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HomeMy WebLinkAbout05/26/2014 General Purpose and Administration Committee Minutes May 26, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 26, 2014 at 9:32 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak until 5:55 p.m. Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Acting Chief Administrative Officer and Director of Corporate Services and Human Resources, M. Marano Facilities Manager, G. Acorn Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Operations, F. Horvath Deputy Treasurer, L. Gordon Manager, Development Review, C. Pellarin Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming, attended until 3:36 p.m. Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following events:  She welcomed Brad Andrews, the new Clarington This Week Newspaper Reporter.  Public Meeting on the Durham-York Energy Centre, June 25, 2014, from 5:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Hall “B”. - 1 - General Purpose and Administration Committee Minutes May 26, 2014  She attended the ground breaking ceremony for the Trulls Road Free Methodist Church expansion on the weekend.  Ribbon-cutting ceremony for Clarington Audio Visual, 48 King Street East, May 30, 2014, 1:00 p.m. to 1:30 p.m.  th Monsignor Leo Cleary Catholic Elementary School’s 25 Anniversary Celebration, 1:00 p.m. on May 30, 2014  Canadian Tire Jump Start Program, May 31, 2014, 1:00 p.m. to 1:30 p.m.  Durham Region fact sheets on drinking water are available on the Region’s website.  Information session on Durham Tourism Cultural Days, June 2, 2014, from 1:00 p.m. to 3:00 p.m. for local artists, businesses, event producers, professional and volunteer-run cultural groups and heritage organizations to learn how they can participate in the fourth annual Culture Days - national celebration of arts and culture, September 26 to 28, 2014.  Hydro One Community Liaison Committee meeting, June 5, 2014, 7:00 p.m. to 9:30 p.m., Solina Community Hall.  Islamic Centre of Clarington Open House, June 7, 2014, 5:00 p.m. to -9:00 p.m.  Clarington Central Secondary School Rain barrel fundraiser, further information available at RainBarrel.ca/CCSS Councillor Partner announced the following events:  th 4 Annual “In the Face of an Angel” golf tournament was a great success. Donations can still be made at www.inthefaceofanangel.ca until the end of June, 2014.  St. George’s Anglican Church Annual Salad Luncheon and Dinner, May 26, 2014, with 12:00 noon and 5:30 p.m. sittings  Free Community Safety Public Meeting on May 28, 2014, on Home and Vehicle Protection, in partnership with the Durham Region Police Services, Newtonville Community Hall, May 28, 2014, 7:00 p.m. to 8:30 p.m.  Home and Lifestyle Show, June 1, 2014, Newcastle Memorial Arena from 10:00 a.m. to 5:00 p.m. in conjunction with the Newcastle Farmers’ Market.  Newcastle Public School Fun Fair, June 20, 2014, from 5:00 p.m. to 8:00 p.m. Councillor Woo announced the following events:  Newcastle Bond Head Ratepayers’ Association, meeting tonight at Algoma Orchards, with Kirk Kemp as guest speaker, and a tour of the processing facility and juice plant.  th 14 Annual Greek Night, fundraising event for the Bowmanville Hospital Foundation, June 1, 2014 , Newcastle Community Hall, 6:00 p.m. - 2 - General Purpose and Administration Committee Minutes May 26, 2014 Councillor Hooper announced the following upcoming events:  Clarington Older Adults Association events: Open Mic, June 8, 2014. o Social Dance with the Pat Prout and the Clarington Beech Nuts, June 20, o 2014, 1:00 p.m. to 4:00 p.m. Euchre Extravaganza this past weekend was a huge success. o Theatre group performance with lunch on May 27, 2014. o Showcase of the Arts, May 27, 2014, 7:00 p.m., followed by a concert by o the COAAZY Crooners and a short play by the Theatre Group. Summer Dinner and Dance, June 21, 2014, social hour at 5:00 p.m., o dinner at 6:00 p.m. Membership Free Picnic on the lawn at the Visual Arts Centre, o June 17, 2014.  th 5 Annual Doors Open Clarington, June 12, 13, 14, 2014, with several local sites to tour including Central Public School, Beech Avenue, the Strike home and the octagon house.  Bowmanville BIA Summerfest featuring Food Truck Friday, Grand Prix Car Tour, performance by Lindsay Broughton sponsored by Boots & Hearts, D.J. service and beer tent.  Rotary Ribfest Weekend, June 8, 9, 10, 2014, at the Garnet B. Rickard Recreation Complex, featuring ribs and local entertainment, as well as a separate stage for impromptu concerts. Councillor Hooper clarified some misinformation he heard on the radio this morning regarding the Boots & Hearts Music Festival ensuring that no final decisions have been made regarding the concert. Councillor Neal announced the Concerts in the Park Series on June 12, 2014, will feature the Charles Street Band. Councillor Neal extended congratulations to all the participants in the ground-breaking ceremony at the Trulls Road Free Methodist Church expansion yesterday. Mayor Foster congratulated June Gallagher, on her promotion to Deputy Clerk and announced the following events:  “Exercise Unified Response”, one of the biggest mock emergency drills and the first national, multi-jurisdictional exercise of its kind in Canada, May 26 to May 28, 2014.  