HomeMy WebLinkAboutCOD-009-14 ClUftwn REPORT
CORPORATE SERVICES
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 9, 2014 Resolution#: By-law#: N/A
Report#: COD-009-14 File#:
Subject: RFP2014-6 CONSULTING SERVICES FOR DEVELOPMENT
CHARGES STUDY & BY-LAWS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-009-14 be received;
2. THAT the proposal received from Hemson Consulting Limited, Toronto, Ontario
being the highest ranked proponent meeting all terms, conditions and
specifications of Request for Proposal RFP2014-6 be awarded the contract for
the provision of Consulting Services for the Development Charges Study and By-
Laws with a bid amount of $70,672.32 (net of H.S.T. Rebate); and
3. THAT funding be provided from Unclassified Admin Professional Fees account
#100-21-211-X-7161.
Submitted by: Reviewed by"
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
f
ancy t xf or B /k C A, CA.,
Director of Finance/Treasurer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO.: COD-009-14 PAGE 2
1. BACKGROUND
1 .1 Request for Proposal #RFP2014-6 was issued by the Municipality of Clarington
for the provision of Consulting Services for Development Charges Study and By-
Laws.
1.2 The Request for Proposal was advertised electronically on the Municipality's
website and the Ontario Public Buyers Association's (OPBA) website.
1.3 A total of eight (8) consultants obtained the bid document. Two (2) submissions
were received in response to the request for proposal. Both proposals were
deemed compliant.
1.4 As stipulated in the proposal documents, proponents were evaluated based on
the following criteria:
• Experience of Firm as related to Development Charges Studies
® Experience of Firm as related to Policies surrounding Development
Charges
• Experience of the Firm within the Public Sector
• Qualifications of the Project Manger
• Qualifications of Project Team
• Project Understanding and Approach
• Compliance & Completeness
• References
• Pricing/Cost
1.5 As per the Request for Proposal documents, the successful proponent would be
chosen on the basis of their written proposal, reference checks and an interview
(if required).
1.6 Both submissions received were reviewed and scored by the Municipality's
evaluation team consisting of staff from the Finance Department, the Operations
Department, the Engineering Department and the Corporate Services
Department.
1.7 The Request for Proposal included a provision that the successful proponent
assist during the five (5) year life span of the Development Charges By-Laws in
any related studies, consulting needs or future policy development.
2. ANALYSIS
2.1 The evaluation committee reviewed the documents and scored the proposals in
accordance with the evaluation criteria contained within the Request for Proposal
document.
2.2 The primary concern for the evaluation committee was that the consultant
understood the scope of work requirements, had experience with similar projects
and the qualifications to complete the work required.
REPORT NO.: COD-009-14 PAGE 3
2.3 Upon completion of the bid submission evaluation Hemson Consulting Ltd,
Toronto, ON was the highest ranked firm.
2.4 Hemson Consulting Limited has provided Consulting Services to the Municipality of
Clarington and it was determined that an Interview of the proponent was not required.
2.5 The committee's recommendation is to award the contract to the overall highest
ranked firm Hemson Consulting Limited, Toronto, Ontario.
3. COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Finance/Treasurer.
4. FINANCIAL
4.1 The Proposal submitted by the subject firm was in the amount of$70,672.32 (net
of H.S.T. Rebate) and the funding will come from Unclassified Administration
Professional Fees Account#100-21-211-X-7161. This study is approved in the
2014 budget and is funded 90% from Development Charges. The Municipality's
current Development Charges By-Law expires June 30, 2015 and by legislation
cannot be extended. The study will comply with applicable development charges
legislation in order to have a new by-law in place for July 1, 2015.
5. CONCURRENCE
5.1 This report has been reviewed by Nancy Taylor, Director of Finance/Treasurer;
Fred Horvath, Director of Operations; and Tony Cannella, Director of
Engineering who concur with the recommendation.
6. CONCLUSION
6.1 To award the contract to Hemson Consulting Limited, Toronto, Ontario, being the
highest ranked proponent meeting all terms, conditions and specifications of the
Request for Proposal RFP2014-6 Consulting Services for Development Charges
Study and By-Law(s).
REPORT NO.: COD-009-14 PAGE 4
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Sandra McKee, Senior Buyer
Attachments: Attachment 1 - Bid Tabulation
List of interested parties to be advised of Council's decision: Not Applicable
Attachment 1
Report COD-009-14
THE MUNICIPALITY OF CLARINGTON
BID TABULATION
RFP2014-6
Consulting Services for
Development Charges Study & By-Law
BIDDER Proposal Cost Proposal Cost
(H.S.T. Included) (Net of H.S.T. Rebate)
Hemson Consulting Ltd. $ 78,478.50 $ 70,672.32
Toronto, ON
Watson &Associates Economists Ltd.
Mississauga, ON $ 76,162.00 $ 68,586.24