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HomeMy WebLinkAbout03/31/2014 General Purpose and Administration Committee Minutes March 31, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 31, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella until 1:48 p.m. Director of Community Services, J. Caruana until 1:48 p.m. Director of Planning Services, D. Crome until 1:48 p.m. Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano until 1:48 p.m. Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir until 1:48 p.m. Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Neal declared a pecuniary interest in Report PSD-020-14 regarding Courtice Community Improvement – Banners. ANNOUNCEMENTS Councillor Hooper announced the following events:  Clarington Older Adult Association (COAA) Annual General Meeting & Potluck on Friday, March 28, 2014 at the Clarington Beech Centre.  COAA Open Mic on Sunday, April 6, 2014 from 1:00 p.m. to 4:00 p.m.  COAA 2014 Spring and Summer Guide is now available. - 1 - General Purpose and Administration Committee Minutes March 31, 2014  Violin Recital by Lynda Shewchuk on Friday, April 25, 2014 at 7:30 p.m. at the Rehoboth Christian Reformed Church. Councillor Novak announced the following upcoming events:  Friends of Simon Wiesenthal Center for Holocaust Studies’ “Tour for Humanity” display on Wednesday, April 2, 2014 at Region of Durham parking lot.  World Autism Awareness Day on Wednesday, April 2, 2014 at the Cenotaph.  Farm Connections Open House on Wednesday, April 2, 2014 from 4:30 p.m to 8:00 p.m. at the Luther Vipond Memorial Arena in Brooklin.  Durham Region Culinary Tourism Summit on Thursday, April 3, 2014 at the Centre for Food at Durham College Whitby Campus. Councillor Partner announced the following upcoming events:  Last Day for the Trees for Rural Roads Program on Monday, March 31, 2014.  Youth Baseball Team – Peewee Celebrity Server Night on Sunday, April 6, 2014 from 5:00 to 9:00 p.m. at Boston Pizza. Proceeds to support a tournament trip to Kentucky in July.  nd 2 Orono Annual Ladies Night Fashion Show on Thursday, April 10, 2014 at 6:30 p.m. at the Orono Arena. Proceeds to the Orono Crown Lands and Orono Volunteer Fire Fighters. Councillor Traill announced the following upcoming events:  Tyrone Monthly Dance and Silent Auction on Saturday, April 5, 2014 at the Tyrone Community Centre.  Clarington Durham Swing Band at Wilmot Creek on Sunday, April 6, 2014 from 2:00 p.m. to 4:00 p.m. Councillor Woo announced the following events:  Blood Donor Clinic on Tuesday, April 1, 2014 at the Newcastle Community Hall.  Hotel California, Eagles Tribute Band on Saturday, March 29, 2014 at the Newcastle Community Hall. Funds raised go to future projects for the Newcastle Community Hall. - 2 - General Purpose and Administration Committee Minutes March 31, 2014 Mayor Foster announced the following upcoming events:  Red Cross Annual General Meeting on Tuesday, April 1, 2014 at Bistro 67 in Whitby.  Parents and Friends of Lesbians and Gays’ (PFLAG) Durham’s Gala Fundraiser, “An Evening of Mystique” on Saturday, April 5, 2014 at the Royal Canadian Legion (Branch 43) 471 Simcoe St. S., Oshawa. MINUTES Resolution #GPA-205-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 17, 2014, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING Subject: (a) Application for Proposed Zoning By-law Amendment Applicant: H & H Building Corp. Report: PSD-018-14 Brandon Weiler, Planner 1, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF CRAIG HEBERT, GENERAL MANAGER, AND DAVE SMITH, PORT GRANBY PROJECT DIRECTOR, PORT HOPE AREA INITIATIVE MANAGEMENT OFFICE, REGARDING AN ANNUAL PORT GRANBY PROJECT UPDATE Craig Hebert, General Manager, and Dave Smith, Port Granby Project Director, Port Hope Area Initiative Management Office, were present regarding an Annual Port Granby Project Update. They made a verbal presentation to accompany an electronic presentation. Mr. Hebert explained the background and purpose of the Port Hope Area - 3 - General Purpose and Administration Committee Minutes March 31, 2014 Initiative, and milestones achieved to date. Mr. Smith informed the Committee of the details of the project, including the upgrading of the clean materials hall route, and the creation of the waste water treatment plant. Mr. Hebert provided the Committee with observations from his first year including details of agency and community interactions and environmental monitoring. He highlighted the communications and community involvement in 2013. Mr. Hebert explained the recent review of the Property Value Protection Program. SUSPEND THE RULES Resolution #GPA-206-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Mr. Hebert to speak for an additional three minutes. CARRIED DELEGATION OF CRAIG HEBERT, GENERAL MANAGER, AND DAVE SMITH, PORT GRANBY PROJECT DIRECTOR, PORT HOPE AREA INITIATIVE MANAGEMENT