HomeMy WebLinkAbout04/14/2014
General Purpose and Administration Committee
Minutes
April 14, 2014
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, April 14, 2014 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill arrived at 9:40 a.m.
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Manager of Internal Audit, Catherine Carr arrived at 12:25 p.m. until
4:50 p.m.
Director of Community Services, J. Caruana until 3:30 p.m.
Director of Planning Services, D. Crome until 4:50 p.m.
Director of Operations, F. Horvath until 4:50 p.m.
Director of Corporate Services & Human Resources, M. Marano
until 4:50 p.m.
Deputy Treasurer, L. Gordon until 12:25 p.m.
Director of Emergency & Fire Services, G. Weir until 4:50 p.m.
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher until 4:50 p.m.
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal declared a pecuniary interest in Report CSD-006-14 regarding the
Community Grants for the Friends of the Farewell Black Creek and Home Based
Durham.
Councillor Partner declared a pecuniary interest in Report CSD-006-14 regarding the
Community Grant for the Bethesda Cemetery Board.
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General Purpose and Administration Committee
Minutes
April 14, 2014
ANNOUNCEMENTS
Councillor Novak announced the following upcoming events:
Official Opening Ceremony for the Oshawa North Paramedic Response Station
on Monday, April 14, 2014 at 2:00 p.m. at 1260 Wilson Road North, Oshawa.
Book of Condolences for the family of Jim Flaherty is located at the Durham
Regional Headquarters.
Tentatively - Grundfos Hydronic Circulation Pumps on Wednesday, April 16,
2014 at 9:30 a.m. at the College of Renewable Energy.
Media Launch of “Impact of Family Violence from a South Asian Perspective
Conference” on Wednesday, April 16, 2014 at 11:00 a.m. at the Regional
Headquarters.
The Regional Municipality of Durham is providing additional opportunities for
residents to provide feedback about their experiences with the provincial
Greenbelt Plan and Oak Ridges Moraine Conservation Plan (ORMCP) on
Wednesday, April 16, 2014 between 6:00 p.m. and 9:00 p.m. at the Pickering
Recreation Centre.
Councillor Partner announced the following events/announcements:
Durham Region’s Annual Spring Compost Event on Saturday, April 26, 2014,
between 8:00 a.m. and noon at the Clarington Operations Depot,
178 Darlington/Clarke Line, Bowmanville.
Clarington’s Residents Pitch-in Event where residents are invited to create their
own “Pitch-In” event. Any resident, service group, neighbourhood or family
wishing to participate is invited to register their CLEAN SWEEP! with the
Municipality by calling the Operations Department at 905-263-2291 ext. 527.
Clarington’s state of the art Mobile Accessibility Stage is currently at the Request
for Proposal stage, with possible delivery by fall, 2014.
This morning members of Curves, in Newcastle, will be delivering over 1,300
pounds of food donations by ‘pulling’ the Curves Truck from Curves down to the
Clarington East Food Bank’s new location at King Ave & Baldwin St. at
11:30 a.m.
Newcastle Horticulture Society ‘s Annual Daffodil Luncheon, celebrating their
th
100 Anniversary, on Wednesday, April 16, 2014 between 11:30 a.m. and
1:00 p.m. at the Newcastle Community Hall.
Orono Rebekah Roast Pork Supper on Wednesday, April 16, 2014 at 6:00 p.m.
at the Rebekah’s Hall.
Annual Easter Egg Hunt on Saturday, April 19, 2014 at 10:00 a.m. at the Port of
Newcastle.
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General Purpose and Administration Committee
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April 14, 2014
nd
2 Annual Scavenger Hunt, sponsored by the Newcastle Business Improvement
Association, on Saturday, April 19, 2014 between 10:00 and 4:00 p.m. in
downtown Newcastle.
nd
Orono’s 2 Annual Easter Pancake Breakfast, sponsored by the Orono
Downtown Business Improvement Association, on Saturday, April 19, 2014
between 9:00 a.m. and 11:30 a.m. at the Orono Rebekah Hall. Easter Egg Hunt
will follow at the Library Grounds.
st
1 Annual Newcastle Health and Wellness Fair, sponsored by Sound Hearing
Solutions Ltd., on Wednesday, April 23, 2014 between 11:00 a.m. and 6:00 p.m.
at the Newcastle Community Hall.
