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HomeMy WebLinkAbout03/31/2014 C1aF1'Rgt0n Leading the Way GENERAL PURPOSE AND ADMINISTRATION COMMITTEE AGENDA DATE: March 31, 2014 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS AUDIO RECORD: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation/presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of March 17, 2014 4-1 5. PUBLIC MEETINGS (a) Applications for Proposed Zoning By-law Amendment 5-1 Applicant: H & H Building Corp. Report: PSD-018-14 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update (b) Kevin Anyan, Director of Fundraising, Bowmanville Rotary Club, Regarding a Fundraiser in the Bowmanville Valley on August 23-24, 2014 (c) Libby Racansky Regarding Report PSD-019-14, Applications to Amend the Clarington Official Plan and Zoning By-law and a Proposed Draft Plan of Subdivision to Permit 18 Single Detached Residential Units CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 G.P. &A. Agenda - 2 - March 31, 2014 7. PRESENTATIONS No Presentations 8. PLANNING SERVICES DEPARTMENT (a) PSD-018-14 An Application to Permit an Increase in the Maximum 8-1 Outside Width of a Garage from 40% of the Lot Frontage to 50% of the Lot Frontage for Semi-Detached Dwellings within Registered Plan 40M-2496 and Plan 40M-2510, Courtice North Subdivision Applicant: H & H Building Corp. (b) PSD-019-14 Applications to Amend the Clarington Official Plan and 8-8 Zoning By-law and a Proposed Draft Plan of Subdivision to Permit 18 Single Detached Residential Units Applicant: Headgate Group Inc. (c) PSD-020-14 Courtice Community Improvement - Banners 8-34 9. ENGINEERING SERVICES DEPARTMENT No Reports 10. OPERATIONS DEPARTMENT (a) OPD-002-14 Pitch In Week 2014 10-1 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT (a) CSD-005-14 Day of Mourning Ceremony 12-1 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD-009-14 Multi-Year Accessibility Plan 13-1 (b) CLD-010-14 Request for Exemption to 13-15 Setbacks for Refreshment Vehicle 14. CORPORATE SERVICES DEPARTMENT No Reports G.P. &A. Agenda - 3 - March 31, 2014 15. FINANCE DEPARTMENT See Confidential Reports 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO-002-14 Follow-Up on Task 1 & 2 Report of the Sustainable 17-1 Clarington Community Advisory Committee 18. UNFINISHED BUSINESS (a) ESD-004-14 Emergency and Fire Services Department— Fire Master 18-1 Plan [Tabled at the March 17, 2014 General Purpose and Administration Committee Meeting. Attachment 1 to Report ESD-004-14 previously distributed under separate cover.] 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS (a) FND-006-14 Communication from Boghosian and Allen LLP RE: Insurance Settlement 22. ADJOURNMENT Clarington LenAing the TYay General Purpose and'Administration Committee Minutes March 17, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 17, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie arrived at 12:45 p.m. Deputy Clerk, A. Greentree until 12:45 p.m. Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo announced the 17th Annual Gala for the Clarington Project on Saturday, March 22, 2014 at 6:00 p.m. at the Garnet B. Rickard Recreation Complex. Councillor Hooper announced the Downtown Business Improvement Association's Ladies Night on Thursday, April 10, 2014. 4-1 General Purpose and Administration Committee Minutes March 17, 2014 Councillor Neal announced an Open House for Bathgate Parkette Tuesday, March 18, 2014 from 6:30 p.m. to 8:00 p.m. in the Upper Viewing Level 1 at the South Courtice Arena. Councillor Novak announced the following upcoming events: • Durham Counselling Walk In Clinic grand opening on Wednesday, March 19, 2014 located at The Youth Centre, 360 Bayly St. W., Unit 5, Ajax. •. Durham Tourism Partnership Summit on Wednesday, March 26, 2014 from 8:30 a.m. to 1:30 p.m. at the Deer Creek Golf& Banquet Facility, Councillor Partner announced the following upcoming events: • Clarington Board of Trade is hosting its first Clarington Agricultural Summit on - - Tuesday, March 18, 2014 from 9:00 a.m. — 1:00 p.m. at the Orono Town Hall. • Community Safety Public Meeting on Wednesday, March 26, 2014 from 7:00 p.m. to 8:30 p.m. at the Newtonville Community Hall. • Home and Vehicle Protection Public Meeting on Wednesday, May 28, 2014 from 7:00 p.m. to 8:30 p.m. at the Newtonville Community Hall. • Hotel California Concert on Saturday, March 29, 2014 at 7:00 p.m. at the Newcastle Community Hall. • Last Day for the Trees for Rural Roads Program on Monday, March 31, 2014. Mayor Foster announced the following upcoming events: • Durham Northumberland Interclub Figure Skating Competition on Saturday, r March 22nd at 11:00 a.m. at the South Courtice Arena. • The Snug is hosting a St. Patrick's Day celebration on Monday, March 17, 2014 in the evening at the Newcastle Community Hall. • Newcastle Horticultural Society's March Flower Show on Tuesday, March 18, 2104 from 7:30 p.m. to 9:00 p.m. at the Newcastle Community Hall. • Durham East 4-H Sign Up Night on Thursday, March 20, 2014 from 7:00 p.m. to 9:00 pm. at the Baseline Community Centre. • Model Railroad Flea Market on Saturday, March 22, 2014 from 10:00 a.m. to 3:00 p.m. at the Baseline Community Centre. - 2 - 4-2 General Purpose and Administration Committee Minutes March 17, 2014 MINUTES Resolution #GPA-173-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the special meeting of the General Purpose and Administration Committee held on February 21, 2014, be approved. CARRIED Resolution #GPA-174-14 Moved by Councillor Hooper, seconded by Councillor Novak ' THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 24, 2014, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS DELEGATION OF MARTIN VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS, VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST. MARYS CEMENT'S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR CONVENTIONAL FUEL (PETROLEUM CAKE) Martin Vroegh, Director, Environmental Affairs, Votorantim Cement North America, St. Marys Cement, was present regarding St. Marys Cement's Application for an Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon) for Conventional Fuel (Petroleum Cake). He made a verbal presentation to accompany an electronic presentation. Mr. Vroegh introduced Ruben Plaza, Environmental Manager, and Fabio Garcia,.Operations Plant Manager. He noted that, after water, concrete is the second most consumed substance on the planet. Mr. Vroegh provided background on St. Marys' concrete products, environmental awards, control technologies, and an emission reduction project involving the production of lime. He explained the cement manufacturing process as it relates to St. Marys Cement's greenhouse gas strategy. Mr. Vroegh explained the low-carbon woody biomass fuel project which will result in higher efficiencies, lower sulphur content, lower greenhouse gas emissions, lower transportation emissions, and no emissions from fossil fuel production. He announced that St. Marys Cement is also working on a Pond Biofuel project (i.e. algae) in - 3 - 4-3 General Purpose and Administration Committee Minutes March 17, 2014 Bowmanville to reduce CO2 emissions as well as producing a product which could be sold to the pharmaceutical industry. Mr. Vroegh added that the company plans to start with a pilot project in late 2014 with a full scale commercial implementation by the end of 2014. He noted that this would result in a further emission reduction of 10%. SUSPEND THE RULES Resolution #GPA-175-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Mr. Vroegh to speak for an additional five minutes. CARRIED DELEGATION OF MARTIN VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS, VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST. MARYS CEMENT'S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR CONVENTIONAL FUEL (PETROLEUM CAKE) — Continued Mr. Vroegh concluded by noting that St. Marys Cement will be investing $20 million initially in the Pond Biofuel project. Resolution #GPA-176-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the Committee welcome Martin Vroegh, Director, Environmental Affairs, Ruben Plaza, Environmental Manager, and Fabio Garcia, Operations Plant Manager, Votorantim Cement North America, St. Marys Cement; and THAT the delegation of Martin Vroegh, Director, Environmental Affairs, Votorantim Cement North America, St. Marys Cement, regarding St. Marys Cement's Application for an Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon) for Conventional Fuel (Petroleum Cake) be received with thanks. CARRIED - 4 - 4-4 General Purpose and Administration Committee Minutes March 17, 2014 DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was to provide an Economic Update. She made a verbal presentation to accompany a handout. Ms. Hall noted that there have been 15 new economic development leads; and the CBOT attended one energy conference and one food/agri-business trade show. She provided an update on the Lake Road Project which, once approved, will provide approximately 75 contiguous acres of"shovel ready" land with direct 401 access. Ms. Hall reminded the Committee that the Clarington Agricultural Summit will take place on Tuesday, March 18, 2014. Ms. Hall announced that CMA Engineering will be moving into the Bowmanville downtown core and Atlantic Nuclear Services Inc. has moved into 1100 Bennett Road, Bowmanville. She noted that a membership survey is currently underway but provided the Committee with some preliminary statistics from the survey. Ms. Hall concluded by reminding the Committee of the upcoming CBOT events.