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HomeMy WebLinkAbout05/05/2014 General Purpose and Administration Committee Minutes May 5, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 5, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak until 4:34 p.m. Councillor J. Neal Councillor W. Partner Councillor C. Traill until 4:15 p.m. Councillor W. Woo arrived at 9:32 a.m. Also Present: Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper announced the following events:  st 61 Annual Kinsmen Carnival May 8 to 11, 2014 at the Garnet B. Rickard Recreation Complex.  Annual Maple Festival on Saturday, May 3, 2014, sponsored by the Historic Downtown Bowmanville Business Improvement Area.  th 4 Annual Haydon Kitchen Party on Saturday, May 3, 2014 at the Haydon Community Hall.  Tyrone United Church Spring Fundraiser featuring “Russ Gordon and the Thicker than Water” band on Saturday, May 3, 2014 at the Tyrone United Church. - 1 - General Purpose and Administration Committee Minutes May 5, 2014 Councillor Woo attended the meeting at 9:32 a.m. Councillor Novak announced the following events:  Public Meeting for the Durham Region proposed new service today, Monday, May 5, 2014, from 11:00 a.m. to 6:00 p.m. at the Courtice Community Centre.  Clarington Board of Trade’s & Office of Economic Development’s Clarington’s Downtown Revitalization Education Session this evening, Monday, May 5, 2014, from 6:30 p.m. to 8:00 p.m. in the Council Chambers of the Municipal Administrative Centre.  Public Information Centre regarding the Clarington Transportation Master Plan on Tuesday, May 6, 2014 from 6:00 p.m. to 8:00 p.m. in the Council Chambers of the Municipal Administrative Centre.  McHappy Day on Wednesday, May 7, 2014. $1.00 of each purchase of Big Mac, Happy Meal or McCafe Beverage goes to support Ronald McDonald House.  Durham Environmental Advisory Committee 2014 Environmental Achievement Awards on Thursday, May 8, 2014 at the Regional Headquarters. The Engineering Services Department has been nominated by the Central Lake Ontario Conservation Authority (CLOCA).  CLOCA’s Public Tree Planting – Earth Day on Saturday, May 3, 2014 at the Enniskillen Conservation Area. Councillor Partner announced the following upcoming events:  McHappy Day on Wednesday, May 7, 2014 at the Newcastle McDonald’s restaurant.  Orono Horticultural Society meeting on Thursday, May 8, 2014 at 7:30 p.m. at the Orono United Church.  Newcastle Horticultural Society’s Plant Sale on Saturday, May 10, 2014 from 9:00 a.m. to noon at the Newcastle Community Hall.  Orono Horticultural Society Plant and Yard Sale onSaturday, May 10, 2014 from 8:30 a.m. to noon at 61 Irwin Road, Orono.  Terrens Wellness Centre’s Stress Management for Women Seminars started April 30, 2014 and will continue for four Wednesdays.  Culinary Medicinal Herbs Speaker’s Series on Tuesday, May 13, 2014 at the Firehall Bistro in Orono.  Newcastle Farmers Market opens on Sunday, May 18, 2014 and will continue every Sunday until Thanksgiving weekend.  World Ovarian Cancer Day on Thursday, May 8, 2014.  4th Annual In the Face of an Angel Golf for Ovarian Cancer Tournament on Sunday, May 25, 2014 at the Archibald’s Cider House Golf Course. More information can be found at www. Inthefaceofanangel.ca. - 2 - General Purpose and Administration Committee Minutes May 5, 2014 Councillor Woo announced the following events:  Green Gaels Lacrosse Team’s home opener at the Garnet Rickard Complex on Thursday, May 1, 2014.  th 100 Anniversary of the Newcastle Horticultural Society and AGM for District 17 on Saturday, May 3, 2014.  MS Mandarin Walk on Sunday, May 4, 2014 at the Garnet B. Rickard Recreation Complex.  MusiCounts Band Aid Grant Presentation of a $10,000 grant for the school’s music program to Harold Longworth Public School on Tuesday, May 6, 2014 from 1:45 p.m. to 3:00 p.m.  Casting Call for the TVO series, “Giver”, on Wednesday, May 7, 2014 from 3:00 p.m. to 7:00 p.m. at the Central Public School, Bowmanville. They are going to assist the Parent Council build an interactive playground for the school. Mayor Foster announced the following upcoming events:  National Day of Honour Ceremony on Friday, May 9, 2014 at 1:30 p.m. in the Bowmanville Cenotaph to mark the end of Canadian military involvement in Afghanistan  Renaming of Clarington’s Leash Free Park to honour and recognize the late Dave Boyd’s commitment to the park on Friday, May 9, 2014 at 2:30 p.m.  Miche Open House and Warehouse Sale on Friday, May 9, 2014 from 5:00 p.m. to 9:00 p.m. at 1712 Baseline Road, Courtice. Miche is manufacturer and distributor of women’s purses/handbags.  Holy Trinity Catholic High School’s Drama Club’s performance of “Suessical” on Friday, May 9, 2014 at 7:00 p.m.  Big Brothers & Sisters of Clarington Annual 3 on 3 Road Hockey Tournament on Saturday, May 10, 2014 from 9:00 a.m. to 5:00 p.m. at the Clarington Central Secondary School.  M & M Meats’ Annual BBQ in Support of Crohn’s and Colitis Canada on Saturday, May 10, 2014 in Bowmanville.  