Trans Canada Open House on May 28, 2014, from 4:30 p.m. to 7:00 p.m. in Newcastle. - 3 - General Purpose and Administration Committee Minutes May 26, 2014  Free Community Safety Public Meeting on May 28, 2014, on Home and Vehicle Protection, in partnership with the Durham Region Police Services, Newtonville Community Hall, May 28, 2014, 7:00 p.m. to 8:30 p.m.  May 28, 2014, 11:00 a.m. St. Marys Cement will be awarded a Gold award for energy excellence from National Energy.  Home and Lifestyle Show, June 1, 2014, Newcastle Memorial Arena from 10:00 a.m. to 5:00 p.m. in conjunction with the Newcastle Farmers’ Market.  Huntington Society’s First “Walk for a Cure” on May 25, 2014, was a great success with approximately 150 participants. The Acting Chief Administrative Officer and Director of Corporate Services and Human Resources introduced David Ferguson, Clarington’s new Purchasing Manager, who comes to the Municipality with 12 years’ experience as a Purchasing Manager and a 20-year career in procurement. MINUTES Resolution #GPA-337-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 5, 2014, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Applications for Proposed Zoning By-law Amendment and Red-line Revisions to a Draft Approved Plan of Subdivision Applicant: Lindvest Properties (Clarington) Limited Report: PSD-028-14 Bob Russell, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Toula Nessinis, Lindvest Properties (Clarington) Limited, addressed the Committee thanking staff for working through the application process. - 4 - General Purpose and Administration Committee Minutes May 26, 2014 Subject: (b) Applications for Proposed Zoning By-law Amendment Applicant: William Tonno Construction Limited Report: PSD-029-14 Cynthia Strike, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Michael Fry, D. G. Biddle and Associates, thanked staff for their cooperation with the application, and offered to respond to questions from members of the Committee. Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF MARILYN MORAWETZ, JURY LANDS FOUNDATION, REGARDING ON UPDATE ON CAMP 30 AND THE JURY LANDS FOUNDATION Marilyn Morawetz, Jury Lands Foundation, was present to provide an update on Camp 30 and the Jury Lands Foundation. She made a verbal presentation to accompany an electronic presentation. Ms. Morawetz acknowledged Council’s level of commitment in providing funding to further examine the Camp 30 site. Ms. Morawetz th advised that, at a recent Foundation meeting, two of the Ryerson 4 year Studio Group students (assigned approximately five years ago to the “real world project” of exploring the possibilities for development at the Jury Lands, 22 Lambs Road location) presented their work. She stated the Foundation felt it was important to share the group’s work as it is still relevant today and has assisted Foundation members to further envision the possibilities offered. Through use of a PowerPoint presentation, Ms. Morawetz identified ideas and concepts for potential future redevelopment and reuse of the Jury Lands. Ms. Morawetz noted the site offers a high level of capacity for success with its potential for community building and utilization, the significant culture and heritage value and the links to the community and natural environment. The Committee viewed a fly- over video of the site highlighting the flexibility in the active re-use and potential options for the future. Ms. Morawetz noted the potential synergies and connectivity are significant at the site, particularly the low intensity recreation offered in the parkway design which is a driver towards development attracting tenants, commerce and tourists. Ms. Morawetz summarized by stating the Foundation is not endorsing any vision as yet, but feels the site offers many possibilities including development for active and integrated use where all generations would be drawn together. - 5 - General Purpose and Administration Committee Minutes May 26, 2014 Resolution #GPA-338-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the delegation of Marilyn Morawetz, Chair, Jury Lands Foundation, be received with thanks; and THAT Council request, in writing, that the Province follow the lead of the Federal government in supporting the national designation of the Jury Lands. CARRIED Mayor Foster advised that, prior to the meeting, Steve Kay had indicated he would not be in attendance today. DELEGATION OF FRANK LOCKHART, VALLEYS 2000, REGARDING REPORT EGD-018-14, VALLEYS 2000 MEMORANDUM OF UNDERSTANDING Frank