- Resolution #GPA-177-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Update, be received with thanks; and THAT the Clarington Board of Trade be thanked for their continued efforts. CARRIED RECESS Resolution #GPA-178-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:42 a.m. - 5 - 4-5 General Purpose and Administration Committee Minutes March 17, 2014 PRESENTATIONS PRESENTATION OF SUZANNE CHARBONNEAU, AND STEVE THURLOW, DILLON CONSULTING, REGARDING REPORT ESD-004-14, EMERGENCY AND FIRE SERVICES DEPARTMENT - FIRE MASTER PLAN Suzanne Charbonneau, and Steve Thurlow, Dillon Consulting, were present regarding Report ESD-004-14, Emergency and Fire Services Department - Fire Master Plan. They made a verbal presentation to accompany an electronic presentation. They explained the purpose, benefits; process, priorities, and key themes of the Fire Master Plan. Mr. Thurlow noted that the plan is meant to provide a strategic framework to assist Council in making decisions regarding the provision of fire protection services over a 10 year horizon. Questions from Members of the Committees were received, and responded to, throughout the presentation. Members of the Committee noted the following corrections to be made to the Fire Master Plan: • Page 2, Section 1.2 (Department Background) — change year from "3013" to "2013", and change "Orno" to "Orono" • Page 53, Table 11 (Existing Station Descriptions) — change Station 4 from "volunteer station" to "full-time station" Mayor Foster left the meeting at 11:35 a.m. and Councillor Woo chaired this portion of the meeting. Mayor Foster returned to the meeting at 11:37 a.m. and chaired this portion of the meeting. The presenters agreed to provide a list of municipalities in Ontario who have reviewed and altered their tiered response agreements. Where possible, they also agreed to supply a copy of the new agreements. Members of the Committee noted the following further concerns within the Fire Master Plan to be reviewed for clarification: • Page 99-100— "ensure that there are 4 men on a truck in option 2" • Use of the words "travel time" versus "response time" • Inconsistency between Option 4 on Page 100 — "add suppression staff on an annual basis from 2015 onward" and within the Implementation Plan on Page 121 it references 2014. - 6 - 4-6 General Purpose and Administration Committee Minutes March 17, 2014 SUSPEND THE RULES Resolution #GPA-179-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the.presentation of Suzanne Charbonneau and Steve Thurlow, Dillon Consulting, regarding Report ESD-004-14, Emergency and Fire Services Department— Fire Master Plan, a second time. CARRIED RECESS Resolution #GPA-180-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 2:04 p.m. ALTER THE AGENDA Resolution #GPA-181-14 Moved by Councillor Traill, seconded by Councillor Novak THAT the agenda be altered to consider Report ESD-004-14, Emergency and Fire Services Department— Fire Master Plan, at this time. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT— FIRE MASTER PLAN Resolution #GPA-182-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report ESD-004-14, Emergency and Fire Services Department— Fire Master Plan, be tabled until the General Purpose and Administration Committee meeting of March 31, 2014. CARRIED - 7 - 4-7 General Purpose and Administration Committee Minutes March 17, 2014 PRESENTATION OF GORD WEIR, DIRECTOR OF EMERGENCY & FIRE SERVICES, AND LINE MILLETTE, DURHAM EMERGENCY MANAGEMENT OFFICE (DEMO), AND FRED HORVATH, DIRECTOR OF OPERATIONS, REGARDING AN OVERVIEW OF THE EMERGENCY PLAN AND THE ICE STORM OF 2013 Gord Weir, Director of Emergency & Fire Services, and Line Millette, Durham Emergency Management Office (DEMO), were present to provide an Overview of the Emergency Plan and the Ice Storm of 2013. They made a verbal presentation to accompany an electronic presentation. Chief Weir reminded the Committee of the Blackout of 2003, the Caledon Propane Explosion of 2004, Bowmanville Downtown Fire of 2008, the Highway 401 Closure of 2013, and the McAsphalt Fire in Oshawa of 2013. He explained the background of the Emergency ManagementAct, and the Clarington Emergency Plans. He highlighted some of the emergency plan contents, including training programs, public education, and emergency management program. Ms. Millette informed the Committee of the responsibilities of DEMO and the Region of Durham. She provided an overview of the notification protocols, and classifications for nuclear and non-nuclear events. Chief Weir provided a chronological review of the December, 2013 Ice Storm. Ms. Millette explained the duties under the Ontario Police Services Act and provided a review of the ice storm from the perspective of the Durham Regional Police Service (DRPS). She noted that the DRPS was focussing on road issues, including careless driving and intersections with inoperative traffic signals. Mr. Horvath provided the Committee with an overview of the Operations Department's Emergency Plan. He also provided an overview of the ice storm, from the Operations Department's perspective highlighting some of the lessons learned from an Operations perspective.. Mr. Horvath explained the Winter Patrol which commences in October. Resolution #GPA-183-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the presentation of Gord Weir, Director of Emergency & Fire Services, Line Millette, Durham Emergency Management Office, and Fred Horvath, Director Of Operations, Regarding an Overview of the Emergency Plan and the Ice Storm of 2013, be received with thanks. CARRIED Councillor Woo chaired this portion of the meeting. - 8 - . 4-8 General Purpose and Administration Committee Minutes March 17, 2014 PLANNING SERVICES DEPARTMENT PROVINCIAL POLICY STATEMENT (2014) Resolution #GPA-184-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Report PSD-017-14 be received for information. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT BY-LAWS REGULATING VEHICLE WEIGHT ON BRIDGES Resolution #GPA-185-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-011-14 be received; THAT regulatory weight restriction signing be posted as per the Ontario Traffic Manual at bridges, at the prescribed weight limits, as recommended during Engineering inspections and detailed in Report EGD-011-14; and THAT the by-laws attached to Report EGD-011-14 (Attachment Nos. 4 and 5) be passed by Council and.forwarded to AECOM Canada Ltd. for completion of the Engineers Statement, being Schedule "A" to each by-law. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2014 Resolution #GPA-186-14 Moved by Councillor Woo, seconded by Councillor Traill THAT Report EGD-012-14 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. - 9 - 4-9 General Purpose and Administration Committee Minutes March 17, 2014 OPERATIONS DEPARTMENT 2013 WINTER BUDGET REPORT Resolution #GPA-187-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report OPD-001-14 be received for information. CARRIED FUNDING FOR CLEAN UP FROM 2013 ICE STORM Resolution #GPA-188-14 Moved by Mayor Foster, seconded by Councillor Novak THAT $50,000 be directed from the Rate Stabilization Fund for the clean up of the 2013 Ice Storm; and THAT up to $50,000 from the Province of Ontario's Disaster Relief Assistance Program be directed back to the Rate Stabilization Fund. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT FOURTH QUARTER ACTIVITY REPORT— 2013 Resolution #GPA-189-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report ESD-002-14 be received for information. CARRIED - 10 - 4-10 General Purpose and Administration Committee Minutes March 17, 2014 STATION 1 - RENOVATION Resolution #GPA-190-14 Moved by Councillor Traill, seconded by Mayor Foster THAT Report ESD-003-14 be received; and THAT-the additional funds in the amount of$85,000 required to complete the Station 1 renovations be financed from the Emergency Services Development Charges Reserve Fund. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT— FIRE MASTER PLAN This item was considered earlier in the meeting (see Page 7). RECESS Resolution #GPA-191-14 Moved by Mayor Foster, seconded by Councillor Novak THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 4:12 p.m. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. 