Orono Horticultural Society’s House Plant Show on Thursday, April 24, 2014 at
7:30 p.m. at the Orono United Church with a guest speaker from the Viking
Nursery, speaking on “What’s New in 2014 and What has Happened to
Impatiens”.
Orono United Church’s Chicken Pot Pie Supper and Silent Auction on Saturday,
April 26, 2014 at 5:30 p.m.
Orono Town Hall’s Spaghetti Dinner and Auction on Saturday, April 26, 2014 at
6:00 p.m.
Central Lake Ontario Conservation Authority’s Trees for Rural Roads’ Pick Up
Day on Saturday, April 26, 2014.
Kendal Lions and Tea Grannies and Friends’ Afternoon Tea and 1800’s Fashion
Show on Sunday, April 27, 2014 at 1:00 p.m.
Annual Newtonville Community Hall Spaghetti Dinner on Sunday, April 27, 2014
between 4:00 p.m. and 6:00 p.m.
Councillor Hooper announced the following events:
Annual Maplefest on May 3, 2014, sponsored by the Historic Downtown
Bowmanville Business Improvement Area.
Clarington Older Adult Association (COAA) cleaned up the grounds at the
Clarington Beech Centre, on Saturday, April 12, 2014, resulting on approximately
90 bags of debris.
Metroland Durham’s Home and Garden Show Spring 2014 on Friday, April 11,
2014 at the Garnet B. Rickard Recreation Centre.
Councillor Traill announced the following:
Entries are still being accepted for the Samuel Wilmot Nature Area (SWNA)
Management Advisory Committee’s “Focus on SWNA” photography exhibition
until May 5, 2014.
First Annual Pickering Rotary Wing Festival on Friday, April 11, 2014 at the
Pickering Recreation Complex.
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Mayor Foster announced the following events/announcements:
Congratulations to Consul General Fang Li and his staff on the Chinese Cultural
Heritage Weekend festivities, April 12 and 13, 2014.
Congratulations to Granville Anderson who is the Liberal Nominee and Michael
Patrick who is the Progressive Conservative nominee for the next provincial
election.
Ribbon Cutting for B.G. Macpherson Training Centre, a training center for those
in Durham wishing to pursue a career in the electrical trades, on Wednesday,
April 16, 2014 at 3:00 p.m. at 1115 Wentworth in Oshawa.
Clarington Older Adult Association (COAA) Volunteer Appreciation Dinner on
Thursday April 17, 2014, from 5:00 p.m. to 8:00 p.m. at the Clarington Beech
Centre.
Rotary Club’s Super Spring Clean Up on Wednesday, April 23, 2014 at noon at
the Garnet B. Rickard Recreation Centre.
Arts in Clarington meeting on Wednesday, April 23, 2014 at 7:00 p.m. at the
Tyrone Community Hall.
Clarington Board of Trade’s Annual General Meeting and Business Awards on
Thursday, April 24, 2014 at 5:30 p.m. at the Clarington Beech Centre.
Retirement Coffee and Cake for Jerry Barber, Purchasing Manager, on Friday,
April 25, 2014 at 10:00 a.m. in Meeting Room 1A.
Edie Hopkins, Executive Director for the Clarington Public Library will work her
last day on Friday, April 25, 2014.
Safe Communities Advisory Committee Clean Up in the Bowmanville Valley on
Saturday, April 26, 2014 at 9:00 a.m.
Clarington Day of Mourning Ceremony on Monday, April 28, 2014 at 10:00 a.m.
at the Bowmanville Cenotaph.
There will be a Book of Condolences for the family of Jim Flaherty, former
st
Federal Finance Minister, located on the 1 Floor of the Municipal Administrative
Centre. Visitation will take place on Tuesday, April 15, 2014 at the Abilities
Centre in Whitby from 12:30 p.m. to 4:00 p.m. and 6:30 p.m. to 8:00 p.m., with
the funeral taking place at St. James Cathedral in Toronto on Wednesday,
April 16, 2014.
MINUTES
Resolution #GPA-234-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on March 31, 2014, be approved.
CARRIED
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Councillor Woo chaired this portion of the meeting.
PUBLIC MEETING
Subject:
(a) Applications for Proposed Zoning By-law Amendment
Applicant:
Courtyard Property Investments Inc.
