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HomeMy WebLinkAbout05/26/2014C1 0 arington GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: May 26, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation /presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 12, 2014 4 -1 5. PUBLIC MEETINGS (a) Applications for Proposed Zoning By -law Amendment and Red -line 5 -1 Revisions to a Draft Approved Plan of Subdivision Applicant: Lindvest Properties ( Clarington) Limited Report: PSD- 028 -14 (b) Applications for Proposed Zoning By -law Amendment 5 -3 Applicant: William Tonno Construction Limited Report: PSD- 029 -14 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Marilyn Morawetz, Jury Lands Foundation, Regarding on Update on Camp 30 and the Jury Lands Foundation (b) Frank Lockhart and Steve Kay, Valleys 2000, Regarding Report EGD- 018 -14, Valleys 2000 Memorandum of Understanding THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 G. P. & A. Agenda - 2 - May 26, 2014 7. PRESENTATIONS (a) Kenneth Wersted, Creighton Manning on Behalf of Republic Live, Regarding 2014 Boots and Hearts Music Festival Transportation Overview 8. PLANNING SERVICES DEPARTMENT (a) PSD- 028 -14 Proposed Redline Revision to Phase 2 of Draft Approved 8 -1 Plan of Subdivision 18T -89059 and Related Rezoning Applicant: Lindvest Properties (Clarington) Limited (b) PSD- 029 -14 To Create a New Building Lot to Accommodate One Pair 8 -14 of Semi - Detached /Linked Dwelling Units Applicant: William Tonno Construction Limited (c) PSD- 030 -14 Request for Extension of Draft Approval 8 -23 Applicant: Kirk Kemp and Robert Carruthers (d) PSD- 031 -14 Request for Extension to Draft Approval 8 -29 Applicant: 1494339 Ontario Limited (Kingsberry Properties) (e) PSD- 032 -14 Applications to Amend the Clarington Official Plan and 8 -36 Zoning By -Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park Applicant: 1829963 Ontario Inc. and Republic Live Inc. 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 016 -14 Monthly Report on Building Permit Activity for April, 2014 9 -1 (b) EGD- 017 -14 Newcastle Leash Free Park 9 -8 (c) EGD- 018 -14 Valleys 2000 Memorandum of Understanding 9 -15 10. OPERATIONS DEPARTMENT (a) OPD- 003 -14 Pitch In 2014 10 -1 (b) OPD- 004 -14 Public Access Defibrillator (PAD) Program 10 -6 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 006 -14 Alarm Processing and Turnout Times 11 -1 G. P. & A. Agenda - 3 - May 26, 2014 12. COMMUNITY SERVICES DEPARTMENT (a) CSD- 007 -14 Arts, Culture and Heritage in Clarington (b) CSD- 008 -14 June is Recreation and Parks Month (c) CSD- 009 -14 Renaming of the Clarington Fitness Centre (Splash Facility) (d) CSD- 010 -14 Theatre Dance Academy Leased Space 13. MUNICIPAL CLERK'S DEPARTMENT No Reports 14. CORPORATE SERVICES DEPARTMENT (a) COD - 007 -14 CL2014 -1 2014 Pavement Rehabilitation, Various Locations 15. FINANCE DEPARTMENT No Reports 16. SOLICITOR'S DEPARTMENT (a) LGL- 006 -14 Bill 179 — Public Sector and MPP Accountability and Transparency Act, 2014 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT 12 -1 12 -8 12 -13 12 -21 14 -1 16 -1 ClaringtoiiGeneral. Purpose and Administration Committee Minutes May 5, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 5, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak until 4:34 p.m. Councillor J. Neal Councillor W. Partner Councillor C. Traill until 4:15 p.m. Councillor W. Woo arrived at 9:32 a.m. Also Present: Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Corporate Services & Human Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Resources, M. Marano There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper announced the following events: 61St Annual Kinsmen Carnival May 8 to 11, 2014 at the Garnet B. Rickard Recreation- Complex. Annual Maple Festival on Saturday, May 3, 2014, sponsored by the Historic Downtown Bowmanville. Business Improvement Area. 41" Annual Haydon Kitchen Party on Saturday, May 3, 2014 at the Haydon Community Hall. • .Tyrone United Church Spring Fundraiser featuring "Russ Gordon and the Thicker than Water" band on Saturday,, May 3, 2014 at the Tyrone United Church. -1- 4 -1 General Purpose and Administration Committee Minutes May 5, 2014 Councillor Woo attended the meeting at 9:32 a.m. Councillor Novak announced the following events: • Public Meeting for the Durham Region proposed new service today, Monday, May 5, 2014, from 11:00 a.m. to 6:00 p.m. at the Courtice Community Centre. • Clarington Board of Trade's & Office of Economic Development's Clarington's Downtown Revitalization Education Session this evening, Monday, May 5, 2014, from 6:30 p.m. to 8:00 p.m. in the Council Chambers of the Municipal Administrative Centre. • Public Information Centre regarding the Clarington Transportation Master Plan on Tuesday, May 6, 2014 from 6:00 p.m. to 8:00 p.m. in the Council Chambers of the Municipal Administrative Centre. • McHappy Day on Wednesday, May 7, 2014. $1.00 of each purchase of Big Mac, Happy Meal or McCafe Beverage goes to support Ronald McDonald House. • Durham Environmental Advisory Committee 2014 Environmental Achievement Awards on Thursday, May 8, 2014 at the Regional Headquarters. The Engineering Services Department has been nominated by the Central Lake Ontario Conservation Authority (CLOCA). • . CLOCA's Public Tree Planting — Earth Day on Saturday; May 3, 2014 at the Enniskillen Conservation Area. Councillor Partner announced the following upcoming events: • McHappy Day on Wednesday, May 7, 2014 at the Newcastle McDonald's restaurant. • . Orono Horticultural Society meeting on Thursday, May 8, 2014 at 7:30 p.m. at the Orono United Church. • Newcastle Horticultural Society's Plant Sale on Saturday, May 10, 2014 from 9:00 a.m. to noon at the Newcastle Community Hall. • Orono Horticultural Society Plant and Yard Sale on Saturday, May 10, 2014 from 8:30 a.m. to noon at 61 Irwin Road, Orono. • Terrens Wellness Centre's Stress Management for Women Seminars started April 30, 2014 and will continue for four Wednesdays. • Culinary Medicinal Herbs Speaker's Series on Tuesday, May 13, 2014 at the Firehall Bistro in Orono. Newcastle Farmers.Market opens on Sunday, May 18, 2014 and will continue every Sunday until Thanksgiving weekend. • World Ovarian Cancer Day on Thursday, May 8, 2014. • 4th Annual In the Face of an Angel Golf for Ovarian Cancer Tournament on Sunday, May 25, 2014 at the Archibald's Cider House Golf Course. More information can be found at www. Inthefaceofanangel.ca. -2- 4 -2 General Purpose and Administration Committee Minutes May 5, 2014 Councillor Woo announced the following events: • Green Gaels Lacrosse Team's home opener at the Garnet Rickard Complex on Thursday, May 1, 2014. • 100th Anniversary of the Newcastle Horticultural Society and AGM for District 17 on Saturday, May 3, 2014. • MS Mandarin Walk on Sunday, May 4, 2014 at the Garnet B. Rickard Recreation Complex. MusiCounts Band Aid Grant Presentation of a $10,000 grant for the school's music program to Harold Longworth Public School on Tuesday, May 6, 2014 from 1:45 p.m. to 3:00 p.m. • Casting Call for the TVO series, "Giver ", on Wednesday, May 7, 2014 from 3:00 p.m. to 7:00 p.m. at the Central Public School, Bowmanville. They are going to assist the Parent Council build an interactive playground for the school. Mayor Foster announced the following upcoming events: • National Day of Honour Ceremony on Friday, May 9, 2014 at 1:30 p.m. in the Bowmanville Cenotaph to mark the end of Canadian military involvement in Afghanistan , • Renaming of Clarington's Leash Free Park to honour and recognize the late Dave Boyd's commitment to the park on Friday, May 9, 2014 at 2 :30 p.m. • Miche Open House and Warehouse Sale on Friday, May 9, 2014 from 5:00 p.m. to 9:00 p.m. at 1712 Baseline Road, Courtice. Miche is manufacturer and distributor of women's purses /handbags.. • Holy Trinity Catholic High School's Drama Club's performance of "Suessical" on Friday, May 9, 2014 at 7:00 p.m. • Big Brothers & Sisters of Clarington Annual 3 on 3 Road Hockey Tournament on Saturday, May 10, 2014 from 9:00 a.m. to 5:00 p.m. at the Clarington Central Secondary School. • M & M Meats' Annual BBQ in Support of Crohn's and Colitis Canada on Saturday, May 1 Q, 2014 in Bowmanville. • Orono Historic Walking Tour on Sunday, May 11, 2014 from 1:00 p.m. to 2:30 p.m. at the Orono Town Hall. -3- 4 -3 General Purpose and Administration Committee Minutes May 5, 2014 • Mayor Foster made the following proclamation regarding School Crossing Guard Appreciation Day: WHEREAS, the Municipality of Clarington places top priority on child safety issues and awareness, and education plays a critical role in ensuring the safety of our children; AND WHEREAS, during the school year, student pedestrian safety is the primary mission for the more than 33 adult School Crossing Guards in the Municipality of Clarington; AND WHEREAS, every school day, these highly dedicated men and women are in the street protecting our school children and training them about pedestrian safety; AND WHEREAS School Crossing Guards provide an invaluable service to our community, often facing adverse and dangerous conditions in the performance of their duties to ensure children cross'safely; AND WHEREAS it is the desire of the Municipality of Clarington to recognize the School Crossing Guards who perform an estimated 1,200,000 crossings each school year protecting our children during their commute to and from school; NOW THEREFORE let it be known that the Council of the Corporation of the Municipality of Clarington hereby proclaims: May 5, 2014 as "SCHOOL CROSSING GUARD APPRECIATION DAY" in the Municipality of Clarington AND FURTHER take notice and let it be known that the Council of the Corporation of the Municipality of Clarington hereby urges all citizens to take cognizance of this event and fittingly join in its observance. ►ifT ET1911 ? Resolution ##GPA- 303 -14 Moved by Councillor Novak, seconded by. Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 14, 2014, be approved. . CARRIED IKIE 4 -4 General Purpose and Administration Committee Minutes May 5, 2014 Councillor Woo chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applications for a Zoning By -law Amendment Applicant: Mark Abernethy, James Abernethy, and Tyler Smith Report: PSD- 023 -14 Ruth Porras, Senior Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Glen Genge, Planning Consultant, D.G. Biddle & Associates, was present on behalf of the applicants to answer questions. He provided the Committee with an overview of the application. Mr..Genge noted that there are currently no plans for a rear yard.parking lot, and that the neighbours are not in favour of the parking lot. He added that the neighbours are otherwise in support of the application. Mr., Genge highlighted the street parking and noted that the applicant does not anticipate any parking issues. He stated that he was available to answer questions from the Committee regarding the application. (b) Subject: Applications for Proposed Draft Plan of Subdivision, Official Plan Amendment and Zoning By -law Amendment Applicant: 1829963 Ontario Inc. Report: PSD- 024 -14 and (c) Subject: Applications for Proposed Draft Plan of Subdivision, Official Plan Amendment and Zoning By -law Amendment Applicant: Republic Live Inc. Report: PSD- 025 -14 Mitch Morawetz, Planner 1, made a combined verbal and electronic presentation to the Committee regarding the above two applications. i Mark Grimsditch, local resident, spoke in opposition to the application. His concerns were with traffic and the impact on local residents and emergency services. Mr. Grimsditch stated that Regional Road 20 already has traffic issues on long weekends. He stated that he has yet to see a Traffic Management Plan, which he believes should be submitted prior to Council making a decision on the subject applications. Mr. Grimsditch is concerned with increasing the attendance without addressing the existing traffic problems, chaos and disruption to those in the community. -5- 4 -5 General Purpose and Administration Committee Minutes May 5, 2014 Leslie Kerrigan, local resident, spoke in opposition to the application. She stated that she is opposed to both applications. Ms. Kerrigan stated that she is concerned with the size of the parking lot, which will be three times the size of the Oshawa GO Station parking lot. Her concerns were regarding water, security, lighting, traffic management, traffic staff /volunteers, crowd control, and busses. Ms. Kerrigan stated that she is concerned about the safety of those who may decide to walk on the road, in the dark. She is concerned about the liability surrounding the safety issues. Regarding the camping area, Ms. Kerrigan stated that community involvement was promised in January, but the community has not been involved. She is concerned that the traffic management plan has not been finalized, but she raised her concerns about the draft traffic management plan, in particular the inconvenience of the citizens to accommodate the concert goers. Ms. Kerrigan added that she was informed that Regional Road 20 was not supposed to be closed, but now there are plans to close a section of the Regional Road 20. She raised the issue of illegal camping which took place at last year's concert. Ms. Kerrigan stated that she believes that the event is growing too quickly and the problems.are not being addressed. She informed the Committee that, should these changes be approved, she will be taking the matter to her lawyer to discuss her legal options, including the possibility of an injunction. Luc Breau, local resident, spoke in opposition to the application. He is concerned about the parking which will disturb the peace and quiet of the area. and possible adversely affect the drinking water. Mr. Breau is concerned about lack of access to his property resulting in him either having to stay away from his property or being trapped in his home. He explained that his house is still full of dust from traffic from last year's concert. Mr. Breau added his concerns regarding emergency vehicle access and the environment, especially the vulnerability of the aquifer. He asked. whether there will be recreation vehicles parked in the parking lot. Mr. Breau stated that he is concerned about cars leaking gas and oil. His research found that approximately 10% of cars will be leaking fluids onto the land and potentially into the drinking water. Angie Stone, local resident, spoke in opposition to the application. Ms. Stone stated - that she is concerned about the mismanagement of the event including drinking and driving,' urinating on their property, and other disturbances. She stated that she and her husband were not comfortable leaving their property. Ms. Stone is concerned about the security of the perimeter of her lawn and access by emergency personnel. Ms. Stone noted that it took two hours to access their driveway last year. Lori -Ann Gervais, local resident, spoke in opposition to the application. Ms. Gervais" informed the Committee that communications were only sent to those within two kilometres of the site. She stated that she is concerned about why the application is for green space and not a commercial application. Ms. Gervais asked why it is not the property owner applying for the changes. She asked that, if local residents call 911, will the call be responded to by the'emergency vehicles located at the subject site and, will they will not be delayed due to traffic. Ms. Gervais stated that she will be significantly M 4 -6 General Purpose and Administration Committee Minutes . May 5, 2014 impacted by the road closure and amount of traffic. She stated that she is also concerned about the environmental impact of the large number of people and their impact on the environment and water. Ms. Gervais stated that she is concerned about liability for those trespassing on her property, the dust from the gravel road, disturbances, and management issues. Resolution #GPA- 304 -14 Moved by Councillor Partner, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Ms. Gervais to speak on behalf of Jim and Hilda Cochrane. CARRIED Ms. Gervais, speaking on behalf of Jim and Hilda Cochrane, stated that the Cochranes have lived in their home for 52 years and are greatly affected by the event. She asked why the buffer zone from the parking area is only a 15m buffer for residents, but a 30m buffer for the green space. Ms. Gervais explained that`they have been trying to be a part of the plans for two years, but because they are outside of the two kilometre radius they have not received communications. She added that the Cochranes are also concerned about water, noise and light pollution. Ryan Sutcliffe, local resident, spoke in opposition to the application. He stated that he has lived in his home for 10 years. Mr. Sutcliffe stated that he was aware of the track and the concerts, but he cannot support the application. He informed the Committee that the test wells on the subject lands were furrowed under. Mr. Sutcliffe stated that road upgrades are required on Concession 10 from Mosport Road to Highway 115. He stated that he will be surrounded on three sides by the event. Mr. Sutcliffe added that he is in support of Canadian Tire Motorsport Park, but cannot support the expansion of the festival in the form in which it currently stands. Barbara Breau, local resident of 15 years, spoke in opposition to the application. Ms. Breau noted that many of the speakers will have similar concerns about the event and expansion affecting the green space and Oak Ridges Moraine lands. She explained that the concerns affect the community and how it impacts their homes and lives with little consultation and regard for their concerns. Ms. Breau stated that she believes that her quiet peaceful country life will be affected. Her specific concerns are regarding well water and the effects on the lands. Ms. Breau reminded the Committee that Council has responsibilities under the Oak Ridges Moraine (ORM) Conservation Act. She .- referred to a report which speaks to the municipalities' obligations to protect the ORM. Specifically, Ms. Breau noted that municipalities should strengthen by -laws and ensure that they meet minimum levels of protection, the need for improvement, transparency, and better enforcement on areas of the moraine. She noted that the notice of the public meeting indicates that the amendment is to permit parking, portable washrooms, 7- General Purpose and Administration Committee Minutes May 5, 2014 temporary ticket booths, bus loading, and parking areas. Ms. Breau asked whether these uses are consistent with a green space use, she believes they are consistent with a commercial endeavour. She highlighted sections of the Official Plan review regarding responsible stewardship, incompatible development, protection of residents from natural and man -made hazards, protection of the ORM, groundwater recharge and discharge, aggregate resources, and minimizing light pollution. SUSPEND THE RULES Resolution #GPA- 305 -14 Moved by Councillor Partner, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow Ms. Breau speak for a further five minutes. CARRIED Ms. Breau continued by referencing Section 14 of the Clarington Official Plan (OP) regarding recreational uses and noted that the proposed uses do not conform to the Clarington Official Plan. She noted that Section 5.11 of the OP relating to Special Events references music festivals, limited to three days. Ms. Breau suggested that this section would mean that the current proposal would not be permitted as it is a four day festival. She concluded by asking the Committee to not allow the event to continue. Kate Sperry, local resident, spoke in opposition to the application regarding the camping proposal. She explained that very few neighbours are present as many of the neighbours did not receive notification and further that the site notice sign was knocked down. Ms. Sperry stated that one of her concerns with the camping site is a forest fire, potentially started by careless smoking by campers. She noted that there were improperly parked cars which were not towed or ticketed during the event. Ms. Sperry informed the Committee that she spent four hours trying to get home from work during the event. She also noted that she had declined an invitation to go away because her family was concerned about the safety of their property. Ms. Sperry noted that Murphy Road is a dead -end road and there is difficulty with vehicles turning around on the road. RECESS Resolution #GPA- 306 -14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for 20 minutes. CARRIED General Purpose and Administration Committee Minutes May 5, 2014 The meeting reconvened :at 12:16 p.m. Brent Moxam, local resident, spoke in opposition to the application for parking. He .. referenced By -law 2005 -109 Section 6.3.4 regarding parking spaces and the type of surface. Mr. Moxam reminded the Committee that the last two Boots & Hearts concert weekends have been rainy and therefore the proposed parking area, in a dirt field, will not meet Section 6.3.4 of the By -law unless gravel is placed on the land. He explained that, if gravel is applied, the land can no longer be worked. Mr. Moxam noted that there is a culvert in the southeast corner of the subject property which runs onto land which he works and owns. He added that he is concerned about the adverse effect of contaminated water on his household, farm animals and business. Mr. Moxam stated that the garbage from the proposed site, and from the drivers stuck in traffic, will be strewn on his land and will be incorporated into his hay bales. He informed the Committee that he has16 years of experience as a concert producer. Mr. Moxam explained that it will take many days to clean up from the effects of a concert, which will, cause extended traffic.issues. He stated that he is concerned about the vulnerability of the aquifer. Mr. Moxam added that he is concerned. about the diesel -run light towers and the effect of light pollution on his neighbours. He confirmed that the proposed types of light fixtures will provide light to a five acre circumference. Mr. Moxam added that the noise from the diesel generators will impact his neighbours. He noted that intoxicated concert goers will end up sleeping in their cars, resulting in the parking lot becoming a camping lot. SUSPEND THE RULES Resolution #GPA- 307 -14 Moved by Councillor Partner, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Mr. Moxam speak for an additional two minutes. CARRIED Mr. Moxam continued by adding that he is concerned about the safety of his family, animals, equipment and property. He added that he needs to ensure that veterinarian services are able to access his property, if necessary. Lois Wilson, local resident, spoke in opposition to the application for parking. She stated that she has similar concerns to her neighbours and added that they are close to the entrance gates to the parking lot. In particular, Ms. Wilson stated that she is . concerned about traffic volume trying to access and exit the parking lot. Ms. Wilson added that she is also concerned about drinking and driving. She added that she is-not certain where the taxis will be located. Ms. Wilson noted that she is concerned about the light pollution and lack of washroom facilities near the woodlot. She asked whether 4 -9 General Purpose and Administration Committee Minutes May 5, 2014 the proposed sound barriers will be temporary. Ms. Wilson asked whether there would be permanent or temporary signs. She added that the garbage needs to be removed within days rather than weeks. Ms. Wilson noted that the noise from the party goers is going to affect her. She asked whether the future plans for Highway 35 expansion are going to affect the Dobson farm and future concerts. Ms. Wilson informed the Committee that she is concerned about security, insurance, and property matters and whether there are plans for more concerts throughout the year. She noted that the Boots & Hearts website is listing tickets for offsite parking. Ms. Wilson noted that once agricultural land has been changed, it can't be reversed. Barb Maddox, local resident, spoke in opposition to the application. She stated that her concerns are shared with her neighbours but that her largest concern is the effect of leaking cars on the drinking water. Ms. Maddox added that she is also concerned about traffic volume, noise and light pollution, and the risk of forest fires. She added that Concession Road 10 already has many maintenance issues and she is concerned about the impact of concert goers on the road. Ms. Maddox asked who will take on.-the liability if people are injured on private property. Adam Walker, local resident, spoke in opposition to the application respecting parking. Mr. Walker informed the Committee that he had not been notified of the plans until six days ago when one of his neighbours informed him of the plans for parking. He stated that he has received nothing from the Boots & Hearts organizers. Mr. Walker stated that he consulted with the neighbours and noted that there are two small signs indicating the proposed planning change. He stated that he is disappointed with' everyone involved, especially Republic Live, for disregarding the neighbours on the west side of Highway 35. Mr. Walker noted that he has the same concerns as his neighbours. He informed the Committee that his traffic concerns were ignored during the,2013 Boots & Hearts concert. Mr. Walker added that he found trespassers on his property, which resulted in a heated confrontation. As a result, he is concerned for his safety and that of his neighbours. Mr. Walker asked the Committee not approve this application. He stated that there are errors and omissions in the Planning Services Department paperwork. Mr. Walker informed the Committee that he attended the Planning Services Department and asked for any and every piece of paperwork that he is entitled to regarding the matter. He added that there was still missing paperwork which he inquired about on Friday, including the planning justification report, and the Scope Natural Heritage Evaluation. Mr. Walker explained that he made copies of the information and distributed it to his neighbours on the weekend. He stated that he was concerned that he and his neighbours "don't matter ". -10- 4 -10 General Purpose and Administration Committee Minutes May 5, 2014 SUSPEND THE RULES Resolution #GPA- 308 -14 Moved by Councillor Partner, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Mr. Walker to speak for an additional two minutes. CARRIED Mr. Walker referenced the Creighton Manning initial report, and Event Transportation Sketch Plan, which indicates that people may be using the parking lot on the Monday prior to the event. He further noted that, on the Eco View Evaluation of the Property document, it states that the existing buildings will be demolished. Mr. Walker asked if this was true. He continued by asking whether the test wells have been filled or whether there is a danger of water contamination, via the - wells. Denise Burns, local property owner, spoke in opposition to both applications. Ms. Burns stated that her father lived on the property for 16 years. She informed the Committee that her father conveyed concerns regarding traffic, light and noise pollution from the 2013 Boots & Hearts event. Ms. Burns expressed concerns for the neighbours including their livelihood and property values. Scott Burns, local property owner, spoke in opposition to both applications. He explained that Mr. Moxam worked the land. Mr. Burns noted that, if he shone lights at his neighbours he would be stopped and he asked why this much light pollution would . be allowed. He explained that his father -in -law owned the property until recently and his father -in -law had concerns about garbage, noise and light pollution. Mr. Burns suggested that the Committee view some of the videos from the previous Boots & Hearts Concerts. He noted that, in the past, there were problems with trespassers. Mr. Burns added that the concert should not be allowed to expand until existing issues are addressed. He noted that there are concerns regarding emergency vehicle access and response times. Mr. Burns explained that the house has well water and he stated that he cannot imagine how anyone would allow a large number of cars to park near the water aquifer. He concluded by stating that he does not understand why the neighbours have to suffer for the sake of a concert. Tara Borchuk, local resident, spoke in opposition to the application for parking. She stated that she shares the concerns previously expressed. Ms. Borchuk added that she is concerned about runoff, the effects on drinking water, garbage issues, traffic, light pollution and the ability for her to access her mailbox. Ms. Borchuk explained that she encountered traffic delays during the previous concerts. She added that she is concerned about the security of her family, property, equipment and animals. Ms. - 11 - 4 -11 General Purpose and Administration Committee Minutes May 5, 2014 Borchuk explained that she works in Brooklyn and therefore her route and schedule will be affected. Kevin Anyan was present to speak in support of both applications. He' noted that most of the economic impact comes from the concert goers. Mr. Anyan stated that he believes that the Boots ,& Hearts Concert is a success, based on the number of concert goers. He noted that Boots & Hearts organizers are under no obligation to provide camping but that they are adding more camping anyway. Mr. Anyan applauded the organizers for trying to take 7000 vehicles off the road by providing offsite parking and shuttle service. He informed the Committee that Republic Live has commissioned a traffic management professional. Mr. Anyan noted that it would be cruel to force Republic Live to spend money on a traffic management plan and then to not take their recommendations. He thanked Republic Live for recently adding the Rotary Ribfest to their social media content. Mr. Anyan noted that Council has leverage to force Republic Live to take certain actions. Caroline Molinari, agent for the camping application'(D09.COPA 2014 -001 and D14213A.2014 -0006) explained that the site plan issues will be dealt with through the site plan process. Ms. Molinari stated that she believes that the application should be approved for the following reasons: there is precedence with Council approving a recent similar application, the application is in conformity with the Official Plan, it is temporary, and the proposal helps to mitigate the traffic issues. Richard Rondeau, the applicant, answered questions from the Committee regarding the application. Shannon McNevan, from Republic Live Inc., spoke regarding both. applications. He stated that their goal is to be the top music festival in Canada. Mr. McNevan explained that the quick growth causes problems which are complex and which they have been working towards fixing. He clarified that the capacity for the field is 7500 vehicles, but that he plans to only put 4000 vehicles in the parking lot. Mr. McNevan noted that 30 busses will replace 4000 vehicles. He clarified that the comparison events discussed today are smaller than Boots & Hearts. Mr. McNevan admitted that the traffic situation was considerably worse the second year. He noted that Canadian Tire Motorsport Park uses a two kilometre radius for notification to neighbours, which is the same radius used by Republic Live Inc. Mr. McNevan stated that 75% of the traffic comes from the west' side of the site. He explained that Concession Road 10 cannot handle as many ticketing gates as the Regional Road 20, Mr. McNevan noted that Republic Live Inc. has chosen to bring in industry professionals to deal with the logistics of the concert. He stated that it will not be a quick fix, but that the goal is to make it better each year and that they plan to continue to work with Staff to address the issues. Mr. McNevan stated that.there are currently three traffic plans which change according to whether they receive government approvals for specific proposals. -12- 4 -12 General Purpose and Administration Committee Minutes May 5, 2014 RECESS Resolution #GPA- 309 -14 Moved -by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 3:03 p.m. Mayor Foster chaired th -is portion of the meeting. DELEGATIONS DELEGATION OF KEVIN TUNNEY, TUNNEY PLANNING, REGARDING REPORT PS13- 027 -14; APPLICATIONS TO AMEND.DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE — REQUEST FOR EXTENSION TO DRAFT APPROVAL Kevin Tunney's name was called, but he was not present. SUSPEND THE RULES Resolution #GPA- 310 -14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the Order of the Agenda be altered. CARRIED Resolution #GPA- 311 -14 Moved by Councillor Woo, seconded by Councillor Traill THAT Mr. Mensink's delegation be considered at this time. CARRIED -13- 4 -13 General Purpose and Administration Committee Minutes May 5, 2014 DELEGATION OF NICK MENSINK, GHD, REGARDING REPORT PSD- 027 -14, APPLICATIONS -TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE — REQUEST FOR EXTENSION TO DRAFT APPROVAL Nick Mensink, GHD, was present regarding Report PSD- 027 -14, Applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage — Request for Extension to Draft Approval. Mr. Mensink provided the Committee with background information regarding the application. He asked that the extension of the draft approval be changed from two years to six years. - DELEGATION OF PAUL KENNEDY, ARCHITECTURAL TECHNOLOGIST, CASSIDY & CO., REGARDING REPORT PSD - 027 -14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION.AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE — REQUEST FOR EXTENSION TO DRAFT APPROVAL Paul Kennedy, Architectural Technologist, Cassidy & Co., was present regarding Report PSD- 027 -14, Applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11:3 Metres Frontage — Request for Extension to Draft Approval. Mr. Kennedy stated that he agrees with Mr. Mensink and asked for the extension to be changed from two years to six years. DELEGATION OF BILL CREAMER, D.G. BIDDLE & ASSOCIATES, REGARDING REPORT PSD - 027 -14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE — REQUEST.FOR EXTENSION TO DRAFT APPROVAL Bill Creamer's name was called, but he was not present. DELEGATION OF KIRK KEMP, REGARDING REPORT PSD - 027 -14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE — REQUEST FOR EXTENSION TO DRAFT APPROVAL Kirk Kemp, one of the applicants, was present regarding Report PSD- 027 -14, Applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage — Request for Extension to Draft Approval. Mr. Kemp stated that he agrees with the draft approval extension to six years and that he believes that the requirements could be met within six years. -14- 4 -14 General Purpose and Administration Committee Minutes May 5, 2014 DELEGATION OF HANNU HALMINEN, REGARDING REPORT PSD- 027 -14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE — REQUEST FOR EXTENSION TO DRAFT APPROVAL Hannu Halminen, was present to answer questions regarding his applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage — Request for Extension to Draft Approval. Mr. Halminen stated that he agrees with all the recommendations except for recommendation #3, which he would like to see changed from two years to six years as he believes it to be more reasonable and responsible. He also answered questions from Committee ALTER THE AGENDA Resolution #GPA- 312 -14 Moved by Councillor Partner, seconded by Councillor Woo THAT the agenda be altered to consider Report PSD- 027 -14 at this time. CARRIED APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND KIRK C. KEMP Resolution #GPA- 313 -14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD- 027 -14 be received; THAT the application to amend Draft Approved Plan of Subdivision (S -C 2007 -0004) submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp to permit additional lots with 11.3 metres of frontage be supported, subject to the conditions generally as contained in Attachment 2 to Report PSD- 027 -14; THAT the request for extension to Draft Approval be supported but only for an additional. six years; THAT the Zoning By -law Amendment application submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp be approved as contained in Attachment 3 to Report PSD - 027 -14; -15- 4 -15 General Purpose and Administration Committee Minutes May 5, 2014 THAT the Architectural Design Guidelines for the Northglen Neighbourhood be amended to the satisfaction of the Director of Planning Services prior to the registration of the next phase of development being. Phase 1 B; THAT when conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval of each phase; THAT the Region of Durham Planning Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 027 -14 and Council's decision; and THAT all interested parties listed in Report PSD- 027 -14 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA- 314 -14 Moved by Councillor Woo, seconded by Councillor Novak THAT the foregoing Resolution #GPA - 313 -14 be amended by adding the following after paragraph 6: "THAT Staff also provided a six year extension for the draft plan on the east side of'Middle Road when Staff brings forward a report* on that draft plan." CARRIED The foregoing Resolution #GPA - 313 -14 was then put to a vote and carried as amended PRESENTATIONS There were no, presentations. Councillor Woo chaired this portion of the meeting. -16- 4 -16 General Purpose and Administration Committee Minutes May 5, 2014 PLANNING SERVICES DEPARTMENT TO CONVERT A SINGLE- DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH Resolution #GPA- 315 -14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD- 023 -14 be received; THAT the application to amend the Zoning By -law 84 -63, submitted by Mark Abernethy, James Abernethy and Tyler Smith to convert a single- detached dwelling to a professional office, continue to be processed; and THAT all interested parties listed in Report PSD- 023 -14 and any delegations be advised of Council's decision. AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: 1829963 ONTARIO INC. Resolution #GPA- 316 -14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD -024; 14 be received; THAT the applications to amend the Clarington Official Plan and Zoning By -law submitted by 1829963 Ontario Inc., to allow camping and ancillary uses, continue to be processed and that a subsequent report be prepared; and - THAT all interested parties listed in Report PSD- 024 -14 and any delegations be advised of Council's decision. - 11NN121 -17- 4 -17 General Purpose and Administration Committee Minutes May 5, 2014 AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: REPUBLIC LIVE INC. Resolution #GPA- 317 -14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD- 025 -14 be received; THAT the applications to amend the Clarington Official Plan and Zoning By -law submitted by Republic Live Inc., to allow parking and ancillary uses; continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD- 025 -14 and any delegations be advised of Council's decision. CARRIED HERITAGE DESIGNATION BY -LAW (AMENDMENT) 210 KING AVENUE WEST, NEWCASTLE Resolution #GPA- 318 -14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD- 026 -14 be received; THAT the recommendation of the Clarington Heritage Committee to enact a new designation by -law for 210 King Avenue West, Newcastle, under Part IV of the Ontario Heritage Act continue to be processed; THAT the Clerk prepare the required Notice of Intention to Amend the Designation pursuant to the provisions of the Ontario Heritage Act; THAT, depending on the response to the Notice of Intention to Designate, the Clerk either prepare the necessary by -law or report back to Council regarding objection(s) received; and THAT the Clarington Heritage Committee, the interested parties listed in Report PSD- 026 -14 and any delegations, be advised of Council's decision. CARRIED 4 -18 General Purpose and Administration Committee Minutes May 5, 2014 APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND KIRK C. KEMP This matter was considered, earlier in the meeting, following the Delegation Section of the Agenda. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT GREEN ROAD BRIDGE COST REALLOCATION, BOWMANVILLE CONTRACT NO. CL2013 -26 Resolution #GPA- 319 -14 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report EGD- 014 -14 be received; THAT capital project costs be reallocated in the amount of $480,000 (net of HST) to reflect an increase in PO #08194 issued to Toronto Zenith Contracting Ltd. and a decrease in PO #07898 issued to Canadian Pacific Railway to reflect the change in the scope of rail work that Toronto Zenith Contracting -Ltd. will now be undertaking instead of Canadian Pacific Railway; and THAT the Purchasing By -law be waived and staff be given the authority to process the necessary documents to affect the change in the project. CARRIED PROPOSED AMENDMENTS TO TRAFFIC BY -LAW 91 -58 AND REPLACEMENT WITH A NEW CONSOLIDATED TRAFFIC AND PARKING BY -LAW Resolution #GPA- 320 -14 Moved by Mayor Foster, seconded by Councillor Traill THAT Report EGD- 015 -14 be received; THAT the Traffic By -law 91 -58 and all its attached schedules and amendments to it be repealed and replaced by the new Traffic and Parking By -law and schedules as detailed in Report EGD - 015 -14; and S� 4 -19 General Purpose and Administration Committee Minutes May 5, 2014 THAT the Mayor and Municipal Clerk be authorized to execute the proposed By -law attached to Report EGD- 015 -14. CARRIED HIGHWAY OF HEROES RIDE PROPOSAL - DENIAL Resolution #GPA- 321 -14 Moved by Mayor Foster, seconded by Councillor Partner WHEREAS on March 3, 2014, Council approved the 2014 Highway for Heroes Ride, in principle; AND WHEREAS Section 2.5 of By -law 2014 -021 requires an application to be submitted 60 days prior to the event, being April 7, 2014 for this event; AND WHEREAS since an application has not been received by the Municipality of Clarington; r NOW THEREFORE BE IT RESOLVED THAT the proposal for the 2014 Highway of Heroes Ride be denied. CARRIED LATER 1N THE MEETING (See following motion) Councillor Traill left the meeting at 4:15 p.m. SUSPEND THE RULES Resolution #GPA- 322 -14 Moved by Councillor Neal, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 321 -14 a second time. CARRIED The foregoing Resolution #GPA- 321 -14 was then put to a vote and carried. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. -20- 4 -20 General Purpose and Administration Committee Minutes May 5, 2014 EMERGENCY AND FIRE SERVICES DEPARTMENT FIRST QUARTER ACTIVITY REPORT — 2014 Resolution #GPA- 323 =14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD- 005 -14 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER — SUMMER STUDENT Councillor Novak left the meeting at 4:34 p.m. Resolution #GPA - 324 -14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report CLD- 011 -14 be received; and THAT the by -law appointing Ms. Katelyn Scheffee as a Municipal Law Enforcement Officer, attached to Report CLD- 011 -14, be passed. CARRIED -21- 4 -21 General Purpose and Administration Committee Minutes May 5, 2014 APPOINTMENTS TO THE AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON AND OLDER ADULT STRATEGY STEERING COMMITTEE Resolution #GPA- 325 -14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CLD- 012 -14 be received; THAT Elgin Greenham be appointed to the Agricultural Advisory Committee of Clarington for a term ending December 31,2016; and THAT the following two members of the public be appointed to the Older Adult Strategy Steering Committee for a term ending upon the submission of the Committee's Final Report: John Coffey Julie Mich alejko-Earle THAT all interested parties listed in Report CLD - 012 -14 be advised of Council's decision. CARRIED 2014 MUNICIPAL ELECTION — COMPLIANCE AUDIT COMMITTEE Resolution #GPA- 326 -14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD- 013 -14 be received; THAT the Clarington Municipal Election Compliance Audit Committee Rules of Procedure, included as Attachment 1 to Report CLD - 013 -14, be received for information; and THAT the draft by -law attached to Report CLD- 013 -14 as Attachment 2, including the Terms of Reference, be approved by Council. CARRIED -22- 4 -22 General Purpose and Administration Committee Minutes May 5, 2014 APPOINTMENT OF ANIMAL SERVICES OFFICER — AMY JANES Resolution #GPA- 327 -14 Moved by Councillor Partner, seconded by Councillor Neal THAT Report CLD- 014 -14 be received; and THAT the by -law appointing Amy Janes as an Animal Services Officer, attached to Report CLD- 014 -14 as Attachment 1, be passed. CARRIED AUTHORIZATION TO PERFORM CIVIL MARRIAGE SERVICE OUTSIDE OF COUNCIL CHAMBERS AND TO WAIVE FEE Resolution #GPA - 328 -14 Moved by Councillor Hooper, seconded by Councillor Neal WHEREAS Council passed a By -law to "opt in" to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Municipal Clerk has received a request to perform a civil marriage service outside of the parameters set by By -law; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to perform a civil marriage service on June 21, 2014, in Claremont, Ontario; THAT the $250 fee be waived in this instance; and THAT the appropriate by -law be forwarded to Council. CARRIED -23- 4 -23 General Purpose and Administration Committee Minutes May 5, 2014 CORPORATE SERVICES DEPARTMENT TENDER CL2014 -3 HIGH FLOAT RESURFACING & DITCHING Resolution #GPA- 329 -14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD - 005 -14 be received; THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $1,805,170.81 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014 -3, be awarded the contract for the High Float Resurfacing and Ditching; THAT funds in the amount of $1,994,524.89 (net of H.S.T. Rebate), which includes $1,805,170.81 for tendering, administration, material testing and contingencies be drawn from the following Operations and Engineering Departments Capital Accounts: 2014 Capital Budget Rural Road Resurfacing 110 -36- 330 - 83680- 7401 ... ............................... ..................$1,469,286.17 2013 Capital Budget Rural Road Resurfacing — funds carried forward 110 -36- 330 - 83680- 7401 ...... ............................... .....................$71,305.06 2014 Pebblestone Road Account Townline to Tooley 110 -32- 330 - 83429- 7401 .......................... ............................... $200,000.00 2014 Pebblestone Road Account Trulls to Courtice 110 -32- 330 - 83430 - 7401 ... ............................... . ....................$160,000.00 2012 ,Duke Street Reconstruction 110 -32- 330 - 83359 - 7401 ....... ............................... .....................$80,210.00 Osborne Road (Ontario Power Generations Letter of Credit G198126) 110 -32 -330- 83334 - 7401 ............................ ............................... $13,723.66 Total Funding ..................................... ............................... $1,994,524.89 THAT, pending satisfactory pricing and service, the contract be extended for a second, third and fourth year. CARRIED -24- 4 -24 General Purpose and Administration Committee Minutes May 5, 2014 RFP2014 -2 ENGINEERING SERVICES FOR HVAC RETRO -FIT & LIGHTING SYSTEM DESIGN Resolution #GPA- 330 -14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report COD - 006 -14 be received; THAT the proposal received from MAT 4Site Engineers Limited, Toronto, Ontario, being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2014 -2, be awarded the contract for Engineering Services for HVAC Retro -Fit & Lighting System Design with a bid amount of $44,265.60 (net of H.S.T. Rebate); and THAT funding be provided from Account 110 -16- 130 - 81613 -7401 Mechanical and Electrical Consultant for the Energy Efficiency Upgrades to the HVAC and Lighting Systems at the Municipal Administrative Centre and Main Branch Library. CARRIED FINANCE DEPARTMENT ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR THE YEAR ENDED DECEMBER 31, 2013 Resolution #GPA- 331 -14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND- 010 -14 be received; and THAT a copy of Report FND- 010 -14 be sent to the Ministry of Municipal Affairs and Housing. CARRIED FINANCIAL UPDATE AS AT MARCH 31, 2014 Resolution #GPA- 332 -14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND- 011 -14 be received for information CARRIED -25- 4 -25 General Purpose and Administration Committee Minutes May'5, 2014 FEDERAL GAS TAX AGREEMENT WITH THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO Resolution #GPA- 333 -14 Moved by Councillor Neal,' seconded by Councillor Woo THAT Report FND- 012 -14 be received; THAT the By -law, contained in Attachment 1 to Report FND- 012 -14, authorizing the Mayor and Clerk to execute, on behalf of the Corporation of the Municipality of Clarington, a Municipal Funding Agreement for the transfer of Federal Gas Tax Funds, be passed; and THAT the Association of Municipalities of Ontario be advised of Council's decision. CARRIED BOWMANVILLE INDOOR SOCCER DEBENTURE Resolution #GPA - 334 -14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND- 013 -14 be received; and THAT the Director of Finance/Treasurer be authorized to make application to the Region of Durham for the debenture of the Bowmanville Indoor Soccer balloon payment in the amount of $1,426,000 over a 10 year period. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. WzV 4 -26 General Purpose and Administration Committee Minutes May 5, 2014 OTHER BUSINESS There were no items to be considered under this section of the Agenda. COMMUNICATIONS CORRESPONDENCE CONCERNING THE PUBLIC MEETING (AGENDA ITEM 5(A)), REGARDING AN APPLICATION TO CONVERT A SINGLE - DETACHED DWELLING TO A PROFESSIONAL OFFICE, REPORT PSD- 023 -14 Resolution #GPA- 335 -14 Moved by Councillor Neal, seconded by Councillor Hooper THAT correspondence from the following people, concerning the Public Meeting (Agenda Item 5(a)) Regarding an Application to Convert a Single- Detached Dwelling to a Professional Office, Report PSD- 023 -14, be referred to the Director of Planning Services to be considered as part of the application review process: Dr. Robin Jeffery Andrew and Janet Rice John and Janet Rice Kris Bargenda and Jennifer Pinsent Steve and Tori Kay CARRIED CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA- 336 -14 Moved by Councillor Woo, seconded by Councillor Hooper THAT the meeting adjourn at 5:18 p.m. CARRIED MAYOR -27- DEPUTY CLERK 4 -27 beading the Way PUBLIC MEETING REPORT PSD- 028 -14 LINDVEST PROPERTIES -NOTICE OF PUBLIC MEETING AND COMPLETE APPLICATION The Municipality of Clarington has received Complete Applications for a proposed Zoning By -law Amendment and Red -line Revisions to a Draft Approved Plan of Subdivision. APPLICANT,: LINDVEST'PROPERTIES (CLARINGTON) LIMITED PROPERTY: 170 GIVEN ROAD, NEWCASTLE VILLAGE PROPOSAL: TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION AND TO REZONE THE LANDS TO PERMIT A NET INCREASE OF 5 LOTS (138 IN TOTAL) COMPRISING 36 10 M LOTS, 45 12 M LOTS AND 57 15 M LOTS FILE NO.:18T -89059 AND ZBA 2014 -0010 A Public Meeting to receive input on the applications will• be held on: DATE: Monday, May 26, 2014 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY person may attend the public meeting and /or make written or verbal representation either in support of or in opposition to the proposal. If you cannot attend the Public Meeting on these applications, you can make a delegation to Council at their meeting on Monday June 2nd Additional information relating to the applications is available.for . inspection between 8:30 a.m. and 4:30 p:m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, V Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Bob Russell (905) 623 -3379, extension 2421 or by e -mail at brussell @claringtoh.net. Should you wish to appear before Council, arrangements should be made through the Municipality of Clarington Clerk's Department at (905) 623 -3379. In. order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon* on the Wednesday prior to the meeting. However, requests for delegations will be accepted until 4:15 p.m. on the work day prior to the meeting and your name will be included on the final delegation list, printed Friday afternoon. An on -line delegation request form is also available on the Municipality's website, www,clarin.qton.net under. "Delegations" in the Service Clarington listing. If you wish to make a written submission or if you wish to be notified of: i) the adoption of the proposed zoning by -law amendment or of the refusal of a request to amend the zoning by -law; and /or ii) the decisions in respect of the proposed plan of subdivision. you must make a written request is the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for . Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or other accommodations please contact the Clerk's Department at 905 - 623 -3379, extension 2109. , APPEAL If a person orpublic body does notmake oral submissions at a public meeting ormake written submissions to the Municipality of Clarington, Planning Services Department before the by -lawis passed; and /orbefore the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body., i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and ii) may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are, reasonable grounds to do so. Dated at h unicipality of Clarington this ,Z%;tday of r 2014 Dav4Jrome, 4MCIP, RPP 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 cc: LDO 5 -1 5 -2 cDONALD °y -I z �< T s m 0 Z z m z G7 m m m CRESCENT OODLOCK STREET z C M -- - m PEDWELL STREET E 4 5 • � T e 5 z e: c D m co E 6) REMI COURT, Ti F 0 < ORTH STREET BALDWIN STREET T O p O o N 0 a w _ PU N r v � -4 , N i 0 oz tb O JO i s 9�i a . N 5 �• Cit 3 O (D � p N O 0. C) w r � a m ©091110111001111 PUBLIC MEETING Report PSD- 029 -14 William Tonno Construction %�Jray►j���-�� NOTICE OF PUBLIC MEETING Ureaangrheway �WW AND COMPLETE APPLICATION The Municipality of Clarington has received a Complete Applications for a proposed Zoning By -law Amendment. APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED PROPERTY: 123 DAISYFIELD AVENUE (AS DRAFT APPROVED), IN COURTICE PROPOSAL: TO REZONE BLOCK 60 IN A DRAFT APPROVED PLAN OF SUBDIVISION CONSISTENT WITH THE ABUTTING LANDS TO THE EAST TO PERMIT THE CONSTRUCTION OF TWO SEMI - DETACHED /LINKED DWELLING UNITS ON THE COMBINED LANDS. FILE NO.: ZBA 2014 -0012 A Public Meeting to receive input on the application will be held on:, DATE: Monday, May 26, 2014 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario ANY person may attend the public meeting and /or make written or verbal representation either in support of or in opposition to the proposal. If you cannot attend the Public Meeting on these applications, you can make a delegation to Council at their meeting on Monday June 2nd Additional information relating to the application is available for inspection between-8:30 a.m. and 4:30 p.m. (during July and August 8 :00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Cynthia Strike (905) 623-3379,. extension 2410 or by e -mail at cstrike(a)clarington.net. Further details can be found on our website at www.clarington.net. Should you wish to appear before Council, arrangements should be made through the Municipality of Clarington Clerk's Department at (905) 623 -3379. In order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. However, requests for delegations will be accepted until 4:15 p.m. on the work day prior to the meeting and your name will be included on the. final delegation list, printed Friday afternoon. An on -line delegation request form is also available on the Municipality's website, www.clarington.net under "Delegations" in the Service Clarington listing. If you wish to make a written submission or be notified of: i) the adoption of the proposed official plan amendment/zoning by -law amendment or of the refusal of a request to amend the official plan /zoning by -law amendment; and /or ii) the decision in respect of the proposed plan of subdivision /plan of condominium you must make a written request to the Municipality of Clarington, Planning Services Department. The Municipality of Clarington is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. If you have accessibility needs and require alternate formats or other accommodations please contact the Clerk's Department at 905 - 623 -3379, extension 2109. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by -law is passed, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the .Ontario Municipal Board un less, in the opinion of the Board, there are reasonable grounds to do so. Dated t the Municipality of Clarington this Z3r(�-day of 2014. David J. Crome, MCIP, RPP 40 Temperance Street Director of Planning Services Bowmanville, Ontario 5-3 Municipality of Clarington L1C 3A6 5 -4 IJILW • � a 04 jC c o p N c avow a� o o� p o U C O o o r c w N v 0 s N C N O Y W m CL N g b O� v 4� �OvOC-3 09 MOO19 � O� O� 133a1S J.2i3001N Z� 5 -4 DRAFT LIST OF DELEGATIONS GPA Meeting: May 26, 2014 (a) Marilyn Morawetz, Jury Lands Foundation, Regarding on Update on Camp 30 and the Jury Lands Foundation (b) Frank Lockhart and Steve Kay, Valleys 2000, Regarding Report EGD- 018 -14, Valleys 2000 Memorandum of Understanding 6 -1 L 1:14 U91 Z-Al i PLANNING SERVICES DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report#: PSD- 028 -14 File #: 18T -89059 (Redline Rev. 2) & ZBA 2014 -0010 Subject: PROPOSED REDLINE REVISION TO PHASE 2 OF DRAFT APPROVED PLAN OF SUBDIVISION 1.8T -89059 AND RELATED REZONING APPLICANT: LINDVEST PROPERTIES (CLARINGTON) LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD- 028 -14 be received; 2. THAT provided there are no significant concerns raised at this public meeting the application for Redline Revisions to Phase 2 of Draft Approved Plan of Subdivision 18T -89059 submitted by Lindvest Properties (Clarington) Limited (see Attachment 1 to Report PSD- 028 -14) be supported subject to conditions -generally-as contained in Attachment 2 to Report PSD- 028 -14;. 3. THAT the application to amend Zoning By -law 84 -63 by Lindvest Properties (Clarington) Limited to implement the above Redline Revisions to Phase 2 of Draft Approved Plan of Subdivision 18T -89059 be approved and that the Zoning By -law amendment contained in Attachment 3 to Report PSD- 028 -14 be passed; 4. THAT the Holding symbol be lifted by by -law at such time as the Owner has fulfilled the requirements of the Clarington Official Plan for removal of the Holding symbol and satisfied the appropriate Conditions of Draft Approval; 5. THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 028 -14 and Council's decision; and CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 028 -14 PAGE 2 6. THAT all interested parties listed in Report PSD- 028 -14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: .' vi J. C o , MCIP, PP Franklin Wu it ctor, Plan ing Services Chief Administrative Officer BR /CP /av May 21, 2014 8 -2 REPORT NO.: PSD- 028 -14 1. APPLICATION DETAILS 1.1 Owner /Applicant: Lindvest Properties (Clarington) Limited PAGE 3 1.2 Proposal: To amend by re- lotting, Phase 2 of Draft Approved Plan of Subdivision 18T -89059 known as Foster Creek North, and to rezone the lands to permit a net increase of 5 lots (138 in total) comprising 36 10m lots, 45 12m lots and 57 15m lots 1.3 Phase 2 Area: 14.13 hectares (34.92 acres) 1.4 Location: West of Foster Creek, North of King Avenue West/Given Road, generally east of Pedwell Street, and generally south of Grady Drive 2. BACKGROUND 2.1 On March 26, 2014, Lindvest Properties (Clarington) Limited submitted applications for Redline Revision to Phase 2 of Draft Approved Subdivision Plan 18T -89059 and amendment of Zoning By -law 84 -63. 2.2 The proposal, for re- lotting with implementing minor rezoning is being done to better reflect the market, broaden the range of single detached housing units, and generate a more consistent lot fabric. The proposal does not affect the 64 medium density units that are also in Phase 2. (See Figure 1) 2.3 A Planning Justification Report and related Addendum, a Stormwater Management Analysis and an On- street Parking Plan were submitted in support of the proposed revising. -3. LAND- CHARACTERISTICS AND - SURROUNDING -USES- 3.1 The western portion of the land is flat and vacant. The eastern and northeastern portions of the land are in the Foster Creek Valley which will be dedicated as open space. 3.2 The surrounding uses are as follows: North - In the west portion Phase 3 of the same plan of subdivision, and in the east portion the Canadian Pacific Railway South - Given Road, King Avenue West and properties fronting on the north side of these roads East - Properties fronting on the west side of Remi Court and North Street West - Registered and mostly built Phases 1 and 1 B of the same plan of subdivision REPORT NO.: PSD- 028 -14 Figure 1: Site Location PAGE 4 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement The proposed re- lotting and the consequent addition of 5 more residential units to Phase 2 of said plan provides an increase in density thereby providing a more efficient use of land and services while generating a housing supply that is a little more affordable and mixed. The applications conform. REPORT NO.: PSD- 028 -14 4.2 Provincial Growth Plan PAGE 5 The proposed re- lotting and the consequent addition of 5 more residential units to Phase 2 of said plan broadens the range of single detached housing.. The dedication of the eastern and northeastern portions of the Phase 2 lands which are in the Foster Creek Valley, as open space, will continue to facilitate protection of the immediate environment. The applications conform. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the Phase 2 lands as "Living Areas" and "Major Open Space Areas ". The re- lotting and addition of the 5 residential units extends the range of housing a little and in a cost effective and efficient manner.- With no change to the Major Open Space portion of Phase 2 (Foster Creek Valleylands) the phase remains consistent with natural heritage policies. The applications conform. 5.2 Clarington Official Plan The Clarington Official Plan designates the Phase 2 lands as "Urban Residential' with a "Medium Density Residential" symbol, and Environmental Protection Area. The re- lotting and the consequent addition of the 5 residential units continues the permitted residential uses. The low density housing units total number target for the Foster Neighbourhood is not exceeded. 6. ZONING BY -LAW 5.1 Zoning By -law 84 -63 zones the subject lands Holding -Urban Residential Type One ((H)R1), Holding -Urban Residential Exception ((H)R1 -3), Holding -Urban Residential Exception ((H)R1 -67), Holding -Urban Residential Exception ((H)R2- 44), Holding -Urban Residential Exception ((H)R2 -45), Holding -Urban Residential Type Three ((H)R3) and Environmental Protection (EP). The re- lotting impacts a total of 69 lots, hence the rezoning application. 7. SUMMARY OF BACKGROUND STUDIES 7.1 The Planning Justification Report by Lindvest Properties and the related addendum, demonstrated proposal conformity to the Provincial Policy Statement 2014, the Durham Regional Official Plan and the Clarington Official Plan, as noted in Sections 4 and 5 of Report PSD- 028 -14. The above report also described the Minor Zoning By -law amendment as noted in Section 6 of Report PSD- 028 -14, and the Minor Redlined Revisions to the Draft Plan of Subdivision, discussed in Section 11 of Report PSD- 028 -14. Summaries were also given for Servicing and Stormwater Management; and the On- street Parking Plan. 8 -5 REPORT NO.: PSD- 028 -14 PAGE 6 7.2 The Stormwater Management Analysis by D.G. Biddle, for the re -lotted plan noted the minimal increase in 15m lots ( +1), the reduction in 12m lots ( -27), and the increase in 10m lots ( +31). Such adjustment represents an overall decrease in lot sizes and building envelopes, actually leading to a slight decrease ( -1.6 %) in imperviousness, confirming no impact to the storm sewer system or the stormwater management pond. 7.3 The On- street Parking Plan by D.G. Biddle, demonstrated that 77 acceptable on- street parking spaces were within the Phase 2 limits providing 67% more than the requirement of 1 space per 3 single detached units or 46 spaces. 8. PUBLIC NOTICE AND SUBMISSIONS 8.1 Public notice was given by mail to each landowner within 120 metres of the subject property and three public meeting notice signs were installed on site at least 27 days prior to this public meeting. 8.2 As of the writing of the report three inquiries were received. i) One resident inquired about the revisions to the lotting; the timing of the Pedwell Street extension south to King Avenue West; the timing of Phase 2; the timing of the wood privacy fence for the existing homes on Given Road; and what would happen to the lands west of the Fosterbrook facility. ii) Another resident also inquired about the revisions to the lotting and the possibility of a severance from the Phase 2 lands. iii) A third resident inquired about the construction of Grady Drive across the Foster Creek Valley. 9. AGENCY COMMENTS 9.1 Veridian Connections made some standard comments that will be addressed in the final approval process. and the subdivision agreement. These comments were forwarded to the Owner /Applicant. 9.2 Regional Works Comments state no concerns with the proposed re- lotting. 10. DEPARTMENTAL COMMENTS 10.1 Emergency and Fire Services There were no fire safety concerns. 10.2 Engineering Services 10.2.1 The Clarington Building Division had no concerns. W. REPORT NO.: PSD- 028 -14 PAGE 7 10.2.2 The Clarington Engineering /Parks Division viewed the changes as minor and had no objection. It was noted that Block 140R must be conveyed to the adjacent owner to the east and cannot be retained by the subdivision owner. 10.3 Operations Clarington Operations Department had standard comments that will be addressed in the final approval process and the subdivision agreement. 11. DISCUSSION 11.1 The revisions are considered consistent with policy directions of the Clarington Official Plan and the general framework of the approved Neighbourhood Design Plan. Roads, walkways and servicing layouts have not been changed. The proposal for re- lotting is a tweaking of a portion of an already draft approved plan of subdivision, necessarily accompanied by an implementing zoning by -law amendment. Neighbourhood Design Plans are.detailed guides rather than prescriptive policy. There is no need for an amendment to the neighbourhood design plan to implement the redline revisions to Phase 2 of the draft approved plan of subdivision. 11.2 Neither agencies and departments nor residents raised objections to the proposed revisions. The comment by Engineering Services that Block 140R must be conveyed to the adjacent owner to the east has been addressed by an added condition (new Condition 9) found in Attachment 2 to Report PSD -028- 14. There are no outstanding issues that cannot be resolved during detailed design leading to final approval and registration of this second phase of the plan of subdivision, and therefore it is recommended for approval of amendment to draft approval and rezoning. 11.3 The Conditions of Draft Approval were reviewed and amended as required. 11.4 As of the preparation of the report Finance Department advises there are no taxes owing on any of the properties in the subject lands. 12. CONCLUSION 12.1 The purpose of this report is two -fold. It is to provide background information on the proposal submitted by Lindvest Properties ( Clarington) Limited for the Public Meeting under the Planning Act. Secondly, in consideration of the comments received from the circulated agencies, and the relatively minor nature of the proposed revisions, staff supports the.redline revisions to draft approval of the plan of subdivision as contained in Attachment 1, subject to the Conditions of Draft Approval generally as contained in Attachment 2, and the Zoning By -law amendment as contained in Attachment 3 implementing the proposed revisions to the draft approved plan of subdivision. REPORT NO.: PSD- 028 -14 CONFORMITY WITH STRATEGIC PLAN PAGE 8 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Bob Russell, Planner II Attachments: Attachment 1 - Redline Revised Draft Plan of Subdivision Attachment 2 - Revised Conditions of Draft Approval Attachment 3 - Zoning By -law Amendment . List of interested parties to be advised of Council's decision: Toula Nessinis, Director of Land Development, Lindvest Properties (Clarington) Limited Region of Durham Planning and Economic Development Department Municipal Property Assessment Corporation Dave Rickard Margaret Maskell David Metcalfe a ®�pw .�ri^ rfl MRS ' M �� „1M 0 all ELI me 0 Attachment ' 1Tor Report PSD- 0281 -1-, SU8IECT SITE VILLAGE OF NEWCASTLE PlOPOEED NEY PLAY SGJJ£ N.T.A PHASE 2 RED LINE To iH AFr APPROVED PLANS OF SUBI 18T -89059 & SC2000 /001 FOR PART OF LOTS 29 & 30. CONC. 2 MUNICIPALITY OF CLARINGTON REGIONAL MUNIGPAUTY OF DURHAM RELEVANT INFORMATION tDSI UE]GlIT NEa00J9LL aisi -(vi Z -Uu 1 -] ;S!- WSJ -l1. - 4ew,sif; .sl 31] - Sll' !JS- 1; J1; SS, lnrs�l, Nx llliiJ _,SS 3,, -n4 /1 rs) YS>se- W "J- - {Jn wrs /w Jws1 1m.LL /IOTS/UN1rsWF15LWML (smtors /lls JemJS1 lv]lt /FFA LO! OF)9tt R9DFNIIk - Sinlea Jrzm1rN o2+sm Nmewlw. PuHIC ui�PU W MY s!NOp. = eanusai J' 3 K14t00RHOD0 PAb! - eu�oJ f] SItl31 NsTJR PAPIltt - OPFN SPACE - e3c¢ ss s xEJANm BY OiNSA - HSOI so0 J: PSING = Ass3a ne r, .R 1EM� 9JAE1CPSr.:�.� Dvx x rxin rt--�= Foster North x/P Dale -was ,].mu Pic ssa- l- rosmwalm- w+• -amxc nn neusaY -am,� `- sw]ulacN. zoos I (: Jz5o � OP -1 J LINDVEST PROPERTIES (CLARINGTON) LIMITED FOSTER CREEK NORTH - PHASE 2 PROPOSED RED —LINED REVISIONS TO DRAFT APPROVED PLAN OF SUBDIVISION SCALE N T.S.. PROJECT D.G. middle Associates l=imited 113090 DRAWN D.P. consulting engineers and planners DESIGN DWG vQj 96 KING STREET EAST • OSHAWA,ON • L1H 1B6 FIGURE�r{ PHONE (905)576 -8500 • FAX (905)576 -9730 I CHECKED R.C.A. infoQ)dg m biddle.co DATE MARCH 2014 .r�1� (�� ia p �G��� } ' 1 1"A _ -�. � ilaw IN Attachment ' 1Tor Report PSD- 0281 -1-, SU8IECT SITE VILLAGE OF NEWCASTLE PlOPOEED NEY PLAY SGJJ£ N.T.A PHASE 2 RED LINE To iH AFr APPROVED PLANS OF SUBI 18T -89059 & SC2000 /001 FOR PART OF LOTS 29 & 30. CONC. 2 MUNICIPALITY OF CLARINGTON REGIONAL MUNIGPAUTY OF DURHAM RELEVANT INFORMATION tDSI UE]GlIT NEa00J9LL aisi -(vi Z -Uu 1 -] ;S!- WSJ -l1. - 4ew,sif; .sl 31] - Sll' !JS- 1; J1; SS, lnrs�l, Nx llliiJ _,SS 3,, -n4 /1 rs) YS>se- W "J- - {Jn wrs /w Jws1 1m.LL /IOTS/UN1rsWF15LWML (smtors /lls JemJS1 lv]lt /FFA LO! OF)9tt R9DFNIIk - Sinlea Jrzm1rN o2+sm Nmewlw. PuHIC ui�PU W MY s!NOp. = eanusai J' 3 K14t00RHOD0 PAb! - eu�oJ f] SItl31 NsTJR PAPIltt - OPFN SPACE - e3c¢ ss s xEJANm BY OiNSA - HSOI so0 J: PSING = Ass3a ne r, .R 1EM� 9JAE1CPSr.:�.� Dvx x rxin rt--�= Foster North x/P Dale -was ,].mu Pic ssa- l- rosmwalm- w+• -amxc nn neusaY -am,� `- sw]ulacN. zoos I (: Jz5o � OP -1 J LINDVEST PROPERTIES (CLARINGTON) LIMITED FOSTER CREEK NORTH - PHASE 2 PROPOSED RED —LINED REVISIONS TO DRAFT APPROVED PLAN OF SUBDIVISION SCALE N T.S.. PROJECT D.G. middle Associates l=imited 113090 DRAWN D.P. consulting engineers and planners DESIGN DWG vQj 96 KING STREET EAST • OSHAWA,ON • L1H 1B6 FIGURE�r{ PHONE (905)576 -8500 • FAX (905)576 -9730 I CHECKED R.C.A. infoQ)dg m biddle.co DATE MARCH 2014 ATTACHMENT 2 TO REPORT PSD- 028 -14 AMENDMENT TO CONDITIONS OF DRAFT APPROVAL FILE NO.: 18T -89059 (FOSTER NORTH) DATE: MAY 26, 2014 The Conditions of Draft Approval for 18T -89059 as issued on October 16, 2006 are hereby amended as follows: 1. Condition 2 be deleted and replaced as follows: "The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision 18T- 89059, prepared by Tunney Planning Inc. identified as project number TUN 562 -1, and drawing number DP -4, dated September 2006 as further redlined revised and dated March 2014, which illustrates 585 single detached dwelling units, two medium density blocks for a total of 85 units, a park block, a school block, open space blocks, road widening and 0,3 m reserves," 2. After Condition 2, add the heading REDLINED REVISIONS TO DRAFT APPROVED PLAN OF SUBDIVISION and subsequent paragraph: "i. References to File Number S -C- 2000 -001 be deleted from the redlined revised Draft Approved Plan of Subdivision ". 3. The following new condition be inserted as the-new Condition 9 and the subsequent conditions re- numbered accordingly. "9. Block 140R is to be deeded to the *owner of the lot to the east at no cost to the Municipality of Clarington or the owner of the lot to the east, and the lot to the east is identified by Property Tax Assessment Roll Number 18 -17- 030 - 130 - 15202, and known municipally as 102 Given Road." 4. Condition 13, now re- numbered Condition 14 be amended by inserting the following words: After the words "land uses shown on the" insert the words "March 2014 redlined revised ". 5. The following new conditions be inserted as the new Conditions 22, 23,, 24 and 25 and the subsequent conditions re- numbered accordingly. "22. The Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall, be in a format approved by the Director of Planning Services. The Owner shall erect and maintain a sign on the development site and /or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses /notices prior to any residential units being offered for sale to the public. 23. Prior to final registration of any phase, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan, The Director may require the Owner to provide security relating to mud clean up, dust control and road damage. 24. Draft plan approval does not give the Owner permission to place or dump fill or remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By -law 2008 -114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alteration work and security relating to mud clean up, dust control and road damage. After registration of a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by the subdivision agreement. 25. Block numbers in the title block and in the draft approved redline revised plan of subdivision must be consistent." 6. Condition 79, now re- numbered Condition 84, be deleted in its entirety and replaced with the following: "84. The Owner shall agree in the Municipality of Clarington Subdivision Agreement, to the update of, and subsequent implementation of, the recommendations of the report, entitled "Noise Impact Study Foster Creek North ", prepared by HGC Engineering, dated April 29, 2008, which specifies noise attenuation measures for the development. The measures shall be included in the subdivision agreement and must also contain a full and complete reference to the noise report (i.e. author, title, date and any revisions /addenda) and shall include any required warning clauses identified in the study." 7. A new Note be added to the Notes to Draft Approval at the end of said Notes and numbered 6. "6. Terms used in these conditions that are not otherwise defined have the meanings given to them in the Municipality's standard subdivision agreement." LIM Attachment 3 To Report PSD- 028 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014 -0010; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "5" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from: "Holding — Urban Residential Exception ((H)R1 -67)" Zone to "Holding — Urban Residential Exception ((H)R2 -44)" Zone; "Holding — Urban Residential Exception ((H)R1 -67)" Zone to "Holding —Urban Residential Exception ((H)R2 -45)" Zone; "Holding — Urban Residential Exception ((H)R2 -44)" Zone to "Holding — Urban Residential Exception ((H)R1 -67)" Zone; "Holding — Urban Residential Exception ((H)R2 -44)" Zone to "Holding — Urban Residential Exception ((H)R2 -45)" Zone; "Holding — Urban Residential Exception ((H)R2 -45)" Zone to "Holding — Urban Residential Exception ((H)R1 -67)" Zone; and "Holding — Urban Residential Exception ((H)R2 -45)" Zone to "Holding — Urban Residential Exception ((H)R2 -44)" Zone, as illustrated on the attached Schedule "A" hereto. 2. Schedule "A" attached hereto shall form part of this By -law. 3. This By -law shall come into effect on the date-of the passing hereof, subject to the provisions'of Section 34 and 36 of the Planning Act. BY -LAW passed in open session this day of 2014. Adrian Foster, Mayor Patti L. Barrie, Municipal C 8 -12 This i.s Schedule "A" t0 By-law 2014- , passed this day of , 2014 A.D. J, a>JJ,3,J>•ia � i, J>J3 3 SubJ "ectSite JaaJ >'- 3J� >aJJJi �.'�yJ >'7 Jjj�,�ji77, a3a >a'�o�)33J1 � JaaiJa3�3 >J3JJ >3N> y >a >J 3J)y Jai >J>,>J >,JJ >3J >a) Erb J3 „ », JJ, >JJJ yaa > ?� JJJ j3J)7 >> 3,J» mu+or Ecr 3Ja3a ,J ?J " J >�JJ a'JJ , �. 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J73,yJ,3Jj) ja3aJ 7'3j,)7JJa'73 �• . �:, _ . ,J1J >> >.'i�aJ3jjJJJjjj )j�3 �jj) C4 _, `+ a3Jj J�3yJ >a33jJ,)J . °�3,a 73J ACEENSTME- % J .f' •JJ,•'a a,7 >, >,3J� J . iiyi „J,>J ` - yJ JJJ, >a W 7a Ja J� J)a 3,a Newcastle GI VEN R pAD �a ZeA 2014 -0010 SCHEDULE5 KING AVENUE WEST Zoning Change From "(H)RI-67” To "(H)R2 -44" Zoning To Remain "(H)R1 -3” Zoning Change From "(H)R1 -67” To "(H)R2 -45" Zoning To Remain "(H)R1 -67" 888 ^ Zoning Change From "(H)R2 -44" To "(H)R1 -67" Zoning To Remain "(H)R2 -44" ® Zoning Change From ':(H)R2 -44" To "(H)R2 45" Zoning To Remain "(H)R2 -45" Adrian Foster, Mayor Zoning Change From "(H)R2 -45" To "(H)R1 -67" ® Zoning To Remain "(H)R3" Zoning Change From "(H)R2 -45" To "(H)R2 -44" ) ja)3 a Zoning To Remain "EP" ® Zoning To Remain "(H)R1" . Anne Greentree,'Deputy Clerk 8 -13 r - r REPORT PLANNING SERVICES DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report #: PSD- 029 -14 File #: ZBA 2014 -0012 Subject: TO CREATE A NEW BUILDING LOT TO ACCOMMODATE ONE PAIR OF SEMI- DETACHED /LINKED DWELLING UNITS. APPLICANT: WILLIAM TONNO CONSTRUCTION LIMITED RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD- 029 -14 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, that the application to amend Zoning By -law 84 -63, submitted by D.G Biddle and Associates on behalf of William Tonno Construction Limited to permit the construction of one semi- detached /linked lot (two dwelling units) be supported; 3. THAT once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; 4: THAT the Region of Durham -- Planning and -- Economic Development Department and - Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 029 -14 and Council's decision; and 5. THAT all interested parties listed in Report PSD- 029 -14 and any delegations be advised of Council's decision Submitted by � y: Reviewed b .C'- �,YCy_ firtct"O"r ro MCIP, P Franklin Wu, of P nning Services Chief Administrative Officer CS /CP /df May 21, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 8 -14 REPORT NO.: PSD- 029 -14 PAGE 2 1. APPLICATION DETAILS 1.1 Owner /Applicant: William Tonno Construction 1.2 Agent: D.G. Biddle and Associates 1.3 Proposal: To rezone Block 60 in a Draft Approved Plan of Subdivision consistent with the abutting lands to the east to permit the construction of two semi - detached /linked dwelling units on the combined lands. To remove the (H) Holding symbol from the Draft Approved Plan 18T- 89055 once the plan is registered. 1.4 Area: 719 square metres 1.5 Location: Daiseyfield Avenue, just west of Firwood Avenue, in Courtice, being Part Lot 32, Concession 3, in the former Township of Darlington. 2. BACKGROUND 2.1 On April 4, 2014, William Tonno Construction Limited submitted an application to rezone a block in a Draft Approved Plan of Subdivision so it would have consistent zoning with the abutting lands in an existing subdivision to the east. The re- zoning would permit the construction of two semi - detached /linked dwelling units on the combined lands. 2.2 In October 2011, William Tonno Construction received draft approval for 53 single detached dwellings and 24 townhouse units. The adjacent lands to the east are also the subject of a draft approved plan of subdivision owned by Kingsberry Properties Inc. These lands also received draft approval in October 2011. The draft approval consists of 40 single detached dwellings and 30 townhouse units. A public elementary school site straddles both - -- -- - properties-.-The-Tonno lands- have - been graded -and municipal- services are- being installed.-- - The plan will be registered in the coming weeks. Block 60 on the Tonno lands was intended to meld with the adjacent block in an existing plan of subdivision to the east, being Block 35 in 40M -1954, to allow for two semi- detached /linked units. However, the zones in each block are not consistent, Block 60 being zoned "Holding — Urban Residential Exception ((H)R2 -71) and Block 35 being zoned "Urban Residential Type One (R1) ", hence the need for the rezoning of Block 60 (see Key Map). 8 -15 REPORT NO.: PSD- 029 -14 PAGE 3 Key Map 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject lands are currently vacant and have been cleared for development. The adjacent property is grassed and vegetated with trees and shrubs. The turning circle will be removed and Daisyfield Avenue will be extended to accommodate this development (see Figure 1). L' - -- Property Location Map (Courtice) - —N Al I 1 = _7 Subject ? � W Site Z UWllIllLLW _ /�/ a i ,ryITI171�IIyII�T1I IT I 71 NGF _ _ s ® Lands subject to rezoning Proposed new lot for two semi- dealchedl linked dwelling units cFO ZBA 2014 -0012 R�FR Fyti Zoning By -law Amendment O�Q , So R Owner: William Tonno Construction Ltd Key Map 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject lands are currently vacant and have been cleared for development. The adjacent property is grassed and vegetated with trees and shrubs. The turning circle will be removed and Daisyfield Avenue will be extended to accommodate this development (see Figure 1). REPORT NO.: PSD- 029 -14 PAGE 4 Figure 3.2 The surrounding uses are as follows: North - Future school block & residential in Draft Approved Plan of Subdivisions 18T -89055 and' 18T -90003 South - Existing single detached dwellings East - Existing semi - linked dwellings and Draft Approved Plan of Subdivision 18T -90003 West - Future single detached dwellings and beyond stormwater management pond, Tooley Creek and associated valleylands. 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The Provincial Policy Statement encourages planning authorities to create healthy livable and safe communities by accommodating an appropriate range and mix of residential, employment, recreational and open space uses to meet long term needs. New development shall occur adjacent to built up areas, taking advantage of existing and planned infrastructure, and shall have compact form, and a mix of uses and densities. The development allows for the efficient use of land, infrastructure and public services. The proposed draft plan of subdivision continues to offer a range of housing types and densities. The subject applications are consistent with the PPS. MM REPORT NO.: PSD- 029 -14 PAGE 5 4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan) The Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Growth is to be accommodated by building compact, transit - supportive communities in designated greenfield areas with a region -wide density of 50 jobs and persons per hectare. Growth shall also be directed to areas that offer municipal water and wastewater systems. The subject applications conform to the Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Reaional Official Plan The Durham Regional Official Plan designates the subject lands as Living Area. The intent of this designation is to permit the development of primarily residential areas with defined boundaries, incorporating the widest possible range of housing types, sizes and tenure, developed in an efficient and cost effective manner. The subject applications conform to the Durham Regional Official Plan. 5.2 Clarinaton Official Plan The lands within the draft approved plan of subdivision are designated Urban Residential within the Clarington Official Plan, with symbols for a neighbourhood park, public elementary school and for medium and high density. The subject applications continue to be in conformity with the approved land use designations for the neighbourhood. 