP A2 � � LAND USE COURTICE URBAN AREA i *. OFFICIAL PLAN MUNICIPALITY OF CLARINGTON LAKE ONTARIO " " FEBRUARY,2014 THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE ONLY £�. OP. AND REPRESENTS REQUESTED MODIFICATIONS AND APPROVAL 8-15 Exhibit "B", Amendment No. 100 To The Municipality of Clarington Official Plan, Map A, Land Use, South West Courtice Secondary Plan / �—-—• PLANNING AREA BOUNDARY BLODR ST.i /:•• ® FUTURE URBAN RESIDENTIAL I 00 LOW S :! � LOW DENSITY RESIDENTIAL t Fj. MEDIUM DENSITY RESIDENTIAL HIGH DENSITY RESIDENTIAL NEIGHBOURHOOD PARK 4 ••• i ? ENVIRONMENTAL CI RA STORM WATER FACILITY GRAND VIEW Change From"Public ® PUBLIC DRIVE Elementary School"TO SECONDARY SCHOOL PUBLIC "Low Density Residential" ELEMENTARY SCHOOL W ••• ;� • •' ®OH ELEN• ------ ------114wi O ELEMENTARY SCHOOL q- NEIGHBOURHOOD CENTRE UTILITIES HERITAGE HOUSE ..... . . . ARTERIAL ROADS TYPE A • • ' Change From"Separate ARTERIAL ROADS TYPE B R. Elementary' Elementary School'To SOU TNGATE " �—-- ARTERIAL ROADS TYPE C , x.,,,•�- ,,. Low Density Residential"l DRIVE S '.: O --------- COLLECTOR ROADS � 4- LOCAL ROAD ACCESS a "`I INTERSEC11ON IMPROVEMENT •••••• PEDESTRIAN AND to 4 BICYCLE ROUTES i sT �0 0 F,I,cF gp y RAI MAP A 4 y/cy�'9y- OSON /I-WA LAND USE BASELINE ROAD SOUTH WEST COURTICE —r— SECONDARY PLAN I) FEBRUARY, 2014 THIS CONSOUDAPON IS PROVIDED FOR CONVENIENCE ONLY AND REPRESENTS REQUESTED NODIFlCA71INS AND APPROVALS 8-16 Exhibit "C", Amendment No. 100 To The Municipality Of Clarington Official Plan, Map 1-11, Neighbourhood Planning Units, Courtice Urban Area I d WELL GHTS I r) N 0 Q WORDEN HIGHIp4'N� Y (3900) (4000) GLENVIEW HANCOCK o (3100) (3400) z NASH ROAD s Deferred by Region of Durham KfN COURTICEMAINSTREET (4000) i DARLINGTON (1500 f EMILY STOW / oe (5300) AVON ALE URBAN BOUNDARY PENFOUND (40 00) Q NEIGHBOURHOOD BOUNDARY w (1000) POPULATION (') SEE SECTION 17.6 O w BLOOR STREET APPEALED TO THE OMB ® REFER TO TABLE 9-2 o BAYVIEW � (4750 0 255 510 1,020 1,530 2,040 Change Population Metres From 4500 To 4750 I ----------------- la t BASELINE ROAD IHIGHWAY 401 J z j I I cr 4N R , I I MAP H1 NEIGHBOURHOOD PLANNING UNITS COURTICE URBAN AREA OFFICIAL PLAN LAKE ONTARIO MUNICIPALITY OF CLARINGTON FEBRUARY,2014 LONSIXIGTION IS PROVIDED FOR taYVENFHCE ONLY ANOREPRESEMS REOUESED N.00Ii1GTpY3AHDAPPROVAL 8-17 Attachment 3 To Report PSD-033-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to adopt Amendment No. 100 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by-laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to permit the development of a.draft plan of subdivision in southwest Courtice; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 100 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By-law shall come into force and take effect on the date of the passing hereof. BY-LAW passed in open session this day of ,2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-18 Attachment 4 To Report PSD-033-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2013-0036; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule"4"to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Urban Residential Exception (R1=42) Zone"to "Holding — Urban Residential Exception ((H)R1-74)Zone"; "Urban Residential Exception (R1-42) Zone"to "Holding— Urban Residential Exception ((H)R2-54)Zone"; and "Urban Residential Exception (R1-42)Zone"to "Holding—.Urban Residential Type One (R1)Zone"; as illustrated on the attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW passed in open session this day of , 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-19 TO This is schedule "A" f® By-law 2014. passed this , day of 1 2014 A.D. aD �L ILL Adrian Foster, Mayor Southfield Avenue Zoning Change From "R1 -42" To "(H)RI -74" ® Zoning Change From "R1 -42" To "(H)R2 -5411 Zoning Change From "R1 -42" To "(H)R1" C. Anne Greentree, Municipal Cleric CORDVINSONAV.NUE ra U U Qf ��7 I BLOOR STREET Q OEYJELL p AVENUE FRANK WHI =LEER CRESC� z w J U a 1111TAGUE.AI � RATHGATE Y � ICKARD h AYLESVJDRTH AV N CRESCENT GATE 42` U SOL"FIELD AVENUE STAPLES AV KERSEY y CORNISH PR a cRESCErrr � N 9INGHAFA o J � O GATF n Z z z O Courtic@ LL ZeA2013 -003fi LU SCHEDULE Attachment 5 To Report PSD-033-14 CONDITIONS OF DRAFT APPROVAL FILE NO.: S-C-2013-0004 DATE: May 6, 2014 PART 1 - PLAN IDENTIFICATION 1. The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision S-C-2013-0004 prepared by D.G. Biddle & Associates Limited identified as job number 113060, dated March, 2014,which illustrates 80 lots for single detached dwellings, a park block, and a block to be conveyed to the Municipality. Revision to Draft Plan 1. Identify Block 82 as a Walkway Block. PART 2 — GENERAL 2.1 The Owner shall enter into a subdivision agreement with the Corporation of the Municipality of Clarington (the "Municipality") that contains all of the terms and conditions of the Municipality's standard subdivision agreement respecting the.provision and installation of roads, services, drainage, other local services and all internal and external works and services related to this plan of subdivision. A copy of the Municipality's standard subdivision agreement can be found at http://clarington.net/documents/planning/subdivision-agreement-feb20l4.lDdf 2.2 The Owner shall name all road allowances included in the draft plan to the satisfaction of the Municipality and the Regional Municipality of Durham (the "Region"). 2.3 All works and services must be designed and constructed in accordance with the Municipality's Design Guidelines and Standard Drawings. Architectural Control 2.4 (1) The Owner shall be 100% responsible for the cost for the "Control Architect" to review and approve all proposed models and building permits, to the satisfaction of the Director of Planning Services. Marketing and Sales 2.5 (1) The Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. (2) The Owner shall erect and maintain a sign on the development site and/or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. 8-20 (3) The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses/notices prior to any residential units being offered for sale to the public. Site Alteration 2.6 Draft plan approval does not give the Owner permission to place or dump fill or remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By-law 2008-114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alteration work and security relating to mud clean up, dust control and road damage. After registration of a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by the subdivision agreement. PART 3 - FINAL PLAN REQUIREMENTS 3.1 The following road allowances shown on the draft plan shall be dedicated to the Municipality upon registration of the final plan: (a) Street A (b) Street B 3.2 The Owner shall transfer to the Municipality (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: (a) Parkland Dedications • Park or other public recreational area shown as Block 81 on the draft plan. (b) Walkway Lands as shown in Block 82 on the draft plan. (c) Other • Block 83 on the draft plan for the purpose of a maintenance access for a storm sewer. PART 4— PLANS AND REPORTS REQUIRED PRIOR TO SUBDIVISION AGREEMENT/FINAL PLAN REGISTRATION i 4.1 The Owner shall submit the following plans and report or revisions thereof: Phasing Plan (1) This plan of subdivision shall be developed in one registration. Functional Servicing (2) The Owner shall submit an updated Functional Servicing Report satisfactory to the Director of Engineering Services and the Central Lake Ontario Conservation Authority. 8-21 i C Environmental Sustainability Plan (3) The Owner shall submit an Environmental Sustainability Plan to the satisfaction of the Director of Planning Services. Such plan shall identify the measures that the Owner will undertake to conserve energy and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non-toxic, environmentally sustainable materials and finishes. The plan shall include the location of a shade tree, or provision fora voucher from a local nursery to allow the purchaser to acquire a shade tree to provide passive solar gain during the various seasons. Soils Management Plan (4) Prior to final registration, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. The Director may require the Owner to provide security relating to mud clean up, dust control and road damage. PART 5 — SPECIAL TERMS AND CONDITIONS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT Parkland 5.1 The Owner shall convey Block 81 to the Municipality for park or other public recreational purposes. Any over dedication from the conveyance of Block 81 will be deducted from the required cash-in-lieu of parkland dedication to be provided for the development proposal located at the southeast corner of Townline Road and Bloor Street in Courtice (File ZBA2013-0031, SPA2013-0031 and CC-2013-0002; PIN 265830735 and Roll# 181701007016207) in accordance with section 42(1) of the Planning Act, R.S.O. 1990, c.P.13. Walkways 5.2 The Owner will be responsible for 100%, to the satisfaction of the Director of Engineering Services, of the costs of designing and constructing asphalt walkway connections at the north and south ends of Block 81 between Street A and the existing walkway located in Rosswell Park; and along the east portion of Block 82 between Street A and the access for the Stormwater Management Pond directly south of the proposed plan. This will include the installation of a gate in the existing 1.8m high chain link fence to provide access to the walkway while maintaining the safety of the pond. Additionally, the owner must ensure pedestrian accessibility at Fenning Drive. Grading and Drainage 5.3 The Owner will be responsible for 100% of the removal and abandonment at the property line of any stormsewer and sewer connections that were installed for the school block and are no longer required for the residential subdivision. 8-22 Tree Plantings 5.4 The Owner will be responsible 100%, to the satisfaction of the Director of Engineering Services, for the planting of the following 6 trees within Rosswell Park on the bank between the west soccer goal and the rear of Lots 63 to 69: • 3 Autumn Blaze Maple 60mm Caliper • 3 white spruce 1.8 m high PART 6 —AGENCY CONDITIONS 6.1 Region of Durham (1) The Owner shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Region. All arrangements, financial and otherwise, for said extensions are to be made to the satisfaction of,the Region, and are to be completed prior to final approval of this plan. (2) Prior to entering into a subdivision agreement, the Region shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. (3) The Owner shall satisfy all requirements, financial and otherwise, of the Region. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other regional services. 6.2 Conservation Authority (1) Prior to any on-site grading or construction of final registration of the Plan, the Owner shall submit and obtain approval from the Municipality of Clarington, and the Central Lake Ontario Conservation Authority for reports describing the following:' (a) The intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with the provincial guidelines. (b) The anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken, including the use of Low Impact Development (LID) measures incorporated into the drainage network to reduce runoff and improve,the level of water quality leaving the site. (c) The means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the 8-23 provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on-site or other related works. (2) The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees as per the approved Authority Fee Schedule. (3) The subdivision agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: (a) The Owner agrees to carry out the works referred to in Condition 6.2 (1) and (2) to the satisfaction of the Central Lake Ontario Conservation Authority. (b) The Owner agrees to maintain all stormwater and erosion and sediment control structures and measures operating and in good repair during the construction period, in a manner satisfactory to the Central Lake Ontario Conservation Authority. (c) The Owner agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to the commencement of grading or initiation of any on-site works. 6.3 Utilities (1) The Owner shall coordinate the preparation of an overall utility distribution plan that allows for the safe installation of all utilities including the separation between utilities to the satisfaction of the Director of Engineering Services. (2) All utilities will be installed within the proposed road allowances. Where this is not possible, easements will be provided at no cost to the utility provider. Proposed easements are not permitted on lands owned by the Municipality unless it can be demonstrated that there is no other alternative. Such easements must not impede the long term use of the lands and will be at the discretion of the Director of Engineering Services. (3) The Owner shall cause all utilities, including hydro, telephone, and cable television within the streets of this development to be installed underground for both primary and secondary services. PART 7 — STANDARD NOTICES AND WARNINGS 7.1 The Owner shall include a clause in Agreements of Purchase and Sale for all Lots informing the purchaser of all applicable development charges in accordance with subsection 58(4) of the Development Charges Act, 1997, S.O. 1997, C.27. 7.2 The Owner shall include the notices and warnings clauses set out in Schedule 3 of the Municipality's standard subdivision agreement in Agreements of Purchase and Sale for all Lots or Blocks. 8-24 7.3 The Owner shall include the following notices and warning clauses in Agreements of Purchase and Sale for the Lots or Blocks to which they apply: Nearby Park The Owner shall include the following warning clause in agreements of purchase and sale for Lots 61 to 69: Park- The adjacent Block 81 is designated for parkland uses, in conjunction with the abutting Rosswell Park, which may include community events and recreation facilities which, when developed, may contain active lighted facilities for night- time services. Nearby Public Walkway The Owner shall include the following warning clause in agreements of purchase and sale for Lots 69 and 70: Public Walkway— This lot abuts Block 81 or Block 82 which has been designated for use as a public walkway which, when developed, may contain active lighted facilities for night-time services. The Owner shall include the following warning clause in agreements of purchase and sale for Lots 70 to 80: Public Walkway— This lot abuts a stormwater management pond which may be developed with a public walkway which, when developed, may contain active lighted facilities for night-time services. Catchbasins The Owner shall include the following notice in agreements of purchase and sale for Lots 12, 13, 15, 16, 18 & 19: Catchbasin—A catchbasin and associated underground piping has been installed on this lot. The catchbasin is designed to accept drainage from this lot and adjacent lots. The property owner must not impede or alter the catchbasin or the drainage patterns in any way. Chain Link Fencing The Owner shall include the following notice in the agreements of purchase and sale for Lots 61 to 69 and Lots 70 to 80 Chain Link Fencing— Chain link fencing is a required feature between this lot and the adjacent park and/or stormwater management pond. This fencing must be located on the public portion of the abutting land and will be maintained by the Municipality after the developer has been released from any further responsibility for the fence. 8-25 PART 8 - CLEARANCE 8.1 Prior to final approval of the plan for registration, the Municipality's Director of Planning Services shall be advised in writing by, (a) the Region how Conditions 1, 2.2, 4.1(1), 6.1(1), 6.1(2), 6.1(3) and 6.3(2) have been satisfied; and (b) the Central Lake Ontario Conservation Authority, how Conditions 6.2(1) to 6.2(3) have been satisfied; PART 9 - NOTES TO DRAFT APPROVAL 9.1 Terms used in these conditions that are not otherwise defined have the meanings given to them in the Municipality's standard subdivision agreement. 9.2 As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 9.3 If final approval is not given to this plan within three (3) years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 9.4 Where an agency requirement is required to be included in the Municipal subdivision agreement, a copy of the agreement should be sent to the agency in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: (a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623,. Whitby, Ontario L1 N 6A3 (905) 668-7721. (b) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, Ontario LIH 3T3 (905) 579-0411. 8-26 Clarington REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: PSD-034-14 File#: ZBA 2014-0003 Subject: TO CONVERT A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-034-14 be received; 2. THAT the application to amend the Zoning By-law 84-63, submitted by Mark Abernethy, James Abernethy and Tyler Smith, to convert a single-detached-dwelling to a professional office, as shown in Attachment 1 to Report PSD-034-14, be approved; 3. THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-034- 14 and Council's decision; and 4. THAT all interested parties listed in Report PSD-034-14 and any delegations be advised of Council's decision. Submitted Reviewed Y b Y: G �., . b V%Vtol Cr meVing CIP, R P Franklin Wu, of Plan Services Chief Administrative Officer RP/COS/df 2 June 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C.3A6 T 905-623-3379 8-27 REPORT NO.: PSD-034-14 PAGE 2 1. APPLICATION DETAILS 1.1 Applicants: Mark Abemethy, James Abernethy and Tyler Smith 1.2 Agent: D.G. Biddle &Associates Ltd. 1.3 Proposal: To rezone the subject lands from Urban Residential Exception (R1-12) to General Commercial Exception (C1-59) Zone to permit a professional office in conformity with the Bowmanville East Town Centre Secondary Plan 1.4 Lot Area: 1,011 square metres (0.25 acres) 1.5 Location: The subject site is located at 190 Church Street, in Bowmanville. This property is located on the north side of Church Street, midway between Scugog Street and Silver Street (see .Figure 1 — Property Location) FIGURE 1 — Property Location is .n i- S ' s a Dwelling ' +. (Conversion _ fo ORce Use) , ' l �f S Aww :-4 y Church Street ZM 20140009 8-28 REPORT NO.; PSD-034-14 PAGE 3 2. BACKGROUND 2.1 On February 26, 2014, D.G. Biddle &Associates Ltd. submitted an application on behalf of Mark Abernethy, James Abernethy-and Tyler Smith for a Zoning By-law Amendment to permit a professional office on the subject site. The rezoning would allow the conversion of an existing single-detached dwelling to office use. The existing building has a total floor area of 240.8 square metres (2,592 square feet). No building additions are proposed. The Planning Justification Letter, submitted by D.G. Biddle &Associates Ltd. in support of the application, is summarized in Section 7.1 of PSD-034-14. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject property is located on the north side Church Street between Scugog Street and Silver Street. This block currently includes residential, commercial and community facilities, and is one block north of King Street West. The site slopes south towards Church Street. The existing building.is located on the east side of the property with the current and proposed parking area located in the existing garage and on the driveway. The property is landscaped with a mature cedar hedge buffering the driveway from the residential property to.west. The property includes seven mature trees in the rear yard. 3.2 190 Church Street is identified as a "Primary'-heritage resource in the heritage inventory.. "Primar/' properties are classified as the best example (in Clarington) of their respective style of architecture. FIGURE 2 — North View a - - 8-29 REPORT NO.: PSD-034-14 PAGE 4 3.3 The surrounding uses are as follows (Figure 3): North - Low-density residential South - Mixed use buildings along Church Street East - Low-density residential West - Low-density residential FIGURE 3 — Context Map f r D a 1 I rg 190 Church Street r a71, Y t . h Spree � Ok 3 1 .U)i k- - /` ,ZBA 2014-0003 8-30 REPORT NO.: PSD-034-14 PAGE 5 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement The Provincial Policy Statement states that long-term economic prosperity should be supported by "maintaining and, where possible, enhancing the vitality and viability of downtowns and mainstreets;"and "encouraging a sense of place, by promoting well- designed built form and cultural planning, and by conserving features that help define character, including built heritage resources and cultural heritage landscapes". The conversion of the subject lands for office use will facilitate the continued vitality and viability of downtown Bowmanville and the conservation of a heritage property in a manner consistent with the goals of the PPS. This application is consistent with the Provincial Policy Statement. 4.2 Provincial Growth Plan The subject property is within the "Built-up Area" of Bowmanville. The "Built-up Area" is comprised by all land within the built boundary. The Provincial Growth Plan promotes the creation of compact, complete communities that are transit-supportive and pedestrian-friendly within the Built-up Area. "Complete" communities provide opportunities to both live and work. The Growth Plan directs development to existing serviced urban centres and encourages a compatible mixture of land uses within urban areas. The Owner's proposed conversion from residential to office use will achieve the objectives of the Growth Plan to promote growth and to encourage efficient land use patterns within the built-up area to support a strong economy. This application conforms with the policies of the Provincial Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The subject land is designated "Regional Centre" in the Durham Regional Official Plan, This Plan indicates that Regional Centres shall be developed as the main concentration of commercial, residential, cultural and government functions within urban areas. This proposal conforms with the Durham Regional Official Plan. 5.2 Clarington Official Plan The Clarington Official Plan designates this property as "Town Centre". The property is designated "Mixed-use Area" within the Bowmanville East Town Centre Secondary Plan. The "Mixed-use Area" designation incorporates predominantly residential dwellings. 8-31 REPORT NO.: PSD-034-14 PAGE 6 It is the intention of the Secondary Plan to allow for the conversion or redevelopment of existing structures to enhance the character of these areas. The following uses are permitted in the "Mixed-use Area" designation: • low density residential • personal service and office uses ® limited retail uses including gift shops ® mixed use buildings The proposed zoning change conforms with the "Mixed-use Area" designation of the Secondary Plan, 6. ZONING BY-LAW 6.1 Within Zoning By-law 84-63 the subject lands are zoned "Urban Residential Exception (R1-12)". The applicant has requested an amendment to the Zoning By-law to permit an office use. The proposed rezoning conforms with the Secondary Plan. 7. BACKGROUND STUDY SUMMARY 7.1 Planninq Justification Letter by D.G. Biddle &Associates Ltd. The Planning Rationale indicated that the conversion of the existing single-detached dwelling to an office is in general compliance with the intent of Provincial, Regional and Municipal Plans. The downtown is an appropriate location for office uses as it efficiently utilizes the existing infrastructure in downtown Bowmanville. The proposed office use is in keeping with the commercial designation in the Secondary Plan. The justification letter also indicated that the nature of the commercial uses proposed will facilitate a land use that is compatible with the existing heritage character by not requiring extensive changes to the physical form of the existing building. The Planning Rationale also stated that "additional on site-parking could be accommodated, but would involve the removal of the garage, mature trees and landscaping, which would be deleterious to the heritage character of the site buildings, the lot and the neighbourhood." 8. PUBLIC SUBMISSIONS 8.1 Public notice was given by mail to each landowner within 120 metres of the subject site and one public meeting notice sign was installed on the property. The public notice was also posted on the Municipal website and in the Planning Services electronic newsletter. 