Orono Historic Walking Tour on Sunday, May 11, 2014 from 1:00 p.m. to 2:30 p.m. at the Orono Town Hall. - 3 - General Purpose and Administration Committee Minutes May 5, 2014  Mayor Foster made the following proclamation regarding School Crossing Guard Appreciation Day: WHEREAS, the Municipality of Clarington places top priority on child safety issues and awareness, and education plays a critical role in ensuring the safety of our children; AND WHEREAS, during the school year, student pedestrian safety is the primary mission for the more than 33 adult School Crossing Guards in the Municipality of Clarington; AND WHEREAS, every school day, these highly dedicated men and women are in the street protecting our school children and training them about pedestrian safety; AND WHEREAS School Crossing Guards provide an invaluable service to our community, often facing adverse and dangerous conditions in the performance of their duties to ensure children cross safely; AND WHEREAS it is the desire of the Municipality of Clarington to recognize the School Crossing Guards who perform an estimated 1,200,000 crossings each school year protecting our children during their commute to and from school; NOW THEREFORE let it be known that the Council of the Corporation of the Municipality of Clarington hereby proclaims: May 5, 2014 as ‘SCHOOL CROSSING GUARD APPRECIATION DAY” in the Municipality of Clarington AND FURTHER take notice and let it be known that the Council of the Corporation of the Municipality of Clarington hereby urges all citizens to take cognizance of this event and fittingly join in its observance. MINUTES Resolution #GPA-303-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 14, 2014, be approved. CARRIED - 4 - General Purpose and Administration Committee Minutes May 5, 2014 Councillor Woo chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Applications for a Zoning By-law Amendment Applicant: Mark Abernethy, James Abernethy, and Tyler Smith Report: PSD-023-14 Ruth Porras, Senior Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Glen Genge, Planning Consultant, D.G. Biddle & Associates, was present on behalf of the applicants to answer questions. He provided the Committee with an overview of the application. Mr. Genge noted that there are currently no plans for a rear yard parking lot, and that the neighbours are not in favour of the parking lot. He added that the neighbours are otherwise in support of the application. Mr. Genge highlighted the street parking and noted that the applicant does not anticipate any parking issues. He stated that he was available to answer questions from the Committee regarding the application. Subject: (b) Applications for Proposed Draft Plan of Subdivision, Official Plan Amendment and Zoning By-law Amendment Applicant: 1829963 Ontario Inc. Report: PSD-024-14 and Subject: (c) Applications for Proposed Draft Plan of Subdivision, Official Plan Amendment and Zoning By-law Amendment Applicant: Republic Live Inc. Report: PSD-025-14 Mitch Morawetz, Planner 1, made a combined verbal and electronic presentation to the Committee regarding the above two applications. Mark Grimsditch, local resident, spoke in opposition to the application. His concerns were with traffic and the impact on local residents and emergency services. Mr. Grimsditch stated that Regional Road 20 already has traffic issues on long weekends. He stated that he has yet to see a Traffic Management Plan, which he believes should be submitted prior to Council making a decision on the subject applications. Mr. Grimsditch is concerned with increasing the attendance without addressing the existing traffic problems, chaos and disruption to those in the community. - 5 - General Purpose and Administration Committee Minutes May 5, 2014 Leslie Kerrigan, local resident, spoke in opposition to the application. She stated that she is opposed to both applications. Ms. Kerrigan stated that she is concerned with the size of the parking lot, which will be three times the size of the Oshawa GO Station parking lot. Her concerns were regarding water, security, lighting, traffic management, traffic staff/volunteers, crowd control, and busses. Ms. Kerrigan stated that she is concerned about the safety of those who may decide to walk on the road, in the dark. She is concerned about the liability surrounding the safety issues. Regarding the camping area, Ms. Kerrigan stated that community involvement was promised in January, but the community has not been involved. She is concerned that the traffic management plan has not been finalized, but she raised her concerns about the draft traffic management plan, in particular the inconvenience of the citizens to accommodate the concert goers. Ms. Kerrigan added that she was informed that Regional Road 20 was not supposed to be closed, but now there are plans to close a section of the Regional Road 20. She raised the issue of illegal camping which took place at last year’s concert. Ms. Kerrigan stated that she believes that the event is growing too quickly and the problems are not being addressed. She informed the Committee that, should these changes be approved, she will be taking the matter to her lawyer to discuss her legal options, including the possibility of an injunction. Luc Breau, local resident, spoke in opposition to the application. He is concerned about the parking which will disturb the peace and quiet of the area and possible adversely affect the drinking water. Mr. Breau is concerned about lack of access to his property resulting in him either having to stay away from his property or being trapped in his home. He explained that his house is still full of dust from traffic from last year’s concert. Mr. Breau added his concerns regarding emergency vehicle access and the environment, especially the vulnerability of the aquifer. He asked whether there will be recreation vehicles parked in the parking lot. Mr. Breau stated that he is concerned about cars leaking gas and oil. His research found that approximately 10% of cars will be leaking fluids onto the land and potentially into the drinking water. Angie Stone, local resident, spoke in opposition to the application. Ms. Stone stated that she is concerned about the mismanagement of the event including drinking and driving, urinating on their property, and other disturbances. She stated that she and her husband were not comfortable leaving their property. Ms. Stone is concerned about the security of the perimeter of her lawn and access by emergency personnel. Ms. Stone noted that it took two hours to access their driveway last year. Lori-Ann Gervais, local resident, spoke in opposition