Lockhart Valleys 2000 addressed the Committee regarding Report EGD-018-14, Valleys 2000 Memorandum of Understanding (MOU) and to present their Annual Report to Council. Reverend Lockhart indicated Valleys 2000 is very pleased with the functioning of the fish by-pass channel which saw the first run of fish sometime around Easter and publicly acknowledged Harold Hammond and the late Al Strike. He stated there has been some questions regarding the design. Reverend Lockhart noted that the project has been approved by the Federal Department of Oceans and Fisheries and the engineering plans have been reviewed by municipal staff, the Central Lake Ontario Conservation Authority (CLOCA), and the Ministry of the Environment. He stated Valleys 2000 has moved into a stage where the major project on the river has been completed and their main work is the whole of the two valleys. Reverend Lockhart noted that they are renewing the woods in both the Bowmanville and Soper Creek and would like the public to understand that Valleys 2000 is creating natural parks. He indicated the valleys are a major recreational resource with 2,000 to 3,000 people walking the path but that some limits must be set. Reverend Lockhart added that Valleys 2000 does not want to see ads for fishing tackle posted to trees, people slicing evergreens for Christmas trees or boughs, or leaving garbage. He stated that Valleys 2000 is pleading for respect for the Valleys as a major natural resource. Reverend Lockhart noted that prospective businesses planning on moving to Clarington give high marks for passive recreation. He stated that his organization is approximately one third of the way through this project. Reverend Lockhart concluded by informing the Committee that the new MOU has had some items deleted and that Valleys 2000 and Clarington Staff have worked together. Councillor Traill left the meeting at 10:50 a.m. - 6 - General Purpose and Administration Committee Minutes May 26, 2014 VALLEYS 2000 MEMORANDUM OF UNDERSTANDING Resolution #GPA-339-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-018-14 be received; THAT a new Memorandum of Understanding between Valleys 2000 and the Municipality of Clarington be approved; THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding on behalf of the Municipality of Clarington; and THAT Valleys 2000 be advised of Council’s decision. CARRIED RECESS Resolution #GPA-340-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for ten minutes. CARRIED The meeting reconvened at 11:07 a.m. Councillor Traill returned to the meeting at 11:07 a.m. DELEGATIONS - Continued DELEGATION OF JESSE PARSONS, ARTS IN CLARINGTON, REGARDING REPORT CSD-007-14, ARTS, CULTURE AND HERITAGE IN CLARINGTON Jesse Parsons, Arts in Clarington, was present regarding Report CSD-007-14, Arts, Culture and Heritage in Clarington. Mr. Parsons thanked the Committee and Staff for their support of Arts in Clarington. He stated that the arts are the cornerstone of a healthy community. Mr. Parsons updated the Committee on the progress of Arts in Clarington, which is a significant source of creative energy and enthusiasm and includes all walks of life and mediums of expression. He stated that the next Arts in Clarington meeting is Wednesday, May 28, 2014 at 7:00 p.m. at the Newcastle Public Library. Mr. Parsons provided the Committee with highlights of the Arts in Clarington’s projects and partnerships, including a directory of artists in Clarington, partnering with Rotary Ribfest, assisting with Rotary Valley Ecofest, and the Clarington Arts and Music - 7 - General Purpose and Administration Committee Minutes May 26, 2014 Festival. He explained that the existing Clarington Arts & Music Festival Non-profit Corporation is about to be re-christened as Artsinclarington.com. Mr. Parsons noted that there is a significant lack of organization among local arts organizations, but that existing institutions are doing amazing work. He explained that the Town of Cobourg has an organized arts scene and that Arts in Clarington would like to create similar opportunities for collaboration, and play a vital role in shaping a collaborative scene in Clarington. Mr. Parsons stated that the recommendations contained in Report CSD-007-14 are crucial because the arts struggle is not currently being shaped by a clear community strategy and that there is a need to create a framework for success. He asked that Council and Staff help them to create the framework. Mr. Parsons stated that the framework must have arts, culture and heritage as the focus. He noted that arts and culture are two different things and that he was speaking of the arts. Mr. Parsons urged the Committee to heed the recommendations of the report. Councillor Traill rose on a Point of Privilege requesting that Mayor Foster refrain from using the words “cross-examine” when referring to questions to delegations. Mayor Foster acknowledged