8-32 REPORT NO.: PSD-034-14 PAGE 7 8.2 At the writing of this report, and during the Public Meeting, Staff received the following inquiries regarding this application. ® Support for the proposed office use based on the perceived benefits of utilizing a heritage property for office space within the downtown. • Concern that existing office space in downtown Bowmanville was already underutilized. 8.2.1 Five letters were received in support of the application from area property owners.These property owners have indicated that they do not have any concerns with respect to the reduction in parking requirements. They have also indicated that they do not support the idea of converting the back yard into a parking lot as this will affect the privacy of the adjacent residential properties. 8.2.2 Dr. Robin Jeffrey, a nearby business owner and resident made written submission and addressed Council opposing the proposal to reduce the parking requirements on the property. Her concerns included: • The limited availability of on-street parking, at the west end of Church Street due to the presence of other commercial uses; • The limited number of parking meters in the area; • The non-enforcement of the 3 hour street parking limit; and • The limited availability of municipal parking lots which are utilized by employees of the Municipality and neighbouring businesses. It is her opinion that adding parking spots at the back of the lot will not impact the heritage appeal of the property. In her correspondence Dr. Jeffrey cited the reduced parking requirements on her property for which a minor variance was approved in 2001. 8.2.3 Steven Kay, the property owner to the rear of the proposal addressed Council expressing support for the application and the proposed amendment to the parking. He advised that his property overlooks the subject property from Wellington Street. His comments included: • Outside of peak hours, there appears to be ample parking and the existing driveway can accommodate at least three cars. • A driveway expansion and removal of trees would substantially infringe the privacy of his property and substantially decrease the tree canopy behind his property. • Parking can be accommodated in combination with on-street parking and parking lots. 9. AGENCY COMMENTS 9.1 The Durham Regional Planning Department and Works Department have no objections to the proposed zoning change. 8-33 REPORT NO.: PSD-034-14 PAGE 3 10. DEPARTMENTAL COMMENTS 10.1 Engineering Services The Clarington Engineering Services Department has no concerns with the proposed zoning change. 10.2 The Finance Department has confirmed that the taxes on this property have been paid. 11. DISCUSSION 11.1. The property located at 190 Church Street was built in 1855 and is identified as a "Primary" heritage resource in the Municipality's heritage inventory. The inventory describes the building as one of the best examples of a "town house" design which was a common form of house style in larger towns during the 19th century. In its overall form and design this house can be classified as vernacular late Georgian. 11.1.1 The house is a two storey brick building, the fapade is divided into three bays and it has a full cross-front porch. There is a well maintained front yard and a mature cedar hedge buffering the driveway from the property to the west. The lot has approximately eight trees, one tree in the front yard and seven mature trees in the rear yard which can be viewed from Church Street. 11.1.2 An objective of the Bowmanville East Town Centre is to preserve and enhance the unique character of the Downtown. The Plan requires development or redevelopment to conform with the site development criteria of the Secondary Plan by ensuring that fagades are preserved and that additions to buildings are located to the side or the rear. The applicant has indicated that no physical changes are being proposed to the exterior of the house and the property. The scale and intensity of the proposed use is also limited. In addition, the proposal maintains the existing trees and landscaping. This will maintain the heritage character and integrity of the historic building and property within the surrounding context. 11.1.3 To maintain the character of the property and adjacent properties, additional parking is not proposed on the subject site. The applicant's proposal maintains the greenery that is so much needed in the downtown. Parking concerns are addressed in Section 11.2.9 below. 11.2 Zoning Regulations 11.2.1 The existing building and garage do not comply with the interior side yard provisions for a commercial zone which requires a minimum 1.25 metres interior setback for the office building and a 1.2 metres interior setback for the garage. The Zoning By-law will require provisions to reflect the setbacks of the existing buildings on the property. 11.2.2 The Zoning By-law requires a minimum drive aisle width of 4.5 metres. However, as the drive aisle is utilized to accommodate two parking spaces in-tandem a reduction of the drive aisle width would not be required because of the existing layout. 8-34 REPORT NO.: PSD-034-14 PAGE 9 11.2.3 The Zoning By-law sets out the parking provisions for the proposed use. Office uses require a minimum of one space for every 30 square metres of gross floor area. The floor area of the existing building measures 240.8 square metres, requiring the provision of eight parking spaces for the site. The applicant is requesting a 5 parking space reduction. 11.2.4 The buildings in downtown Bowmanville which front onto King Street are exempt from parking and loading requirements. Commercial uses fronting onto Queen Street and Church Street are not exempt. In the past, Council has approved reductions to parking, drive aisle and loading standards to take into consideration the heritage character of the property, existing mature trees, amenities and the nature and anticipated intensity of the land use. Two examples are the properties located at 55 Temperance Street and 120 Queen Street, both in downtown Bowmanville. Rezoning applications were approved to permit professional offices at 55 Temperance Street (3 parking space reduction) and 120 Queen Street (1 parking space reduction). 11.2.5 In the past the Committee of Adjustment has also approved reductions to parking, drive aisle and loading standards on downtown properties. 11.2.6 It is stated in the Owner's Planning Rationale that parking on the property and the existing on-street parking, and.nearby downtown municipal parking lots will supply sufficient parking for the office use. The Owner's proposal is that the existing driveway and garage, which can accommodate three in-tandem parking spaces, would be used for employees. All other customers and visitors would utilize the existing on-street and pay parking lots provided by the Municipality. 11.2.7 The Bowmanville East Town Centre Secondary Plan emphasizes the importance of providing redevelopment opportunities, while at the same time preserving local heritage character. The Owner's Planning Rationale emphasizes the importance of preserving the heritage character of the property and converting the property to a compatible land use while utilizing the downtown's infrastructure to facilitate the proposed use. The limited scale and intensity of the proposed use will also facilitate compatibility with adjacent properties. 11.2.8 The Zoning By-law also requires commercial properties to provide a loading space. However, the proposed use does not require regular delivery by large transport trucks. In addition, similar uses located in downtowns generally do not provide loading space; delivery/pick-up needs are easily accommodated by smaller vehicles utilizing a normal sized parking space. As a result, there is no need for a loading area as required by the Zoning By-law. 11.2.9 In response to concerns about on-street parking, staff recognize that this is the common experience of downtowns as they offer a variety of services to the community that facilitate multi-purpose trips. All property owners and patrons are permitted to utilize on—street parking and existing Municipal parking lots. In the event that on-street parking becomes an issue in the future, the Municipality has tools to address these issues, such as installing parking meters and increasing parking enforcement. 8-35 REPORT NO.: PSD-034-14 PAGE 10 11.2.10 Given the nature of the proposed use, the heritage character of the building, the desire to maintain the aesthetics of the property, and the limited traffic anticipated by the office use, staff has no objection to the reduction in the number of required parking spaces and the reduction of the minimum interior side yard setbacks regulations as required by Zoning By-law 84-63. 12. CONCURRENCE: Not Applicable 13. CONCLUSION 13.1 The proposed conversion of the residential property to commercial use is in keeping with the objectives of the Provincial Policy Statement, Provincial Growth Plan, the Durham Regional and.the Clarington Official Plans and it represents efficient land use and development patterns supported by the Plans. The conversion of the subject property to office use will maintain the character of the East Bowmanville Town Centre. In addition, the proposal supports the Bowmanville East Town Centre Secondary Plan's goals and objectives of strengthening the role of the Town Centre as the focal point of economic, social and cultural activity. 13.2 The intent of the Zoning By-law amendment for 190 Church Street is to allow for office uses. The proposed conversion will provide opportunity to increase the amount of professional floor space available_ for lease within the historic Downtown. The proposed zoning by-law contains provisions to ensure the office use is incorporated in a manner that is consistent with the policies and objectives of the Secondary Plan to enhance the character of the area and property. 13.3 In consideration of the findings of all supporting documents, comments received from circulated agencies and area residents, and based on the review of the proposal, staff recommends that the Zoning By-law, as contained in Attachment 1 to Report PSD- 034-14, be passed. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Ruth Porras, Senior Planner/Urban Designer 8-36 REPORT NO.: PSD-034-14 PAGE 11 Attachments Attachment 1 — Draft Zoning By-law List of interested parties to be advised of Council's decision: Mark Abernethy James Abernethy Tyler Smith Carolyn Sproatt Dr. Robin Jeffrey Dominick Forsellino Andrew and Janet Rice John and Janet Rice Kris Bargenda and Jennifer Pinsent Steve and.Tori Kay John and Darlene Kougias Region of Durham Planning and Economic Development Department Municipal Property Assessment Corporation Glenn Genge, D.G. Biddle &Associates 8-37 ATTACHMENT1 TO REPORT PSD-034-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2014- being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014-0003; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. - Section 16.5. "SPECIAL EXCEPTIONS-GENERAL COMMERCIAL(Cl)ZONE"is hereby amended by adding thereto,the following new Special Exceptions zone 16.5.59 as follows: Notwithstanding Sections 16.1 b, 16.3. a. ii), Sections 3.1 g, 3.13, 3.16 a, d, i. i)and ii), those lands zoned C1-59 on the Schedules to this By-law shall only be used for a business, professional or administrative office and shall be subject to the following regulations: a) Gross Floor Area(maximum) 240.8 sq. metres b) Interior Side Yard Nil to the east, 1.25 metres otherwise c) Accessory Building: An accessory building or structure located in an interior side yard shall not be closer to the interior site lot line than 0.6 metres d) Parking Spaces (minimum) 3 spaces including 2 spaces provided in tandem e) Loading Spaces Nil f) Parking Area Location on Lot: No parking space shall be permitted within 1.0 metre of the boundary of a Residential Zone. 2. "Schedule 3"to By-law 84-63, as amended, is hereby further amended by changing the zone designation from"Urban Residential Exception (R1-12) Zone"to"General Commercial (C1-59)Zone"as illustrated on the attached Schedule"A"hereto. 3. Schedule"A"attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY-LAW passed in open session this day of 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-38 This is Schedule "A" to By-law 2014- , passed this day of , 2014 A.D. �y cy ®Zoning Change From"R1-12"To"C1-59" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk i I-I I I C NC 1 -PREET WEST CONCESSIO w CTONsr C? w — RCyST ,�? �/y RFFTS s FFrh,y e�� T�FFr Bowmanvine 2014-0003 8-39 Leading the Way REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution #: By-law #: Report#: PSD-035-14 File #: PLN 25.1.51 Subject: STREET NAME CHANGES IN THE CLARINGTON ENERGY BUSINESS PARK: SOUTH SERVICE ROAD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-035-14 be received; and 2. THAT staff be authorized to advertize in the newspaper the proposed renaming of a portion of South Service Road to (street name selected by Committee) and bring back a report to a future meeting. Submitted by: Ti Reviewed by: av'd J. C om , MCIP, P Franklin Wu, irector of Pla ing Services Chief Administrative Officer BR/CP/df 28 May, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 EMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-0830 8-40 REPORT NO.: PSD-035-14 PAGE 2 1. BACKGROUND 1.1 On September 16, 2013, Council passed a resolution authorizing staff to hold a public information centre and to advertise the renaming of: • the portion of Solina Road south of Highway 401 together with the portion of Osborne Road extending east from Osborne Road to Solina Road, to Crago Road, with the fee for Ms. Crago's request for the above street name changes being waived by Council; • the portion of South Service Road east of Solina Road to Waverley Road, to Energy Drive; • the portion of South Service Road west of Solina Road to an energy themed name; and • the portion of Courtice Road south of the (future) intersection with Energy Drive to an alternate name, potentially with a waterfront theme. 1.2 Staff organized a public information session to provide information on the proposed changes and to get input from affected property owners and tenants. Notices were sent by first class mail to all affected landowners and as many tenants as could be located. Only one Courtice resident attended. He was not directly affected by the proposed street name changes. He supported the name change for South Service Road east of Osborne and Courtice Road south of Highway 401. FIGURE 1 — Proposed Street Name Changes < ° W 0 � Q W o f U z Q U Z Z W a©a � Qa South Service � [ To Megawatt South Service To Energy G i w - P _ Hr_ aY _ 401 E_NERG SOUTH LU 0O DRIVE W Q Solina Q To Crago N tJsborne ! Courtice To To Crago Courtice Shores ®� Roads To Be Renamed Lake Ontario 8-41 REPORT NO.: PSD-035-14 PAGE 3 1.3 Staff reported to Committee on November 25, 2013 on the proposed street name changes as shown on Figure 1. Council approved all of the street names as recommended with the exception of renaming the westerly portion of South Service road, which was proposed as Megawatt Street. Council did not support this recommendation and directed staff to report back on a suitable road name for Council's consideration. 2. DISCUSSION 2.1 The following names have been approved by the Region as potential street names: • Atomic • Luminous • Proton • Current • Megawatt • Radiant • Fission • Neutron • Renewable • Kilowatt • Nuclear 2.2 Council can select a name from the above list or propose an alternative street name. A name not on this list would have to be approved by the Region. Council can also choose a suffix for the street name as well (Street, Avenue, etc.). 2.3 Under the Municipal Act, the proposed street name change will have to be advertised notifying residents of the meeting at which the street name change will be considered. Our practice is to advertise it in the newspaper for two weeks. 2.4 Following the appropriate notice period, a report would be forwarded to Committee for approval. 3. CONCLUSION 3.1 As directed by Council, a list of alternative street names has been developed and vetted by the Region. Committee can select an energy-related street name from the above list or propose alternative street name. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Robert Lee Russell 8-42 armgtoil REPORT' PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: . PSD-036-14 File#: ZBA 2014-0017 Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PRESTONVALE HEIGHTS LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-036-14 be received; 2. THAT the application submitted on behalf of Prestonvale Heights to remove the Holding (H) symbol be approved and that the By-law to remove the Holding (H) Symbol contained in Attachment 1 be passed; 3. THAT Council's decision and a copy of Report PSD-036-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-036-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: id J. Crom CIP, R Franklin Wu, Director of Plan ing Services Chief Administrative Officer TW/CP/jp/df May 30, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-43 REPORT NO.: PSD-036-14 PAGE 2 1. APPLICATION DETAILS 1.1 Owner: Prestonvale Heights Limited 1.2 Proposal: Removal of Holding (H) Symbol from: • "Holding — Urban Residential Exception ((H) R1-70) Zone" to "Urban Residential Exception (R1-70)" Zone;" • Holding — Urban Residential Exception ((H) R2-59) Zone" to "Urban Residential Exception (R2-59)" Zone; • "Holding-Urban Residential Exception ((H) R2-60) Zone" to "Urban Residential Exception (R2-60) Zone"; • "Holding-Urban Residential Exception ((H) R2-62) Zone" to "Urban Residential Exception (R2-62) Zone"; and • "Holding-Urban Residential Exception ((H) R3-33) Zone" to "Urban Residential Exception (R3-33) Zone". 1.3 Location: All lots and blocks in Plan 40M-2513, generally west of Prestonvale Road, north of Boor Street, east of Meadowglade Road and south of Dr. G.J. MacGillivray. FIGURE 1 – Property Location Map Property Location Map(Courtice) 1 2 y 3 00 4 a 5 �I Q�Q4 6 7 8 9 10 11 .12 13 14 15 16 17 18 19 20 21 90 89 88 8786 CALEAVENUE °n..,..d, OOP BPtEEr 85 `Subject 84 63 62 61 56 67 56 55 54 35 34 33 32 31 s rM Site 80 59 53 36 30 Q ` BLOCK 91 78 2 52 97 29 W U 61 1 51 2 38 77 rn W 28 � 76 62 y 39 O y 63 49 U 40 27 u1 74 W 64 46 1 41 26 73 0 65 47 0 42 25 2i a 49 72 66 24 67 66 69 70 44 71 23 45 46 22 SLOOR STREET ZBA 2014-0017 Zoning By-law Amendment Owner:Prestonvale Heights Limited ZeA]e11-001] 29A 2114001] 8-44 REPORT NO.: PSD-036-14 PAGE 3 2. BACKGROUND 2.1 On May 5, 2014 an application was submitted requesting that the Holding (H) Symbol be removed from Registered Plan 40M-2513. Plan 40M-2513 was registered on April 1, 2014. 2.2 The applicant has provided concurrence for proposed conditions of approval for Site Plan application SPA2009-0014, originally submitted in July 2009 and reactivated in February 2014. The site plan was approved and issued on June 2, 2014. 3. STAFF COMMENTS 3.1 The Holding (H) symbol is a provision enabled by the Official Plan to ensure that certain obligations have been considered prior to development and redevelopment of the lands. This includes: servicing, access, protection of natural areas, measures to mitigate the impact of development, submission of required studies, execution of agreements and any other requirements as may be deemed necessary by Council including the implementation of the policies of this plan. 3.2 The Subject property is zoned "Holding — Urban Residential Exception ((H)R1-70) Zone"; "Holding — Urban Residential Exception ((H)R2-59) Zone; "Holding- Urban Residential Exception ((H) R2-60) Zone"; "Holding- Urban Residential Exception((H)'R2- 62)Zone"; and "Holding — Urban Residential.Exception ((H) R3-33) Zone". Council must be satisfied that the provisions of the Official Plan are met prior to removing the Holding symbol and no building permits can be issued. The applicant has entered into a subdivision agreement and will enter into a site plan agreement shortly with the Municipality. Therefore, there are no concerns with lifting the `H' symbol. 3.3 A Zoning By-law Amendment to remove the Holding (H) symbol cannot be appealed and shall be deemed final and binding upon Council's approval. 3.4 All property taxes have been paid in full. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, approval of the removal of the "Holding H)" symbol for lots and blocks in 40M-2513, as shown on the attached By-law and schedule (Attachment 1) is recommended. 8-45 REPORT NO.: PSD-036-14 PAGE 4 CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Tracey Webster Attachments: Attachment 1 - Zoning By-law Amendment to Remove 'H' Symbol List of interested parties to be notified of Council's decision: Prestonvale Heights Limited Nick Mensink, GHD 8-46 Attachment 1 To Report PSD-036-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to permit the development of 90 single detached dwellings on the subject lands; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "4" (Courtice)" to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Holding — Urban Residential Exception ((H)R1-70) Zone" to "Urban Residential Exception (R1-70)Zone"; "Holding — Urban Residential Exception ((H)R2-59) Zone" to "Urban Residential Exception (R2-59) Zone"; "Holding — Urban Residential Exception ((H)R2-60) Zone" to "Urban Residential Exception (R2-60)Zone"; "Holding — Urban Residential Exception ((H)R2-62) Zone" to "Urban Residential Exception (R2-62)Zone";and "Holding — Urban Residential Exception ((H) R3-33) Zone" to "Urban Residential Exception (R3-33)Zone". as illustrated on the attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of the By-law. 3. This By-law shall come into effect on the date.of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY-LAW passed in open session this day of 12014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-47 This is Schedule "A" to By-law 2014- , passed this day of , 2014 A.®. V. CALEAVENUE X. LU LLI CO o� " LU o o w Ir LL o :W5%:::: BLOOR STREET Zoning Change From"(H)R1-70"To"111-70" Zoning Change From"(H)R2-59"To"R2-59" ®Zoning Change From"(14)R2-60"To"R2-60" Zoning Change From"(H)R2-62"To"R2-62" Zoning Change From"(H)R3-33"To"R3-33" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk �gOEyv < 11111 �•FS' �GLEN EACIES ORNE 2 GLENABBEY Oft GPNG�SGE� � _ �_ , NERill -6 Q-a m s R BLOORSTREET O� �s �S N �p yy VENUE OEWELLCRESCENi BL Courtice ZBA 20,4-0017 Plan 40M-2513 p E — FRrW�CWREELERAVENUE OEVfELLCREBCENT SCHEOULE4 8-48 Clarbgton REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution M By-law#: Report#: PSD-037-14 File#: ZBA 2013-0034 Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 562503 ONTARIO LTD. AND HONEY HARBOUR HEIGHTS ESTATES LTD. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-037-14 be received; 2. THAT the application submitted on behalf of 562503 Ontario Ltd. And Honey Harbour Heights Estates Ltd. to remove the Holding (H) symbol be approved and that the attached by-law to remove the Holding (H) symbol be passed; 3. THAT Council's decision and a copy of Report PSD-037-14 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD-037-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: �treldtor i J. Crom VICIP, R P Franklin Wu, of Plan ing Services Chief Administrative Officer BW/CP/sn June 3, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-49 REPORT NO.: PSD-037-14 PAGE 2 ----— — ' Property Location Map(Hampton) _...— — USubject Lands --- ----- -- -- SUbject {. I� Lands t X . '\ 1 � 1 i�/ \` .\ \\\ \\✓\• \,\\ ♦ \ ♦ ♦ /J! "'Sift Ili �O Z <\ lac A71J{4?d 1. APPLICATION DETAILS 1.1 Applicant: 562503 Ontario Ltd. And Honey Harbour Heights Estates Ltd. 1,2 Proposal: Removal of Holding (H) Symbol from: "Holding — ((H)RH-28) Residential Hamlet Exception Zone" to "(RH-28) Residential Hamlet Exemption Zone". 1.3 Location: North side of Ormiston Street, east of Old Scugog Road (38, 44, 50, 56, 66, 76, 86, 96 Ormiston Street) 2. BACKGROUND 2.1 In 2010 an Official Plan Amendment and Zoning By-law amendment were approved to allow for the creation of eight hamlet residential lots on the north side of Ormiston Street. In 2012 conditional severances were granted by Durham Region Land Division. 8-50 REPORT NO.: PSD-037-14 PAGE 3 The conditions of the severance, including entering into a development agreement with the Municipality, have been completed and the lots have been created. 2.2 Securities have been secured through the development agreement for the required road works that will be commencing shortly on Ormiston Street. 