Report:
PSD-021-14
Paul Wirch, Planner, made a verbal and electronic presentation to the Committee
regarding the application.
Don Bergman, local resident, spoke in opposition to the application. Mr. Bergman noted
that the Esso Gas Station, near the subject property, already causes traffic issues in the
area. He added that the increased traffic, caused by the LCBO, will make the problem
even worse. Mr. Bergman stated that he believes that there may be a safety issue for
the children using the pathway to go to school. Mr. Bergman informed the Committee
that the planning application sign has been down for approximately a month. He asked
about the impact of the development on the mature trees on the pathway and whether
there will be a wall erected adjacent to his property. Further, Mr. Bergman expressed
concern that the value of his home will be decreased as a result of this development.
Jeff Goldman, Principal, Durham Custom Homes, spoke in opposition to the application.
He informed the Committee that his company owns an adjacent property with future
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development of 520 residential units and 50,000 ft of commercial space. Mr. Goldman
stated that he had forwarded a letter to Members of Council which outlines his traffic
concerns regarding the location of the proposed retail outlet. He noted that he is
working towards development of his property which will enhance the Tooley’s Mill
Outdoor Event Area and the Farewell Creek Walking Trail. Mr. Goldman referred to the
map included in his correspondence and explained why he believes his development
would be a better alternative location for the LCBO. He asked that the Committee take
the time to consider locations. Mr. Goldman noted that his development required
extensive traffic studies and suggested that the proposed LCBO development would
result in much more of a traffic impact than Mr. Goldman’s development. He asked
whether a traffic study had taken place.
John Pavicic, local property owner, spoke in opposition to the application. Mr. Pavicic
informed the Committee that, if the present site is not suitable for the LCBO, he is willing
to offer his property as a possible location. He stated that he has owned the land for 20
years and is willing to work with the tenant and the Municipality.
No one spoke in support of the application.
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Steven Zakem, Solicitor, Aird & Berlis, LLP, was present representing the applicant. Mr.
Zakem informed the Committee that LCBO has been looking for the Courtice/East
Oshawa area for a number of years. He added that his client had Mr. Goldman’s site
tied up a few years ago for several retailers and the location was rejected due to access
issues. Mr. Zakem reminded the Committee that the LCBO is a monopoly and therefore
has no competition and further has the luxury of flexibility in choosing their site. He
noted that the zoning on the subject site already allows for the use and that the
application is required for the inter-parcel laneway. Mr. Zakem explained that the
developer is willing to relocate the laneway and create an attractive sidewalk. He noted
that Council does not regulate competition, Council only regulations. Mr. Zakem stated
that discussions are ongoing with Staff regarding the massing of the building through
the site plan approval process. He explained that his client entered into discussions
with the Municipality last April and negotiations with the LCBO last fall. Mr. Zakem
distributed a handout indicating the key project and construction dates. He asked, in
the interest of time, that Committee approve the application today or that the planning
report go directly to the Council meeting of April 28, 2014 and that the by-law be passed
in the same meeting.
SUSPEND THE RULES
Resolution #GPA-235-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT the Rules of Procedure be suspended to allow Mr. Zakem to speak for an
additional two minutes.
CARRIED
Mr. Zakem continued by stating that he believes there will be a large buffer with the
residential home to the south of the subject site. He added that parking has been
planned for the average traffic patterns and that it is never based on peak times.
RECESS
Resolution #GPA-236-14
Moved by Mayor Foster, seconded by Councillor Traill
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 11:17 a.m. with Mayor Foster in the Chair.
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DELEGATIONS
DELEGATION OF DAVID HANNAH REGARDING A REQUEST FOR
COMPENSATION RESULTING FROM DAMAGE OF A MUNICIPALLY OWNED TREE
David Hannah’s name was called, but he was not present.
DELEGATION OF VALERIE CRANMER, VALERIE CRANMER & ASSOCIATES INC.,
REGARDING PROPOSED SITE PLAN APPLICATION BY REPUBLIC LIVE INC.