Councillor Traill’s Point of Privilege noting his comments were not intended to be interpreted in a derogatory manner. DELEGATION OF MATTHEW DOBSON, REGARDING REPORT PSD-032-14, REGARDING APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW TO ALLOW ADDITIONAL PROCESSING AREAS, CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK Matthew Dobson was present regarding Applications to Amend the Clarington Official Plan and Zoning By-Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park. Mr. Dobson noted that he was speaking on behalf of his family, who owns the subject lands and that his family has heard the various views on the proposal. Mr. Dobson informed the Committee that Boots & Hearts organizers approached the family to use their land and that the family will stay on their property during the festival. Mr. Dobson added that his family had some of the same concerns as residents, but that all concerns have been answered and he is 100% comfortable with the situation and the parking on the property. He noted that the new traffic plan will improve the festival and stated that Boots & Hearts is a great festival for the community and an economic boost to the area. He stated that he was concerned that, if Clarington provided too much resistance to the Festival, organizers may relocate to another community where they would feel more welcome. - 8 - General Purpose and Administration Committee Minutes May 26, 2014 DELEGATION OF KEVIN ANYAN, KCC GOURMET, REGARDING REPORT CSD-007-14, ARTS, CULTURE AND HERITAGE IN CLARINGTON Kevin Anyan, KCC Gourmet, was present regarding Report CSD-007-14, Arts, Culture and Heritage in Clarington. Mr. Anyan commended Council and Staff for their support of arts, culture and heritage in Clarington. He added that, during this election year, every candidate should be making the recommendations of this report part of their campaign and a cornerstone of the strategic plan. Mr. Anyan outlined 10 reasons to endorse the arts and provided statistics to support his statements. DELEGATION OF ARDYTH KORTE, REGARDING REPORT PSD-030-14, REQUEST FOR EXTENSION OF DRAFT APPROVAL Ardyth Korte, was present regarding Report PSD-030-14, Request for Extension of Draft Approval. She provided the Committee with a handout containing a map of the area highlighting some of her concerns. Ms. Korte stated that she has no objection to the request for an extension of draft approval, but that she has concerns regarding some of the details. She asked for clarification on whether the north/south line was indicating storm sewers or other pipes. Ms. Korte stated that, if they are storm sewers, this will interfere with the natural water course and that it would affect the runoff and could result in land erosion. She stated that she suspects that the school will not be built right away and asked for parking to be provided in the school area for the park and playground. Ms. Korte added that the increased number of users will increase the garbage and that the area will need to be protected and monitored. She stated that people won’t know where the property lines are located, so they will cross onto properties on Pamela Court and Sydel Court. Ms. Korte noted that there is a plan for a 6ft high privacy fence and asked whether it will be a wooden or chain-link fence. She asked that the Municipality allow the developer to start building immediately, rather than leaving the land scarified for two years, as it was in other developments and that construction garbage not be allowed to accumulate. She stated that the neighbours are aware of noise regulations and they will be alert and reporting any infractions. Ms. Korte asked that staff update their contact list with the information she provided today, and that planning notices be forwarded to the neighbours sooner. She concluded by stating that her primary concern is water runoff, followed by fencing and preserving the environment. ALTER THE AGENDA Resolution #GPA-341-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the agenda be altered to consider Report PSD-030-14 at this time. CARRIED - 9 - General Purpose and Administration Committee Minutes May 26, 2014 REQUEST FOR EXTENSION OF DRAFT APPROVAL APPLICANT: KIRK KEMP AND ROBERT CARRUTHERS Resolution #GPA-342-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the delegation of Ardyth Korte be received with thanks; THAT Report PSD-030-14 be received; THAT the extension for the draft approved Plan of Subdivision for an additional six (6) years be supported, as directed by Council, subject to the revised Conditions of Draft Approval, generally as contained in Attachment 2 of Report PSD-030-14; THAT information regarding the Plan of Subdivision be communicated to the residents on a timelier basis; THAT the seven items raised by Ms. Korte in her delegation be taken into consideration with the neighbourhood plan; THAT a copy of Report PSD-030-14 