HomeMy WebLinkAboutEGD-014-14 Clarington REPORT
ENGINEERING DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 5, 2014 Resolution#: 1 - By-law#:
Report#: EGD-014-14 File#:
Subject: GREEN ROAD BRIDGE COST REALLOCATION, BOWMANVILLE
CONTRACT NO. CL2013-26
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-014-14 be received;
2. THAT capital project costs be reallocated in the amount of$480,000 (net of HST)
to reflect an increase in PO#08194 issued to Toronto Zenith Contracting Ltd. and
a decrease in PO#07898 issued to Canadian Pacific Railway to reflect the
change in the scope of rail work that Toronto Zenith Contracting Ltd. will now be
undertaking instead of Canadian Pacific Railway; and
3. That the purchasing by-law be waived and staff be given the authority to process
the necessary documents to effect the change in the project.
T
Submitted by: Reviewed by:
A.S. Cannella, C.E.T. ranklin Wu,
Director of Engineering AJ Chief Administrative Officer
Services
ASC/RA/jb
April 30, 2014
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: EGD-014-14 PAGE 2
1. PURPOSE
1.1. The purpose of this report is to recommend the reallocation of already approved
and committed funds from Canadian Pacific Railway (CP) to Toronto Zenith
Contracting Limited for work that CP can no longer undertake as part of the Green
Road and CPR Bridge Construction, Contract No. CL2013-26, as approved
through report COD-026-13.
2. BACKGROUND
2.1. As part of the project design that was completed in 2013 CP had stated that they
would be undertaking the rail related work necessary to complete the project and
provided a cost estimate for them to complete the work. As such the Municipality
issued CP a Purchase Order to complete the work in the amount of$797,593.00.
2.2. The cost provided by CP included the supply and labour as required to complete
the work which included the following:
• Installation of track on the temporary rail diversion
• Cut over or change train traffic from existing line to temporary line
• Remove existing mainline track within the project limits
• Installation of new mainline track within the project limits
• Cut over or change train traffic from existing line to temporary line
• Remove existing track on temporary rail diversion
2.3. At our construction progress meeting in March CP stated that they would no longer
be able to complete track works due to a very high work load demand for their staff
and that the work would have to be completed by a contractor. At this meeting it
was decided that in the interest of time the best approach to ensuring this work
was completed on time, on schedule and on budget was to have Toronto Zenith
secure a CP approved rail subcontractor to complete the work as part of their
contract.
2.4. Toronto Zenith was able to secure an acceptable railway subcontractor to
complete the work, which has been approved by CP. The cost to complete the
work by Toronto Zenith and their subcontractor is $480,000.00 (excluding HST).
2.5. The cost provided by Toronto Zenith excludes track material that is to be supplied
by CP but includes the following:
• Installation of track on the temporary rail diversion
• Remove existing mainline track within the project limits
• Installation of new mainline track within the project limits
• Remove existing track on temporary rail diversion
REPORT NO.: EGD-014-14 PAGE 3
2.6. CP will still be required to complete the cut over work to and from the temporary
rail diversion and have already supplied the materials for the track work to be
undertaken by Toronto Zenith. The balance of CP's PO will be $317,593.00.
3. DISCUSSION
3.1. Although the announcement by CP that they were no longer able to undertake the
work they were scheduled to do was unfortunate, having Toronto Zenith complete
the work does provide them better control over the schedule as they will be
dictating the timing for the completion of the track works as opposed to having to
deal with a 3rd party, CP, who they are not in control of.
4. CONCURRENCE
This report has been reviewed by Nancy Taylor, Director of Finance/Treasurer,
who concurs with the recommendations.
5. CONCLUSION
5.1. That capital project costs be reallocated in the amount of $480,000 (net of HST) to
reflect an increase in PO#08194 issued to Toronto Zenith Contracting Ltd. and a
decrease in PO#07898 issued to Canadian Pacific Railway to reflect the change in
the scope of rail work that Toronto Zenith Contracting Ltd. will now be undertaking
instead of Canadian Pacific Railway.
CONFORMITY WITH STRATEGIC PLAN — not applicable
Staff Contact: Ron Albright, Manager, Infrastructure and Capital Works
Attachments: None
List of interested parties to be advised of Council's decision: Not Applicable