4-11 General Purpose and Administration Committee Minutes March 17, 2014 CLERK'S DEPARTMENT APPOINTMENTS TO ENERGY FROM WASTE —WASTE MANAGEMENT ADVISORY COMMITTEE AND AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON Resolution #GPA-192-14 Moved by Councillor Partner, seconded by Mayor Foster THAT Report CLD-007-14 be received; THAT the existing Clarington appointees be thanked for their contributions to the Energy from Waste—Waste Management Advisory Committee; THAT the following four people be appointed to the Energy From Waste —Waste Management Advisory Committee for a two-year term: THAT Todd Taylor be appointed to the Agricultural Advisory Committee of Clarington for a term ending December 31, 2016; and THAT all interested parties listed in Report CLD-007-14 be advised of Council's decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-193-14 Moved by Councillor Partner, seconded by Mayor Foster THAT Paragraph 4 of the foregoing Resolution #GPA-192-14 be divided, and THAT the vacancy on the Agricultural Advisory Committee of Clarington for a term ending-December 31, 2016 be readvertised in the local newspapers. CARRIED - 12 - 4-1 2 General Purpose and Administration Committee Minutes March 17, 2014 Resolution #GPA-194-14 Moved by Mayor Foster, seconded by Councillor Novak THAT Jim Vinson be appointed to the Energy From Waste —Waste Management Advisory Committee for a two-year term. CARRIED Resolution #GPA-195-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Wendy Bracken be appointed to the Energy From Waste —Waste Management Advisory Committee for a two-year term. - CARRIED Resolution #GPA-196-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Kathy Coupland be appointed to the Energy From Waste—Waste Management Advisory Committee for a two-year term. CARRIED Resolution #GPA-197-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Suzanne Barnes be appointed to the Energy From Waste—Waste Management Advisory Committee for a two-year term. CARRIED The foregoing Resolution #GPA-192-14 was then put to a vote and carried as amended. - 13 - 4-13 General Purpose and Administration Committee Minutes March 17, 2014 2014 MUNICIPAL ELECTIONS —SPECIAL VOTING LOCATIONS Resolution #GPA-198-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD-008-14 be received; THAT hours of voting in institutions and retirement homes on Voting Day be approved as follows: Special Voting Location. Hours of Voting Whitecliffe Terrace Retirement Residence 9:30 AM — 12:00 NOON Glen Hill Marnwood 2:00 PM —4:00 PM Fosterbrooke Long-Term Care Facility 2:00 PM —4:00 PM Glen Hill Strathaven 2:00 PM —4:00 PM Kingsway Arms 10:00 AM — 12:00 NOON Lakeridge Health Bowmanville 10:00 AM — 12:00 NOON THAT the draft by-law attached to Report CLD-008-14 be approved by Council. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31, 2013 Resolution #GPA-199-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report FND-003-14 be received for information. CARRIED - 14 - 4-1 4 General Purpose and Administration Committee Minutes March 17, 2014 BUILDING PERMIT FEES ANNUAL REPORT FOR 2013 Resolution #GPA-200-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND-004-14 be received for information. CARRIED MAYOR AND COUNCILLOR'S REMUNERATION AND EXPENSES FOR 2013 Resolution #GPA-201 714 Moved by Councillor Novak, seconded by Councillor Partner THAT Report FND-005-14 be received for information. CARRIED SOLICITOR'S DEPARTMENT NUISANCE BY-LAW 2011-099 Resolution #GPA-202-14 Moved by Councillor Partner, seconded by Councillor Neal THAT Report LGL-004-14 be received; THAT the Amending By-law attached to Report LGL-004-14 be passed; and THAT Inspector Kluem of the Durham Regional Police Service be advised of Council's decision. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 15 - 4-15 General Purpose and Administration Committee Minutes March 17, 2014 OTHER BUSINESS ESTABLISHMENT OF A BUILDING INVENTORY Resolution #GPA-203-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Chief Administrative Officer be directed to report, within one month, on how the Municipality of Clarington could establish a building inventory for the purpose of the Emergency and Fire Services Department. CARRIED RECOMMENDATION FROM THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE REGARDING TRAILS AND PATHS Resolution #GPA-204-14 Moved by Councillor Hooper, seconded by Councillor Partner WHEREAS at the March 3rd meeting of Council, the Minutes of the February 13th meeting of the Sustainable Clarington Community Advisory Committee were accepted AND WHEREAS those minutes reported that the Committee made a straightforward recommendation to Council as follows: "Moved by Ian Kruis, seconded by Mike Dymarski THAT Council defer asking staff to report on administrative co-ordination of trails and paths as suggested in the Committee's Task 1 & 2 report as trails and paths is a subject that the Committee believes very important in Clarington's sustainability (and that Clarington residents viewed as very important in the customer service survey) and it would be premature at this point for staff to report on this administrative matter as the Committee will be making some further recommendations about it that may suggest some broader work on this subject. CARRIED" AND WHEREAS this recommendation is suitable and the Committee foresight on this matter is appreciated; - 16 - 4-1 6 General Purpose and Administration Committee Minutes March 17, 2014 NOW THEREFORE BE IT RESOLVED THAT Council accept this recommendation of the Sustainable Clarington Community Advisory Committee as reported in the minutes of its February 13th meeting. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-205-14 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 4:46 p.m. CARRIED MAYOR , DEPUTY CLERK - 17 - 4-17 PUBLIC MEETING REPORT#PSD-018-14 H&H BUILDING CORP. NOTICE OF COMPLETE APPLICATION Leadi:gtheWay AND PUBLIC MEETING The Municipality of Clarington has received a Complete Applications for a proposed Zoning By-law Amendment. APPLICANT: H & H Building Corp PROPERTY: The 33 semi-detached dwelling lots in the subdivision on the east.side of Courtice Road, North of George Reynolds Drive Lot 28, Concession 3, former Township of Darlington as shown on reverse. PROPOSAL: Rezoning application to-permit an increase in the maximum outside width of a garage from 40% of the lot frontage to 50%.of the lot frontage for semi-detached dwellings. FILE NO.: ZBA2014-0002 A Public Meeting to receive input on the application will be held on: DATE: Monday, March 31, 2014 TIME: 9:30 a.m. PEACE; Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to-the application is available for inspection between 8:30 a.m. and 4:30 p.m. at the Planning Services Department, 3rd Floor, 40 Temperance Street, Bowmanville, Ontario L1C 3A6, or by calling Brandon Weiler 905-623-3379, ext. 2419 or by e-mail at bweiler @clarington.net. . If you cannot attend the Public Meeting on these applications, you can make a deputation to Council. Should you wish to appear as a delegation in respect to this item, arrangements should be made through the Municipality of Clarington Clerk's Department at 905-623-3379. in order to have your name appear on the agenda published on Thursday prior to the meeting, requests for delegations must be received by the Clerk's Department no later than 12 noon on the Wednesday prior to the meeting. However, requests for delegations will be accepted until 4:15 PM on the work day prior to the meeting and your name will be included on the,final delegation list, printed Friday afternoon. If you wish to be notified of: i) The adoption of the proposed zoning by-law amendment or of the refusal of a request to amend the zoning by-law you must make a written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public'body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the by-law is passed, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board,and ii) May not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. DaXMI Anicipality of Clarington this 26th day of February 2014. Da . Cr ome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1 3A6 cc: LIDO t p U N Property Location Map (Courtice) �N Semi-detached Lots Subject Site HOLYROD DRIVE C/) z z O 1 w ELMER ADAMS DR z O 0 > U Q � Q ELMER ADAMS DR ELMER ADAMS DR ❑ Ul O s ❑ I J o O . O ZBA 2014-0002 Zoning By-law Amendment Owner: Hatminen Homes ZBA 20140002 ZBA 2014-0002 DRAFT LIST OF DELEGATIONS GPA Meeting: March 31, 2014 (a) Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update (b) Kevin Anyan, Director of Fundraising, Bowmanville Rotary Club, Regarding a Fundraiser in the Bowmanville Valley on August 23-24, 2014 (c) Libby Racansky Regarding Report PSD-01,9-14, Applications to Amend the Clarington Official Plan and Zoning By-law and a Proposed Draft Plan of Subdivision to Permit 18 Single Detached Residential Units 6-1 Cbrington REPORT PLANNING SERVICES DEPARTMENT PUBLIC MEETING Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 31, 2014 Resolution#: By-law#: Report#: PSD-018-14 File#: ZBA2014-0002 Subject: AN APPLICATION TO PERMIT AN INCREASE IN THE MAXIMUM OUTSIDE WIDTH OF A GARAGE FROM 40% OF THE LOT FRONTAGE TO 50% OF THE LOT FRONTAGE FOR SEMI-DETACHED DWELLINGS WITHIN REGISTERED PLAN 40M-2496 AND PLAN 40M-2510, COURTICE NORTH SUBDIVISION APPLICANT: H & H BUILDING CORP RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1'. THAT Report PSD-018-14 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, it is recommended that the application to amend the Zoning By-law 84-63, be approved, and that the Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-018-14, be passed; 3. THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 018-14 and Council's decision; and 4. THAT all interested parties listed in Report PSD-018-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by:� David V. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer BW/CP/df/jp 25 March 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-1 REPORT NO.: PSD-018-14 PAGE 2 1. APPLICATION DETAILS 1.1 Owner/Applicant: H & H Building Corp. 1.2 Proposal: Rezoning application to permit an increase in the maximum outside width of a garage from 40%-of the lot frontage to 50% of the lot frontage for semi-detached dwellings. 1.3 Area: The subject lots are part of Plan 40M-2496 and Plan 40M-2510, Courtice North subdivision, which is 9.375 hectares. 1.4 Location: North of George Reynolds Drive, east of Courtice Road, being in Part of Lot 28, Concession 3, Former Township of Darlington, Courtice (see Figure 1). '2. BACKGROUND 2.1 In 1994, Courtice Heights Development submitted a subdivision application for the subject lands that was approved by the Ontario Municipal Board in 1999. The subject lands are within the Hancock Neighbourhood Design Plan that was revised and supported by Council in April 2013. 