and Council’s decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-030-14 and any delegations be advised of Council's decision. CARRIED RECESS Resolution #GPA-343-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for one hour. CARRIED The meeting reconvened at 2:00 p.m. with Mayor Foster in the Chair. - 10 - General Purpose and Administration Committee Minutes May 26, 2014 ALTER THE AGENDA Resolution #GPA-344-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT the agenda be altered to consider the presentation of Kenneth Wersted at this time. CARRIED PRESENTATIONS PRESENTATION OF KENNETH WERSTED, CREIGHTON MANNING ON BEHALF OF REPUBLIC LIVE, REGARDING 2014 BOOTS AND HEARTS MUSIC FESTIVAL TRANSPORTATION OVERVIEW Kenneth Wersted, Creighton Manning, on behalf of Republic Live, was present regarding 2014 Boots and Hearts Music Festival Transportation Overview. Mr. Wersted made a verbal presentation to accompany an electronic presentation. He provided the Committee with background on Creighton Manning’s experience in transportation and events. Mr. Wersted stated that the Boots & Hearts transportation plan was created with input from a number of organizations. He outlined the basic information which was incorporated into the plan, including population, tickets sold, geographic locations of attendees, and anticipated number of vehicles. Mr. Wersted added that they plan to collect more data at the 2014 festival to improve future events. He noted that some of the attendees will arrive on Wednesday afternoon and Thursday (which includes a kick- off party). Mr. Wersted informed the Committee that the headliners will start on Friday evening. He noted that day parkers will leave every night and that most of the campers will leave starting on Sunday with the rest leaving on Monday morning. Mr. Wersted stated that one of the improvements over last year is the attempt to spread out the influx of vehicles. He added that another improvement is the increase in the number of processing gates from seven to 26. Mr. Wersted stated that another improvement is the additional queuing space off of Regional Road 20. He explained the transportation plan by referring to maps included in his electronic presentation. Mr. Wersted noted that the details of identification of local area residents have not been finalized, but that it may be with the use of a wrist band, or vehicle hangers. He explained that the new transportation routes will be communicated, via email, to the attendees. Mr. Wersted added that there is also a signage system planned to direct attendees once they get closer to event. He noted that organizers are trying to distribute traffic over time and space so that the impact at any particular time is much less. Mr. Wersted stated that all of the previous recommendations have been addressed, except for the roadwork improvements with turning lanes as the organizers believe that the transportation plan will take care of most of the issues. He concluded by informing the Committee that the next step is to review the plan with agencies and address their comments. - 11 - General Purpose and Administration Committee Minutes May 26, 2014 Councillor Partner left the meeting at 3:31 p.m. DELEGATION OF CAROLYN MOLINARI, CM PLANNING INC., REGARDING REPORT PSD-032-14, REGARDING APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW TO ALLOW ADDITIONAL PROCESSING AREAS, CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK Carolyn Molinari, was present regarding Applications to Amend the Clarington Official Plan and Zoning By-Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park. Ms. Molinari indicated she was representing the Rondeau property, but her comments would apply to the Dobson property as well. She stated that she is in agreement with the recommendations contained in the staff report and that both Mr. Rondeau and Republic Live are anxious to proceed and asked Council to adopt the recommendations in the Staff Report. Councillor Partner returned to the meeting at 3:35 p.m. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT PROPOSED REDLINE REVISION TO PHASE 2 OF DRAFT APPROVED PLAN OF SUBDIVISION 18T-89059 AND RELATED REZONING APPLICANT: LINDVEST PROPERTIES (CLARINGTON) LIMITED Resolution #GPA-345-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-028-14 be received; THAT the application for Redline Revisions to Phase 2 of Draft Approved Plan of Subdivision 18T-89059 submitted by Lindvest Properties (Clarington) Limited (Attachment 1 to Report PSD-028-14) be supported subject to conditions generally as contained in Attachment 2 to Report PSD-028-14; THAT the application to amend Zoning By-law 84-63 by Lindvest Properties (Clarington) Limited to implement the above Redline Revisions to Phase 2 of Draft Approved Plan of Subdivision 18T-89059 be approved and that the Zoning By-law amendment contained in Attachment 3 to Report PSD-028-14 