3. STAFF COMMENTS 3.1 The (H) Holding Symbol is a provision enabled by the Official Plan to ensure that certain obligations have been considered prior to development and redevelopment of the lands. This includes: servicing, access, protection of natural areas, measures to mitigate the impact of development, submission of required studies, execution of agreements and any other requirements as may be deemed necessary by Council including the implementation of the policies of this plan. Council must be satisfied that the provisions of the Official Plan are met prior to removing the Holding symbol and no building permits can be issued. The applicant has entered into a development agreement with the Municipality and there are no concerns with lifting the 'H' symbol. 3.2 Staff supports the removal of the Holding (H) symbol. 3.3 A Zoning By-law amendment to remove the (H) Holding symbol cannot be appealed and shall be deemed final and binding upon Council's approval. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, approval of the removal of the "Holding (H)" symbol for the 8 lots on Ormiston Street, as shown on the attached by-law and schedule (Attachment 1) is recommended. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Brandon Weiler 8-51 REPORT NO.: PSD-037-14 PAGE 4 Attachments: Attachment 1 - Zoning By-law amendment to Remove 'H' Symbol List of interested parties to be notified of Council's decision: Carolyn Molinari (CM Planning Inc.) Shawn Rondeau (562503 Ontario Ltd. And Honey Harbour Heights Estates Ltd.) 8-52 Attachment 1 To Report PSD-037-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON - BY-LAW NO.2014- being a By-law to amend By-aw 84-63,the Comprehensive Zoning By-law for the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend.By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to permit the development of single detached dwellings on the subject lands; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule 7" (Hampton)"to By-law 84-63, as amended, is hereby further amended by changing the zone designation from: "Holding — ((H)RH-28) Residential Hamlet Exception Zone" to "(RH-28) Residential Hamlet Exemption Zone"; as illustrated on the attached Schedule"A"hereto. .2. Schedule"A"attached hereto shall form part of the By-law. 3. This By-law shall come into effect on the date of passing hereof, subject to the provisions of Sections 34 and 36 of the Planning Act. BY-LAW passed in open session this day of 2014. - Adrian Foster, Mayor Anne Greentree, Municipal Clerk 8-53 This is Schedule "A" to By-law 2014- , .passed this day of , 2014 A.D. w 9 'CQ N CO N ® Zoniing Change From"(H)RH-28"To TH-28" Adrian Foster,Mayor C.Anne Greentree,Municipal Clerk 4�e b�Rg b 1 Hampt n F ZBA2013-0034. SCHEDULE? 8-54 Clar*wn REPORT' ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: EGD-019-14 File#: Subject: CLARINGTON/OSHAWA BOUNDARY ROAD AGREEMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-019-14 be received; and 2. THAT the Mayor and Clerk be authorized to execute the Boundary Road Agreement between the Municipality of Clarington and City of Oshawa. r Submitted b Reviewed by: Gam, Y A. S. Cannella, C.E.T. Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/LJB/dv/nl/jb May 26, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 9-1 REPORT NO.: EGD-019-14 PAGE 2 1.0 . BACKGROUND For several decades, the Municipality of Clarington and the former Town of Newcastle have entered into a Boundary Road Agreement with the City of Oshawa. The purpose of the agreement is to identify all potentially shared road- related issues on open year round maintained boundary roads and to assign responsibilities to the appropriate municipality. The agreement (see Attachment 1) speaks to: • maintenance and repair • streetlighting • construction and capital improvements • indemnification The Municipality currently has an agreement with Oshawa; however, the agreement will expire in July of this year at the end of its ten year term. The purpose of this report is to seek Council approval to renew the Agreement with the City of Oshawa. 2.0 COMMENT The Municipality of Clarington and the City of Oshawa abut one another along Townline Road. While parts of this road are under the jurisdiction of the Region of Durham, and parts are unopened, the majority of the road is the subject to the soon-to-expire Boundary Road Agreement. (See Schedule D in Attachment 1.) The content of the previous agreement and the proposed agreement is similar, but the document has been updated with respect to wording. Jurisdictions remain the same. 3.0 PROPOSED TOWNLINE ROAD AGREEMENT WITH HYDRO ONE NETWORKS INC. (HONI) Currently, the Municipality and HONI are in discussion with respect to the proposed use of the unopened road allowance between Clarington and Oshawa north of Winchester Road for the purpose of accessing the future Clarington Transformer Station. Because this proposed use is on an unopened road allowance, it is not subject to the Boundary Road Agreement. Any future agreement with HONI with respect to the use of the road allowance will be a separate agreement subject to Council's approval. 4.0 CONCURRENCE This report has been reviewed by the Municipal Solicitor and the Director of Operations who concur with the recommendations. 9-2 REPORT NO.: EGD-019-14 PAGE 3 5.0 CONCLUSION The Boundary Road Agreement between the Municipality of Clarington and City of Oshawa is about to expire. There is a need for a current agreement to be put in place in order to clearly outline jurisdiction, duties and responsibilities of each road authority as they pertain to the boundary roads. Staff recommend a further ten year term in the renewed agreement. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Manager, Development Engineering & Traffic Attachments: Attachment 1 - Draft Boundary Road Agreement between the Municipality of Clarington and City of Oshawa List of interested parties to be advised of Council's decision: City of Oshawa 9-3 # 1 ment THIS AGREEMENT made in triplicate as of the_day of 2014 Attach ttach 9- t BETWEEN: THE CORPORATION OF THE CITY OF OSHAWA (herein referred to as"Oshawa") and THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (herein referred to as"Clarington") RECITALS (a) Pursuant to section 11 of the Municipal Act, 2001, Clarington and Oshawa may pass by- laws respecting matters within the"highways" sphere of jurisdiction. (b) Pursuant to sections 29 and 29.1 of the Municipal Act, 2001, if municipalities having joint jurisdiction over a boundary line highway enter into an agreement under which each municipality agrees to keep any part of the highway in repair for its whole width and to indemnify the other municipality from any loss or damage arising from the lack of repair for that party, the agreement and a copy of the by-law authorizing the agreement may be registered in the land registry'office. (c) Townline Road is a boundary line highway over which Oshawa and Clarington have joint jurisdiction. (d) By agreement dated January 24, 1979 between Oshawa and The Corporation of the Town of Newcastle, provision was made for the reconstruction and sharing of costs relating to such reconstruction of that part of Townline Road between the Canadian Pacific Railway line and Farewell Creek. (e) By agreement dated October 1, 1982 between Oshawa and The Corporation of the Town of Newcastle, provision was made for the maintenance and repair of that part of Townline Road forming part of the boundary between Oshawa and The Corporation of the Town of Newcastle. (f) By agreement dated October 25, 2004 ("Previous Boundary Road Agreement")Oshawa and Clarington made provision for all matters relating to the maintenance, repair and construction and the sharing of costs of such construction of certain parts of Townline Road. (g) The Previous Boundary Road Agreement is about to expire. (h) By this Agreement Oshawa and Clarington wish to make provision for all matters relating to the maintenance, repair and construction and the sharing of costs of such construction of certain parts of Townline Road. NOW THEREFORE in consideration of the mutual terms, conditions and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which by each of the Municipalities is hereby acknowledged,THE MUNICIPALITIES HERETO AGREE AS FOLLOWS: 1. INTERPRETATION 1.01 In this Agreement where words appear with their first letter capitalized, the words are intended to have the meanings set out for them in the lettered paragraphs of this Section. Otherwise, all words used in this Agreement are intended to have the meanings ordinarily ascribed to them in the English language. (a) "Agreement"means this agreement, including its recitals and any schedules which form an integral part of it, as amended from time to time. 9-4 Page 1 of 7 (b) "Claims"include any and all claims, actions, causes of action, complaints, demands, suits or proceedings of any nature or kind in respect of any and all losses, damages, liabilities, deficiencies, costs and expenses(including,without limitation, all legal and other professional fees and disbursements, interest, liquidated damages and amounts paid in settlement, whether from a third person or otherwise), the costs or expenses of complying with any environmental laws, and any economic losses, consequential, indirect, special and incidental damages resulting from or in any way related to a breach of a term of this Agreement, loss of life, personal injury(including, in all cases, personal discomfort and illness), and loss of and damage to property. (c) "Clarington"means The Corporation of the Municipality of Clarington. (d) "Clarington Roads"mean those portions of Townline Road described in Schedule B to this Agreement and as depicted in Schedule D to this Agreement. For the purposes of Section 3.02 of this Agreement, Clarington Roads shall also include any unopened part of Townline Road between the northern limit of Oshawa Roads and the northern limit of Clarington. The approximate total length of Clarington Roads, excluding any unopened part of Townline Road, is 4.81 km. (e) "Construction"includes reconstruction, gravelling, paving and excavating and includes the installation of engineered fill, subdrains, granular base,concrete curb and gutter,concrete sidewalk, multi-use trails, cycling facilities, signage,guiderails, topsoil, sod, street trees, storm sewers,catchbasins, culverts, bridge construction, traffic signalization,street lighting, sanitary sewers,watermains and service connections and also similar activities and materials in, under,over, upon, along, above or across Townline Road but does not include Maintenance and Repair. (f) "Construction Costs"means all costs relating to Construction and include costs relating to surveying,designing, studies including environmental assessments, drafting, preparation of specifications, requests for proposals,tendering, supervision of construction, accounting,overhead costs, debenturing, interest and financing costs. (g) "Developing Municipality"means the Municipality in which a Development is proposed or occurs. (h) "Development"means any work on or to land or buildings, including redevelopment,which requires one of the following actions: (i) the passing of a zoning by-law,or an amendment to a zoning by-law under section 34 of the Planning Act; (ii) the approval of a site plan under section 41 of the Planning Act; (iii) the approval of a minor variance under section 45 of the Planning Act which involves a change in use, intensification of use or expansion of use; (iv) a conveyance of land to which a by-law passed under subsection 50(7)of the Planning Act applies; (v) the approval of a Plan of Subdivision under section 51 of the Planning Act; (vi) a consent under section 53 of the Planning Act; (vii) the approval of a description under section 50 of the Condominium Act;or (viii) the issuing of a permit under the Building Code Act, 1992 in relation to a building or structure. (i) "Durham Roads"means those portions of Townline Road described in Schedule C to this Agreement and as depicted in Schedule D to this Agreement. The approximate total length of Durham Roads is 5.40 km. Page 2 of 7 9-5 _ (j) "Maintain and Repair"means activities relating to the maintenance and repair of municipal highways in accordance,with and to the standard from time to time prescribed by by-law and policy,as applicable, of Clarington or Oshawa, as the case may be, including,without limitation,ditching, CSP culvert replacement, box culvert restoration,curb replacement, guiderail repair, pavement marking, regravelling, repaving, emulsion resurfacing,asphalt patching, gravel patching, grading and seasonal maintenance, sidewalk replacement, sidewalk maintenance, maintenance of existing road closure gates, sewer and catchbasin cleaning, priming crack sealing, grass and weed cutting, sweeping and flushing,traffic and regulatory sign maintenance,winter control measures(including snow plowing, snow removal, snow fencing and de-icing)litter control,tree trimming.and removal, traffic signalization maintenance,street lighting maintenance and bridge maintenance. (k) "Municipality"means Clarington or Oshawa. (1) "Oshawa"means The Corporation of the City of Oshawa. (m) "Oshawa Roads"mean those portions of Townline Road described in Schedule A to this Agreement and as depicted in Schedule D to this Agreement. For the purposes of section 3-.01 of this Agreement,Oshawa Roads shall also include any unopened part of Townline Road between Oshawa's southern limit and the northern limit of Oshawa Roads. The approximate total length of Oshawa Roads, excluding any unopened part of Townline Road, is 4.12 km. (n) "Term"means the term of this Agreement as specified in section 2.01 of this Agreement. (o) "Townline Road"is a boundary line highway that includes Clarington Roads, Durham Roads and Oshawa Roads. 1.02 All words in this Agreement shall be deemed to include any number or gender as the context requires. 1.03 This Agreement shall be interpreted according to the laws of the Province of Ontario. 1.04 Article,section, clause and/or paragraph headings are for reference purposes only and shall not in any way modify or limit the statements contained in the text of this Agreement. 1.05 References to federal or provincial statutes or regulations or municipal by-laws are deemed to refer to the relevant legislation as amended, including successor legislation. Without limitation, (a) "Building Code Act"means the Building Code Act, 1992, S.O. 1992,c.23 (b) "Condominium Act"means the Condominium Act, R.S.O. 1990,c. C.26 (c) "Municipal Act, 2001"means the Municipal Act, 2001, S.O.2001, c. 25. (d) "Planning Act"means the Planning Act, R.S.O. 1990,c. P.13 2. TERM 2.01 The term of this Agreement shall commence on the date that by-laws of both Municipalities authorizing the execution of this Agreement have been passed ("By-law Date"). The term of this Agreement shall expire on the later of the 101'anniversary of the By-law Date and the date on which either Municipality has notified the other that this Agreement has been terminated, The Municipalities acknowledge that this Agreement together with a copy of the by-laws authorizing the execution of this Agreement may be registered in the Land Registry Office of Durham (no.40). 9-6 Page 3 of 7 3. MAINTENANCE AND REPAIR 3.01 Oshawa covenants and agrees that it shall: (a) Maintain and Repair to their full width Oshawa Roads; (b) indemnify and save harmless Clarington from and against any Claims arising from or in any way related to any alleged failure by Oshawa to Maintain and Repair Oshawa Roads;and (c) subject to Articles 5 and 6 of this Agreement, not undertake any Construction in respect of Oshawa Roads except with.Clarington's prior written consent. 3.02 Clarington covenants and agrees that it shall: (a) Maintain and Repair to their full width Clarington Roads; (b) indemnify and save harmless Oshawa from and against any Claims arising from or in any way related to any alleged failure by Clarington to Maintain and Repair Clarington Roads; and (c) subject to Articles 5 and 6 of this Agreement, not undertake any Construction in respect of Clarington Roads except with Oshawa's prior written consent. 3.03 Oshawa and Clarington shall, subject to each Municipality's budget approval,share equally the cost of any regravelling, repaving and emulsion resurfacing, bridge maintenance, box culvert restoration and traffic signalization maintenance associated with their respective obligations to Maintain and Repair contemplated by clauses 3.01(a)and 3.02(a)of this Agreement. 3.04 Clarington shall administer access and utility consents to Townline Road from Clarington. 3.05 Oshawa shall administer access and utility consents to Townline Road from Oshawa. 3.06 Each Municipality shall consult with the other for the purposes of the administration of access pursuant to sections 3.04 and 3.05 of this Agreement. 4. STREET LIGHTING 4.01 Oshawa and Claringtdn shall, subject to each Municipality's budget approval,share equally the costs of operating and maintaining a street lighting system in respect of Clarington Roads, Durham Roads and Oshawa Roads. 5. CONSTRUCTION 5.01 'Subject to Article 6 of this Agreement and to each Municipality's budget approval,Oshawa and Clarington will contribute equally to Construction Costs related to Construction of Oshawa Roads and Clarington Roads. 6. DEVELOPMENT 6.01 Notwithstanding paragraphs 3.01(c)and 3.02(c)of this Agreement, if Construction relates to a Development,the Developing Municipality may undertake or cause or permit to be undertaken such Construction on the following terms: (a) The Developing Municipality shall give to the other Municipality at least eight(8) weeks'written notice prior to the commencement of such Construction. Page 4 of 7 9-7 (b) Oshawa and Clarington shall, subject to each Municipality's budget approval, share equally the benefit-to-existing component of the street lighting portion of Construction Costs relating directly to such Construction. The Developing Municipality shall bear the balance of the street lighting portion of Construction Costs relating.directly to such Construction. Otherwise,the other Municipality shall bear none of the Construction Costs relating directly to such Construction.' (c) The Developing Municipality shall assume responsibility for the section of the road related to a Development, including the responsibility to Maintain and Repair the same, as set out in this Agreement. 6.02 Nothing in section 6.01 shall derogate from each Municipality's obligation to Maintain and Repair Townline Road pursuant to the terms of this Agreement. 7. GENERAL_ 7.01 Any notice to be given under this Agreement shall be in writing and shall be transmitted by facsimile, mailed by prepaid first class post,sent by email or delivered: to Clarington at: The Corporation of the Municipality of Clarington Attention: Director of Engineering Services 40 Temperance Street Bowmanville,Ontario L 1 C 3A6 Facsimile: Email: and to Oshawa at: The Corporation of the City of Oshawa Attention: Commissioner of Development Services 50 Centre Street South Oshawa, Ontario L1 H 3Z7 Facsimile: Email: Receipt of notice shall be deemed on the earlier of the date of delivery or five(5)days following the date of mailing of the notice or, if notice is given by way of personal delivery, email or facsimile, it shall be effective on the date on which the notice is sent. Either Municipality may change its address or number for notice by giving notice of change of address or number pursuant to this section. 7.02 Notwithstanding anything in this Agreement, neither Municipality shall be in default with respect to the performance of any of the terms of this Agreement if any non-performance is due to any force majeure, strike, lock-out, labour dispute, civil commotion,war or similar event,invasion,the exercise of military'power,act of God, government regulations or controls,inability to obtain any material or service, or any cause beyond the reasonable control of the Municipality(unless such lack of control results from a deficiency in financial resources). Otherwise,time shall be of the essence of this Agreement and all the obligations contained herein. 7.03 The rights and liabilities of the Municipalities shall enure to the benefit of and be binding upon the Municipalities and their respective successors and approved assigns. 9-8 Page 5 of 7 7.04 Subject to section 7.05 of this Agreement,this Agreement contains the entire agreement between the Municipalities. There is no covenant, promise, agreement, condition precedent or subsequent,warranty or representation or understanding,whether oral or written,other than as set forth in this Agreement. This Agreement fully replaces and supersedes any agreement or other contractual arrangement between the Municipalities related to the subject matter of this Agreement. For greater certainty,this Agreement supersedes the Previous Boundary Road Agreement. 7.0� Nothing in this Agreement relieves either Municipality from any outstanding financial obligation to the other in respect of any prior agreement or other contractual arrangement between the Municipalities related to the subject matter of this Agreement. 7.06 If any article, section, subsection, paragraph,clause or subclause or any of the words contained in this Agreement shall be held wholly or partially illegal, invalid or unenforceable by any court of competent jurisdiction,the Municipalities agree that the remainder of this Agreement shall not be affected by the judicial holding, but shall remain in full force and effect. The provisions of this Agreement shall have effect, notwithstanding any statute to the contrary. 7.07 No supplement, amendment or waiver of or under this Agreement shall be binding unless executed in writing by the Municipality to be bound thereby. No waiver by a Municipality of any provision of this Agreement shall be deemed or shall constitute a waiver of any other provision or a continuing waiver unless otherwise expressly provided. WITNESS WHEREOF the Municipalities hereto have hereunto affixed their corporate seals duly attested by the proper signing officers in that behalf. THE CORPORATION OF THE CITY OF OSHAWA MAYOR c/s CLERK THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON MAYOR c/s CLERK Page 6 of 7 9-9 Schedule "A" ("Oshawa Roads") Those parts of Townline Road: (a) from McLaughlin Bay on Lake Ontario northerly to Provincial Highway No. 401, being a distance of approximately 0.18 km; (b) from the St. Lawrence & Hudson Railway(formerly CPR)northerly to Durham Regional Road 22 (Bloor Street in Clarington), being a distance of approximately 1.15 km; (c) from Durham Regional Road 22 (Bloor Street East in Oshawa)northerly to Cherrydown Drive in Oshawa, being a distance of approximately 0.46 km; (d) from a point approximately 0.08 km south of Durham Road 59 (Olive Avenue in Oshawa) northerly to Durham Regional Road 59 (Olive Avenue in Oshawa), being a distance of approximately 0.08 km; and (e) from Durham Regional Road 4 (Taunton Road) northerly to Conlin Road.East in Oshawa(Concession Road 6 in Clarington)and further northerly approximately 0.19 km to the southerly limit of the unopened part of Townline Road, being a total distance of approximately 2.25 km. Schedule "B" ("Clarington Roads") Those parts of Townline Road: (a) from Concession Road 7 in Clarington northerly to Winchester Road East in Oshawa, being a distance of approximately 0.18 km; and (b) from a point approximately 0.22 km south of Regional Road 3 (Columbus Road East in Oshawa) northerly to Regional Road 3 and further northerly approximately 4.41 km to Concession Road 10 in Clarington, being a total distance of approximately 4.63 km. Schedule "C" ("Durham Roads") Those parts of Townline Road: (a) from Regional Road 22 (Bloor Street in Clarington) northerly to Regional Road 22 (Bloor Street East in Oshawa), being a distance of approximately 0.25 km; and (b) from Regional Road 59 (Olive Avenue in Oshawa), northerly to Regional Road 4 (Taunton Road), being a distance of approximately 5.15 km. 9-10 Page 7 of 7 ATES RD E -WY RD. I I I 1 fA CESSgN PDiJ� ' RAGUN JE HOWDEN CONCESSION RD 9 i 3I s col-Uml RD E� ll EGIONAL RD rr L, IIG'Z' <`PP � Q� ! w WINCHE3TERRDE� I CONCESSIOI RD7 CONLW�RDE COiCESSIONi�2D6 CITY OF MUNICIPALITYOF j�; OSHAWA CLARINGTON � I . I TAUNTO I RD E TAUNTON RDA I � -RILES ' y K PEBSLEST(N:Eft zZ I j I ADELAIDE AVEE i KING S I E I ' NASH RO KING S7E OLIVE A E , I � LEGEND BLOOR ST CITY OF OSHAWA BLOOR ST E RESPONSIBILITY y`+r MUNICIPALITY OF CLARINGTON RESPONSIBILITY �l DURHAM REGION RESPONSIBILITY UNOPENED ------------ SCHEDULE D BOUNDARY ROAD AGREEMENT BETWEEN THE CITY OF OSHAWA & MUNICIPALITY OF CLARINGTON City ofOsh—a DEVELOPMENTSERVICESDEPARTMENT -� 9-11 Clad1twit REPORT ENGINEERING DEPARTMENT P Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: EGD-020-14 File#: Subject: EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-020-14 be received; 2. THAT since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule 'A' of Attachment 2); 3. THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 to this Report to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; 4. THAT the Mayor and the Municipal Clerk be authorized to sign this Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Clarbgtoa REPORT ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: EGD-020-14 File#: Subject: EASEMENT AGREEMENT BETWEEN HYDRO ONE NETWORKS INC. AND THE COPORATION OF THE MUNICIPALITY OF CLARINGTON FOR THE USE OF AN UNOPENED ROAD ALLOWANCE TO ACCESS HYDRO ONE NETWORKS INC. LANDS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-020-14 be received; 2. THAT since the Langmaid Road site has been approved by the Minister of the Environment as the preferred site for the proposed Clarington Transformer Station, the Easement Agreement (Attachment 2) for access purposes be entered into with Hydro One Network Inc. (HONI) for the use of the unopened road allowance between former Townships of East Whitby and Darlington (that part of the unopened road allowance north of Winchester Road as shown in Schedule `A' of Attachment 2); 3. THAT pursuant to Section 35 of the Municipal Act, 2001, S.O. 2001, c.25, Council pass the by-law contained in Attachment 3 to this Report to temporarily restrict the public right of passage over that portion of the road allowance between the former Townships of East Whitby and Darlington described as Part 3 on Plan 40R-28285; 4. THAT the Mayor and the Municipal Clerk be authorized to sign this Easement Agreement subject to the final approval of the Engineering drawings by the Director of Engineering Services; and CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 9-12 Clarbgtoa REPORT ENGINEERING DEPARTMENT 5. THAT all interested parties listed in this report and any delegations be advised of Council's decision. Submitted by: Reviewed by: A.S. Cannella Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/LJB/dv/jb CORPORATION OF THE MUNICIPALITY OF CLARINGTON '40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 9-13 REPORT NO.: EGD-020-14 PAGE 3 1.0 BACKGROUND 1.1 On January 2, 2014 the Minister of the Environment, in a letter to Mr. Doug Magee, Environmental Planner— Hydro One Networks Inc. (HONI), confirmed that HONI can proceed with the construction of the Clarington Transformer Station under the provisions of the Class Environmental Assessment for Minor Transmission Facilities and as outlined in the Project documentation subject to a number of conditions specified in the letter. 