Valerie Cranmer, Valerie Cranmer & Associates Inc., was present regarding a Proposed
Site Plan Application by Republic Live Inc. She made a verbal presentation to
accompany an electronic presentation. Ms. Cranmer provided the Committee with the
background on the application process and noted that the public meeting will take place
on May 5, 2014. She explained that the discussion today is not related to the public
meeting. Ms. Cranmer explained that today’s concern relates to the site plan
application for the use and access of the Rondeau property and the surrendering of the
aggregate license on the north half of the property to accommodate vehicle processing
and bus drop-off, pick-up and turnaround. She noted that the Ministry of Natural
Resources will not allow access through or usage of the pit area unless the license is
surrendered, which is not likely to be approved in 2014. Ms. Cranmer explained that
Emergency Services requires two points of access to the area and therefore she is
asking for the use of an upgraded road allowance on the west side on a temporary
basis to maximize traffic efficiency for patrons, neighbours and Regional Road 20 key
stakeholders. She noted that the road allowance would need to be upgraded by
widening, gravel and installation of a gate. Ms. Cranmer acknowledged that it is the
standard municipal position to not allow upgrading of a road allowance for private use.
She also noted that the applicant would need to meet Oak Ridges Moraine
Conservation Plan (ORMCP) requirements. Ms. Cranmer asked that the Committee
agree, in principle, with the use of a portion of the unopened road allowance, subject to
the consideration of the following during the site plan approval process;
That the road be upgraded by widening to accommodate two lanes of traffic
south of Regional Road 20 to the existing farm gate (gravel and gated);
That the requirements of the ORMCP be met; and
That the unopened road allowance only be used during the 2014 concert and
subsequent measures be taken to return the road allowance to its existing
condition.
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RECESS
Resolution #GPA-237-14
Moved by Councillor Woo, seconded by Councillor Novak
THAT the Committee recess for 5 minutes.
CARRIED
The meeting reconvened at 12:09 p.m.
Resolution #GPA-238-14
Moved by Councillor Woo, seconded by Councillor Novak
THAT the Committee agree, in principle, with the use of a portion of the unopened road
allowance, subject to the consideration of the following during the site plan approval
process:
That the road be upgraded by widening to accommodate two lanes of traffic
south of Regional Road 20 to the existing farm gate (gravel and gated);
That the requirements of the Oak Ridges Moraine Conservation Plan be met; and
That the unopened road allowance only be used during the 2014 concert and
subsequent measures be taken to return the road allowance to its existing
condition.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motions)
Resolution #GPA-239-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT Resolution #GPA-238-14 be referred to Staff for a report to the General Purpose
and Administration Committee on May 5, 2014.
MOTION LOST
LATER IN THE MEETING
(See following)
Councillor Neal immediately appealed the ruling of the Chair regarding discussions on a
referral motion.
The Question “will the ruling of the Chair be sustained?” was put to a vote. The ruling of
the Chair was sustained.
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General Purpose and Administration Committee
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The foregoing Resolution #GPA-239-14 was then put to a vote and lost.
Resolution #GPA-240-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT the foregoing Resolution #GPA-238-14 be amended by adding the following at
the end:
THAT the unopened road allowance remain gated until such time as remediated
to the satisfaction of the Engineering Services Department.
CARRIED
The foregoing Resolution #GPA-238-14 was then put to a vote and carried as amended.
PRESENTATIONS
There were no presentations.
RECESS
Resolution #GPA-241-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT the Committee recess for one hour.
CARRIED
The meeting reconvened at 1:33 p.m. with Councillor Woo in the Chair.
PLANNING SERVICES DEPARTMENT
TO CONSTRUCT AN LCBO RETAIL STORE AND AN INTER-PARCEL LANEWAY
APPLICANT: COURTYARD PROPERTY INVESTMENTS INC.
Resolution #GPA-242-14
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report PSD-021-14 be received;
THAT the Zoning By-law application submitted by Courtyard Property Investments Inc.,
to permit the construction of an LCBO retail store, continue to be processed and that a
subsequent report be prepared; and
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THAT all interested parties listed in Report PSD-021-14 and any delegations be advised
of Council's decision.
CARRIED AS AMENDED
(See following motion)
Resolution #GPA-243-14
Moved by Councillor Novak, seconded by Mayor Foster
THAT the foregoing Resolution #GPA-242-14 be amended by adding the following at
the end of the second paragraph:
“for Council’s consideration at the April 28, 2014 Council meeting”
CARRIED
The foregoing Resolution #GPA-242-14 was then put to a vote and carried as amended.