6. ZONING BY -LAW 6.1. Within Comprehensive Zoning By -law 84 -63, as amended, the subject lands are zoned, "Holding Urban Residential Exception ((H) R2 -71) ". The zone permits a single detached dwelling with 12 metres of frontage. A Zoning By -law amendment is required in order to merge the blocks, thereby creating one parcel to accommodate two semi - linked dwellings. The application is also for the removal of the (H) Holding Symbol from the balance of the subdivision, once registered. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site. A Public Meeting sign was installed along the frontage of Daiseyfield Avenue in the Courtice. Staff received one objection from an existing resident on George Reynolds Drive. The individual is concerned that there will be two homes and two backyards abutting her rear yard rather than one, and that semi - detached /linked units will devalue her property. REPORT NO.: PSD- 029 -14 PAGE 6 8. AGENCY COMMENTS 8.1 Region of Durham Planning and Economic Development Department states that the subject site is designated "Living Area" and shall be used for housing purposes. It also states that Living Areas shall be developed in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads. The application was reviewed in accordance with the terms of the provincial plan review responsibilities. The applicant advised through the site screening questionnaire that fill was placed on the site. The region has requested an updated Environmental Site Assessment. 8.2 The Central Lake Ontario Conservation Authority has no objection to the rezoning. 8.3 Public School Board has no objection to the rezoning. 9. DEPARTMENTAL COMMENTS 9.1 Engineering Services The Engineering Services Department has no objection to the rezoning of Block 60 provided that the existing service stubs on Block 35, 40M 1954 are utilized, and the proposed service stubs to Block 60 as depicted on the approved engineering drawings are not changed. 10. DISCUSSION 10.1 The draft approval contemplated that Block 60 in 18T -89055 would be combined with Block 35 in 40M -1954 to allow for two semi - detached /linked units. The newly created lot has frontage on the outside curve of Daiseyfield Crescent and narrows at the rear. The lot area --- is -69 -7- square- metres, which is- larger than the -lot area requirements for- -a- typical -semi- detached /linked lot in the R1 zone which is 550 square metres. 10.2 The semi - detached /linked units would be consistent with the semi - detached /linked units fronting onto Daiseyfield Avenue which were built in 1999. The draft approved lots to the west of Block 60 are for single detached dwellings with 10 metre frontages. The proposed housing form is consistent with the existing homes to the east and proposed homes to the west. 10.3 An area resident raised concerns that the proposed semi - detached /link units will devalue property values in the area. Given that the housing form is consistent with the existing homes in the area and the new proposed homes, there should not be an impact on property values. With respect to the concern regarding two backyards backing onto one backyard, staff note that this is sometimes unavoidable due to the configuration of the street layout and the various lot sizes in any given subdivision. mm REPORT NO.: PSD- 029 -14 PAGE 7 10.4 The applicants have also requested that the (H) Holding Symbol be removed from 18T- 89055 (Phase 1 of Mallory Heights). A by -law will be brought forward to Council once the draft plan is registered and the applicant provides the updated Environmental Site Assessment to the satisfaction of the Region of Durham. 11. CONCURRENCE — -(Not Applicable) 12. CONCLUSION 12.1 Provided there are no significant issues raised at the Public Meeting, and based on the comments in this report, it is recommended that the rezoning application submitted by William Tonno Construction be approved, and that the Zoning By -law amendment, as contained in Attachment 1 to Report PSD- 029 -14, be passed. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Cynthia Strike Attachments: Attachment 1 - Zoning By -law Amendment List of interested parties to be notified of Council's decision: Cora Tonno Bob Annaert Mark Foley Margaret Lawson E ATTACHMENTI TO REPORT PSD- 029 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014 -0012; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from "Holding - Urban Residential Exception ((H)R2 -71)" to " "Holding — Urban Residential Type One ((H)R1) Zone" as illustrated on the attached Schedule "A" hereto. 2. Schedule "A attached hereto shall form part of this By -law 3. This By -law shall come into effect on the date of the passing hereof; subject to the provisions of Section 34 of the Planning Act. BY -LAW passed in open session this day of , 2014. Adrian Foster, Mayor Anne Greentree, Deputy Clerk 8 -21 This is Schedule "A" to By -law 2014- , passed this day of , 2014 A. D. w LU W LU 0 0 z DAISEYFIELD AVENUE 0 CU O J m GEORGE REYNOLDS DRIVE N ® Zoning Change From (H)R2 -71 To (H)R1 Adrian Foster, Mayor Anne Greentree, Deputy Clerk AISEYFIELL)AVENUE o (SLAY ODURi NE 4 QR JURACOUR > RRAN COURT Q�3O��pQ�M 4oRJ" No o DSO o GEDRGF REYNDLOS DR O Z KINLYRE STREET J I � � U IRC,I. K DUNMAVENUE K V O u=_ c c o i evoAOLnNDS = 21 2014 -0012 Court-ice ° > IN BLOCK 60; r= w SCHEDULE 4 O -22 • Leadirrg the Way REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report #: PSD- 030 -14 File #: S -C- 2007 -0005 Subject: REQUEST FOR EXTENSION OF DRAFT APPROVAL APPLICANT: KIRK KEMP AND ROBERT CARRUTHERS - RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 030 -14 be received; 2. THAT the extension for the draft approved Plan of Subdivision for an additional six (6) years be supported, as directed by Council, subject to the revised Conditions of Draft Approval, generally as contained in Attachment 2; 3. THAT a copy of Report PSD- 030 -14 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and 4. THAT all interested parties listed in Report PSD- 030 -14 and any delegations be advised rf- Council's decison Submitted by: Reviewed by. Dav ome, MCIP, RPP Director, Planning Services CS /CP /df 20 May 2014 Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -23 REPORT NO.: PSD- 030 -14 1. APPLICATION DETAILS 1.1 Owners: Kirk Kemp, Helen Kemp, Robert and Patsy Carruthers 1.2 Agent: Kevin Tunney, Tunney Planning Inc. 1.3 Proposal: To extend the lapsing date for the draft approved Plan of Subdivision until June 23, 2020 1.4 Area: 32.84 hectares (81.14 acres) PAGE 2 1.5 Location: The lands front on the north side of Concession Road 3, east of Middle Road, west of Liberty Street, being Part Lot 12, Concession 3 in the former Township of Darlington, also known as Northglen East. 2. BACKGROUND 2.1 On June 23, 2008, the Director of Planning Services issued draft approval to Draft Plan of Subdivision S -C- 2007 -0005. The draft approved plan contains 364 residential units, consisting of 290 single detached dwellings, a 58 block of townhouse units, 16 street townhouse units, blocks for a separate elementary school, two parks and open space (see Attachment 1). 2.2 The approval for Draft Plan of Subdivision S -C- 2007 -0005 was granted a six (6) year expiry date, which will lapse on June 23, 2014 if an extension is not granted. On November 28, 2013, a request was received for extension of draft approval for a further six (6) years. A similar request was made by the owners of draft approved plan of S -C 2007 -0004 (Northglen West). 2.3 On May 5, 2014 the General Purpose and Administration Committee considered PSD- 027-14, which recommended among other things the extension to draft approval of S -C 2007 -0004 for two (2) years. Committee resolved to extend draft approval for six (6) years and added a new recommendation directing staff to provide a six (6) year extension of draft approval when a report is brought forward for S -C- 2007 -0005. 3. STAFF COMMENTS 3.1 Draft Approval is issued on the understanding that the proponent is working in good faith to fulfil conditions of approval and proceeding to develop. In consideration of the progress being made on the Northglen West lands, the forecasted infrastructure improvements to support this development and that the expansion to the Port Darlington Water Pollution Control Plant will be operational in June 2015, the development of the subject plan of subdivision can commence. 8 -24 REPORT NO.: PSD- 030 -14 PAGE 3 3.2 There are a number of conditions that required some minor updating in addition to the extension of draft approval. The amended conditions of draft approval are shown on Attachment 2. 3.3 Taxes for the subject property are paid in full. 4. CONCURRENCE — Not Applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, it is recommended that extension of draft approval be supported for a period of six (6) years, ending June 23, 2020. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Cynthia Strike, Principal Planner Attachments: Attachment 1 — Draft Approved Plan of Subdivision Attachment 2 — Amendments to Conditions of Draft Approval List of interested parties to be advised of Council's decision: Kevin Tunney Kirk Kemp Helen Kemp Robert and Patsy Carruthers Grant Martin Rick James Dave and Janet Passant Rick and Donna McCreary Mike and Caroline Dodds Peter and Heather Abramczuk Gord and Rosemary Baker Grant Martin George and Cheryl Strilchuk Ardyth Korte Reverend Gordon Belyea Hielka Holkema Nick Mensink 8 -25 c ATTACHMENT 1 TO REPORT PSD- 030 -14 • I � I 1 - 1 1 1ILL = J__ - -- r---- 7• - - - - -- -------- T - --I�- �� - - -- 1--= i r. - -- , -- - -- = - - -- �y T T � w L F I F_ I 1 �', j I 'I ! I. 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ATTACHMENT 2 TO REPORT PSD- 030 -14 AMENDMENT TO CONDITIONS OF DRAFT APPROVAL FILE NO.: S -C- 2007 -0005 (NORTHGLEN EAST) DATE: MAY 26, 2014 The Conditions of Draft Approval for S -C 2007 -0005 as issued on May 28, 2008 are hereby further amended. as follows: The following new Conditions be inserted as new Conditions 23 and 24 and the remaining conditions renumbered. "23. The Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. The Owner shall erect and maintain a sign on the development site and /or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. The Owner shall submit its standard Agreement of Purchase and Sale to -the Director of Planning Services which includes all warning clauses/ notices prior to any residential units being offered for sale to the public. 24. Prior to final registration of any phase, the Owner shall provide a Soils Management Plan for review and approval -by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed- stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. The -Director--may- require-the Owner- to- provide- secu -rity- relating -to - mud clean up, dust control and road damage." 2. The following new condition be inserted as new Condition 32. Condition 32 is hereby deleted in its entirety and replaced with the following: "32. At such time the neighbourhood park block (Block 297) is developed and until such time as the Owner has conveyed the lands (Block 296) to the Peterborough Victoria Northumberland 'and Clarington Catholic District School Board, the Owner agrees to construct a gravel parking lot suitable for 25 -30 vehicles adjacent to the park on school block. The parking lot access will be from Middle Road. A gravel path will also be required to connect the parking lot to the park. 8 -27 In addition, should the Peterborough Victoria Northumberland and Clarington Catholic District School Board not require former Block 296 for school purposes, the Owner agrees to provide the Municipality the first right of refusal to purchase the parking lot and associate land, being not less than .30 hectares (.75acres) to the Municipality of Clarington at no additional cost." Furthermore, until such time as the Owner will be required to provide a temporary asphalt sidewalk, from Street "A" through Block 296 to the park, being Block 297. The temporary sidewalk will remain in place until such time as either Block 296 is acquired by the Peterborough Victoria Northumberland and Clarington Catholic District School Board or an application for draft plan of subdivision is submitted and draft approved for Block 296. The draft plan shall identify other means for accessing the park block from Street "A ". 3. All other conditions thereafter are renumbered consecutively. 4. Existing Condition 51 deleted in its entirety and replaced with the following: "51. The Owner shall adhere to the Region of Durham Well Interference Policy (2008)." 5. Number One (1) to The Notes to Draft Approval are amended as follows: If final approval is not given to this plan within six (6) years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 8 -28 • 111 11 REPORT Leading the Way PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: N/A Report #: PSD- 031 -14 File #: 18T -90003 Subject: REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANT: 1494339 ONTARIO LIMITED (KINGSBERRY PROPERTIES) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 031 -14 be received; 2. THAT the extension for the draft approved Plan of Subdivision for an additional two (2) years be supported, as contained in Attachment 3; 3. THAT the Director of Planning Services issue the extension to draft approval upon payment of all property taxes; 4. THAT a copy of Report PSD- 031 -14 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation -(MPAC-- ); -and- 5. THAT all interested parties listed in Report PSD- 031 -14 and any delegations be advised of Council's decision. Submitted bravict ` J. C o , MCIP, P or, Planning Services CS /CP /ah /df 20 May 2014 Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379 F (905)623 -0830 8 -29 REPORT NO.: PSD- 031 -14 PAGE 2 1. APPLICATION DETAILS 1.1 Owners: 1494339 Ontario Limited (Kingsberry Properties) 1.2 Proposal: To extend the lapsing date for the draft approved Plan of Subdivision until October 24, 2016 1.3 Area: 6.218 hectares (15.36 acres) 1.4 Location: The subject lands are located between Tooley Road and Trulls Road north of Daiseyfield Drive in Courtice, being Part Lot 31, Concession 3, in the former Township of Darlington (See Figure 1) Property Location Map (Courtice) Subject Site { I — I 4 kL _r i :: �L; i:.,_a i DEV90 -007 I! i DAISEYFILED AVENUE I Zoning By -law Amendment _ _ i 1 T Ti - {--- {— I-- �_I�LI —'I � I 8-1' -90003 Draft Plan of Subdivision . Owner: Kin sbe g rry Properties Figure 1 2. BACKGROUND 2.1 On March 25, 2011, the Director of Planning Services issued draft approval to Draft Plan of Subdivision 18T- 90003. The draft approved plan contains 70 residential units, consisting of 40 single detached dwellings, 30 townhouse units, and a partial block for a public elementary school (see Attachment 1). The other portion of the school block is located in the adjacent draft approved plan of the subdivision, 18T -89055 by William 8 -30 REPORT NO.: PSD- 031 -14 PAG E 3 Tonno Construction (see Attachment 2) also draft approved on March 25, 2011. Both plans were granted a three (3) year expiry date, however, they were appealed to the Ontario Municipal Board by an area resident. On October 24, 2011, a settlement was reached and the Board approved both draft plans on that same day being October 24, 2011. The conditions will lapse on October 24, 2014 if an extension is not granted. On May 12, 2014, a request was received by Mark Foley of 1494339 Ontario Limited for extension of draft approval for a further two (2) years. 3. STAFF COMMENTS 3.1 The adjacent plan 18T -89055 (Tonno) is Phase 1 and the subject draft plan (18T- 90003) will be Phase 2 of Mallory Heights. The draft plans were approved the same time and share road connections, stormwater management pond and the school block. Installation of underground servicing is underway on the Tonno lands (Phase 1) and registration of this plan will take place in the coming weeks. The Owner of this plan has purchased the Tonno lands and will be constructing the homes in both phases. Construction of homes in Phase 1 is expected to take 12 to 18 months to build out. Phase 2 will proceed immediately after the completion of Phase 1, by then the subject plan should be registered. 3.2 As a condition of draft approval in both plans the owners were required to create of a new wetland north of the future extension Adelaide Avenue and relocate amphibians, namely frogs from the subject lands to the new pond. Development of the subdivisions could not proceed until one year after the pond was created to allow for the migration of frogs. 3.3 Draft Approval is issued on the understanding that the proponent is working in good faith to fulfil conditions of approval and proceeding to develop. The applicant has submitted the engineering drawings to the Engineering Services Department for review and has requested staff to prepare a subdivision agreement for this site. In light of this, and _progress being made on Phase 1, an extension to draft approval for an adcfitional two_( )_ years for 18T -90003 is reasonable. 4. CONCURRENCE - Not applicable 5. CONCLUSION 5.1 In consideration of the comments noted above, it is recommended that extension of draft approval be supported for a period of two (2) years, ending October 24, 2016 and that the Director of Planning Services issue the extension to draft approval upon payment of property taxes. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Cynthia Strike, Principal Planner 8 -31 REPORT NO.: PSD- 031 -14 Attachments: Attachment 1 — Draft Approved Plan of Subdivision (1494339 Ontario Limited) Attachment 2 — Draft Approved Plan of Subdivision (Tonno) Attachment 3 — Amendment to Conditions of Draft Approval List of interested parties to be advised of Council's decision: Mark Foley Michael Foley Bob Annaert Rocco Berlino Michael Smith Brenda & Louie Strumenikovsky Ronald Whalley Michael Kirkus Linda Garrett Nigel Sullivan Johanne Joly Doris Reid Mike Munce Fred Gilmour Philip John Armstrong Timothy & Beverly Collins Darlene & Phil Yahn Bill & Evelyn Mason Peter & Julie Guimond Michael & Deborah Rogan Lorraine & Jim Porter Robin Thomas Keith S & P- Sweeney Mark & Shannon Handy Klaus & J. Bockhop Scott & K Shepley John & K Barraball Paul & Stacey Barta Brad & Carolyn Mullin Emily Pardy Daniel Sharp Derek Hampson & Mary McCracken Bill & D. Nott Scott McConnell Henry & M McTear Scott Devlin 8 -32 Cheryl & Paul Kelly Scott & Tricia Mitchell Brian Broadbent & Joelle Dove David Ross & Amy Wilson -Ross John & Norma Hardy Scott Millar & Milanie Campbell Joel Perron & Katherine Ross Arthur Mann Sean Cumming & Charlene Kay Marcel & Joan LaPointe Kerry Meydem Erhard Witzke Ivan Kehoe Bill Rothman Cliff Curtis Nick Mensink Darlene Smith John Sklavos Mike & Carolyn Pennell Gary Norwick Don & Doreen Hicks Lianne Dixon Gary Norwick David Tonkin Bob & Joan Blackburn Libby Racansky William & Margaret Todd Jane DeShane & Allan Harrison Peter Slofstra Donna MacMillan Joyce O'Connell S. Pustil Colleen Konoby David & Kimberley Elliott PAGE 4 Attachment 1 To PSD- 031 -14 ~l /�I E 'N fO m eO _ to - l� t�Y077VH ICI> �y�.. // r N IV Iq tD — \ —I I I 'OI N — —'I I ILL t• I h cD 'T 'M -- �ID_ —'I _I �O MOKO ` OOORM/Y f 9 Vim t to VC0 oj \ NO in\ IF Yf h 7 v� At W r I 9F1'IS ✓.02 .11 61 N; -- — FIC'G1_`OL •14 .Yi N i SS068 -181 tnd I tom! Er ^' lV L S O I L►1 `� 8 -33 ��aff 11 1., M e- CD a <das <: ¢7 to6- r r ed° s m OD Z oai U '\ ayy ice. fn it Y e y 10 w ¢ ^� ~ 23� �� Z'oti� � %T F zO- prxo] aGGEo 99_e �G iw3e�3} � ��eo�C1 "? � `" oio<< -u IL z IA• ` ri LL dWr Z W. O o W,uje4�o ~l /�I E 'N fO m eO _ to - l� t�Y077VH ICI> �y�.. // r N IV Iq tD — \ —I I I 'OI N — —'I I ILL t• I h cD 'T 'M -- �ID_ —'I _I �O MOKO ` OOORM/Y f 9 Vim t to VC0 oj \ NO in\ IF Yf h 7 v� At W r I 9F1'IS ✓.02 .11 61 N; -- — FIC'G1_`OL •14 .Yi N i SS068 -181 tnd I tom! Er ^' lV L S O I L►1 `� 8 -33 Attachment 2 8--34 ATTACHMENT 3 TO REPORT PSD- 031 -14 AMENDMENT TO THE NOTES TO THE CONDITIONS OF DRAFT APPROVAL DRAFT PLAN OF SUBDIVISION 18T -90003 The Notes to Draft Approval are amended to add a new Note 1, 'as shown below, with the existing Notes to be renumbered accordingly. 1. If final approval is not given to this plan within two (2) years of the amendment to draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be CLOSED. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 0 E!0;R REPORT PLANNING DEPARTMENT SERVICES Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law#: N/A Report#: PSD- 032 -14 File #: COPA 2014 -0001, COPA 2014 -0002, ZBA 2014 -0006 and ZBA 2014 -0011 Subject: APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY -LAW TO ALLOW ADDITIONAL PROCESSING AREAS, CAMPING, PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: 1829963 ONTARIO INC. AND REPUBLIC LIVE INC. RECOMMENDATIONS: It is respectfully recommended that the General" Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 032 -14 be received; 2. THAT Amendment 98 to the Clarington Official Plan submitted by 1829963 Ontario Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 6 be adopted and the by -law adopting the Official Plan amendment contained in Attachment 7 be passed; 3. THAT Amendment 99 to the Clarington Official Plan submitted by Republic Live Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 8 be adopted and the by -law adopting the Official Plan Amendment contained in Attachment 9 be passed; 4. THAT a Temporary Use Zoning By -law Amendment for 1829963 Ontario Inca allowing camping and ancillary uses, be approved as contained in Attachment 10; 5. THAT a Temporary Use Zoning By -law Amendment for Republic Live Inc. (Dobson) allowing parking and ancillary uses, be approved as contained in Attachment 11; 6. THAT once all provisions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied through site plan approval, the by -laws authorizing the removal of the (H) Holding Symbol be approved; 7. THAT .the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 032 -14 and Council's decision; and - 8 -36 REPORT NO.: PSD- 032 -14 PAGE 2 8. THAT all interested parties listed in Report PSD- 032 -14 and any delegations be advised of Council's decision. Submitted by: 'Reviewed by: D id . Crome, CIP, RP D' c or of Plan ing Servic s MM /ATS /CP /sn 26 May, 2014 8 -37 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT NO.: PSD- 032 -14 EXECUTIVE SUMMARY PAGE 3 The 2013 Boots and Hearts Festival experienced a number of problems,'most fundamentally with respect to traffic congestion due to the length of time it took to process patrons. The 2013 event attracted approximately 24,000 patrons. The 2014 event is anticipated to attract approximately 30,000 patrons. • The applications submitted provide for additional facilities to support the growing event at the Canadian Tire Motorsport Park (CTMP) site, specifically: 0 16 tollbooth processing facility for camping areas (in addition to the 12 tollbooth processing facility for campers and a 3 toll booth processing center for RV's on the CTMP site) o Approximately 2,000 additional campsites on the lands adjacent to the approved camping facilities on the west side of the Darlington -Clark townline road allowance o An off -site parking facility for up to approximately 7,000 cars (although it is anticipated that there would only be 4,000 cars for this year's event). The off -site parking facility is to accommodate largely day users (non- campers) although there will be a portion of the site to accommodate additional cars that cannot be accommodated on the campsites o The off -site parking facility would be serviced with shuttle buses to take patrons to the festival site along Concession Road 10, which would be closed to only local traffic and event traffic. Most of the operation /implementation issues, which are critical to the success of the festival and the impacts on residents, are dealt with through the Special Events permitting process. Over the past year, the Municipality has undertaken a comprehensive review of the Special Events permitting process to clarify and augment the permitting process. The primary need for these applications is to implement the transportation solution required to allow the Boots and Hearts Festival to operate successfully and to grow. • The Transportation Plan submitted by Republic Live has been reviewed by both Regional Works and Clarington Engineering Services Departments. They are satisfied that traffic can safely be accommodated. A Final Traffic Safety Plan will be part of the Special Events Permitting process. 8 -38 REPORT NO.: PSD- 032 -14 1. APPLICATION DETAILS FOR CAMPING AND TICKET PROCESSING 1.1 Owner /Applicant: 1829963 Ontario Inc. (Rick and Shawn Rondeau) 1.2 Agent: CM Planning Inc. PAGE 4 1.3 Proposal: Clarinqton Official Plan Amendment To change the land use designation from General Agricultural to Green Space to allow major recreational uses. Zoninq By -law Amendment (Application as amended) To permit. temporary ticked processing booths, camping, parking, portable washroom facilities; generally on the lands south -of the licensed pit, associated with the music festival being held from July 31 to August 3, 2014 at the nearby Canadian Tire Motorsport Park (CTMP) lands. A preliminary site plan is shown on Attachment 1 1.4 Area: 30.27 hectares (74.8 acres) 1.5 Location:, 3061 Regional Road 20, Part of Lot 2, Concession 8, Former Township of Darlington (Figure 1) 1.6 Site Description The subject lands, owned by 1829963 Ontario Inc., are located west of the CTMP lands, with frontage along Regional Road 20, Clarke. The aerial photograph shows the subject property. The licenced area for an aggregate extraction pit comprises the northerly 11 hectares. An area of approximately 1 hectare had approximately 830 loads of fill illegally dumped on it in January, 2012. The lands generally slope from north to south. The southern approximately 3.5 ha are treed and all of the lands outside of the licensed area, the treed area and where the fill was placed is generally being farmed. 1.7 Surrounding uses North - Existing Aggregate Extraction operation and rural residential uses South - Woodlot and agricultural lands East - Agricultural lands and temporary unserviced camping West - Woodlot and agricultural lands 8 -39 REPORT NO.: PSD- 032 -14 Figure 1 - Site Location PAGE 5 2. APPLICATION DETAILS FOR OFF -SITE PARKING 2.1 Owner: 2.2 Applicant: 2.3 Agent: 2.4 Proposal: Jeffrey and Nancy Dobson Republic Live Inc. Valerie Cranmer & Associates Clarinqton Official Plan Amendment To change the land use designation from General Agricultural to Green Space to allow major recreational uses. Zoning By -law Amendment (Application as amended) To permit parking, portable washroom facilities, temporary ticket processing booths and bus loading and parking areas associated with the Boots and Hearts Music Festival on the nearby CTMP lands. A preliminary site plan is shown on Attachment 2. M REPORT NO.: PSD- 032 -14 PAGE 6 2.5 Area: 45.36 hectares (112 acres) 2.6 Location: 3730 Concession Road 10, Part of Lot 23 and 24, Concession 10, former Township of Clarke (Figure 2) 2.7 Site Description The subject lands owned by the Dobson's have frontage along Highway 35, Regional Road 20 and Concession Road 10. The lands generally slope from north to south and have an approximately 4.8 ha woodlot in the centre of the property. A house, barns and out buildings are located along the Concession Road 10 frontage. The balance of the property is being farmed. 2.8 Surrounding Lands North - Existing Aggregate Extraction operation and rural residential properties South - Woodlot and rural residential properties East - Woodlot and agricultural uses West - Vacant agricultural land / 1 L- �MtMI1 i - • -k--M 04- HY14 CMMf1MfY �'1 f'( DMA 1/1{�'/1 L+ 8 -41 REPORT NO.: PSD- 032 -14 3. BACKGROUND PAGE 7 3.1 The applications for the two properties request changes to the Clarington Official Plan and Zoning By -law to allow camping and ancillary uses on one parcel and parking and ancillary uses on another. Ticket processing facilities for campers and day users are critical elements of both applications. These uses would have the following characteristics: • No permanent buildings or structures are proposed (portable and temporary structures will be used for event) Lands would remain unserviced • Existing agricultural uses would continue • Parking on the Dobson farm and. camping on the Rondeau lands would only occur during the Boots and Hearts Music Festival held at nearby Canadian Tire Motorsport Park (CTMP) 3.2 Figure 3 is a map showing the four properties proposed to be used for the Boots and Hearts Music Festival in 2014: • The northerly portion of the CTMP property is outlined in yellow • The Darclarke property (off -site camping site) is outlined in purple • The 1829963 Ont. Inc. ( Rondeau lands) property ( ticket processing and off -site camping site 2) is outlined in green • The Dobson property (off -site parking is outlined in red) • The shuttle bus route is outlined in blue FIGURE 3 — Property Relationship Map 3.3 The statutory Public Meeting was held on May 5, 2014 for the subject applications. The applications were referred back to staff for further processing and preparation of a recommendation report. A number of issues and concerns have been raised by staff,. the public and Council and are discussed in this report. 3.4 The purpose of this report is to provide a recommendation for approval of changes to the Clarington Official Plan and Zoning By -law to: 8 -42 REPORT NO.: PSD- 032 -14 PAGE 8 allow ticked processing, camping and ancillary uses on the lands owned by 1829963 Ontario Inc. in association with the Boots and Hearts Music Festival held at CTMP allow parking and ancillary uses on lands owned by Jeffrey and Nancy Dobson in association with the Boots and Hearts Music Festival held at CTMP. It does not deal with the many details associated with the operation and delivery of the special event itself. These would be addressed in part through the application for site plan approval but primarily through the Special Events Permit process and all the underlying permits associated with this. For example, the off -site parking land use is premised on the most efficient way to deliver patrons to the site which requires a shuttle bus system and closure of a portion of Concession Road 10. 3.5 The Darclarke Properties Corp. property (off -site camping) located west of the CTMP was redesignated and rezoned earlier this year to allow unserviced camping as a temporary use (three years) with restrictions. Applications for Site Plan Approval and removal of Holding are being reviewed for that site. 3.6 The Boots and Hearts Music Festival was held August 1 to August 4, 2013. Approximately 18,000 people camped at the festival. There were approximately 4,500 campsites /recreational vehicle sites on the CTMP and Darclarke properties; approximately 2,500 being on the latter. Demand for festival tickets and campsites continues to grow and additional land for camping is needed to meet this demand. The application for the 1829963 Ontario Inc. lands would accommodate additional campsites as well providing 16 ticket processing tollbooth stations for campers entering the festival.. There is a 12 tollbooth ticket processing centre for campers on the Mosport Park lands and a 3 tollbooth. ticket processing centre for RV's . (Attachment 1A). In addition, there are ticket processing toll booths for the premium camping and RV sites (family camping). 3.7 With the addition of the 1829963 Ontario Inc. lands, it is proposed that there could be approximately 2,000 useable campsites located off the CTMP and Darclarke lands. There will be camping and recreational vehicle sites located on the CTMP and Darclarke lands similar to last year (Figure 1). Each campsite has the potential to accommodate up to 8 campers per site. Based on the information provided, on average, there were less than 4 campers per campsite. 3.8 The proposed off -site parking area could accommodate approximately_7,400 vehicles. It is expected that no more than 4,000 vehicles will be parked at this site each day during the 2014 festival. The parking is primarily for use by day ticket holders but will also provide overflow parking for the campsites. Vehicular access is proposed from Regional Road 20 with shuttle buses entering and exiting the southwest corner of the property at Concession Road 10 (Figure 2). The shuttle would operate directly between the off -site parking and the CTMP on Concession Road 10. Concession Road 10 between CTMP and the Highway 35 is proposed to be closed. 8 -43 REPORT NO.: PSD- 032 -14 PAGE 9 3.9 The planning land use applications are only a small but critical portion of the approvals needed by the Boots and Hearts Festival. Most of the implementation or operational issues are covered through the Special Events process. The Municipality has a Special Event By -law 2014 -020, which was recently approved by Council. The purpose of the by -law is to regulate and permit large exhibitions. and events on private property such as the Boots and Hearts Music Festival. Prior to issuing a Special Event permit, a number of items must be addressed in accordance with the by -law including, but not limited to: • preparation of an emergency plan to the satisfaction of the Director of Emergency and Fire Services • preparation of a fire safety plan to the satisfaction of the Director of Emergency and Fire Services • preparation of a security plan to the satisfaction of the Director of Emergency and Fire Services • preparation of a traffic safety plan to the satisfaction of the Director of Engineering Services • preparation of a waste management plan to the satisfaction of the Durham Region Health Department • the Director of Finance receiving all of the insurance, fees and security deposit required under the by -law • arrangements having been made to provide adequate police protection to the satisfaction of the Chief of Police • appropriate arrangements being made for the provision of medical services or medical transport or the provision of first aid services by non - paramedic staff to the satisfaction of the Durham Emergency Medical Services 3.10 For past festivals a working group of departments and agencies specific to the Boots and Hearts Music Festival has convened in relation to the Special Events Permit. For 2014 an Agency Coordinating Committee has been formalized by the Chief Administrative Officer, and includes representatives from-many departments of the Municipality and Durham Region and other agencies. This- committee has generally met on a monthly basis, from January until June, with representatives from Republic Live and their consultants to discuss the delivery of services for the event, and the requisite documents and permits needed to support the Special Event Permit. This committee includes all of those agencies /departments that are required to provide clearance to the Municipal Clerk prior to issuance of the Special Event Permit under the Special Event By -law. The Agency Coordinating Committee also meets following the event for a wrap -up discussion on items to be addressed. 8 -44 REPORT NO.: PSD- 032 -14 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) PAGE 10 The PPS requires municipalities to designate lands Prime Agricultural Area in accordance with guidelines developed by the province. Although Clarington is completing its Official Plan review the Region of Durham has not identified either of the subject lands as Prime Agriculture. Therefore, the lands are considered Rural Area as defined by the PPS. Recreational, tourism and other economic opportunities are promoted in Rural Areas. Development that is compatible with the rural landscape and sustained by rural service levels should be promoted. Development shall be appropriate to the available infrastructure. Locally - important agricultural and resource areas should be designated and protected by directing non - related development to areas where it will not constrain. these uses. The PPS defines recreation as: leisure time activity undertaken in built or natural settings for purposes of physical activity, health benefits,-sport participation and skill development, personal enjoyment, positive social interaction and the achievement of human potential. The proposed applications are consistent with the PPS. 4.2 Oak Ridges Moraine Conservation Plan ( ORMCP) The ORMCP designates the majority of the Rondeau lands and Dobson lands as Countryside Area. The south end of the Rondeau lands are designated, Natural Linkage Area. Both properties are identified as being within Areas of High Aquifer Vulnerability. The woodlot on the Dobson parcel is identified as a Key Natural Heritage and Hydrological Feature. Countryside Areas Countryside Area policies promote the protection and continuation of agricultural uses. This designation also permits the widest range of non - agricultural related uses on the Oak Ridges Moraine, including low- intensity recreational uses and unserviced parks as well as major recreational uses. Criteria are provided for the establishment or expansion of a major recreational use. The proposal for the campground meets the definition of a recreational use in the PPS, although there is no similar definition in the ORMCP. The ORMCP identifies two types of recreational uses: Major recreational uses are those which require large scale modification of terrain, vegetation or both and- usually require large -scale buildings or structures. They include, but are not limited to the following: •' Golf courses • Serviced playing fields • Serviced campgrounds • Ski Hill 8 -45 REPORT NO.: PSD- 032 -14 PAGE 11 Low intensity recreational uses are recreational uses that have a minimal impact on the natural environment, require very little terrain or vegetation modification and few, if any buildings or structures, including: • Non - motorized trail uses • Natural heritage appreciation • Unserviced camping on public or institutional land • Accessory uses Canadian Tire Motorsport Park would meet the general defining requirements of a major recreational use but it is not one of the examples listed. A music festival is an accessory use to the raceway, although the Clarington Zoning By -law 84 -63 specifically lists as a permitted use. Low - intensity recreational uses are permitted within the Natural Core and Natural Linkage Areas of the ORMCP. This designation includes the most sensitive environmental features. The intent appears to allow for recreational uses which would have minimal impact on these features. The proposal meets some of the elements of a low intensity recreational use — there is little modification to the terrain or vegetation and there are no permanent buildings. However, while it may be a use with low frequency, it is not a low intensity use during the few days it operates. A low intensity use would not generate traffic impacts and the number of people proposed to camp on the lands during the festival. The Rondeau lands and the Dobson lands are serving as an extension of Canadian Tire Motorsport Park for the purposes of the recreational event, music festival, being held at CTMP. It is not a separate, independent campground or parking lot operated on their own. Therefore, in staff's view it should be viewed as a major recreational use for the purposes of conformity to the ORMCP. The ORMCP permits major recreational uses in Countryside. Redesignating the lands from General'Agricultural to Green Space would allow the major recreational use to be established. The proposed applications conform to the ORMCP in the Countryside areas. Natural Linkage Area Natural Linkage Area policies promote the creation of open space linkages between natural heritage features identified'as Natural Core Areas. The Natural Linkage Area policies allow low- intensity recreational uses and unserviced park, however, small - scale commercial uses and major recreational uses are not permitted. Given the objectives of the Natural Linkage Area policies to create linkages and improve or restore the ecological integrity of the ORM, the policies would not permit camping within the south portion of the Rondeau property. 8 -46 REPORT NO.: PSD- 032 -14 Areas of High Aquifer Vulnerability PAGE 12 Most of the Oak Ridges Moraine, including these parcels, are areas of high aquifer vulnerability. This does not prohibit all development-on the Moraine. The ORMCP prohibits uses which would generate or store hazardous waste or liquid industrial waste; waste disposal sites, organic soil conditioning sites, storage tanks that are not equipped with an approved secondary containment device. It should be noted that only the eastern portion of the Dobson property is within an area of high aquifer vulnerability. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands in parallel with the ORMCP Countryside Area and Natural Linkage while the CTMP lands are identified as a Regional Node. Existing Regional Nodes shall continue to be developed in a manner that will attract other compatible non - residential uses. The policies of the Regional Plan implement the ORMCP discussed above. 5.2 Clarington Official Plan The Clarington Official Plan designates the Rondeau land primarily as General Agricultural with the southerly portion being Natural Linkage Area and Environmental Protection Area. In addition there is an Aggregate Extraction Area overlay on approximately the north third of the. property. This portion of the site is currently licensed by the Ministry of Natural Resources for aggregate extraction. The lands are split between a High Aquifer Vulnerability Area identification. A significant woodland is also identified on the property. The Dobson lands are designated General Agricultural and Environmental Protection Area. These lands are identified as being High Aquifer Vulnerability Area Rating 1. A significant woodland is identified on this property as well. The Environmental Protection Area designation relates to a significant woodland identified on the central portion of the Dobson lands and the central west portion of the Rondeau lands. No development shall be permitted on lands designated Environmental Protection Area except low- intensity recreation'and uses related to forest, fish and wildlife management or erosion control and stormwater management. General Agricultural Areas shall be predominantly used for farm and farm - related uses. The policies of this designation are more restrictive than the policies of the ORMCP and Regional Official Plan for the Countryside area designation. The Natural Linkage Area policies are consistent with the ORMCP and Regional Official Plan Both parcels are identified as a High Aquifer Vulnerability Area. The policies and list of prohibited use matches that found in the ORMCP. 