OFFICE, REGARDING AN ANNUAL PORT GRANBY PROJECT UPDATE - Continued Mr. Hebert concluded by providing an overview of the procurement contract and highlighting the next steps. Resolution #GPA-207-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the delegation of Craig Hebert, General Manager, and Dave Smith, Port Granby Project Director, Port Hope Area Initiative Management Office, regarding an Annual Port Granby Project Update, be received with thanks. CARRIED DELEGATION OF KEVIN ANYAN, DIRECTOR OF FUNDRAISING, BOWMANVILLE ROTARY CLUB, REGARDING A FUNDRAISER IN THE BOWMANVILLE VALLEY ON AUGUST 23-24, 2014 Kevin Anyan, Director of Fundraising, Bowmanville Rotary Club, was present regarding a family friendly fundraiser in the Bowmanville Valley on August 23-24, 2014. Mr. Anyan introduced Bonnie Seto. He requested access to part of the Bowmanville Valley to allow for a celebration of the new fish by-pass channel, and Valley management on August 23-24, 2014. Mr. Anyan reminded the Committee of the work undertaken by the - 4 - General Purpose and Administration Committee Minutes March 31, 2014 st Bowmanville Rotary Club. He announced the 1 Annual Ecology Valleyfest, presented by the Bowmanville Rotary Club, at the corner of Baseline and Spry Avenue from 6:00 a.m. to 8:00 p.m. Mr. Anyan noted that this includes a fish derby, the Fish Whisperer, conservation exhibits, entertainment, and Picasso’s Picnic operating on the grounds of Visual Arts Centre. He noted that bicycle parking and shuttle service will be arranged. Mr. Anyan added that this will be a licensed event and will include a fish fry. He stated that they plan to make the event carbon-neutral by planting trees in the Valley during the weekend. Mr. Anyan concluded by asking for permission to hold the event, that the Operations Department support the event, that Council allow for a shuttle between the two venues, and that Council help celebrate the event. Resolution #GPA-208-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Kevin Anyan, Director of Fundraising, Bowmanville Rotary Club, regarding a Fundraiser in the Bowmanville Valley on August 23-24, 2014, be referred to Staff to work with the Bowmanville Rotary Club and to prepare a report regarding the details required by the Municipality. CARRIED DELEGATION OF LIBBY RACANSKY REGARDING REPORT PSD-019-14, APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW AND A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 18 SINGLE DETACHED RESIDENTIAL UNITS Libby Racansky was present regarding Report PSD-019-14, Applications to Amend the Clarington Official Plan and Zoning By-law and a Proposed Draft Plan of Subdivision to Permit 18 Single Detached Residential Units. Ms. Racansky clarified that she is concerned about the Manson subdivision. She stated that she was happy that some of the goals, such as setbacks, being met. Ms. Racansky acknowledged that the trail in Block 101 is no longer needed as the site is fenced in. She reminded the Committee of the OMB decision from 1999, regarding the subdivision for this neighbourhood. Ms. Racansky added that well monitoring was agreed to, but it needs to include water quality, not just water quantity. She stated that she is concerned that the water quality emptying into Lake Ontario. Ms. Racansky noted that 16 local wells were sampled annually, including analyzing 40 parameters, but ceased to be sampled in 2008. She asked the Committee about the Hancock Road water quality analysis. Ms. Racansky suggested the water quality be tested on her well as the Region of Durham is currently monitoring her well for quantity. - 5 - General Purpose and Administration Committee Minutes March 31, 2014 Resolution #GPA-209-14 Moved by Councillor Neal, seconded by Councillor Novak THAT the delegation of Libby Racansky be referred to Staff. CARRIED PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT AN APPLICATION TO PERMIT AN INCREASE IN THE MAXIMUM OUTSIDE WIDTH OF A GARAGE FROM 40% OF THE LOT FRONTAGE TO 50% OF THE LOT FRONTAGE FOR SEMI-DETACHED DWELLINGS WITHIN REGISTERED PLAN 40M-2496 AND PLAN 40M-2510, COURTICE NORTH SUBDIVISION APPLICANT: H & H BUILDING CORP Resolution #GPA-210-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-018-14 be received; THAT the application to amend the Zoning By-law 84-63, be approved, and that the Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-018-14, be passed; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-018-14 and Council’s decision; and THAT all interested parties listed in Report PSD-018-14 and any delegations be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes March 31, 2014 APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY- LAW AND A PROPOSED DRAFT PLAN OF SUBDIVISION TO PERMIT 18 SINGLE DETACHED RESIDENTIAL UNITS APPLICANT: HEADGATE GROUP INC. Resolution #GPA-211-14 Moved by Mayor Foster, seconded by Councillor