REZONING APPLICATION TO PERMIT AN AGGREGATE PIT EXPANSION WITHIN
PART LOT 15, CONCESSION 1, GEOGRAPHIC TOWNSHIP OF MANVERS, CITY
OF KAWARTHA LAKES
APPLICANT: VICDOM SAND AND GRAVEL (ONTARIO) LTD.
Resolution #GPA-244-14
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-022-14 be received;
THAT the City of Kawartha Lakes be advised that the Municipality of Clarington has no
objections to the approval of the Rezoning application submitted by VicDom Sand and
Gravel (Ontario) Ltd., provided that:
i. the recommendations contained with the technical reports are implemented;
ii. the applicant confirms their willingness to incorporate vegetative screening
with native species within the extraction setback area, including the land
containing berms as outlined in Section 4; and
iii. the Planting Plan be circulated to the Municipality of Clarington for comment;
THAT a copy of Report PSD-022-14 be forwarded to the City of Kawartha Lakes
Planning Department; and
THAT any delegations be advised of Council’s decision.
CARRIED
Councillor Novak chaired this portion of the meeting.
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April 14, 2014
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2014
Resolution #GPA-245-14
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report EGD-013-14 be received for information.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Neal chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
2014 COMMUNITY GRANT REQUESTS
Resolution #GPA-246-14
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report CSD-006-14 be received;
THAT Council consider all submitted grant requests; and
THAT all grant applicants listed in Report CSD-006-14 be advised of Council’s decision.
CARRIED
(See following motions)
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ARCHITECTURAL CONSERVATORY OF ONTARIO CLARINGTON BRANCH
Resolution #GPA-247-14
Moved by Councillor Woo, seconded by Mayor Foster
THAT Grant Application #14-01, Architectural Conservatory of Ontario Clarington
Branch, be approved in the amount of $3,000.00.
CARRIED
NEWCASTLE VILLAGE & DISTRICT HISTORICAL SOCIETY
Resolution #GPA-248-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT Grant Application #14-02, Newcastle Village & District Historical Society, be
approved in the amount of $1,500.00.
CARRIED
BOWMANVILLE ALLOTMENT GARDENS
Resolution #GPA-249-14
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Grant Application #14-03, Bowmanville Allotment Gardens, be approved in the
amount of $500.00.
CARRIED
BOWMANVILLE ECOLOGY GARDEN
Resolution #GPA-250-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Grant Application #14-04, Bowmanville Ecology Garden, be approved in the
amount of $500.00.
CARRIED
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BOWMANVILLE HORTICULTURAL SOCIETY
Resolution #GPA-251-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Grant Application #14-05, Bowmanville Horticultural Society, be approved in the
amount of $500.00.
CARRIED
NEWCASTLE HORTICULTURAL SOCIETY
Resolution #GPA-252-14
Moved by Mayor Foster, seconded by Councillor Woo
THAT Grant Application #14-06, Newcastle Horticultural Society, be approved in the
amount of $500.00.
CARRIED
ORONO HORTICULTURAL SOCIETY
Resolution #GPA-253-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT Grant Application #14-07, Orono Horticultural Society, be approved in the amount
of $500.00.
CARRIED
FRIENDS OF THE FAREWELL BLACK CREEKS
Councillor Neal declared a pecuniary interest in the Community Grant Application for
“Friends of the Farewell Black Creeks” as he wife is a member. Councillor Neal left the
room and refrained from discussion and voting on this matter. Mayor Foster chaired
this portion of the meeting.
Resolution #GPA-254-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Grant Application #14-08, Friends of the Farewell Black Creeks, be denied.
CARRIED
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Councillor Neal returned to the meeting and chaired this portion of the meeting.
NEWCASTLE BIA (CANADA DAY)
Resolution #GPA-255-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #14-09, Newcastle BIA (Canada Day), be approved in the
amount of $3,000.00.
MOTION LOST
Resolution #GPA-256-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #14-09, Newcastle BIA (Canada Day), be approved in the
amount of $2,000.00.
MOTION LOST
Resolution #GPA-257-14
Moved by Councillor Novak, seconded by Mayor Foster
THAT Grant Application #14-09, Newcastle BIA (Canada Day), be denied.
CARRIED
NEWCASTLE BIA (HARVEST FESTIVAL)
Resolution #GPA-258-14
Moved by Mayor Foster, seconded by Councillor Novak
THAT Grant Application #14-10, Newcastle BIA (Harvest Festival), be approved in the
amount of $2,500.00.