8 -47 REPORT NO.: PSD- 032 -14 PAGE 13 Temporary use by -laws may be passed to permit the use of lands, buildings or structures, on a temporary basis, for a maximum of•three (3) years, for any purpose provided that: a) the proposed use is temporary in nature; b) the proposed use is compatible with adjacent existing land uses, there is minimal impact on the Natural Features and Land Characteristics identified on Map C, or satisfactory measures to mitigate any adverse impacts will be applied; c) there will be no adverse impacts on traffic or transportation facilities or services in the area; d) adequate access and parking are provided; e) the use can be removed and the site can be restored to its original condition; f) adequate sewage disposal and water services are available in compliance with provincial and regional standards; and g) it does not jeopardize the long term implementation of this Plan.. 6. ZONING BY -LAW Rondeau Lands 6.1 Zoning By -law 2005 -109 zones the 1829963 Ontario Inc. lands Aggregate Extraction (AE), Agricultural (A), Natural Linkage (NQ and Environmental Protection (EP). The "AE" zone allows a pit and agricultural uses, the "A" zone allows agricultural uses and a single detached dwelling, and the "NL" zone allows agricultural uses as well. The "EP zone would only permit conservation type uses. The portion of the property that is zoned AE may not be rezoned to allow additional uses until the -pit licence is removed by the Ministry of Natural Resources. Dobson Lands 6.2 Zoning By -law 2005 -109 zones the Dobson lands Agricultural (A) and Environmental Protection (EP): The "A" zone permits both agricultural uses and a single detached dwelling, while the "EP" zone would permit conservation uses. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public meetings were held on May 5, 2014. A number of enquiries were received and several individuals spoke at the public meeting. In addition comments were received at the following Council meeting as well as directly to the Planning Department in response to the notice that was mailed out. The comments received to date have raised concerns regarding the roads and traffic, nuisances to surrounding property and farm owners, as well as the suitability and appropriateness of the subject properties for the proposed. uses. Concerns have also been raised about public safety, drunk drivers and the possibility that the Dobson lands will be used for camping in advance of the event or as an overflow camping area for the Boots and Hearts Festival. The issues are summarized in Attachment No. 3. E:C am3 REPORT NO.: PSD- 032 -14 8. AGENCY COMMENTS 8.1 Ministry of Transportation PAGE 14 The Ministry of Transportation (MTO) has no objection in principal to the COPA 2014- 002 application and suggests that the rezoning should be contingent on the review and acceptance of a Traffic Impact Study (TIS) by MTO and the municipality. At the time of the comments, MTO was concerned that the parking use was a permanent activity. They are less concerned with a temporary use once a year. The application has been modified to only the Boots and Hearts Festival. MTO has commented that the Dobson application may have an impact on the traffic operations related to Highways 35 and 115. Prior to Site Plan Approval, MTO will require a comprehensive analysis and review of the traffic operations. MTO permit approval is required prior to the start of any activity related to the event. MTO will require permit approval each time the event takes place subject to a review of the traffic plan and any modifications to the site plan. MTO has provided additional comments- regarding details and concerns that will be addressed through the Special Events Permit and the Site Plan Approval process. MTO is currently reviewing the revised traffic plan submitted by Republic Live and will provide comments for site plan at the conclusion of their review. 8.2 Ministry of Natural Resources Approximately 11.0 ha of the total Rondeau holdings is subject to a license for aggregate extraction. Prior to the Ministry surrendering a license the pit is normally rehabilitated. However, in situations where the intent is to have a different or more active end use than was originally proposed through the license, the Ministry may accept the surrender of the license without final rehabilitation subject to conditions. MNR would be prepared to entertain the surrender of the license subject to conditions. The Ministry has no concerns with the proposed applications for land use change. With respect to use of the licensed portion of the site providing access to the balance of the Rondeau lands MNR advised that they would support such a request subject to conditions, including the following: • recognition that any such access road through the currently licensed site would be "temporary" only, and more specifically, would be constructed to serve the Boots and Hearts Festival for 2014. • written documentation as to why such a road could not be constructed slightly to the west within the unopened road allowance .(which is not licensed under the Aggregate Resources Act); • road design criteria for safety and structural integrity; • material to fill (create) the road will NOT be imported; existing on site material will be used with the exception of gravel for surface layers, which may be imported; • installation of fencing along the roadway to.prevent public access onto the licensed property adjacent to the temporary road E:='7 REPORT NO.: PSD- 032 -14 8.3 Regional Planning Department PAGE 15 Regional Planning provided comments advising the proposed camping and parking are permitted by the policies of the Regional Official Plan, and they have no objection to the proposed applications. However, the Region suggests that the Clarington Official Plan Amendment include site specific policies given the nature of the proposal. The Clarington Official Plan and /or Zoning By -law provisions may include policy and /or regulations relating to setbacks, waste management/water supply, and traffic management. The application is exempt from Regional approval. The Phase 1 Environmental Site Assessment finds no evidence of contamination on the 1829963 Ontario Inc. site. The Region accepts the findings. The Region requests that the recommendations of the Scoped Natural Heritage Evaluation be followed during any approved camping .or parking use. 8.4 Durham Works Department Regional Works has advised they have no objection to the proposed Official Plan Amendments and Zoning By -law Amendments, subject to implementation of an acceptable traffic management plan during periods when the site is being used for special event parking /camping. They have noted items to satisfy through site plan approval including finalizing the traffic study to their satisfaction. The applicant will be required to obtain entrance permits from the Region once they are satisfied that the proposed'entrances and vehicle queuing /processing areas can accommodate the expected traffic demands without undue traffic operations and safety impacts on Regional Road 20. 8.5 Regional Health The applications have been reviewed and the Health Department has no objection to their approval. Details on the following are required by the Department prior to Site -Plan Approval being granted: Private sanitary sewage storage, haulage, disposal, who will be contracted to haul it, etc. • The number of portable washrooms provided. • For any drinking /potable water, source, storage, haulage, who will be contracted to supply the source etc. 8.6 Ganaraska Region Conservation Authority The applications, including the Natural Heritage Evaluation, have been reviewed by the Ganaraska Region Conservation Authority (GRCA) and they have no objections to the approval of these applications. As the lands are outside of the regulatory jurisdiction of the GRCA, no permits would be required from the Authority for the event. GRCA suggests that all recommendations contained within the Natural Heritage Evaluation should be implemented through -the conditions of Site Plan Approval. 8 -50 REPORT NO.: PSD- 032 -14 9. DEPARTMENTAL COMMENTS 9.1 Emergency and Fire Services PAGE 16 Emergency Services has no objection to the proposed Official Plan amendment and Zoning By -law amendment. Conditions of approval will be imposed through both the site plan approval for the individual sites and the special events permit for the music festival. The Fire Chief must be satisfied with the emergency plan, the fire safety plan and the security plan before the special events permit can be issued. Based on the traffic plan, congestion on the main roads will be reduced. Emergency responders from outside the event should be able to respond without delay. A ban on campfires is imposed again this year. A 15 to 30 metre buffer will be imposed to all significant woodlots therefore grass and brush fires should not be a concern. Fire access routes must be established and maintained not less than 6 metres in width as per the requirements of the Ontario Building Code for Access Route Design. Proper identification of the internal lanes and parking areas with easily readable signage is. required. 9.2 Engineerinq Services The Engineering Services Department has reviewed the May 1, 2014 draft of the Transportation Plan prepared by Creighton Manning for the 2014 Boots & Hearts Festival and has taken into account the comments from the public expressed at the May 5, 2014 Public Meeting regarding the OPA and Rezoning application for the Rondeau lands and the Dobson lands. The following are the Engineering Services Department's preliminary comments: There were significant traffic delays and congestion on Reg. Rd. 20 and Conc. -Rd. 10 during the 2013 Festival. These delays were primarily.a function of an insufficient number of ticket processing booths, insufficient number of processing gates at each toll booth and the fact that the ticket scanners (for processing attendees' tickets) failed. The Traffic Plan for the 2014 Festival has proposed two main General Admission toll booths and a total of twenty -seven processing gates, as opposed to one main toll and six toll booths last year. In addition, a new communications tower has been erected on the Canadian Tire Mosport Park site, and a communications consultant, with back -up communications equipment has been retained to ensure that no failure in ticket processing will occur. It is anticipated that the combination of these measures-will result in a major improvement over last year in terms of congestion on Reg: Rd. 20 and impact on local resident's access to private properties. Engineering, Staff have no objections with the proposed Official Plan amendments and Zoning By -law amendments and have identified conditions to be implemented through both site plan approval and the Special Events Permit to minimize impact to residents on Murphy Rd., Longsault Rd. and Conc. Rd. 10 east of Hwy.-35. A dust control plan for Conc. Rd. 10 from Hwy. 35 to Reg. Rd. 20 is also required. A comprehensive signage plan to direct Festival attendees to the site will be required to the satisfaction of the Director of Engineering Services together with Durham Regional Police Services and Emergency Services. 8 -51 REPORT NO.: PSD- 032 -14 9.3 Building Division PAGE 17 The Building Division has no concerns with the applications. Building permits are. required for any proposed buildings as per the Ontario Building Code. 9.4 Operations Entrance permits will be required from Clarington and Durham Region for the proposed new entrances on Concession Road 10 and Regional Road 20. 10. DISCUSSION 10.1 The applications filed by Republic Live and 1829963 Ontario Inc. are largely intended to address the transportation - related issues which were evident at the 2013 Boots and Hearts Music Festival. In addition, it provides for approximately 2,000 additional camping spots which has been a response to the demand expressed by Festival goers. Resolving the Festival's traffic problems will greatly diminish the impact on local residents, the frustration of festival goers and the general reputation of the Festival and the Municipality. 10.2 CTMP is an established facility with zoning for a motor vehicle race track, agricultural fairground and music festivals. CTMP has an area of approximately 290 hectares, however approximately two - thirds of the site is protected as a significant woodland feature and unavailable for the camping, parking or other proposed uses. CTMP is identified as a Tourism Node in the Clarington Official Plan, an indication of an area of major tourism and recreation potential. The Oak Ridges Moraine Conservation Plan would consider CTMP a major recreational use and provides policies for the establishment and expansion of such uses. 10.3 Area Residents have raised numerous concerns regarding the applications, some of which are significant and others which are minor. These are outlined in Attachment 3. Furthermore, many of the issues are related to the management of the event, which is a matter for the Special Events Permit. The land use issues related to.the applications are largely limited to the following: • Economic impact on the community • Impacts on the Transportation Network • Agricultural Impacts • Environmental impacts Even though a lot of the other resident issues are event management issues, staff and Republic Live have provided preliminary responses which are contained in Attachment 3. Should the official plan and zoning by -law amendments be approved, the following responses may be refined as the festival planning process is finalized. 10.4 Economic Impacts A goal of the Official Plan is to encourage the growth of recreational and tourism opportunities. As a result, the Plan promotes the development of new tourism and recreational opportunities including venues for arts and entertainment activities. The Canadian Tire Motorsport Park is a designated Tourism Node in the Official Plan. 8 -52 REPORT NO.: PSD- 032 -14 PAGE 18 Republic Live indicates that in three years, the Boots and Hearts Music Festival has grown to be Canada's largest country music festival and the second largest in North America. With this success and the media reports, comes tremendous benefits that provides recognition for the Municipality, something that has been hard to do over the years. Based on The Ontario Ministry of Tourism & Culture's Tourism Regional Economic Impact Model ( "TREIM ") Republic Live estimates that in 2013 Boots and Hearts contributed $6.8 M to the regional economy, in terms of Gross Domestic Product, employment and taxes generated. The 2014 Festival will be approximately 25% larger, presumably yielding an $8.5.M contribution to the regional economy. Republic Live worked with as many local suppliers as possible for Boots and Hearts. Combined with rental of land and payment of Regional EMS and Police, their investment exceeded $1.2 million in 2013. For the 2013 Festival, exit surveys found that the Festival was a major tourist draw to the community. The majority of attendees (52 %) traveled from greater than a hundred km. and 27% travelled between 41 and 100 km. Less than 21 % were local, which was defined as within 40 km. The Boots and Hearts Festival supports the Ontario government's goal to make the province a success in the cultural sector, which includes live music. To this end, Ontario has provided grants to support the live music under the Ontario Music Fund. Republic Live received the maximum amount available, in recognition of the significant economic and cultural impact of the Boots and Hearts Festival. 10.5 Transportation Impacts Last year's festival created many issues in terms of traffic on Regional Road 20 and Concession Road 10. These delays were primarily a function of inadequate ticket processing facilities, and a failure in the ticket scanning process. Following the 2013 event, and in order to support additional lands for camping /parking, Republic Live retained Stantec to prepare a Traffic Management Plan for the expanding event. The Stantec report is summarized in Attachment 5, The Stantec report found that the additional volume demands generated by the festival should be able to be accommodated within the basic capacity of the road network. The report recognizes the potential for queuing and over - capacity at certain points and times, which highlights the need to provide efficient traffic control and efficient ticket processing within the site. Building on the work of Stantec, Republic Live retained Creighton Manning, who have experience in special event transportation planning. The Creighton Manning 'report is also summarized in Attachment 4 and 5. However, the majority of the recommendations relate to the special event permit as opposed to the applications for Official Plan Amendment and Zoning By -law Amendment. A key recommendation of tha Creighton Manning report proposes two main General Admission toll booths for camping with twenty -seven processing gates for the 2014 event. Day parking is proposed to be separated (Dobson parcel) with additional ticket stations for processing an estimated 4,000 vehicles per day. Furthermore, shuttle 8 -53 REPORT NO.: PSD- 032 -14 PAGE 19 buses will be used to transport approximately 2,000 people to the festival from hotels reserved by Republic Live for festival attendees. Hotel locations stretch from Ajax to Cobourg and north to Peterborough. As well, the new communications tower on the Canadian Tire Mosport Park lands and an experienced communications consultant with back -up communications equipment has been retained to ensure that no failure in ticket processing will occur. These measures will result in a major improvement over last year in terms of congestion on Regional Road. 20. Two options for access to the Rondeau lands have been proposed: • Access via the unopened road allowance between Lots 2 and 3, just west of licensed aggregate area; or • Access through the licensed aggregate area. The preferred access from a traffic perspective is through the licensed aggregate area. The application for the Rondeau lands has been modified to not include any camping on the licensed area, however this area is proposed to be used for a driveway access from Regional Road 20 to the camping area on the southern portion of the site. No change in zoning is recommended for the licensed portion of the Rondeau lands. The Ministry of Natural Resources will allow a temporary access road through the licensed area for the 2014 event only, subject to conditions. These options will require further details and review for the 2014 event. Staff are satisfied that resolving access to the Rondeau lands can be dealt with through site plan approval and the special event permit and that this will not impact traffic management. As reviewed under the Engineering Services Department comments in Section 9.2, staff have identified conditions to be implemented through both site plan approval and the Special Events Permit to minimize impacts to area residents, including ensuring access to for individual resident to their properties, providing a signage plan, erecting barriers, and submission of dust control plan. While the final details of the Transportation Safety Plan for the Special Event Permit have not yet been approved, the commenting agencies such as Ministry of Transportation Ontaxio, Durham Regional Police Services, Durham EMS, Region of Durham Works and Clarington Engineering and Emergency and Fire Services have no objections to the changes in land use. The Transportation Safety Plan will be finalized and approved through the site plan and special events permitting process. A Holding (H) symbol is recommended as part of the zoning approval until staff and Council are satisfied all conditions have been satisfied. 10.6 Environmentaf lnipacts 10.6.1 Many concerns raised are related to environmental impacts. The sites are located on the -Oak Ridges Moraine and are also protected by many planning policies. Contamination from Motor Vehicle Fluids 10.6.2 Given the location of the sites on the Oak Ridges Moraine and in an Area of High Aquifer Vulnerability, residents expressed concerns that the parking area which could contain over 7,000 cars could be an environmental hazard. 8 -54 REPORT NO.: PSD- 032 -14 PAGE 20 In reviewing this issue, staff first examined the risk. It may appear that 7000 cars would present a major risk. However, that risk is the equivalent of 29 homes with two cars on an annual basis. Considering the risk equivalent for farms, it would be much fewer because of the amount of equipment stored on farms and farm equipment being fueled on site. 10.6.3 Staff also reviewed this issue with staff at GRCA. The GRCA hydrogeologist confirmed there would be Kittle risk of impacts to groundwater as the risk of significant release of contaminants is small. 10.6.4 Oakridges Environmental was asked to address these concerns. The applicant has submitted an addendum to the Natural Heritage Evaluation (May 9, 2014) to address measures to mitigate potential spills and contamination. Implementation of the following measures is related to the Site Plan Application and the Special Events Permit. • Signs shall be posted at the entranceway to the event indicating that the parking area is within the Oak Ridges Moraine and is, therefore, sensitive to any contamination by leaking vehicles. Consequently, if a vehicle is determined to be leaking, it may be towed at the owner's expense. • Event staff walking the parking area should be cognizant of any leaking vehicles in the parking area and have available on -site absorbent mats and /or vermiculite to soak -up any potential contaminants. The absorbent materials should be applied beneath any vehicle observed to be leaking fluids. A warning should be left on the owner's windshield informing them that when they return to the vehicle, they must have the vehicle repaired or remove it from the site, or else risk being towed, • If a leaking vehicle goes unchecked and staining is observed on the ground surface after the event, the event coordinators will be responsible for obtaining the services of a Qualified Person to oversee any clean -up on -site. Any contaminated soil material must be disposed of at an approved waste facility. 10.6.5 Comments specific to the Dobson parcel were raised regarding the potential for parked cars leaking fuels /fluids, and contaminating ground /surface water. Residents also highlighted that there were previous wells /test holes on the Dobson site and questioned whether these were decommissioned properly. 10.6.6 Increased Contamination Risk due to Improperly Decommissioned Boreholes Residents expressed concerns that there were wells installed on the property that were not properly decommissioned, which would provide a pathway to the aquifer. 10.6.7 Planning staff have contacted Holcim (Canada) Inc., previous owners of the Dobson lands, as well as the consultants that were involved in previous investigations to establish an aggregate operation on the subject lands. From the information gathered it appears that 19 test pits were dug and six boreholes were drilled on the property. The test pits were dug throughout the property generally to a depth of 3 to 5 m and filled back in afterwards. Their primary purpose was to determine the depth of overburden above the aggregate. The six boreholes were drilled one generally in each corner of the field, one at the southwest edge of the woodlot and one generally in the middle of the 8 -55 REPORT NO.: PSD- 032 -14 PAGE 21 frontage along Regional Road 20. The boreholes varied in depth from 25.5 metres to 53 metres. The logs from the hydrogeologist indicated all the bore holes ended in fine sand and there was no water in any of the holes. Holcim advised that the practice is to refill the boreholes with the material extracted. There were no ground monitoring wells installed. The consultant for Dufferin at the time, now Holcim, advised that groundwater monitoring wells in Ontario are designed with a bentonite seal near the ground surface, specifically for the purpose of preventing them from becoming a pathway for contaminants. 10.6.8 From all the available information, it would appear that no monitoring wells were installed and improperly capped. The six boreholes that were drilled appear to have been back - filled in according to industry standards. Regardless, being located at the corners of the site, within the woodlot buffer or at the. very north end, for the most part, the boreholes are located outside of the parking area. 10.6.9 High Aquifer Vulnerability Areas are not to be used for the storage of hazardous waste or liquid industrial waste. There are no permanent buildings or structures constructed as a result of these applications, and the parking of cars and the temporary placement of portable washrooms would not be contrary to the policies. 10.6.10 Fill on the Rondeau Lands The Phase 1 Environmental Site Assessment for the 1829963 Ontario Inc. lands indicates a portion of the site operated as an illegal commercial fill site in early 2012. The soils report identify the fill as clean however a visual inspection of the fill area has identified glass, brick and other rubble that would not be appropriate for camping or farming. Further, due to the placement of fill, there are significant'differences in grade between the original farm field and the pile of fill. Staff recommends that the fill placed on the site remain untouched during the 2014 event and be fenced off from use. Staff recommend removal of the (H) Holding symbol not occur until the fill and grading of this portion of the site is resolved. Ultimately, the owner will be required to remove this material or obtain approval to use the fill to smooth out portions of the gravel pit. 10.6.11 Impact on Natural Heritage System The submitted Natural Heritage Evaluations for the 1829963 Ontario Inc. and Dobson parcels are reviewed in-Attachment 4 and Attachment 5, respectively. The evaluations support the use of the lands for camping /parking on the 1829963 Ontario Inc. lands and parking and shuttle busses only on the Dobson lands subject to following and implementing the recommendations contained therein. As a condition of site plan approval and prior to signing off on the special event permit for any subsequent year(s), Planning Staff will require the submission of an Environmental Monitoring report prepared by Republic Live's Environmental Consultant which will be completed within 6 weeks after the event closes and will assess the following: 8 -56 REPORT NO.: PSD- 032 -14 PAGE 22 Effectiveness of mitigation measures contained in the natural heritage evaluations (including signage, fencing, etc.) Success of garbage /recycling program Impact to agricultural fields — inspection for garbage, spills etc. The recommendations of the Natural Heritage Evaluations will be implemented through the proposed temporary use by -laws and site plan applications. The temporary use by -laws require a minimum 15 metre setback to the significant woodlands on the Rondeau parcel (consistent with the approach on the Darclarke parcel) and a minimum of 30 metre setback to the woodlands on the Dobson parcel. Further discussion on the site plan approval is included in Section 10.11. Implementation of these recommendations are outside the scope of the Special Event By -law and permit process however Planning will coordinate with the Clerks Department to ensure these recommendations are fully implemented through Site Plan Approval and the Director of Planning Services should be involved in signing off on the Special Event permit on an annual basis. 10.7 Agricultural Impacts 10.7.1 Staff and the public are concerned about impacts on the land from an agricultural perspective if they are used for parking and camping associated with Boots and Hearts. It is imperative that the land continue to be useful for agriculture in light of the applications. Site alteration is generally discouraged and must not be detrimental to the continued agricultural use of the lands. It is recognized that some access lanes and. isolated, minor grading will be needed. Temporary use by -laws will ensure that the zoning will revert to Agricultural (A) in the case that the temporary by -laws are not renewed at the end of the permitted period. 10.7.2 Maintaining dependable access through and around the land is critical to the success - of the event. Staff appreciate that the location, quantity, type and width of access lanes to be installed in the camping and parking fields can have a negative effect on the viability.of the land for farming if careful consideration is not given. Through the Site Plan Approval process, staff will work with the applicant and solicit input from the farmers who crop the land to determine the most suitable location for the lanes and the quantity of them as well as type of material to ensure the lanes are useable in wet weather. 10.7.3 Timing the use of this farmland for camping and parking is crucial in the effort to maintain the agricultural viability of the land. While the use of the land for non- agricultural purposes does limit the range of crops that can be grown, there are many crops that can mature and be harvested each year in advance of the Civic Holiday weekend when the Boots and Hearts Music Festival is held. It is very important that the event not be held any earlier in the summer than this weekend, that setup for the event not commence until as close to the opening date as possible and after the farmer has removed the crop. 8 -57 REPORT NO.: PSD- 032 -14 PAGE 23 10.7.4 The waste /recycling program (Section 11.7.2) and mitigation plan for spills (11.7.3) will assist in protecting the lands for agriculture. Requiring an Environmental Monitoring report prepared by Republic Live's Environmental Consultant (Section 11.7.5) will highlight any subsequent impacts to the agricultural fields and can be targeted for improvement in subsequent years.. 10.8 Site Plan issues 10.8.1 Site plan applications have been submitted concurrently with the proposed Official Plan and Zoning. By -law Amendments for both the 1829963 Ontario Inc. and Dobson parcels. SPA 2014 -005 is one site plan application for both the Darclarke and 1829963 Ontario Inc. parcels. SPA 2014 -0006 relates to the Dobson parcel. 10.8.2 Staff and commenting agencies are undergoing a detailed site plan review of the proposals and are considering the following: • adequate and safe access from local and regional roads consistent with the transportation plan for the event; • adequate and safe access to campsite /parking areas for emergency vehicles, service vehicles and attendees; • providing appropriate setbacks to natural heritage features; • providing appropriate setbacks to adjacent private residential properties • servicing the site with temporary washrooms, hand washing stations, and garbage and recycling facilities; • identifying emergency /medical posts on plan • ensuring adequate lighting for safety purposes, without negatively impacting adjacent natural heritage features, private residences, agricultural operations and municipal - roadways 10.8.3 Improving any of the lanes within the campground /parking areas with gravel or any other material will be reviewed with the applicant and farmer to minimize agricultural impacts as also detailed in the section pertaining to Agricultural impacts Section 10.10. 10.8.4 Staff will encourage any high use areas such as washrooms and garbage facilities, bus pickup and drop -off areas, be further setback from private residences to avoid the potential for noise complaints and nuisances. 10.8.5 Early arrivals to the event sites must be deterred. Ticketholders that arrive early may impact setup for the event. They could potentially be on -site prior to all support staff being in place and prior to inspections being completed. This concern has been relayed to Republic Live Inc. and will be addressed in the Communication Plan for ticketholders prior to issuance of the Special Event Permit. Early arrivals will be directed back to Bowmanville. 10.8.6 Similarly, the authorized use of the Dobson site must be communicated as well. This site is recommended for offsite parking only and not camping and /or tailgate parties. REPORT NO.: PSD- 032 -14 PAGE 24 10.8.7 Special conditions of approval for the site plan will require the following: • Submission of a communication plan for ticketholders that will address: • Communicating the travel plan /travel routes • Prohibiting walking on Concession Road 10 • Deterring early arrivals • Implementation of the recommendations of the natural heritage evaluation • Way finding on site • Fencing of licensed aggregate area — 1.8.metre security fencing • Fencing of significant woodlands and buffer areas —1.2 metre snow fencing • . Fencing of private residences —1.8 metre security fencing • On -site signage plan to identify woodlands and private property and to discourage trespass into these sensitive areas • Temporary marking campsites /lanes /stalls with a product that is not harmful to the environment and groundwater • Submission of a monitoring report to assess impact to key natural heritage features and agricultural lands following the event and effectiveness of mitigation techniques and cleanup programs 10.8.8 The conditions will also ensure some flexibility and recognize that the interior site layout can be modified through future Special Event Permits, without amendment to the Site Plan, subject to the approval of the Director of Planning Services. 10.8.9 Planning Staff would not be in a position to sign off on the Special Event Permit until all site*plan matters are addressed to the satisfaction of the Director of Planning Services 10.9 Recommended Amendments to the Clarington Official Plan and the Zoning By -law 10.9.1 Proposed Clarington Official Plan amendments for the Rondeau and Dobson parcels are included as'Attachments 6 and 8, respectively. 10.9.2 Approval for these temporary uses must be consistent with the Special Events By -law for events. on private property. 10.9.3 Under the provisions of the Clarington Official Plan, the land use boundaries shown in the Official Plan can be further defined provided it meets the intent of the Plan. The proposed Zoning By -law amendment provides for an .alignment that is more consistent with the boundaries of the Natural Heritage system. 10.9.4 The rezoning applications request permanent zoning to allow camping and ancillary uses in association with the music festival on the 1829963 Ontario Inc. property and parking and ancillary uses on the Dobson property for the Boots and Hearts Music Festival only. At the present time, CTMP has no plans that would require the use of these lands for race events. 10.9.5 The Boots and Hearts Music Festival is an evolving event which has grown from its inception two years ago. There should be opportunity for Council to review the negative and positive impacts as the festival evolves, particularly since some of the operational issues can negatively impact surrounding neighbours unless the event is Estes] REPORT NO.: PSD- 032 -14 PAGE 25 managed well. For this reason, it is recommended that only a temporary zoning be enacted for a three year period. Should the festival either outgrow this site or no longer be held, upon the expiration of the zoning by -law, the lands could continue to be used for agricultural. In the future, the temporary use zoning could be further extended by Council or a permanent zoning be established. 10.9.6 The proposed zoning by -laws contain provisions that would limit the use of the sites for camping and parking for the period between July 15 and August 15 of each year. In addition, vehicle parking would be permitted from July 15th to August 15th of each year. This would effectively limit the camping use for the Boots and Hearts music festival. The time restriction is proposed to allow for agricultural uses to continue outside of the festival period. 10.9.7 It is recommended that the (H) Holding symbol be applied. The (H) Holding symbol can be lifted once the site plan process is completed, including - resolution of all site layout issues and an agreement being signed between the property owners, the event organizers and the Municipality. For the subject lands to be used this year, the Holding symbol must be lifted at or before the Council meeting on July 7, 2014. It is unlikely that the Holding symbol will be lifted in time for the festival this year from the area of the 1829963 Ontario Inc. property that had fill illegally dumped on it in 2012. The issue of what to do with this fill is likely to take several months to fully resolve. 11. CONCURRENCE — Not Applicable 12. CONCLUSION 12.1 In consideration of the findings of all supporting studies, comments received from circulated agencies and area residents, and based on review of the proposal, staff recommend that the proposed Clarington Official Plan Amendments 98 and 99 (Attachments 6 and 8) and Temporary Use By -laws (Attachments 7 and 9) be approved. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mitch Morawetz, Planner I Attachments: Attachment 1 — 1829963 Ontario Inc. Preliminary Site Plan Attachment 1A — 1829963 Ontario Inc. /Darclarke and west part of CTMP Lands Preliminary Site Plan Attachment 2 — Republic Live Preliminary Site Plan Attachment 3 — Operational Issues Identified by Residents Attachment 4 — Summary of Supporting Studies — 1829963 Ontario Inc. Attachment 5 — Summary of Supporting Studies — Dobson Attachment 6 — 1829963 Ontario Inc. Official Plan Amendment No. 98 Attachment 7 — 1829962 Ontario Inc. Adopting By -law for OPA 98 Attachment 8 — Republic Live Inc. Official Plan Amendment No. 99 Attachment 9 — Republic Live Inc. Adopting By -law for OPA 99 Attachment 10 — 1829963 Ontario Inc. Temporary Use Zoning By -law Attachment 11 — Republic Live Inc. Temporary Use Zoning By -law fflml REPORT NO.: PSD- 032 -14 List of interested parties to be advised of Council's decision: Republic Live Inc. Jeffrey and Nancy Dobson 1829963 Ontario Inc. Valerie Cranmer, Valerie Cranmer & Associates Carolyn Molinari Leslie Kerrigan Barbara Breau Brent Moxam Ryan Sutcliffe Adam Walker Mark Grimsditch Luc and Barbara Breau Rob & Angie Stone Brent & Lori Ahn Gervais Hilda & Jim Cochrane Kate Sperry Barb Maddox Tara & Chris Borchuk Will Cunningham Lois & Alan Wilson Morgan Walby & Mike Bradley Jeff Ralston G. S. Graham Diane Jackson Denise & Allan Burns Kevin Anyan Shannon McNevan Chris Paterson Lino Malito Myles Brandt Ron and Brenda Metcalf Steve Fracz Jean & Doug Park Rob Whitehead Garry Niece Tricia Hebert Justin Oliver Mark & Marilyn Osborn Rick James Brad Black Arnold Geisberger 8 -61 PAGE 26 ATTACHMENT 1 TO REPORT PSD- 032 -14 A u - 1 - r c< n �I %i T� u to F iz Goa a "c u LLJJ A y�W CL a 0 14`!I- F o — - - -"�' Is A u - 1 - r c< n �I %i w u to F iz a "c A • m ATTACHMENT 1A TO REPORT PSD- 032 -14 Preliminary Site Plan for 1829963 Ontario Inc. /Darclarke and west part of CTMP Lands (Ticket Processing, Camping and ancillary uses) 8 -63 ATTACHMENT 2 TO REPORT PSD-032-14 Prelithinary Site Plan for Dobson Lands (off -site parking and ancillary uses) IV J. 1 TIT 1 T-if =N 1 idmomo.. IU CONCESSION RO am ATTACHMENT 3 TO-REPORT PSD- 032 -14 Issue Response Inadequate garbage Republic Live has contracted the services of Canada Junk to collection and facilitate all of the garbage and recycling management onsite at recycling Boots and Hearts. Canada Junk is a company with extensive experience in festival trash management and has worked with festivals of all shapes and sizes, including event promoter's AEG live. In 2013 Canada Junk was also an integral part of the post event cleanup efforts on the CTMP grounds after the volunteer group did not return following completion of the music. For 2014 Canada Junk has developed a management plan that includes a staffing and recycling program that is scaled -to the number of festival attendees' onsite as well as receptacle and recycling bin placement/emptying and 24 -hour onsite presence. In addition to Canada Junk, Republic Live has also spent $100,000 on the purchase of 2 Litter Picker machines fabricated by H- Barber. These machines are pulled behind a tractor and are capable of cleaning fields at a rate of 15 acres per hour, picking up objects as small as bottle caps up to full garbage bags. These pickers will be used during and post festival. Neighbourhood Residents have asked that the festival organizers place security security personnel in areas throughout the surrounding neighbourhood and in front of housing clusters. This is an issue that would be addressed through the Special Events Permit. Prior to the event, the Municipality will ensure signage at the entrance to dead end roads in the area will have "No Exit" signs posted on either side of the entrance to each road. Through the Special Event permit partial barricades can be set up to restrict access to dead -end roads and deter non -local traffic from entering. A security deposit of up to $30,000 will be collected under special events by -law as security for possible damage to Municipal property or adjacent private property and to ensure compliance with the permit holder's obligations under the Special'Events By -law and permit. Trespass from Festival Residents nearby the event are concerned that their rights are being Goers compromised as festival goers have been known to trespass on private property in the area surrounding the festival. They are worried about their liability for injuries or loss of life that could occur while trespassing occurs on their property. It is strongly suggested that property owners post "No Trespassing" signs on their property. In addition, any resident feeling threatened from festival goers or otherwise are encouraged to call 911. MM Drinking and Driving Residents have expressed concerns about drinking and driving since alcohol is readily available at the festival and there are thousands of attendees leaving the festival after the concert each day. The festival organizers have indicated that a RIDE program will be in place with sobriety checkpoints surrounding the event. They also have a no key policy for those who are camping on the festival grounds so that campers are not tempted to drive around the festival site, particularly after they have been drinking. Walking on There is concern that festival goers will walk back to the day parking Concession Road 10 area at the end of the show rather than wait for a shuttle bus. Part between parking area of the reason for keeping the off -site parking at a distance and festival site rather (approximately 4 kilometers) is to provide a strong disincentive for than waiting for shuttle festival goers to walk between properties. Security and Durham bus Region Police at the perimeter of the CTMP lands will be alerted to be watchful of attendees attempting to leave the properties on foot and direct them to the designated shuttle bus areas. Illegal parking on-the Parking on local roads is permitted for a period of up to three hours side of the road by ` -at a time unless'signage is posted stating otherwise. Parking is not festival attendees permitted on the local roads in the vicinity of the event between 3 am and 5 am. Parking Enforcement can ticket any vehicle.not complying with the applicable by -law. Communication Planning staff have reviewed Republic Live's Neighbour Relations between Republic Live Summary Report from 2013, and the preliminary plan for 2014. Staff and neighbouring recommend that notification of an annual Neighbour Information residents Session be provided as follows: • all residents within 120 metres of any property and shuttle route used for the festival, and • all residents living along Regional Road 20 between Highway 57 and Highway 35, and along the dead end roads (Long Sault Road, Murphy Road, Concession Road 10). Staff understand there will be a dedicated Neighbour Relations Liaison team member on -site for 2014. This person will be reporting to the Director of Public Relations and will be the sole point of contact for all neighbours on -site. Contact information must be provided as soon as possible, but no later than the scheduled. Neighbourhood Information Session. On May 1, 2014 an invitation was issued for a Neighbour Information Session at CTMP on Wednesday, June 18, 2014 at 6:30 pm. In addition, Republic Live has scheduled a meeting on May 21, 2014, with residents to review concerns about the offsite parking proposal. Once the traffic plan is fully finalized,- communication is being planned through advertisements in local publications in July, as well as on the Boots and Hearts website. .. 