1.2 As identified in the EA documents for the project, the approved access to the site is from the unopened road allowance north of Winchester Road/Concession 7 (the road allowance between the former Townships of East Whitby and Darlington). See Attachment 1 — Key Map. Consequently, HONI must enter into an Easement Agreement with the Municipality and the City of Oshawa which would allow HONI to improve the road allowance and construct an access to the Clarington Transformer site. The Municipal Solicitor has confirmed that this is the most appropriate manner in which to accommodate their request. 1.3 The Agreement (Attachment 2) clarifies the responsibility of HONI regarding construction, maintenance, repairs, gating, engineering, insurance etc. It is necessary for the City of Oshawa to enter into the same agreement with HONI, and the City has indicated their willingness to enter into the Agreement which will go before their Council in June. The agreement holds both municipalities harmless during the term of the use of the right-of-way. Once the construction of the transformer station is complete, the easement will continue to be used for periodic access.to the site. 2.0 COMMENTS 2.1 One of the Minister's conditions to allowing the project to proceed is the following: "The Proponent [HONI] shall be responsible for the formation of a Community Liaison Committee, should members of the public or other parties be interested in participating. The CLC shall be established by the Proponent within 6 months of the Minister's decision on the Part II Order requests for the Project. The CLC shall be established for the purposes of disseminating and exchanging information and monitoring results relevant to the project during detailed design and construction, and discussing any issues or concerns raised by CLC members." The first meeting of the Community Liaison Committee is scheduled for June 5rh 2014 and the engineering drawing and design of the road access for the Transformer Station is scheduled to be discussed at the meeting. At the time of the preparation of this report the community input to the committee on the 9-14 REPORT NO.: EGD-020-14 PAGE 4 engineering drawings for the construction of the access road were not available. Staff is satisfied that the engineering design is generally satisfactory and can be approved subject to the receipt of supporting documentation and consideration of the input from the community to the satisfaction of the Director of Engineering Services. The Proponents shall invite representative (s) of the Enniskillen Environmental Association and members of the public that expressed interest in the Project. Meetings shall be held as may be required or on an annual basis until Project operation. 3.0 CONCURRENCE This report has been reviewed by the Municipal Solicitor who concurs with the recommendations. i 4.0 CONCLUSION In accordance with the Minister of the Environment's decision to allow the Clarington Transformer Station project to proceed, staff recommend that the Mayor and Clerk be authorized to enter into the Easement Agreement with Hydro One Networks Inc. to allow improvements on the unopen road allowance between former Townships of East Whitby and Darlington for the purposes of accessing the site subject to the final approval of the engineering drawings by the Director of Engineering Services. Staff further recommend that By-Law 2014- be enacted to temporarily restrict the use of a portion of the road allowance. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Manager, Development Engineering & Traffic Attachments: Attachment 1 - Key Map Attachment 2 - Draft Easement Agreement among Hydro One Networks Inc., the Corporation of the Municipality of Clarington and the Corporation of the City of Oshawa Attachment 3 A By-law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington List of interested parties to be advised of Council's decision: City of Oshawa Hydro One Networks Inc. Enniskillen Environmental Association 9-15 LOT 35 LOT 34 HYDRO ONE NETWORKS INC. CONC. 7 ■ ■ Proposed Acce s E 0 41 Conc Rd 7 rn DARLINGTON CONC. 6 DARLINGTON 0 A, OIN R 7 site Area 011 01 jL- <1 < 0 0 0 < w DRAWN BY: E.L. DATE:June 2,2014 REPORT EGD-020-14 C -NC ESS- 0, T KEY MAP ATTACHMENT NO. 1 LFF-11 if—� Ill 6 G:\Attachments\TownlinRdTransferStn.mxd Attachment#2 EGD-020-14 EASEMENT AGREEMENT THIS AGREEMENT is as of the day of June, 2014. AMONG: HYDRO ONE NETWORKS INC. ("Hydro One") - and - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON ("Clarington") -and - THE CORPORATION OF THE CITY OF OSHAWA ("Oshawa") WHEREAS: (a) Hydro One is proposing to construct a new Transformer Station on property that it owns on Part of Lots 34 and 35, Concession 7, former Township of Darlington, now in the Municipality of Clarington, Regional Municipality of Durham (the "Property"); (b) The Property is adjacent to an unopened portion of the Road Allowance between the former Townships of East Whitby and Darlington (the "Road Allowance"); (c) The Road Allowance is underthe joint jurisdiction of Clarington and Oshawa (the "Municipalities");' (d) Hydro One has requested permission from the Municipalities to improve and traverse upon that portion of the Road Allowance described as Part 3 on Plan 40R-28285 and a small portion of land owned by Clarington adjacent to the Road Allowance described as Part 2 on Plan 40R-28285 (the "Easement Area") in order to facilitate access to the Property; and (e) The Municipalities have agreed to permit Hydro One to make such improvements and traverse the Easement Area on the terms set out in this Agreement. 9-17 Hydro One Easement Agreement Page 2 NOW THEREFORE the Municipalities and Hydro One agree as follows: I Grant 1. Subject to section 2, the Municipalities hereby grant to Hydro One a right in the nature of an exclusive easement through, along and over the Easement Area for the purpose of constructing, repairing and maintaining a road that will provide ingress to and egress from the Property. Such easement shall include the right of Hydro One, its agents and all other persons authorized by it to bring such vehicles, machinery and equipment as may be required to construct, repair and maintain an access road (the "Road"). Z The Municipalities or any persons authorized by the Municipalities shall be permitted access through any portion of the Easement Area for any Municipal purpose including pedestrian passage provided that if such access is required through any construction area, the person(s) requiring access shall first report to the person responsible for the safety of the construction area and shall at all times respect Hydro One's occupational health and safety requirements. For greater certainty, the right described in this section shall apply to any consultants who may require access to a portion of the Road Allowance north of the Easement Area for the purpose of carrying out hydrological monitoring. Restricted Access 3. Hydro One shall construct a gate at the location shown in Schedule "A" in order to prohibit public access to the Easement Area. The type of gate shall be approved by Clarington's Director of Engineering Services. 4. Hydro One shall provide copies of any keys to the gate to the Clarington's Emergency and Fire Services Department and Clarington's Operations Department. 5. The Municipalities shall, by by-law, restrict common law access to the Easement Area for the duration of this Agreement, Term 6. This Agreement shall commence on the date first written above and shall continue until it is terminated in accordance with Section 7, 8 or 9 of this Agreement (the "Term"). Termination 7. Hydro One may terminate this Agreement upon 3 months notice to the Municipalities. 9-18 Hydro One Easement Agreement Page 3 8. Hydro One agrees to release this Easement in the event that all or any portion of the Easement Area is dedicated as a public road by the Municipalities. 9. If Hydro One has not commenced construction of an access road within 1 year of the commencement of this Agreement, this Agreement shall automatically terminate. 10. Neither the Municipalities nor Hydro One shall be entitled to make any claim for compensation or costs as a result of any party exercising its right to terminate this Agreement or the Municipalities dedicating all or any portion of the Easement Area as a public road. 11. If this Agreement is terminated, Hydro One shall be under no obligation to remove any improvements made within the Easement Area. Construction of Road Improvements 12. Hydro One shall not commence any construction within the Easement Area unless Clarington's Director of Engineering Services has reviewed and approved engineering drawings for the work. For clarity, any maintenance of the Road during the Term shall not be subject to such approval. 13. Hydro One shall be required at its cost and expense to obtain all necessary permits and approvals in relation to any work undertaken within the Easement Area. 14. Hydro One shall be responsible for all costs associated with the construction, repair and maintenance of work related to the Road undertaken within the Easement Area during the Term. Insurance 15. Hydro One shall maintain throughout the term of this Agreement public liability insurance satisfactory to Clarington in which the Municipalities are named as co-insureds but only with respect to their respective interest in the operations of the Hydro One under this Agreement. Such policy shall provide a limit of liability of not less than $5,000,000.00 for any one occurrence and shall provide that it cannot be altered, cancelled or allowed to lapse without thirty (30) days prior notice to Clarington. 16. Hydro One shall provide Clarington with a certificate of insurance upon request. 17. The issuance of any policy of insurance shall not relieve Hydro One from responsibility for other or larger claims, if any, for which Hydro One may be held responsible. 9-19 Hydro One Easement Agreement Page 4 18. Notwithstanding anything to the contrary contained herein, Hydro One shall be entitled to self-insure its insurance obligations herein and for so long as Hydro is self-insured, Hydro shall not be required to provide any proof of insurance and the insurance shall be deemed to be in place. Indemnification 19. Hydro One shall indemnify and save the Municipalities harmless from any and all costs arising from and against all actions, causes of action, suits, claims and demands whatsoever, including legal fees, which may arise, directly or indirectly(collectively the "Claim"), by reason of the Municipalities granting the rights described in this Agreement save and except and to the extent to which Claim is caused by the negligence or willful misconduct of the Municipalities, either jointly or severally. Damage 20. Hydro One shall use its best efforts to avoid damaging any adjacent municipal highways during the course -of any construction, repair or maintenance of the Road. Hydro One shall forthwith repair any damage to any highway that does occur at its sole expense and to the satisfaction of the Municipalities. Default 21. If Hydro One is in default of any obligation under this Agreement and such default has continued for a period of 48 hours (or such longer period of time as may be reasonably required in the circumstances to cure the default) after written notice from either Clarington or Oshawa setting out the particulars of the default, then the municipality that issued the notice shall be entitled to rectify the default to the extent that it, in its sole and absolute discretion, deems appropriate and Hydro One shall be liable to pay such municipality's reasonable costs associated with such rectification. 22. Notwithstanding Section 21, notice shall not be required in any situation deemed by either municipality to be an emergency. 23. No waiver of any of provision of this Agreement shall be deemed or shall constitute a waiver of any other provision of this Agreement, whether or not similar, nor shall such waiver constitute a continuing waiver unless otherwise expressly provided. Registration of Agreement 24. Hydro One shall be entitled to register this Agreement or notice thereof against title to the Easement Area. The Municipalities shall execute, at no 9-20 Hydro One Easement Agreement Page 5 further cost or condition to Hydro One, such other instruments, plans and documents as may reasonably be required to effect such registration. Fees 25. Hydro One shall pay to Clarington upon execution of this Agreement a fee in the amount of $3,000.00 (inclusive of HST) for the preparation of this Agreement. Hydro One shall also pay all costs .associated with the registration of this Agreement against title to the Property and any other related documents, including any amendments to this Agreement. Successors and Assigns 26. The burden and benefit of this Agreement shall run with the Easement Area and the works and undertaking of Hydro One. This Agreement shall enure to the benefit of and bind the parties and their respective successors and assigns. Severability 27. If a court of competent jurisdiction should declare any clause or part of a clause of this Agreement to be invalid or unenforceable, such clause or part of a clause shall not be. construed as being an integral part of this Agreement or having persuaded or influenced either party to this Agreement to execute the same, and it is hereby agreed that the remainder of this Agreement shall be valid and in full force and effect. Entire Agreement 28. This Agreement constitutes the entire agreement between the parties pertaining to the Easement Area and supersedes all prior and contemporaneous agreements, undertakings, negotiations, and discussions of the parties, whether oral or written. There are no warranties, representations or other agreements relied upon by either party. No amendment, supplement, modification, waiver or termination of this Agreement shall be binding unless it is completed in writing and is signed by both parties. Applicable Law 29. This Agreement shall be interpreted under and is governed by the laws of the Province of Ontario. Schedule 30. Schedule "A", being Plan 40R-28285, is attached to and forms part of this Agreement. 9-21 Hydro One Easement Agreement Page 6 Notice 31. Any notice that is required to be or may be given under this Agreement shall be in writing and shall be transmitted by facsimile, mailed by first class prepaid post, sent by e-mail or delivered: To Hydro One: Hydro One Networks Inc. 1800 Main Street East Milton, ON L9T 5139 Attention: Andrew Luis, Real Estate Coordinator Facsimile: 905-878-8356 Email: andrew.luisa),HydroOne.com To Clarington: The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Attention: Muncipal Clerk Facsimile: 905-623-0830 Email: clerks clarington.net To Oshawa: The Corporation of the City of Oshawa 50 Centre Street South Oshawa, ON L1 H 3Z7 Attention: Denny Boskovski, Manager, Infrastructure Services Facsimile: 905-436-5694 Email: DboskovskiAoshawa.ca or such other address or number of which a party has notified the others. Any such notice shall be effective from the date that it is so transmitted, mailed, emailed or delivered. Registration Priority 32. Neither of the Municipalities shall grant or transfer an easement or permit, or create any encumbrance over or in respect of the Easement Area prior to registration of this Agreement. Hydro One has permission to approach any prior encumbrancers or any third parties who have existing interests in the Easement Area to obtain all necessary consents, postponements or subordinations (in registrable form) from all current and ,future prior encumbrancers and third parties, if necessary, consenting to this Agreement, and/or postponing their respective rights, title and interest so as to place this Agreement and the transfer of easement rights in first priority on title to the Easement Area. i I I 9-22 Hydro One Easement Agreement Page 7 IN WITNESS WHEREOF the Municipalities and Hydro One have signed this Agreement. HYDRO ONE NETWORKS INC. Per: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Per: Adrian Foster, Mayor Per: Anne Greentree, Municipal Clerk THE CORPORATION OF THE CITY OF OSHAWA Per: Per: 9-23 Hydro One Easement Agreement Paqe 8 SCHEDULE "A" PLAN 40R-28285 wxrtnr AND DAwN—N frJ D A R L.11 G T 0 N of 1 I. Outlined in red is approximate location of Hydro One gate. The location of the gate is not to scale and conceptual design only. 9-24 Attachment# 3 EGD-020-14 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2014- A by-law to temporarily restrict the use of a portion of the road allowance between the former Townships of East Whitby and Darlington WHEREAS: (a) Hydro One Networks Inc. ("Hydro One") is proposing to construct a new Transformer Station on property that it owns on Part of Lots 34 and 35, Concession 7, former Township of Darlington, now in the Municipality of Clarington, Regional Municipality of Durham (the "Property"); (b) The Property is adjacent to an unopened portion of the Road Allowance between the former Townships of East Whitby and Darlington (the "Road Allowance"); (c) The Road Allowance is under the.joint jurisdiction of Clarington and Oshawa (the "Municipalities"); (d) Hydro One has requested permission from the Municipalities to improve and traverse upon that portion of the Road Allowance described as Part 3 on Plan 40R- 28285 (the "Easement Area") and a small portion of land owned by Clarington adjacent to the Road Allowance described as Part 2 on Plan 40R-28285 in order to facilitate access to the Property; (e) The Municipalities have agreed to permit Hydro One to make such improvements and traverse the Easement Area on the terms set out in an Agreement between them dated as of June , 2014 (the "Agreement"); (f) In the Agreement, the Municipalities have agreed to temporarily remove the public right of passage over the Easement Area to allow Hydro One to construct, maintain, repair and use the Easement Area as part of an access road to the Property; and (g) Section 35 of the Municipal Act, 2001, S.O. 2001, c.25 provides that a municipality may pass by-laws removing or restricting the common law right of passage by the public over a highway. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. Subject to sections 2 and 3 of this by-law, the public right of passage is hereby restricted over the Easement Area for the duration of the Agreement. 9-25 2. Hydro One shall permit the Municipalities to use the Easement Area as reasonably required, without fee or charge, subject to the conditions set out in the Agreement. 3. Emergency vehicles shall be permitted to use the Easement Area at all times. 4. This by-law shall be effective on the date that it is passed. 5. This by-law shall remain in effect until the Agreement has terminated. By-law passed this 16th day of June, 2014. Adrian Foster, Mayor Anne Greentree, Municipal Clerk Towhline Road Allowance By-Law 2 P a g e 9-26 Clarington REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: OPD-005-14 File#: Subject: ADOPT A PARK PROGRAM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-005-14 be received; and 2. THAT the Adopt a Park Program be approved. Submitted by: Reviewed by: Frederick J. Horvath Franklin Wu, Director of Operations Chief Administrative Officer FJH:bg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 10-1 REPORT NO.: OPD-005-14 PAGE 2 1.0 BACKGROUND 1.1 The Municipality of Clarington offers a wide variety of parks, trails, and outdoor recreational facilities for residents and visitors to enjoy. The concept of an Adopt a Park program would help promote community involvement in providing a clean natural environment for our resident's and their children while they participate in recreational an social activities in our Parks. Programs like this will promote environmental and community stewardship by establishing relationships with local community groups such as churches, service clubs, schools, youth groups, and recreational sports associations. 1.2 The Adopt a Park program would engage interested community volunteers to assist in the reporting of areas of concern and maintenance issues such as: • Litter and Debris Pickup • Fundraising for Bench and Tree Donations • A Community Garden and Maintenance program • Graffiti and Vandalism Reporting 2.0 RESPONSIBILITIES 2.1 Interested organizations will appoint or select a liaison to the Municipality to attend a safety meeting and in turn assist with the training of all volunteers. 2.2 All volunteers must adhere to the safety requirements as established by the Municipality. 2.3 All volunteers participating in the program will be required to execute an indemnity and release form which shall be provided to the Corporation prior to the clean-up activities. 2.4 Adopted parks will requires cleanup at least two times per year, during daylight hours. The cleanups could include adding wood chips to tree wells and gardens, as well as weeding of gardens (wood chips would be supplied by the Municipality) 2.5 If volunteers wish they can also hold events or fundraise for park enhancements such as benches, and trees. 2.6 Participants will be encouraged to do a regular "walk through" of adopted Parks which will provide: • An expanded frequency and monitoring of parks, trails and open spaces • Improve service times for Police, and Operations staff • Provide visible community engagement and inspire others to do the same 10-2 REPORT NO.: OPD-005-14 PAGE 3 • Improve the tracking of destructive behaviours and increase overall coordination, response, and strategic prevention action 2.7 The liaison will submit a post cleanup project report to the Municipality within ten days of conducting clean-up activities. 2.8 The liaison will also provide adequate insurance or a waiver indemnifying the Municipality for any and all.losses that may arise from or in connection with the group or individual's negligence or willful misconduct. Individuals signing the waiver indemnifying the Corporation must be at least 18 years old. 2.9 All participants must comply with all terms, conditions and responsibilities set out in the Adopt a Park Agreement. 