HomeMy WebLinkAbout2014-03-18 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday March 18, 2014
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Larry Burke, Vice-Chair
Carol Little, Shea-Lea Latchford, Gord Blaker, Jay Summers, Gary Oliver,
–
RegretsCouncillors Woo & Partner, Arena Manager, Bryan Wiltshire
1.
Call to Order – 7:12 P.M.
Kristin Blaker was in attendance to make a presentation to the board for hosting a new web-site for the
arena. Difficulties with our former web-site host necessitated a change. After the presentation and
discussion, the following direction was brought forward.
Motion # 14-007 was proposed: THAT:
The $750.00 set-up fee and a $60.00 annual hosting fee be
approved. And, Ms. Blaker proceed with our web-site construction. Follow-up by the board to take place
to insure the domain name: Newcastle Memorial Arena .ca was still available and not owned by the
former host.
Moved Seconded
by: Gary Oliver by: Larry Burke
CARRIED
The chair advised there was a letter on file from our previous host, pertaining to our ownership of the
web-site name. He would get a copy to forward to Kristin.
Motion # 14-008 was also proposed: THAT:
A $50.00 optional annual fee be added to the rink-board
advertisers for a link on our web-site. Should they not want to participate, their annual rink board fee
remain at $300.00 for 2014.
Moved Seconded
by: Jay Summers by: Shea-Lea Latchford
CARRIED
2. –
Adoption of Minutes
Motion # 14-009 THAT:
was proposed: The minutes of February 11, 2014 are approved as presented,
with no changes or corrections.
Moved Seconded
by: Gord Blaker by: Carol Little
CARRIED
(2)
3. Arena Manager’s Report
In Bryan’s absence, the chair advised: Only one team was remaining in the Ontario Finals and they were
currently tied at one game each. Eight teams had been confirmed for our year-end “Hockey for Heart”
Tournament and the Herman Valckx Memorial Volunteer Appreciation Day. Theresa Valckx and all 4
adult children will be in attendance: Justin; coaching one of the teams and the girls will be here for the
skate. Bryan was most grateful for the help and support he received from Kythe Baldwin getting the
tournament together. Our board member, Gord Blaker offered some of his time to referee some of the
th
games, as well. All the ice activity ends on April 6, and then the transition to dry floor, Lacrosse and
Ball Hockey. Preliminary floor schedules for both leagues were in Bryan’s hands. The Viper Ball Hockey
program was on hold until they cleared up their arrears from last fall - $792.26.
th
4. Financial Report
- As of the 17 of February our receivables were $69,290.38 – 52%
current and 42% over 30 days. One problem account, as mentioned above, from summer
Ball Hockey which we have been receiving payments on. Revenue for the same period,
YTD. 2014 = $82,851.86 – 25% of budget forecast. The chair also advised: Our short-
term GIC of $30,210.00 had been re-invested for 90 days at 1.5%.
5. New Business –
Discussions took place regarding the overall results and operation ofthe
snack bar. Sales have diminished from a high of $38,000.00 in 2009 to just under
$28,000.00 in 2013 – a 30% decrease over 4 years. Most everyone, particularly adults
arrive at the arena with a beverage and some type of food product. The drive-through fast
food concept is predominant. Our major sales source comes from kids purchasing candy,
chocolate bars, Slushie, soft drinks and chips. With minimum wages heading to $11.00
/or
plus, per hour this year, we have a need to re-evaluate staffing the snack bar and, even
keeping it open. It was suggested that the members take some time and bring forward
some suggestions and we will table discussions and suggestions for our June meeting.
Gary Oliver offered to take an active role in the operation of the snack bar for a period of
time in the fall to get it operating more efficiently.
Further discussions took place on the general over-all condition of the building and
nightly closing procedures. The chair advised he would take this up with Bryan. Gord
Blaker offered to do a general inspection of areas of concern. There is a need for Bryan to
get his staff working on daily preventative maintenance projects and make sure lights,
fans and the heat is turned down nightly, when they close the building.
6. Adjournment– Motion # 14-010 THAT:
was proposed: The meeting is adjourned.
Moved L Seconded
by: Shea-Lea atchfordby: Gord Lee
CARRIED