to the application. Ms. Gervais informed the Committee that communications were only sent to those within two kilometres of the site. She stated that she is concerned about why the application is for green space and not a commercial application. Ms. Gervais asked why it is not the property owner applying for the changes. She asked that, if local residents call 911, will the call be responded to by the emergency vehicles located at the subject site and, will they will not be delayed due to traffic. Ms. Gervais stated that she will be significantly - 6 - General Purpose and Administration Committee Minutes May 5, 2014 impacted by the road closure and amount of traffic. She stated that she is also concerned about the environmental impact of the large number of people and their impact on the environment and water. Ms. Gervais stated that she is concerned about liability for those trespassing on her property, the dust from the gravel road, disturbances, and management issues. Resolution #GPA-304-14 Moved by Councillor Partner, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Ms. Gervais to speak on behalf of Jim and Hilda Cochrane. CARRIED Ms. Gervais, speaking on behalf of Jim and Hilda Cochrane, stated that the Cochranes have lived in their home for 52 years and are greatly affected by the event. She asked why the buffer zone from the parking area is only a 15m buffer for residents, but a 30m buffer for the green space. Ms. Gervais explained that they have been trying to be a part of the plans for two years, but because they are outside of the two kilometre radius they have not received communications. She added that the Cochranes are also concerned about water, noise and light pollution. Ryan Sutcliffe, local resident, spoke in opposition to the application. He stated that he has lived in his home for 10 years. Mr. Sutcliffe stated that he was aware of the track and the concerts, but he cannot support the application. He informed the Committee that the test wells on the subject lands were furrowed under. Mr. Sutcliffe stated that road upgrades are required on Concession 10 from Mosport Road to Highway 115. He stated that he will be surrounded on three sides by the event. Mr. Sutcliffe added that he is in support of Canadian Tire Motorsport Park, but cannot support the expansion of the festival in the form in which it currently stands. Barbara Breau, local resident of 15 years, spoke in opposition to the application. Ms. Breau noted that many of the speakers will have similar concerns about the event and expansion affecting the green space and Oak Ridges Moraine lands. She explained that the concerns affect the community and how it impacts their homes and lives with little consultation and regard for their concerns. Ms. Breau stated that she believes that her quiet peaceful country life will be affected. Her specific concerns are regarding well water and the effects on the lands. Ms. Breau reminded the Committee that Council has responsibilities under the Oak Ridges Moraine (ORM) Conservation Act. She referred to a report which speaks to the municipalities’ obligations to protect the ORM. Specifically, Ms. Breau noted that municipalities should strengthen by-laws and ensure that they meet minimum levels of protection, the need for improvement, transparency, and better enforcement on areas of the moraine. She noted that the notice of the public meeting indicates that the amendment is to permit parking, portable washrooms, - 7 - General Purpose and Administration Committee Minutes May 5, 2014 temporary ticket booths, bus loading, and parking areas. Ms. Breau asked whether these uses are consistent with a green space use, she believes they are consistent with a commercial endeavour. She highlighted sections of the Official Plan review regarding responsible stewardship, incompatible development, protection of residents from natural and man-made hazards, protection of the ORM, groundwater recharge and discharge, aggregate resources, and minimizing light pollution. SUSPEND THE RULES Resolution #GPA-305-14 Moved by Councillor Partner, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow Ms. Breau speak for a further five minutes. CARRIED Ms. Breau continued by referencing Section 14 of the Clarington Official Plan (OP) regarding recreational uses and noted that the proposed uses do not conform to the Clarington Official Plan. She noted that Section 5.11 of the OP relating to Special Events references music festivals, limited to three days. Ms. Breau suggested that this section would mean that the current proposal would not be permitted as it is a four day festival. She concluded by asking the Committee to not allow the event to continue. Kate Sperry, local resident, spoke in opposition to the application regarding the camping proposal. She explained that very few neighbours are present as many of the neighbours did not receive notification and further that the site notice sign was knocked down. Ms. Sperry stated that one of her concerns with the camping site is a forest fire, potentially started by careless smoking by campers. She noted that there were improperly parked cars which were not towed or ticketed during the event. Ms. Sperry informed the Committee that she spent four hours trying to get home from work during the event. She also noted that she had declined an invitation to go away because her family was concerned about the safety of their property. Ms. Sperry noted that Murphy Road is a dead-end road and there is difficulty with vehicles turning around on the road. RECESS Resolution #GPA-306-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for 20 minutes. CARRIED - 8 - General Purpose and Administration Committee Minutes May 5, 2014 The meeting reconvened at 12:16 p.m. Brent Moxam, local resident, spoke in opposition to the application for parking. He