HomeMy WebLinkAbout2014-04-14 Minutes
Newcastle COMMUNITY HALL BOARD
Meeting of the Newcastle Village Community Hall Board
held on April 14, 2014 at 7 pm in the Council Chambers.
Attendees: C. Abraham – chair
S. DeJong
S. Rogers
P. DeJong
B. Carmichael
W. Partner – Local Councilor
W. Woo – Regional councilor
G. Bell - secretary
MINUTES
1.1Motion by P. DeJong, seconded by S. Rogers
That March minutes be accepted as circulated. “Carried”
BUSINESS ARISING
2.1 Discussed list of building improvements:
Board agreed to replace upper carpeted area of auditorium with tiling.
B. Carmichael will bring in samples for next meeting.
Research will begin to be done for the kitchen project.
Fundraising account has approximate balance of $24000.00.
2.2 Ceiling Tiles – S. Fogg has purchased will install this month. Was waiting for snow melt to end to
ensure new damage did not occur.
FINANCIAL REPORT
3.1 Motion by W. Woo, seconded by B. Carmichael
That financial report is accepted as circulated. “Carried”
BILLS
4.1 Motion by S. DeJong, seconded by W. Partner
That the following invoices be paid as presented:
$450.00 S. Fogg supervision “Carried”
CORRESPONDENCE
5.1 Received $18000.00 towards 2014 operating budget from Municipality.
Thank you note to be sent to Municipality
HEALTH & SAFETY
6.1 Inspection report received for information – copy sent to Operations Dept.
Added – Mason’s Room has some discoloration on brickwork – Board members inspected room.
Custodian will clean brick.
Add – eaves trough off on north side of building
FUNDRAISING
7.1 B. Carmichael reported on Hotel California – financial report attached.
Hired G. Kimbal to clear chairs this was a great help.
Fall Festival will keep bar to hall and patio area.
Working closely with Fall Festival committee.
Plan within hall is pancake breakfast put prepared by B. Carmichael and G. Krohn.
Afternoon schnitzel on a bun with music in gazebo area.
Evening concert within the hall – looking at County West, Fiddle Sticks – charge $10.00 entrance
fee.
C. Abraham commented she heard many comments about how great Hotel California was.
2015 concert is scheduled for March 28.
Financial report distributed.
NEW BUSINESS
8.1 C. Abraham reported: B. Carmichael and she attended webinar on Alcohol Risk Management by
Frank Cowan. Found it very informative. In general we are doing most of what is
recommended. As responsible party we should anticipate risks that could arise while people are
drinking. Should require copy of bartenders smart serve certificate. Responsible for individual
until they are sober whether they are home, anywhere. Bartenders are responsible to circulate
to ensure no one is becoming intoxicated. Copy of webinar will be distributed to board
members. Cathy notes will be attached as well.
Recommend we go over alcohol policy again
Meet with regular groups i.e. Lions, Masons, etc. to educate them on alcohol policy.
Discussed possibility of local Keys To Us, drive service from the hall. This could open board up to
responsibility or liability if we are involved with service. As there are services readily available it
was felt board should leave it with them.
8.2 Fire department donated micro wave. It has been placed in main kitchen.
8.3 B. Carmichael reported he assisted with Rotary Club function. It was apparent that signing
authority on contract did not share contract information with committee. It was agreed it is the
responsibility of the individual groups to share information within their organization.
8.4 C. Abraham showed new tablet to be used by secretary.
8.5 5 round tables have been given to hall by Municipality from Garnet Rickard as they have
purchased new ones.
ADJOURNED 8 PM