2.2 Plan 40M-2496, Phase 1a of the Courtice North subdivision, was registered in July 2013 and the applicant began submitting building permits at the end of 2013. During the review of the building permits for the semi-detached dwellings, connected by the footings which are commonly referred to as link dwellings, it was identified that the exterior width of the garages exceeded the maximum 40% of the lot frontage permitted in the Urban Residential Exception (R1-90) Zone. 2.3 At the end of February 2014, Plan 40M-2510,,Phase 1b of the Courtice North subdivision, was registered. Phase 1 b contains 4 semi-detached dwelling lots zoned R1-90 the same as the semi-detached lots in Phase 1 a. Phase 1 b is the final phase of the Courtice North subdivision. 2.4 The applicant identified that the intent was to have single car-garages similar to a previous subdivision that they have developed, Plan 40M-2474, Springfields Phase 4, in south Courtice at Meadowglade Road and William Ingles Drive. . 2.5 In February the applicant submitted an application to amend the zoning to permit semi- detached dwellings where the exterior width of the garage does not exceed 50% of the lot frontage as opposed to the maximum 40% currently permitted. 8-2 REPORT NO.: PSD-018-14 PAGE 3 OV N Property Location Map(Courtice) ^N ®Semi-detached Lots t �Y Subjed Site HOLYROD DRIVE F- F- � � O z z J O W W ELMERADAMS DR OU U O i O ¢ 0 A ELMERADAMS DR ELMERADAMS DR o J D � 0 2 ' O J O ZBA 2014-0002 Zoning By-law Amendment Owner:Halminen Homes IBA201� 2 WA2014 2 Figure 1: Semi-detached lots within Plan 40M-2496 and Plan 40M-2510 1 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject lands are currently vacant. The lands are within two registered plans of subdivision, Plan 40M-2496 registered in July 2013 and Plan 40M-2510 registered in February 2014. The construction of the services and roads is completed and construction of new homes has begun within the subdivision. 3.2 The surrounding uses are as follows: North: . Significant Woodlands and Provincially Significant Wetlands South: Dwellings on existing lots of record East: Significant Woodlands and Provincially Significant Wetlands West: Dwellings on existing lots of record 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The PPS identifies settlement areas as the focus of growth. Land use patterns shall be based on densities and a mix of land uses that efficiently use land, resources and infrastructure. The approved subdivision conforms to the policies of the PPS. 8-3 REPORT NO.: PSD-018-14 PAGE 4 The application is consistent with the PPS. 4.2 Provincial Growth Plan The subject lands are within the Greenfield area as defined by the Provincial Growth Plan. The approved subdivision provides a mix of housing types and meets the density targets identified by the Growth Plan policies. The proposed rezoning will not change the number of units approved or number of units by housing type. The application is consistent with the Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the lands as "Living Areas", which shall be used predominately for housing purposes. The proposed rezoning application is to allow for an alteration in dwelling design elements for residential lots in an approved and registered plan of subdivision. This proposal conforms with the Durham Regional Official Plan. 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands Urban Residential — Low Density. The Plan provides urban design principles for neighborhoods which state house designs should incorporate features such as prominent entrances and front porches. Garages should be sited so that they are not the dominant feature of the streetscape or the house. This application conforms to the Clarington Official Plan. 6. ZONING BY-LAW 6.1 Zoning By-law 84-63 zones all of the semi-detached dwellings within Plan 40M-2496 Urban Residential Exception (R1-90). This zone permits a maximum exterior garage width of 40% of the lot frontage. The proposed rezoning application would amend the R1-90 zone to allow for dwellings with a maximum exterior garage width of 50% of the lot frontage. 7. PUBLIC NOTICE AND SUBMISSIONS 7.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the property, more than 30 days before the scheduled public meeting. At the writing of this report, Staff had received no inquiries regarding this application 8-4 REPORT NO.: PSD-018-14 PAGE 5 8. DISCUSSION 8.1 The applicant is proposing wider and more useable garages that would be 0.5 metres wider than the minimum width set in the Zoning By-law. To facilitate this the applicant is proposing to increase the maximum permitted exterior width of a garage from 40% of the lot frontage to 50% of the lot frontage for semi-detached (linked houses) lots within the Courtice North subdivision. When setbacks for the dwelling are considered, a 3.6 m wide garage on a 9 m lot equates to 50% of the width of the house. The applicant is proposing that up to 58% of the dwellings ground floor façade could be garage. 8.2 The applicant has developed 9 m lots previously in south Courtice as part of the Springfield Phase 4 development at Meadowglade Road and William Ingles Drive. The development in Springfield’s Phase 4 allowed for maximum exterior garage widths of 50% of the lot frontage, Figure 2. The applicant has confirmed they have six models proposed for the 9m lots in the Courtice North subdivision; three of the models have the front porch projecting in front of the garage face and three have the front porch flush with the garage face. A dwelling having a garage width of 40% of the lot frontage is shown in Figure 3. Williams Ingels Drive Allison Street Figure 2: Home in Springfield Phase 4 Figure 3: Home in Liberty Crossings REPORT NO.: PSD-018-14 PAGE 6 8.3 The concern with larger garages on smaller lots is that they can dominate the appearance of the dwellings facade in relation to the habitable space of the dwelling. This can create a streetscape where the garages appear as the main architectural element of the dwelling and become the main focus of the streetscape. The Municipality's Architectural Design Guidelines and in some case the Zoning By-law generally restricts garage widths to allow for a single-car garages with a maximum width on lots under 11.2m. 8.4 The models submitted are similar to models in Springfields Phase 4. The zoning in Springfields Phase 4 allowed dwellings on 9 m lots to have a maximum exterior garage width of 50% of the lot width. The dwellings in Springfields Phase 4 do not appear to have garages that dominate the streetscape. Even with the maximum exterior widths of the garage permitted to be 50% of the lot frontage, the limited or zero projection of the garage reduces any impact. 8.5 Staff are satisfied the proposal will not result in garages that dominate the streetscape, and is in keeping with the intent of limiting maximum exterior garage widths under Clarington's architectural control design guidelines and will be in keeping with other development that has been approved within Courtice. 9. CONCURRENCE — N.ot Applicable The Engineering Services Department have confirmed that they have no objection to the approval of this application. 10. CONCLUSION 10.1 The proposed. rezoning application will allow for single-car garages that are slightly larger than the minimum required under the Zoning By-law. The result will be dwellings that are similar in appearance to previous development with 9m frontages that has been approved in Courtice and is in keeping with the Architectural Design Guidelines for Clarington. 10.2 Provided there are no significant issues raised at the Public Meeting, and based on the comments in this report, it is recommended that the rezoning application submitted by H & H Building Corp. be approved, and that the draft Zoning By-law Amendment, as .contained in Attachment 1 to Report PSD-018-14, be passed. CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Brandon Weiler, Planner 1 Attachments: Attachment 1 - Zoning By-law Amendment List of interested parties to be advised of Council's decision: Katrina Metzner Ryan Holland William Manson 8-6 ATTACHMENT TO REPORT PSD-018-14 CORPORATION OF THE MUNICIPALITY OF CLARINGrON BY-LAW NO.2014- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2014-0002; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: I. 12.4.90 URBAN RESIDENTIAL TYPE ONE EXCEPTION(R1-90)ZONE The provisions of Sections 12.4.90 g. (ii), RESIDENTIAL TYPE ONE EXCEPTION (R1-90)ZONE shall be amended as follows: g. ii) The'outside width of the garage shall be a maximum of 50% of the width of the lot. 2. This By-lake shall come into effect on the date of the passing hereof, subject to the provisions-of Section 34 of the Planning Act. BY-LAW passed in open-session this 71h day of April, 2014. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk S-7 . o - Leadit:g the Way REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Dane: March 31, 2014 ReS®W000: By4aW#: RelporW: PSD-019-14 FIIe#: COPA 2009-0005, S-C-2009-0001 & ZBA 2009-0021 Subject: APPLICATIONS TO AMEND THE C LLAPUNOTON OFM=L PLAN AND ®NINO �Y��A /AN® APR®P®QED DRAFT PLAN OF SUBDWISION TO PERMIT 18 SINGLE DETACHED RESIDENTIALL, UNITS APPLICANT: HEADOATE GROUP INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee ' recommend to Council the following: 1. THAT Report PSD-019-14 be received; 2. THAT the application for a Clarington Official Plan Amendment (COPA 2009-0005) submitted by Headgate Group Inc. be denied as-the applicant is redundant to the Municipality's Official Plan Amendment No. 80; 3.. THAT the applications for Draft Approval of a Plan of Subdivision (S=C-2009-0001) and Zoning By-law amendment (ZBA 2009-0021) be amended to incorporate the "other lands owned by the Applicant" as an Open Space block and Environmental Protection Area respectively and that a further public meeting not be required; 4. THAT the application for Draft Approval Plan of Subdivision (S-C-2009-0001) submitted by Headgate Group Inc. be supported subject to conditions as generally contained in Attachment 1; 5. THAT the Zoning By-law Amendment (ZBA 2009-0021).application submitted.by Headgate Group Inc. be approved as contained in Attachment 2; 6. THAT a By-law authorizing the removal of the (H) Holding symbol be forwarded to Council for approval once all provisions contained within the Official Plan with respect to the removal of the (H) Holding Symbol are satisfied; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F(905)623-08.30 8-8 REPORT MO.: PSD-0119-114 PAOI- 2 7. THAT the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-019-14 and Council's decision; and 8. THAT all interested parties listed in Report PSD-019-14 and any delegations be advised of Council's decision. Submitted by: Reviewed by: David • . Crome, MCIP, RPP Franklin Wu, Director of Planning Services. Chief Administrative Officer ATS/C P/df 24 March 2014 8-9 G°3EpCvRT woo. L SD-019-16 SAGE 3 1.1 Owner: Headgate Croup Inc. 1.2 Proposed Official Flan Amendment: To amend "Map A2 - Land Use CourEice Urban Area" by deleting the public Elementary School symbol from the subject lands. 1.3 Proposed Zoning By-law Amendment: To rezone the subject lands from Agriculture. "A", to appropriate zones, to implement the proposed draft: plan of subdivision. 1.4 Proposed Draft Flan of Subdivision: To permit the development of 19 single detached dwelling lots, part lots, blocks for future development, roads and 0.3 metre reserves.• 1.5 Site Area: 1.68 hectares (4.2 acres). 1.6 Location: The lands subject to these applications are generally located west of Hancock Load, north of Dash road, being in Part Lot 27, Concession 3, in the former Township.of Darlington (Figure 1). FIGURE I x y l 's <„ii�w`•��` t: di�•!' GEORGE REYNOLDS OR a j m Other Lands Owned' s ' _ r F ! t b,e! QI. By Applicant (t r"= _a� _ r % !i 7 {. 'ter 4x •. L1 7— - r 1'!1•' a�Vi' � ti' _ > ,�� . ,9.., c,:r. Area Of Proposed , R Draft Plan Of Subdivision :r. ;'`' - ABS Jas CT, T AV 'i'°'�_ r Cl NASH ROAD. - _ -" NASHCROA0 NA9HJ2UAD` LET-s a 8- 10 REPORT MO.: PS®-019-14 -- - - — -- PAGE 4 2. BACKGROUND 2.1 Headgate Group Inc. submitted applications to develop lands in the Hancock neighbourhood for single detached residential units on lands formerly identified as a public elementary school block. The proposed Official Plan Amendment was requested to delete the Public Elementary School symbol and to allow low density residential development to proceed. The proposed Draft Plan of Subdivision would permit the development of single detached dwelling lots, and the Zoning By-law Amendment application would be appropriate to implement the proposed Draft Plan of Subdivision (Figure 2 next page). 2.2 A public meeting was held on January 10, 2011 after which the applications were further processed in the context of the broader review of the Hancock Neighbourhood Design Plan (NDP). 2.3 The subject lands were part of the Hancock NDP update that was triggered by revised wetland and natural heritage mapping, elimination of the public elementary school site and the approval of various other plans of subdivision in the neighbourhood. Staff reviewed road and lotting patterns, servicing plans, active and passive transportation routes, population and housing targets, parkland and natural features to be protected, for the entire neighbourhood. 2.4 The Hancock NDP was approved by the Director of Engineering Services and Director of Planning Services.on April 17, 2013 following approval of Official Plan Amendment No. 80 that revised mapping, housing and population targets. 2.5 Following approval of the Hancock NDP, Headgate Group Inc. revised their applications to conform to the NDP and to address comments received. The original draft Plan of Subdivision proposed 18 single detached residential lots, while the recommended draft Plan of Subdivision includes 19 single detached residential lots. 2.6 The proposed draft Plan of Subdivision is an extension of a Plan of Subdivision to the south also developed by Headgate Group Inc. (S-C-2004-002). A total of 23 lots were previously draft approved to the south, and twelve lots have been registered and developed. The remainder of the lands will be phased subject to the construction of road improvements, connections and phasing out of the auto wrecker use on Hancock Road. The majority of the lots proposed as part of this development cannot be developed without access from abutting lands to the east. 2.7 The applicant submitted the following studies/reports in support of the draft plan of subdivision: • Environmental Impact Study Update • Noise Compatibility Assessment • Functional Servicing Plan • Phase 1 and 2 Environmental Site Assessment • Stage 1 and 2 Archaeological Assessment These are reviewed in Section 7 of this report. 8-11 REPORT V N®a. 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Broome �(j41•�/�ep��. j , I' f :)�' _.YN4� �''1_�f�n_...: I� i `! ✓, ,ta ,�;sa PART LOT .i 1_ °1 -°s�y",=�rK:_ ;-�fi: r.•'_f 1+i ( (i r/ ,'' 2, 2JS BLOCI(24'. -'_ ' - H7_'• 3 (- I vc(me% _:f:-..: ! r�.l.1I I —_— :: -' '•. L� 9 ¢� . .J• :i? s >c:c.'ic as: - -to',olnQ- (( our l —I j, I' y � � 1 S 1 r 11[:aF_. L':J r`17,i_l t�1 I - -1•,1,_ ' Qn Hf ADGATG' _r i 1_ f •, , —'- � 1 8-12 REPORT NO.: PSD-019-14 PAGE 6 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The site is relatively flat and heavily treed, but vacant of structures. 3.2 Surrounding Uses West: Vacant block within Registered Plan of Subdivision 40M-2364 East: Rural residential, Courtice Auto recycling Ltd. (southeast) North: A Provincially Significant Wetland, woodlands, and a neighbourhood park South: Lots within registered Plan of Subdivision 40M-2452, and lands in draft approved Plan of Subdivision (S-C-2004-002) 4. PROVINCIAL PWCY 4.1 Provincial Policy Statement (PPS) The Provincial Policy Statement identifies settlement areas as the focus of growth. Land use patterns within settlement areas shall be based on the,efficient use of land, infrastructure and other public services, such as public transit. A land use pattern, density and mix of uses should be promoted to minimize vehicle trips and support transportation choices. Natural features shall be protected for the long term. The diversity and connectivity of such features should be maintained, restored or, where possible, improved. Development and site alteration shall not be permitted on lands adjacent to significant natural heritage features unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions. The subject applications are consistent with the PPS. 4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan) The Growth Plan provides a framework for accommodating growth in both existing built up areas, through intensification and redevelopment, and within greenfield areas. The proposed subdivision is within a greenfield area. New development in.greenfield areas are to be complete communities with access to a mix of jobs, services, housing, school recreation and open space that is easily accessed through various modes of transportation. The greenfield area of each upper-tier municipality will be planned to achieve a minimum density target that is not less than 50 residents and jobs combined per hectare. Major growth is to be directed to areas serviced by existing or planned , municipal infrastructure, such as water and sewer services. Natural heritage features that complement,link or enhance natural systems shall be identified and protected. The subject applications conform to the principles of the Growth Plan. 3-13 REFORM WO.: PSD-0119-114 'AGE 7 6. OFFICIAL GLANS 5.1 Durham Regional Official Plan Within the Durham Regional Official Plan, the lands are designated as Living Area, with an indication of Key Natural Heritage and Hydrologic Features. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The natural environment, including Key Natural Heritage and'Hydrologic Features, shall be given .paramount consideration in light of their ecological functions and scientific, educational and health values. In consideration of development applications in designated Living Areas, regard shall be had-for the intent of this plan to achieve the following: A compact urban form; The use of good urban design principles; The provision of convenient pedestrian access to public transit, educational facilities and parks; o A grid pattern of roads; o The provision and distribution of parks, trails and pathways and educational facilities; The types and capacities of the existing municipal services, infrastructure and the feasibility of expansion; and The balance between energy efficiency and cost. The applications conform to the Durham Regional Official Plan. 5.2 Clarington Official Plan The subject lands are designated as Urban Residential and Environmental Protection " Area within the Clarington Official Plan. The use of land in the Urban Residential designation is predominantly for single and semi detached housing with a net density no greater than 30 units per net hectare. The lands are Within the Hancock Neighbourhood of the Courtice Urban Area, which has a population allocation of 2900 and a.housing unit target of 975., The Environmental Protection'Area includes a significant woodlot and a wetland. The subject site is within the Lake Iroquois Beach. The wetland is a portion of the Black/Farewell Wetland Complex, a Provincially Significant Wetland. An Environmental Impact Study (EIS) is required for development applications located on lands within or adjacent to the Lake Iroquois Beach and/or, any natural heritage feature identified on Map C1. 