referenced By-law 2005-109 Section 6.3.4 regarding parking spaces and the type of surface. Mr. Moxam reminded the Committee that the last two Boots & Hearts concert weekends have been rainy and therefore the proposed parking area, in a dirt field, will not meet Section 6.3.4 of the By-law unless gravel is placed on the land. He explained that, if gravel is applied, the land can no longer be worked. Mr. Moxam noted that there is a culvert in the southeast corner of the subject property which runs onto land which he works and owns. He added that he is concerned about the adverse effect of contaminated water on his household, farm animals and business. Mr. Moxam stated that the garbage from the proposed site, and from the drivers stuck in traffic, will be strewn on his land and will be incorporated into his hay bales. He informed the Committee that he has16 years of experience as a concert producer. Mr. Moxam explained that it will take many days to clean up from the effects of a concert, which will cause extended traffic issues. He stated that he is concerned about the vulnerability of the aquifer. Mr. Moxam added that he is concerned about the diesel-run light towers and the effect of light pollution on his neighbours. He confirmed that the proposed types of light fixtures will provide light to a five acre circumference. Mr. Moxam added that the noise from the diesel generators will impact his neighbours. He noted that intoxicated concert goers will end up sleeping in their cars, resulting in the parking lot becoming a camping lot. SUSPEND THE RULES Resolution #GPA-307-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Mr. Moxam speak for an additional two minutes. CARRIED Mr. Moxam continued by adding that he is concerned about the safety of his family, animals, equipment and property. He added that he needs to ensure that veterinarian services are able to access his property, if necessary. Lois Wilson, local resident, spoke in opposition to the application for parking. She stated that she has similar concerns to her neighbours and added that they are close to the entrance gates to the parking lot. In particular, Ms. Wilson stated that she is concerned about traffic volume trying to access and exit the parking lot. Ms. Wilson added that she is also concerned about drinking and driving. She added that she is not certain where the taxis will be located. Ms. Wilson noted that she is concerned about the light pollution and lack of washroom facilities near the woodlot. She asked whether - 9 - General Purpose and Administration Committee Minutes May 5, 2014 the proposed sound barriers will be temporary. Ms. Wilson asked whether there would be permanent or temporary signs. She added that the garbage needs to be removed within days rather than weeks. Ms. Wilson noted that the noise from the party goers is going to affect her. She asked whether the future plans for Highway 35 expansion are going to affect the Dobson farm and future concerts. Ms. Wilson informed the Committee that she is concerned about security, insurance, and property matters and whether there are plans for more concerts throughout the year. She noted that the Boots & Hearts website is listing tickets for offsite parking. Ms. Wilson noted that once agricultural land has been changed, it can’t be reversed. Barb Maddox, local resident, spoke in opposition to the application. She stated that her concerns are shared with her neighbours but that her largest concern is the effect of leaking cars on the drinking water. Ms. Maddox added that she is also concerned about traffic volume, noise and light pollution, and the risk of forest fires. She added that Concession Road 10 already has many maintenance issues and she is concerned about the impact of concert goers on the road. Ms. Maddox asked who will take on the liability if people are injured on private property. Adam Walker, local resident, spoke in opposition to the application respecting parking. Mr. Walker informed the Committee that he had not been notified of the plans until six days ago when one of his neighbours informed him of the plans for parking. He stated that he has received nothing from the Boots & Hearts organizers. Mr. Walker stated that he consulted with the neighbours and noted that there are two small signs indicating the proposed planning change. He stated that he is disappointed with everyone involved, especially Republic Live, for disregarding the neighbours on the west side of Highway 35. Mr. Walker noted that he has the same concerns as his neighbours. He informed the Committee that his traffic concerns were ignored during the 2013 Boots & Hearts concert. Mr. Walker added that he found trespassers on his property, which resulted in a heated confrontation. As a result, he is concerned for his safety and that of his neighbours. Mr. Walker asked the Committee not approve this application. He stated that there are errors and omissions in the Planning Services Department paperwork. Mr. Walker informed the Committee that he attended the Planning Services Department and asked for any and every piece of paperwork that he is entitled to regarding the matter. He added that there was still missing paperwork which he inquired about on Friday, including the planning justification report, and the Scope Natural Heritage Evaluation. Mr. Walker explained that he made copies of the information and distributed it to his neighbours on the weekend. He stated that he was concerned that he and his neighbours “don’t matter”. - 10 - General Purpose and Administration Committee Minutes May 5, 2014 SUSPEND THE RULES Resolution #GPA-308-14 Moved by Councillor Partner, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Mr. Walker to speak for an additional two minutes. CARRIED Mr. Walker referenced the Creighton Manning initial report, and Event Transportation