CARRIED
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BROWNSDALE COMMUNITY CENTRE
Resolution #GPA-259-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT Grant Application #14-11, Brownsdale Community Centre, be approved in the
amount of $3,000.00.
CARRIED
HAMPTON COMMUNITY ASSOCIATION
Resolution #GPA-260-14
Moved by Councillor Traill, seconded by Councillor Novak
THAT Grant Application #14-12, Hampton Community Association, be approved in the
amount of $3,000.00.
CARRIED
KENDAL COMMUNITY CENTRE
Resolution #GPA-261-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #14-13, Kendal Community Centre, be approved in the amount
of $3,000.00.
CARRIED
NEWTONVILLE COMMUNITY CENTRE
Resolution #GPA-262-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT Grant Application #14-14, Newtonville Community Centre, be approved in the
amount of $3,000.00.
CARRIED
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ORONO TOWN HALL
Resolution #GPA-263-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Grant Application #14-15, Orono Town Hall, be approved in the amount of
$3,000.00.
CARRIED
SOLINA COMMUNITY CENTRE
Resolution #GPA-264-14
Moved by Mayor Foster, seconded by Councillor Novak
THAT Grant Application #14-16, Solina Community Centre, be approved in the amount
of $3,000.00.
CARRIED
TYRONE COMMUNITY CENTRE
Resolution #GPA-265-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT Grant Application #14-17, Tyrone Community Centre, be approved in the amount
of $3,000.00.
CARRIED
BOWMANVILLE FIGURE SKATING CLUB
Resolution #GPA-266-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT Grant Application #14-18, Bowmanville Figure Skating Club, be approved in the
amount of $2,450.00.
MOTION LOST
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Resolution #GPA-267-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Grant Application #14-18, Bowmanville Figure Skating Club, be approved in the
amount of $1,500.00.
CARRIED
BEECH STREET THEATRE COMPANY
Resolution #GPA-268-14
Moved by Councillor Partner, seconded by Mayor Foster
THAT Grant Application #14-19, Beech Street Theatre Company, be approved in the
amount of $2,000.00.
CARRIED
THE DRIFTWOOD THEATRE COMPANY
Resolution #GPA-269-14
Moved by Councillor Novak, seconded by Councillor Traill
THAT Grant Application #14-20, The Driftwood Theatre Company, be approved in the
amount of $1,000.00.
CARRIED
NEWCASTLE ART SHOW INC.
Resolution #GPA-270-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Grant Application #14-21, Newcastle Art Show Inc., be approved in the amount of
$2,500.00.
CARRIED
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LAKESHORE NEW HORIZONS BAND
Resolution #GPA-271-14
Moved by Mayor Foster, seconded by Councillor Novak
THAT Grant Application #14-22, Lakeshore New Horizons Band, be approved in the
amount of $750.00.
CARRIED
NEWCASTLE VILLAGE CONCERTS
Resolution #GPA-272-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT Grant Application #14-23, Newcastle Village Concerts, be approved in the
amount of $750.00.
CARRIED
SOPER VALLEY MODEL RAILROAD ASSOCIATION
Resolution #GPA-273-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT Grant Application #14-24, Soper Valley Model Railroad Association, be approved
in the amount of $750.00.
CARRIED
BETHESDA CEMETERY BOARD
Councillor Partner declared a pecuniary interest in the Community Grant Application for
“Bethesda Cemetery Board” as she is a member of the Board. Councillor Partner left
the room and refrained from discussion and voting on this matter.
Resolution #GPA-274-14
Moved by Councillor Novak, seconded by Councillor Traill
THAT Grant Application #14-25, Bethesda Cemetery Board, be approved in the amount
of $1,000.00.
MOTION LOST
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Resolution #GPA-275-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Grant Application #14-25, Bethesda Cemetery Board, be approved in the amount
of $2,500.00.
MOTION LOST
Resolution #GPA-276-14
Moved by Mayor Foster, seconded by Councillor Traill
THAT Grant Application #14-25, Bethesda Cemetery Board, be denied.
MOTION LOST
Resolution #GPA-277-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Grant Application #14-25, Bethesda Cemetery Board, be approved in the amount
of $2,000.00.