2.10 The Municipality will also offer a training session in the fall of each year to interested Adopt a Park participants to learn how to prune trees within the adopted Parks. The City of New York has developed a similar program which was in response to the devastation of Hurricane Sandy. In New York with limited funds, but great need, volunteer stewardship greatly increased the survivability of street and Park trees in dealing with the widespread damage. If the Adopt a Park pruning program is successful, this program may be extended to interested participants to prune street trees and develop a citizen tree pruner program here in Clarington. 3.0 OPERATIONS DEPARTMENT 3.1 The Operations Department will administer the program, which will include: • Processing applications. • Providing safety training. • Arranging for the installation of signage at the adopted park identifying the program. The cost for this signage supplied by the Municipality would be approx. $100.00 per sign • Complying with all terms, conditions and responsibilities set out in the Adopt a Park Agreement. • Reviewing the policy one year after implementation. • Providing advice as necessary. 4.0 PROCESS 4.1 The interested group shall submit a completed Adopt a Park application form, an indemnity and release form, or proof of Commercial General Liability Insurance to the Parks Supervisor. 4.2 The applicant will clearly identify the Organization's preferred locations. 10-3 REPORT NO.: OPD-005-14 PAGE 4 4.3 Should the preferred location already be adopted, the Department will provide the organization an opportunity for an alternate choice and/or recommend an alternate choice. 4.4 If more than one organization applies to adopt the same location and a suitable alternative cannot be agreed to, the Director of Operations shall make the final determination with respect to the adopted park. 4.5 The organization shall be notified in writing 30 days of submission of the Adopt a Park application, as to the approval of the application. 4.6 If the Adopt a Park application is approved, the organization will be required to enter into an agreement to the satisfaction of the Municipal Solicitor. 5.0 CONCURRENCE - Not applicable 6.0 CONCLUSION 6.1 The Adopt-a-Park Program has been recommended as a way to keep municipal parks and trails inviting and clean through the assistance of community minded individuals and groups. As part of our Strategic Plan, Showcasing our Community, this program will allow residents to lead by example by participating in cleanup, maintenance and monitoring activities and help with the beautification of parks and communities. CONFORMITY WITH STRATEGIC PLAN - The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) Promoting economic development Maintaining,financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Fred Horvath, Director of Operations Attachment: Attachment 1 - Adopt-a-Park Brochure 10-4 i Adopt-A-Park Program i Leading the Way' ;; Joltiamffoxls For more Information con- tacte U00oa-Park E Operations Department` �• PR RAM 2320 Taunton Road ; in � y . s r I r " 7-7-!N - " Y Leading the Way - ---- - --- -_ -. �- t, cm ° I� Your commitment to the community is crucial in k. Adopt-a-Park is a public service pro- keeping our park system clean, safe and beautiful. gram whereby a volunteer group con- As a special "thank you":, the Municipality will tracts with the Municipality to collect acknowledge your commitment and dedication with an official Adopt-a-Park Sign upon second successful r j refuse and debris from a designated clean up. park area on a periodic basis. p PROGUN ARAM AND Get involved in Clarin on s Adopt-a- program, and be a part of the MIAMI ME - preservation and enhancement of the Interested groups and individuals can enter into parks system. Volunteer on your own, agreements with the Municipality, committing them or with your family, neighbours, com- to perform litter and debris cleanup at least twice a munity group or business to donate year for three (3) years in a specified park. The ?• Municipality °; - participates in the selection of park to time to take special care of a Munici- be adopted. pal park. The program is an effective way for YOUNlffR GRO N environmentally conscious individuals RfOffIfi'ffNTl = and community groups to show their • Appoint an Authorized Group Representa- i civic pride by contributing to a cleaner tive and let the Municipality know and more scenic park system. + Give Municipal staff 48 hours notice prior r to a clean-up • Work only during daylight hours and when weather conditions are good • Place filled bags at designated locations and separate recyclables dam • Abide by all laws and regulations to safety'; _. including wearing appropriate clothing and safety apparel f i Clarbgton REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: ESD-007-14 File#: Subject: TIERED RESPONSE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend'to Council the following: 1. THAT Report ESD-007-14 be received; 2. THAT the Director of Emergency and Fire Services be provided direction with respect to the level of tiered response Emergency and Fire Services is to deliver; and 3. THAT all interested parties listed in Report ESD-007-14 be advised of Council's decision. Submitted b y �-- Reviewed by. Gord Weir, Franklin Wu, Director of Emergency Chief Administrative Officer Services G W/m b CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 11-1 REPORT NO.: ESD-007-14 PAGE 2 1.0 BACKGROUND 1.1 Council Resolution C-155-14 requires the Director of Emergency and Fire Services to report back to Council on extended dispatch times, full-time turnout times, and strategies to address tiered response and how to implement more volunteer fire fighters to avoid overtime costs. This report addresses tiered response strategies. 1.2 Tiered response levels approved by Emergency Medical Services (EMS) provincially include: Level A Tiered Response: A tiered response will be requested within one (1) minute of EMS dispatch, for the following emergency requests for service: 1. Respiratory Arrest (Absence of Breathing) 2. Cardiac Arrest (Absence of Pulse) 3. Unconsciousness 4. Motor Vehicle Collision with EMS attending 5. Profuse and Uncontrolled Bleeding (not nose, vaginal, rectal, or catheter site bleeds and not on calls originating from Long Term Care facility (LTC), medical facility and/or other location with an available on-site EFR program or higher level of care) A tiered response will be requested within one (1) minute of EMS dispatch, when the EMS response time is anticipated to be greater than ten (10) minutes for the following emergency requests for service: 1. Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing (not on calls originating from LTC, medical facility and/or other location with an available on-site EFR program or higher level of care) Level B Tiered Response: A tiered response will be requested within one (1) minute of EMS dispatch, for the following emergency requests for service: 1. Respiratory Arrest (Absence of Breathing) 2. Cardiac Arrest (Absence of Pulse) 3. Unconsciousness 4. Motor Vehicle Collision with EMS attending 11-2 REPORT NO.: ESD-007-14 PAGE 3 A tiered response will be requested within one (1) minute of EMS dispatch, when the EMS response time is anticipated to be greater than twelve (12) minutes for the following emergency requests for service: 1. Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing (not on calls originating from LTC, medical facility and/or other location with an available on-site EFR program or higher level of care) 2. Profuse and Uncontrolled Bleeding (not nose, vaginal, rectal, or catheter site bleeds and not on calls originating from LTC, medical facility and/or other location with an available on-site EFR program or higher level of care) Level C Tiered Response: A tiered response will be requested within one (1) minute of EMS dispatch, for the following emergency requests for service: 1. Respiratory Arrest (Absence of Breathing) 2. Cardiac Arrest (Absence of Pulse) 3. Unconsciousness 4. Motor Vehicle Collision with EMS attending 5. Profuse and Uncontrolled Bleeding 6. Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing 1.3 These criteria for medical tiered response are in.addition to the usual incidents requiring Fire Services response under their fire suppression, rescue and/or HAZMAT mandate where Central Ambulance Communications Centre (CACC) notification of the fire department is automatic. 1.4 Once a tiered response has been initiated, it shall only be cancelled if the request for service is cancelled by the call originator and/or EMS resource(s) have arrived on scene and made patient contact. 1.5 Clarington Emergency and Fire Services (CEFS) and Durham EMS currently exercise a Level C Tiered Response Agreement. 2.0 COMMENTS 2.1 The ultimate goal of tiered response is to provide timely and comprehensive emergency response resources and skills to out of hospital medical emergencies. 2.2 Under a Tiered Response Agreement, a number of agencies have responsibilities including: 11-3 REPORT NO.: ESD-007-14 PAGE 4 Central Ambulance Communications Centre Responsibilities • Activation of the tiered response, to provide first response resources and skills to out of hospital medical emergencies in accordance with the applicable tiered response agreement • Provide all necessary call details/information during the initial and/or follow- up notifications(s) to ensure the details provided to emergency first response resources are consistent with details provided to EMS Fire Service Responsibilities • Emergency care and priority management (primary assessment and critical intervention, oxygen administration, early CPR, early automated defibrillation, assisted ventilations, assist and support EMS with overall call management and clinical care) • Fire prevention and suppression • Coordinate rescue and/or HAZMAT operations in cooperation with EMS resources to ensure patient clinical care requirements are addressed EMS Responsibilities • Coordinate all out of hospital medical care and transportation • Work cooperatively with Fire Services during rescue and/or HAZMAT operations to ensure patient clinical care requirements are addressed 2.3 CEFS's medical call data analyzed for this report is from January 1, 2009 through to December 31, 2013. Volume of medical calls,— 8,615 1850 1813 1793 (n 1800 ...... . .. . ro 1750 a) 1700 0 1644 1683 1682 9 1650 E Z 1600 1550 .------_-_-- __ -----__-. ---- .------- - 2009 2010 2011 2012 2013 Year Over the period analyzed, medical calls averaged 50.8% of the CEFS total call volume. 11-4 REPORT NO.: ESD-007-14 PAGE 5 For comparison, the most recent Provincial data is for the years 2008 —2012 and shows the Provincial medical call average being 42.7%, with Pickering 41.9%, Ajax 39.4%, Whitby 35.2%, Oshawa 27.7% and Toronto 53.1%. 2.4 Volume of medical calls, by type 700 , i 600 r 400 : — _.— 300 200 - --- ` 100 -: `tea ��a ea o� �je -�.� ,��c, `�5 ��5 i�a ��, . ea yy Gay •`o� � eye Pa� a� �\a�ot Goya ``c5 `taJ�rey�� o�Q� RyP �� e��\�� 610 O��,pcSQ`��oi� � �`o O �z PSG —2009 2010 —2011 —2012 2013 2.5' Percentage of medical call types Respiratory Condition 30.2% Traumatic 0.2% Seizure 3.2% Defibrillator Used Electric Shock 0.4% 0.0% Chest Pains CPRAdministered 9.2% 0.8% Not Required Y 2.9% Oxygen, Vital Signs Absent Administered g 16.4% 2.7% Alcohol/Drug Related False Alarm 2.3% 0.6% Accident/illness 4.6% No Action Other Medical 15.2% 11.4% Burns 0.0% 11-5 REPORT NO.:. ESD-007-14 PAGE 6 2.6 Percentage of medical calls, by station Station 2 10% Station 3 6% f� Station 1 54% Station 4 27% Station 5 3% 2.7 Volume of calls, by time of day 1437 1450 - ------ - . _.__ -__... - - �--—1-349..._ 1221 1200 - 1236 950 ---752__._..__b,__.._ 96 --_-__.-_--_.-_._.__ _v._.1020 450 ,-- �..._----. _.__.___ -__..____.._.__.-__.---_--...---�,...__- 24:00- 3:00 - 6:00 - 9:00-- 12:00- 15:00- 18:00- 21:00 - 3:00 . 6:00 9:00 12:00 15:00 18:00 21:00 24:00 2.8 The average response times, by station to a medical call over the study period was: • Station 1 — 7 minutes, 6 seconds • Station 2 — 8 minutes, 5 seconds • Station 3 — 8 minutes, 57 seconds • Station 4— 6 minutes, 18 seconds • Station 5 — 10 minutes, 49 seconds 11-6 REPORT NO.: ESD-007-14 PAGE 7 2.9 Percentage of medical call, by type and by station i False Alarm i No Action F i Other Medical ; f Accident/Illness Alcohol/Drug Related Vital Signs Absent Not Required Burns Chest Pains Traumatic j z Electric Shock Seizure Respiratory Condition = Defibrillator Used :k CPR Administered Oxygen Administered 0 10 20 30 40 50 60 Percentage ■Station 1 ❑Station 2 ❑Station 3 ■Station 4 ■Station 5 3.00ONCURRENCE: None 11-7 REPORT NO.: ESD-007-14 PAGE 8 4.0 CONCLUSION 4.1 CEFS presently provides Level C tiered response service to medical calls. Over the study period of January 1, 2009 through December 31, 2013, CEFS arrived at 8,615 medical calls, 50.8% of the total call volume. 4.2*Firefighter skills in managing a medical call include providing emergency care and priority management (primary assessment and critical intervention, oxygen administration, early CPR, early automated defibrillation, assisted ventilations, assist and support EMS with overall call management and clinical care). Additional, firefighters in some cases have brought order to chaotic situations allowing. paramedics to focus on the patient: 4.3 There are two strategies for Council to debate in establishing the level of tiered response to medical calls CEFS will provide. 1. Remain status quo - Emergency Services continues to provide timely and comprehensive emergency response resources and skills (Level C) to out of hospital medical emergencies for the following: 1 Respiratory Arrest (Absence of Breathing) 2 Cardiac Arrest (Absence of Pulse) 3 Unconsciousness 4 Motor Vehicle Collision with EMS attending 5 Profuse and Uncontrolled Bleeding 6 Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing 2. Change the tiered response level to either Level A or Level B. Such a change over the study period would result in: j I a) Reduced call volume by as much as 4,807 across the Department • Station 1 —2,588 • Station 2 — 589 • Station 3 —334 • Station 4— 1,113 • Station 5 — 185 b)' Reduced expenses through fewer volunteer firefighter calls, lower fuel consumption and reduced wear/tear on vehicles c) Reduced level of service presently provided by not responding to calls for: • Profuse and Uncontrolled Bleeding ' • Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing I 11-8 REPORT NO.: ESD-007-14 PAGE 9 4.4 A final consideration not to be overlooked in determining what level of tiered response CEFS will provide is what is termed "crew resource management", although its importance may be difficult to specifically quantify. The Municipality already has 5 fire stations that are strategically positioned across the Municipality to deliver emergency response; firefighters are already trained by-Central East Pre-Hospital Care Program to deliver Provincial Healthcare Provider protocols and firefighters are the first element in a well-designed system. Being as residents have provided significant investment in this infrastructure and it is -already in place, it is staff's opinion that this service does have a positive impact on patient care and should be continued. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conformito the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X_ Maintaining financial stability _, Connecting Clarington _ Promoting green initiatives — Investing in infrastructure —Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Mark.Berney, Deputy Fire-Chief List of interested parties to be advised of Council's decision: Rick Armstrong, Director, Durham Region Emergency Medical Service I . i 11-9 Clarington - REPORT CLERK'S DEPARTMENT Meeting: General Purpose and Administration Committee Date: June 9, 2014 Resolution#: By-law#: Report#: CLD-015-14 File#: Subject: HIRING OF A PART-TIME PARKING ENFORCEMENT OFFICER RECOMMENDATIONS: It is respectfully recommended that Council approve the following: 1. THAT Report CLD-015-14 be received for information. Or 1. THAT Report CLD-015-14 be received; and 2. THAT staff be authorized to proceed to hire one new Part-Time Parking Officer. Submitted by: - Reviewed by. Ann peen ee, �A, Franklin Wu MO Municipal Clerk Chief Administrative Officer CAG CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-1 REPORT'NO.: CLD-015-14 PAGE 2 1. BACKGROUND At the General Purpose and Administration Committee Meeting of May 26, 2014, the following resolution was passed: Resolution #GPA-364-14 THAT Staff be directed to prepare a report, for the General Purpose and Administration Committee of June 9, 2014, on the possibility of hiring one part-time parking officer; and THAT the report include details regarding Sunday coverage. 2. Current STAFFING LEVELS Our existing Parking Enforcement Unit consists of two full-time Parking Enforcement Officers (PEO) and one part-time PEO. The full-time PEOs work 35 hours per week, Monday through Friday, during the hours of 8:30 AM to 4:30 PM, while the part-time PEO works a maximum of 24 hours per week, and may be scheduled Monday through Sunday at the discretion of the Manager and in accordance with the Employment Standards Act, 2000, S.O. 2000, c. 41 (ESA). Hours are typically scheduled between 8:30 AM to 8:00 PM with occasional Saturdays. The work hours for the full-time PEOs is set out in the Collective Agreement and the hours for the part-time PEO may be scheduled anytime (ie. 24 hours per day, 7 days per week) within the limits of the ESA. Additionally, staff are scheduled to work overtime to address the 3:00 AM - 5:00 AM infractions (approximately one shift a month) and to work in cooperation with our snow ploughs during the winter months to assist with vehicle removal. Generally speaking our part-time PEO enforces parking in the downtown areas in Bowmanville, Newcastle and occasionally Orono, and our full-time PEOs respond to parking complaints in our residential and commercial/industrial areas. That said however, all of our PEOs are all equally trained and qualified to respond to any type of parking control issue and are dispatched as appropriate to maximize our workforce resources. 3. Current SERVICE LEVELS Ticket Volume (Excludes Meter and Pa king Permit Revenue) Detail Quantity Fine/Revenue Average Annual Tickets issued 5500 $67, 298 (based on last 4 ears Average Monthly tickets issued 475 $7000 (based on 2014 Year-to-date 13-2 REPORT NO.: CLD-015-14 PAGE 3 3.1. Top Five Violations (based on 2014 year-to-date) 1. Parked Between The Hours of 3:00 AM and 5:00 AM 2. Parked At Expired Meter 3. Stopped So As to Interfere with Snow Clearing 4. Parked on Private Property Without Owners Consent (usually issued by Private Parking Authority) 5. Parked Longer Than 3 Hours Complaint Volume Detail Quantity Average Monthly Complaints 50 Average length of monitoring period per 6-8 weeks complaints 3.2 Top Three Complaints (based on 2014 year-to-date) 1. Parked Longer Than 3 hours 2. Parked Between The Hours of 3:00 AM and 5:00 AM 3. Parked On/Over Sidewalk Accumulated Hours of overtime in 2013, taken in pay or time-in-lieu totaled 316 hours at time and a half equals a payout of 474 hours. Of this time, 156 hours were accumulated for evening or nighttime enforcement (payout of 234 hours). 3.3 Meter Revenue The approach to parking enforcement is a combination of proactive and reactive based on complaints. In the commercial areas (ie. Downtown core), enforcement is more proactive and results in approximately 17% of our tickets with 50% of our parking revenue being generated through the meters. 4. SERVICE LEVEL CHALLENGES Our existing complement enables our PEOs to regularly patrol the downtown commercial areas on a daily basis (primarily Monday through Saturday) and to respond within 24-48 hrs/days to complaints regarding "day-time" issues in all other areas of our Municipality. Our response time to "evening" issues is greater and in some cases up to two weeks with response times for "nighttime" issues often being up to three weeks. 13-3 REPORT NO.: CLD-015-14 PAGE 4 Our limitations to improving our response times are directly related to budget and staffing resources. Although our PEOs are entitled to overtime pay, in an effort to limit overhead costs, they regularly take time-in-lieu when they work beyond their 35 hours; thus, leaving the unit short-staffed when the time owed to them is taken. To comply with the Collective Agreement, our part-time PEO is limited to working 24 hours per week and therefore additional hours are only available to the part-time PEO when he is filling in for a full-time PEO or other rare instances. While we have flexibility in scheduling the part-time PEO's hours, he is just one person and cannot reasonably address the commercial areas during the day and the over-night issues as well. 5. SERVICE LEVEL OPPORTUNITIES An additional part-time PEO would complement our existing services by providing greater flexibility in addressing "evening" and "overnight" parking issues in a more cost- effective manner without compromising our existing service levels. Thus far in 2014, our PEOs have worked a total of seven overnight shifts. This results in 5 hours of overtime per officer and typically they work in pairs. If taken in overtime pay, this amounts to approximately $450 each time. If, the PEO chooses to take time- in-lieu, this amounts to 7.5 hours accumulation per PEO per shift. On average approximately 140 tickets are issued during the night, which translates to approximately $2100 in fines per shift. As well, the PEOs have worked a number of shifts in cooperation with the Operations Department's snow clearing. Therefore, in 2014, thus far, overnight parking enforcement resulted in a net fine revenue of$19,620 with labour costs amounting to $9300. It is Worth noting, that should the PEOs take all of their overtime in time-in-lieu it would amount to a total of 45 days where one of our existing complement are not working (in addition to vacation entitlements). Thus far in 2014, if we had one additional part-time PEO, a total of 24 hours of enforcement time would be added to our existing costs and fine revenues. If this part- time PEO worked the same 3:00 AM — 5:00 AM shifts (instead of a full-time PEO as detailed above) our net fine revenue would be the same. Also worth noting, our staff complement would be fully staffed more consistently with the reduction of time-in-lieu accumulation. The total annual salary costs (including employment costs) for one additional part-time PEO is $34,100. The estimated fine revenue generated by the additional part-time PEO, based on existing evening, weekend and overnight volumes is estimated at $2,500 - $3,000 per week (based on existing ticket volumes). Equally, if not more importantly, the additional part-time PEO would enable our Parking Enforcement Unit to increase our service level standards by responding to evening and overnight issues within 24-48 hours. 13-4 REPORT NO.: CLD-015-14 PAGE 5 Please note, the addition of one part-time PEO will not completely eliminate the requirement for our existing full-time PEOs to work overtime, but it will assist in reducing it. As well, the addition of one part-time PEO will not enable us to provide 24/7 parking enforcement. The addition of one part-time PEO will allow us to improve our service level standards by providing additional staffing resources, greater flexibility for meeting evening and overnight needs, while allowing us to continue to respond to the many daytime needs in the downtown and residential areas and school safety zones. The initial outlay of expenses to add an additional PEO to our Unit is estimated at $3,000, which would include uniforms, additional software licence, handheld unit (which is also a cell phone) and printer, and training. In late 2013, a new software system was deployed to automate the issuing of parking tickets and to streamline our management and tracking of tickets. By automating our ticket issuing, we have essentially eliminated the manual keying of our tickets into our database. As well, this system provides for real-time on-line ticket payment which is much more convenient for our clients and eliminates keying of payments and reduces opportunity for errors. Streamlining these processes has reduced the clerical work that was traditionally done by our PEOs which enables them to focus more on enforcement. Having these new tools available to staff means that an increase in ticket volume will have a minimal impact on the entry, management, tracking and payment processing activities performed by our clerical support staff. 