Novak THAT Report PSD-019-14 be received; THAT the application for a Clarington Official Plan Amendment (COPA 2009-0005) submitted by Headgate Group Inc. be denied as the application is redundant to the Municipality’s Official Plan Amendment No. 80; THAT the applications for Draft Approval of a Plan of Subdivision (S-C-2009-0001) and Zoning By-law amendment (ZBA 2009-0021) be amended to incorporate the “other lands owned by the Applicant” as an Open Space block and Environmental Protection Area respectively and that a further public meeting not be required; THAT the application for Draft Approval Plan of Subdivision (S-C-2009-0001) submitted by Headgate Group Inc. be supported subject to conditions as generally contained in Attachment 1 of Report PSD-019-14; THAT the Zoning By-law Amendment (ZBA 2009-0021) application submitted by Headgate Group Inc. be approved as contained in Attachment 2 of Report PSD-019-14; THAT a By-law authorizing the removal of the (H) Holding symbol be forwarded to Council for approval once all provisions contained within the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied; THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-019-14 and Council’s decision; and THAT all interested parties listed in Report PSD-019-14 and any delegations be advised of Council's decision. CARRIED - 7 - General Purpose and Administration Committee Minutes March 31, 2014 COURTICE COMMUNITY IMPROVEMENT -- BANNERS Councillor Neal declared a pecuniary interest in Report PSD-020-14, regarding the Courtice Community Improvement - Banners, as he is a member of the Courtice Rotary Club. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GPA-212-14 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-020-14 be received for information. CARRIED Councillor Neal returned to the meeting. Councillor Partner chaired this portion of the meeting. RECESS Resolution #GPA-213-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:10 a.m. ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT PITCH IN WEEK 2014 Resolution #GPA-214-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report OPD-002-14 be received for information. CARRIED - 8 - General Purpose and Administration Committee Minutes March 31, 2014 EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT DAY OF MOURNING CEREMONY Resolution #GPA-215-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CSD-005-14 be received; THAT the Municipality of Clarington proclaim April 28th Clarington Day of Mourning (Attachment 1 of Report CSD-005-14); THAT a ceremony be held at the Municipal Administrative Centre Cenotaph on Monday, April 28, 2014 at 10:00 am; and THAT the flags be lowered in honour and remembrance of those killed and seriously injured in the workplace. CARRIED Councillor Traill chaired this portion of the meeting. CLERK’S DEPARTMENT MULTI-YEAR ACCESSIBILITY PLAN Resolution #GPA-216-14 Moved by Councillor Partner, seconded by Councillor Neal THAT Report CLD-009-14 be received; and THAT the Multi-Year Accessibility Plan (Attachment No. 1 to Report CLD-009-14) be endorsed. CARRIED - 9 - General Purpose and Administration Committee Minutes March 31, 2014 REQUEST FOR EXEMPTION TO SETBACKS FOR REFRESHMENT VEHICLE Resolution #GPA-217-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-010-14 be received; THAT an exemption to the provisions of By-law 2004-114 be approved to allow for two refreshment vehicles to be located within 60 metres of each other; and THAT Mr. Vic Hanc be advised of Council’s decision. CARRIED LATER IN THE MEETING SUSPEND THE RULES Resolution #GPA-218-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-217-14 a second time. CARRIED The foregoing Resolution #GPA-217-14 was then put to a vote and carried. NOTIFICATION OF DECISION REGARDING A REQUEST FOR EXEMPTION TO SETBACKS FOR A REFRESHMENT VEHICLE Resolution #GPA-219-14 Moved by Councillor Neal, seconded by Councillor Partner THAT all pizza establishments in Bowmanville be notified, in writing, of Council’s decision regarding Report CLD-010-14, regarding a request for exemption to setbacks for a refreshment vehicle. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 10 - General Purpose and Administration Committee Minutes March 31, 2014 FINANCE DEPARTMENT See Confidential Reports Section of the Agenda. SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER FOLLOW-UP ON TASK 1 & 2 REPORT OF THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Resolution #GPA-220-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CAO-002-14 be received for information. CARRIED UNFINISHED BUSINESS EMERGENCY AND FIRE SERVICES DEPARTMENT – FIRE MASTER PLAN \[Tabled at the March 17, 2014 General Purpose and Administration Committee Meeting.\] HIRING OF FOUR NEW FIRE & EMERGENCY SERVICES SUPPRESSION STAFF \[Tabled at the February 21, 2014 Special General Purpose and Administration Committee Meeting.