8 =67 As part of the Special Event permit going forward, the Municipal Clerk will require a Communication Plan for Residents on an-annual basis. This communication plan for future Boots and Hearts events shall include: • Notification procedure for the event, including a Neighbour Information Session to be held no later than May 30th • Outline and format of Neighbour Information Session • Provision of an on -site Neighbour Relations Liaison team member with contact information relayed to all residents within the approved notification area Communication with It is important*that municipal staff have an opportunity to review festival attendees Republic LiVe's,communication plan. to ticket holders. This communication plan will assist in relaying important information to ticket holders that will assist in their travel plans and ensure that lands are used in the appropriate manner, according to the approvals requested by Republic Live. As part of the Special Event permit going forward, the Municipal Clerk should'require a Communication Plan for Ticketholders; on an annual basis. This communication plan for future Boots. and Hearts events shall include: • Implementation of the recommendations of the Natural Heritage Evaluations • Communication of the approved traffic plan and event logistics* • Deterring early arrivals • Communication of security /grounds for eviction items, including prohibiting walking on Concession Road 10 between event and parking lot • Way- finding on site to ensure proper reporting /location of emergencies Impact on Blue Birds Residents also noted a possible concern the use of the Dobson lands as a parking lot may have on the blue birds nesting along the unopened road allowance abutting the west property"line of the property. The unopened road allowance has had numerous blue bird boxes installed along fence posts and has been named Blue Bird Lane. Discussions with staff at the conservation authority have confirmed that typical bird breeding season runs to July 31, therefore the use of the property for parking would be at the end of a typical breeding and nesting season. Vehicles currently have some impact on the area through the abutting Regional Road 20 and Concession Road 10. Although there is no legislative requirements, through the site plan approval a 20 metre buffer from the west property line is proposed. 8 =67 ATTACHMENT 4 TO REPORT PSD- 032 -14 SUMMARY OF SUPPORTING STUDIES — 3061 REGIONAL ROAD 20 Planning Justification Report, CM Planning, January 2014 The Planning Justification Report finds the development of the subject property for unserviced camping is a reasonable, logical and appropriate final step in the rehabilitation and subsequent use of the property and represents good land use planning. The development was assessed in the context of the Provincial Policy Statement (PPS) 2014, Growth Plan for the Greater Golden Horseshoe, Oak. Ridges-Moraine Conservation Plan (ORMCP), Durham Regional Official Plan and the. Clarington Official Plan. The report finds the applications to be: consistent with the policies of the Provincial Policy Statement (PPS) 2014. The proposed use is a recreational based activity; will avoid the need for expansion of infrastructure; complies with the minimum distance separation formulae; will be compatible with the rural landscape; can be sustained by the rural service levels; and promotes recreational and tourism opportunities. The proposed use optimizes the long -term use of the land by providing an opportunity for sustainable tourism development. The proposed use will protect the natural features on the property from development and use for the long term. The proposed use will maintain the diversity and connectivity of natural features on the property with surrounding features as the natural linkage areas, including the significant woodlot, will be maintained in their existing natural state. The ecological. function of the lands adjacent to the. natural heritage features has been evaluated in the Scoped Natural Heritage Evaluation prepared by Oakridge Environmental Limited. It was determined that "the proposed uses can be accommodated by the site while protecting this feature [the significant woodland] by implementing a series of fairly simple mitigation measures ". The aggregate use on the property will be rehabilitated to the satisfaction of the appropriate authorities. , • consistent with the Growth Plan. The proposed use is permitted in rural areas and is related to the use of resource -based recreational activities and rural land uses that cannot be located in settlement areas. • in conformity with the Oak Ridges Moraine Conservation Plan (ORMCP) as . the proposed development is similar to a low- intensity recreational use. There will be no impediment to the movement of plans and animals in key natural heritage features or the minimum vegetation protection zone as there will be no L. permanent change in. use-or buildings and any site alteration would be minimal to nil. The Natural Heritage Evaluation fins that proposed uses can be accommodated while. protecting the significant woodland by implementing mitigation measures as part of the development in conformity to the provisions of the Durham Regional Official Plan (DROP). The existing aggregate extraction use is to be surrendered as part of the proposed development plan in conformity with the relevant policies in the DROP. The surrender of the pit license and the subsequent removal of the Aggregate Resource Extraction Area designation from the schedules of the DROP will not require an amendment to the DROP. The proposed development has been deemed to conform with the ORMCP and therefore can be considered under the DROP. The proposed use is permitted in both the Natural Linkage Areas and the Countryside Areas designations as a low- intensity recreational use which is undefined in the DROP but which is described, in part, in Section 37 of the. ORMCP as including but not limited to unserviced camping on public and institutional land. It is determined that unserviced camping on private land would be a permitted use as it is the same or similar in the use of the land even though not in the form of ownership of the land. The proposed use, as a 'minor recreational use', is permitted in key natural heritage features including any associated vegetation protection zone. Minor recreational uses is undefined in the DROP, however, as the DROP conforms to the ORMCP, it is determined. that the proposed use would be considered similar to low- intensity recreational use as defined in the ORMCP to include unserviced camping as qualified above. A natural heritage study has been undertaken for the property. in conformity to the provisions of the Municipality of Clarington Official Plan (COP). The development of the land for unserviced camping would require an Official Plan Amendment to redesignate the property from 'General Agricultural Area' to 'Green Space' with the addition of Low Intensity Recreation as a permitted use. A proposed Official Plan Amendment in support of a redesignation to 'Green Space' is included as Appendix A. The proposed redesignation to 'Green Space' is supported by the Municipality's Official Plan Review - Countryside Discussion Paper which, on Figure 6 Map Al (Darlington) Land Use, proposes the redesignation of the property to 'Green Space'. As part of the Official Plan Review, a submission in support of the proposed designation of 'Green Space' as it relates to the subject property was made to the Municipality on September 26, 2013. A copy of the submission letter is included as Appendix B. The proposed use is permitted in both the Environmental Protection Area and the Natural Linkage Area designations and in the Natural Heritage Feature on the property as a low- intensity recreational use which is defined in the COP (as in the ORMCP) as including but not limited to unserviced camping on public and institutional land. It is determined that unserviced camping on private land would be a permitted use as it is identical in the use of the land even though not in the form of ownership of the land. The existing aggregate extraction use is to be surrendered as part of the proposed development plan in conformity with the relevant policies in the COP. A natural heritage evaluation has been completed for the property by Oakridge Environmental Limited which concludes that the proposed uses can be accommodated by the site while protecting the Significant Woodland by implementing a series of fairly simple mitigation measures which will be implemented as part of the development. A draft temporary use by -law was attached to the report which would permit the use for a period of up to three years. The report finds that with approval of the Official Plan Amendment and Zoning By -law Amendment in place, the development will be in conformity with all applicable land use planning policies. Natural Heritage Evaluation, Oakridge Environmental Ltd., February 2014 The report finds that the proposed uses can be accommodated by the site while protecting the Significant Woodland, a key natural heritage feature, by implementing a series of fairly simple mitigation measures. The report includes the following recommendations: • A 30 metre limited use setback from the Significant Woodland, Key Natural Heritage Feature; • Within the 30 metre setback activities be limited to tent camping only, no campfires, use of generators prohibited, portable privies located outside of setback, no motorized vehicles and only low wafted lighting used and directed toward the ground; • Appropriate signage should be posted to educate. patrons regarding the. restrictions in limited use areas; • Signage should be installed along the forest edge to prevent entry into the significant Woodland area; • No camping to occur between May 1 and June 30; • To mitigate any issues associated with litter and garbage associated with the events, temporary signage-and snow fencing should be installed along the woodland edge to prevent litter from entering the forest during concert events; • A recycling program should be instituted during the events; • All incoming generators and fuel containers should be inspected upon entry. Any damaged, leaking or otherwise unfit equipment or fuel containers much not be allowed on the site. Periodic checks of sites with generators should be conducted from time to time by the proponent to verify that equipment and fuel containers are not leaking. In addition, the proponent should advise patrons (upon entry), of the site's environmental sensitivity and the need to properly handle fuels.and DOD] • Proponent should advise patrons upon entry of the environmental sensitivity of the site and the need to handle fuels appropriately. The report discusses the previous placement of fill on the site. The fill could .eventually be relocated to the pit area, however, further approvals and soil testing would be required. The report also highlights the site's location in a Landform Conservation Area (Category 2) and site alteration is limited to 50% of the total site area or approximately 15.03 hectares, and that any impervious areas cannot exceed 20% of the total developable area of the site. Traffic Management Plan, Stantec, October 2013 The Sta_ ntec report was completed during consideration of approvafs'for the Darclarke parcel. The Traffic Management Plan (TMP) demonstrated that the surrounding road network can accommodate the traffic generated by the music festival, including camping; and operational improvements were presented in draft form. The TMP contains many recommendations. Implementation of the plan includes prioritization and feasibility of the suggested improvements, followed by implementation of select improvements as a requisite for the 2014 festival and beyond. The initial findings of the Traffic Management Plan were sufficient to support the Official Plan Amendment and Rezoning for the Darclarke parcel. Implementation of the TMP is part of the submitted Site Plan applications and Special Event Permit process in 2014 and beyond. .-The report addresses issues that arose during the 2013 Festival. The conclusions include: • The combination of the volume of the arriving traffic and limited ticketing processing capacity contributed to long delays for access and extensive vehicular queuing on local area roadways; • Sufficient roadway capacity should be available provided that intersection operations and ticket processing at park gates are managed efficiently; • The securing of lands adjacent to CTMP for camping purposes and temporary vehicle staging to assist in managing queuing on the public road system should assist in dispersing arriving traffic and reduce ticket processing time; • The provision of pre -trip traveller information and the encouragement of transportation demand management measures are important components of the overall Traffic Management Plan; • A number of road improvements have been identified that may be implemented in the short term prior to the 2014 event and others that may be considered for implementation at a later date; 5 -71 • A number of potential on -site improvements have also been identified, which include enhancing vehicle queuing and storage within the site in proximity to the gate access points and improving connectivity within the site; • A site traffic control plan has been developed to improve traffic operations and safety. on the local access roadways, and includes the use of Portable Variable Message Signs, temporary conditions markers and signing, and police point duty at key intersections; and • Traffic monitoring and surveillance during the event will assist in managing traffic efficiently as well as gathering information for subsequent events. The report recommends that: • The rezoning and Official Plan amendment applications required to allow the use of the identified adjacent lands for camping purposes be approved as it is anticipated that this will facilitate improved traffic operation on the local area roadways during the 2014 event; • The Traffic Management Plan is discussed and refined over the next several months through consultation between the Republic Live event planning team and the various stakeholders including. -the road authorities, emergency service providers and the general public; • Efforts continue to enhance pre -trip traveller information, improve the efficiency of ticket processing, and identify potential sites for off -site park and shuttle service; • The Municipality-of Clarington, Republic Live and CTMP partner on making the proposed pavement width improvements to Concession Road '10 between Regional Road 20 and Mosport Road prior to the 2014 event, The Municipality of Clarington, Republic Live and CTMP discuss the logistics and cost - sharing potential for improving the Regional Road 20 /Concession Road 10 intersection with Durham Region as part of the Region's planned 2014 pavement rehabilitation contract for the section of Regional Road 20 from Liberty Street to approximately 1 kilometre west of the intersection'with Mosport Road; and • Republic Live implements the final Traffic Management Plan and monitoring/ surveillance activities. Transportation Plan, Crelghton Manning, March 2014, revised May 2014 The Transportation Plan prepared by Creighton Manning builds on the work of Stantec and provides a detailed, operational traffic plan for the 2014 event. Creighton Manning is a private consulting firm from Albany, New York, with experience in special event transportation planning (Bonnaroo Music & Arts Festival, Tennessee). This report is in draft form. The Municipality's Special Events By -law requires this plan to be approved by the Director of Engineering Services prior to the issuance of the special event permit. 8 -72 The report provides details on the event schedule, ticket holder and camping numbers, proposed access, parking locations, and access routes. The basic strategies of the transportation plan are: • Maximize service rate by increasing processing lanes at tollbooths (26 lanes at two tollbooths) compared to 7 last year, which can process between 700 and 800 vehicles per hour • Minimizing the peak arrival demand by communicating gate opening times to ticketholders • Arrival routes are planned based on a postal code analysis of ticket holders. Approximately 75% of attendees will arrive from the west and 25% from the east. Multiple routes have been planned, separating General Admission traffic from production and emergency response traffic • Shuttles will be used to alleviate. traffic congestion on site. The hotel shuttle program and off -site parking lot will result in fewer vehicles to the main event site Access to the site has been planned to separate the different groups to help distribute traffic more evenly and to improve access for emergency vehicles, service staff, municipal inspectors /staff and production vehicles. Use 'of Mosport Rd. for various types of Festival access The Traffic Plan proposes that Mosport Rd. from Reg. Rd. 20 to Conc. Rd. 8 will be closed during the Boots & Hearts event except for: • Mosport Rd. residents • Emergency access (proposed) • Access to VIP camping (anticipated to be low volume, early in the event). • Production access (low volume) • Municipal /DRPS /Emergency /EMS non - emergency access Use of Conc. Rd. 10 during the Festival The Traffic Plan proposes to close Conc. Rd. 10 from Hwy. 35 to Reg. Rd. 20 during the Festival except for: • Residents of Conc. Rd. 10 •. Emergency access from the east (proposed) • Shuttle buses from the Dobson lands to the Festival site • General admission to Toll Booth 2 (from the west) • VIP RV access to Gate 4.(anticipated to be low volume, early in the event) • Production access -(low volume) The report also discusses resident access during the event. Residents will be provided with'identification to ensure the ability to travel through restricted areas /closed roads in the proximity event. 8 -73 While improved processing measures are in place, potential delays may be experienced during peak arrival and exit - times. The report provides direction on how traveller information will be made available, including traditional media, internet, social media and emails. A sign plan will also be development. An FM radio band is available at Canadian Tire Motorsport Park and can. be utilized. Traffic control measures will be provided at key intersections and venue access points. Aagregate Reserve Assessment, Harrington McAvan Ltd., February 2013 The report concludes that a small quantity of suitable aggregate( + / -5,000 tonnes) is still available for excavation on the northeast part of the site and should be removed. No resources of economical value were identified in the undisturbed areas of the site (in the upper 5 -6 metres) or below the existing pit floor. It is concluded that, with the 3:1 slopes required for the rehabilitation of the pit and the reduced size of the excavated area, it is not practical to excavate the floor to the maximum extraction depth shown on the site plans. Furthermore, the report concludes that there are no suitable aggregate resources on the remainder of the property to- the south and an expansion of the license to the south is not feasible at this time. Phase l Environmental Site Assessment. Van Voorst Engineering Ltd.. December 2013 The - report notes that the site operated as a fill site in January 2012. Soil was delivered to the site on January 13, 14, 15, 16, 17, 18 and 19, 2012. A total of approximately 832 triaxle dump truck loads were delivered to the site during the fill operation. The fill is located centrally within the property .along the western property boundary. Fill delivered to the site originated at the Green for Life (GFL) facility on Toy Avenue in Ajax, Ontario. Samples, of the soil that were delivered to site were obtained by Geo- Logic Inc. and sent to AGAT Laboratories in Mississauga for analysis of metals, inorganics, hybride forming metals, volatile organic compounds, petroleum hydrocarbons and acid base neutral compounds. Copies of the Laboratory test results available at the time of preparation of this letter report are included in Appendix E. A review of the Laboratory test results available indicate that the soils met the requirements of Ministry of the Environment Table 2 Site Condition Standards for Residential, Parkland and Institutional land use. The report states that the fill that has been placed on the site. met and /or meets the requirements of the Ministry of the Environment Table 2 Site - Condition Standards for Residential, Parkland and Institutional land use. The site is not currently involved with any Potentially Contaminating Activities as defined in the Ministry of the Environment regulations. The report concludes there are no potential environmental concerns evident on the site, and there is no indication that a Phase 2 ESA should be required for any portion of the lands. 8 -74 ATTACHMENT 5 TO REPORT PSD- 032 -14 SUMMARY OF SUPPORTING STUDIES — 3730 CONCESSION ROAD 10 Planning Justification Report, CM Planning, March 2014 The Planning Justification Report finds the development of the subject property for temporary vehicle parking and associated uses is a reasonable use of the property and, as a temporary and short -term use which does not affect the agricultural use of the property, represents sound land use planning. The development was assessed in the context of the Provincial Policy Statement (PPS) 2014, Growth Plan for the Greater Golden Horseshoe, Oak Ridges Moraine Conservation Plan (ORMCP), Durham RegionaLOfficial Plan and the Clarington Official Plan. The report finds the applications to be: • consistent with the policies of the Provincial Policy Statement (PPS) 2014. The proposed use promotes diversification of the economic base and provide for sustainable and diversified tourism through supporting Canadian Tire Motorsport Park. The proposed use promotes recreational and tourism opportunities and will be compatible with the rural landscape and can be sustained by the rural service levels. The use is appropriate to the infrastructure that is available. The proposed use helps to support the rural economy and protects the continued agricultural use of the land. -While the MDS separation requirement is not met (Barn 4 on east side of Highway 35), it is unlikely that there will be an impact to the proposed use or an impact to the agricultural use. There will be no impact on local farms and agricultural production by the approval of the proposed redesignation and rezoning, and the development complies with the intent of the MDS criteria. The proposed .use optimizes the long -term use of the land by providing an opportunity to support sustainable tourism development.while maintaining the continued agricultural use. The proposed use will protect the. natural features on the property from development and use for the long term. The proposed use will maintain the diversity of natural features on the property as the significant woodlot will be maintained in its existing natural state. The ecological function of the lands adjacent to the natural heritage features has been evaluated in the Scoped Natural Heritage Evaluation prepared by Oakridge Environmental Limited. It was determined -that "the proposed uses can be accommodated by the site while protecting this feature [the significant woodland] by implementing a series of fairly simple mitigation measures ". • consistent with the Growth Plan. The proposed use is permitted in rural areas and is related to the use of resource -based recreational activities and rural land uses that cannot be located in settlement areas. 5 -75 • in conformity with the Oak Ridges Moraine Conservation Plan ( ORMCP) as the proposed development is accessory to both low- intensity and major recreational uses that are permitted in the Countryside Areas. It is determined that the proposed use as an accessory use to Canadian Tire Motorsport Park is a permitted use. There will be no impediment to the movement of plans and animals in key natural heritage features or the minimum vegetation protection zone as there will be no permanent change in use or buildings and any site alteration would be minimal to nil. The Natural Heritage Evaluation fins that proposed uses can be accommodated while protecting the significant woodland by implementing mitigation measures as part of the development in conformity to the provisions of the Durham Regional Official Plan (DROP).. The proposed development has been deemed to conform with the ORMCP and therefore can be considered under the DROP. The proposed use is permitted in the Countryside Areas designation as an accessory use. No development is proposed within the key natural heritage feature or in the vegetation protection zone. A natural heritage study has been undertaken for the property. • in conformity to the provisions of the Municipality of Clarington Official Plan (COP). The development of the land is for vehicle parking, portable washrooms, temporary ticket processing booths, queuing areas and a bus loading and parking are (shuttle program). The proposed accessory uses to the Tourism Node would require an Official Plan Amendment to redesignate the property from `General Agricultural Area'-to `Green Space'. A proposed Official Plan Amendment in support of a redesignation to 'Green Space' is included as Appendix A. The proposed redesignation to 'Green Space' is supported by the Municipality's Official Plan Review - Countryside Discussion Paper which, on Figure 7 Map Al (Darlington) Land Use, proposes the redesignation of the property to 'Green Space'. The proposed use conforms to the relevant policies as no development is proposed within the Environmental Protection Area (Significant Woodland) or the 30 metre vegetation protection zone. A natural heritage evaluation has been completed for the property by Oakridge Environmental Limited which concludes that the proposed uses can be accommodated by the site. while protecting the Significant Woodland by implementing a series of fairly simple mitigation measures which will be implemented as part of the development. A draft temporary use by -law was attached to the report which would permit the use for a period of up to three years. The report finds that with approval of the Official Plan Amendment and Zoning By -law Amendment in place, the development will be in conformity with all applicable land use planning policies. 8 -76 Natural Heritage Evaluation, Oakridge Environmental Ltd., March 2094 The report finds that the - proposed uses can be accommodated by the site while protecting the Significant Woodland, a key natural heritage feature, by implementing a series of fairly simple mitigation measures. The report includes .the following recommendations:- • A 30 metre limited use setback from the Significant Woodland, Key Natural Heritage Feature, which includes a 25 metre setback radius applied to the identified Butternut tree • Within the 30 metre setback, the following restrictions should apply: - No vehicle parking, equipment storage or electrical generator use allowed; To reduce the potential for grass or forest fires, the. operator should be equipped with extinguishers in the event a cigarette ignites any grasslands. It may be beneficial to assign designated areas that have portable extinguishers. Absolutely no campfires allowed (consistent with existing event policies). Signs sho -uld direct pedestrian all traffic (vehicle and pedestrian) around the forest. A pedestrian trail should be established within the first 3 m of the outer edge of the 30 m setback margin (i.e., trail between 27 and 30 m mark). Stakes and /or signs should be installed to . direct/contain the foot traffic. - Pedestrian traffic would represent a passive use. - No motorized vehicles be allowed; and, - Lighting should not be directed toward the woodland areas. - Event security staff should check periodically to enforce these restrictions. • Appropriate signage should be posted to educate patrons regarding the restrictions in limited use are_ as; •. Signage should be installed along the forest edge to prevent entry into the significant Woodland area; • No parking to occur between May 1 and June 30; • Certain avians are very sensitive to light, therefore, outdoor lights (low wattage) should be directed away from the woodland communities and toward the ground. No additional lighting will be necessary in the area of the farm residence or barns for the purpose of the parking. No lights should be directed towards these structures. The entrances and exits are planned to occur directly off of both Regional Road 20 and Concession Road 10. Lighting for any temporary security buildings or trailers should also be directed away from the farm outbuildings. • To mitigate any issues associated with litter and garbage associated with the events, temporary signage and snow fencing should'be installed along the woodland edge to prevent litter from entering the forest during concert events; • A recycling program should be instituted during the events; 8-77 • All incoming generators and fuel containers should be inspected upon entry. Any damaged, leaking or otherwise unfit equipment or fuel containers much not be allowed on the site. Periodic checks of sites with generators should be conducted from time to time by the proponent to verify that equipment and fuel containers are not leaking. • To minimize the potential for fuel spills and leaks from vehicles, the proponent should inspect all incoming vehicles prior to entering the. parking lot. Any damaged, leaking or otherwise unfit vehicles must not be allowed onto the site. The operator of the event should assign two (2) (or.more) vehicle inspectors to inspect vehicles entering the property. .The check can be completed while vehicles are waiting to enter the parking area. A single leaking vehicle does not constitute a major issue, however yearly use and the potential for several faulty vehicles leaking fluids at the site could represent a cumulative impact overtime. This level of due diligence would likely be appreciated by the farm owner, as spills can also affect crop production. • Proponent should advise patrons upon entry of the environmental sensitivity of the site and the need to handle fuels appropriately. • Determine feasibility of portable solar powered signs and /or lights to reduce environmental risks and reduce potential noise related complaints. Traffic Management Plan, Stantec, October 2013 The Stantec report was completed during consideration of approvals for the Darclarke parcel. The Traffic Management Plan (TMP) demonstrated that:the surrounding road network can accommodate the traffic generated by the music festival, including camping; and operational improvements were presented in draft form. The TMP contains many recommendations. Implementation of the plan includes prioritization and feasibility of the suggested improvements, followed by implementation of select improvements as a requisite for the 2014 festival and beyond. . The initial findings of the Traffic Management Plan were sufficient to support the Official Plan Amendment and Rezoning for the Darclarke parcel. Implementation of the TMP is part of the submitted-Site Plan applications and Special Event Permit process in 2014 and beyond. The report addresses issues that arose during the 2013 Festival. The.conclusions include: • The combination of the volume of the arriving traffic and limited ticketing processing capacity contributed to long delays for access and extensive vehicular queuing on local area roadways; • Sufficient roadway capacity should be available provided that intersection operations and ticket processing at park gates are managed efficiently; • The securing of lands adjacent to CTMP for camping purposes and temporary vehicle staging to assist in managing queuing on the public road system should assist in dispersing arriving traffic and reduce ticket processing time; :3 • The provision of pre -trip traveller information and the encouragement of transportation demand management measures are important components of the overall Traffic Management Plan; • A number of road improvements have been identified that may be implemented in the short term prior to the 2014 event and others that may be considered for implementation at a later date; • A number of potential on -site improvements have also been identified, which include enhancing vehicle queuing and storage within the site in proximity to the gate access points and improving connectivity within the site; • A site traffic control plan has been developed to improve traffic operations and safety on the local access roadways, and includes the use of Portable Variable Message Signs, temporary conditions markers and signing, and police point duty at key intersections; and • Traffic monitoring and surveillance during the event will assist in managing traffic efficiently as well as gathering information for subsequent events. The report recommends that: • The rezoning and Official Plan amendment applications required to allow the use of the identified adjacent lands for camping purposes be approved as it is anticipated that this will facilitate improved. traffic operation on the local area roadways during the 2014 event; • The Traffic Management Plan is discussed and refined over the next several months through consultation between the Republic Live event planning team and the various stakeholders including the road authorities, emergency service providers and the general public; • Efforts continue to enhance pre-:trip traveller information, improve the efficiency of ticket processing, and identify potential sites for off -site park and shuttle service; • The Municipality of Clarington, Republic Live and CTMP partner on making the proposed pavement width improvements to Concession Road 10 between Regional Road 20 and Mosport Road prior to the 2014 event; • The Municipality of Clarington, Republic Live and CTMP discuss the logistics and cost- sharing potential for improving the Regional Road 20 /Concession Road 10 intersection with Durham Region as part of the Region's planned 2014 pavement rehabilitation contract for the section of Regional Road 20 from Liberty Street to approximately 1 kilometre west of the intersection with Mosport Road; and • Republic Live implements the final Traffic Management Plan and monitoring/ surveillance activities. Transportation Plan, Creighton Manning, March 2094, revised May 2094 The Transportation Plan prepared by Creighton Manning builds on the work of Stantec and provides a detailed, operational traffic plan for the 2014'event. Creighton Manning, is a private consulting firm from Albany, New York, with experience in special event 8 -79 transportation planning (Bonnaroo. Music & Arts Festival, Tennessee). This report is in draft form. The Municipality's Special Events By -law requires this plan to be approved by the Director of Engineering Services prior to. the issuance of the special event permit. The report provides details on the event schedule, ticket holder and camping numbers, proposed access, parking locations, and access routes. The basic strategies of the transportation plan are: • Maximize service rate by increasing processing lanes at tollbooths (26 lanes at two tollbooths) compared to 7 last year, which can process between 700 and 800 vehicles per hour • Minimizing the peak arrival demand by communicating gate opening times to ticketholders . • Arrival routes are planned based on a postal code analysis of ticket holders. Approximately 75% of attendees will arrive from the west and 25% from the east. Multiple routes have been planned, separating-General Admission traffic from production and emergency response traffic • Shuttles will be used to alleviate traffic congestion on site. The hotel shuttle program and off -site parking lot will result in fewer vehicles to the main event site Access to the site has been planned to separate the different groups to help distribute traffic more evenly and to improve access for emergency vehicles, service staff, municipal inspectors /staff and production vehicles. Use of Mosport Rd. for various types of Festival access The Traffic Plan proposes that Mosport Rd. from Reg. Rd. 20 to Conc. Rd. 8 will be closed during the Boots & Hearts event except for: • Mosport Rd. residents •. Emergency access (proposed) Access to VIP camping (anticipated to be low volume, early in the event) • Productior access (low volume) • Municipal /DRPS /Emergency /EMS non - emergency access Use of Conc. Rd. 10 during the Festival The Traffic Plan proposes to close Conc. Rd. 10 from Hwy. 35 to Reg. Rd. 20 during the Festival except for: • Residents of Conc: Rd. 10 • Emergency access. from the east (proposed) • Shuttle buses from the Dobson lands to the Festival site • General admission to Toll Booth 2 (from the west) • VIP RV access to Gate 4 (anticipated- to be low volume, early in the event) • Production access (low volume) AM The report also discusses resident access during the event. Residents will be provided with identification to ensure the ability to travel through restricted areas /closed roads in the proximity event. While improved processing measures are in place, potential delays may be experienced during peak arrival and exit times. The report provides direction on how traveller information will be made available, including traditional media, internet, social media and emails. A sign plan will also be development. An FM radio band is available at Canadian Tire Motorsport Park and can be utilized. Traffic control measures will be provided at key intersections and venue access points. Minimum Distance Separation Report, EcoVue Consulting Services, March 2014 The report provides the following findings: • The setback for the proposed development does not meet the Minimum Distance Separation criteria from one existing active horse barn (Barn 4 on the east side of Highway 35) however, given the temporary nature of the use it is unlikely there will be an impact to the proposed use or an impact to the agricultural use • Barn 4 could have minimal impact by the redesignation and rezoning of the property however, approval of the development will not result in nuisance odour complaints from future users of the site given that the proposed development is for a parking lot that.will be used on a temporary basis • There will be no impact on local farms and agricultural production by the approval of the proposed redesignation and rezoning on the subject property Site Screening Questionnaire Letter Report, Van Voorst Engineering Ltd., March 2014 The reporting letter concludes that there is no requirement for a Phase 1 Environmental Site Assessment to be completed based on a review of the site, a site visit and given there are no known uses on or surround the property that would lead to any environmental concerns on the property. . 