be passed; - 12 - General Purpose and Administration Committee Minutes May 26, 2014 THAT the Holding symbol be lifted by by-law at such time as the Owner has fulfilled the requirements of the Clarington Official Plan for removal of the Holding symbol and satisfied the appropriate Conditions of Draft Approval; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-028-14 and Council’s decision; and THAT all interested parties listed in Report PSD-028-14 and any delegations be advised of Council's decision. CARRIED TO CREATE A NEW BUILDING LOT TO ACCOMMODATE ONE PAIR OF SEMI- DETACHED/LINKED DWELLING UNITS APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED Resolution #GPA-346-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-029-14 be received; THAT the application to amend Zoning By-law 84-63, submitted by D.G Biddle and Associates on behalf of William Tonno Construction Limited to permit the construction of one semi-detached/linked lot (two dwelling units) be supported; THAT once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-029-14 and Council’s decision; and THAT all interested parties listed in Report PSD-029-14 and any delegations be advised of Council's decision. CARRIED REQUEST FOR EXTENSION OF DRAFT APPROVAL APPLICANT: KIRK KEMP AND ROBERT CARRUTHERS Report PSD-030-14 was considered earlier in the meeting during the Delegation section of the Agenda. - 13 - General Purpose and Administration Committee Minutes May 26, 2014 REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANT: 1494339 ONTARIO LIMITED (KINGSBERRY PROPERTIES) Resolution #GPA-347-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-031-14 be received; THAT the extension for the draft approved Plan of Subdivision for an additional two (2) years be supported, as contained in Attachment 3 to Report PSD-031-14; THAT the Director of Planning Services issue the extension to draft approval upon payment of all property taxes; THAT a copy of Report PSD-031-14 and Council’s decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-031-14 and any delegations be advised of Council's decision. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW TO ALLOW ADDITIONAL PROCESSING AREAS, CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: 1829963 ONTARIO INC. AND REPUBLIC LIVE INC. Resolution #GPA-348-14 Moved by Councillor Partner, seconded by Councillor Novak THAT Report PSD-032-14 be received; THAT Amendment 98 to the Clarington Official Plan submitted by 1829963 Ontario Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 6 of Report PSD-032-14 be adopted and the by-law adopting the Official Plan amendment contained in Attachment 7 of Report PSD-032-14 be passed; THAT Amendment 99 to the Clarington Official Plan submitted by Republic Live Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 8 of Report PSD-032-14 be adopted and the by-law adopting the Official Plan Amendment contained in Attachment 9 of Report PSD-032-14 be passed; - 14 - General Purpose and Administration Committee Minutes May 26, 2014 THAT a Temporary Use Zoning By-law Amendment for 1829963 Ontario Inc. allowing camping and ancillary uses, be approved as contained in Attachment 10; THAT a Temporary Use Zoning By-law Amendment for Republic Live Inc. (Dobson) allowing parking and ancillary uses, be approved as contained in Attachment 11 of Report PSD-032-14; THAT once all provisions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied through site plan approval, the by-laws authorizing the removal of the (H) Holding Symbol be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-032-14 and Council’s decision; and THAT all interested parties listed in Report PSD-032-14 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA-349-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-348-14 be amended by adding the following after paragraph 6: “THAT Staff be directed to prepare a report regarding parking enforcement during the Boots & Hearts Music Festival; THAT the Boots & Hearts Community Liaison person be available for 24 hours during the event.” WITHDRAWN Resolution #GPA-350-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-348-14 be amended by adding the following after paragraph 6: - 15 - General Purpose and Administration Committee Minutes May 26, 2014 “THAT the Temporary Use Zoning By-law Amendment for Republic Live Inc., allowing parking and ancillary uses (Attachment 11 of Report PSD-032-14) be amended as follows: Section 1 b) iii), regarding the yard setback adjacent to residential lots be changed to 50 metres.” WITHDRAWN The foregoing Resolution #GPA-348 -14 was then put to a vote and carried. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2014 Resolution #GPA-351-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-016-14 be received for information. CARRIED NEWCASTLE LEASH FREE PARK Resolution #GPA-352-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report EGD-017-14 be received for information. CARRIED VALLEYS 2000 MEMORANDUM OF UNDERSTANDING Report EGD-018-14 was considered earlier in the meeting in the Delegation section of the Agenda. Councillor Partner chaired this portion of the meeting. - 16 - General Purpose and Administration Committee Minutes May 26, 2014 OPERATIONS DEPARTMENT PITCH IN WEEK 2014 Resolution #GPA-353-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report OPD-003-14 be received for information. CARRIED PUBLIC ACCESS DEFIBRILLATOR (PAD) PROGRAM Resolution #GPA-354-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report OPD-004-14 be received for information. CARRIED ICE STORM ASSISTANCE PROGRAM – REQUEST FOR DEADLINE Resolution #GPA-355-14 Moved by Mayor Foster, seconded by Councillor Novak WHEREAS, on February 26, 2014, the Province of Ontario announced a one-time Ice Storm Assistance Program to help the affected municipalities and conservation authorities cover extraordinary costs that were incurred as a result of the December 21 – 22, 2013 ice storm; AND WHEREAS the ice storm damage hugely impacted the trees within the Municipality of Clarington and the tree removal is expected to last into the fall of 2014; AND WHEREAS the Municipality of Clarington Council has approved $50,000 from the Rate Stabilization reserve fund for the clean-up of the 2013 ice storm; AND WHEREAS the Province is recommending delegated authority to the Municipal Treasurer for claims submissions due to the municipal elections period; AND WHEREAS the Province has established deadlines within the Ice Storm Assistance Program; - 17 - General Purpose and Administration Committee Minutes May 26, 2014 NOW THEREFORE IT BE RESOLVED THAT the Director of Finance/Treasurer be delegated authority to submit claims on behalf of the Municipality under the Ontario Ice Storm Assistance Program (OISAP) for the damage caused by the December 2013 ice storm; THAT the Province be requested to extend the deadline for the eligible ice storm expenses incurred from June 22, 2014 to November 30, 2014, to capture all the tree related costs; THAT the Province be requested to extend the deadline date for all claims to be submitted from August 31, 2014 to January 31, 2015 to provide municipalities enough time to compile and submit all documentation; and THAT the Director of Operations, with the concurrence of the Director of Finance/Treasurer, be authorized to undertake any necessary actions to deal with ice storm related damages, to be funded from the Rate Stabilization Reserve Fund with an update/status report to advise Council of actions taken at appropriate times with full maximization of any recovery potential through the OISAP. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT ALARM PROCESSING AND TURNOUT TIMES Resolution #GPA-356-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Report ESD-006-14 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. Councillor Partner left the meeting at 4:35 p.m. - 18 - General Purpose and Administration Committee Minutes May 26, 2014 COMMUNITY SERVICES DEPARTMENT ARTS, CULTURE AND HERITAGE IN CLARINGTON Resolution #GPA-357-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CSD-007-14 be received; THAT the subject of arts, culture and heritage be referred to and included as a part of the strategic planning process of the next term of Council; and THAT all interested parties listed in Report CSD-007-14 be advised of Council’s decision. CARRIED Councillor Partner returned to the meeting at 4:40 p.m. JUNE IS RECREATION AND PARKS MONTH Resolution #GPA-358-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CSD-008-14 be received; and THAT the month of June be proclaimed Recreation and Parks Month in the Municipality of Clarington. CARRIED RENAMING OF THE CLARINGTON FITNESS CENTRE (SPLASH FACILITY) Resolution #GPA-359-14 Moved by Councillor Traill, seconded by Councillor Woo THAT Report CSD-009-14 be received; THAT the Naming of Municipal Buildings/Facilities Policy be waived; THAT the Clarington Fitness Centre be renamed to the “Alan Strike Aquatic and Squash Centre”; and - 19 - General Purpose and Administration Committee Minutes May 26, 2014 THAT all interested parties be advised of Council’s decision. CARRIED Mayor Foster chaired this portion of the meeting. THEATRE DANCE ACADEMY LEASED SPACE Resolution #GPA-360-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Report CSD-010-14 be received; THAT staff be authorized to provide written notice prior to October 1, 2014 to terminate the lease agreement with Theatre Dance Academy Company Ltd. effective as of June 30, 2015; THAT the vacated space be dedicated for use by the Clarington Older Adult Association; THAT staff be directed to provide renovation estimates for the vacated space through the 2015 Budget Process; THAT Staff be directed to Report on whether the previously identified 500 square feet of space in the Courtice Library Branch expansion can be dedicated as space for a youth centre or whether there is the possibility of a future 500 square foot addition to the Courtice Community Complex for a youth centre; and THAT all interested parties listed in Report CSD-010-14 be advised of Council’s decision. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-361-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-360-14 a second time. CARRIED The foregoing Resolution #GPA-360-14 was then put to a vote and carried. - 20 - General Purpose and Administration Committee Minutes May 26, 2014 CLERK’S DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill left the meeting at 5:15 p.m. CORPORATE SERVICES DEPARTMENT CL2014-1 2014 PAVEMENT REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-362-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD-007-14 be received; THAT Ashland Paving Limited, Concord, Ontario with a total bid amount of $1,891,530.60 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-1 be awarded the contract for 2014 Pavement Rehabilitation, Various Locations as required by the Municipality of Clarington, Engineering Department; and THAT the funds required in the amount of $2,102,000.00 (which includes $1,891,530.60 for tendering and $210,469.40 for Contract Administration, Material Testing and Other Costs net of HST) be drawn from the following Engineering Department Accounts: Description G/L Account Amount Pavement Rehabilitation 110-32-330-83212-7401 $ 1,940,000.00 Horsey Street 110-32-330-83274-7401 $ 42,000.00 Carlisle Avenue 110-32-330-83348-7401 $ 38,000.00 Lovers Lane 110-32-330-83349-7401 $ 22,000.00 Roadside Improvement 100-32-380-10240-7540 $ 50,000.00 100-32-380-10240-7540 (2013) $ 10,000.00 TOTAL FUNDS REQUIRED $ 2,102,000.00 CARRIED - 21 - General Purpose and Administration Committee Minutes May 26, 2014 FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR’S DEPARTMENT BILL 179 – PUBLIC SECTOR AND MPP ACCOUNTABILITY AND TRANSPARENCY ACT, 2014 Resolution #GPA-363-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Report LGL-006-14 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS REQUEST FOR REPORT – HIRING OF A PART-TIME PARKING ENFORCEMENT OFFICER Resolution #GPA-364-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be directed to prepare a report, for the General Purpose and Administration Committee of June 9, 2014, on the possibility of hiring one part-time parking officer. CARRIED AS AMENDED (See following motion) - 22 - General Purpose and Administration Committee Minutes May 26, 2014 Resolution #GPA-365-14 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-364-14 be amended by adding the following at the end: “THAT the report include details regarding Sunday coverage.” CARRIED The foregoing Resolution #GPA-364-14 was then put to a vote and carried as amended. REQUEST FOR REPORT – PARKING ENFORCEMENT DURING BOOTS & HEARTS MUSIC FESTIVAL Resolution #GPA-366-14 Moved by Councillor Traill, seconded by Councillor Woo THAT Staff be directed to report on parking enforcement during the Boots & Hearts Music Festival; and THAT the Report address the issue of potentially securing additional private tow truck services. CARRIED PREPARATION OF BY-LAW FOR PROTECTION/REGULATION OF GROUNDWATER RESOURCES ON THE OAK RIDGES MORAINE Resolution #GPA-367-14 Moved by Councillor Neal, seconded by Councillor Traill WHEREAS s. 11(2) of the Municipal Act, 2001, as amended (“the Act”), permits municipalities to pass by-laws respecting the health, safety and well-being of persons; WHEREAS s. 128 of the Act permits municipalities to prohibit and regulate with respect to public nuisances, including matters that, in the opinion of council, are or could become or cause public nuisances; WHEREAS the Municipality of Clarington considers it appropriate and in the public interest to protect the health of its residents and specifically the safety of the water that they consume from wells; - 23 - General Purpose and Administration Committee Minutes May 26, 2014 WHEREAS major undertakings which are constructed on the Oak Ridges Moraine may adversely affect the flow and quality of water in the surrounding area; NOW THEREFORE BE IT RESOLVED THAT Staff be directed to draft a by-law for the protection/and or regulation of groundwater resources on the Oak Ridges Moraine as a result of major undertakings constructed thereon; and THAT Staff be authorized to retain Rod Northey to assist with drafting the by-law, up to a limit of$10,000. TABLED (See following motion) Resolution #GPA-368-14 Moved by Councillor Neal, seconded by Councillor Woo THAT the foregoing Resolution #GPA-367-14 be tabled until the General Purpose and Administration meeting of June 9, 2014. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-369-14 Moved by Councillor Woo, seconded by Councillor Neal THAT the meeting adjourn at 6:00 p.m. CARRIED MAYOR EPUTY CLERK - 24 -