8-14 REPORT NO.: PSD-01 9-14 PAGE 8 In addition, plans of subdivision within the Lake Iroquois Beach shall contain provisions to implement the recommendations of any EIS, watershed study or subwatershed study to maintain or enhance groundwater functions including but not limited to special house and infrastructure design'requirements, stormwater management or construction techniques. Prior to municipal approval of any draft plan of subdivision, the Municipality will prepare a sub-watershed plan. Where a master drainage plan has been approved, the master drainage plan will substitute for the requirement for a subwatershed plan. The East (Macourtice) Tributary of Black Creek Master Drainage Study was prepared and approved by the Municipality and the Central Lake Ontario Conservation Authority in 1991. Courtice Auto Recycling Ltd. located north of Nash Road and west of Hancock Road is identified as a Waste Disposal Assessment Area. Waste Disposal Assessment Areas shall include all lands that may be influenced by a site on which waste has been deposited, or by a site on which waste will be deposited under a Provisional Certificate of Approval issued under the Environmental Protection Act. The area of influence shall be defined as 500 metres from the lands containing wastes unless otherwise determined by the Province. Development within these areas shall be regulated in order to protect public health and safety and to ensure land use compatibility. 6: ZONING BY-LAIIIi 6.1 Within Comprehensive Zoning By-law 84-63, as amended, the lands are zoned "Environmental Protection (EP)" and "Agricultural (A)". A proposed Zoning By-law amendment is included as Attachment 2 and is required in order to implement the proposed plan of subdivision. f 7. SUMMARY OF BACKGROUND STUDIES 7.1 Environmental Impact Study Update (NiblettEnvironmental Associates Inc.) An Environmental Impact Study was completed by Aquafor Beech Limited in 2006. At the time, the study contemplated the lands north of Broome Avenue as a school site. The study suggested that an innovative school design could offer protection to sensitive plant species found within vegetated areas. The school site, with its large land area, would have a low percentage of impervious areas because of playing fields and open space surrounding the school. This would assist in maintaining the water balance of the nearby Provincially Significant Wetland. The assumptions made in the 2006 Aquafor Beech EIS no longer apply as the school site is no longer being.pursued. In 2011, an update to the 2006 EIS was completed by Niblett Environmental Associates Inc. to ensure-that the impacts on the natural features are accurately reflected given the proposed residential use. 8-15 REPORT NO.: PSD-019-14 PAG E 9 While the Niblett EIS update recommended a revised development limit based on more recent field visits, CLOCA requested that the 2006 Aquafor Beech development limit be respected since rare plant species were previously transplanted in the original 30 metre buffer area. The recommendations.of the Niblett EIS update are included in the conditions of approval (Condition 33) and will be implemented through the subdivision process. However, the proposed draft plan of subdivision uses the development limit from the Aquafor Beech EIS. 7.2 Noise Compatibility Assessment(Golder Associates) The subject lands are proximate to Courtice Auto Recycling Ltd. to the southeast. The auto wrecker is considered a legal non-conforming use and it is expected that over time the auto wrecker would end its operation and/or relocate. Through review of aerial photography, the intensity of the use has decreased substantially since 2000, however, the site still has legal non-conforming status. In order to support the first phase of development on lands to the south, a compatibility assessment was prepared in accordance with MOE Guideline D-6 "Compatibility between Industrial Facilities and Sensitive Land Uses" (July, 1995) to determine . appropriate setbacks between the auto wrecker use and the proposed residential Jots. Staff and agencies are satisfied that the findings of the 2007 report remain appropriate for the subject applications. The report finds that the existing auto wrecker use would be considered a Class II Industrial Facility. There is no record of an Environmental Compliance Approval for the auto wrecker site by the Ministry of Environment, nor has it been determined that one is required. According to the D-6 Guideline, a 70 metre separation distance is recommended. The guideline does allow some flexibility in the case of infilling and redevelopment, where the Official Plan policies support the proposed residential use. Further the auto wrecker use is not recognized in the Clarington Official Plan. The report finds that a 30'metre separation distance is appropriate and would not cause land use interference, based on the following: Lack of complaints due to the auto wrecker use'from existing nearby residents; The proposed residential development would have a greater setback than ekisting residences along Hancock Road; The 30 metre setback is taken from the property limit however on site setbacks, based on current use of the site, provide an even greater separation distance (greater than 120 metres). The report also recommends a warning clause to notify prospective purchasers of the existing auto wrecker use. 8-16 REPORT NO.: PSD-019-14 PAGE 10 7.3 Functional Servicing Plan (MMIld Group) Preliminary servicing and grading details were submitted with the application in support of the applications. Stormwater will be conveyed in storm sewers and directed to the stormwater management pond at Courtice Road and Nash Road. Sanitary sewers and watermains will be extended and looped along Broome Avenue and Street A via Harry Gay Drive. Detailed engineering drawings will be required as part of the final approval process. 7.4 Phase 9 and 2 Environmental Site Assessment(Golder Associates Ltd Both a Phase 1 and 2 Environmental Site Assessment were completed by Golder Associates Ltd. and culminated in the filing of a Record of Site Condition with the Brownfields Environmental Site Registry. Based on the submitted groundwater.and soil testing, the Record of Site Condition finds the lands suitable for residential use. 7.5 Staae I and 2 Archaeological Assessment (Archaeological Services In Both a Stage 1 and 2 Archaeological Assessment were completed and filed with the Ministry of Tourism and Culture. Test pits were investigated during the Stage 2 survey (2010). Several outbuildings, including a dilapidated stone barn foundation were located,however no archaeological materials were encountered. The site may be considered free of any further archaeological concern. 8. PUBLIC SUBMISSIONS 8.1 A public meeting was held on January 10, 2011. 8.2 In addition to receiving general inquiries relating to the development, staff have received written submissions from a nearby resident. The concerns focused on the environmental impacts of the development, including: de-watering and contamination of wells; wetness of the area; o increased volume of water released to stormwater management pond and warm water being released to watercourse; o suggestions that the EIS did not accurately reflect species present on the site; densities to be reviewed in light of environmental constraints; o adequacy of buffers to Provincially Significant Wetland and auto wrecker site; and impact of light pollution requires implementation. 8-17 - REPORT NO.: PSD-010-14 PAGE 11 The resident also expressed concerns with the approved Plan of Subdivision 40M-2364 located to the west. The submissions were forwarded to the EIS consultant for their review and consideration as part of the EIS update. The resident also participated in the update to the Hancock Neighbourhood Design Plan. 9. AGENCY COMMENTS 9.1 Durham Regional Planning The Region of Durham has no objection to the applications and has provided conditions of approval. The Region concurs with the findings of the update to the Environmental Impact Study, provided the recommendations are implemented. Final servicing plans will need to be coordinated with the servicing of lands outside of the proposed draft plan of subdivision. The lands are within a 'designated Greenfield area' and are subject to the Growth Plan policies requiring a minimum density.target of not less than 50 residents and jobs per hectare. The Region acknowledges that the site is west of an existing auto wrecker's yard which has the potential to impact the subject lands. A Record of Site Condition for the lands has been filed on the Brownfields Environmental Site Registry recommending the lands suitable for residential use. A Noise Compatibility Assessment and Historical Information Review was completed in 2007 for the plan of subdivision to the south S-C-2004-002. Some:of the proposed lots will be held or identified as Future Development until land use compatibility issues have been resolved.•A warning clause relating to the auto wrecker use will be required. A Stage 1 and 2 Archaeological Assessment was completed which concluded there are no areas of.archaeological significance and no further study is required. 