Sketch Plan, which indicates that people may be using the parking lot on the Monday prior to the event. He further noted that, on the Eco View Evaluation of the Property document, it states that the existing buildings will be demolished. Mr. Walker asked if this was true. He continued by asking whether the test wells have been filled or whether there is a danger of water contamination, via the wells. Denise Burns, local property owner, spoke in opposition to both applications. Ms. Burns stated that her father lived on the property for 16 years. She informed the Committee that her father conveyed concerns regarding traffic, light and noise pollution from the 2013 Boots & Hearts event. Ms. Burns expressed concerns for the neighbours including their livelihood and property values. Scott Burns, local property owner, spoke in opposition to both applications. He explained that Mr. Moxam worked the land. Mr. Burns noted that, if he shone lights at his neighbours he would be stopped and he asked why this much light pollution would be allowed. He explained that his father-in-law owned the property until recently and his father-in-law had concerns about garbage, noise and light pollution. Mr. Burns suggested that the Committee view some of the videos from the previous Boots & Hearts Concerts. He noted that, in the past, there were problems with trespassers. Mr. Burns added that the concert should not be allowed to expand until existing issues are addressed. He noted that there are concerns regarding emergency vehicle access and response times. Mr. Burns explained that the house has well water and he stated that he cannot imagine how anyone would allow a large number of cars to park near the water aquifer. He concluded by stating that he does not understand why the neighbours have to suffer for the sake of a concert. Tara Borchuk, local resident, spoke in opposition to the application for parking. She stated that she shares the concerns previously expressed. Ms. Borchuk added that she is concerned about runoff, the effects on drinking water, garbage issues, traffic, light pollution and the ability for her to access her mailbox. Ms. Borchuk explained that she encountered traffic delays during the previous concerts. She added that she is concerned about the security of her family, property, equipment and animals. Ms. - 11 - General Purpose and Administration Committee Minutes May 5, 2014 Borchuk explained that she works in Brooklyn and therefore her route and schedule will be affected. Kevin Anyan was present to speak in support of both applications. He noted that most of the economic impact comes from the concert goers. Mr. Anyan stated that he believes that the Boots & Hearts Concert is a success, based on the number of concert goers. He noted that Boots & Hearts organizers are under no obligation to provide camping but that they are adding more camping anyway. Mr. Anyan applauded the organizers for trying to take 7000 vehicles off the road by providing offsite parking and shuttle service. He informed the Committee that Republic Live has commissioned a traffic management professional. Mr. Anyan noted that it would be cruel to force Republic Live to spend money on a traffic management plan and then to not take their recommendations. He thanked Republic Live for recently adding the Rotary Ribfest to their social media content. Mr. Anyan noted that Council has leverage to force Republic Live to take certain actions. Caroline Molinari, agent for the camping application (D09.COPA 2014-001 and D14.ZBA 2014-0006) explained that the site plan issues will be dealt with through the site plan process. Ms. Molinari stated that she believes that the application should be approved for the following reasons: there is precedence with Council approving a recent similar application, the application is in conformity with the Official Plan, it is temporary, and the proposal helps to mitigate the traffic issues. Richard Rondeau, the applicant, answered questions from the Committee regarding the application. Shannon McNevan, from Republic Live Inc., spoke regarding both applications. He stated that their goal is to be the top music festival in Canada. Mr. McNevan explained that the quick growth causes problems which are complex and which they have been working towards fixing. He clarified that the capacity for the field is 7500 vehicles, but that he plans to only put 4000 vehicles in the parking lot. Mr. McNevan noted that 30 busses will replace 4000 vehicles. He clarified that the comparison events discussed today are smaller than Boots & Hearts. Mr. McNevan admitted that the traffic situation was considerably worse the second year. He noted that Canadian Tire Motorsport Park uses a two kilometre radius for notification to neighbours, which is the same radius used by Republic Live Inc. Mr. McNevan stated that 75% of the traffic comes from the west side of the site. He explained that Concession Road 10 cannot handle as many ticketing gates as the Regional Road 20. Mr. McNevan noted that Republic Live Inc. has chosen to bring in industry professionals to deal with the logistics of the concert. He stated that it will not be a quick fix, but that the goal is to make it better each year and that they plan to continue to work with Staff to address the issues. Mr. McNevan stated that there are currently three traffic plans which change according to whether they receive government approvals for specific proposals. - 12 - General Purpose and Administration Committee Minutes May 5, 2014 RECESS Resolution #GPA-309-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 3:03 p.m. Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF KEVIN TUNNEY, TUNNEY PLANNING, REGARDING REPORT PSD-027-14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE – REQUEST FOR EXTENSION TO DRAFT APPROVAL Kevin Tunney’s name was called, but he was not present. SUSPEND THE RULES Resolution #GPA-310-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the Order of the Agenda be altered. CARRIED Resolution #GPA-311-14 Moved by Councillor Woo, seconded by Councillor Traill THAT Mr. Mensink’s delegation be considered at this time. CARRIED - 13 - General Purpose and Administration Committee Minutes May 5, 2014 DELEGATION OF NICK MENSINK, GHD, REGARDING REPORT PSD-027-14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE – REQUEST FOR EXTENSION TO DRAFT APPROVAL Nick Mensink, GHD, was present regarding Report PSD-027-14, Applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage – Request for Extension to Draft Approval. Mr. Mensink provided the Committee with background information regarding the application. He asked that the extension of the draft approval be changed from two years to six years. DELEGATION OF PAUL KENNEDY, ARCHITECTURAL TECHNOLOGIST, CASSIDY & CO., REGARDING REPORT PSD-027-14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE – REQUEST FOR EXTENSION TO DRAFT APPROVAL Paul Kennedy, Architectural Technologist, Cassidy & Co., was present regarding Report PSD-027-14, Applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage – Request for Extension to Draft Approval. Mr. Kennedy stated that he agrees with Mr. Mensink and asked for the extension to be changed from two years to six years. DELEGATION OF BILL CREAMER, D.G. BIDDLE & ASSOCIATES, REGARDING REPORT PSD-027-14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE – REQUEST FOR EXTENSION TO DRAFT APPROVAL Bill Creamer’s name was called, but he was not present. DELEGATION OF KIRK KEMP, REGARDING REPORT PSD-027-14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE – REQUEST FOR EXTENSION TO DRAFT APPROVAL Kirk Kemp, one of the applicants, was present regarding Report PSD-027-14, Applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage – Request for Extension to Draft Approval. Mr. Kemp stated that he agrees with the draft approval extension to six years and that he believes that the requirements could be met within six years. - 14 - General Purpose and Administration Committee Minutes May 5, 2014 DELEGATION OF HANNU HALMINEN, REGARDING REPORT PSD-027-14, APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE – REQUEST FOR EXTENSION TO DRAFT APPROVAL Hannu Halminen, was present to answer questions regarding his applications to Amend Draft Approved Plan of Subdivision and Rezoning to Permit Additional Lots with 11.3 Metres Frontage – Request for Extension to Draft Approval. Mr. Halminen stated that he agrees with all the recommendations except for recommendation #3, which he would like to see changed from two years to six years as he believes it to be more reasonable and responsible. He also answered questions from Committee ALTER THE AGENDA Resolution #GPA-312-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the agenda be altered to consider Report PSD-027-14 at this time. CARRIED APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND KIRK C. KEMP Resolution #GPA-313-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-027-14 be received; THAT the application to amend Draft Approved Plan of Subdivision (S-C 2007-0004) submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp to permit additional lots with 11.3 metres of frontage be supported, subject to the conditions generally as contained in Attachment 2 to Report PSD-027-14; THAT the request for extension to Draft Approval be supported but only for an additional six years; THAT the Zoning By-law Amendment application submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp be approved as contained in Attachment 3 to Report PSD-027-14; - 15 - General Purpose and Administration Committee Minutes May 5, 2014 THAT the Architectural Design Guidelines for the Northglen Neighbourhood be amended to the satisfaction of the Director of Planning Services prior to the registration of the next phase of development being Phase 1B; THAT when conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval of each phase; THAT the Region of Durham Planning Department and the Municipal Property Assessment Corporation be forwarded a copy of Report PSD-027-14 and Council’s decision; and THAT all interested parties listed in Report PSD-027-14 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-314-14 Moved by Councillor Woo, seconded by Councillor Novak THAT the foregoing Resolution #GPA-313-14 be amended by adding the following after paragraph 6: “THAT Staff also provided a six year extension for the draft plan on the east side of Middle Road when Staff brings forward a report on that draft plan.” CARRIED The foregoing Resolution #GPA-313-14 was then put to a vote and carried as amended. PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. - 16 - General Purpose and Administration Committee Minutes May 5, 2014 PLANNING SERVICES DEPARTMENT TO CONVERT A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH Resolution #GPA-315-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-023-14 be received; THAT the application to amend the Zoning By-law 84-63, submitted by Mark Abernethy, James Abernethy and Tyler Smith to convert a single-detached dwelling to a professional office, continue to be processed; and THAT all interested parties listed in Report PSD-023-14 and any delegations be advised of Council's decision. CARRIED AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: 1829963 ONTARIO INC. Resolution #GPA-316-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-024-14 be received; THAT the applications to amend the Clarington Official Plan and Zoning By-law submitted by 1829963 Ontario Inc., to allow camping and ancillary uses, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-024-14 and any delegations be advised of Council's decision. CARRIED - 17 - General Purpose and Administration Committee Minutes May 5, 2014 AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW PARKING AND ANCILLARY USES ON LANDS NEARBY TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: REPUBLIC LIVE INC. Resolution #GPA-317-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-025-14 be received; THAT the applications to amend the Clarington Official Plan and Zoning By-law submitted by Republic Live Inc., to allow parking and ancillary uses, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-025-14 and any delegations be advised of Council's decision. CARRIED HERITAGE DESIGNATION BY-LAW (AMENDMENT) 210 KING AVENUE WEST, NEWCASTLE Resolution #GPA-318-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-026-14 be received; THAT the recommendation of the Clarington Heritage Committee to enact a new designation by-law for 210 King Avenue West, Newcastle, under Part IV of the Ontario Heritage Act continue to be processed; THAT the Clerk prepare the required Notice of Intention to Amend the Designation pursuant to the provisions of the Ontario Heritage Act; THAT, depending on the response to the Notice of Intention to Designate, the Clerk either prepare the necessary by-law or report back to Council regarding objection(s) received; and THAT the Clarington Heritage Committee, the interested parties listed in Report PSD-026-14 and any delegations, be advised of Council’s decision. CARRIED - 18 - General Purpose and Administration Committee Minutes May 5, 2014 APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE REQUEST FOR EXTENSION TO DRAFT APPROVAL APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND KIRK C. KEMP This matter was considered, earlier in the meeting, following the Delegation Section of the Agenda. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT GREEN ROAD BRIDGE COST REALLOCATION, BOWMANVILLE CONTRACT NO. CL2013-26 Resolution #GPA-319-14 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report EGD-014-14 be received; THAT capital project costs be reallocated in the amount of $480,000 (net of HST) to reflect an increase in PO#08194 issued to Toronto Zenith Contracting Ltd. and a decrease in PO#07898 issued to Canadian Pacific Railway to reflect the change in the scope of rail work that Toronto Zenith Contracting Ltd. will now be undertaking instead of Canadian Pacific Railway; and THAT the Purchasing By-law be waived and staff be given the authority to process the necessary documents to affect the change in the project. CARRIED PROPOSED AMENDMENTS TO TRAFFIC BY-LAW 91-58 AND REPLACEMENT WITH A NEW CONSOLIDATED TRAFFIC AND PARKING BY-LAW Resolution #GPA-320-14 Moved by Mayor Foster, seconded by Councillor Traill THAT Report EGD-015-14 be received; THAT the Traffic By-law 91-58 and all its attached schedules and amendments to it be repealed and replaced by the new Traffic and Parking By-law and schedules as detailed in Report EGD-015-14; and - 19 - General Purpose and Administration Committee Minutes May 5, 2014 THAT the Mayor and Municipal Clerk be authorized to execute the proposed By-law attached to Report EGD-015-14. CARRIED HIGHWAY OF HEROES RIDE PROPOSAL - DENIAL Resolution #GPA-321-14 Moved by Mayor Foster, seconded by Councillor Partner WHEREAS on March 3, 2014, Council approved the 2014 Highway for Heroes Ride, in principle; AND WHEREAS Section 2.5 of By-law 2014-021 requires an application to be submitted 60 days prior to the event, being April 7, 2014 for this event; AND WHEREAS since an application has not been received by the Municipality of Clarington; NOW THEREFORE BE IT RESOLVED THAT the proposal for the 2014 Highway of Heroes Ride be denied. CARRIED LATER IN THE MEETING (See following motion) Councillor Traill left the meeting at 4:15 p.m. SUSPEND THE RULES Resolution #GPA-322-14 Moved by Councillor Neal, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-321-14 a second time. CARRIED The foregoing Resolution #GPA-321-14 was then put to a vote and carried. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. - 20 - General Purpose and Administration Committee Minutes May 5, 2014 EMERGENCY AND FIRE SERVICES DEPARTMENT FIRST QUARTER ACTIVITY REPORT – 2014 Resolution #GPA-323-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-005-14 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. CLERK’S DEPARTMENT APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER – SUMMER STUDENT Councillor Novak left the meeting at 4:34 p.m. Resolution #GPA-324-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report CLD-011-14 be received; and THAT the by-law appointing Ms. Katelyn Scheffee as a Municipal Law Enforcement Officer, attached to Report CLD-011-14, be passed. CARRIED - 21 - General Purpose and Administration Committee Minutes May 5, 2014 APPOINTMENTS TO THE AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON AND OLDER ADULT STRATEGY STEERING COMMITTEE Resolution #GPA-325-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CLD-012-14 be received; THAT Elgin Greenham be appointed to the Agricultural Advisory Committee of Clarington for a term ending December 31, 2016; and THAT the following two members of the public be appointed to the Older Adult Strategy Steering Committee for a term ending upon the submission of the Committee’s Final Report: John Coffey Julie Michalejko-Earle THAT all interested parties listed in Report CLD-012-14 be advised of Council’s decision. CARRIED 2014 MUNICIPAL ELECTION – COMPLIANCE AUDIT COMMITTEE Resolution #GPA-326-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD-013-14 be received; THAT the Clarington Municipal Election Compliance Audit Committee Rules of Procedure, included as Attachment 1 to Report CLD-013-14, be received for information; and THAT the draft by-law attached to Report CLD-013-14 as Attachment 2, including