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REPORT #1
REPORT TO COUNCIL MEETING OF MAY 12, 2014
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 5, 2014
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) ESD-005-14 First Quarter Activity Report— 2014
(b) FND-011-14 Financial Update as at March 31, 2014
2. APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND
REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE
REQUEST FOR EXTENSION TO DRAFT APPROVAL
APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND
KIRK C. KEMP
THAT Report PSD-027-14 be received;
THAT the application to amend Draft Approved Plan of Subdivision
(S-C 2007-0004) submitted by Kevin Tunney on behalf of 2265719 Ontario Inc.,
2084165 Ontario Limited and Kirk C. Kemp to permit additional lots with
11.3 metres of frontage be supported, subject to the conditions generally as
contained in Attachment 2 to Report PSD-027-14;
THAT the request for extension to Draft Approval be supported but only for an
additional six years;
THAT the Zoning By-law Amendment application submitted by Kevin Tunney on
behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp be
approved as contained in Attachment 3 to Report PSD-027-14;
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
Report #1 - 2 - May 12, 2014
THAT the Architectural Design Guidelines for the Northglen Neighbourhood be
amended to the satisfaction of the Director of Planning Services prior to the
registration of the next phase of development being Phase 1 B;
THAT when conditions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be forwarded to Council for
approval of each phase;
THAT Staff also provided a six year extension for the draft plan on the east side of
Middle Road when Staff brings forward a report on that draft plan;
THAT the Region of Durham Planning Department and the Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-027-14 and Council's
decision; and
THAT all interested parties listed in Report PSD-027-14 and any delegations be
advised of Council's decision.
3. TO CONVERT A SINGLE-DETACHED DWELLING TO A PROFESSIONAL
OFFICE
APPLICANTS: MARK ABERNETHY, JAMES ABERNETHY AND TYLER SMITH
THAT Report PSD-023-14 be received;
THAT the application to amend the Zoning By-law 84-63, submitted by Mark
Abernethy, James Abernethy and Tyler Smith to convert a single-detached dwelling
to a professional office, continue to be processed; and
THAT all interested parties listed in Report PSD-023-14 and any delegations be
advised of Council's decision.
4. AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND
REZONING TO ALLOW CAMPING AND ANCILLARY USES ON LANDS
NEARBY TO CANADIAN TIRE MOTORSPORT PARK
APPLICANT: 1829963 ONTARIO INC.
THAT Report PSD-024-14 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
submitted by 1829963 Ontario Inc., to allow camping and ancillary uses, continue
to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-024-14 and any delegations be
advised of Council's decision.
Report #1 - 3 - May 12, 2014
5. AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND
REZONING TO ALLOW PARKING AND ANCILLARY USES ON LANDS
NEARBY TO CANADIAN TIRE MOTORSPORT PARK
APPLICANT: REPUBLIC LIVE INC.
THAT Report PSD-025-14 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
submitted by Republic Live Inc., to allow parking and ancillary uses, continue to be
processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-025-14 and any delegations be
advised of Council's decision.
6. HERITAGE DESIGNATION BY-LAW (AMENDMENT)
210 KING AVENUE WEST, NEWCASTLE
THAT Report PSD-026-14 be received;
THAT the recommendation of the Clarington Heritage Committee to enact a new
designation by-law for 210 King Avenue West, Newcastle, under Part IV of the
Ontario Heritage Act continue to be processed;
THAT the Clerk prepare the required Notice of Intention to Amend the Designation
pursuant to the provisions of the Ontario Heritage Act;
THAT, depending on the response to the Notice of Intention to Designate, the Clerk
either prepare the necessary by-law or report back to Council regarding
objection(s) received; and
THAT the Clarington Heritage Committee, the interested parties listed in Report
PSD-026-14 and any delegations, be advised of Council's decision.
7. GREEN ROAD BRIDGE COST REALLOCATION, BOWMANVILLE
CONTRACT NO. CL2013-26
THAT Report EGD-014-14 be received;
THAT capital project costs be reallocated in the amount of $480,000 (net of HST) to
reflect an increase in PO#08194 issued to Toronto Zenith Contracting Ltd. and a
decrease in PO#07898 issued to Canadian Pacific Railway to reflect the change in
the scope of rail work that Toronto Zenith Contracting Ltd. will now be undertaking
instead of Canadian Pacific Railway; and
THAT the Purchasing By-law be waived and staff be given the authority to process
the necessary documents to affect the change in the project.
Report #1 - 4 - May 12, 2014
8. PROPOSED AMENDMENTS TO TRAFFIC BY-LAW 91-58 AND REPLACEMENT
WITH A NEW CONSOLIDATED TRAFFIC AND PARKING BY-LAW
THAT Report EGD-015-14 be received;
THAT the Traffic By-law 91-58 and all its attached schedules and amendments to it
be repealed and replaced by the new Traffic and Parking By-law and schedules as
detailed in Report EGD-015-14; and
THAT the Mayor and Municipal Clerk be authorized to execute the proposed
By-law attached to Report EGD-015-14.
9. HIGHWAY OF HEROES RIDE PROPOSAL - DENIAL
WHEREAS on March 3, 2014, Council approved the 2014 Highway for Heroes
Ride, in principle;
AND WHEREAS Section 2.5 of By-law 2014-021 requires an application to be
submitted 60 days prior to the event, being April 7, 2014 for this event;
AND WHEREAS since an application has not been received by the Municipality of
Clarington;
NOW THEREFORE BE IT RESOLVED THAT the proposal for the 2014 Highway of
Heroes Ride be denied.
10. APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER — SUMMER
STUDENT
THAT Report CLD-011-14 be received; and
THAT the by-law appointing Ms. Katelyn Scheffee as a Municipal Law Enforcement
Officer, attached to Report CLD-011-14, be passed.
11. APPOINTMENTS TO THE AGRICULTURAL ADVISORY COMMITTEE OF
CLARINGTON AND OLDER ADULT STRATEGY STEERING COMMITTEE
THAT Report CLD-012-14 be received;
THAT Elgin Greenham be appointed to the Agricultural Advisory Committee of
Clarington for a term ending December 31, 2016; and
Report #1 - 5 - May 12, 2014
THAT the following two members of the public be appointed to the Older Adult
Strategy Steering Committee for a term ending upon the submission of the
Committee's Final Report:
John Coffey
Julie Michalejko-Earle
THAT all interested parties listed in Report CLD-012-14 be advised of Council's
decision.
12. 2014 MUNICIPAL ELECTION — COMPLIANCE AUDIT COMMITTEE
THAT Report CLD-013-14 be received;
THAT the Clarington Municipal Election Compliance Audit Committee Rules of
Procedure, included as Attachment 1 to Report CLD-013-14, be received for
information; and
THAT the draft by-law attached to Report CLD-013-14 as Attachment 2, including
the Terms of Reference, be approved by Council.
13. APPOINTMENT OF ANIMAL SERVICES OFFICER— AMY JANES
THAT Report CLD-014-14 be received; and
THAT the by-law appointing Amy Janes as an Animal Services Officer, attached to
Report CLD-014-14 as Attachment 1, be passed.
14. AUTHORIZATION TO PERFORM CIVIL MARRIAGE SERVICE OUTSIDE OF
COUNCIL CHAMBERS AND TO WAIVE FEE
WHEREAS Council passed a By-law to "opt in" to providing civil marriage services;
AND WHEREAS the authority to provide the civil marriage services extended to
those services held Monday to Friday in the Municipal Administrative Centre only;
AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of
staff time and use of the Municipal Administrative Centre;
AND WHEREAS the Municipal Clerk has received a request to perform a civil
marriage service outside of the parameters set by By-law;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk be authorized to
perform a civil marriage service on June 21, 2014, in Claremont, Ontario;
Report #1 - 6 - May 12, 2014
THAT the $250 fee be waived in this instance; and
THAT the appropriate by-law be forwarded to Council.
15. TENDER CL2014-3 HIGH FLOAT RESURFACING & DITCHING
THAT Report COD-005-14 be received;
THAT Miller Paving Limited, Gormley, Ontario, with a total bid price of
$1,805,170.81 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2014-3, be awarded the
contract for the High Float Resurfacing and Ditching;
THAT funds in the amount of$1,994,524.89 (net of H.S.T. Rebate), which includes
$1 ,805,170.81 for tendering, administration, material testing and contingencies be
drawn from the following Operations and Engineering Departments Capital
Accounts:
2014 Capital Budget Rural Road Resurfacing
110-36-330-83680-7401 ...................................................... $1,469,286.17
2013 Capital Budget Rural Road Resurfacing —funds carried forward
110-36-330-83680-7401 ...........................................................$71,305.06
2014 Pebblestone Road Account Townline to Tooley
110-32-330-83429-7401 ......................................................... $200,000.00
2014 Pebblestone Road Account Trulls to Courtice
110-32-330-83430-7401 ......................................................... $160,000.00
2012 Duke Street Reconstruction
110-32-330-83359-7401 ...........................................................$80,210.00
Osborne Road (Ontario Power Generations Letter of Credit G198126)
110-32-330-83334-7401 ........................................................... $13,723.66
Total Funding....................................................................... $1,994,524.89
THAT, pending satisfactory pricing and service, the contract be extended for a
second, third and fourth year.
Report #1 - 7 - May 12, 2014
16. RFP2014-2 ENGINEERING SERVICES FOR HVAC RETRO-FIT & LIGHTING
SYSTEM DESIGN
THAT Report COD-006-14 be received;
THAT the proposal received from MAT 4Site Engineers Limited, Toronto, Ontario,
being the most responsive bidder meeting all terms, conditions and specifications
of Request for Proposal RFP2014-2, be awarded the contract for Engineering
Services for HVAC Retro-Fit & Lighting System Design with a bid amount of
$44,265.60 (net of H.S.T. Rebate); and
THAT funding be provided from Account 110-16-130-81613-7401 Mechanical and
Electrical Consultant for the Energy Efficiency Upgrades to the HVAC and Lighting
Systems at the Municipal Administrative Centre and Main Branch Library.
17. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND
FOR THE YEAR ENDED DECEMBER 31, 2013
THAT Report FND-010-14 be received; and
THAT a copy of Report FND-010-14 be sent to the Ministry of Municipal Affairs and
Housing.
18. FEDERAL GAS TAX AGREEMENT WITH THE ASSOCIATION OF
MUNICIPALITIES OF ONTARIO
THAT Report FND-012-14 be received;
THAT the By-law, contained in Attachment 1 to Report FND-012-14, authorizing the
Mayor and Clerk to execute, on behalf of the Corporation of the Municipality of
Clarington, a Municipal Funding Agreement for the transfer of Federal Gas Tax
Funds, be passed; and
THAT the Association of Municipalities of Ontario be advised of Council's decision.
19. BOWMANVILLE INDOOR SOCCER DEBENTURE
THAT Report FND-013-14 be received; and
THAT the Director of Finance/Treasurer be authorized to make application to the
Region of Durham for the debenture of the Bowmanville Indoor Soccer balloon
payment in the amount of$1,426,000 over a 10 year period.