9.2 Central Lake Ontario Conservation Authority(CLOCA) CLOCA has no"objections to the application and has provided conditions of draft approval. Detailed information regarding sediment controls, grading and servicing and stormwater management will be resolved during the detailed design stage. CLOCA was involved.in the review of the update to the Environmental Impact Study and z is satisfied with the findings of the Niblett Environmental Associates Inc., provided the development limit identified in the Aquafor Beech study (2006) is retained. 8-18 DEPORT NO.: PSD-019-14 PAGE 12 9.3 Kawartha Pine Ridge District School Board(KPRDSB) KPRDSB has previously confirmed that the public elementary school site is no longer needed at this location. The school board has recently advised that the development will generate approximately four(4) elementary school pupils and three (3) secondary school students. These students will be attending Courtice North Public School and Courtice Secondary School respectively. 9.4 OtherA.gencies Bell, Enbridge and Rogers Cable have offered no objection. 10. DEPARTMENTAL COMMENTS 10.1 Engineering Services The Clarington Engineering Department has reviewed the proposed applications and has no objection subject to the.conditions of approval incorporated in Attachment 1. Development of the subject lands cannot begin until the appropriate road and servicing connections are made to the limits of the subject lands, A condition,of approval has been added in this regard. The Owner will also be responsible to pay, or make suitable arrangements, for any oversizing of works by previous developers'. Prior to final approval, and in addition to standard technical requirements, the applicant will be required to satisfy the Engineering Services Department regarding the following conditions: Phasing o External turning circles'and/or road connections Detailed Grading and Drainage Servicing Street Trees 10.2 Emergency and Fire Services The Emergency and Fire Services Department advised that the road design must include temporary turning circles for fire fighting apparatus if there-are any dead-end roads greater than 90 metres in length. 10.3 Clarington Operations Department and the Building Division have offered no objections. 8®19 REPORT NO.: PSD-019-14 PAGE 13 11. MSCUSSQOM 11.1 The proposed draft Plan of Subdivision is just north of a previously approved draft Plan of Subdivision (S-C-2004-002) for 23 single detached dwellings. Twelve of the lots have been registered and dwellings have been constructed along Duval Street. 11.2 The consideration of the subject draft plan of subdivision was on hold until the approval of the revised Hancock Design Plan and until all on other comments received from circulated agencies and area residents could be addressed. 11.3 Official Plan Amendment The purpose of the subject application to amend the.Clarington Official Plan (COPA 2009-0005) was to,remove the-school symbol from the subject lands to allow residential uses to proceed. Clarington Official Plan Amendment No. 80 for Hancock Neighbourhood removed the public school site. This amendment was approved in 2013, therefore, COPA 2009-005 can now be closed. However, since the applicant has not withdrawn the application, Council must either approve or deny. It is recommended that it be denied. 11.4 Environmental Protection The development of the proposed draft Plan of Subdivision will involve clearing of vegetation south of the PSW and buffer. The EIS identifies the lands to be cleared as largely a conifer plantation/cultural thicket and, although contiguous to the PSWMoodland, was not identified for protection. Through the registration of the Plan of Subdivision to the south, a tree preservation plan was prepared for the subject lands as well. The tree preservation plan found that lands outside the protected PSW and buffer area were a low constraint to development and that given the required grading and servicing of the site, did not identify any trees that could be protected within the -proposed draft Plan of Subdivision. The features to be protected,in the Hancock Neighbourhood as a whole were considered at the time of the revisions to the Hancock NDP. The original NDP included land for residential development that had to,be set aside for Environmental Protection. Staff also had to consider lands that already were developed, lands that had previous approvals in place, existing and future road/servicing connections. The final revised Hancock NDP provided a 50% increase in lands designated for Environmental Protection. The NDP provides for increased densities outside of environmentally sensitive areas to provide an appropriate balance of lands for growth, and lands for protection. The proposed draft Plan of Subdivision is consistent with the Hancock NDP. 11.5 Revisions to the Plan The attached conditions require the draft plan of subdivision to be revised prior to issuing draft approval: 8-20. REPORT NO.: PSD-019-14 PAGE 14 Dedication of Open Space lands The submitted draft Plan of Subdivision shows "other lands owned by applicant"beyond the north limits of the proposed plan. These lands.are the location of a Provincially Significant Wetland and required buffer area, and are also predominantly zoned for Environmental Protection. No development would be permitted on these lands. While these lands are outside the limits of the draft plan, a remnant parcel would be created through registration of the plan and would be a legally conveyable parcel along. the municipal street. As these lands contain lands that are not to be developed, but rather protected, the Municipality will require a 0.3 metre reserve. This would create a landlocked parcel, which is contrary to policy and not good planning. Planning staff recommend that the draft Plan of Subdivision be revised to place these lands within the limits of the subdivision, and be dedicated as open space, which is consistent with the approach taken in other subdivision approvals and the Municipality's Land Acquisition Strategy. Buffer to adjacent Auto wrecker use As discussed in Section 7.2 of this report, a 30 metre buffer is recommended from the limit of the auto wrecker site. As a condition of approval'Lots 6, 7, 22, 23 and Blocks 24 and 25 should be melded and placed in a future development block until the auto wrecker ceases. These lands will not be rezoned to a residential use at this time. 11.6 Public Comments Many of the comments by the neighbouring resident were considered and addressed during the redesign of the Hancock Neighbourhood Design Plan i.e. roads, lotting, density and features to be protected. Staff and agencies are satisfied with technical reports and recommended buffers to the PSW and auto wrecker site. A condition of approval will require the developer to distribute a community education handbook regarding the protection of the nearby environmental features of the site. 11.7 Conditions of.Approva! The applicant has provided their concurrence with the Conditions of Draft Plan Approval as set out in Attachment 1. The conditions include those referenced above, including a requirements for the PSW and buffer shown as "other lands owned by the applicant"to be dedicated, and those which are standard and apply to all development in the Municipality of Clarington. 11.8 Proposed Zoning BY48wAmendment It is recommended that the subject lands be placed in an urban residential zone to allow for the layout of the 11.3 metre lots. The zones applied reflect current standards seen in newer subdivisions with respect to lot coverage and setbacks and,consistent with the 8-21. REPORT NO.: PSD-0119-14 PAGE 15 surrounding neighbourhood. The Holding provision will be utilized to ensure adequate access and services are in place prior to development and will be lifted by By-law when the appropriate conditions are met. The proposed Zoning By-law amendment is included as Attachment 2. 11.9 All taxes payable to the Municipality of Clarington have been paid in full. 12. CONCURRENCE —Not Applicable 13. COHCLUSION 13.1 In consideration of the findings of all supporting studies, comments received from circulated agencies and area residents, and based on review of the proposal, staff recommends that the Draft Plan of Subdivision be approved subject to the conditions included as Attachment 1 and that the Zoning By-law Amendment be-passed (Attachment 2): Staff also recommends that the application to amend the Clarington Official Plan (COPA2009-0005) be closed. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Anne Taylor Scott, Planner II Attachments: Attachment 1 - Proposed Conditions of Draft Approval Attachment 2 - Proposed Zoning By-law Amendment List of interested parties to be advised of Council's decision: Andy Anderson, Headgate Group Inc. Kevin Tunney, Tunney Planning Inc. Sami El-Hajjeh Libby Racansky William Manson 8-22 ATTAC1 MEMT 1 TO REPORT PSO-019-14 CONDITIONS OF DRAFT,APPROVAL FILE NO.: 8-C-2009-0001 DATE: MARCH 21, 2014 PLAN IDENTIG(CATION 1. The Owner shall have the final plan prepared on the basis of approved draft plan of subdivision S-C-2009-0001 prepared by Tunney Planning Inc. identified as job number TUN 485-2, dated December, 2009, last revised October 2012, which illustrates 23 lots for single detached residential lots, part lots, a future development block, 0:3 metre reserves, roads and related services. Revisions (as shown on red-line revised plan) a) Amend plan by including "Other Lands Owned by Applicant" north of the limits of the proposed plan of subdivision as an "Open Space" Block'within the limits of the draft plan of subdivision. b) Lots 6, 7, 22 and 23, and Part Lots 24 &25 shall be placed in a.future development block given proximity to adjacent auto wrecker use. c) Eliminate kinked rear lot line on Lot 20. d) 0.3 metre reserves. 