6. CONCURRENCE: Not Applicable 7. CONCLUSION: Our Parking Enforcement Unit provides exceptional service given our complement size and financial resources. An additional part-time PEO will enable the Parking Enforcement Unit to provide more consistent enforcement during evenings and overnight, maintain our existing daytime service levels in our commercial/downtown areas, and maintain if not improve our response times to daytime residential parking concerns. Should Council wish to maintain our existing service levels it is recommended that this report be received for information. Should it be Council's desire to improve our parking enforcement service levels, it is recommended that Council authorize the hiring of an additional permanent part-time PEO. CONFORMITY WITH STRATEGIC PLAN — Maintain financial stability Staff Contact: Anne Greentree, Municipal Clerk Attachments: None List of interested parties to be advised of Council's decision: None 13-5 Clarington REPORT CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: CLD-016-14 File#: Subject: PARKING STRATEGY FOR BOOTS & HEARTS WEEKEND RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-016-14 be received for information. Submitted by: 4�p�_ Reviewed b Y C: nreentree, BA, MO Franklin Wu, Municipal Clerk Chief Administrative Officer CAG/Ic CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-6 REPORT NO.: CLD-016-14 PAGE 2 1. BACKGROUND On the weekend of July 31St to August 311, the Boots & Hearts Music Festival will be taking place at the Canadian Tire Motorsport Park. Parking problems involving the roads are anticipated to occur in three distinct waves, initial entry to the site, late arrivals and trespass, and finally the exit strategy. At the General Purpose and Administration meeting of 26 May 2014, Resolution #GPA- 366-14 was passed. It required that: "THAT Staff be directed to report on parking enforcement during the Boots & Hearts Music Festival; and that the Report address the issue of potentially securing additional private tow truck services. 2. ARRIVAL As vehicles are filtering in to the camping areas and the off-site parking areas, there is the potential for major traffic congestion at the intersection of Regional Rd 20 and Concession Rd 10. All inbound traffic comes through that intersection. Traffic control has been indicated as necessary to keep vehicles moving. One potential problem is the parent or friend bringing a group to the event and deciding that, if the traffic is not moving fast enough, they will just let their passengers and all their gear out in the middle of traffic, thus creating more slowdowns and gridlock. This can create a domino effect resulting in more delays. 3. LATE ARRIVALS AND TRESPASS While the traffic is not backlogged in the case of the late arrival, there is the issue of the attendee wanting to get in and settled as soon as possible. The park also has had a long history of individuals attempting to enter through back and side entrances without paying. For late attendees and at any time during the festival the surrounding roads will need to be patrolled and kept clear of vehicles pulled over at the side of the road. 4. FESTIVAL DEPARTURE Departure time will have the greatest impact on traffic. People may arrive at any time leading up to the official start but all will be leaving within a very short span of time. The fact that they are funneling outward and dispersing will mitigate congestion but any slowdowns close to the exit point will greatly hinder movement. The potential problem is, once again, the pedestrians who will be waiting for a ride. Once the ride arrives the vehicle must be packed with all the equipment. This can take longer that the unpacking. 13-7 REPORT NO.: CLD-016-14 PAGE 3 5. ACTION PLAN In order to deal quickly and effectively with potential problems, the Municipal Law Enforcement Division will have staff working on the weekend of the event. Enforcement patrols specific to the event will require at least one MLEO and one PEO starting Thursday from midmorning to approximately 7:00 pm. when arrivals will be heaviest and the same on Friday. Saturday will see one MLEO and one PEO on duty during the day and into the evening. All day Sunday and Monday morning will have the at least one PEO and one MLEO on site to deal with issues as the attendees depart. Calls for service from the public can be made through our current "after hours" phone line at 905-623-3379 ext. 2105. The number will also be provided to the Regional Police and the organizers of Republic Live should complaints come in to them. Durham Regional Police have indicated that they will not be doing any parking enforcement which places an even larger strain on municipal enforcement staff resources. Municipal staff will maintain contact with the police on site as part of their safety-plan. 6. TOWING Where illegally parked vehicles become an impediment to traffic movement it will be necessary to remove them. When the Municipality tows a vehicle for an infraction of a municipal by-law it is impounded and thus the same tow company is used as the one the Regional Police have, that being Bob's Towing. The downside of having to deal with Bob's is that their compound is on Holt Rd at Highway 2. As a result any towing done by the company could take the truck out of service for a long period of time. I, ALL. PARKED VEHICLES ? WILL BE TOWED A great many of the signs in the area presently warn that tagged vehicles will the towed. A recent review of the area revealed that some signs have been removed or knocked down and others have faded to the point of requiring replacement. A great many of the current signs are in two parts with a tow warning attached as shown above. 13-8 REPORT NO.: CLD-016-14 PAGE 4 Any vehicles found parked in contravention can be ticketed and towed at the owner's expense. 7. FURTHER TRAFFIC CONCERNS Further discussions will be taking place with the Traffic Management Committee to explore some possible options for enforcement. 8. CONCLUSION The foregoing is presented for Council's information. 9. CONCURRENCE: Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Law Enforcement 13-9 Clarington REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: N/A Report#: COD-008-14 File#: Subject: RFP2014-3 CONSULTING SERVICES FOR CLARINGTON OLDER ADULT STRATEGY RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-008-14 be received; 2. THAT the proposal received from Monteith Brown Planning Consultants, London, Ontario being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-3 be awarded the contract for the provision of Consulting Services for the Clarington Older Adult Strategy with a bid amount of$53,792.88 (net of H.S.T. Rebate); 3. THAT the funds required in the amount of$53,792.88 (net of H.S.T. Rebate) be drawn from the Community Services Department Consulting account 100-42- 130-10085-7160. Submitted by: ( ��� '' ®°' � Reviewed by: "arie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer MM\DF\sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 14-1 REPORT NO.: COD-008-14 PAGE 2 1. BACKGROUND 1.1 Request for Proposal #RFP2014-3 was issued for Consulting Services for the Clarington Older Adult Strategy. 1.2 The Request for Proposal was advertised electronically on the Municipal website and the Ontario Public Buyers Association (OPBA) website. 1.3 A total of eleven (11) consultants obtained the bid document. Five (5) submissions were received in response to the request for proposal and all bids were deemed compliant. 1.4 As stipulated in the proposal documents, proponents were evaluated based on the following criteria: • Experience of Firm • Qualifications of Project Team • Project Understanding and Approach • Compliance & Completeness; • References; and • Pricing/Cost. 1.5 As per the Request for Proposal documents, the vendor selection would be made on the basis of the written proposal, reference checks and an interview. 1.6 All submissions received were reviewed by the Municipality's evaluation team consisting of staff from the Community Services Department, Clarington Older Adult Association and Corporate Services Department. 2. ANALYSIS 2.1 The evaluation committee reviewed the documents and scored the proposals in accordance with the evaluation criteria. Based on their ratings, the committee selected Monteith Brown Planning Consultants, London, Ontario; Rethink Group, Ennismore, Ontario and SHS Consulting, Richmond Hill, Ontario to move forward in the process. 2.2 Upon completion of the bid submission evaluation the references of the three high ranking firms were checked. The references were satisfactory for all three short-listed consultants. 2.3 The primary concern for the evaluation committee was that the consultant understood the scope of work requirements and experience with similar projects. 2.4 For the final evaluation phase, the three firms were invited to present to the evaluation committee. This provided the committee with opportunity to seek clarification in regards to the submission, to meet the proposed team and to confirm that they truly understood the process and project at hand. 14-2 REPORT NO.: COD-008-14 PAGE 3 2.5 The presentations were evaluated by the evaluation committee based on the firm's Ability to Communicate; Overall Impression/Presentation; Attention to Concerns/Questions and Ability to Understand Requirements and Identify Practical Solutions. 2.6 The highest ranked proponent with respect to the bid submission and established evaluation criteria was Monteith Brown Planning Consultants. 2.7 - Therefore, the committee's recommendation is to award the contract to the overall highest ranked firm Monteith Brown Planning Consultants, London, Ontario. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Community Services. 4. FINANCIAL 4.1 The Proposal submitted by the subject firm was in the amount of$53,792.88 (net of H.S.T. Rebate) and the funding will be drawn from Account 100-42-130-10085- 7160 Community Services Department Consulting. 5. CONCURRENCE 5.1 This report has been reviewed by Joseph Caruana, Director of Community Services who concurs with the recommendation. 6. CONCLUSION 6.1 To award the contract to provide consulting services to Monteith Brown Planning Consultants, London, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of the Request for Proposal RFP2014-3 Consulting Services for the Clarington Older Adult Strategy. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan 14-3 REPORT NO.: COD-008-14 PAGE 4 Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation List of interested parties to be advised of Council's decision: Not Applicable 14-4 Attachment 1 Report COD-008-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER Proposal Cost Proposal Cost (H.S.T. Included) (Net of H.S.T. Rebate) * Monteith Brown Planning Consultants $ 59,734.63 $ 53,792.88 London, Ontario *SHS Consulting Richmond Hill, ON $ 59,325.00 $ 53,424.00 *Rethink Group. Ennismore, ON $ 59,438.00 $ 53,525.76 Osborne Group Toronto, ON $ 63,393.00 $ 57,087.36 UrbanMetrics Inc.. Toronto, ON $ 59,777.00 $ 53,831.04 *top three rank proposals, consultants interviewed 14-5 Cla r wing ton REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: N/A Report#: COD-009-14 File#: Subject: RFP2014-6 CONSULTING SERVICES FOR DEVELOPMENT . CHARGES STUDY & BY-LAWS RECOMMENDATIONS: It is respectfully recommended that the General Purpose-and Administration Committee recommend to Council the following: 1. THAT Report COD-009-14 be received; 2. THAT the proposal received from Hemson Consulting Limited, Toronto, Ontario being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-6 be awarded the contract for the provision of Consulting Services for the Development Charges Study and By- Laws with a bid amount of$70,672.32 (net of H.S.T. Rebate); and 3. THAT funding be provided from Unclassified Admin Professional Fees account #100-21-211-X-7161. a , Submitted b � c, _...�t l`��f '� Reviewed by-�-- Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer -A/ ancy Ta or, B , C A, CA., Director of Finance/Treasurer MM\DF\sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 14-6 REPORT NO.: COD-009-14 PAGE 2 1. BACKGROUND 1.1 Request for Proposal #RFP2014-6 was issued by the Municipality of Clarington for the provision of Consulting Services for Development Charges Study and By- Laws. 1.2 The Request for Proposal was advertised electronically on the Municipality's website and the Ontario Public Buyers Association's (OPBA) website. 1.3 A total of eight (8) consultants obtained the bid document. Two (2) submissions were received in response to the request for proposal. Both proposals were deemed compliant. 1.4 As stipulated in the proposal documents, proponents were evaluated based on the following criteria: • Experience of Firm as related to Development Charges Studies • Experience of Firm as related to Policies surrounding Development Charges • Experience of the Firm within the Public Sector • Qualifications of the Project Manger • Qualifications of Project Team • Project Understanding and Approach • Compliance & Completeness • References • Pricing/Cost 1.5 As per the Request for Proposal documents, the successful proponent would be chosen o-n the basis of their written proposal, reference checks and an interview (if required). 1.6 Both submissions received were reviewed and scored by the Municipality's evaluation team consisting of staff from the Finance Department, the Operations Department, the Engineering Department and the Corporate Services Department. 1.7 The Request for Proposal included a provision that the successful proponent assist during the five (5) year life span of the Development Charges By-Laws in any related studies, consulting needs or future policy development. 2. ANALYSIS 2.1 The evaluation committee reviewed the documents and scored the proposals in accordance with the evaluation criteria contained within the Request for Proposal document. 2.2 The primary concern for the evaluation committee was that the consultant understood the scope of work requirements, had experience with similar projects and the qualifications to complete the work required. 14-7 REPORT NO.: COD-009-14 PAGE 3 2.3 Upon completion of the bid submission evaluation Hemson Consulting Ltd, Toronto, ON was the highest ranked firm. 2.4 Hemson Consulting Limited has provided Consulting Services to the Municipality of Clarington and it was determined that an Interview of the proponent was not required. 2.5 The committee's recommendation is to award the contract to the overall highest ranked firm Hemson Consulting Limited, Toronto, Ontario. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Finance/Treasurer. 4. FINANCIAL 4.1 The Proposal submitted by the subject firm was in the amount of$70,672.32 (net of H.S.T. Rebate) and the funding will come from Unclassified Administration Professional Fees Account#100-21-211-X-7161. This study is approved in the 2014 budget and is funded 90% from Development Charges. The Municipality's current Development Charges By-Law expires June 30, 2015 and by legislation cannot be extended. The study will comply with applicable development charges legislation in order to have a new by-law in place for July 1, 2015. 5. CONCURRENCE 5.1 This report has been reviewed by Nancy Taylor, Director of Finance/Treasurer; Fred Horvath, Director of Operations; and Tony Cannella, Director of Engineering who concur with the recommendation. 6. CONCLUSION 6.1 To award the contract to Hemson Consulting Limited, Toronto, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of the Request for Proposal RFP2014-6 Consulting Services for Development Charges Study and By-Law(s). 14-8 REPORT NO.: COD-009-14 PAGE 4 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation List of interested parties to be advised of Council's decision: Not Applicable 14-9 Attachment 1 Report COD-009-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION RFP20'14-6 Consulting Services for Development Charges Study & By-Law .BIDDER Proposal Cost Proposal Cost (H.S.T. Included) (Net of R.S.T. Rebate) Hemson Consulting Ltd. Toronto, ON $ 78,478.50 $ 70,672.32 Watson &Associates Economists Ltd. Mississauga, ON $ 76,162.00 $ 68,586.24 14-10 Clarington REPORT ' CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: Report#: COD-010-14 File#: Subject: CL2014-8 CLARINGTON FITNESS CENTRE RENOVATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-010-14 be received; 2. THAT Garritano Brothers Limited, Oshawa, Ontario with.a total bid amount of $2,816,920.32 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-8 be awarded the contract for Clarington Fitness Centre Renovations as required by the Municipality of Clarington, Community Services Department; and 3. THAT the funds required in the amount of$3,166,920.32 (which includes $2,816,920.32 for construction and $250,000.00 for contingency and $100,000.00 for Furnishings and Equipment. Costs are net of HST Rebate) be charged to account# 110-42-421-84203-7401; and 4. THAT the budget shortfall of approximately $299,360.00 be financed from the Rate Stabilization Reserve Fund. Submitted by: ry - ? Reviewed by: � Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer ancy Y" bQA,_C A, CA., Director of Finance/Treasurer MM\DF\sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 14-11 REPORT NO.: COD-010-14 PAGE 2 1. BACKGROUND 1.1 Tender specifications were provided by Barry Bryan Associates for the Renovations of the Clarington Fitness Centre as required by Community Services Department. I 1.2 Tender#CL2014-8 was prepared and issued to the pre-qualified contractors for this project. The Tender was advertised and the documents were made available electronically for the benefit of sub-trades. Tenders closed Tuesday, May 27, 2014. Subsequently, tenders were received and tabulated as provided on "Attachment 1". 1.3 Tenders identified options/alternatives for consideration once the base tender cost was known. The options were provided to allow for increase or decrease in the project cost to meet the budget limitations. 2. ANALYSIS 2.1 Six (6) submissions were received in response to the tender call. All submissions were deemed compliant. 2.2 After review and analysis of the bid submissions by Barry Bryan Associates, Community Services Department and Purchasing Services it was mutually agreed that the low bidder, Garritano Brothers Limited, Oshawa, Ontario be recommended for the contract for the Renovations of the Clarington Fitness Centre. A copy of the recommendation memo from Barry Bryan Associates is appended as "Attachment 2". . 2.3 Garritano Brothers Limited has completed projects for the Municipality of Clarington in the past and their services have been satisfactory. In addition, and as part of the pre-qualification process, references for projects completed in the last five years were verified and these too provided to-be satisfactory. 2.4 Queries with respect to the department requirements, specifications, etc. should be referred to the Director of Community Services. 3. FINANCIAL 3.1 The total project cost of$3,166,920.32 (net H.S.T. Rebate) includes the construction cost of$2,816,920.32 total bid from Garritano Brothers Limited, Oshawa, Ontario as well as $250,000.00 for Project Contingency and $100,000.00 for Furnishings and Equipment. 3.2 Funding for this project in the amount of$2,850.000 was approved by Council through Report CDS-10-13 with Resolution # GPA-591-13 on December 9, 2013. Additional funding of$17,561.00 is included in the energy master plan budget approved retrofit work for this facility. It is recommended that the remainder of the required funds of$299,360.00 be financed from the Rate Stabilization Reserve Fund. 14-12 REPORT NO.: COD-010-14 PAGE 3 4. CONCURRENCE 4.1 This report has been reviewed by Joseph Caruana, Director of Community Services and Marie Marano, Director of Corporate Services who concur with the recommendation. 5. CONCLUSION 5.1 To award the contract to complete the Renovations of the Clarington Fitness Centre as required by the Community Services Department to Garritano Brothers Limited, Oshawa, Ontario, being the lowest compliant bid meeting all terms, conditions and specifications of the Tender 2014-4 Clarington Fitness Centre Renovations. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation Attachment 2 — Recommendation Memo from Barry Bryan Associates List of interested parties to be advised of Council's decision: Not Applicable 14-13 Attachment 1 Report COD-010-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID (Net HST Rebate) Garritano Brothers Ltd. $2,816,920.32 Oshawa, ON J.J. McGuire General Contractors Inc. $2,838,086.40 Oshawa, ON Peak Engineering & Construction Ltd. $2,996,445.31 Brighton, ON Gerr Construction Ltd. Courtice, ON $3,030,412.80 Aquicon Construction Co. Ltd. $3,103,680.00 Brampton, ON Jasper Construction Corp. $3,148,454.40 Concord, ON 14-14 Attachment 2 Report COD-010-14 ILI May. 29,2014 Municipality of Clarington 40 Ter Pei rance Street Bov mal ville, Ontario L1C 3A6 j Attention: Ms. Sandra McKee BARRY BRYAN Re: Tender Summary and Recommendations ASSOC1ATfS Claringto.n_Fitness Centre Renovations 49-Liberty Street North..,Bowmanvalle,Ontario Architects Municipality of C(arington Tender No, CL2614-8 Engineers BBA Project No. 13080 Projeot Managers bear Sandra: As re-quested;we have reviewed the tender submissions received for the Clar-ingtorr Fitness Centre Reriovations,4J Llberty Street-North,Bowman,n,vil e,'Ontario,'Municipa;Hty of Clarin.gton Tender No.CL2014=8. Tenders for the Clarington,Fitness Centre Renovations were received by the Purchas'lig Manager of the Municipality of Clarington on Tuesday May. 27,2014. Six bids were received from pre-qua-lfied Gene rat Contractors. Tenders were opened at 2.15 prn mrnedia#ely followIN.,receipt of the tenders at a p:ublio tender opening at the Municipal Administrative Centre. Cojmes of the tenders were provided to BABA for review by th e M up ielpality. Tlie following table sum:marizzes the six tenders received. Name of Didder TOM Lump hum Tender Price* iarPitano. :rofhe:rs:Ltd, $ 2,76.$,2Q.0.0.0 .1J.NIcGuite General C°° r1'tr-actors t� 2 .8-9 000 Peak Engineering 8z C.o.nt-t uctiorl $ 2,944520.0 cer[C.o..5truction Ltd, $ 2,a78,OflD;OD Aquacon Qvpstrpotion Jasper.omtru-tign-Corporation 3,0�4;Q00:6:0 Total Lump Stem Tender Price excluding N$T. Each of the bidders correctly acknowledged reoeipt of:Addenda-No.'s 1-3 issued during the tender N o period. 70, E-aoh of the bids identified an amount for Separate Price items No. 1.1 to 1.5. 250 250 Water Street, Water 1 Each:o€the bids included amounts-for Optional Price items 2.1 to 2.2 in-the tender form. Whitby,Ontada Each of the bids included the totai Ca>h Allowarice:s of$M-8,000.00. Canada LIN OG5 An Agreement to Bond in the amount of Fifty Percent Of the Amount of Tender for each of the fiele:905 ti6G 5252 Performance Bond and Labour and Material Payment Bond were prouided by five bidders. The Toronto:005-427-4495 subrnissiQn by Cerr Construction did not molude an A9teernen#to Bond. Fax:9D5 tifif•5256 The Tendeff orrns were.signed by all bidders. Email:bba @bha•archeng.com www.bba-archong.com 13oso Tender Summary Lener.wpd 14-15 Attachment 2 Report COD-010-14 Page 2 Surnmary. Based on our review of the . #enders we recommend-that the tender for the Clarington Fitness Centre Renovations,49.Liberty Street North, Bowmanville,Ontario, Municipalit-yof Clariiqgtoil Tender'No.CL2014-8 be .awarded to Garritano Brothers Ud. of Oshawa, Ontario for the Total Lu'M..p Sum Tender Price of $.2,768,200M plus HST. The subiInItted tender price and the recommended amount.does not include opt lqriql,pricing items-2.1 and 2.2. Tenders-are open to acceptanoe by the Munloipality of Glarington for Sixty(00)days We believe that to the best of-dOr kriftledge, the tenders for this project have been received and reviewed and our recom.m.end6tions have been made in accordance with the guideline-8 set forth-in the.Canadian Construction Docurnen%06mmittee DoburnentGCDC-21—A 6 ulde-to,Q a.Iling aids and Awarding Contracts. Should you"have any questions or require further assistance, please do not hesitate to contact our office. Yours very-truly, B an Associates e Pfolect Managers axle, MAATO CMIE-111 Attachment ent C.C. Mr. George Acorn,-Municipality of Claringt9n 13080 Tender Surnmar /Lefter.wpd 14-16 Cbrftwn DEPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution#: By-law#: N/A Report#: COD-011-14 File#: Subject: RFP2014-5 ARCHITECTURAL SERVICES.FOR CLARINGTON PUBLIC LIBRARY COURTICE BRANCH EXPANSION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-011-14 be received; 2. THAT the proposal received from Shoalts & Zaback Architects Ltd., Kingston, Ontario being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-5 be awarded the contract for the provision of Architectural Services for the Clarington Public Library Courtice Branch Expansion with a bid amount of$100,742.40.00 (net of H.S.T. Rebate); and 3. THAT the funds required in the amount of$100,742.40 (net of H.S.T. Rebate) including $89,000.00 Architectural fees and $10,000.00 in disbursements be drawn from the 2014 Library Renovation and Expansion to Courtice Library account# 110-62-440-85511-7401. Submitted by: "._ t-.0"..