MOTION LOST
The application was considered at the end of the Community Grant discussions. See
Resolution #GPA-289-14.
Councillor Partner returned to the meeting and chaired this portion of the meeting.
BIG BROTHERS AND SISTERS OF CLARINGTON
Resolution #GPA-278-14
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Grant Application #14-26, Big Brothers and Sisters of Clarington, be approved in
the amount of $5,000.00.
CARRIED
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April 14, 2014
CENTRAL PUBLIC SCHOOL – SCHOOL COUNCIL
Resolution #GPA-279-14
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Grant Application #14-27, Central Public School – School Council, be approved
in the amount of $2,500.00.
CARRIED
WAVERLEY PUBLIC SCHOOL – SCHOOL COUNCIL
Resolution #GPA-280-14
Moved by Mayor Foster, seconded by Councillor Partner
THAT Grant Application #14-28, Waverly Public School – School Council, be denied.
MOTION LOST
Resolution #GPA-281-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Grant Application #14-28, Waverly Public School – School Council, be approved
in the amount of $1,000.00.
CARRIED AS AMENDED
(See following motion)
Resolution #GPA-282-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the foregoing Resolution #GPA-281-14 be amended by adding the following at
the end:
“THAT this community grant be a one-time grant.”
CARRIED
The foregoing Resolution #GPA-281-14 was then put to a vote and carried as amended.
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DISTRESS CENTRE DURHAM
Resolution #GPA-283-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT Grant Application #14-29, Distress Centre Durham, be approved in the amount of
$1,000.00.
CARRIED
FEED THE NEED DURHAM
Resolution #GPA-284-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT Grant Application #14-30, Feed the Need Durham, be denied.
CARRIED
HOME BASE DURHAM
Councillor Neal declared a pecuniary interest in the Community Grant Application for
“Home Base” as he is a member of the Board of Directors. Councillor Neal left the room
and refrained from discussion and voting on this matter. Mayor Foster chaired this
portion of the meeting.
Resolution #GPA-285-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Grant Application #14-31, Home Base Durham, be approved in the amount of
$2,500.00.
CARRIED
Councillor Neal returned to the meeting and chaired this portion of the meeting.
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April 14, 2014
LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH
Resolution #GPA-286-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Grant Application #14-32, Learning Disabilities Association of Peterborough, be
approved in the amount of $2,000.00.
CARRIED
THE CUP
Resolution #GPA-287-14
Moved by Mayor Foster, seconded by Councillor Traill
THAT Grant Application #14-33, The Cup, be received for information.
CARRIED
THE GATHERING PLACE
Resolution #GPA-288-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT Grant Application #14-34, The Gathering Place, be approved in the amount of
$4,000.00.
CARRIED
BETHESDA CEMETERY BOARD - Continued
Councillor Partner declared a pecuniary interest in the Community Grant Application for
“Bethesda Cemetery Board” as she is a member of the Board. Councillor Partner left
the room and refrained from discussion and voting on this matter.
Resolution #GPA-289-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT Grant Application #14-25, Bethesda Cemetery Board, be approved in the amount
of $750.00.
CARRIED
Councillor Partner returned to the meeting and chaired this portion of the meeting.
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April 14, 2014
COURTICE HORTICULTURAL SOCIETY
Resolution #GPA-290-14
Moved by Councillor Novak, seconded by Mayor Foster
THAT $500.00 be set aside for a community grant to the Courtice Horticultural Society,
pending submission of a completed community grant application.
CARRIED
The foregoing Resolution #GPA-246-14 was put to a vote and then carried.
RECESS
Resolution #GPA-291-14
Moved by Mayor Foster, seconded by Councillor Traill
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 3:51 p.m.
CLERK’S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
PURCHASE OF PRE-BUILT PUMPER TRUCK
Resolution #GPA-292-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report COD-003-14 be received;
THAT the Purchasing Manager be authorized to negotiate the purchase price of a
Pumper Truck with selected respondents to an Expression of Interest and issue a
purchase order to complete the transaction; and
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THAT an information report to Council be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the selected
unit.