8 -81 ATTACHMENT 6 TO REPORT PSD- 032 -14 AMENDMENT NO. 98 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: To amend the Municipality of Clarington Official Plan to permit camping and ancillary uses on parcel 010-110-19100, located in Part of Lot 2, Concession 8, former Township of Darlington. BASIS: The amendment is based on an application submitted by 1829963 Ontario.lnc. to permit'camping, temporary ticket processing booths and ancillary uses such as portable washrooms and day parking associated a music festival on nearby Canadian Tire Motorsport Park lands. ACTUAL . AMENDMENT:` The Clarington Official Plan is hereby amended by: i) Amending Map Al (Darlington), as indicated on Exhibit "A" attached to this amendment by redesignating lands from "General Agricultural Area" to "Green Space "; and ii) Adding a new policy to Section 14.5 as follows: "14.5.7 Notwithstanding Section 14.5.2, permitted uses on the property with tax assessment roll no. 18- 17 -010- 110- 19100, also include unserviced camping, ticket booths and ancillary uses such as portable washrooms and day, parking, as accessory to nearby lands that permit music festivals, subject to the following: • Permanent buildings and /or structures related to the temporary use are prohibited; • Alteration to grades outside of the licensed area or fill area is prohibited; • Natural heritage features will be appropriately buffered; • Site Plan approval will be obtained to address such matters as site layout; access; temporary fencing, signage and lighting; and, monitoring of measures to mitigate environmental impacts; IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the implementation of the Plan shall apply to this amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan -shall apply to this amendment. ::IA I Exhibit ..q,,, ,4mendm Official plant No. 9g To the Map A1, Land Municipality of Clari 13 12 Use, Darlington ngton a44 ,I 1 10 9 1 8 7 1 6 6 1 4 3 1 2 LOT 11 - ° + t r 1 ! ; ., w r\ , +t e. -1 ,e �! Vii► t? i +a'� a+• \ \t °fj°a�! f41 e4m1 �4r1 �trl r/ °'•` r ? wit \!i 4er„Jr eLy f� 4i`..Ir fQ yra si7 •sl s4�t P\1~!� �ti ' f 'f rtr lr 4 a9 1 !9w r m �iav w lY�i i it ..f % \ /.f+ a�f+t+ 4 ♦jr4 °'> 9. 9�1, .�, ,et °,..1 trf r'r /� �i ,4lj +l ry,: � fir( !4�( � i.! fi► ♦ti', J= �„f \:r;,li��1 /•ao;�! \fr91o9 itif �..::.: .... r ip ON r \l�f r \i tifit +. !! stiDw�/ Bait 4'rt! t e1 %f tr \. 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Ilt r i\! / on ONE - \f t a,+ 4�f r 4!r LI t 8-83 �r ° ' t' • ' ATTACHMENT TO REPORT PSD- 032 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to adopt Amendment No. 98 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by -laws for the adoption or repeal of *Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to permit camping and ancillary uses on the property with tax assessment roll no. 18 -17 -010 -110 -19100 located in Part of Lot 2, Concession 8, Former Township of Darlington; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 98 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By -law shall come into force and take effect on the date of the passing hereof. BY -LAW passed in open session this 26t' day of May, 2014. Adrian Foster, Mayor 0 Anne Greentree, Deputy Clerk • • , ATTACHMENT 8 TO REPORT PSD- 032 -14 AMENDMENT NO. 99 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: To amend the Municipality of Clarington Official Plan to permit parking, ticket booths and ancillary uses on parcel 030 - 070 - 13500, located in Part of Lots 23 -24, Concession 10, former Township of Clarke. BASIS: The amendment is based on an application submitted by Republic Live Inc. to permit parking, temporary ticket processing booths and ancillary uses such as portable washrooms, and bus loading and parking areas associated with music festivals on Canadian Tire Motorsport Park lands. ACTUAL AMENDMENT: The Clarington Official Plan is hereby amended by: iii) Amending Map Al (Clarke), as indicated on Exhibit "A" attached to this amendment by redesignating lands from "General Agricultural Area" to "Green Space "; and iv) Adding a new policy to Section 14.5 as follows: "14.5.8 Notwithstanding Section 14.5.2, permitted uses on the property with tax assessment roll no. 18- 17 -030- 070- 13500, also include parking, temporary ticket processing booths and ancillary uses such as bus loading and parking areas, accessory to nearby lands that permit music festivals,'subject to the following: • Permanent buildings and /or structures related to the temporary use are prohibited; • Alteration to grades is prohibited; • Natural heritage features will be appropriately buffered; • Site Plan approval will be obtained to address such matters as site layout; access; temporary fencing, signage and lighting; and, monitoring of measures to mitigate environmental impacts; IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the implementation of the Plan shall apply to this amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply to this amendment. . .R ■ Exhibit "A", Amendment No. 99 TO the Municipality Of Clarington official Plan, MaP Ali Land Use, Clarke •3 32 31 30 29 28 27 26 2,15 24 23 22 21 20 19 18 177 11 W. Change from to 11 "G Area-# nera I Agricul Green Space., a- .tz - 'Ij .7, > L AR /j 4r- WIN' ATTACHMENT 9 TO REPORT PSD- 032 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to adopt Amendment No. 99 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by -laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to permit camping and ancillary uses on the property with tax assessment roll no. 18 -17- 030 -070 -13500 located in Part of Lot 23 -24, Concession 10, Former Township of -Clarke; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 3. That Amendment No. 99 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 4. This By -law shall come into force and take effect on the date of the passing hereof. BY -LAW passed in open session this 26th day of May, 2014. Adrian Foster, Mayor Anne Greentree, Deputy Clerk RM ATTACHMENT # f TO REPORT # CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to amend By -law 2005 -109, the Zoning By -law for the Oak Ridges Moraine in the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 2005 -109, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014 -0006; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: Section 15.0 'TEMPORARY ZONES" is hereby amended by adding the following: "15.2 T -2 TEMPORARY ZONE TWO a. Permitted Uses i) Agriculture Uses ii) Camping, vehicle parking, temporary ticket processing booths and portable washroom facilities associated with a music festival permitted on Canadian Tire Mosport Park parcels with tax assessment roll no. 18 -17- 010 - 110 -1800, 18 -17- 010- 110 -1801, 18 -17- 010 - 110 -1802 and 18 -17- 010 - 110 -1803. Regulations i) Yard setback to dripline of woodlot 15 metres ii) The lands may only be used for camping, vehicle parking, temporary ticket processing booths and portable washroom facilities between July 15th and August 15th Pursuant to the requirements of Section 39 of the Planning Act, 1990, as amended, the campground use may be permitted for a period of three (3) years, ending on May 26, 2017. 3. Schedule "E" to By -law 2005 -109, as amended, is hereby further amended by changing the zone designation from "Natural Linkage (NL) Zone" to Environmental Protection (EP) Zone ", "Agricultural (A) Zone" to "Environmental Protection (EP) Zone "; "Agricultural (A) Zone" to "Holding — Temporary (T -2) Zone "; "Natural Linkage (NL) Zone" to "Holding — Temporary (T -2) Zone "; "Environmental Protection (EP) Zone" to "Holding — Temporary (T -2) Zone ". Schedule "A" attached hereto shall form part of this By -law. 5. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. BY -LAW passed in open session this 26th day of May, 2014. Adrian Foster, Mayor Anne Greentree, Deputy Clerk This is Schedule "A" to By -law 2014- , passed this day of 12014 A.D. REGIONAL ROAD 20 r r �rl ill � \r `II\:I r`f�^••\: \�. \� \li �� �l`il l \�1 ^i'�ril \ \,;1 i\ \ /♦I�r� \i_r 1^ � ^ \�� \. \\ \ �1; ^1\ \ Sri t•\ hw` K wry••• i ^, i ti.^\.Y ..y4 ; r4.' y��'.v,,a�^tM1M1 � �.y � V, "•�y.,�'�'�•� w v"`�at_uu�w wy �• ✓t�..`Y' \'n' �w, ur. 4 .��:r Y ^4 Y�� nr ® Zoning Change From "NL "To "EP" > > Zoning Change From"A" To "EP" QZoning Change From "A" To "(H)T -2" ® Zoning Change From"NL" To "(H)T -2" - Zoning Change From "EP" To "(H)T -2" Q Zoning To Remain "AU 0 Zoning To Remain "EP" Adrian Foster, Mayor C. Anne Greentree, Deputy Clerk 1 N a Regional Road 20 Concession Road 0 o N 0 r� 3 .�o V F Y l6 U c 0 m c ° Zaa 2014 -0006 Darlington SCHEDULE E12 ATTACHMENT # /I TO REPORT # ° `° CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2014- being a By -law to amend By -law 2005 -109, the Zoning By -law for the Oak Ridges Moraine in the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 2005 -109, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014 -0011; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: Section 15.0 "TEMPORARY ZONES" is hereby amended by adding the following: "15.3 T -3 TEMPORARY ZONE THREE a. Permitted Uses i) Agriculture Uses ii) Vehicle parking, portable washroom facilities, and temporary ticket processing booths associated with a music festival permitted on Canadian Tire Mosport Park parcels with tax assessment roll no. 18 -17- 010 - 110 -1800, 18 -17- 010 - 110 -1801, 18 -17- 010 - 110 -1802 and 18 -17- 010 - 110 -1803. b. Regulations i) Yard setback to dripline of woodlot 30 metres ii) Yard setback to west property line 20 metres iii) Yard setback to adjacent residential lots 15 metres iv) The lands may only be used for parking, portable washroom facilities, and temporary ticket processing booths between July 15th and August 15th and for a maximum of 5 total and consecutive days. Pursuant to the requirements of Section 39 of the Planning Act, 1990, as amended, the campground use may be permitted for a period of three (3) years, ending on May 26, 2017. 3. Schedule "E" to By -law 2005 -109, as amended, is hereby further amended by changing the zone designation from "Agricultural (A) Zone" to "Holding — Temporary (T -3) Zone ". 4. Schedule "A" attached hereto shall form part of this By -law. 5. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. BY -LAW passed in open session this 26th day of May, 2014. Adrian Foster, Mayor Anne Greentree, Deputy Clerk 8 -91 This is Schedule "Alt to _law passed this da of . Y 204_ J Y -12014 A.D. I I UUNCESSION ROAD 10 i �. Zoning Change From "A" 70 " (H)T 3" I Zoning o 9 Remain "EP" Adrian Foster, Mayor 1 � n Leadi�tg the Way REPORT ENGINEERING SERVICES DEPARTMENT Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report EGD- 016 -14 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 201 -4. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 016 -14 be received for information. Submitted by:l'l! A. S: Cannella, C.E.T. Director of Engineering Services ASC /jo Reviewed by. Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824 9 -1 REPORT NO.; EGD- 016 -14 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of APRIL 2014, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF APRIL 2014 2013 PAGE 2 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2014 -2013 Residential 54 $10,938,550 71 $7,161,417 52.7% Industrial 1 $5,000 3 $3,909,556 -99.9% Government 2 $152,780 0 $0 N/A Commercial 2 $306,800 5 $478,080 -35.8% Institutional 2 $600 1 $10,000 - 94.0% Agricultural 0 $0 2 $70,000 N/A Demolition 13 $0 3 $0 N/A TOTAL 74 $11,403,730 85 $11,629,053 -1.9% YEAR TO DATE 2014 2013 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2014 -2013 NUMBER OF PERMITS VALUE OF CONSTRUCTION Residential 302 $77,081,448 214 $31,702,006 143.1% Industrial 8 $25,269,488 10 $9,454,090 167.3% Government 2 $152,780 0 $0 N/A Commercial 15 .$814,040 19 $12,589,880 -93.5% Institutional 3 $50,600 6 $80,000 -36.8% Agricultural 5 $83,500 2 $70,000 19.3% Demolition 49 $0 19 $0 N/A TOTAL 384 $103,451,856 270 $53,895,976 91.9% IA REPORT NO.: EGD- 016 -14 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value Clarington Hyundai Addition to Service 17 Spicer Square, Bowmanville $306,000 Inc. Garage =3 REPORT NO.: EGD- 016 -14 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of "APRIL" and "YEAR TO DATE ". n Tow E Sei Detai 27 Dwelling Unit Type "APRIL" 2014 1 tment 21 Single Detached 70% U1 Single Detached 21 E3Semi- Detached 8 sTownhouse0 �Apartment1 Dwelling Unit Type "YEAR TO DATE 21 2014" 5 Townhouse Apartment 9% - 2% 168 Single Semi- Detached 68% Detached 21% t. Single Detached 168 Semi - Detached 52 ®Townhouse21 Lf Apartment5 The following is a historical comparison of the building permits issued for the month of "APRIL" and "YEAR TO DATE" for a three year period. Historical Data for Month of "APRIL" $40,00 004, 000 $30,00 $25,00 $20,00 $15,00 $1000 $5,00 9 -4 Historical Data "YEAR TO DATE" $105,000,000 $75:000,000:0, x N�m $45,000,0000 E "t ENTER- 111 $30,000,000 IN k- $15,000,000 01 W Wig- • � - .,�2�� F`A`R MIA ', - Owl ITlaw—Ei �O,� * 0 — — ' 166L Zi."LLIMILM FM "tPh 1I WM 2rb owl .1� IMP 4 c [ +ddb R Pzz ��� ' y�� t IRS, min al MIA 1 �,l�i®ii�� • F am.- Rum {, .�■, R jppj..����,, II ( j eJCJ �� VON4,.JaY�6.1 mu �� a .ti • Al coBBLEDICK ROAP p e m �6 % 0 0 —4 rn m C3 --f -0 LA7 Z* 0 O,oc X —1 r,7 35 .0 cl � .A 1... s .sii�' _ t7 �� `li II f�.�����( .—Y/ l� ' -NOW, �, � � i ' ,� 1� {Airy •:.I I ey so, I �y 1 z > m m r m `�IIJ rn �DX I N OEM 4 ~� Ell x M -14 - - - -- -- - 111r1 Clarington REPORT ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report#: EGD- 018 -14 File #: Subiect: VALLEYS 2000 MEMORANDUM OF UNDERSTANDING RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 018 -14 be received; 2. THAT a new Memorandum of Understanding between Valleys 2000 and the Municipality. of Clarington be APPROVED; 3. THAT the Mayor and Clerk be authorized to execute the Memorandum of Understanding on behalf of the Municipality of Clarington. 4. THAT Valleys 2000 be advised of Council's decision. Submitted by: ��� Reviewed by: A.S. Cannella, C.E.T. Director of Engineering Services ASC /PW /nl /jb May 6, 2014 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 1 9 -15 REPORT NO.: EGD- 018 -14 1. PURPOSE PAGE 2 1.1 The purpose of this report is to advise Council on the potential renewal of a Memorandum of Understanding (MOU) between Valleys 2000 and the Municipality. 2. BACKGROUND Valleys 2000 (Bowmanville) Inc., generally referred to as Valleys 2000, is a community -based organization comprised of volunteers, who share a vision of developing trails, recreational amenities and environmental enhancements within the Bowmanville and Soper Creek Valleys. Since 1999 the Project has focused on trail construction, tree planting and the education of stakeholders about the Bowmanville and Soper Creek valley systems. In December 1998, Council supported the initiative and agreed to assist in developing the Project. In April 1999, Council approved the initial MOU between the Municipality of Clarington and Valleys 2000. Two subsequent MOU's have been approved for 5 year terms. The existing MOU is set to expire on December 31, 2014. The MOU details the responsibilities of each party in implementing the Project,. Valleys 2000 and the Municipality have carried out the responsibilities that they each assumed in the MOU. Valleys 2000 is an incorporated non - profit, charitable organization, carrying liability insurance and performing fundraising in addition to carrying out volunteer works. Valleys 2000 has applied for and received funding from various, sources for trail improvements, bank protection /restoration, pond construction, and the recently completed Bowmanville Creek Fish 'By -pass channel. In addition, Valleys 2000 has received many donations of in -kind labour and materials to assist in the construction of works. Volunteer works have been carried out by the Valleys 2000 Board, Courtice Secondary School, St. Mary's Cement, St. Stephens Secondary School and others under the direction of Valleys 2000. 3. DISCUSSION The Memorandum of Understanding between the Municipality and Valleys 2000 articulated the partnership and each party's responsibilities including liability, safety, fund raising, public relations and ongoing maintenance. The existing MOU expires on December 31St, 2014 at which time the remaining assets of Valleys 2000 would be turned over to the Municipality for designated use on the Project or to charities as per Valleys 2000 Letters of Incorporation; alternatively the MOU could be extended. 9 -16 REPORT NO.: EGD- 018 -14 PAGE 3 Valleys 2000 would like to extend the MOU in order to continue with projects in both the Bowmanville and Soper Creek Valleys. The new Memorandum of Understanding (Attachment 1) uses the same principles as the previous MOU. The working relationship as outlined in the initial MOU has been in practice for almost 15 years and has worked very well for both Valleys 2000 and the Municipality. 4. CONCURRENCE The new Memorandum of Understanding has been reviewed by the Municipal Solicitor, and the Valleys 2000 Board of Directors. 5. CONCLUSION The Valleys 2000 Project is an exciting partnership for the Municipality of Clarington. The Valleys 2000 Board would like to continue with the project for the foreseeable future. The MOU defines the roles and responsibilities for Valleys 2000 and the Municipality. To date they have functioned very well and it is the recommendation of staff that a new MOU be executed to take effect January 1, 2015. Rather than establishing a fixed term for this MOU either party may terminate the MOU upon 6 months notice to the other. If either party wishes to revise the MOU it would be brought back to Council for approval. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Peter Windolf, Manager, Park Development Attachments: Attachment 1: Memorandum of Understanding List of interested parties to be advised of Council's decision: Valleys 2000 Board of Directors 9 -17 Attachment #1 MEMORANDUM OF UNDERSTANDING EGD- 018 -14 Made as of this 1St day of January 2015 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON (hereinafter called "the Municipality") OF THE FIRST PART and VALLEYS 2000 (BOWMANVILLE) INC. (hereinafter called 'Valleys 2000 ") OF THE SECOND PART WHEREAS a number of community groups and interested citizens have joined together to form Valleys 2000; AND WHEREAS Valleys 2000 Was incorporated as a charitable corporation and has received charitable status under the Income Tax Act. AND WHEREAS Valleys 2000, abiding by standards defined by DFO, MNR, CLOCA, and the Municipality, will work exclusively with the Municipality to build a strategic vision to develop, enhance, promote and preserve; trails, river bank improvements, informational signage, fish and wildlife habitat and special natural areas along parts of the Bowmanville and Soper Creek Valleys in any works it undertakes; AND WHEREAS Valleys 2000 will be responsible for receiving input from other interested community organizations and working with the Municipality to include this input into the Project and to ensure that any sub projects undertaken by these organizations meet the aforementioned standards. AND WHEREAS Valleys 2000 will continue to lead fundraising campaigns for funds necessary to support the delivery of the project; AND WHEREAS the Council of the Municipality has heartily endorsed the Project; AND WHEREAS a Memorandum of Understanding dated January 31, 2012 was executed by the Municipality with certain persons as trustees for Valleys 2000, section 9.1 of the Memorandum of Understanding provides that it is to expire on December 31, 2014; AND WHEREAS the parties have agreed to execute this New Memorandum of Understanding; NOW THEREFORE in consideration of the premises the Municipality and Valleys 2000 have agreed to enter into this New Memorandum of Understanding. 1.0 Definitions In this new Memorandum of Understanding (i) "Conceptual Plan" has the meaning assigned to it in Paragraph 2.3. (ii) "Contractor Works" means works undertaken by the municipality .pursuant to paragraph 4.2 in order to implement part of the Project. (iii) "Project Limits" means the municipally owned or leased lands in the Bowmanville Creek Valley and Soper Creek Valley. (iv) "Project" means the development, enhancement, promotion, education and preservation of trails, river bank improvements, informational signage, fish and wildlife habitat and special natural areas along parts of the Bowmanville and Soper Creek Valleys leading to Lake Ontario for the recreation, benefit and enjoyment of the community. 9 -18 MEMORANDUM OF UNDERSTANDING (v) "Valleys 2000" means Valleys 2000. (Bowmanville) Inc. (vi) "Volunteer Works" means works which comprise part of the Project may be undertaken and completed by volunteers working for or on behalf of Valleys 2000 ( "Volunteer Works "), provided that: a) Any volunteer working for or on behalf of Valleys 2000 will not be a full- or part -time employee of The Municipality of Clarington and will not have or enjoy any of the rights and privileges of a full -time or part -time employee of The Municipality of Clarington; b) Using standards provided by the Municipality Valleys 2000 provides safety equipment and training to all volunteers and complies with all applicable legislation, regulations and by -laws; C) Using standards provided by the Municipality Valleys 2000 provides first aid and communications equipment and written safety procedures manual that is appropriate in the opinion of The Municipality of Clarington's Director of Operations for use in any activity in which volunteers construct or install Volunteer Works, maintain or repair any one or more portions of the Premises; d) All buildings, structures, equipment, trails and other infrastructure shall be constructed and installed in compliance with The Municipality of Clarington's standards at the time of construction or installation, -in compliance with Canadian Standards Association standards, and in compliance with all applicable safety .standards; and e) All costs incurred by Valleys 2000 for volunteers and for Volunteer Works are paid by Valleys 2000 from its own funds. 2.0 'Conceptual Plan 2.1 An open space conceptual plan was prepared to identify the long -term plan and the implementation steps over, a number of phases for the Bowmanville Valley portion of the Project. The conceptual plan identified implementation works to be undertaken by volunteers and the implementation works to be undertaken by contractors. 2.2 The parties acknowledge that in February 2000, Valleys 2000 approved the conceptual plan-for portions of the Bowmahville Creek Valley prepared by Schollen + Company. The Municipality's Council approved it at its meeting on . February 14, 2000 by Councils approval of"the recommendation contained in Resolution #GPA -58 -00 ( "Conceptual Plan "). 2.3 The Soper Creek portion of the Project was not part of the conceptual plan, or specifically described in the conceptual plan approved by Council on February 14, 2000. Valleys 2000 shall develop, enhance, promote and preserve trails, river bank* improvements, fish and wildlife habitat and special natural areas along parts of the Soper Creek consistent with the Municipality's policies as the Soper Creek portion of the Project. (The combination of the Bowmanville Creek and Soper Creek portions of the Project are referred to in this New Memorandum of Understanding as the "Conceptual Plan "). 2.4 The parties agree that all Volunteer. Works and Contractor Works shall be consistent with the intent of the Conceptual Plan as modified from time to time by the Municipality. 9 -19 MEMORANDUM OF UNDERSTANDING 3.0 Responsibilities of Valleys 2000 3.1 Valleys 2000 shall be responsible for the following: - (i) Providing stewardship of the Bowmanville and Soper Creek valleys: This stewardship shall include building a strategic vision to develop, enhance, promote and preserve trails, river bank improvements, fish and wildlife habitat and special natural areas along parts of the Bowmanville and Soper Creek Valleys; Undertaking a fund - raising program for the Project and collecting all funds including following up of any pledges, and issuing pre- numbered receipts for all monies received; Unless otherwise provided in this New Memorandum of Understanding, payment of expenses incurred by Valleys 2000 either related to the administration of Valleys 2000 or to the Project; (iv) Maintaining financial records in accordance with good accounting principles satisfactory to the Municipality's Auditor in accordance with Section 6; (v) Applying for, administering and reporting on all municipal, provincial and federal grants and /or other funding sources; (vi) Maintaining in effect general liability insurance in accordance with Section 7; (vii)- Organizing, coordinating and /or supervising volunteer labour for the Volunteer Works part of the Project in accordance with Section 5. (viii) Ensuring all applicable safety standards and legislation are adhered to;-and (ix) Organizing and coordinating all publicity and public relations related to the Project. 4.0 Responsibilities of the Municipality 4.1 The Municipality shall be responsible for the following: (I) Exclusively retaining consultants to prepare designs of Contractor Works and /or supervising the construction or installation of Contractor. Works; (ii) Subject to written confirmation of available funding from Valleys 2000 to the satisfaction of the Treasurer and approval of the purchase of land by Council, arrange with landowners for the transfer of land and /or easements to the Municipality as necessary for the Project; Undertaking all legal costs associated with the transfers of land. including land appraisals, surveys, the preparation and registration of land transfers and environmental audits; (iv) Without derogating from Section 2.2 ii) applying for relevant funding from provincial and federal government programs which are available to the Municipality; (v) Coordinating, designing, tendering and supervising any Contractor Works on behalf of Valleys 2000, subsequent to receipt of all funds from Valleys 2000 for a specified project; and v MEMORANDUM OF UNDERSTANDING (vi) Maintaining any approved Project works that have been completed during the inspection and guarantee period provided for in the construction contracts until the lands or easement areas on which the works are constructed are transferred to the municipality and accepted by the Municipality's Director of Engineering Services. (vii) Reimbursement of Valleys 2000 for the amount of the premium for the insurance referred to in paragraph 7.1 of this New Memorandum of Understanding. 4.2 Upon receipt from Valleys 2000 of one hundred (100 %) per cent of either the funds required for Contractor Works which comprise parts of the Project as determined by The Municipality of Clarington's Director of Engineering Services, acting reasonably, or an unconditional_ and irrevocable Letter of Credit issued by a bank listed in Schedule 1 of the Bank Act, in a form and containing terms acceptable to The Municipality of Clarington's Director of Finance and Treasurer; acting reasonably, which secures payment of such funds by Valleys 2000, the Municipality of Clarington will prepare all necessary plans, drawings and specifications for the Contractor Works in question and shall retain an appropriate person to provide consulting, design and engineering services. The Municipality of Clarington shall call for the tender of bids ( "Tender Call ") to construct and install the Works. The Tender Call shall be made to persons whom The Municipality of Clarington's Director of Engineering Services considers to be experienced, qualified and with sufficient resources to undertake and complete such Contractor Works, provided that the Tender Call shall not include consulting, design and engineering services respecting the Contractor Works. A Tender Call shall not be made unless Valleys 2000 has approved the design and specifications for the Contractor Works in question in writing. Notwithstanding the foregoing, Valleys 2000 will remit to The Municipality of Clarington the funds paid to Valleys 2000 by a funding agency of government or any private person for consulting, design and engineering services respecting Contract Works forthwith after they are received by Valleys 2000 and The Municipality of Clarington covenants to use such funds for such purposes only. The Contractor Works shall be undertaken in accordance with The Municipality of Clarington's standard practices at that.time and completed to the satisfaction of The Municipality of Clarington's Director of Engineering Services. 4.3 During the construction, installation and maintenance of Contractor Works, The Municipality of Clarington's Director of Engineering Services may give written notice to Valleys 2000 requiring that the Premises or identified parts thereof be closed to Valleys 2000, Valleys 2000 volunteers and members of the public for the reason and for the period specified in the notice. Valleys 2000 shall comply with each notice forthwith after it is given by The Municipality of Clarington to Valleys 2000. 5.0 Project Management 5.1 A Project Work Team shall be established which will include members from the Municipality's staff and members of Valleys 2000 to coordinate the Project. The Project Work Team shall be responsible for the following: Managing the work program to implement the Conceptual Plan; Negotiating the purchase and /or easements for the lands required; and Coordinating an implementation schedule.of all works. 5.2 The Project Work Team shall report to Valleys 2000 and to the Municipality's Council. 9 -21 MEMORANDUM OF UNDERSTANDING 6.0 Financial Records 6.1 Valleys 2000 shall maintain, in accordance with good- accounting principles satisfactory to the Municipality's Auditor, proper bank accounts and records for all funds received and disbursed by Valleys 2000, and all bookkeeping and accounting systems and supporting vouchers and documentations. 6.2 Valleys 2000 shall serially record all receipts and revenues and all disbursements for each financial year and will use serial, pre - numbered receipts for all donations collected. 6.3 No later than March 31 st each year, Valleys 2000 shall file with the Municipality's Treasurer, a report from a qualified accountant for all. expenditures, receipts and their financial status. Council may request an auditor's report at any point in time tb be paid for by the Municipality and in such a case, Valleys 2000 will provide the auditor with immediate access to all records and persons he /she requires to fulfill the Report 7.0 Indemnity and Insurance 7.1 Valleys 2000 will undertake to obtain comprehensive general liability insurance satisfactory to the Treasurer, in the amount of Five Million Dollars ($5,000,000.00) naming the Municipality as additional insured. A copy of the insurance certificate shall be filed with the Municipality. 7.2 Valleys 2000 is responsible for any claims related to the trail or any other enhancements-which are built or constructed by volunteers until such time as it has been assumed by the Municipality. A Release, Waiver and Indemnity must be completed and retumed to the Municipality prior to any use or undertaking of any works in the Bowmanville Valley and Soper Creek Valley. 8.0 General 8.1 This Memorandum of Understanding comes into force and is binding on the parties on January 1, 2015, on which date the Memorandum of Understanding dated January 31, 2012 ceases to have any force or effect, provided that if on January 1, 2015 Valleys 2000 is in breach of any of the provisions of the Memorandum of Understanding dated January 31, 2012 such breach shall be deemed to be a breach- of the provisions of this New Memorandum of Understanding. 8.2 Either Party may terminate this Memorandum of Understanding upon 6 months notice to the other. Upon termination Valleys 2000 will transfer any remaining assets and funds to the Municipality for designated use in the Project or to charities as per Valleys 2000 Letters of Incorporation. 8.3 Valleys 2000 will not assume any debt or long -term liabilities and will not commit the Municipality to pay any debt without the express written consent of the Municipal Council. 8.4 Prior to the termination of the Memorandum of Understanding, the Municipality.and Valleys 2000 shall prepare and agree upon a Schedule of Works'determining how the balance of assets and unexpended funds of Valleys 2000 are to be used. 8.5 If there should be any dispute(s)'regarding the terms and conditions of this New Memorandum of Understanding, such dispute(s), shall be referred to a single arbitrator agreeable to the parties under the Ontario Arbitrations Act for decision and resolution. 9 -22 MEMORANDUM OF UNDERSTANDING. 9.0 Notice 9.1 If any notice or other document is required to be or may be given between the Municipality and Valleys 2000, such notice shall be transmitted by telefax, mailed by first class prepaid post or delivered to: The Corporation of the Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C -3A6 Attention: Director of Engineering Services If by telecopier: (905) 623 -0830 Valleys 2000 (Bowmanville) Inc. PO Box 364 Bowmanville ON L1C 3L1 Attention: Secretary If by telecopier: (905) 623 -4693 IN WITNESS WHEREOF the Parties hereto have executed this New Memorandum of Understanding as of the date above written. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON , Mayor , Municipal Clerk We have authority to bind the Corporation of the Municipality of Clarington SIGNING OFFICERS FOR VALLEYS 2000 — (BOWMANVILLE) INC. Frank Wallace Lockhart, Chair Harold Hammond, Director We have authority to bind the corporation �401! *3 ClarftWn REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report#: OPD- 003 -14 File #: Subject: PITCH IN WEEK 2014 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 003 -14 be received for information. Submitted by: / Fred Direc ovrrovf-18�erations FH /sh May 16, 2014 Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -1 REPORT NO.: OPD- 003 -14 1.0 - Pitch In Week Clarington April 20th — 26, 2014 was Pitch -in Week Canada. This was an opportunity to involve all of Clarington, young and old, in local projects which clean -up, restore and /or preserve the environment by cleaning up litter and other garbage from urban, rural and wilderness areas. The following is a list of community groups who registered their participation in Pitch In Week 2014 with Operations staff: • Enniskillen Scouts • Hampton Community Association • St. John's Anglican Church • Rotary Club of Bowmanville • Rotary Club of Courtice • Port Darlington Community Association • Clarington Central Public School • 3rd Bowmanville Girl Guides t .... PAGE 2 TM www.pitch -in.ca • Newcastle Beavers • Newcastle Cubs • Clarington Tigercats Football • Bowmanville High School • Firehouse Youth Group • Safe Communities Group • Rehoboth Church • Courtice Eco Projects It is worth noting that this year we received fewer individual families participating but noticed an significant increase in the size of groups participating. At least two groups conducting "clean sweeps" were over 100 participants. Rotary Clubs Super Clean Up The Rotary Clubs of Bowmanville and Courtice hosted their 3rd Annual "Super. Spring Clean Up" on Wednesday, April 23rdfor area schools. Approximately 325 students plus volunteers participated in this event. The schools involved: • Courtice Secondary School • Courtice Intermediate School • Holy Trinity Catholic Secondary School • Dr. G.J MacGillivray Public School EarlyAct Club • St.Stephens C.H. • Durham Christian School, • Central Clarington H.S. • Clarke H.S. • Firehouse Youth Centre, • Team Clarington (teen Education & Mothering) `ll= REPORT NO.: OPD- 003 -14 PAGE 3 Students and volunteers departed from area schools armed with bright yellow "pitch in" garbage bags, courtesy of Pitch In Canada, and gloves to complete a "Clean Sweep" of the streets, parks and green spaces of their neighbourhoods. Students and volunteers covered a wide range of areas and worked diligently to clean up Clarington. Residents strolling down Scugog Street who observed the work crews smiled and commented on the great job being done, others honked horns to show support. Once their clean up areas were completed students were taken by bus to the Garnet B. Rickard Recreation Complex where they were provided lunch donated by local restaurants. Displays were 'set up to draw attention to local environmental concerns. Local Rotary representatives thanked everyone for their participation. Mayor Foster presented each of the participating schools with a certificate of appreciation. 2.0 2014 Events Free Compost Clarington hosted the Durham Region's annual Spring Compost Event on Saturday, April 26, 2014 from 8 am to noon. Located at the Operations Depot 42, 178 Darlington /Clarke . Townline Road in Bowmanville over 500 residents were able to "trade" a non - perishable donation to a local food bank for free compost. The Salvation Army food bank collected seventeen baskets of non - perishables and a quantity of cash donations to help their efforts. 10 -3 REPORT NO.: OPD- 003 -14 2.1 3.0 10 -4 PAGE 4 Durham Region staff will be on hand to facilitate the exchange of damaged blue boxes and green bins for new. Hazardous Household Waste and E -Waste Event Saturday, October 4, 2014 Clarington hosts the Durham Region for a combined Hazardous Household and E -Waste Event. Residents will be invited to drop off their HHW and E -Waste free of charge. The waste - collected at this event will be recycled or disposed of in zry' an environmentally safe and responsible way. All unwanted electronic equipment is classified as electronic waste (e- waste). Many electronic products contain materials such as lead, mercury and other hazardous materials that pose environmental impacts when disposed of improperly. The 2013 event resulted in 4.09 tonnes of a -waste being collected in Clarington. Hazardous waste include items with the following warning words: Danger, Flammable, Poison, Toxic, Corrosive on the label. Or by the following symbols: '4 'fat 2.68 tonnes of HHW was collected during the 2013 waste event. CONCLUSION Pitch -In Week is a chance for whole communities to work towards a common goal to help beautify and sustain our environment. Participation in Pitch -In events is open, even encouraged, for everyone. REPORT NO.: OPD- 003 -14 PAGE 5 If we want to improve our neighbourhoods, community and natural environment we have to start by showing that we care and are willing to get our hands dirty to prove it. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Susan Hajnik, Operations Technician 10 -5 Cladtwn REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report#: OPD- 004 -14 File #: Subject: PUBLIC ACCESS DEFIBRILLATOR (PAD) PROGRAM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 004 -14 be received for information. Submitted by: FH /sh May 16, 2014 Reviewed by: � f Operations Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -6 REPORT NO.: OPD- 004 -14 1.0 BACKGROUND PAGE 2 1.1 In 2013 Council approved expansion of the Public Access Defibrillator (PAD) Program with the objective of extending the service to be offered in Community Buildings. Staff reached out to the following Community Halls and Non - Municipal agencies: • Solina Community Centre • Tyrone Community Centre • Haydon Hall • Hampton Hall • Baseline Community Centre • Bowmanville Memorial Park Clubhouse • Orono Town Hall • Kendal Community Centre • Brownsdale Community Centre • Newtonville Hall • Visual Arts Centre • Clarington Museums & Archives 1.2 An explanation of the program was provided including the expectations of a perspective site host: 1. Statement of interest in participating in the program 2. Assign a minimum of six (6) individuals to attend annual five (5) hour training. 3. Conduct and document weekly and monthly inspections of the equipment. 1.3 Interest was expressed by the following sites: • Solina Community Centre • Tyrone Community Centre • Haydon Hall • Orono Town Hall • Kendal Community Centre • Newtonville Hall • Visual Arts Centre • Sarah Jane Williams Heritage Centre 10 -7 REPORT NO.: OPD- 004 -14 2.0 EXISTING PUBLIC ACCESS DEFIBRILLATOR (PAD) SITES 2.1 The following are the current sites offering PAD: • Newcastle Memorial Arena • Newcastle Community Hall • Clarington Beech Centre • Orono Arena 3.0 DONATIONS AND FUNDING PAGE 3 31 Staff submitted applications for each of the sites to the Ontario Access Defibrillator Initiative (ODAI), a Government of Ontario /Heart & Stroke Foundation of Ontario program providing funding. The following sites were approved: • Solina Community Centre • Tyrone Community Centre • Orono Town Hall • Haydon Community Hall • Newtonville Hall 3.2 Newcastle Memorial Arena, and Orono Arena, are two existing sites which had outdated units which had to be replaced. -A successful application was submitted to the Public Health Agency of Canada AED program to secure replacements. The Visual Arts Centre AED was donated by two local citizens, Mike McMahon and Julie Vanginhoven who raised the funds by participating in the RecelTm Ride for Heart; a Heart & Stroke Foundation bike ride of 25 -75 km in Toronto 4.0 TRAINING 4.1 Training was completed by the Central East Pre - Hospital Care Program (CEPCP) and approximately 150 staff and volunteers were provided CPR AED training. 3.2 Upon completion of training, the devices were installed on site, and on -site instruction was provided to each of the individuals who were to conduct the weekly and monthly inspections. 10 -8 REPORT NO.: OPD- 004 -14 5.0 CONCLUSION PAGE 4 Early defibrillation and high quality CPR can raise survival rate up to 75% in instances of sudden cardiac arrest. With Council's support of making defibrillators easily accessible at our community buildings with the necessary CPR training can potentially improve the survival rate of people who experience sudden cardiac arrests. CONFORMITY WITH STRATEGIC PLAN — Not Applicable The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Rob Groen, Building Services Supervisor 10 -9 Clarington REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report#: ESD- 006 -14 File #: Subiect: ALARM PROCESSING AND TURNOUT TIMES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to .Council the following: 1. THAT Report ESD- 006 -14 be received. cj� - � ____ Submitted by: v Reviewed by: Gord Weir, Director of Emergency Services GW /mb ti Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -1 REPORT NO.: ESD- 006 -14 1. BACKGROUND PAGE 2 1.1 Council Resolution C- 155 -14 requires the Director of Emergency & Fire Services report back to Council on extended dispatch times, full -time turnout times, and strategies to address the tiered response and how to implement more volunteer fire fighters to avoid overtime cost. This report will address extended dispatch times (alarm processing time), full -time turnout times (turnout time). 