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HomeMy WebLinkAboutCSD-006-14 Cla 11T wn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 14, 2014 Resolution#: By-law#: Report#: CSD-006-14 File#: _ 1 Subject: 2014 COMMUNITY GRANT REQUESTS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-006-14 be received; 2. THAT Council consider all submitted grant requests; and 3. THAT all grant applicants listed in Report CSD-006-14 be advised of Council's decision. Submitted by: Reviewed by: o ph P. Caruana Franklin Wu, _Director, Community Chief Administrative Officer Services JPC/sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CSD-006-14 PAGE 2 1.0 BACKGROUND 1.1 The Community Grant Program is intended to provide financial assistance to not-for-profit, volunteer community organizations providing programs, services or events within the Municipality of Clarington. This program has proven to be an excellent vehicle to acknowledge and support the efforts of our local volunteer community and not-for-profit agencies that provide services which benefit the community in general. 1.2 The Community Grant Policy (Attachment 1) outlines the purpose, eligibility criteria and funding categories of the program. Applications are reviewed to ensure they meet the funding criteria and fall within the defined funding categories. 1.3 Individual allocations through the Community Grant process may not exceed $5,000 per request. 1.4 Historically, the allocation of funding for the Community Grant Program is established at $1.00 per capita. However, during the 2009 Municipal budget process, grant requests normally received from the Newcastle Community Hall, Community Care Durham-Clarington and the Clarington Older Adult Association and the associated funding, were redirected from the Community Grant Program to the Municipal budget process. In addition, in an effort to maintain the integrity of the Grant Policy while still supporting the Courtice Rotary Canada Day Celebrations, $5,000 was transferred from the Grant Program to the Corporate Services budget to be applied only to the assistance of funding the Canada Day Celebrations. For 2014, $60,000 is available for the Community Grant program. 1.5 On April 29, 2013, Council allocated $58,101.70 to 30 organizations (Report CSD-004-13). Included in this total, Council passed the following resolutions: "THAT $2,500.00 be set aside for Kendal Community Centre, pending submission of a completed grant application." "THAT $500.00 be set aside for the Courtice Horticultural Society, pending submission of a completed grant application." "THAT $2,250.00 be set aside for other `Music in the Park' event applications that may come forward." 1.6 In reference to the above resolutions: • The Kendal Community Centre was advised of Council's resolution and provided with a grant application. An application was submitted requesting funds to purchase tables, curtains, sports equipment and paint as well as to replace worn REPORT NO.: CSD-006-14 PAGE 3 chair covers and to install a grill in their kitchen for community programming. The amount of$2,500 was awarded to Kendal Community Centre. • The Courtice Horticultural Society was advised of Council's resolution and provided with a grant application, however, communication was received back that the Society had disbanded in 2012. • No further "Music in the Park" event applications were received in 2013. 1.7 After the 2013 Community Grant Program concluded, two supplemental applications were received and subsequently approved by Council: • Central Public School Council applied for funding through the community grant program for the construction of a playground on the school property that is enjoyed by the student population as well as the surrounding neighbourhood. The existing play structures were deemed unsafe by the School Board and were determined to be beyond repair due to the age of the structures. Council awarded $2,000 to the Central Public School Council. • The Bowmanville Creek Angler's Association applied for funding in 2013 to assist with providing creek bank protection and an accessible fishing platform on Bowmanville Creek. The platform provides adults and children with physical accessibility requirements a way to enjoy fishing on the creek. Council awarded the Bowmanville Creek Angler's Association $2,000 towards this project. 1.8 Since 2008, staff have invited organizations who have applied to the program over the previous three years to a meeting to introduce the upcoming grant program and to brief applicants on any changes or revisions to the grant program while walking them through the application process. This also provides an opportunity for staff to address any specific questions or concerns applicants may have with their application. The 2014 Community Grant meeting was held on January 16, 2014 and was attended by 27 individuals representing 19 community organizations. 1.9 On March 5, 2012, Council approved Resolution #GPA-185-12, which required all future Community Grant applicants to include a balance sheet with their application. In order to accommodate this request and allow applicants the appropriate time to produce an accurate year-end balance sheet, the Community Grant schedule was revised (Report CSD-010-12). For 2014 the grant schedule included grant applications being available January 17, 2014, with a submission deadline of February 28, 2014. 1.10 An advertisement was placed in all local papers and on the municipal website announcing the program and deadline information. REPORT NO.: CSD-006-14 PAGE 4 1.11 For 2014, a total of 34 applications have been received for review and consideration, representing $104,700.00 in requested funding compared to 38 applications representing $112,645.34 in requested funding in 2013. 2.0 APPLICATION PROCESS 2.1 All applications received have been recorded on the 2014 Master List of Grant Applicants (Attachment 2), providing Council with an overview of applicants requesting funding. 2.2 Each application is also presented on a summary sheet numbered from 14-01 through 14-34. The summaries provide the snapshot of the programs and services provided by the organizations, the intended use of the Community Grant funding and a three year financial summary of each organization to assist Council in their determination (Attachment 3). 2.3 Balance sheets for each applicant are also included on the back of each summary sheet (Attachment 3). In most cases, new applicants do not have a previous financial record and their balance sheets are marked "Not Applicable". 2.4 Organizations who submitted incomplete applications were contacted and staff worked with them to provide as much of the outstanding information as possible. 3.0 ADDITIONAL INFORMATION 3.1 From time to time, various applicants provide comments through the application process or in other cases a Resolution of Council was previously approved that may affect how a particular application is dealt with. The following applications and associated comments are provided for Council's information. 3.2 The Newcastle Horticultural Society (applicant 14-06) is celebrating 100 years of continuous service as an organization in Newcastle. They are planning a special public celebration that will include a guest speaker and open house garden party. 3.3 Orono Town Hall Board (applicant 14-15) Due to the high traffic and increased use of the facility, the Board is looking to repaint the Hall (last done in 1998) and are requesting funds through the Grant Program to assist with the associated costs. The Operations Department has indicated this would not be considered a Municipal capital project and that they do not provide funding for interior painting of community halls. 3.4 The Newcastle BIA — Canada Day Committee (applicant 14-09) In past years, the Newcastle BIA has applied for funding for Canada Day festivities. In 2011, Council approved a $1,000 Supplementary Grant to Newcastle Canada Day, as a one-time grant (Resolution # GPA-361-11). In 2012 and 2013, Council denied REPORT NO.: CSD-006-14 PAGE 5 the application, citing the fact that the Municipality was already providing financial support to the Canada Day celebrations /fireworks hosted by the Courtice Rotary Club at the Garnet B. Rickard Recreation Complex. In addition, The Newcastle BIA - Harvest Festival Committee (applicant 14-10) is applying for a one day street event in October. The organizers plan to expand its reach in 2014 to attract a larger number of visitors. In order to increase participation and draw a larger crowd, they are looking to increase advertising as well as adding a pancake breakfast and plan to expand on popular agriculturally themed experiences. 3.5 Central Public School Council (applicant 14-27) previously applied for funding in 2013 through the Community Grant program for the construction of a new playground at the school. Council awarded them with $2,000 towards this initiative. This year, Central Public School has re-applied for funding to assist in providing an open house in the fall and are looking to provide keepsakes, signs including a new logo depicting the 125th anniversary, historical signs for the property, recognition plaques for the alumni, time capsule plaque and container, commemorative mugs and calendars. 3.6 Soling Community Centre (applicant 14-16) has applied for funding to repair the entrance floor tile. Through discussion with the Operations Department it has been suggested that this should be referred to the Operations Department for repair. The grant also indicated that funds were required to off-set higher than usual snow removal costs. 4.0 FIRST TIME APPLICANTS 4.1 The Bethesda Cemetery Board (applicant 14-25) sells burial plots and niches, provides internment services and a Decoration Day Service. They are requesting funding to preserve the white tablet monuments that have deteriorated over the years as some are broken, cracked or partially buried. Community Services staff have consulted the Operations Department, and as this is an active cemetery and not a Board of Council, these repairs would be outside the scope of the Operations Department. 4.2 The Cup (applicant 14-33) is a new organization looking to create a community coffee house that would offer hot beverages and drinks at a minimal price. This group currently has an interim Board to look after the startup of their organization but does not have a duly elected executive or a demonstrated process to ensure regular and timely elections for executive positions, a constitution or by-laws. For this reason they do not meet the eligibility requirements of the Community Grant Program. 4.3 The Waverley Public School Council (applicant 14-28) is responsible for provision of supplemental equipment and resources to assist in the mental, physical, social and civic development of their students including the provision REPORT NO.: CSD-006-14 PAGE 6 and maintenance of recreational schoolyard equipment. They are requesting funds to construct a naturalized schoolyard on their school campus. Waverley School Council is in possession of a landscape plan and coordination is underway to prepare for the first phase of construction. Council has supported requests for the purchase of playground equipment in the past. Most recently Council has awarded $2,000 through the Grant Program to the Enniskillen Public School Parent Council, the Newcastle Public School Playground Committee and Central Public School Council for their playground projects. 