CARRIED
CO-OPERATIVE TENDER T257-2014, SUPPLY & DELIVERY OF GASOLINE AND
DIESEL FUEL
Resolution #GPA-293-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report COD-004-14 be received;
THAT Suncor Energy Products Partnership, Mississauga, Ontario with an approximate
annual value of $454,818.97 (net of HST Rebate), being the lowest responsible bidder
meeting all terms, conditions, and specifications, be awarded the Municipality of
Clarington requirements for Co-operative Tender T257-2014 Gasoline and Diesel Fuel
for a three year term; and
THAT funding be provided from the current year’s respective departments Operating
Fleet Budgets.
CARRIED
FINANCE DEPARTMENT
ANNUAL COMMODITY HEDGING REPORT – 2013
Resolution #GPA-294-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report FND-007-14 be received for information.
CARRIED
ANNUAL LEASING REPORT – 2013
Resolution #GPA-295-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report FND-008-14 be received for information.
CARRIED
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PRE-AUTHORIZED PAYMENT PLAN (PAP) FOR TAXES
Resolution #GPA-296-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report FND-009-14 be received; and
THAT the by-law attached as Attachment “B” to Report FND-009-14, to amend
By-Law 2007-209, be recommended to Council for enactment.
CARRIED
SOLICITOR’S DEPARTMENT
The Solicitor’s Department report was considered under the Confidential Reports
section, later in the meeting.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
There were no items to be considered under this section of the Agenda.
OTHER BUSINESS
REQUEST FOR UPDATED DATA AND HEALTH INFORMATION FOR THE ENERGY-
FROM-WASTE FACILITY
Resolution #GPA-297-14
Moved by Councillor Neal, seconded by Councillor Traill
WHEREAS the Municipality of Clarington considers it appropriate and in the public
interest to prevent or reduce adverse effects to its residents and public health due to
emissions from the Energy-from-Waste (EFW) facility in the Municipality of Clarington;
NOW THEREFORE BE IT RESOLVED THAT Staff be directed to write to the Ministry of
the Environment and request, that on an ongoing basis, it gather and release any data it
has from local sensors that it has, or has access to, regarding the ambient air in
Clarington; and
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THAT Staff be directed to write to the Minister of the Environment and request that he
request from the Region of Durham and York Region an updated Human Health and
Ecological Risk Assessment for the EFW facility based on the current sulphur dioxide
emissions from St. Mary’s Cement.
MOTION LOST
REQUEST FOR REPORT – POLICIES AND PROCEDURES ON FILMING IN
CLARINGTON
Resolution #GPA-298-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT the CAO be directed to prepare a report regarding policies and procedures
respecting filming in Clarington.
CARRIED
COMMUNICATIONS
CORRESPONDENCE FROM JEFF GOLDMAN, PRINCIPAL, DURHAM CUSTOM
HOMES, CONCERNING THE PUBLIC MEETING (AGENDA ITEM 5(A)) REGARDING
AN APPLICATION TO CONSTRUCT AN LCBO RETAIL STORE AND AN INTER-
PARCEL LANEWAY, REPORT PSD-021-14
Resolution #GPA-299-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT correspondence from Jeff Goldman, Principal, Durham Custom Homes,
Concerning the Public Meeting (Agenda Item 5(a)) regarding an Application to
Construct an LCBO Retail Store and an Inter-Parcel Laneway, Report PSD-021-14, be
referred to the Director of Planning Services to be considered as part of the application
review process.
CARRIED
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CONFIDENTIAL REPORTS
CLOSED SESSION
Resolution #GPA-300-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing Confidential Report LGL-005-14, a
matter that deals with advice that is subject to solicitor-client privilege, including
communications necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 5:11 p.m. with Mayor Foster in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
COTTAGES ON THE WEST BEACH OF PORT DARLINGTON
REQUEST FOR LEASE EXTENSIONS
Resolution #GPA-301-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT Confidential Report LGL-005-14 be received;
THAT the term of the leases between the Municipality and the owners of the seven
remaining cottages on the West Beach of Port Darlington be extended until
December 31, 2018;
THAT the Mayor and the Clerk be authorized to execute lease extension agreements on
the same terms and conditions as the existing leases save and except for the term and
the requirement to remove personal property prior to December 31, 2015;
THAT further extensions to the leases be considered annually as part of the Capital
Budget process commencing with the 2018 Capital Budget; and
THAT the owners of the cottages be advised of Council’s decision.
CARRIED
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ADJOURNMENT
Resolution #GPA-302-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 5:12 p.m.
CARRIED
MAO "TY K
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