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Home My WebLink AboutCOD-007-14 REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 26, 2014 Resolution#: - , By-law#: Report#: COD-007-14 File#: Subject: CL2014-1 2014 PAVEMENT REHABILITATION, VARIOUS LOCATIONS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-007-14 be received; 2. THAT Ashland Paving Limited, Concord, Ontario with a total bid amount of $1,891,530.60 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-1 be awarded the contract for 2014 Pavement Rehabilitation, Various Locations as required by the Municipality of Clarington, Engineering Department; and 3. THAT the funds required in the amount of $2,102,000.00 (which includes $1,891,530.60 for tendering and $210,469.40 for Contract Administration, Material Testing and Other Costs net of HST) be drawn from the following Engineering Department Accounts: Description G/L Account Amount Pavement Rehabilitation 110-32-330-83212-7401 $ 1,940,000.00 Horsey Street 110-32-330-83274-7401 $ 42,000.00 Carlisle Avenue 110-32-330-83348-7401 $ 38,000.00 Lovers Lane 110-32-330-83349-7401 $ 22,000.00 Roadside Improvement 100-32-380-10240-7540 $ 50,000.00 100-32-380-10240-7540 (2013) $ 10,000.00 TOTAL FUNDS REQUIRED $ 2,102,000.00 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 REPORT NO.: COD-007-14 PAGE 2 4l \ } Submitted by: ..r``l __ � ! Reviewed by"- �i. Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer ncy Ta o ;B CPA, CA,, Director of Finance/Treasurer MM\DF\sm REPORT NO.: COD-007-14 PAGE 3 1. BACKGROUND 1.1 Tender#CL2014-1 was issued for 2014 Pavement Rehabilitation, Various Locations as required by the Engineering Department. 1.2 The Tender was advertised electronically on the municipal website and the Ontario Public Buyers Association (OPBA) website. 1.3 Nine (9) companies obtained the bid document. Three (3) submissions were received in response to the tender and all bids were deemed compliant. 1.4 All submissions received were reviewed by the Engineering Department and Corporate Services Department. 2. ANALYSIS 2.1 After review and analysis of the bid submissions by the Engineering Department and Purchasing Services it was mutually agreed that the low bidder, Ashland Paving Limited, Concord, Ontario be recommended the contract for the 2014 Pavement Rehabilitation as required by the Engineering Department. 2.2 Ashland Paving Limited, Concord, Ontario has previously performed satisfactory work for the Municipality of Clarington. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering Services. 4. FINANCIAL 4.1 The total project cost of$2,102,000.00 (net H.S.T. Rebate) represents the total bid from Ashland Paving Limited, Concord, Ontario as well as the Contract Administration, Material Testing and Other Costs. The funding and costs for this project are outlined in the memo from Engineering Services ("Attachment 1"). 4.2 Funding for this project will be drawn from the following Engineering 2014 Accounts: Description G/L Account Amount Pavement Rehabilitation 110-32-330-83212-7401 $ 1,940,000.00 Horsey Street 110-32-330-83274-7401 $ 42,000.00 Carlisle Avenue 110-32-330-83348-7401 $ 38,000.00 Lovers Lane 110-32-330-83349-7401 $ 22,000.00 REPORT NO.: COD-007-14 PAGE 4 Roadside Improvement 100-32-380-10240-7540 $ 50,000.00 100-32-380-10240-7540 (2013) $ 10,000.00 TOTAL FUNDS REQUIRED $ 2,102,000.00 5. CONCURRENCE 5.1 This report has been reviewed by Tony Cannella, Director of Engineering and Marie Marano, Director of Corporate Services who concur with the recommendation. 6. CONCLUSION 6.1 To award the contract to complete the 2014 Pavement Rehabilitation work for various locations as required by the Engineering Department to Ashland Paving Limited, Concord, Ontario, being the lowest compliant bid meeting all terms, conditions and specifications of the Tender RFP2014-1 2014 Pavement Rehabilitation, Various Locations. CONFORMITY WITH STRATEGIC PLAN — Investing in Infrastructure Staff Contact: Sandra McKee, Senior Buyer Attachments: Attachment 1 - Bid Tabulation Attachment 2 — Recommendation Memo from Engineering Services List of interested parties to be advised of Council's decision: Not Applicable Attachment 1 Report COD-007-14 THE MUNICIPALITY OF CLARINGTON BID TABULATION BIDDER TOTAL BID TOTAL BID (Including HST) (Total NET HST Rebate) Ashland Paving Ltd. $2,100,461.46 $1,891,530.60 Concord, ON Coco Paving Inc. $2,293,600.38 $2,065,458.18 Bowmanville, ON Miller Paving Ltd. $2,541,473.60 $2,288,675.69 Whitby, ON Attachment 2 Report COD-007-14 Leading the Way MEMO TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: May 20, 2014 RE: CL2014-1 2014 Pavement Rehabilitation, Various Locations The Engineering Services Department has reviewed the submissions for CL2014-1 and offers the following comments. The project includes the rehabilitation of various roads throughout the Municipality, as noted below. Section Road Limits Scope of Work A Concession Road 7 Leskard Road to Hwy 35 Pulverize and re-pave B Arthur Street Highway 2 to CPR level Mill-overlay crossing C Edward Street Rudell Road to Foster Mill-overlay Creek Drive D Edward Street Boulevard At Edward Park New parking area Parking (Provisional) between curb and sidewalk E Valleycrest Drive Centrefield Drive to Nash Mill-overlay Road F Bellview Court Valley Crest Drive to Remove asphalt and re- North End Cul-De-Sac pave G Centrefield Drive Hwy 2 to Nash Road Mill-overlay H Briarhill Gate Cherry Blossom Crescent Remove asphalt and re- to Centrefield Drive pave I Nash Road Townline Road to Varcoe Mill-overlay Road J Nash Road Boulevard Between Courtice North New parking area Parking Public Elementary School between curb and and Courtice Public sidewalk Secondary School K Old Kingston Road Highway 2 to Pedestrian Remove asphalt and re- Bridge pave CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379 F (905)623-3330 \('l)I;t;lIP,>IiI(A(:( Oo/ iii (A ')up! i '(o HsPA VI-ItA= HI1:1IIN01IIAl11)ill)z)C; Attachment 2 Report COD-007-14 L Mill Street, Orono Old Cemetery Road Full depth repairs at frost heave locations M Lake Road East of Port Darlington Mill-overlay to repair Road rutting N Firner Street At House #65 Asphalt gutter to control road drainage O Green Road 1900 m North of Vertical alignment Concession Road 3 improvements at old railway crossing P Horsey Street Temperance Street to Surface asphalt Concession Street West Q Carlisle Avenue Centre Street to Liberty Surface asphalt Street R Lovers Lane Centre Street to Liberty Surface asphalt Street In addition to the above work, the Municipality will also be expanding our bike lane network by implementing bike lanes, or shared lanes where appropriate, on the following streets: Edward St from Rudell Rd to Brookhouse Dr Brookhouse Dr/Arthur St from Edward St to Andrew St Nash Rd from West Townline Rd to Courtice Rd Based on past experience with this contractor, we recommend award of the contract to Ashland Paving Ltd. in the amount of$2,100,461.46, inclusive of HST, or $1,891,530.60 net of HST rebate. There are provisional items in the contract that amount to approximately 8.7% of construction costs, and based on past experience, this should be-adequate for contingencies. Therefore, including contract administration fees, material testing, other costs such as replacement of traffic signal loops and geotechnical investigations, and net HST costs, the Engineering Department advises of the following total project cost breakdown. Funding for the project will come from the accounts noted in the table below. Construction Cost, Based on Low Bid (net of HST) $ 1,891,530.60 Contract Administration, Material Testing, and Other $ 210,469.40 Costs (net of HST) Total Project Value $2,102,000.00 Budget Amount Pavement Rehabilitation, 110-32-330-83212-7401 (2014) $1,940,000.00 Horsey Street 110-32-330-83274-7401 (2014) $42,000.00 Carlisle Avenue 110-32-330-83348-7401 (2014) $38,000.00 Lovers Lane 110-32-330-83349-7401 (2014) $22,000.00 Roadside Improvements 100-32-380-10240-7540 (2013) $10,000.00 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-3330 1\111 J;t(;{ "I PO; 1 )O O(1/ I� (Jmid i MIA IIAVI1,A1 HI 1,11 1"'AdAlIipj1ONf)()(; I Attachment#2 2U1 1 , mol , 1-ocati� n.,, Report COD-007-14�eiah�llztinn, V N/I�ly ?0. :'0 H Regards, Ron Albright, P. Eng. Manager, Infrastructure and Capital Works RA/sb/dv Attachment Pc; Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services I Attachment 2 Report COD-007-14 w � ( 3 � b Y 3 d fW � 1 _ 1JJ i p ( i „ _ — I ° jV , � ( � Qf C W MZW III -- } , 5 , o Q COLL o — - �� S U!l a ' S ON 3330