the Terms of Reference, be approved by Council. CARRIED - 22 - General Purpose and Administration Committee Minutes May 5, 2014 APPOINTMENT OF ANIMAL SERVICES OFFICER – AMY JANES Resolution #GPA-327-14 Moved by Councillor Partner, seconded by Councillor Neal THAT Report CLD-014-14 be received; and THAT the by-law appointing Amy Janes as an Animal Services Officer, attached to Report CLD-014-14 as Attachment 1, be passed. CARRIED AUTHORIZATION TO PERFORM CIVIL MARRIAGE SERVICE OUTSIDE OF COUNCIL CHAMBERS AND TO WAIVE FEE Resolution #GPA-328-14 Moved by Councillor Hooper, seconded by Councillor Neal WHEREAS Council passed a By-law to “opt in” to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Municipal Clerk has received a request to perform a civil marriage service outside of the parameters set by By-law; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to perform a civil marriage service on June 21, 2014, in Claremont, Ontario; THAT the $250 fee be waived in this instance; and THAT the appropriate by-law be forwarded to Council. CARRIED - 23 - General Purpose and Administration Committee Minutes May 5, 2014 CORPORATE SERVICES DEPARTMENT TENDER CL2014-3 HIGH FLOAT RESURFACING & DITCHING Resolution #GPA-329-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD-005-14 be received; THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of $1,805,170.81 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2014-3, be awarded the contract for the High Float Resurfacing and Ditching; THAT funds in the amount of $1,994,524.89 (net of H.S.T. Rebate), which includes $1,805,170.81 for tendering, administration, material testing and contingencies be drawn from the following Operations and Engineering Departments Capital Accounts: 2014 Capital Budget Rural Road Resurfacing 110-36-330-83680-7401……………………………………………...$1,469,286.17 2013 Capital Budget Rural Road Resurfacing – funds carried forward 110-36-330-83680-7401………………………………………………….$71,305.06 2014 Pebblestone Road Account Townline to Tooley 110-32-330-83429-7401…………………………………………………$200,000.00 2014 Pebblestone Road Account Trulls to Courtice 110-32-330-83430-7401…………………………………………………$160,000.00 2012 Duke Street Reconstruction 110-32-330-83359-7401…………………………………………………..$80,210.00 Osborne Road (Ontario Power Generations Letter of Credit G198126) 110-32-330-83334-7401…………………………………………………..$13,723.66 Total Funding ………………………………………………………......$1,994,524.89 THAT, pending satisfactory pricing and service, the contract be extended for a second, third and fourth year. CARRIED - 24 - General Purpose and Administration Committee Minutes May 5, 2014 RFP2014-2 ENGINEERING SERVICES FOR HVAC RETRO-FIT & LIGHTING SYSTEM DESIGN Resolution #GPA-330-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report COD-006-14 be received; THAT the proposal received from MAT 4Site Engineers Limited, Toronto, Ontario, being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2014-2, be awarded the contract for Engineering Services for HVAC Retro-Fit & Lighting System Design with a bid amount of $44,265.60 (net of H.S.T. Rebate); and THAT funding be provided from Account 110-16-130-81613-7401 Mechanical and Electrical Consultant for the Energy Efficiency Upgrades to the HVAC and Lighting Systems at the Municipal Administrative Centre and Main Branch Library. CARRIED FINANCE DEPARTMENT ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR THE YEAR ENDED DECEMBER 31, 2013 Resolution #GPA-331-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND-010-14 be received; and THAT a copy of Report FND-010-14 be sent to the Ministry of Municipal Affairs and Housing. CARRIED FINANCIAL UPDATE AS AT MARCH 31, 2014 Resolution #GPA-332-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND-011-14 be received for information. CARRIED - 25 - General Purpose and Administration Committee Minutes May 5, 2014 FEDERAL GAS TAX AGREEMENT WITH THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO Resolution #GPA-333-14 Moved by Councillor Neal, seconded by Councillor Woo THAT Report FND-012-14 be received; THAT the By-law, contained in Attachment 1 to Report FND-012-14, authorizing the Mayor and Clerk to execute, on behalf of the Corporation of the Municipality of Clarington, a Municipal Funding Agreement for the transfer of Federal Gas Tax Funds, be passed; and THAT the Association of Municipalities of Ontario be advised of Council’s decision. CARRIED BOWMANVILLE INDOOR SOCCER DEBENTURE Resolution #GPA-334-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report FND-013-14 be received; and THAT the Director of Finance/Treasurer be authorized to make application to the Region of Durham for the debenture of the Bowmanville Indoor Soccer balloon payment in the amount of $1,426,000 over a 10 year period. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 26 - General Purpose and Administration Committee Minutes May 5, 2014 OTHER BUSINESS There were no items to be considered under this section of the Agenda. COMMUNICATIONS CORRESPONDENCE CONCERNING THE PUBLIC MEETING (AGENDA ITEM 5(A)), REGARDING AN APPLICATION TO CONVERT A SINGLE-DETACHED DWELLING TO A PROFESSIONAL OFFICE, REPORT PSD-023-14 Resolution #GPA-335-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT correspondence from the following people, concerning the Public Meeting (Agenda Item 5(a)) Regarding an Application to Convert a Single-Detached Dwelling to a Professional Office, Report PSD-023-14, be referred to the Director of Planning Services to be considered as part of the application review process: Dr. Robin Jeffery Andrew and Janet Rice John and Janet Rice Kris Bargenda and Jennifer Pinsent Steve and Tori Kay CARRIED CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-336-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT tkcl meeting adjourn at 5:18 p.m. / CARRIED O R r CPU _Y-C`LER - 27 -