�'._ Reviewed bj�-j1V "'� - Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer a j ricyvT ylor, WA, dPA, CA., Director of Finance/Treasurer MM\DF\sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 14-17 REPORT NO.: COD-011-14 PAGE 2 1. BACKGROUND 1.1 Request for Proposal #RFP2014-5 was issued for provision of Architectural Services for the Clarington Public Library Courtice Branch Expansion at Courtice Community Centre. 1.2 The Request for Proposal was advertised electronically on the Municipality's website as well as on the Ontario Public Buyers Association's (OPBA) website. 1.3 A total of thirty-seven (37) architect firms obtained the bid document. Twelve (12) submissions were received in response to the request for proposal and all bids were deemed compliant. 1.4 As stipulated within the proposal documents, proponents were evaluated based on the following criteria: • Experience of Firm • Firm's Experience with Libraries • Qualifications of Project Team and Key Personnel assigned to the project • Project Approach and Methodology • Compliance & Completeness • Pricing/Cost. 1.5 As per the Request for Proposal documents, the vendor selection would be made on the basis of the written proposal, reference checks and an interview if required. 1.6 All submissions received were reviewed by the Municipality's evaluation team consisting of staff from the Community Services Department, Clarington Public Library and Corporate Services Department. 2. ANALYSIS 2.1 The evaluation committee reviewed and scored the proposals in accordance with the established evaluation criteria. Based on the evaluation rankings, the committee shortlisted two firms that met the evaluation threshold to move forward in the process. 2.2 Upon completion of the shortlisting process, the references for Shoalts & Zaback Architects Limited of Kingston, Ontario and Chamberlain Architects Constructors Managers of Burlington, Ontario, the two highest ranking firms, were verified.and found to be satisfactory. 2.3 A primary concern for the evaluation committee was that the architect understood the scope of work requirements as they pertained to a Public Library Facility as well as the firm's experience with similar projects. 14-18 REPORT NO.: COD-011-14 PAGE 3 2.4 For the final evaluation phase, the two highest ranking firms were invited to make a presentation to the evaluation committee. This provided the committee with an opportunity to seek clarification in regards to the submission, to meet the proposed team and to confirm that they truly understood the process and project at hand. 2.5 The presentations were scored by the evaluation committee based on the firm's Ability to Communicate; Overall Impression/Presentation; Attention to Concerns/Questions and Ability to Understand Requirements and Identify Practical Solutions. 2.6 Shoalts & Zaback Architects Limited were the highest ranked proponent when assessed against the evaluation criteria established for both proposals and interviews. 2.7 Shoalts & Zaback Architects Limited's presentation outlined a superior methodology for the project at hand. They offered a clear vision for the expansion. They demonstrated, in detail, how features of their work on other library projects could be incorporated into the Courtice Library Branch Expansion. They expressed a commitment to sustainability, accessibility, and building efficiency which indicated a superior understanding of the need for cross- disciplinary solutions. They demonstrated superior communication skills and an understanding of the need to engage and inform the community at each stage of the project. 2.8 Shoalts & Zaback Architects Limited have over thirty-five (35) years of experience with public sector projects including more than twenty-five (25) libraries. Shoalts & Zaback Architects Limited have provided Architectural Services to the Municipality of Clarington, notably the Newcastle Library Branch project completed in 2009. 2.9 Therefore, the committee's recommendation is to award the contract to the overall highest ranked firm Shoalts & Zaback Architects Limited, Kingston, Ontario. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Clarington Public Library. However, as this is a cross departmental project, staff from the Clarington Public Library and the Community Services Department will work together to facilitate the completion. 4. FINANCIAL 4.1 The Proposal submitted by the subject firm was in the amount of$100,742.40 (net of H.S.T. Rebate) and the funding will be drawn from the Library Renovation and Expansion to Courtice Library Account# 110-62-440-8551-7401. 14-19 REPORT NO.: COD-011-14 PAGE 4 5. CONCURRENCE 5.1 This report has been reviewed by Linda Kent, Chief Executive Officer of the Clarington Public Library who concurs with the recommendation. 6. CONCLUSION 6.1 To award the contract to provide consulting services to Shoalts & Zaback Architects Limited, Kingston, Ontario, being the highest ranked proponent meeting all terms, conditions and specifications of the Request for Proposal RFP2014-5 Architectural Services for the Clarington Public Library Courtice Branch Expansion. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to-the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 — Letter of recommendation from the Chief Executive Officer of the Clarington Public Library List of interested parties to be advised of Council's decision: Library Board 14-20 ATTACHMENT# ---- TO REPORT# Clarington Public Library ..► Telephone:(905)823-7322 J 183 Church Street,Bowmanville Illlll Ontario,Canada LIC iT7 i"mclari ngton•Iibrary on,ca June 3;2014 Municipality of Clarington 40 Temperance St. Bowmanville, ON L1 C 3A6 Dear Mayor and Members of Council, RE RFP2014-5 Architectural Services for Clarington Public Library Courtice Branch Expansion At its May 28th, 2014 meeting, the Library Board discussed.RFP2014-5 Request for Proposal for Architectural Services Clarington Public Library — Courtice Branch Expansion and supports the recommendation of awarding the contract to Shoalts & Zaback Architects Ltd. Sincerely, Linda Kent Chief Executive Officer 14-21 Clarington REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 9, 2014 Resolution #: By-law#: Report#: CAO-003-14 File M Subject: CORPORATE STRATEGIC PLAN 2011 — 2014 FINAL PROGRESS REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO-003-14 and the attached Final Progress Report be received for information. Submitted by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 17-1 REPORT NO.: CAO- 003-14 PAGE 2 REPORT: 1. The Corporate Strategic Plan was completed in the Spring of 2011 through the collaboration between Council members and senior staff. The plan sets out six priorities for the Municipality and identifies numerous actions to be implemented throughout the term of this current Council. 2. In 2012, staff provided a progress report to Council summarizing the status of each of the action items. 3. The Corporate Strategic Plan is now in its final year of implementation. Therefore it is only appropriate that a final report be prepared to document the accomplishments completed during this term of Council. The CAO and Department Heads are pleased to advise that the bulk of the action items have been completed. This is a significant accomplishment as the actions in the Corporate Strategic Plan were largely over and above the ongoing operations of the Municipality in serving our residents, businesses and visitors. Attached to this report is a summary of the actions undertaken. Attachment - Corporate Strategic Business Plan 2011-2014 Final Progress Report CONFORMITY WITH STRATEGIC PLAN —The recommendations contained in this report conform to the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability X Connecting Clarington X Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Curry Clifford, MPA, CMO, Corporate Initiatives Officer 17-2 CORPORATE STRATEGIC PLAN 2011-2014 A REPORT��# �-o TO�� FINAL PROGRESS REPORT 5' Objectives Actions Status 1 Expedite business/industrial Collaborate with the Region to expedite Ongoing collaboration, including: park development servicing of industrial parks, including Technology Park-The Region's consultant has been working on the EA study the technology park and the energy and they are planning to hold a Public Information Centre in June 2014 park followed by the filing of the final report by the end of September 2014 as per the Host Community Agreement.Timeline for the extension of service will be subject to Regional decision on the final report. Energy Park-the west end of the Energy Park, from Osborne Road westerly to Courtice Road is being serviced under the Host Community Agreement. The anticipated completion of construction is August of 2014.The construction is completed for the servicing of the east end from Osborne Road easterly approximately 400 metres. The balance -connecting to the South Service Road - is ready to be serviced.privately. Investigate alternative methods of Investigated and implemented alternative methods of financing for the financing services in industrial parks extension of Lake Road to Lambs Road in a significant part of the industrial - park south of the 401 in Bowmanville,freeing up 13 hectares for vital,job creating industrial development while at the same time improving emergency access to the Bowmanville waterfront. This is scheduled for construction in July of 2014 with completion by October of 2014. Ongoing investigation of alternative methods of financing services in other industrial parks has included completing a policy concerning funding sources for a Strategic Capital Reserve Fund, its program parameters and then I reviewing eligible projects against these parameters. Complete Environmental Assessment On hold pending completion of Technology Park Environmental Assessment study for Baseline Road servicing by the Region (see first line item above). i I Encourage public/private partnerships Investigating other public/private partnership opportunities and front-ending to front-end costs of servicing servicing schemes with landowners to complete Lake Road from Lambs Road strategically selected parcels of land to easterly to Bennett Road and provide a vital transportation link for the increase inventory of shovel-ready sites Industrial Park and the waterfront. I w Page I 1 CORPORATE STRATEGIC PLAN 2011-2014 .1 FINAL PROGRESS REPORT G w. fF �U�63111�J„ 'f�(o�1:.0&ab ,�t-C£ �'w x`rtf�`Sr ��vevv�--SI: .5�•tuN.^�'. £� ,tw.ti _ r _.a �v:+4o +.�'.s•��'; Objectives I Actions Status 2 Attract new businesses and Fast track processing of industrial Standard Practice retain existing businesses to development applications Utilizing a "Priority Processing Process"for industrial development improve/increase non- applications. All agencies-are aware of our prioritization system. residential assessment growth Create a small business advisory Ongoing ' and employment opportunities committee to focus on small business CBOT has undertaken this task through round table discussions with small development businesses. Develop a handbook to support small Completed business development Biz Pal application and site plan approval handbook are examples of tools supporting small business development. Enhance pre-consultation process to be Completed. Included: more effective in communicating and - assigning additional resources educating businesses in development - improved departmental communications requirements - maintaining continuous dialogue with developers to seek further improvement. Ensure positive messaging is reaching Standard Practice I our stakeholders The Municipality, collaborating with the CBOT that provides the economic development service under contract, has developed effective leads through jpositive messaging delivered through: - hosting an annual Clarington Energy Summit that draws existing and potential businesses to highlight opportunities for expanding or creating energy businesses in Clarington - one-on-one conversations with existing businesses and potential investors at PowerGen conference - monthly evening social networking events hosted by a CBOT member - buying advertising in major print publications read by site locators - meeting with the Ministry of Economic Development and Trade so they can help promote Clarington to foreign investors and gaining i "investment ready" designation for lands on Lake Road Page 12 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT Objectives Actions Status 2 Attract new businesses and Ensure positive messaging is reaching - meeting with Ontario Ministry of Rural Affairs retain existing businesses to our stakeholders (Cont'd) - hosting twice annual "manufacturing tours" to profile local improve/increase non- businesses' success and beginning to host annual farm tours residential assessment growth - hosted first agricultural summit in 2014 drawing 60 people, half of and employment opportunities whom were not from the sector (Cont'd) - maintaining a robust, up to date website with easy to use information on investment opportunities, quarterly electronic newsletters and creating a video "Why Clarington?" that includes powerful testimonials from six local business people - developed with the Municipality, persuasive briefs on the nuclear industry in Clarington and partnered with others (Durham Region, j Mayors with nuclear supply chain businesses, WomeninNuclear) and met several times with key decision-makers with the Ministry of Energy about the community support and readiness for the re- development of the nuclear industry - demonstrating municipality's appreciation for the business community through: Mayor's Annual Address (Dinner)to the business i community, municipal participation in all CBOT events and Board meetings. Undertake a review of municipal Substantially completed, including: processes and regulations to identify - established working groups with developer/consultant to drill down opportunities to streamline for areas for improvement development application approval - updated and substantially simplified (from over 100 pages down to 35 pages) the standard subdivision agreement that also addresses pre- servicing and in the process of updating the standard site plan agreement delegated to staff authority for approval of routine planning matters including part lot control approval, removal of holding, minor heritage permits C Page 1 3 CORPORATE STRATEGIC PLAN 2011-2014 CD FINAL PROGRESS REPORT [QXatV/Y,LCO�aiC[ 1 Objectives Actions Status 2 ! Attract new businesses and Undertake a review of municipal - lead brokering of action by Region to address the shortfall.in building retain existing businesses to processes and regulations to identify permits availability in Bowmanville to meet concerns of the Durham improve/increase non- opportunities to streamline Home Builders Association.This resulted in the availability of an residential assessment growth development application approval additional of 600 permits and the opportunity of preserving and employment opportunities (Cont'd) subdivisions in 2014 and 2015-completed review of rules pertaining to (Cont'd) Letters of Credit and modified to make process easier to development community completed review of payment processes and eliminated the requirements for certified cheques for development charges - completed review of extending transition date for annual DC indexing from Dec. 31 to Jan.15 to accommodate volume of activity during i non-holiday time. Explore the feasibility of a business CBOT staff has made themselves available to assist several businesses to work development facilitator position to through the development process and process improvements noted above assist businesses in working through the will further assist here as it streamlines the process. development process Continue the relationship with the Council has renewed a 5 year contract(March 1, 2012 to March 1, 2016) with Clarington Board of Trade for the the Board of Trade for the provision of economic development services. Staff provision of economic development continues to assist the Board of Trade in facilitating potential development services opportunities. Continue to investigate incentives for Ongoing new development i - Development charges incentives are under ongoing review'and the Municipality provided comments to Provincial review looking at more effective tools for financing growth. Project specific solutions are being sought by Board of Trade and staff. Page 14 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT _ t ��V.l@4 Il (,��:?.o..a.�o l.�t .:�`�l:.e�Rl`�_ �%Ula��. -I �r''1..� � I�,IJti Fir Xf(lil l •'i�f"�+ r'"tK '!t `- �+�.:'s d- ► / i'„r _ >(�" n. y 4 D.� t U �'n Objectives Actions Status ! 2 Attract new businesses and Enhance and expand use of community Underway retain existing businesses to ambassadors to promote economic Board of Trade is looking at the details of assigning responsibility to the Board improve/increase non- development Members to be community ambassadors. residential assessment rowth g � Explore initiatives for downtown i Ongoing and employment opportunities redevelopment such as community - CIP grant funding for Newcastle and Bowmanville continued with (Cont'd) improvement plans modest increases in 2011, 2012 and 2013 - Streetscape Study for Newcastle nearing completion and to be funded in future years - Ongoing CIP Liaison Group with quarterly meetings - Ongoing review of applicability of CIPs in other areas. Improve appearance of existing Underway industrial areas - gateway Signs for Newcastle and Bowmanville Industrial Park installed - directional signs installed by Region and MTO Courtice to be considered in future years after Energy Drive is I connected to Courtice Road - long-term litigation around Baseline Road property resolved and property clean-up and improvement now ongoing J `� Page 5 CORPORATE STRATEGIC PLAN 2011-2014 00 FINAL PROGRESS REPORT PRIORITY: STABILITY Objectives Actions Status 1 Achieve tax rate stability Build awareness around reasonable Ongoing expectations to match service level - conducted Budget Education Sessions each year to build Council and j desires I media awareness i - Budget presentations made publicly available - interviews with media at each stage of Budget review - press releases issued after Council meeting adopting Budget - Budget documents posted to website in more readable format. Established ongoing predictable tax rate increases over term of Council. i Examine the feasibility of establishing a Achieved through consistent tax levy expectations consistent with previous policy limiting tax rate variances strategy. Define and establish service levels by Various methodologies are being investigated. category and function (e.g.firefighting services, snow removal services, etc.) Establish policies, procedures and Next step following the above task. rationalization for changes to levels of services 2 Expand and consolidate asset I Complete corporate wide building Underway replacement strategy condition survey; include age, - corporate software acquired and conversion/implementation replacement cost, expected operational underway life span, risk assessment - many building audits completed and significant data accumulated - work to be completed in 2014. Prioritize corporate wide asset Underway inventory replacement - inventorying roads and bridges set as first priority and first version of Asset Management Plan for these assets completed and approved - significant analytical and co-ordination activity underway along with review of prioritization methodologies. Provide adequate funding for asset Next step following the above task from a comprehensive perspective. replacement; annual funding allocation Currently Council decision through consideration of annual Budget. Page 16 CORPORATE STRATEGIC PLAN-2011-2014 FINAL PROGRESS REPORT PRIORITY: Objectives Actions Status 3 Develop policies for long-term Formalize borrowing practices in policy Planned to be incorporated as part of the next version of the Corporate Asset financial health j Management Plan as our existing practice is to borrow only for significant capital infrastructure. Develop funding guidelines for Standard practice although this is done informally as part of the annual replenishing reserve funds budget process. The intention is to formalize this as part of the next version of the Corporate Asset Management Plan. A part of this is the Strategic Capital Reserve Fund policy which has been approved and a related item—the Investment Policy—has been updated. I co Page 7 CORPORATE STRATEGIC PLAN 2011-2014 _'. FINAL PROGRESS REPORT 0 e •ITY: CONNECTING CLARINGTON Objectives Actions Status 1 Improve Communication Develop a comprehensive, proactive Completed communication strategy including all Communications strategy approved by Council in 2013 and implementation forms of media,technology, and underway assisted by a staff committee. community engagement Encourage and support staff in i Ongoing becoming ambassadors for the As new staff are brought on, all must undertake a comprehensive one day Municipality by enhancing existing customer service training program which is updated with current examples. customer service programs Other customer service training programs are developed tailored to Departmental needs I Conduct regular update of community Standard Practice data - The municipal website is constantly updated, and social media postings often are made at the same time,to update residents, businesses and visitors on: - Municipal meeting dates - customer information to assist in interacting with the Municipality - emergency information - information on events in the community. Regular reports are provided on building activity,fire and emergency services calls, participation in Community Services programs, economic development activity A media habits survey of Clarington residents was undertaken in 2012 I and a survey about what information residents want to receive and how they wish to receive it was undertaken in 2013 Planning Services Department provides regular update of community data on the municipal website and through a regular Planning E- Update. Page 18 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT PRIORITY: CONNECTING • Objectives Actions Status 1 i Improve Communication Ensuring communication is timely, Standard Practice (Cont'd) accurate and accessible - Communications strategy is being implemented - Regular updates and monitoring of social media sites - Communications accessibility standards under the ODA are being implemented according to legislated requirements. Ensure two-way communication in Ongoing enhancing understanding of issues, A customer service survey was conducted in 2013 to obtain feedback from proposed solutions, and residents. accomplishments 2 Establish the Clarington Brand Clarify, refresh, and promote Currently at research and investigation stage. Clarington's Brand Will continue to develop strategy and program over next two years. No funding provided for branding program through budget process.This item is listed for Council consideration in each annual budget for completion at the appropriate time that Budget permits. Page 9 CORPORATE STRATEGIC PLAN 2011-2014 J !, FINAL PROGRESS REPORT N PRIORITY: PROMOTE Objectives Actions Status i 1 Reduce the Municipality's Prioritize and communicate Energy Ongoing energy consumption Management Plan recommendations The Energy Management Committee continues to work on various initiatives and implement in the draft Energy Management Plan.A draft is currently being developed. The finalized plan will go before Council for endorsement in 2014 in advance of July 1st deadline to publish the approved plan as required by the Green Energy Act. Develop financing strategy to ensure Completed recommendations are corporately In December 2012, Council approved funding (through the Municipal supported and implemented Government Enterprise Reserve Fund with repayment from energy savings) for energy retrofits- Phase I of the recommended energy conservation savings that were identified in building energy audits. Work on completing the projects has been ongoing with Phase I work to be completed in 2014. Develop LEED policy for municipal Being Investigated buildings The finalized Energy Management Plan that will go to Council for endorsement later-in 2014 will address this matter. 