\] Resolution #GPA-221-14 Moved by Councillor Woo, seconded by Councillor Traill THAT Resolution #GPA-116-14 be lifted from the table. CARRIED The mover made a friendly amendment to Resolution #GPA-116-14 such that the following resolution was before the Committee: - 11 - General Purpose and Administration Committee Minutes March 31, 2014 Resolution #GPA-222-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT Item #1, of Schedule “B” of report FND-002-14, the proposed new four Fire & Emergency Services Suppression Staff, be approved with implementation to begin July 1, 2014; and THAT the Clarington Fire Master Plan, as prepared by Dillon Consulting, be received. CARRIED (See following motions) Resolution #GPA-223-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-222-14 be amended by adding the following at the end: “THAT the Director of Emergency & Fire Services be directed to report back on extended dispatch times, extended full-time turn out times, and strategies to address the tiered response.” MOTION LOST The foregoing Resolution #GPA-223-14 was then put to a vote and carried. Resolution #GPA-224-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Item #2 of Report ESD-004-14 be lifted from the table. CARRIED Resolution #GPA-225-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT the Director of Emergency & Fire Services be directed to develop a comprehensive implementation plan including proposed operating and capital budget requirements to be presented to Council on an annual basis for consideration as a component of the fire department budget submission process. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) - 12 - General Purpose and Administration Committee Minutes March 31, 2014 Resolution #GPA-226-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-225-14 be amended by adding the following at the end: “THAT the Director of Emergency & Fire Services be directed to report back on extended dispatch times, full-time turn out times, and strategies to address the tiered response.” CARRIED Resolution #GPA-227-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing Resolution #GPA-225-14 be amended by adding the following at the end: st “THAT Starting July 1, Option 5, of the proposed Fire Master Plan, to implement Full Time Staff at Station 2, during weekdays, Monday to Friday business hours (e.g. 8:00 a.m. to 6:00 p.m.), to provide coverage during the most challenging times for volunteers to respond; and THAT volunteer crews would continue to provide a valuable service as the first response during weekday evenings and 24 hours a day on weekends as well. The volunteer crews would also provide a depth of response for all required calls (e.g. all structure fire calls, fire related calls, rescue calls, etc.) MOTION LOST LATER IN THE MEETING (See following motions) SUSPEND THE RULES Resolution #GPA-228-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-227-14 a second time. CARRIED - 13 - General Purpose and Administration Committee Minutes March 31, 2014 SUSPEND THE RULES Resolution #GPA-229-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-227-14 a third time. MOTION LOST The foregoing Resolution #GPA-227-14 was then put to a vote and lost. The foregoing Resolution #GPA-225-14 was then put to a vote and carried as amended. RECESS Resolution #GPA-230-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 1:48 a.m. with Councillors Hooper and Partner being absent. OTHER BUSINESS There were no items to be considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS - 14 - General Purpose and Administration Committee Minutes March 31, 2014 COMMUNICATION FROM BOGHOSIAN AND ALLEN LLP RE: INSURANCE SETTLEMENT CLOSED SESSION Resolution #GPA-231-14 Moved by Councillor Neal, seconded by Councillor Novak THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following:  Report FND-006-14 regarding communication from Boghosian and Allen LLP regarding an insurance settlement, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. CARRIED Councillors Hooper and Partner returned to the meeting at 1:50 p.m. RISE AND REPORT The meeting resumed in open session at 2:12 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Resolution #GPA-232-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND-006-14 be received; THAT a survey of all road signage in the Municipality be undertaken to ensure conformance with the Ontario Traffic Manual with non-compliant signs to be replaced with compliant signs; THAT the cost of the survey and sign replacement be funded from the Rate Stabilization Reserve fund to an upset limit of $100,000; and THAT the hiring date of the Operations Manager be reconsidered. CARRIED - 15 - General Purpose and Administration Committee Minutes March 31, 2014 ADJOURNMENT Resolution #GPA-233-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 2:23 p.m. CARRIED 40 �! 7 MA -PUT LERK - 16 -