1.2 National Fire Protection Association (NFPA) 1221 (2013 edition): Standard for the Installation, Maintenance and use of Emergency Services Communications Systems provides standard operating procedures. They include: • 80 % of emergency alarm processing shall be completed within 60 seconds • 95% of alarm processing shall be completed with 106 seconds Emergency alarm processing for the following call types shall be completed with 90 seconds 90% of the time and within 120 seconds 99% of the time • Calls requiring emergency medical dispatch questioning and pre - arrival medical instructions • Calls requiring language translation • Calls requiring the use of a teletypewriter /telecommunication device for the deaf (TTY/TDD) device or audio /video relay service • Calls of criminal activity that require information vital to emergency responder safety prior to dispatching units • Hazardous material incidents o Technical rescue 1.3 NFPA 1710: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations and Special Operations to the Public by Career Fire Departments provides standard for the organization of fire crews. They include: • 80 seconds turnout time for fire and special operations response • 60 seconds turnout time for EMS response • 90% achievement for each turnout time 11 -2 REPORT NO.: ESD- 006 -14 2. COMMENTS PAGE 3 2.1 NFPA 1710 references three time segments from NFPA 1221 —the alarm. transfer time, the alarm answering time, and the alarm processing time. • The alarm transfer time is the time interval from the receipt of the emergency alarm at the public service answering point (PSAP) (for example, a 911 call centre maintained by a police agency) until the alarm is first received at the fire department communication centre The alarm answer time is the time interval that begins when the alarm is received at the communication centre and ends when the alarm is acknowledged at the communication centre (for example, PSAP transfers a 911 call to a fire communications, fire communications answers the transferred 911 call in three rings, answer time) The alarm processing time is the time interval from when the alarm is acknowledged at the communication center until response information begins to be transmitted via voice or electronic means to emergency- response facilities (ERFs or fire stations) and emergency- response units (ERUs or fire apparatus) Below is a screen shot of an Incident Summary Screen depicting among other things, the times associated to this call: • 22:50:40 call received into Central Emergency Reporting Bureau • 22:51:13 address data confirmed, respond selected, pre -alert activated • 22:51:39 stations and firefighters alerted Incident Summary t3�lnci _ 5ummoryy -`� Inclaent - incident Data - Call -Audio Dalo Incldenl - Benchmarks Incldenl -Audio Data Incident - Cell Data Staff Injury OFM Incidentpre-2009 i Statflnvolved i OFfd Incident ClOren Involved Response Attachment Car, Boat, or item involved Basic Incident Inform short Structure Involved Hydrant Used .- Equipment Used Incident Milestones Unit State Event Event Details Personnel State Event Foml Options Help Plck o'er - __.jincnum: �- .._.__. . -_ Incident Call — C311 Time hu 8fday 201422:50:40 Call Number: 11323 Caller Clams: LE Location: 15 ROvre Street, CLR Phone number. (905) 485.0123 Call source: -911 Call Holes_.1 -__ 1 gall Bencl mg ti, s..: f I Call Hntl)Icatl4r�;.:. 6 Kell Audio..0 . A1lachmeds..0 ' Basic lncldent Into... OFfl Reports ...I Structure Involved.- (I Carlooa(dlem Idv:_ 0 Equipment llsed_0I' Incident0ata - - - - -- - -- Hydrant Used -.0 Incident Location' Princess Street, CLR Inc. Seq. (lumber. 15151 Iaap: larks 41 Incident Type! lre+ Explosion ;Siruclural:Commerclal — Inc Holes...2 Inc Benchmarks.., 8 Inc Ratifications -3 Inc Audio-,0 - - - -� fncllu'f3alo X, IAll Calls ...9 All Inc Data Citizen Involved -0. Staff Involved... 36 StaUlnjury,.. 0: .. Event Delalls...6 - OF1.1Reports Pre2000 -. 0 Notes Unit Slate Event s...5 ersopnel Slate Events -0 Incident milestones ...6 Ind � Dlsosl�Ed nFo ,m Location ehunin0 etum.g nt3uaders Pum IL7 Pump 1 22_51_39__ 22:6' :' 22:61:39 _ 22: V �0 _ 23:06:26 22:68:42 00:07:42` 00:60:12 00:18:00 01:03:16 Rescue 14 Pum 12 Aerl�12 _67:13 22_51: °9 22;61:39 23_01:66 23:16:19 23_09:b6_— 00:33:10 23;16:42 01:08:16_ 01:08:79 23:27:37 Ind � Dlsosl�Ed nFo ,m Location ehunin0 etum.g nt3uaders Pum IL7 Pump 1 22_51_39__ 22:6' :' 22:61:39 _ 22: V �0 _ 23:06:26 22:68:42 00:07:42` 00:60:12 00:18:00 01:03:16 Rescue 14 Pum 12 Aerl�12 _67:13 22_51: °9 22;61:39 23_01:66 23:16:19 23_09:b6_— 00:33:10 23;16:42 01:08:16_ 01:08:79 23:27:37 11 -3 REPORT NO.: ESD- 006 -14 PAGE 4 NFPA 1710 (2010) contains a further time segment — turnout time — which is the time interval that begins when the fire station and fire apparatus notification process starts by either an audible alarm or visual annunciation, or both, and ends at the beginning point of travel time. (Travel time begins once a unit is en route to the emergency) • Essentially, the turnout time measures the firefighters' ability to disengage from non - emergency activities, travel to the appropriate fire apparatus, don personal protective equipment, board the fire apparatus and safely secure themselves for travel (department policy 4 -1 -P Vehicle Operation requires firefighters done their personal protective equipment, board the truck and apply their seat belt before the truck moves) 2.2 Factors that contribute to alarm processing and turnout times include: • Language barriers • Cellular telephone calls • Geographical recognition • How the alarm is reported: 911, telephone from civilian (other than 911), from ambulance, from police services, from monitoring agency, direct connection, verbal report to station, two way radio • Weather • Simultaneous multiple alarms • Station layout • Station alerting capabilities • Information transfer • Time of day • Activity of on -duty crews (training, servicing equipment, etc) • Donning Personal Protective Equipment before initiating a response • Vehicle performance 2.3 In February 2013 the City of Oshawa assumed Fire Dispatch Services for the Municipality of Clarington. 11 -4 REPORT NO.: ESD- 006 -14 PAGE 5 2.4 In August 2013 Emergency Services deployed the Pre -Alert system in Station 1 and Station 4. Pre -Alerts are tied into the Crisys Computer Aided Dispatch (CAD) software. When an address populates the CAD in station crews are alerted of a pending call in their primary response area. Below is a screen shot of a Pre -Alert system, monitor, printer, alerting radio and uninterrupted power supply; and a First Responder print -out generated after a Dispatcher selects "dispatch" on the Incident Manager screen. 3. CONCURRENCE: Not Applicable 4. CONCLUSION Wed May 14 2014 First Responder - Page: 1 Agency Inc. Number. C14 -1312 . Map page: Clarke 43 Incident Time: 08 May 2014 Response Zone: Orono Urban 22:51:13 Responding Units: P i -22 P13 P10 P14 P11 Al2 R14 Address: 2 Princess Street, CLR Incident Type: Fire/ Explosion: Structural: Commercial Radio Channel: Incident Priority: High Priority Alias: Commercial Main Intersection: North Station Street, CLR & Station Street, CLR Owner: Municipality ofClarington Occupant: Orono Arena & Community Centre Call Comments: S END OF ORONO FAIRGROUNDS, BLDG. STORAGE, Incident Comments; CALLER SAYS BLDG STORED BOATS visible from the 115 Weather: Razards: Tvoe Descrt010 n Oty UNID- Hazmat Danger Cylinders stored 1075 Propane outside, north wall of refrigeration room In rack Compressed Gas Refrigerant Used in 3318 Ammonia solution, %%ft machinery found in more than 50% Ammonia Compressor room Radloaclives Radtoactives Radioactives Response Plans: Site Details: Hydrant Al entrance to parking lot Hydrant Park street north of location Sprinkler Siamese NIE comer Key Box Main Entrance Natural Gas Valve North side of building 4.1 Staff studied alarm processing times including those identified by Committee for the following period January 1, 2010 through December 31, 2013, and determined: 11 -5 R 1. • 56 seconds was on average the alarm emergency alarm processing time • 68% of emergency alarm processing was completed within 60 seconds • 92% of alarm processing was completed with 106 seconds • 93% emergency alarm processing happened within 90 seconds for calls requiring emergency medical dispatch questioning, pre - arrival medical instructions and technical rescue • 98% emergency alarm processing happened within 120 seconds for calls requiring emergency medical dispatch questioning, pre - arrival medical instructions and technical rescue In comparison, from April 30, 2014 — April 30, 2014 • 55 seconds was on average the alarm emergency alarm processing time • 70% of emergency alarm processing was completed within 60 seconds • 90% of alarm processing was completed with 106 seconds • 94% emergency alarm processing happened within 90 seconds for calls requiring emergency medical dispatch questioning, pre - arrival medical instructions and technical rescue • 97% emergency alarm processing happened within 120 seconds for calls requiring emergency medical dispatch questioning, pre - arrival medical instructions and technical rescue 80 % of 90% of 99% of emergency 95% of alarms emergency emergency alarms processed alarms alarms processed within 106 processed processed within 60 seconds within 90 within 120 seconds seconds seconds 2010 —2013 68% 92% 93% 98% Statistics Number of Alarms 9414 9414 5510 5510 Analyzed April 2013 — 70% 90% 94% 97% April 2014 Number of Alarms 2399 2399 1315 1315 Analyzed REPORT NO.: ESD- 006 -14 PAGE 7 4.2 Staff full -time firefighter turnout times for the following period January 1, 2010 through December 31, 2013 and determined: • 48% of fire and special operations responses full -time trucks are responding within 80 seconds • 16% of EMS responses full -time trucks are responding with in 60 seconds In comparison, from April 30, 2013 — April 30, 2014 • 33% of fire and special operations responses full -time trucks are responding within 80 seconds • 22% of EMS responses full -time trucks are responding with in 60 seconds In comparison, from April 1, 2013 — April 30, 2014 • 66% of fire and special operations responses full -time trucks are responding within 80 seconds • 42% of EMS responses full -time trucks are responding with in 60 seconds In conclusion, processing and turn out times are often difficult to control. Staff, regularly analyze data and discuss irregularities with Fire Dispatch managers and Company Officers to optimize efficiencies in alarm processing and crew turnout. Moving forward, staff will continue to monitor response times, meet with crews and reiterate the importance of a quick efficient response. Staff will continue to look at various technological improvements that may assist us with achieving efficient response times. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief 80 second turnout time for fire and special 60 seconds turnout operations response time for EMS response 90% of the time 90% of the time 2010 — 2013 Statistics 48% 16% April 2013 — April 2014 33% 22% April 2014 66% 42% In conclusion, processing and turn out times are often difficult to control. Staff, regularly analyze data and discuss irregularities with Fire Dispatch managers and Company Officers to optimize efficiencies in alarm processing and crew turnout. Moving forward, staff will continue to monitor response times, meet with crews and reiterate the importance of a quick efficient response. Staff will continue to look at various technological improvements that may assist us with achieving efficient response times. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief Clarftwn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014. Resolution #: By -law #: N/A Report#: CSD- 007 -14 File #: Subject: ARTS, CULTURE AND HERITAGE IN CLARINGTON RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 007 -14 be received; 2. THAT the subject of arts, culture and heritage be referred to and included as a part of the strategic planning process of the next term of Council; and 3. THAT all interested parties listed in Report CSD- 007 -14 be advised of Council's decision. Submitted by: J PC /sm F eph P. Caruana ector, Community vices ; Reviewed by: ora-'_Cel - ��� 9`tt- Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -1 REPORT NO.: CSD- 007 -14 1.0 BACKGROUND PAGE 2 1.1 On February 10, 2014, Council approved the following Resolution #GPA- 063 -14: "THAT Community Services Staff be directed to meet with our community cultural groups to explore their goals and direction and to report back on their findings." 1.2 Community Services Department Staff identified two active cultural groups in Clarington for the purposes of this consultation: • Cultural Working Group • Arts in Clarington 1.3 Community Services Department Staff developed questions in order to generate discussion and reflection with the groups. Staff met with representatives from both groups to present the questions and to discuss the intent of the consultation. As well, groups were encouraged to offer any additional information or comments on arts and culture in Clarington to ensure their message was shared and understood. 1.4 Group representatives were provided time and opportunity to review questions and after a couple of weeks, Community Services Department Staff met again with the groups to discuss their thoughts and insight to the questions. 2.0 CULTURAL WORKING GROUP 2.1 The Cultural Working Group is comprised of representation from: • A Gift of Art • Visual Arts Centre • Clarington Museums and Archives • Clarington Public Library • Clarington Tourism • Note: Clarington Public Library was involved with the group initially, however; declined to comment on the questions for the purposes of consultation 2.2 In September 2013, they came together to develop a joint Cultural Strategy proposal for the purposes of submitting an application to the Ministry of Tourism, Culture & Citizenship's Cultural Development Fund. 2.3 The initial group was intentionally small in numbers in order to productively develop their application. They felt community outreach would be achieved through the course of the project through the development of a community cultural strategy. 12 -2 REPORT NO.: CSD- 007 -14 PAGE 3 2.4 They did not officially have a vision or mission statement as their focus was guided by the objectives and eligibility criteria of the Cultural Development Fund grant program. 2.5 The Cultural Working Group defines arts and culture in the following manner: Arts: the various branches of human creative activity (such as painting, music, literature, dance) and social life (literature, language, history) Culture: includes the arts and other expressions of human intellectual achievement that is regarded collectively as inter - related. It.extends to the ideas and customs of the social behavior of a specific population and / or society. 2.6 They feel that there are various successful advances in arts and culture in Clarington through the community events, festivals and exhibits that have been celebrated in our community such as the Mayor's Gala — "For the Love of Art" and the Visual Arts Centre's Picasso's Picnic. 2.7 However, they do feei there is a lack of a comprehensive cultural strategy and a lack of a strong Clarington community cultural identity. Their priorities were identified as follows: Development and implementation of a Community Cultural Strategy as a priority to build upon for the next five years; Development of a community sponsorship strategy; and Cross - training opportunities for employees and Boards of Directors for each participating organization. 2.8 The Cultural Working Group sees their role as a collaborator with other like - minded organizations in the sharing of information and ideas to grow arts, culture and heritage opportunities in Clarington. They are currently not active and have not been since the aforementioned resolution was passed on February 10, 2014. 3.0 ARTS IN CLARINGTON 3.1 Arts in Clarington was developed as a grassroots, collaborative effort through years of conversation between community members interested and engaged in the arts. They feel arts are an essential part of a healthy community, and recognized a lack of artistic venues and collaboration in our community. The group felt there was a strong need for an organization devoted to bringing artists together so that they may organize, promote and create. 3.2 They do not represent any single organization or group of organizations or individuals. They see themselves as a collective. Representing the arts, their group brings together anyone in the community that is engaged in the arts. Their membership includes an array of individuals, some of whom are artists, some 12 -3 REPORT NO.: CSD- 007 -14 PAGE 4 who simply enjoy the arts, and others who want to work together to create events, educational opportunities and activities. 3.3 The vision of the group is to represent all of the arts in Clarington. They envision their role to act as a Council or Board in the support, promotion and advancement of arts in the community, similar in structure to that of the Clarington Board of Trade. This group strongly believes that the arts are an essential part of a healthy and vibrant society and therefore, they are taking actions to support and promote the arts across our community. 3.4 They are currently considering incorporating as a not - for - profit, possibly under the amended by -laws of another current arts organization in Clarington (Camfest). 3.5 While their focus has been on the arts community, they do see a complimentary role for culture in their work, defining arts and culture in the following manner: Arts: a diverse range of human modes of expressions and activities. They involve the act of creation and include, but are not limited to the visual and media arts, music and performing arts, culinary arts, dance, literary, theatre, film and heritage arts. Culture: a set of beliefs held by a group of individuals or society and the actions that come from those underlying beliefs. This forms the basis for a way of life in a society (i.e. Clarington). 3.6 The group has been impressed with the amount and quality of community interest in organizing an effective surge in the arts and see the current strengths in Clarington through: Existing arts institutions (Visual Arts Centre, A Gift of Art, Clarington Libraries and Clarington Museums and Archives); Community events: Boots and Hearts music festival and Ribfest; Successful funding and acquisition of an SL -100 portable stage for use by artistic events in Clarington. 3.7 Arts in Clarington feels there is a need to create and promote arts events in our community, for our community. The organizers feel the arts community is rather disorganized, spread out, segregated into silos and does not have a strong voice in our community. They identify the following as priorities: Organizing and uniting our arts community; Ensure art endeavours are sustainable and enjoyed for years to come; and Explore the existing infrastructure that we have in our community so we can assist artists in finding collaborative space. 12 -4 REPORT NO.: CSD- 007 -14 PAGE 5 3.8 This group views their role as the voice for the arts in Clarington through addressing the need to support sustainable arts in our community, organizing artists and highlighting our own arts experiences. 4.0 ROLE OF HERITAGE 4.1 It became evident early on in this process that we cannot look at -arts and culture in our community without identifying the role and importance of heritage in our discussion as the three areas overlap and interrelate in many ways. 4.2 Currently, heritage falls under the responsibility of the Planning Department, through the new Provincial Policy Statement (PPS) which includes cultural planning as part of Economic Development and encourages a sense of place, by promoting well- designed built form and cultural planning, and by conserving features that help define character, including built heritage resources and cultural heritage landscapes. 4.3 The Clarington Heritage Committee is a committee of Council and was originally appointed in 1977. Their primary role is to assist Council with decisions about designations in relationship to the Ontario Heritage Act, however, they are also involved in education, outreach, salvage, tours and other aspects that all speak to the cultural.aspects of heritage. 4.4 When we met with the cultural groups, we asked how they viewed the role of heritage in our discussion and the shaping of the future of arts and culture in Clarington. 4.5 According to the representatives from Arts in Clarington, cultural and heritage arts help to explain the world in which we live; challenging current ideas, thoughts and practice. Cultural and heritage arts are less about definition and more about meaning and making sense of our current environment through an exploration of creativity. 4.6 Arts in Clarington feels that heritage is a cornerstone of their list of mediums of expression that they support and feel that through collaboration, the arts and heritage can thrive together. There is a relationship by which heritage as the stewards of our artistic traditions, act as a catalyst for future artistic growth in our community. 4.7 The Cultural Working Group feels there is a relationship between arts, culture and heritage and they feel this quote provides an accurate description of this relationship: "Culture is a thread woven through everything I do — the clothes I wear, the books I read, where I go, who 1 spend my leisure with." Janice /Red Deer Community Culture Vision document (page 3) 12 -5 REPORT NO.: CSD- 007 -14 5.0 COMMENT PAGE 6 5.1 Through our consultation with the Cultural Working Group and Arts in Clarington some common concerns and themes were identified: • A lack of organization in the arts community • A lack of a comprehensive community cultural strategy or direction • A lack of a strong Clarington community cultural identity, or the awareness of where and how to express that identity • A pride in our arts and culture organizations, community festivals and events • The need to support, promote and advance arts in our community • The need to grow sustainable arts, culture and heritage opportunities in Clarington 5.2 The Community Services Department would like to thank the Cultural Working Group and Arts in Clarington for their passion in promoting arts and culture in the community. Both groups provided great insight and contributed tremendously to the development of this report. 5.3 At this time, staff recognizes the sole purpose of the Cultural Working Group was to apply for funding for the development of a cultural strategy. While this group is no longer actively meeting, we would encourage them to participate in any future arts, culture and heritage conversations and projects as requested or directed by Council. 5.4 Community Services also supports Arts in Clarington as they move forward in their main purpose of planning arts and culture events in the Municipality of Clarington as well as their continued pursuit of incorporating as a registered not - for- profit organization. As well, we would encourage them to participate in any future arts, culture and heritage conversations and projects as requested or directed by Council. 5.5 The Municipality does play an important role as planner, facilitator, funder and enabler of arts, culture and heritage in Clarington. Currently, the Municipality of Clarington is heavily invested in the arts, culture and heritage community through the Clarington Public Library, the Visual Arts Centre of Clarington and Clarington Museums and Archives. 5.6 As a part of the Corporate Strategic Planning process of the next term of Council, the Community Services Department would recommend the inclusion of arts, culture and heritage as a topic of further discussion during the establishment of Council's priorities for the 2014 -2018 term. 12 -6 REPORT NO.: CSD- 007 -14 6.0 CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — PAGE 7 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development _ Maintaining financial stability X Connecting Clarington _ Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Sharon Meredith, Manager, Recreation Services List of interested parties to be advised of Council's decision: Kevin Anyan, Arts in Clarington Jesse Parsons, Arts in Clarington Ann -marie Harley, Cultural Working Group/ A Gift of Art James Campbell, Visual Arts Centre of Clarington Julia Fielding, Clarington Museums and Archives 12 -7 Clarbgton REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: N/A Report#: CSD- 008 -14 File #: Subiect: JUNE IS RECREATION AND PARKS MONTH RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 008 -14 be received; and 2. THAT the month of June be proclaimed Recreation and Parks Month in the Municipality of Clarington. Submitted by: J PC /sm PJ eph P. Caruana irector, Community Services Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -8 REPORT NO.: CSD- 008 -14 1.0 BACKGROUND PAGE 2 1.1 Established in 2005, June is Recreation and Parks Month (JRPM) is an annual community mobilization movement that takes place in parks, schools, recreation centres and neighbourhoods across Ontario: JRPM reaches children and families in Ontario through concerted promotion in participating communities. These communities proclaim JRPM and promote events, facilities, trails, parks and programs. JRPM engages hundreds of thousands of children and families in activities that increase physical activity, promote healthy eating and encourage safe play. 1.2 The goal of Recreation and Parks Month is to increase public awareness of the value and benefits of recreation for individuals, families, neighbourhoods and communities. It is an opportunity to celebrate the success of recreation and parks in contributing to the quality of life in our communities across Ontario. 2.0 RECREATION AND PARKS MONTH IN CLARINGTON 2.1 During the month of June, the Community Services Department will be celebrating Recreation and Parks Month, encouraging families to get active together. Regardless of how you define "recreation," it is important to recognize the benefits recreation provides. The theme for June is Recreation and Parks Month 2014 is "Play Everyday!" 2.2 To encourage greater community participation in local programs and events, the Community Services Department is offering a variety of free or low -cost activities in June to celebrate Recreation and Parks Month. Throughout the month of June, staff will be visiting local parks on a Neighbourhood Family Fitness Tour (Attachment 1). The tour will reach out to residents in their neighbourhoods providing fun, interactive activities that are low or no cost and require little or no equipment. 2.3 The Neighbourhood Family Fitness Tour has been offered in Clarington during June is Recreation and Parks Month in 2012 and 2013. Community Services Department Staff visited eight parks and offered free activities for almost 300 children and adults. Parents and children participated in activities that encouraged families to get active together. By encouraging activities such as running, jumping and throwing, children have an opportunity to develop fundamental movement skills, a term known as "physical literacy." 3.0 PHYSICAL LITERACY AND HEALTHY DEVELOPMENT 3.1 Physical literacy is about developing the fundamental movement skills that all children need, such as running, hopping, throwing, catching and jumping. These movement skills in turn, give kids the confidence to participate in different physical activities, sports, and games. Many believe physical literacy is key to being active for life. 12 -9 REPORT NO.: CSD- 008 -14 PAGE 3 3.2 Physical literacy is essential today because the outdoor games and activities that filled our childhood and helped us develop movement skills have been replaced by more screen time and inactivity in general. Children who are physically literate will be more confident to play games, and they will have more fun playing because they know how to run, jump and throw. 3.3 Research has shown that being physically active later in life depends on an individual's ability to feel confident in an activity setting. That confidence most often comes from having learned fundamental movement and sport skills, or physical literacy, as a child. When children learn to make movement and play a part of their day when they are young, it will become a natural part of their lives as they get older. 3.4 For many valuable reasons such as a healthy person, a healthy family and a healthy community, the promotion of being active in our parks, open spaces and recreation facilities is an integral part in our support of Recreation and Parks Month. 4.0 COMMENTS 4.1 The Proclamation (Attachment 2) has been developed by Parks and Recreation Ontario (PRO). PRO is requesting that municipal Councils show their support for Recreation and Parks by proclaiming June as Recreation and Parks Month. 4.2 Recreation, through physical, social and artistic expression, provides opportunities for individuals to improve their health and wellness, socialize and interact with others, learn new skills, have fun and find balance in their lives. In particular, physical activity and stress reduction are two health issues that researchers identify as benefits of local parks and recreation to public health. 5.0 CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not applicable Staff Contact: Sharon Meredith, Manager, Recreation Services Attachments: Attachment 1 — Neighbourhood Family Fitness Tour Postcard Attachment 2 — June is Recreation and Parks Month Proclamation 12 -10 JIM aaringon P,ECREATION & P.AR-KS-MONTH 6 T F :0\ 111Z _5 . I J- Fitness at the Courtice Fitness Training Facility Group Fitness Classes at the Courtice Community Complex, Newcastle & District Recreation Complex and the South Courtice Arena (call for class schedule) HOW ZEARM FIAY' 12-11 Attachment 1 to Report CSD-008-14 goo. 24EIGHBOURHOOD PARKS N The Municipality of Clarington community Services Department staff will tour various Clarington Parks throughout the month of June to provide fun ways t o p lay and be active as a family I in celebration of June is Recreation & P arks Month 7_S.-Oop. FREE! -:.. ------ join us for fun, Sam and refr hme IWI CIII d!3es Wallbridge Park Glass St. S. (Newcastle . Public School) Guildwood Park 180 GLAdwood Mon. June 2 Dr., Bowmanville Wed. June 4 FlOsswell Park 132 Rosswell Dr., Courtice Mon. June 9 Pearce Farm Park 260 Shipway Ave. (Port of Newcastle) Wed. June Highland Park 41 George Reynolds Dr., Courtice Mon. June 16 Orono Park 61 Princess St., Orono 13OWmanViffe Memorial Park 120 Liberty St. s., 6ownanvill - Mon. June 23 a Wed. June 25 xz Attachment 2 to Report CSD- 008 -14 MUNICIPAL PROCLAMATION June is Recreation and Parks Month WHEREAS, in Clarington, we are fortunate to have a variety of recreation and parks systems, providing countless recreational opportunities for residents and visitors from around the world; and WHEREAS, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles; and WHEREAS, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity; and WHEREAS; parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promotes stewardship of the natural environment; and WHEREAS, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti - social behavior; and WHEREAS, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism; and WHEREAS, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities; NOW THEREFORE, be it resolved that Ontario does hereby proclaim that June, which witnesses the greening of Ontario and serves as a significant gateway to family activities, has been designated as Recreation and Parks Month, which will annually recognize and celebrate the benefits derived year round from quality public and private recreation and parks resources at the local, regional and provincial levels. Therefore, the Council of the Municipality of Clarington, in recognition of the benefits and values of Recreation and Parks, do hereby designate the month of June as Recreation and Parks Month. 12 -12 Clarftwa REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: N/A Report#: CSD- 009 -14 File #: Subject: RENAMING OF THE CLARINGTON FITNESS CENTRE (SPLASH FACILITY) RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 009 -14 be received; 2. THAT the Naming of Municipal Buildings /Facilities Policy be waived; 3. THAT Council provide direction to staff on the renaming of the Clarington Fitness Centre; and 4. THAT all interested parties be advised of Council's decision. Submitted by: JPC /ga Jo h P. Caruana Di ctor, Community Services Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -13 REPORT NO.: CSD- 009 -14 1.0 BACKGROUND PAGE 2 1.1 At the June 3, 2013 Council meeting, Resolution #GPA- 329 -13 was approved as follows, "THAT staff be directed to prepare a report regarding the possibility of renaming of the splash facility in memory of Mr. Al Strike." 1.2 On May 23, 2013 Arthur Alan Harvey (AI) Strike passed away. As a recognized community leader Mr. Strike was involved with many projects and initiatives throughout our-community over many years. Notably, on a local level Mr. Strike was a founding member of the Bowmanville Business Improvement Area, fundraiser for Valleys 2000, member of the Board of Directors for Community Care, fundraiser for Skate 88 (Garnet B. Rickard Recreation Complex) and a Building Committee Member and regular patron of Splash (Clarington Fitness Centre). Mr. Strike also received the Lifetime Achievement Award in 2012 from the Clarington Board of Trade. 1.3 Council's direction to rename the facility is supported by a community petition endorsed by members of the public, and the Clarington Fitness Centre members (Attachment 1). 2.0 NAMING OF MUNICIPAL BUILDINGS /FACILITIES POLICY 2.1 The Municipality does have a Naming of Municipal Buildings /Facilities Policy (Attachment 2) that provides the opportunity to recognize significant leadership within our community. 2.2 The policy criteria stipulates among other things that municipal buildings /facilities either new or existing must be named to recognize an individual(s) or organization(s) having made significant contributions to public life and well -being of the Municipality of Clarington. 2.3 The implementation of the policy is a function of the Municipal Clerk's Department who receive recommendations using the Nominations for Municipal Buildings /Facilities form and forward any recommendations for final approval through a report to Council. In order to advise residents that the Municipality is seeking names, a notice is published in the local paper. 2.4 For the purpose of this naming of a municipal facility (Clarington Fitness Centre), staff is recommending that the policy be waived and that Council select a name from the suggested list provided in this report. 12 -14 REPORT NO.: CSD- 009 -14 3.0 SUGGESTED NAMES FOR CONSIDERATION PAGE 3 3.1 In preparation of this ,report, staff feels that Council's direction is very specific in that it directed staff to report on the potential of renaming the facility in Mr. Strike's honour. 3.2 The following facility names are provided to Council as suggestions and we are certainly open to other names any member of Council may wish to advance. a) Alan Strike Aquatic Centre b) Alan Strike Aquatic and Squash Centre c) Alan Strike Community Centre d) Alan Strike Recreation Centre e) other 4.0 COMMENTS 4.1 Although the current facility name (Clarington Fitness Centre) has been in place for a number of years staff feel that the name is misleading in that the facility does not offer fitness facilities within the centre and this aspect does offer some confusion with our residents and patrons. 4.2 Renaming the Clarington Fitness Centre in Mr. Strike's honour provides an opportunity for Council to recognize one of our prominent community leaders in addition to naming the facility with a name that appropriately reflects the amenities of the facility. 4.3 Should Council decide to rename the Clarington Fitness Centre, a dedication will be planned in conjunction with the re- opening ceremony at the conclusion of the facility's renovation project in the spring of 2015. 5.0 CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact:. George Acorn, Manager of Facilities 12 -15 REPORT NO.: CSD- 009 -14 17_TrT�, ! Attachments: Attachment 1 — Community Petition Attachment 2 — Municipality of Clarington Naming of Municipal Buildings /Facilities Policy List of interested parties to be advised of Council's decision: Family of Alan Strike 12 -16 Attachment 1 to Report CSD- 009 -14 V,�7���� �4, In MP Na f� Phone Number i v .y lI Alf Ilk' gpt `� l l U j t 12 -17 Name Phone Number C All Pprowl-),ce, o Attachment 2 to Report CSD- 009 -14 MUNICIPALITY OF CLARINGTON NAMING OF MUNICIPAL BUILDINGS /FACILITIES POLICY PURPOSE The purpose of naming municipal buildings /facilities is to provide identification, foster community pride and provide an opportunity to recognize significant leadership within our community. IMPLEMENTATION The policy establishes a process that will assist Council in approving names of new and existing municipal buildings /facilities. The implementation is the function of the Municipal Clerk's Department who will receive the nomination, exercise due diligence and research additional background information, if warranted, and prepare a report to Council for final approval. All names submitted will be considered but preference will be given to submissions that meet the criteria. CRITERIA Municipal buildings /facilities, either new or existing, must be named to recognize individual(s) or an organization(s) having made a significant contribution to public life and well being of the Municipality of Clarington, the Province or the Country, or recognize significant local geographical or historical features/ events. Elements /components of the buildings /facilities may also be named according to this policy. 2. Names shall be chosen based on the following criteria: a) The contribution of an individual /group must be well documented and broadly acknowledged within the Municipality of Clarington before the name may be used. b) Names of individuals or groups who have donated money /land'towards the purchase or development of a building /facility may be used. c) Names may recognize local history (people, events, etc.) or cultural diversity (aboriginal, pioneer, ethnic). d) Names may reflect the service, function or programming of the building.. e) Names may make reference to the neighborhood, area or street on which the building is located and can take into consideration any naming themes in the area. f) Names of living political figures shall not be used. g) Names shall not insinuate any political affiliation. h) Names shall not duplicate or sound similar to existing municipally -owned assets. i) Names which are cumbersome should be avoided. j) Names which are discriminatory/derogatory in terms of race, sex, colour or creed will not be considered. 12 -19 PROCESS 1. Anyone submitting a name to be considered for a municipal building /facility must complete a "Naming of Municipal Buildings /Facilities Nomination Form ". 2. Each nomination must be submitted in writing to the Municipal Clerk's Department using the "Naming of Municipal Buildings /Facilities Nomination Form ". All nominations shall be accompanied by background information with the reason supporting the nomination, a biography (if applicable) and letter from the group /individual or his /her next -of -kin giving permission to proceed with the request. 3. Upon receiving a nomination, the Municipal Clerk's Department will exercise due diligence in researching and provide additional background information including checks and balances, if warranted, as to the merits of the nomination and then prepare a report to Council. The report will identify the criteria in the policy which supports the request being considered for approval. 4. Council will consider each nomination. Approval will be based on the nominations meeting the criteria as laid out in the Naming of Municipal Buildings /Facilities Policy. 5. Upon approval of the nomination, the nominator as well as the individual /group or next -of -kin will be advised of Council's decision. 12 -20 Clarington REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -taw#: N/A Report#: CSD- 010 -14 File #:, Subject: THEATRE DANCE ACADEMY LEASED SPACE. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD -010 -14 be received; 2. THAT staff be authorized to provide written notice prior to October 1, 2014 to terminate the lease agreement with Theatre Dance Academy Company Ltd. effective as of June 30, 2015; 3. THAT the vacated space be dedicated for use. by the Clarington Older Adult Association; 4. THAT staff be directed to provide renovation estimates for the vacated space through the 2015 Budget Process; 5. THAT the Clarington Public Library Board be advised that the previously identified 500 square feet of space in the Courtice Library Branch expansion for use by the COAA is no longer required; and 6. THAT all int es d parties listed in Report CSD- 010 -14 be advised of Council's decision. Submitted by: Reviewed by: J ph P. Caruana Franklin Wu, D ctor, Community Chief Administrative Officer Services JP CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -21 i REPORT NO.: CSD- 010 -14 PAGE 2 1.0 BACKGROUND 1.1 At the January 13, 2014 Council meeting the following resolutions were approved; "That a dedicated program space be provided within the vacated space, for the Clarington Older Adult Association '(COAA) mutually agreed upon between the Clarington Public Library Board, the COAA, and the Director of Community Services, being not less than 500 square feet, until such time as other dedicated space within the Courtice Community Complex can be obtained;" and "That staff be directed to prepare a report on space that is currently leased to the Theatre Dance Academy regarding the timing of the lease and the potential for dedicating the space to the Clarington Older Adult Association." 