2 Create a culture of`going green' Continue Green Committee for Completed Clarington Sustainable Clarington Community Advisory Committee established by Council in 2013 with mandate to prioritize for Council the Green Committee's recommendations. New Committee completed this task in Fall 2013 and is developing other recommendations to "foster a community-wide culture of sustainability" per its terms of reference established by Council. Develop municipal buildings waste Underway reduction program - the organic bin program has been implemented at the MAC - water stations implemented to reduce usage of plastic bottles. Page 1 10 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT PRIORITY: Objectives Actions Status 2 Create a culture of'going green' Develop community participation Underway (cont'd) programs - there have been four successful "Pitch in"weeks with the Rotary Club of Bowmanville - there have been eight Regional special drop off days - Priority Green Project is undertaking extensive community consultation on green buildings and green neighbourhoods, which includes surveys and focus groups. Collaborate with Region of Durham Underway climate change initiatives - New Sustainable Clarington Community Advisory Committee has met with the Region on its climate change initiatives and considered these in developing their advice to Council in Fall 2013. Involve all staff in development of Underway corporate green culture and then - Energy Management Committee communicating with all staff on encourage promotion by all energy conservation. J I w Page 11 CORPORATE STRATEGIC PLAN 2011-2014 _'. FINAL PROGRESS REPORT PRIORITY: Objectives Actions Status 1 Expand and integrate Improve traffic management by Ongoing transportation network updating and expanding traffic data - expanded use of radar boards, four boards now in use with wireless collection data collection - development of a collision data analysis process for intersections j under our jurisdiction in collaboration with Durham Regional Police j - implementation of community safety zones - expansion of the traffic count program municipal wide updating of traffic bylaws. Develop a comprehensive Substantially Completed transportation master plan that The Transportation Master Plan is well underway and it is expected to be reviews all modes of transportation completed by June 2014. (i.e.vehicular, cycling, pedestrian) on j our roads, sidewalks, and trails Implement transportation master plan Subject to step above. In meantime, cycling lanes and routes were introduced when completed in 2013 into our Transportation Network. Upon completion of the Transportation.Master Plan our cycling initiative will be advanced as well as other modes of transportation. 2 Review existing waterfront land Review and update current land Underway acquisition strategy acquisition strategy To be completed in 2014 in coordination with the parks, open space and trails policy review Explore availability of funding Follows above task 3 Advocate, influence, and lobby Promote Provincial investment in Hwy Council has established their position on 407. Council members, staff and the senior levels of government to 407 extension CBOT have had several meetings with the provincial officials and the invest in infrastructure programs extension to 35/115,the Government announced in April 2014, is now to proceed in 2020. Promote Provincial investment in GO Council members, staff and the CBOT have had several meetings with the extension provincial officials and have worked in conjunction with the City of Oshawa. j Promote Provincial investment in Hwy Ongoing task including the decision of Council to request the MTO to improve 401 corridor and interchange interchanges and incorporate a Lambs Road interchange as part of their improvements current 401 Study. Page 1 12 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT PRIORITY: Objectives Actions Status 3 Advocate, influence, and lobby Advocate for further Provincial and Continuous work with AMO and FCM to ensure the continuous funding. senior levels of government to federal infrastructure funding and gas invest in infrastructure programs tax funding New Federal/Provincial agreement completed incorporating inflationary (Cont'd) increases and updating for population growth. Promote Regional investment in T being pursued by Municipal representation on Regional Council. roads,transit, sanitary sewer, and municipal water infrastructure 4 Develop waterfront parks Build West Beach park Underway Port Darlington Waterfront Park, Phase 1 West Beach park (parking lot) was completed in 2012. Phase 2 has been implemented through the task below. Develop comprehensive strategy for Being Investigated- comprehensive strategy as part of land acquisition, Official park implementation, including Plan Review and development charges to address multiple lakefront provisions for funding of new parks development. Currently: - Port Darlington Waterfront Park, Phase 2 conceptual plan and detailed design were completed early in 2013. Construction of the park commenced in the fall of 2013 and is scheduled for completion in July of 2014. - Completion of the entire Port Darlington Waterfront Park requires the construction of Phase 3, which includes the ultimate expansion of the West Beach and East Beach parks and will be addressed in future budgets in the 2015-2020 time horizon. Develop conceptual plans with public Standard Practice participation v Cn Page 13 CORPORATE STRATEGIC PLAN 2011-2014 J FINAL PROGRESS REPORT PRIORITY: Objectives Actions Status 4 Develop waterfront parks Build Bond Head park expansion Conceptual design with public participation is proposed in 2014. Construction (Cont'd) is anticipated to be included in the 2015/16 Capital Budget forecast. Pursue Public/Private Partnership (P3) Staff will continue to investigate all available opportunities. Currently P3 I and/or senior government funding Canada opportunities limited to large scale multi-million dollar projects (i.e. opportunities for waterfront park water and sewer and waste projects). development Determine feasibility of Municipal Not Proceeding participation in dredging Bowmanville Council decision in 2014. Creek Page 14 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT PRIORITY: SHOWCASING COMMUNITY Objectives Actions Status 1 Promote Clarington as a tourism Prepare a comprehensive, long-term Underway destination tourism marketing strategy/master Approval in 2014 budget for development of a tourism plan to be completed plan in Spring 2014 by Clarington Tourism Marketing Board. Continue to promote special events Ongoing partnership with BIA, Marketing.Minds, external business community with community and tourism partners (e.g. MO sport Boots & Hearts Concert). "First Impressions" program was introduced and completed by the Marketing Minds group. 2 Improve the visual appearance of Improve appearance of all Municipal Standard Practice the Municipality buildings - the Community Services Department has an ongoing program to maintain the exterior appearance of recreation facilities including garden and landscaping projects and is undertaking a major renovation to the Clarington Fitness Centre that will provide a fresh and updated focal point when it re-opens in 2015. the Operations Department continues to maintain the exterior appearance of all other municipal buildings and has provided new siding at the Tourist Information Centre, painted the clock tower at Newcastle Community Hall, improved the canopy at Hampton Hall and replaced soffit and eaves trough at Haydon Hall. accessibility improvements are also occurring in various departments. Explore opportunities for boulevard/ Ongoing median beautification and - maintenance with horticultural society and community partners maintenance work with community - will look at boulevard opportunities with community partners partners - median maintenance will be part of our annual review. Create a gateway for each urban area Underway In 2014 a similar landscape gateway feature to what was constructed in 2008 in Courtice will be constructed on the east side of Waverly road just north of the 401. Gateway features in other areas of the Municipality will be subject to approval in future capital budgets. Improve road-side environment Ongoing through by-law enforcement - a boulevard maintenance by-law was passed by Council in 2013 - staff have removed, and continue to remove, illegal signs. Page 1 15 CORPORATE STRATEGIC PLAN 2011-2014 J !. FINAL PROGRESS REPORT 0 PRIORITY: Objectives Actions Status 2 Improve the visual appearance of Continue to support and enhance Program is on hold for 2014 as it is reviewed. the Municipality(Cont'd) Clarington Blooms Program i Explore opportunities to enhance Underway existing banner program - Implemented a resident "Support the Troop Banner" program - Courtice Banner program'being rolled out in 2014 - Bowmanville and Newcastle BIAs have a banner program; Orono BIA does not. 3 Promote our heritage (historical, Explore possibility of'Buy Local' Not Proceeding as local farmers operate a Durham Region Farm Fresh Program cultural, agricultural, etc.) program for agricultural produce and a municipal program would overlap this effort. CBOT has with the assistance of the Agriculture Advisory Committee produced the "Barn Door Directory" which is an inventory of what local farms produce. Establish a position on historic Camp Underway 30 - federal government has declared the site a National Historic site I - the Jury Lands Foundation is being formulated - limited structural assessment being undertaken in 2014 based on funding allocated in 2014 Budget - future decision required on whether to secure the land and the extent of municipal involvement on interim basis. Facilitate all BIAs working together To be undertaken by Council liaisons to BIAs. on Clarington-wide initiatives Continue to assist local groups to i Ongoing apply for senior level government Past accomplishments include assisting with: grants residents for Hampton Skate Park - Valleys 2000 with Fish Ladder i - the Newcastle Horticultural Society with Heritage garden Orono Horticultural Society with the Living Wall the Visual Arts Centre with the portable accessible stage. Staff continuing to assist and partner for Trillium grants for qualifying agencies. Page 16 CORPORATE STRATEGIC PLAN 2011-2014 FINAL PROGRESS REPORT PRIORITY: SHOWCASING COMMUNITY Objectives Actions Status li 3 Promote our heritage (historical, i Continue to support and promote Ongoing cultural, agricultural, etc.) I cultural initiatives (e.g. Doors Open - marketing and communication assistance for initiatives developed by (Cont'd). Program) cultural groups assist with support of public donations by providing charitable donation receipts where eligible - sponsor Doors Open Clarington - sponsor Clarington Heritage Week I - hosted in 2013 and 2014 Mayor's "Love of Art" Gala (fully funded by donations and admission fees) - su pp ort through Municipal Budget, e.g., Clarington Library, Clarington Museum and Archives,Visual Arts Centre - support through special events, e.g., Operations Department support to parades, festivals support to a range of cultural groups through Municipal Grant program. J j Page 17 UNFINISHED BUSINESS General Purpose and Administration Committee Agenda June 9, 2014 UNFINISHED BUSINESS The following resolution was tabled at the May 26, 2014 General Purpose and Administration Committee meeting: PREPARATION OF BY-LAW FOR PROTECTION/REGULATION OF GROUNDWATER RESOURCES ON THE OAK RIDGES MORAINE Resolution #GPA-367-14 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS s. 11(2) of the Municipal Act, 2001, as amended ("the Act"), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; WHEREAS s. 128 of the Act permits municipalities to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of council, are or could become or cause public nuisances; WHEREAS the Municipality of Clarington considers it appropriate and in the public interest to protect the health of its residents and specifically the safety of the water that they consume from wells; WHEREAS major undertakings which are constructed on the Oak Ridges Moraine may adversely affect the flow and quality of water in the surrounding area; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to draft a by-law for the protection/and or regulation of groundwater resources on the Oak Ridges Moraine as a result of major undertakings constructed thereon; and THAT Staff be authorized to retain Rod Northey to assist with drafting the by-law, up to a limit of $10,000. 18-1 ( VI 0 MEMO Leading the i1'ay CL DEPARTMENT To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: June 6, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA -- JUNE 9, 2014 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION The following changes have been made to Monday's Council Agenda. Please see the Final Consolidated Agenda attached. 6. Delegations Additions Hannu Halminen, Regarding Report PSD- 033 -14, Applications for an Official Plan Amendment, Zoning By -law Amendment and Draft Plan of Subdivision to Permit the Development of 80 Single Detached Dwellings Carolyn Molinari, CM Planning, Regarding PSD - 037 -14, Application for Removal of Holding Symbol Deletions Susanne Richards - Withdrawn 8. Planning Corrections (a) Report PSD - 033 -14 Please find att ched (as Attachment 2 to this Memo) Schedule A of proposed zoning By -la amendment, Attachment A to Report PSD - 033 -14. jdbe' eputy Clerk JGlmc c: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 F 905 -623 -6506 Cl�trington 0 GENERAL. PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: June 9, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation /presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 26, 2014 4 -1 5. PUBLIC MEETINGS No Public Meetings B. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Sheila Hail, Executive Director, Clarington Board of Trade, Regarding an Economic Update (b) Kyle Fitzgerald, Durham Youth Council, Regarding a Durham Youth Council Update (c) Hannu Halminen, Regarding Report PSD- 033 -14, Applications for an Official Plan Amendment, Zoning By -law Amendment and Draft Plan of Subdivision to Permit the Development of 80 Single Detached Dwellings (d) Carolyn Molinari, CM Planning, Regarding PSD- 037 -14, Application for Removal of Holding Symbol THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905- 623 -3379 G.P. & A. Agenda - 2 - June 9, 2014 7. PRESENTATIONS No Presentations 8. PLANNING SERVICES DEPARTMENT (a) PSD- 03314 Applications for an Official Plan Amendment, Zoning 8 -1 By -law Amendment and Draft Plan of Subdivision to Permit the Development of 80 Single Detached Dwellings Applicants: 2001544 Ontario Limited (Halminen) & 289143 Ontario Limited (Freedman) (b) PSD- 034 -14 To Convert a Single- Detached Dwelling to a Professional 8 -27 Office Applicants: Mark Abernethy, James Abernethy and Tyler Smith (c) PSD - 035 -14 Street Name Changes in the Clari n.gton Energy Business 8 -40 Park: South Service Road (d) PSD - 036 -14 Application for Removal of Holding Symbol 8 -43 Applicant: Prestonvale Heights Limited (e) PSD - 037 -14 Application for Removal of Holding Symbol 8 -49 Applicant: 562503 Ontario Ltd. and Honey Harbour Heights Estates Ltd. 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 019 -14 Clarington /Oshawa Boundary Road Agreement 9 -1 (b) EGD - 020 -14 Easement Agreement Between Hydro One Networks Inc. 9 -12 and the Corporation of the Municipal of Clarington for the use of an Unopened Road Allowance to Access Hydro One Networks Inc. Lands 10. OPERATIONS DEPARTMENT (a) OPD- 005 -14 Adopt a Park Program 10 -1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD -007 -14 Tiered Response 11 -1 12. COMMUNITY SERVICES DEPARTMENT No Reports G.P. & A. Agenda - 3 - June 9, 2014 13, MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 015 -14 Hiring of a Part -Time Parking Enforcement Officer 13 -1 (b) CLD - 016 -14 Parking Strategy for Boots & Hearts Weekend 13 -6 14. CORPORATE SERVICES DEPARTMENT (a) COD - 00814 RFP201.4 -3 Consulting Services for Clarington Older Adult 14 -1 Strategy (b) COD- 009 -14 RFP2013 -6 Consulting Services for Development Charges 14 -6 Study & By -Laws (c) COD - 010 -14 CL2014 -8 Clarington Fitness Centre Renovations 14 -11 (d) COD - 011 -14 RFP2014 -5 Architectural Services for Clarington Public 14 -17 Library Courtice Branch Expansion 15. FINANCE DEPARTMENT No Reports 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO- 003 -14 Corporate Strategic Plan 2011 -2014 17 -1 Final Progress Report 18, UNFINISHED BUSINESS (a) Preparation of By -law for Protection /Regulation of Groundwater 18 -1 Resources on the Oak Ridges Moraine [Tabled at May 26, 2104 General Purpose and Administration Committee Meeting] 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports TO This is schedule "A" f® By-law 2014. passed this , day of 1 2014 A.D. aD �L ILL Adrian Foster, Mayor Southfield Avenue Zoning Change From "R1 -42" To "(H)RI -74" ® Zoning Change From "R1 -42" To "(H)R2 -5411 Zoning Change From "R1 -42" To "(H)R1" C. Anne Greentree, Municipal Cleric CORDVINSONAV.NUE ra U U Qf ��7 I BLOOR STREET Q OEYJELL p AVENUE FRANK WHI =LEER CRESC� z w J U a 1111TAGUE.AI � RATHGATE Y � ICKARD h AYLESVJDRTH AV N CRESCENT GATE 42` U SOL"FIELD AVENUE STAPLES AV KERSEY y CORNISH PR a cRESCErrr � N 9INGHAFA o J � O GATF n Z z z O Courtic@ LL ZeA2013 -003fi LU SCHEDULE HANDOUTS/CIRCULATIONS GPA Clarington Board of Trade and Office of Economic Development Adrienne Windsor President Clarington Board of Trade Don Rickard Second,Quarter Report to Clarington Council Vice-President June 9, 2014 Ron Robinson Economic Development Lead Update Past President 17 New Leads Leslie Ray 3 Commercial/Retail Treasurer 1 Food Processing 3 Energy Barb Malone 8 Manufacturing/Industrial/Distribution Director at Large 2 Pharma/Medical Barb Yezik 0 Recreation Director at Large 0 Investment 8 Active follow up on previous leads Dale Gibbons 31 No recent activity Director at Large 0 Closed files Fabio Garcia Tradeshows and conferences attended Director at Large 1 Land and Development Jennifer Knox 1 Latin American Global Export Forum Director at Large 1 Ontario Ministry of Agriculture Laura Sciore Connecting to Business Director at Large Sustainability Workshop—20 business leaders took half a day with us to discuss what a Lawson Gay sustainable community looks like from a business perspective: the conversation focused on Director at Large three goals submitted by the Clarington Sustainability Committee including: • Attractive Business Environment Steve DeBoer Director at Large . Unique and Vibrant Downtowns • Strong and Sustainable Agriculture Marilia Hjorngaard We then presented our message back to the CSC to review and follow up with Council. Newcastle Chamber Contractors Breakfast-On June 11th, we will be hosting a Contractors Breakfast. We have been Greg Lewis working with the Port Hope Area Initiative to identify the products and services that will be Newcastle BIA required for this project. We have then invited those that can satisfy the anticipated requirements and invited them to a networking/educational morning to encourage partnership Justin Barry Bowmanville BIA with local business. We have approximately 50 people registered of which roughly 90%are local. Lisa Roy Farm Familiarization Tour-business, members of council and municipal staff toured 2 of our Orono BIA agriculture business on Friday June 6. Lindsay Coolidge Gallery on the Farm—in partnership with Timeless Essentials and Geissberger Farmhouse Cider Post Secondary Advisor Ceresmore Farms Curry Clifford What a great day thanks to all. Municipal Advisor Local Food Week—(June 2-8) 15 Local businesses directly participated with many others supporting the initiative. 54 King St. E st, Unit 102, Bowmanville, ON L1C 1N3 • (905) 523-3106 • info @cbot.ca • www.cbot.ca Clarington Board of Trade and Office of Economic Development Hearing From Business: Following our membership survey earlier this year, we heard a strong message that community connection, partnership opportunities(business matching), and networking are very important to our local business. There is a clear theme between this feedback and that in the Sustainability Workshop that our business holds great value on a healthy and vibrant community and the link between a strong community and strong business. Telling Clarington's Business Story We have been increasing our online presence through a variety of video opportunities for business. These are all available on our YouTube Channel. (search CBOT Channel) Why Clarington—6 businesses participated in sharing with us the value of Clarington as a location. Clarington Shaping Your Everyday—12 businesses participated in this video which takes the audience through the journey of an average day. Highlighting the products that are produced in Clarington that we use everyday. MemberVision—An opportunity for individual businesses to record up to 1.5 minutes video promoting their business. And in Print.... Double page editorial in Ontario Construction Report Editorial on Agriculture in Trade and Industry Magazine Partner with Tourism for double page in Business Guide insert in the Globe and Mail in August Local Food Week ad on DurhamRegion.com Moved in..... Welcome to- Worley Parsons Earthcare Cleaners Black and McDonald Clarington Audio Video Acumen Machine and Fabrication Ltd. Smart Cuts Impact Genetics Hummingbird MediSpa Moved in..... Membership with CBOT has grown by 15 since March 2014 totalling 293 Upcoming Events: June 19, 2014—Golf June 25, 2014—Ask and Expert, Learn how to Network June 26, 2014—Succession Planning June 26, 2014—Simply Social 54 King St. East, Unit 102, Bowmanville, ON L1C 1N3 • (905) 623-3106 • info @cbot.ca • www.cbot.ca Durham Youth Council Believe in Youth Who We Are • Composed of 14 Councillors and a Chair aged 13-24, we are Durham's first; and only, for-youth by-youth Council. • Divided into three Committees (finance,planning, and health and social services). What We Do • Community involvement and events. • Debate current, pressing political issues,taking votes to reflect the attitudes of Durham's youth. Our Goal • To represent the interests of the youth of Durham by partnering with all levels of Government. How Municipal Governments Can Help • Meeting Space: DYC meets as a whole once per month, however room rental fees often prohibit us from using many locations. As a Regional Council, we make an effort to meet in all eight Durham municipalities; any complimentary or discounted municipal meeting space would be appreciated. • Monetary Support: as Youth Council is entirely not-for-profit, we are dependant on donations to host and participate in events. • Board of Directors: Youth Council operates very similarly to Canadian Parliament: an elected Council and an appointed Board of Directors to oversee Council. In an effort to establish lines of communication between all municipalities in Durham, we have set aside one spot on our Board of Directors for a representative of each municipality. We would appreciate one person being nominated for this position, be it a Councillor or someone with the support of Council. • Cooperation on Events: as we host numerous events, we would appreciate knowing any events hosted in the Municipality of Clarington would be supported by Council. Likewise, invitations to events hosted by Clarington would be welcomed by Youth Council, to represent the interests of youth. ` DurhQm o h durhamyc @gmail.com (905) 259-2991 kyle.fitzgeraldl70l @gmall.com Durham Youth Council @DurhamC � �Councilr Who We Are urlam • Youth C il S t d I youth , b ut ci l • Compo of fourteen ouncillors and a Ch aged th ', r rQo � nt$ I Du I i r ommittees . • Led b an eight-member Board of Directors . What We Do ur -, a,, M (Zounc, ill om nity events and involvement. • Deb e and vote on pressing , current issues . Our Goal h � m - U On cIJ • ge artnerships with all levels of Gov Fnment. How Municipal Governments Can elp U r o. u n cil Meeting Space Durum (: o u.. nc, lil Monetary Support u - Board of Directors Durum _ o- U- C I Cooperation On Events u hrm (Zou nc, il