4.4 The Friends of the Farewell and Black Creeks (applicant 14-08) are a group of active volunteers who work in partnership with CLOCA to provide awareness, understanding, wise use and enhancement of watershed resources for the benefit of the natural environment. They do not have a duly elected executive or a demonstrated process to ensure regular and timely elections for executive positions, a constitution or by-laws. For this reason they do not meet the eligibility requirements of the Community Grant Program. 5.0 COMMENTS 5.1 The Community Grant Program in Clarington ensures citizen involvement in recreational/leisure, civic, social and community hall boards enhancing community well-being. 5.2 Each application is on file in the Community Services Department and will be made available during grant discussions, should further details of a particular application be required. 5.3 In order to assist groups with the completion of their financial statements and balance sheets for the purposes of this Grant Program, the following was offered this year: • Presentation by the Finance Department of the categories and completion of the balance sheet at the meeting in January. The presentation allowed for an opportunity for discussion, questions and answers. As well, attendees were offered a copy of the presentation shown that evening. • Community Services Department and Finance Department staff offered assistance over the phone, via email and sometimes in person to the groups throughout the grant application period. 5.4 Although efforts have been made to provide resources to the groups as mentioned above, there were several balance sheets submitted by the organizations that are incomplete for various reasons. Finance staff assisted in reviewing the 2014 applicants' balance sheet and Statement of Revenues and Expenditures and the following challenges were noted: REPORT NO.: CSD-006-14 PAGE 7 • Either the balance sheet does not balance and/or the net revenue/surplus on the balance sheet does not match Statement of Revenues and Expenditures. The formula for the balance sheet is Assets = Liabilities + Accumulated Surplus/Net Revenue. • Each organization may record and report their inventory supplies and capital assets differently. • Some organizations use a fiscal year which differs from the calendar year and can cause some confusion. 5.5 Staff will continue to look for ways to increase the knowledge of grant applicants as it relates to the completion of the grant application and specifically the balance sheet. 5.6 Many of the organizations are operated by volunteers within Clarington and these volunteers have limited or no knowledge of how to prepare financial statements such as the balance sheet, nor are these organizations in a financial position to secure professionally prepared financial statements. As well, the organizations do see turnover in their membership and it is not always the same individual completing the financial forms year after year. 5.7 As the grant process continues to expand and evolve staff will be reviewing the Community Grant Policy and application process and will report back with recommended changes. 6.0 CONCURRENCE 6.1 This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the recommendations. CONFORMITY WITH STRATEGIC PLAN – The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development — Maintaining financial stability X Connecting Clarington Promoting green initiatives _ Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Erica Mittag, Community Development Coordinator REPORT NO.: CSD-006-14 PAGE 8 Attachments: Attachment 1 — Community Grant Policy Attachment 2 — 2014 Master List of Grant Applicants Attachment 3 — 2014 Individual Summaries of Grant Information/Balance Sheets List of interested parties to be advised of Council's decision: To be notified by Community Services. ClaringtonAttachment 1 to Report CSD-006-14 COMMUNITY GRANT POLICY 1. PURPOSE: The Municipality of Clarington acknowledges the efforts of our local volunteer community and believes that many services, events or projects are best provided through the volunteer efforts of local community organizations. Community Grant funding demonstrates Council's commitment to working with community organizations without eroding their strength and independence and encourages organizations to work toward financial self-sufficiency. The Community Grant program provides financial assistance to not-for-profit, volunteer community organizations to provide direct programs, events or services to the benefit of the residents of Clarington. This policy establishes eligibility requirements and the application process. Applicants are further encouraged to pursue other opportunities for financial support. 2. ELIGIBILTY CRITERIA: The following may be eligible to apply to the Community Grant Program: • Not-for-profit or volunteer based organizations within the Municipality of Clarington or the Region of Durham delivering programs, events or services to the residents of Clarington. Regionally based organizations must provide details demonstrating how their service will directly benefit the residents of Clarington. • Organizations with a duly elected executive and a demonstrated process to ensure regular and timely elections for executive positions. • Organizations which are governed by their own approved constitution, mission statement, or statement of purpose. • Successful applicants may be required to submit a year end accounting of all grant dollars received from the Municipality. 3. INTENT OF COMMUNITY GRANT: Community Grants may be provided to eligible applicants as defined above to fund: • General operating and capital expenses (with the exception of Hall Boards who may only apply for general operating) up to a $5,000 maximum • Programs, events or services generally which occur within municipal boundaries which benefit the residents of Clarington; or Clarington Community Grant Policy • Programs, events or services which address a community need or contribute to the positive image of the municipality The Community Grant Program does not provide funding: • In excess of $5,000 • .To organizations with a political mandate, such as citizen ratepayers associations • To individuals • To organizations that provide services or programs that are the responsibility of another level of government • To organizations not in good financial standing with the Municipality of Clarington • To organizations that make donations; or • For debt repayment 4. FUNDING CATEGORIES: 1) Recreation/Leisure • is defined as those organizations offering athletic or leisure opportunities not offered by the Municipality 2) Civic • is defined as those organizations providing events or services promoting the Municipality of Clarington which could be expected to bring economic and/or public relations benefit to the Municipality 3) Social • is defined as those organizations offering a specific service (other than recreation/leisure) to residents of the Municipality, which is not considered to be the responsibility of another level of government 4) Boards of Council and Hall Boards • is defined as a group of individuals appointed by Council who manage and maintain a municipally owned facility (Please note; grants to Boards of Council and Hall Boards will be considered for operational expenses only. Capital requests must be referred to the appropriate municipal representative for consideration during the annual municipal budget process) Clarington Community Grant Policy 5. COMMUNITY GRANT PROCESS: 1. All requests for funding must be accompanied by a fully completed "Community Grant Application" and must be forwarded to the Community Services Department. 2. Applications must be legible, completed in full, signed and include all required documentation. 3. Applications are available from the Municipality of Clarington website, www.clarington.net or from the Municipal Administrative Centre as of mid- January of each year. 4. Submission deadline for completed applications Friday February 28, 2014. Late submissions will be accepted pending the availability of funds. 5. Successful applicants will be required to acknowledge the Municipality of Clarington in all advertising and promotion related to the programs, events or services for which the Community Grant was approved. Applicants should complete the Community Grant Application online and submit directly to grants a-clarington.net. Applications may also be submitted to: Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario L 1 C 3A6 All inquiries may be directed to: Erica Mittag Community Development Coordinator emittaq(&-clarington.net (905) 623-5728 Ext: 621 2014 Master List of Grant Applicants Attachment 2 to Report CSD- 006 -14 Organization Appl. # Date First Name Last Name 2012 2012 2013 2013 2014 Comments 2014 Received Request Receipt Request Receipt Request Receipt Architectural Conservatory of 14 -01 Mar 17 Grant Humes 5,000 2,500 5,000 2,500 5,000 Ontario - Clarington Branch Newcastle Village and District Historical 14 -02 Feb 26 Myno Van Dyke 1,500 1,500 1,500 1,500 1,500 Society Bowmanville 14 -03 Feb 24 William Heathcote 1,100 500 780 500 500 Allotment Gardens Bowmanville Ecology 14 -04 Feb 28 Vincent Powers 500 500 500 500 500 Garden Bowmanville 14 -05 Feb 25 Mary Lofthouse 500 500 500 500 500 Horticultural Society Newcastle 14 -06 Jan 29 Darlene Sullivan 500 500 500 500 500 CSD- 006 -14 Horticultural Society 3.2 Orono Horticultural 14 -07 Feb 28 Aimie Harris 600 500 700 500 700 Society Friends of the CSD- 006 -14 Farewell Black 14 -08 Mai-28 Libby Racansky 0 0 0 0 1,000 4.4 Creeks Newcastle BIA 14 -09 Feb 28 Karen Bastas 5,000 0 2,000 0 3,000 CSD- 006 -14 Canada Day 3.4 Newcastle BIA 14 -10 Feb 27 Dianna Stephenson 0 0 0 0 5,000 CSD- 006 -14 Harvest Festival 3.4 Brownsdale 14 -11 Feb 26 Paul Brownell 0 0 5,000 2,500 5,000 Community Centre Hampton Community 14 -12 Feb 26 Amanda Townson 2,500 2,500 2,500 2,500 3,000 Association Kendal Community 14 -13 Feb 28 Alli Strutt 2,500 2,500 0 2,500 2,500 Centre Board Newtonville Community Centre 14 -14 Feb 28 Yvonne Stefanin 5,000 2,500 5,000 2,500 5,000 Board Orono Town Hall 14 -15 Feb 14 Susan Dacosta 5,000 2,500 5,000 2,500 2,500 CSD- 006 -14 Board 3.3 Solina Community 14 -16 Feb 28 Herb Tink 2,500 2,500 2,500 2,500 2,500 CSD- 006 -14 Centre Board 3.6 Organization Appl. # Date First Name Last Name 2012 2012 2013 2013 2014 Comments 2014 Received Request Receipt Request Receipt Request Receipt Tyrone Community 14 -17 Feb 28 Joanne Skinner 3,000 2,500 3,000 2,500 5,000 Centre Board Bowmanville Figure 14 -18 Feb 26 Jennifer McCarthy 5,000 1,500 0 0 4,000 Skating Club Beech Street 14 -19 Feb 26 Mark Terry 0 0 2,000 2,000 3,500 Theatre Company The Driftwood 14 -20 Feb 28 Jeremy Smith 0 0 0 0 1,500 Theatre Group Newcastle Art Show 14 -21 Feb 28 Ann -marie Harley 0 0 0 0 5,000 Inc. Lakeshore New 14 -22 Feb 27 Ronald Christianson 750 750 750 750 750 Horizons Band Newcastle Village 14 -23 Feb 4th Joyce Kufta 0 0 750 750 750 Concerts Soper Valley Model 14 -24 Feb 24 William Harford 2,994 750 3,130 750 4,000 Railroad Assoc Bethesda Cemetery 14 -25 Feb 26 Lee Skinner 0 0 0 0 5,000 CSD- 006 -14 Board 4.1 Big Brothers and 14 -26 Feb 28 Darlene Brown 5,000 2,000 5,000 2,000 5,000 Sisters of Clarington Central Public CSD- 006 -14 School - School 14 -27 Feb 26 Heather McInnes 0 0 2,000 2,000 5,000 3.5 Council Waverley Public CSD- 006 -14 School - School 14 -28 Feb 26 Paul Wirch 0 0 0 0 2,000 4.3 Council Distress Centre 14 -29 Feb 28 Victoria Kehoe 3,500 1,000 0 0 2,500 Durham Feed the Need 14 -30 Feb 28 Julien LeBourdais 4,000 2,000 3,000 2,000 3,000 Durham Home Base Durham 14 -31 Feb 7th Judy Mead 0 0 5,000 2,500 5,000 Learning Disabilities Association of 14 -32 Feb 25 Shari Davis 3,212 1,000 2,000 2,000 2,000 Peterborough CSD- 006 -14 The Cup 14 -33 Feb 28 Sharlene Kooger 0 0 0 0 5,000 4.2 The Gathering Place 14 -34 Feb 27 Jill Wood 0 0 0 0 4,500 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Architectural Conservatory of Ontario - Clarington Branch APPLICATION#: 14-01 DATE RECEIVED: Mar 17 CONTACT NAME: Grant Humes DESCRIPTION OF PROGRAMS AND SERVICES: The Clarington Branch of ACO was formed to help the community and owners preserve buildings and structures of architectural merit, and places of natural beauty or interest. Recognizing Clarington's significant heritage sites, the ACO Clarington Branch has operated "The Ontario Trust DOORS OPEN CLARINGTON" event since 2010. In 2013 we had over 3,500 visitors to the event sites. The event will benefit Clarington residents as it will generate significant event day visitors to Clarington from outside the Municipality. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Funds will be used for local promotion, advertising and marketing activities. Included in these programs are printing of take away material for each site. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 3,214.00 $ 2,732.00 $ 1,875.00 EXPENSES $ 4,482.00 $ 6,650.00 $ 6,875.00 NET' ($ 1,268.00) ($ 3,918.00) ($ 5,000.00) GRANT $ 2,500.00 $ 2,500.00 $ 5,006:00 FINAL NET $ 1,232.00 ($ 1,418.00) $0 SURPLUS DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Architectural Conservancy of Ontario—Clarington Branch Organization/Group's Name as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 1,774.48 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 1,774.48 a) Accounts Payable $ 154.00 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit)or surplus -$ 523.22 Total Liabilities and Net Revenue (deficit)or surplus -$ 369.22 Prepared by: Grant Humes Position with Organization: Treasurer Date Prepared: 17-Mar-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Village and District Historical Society APPLICATION#: 14-02 DATE RECEIVED: Feb 26 CONTACT NAME: Myno Van Dyke DESCRIPTION OF PROGRAMS AND SERVICES: On Saturdays and Tuesdays (9:30am - noon) we have the Historical Room located at the Newcastle Community Hall open for the public. We have people attend the Room (at no charge) and provide free assistance to those requiring historical information on homes/people and genealogical research. These also include young people who are working on school projects. We have a website (www.nvdhs.info) and email address and we are receiving requests on-line regarding information on our community and its history. We are in the process of building a new much more professional website. We also have internet access at the Historical Room. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: General meetings are held four times per year and are open to the public. We encourage everyone to share their knowlege with everyone. In 2013, we did presentations on "The Walton Brothers", "The"Massey's of Newcastle" and a compilation "The Carveth Movies". Both of these programs had to be moved to a larger room to accomodate large crowds. January and February holds a "Show and Tell" exhibition. Annually, a "Preservation Award" is presented to a Newcastle home or business in recognition of an exceptional job of preserving or restoring the property. We also present an "Art Award" to public and high school students. Our Society attends the Fall Festival, Santa Claus Parade, WonderLearn, Heritage Week and Cultural Days at the Library. The Society had to purchase file folders and storage cabinets to store the large number of historal documents. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE ($ 1,614.00) ($ 4,620.00) ($ 2,602.00) EXPENSES $ 6,106.00 $ 3,392.00 $ 3,537.00 NET ($ 7,720.00) ($ 8,012.00) ($' 6,139.00) GRANT $ 1,500.00 $ 1,500.00 $ 1,500.00 FINAL NET ($ 6,220.00) ($ 6,512.00) ($ 4,639.00) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newcastle Village and District Historical Society Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 2,438.00 b) Investments $ 5,962.00 c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies $ 1,625.00 f) Prepaid expenses g) Capital Assets Total Assets $ 10,025.00 ffi: WORM a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue $ 400.00 e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit) or surplus $ 400.00 Prepared by: Erla B.Jose Position with Organization: Treasurer Date Prepared: 24-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Allotment Gardens APPLICATION#: 14-03 DATE RECEIVED: Feb 24 CONTACT NAME: William Heathcote DESCRIPTION OF PROGRAMS AND SERVICES: We provide Clarington residents with the opportunity to garden on a larger scale than they may be able to do at home. Benefits include exercise, social networking and the satisfaction that comes with growing your own healthy, organic food. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: This money will pay for a portion of our insurance costs ($756.00) as required by the Municipality. , FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 4,005.00 $ 3,897.00 $ 3,830.00 EXPENSES $ 1,913.00 $ 2,471.00 $ 2,309.55 NET $ 2,092.00 $ 1,426.00 $ 1,520.45 :GRANT $ 500.00 $ 500.00 $ 500.00 FINAL NET $ 2,592.00 $ 1,926.00 $ 2,020.45 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Bowmanville Allotment Gardens Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 70.00 b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets $ 2,275.21 Total Assets $ 2,345.21 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit) or surplus $ - Prepared by: William Heathcote Position with Organization: Treasurer Date Prepared: 11-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Ecology Garden APPLICATION#: 14-04 DATE RECEIVED: Feb 28 CONTACT NAME: Vincent Powers DESCRIPTION OF PROGRAMS AND SERVICES: We will provide 40 plots through our allotment program which provides plots of land that have all year accessibility. This program allows individuals and families of Clarington who would not be able to grow their own vegetables, the land, seeds, plants, garden tools, and soil amendments such as compost. We also run a children's program which introduces young children to the skill sets of growing their own food along with promoting a healthy way of living. No funds were used for wages as this is strictly a volunteer organization. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: We will provide seeds,plants, tools, water and a library to individuals and organizations within our local area who would like to learn and grow their own food, whom would not normally be able to do so. We are going to put in a butterfly/native pollinator garden. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 563.00 $ 469.00 $ 589.00 EXPENSES $ 794.00 $ 700.00 $ 1,240.00 NET ($ 231.00) ($ 231.00) ($ 651.00) GRANT $ 500.00 $ 500.00 $ 504.00 FINAL NET $ 269.00 $ 269.00 ($ 151.00) SURPLUS SURPLUS DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Bowmanville Ecology Garden Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 261.00 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies $ 500.00 f) Prepaid expenses g) Capital Assets Total Assets $ 761.00 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 229.00 Total Liabilities and Net Revenue (deficit)or surplus $ 229.00 Prepared by: Diane Powers Position with Organization: Treasurer Date Prepared: 16-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Horticultural Society APPLICATION#: 14-05 DATE RECEIVED: Feb 25 CONTACT NAME: Mary Lofthouse DESCRIPTION OF PROGRAMS AND SERVICES: Hold regular meetings for instruction and discussion of horticultural subjects and exchange of ideas to encourage beautification of area homes and public grounds. We give awards for excellent specimens of flowers, landscape plants,vegetables, fruits and houseplants exhibited at meetings by members. Share gardening expertise amongst members and encourage youth members to develop their knowledge. Member volunteers beautify our Town Hall and Library planters with seasonal plantings four times each year. Volunteer members weed and continue to restore the heritage flower gardens at the Bowmanville Museum grounds each year. Support for restoration projects at the Museum are of a horticultural nature. Visitors and new members are always welcome. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: To assist in providing plant materials for the seasonal planting changes at the Town Hall and Library. To continue to expand the knowledge base of the Society members by securing highly recognized speakers as often as possible. One such speaker this year is Marion Jarvie speaking on the subject of Hellibores, April 16th. We offer support for horticultural related projects in the community as they come to our attention. Last year we provided the seeds for the Waverly Public School garden project. Previously, we were able to fund the restoration of the heritage arbor at the Museum. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 7,604.00 $ 6,699.00 $ 4,572.00 EXPENSES $ 7,455.00 $ 8,000.00 $ 4,975.00 NET $ 149.00 ($ 1,301.00) ($ 403.00) GRANT $ 500.00 $ 500.00 $ 500.00 FINAL NET $ 649.00 ($ 801.00) $ 97.00 SURPLUS DEFICIT SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Bowmanville Horticultural Society Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 10,306.26 . b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 10,306.26 MEMENNIM Elm= a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ 10,306.26 Prepared by: Mary Lofthouse Position with Organization: Treasurer Date Prepared: 20-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Horticultural Society APPLICATION#: 14-06 DATE RECEIVED: Jan 29 CONTACT NAME: Darlene Sullivan DESCRIPTION OF PROGRAMS AND SERVICES: Public plant sales. Meetings which are open to the public are held every two months with speakers (topics are horticulture related) and flower shows. Maintain flower gardens at the Newcastle Community Town Hall and Cemetery. Purchase plants for these gardens. In 2014, we are celebrating 100 years continuous service as an organization in Newcastle and are planning a garden party open to the public. Members work as judges for the Municipality's Apple Blossom Awards. Members work to promote horticulture in the community by attending local trade shows and events. Members volunteer leading a youth group in education on topics of horticulture. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Host meetings every two months with speakers on horticulture related topics and flower shows. Meetings are open to the public. Purchase plants for the Community Hall and Cemetery. Promote horticulture by attending local trade shows and events in the community. Assist in the youth education of horticulture and related topics. In 2014, we celebrate our 100th Anniversary of service to Newcastle. We are planning a special celebration in June with a guest speaker and an open house garden party. This will be open to the public to attend. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 7,125.55 $ 2,253.63 $ 6,795.36 EXPENSES $ 8,885.92 $ 4,655.00 $ 8,800.00 NET ($ 1,760.37) ($ 2,401.37) ($ 2,004.64) GRANT $ 500.00 $ 500.00 $ 500.00 FINAL NET ($ 1,260.37) ($ 1,901.37) ($ 1,504.64) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newcastle Horticultural Society Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 5,839.46 b) Investments $ 2,292.62 c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 8,132.08 a) Accounts Payable $ 25.00 b) Accounts Payable Fed.Gov't HST -$ 222.23 c) Loans d) Deferred Revenue e) Net Revenue (deficit)or surplus. $ 8,329.31 Total Liabilities and Net Revenue (deficit)or surplus $ 8,132.08 Prepared by: Darlene Sullivan Position with Organization: Treasurer Date Prepared: 28-Jan-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Horticultural Society APPLICATION #: 14-07 DATE RECEIVED: Feb 28 CONTACT NAME: Aimie Harris DESCRIPTION OF PROGRAMS AND SERVICES: Purchase, plant and maintain town gardens at Library, Cenotaph, Station Street and downtown planters. Educated with guest speakers and floral workshops. Donated time and $500 to Clarke Museum gardens. Provided prize for youth competition at the Orono Fair. Purchased a bench for Orono Park, as well as purchased flowers and plants for park gardens (spent$2,480 total for plants, flowers and bench). Judging gardens for Clarington blooms. Our total volunteer hours was 1,574. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Purchase plants and bulb materials for public gardens including mulch,fertilizers and new soil when needed. We will plant and maintain Orono Library, Cenotaph, Orono Park,Clarke Museum and town planters. Provide prizes for vegetable, photography, and floral competitions. Paying judges for floral,vegetable and photography competitions. Provide education for six professional speakers. Provide prize for youth competition at Orono Fair. We will also judge gardens for Clarington Blooms,, FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 13,851.93 $ 12,542.46 $ 9,321.00 EXPENSES $ 7,509.47 $ 8,300.00 $ 7,700.00 NET $ 6,342.46 $ 4,242.46 $ 1,621.00 GRANT $ 500.00 $ 500.00 $ 700.00 FINAL NET $ 6,842.46 $ 4,742.46 $ 2,321.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Orono Horticultural Society Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) MEMEM a) Cash balance $ 4,171.26 b) Investments $ 6,671.88 c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 10,843.14 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ - Prepared by: Carol Bailey Position with Organization: Treasurer/ Director Date Prepared: 27-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Friends of the Farewell and Black Creeks APPLICATION#: 14-08 DATE RECEIVED: Mar 28 CONTACT NAME: Libby Racansky DESCRIPTION OF PROGRAMS AND SERVICES: We offer residents/ schools various workshops on natural environment, hands-on activities like planting native vegetation, clean-ups, etc. Our latest project involves removal of invasive plants from public places. It would improve natural spaces for Clarington residents, improve water quality in creeks and by participating in this program, it would give to our volunteers pride of keeping their community beautiful and liveable. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Speaker at the Workshop on invasive plants ($300), flyers/notices or guide for distribution to residents, students, businesses ($100), food/drink served at the Workshop sites ($50), lead for site preparation, use of equipment etc. ($5000), and project signs for 3 pilot sites ($50). FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 1,000.00 $ 5,500.00 $ 10,000.00 EXPENSES $ 1,000.00 $ 5,500.00 $ 11,000.00 NET $0 $0 ($ 1,000.00) GRANT $0 $0 $ 1,000.00 FINAL NET $0 $0 $0 Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Friends of the Farewell and Black Creeks Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 5,500.00 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 5,500.00 a) Accounts Payable $ 5,500.00 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ 5,500.00 Prepared by: Libby Racansky Position with Organization: President Date Prepared: 28-Mar-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle BIA(Canada Day) APPLICATION #: 14-09 DATE RECEIVED: Feb. 28 CONTACT NAME: Karen Bastas DESCRIPTION OF PROGRAMS AND SERVICES: The Newcastle BIA provides activities for the community such as an Easter Egg Hunt, Breakfast with Santa, Canada Day Celebrations, Fall Festival and Santa Claus Parade. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: The Newcastle BIA is requesting funds through the 2014 Community Grant Program for their Canada Day Celebrations and are looking to provide live entertainment, magician, fireworks display, petting zoo, Orono Cat World,prizes for recreational games such as volleyball, soccer and basketball, inflatable slide and jumping castle, projector for movie, popcorn machine, advertisement, posters and flyers. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 13,000.00 $ 12,775.00 $ 11,425.00 EXPENSES $ 12,225.00 $ 16,425.00 $ 16,425.00 NET $ 775.00 ($ 3,650.00) ($ 5,000.00) GRANT $0 $0 $ 3,000.00 FINAL NET $ 775.00 ($ 3,650.00) ($ 2,000.00) SURPLUS DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newcastle BIA(Canada Day) Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance b) Investments c) Accounts Receivables d) Accounts Receivable-Fed.Gov't HST e) Inventory Supplies $ 300.00 f) Prepaid expenses g) Capital Assets Total Assets $ 300.00 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus -$ 650.00 Total Liabilities and Net Revenue (deficit)or surplus -$ 650.00 Prepared by: Karen Bastas Position with Organization: Vice President Date Prepared: 21-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle BIA (Newcastle Harvest Festival) APPLICATION#: 14-10 DATE RECEIVED: Feb 27 CONTACT NAME: Diana Stephenson DESCRIPTION OF PROGRAMS AND SERVICES: Local one day festival in October: Farmer's Market, Pumpkin Giveaway,Newcastle Horticultural Society Plant Sale,Antique Car and Tractor Show, three bands playing throughout the day in different parts of Town. Festival/Carnival Games, Food Truck Alley, Lions Food Tent, Jungle Cat World, Pony Rides, Petting Zoo, Host for the Walk for Dog Guides at the Parkette, Local Business and Organizations with Booths, Street Vendors with Crafts and Product,Newcastle Townhall Guided Tours, Pumpkin Bowling, Soper Creek Model Railway Display,Newcastle Bowling Alley Registration, Balloon Magic Show, Hamburger Eating Contest, Scarecrow Making Workshop and Scarecrow Parade, Student Volunteers run Children's Craft Area. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Newcastle Harvest Festival is a one day street event in October, supporting exposure of local businesses and entertaining residents. The committee's goal for 2014 is to reach residents of Southern Ontario to explore Clarington and to experience a down-home family event in the hopes that people will return year after year. In 2013, the festival struggled to have a strong advertising voice against Southern Ontario Festivals due to lack of funding. More funds are needed to improve advertising, in order to draw quality vendors. The festival also promises to expand its student volunteer base plus we are currently running a design contest for any Clarington high school student who designs the 2014 logo and poster. For the festival vendors,the team plans to rent professionally installed tents plus offer the popular exhibit " The Jungle Cat World Show" which includes the petting zoo, and/or pony rides. The event will start early with a pancake breakfast. Residents have voiced their desire for more craft and food vendors, games, farmer's markets and street performers to improve everyone's experience at the Newcastle Fall Festival. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 9,360.00 $ 19,100.00 $ 19,320.00 EXPENSES $0 $ 13,320.00 $ 11,000.00 NET $ 9,360.00 $ 5,780.00 $ 8,320.00 GRANT $0 $0 $ 5,000.00 FINAL NET $ 9,360.00 $ 5,780.00 $ 13,320.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newcastle BIA(Newcastle Harvest Festival) Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ - a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue $ 2,500.00 e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ 2,500.00 Prepared by: Victoria Sautner Position with Organization: Communications Organizer Date Prepared: 27-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Brownsdale Community Centre APPLICATION #: 14-11 DATE RECEIVED: Feb 26 CONTACT NAME: Paul Brownell DESCRIPTION OF PROGRAMS AND SERVICES: Brownsdale Community Centre provides banquet and hall rental facilities for the residents of Clarington and in particular Newcastle. In the past, we have accomodated wedding receptions, Jack and Jill parties, weddings, anniversaries, birthday parties, family get- togethers, retirement parties, etc. We also have provided facilities for the Girl Guides and for organizational meetings. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Out of last year's funding we set a prudent reserve of$1,800 to protect us against unexpected expenditures. Due to the severe winter we experienced it was fortunate that we did. However, by doing so we could not accomplish many of the plans we were hoping to do. This year we need to: Paint and repair the interior of the building and we estimate this cost to be $3,500; we need to replace 26 tables and we estimate the cost to be $3,000; like last year, we will need to paint outside (the paint is peeling badly in the soffits); we will need to purchase more material, flowers etc. for the garden beds and we estimate the cost to be $1,000. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 3,375.00 $ 1,787.00 $ 15,631.82 EXPENSES $ 1,588.00 $ 13,743.00 $ 14,950.00 NET $ 1,787.00 ($ 11,956.00) $ 681.82 GRANT $ 0 $ 2,500.00 $ 5,000.00 FINAL NET $ 1,787.00 ($ 9,456.00) $ 5,681.82 SURPLUS DEFICIT SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Brownsdale Community Centre Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 5,940.21 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 5,940.21 a) Accounts Payable $ 2,673.10 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 3,844.82 Total Liabilities and Net Revenue (deficit)or surplus $ 6,517.92 Prepared by: Donna Taylor Position with Organization: Treasurer Date Prepared: 16-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Hampton Community Association APPLICATION #: 14-12 DATE RECEIVED: Feb 26 CONTACT NAME: Amanda Townson DESCRIPTION OF PROGRAMS AND SERVICES: Hall is available for rental hourly, daily, and weekends. Support New Life group meetings, community groups (i.e. Girl Guides), community sport groups (ie. registrations). Provide community events which include Easter Breakfast and Hunt, Earth Day Clean-Up, Pre-Teen Dances, Family BBQ, Harvest Dance, Christmas Breakfast and Hampton Christmas Tree Lighting. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: To help offset operating expenses. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 11,449.72 $ 12,738.37 $ 12,338.00 EXPENSES $ 10,761.35 $ 10,850.00 $ 14,400.00 NET $ 688.37 $ 1,888.37 ($ 2,062.00) GRANT $ 2,500.00 $ 2,500.00 $ 3,000.00' FINAL NET $ 3,188.37 $ 4,388.37 $ 938.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Hampton Community Association Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 2,788.10 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 2,788.10 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 2,788.10 Total Liabilities and Net Revenue(deficit)or surplus $ 2,788.10 Prepared by: Amanda Townson Executive Board Position with Organization: Member Date Prepared: 24-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Kendal Community Centre Board APPLICATION#: 14-13 DATE RECEIVED: Feb 28 CONTACT NAME: Alli Strutt DESCRIPTION OF PROGRAMS AND SERVICES: Kendal Lions Club, Canada Post Office, weekly Play Group, Ball Association—grounds and facilities, monthly Open Mic (October to April), bi-weekly Darts, monthly newsletter emailed to Kendal residents. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Help pay utility and heating bills. Help pay other operating expenses. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 39,048.49 $ 29,429.89 $ 28,026.04 EXPENSES $ 30,329.90 $ 28,903.85 $ 35,500.00 NET $ 8,718.59 $ 526.04 ($ 7,473.96) GRANT $ 2,500.00 $ 2,500.00 $ 2,500.00 FINAL NET $ 11,218.59 $ 3,026.04 ($ 4,973.96) SURPLUS SURPLUS DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Kendal Community Centre Board Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) MEMEMEEMEEMEMEM a) Cash balance $ 1,206.97 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies $ 150.00 f) Prepaid expenses g) Capital Assets Total Assets $ 1,356.97 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 3,026.04 Total Liabilities and Net Revenue (deficit)or surplus $ 3,026.04 Prepared by: Alli Strutt Position with Organization: Treasurer Date Prepared: 28-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newtonville Community Centre Board APPLICATION #: 14-14 DATE RECEIVED: Feb 28 CONTACT NAME: Yvonne Stefanin DESCRIPTION OF PROGRAMS AND SERVICES: Community Events including Annual BBQ, Dinners, and Christmas Tree Lighting Festivities. Adult events include dances and senior's game nights. Children's events include Breakfast with Santa. Other services include facility rentals. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: In addition to utilities and regular maintenance/supplies, we require funding for several items including a baby change table in one of the washrooms, refinishing of the hardwood floor and a solution for our storage issues which will include further kitchen cupboards. Now that the main entrance ceiling has been fixed, we will endeavour to refinish the floor in the entrance so it will be easier to maintain and clear; one that is more appealing. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 5,809.04 $ 6,536.30 $ 5,123.40 EXPENSES $ 6,922.74 $ 10,520.00 $ 10,725.00 NET ($ 1,113.70) ($ 3,983.70) ($ 5,601.60) GRANT $ 2,500.00 $ 2,500.00 $ 5,000.00 FINAL NET $ 1,386.30 ($ 1,483.70) ($ 601.60) SURPLUS SURPLUS DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newtonville Community Centre Board Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 10,612.64 b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 10,612.64 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 10,612.64 Total Liabilities and Net Revenue (deficit)or surplus $ 10,612.64 Prepared by: Yvonne Stefanin Position with Organization: Treasurer Date Prepared: 14-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Orono Town Hall Board APPLICATION #: 14-15 DATE RECEIVED: Feb 14 CONTACT NAME: Susan Dacosta DESCRIPTION OF PROGRAMS AND SERVICES: The Orono Town Hall has been the heart of Orono for over 115 years. We strongly believe that in order to contribute to a sense of community, we must supply a free gathering space;therefore, the Hall is offered at no charge for a variety of community functions throughout the year. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Due to the high traffic and increased use that these events bring to the facility, we are looking to repaint the Hall (last done in 1998) and are requesting funds through the grant program to assist with the associated costs. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 14,069.00 $ 12,065.00 $ 28,026.04 EXPENSES $ 38,004.00 $ 47,090.00 $ 35,500.00 NET ($ 23,935.00) ($ 35,025.00) ($ 7,473.96) GRANT $ 2,500.00 $ 2,500.00 $ 2,500.00 FINAL NET ($ 21,435.00) ($ 32,525.00) ($ 4,973.96) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Orono Town Hall Board Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 11,340.00 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 11,340.00 NONE a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus -$ 11,405.00 Total Liabilities and Net Revenue (deficit)or surplus -$ 11,405.00 Prepared by: Sandra Lewis Position with Organization: Bookkeeper Date Prepared: 10-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Solina Community Centre Board APPLICATION#: 14-16 DATE RECEIVED: Feb 28 CONTACT NAME: Herb Tink DESCRIPTION OF PROGRAMS AND SERVICES: The Solina Community Centre Board is made of three committees. They are the Hall Committee, Park Committee and Recreation Committee. The Community Centre Board is made up of six members from these committees. Their roles are stated in the constitution. We serve the greater Solina area and service anyone in Clarington who wishes to use our facilities. The Community Hall is available to rent to anyone (Clarington and outside). We have a senior's group that meets monthly for dinner. Solina Women's Institute uses the hall for their meetings. We offer a lower rental rate for local groups. Local senior groups only pay the janitorial fee. The park serves two men's soccer teams, in 2013 we had five youth soccer teams. Also, we have two adult women's baseball teams and four men's adult baseball teams. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: We would like to repair the entrance floor with new tile. Also, we will use some of this to pay for 2013 -2014 snow removal as this year's costs will be very expensive. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 41,473.01 $ 31,887.01 $ 31,435.00 EXPENSES $ 53,336.00 $ 41,000.00 $ 40,600.00 NET ($ 11,862.99) ($ 9,112.99) ($ 9,165.00) GRANT $ 2,500.00 $ 2,500.00 $ 2,500.00 FINAL NET ($ 9,362.99) ($. 6,612.99) ($ 6,665.00) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Solina Community Centre Board Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 11,614.06 b) Investments $ 19,326.37 c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 30,940.43 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue $ 225.00 e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ 225.00 Prepared by: Herb Tink Position with Organization: Treasurer Date Prepared: 27-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Tyrone Community Centre Board APPLICATION#: 14-17 DATE RECEIVED: Feb 28 CONTACT NAME: Joanne Skinner DESCRIPTION OF PROGRAMS AND SERVICES: The Tyrone Community Centre presently provides a meeting place for not only residents of Tyrone but also the surrounding areas. The Hall is used for weddings, birthdays, family reunions, funerals and many other family occasions. Dances are held once a month which provide a meeting place for members of Tyrone and surrounding communities. The Hall provides a facility for the Tyrone United Church to hold their semi-annual fundraising dinners. Our annual Spirit Day and Breakfast with Santa are also popular fund raising events. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: The newly requested funds would be used to provide support with the large increase in utility bills (oil and hydro). Due to the severely cold temperatures in winter 2014,the utilities have increased dramatically. Funds would also be used on an ongoing basis for community events held at the hall in order to foster community awareness for families and adults living in the Tyrone and surrounding area. Since the early 1970's the Tyrone Community Centre has owned a collection of portraits by Neil Newton. The portraits depict people, landscape and daily activities during the early 1970's time period. The photos were taken in the area of Tyrone, Enniskillen, Haydon and Hampton. Mr. Newton became quite famous for his works and the photos have become quite valuable. Unfortunately, the photos, with time, have deteriorated and are in need of repair. The repairs would prevent further deterioration and would preserve the collection. We are requesting additional funds to restore the collection as it is a large part of the heritage of Tyrone and surrounding communities. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 53,875.17 $ 49,348.21 $ 65,590.00 EXPENSES $ 37,176.96 $ 40,150.00 $ 42,030.00 NET $ 16,698.21 $ 9,198.21 $ 23,560.00 GRANT $ 2,500.00 $ 2,500.00 $ 5,000.00 FINAL NET $ 19,198.21 $ 11,698.21 $ 28,560.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Tyrone Community Centre Board Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 23 305.32 b) Investments c) Accounts Receivables $ 2,539.89 d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 25,845.21 SWEEMEW a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 7,891.98 Total Liabilities and Net Revenue (deficit)or surplus $ 7,891.98 Prepared by: Joanne Skinner Position with Organization: Treasurer Date Prepared: 25-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bowmanville Figure Skating Club APPLICATION#: 14-18 DATE RECEIVED: Feb 26 CONTACT NAME: Jennifer McCarthy DESCRIPTION OF PROGRAMS AND SERVICES: The Club runs a CanSkate program with an Advanced program, a Star Skate program and a competitive Skate program. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: With the recent closure of one figure skating club in Clarington and one figure skating club in Northumberland, our CanSkate programm has seen a significant jump in registration numbers this year and the club is in desperate need for CanSkate supplies, CanSkate storage and additional instructors. Our current storage unit for CanSkate supplies is at Rickard Complex and it is falling apart and a new storage unit is desperately required. To purchase the supplies needed for our additional CanSkate members the cost is approximately $450. Our club needs to ensure theft can be prevented for the current and additional supplies. The cost for this storage unit is approximately $2,000 and will be purchased from a local business. Our club would like the opportunity to bring on a new CanSkate coach to the Organization to maintain and ultimately exceed our excellent development of athletes at both a recreational level as well as an elite level for over 60 years. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $111,298.00 $141,261.94 $141,661.48 EXPENSES $116,806.61 $147,100.46 $149,720.69 NET ($ 5,508.61) ($ 5,838.52) ($ 8,059.21) GRANT $ 1,500.00 $0 $ 4,000.00 FINAL NET ($ 4,008.61) ($ 5,838.52) ($ 4,059.21) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Bowmanville Figure Skating Club Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 88,077.47 b) Investments $ 12,663.73 c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies $ 100.00 f) Prepaid expenses g) Capital Assets Total Assets $ 100,841.20 0. a) Accounts Payable $ 64,534.70 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ 64,534.70 Prepared by: Leanne Jeffrey Position with Organization: Treasurer Date Prepared: 03-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Beech Street Theatre Company APPLICATION#: 14-19 DATE RECEIVED: Feb 26 CONTACT NAME: Mark Terry DESCRIPTION OF PROGRAMS AND SERVICES: The Beech Street Theatre Company produces live theatre presentations in the Clarington area incorporating the talent of local artists, actors, designers and writers. The Company showcases these productions in such Clarington venues as Maddy's Pub and Restaurant and the Visual Arts Centre. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: The funds will be spent as follows: 1. INFRASTRUCTURE: Costs include office space,phone, internet, support staff, legal and accounting. 2. ADVERTISING: Costs include paid advertising, promotion, publicity and printing for each production. 3. INSURANCE: Board member and projection liability insurance. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $0 $ 11,000.00 $ 24,626.83 EXPENSES $0 $ 13,500.00 $ 21,710.00 NET $0 ($ 2,500.00) $ 2,916.83 GRANT $0 $ 2,000.00 $ 3,500.00 FINAL NET $0 ($ 500.00) $ 6,416.83 DEFICIT SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Beech Street Theatre Company Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 1,535.41 b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 1,535.41 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ - Prepared by: Michael Khashmanian Position with Organization: President Date Prepared: 25-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: The Driftwood Theatre Group APPLICATION#: 14-20 DATE RECEIVED: Feb 28 CONTACT NAME: Jeremy Smith DESCRIPTION OF PROGRAMS AND SERVICES: The Bard's Bus Tour: Pay-what-you-can performances of classic theatre at the Visual Arts Centre of Clarington. Shakespearience: Free outreach programming for the public at the Visual Arts Centre of Clarington. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: The Driftwood Theatre Group is once again looking towards the Municipality of Clarington to become a vital partner in our annual season of The Bard's Bus Tour and Summer Shakespearience, by contributing a grant in support of the preparation and performance of our work and the preparation and execution of outreach events within the Clarington community. With strong roots in the community, Driftwood Theatre will always think of the Durham Region, including Clarington, as its "home", no matter how far across the Province of Ontario we may travel. Driftwood Theatre has a long tradition- celebrating 20 years in 2014 - of providing the people of Clarington with the best professional, barrier-free, classic theater. In these difficult economic times, our work is even more important, as Driftwood provides an affordable and immediate alternative to expensive trips to Stratford or Toronto for a professional theatre experience. A 2014 Partnership Grant from the Municipality of Clarington will go directly to support: Driftwood's rehearsal process and performance of William Shakespeare's the Tempest as part of our 20th Bard's Bus Tour season on July 13, 2014, at the Visual Arts Centre of Clarington; the presentation of a free Shakespearience outreach event prior to the July 13th performance (a special pre-show symposium with the production's director); and our Shakespearience outreach event in cooperation with Ontario Power Generation as part of their Tuesdays on the Trail program on August 12th(a full-day workshop on Shakespeare and performance for approximately 200 young participants, ages 6-14). FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $237,484.00 $234,935.00 $305,358.00 EXPENSES $268,638.00 $265,412.00 $325,578.00 NET ($ 31,154.00) ($ 30,477.00) ($ 20,220.00) :GRANT $0 $0 $ 1,500.00 FINAL NET ($ 31,154.00) ($ 30,477.00) ($ 18,720.00) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Driftwood Theatre Group Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 7,708.00 b) Investments c) Accounts Receivables $ 35,169.00 d) Accounts Receivable- Fed.Gov't HST $ 15,153.00 e) Inventory Supplies $ 1,598.00 f) Prepaid expenses $ 6,353.00 g) Capital Assets $ 106,226.00 Total Assets $ 172,207.00 a) Accounts Payable $ 29,579.00 b) Accounts Payable Fed.Gov't HST $ 4,152.00 c) Loans $ 59,346.00 d) Deferred Revenue $ 109,607.00 e) Net Revenue (deficit) or surplus -$ 30,477.00 Total Liabilities and Net Revenue (deficit)or surplus $ 172,207.00 Prepared by: Jeremy Smith Position with Organization: Artistic&General Director Date Prepared: 28-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Art Show Inc. APPLICATION#: 14-21 DATE RECEIVED: Feb 28 CONTACT NAME: Ann-marie Harley DESCRIPTION OF PROGRAMS AND SERVICES: Benefits to community through promotion of local art, educational programs, increased interaction with community, arts camps and after school art clubs and other programming. Approximately 7,000 visitors per annum. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: To hire a contract Events Planner who will plan and manage the various Gallery events throughout the year. This need is driven through an increase in participating artists from 20 to 80. This significant growth demands a dedicated resource. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 96,898.00 $ 65,345.00 $ 60,868.00 EXPENSES $156,831.00 $150,277.00 $149,150.00 NET ($ 59,933.00) ($ 84,932.00) ($ 88,282.00) GRANT $0 $0 $' 5,000.00 FINAL NET ($ 59,933.00) ($ 84,932.00) ($ 83,282.00) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newcastle Art Show Inc. Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance -$ 4,567.00 b) Investments c) Accounts Receivables $ 12,001.00 d) Accounts Receivable- Fed.Gov't HST $ 5,001.00 e) Inventory Supplies $ 1,150.00 f) Prepaid expenses $ 2,635.00 g) Capital Assets $ 59,834.00 Total Assets $ 76,054.00 a) Accounts Payable $ 44,897.00 b) Accounts Payable Fed.Gov't HST $ 30.00 c) Loans $ 175,431.00 d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit) or surplus $ 220,358.00 Prepared by: Ann-Marie Harley Position with Organization: Chair of Board of Directors Date Prepared: 28-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Lakeshore New Horizons Band APPLICATION #: 14-22 DATE RECEIVED: Feb 27 CONTACT NAME: Ronald Christianson DESCRIPTION OF PROGRAMS AND SERVICES: Performance music band. Concerts in Rotary Park and summer concerts at Bowmanville Museum. Teaching and playing band music, instruction classes for beginners. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: To support overall music program re: rent, purchase of music,teaching etc. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 18,807.40 $ 20,828.85 $ 22,909.00 EXPENSES $ 12,128.55 $ 20,700.00 $ 23,.450.00 NET $ 6,678.85 $ 128.85 ($ 541.00) GRANT $ 750.00 - $ 750.00 $ 750.00 FINAL NET $ 7,428.85 $ 878.85 $ 209.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Lakeshore New Horizons Band Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 7,097.00 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses $ 505.90 g) Capital Assets $ 3,625.00 Total Assets $ 11,227.90 a) Accounts Payable $ 160.00 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 7,309.49 Total Liabilities and Net Revenue (deficit)or surplus $ 7,469.49 Prepared by: Robert Richardson Position with Organization: Treasurer Date Prepared: 01-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Newcastle Village Concerts APPLICATION#: 14-23 DATE RECEIVED: Feb 4th CONTACT NAME: Joyce Kufta DESCRIPTION OF PROGRAMS AND SERVICES: We organize weekly free concerts on Tuesday evenings throughout the summer in the parkette beside the Newcastle Community Hall. Local businesses provide sponsorships to pay the entertainers, supplemented by a Municipal Grant when requested and awarded. This committee has been organizing these concerts since 2003 and they have grown in popularity every year, often filling the park. Attendees are asked to bring items for the East Clarington Food Bank, and so this organization is also supported by the concerts. Our mission statement is simply to provide free outdoor summer concerts for the enjoyment of Clarington residents, to support our local talent, and to support our local food bank. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Municipal grant funds are used to supplement the $3,000 we obtain from sponsorships provided by 15 local businesses and organizations in Newcastle, at$200 each. The Newcastle Community Hall provides sponsorship "in kind" by allowing us to use the Hall at no charge when it rains and when the Hall is available. Approximately $295 is used to produce a sandwich board, posters and flyers to promote the concerts and publicize the sponsoring businesses and organizations, and to pay for postage and bottled water for the performers. All sponsors, including the Municipality of Clarington when grants are awarded, are listed on all printed material and the names of the sponsors are read out several times during the concert season. The balance of funds are used to pay the entertainers. Many of our entertainers perform for a greatly reduced fee to support the concert program, but we still do need to pay them, averaging just a little over $300 per concert. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 3,511.22 $ 3,096.01 $ 2,843.00 EXPENSES $ 3,415.21 $ 3,790.00 $ 3,800.00 NET $ 96.01 ($ 693.99) ($ 957.00) GRANT $0 $ 750.00 $ 750.00 FINAL NET $ 96.01 $ 56.01 ($ 207.00) SURPLUS SURPLUS DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Newcastle Village Concerts Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 159.24 b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 159.24 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 159.24 Total Liabilities and Net Revenue (deficit)or surplus $ 159.24 Prepared by: Joyce Kufta Position with Organization: Treasurer Date Prepared: 04-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Soper Valley Model.Railroad Assoc APPLICATION #: 14-24 DATE RECEIVED: Feb 24 CONTACT NAME: William Harford DESCRIPTION OF PROGRAMS AND SERVICES: Host an annual Model Train Show in Bowmanville at the Bowmanville High School (this year will be the 27th). It is open to the public. It also has a portable layout to take to various other communities. Host an annual Spring Model Train Flea Market in Bowmanville. This year will be our 5th. It is open to the public who are interested in purchasing model train equipment. Our association is designed to bean affordable organization to join where one can learn and participate in all the aspects of model railroading. Our open house on Newcastle Village Community Weekend in October is for the public to see what model railroading is all about and to maybe learn some tricks or ideas for their own use. Membership is open to all adults and to students at a lesser amount from the ages 12-18 or while studying. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Offset the rental costs for the Association, hall rentals for the annual show and flea market ($1,480), rental of tables and chairs ($396), insurance ($1,040),purchase of building supplies for both the main sub-structure and the finished structure. Plywood, wire, hydrocal plaster, track and related accessories and scenery materials such as paints ($1,084). FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 10,599.00 $ 12,868.14 $ 12,838.06 EXPENSES $ 6,288.37 $ 9,180.08 $ 6,561.45 NET $ 4,310.63 $ 3,688.06 $ 6,276.61 GRANT $ 750.00 $ 750.00 $ 4,000.00 FINAL NET $ 5,060.63 $ 4,438.06 $ 10,276.61 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Soper Valley Model Railroad Association Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 7,959.41 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 7,959.41 a) Accounts Payable $ 2,170.04 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ 2,170.04 Prepared by: William Harford Position with Organization: Secretary/Treasurer Date Prepared: 24-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Bethesda Cemetery Board APPLICATION #: 14-25 DATE RECEIVED: Feb 26 CONTACT NAME: Lee Skinner DESCRIPTION OF PROGRAMS AND SERVICES: Selling of burial plots and niches. Provide internment services. Provide a Decoration Day Service. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Preserve white tablet monuments that have deteriorated over the years. Some are broken, cracked or partially buried. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 53,833.34 $ 50,195.86 $ 55,055.00 EXPENSES $ 29,744.32 $ 23,540.86 $ 24,675.00 NET $ 24,089.02 $ 26,655.00 $ 30,380.00 GRANT $0 $0 $ 5,000.00 FINAL NET $ 24,089.02 $ 26,655.00 $ 35,380.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Bethesda Cemetery Board Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) MEMENEM a) Cash balance $ 26,655.00 b) Investments $ 72,095.69 c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST $ 400.00 e) Inventory Supplies f) Prepaid expenses $ 1,220.00 g) Capital Assets $ 217,654.00 Total Assets $ 318,024.69 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit)or surplus $ 26,655.00 Total Liabilities and Net Revenue (deficit)or surplus $ 26,655.00 Prepared by: Ralph Werry Position with Organization: Secretary/Treasurer Date Prepared: 25-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Big Brothers and Sisters of Clarington APPLICATION #: 14-26 DATE RECEIVED: Feb 28 CONTACT NAME: Darlene Brown DESCRIPTION OF PROGRAMS AND SERVICES: Provides programs and services open to children ages 6 to 18 years living within the Municipality of Clarington. Big Brothers Big Sisters Clarington has become an integral part of the community, adapting dynamic and innovative national youth mentoring programs to meet local community needs. In 2013, Big Brothers Big Sisters Clarington served over 460 children and their families through their various programs. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Their services expand across the entire municipality, and they are committed to providing a mentor to every child who needs one. They have continued to grow as they strive to meet the needs of this underserved community. Big Brothers Big Sisters Clarington has consistently applied for funding from the Municipality of Clarington through the Community Grant program. In 2006, the funding awarded to this organization dropped from $2,500 to $2,000. This year, Big Brothers Big Sisters Clarington is requesting $5,000 to continue to serve their existing clientele as well as reach others in the community who are in need but haven't yet been reached. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $206,829.00 $232,332.00 $204,380.00 EXPENSES $284,697.00 $310,195.00 $292,900.00 NET ($ 77,868.00) ($ 77,863.00) ($ 88,520.00) GRANT $ 2,000.00 $ 2,000.00 $ 5,000.00 FINAL NET ($ 75,868.00) ($ 75,863.00) ($ 83,520.00) DEFICIT DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Big Brothers Big Sisters Clarington Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance -$ 58 468.00 b) Investments c) Accounts Receivables $ 911.00 d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies $ 202,709.00 f) Prepaid expenses g) Capital Assets Total Assets $ 145,152.00 a) Accounts Payable $ 3,052.00 b) Accounts Payable Fed.Gov't HST -$ 4,505.00 c) Loans d) Deferred Revenue $ 16,688.00 e) Net Revenue (deficit) or surplus $ 129,917.00 Total Liabilities and Net Revenue (deficit) or surplus $ 145,152.00 Prepared by: Darlene Brown Position with Organization: Executive Director Date Prepared: 10-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Central Public School—School Council APPLICATION#: 14-27 DATE RECEIVED: Feb-26 CONTACT NAME: Heather McInnes DESCRIPTION OF PROGRAMS AND SERVICES: Central Public School serves a student population of approximately 190 and offers a before & after school program as well as a breakfast program. The students and community users are from diverse backgrounds and range in socio-economic status. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Central Public School will be celebrating their 125th anniversary in 2014. To celebrate, they will be holding an open house in the fall and are looking to provide keepsakes, signs including a new logo depicting the 125th Anniversary, historical signs for the property, recognition plaques for the alumni, time capsule plaque and container, commemorative mugs and calendars. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 3,500.00 $ 11,800.00 $ 3,000.00 EXPENSES $ 3,500.00 $ 13,800.00 $ 8,000.00 NET $0 ($ 2,000.00) ($ 5,000.00) GRANT $0 $ 2,000.00 FINAL NET $0 $0 $0 Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Central Public School—School Council Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ - a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit)or surplus Total Liabilities and Net Revenue (deficit)or surplus $ - Prepared by: Heather McInnes School Council Member- Fundraising Position with Organization: Committee Date Prepared: 25-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Waverley Public School - School Council APPLICATION #: 14-28 DATE RECEIVED: Feb 26 CONTACT NAME: Paul Wirch DESCRIPTION OF PROGRAMS AND SERVICES: School Council responsible for provision of supplemental equipment and resources to assist in the mental, physical, social and civic development of their students including the provision and maintenance of recreational schoolyard equipment. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: To construct a naturalized schoolyard on their school campus. Waverley School Council is in possession of a landscape plan and coordination is underway to prepare for the first phase of construction. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 10,390.00 $ 11,111.00 $ 14,604.00 EXPENSES $ 9,954.00 $ 6,507.00 $ 20,000.00 NET $ 436.00 $ 4,604.00 ($ 5,396.00) GRANT $0 $0 $ 2,000.00 FINAL NET $ 436.00 $ 4,604.00 ($ 3,396.00) SURPLUS SURPLUS DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Waverley Public School -School Council Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) MIMM a) Cash balance $ 14,312.31 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 14,312.31 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ - Prepared by: Paul Wirch Position with Organization: School Council Member/ Former Chair Date Prepared: 26-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Distress Centre Durham APPLICATION#: 14-29 DATE RECEIVED: Feb 28 CONTACT NAME: Victoria Kehoe DESCRIPTION OF PROGRAMS AND SERVICES: Our 24 hour telephone helpline is available free of charge to Clarington residents. 1-800 452-0688 as well as our Prideline helpline specifically focused on the LGBTQ community is available free of charge to Clarington residents 1-855-PRIDE. Our Community Contact Call- Out program is available free of charge to Clarington residents. Our Suicide Survivor Call - Out program is available free of charge to Clarington residents. We have been fortunate in the past to receive grants from the Municipality of Clarington for our Adolescent Suicide Awareness program in local secondary schools. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: In 2014, we are requesting funding support in the amount of$2,500 to help fund our Suicide Support Services program. This program provides the following services: 1. One to one match of a weekly telephone support call between the client(referred to as survivor who is grieving the loss of a loved one to suicide) and a specially trained survivor volunteer who provides telephone service. 2. Monthly open drop-in group happens the first Thursday of each month so that any survivor regardless of loss period can receive support. 3. 8 week closed Suicide Survivor support group where survivors participate in a peer support group facilitated by a staff and 2 peer survivors who have completed group and received specialized training to act as co-facilitators. We are requesting $2,500 for the following: MATERIALS/RESOURCES: brochures, magnets, journals, pens, telephone cards for the volunteers providing long distance telephone support from home phones, refreshments. STAFF SUPERVISION/ SUPPORT: as statistics demonstrate, survivors are at greater risk for suicide thoughts and behaviours than non-survivors - it is important that the group has direct staff support and supervision to assess any potential suicide ideation. Therefore, we are requesting support for a percentage of staff time to ensure the safety and emotional well being of all participant and the volunteers who co-facilitate the group. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $342,882.00 $347,240.00 $293,932.00 EXPENSES $343,883.00 $347,242.00 $294,930.00 NET ($ 1,001.00) ($ 2.00) ($ 998.00) GRANT $ 1,000.00 $0 $ 2,500.00 FINAL NET ($ 1.00) ($ 2.00) $ 1,502.00 DEFICIT DEFICIT SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Distress Centre Durham Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 58,404.00 b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST $ 4,843.00 e) Inventory Supplies $ 368.00 f) Prepaid expenses $ 3,872.00 g) Capital Assets Total Assets $ 67,487.00 III mill a) Accounts Payable $, 18,931.00 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus $ 48,556.00 Total Liabilities and Net Revenue (deficit)or surplus $ 67,487.00 Prepared by: Delores Peters Position with Organization: Bookkeeper Date Prepared: 26-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Feed the Need Durham APPLICATION#: 14-30 DATE RECEIVED: Feb 28 CONTACT NAME: Julien LeBourdais DESCRIPTION OF PROGRAMS AND SERVICES: Feed the Need Durham provides a unique and essential service to Clarington and Durham Region by ensuring low income people have access to nourishing food including fresh fruit, vegetables, milk and yogurt. From a central warehouse and walk-in cooler and freezer, we are able to supply 51 emergency food providers (food banks, shelters, meal programs and social service agencies)with perishable as well as non-perishable food. Eight of our member agencies are located in Clarington and another is on our waiting list. Local food banks have little storage capacity (especially for perishables) making it difficult for them to supply fresh food to low income people. We believe fresh food is an important part of a healthy lifestyle and we are committed to continue enabling our member agencies to provide perishables to people in need. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Feed the Need Durham will use the requested funds to help us maintain our programs and also relocate to a larger and more appropriate warehouse location so we can continue to meet the increasing need for food in Clarington and Durham Region. Because we are overcrowded, we are forced to deny applications from new member agencies (food banks, shelters, social service agencies, meal programs) including one in Clarington. After we relocate, we will be in a position to accept further member agencies. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $437,179.00 $393,370.00 $385,143.00 EXPENSES $327,785.00 $281,972.00 $300,312.00 NET $109,394.00 $111,398.00 $ 84,831.00 GRANT $ 2,000.00 $ 2,000.00 $ 3,000.00 FINAL NET $111,394.00 $113,398.00 $ 87,831.00 SURPLUS SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Feed the Need Durham Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 145,158.00 b) Investments C) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses $ 6,298.00 g) Capital Assets $ 128,486.00 Total Assets $ 279,942.00 a) Accounts Payable b) Accounts Payable Fed.Gov't HST $ 4,185.00 c) Loans d) Deferred Revenue $ 1,513.00 e) Net Revenue (deficit)or surplus $ 40,918.00 Total Liabilities and Net Revenue (deficit)or surplus $ 46,616.00 Prepared by: Julien LeBourdais Position with Organization: Executive Director Date Prepared: 26-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Home Base Durham APPLICATION#: 14-31 DATE RECEIVED: Feb 7th CONTACT NAME: Judy Mead DESCRIPTION OF PROGRAMS AND SERVICES: We work to alleviate the stress and isolation for families who support an adult with classic/complex autism living at home, by offering shared social and recreation programs including: Modified phys-ed program Social swim time Music programs New in 2014 modified art programming and nature walks INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Home Base Durham was formally registered and received Charitable Status from CRA in 2013. We began our initial program offerings in September and conducted our first annual fund raising appeal in December 2013. The financials provided indicate expenses for 4 months of gym, swim and music programming. The request for 2014 reflects a full 12 month budget. Our organization is completely volunteer run - all financial assistance is directly allocated against - 1) the cost of program fees such as room rentals, supplies, professional facilitators (ie. sports instructors, artists, music therapist) 2) cost to promote the program to connect with current and new families who are experiencing isolation and despair ie. web maintenance 3) the cost of administration ie. bank fees, postage for annual appeal mailing, miscellaneous FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $0 $ 1,065.00 $ 5,162.18 EXPENSES $0 $ 1,702.82 $ 7,800.00 NET $0 ($ 637.82) ($ 2,637.82) GRANT $0 $ 2,500.00 $ 5,000.00 FINAL NET $0 $ 1,862.18 $ 2,362.18 SURPLUS SURPLUS Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION Home Base Durham Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance $ 2,175.93 b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ 2,175.93 EffifflMERNMEW a) Accounts Payable $ 173.75 b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue $ 355.50 e) Net Revenue (deficit) or surplus $ 1,646.68 Total Liabilities and Net Revenue (deficit)or surplus $ 2,175.93 Prepared by: Howard Smith Position with Organization: Treasurer Date Prepared: 07-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: Learning Disabilities Association of Peterborough APPLICATION#: 14-32 DATE RECEIVED: Feb 25 CONTACT NAME: Shari Davis DESCRIPTION OF PROGRAMS AND SERVICES: Technology for Learning Development(formerly Computers for Learning Development)— one-to-one tutoring for students 5-14 years. Some Assembly Required -training for students transitioning to high school (grades 6-9). Resource Facilitation- information and resources are discussed and provided. Resource Library-choice of books, videos, journals etc. regarding LDs and ADHD. Newsletter-quarterly information about the agency and latest news. Educational Workshops/Seminars-the latest information about LDs/ADHD is offered. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Funding from the Municipality will help us cover some programming costs, specifically for our one- to-one support services, our volunteer program plus our tutoring and training programs. We continue to see growth in our client numbers(up 12%) and rely on volunteers to meet that demand. The cycle of recruitment,training, mentoring and retention requires that we are active, attentive, and invested in the volunteers and the volunteer program. Our tutoring and training programs are heavily used and account for the bulk of our service numbers. Investment in this type of programming ensures that it is sustainable and viable for Clarington residents. We are an important part of the Clarington community. Last year we were a presence in Bowmanville, Enniskillen, Hampton, Orono,Newcastle, Courtice, Haydon, Kirby and Newtonville, but we also had requests for Resource Facilitation in Whitby, Oshawa, Pickering and Ajax. Much of the reason for these communities to approach us stems from the fact that either there is no LDA in those regions or, if one exists, it may have limited services. Home location and word of mouth can account for the calls for service from outside Clarington. Parents in particular are keen to locate services, information, any kind of help to ensure their child receives all the assistance available. We remain committed to serving Clarington and its residents, and are seeking support to continue to serve them. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $ 66,219.00 $ 67,545.00 $ 73,563.00 EXPENSES $ 67,469.00 $ 69,795.00 $ 75,563.00 NET ($ 1,250.00) ($ 2,250.00) ($ 2,000.00) GRANT $ 1,000.00 $ 2,000.00 $ 2,000.00 FINAL NET ($ 250.00) ($ 250.00) $0 DEFICIT DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION The Learning Disabilities Association Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) mom a) Cash balance b) Investments c) Accounts Receivables $ 38,133.00 d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses $ 639.00 g) Capital Assets $ 5,741.00 Total Assets $ 44,513.00 mom NOMEMEMEM a) Accounts Payable $ 23,998.00 b) Accounts Payable Fed.Gov't HST c) Loans $ 4,816.00 d) Deferred Revenue $ 15,518.00 e) Net Revenue (deficit)or surplus $ 181.00 Total Liabilities and Net Revenue (deficit)or surplus $ 44,513.00 Prepared by: Shari Davis Position with Organization: Executive Director Date Prepared: 17-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: The Cup APPLICATION #: 14-33 DATE RECEIVED: Feb 28 CONTACT NAME: Sharlene Kooger DESCRIPTION OF PROGRAMS AND SERVICES: We are looking to create a community coffee house. A coffee house that offers hot beverages and drinks at a minimal price. A gathering place for Clarington residents to socialize and connect. We are proposing to rent a space that would be large enough to host other social programs and events. We have been in conversation with Big Brothers and Big Sisters of Clarington (Darlene Brown), as well as the John Howard Society, and both have indicated that they are interested in having satellite locations within the community of Newcastle. We are also supported by Lighthouse Community Church of Newcastle and Discovery Church of Bowmanville. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: We are looking to open in the spring of 2014, and funds are to help off set start up costs such as rent and capital expenses. We are interested in branching out to the community of Newcastle, to offer more social programs to the general public. We would like to reach out and bring services to Newcastle,to persons who would otherwise not be reached. FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $0 $0 $ 2,000.00 EXPENSES $0 $0 $ 12,100.00 NET $0 $0 ($ 10,100.00) GRANT $0 $0 $ 5,000.00 FINAL NET $0 $0 ($ 5,100.00) DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION The Cup Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) a) Cash balance b) Investments c) Accounts Receivables d) Accounts Receivable- Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets $ a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus Total Liabilities and Net Revenue (deficit)or surplus $ - Prepared by: Sharlene Kooger Position with Organization: Founder Date Prepared: 25-Feb-14 Attachment 3 to Report CSD-006-14 MUNICIPALITY OF CLARINGTON SUMMARY OF GRANT INFORMATION APPLICANT ORGANIZATION: The Gathering Place APPLICATION#: 14-34 DATE RECEIVED: Feb 27 CONTACT NAME: Jill Wood DESCRIPTION OF PROGRAMS AND SERVICES: We provide a free nutritious meal one/two times per month primarily to Clarington residents who are hungry, lonely and in need of connections, relationships, social interaction. It's a safe place to eat& enjoy fellowship. We are planning to offer the opportunity to learn basic skills: planning nutritious meals, cooking, budgeting, shopping; whatever else guests require (if we are able to provide it or to refer). The opportunities are there now for the asking but we would like to create more structure for this. For example, classes, one-to-one training, books, software, and other tools. Table hosts help some guests with very basic table skills and this is just the start leading to more teaching. We invite those from group homes, boarding houses, working poor, disabled, lonely seniors, families and people new to the community. The Gathering Place is located in St. Paul's United Church on Church Street in Bowmanville. INTENDED USE OF 2014 COMMUNITY GRANT FUNDS: Requested funds will be used to purchase food for meals, table setting supplies, small equipment necessary for food preparation, replacement dishes, take out boxes,paper products, maintenance expenses. As one of our goals is to offer basic social skills as listed above, we would like the ability to purchase skill building educational material (books, computer software, etc). FINANCIAL SUMMARY: 2012 2013 2014 REVENUE $0 $ 8,222.00 $ 8,382.00 EXPENSES $0 $ 9,457.00 $ 12,882.00 NET $0 ($ 1,235.00) ($ 4,500.00) GRANT $0 $0 $ 4,500.00 FINAL NET $0 ($ 1,235.00) $0 DEFICIT Attachment 3 to Report CSD-006-14 COMMUNITY GRANT APPLICATION The Gathering Place Organization/Group's Name BALANCE SHEET as of December 31, 2013* *(Financial information Year before Grant Request) RENNEEMEMEEMSEEM a) Cash balance -$ 1,235.00 b) Investments c) Accounts Receivables d) Accounts Receivable - Fed.Gov't HST e) Inventory Supplies f) Prepaid expenses g) Capital Assets Total Assets -$ 1,235.00 a) Accounts Payable b) Accounts Payable Fed.Gov't HST c) Loans d) Deferred Revenue e) Net Revenue (deficit) or surplus -$ 1,235.00 Total Liabilities and Net Revenue (deficit)or surplus -$ 1,235.00 Prepared by: Jill Wood Position with Organization: Treasurer Date Prepared: 26-Feb-14