2.0 THEATRE DANCE ACADEMY LEASE 2.1 The term of the original lease between the Municipality of Clarington and the Theatre Dance Academy Company Ltd. was extended for a further term of three years commencing February 1, 2013 and ending on January 31, 2016. Within the terms of the existing agreement there is a right of termination clause that states "Either party may terminate this lease agreement as of June 30th in any given year, by providing written notice to the other party on or before October 1St of the previous year." 2.2 The Theatre Dance Academy has been a very good partner with the Municipality over the past eleven years, as it called the Courtice Community Complex its home since 2003. 2.3 The rented area of the interior space currently occupied by the Theatre Dance Academy is approximately 1,600 square feet. 3.0 CLARINGTON OLDER ADULT ASSOCIATION 3.1 The COAA currently utilizes the community hall space at the Courtice Community Complex for its satellite programming to the Older Adults of the Courtice urban area. As the hall space is required for a number of other departmental programs and private rentals, the Community Services Department is unable to provide this as dedicated (sole use) space for the COAA. 3.2 As a result this does cause operational concerns for the COAA and as their membership continues to grow, specifically in the Courtice urban area, the lack of dedicated space is becoming an increasing concern. 12 -22 REPORT NO.: CSD- 010 -14 PAGE 3 3.3 Council has on occasion congratulated the COAA on its growth and response to the community's older adults programming needs, and has encouraged the association to continue with its efforts in both Courtice and Newcastle regarding expansion of its satellite services. 3.4 The COAA has expressed concerns with the lack of dedicated space which prompted Council in approving the resolution referred to in Section 1.1 of this report. 4.0 COMMENTS 4.1 In preparing this report, -the Director of Community Services met with the president of the Clarington Older Adult Centre Board and the Executive Director who expressed their support for the space currently occupied by the Theatre Dance Academy. They further agreed that the 500 square feet of library space would not be required should the new space be approved for use by the COAX 5.0 CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Joseph P. Caruana, Director of Community Services List of interested parties to be advised of Council's decision: Angie Darlison, Executive Director, Clarington Older Adult Association Barbara Szabunia- Forrest,Theatre Dance Academy Linda Kent, Clarington Public Library Director 12 -23 REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution #: By -law #: Report #: COD - 007 -14 File #: Subject: CL2014 -1 2014 PAVEMENT REHABILITATION, VARIOUS LOCATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 007 -14 be received; 2. THAT Ashland Paving Limited, Concord, Ontario with a total bid amount of $1,891,530.60 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014 -1 be awarded the contract for 2014 Pavement Rehabilitation, Various Locations as required by the Municipality of Clarington, Engineering Department; and 3. THAT the funds required in the amount of $2,102,000.00 (which includes $1,891,530.60 for tendering and $210,469.40 for Contract Administration, Material Testing and Other Costs net of HST) be drawn from the following Engineering Department Accounts: Description G/L Account Pavement Rehabilitation 110 -32 -330- 83212 -7401 Horsey Street Carlisle Avenue Lovers Lane Roadside Improvement 110 -32- 330 - 83274 -7401 110 -32- 330 - 833.48 -7401 110 -32- 330 - 83349 -7401 100 -32- 380 - 10240 -7540 100 -32- 380 - 10240 -7540 (2013) TOTAL FUNDS REQUIRED Amount $ 1,940,000.00 $ 42,000.00 $ 38,000.00 $ 22,000.00 $ 50,000.00 $ 10,000.00 $ 2,102, 000.00 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 14 -1 REPORT NO.: COD - 007 -14 PAGE 2 Submitted by:�ZU- L_.���" Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services MM \DF \sm 14 -2 ncy Ta o , B CA., Director of Fina X,16PA, /Treasurer Reviewed by. Franklin Wu, Chief Administrative Officer REPORT NO.: COD - 007 -14 PAGE 3 1. BACKGROUND 1.1 Tender #CL2014 -1 was issued for 2014 Pavement Rehabilitation, Various Locations as required by the Engineering Department. 1.2 The Tender was advertised electronically on the municipal website and the Ontario Public Buyers Association (OPBA) website. 1.3 Nine (9) companies obtained the bid document. Three (3) submissions were received in response to the tender and all bids were deemed compliant. 1.4 All submissions received were reviewed by the Engineering Department and Corporate Services Department. 2. ANALYSIS 2.1 After review and analysis of the bid submissions by the Engineering Department and Purchasing. Services it was mutually agreed that the low bidder, Ashland Paving Limited,- Concord, Ontario be recommended the contract for the 2014 Pavement Rehabilitation as required by the Engineering Department. 2.2 Ashland Paving Limited, Concord, Ontario has previously performed satisfactory work for the Municipality of Clarington. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering Services. 4. FINANCIAL 4.1 The total project cost of $2,102,000.00 (net H.S.T. Rebate) represents the total bid from Ashland Paving Limited, Concord, Ontario as well as the Contract Administration, Material Testing and Other Costs. The funding and costs for this project are outlined in the memo from Engineering Services ( "Attachment 1 "). 4.2 Funding for this project will be drawn from the following Engineering 2014 Accounts: Description G/L Account Pavement Rehabilitation 110 -32- 330 - 83212 -7401 Horsey Street 110 -32- 330 - 83274 -7401 Carlisle Avenue 110 -32- 330 - 83348 -7401 Lovers Lane 110 -32- 330 - 83349 -7401 Amount $ 1,940,000.00 $ 42,000.00 $ 38,000.00 $ 22,000.00 14 -3 REPORT NO.: COD - 007 -14 PAGE 4 Roadside Improvement 5. CONCURRENCE 100 -32- 380 -10240 -7540 $ 50,000.00 100 -32- 380 - 10240 -7540 (2013) $ 10,000.00 TOTAL FUNDS REQUIRED $ 2,102,000.00 5.1 This report has been reviewed by Tony Cannella, Director of Engineering and Marie Marano, Director of Corporate Services who concur with the recommendation. 6. CONCLUSION 6.1 To award the contract to complete the 2014 Pavement Rehabilitation work for various locations as required by the Engineering Department to Ashland Paving Limited, Concord, Ontario, being the lowest compliant bid meeting all terms, conditions and specifications of the Tender RFP2014 -1 2014 Pavement Rehabilitation, Various Locations. CONFORMITY WITH STRATEGIC PLAN — Investing in Infrastructure Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation Attachment 2 — Recommendation Memo from Engineering Services List of interested parties to be advised of Council's decision: Not Applicable 14 -4 Attachment 1 Report COD - 007 -14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID TOTAL BID (Including HST) (Total NET HST Rebate) Ashland Paving Ltd. $2,100,461.46 $1,891,530.60 Concord, ON Coco Paving Inc. $2,293,600.38 $2;065,458.18 ON IBowmanvilie, Miller Paving Ltd. $2,541,473.60 $2,288,675.69 .Whitby, ON 14 -5 arm n Leading the ji'ay Attachment 2 Report COD - 007 -14 MEMO TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and'Capital Works DATE: May 20, 2014 RE: - CL2014 -1 2014 Pavement Rehabilitation, Various Locations The Engineering Services Department has reviewed the submissions for CL2014 -1 and offers the following comments. The project includes the rehabilitation of various roads throughout the Municipality, as noted below. Section Road Limits Scope of Work A Concession Road 7 Leskard Road to Hwy 35 Pulverize and re -pave B Arthur Street Highway 2 to CPR level Mill- overlay crossing C Edward Street Rudell Road to Foster Mill- overlay Creek Drive D Edward Street Boulevard At Edward Park New parking area Parking (Provisional) between curb and sidewalk E Valleycrest Drive Centrefield Drive to Nash Mill- overlay Road F Bellview Court Valley Crest Drive to Remove asphalt and re- North End Cul -De -Sac pave G Centrefield Drive Hwy 2 to Nash Road Mill- overlay H Briarhill Gate Cherry Blossom Crescent Remove asphalt and re- to Centrefield Drive pave I Nash Road Townline Road to Varcoe Mill- overlay Road J Nash Road Boulevard Between Courtice North New parking area Parking Public Elementary School between curb and and Courtice Public sidewalk Secondary School K Old Kingston Road Highway 2 to Pedestrian Remove asphalt and re- Bridge pave CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 14 -6 I: \PURCHA.8l ?4G \REPORTS\2014 \COD - 007 -14 CL2014 -1 2014 PAVLiv� -i IT REHABILITATION DOC Attachment 2 Report COD - 007 -14 L Mill Street, Orono Old Cemetery Road Full depth repairs at frost Costs (net of HST) Total Project Value heave locations M Lake Road East of Port Darlington Mill- overlay to repair 110 -32- 330 - 83212 -7401 (2014) $1,940,000.00 Road rutting N Firner Street At House #65 Asphalt gutter to control 110 -32- 330 - 83348 -7401 (2014) .$38,000.00 Lovers Lane road drainage O Green Road 1900 m North of Vertical alignment Concession Road 3 improvements at old railway crossing P Horsey Street Temperance Street to Surface asphalt Concession Street West Q Carlisle Avenue Centre Street to Liberty Surface asphalt Street R Lovers Lane Centre Street to Liberty Surface asphalt Street In addition to the above work, the Municipality will also be expanding our bike lane network by implementing bike lanes, or shared lanes where appropriate, on the following streets: Edward St from Rudell Rd. to Brookhouse Dr Brookhouse Dr /Arthur St from Edward St to Andrew St Nash Rd from West Townline Rd to Courtice Rd Based on past experience with this contractor, we recommend award of the contract to Ashland Paving Ltd. in the amount of $2,100,461.46, inclusive of HST, or $1,891,530.60 net of HST rebate. There are provisional items in the contract that amount to approximately 8.7% of construction costs, and based on past experience, this should be• adequate for contingencies. Therefore, including contract administration fees, material testing, other costs such as replacement of traffic signal loops and geotechnical investigations, and net HST costs, the Engineering Department advises of the following total project cost breakdown. Funding for the project will come from the accounts noted in the table below. Construction Cost, Based on Low Bid (net of HST) $ 1,891,530.60 Contract Administration, Material Testing, and Other $ 210,469.40 Costs (net of HST) Total Project Value $2,102,000.00 Budget Amount Pavement Rehabilitation, 110 -32- 330 - 83212 -7401 (2014) $1,940,000.00 Horsey Street 110 -32- 330 =83274 -7401 (2014) $42,000.00 Carlisle Avenue 110 -32- 330 - 83348 -7401 (2014) .$38,000.00 Lovers Lane 110 -32- 330 - 83349 -7401 (2014) $22,000.00 Roadside Improvements 100 -32- 380 - 10240 -7540 (2013) 1 $10,000.00 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -3330 I:IPtlF,(;NASIi•b lRFPOF�.I S\2014 \COD- 007 -14 CL2014 -1 2014 PAVEMENT REHABILITATIO ?I.DOC 14 -7 2014 Pavernent Rehabilitation, Various Locations, CL2014 -1 3 Regards, Ron Albright, P. Eng. Manager, Infrastructure and Capital Works RA/sb /dv Attachment Pc: 14 -8 Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services Attachment #2 Report COD - 007 -14 May 20, 2014 Attachment 2 Report COD - 007 -14 TON 3330 1c;;; 14 -9 - I � f -' �- I'll ® ®�� _ �ii•�% F I , 1 1 1 � i 1 I ; � 1 TON 3330 1c;;; 14 -9 Clarington REPORT LEGAL DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE ' Date: May 26, 2014 Resolution #: By -law #: Report#: LGL- 006 -14 File #: L2020 -04 Subject: BILL 179 - PUBLIC SECTOR AND MPP ACCOUNTABILITYAND TRANSPARENCYACT, 2014 RECOMMENDATION: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following- 1 . THAT Report LGL- 006 -14 be received for information. Submitted by: _ Reviewed by. Afidre C. Allison, B. Comm., LL.B. Franklin Wu, MAOM Municipal Solicitor Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T905-623-3379 16-1 REPORT NO.: LGL- 006 -14 1.0 BACKGROUND PAGE 2 1.1 At a meeting held on April 28, 2014, Council considered a letter from Regional Chair, Roger Anderson to the Minister of Government Services dated April 2, 2014 and endorsed the following resolution: That Correspondence Item 1 -9, from Roger Anderson, Regional Chair and CEO, Regional Municipality of Durham, with respect to Bill 179, The Public Sector and MPP Accountability Act, be referred to staff for a report. 1.2 A copy of Chair Anderson's letter is attached to this Report (Attachment 1). 1.3 Bill 179 (Public Sector and MPP Accountability and Transparency Act, 2014) was given first reading on March 24, 2014 as part of the most recent session of Parliament (401h Parliament, Session 2). 2.0 DISCUSSION 2.1 When a general election is called, any bill that did not reach Royal Assent is deemed to have "died on the Order Paper ". Bills cannot be carried over between Parliaments. Accordingly, when the election writs were issued on May 7, 2014, Bill 179 came to an end. 2.2 Given the status of the bill, there is no reason for Council to provide comments to the Province. 3.0 CONCURRENCE 3.1 Not applicable. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachment: Attachment 1 — Letter from Roger Anderson to Minister Milloy dated April 2, 2014 16-2 The Regional Municipality of Durham Office of the Regional Chair 605 ROSSLANU ROAD E. PO BOX 623 WHITBY ON LIN 6A3 CANADA 905-668 -7711 1- 800 - 372 -1102 Fax: 905- 668 -1567 Email: roganandarson ®durham.ca April 2, 2014 The Honourable John M 116 Government House leaader and Minister of Goverment Services Office of the'96ernment House Leader Roam 223, (,Main Legislative Building Clueen`s'Park Tor4o,� Ontario M7A 1A2 Dear Minister Milloy: Re: ATTACHMENT NO. 1 TO REPORT LGL- 006 -14 �2rae_ °I' tl 'ION REVIEWED BY._ _ ORIGLIAL TOC ❑ COUNCIL H'COUNICIL 0 FILE OIRECifoN INFOAi: ATIO€J COPY To; ❑ LIAYOR U t",E:JEEAS a CAO CE C0L!,XIL ❑ COI-i dUNHY ❑ COAFORATE 0 EIJEAGEfICY SERVICES • SERVICES SERVICES U EIiGI, ",EERNG ❑ I.'UI;ICIPAL Q OFERA1101IS SERVICES GLERK'S U PLAIIIIiidG U SOLICITOR ❑ TP.EASURY SERVICES Bill 179, The Public Sector and MPP'&WhtabilityAct _ MUNICIPAL CiERK'S FILE mm.durham.ca On behalf of Durham Regional Council, I am writing to express ou.r Roger M. Anderson concerns with several provisions of Bill 179, The Public Sector and MPP Regional Chair and CEO Accountability Act. From a Regional perspective, several provisions found in Schedules 5 and 8 of Bill 179 represent a probably well- intended, but unnecessary, duplication of activities already in place at the municipal level. Schedule 5 establishes a new Patient Ombudsman to assist patients of health sector organizations, including municipal long -term care homes, in resolving complaints. Under the Long -Term Care Homes Act, 2007 there is already a very robust and prescriptive complaints process. It is unclear what value -added role the Patient Ombudsman could play in these homes. Schedule 8 introduces potential duplication of the Municipal Act process for dealing with closed meeting complaints. Having a municipal ombudsman to deal with these complaints is a relatively new process which to date seems to be working. Some municipalities use the Provincial Ombudsman to fulfill this function. Other municipalities have appointed qualified individuals to act as their municipal ombudsman. Either way, the same rules outlined in the Municipal Act are used in adjudicating a complaint on a closed meeting issue. "SerYlce Excellence for munifies" If this information is required in an accessible format, please contact the Accessibility Co- ordinator at 1 -800- 372 -1102 ext. 2009. Wage 1 of 2 1.6 -3 a_U.RHAM' _R E GIO:N =_ The Regional Municipality of Durham Office of the Regional Chair 605 ROSSLANU ROAD E. PO BOX 623 WHITBY ON LIN 6A3 CANADA 905-668 -7711 1- 800 - 372 -1102 Fax: 905- 668 -1567 Email: roganandarson ®durham.ca April 2, 2014 The Honourable John M 116 Government House leaader and Minister of Goverment Services Office of the'96ernment House Leader Roam 223, (,Main Legislative Building Clueen`s'Park Tor4o,� Ontario M7A 1A2 Dear Minister Milloy: Re: ATTACHMENT NO. 1 TO REPORT LGL- 006 -14 �2rae_ °I' tl 'ION REVIEWED BY._ _ ORIGLIAL TOC ❑ COUNCIL H'COUNICIL 0 FILE OIRECifoN INFOAi: ATIO€J COPY To; ❑ LIAYOR U t",E:JEEAS a CAO CE C0L!,XIL ❑ COI-i dUNHY ❑ COAFORATE 0 EIJEAGEfICY SERVICES • SERVICES SERVICES U EIiGI, ",EERNG ❑ I.'UI;ICIPAL Q OFERA1101IS SERVICES GLERK'S U PLAIIIIiidG U SOLICITOR ❑ TP.EASURY SERVICES Bill 179, The Public Sector and MPP'&WhtabilityAct _ MUNICIPAL CiERK'S FILE mm.durham.ca On behalf of Durham Regional Council, I am writing to express ou.r Roger M. Anderson concerns with several provisions of Bill 179, The Public Sector and MPP Regional Chair and CEO Accountability Act. From a Regional perspective, several provisions found in Schedules 5 and 8 of Bill 179 represent a probably well- intended, but unnecessary, duplication of activities already in place at the municipal level. Schedule 5 establishes a new Patient Ombudsman to assist patients of health sector organizations, including municipal long -term care homes, in resolving complaints. Under the Long -Term Care Homes Act, 2007 there is already a very robust and prescriptive complaints process. It is unclear what value -added role the Patient Ombudsman could play in these homes. Schedule 8 introduces potential duplication of the Municipal Act process for dealing with closed meeting complaints. Having a municipal ombudsman to deal with these complaints is a relatively new process which to date seems to be working. Some municipalities use the Provincial Ombudsman to fulfill this function. Other municipalities have appointed qualified individuals to act as their municipal ombudsman. Either way, the same rules outlined in the Municipal Act are used in adjudicating a complaint on a closed meeting issue. "SerYlce Excellence for munifies" If this information is required in an accessible format, please contact the Accessibility Co- ordinator at 1 -800- 372 -1102 ext. 2009. Wage 1 of 2 1.6 -3 The amendments introduced in Section 14 of Schedule 8 allowing the Provincial Ombudsman to override and re- inyestigate municipal ombudsman decision's imply that the municipal ombudspersons are less thorough, effective, or trustworthy. Where is the evidence to support this? Has any comparative evaluation of the performance of municipal ombudspersons been, carried out? In similar parallel functions, such as municipal internal audit or integrity commissioners, there is no oversight by a Provincial counterpart. Why would there be in this case? Further, in view of the lack of consultation on this matter at the Provincial -AMO MOU table, these changes seem quite premature and disrespectful of municipal autonomy. We respectfully suggest that the Province refrain from unnecessarily duplicating municipal activities. Yours truly, Roger Anderson Regional Chair and CEO c: T. Hudak, Leader of the Official Opposition P. Vanini, Executive Director, Association of Municipalities of Ontario J. Dickson, MPP, Ajax/Pickering C. Elliott, MPP, Whitby /Oshawa T. MacCharles, MPP, Pickering /Scarborough East J. Ouellette, MPP, Oshawa J. O'Toole, MPP, Durham L. Scott, MPP, Haliburton /Kawartha Lakes /Brock M. de Rond, Clerk, Town of Ajax T. Gettinby, CAO /Clerk, Township of Brock P Barrie Clerk M,unici,palfy of Clarin� ton . :. i� - rnS. Kranc, Clerk, City of Oshawa D. Shields, Clerk, City of Pickering C. Harris, Clerk, Township of Scugog D. Leroux, Clerk, Township of Uxbridge. D, Wilcox, Clerk, Town of Whitby Page 2 of 2 16-4 Leading the Way 1 To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: May 23, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — MAY 26, 2014 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, May 26, 2014: 6. DELEGATIONS See attached Final List. (Attachment #9) 8. (c) Report PSD- 030 -14 Please find attached a replacement page for page 8 -28 of Report PSD - 030 -14 (Attachment #2) (e) Report PSD - 032 -14 Please find attached replacement pages for Attachments 10 & 11 of Report PSD - 032 -14. (Attachment #3) 11. (a) Report ESD- 006 -14 Please find attached a replacement page for Page 7 of Report ESD- 006 -14. (Attachment #4) The attached Agenda Pages replace the original Agenda Pages (allowing for the addition of the presentation by Kenneth Wersted). (Attachment #5) Adam Breitkreuz, Laura Kennedy, and Shannon McNevan of Republic Live will also be in attendance and available to speak to respond to any enquiries that may arise outside of the scope of the Transportation Overview. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 -623 -3379 F 905 -623 -6506 CLERK'S DEPARTMENT MEMO PAGE 2 Also, Mayor Foster has indicated that he will be introducing the attached resolution, regarding a request for an extension of the Ice Storm Assistance Program, during the GPA meeting of May 26, 2014. (Attachment #6) nn e` ntree, Deputy Clerk AGlcf c: F. Wu, Chief Administrative Officer Department Heads Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting. May 26, 2014 (a) Marilyn Morawetz, Jury Lands Foundation, Regarding on Update on Camp 30 and the Jury Lands Foundation (b) Frank Lockhart and Steve Kay, Valleys 2000, Regarding Report EGD- 018 -14, Valleys 2000 Memorandum of Understanding (c) Jesse Parsons, Arts in Clarington, Regarding Report CSD- 007 -14, Arts, Culture and Heritage in Clarington (d) Matthew Dobson, Regarding Report PSD- 032 -14, Regarding Applications to Amend the Clarington Official Plan and Zoning By -Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park (e) Kevin Anyan, KCC Gourmet, Regarding Report CSD- 007 -14, Arts, Culture and Heritage in Clarington (f) Ardyth Korte, Regarding Report PSD - 030 -14, Request for Extension of Draft Approval (g) Carolyn Molinari, CM Planning Inc., Regarding Applications to Amend the Clarington Official Plan and Zoning By -Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park ATTAINMENT L TO REPORT # In addition, should the Peterborough Victoria Northumberland and Clarington Catholic District School Board not require former Block 296 for school purposes, the Owner agrees to provide the Municipality the first right of refusal to purchase the parking lot and associate land, being not less than .30 hectares (.75acres) to the Municipality of Clarington at no additional cost." Furthermore, until such time as the Owner will be required to provide a temporary asphalt sidewalk, from Street "A" through Block 296 to the park, being Block 297. The temporary sidewalk will remain in place until such time as either Block 296 is acquired by the Peterborough Victoria Northumberland and Clarington Catholic District School Board or an application for draft plan of subdivision is submitted and draft approved for Block 296. The draft plan shall identify other means for accessing the park block from Street "A ". 3. All other conditions thereafter are renumbered consecutively. 4. Existing Condition 51 deleted in its entirety and replaced with the following: "51. The Owner shall adhere to the Region of Durham Well Interference Policy (2008).,, 5. Number One (1) to The Notes to Draft Approval are amended as follows: If final approval is not given to this plan within six (6) years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. . . Attachment #10 to Report PSD- 032 -14 ATTACHMENT #-2-.TO CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT # BY -LAW NO. 2014- being a By -law to amend By -law 2005 -109, the Zoning By -law for the Oak Ridges Moraine in the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 2005 -109, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014 -0006; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 15.0 "TEMPORARY ZONES" is hereby amended by adding the following: "152 T -2 TEMPORARY ZONE TWO a. Permitted Uses i) Agriculture Uses 1i) Camping, vehicle parking, temporary ticket processing booths and portable washroom facilities associated with a music festival permitted on Canadian Tire Mosport Park parcels with tax assessment roll no. 18 -17 -010- 110 -1800, 18 -17 -010- 110 -1801, 18 -17 -010- 110 -1802 and 18- 17- 010 - 110 -1803. Regulations i) Yard setback to dripline of woodlot 15 metres ii) The lands may only be used for camping, vehicle parking, temporary ticket processing booths and portable washroom facilities between July 1V4 and August 15 €h. 2. Pursuant to the requirements of Section 39 of the Planning Act, 1990, as amended, the campground use may be permitted for a period of three (3) years, ending on May 26, 2017. 3. Schedule "E" to By -law 2005 -109, as amended, is hereby further amended by changing the zone designation from "Natural Linkage (NL) Zone" to Environmental Protection (EP) Zone", "Agricultural (A) Zone" to "Environmental Protection (EP) Zone "; "Agricultural (A) Zone" to "Holding —Temporary (T -2) Zone "; "Natural Linkage (NL) Zone" to "Holding —Temporary (T -2) Zone "; "Environmental Protection (EP) Zone" to "Holding — Temporary (T -2) Zone ". 4. Schedule "A" attached hereto shall form part of this By -law. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act. BY -LAW passed in open session this 26th day of May, 2014, Adrian Foster, Mayor Anne Greentree, Deputy Clerk This is Schedule "A" to Bylaw 2014- , passed this day of , 2014 A.D. REGIONAL ROAD 20 r t;'r` 77777.77- 7, J,. ® Toning Change From "NL"To "PP° ? s Zoning Change From"A" To 'EP' '• •�''.'• Zordng Change Frorn"A" To "(FAT -2° ® Zoning Change From"NL" To "(MT -2" - Zoning Change From°EP "Ta "(N)T -2" 0 Zoning To Remaln'AE" Q Z" To Remain %j- IAdrian Foster, Mayor N C. Anne Greentree, Deputy Clerk N IF I Regional Road 20 Concession Road 10 a� @ y� c r J m v c 0 ao c E] ZBA 2014.0008 Darlington SCHEDULE E12 I l Attachment #11 to Report PSD- 032 -14 CORPORATION OF THE MUNICIPALITY OF CLARINGTOR _. BY -LAW NO. 2014- being a By -law to amend By -law 2005 -109, the zoning By -iaw for the Oak Ridges Moraine in the Municipality of Clarington WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 2005 -109, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014 -0011; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: Section 15.0 "TEMPORARY ZONES" is hereby amended by adding the following: "15,3 T -3 TEMPORARY ZONE THREE a. Permitted Uses i) Agriculture Uses ii) Vehicle parking, portable washroom facilities, and temporary ticket processing booths associated with a music festival permitted on Canadian Tire Mosport Park parcels with tax assessment roll no. 18- 17- 010 - 110 -1800, 18 -17 -010- 110 -1801, 18 -17- 010- 110 -1802 and 18- 17- 010 -110 -1803. Regulations i) Yard setback to dripline of woodlot 30 metres ii) Yard setback to west properly line 20 metres iii) Yard setback to adjacent residential lots 15 metres iv) The lands may only be used for parking, portable washroom facilities, and temporary ticket processing booths between July 15th and August 15th and for a maximum of 5 total and consecutive days. 2. Pursuant to the requirements of Section 39 of the Planning Act, 1990, as amended, the campground use may be permitted for a period of three (3) years, ending on May 26, 2017. Schedule "E" to By -law 2005 -109, as amended, is hereby further amended by changing the zone designation from "Agricultural (A) Zone" to "Holding — Temporary (T -3) Zone ". 4. Schedule "A" attached hereto shall form part of this By -law. 5. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planning Act, BY -LAW passed in open session this 26th day of May, 2014. Adrian Foster, Mayor Anne Greentree, Deputy Clerk This is Schedule "A " to Bylaw 2014- $ passed this day of - , 2014 A.D. BOUNDARY ROAD Adrian Foster, Mayor CONCESSION ROAD 10 Zoning Change From "A" To "(H)T-3" Zoning To Remain "EP" Anne Greentree, Deputy Clerk Boundary head Concession Road 10 r � V m m C a rk� l ZBA 2044.0041 SCHEDULE E6 ATTACHMENT # TO REPORT NO.: ESD- 006 -14 REPORT # �` ��PAGE 7 4.2 Staff full -time firefighter turnout times for the following period January 1, 2010 through December 31, 2013 and determined: • 48% of fire and special operations responses full -time trucks are responding within 80 seconds • 16% of EMS responses full -time trucks are responding with in 60 seconds In comparison, from April 30, 2013 —April 30, 2014 • 33% of fire and special operations responses full -time trucks are responding within 80 seconds • 22% of EMS responses full -time trucks are responding with in 60 seconds In comparison, from April 1, 2014 -- April 30, 2014 • 66% of fire and special operations responses full -time trucks are responding within 80 seconds • 42% of EMS responses full -time trucks are responding with in 60 seconds In conclusion, processing and turn out times are often difficult to control. Staff, regularly analyze data and discuss irregularities with Fire Dispatch managers and Company Officers to optimize efficiencies in alarm processing and crew turnout. Moving forward, staff will continue to monitor response times, meet with crews and reiterate the importance of a quick efficient response. Staff will continue to look at various technological improvements that may assist us with achieving efficient response times. CONFORMITY WITH STRATEGIC PLAN --- Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief 80 second turnout time for fire and special 60 seconds turnout operations response time for EMS response 90% of the time 90% of the time 2010 --- 2013 Statistics 48% 16% April 2013 — April 2014 33% 22% April 2014 66% 42% In conclusion, processing and turn out times are often difficult to control. Staff, regularly analyze data and discuss irregularities with Fire Dispatch managers and Company Officers to optimize efficiencies in alarm processing and crew turnout. Moving forward, staff will continue to monitor response times, meet with crews and reiterate the importance of a quick efficient response. Staff will continue to look at various technological improvements that may assist us with achieving efficient response times. CONFORMITY WITH STRATEGIC PLAN --- Not Applicable Staff Contact: Mark Berney, Deputy Fire Chief ATTACHI~AEIUT # TQ REPORT # 00c c 142010- F f GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: May 26, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation 1presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of May 12, 2014 4 -1 5. PUBLIC MEETINGS (a) Applications for Proposed Zoning By -law Amendment and Red -line 5 -1 Revisions to a Draft Approved Plan of Subdivision Applicant: Lindvest Properties (Clarington) Limited Report: PSD- 028 -14 (b) Applications for Proposed Zoning By -law Amendment 5 -3 Applicant: William Tonno Construction Limited Report: PSD - 029 -14 6. • DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Marilyn Morawetz, Jury Lands Foundation, Regarding on Update on Camp 30 and the Jury Lands Foundation (b) Frank Lockhart and Steve Kay, Valleys 2000, Regarding Report EGD- 018 -14, Valleys 2000 Memorandum of Understanding THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 G. P. &A. Agenda - 2 - May_ 26, 2014 7. PRESENTATIONS (a) Kenneth Wersted, Creighton Manning on Behalf of Republic Live, Regarding 2014 Boots and Hearts Music Festival Transportation Overview 8. PLANNING SERVICES DEPARTMENT (a) PSD- 028 -14 Proposed Redline Revision to Phase 2 of Draft Approved 8 -1 Plan of Subdivision 18T -89059 and Related Rezoning Applicant: Lindvest Properties (Clarington) Limited (b) PSD- 029 -14 To Create a New Building Lot to Accommodate One Pair. 8 -14 of Semi- Detached /Linked Dwelling Units Applicant: William Tonno Construction Limited (c) PSD - 030 -14 Request for Extension of Draft Approval 8 -23 Applicant: Kirk Kemp and Robert Carruthers (d) PSD - 031 -14 Request for Extension to Draft Approval 8 -29 Applicant: 1494339 Ontario Limited (Kingsberry Properties) (e) PSD- 032 -14 Applications to Amend the Clarington Official Plan and 8 -36 Zoning By -Law to Allow Additional Processing Areas, Camping, Parking and Ancillary Uses on Lands Nearby to Canadian Tire Motorsport Park Applicant: 1829963 Ontario Inc. and Republic Live Inc. 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 016 -14 Monthly Report on Building Permit Activity for April, 2014 9 -1 (b) EGD- 017 -14 Newcastle Leash Free Park 9-8 (c) EGD- 018 -14 Valleys 2000 Memorandum of Understanding 9 -15 10. OPERATIONS DEPARTMENT (a) OPD- 003.14 Pitch In 2014 10 -1 (b) OPD- 004 -14 Public Access Defibrillator (PAD) Program 10 -6 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 006 -14 Alarm Processing and Turnout Times 11 -1 G.P. & A. Agenda - 3 � May 26, 2014 12. COMMUNITY SERVICES DEPARTMENT (a) CSD- 007 -14 Arts, Culture and Heritage in Clarington 12 -1 (b) CSD - 008 -14 June is Recreation and Parks Month 12 -8 (c) CSD - 009 -14 Renaming of the Clarington Fitness Centre (Splash 12 -13 Facility) (d) CSD - 010 -14 Theatre Dance Academy Leased Space 12 -21 11 MUNICIPAL CLERK'S DEPARTMENT No Reports 14, CORPORATE SERVICES DEPARTMENT (a) COD - 007 -14 CL2014 -1 2014'Pavement Rehabilitation, Various 14 -1 Locations 15. FINANCE DEPARTMENT No Reports 16. SOLICITOR'S DEPARTMENT (a) LGL -006 -14 Bill 179 — Public Sector and MPP Accountability and Transparency Act, 2014 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT 16 -1 MUNICIPALITY OF CLARINGTON GENERAL PURPOSE AND ADMINISTRATION COMMITTEE RESOLUTION # DATE May 26, 2014 MOVED BY: Seconded by: ATiA KENT # �0 REPORT #vr}c3 WHEREAS, on February 26, 2014, the Province of Ontario announced a one -time Ice Storm Assistance Program to help the affected municipalities and conservation authorities cover'extraordinary costs that were incurred as a result of the December 21 — 22, 2013 ice storm; AND WHEREAS, the ice storm damage hugely impacted the trees within the Municipality of Clarington and the tree removal is expected to last into the fall of 2014; AND WHEREAS, the Municipality of Clarington Council has approved $50,000 from the Rate Stabilization reserve fund for the clean -up of the 2013 ice storm; AND WHEREAS, the Province is recommending delegated authority to the Municipal Treasurer for claims submissions due to the municipal elections period; AND WHEREAS, the Province has established deadlines within the Ice Storm Assistance Program; NOW THEREFORE IT BE RESOLVED THAT the Director of Finance/Treasurer be delegated authority to submit claims on behalf of the Municipality under the Ontario Ice Storm Assistance Program (OISAP) for the damage caused by the December 2013 ice storm; THAT the Province be requested to extend the deadline for the eligible ice storm expenses incurred from June 22, 2014 to November 30, 2014, to capture all the tree related costs; THAT the Province be requested to extend the deadline date for all claims to be submitted from August 31, 2014 to January 31, 2015 to provide municipalities enough time to compile and submit all documentation, and THAT the Director of Operations, with the concurrence of the Director of Finance/Treasurer, be authorized to undertake any necessary actions to deal with ice storm related damages, to be funded from the Rate Stabilization Reserve Fund with an update /status report to advise Council of actions taken at appropriate times with full maximization of any recovery potential through the OISAP. r Application By: Lindvest Properties (Clarington) Limited Applications for Redline Revision to Draft Approved Plan of Subdivision and Zoning By-law Amendment to permit a net increase of 5 single detached lots Clarington Planning Services Department Comments Three neighbouring residents enquired about the • applications Region requires update of noise study • Clarington Engineering requires condition that Block • 140R be conveyed to the adjacent owner to the east Redline Revised Draft Approved Plan of Subdivision –Phase 2 iecii PIS 11 �170 0 OBF. r, approvec Phase 2 Application By: William Tonno Construction Limited Application to rezone lands to create a new building lot for one pair of semi- detached/linked units. Clarington Planning Services Department Background Block 60 is zoned (H) R2-71 which permits a 10 metre single • Block 35 in 40M 1954 is zoned R1 which permits a 15 metre • single or 18 metre semi-detached/link lot. Consistent zoning on both blocks is required • Comments Public Comments • Agency • Comments Removal of (H) • Holding Symbol Recommendation Property Location Map (Courtice) — I XL LuLu / I � S bj ct sit uI T 9L 11 IIo IIT- , x 21 I F7T7 ®r_/-�_-4 Lands subject to—on Ing Proposed new lot for two semi-deatchedl linked dwelling units GFO RFr Moro SSR zsn zo1aoois Jury Lands Foundation Identifying Ideas and Concepts for Potential Future Redevelopment and Reuse Ryerson Studio Group In fall 2009, a group of Ryerson students were • engaged in a project to create a development plan for the Jury Lands site. The project also identified possible reuse opportunities for the buildings on the site. The Ryerson students also identified key • themes that could contribute to successful redevelopment and reuse of the site. Themes of • Development Plan Promote the – Heritage Value Respecting – the Environment Connectivity – Creating – Density .��_' •*" !��''-sire-�wyr.�• _ _ - r i w f a _ im- - ArAft - -� Irk P, F- Ar p or V- r pr la AP"5441 40 i A *,, G'�� p`-� .�e r '41-Aw XW ---------- NL F Get imvkvd *A91 I a OF I INNO'.1 a Umbm"w* wt4.oxwimr WiWrg A. vfgftim rrollomi liiiimr�kbm& meet r A &I.Tl wi* Atkipjw kr:r.,nb in III hK P Rewt Ngm RM MURF �Lc A Hq bphrdmw*plilwiwv Lim;;iiwi&kFwIrwLcr=hpW .0.0* f*IIoh-IwwN* mm P" 44 6"Om11 44#PqA 0110 MORIL • miga�IMMMEL I.t a. 101 JuRt YU& LbE MY Lsncs Otaw momii,amwPaw— .�, -.j "" LA,fit . L -M U-1 IT FIj: @ �I1 �.�.�I _ ( WWI w Mil Wud L] J k-- iT L11.11 i I Ila. -ZiA 7 i-ILL -j I I - -1-TT At U jjj IL kul 1. -L-LU- .. . ...... . -nn -11 - .111 1 Ff f'-j 1 cat- 12 147 TI Lw TrI IT Z r I LAN rT r r'T-74 r'r T rr /. ++f{ 1 ma L i -1 aff vil t . -Ala r T r -4 4+t lot. ARY Cjrj �LL V7 C T. C-T r J-L L PHI I I N ItE I 040 00H I'D IN r+ I July 31- August 3, 2014 Transportation Overview Qualifications ¥Over 45 years of Traffic Engineering Experience ¥35 years of Special Event Planning ÃSporting Events ¥1980 Winter Olympics, Goodwill Games, Empire State Games ÃMulti-Venue Events ¥OpSail 2000, New London and Groton, CT. ÃMusic Festivals ¥Tennessee, Michigan, Massachusetts, Ohio, Alabama, New York, Nevada, British Columbia ÃFilm/TV ¥SALT, The Bourne Legacy, The Blacklist, The Following Boots and Hearts - Transportation ¥How many people are coming? Ã30,000 tickets sold, plus staff, guests, artists. Ã20-25K camping, 5-10K day park. ¥Where are they coming from? ÃLarge market areas (Toronto, Peterborough, Oshawa). 75% from the west, 25% from east. ¥How will they get here? ÃMost will drive, carpool. ÃCar camping, RV camping, day parking. Hotel shuttles from Bowmanville. Approx. 12,000 vehicles. Boots and Hearts - Transportation ¥Auto Occupancy History Event Persons per Vehicle Bonnaroo (2009-2013) 2.58 Life is Good (2010) 2.98 Electric Forest (2013) 2.48 Rothbury (2008-2009) 2.52 Jimmy Buffet (2010) 2.73 All Good (2011) 2.43 Average 2.62 ¥Count program proposed to collect B&H data. Boots and Hearts - Transportation ¥When will they come? ÃGates to open on Wednesday afternoon, up to 15% could arrive Wed, 45% Thursday, 40% Friday. ÃPeak Wed evening, Thursday afternoon, Friday mid- day. ¥When will they leave? ÃDay parkers: every night (10 PM to 2 AM) ÃCamping: Sunday (30%), Monday (6 AM à noon) Sample Hourly Arrival Distribution Source: Bonnaroo B&H Estimated Arrival Distribution B&H Estimated Exit Distribution Boots and Hearts - Transportation ¥What routes will they use? ÃRegionally, theyÈll use high volume/speed, multi-lane roads, highways ¥Highway 401, 115 ÃLocally, collector roads ¥RR 57, RR 20, Boundary Road Regional Map ¥Hwy 401 to RR 57, to RR 20 ¥Hwy 115 to Boundary Rd, to RR 20 ¥VIP: CR 7/8 to Mosport Rd Local Map à GA Traffic ¥GA ¥Day Parking ¥Premium Local Map à Production Traffic ¥Production ¥Shuttles ¥Municipal Local Map à Emergency Response ¥Festival ¥Local Local Map à Emergency Response Local Map à Local Access ¥Local Boots and Hearts à Neighbour Pass ¥How will neighbours get to their homes? à Neighbour passes will be distributed pre festival ¥Hangtags, window stickers, and/or wristbands à Name and Address ListÈs for check points Boots and Hearts - Transportation ¥How do we direct traffic where we want them to go? ÃInstructions (directions on website/email/social media) ÃSigns (directions on the street) ÃStaff (event traffic/police at intersections) ¥What intersections do we staff? ÃSee map Boots and Hearts à Draft Sign Plan Traffic Control Points ¥Closed/ Controlled Rds ¥TCP Boots and Hearts à Control Points ¥Additional barricade and signage is proposed for: 1.Murphy Rd 2.Longsault Rd 3.Concession 10 (East and West at 35) Local Traffic Only No Exit No Parking Others May Be Towed Boots and Hearts - Transportation ¥What do drivers do when they arrive? ÃGo through a search/ticketing confirmation ÃFollow flaggers to parking (See site plan layout) Site Plan ¥GA Traffic ¥Premium ¥Shuttle Drop off ¥Ped Flows Boots and Hearts - Transportation ¥How do they leave? ÃSee Exit Plan Local Map - Exit ¥Day Parking ¥GA ¥Premium Boots and Hearts - Transportation ¥Traffic Impacts ÃIncreased traffic volumes will result in delays near the site and queuing will likely to extend onto local roadway network. ¥The TMP is designed to Mitigate & Minimize à What we can do: ¥Increase processing capacity ¥Distribute traffic over time and space Boots and Hearts - Transportation ¥Mitigate & Minimize à What locals can do: ¥Trip plan ¥Avoid venue area ¥Avoid peak times ¥Drive opposite of peak flows Congested Areas Boots and Hearts à Recommendations From 2013 ¥Proposed Recommendations: à Increase processing capacity à Additional room/land for vehicle entry à Pre-Trip communication of traffic plan à Collect traffic data for future use à Traffic control points (signs, markers, police) à Road improvements Boots and Hearts - Transportation ¥Next Steps ÃReview with agencies ÃAddress comments ¥Questions, comments, discussion