2. The Owner shall dedicate to the Municipality of Clarington the road allowances included in this draft plan as public highways on the final plan. 3. The Owner shall name road allowances included in this draft plan to the satisfaction of the Regional Municipality of Durham and the Municipality of Clarington. 4. The Owner, shall prepare an Environmental Sustainability Plan for approval by the Director of Planning Services and Director of Engineering Services. The Plan shall identify the measures that the Owner will undertake to conserve energy; and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non-toxic, environmentally sustainable materials and finishes. The Owner shall also prepare a community education hand book on the environmentally sensitive areas within and adjacent to the neighbourhood. 5. The Owner shall obtain municipal approval of the zoning for the land uses shown on the approved draft plan in accordance with the provisions of the Planning Act. 8°23 6. The Owner agrees that Street "A" in this subdivision is to be developed in a single phase. 7. The Owner shall retain a qualified landscape architect to prepare and submit a Landscaping Plan to the Director of Engineering Services and -the Director of Planning Services for review and .approval. The Landscape Plan shall include recommendations relating to edge management contained in the submitted and approved Environmental Impact Study. The Landscaping Plan shall reflect the Municipality's Design Guidelines. 8. The Owner agrees that development cannot commence until external road and servicing works, from Harry Gay Drive to Street 'A', are extended and constructed to the limits of the draft.plan and to the satisfaction of the Director of Engineering Services. 9. The Owner shall remove any temporary works or unsuitable works located on adjacent lands or streets installed at the time of development of adjacent lands. The applicant must construct or reconstruct any roads to an urban standard, including asphalt paving, .curb and gutter, boulevard sod, sidewalks, street . lighting and street trees. 10. The Owner acknowledges that certain works, services and facilities which directly benefit the Lands were constructed and paid for by earlier developing owners (Claret,Investments Limited and 1361189 Ontario Limited). The Owner further acknowledges that the Municipality undertook to recover a proportionate share of . the-cost of such works, services and facilities from future benefitting owners and to reimburse the front-ending owners .accordingly. An Authorization to Commence shall therefore not be issued for any Works unless the Owner has paid the appropriate share of front-ended works plus any accrued interest to the Municipality as a recovery payment for these front-ending owners, as determined by the Director of Engineering Services. 11. The Owner shall retain a professional engineer to•prepare and submit a Master Drainage and Lot Grading Plan to the Director of Engineering Services for review and approval. All.plans and drawings must conform to the Municipality's Design Guidelines. 12. Prior to registration of any portion, of the subject draft plan the owner must demonstrate how perpetual maintenance of any blocks identified as "Part Lots or Blocks" will be undertaken. All part lots will be pre-serviced with water, sanitary and storm sewers. Further, the Owner agrees that until such time as the necessary lands are acquired to complete Blocks 24-34, these lands shall be. graded, seeded and maintained. 13. 'The Owner shall remove all existing buildings and.structures that do not comply with the Zoning By-law requirements prior to commencement of the construction of the Plan of Subdivision. 8-24 14. All land dedications, easements, sight triangles and reserves as required by the Municipality of Clarington for this development must be granted to the Municipality of Clarington free and clear of all encumbrances and in a form satisfactory to the Municipality's solicitor. 15. The Owner shall terminate any deadends and/or open sides of road allowances created by this draft plan in 0.3 metre reserve(s) to be conveyed to the Municipality of Clarington. 16. The Owner shall convey the 0.3 metre reserve shown as Blocks 32-34 on the draft plan, to the Municipality of Clarington. 17. Authorization to Commence will not be issued for the construction of Street `A' and the Broome Avenue extension until such time as they can be constructed in conjunction with the development of the lands to the east or until temporary cul- de-sacs are permitted to be constructed on external lands to the east. No frozen lots within this plan of subdivision will be permitted. 18. The Owner shall provide a cash-in-lieu of parkland payment in accordance witli the Planning Act. 19. The Owner shall grant such easements as may be required for utilities, drainage and servicing purposes to the appropriate authorities where deemed appropriate by the Director of Engineering Services. 20. The Owner shall cause all utilities, including hydro, telephone, Cable TV, etc., to be buried underground. 21. Prior to the issuance of building permits, access routes to the subdivision must be provided to meet Subsection 3.2.5.2(6) of the Ontario Building Code and, all watermains and hydrants must be fully serviced and the Owner agrees that during construction; fire access routes be maintained according to Subsection 2.5.1.2 of the Ontario Fire Code, storage of combustible waste be maintained as per Subsection 2.4.1.1 and open burning as per Subsection 2.6.3.4 of the Ontario Fire Code. 22. The Owner shall be 100% responsible'for the cost of any architectural design guidelines specific.to this development, as well as 100% of-the cost for the "Control Architect" to review and approve all proposed models and building permits, to the satisfaction of the Director of Planning Services. 23. No residential units shall be offered for sale to the public on the draft plan until such time architectural control guidelines and the exterior architectural design of, each building has been approved by the Director of Planning Services. 8®25 24. No building permit shall be issued for the constructiori of any building on any residential lot or block on the draft plan, until the architectural control guidelines for the development and the,exterior architectural design of each building and the location of the building on the lot has been approved by the Director of Planning Services. 25. a) The. Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. b) . The Owner shall erect and maintain a sign on the development site and/or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services.. c) The Owner shall submit its standard Agreement of Purchase and Sale to the director of Planning Services which includes all warning clauses/notices prior to any residential units being offered for sale to the public. 26. Draft plan approval does not give the Owner permission to place or dump fill or remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By-law 2008-114, as amended, for any such work.'If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alteration work and security relating to mud clean up, dust control and road damage. After registration.of a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by the subdivision agreement. 27. The Owner agrees that where the well or private water supply of any person is interfered with as a result of construction or the development of the subdivision, the Owner shall comply with the Region of Durham's Well Interference Policy. 28. The Owner acknowledges and agrees that the existing auto wrecker use on the lands adjacent to the draft plan of subdivision may expand.or intensify with the result that the Ministry of Environment's Land use Compatibility Guideline D-6 may not be satisfied as between any such expanded or intensified use or uses and the proposed uses on the draft plan of subdivision. The Owner further acknowledges and agrees that the Municipality of Clarington and the Region of Durham have made no representation whatsoever with respect to any future use or uses of such auto wrecker or on the lands related thereto, and nothing. in this Agreement requires the Municipality and/or the Region to take, or prevents the Municipality and/or the Region from taking, any action whatsoever in connection with such auto wrecker use or uses or any of the lands related thereto. 8-26 29. The Owner shall provide to the Municipality, at such times and amounts as set out in the subdivision agreement, irrevocable Letters of Credit acceptable to the Municipality's Treasurer, with respect to Performance Guarantee, Maintenance Guarantee, Occupancy Deposit and other guarantees or deposit as may be required by the Municipality. 30. The.Owner shall pay to the Municipality, the development charge in accordance to the Development Charge By-law as amended from time to time, as well as payment of a portion of front end changes pursuant to the Development Charge Act if any are required to be paid by the Owner. 31 The Owner supply on disk, in a CAD format acceptable to the Municipality a copy of the proposed Plan of Subdivision as Draft Approved and each 40M Plan proposed for registration. 32. Prior to any on-site grading or construction or final registration of the plan, the Owner shall submit and obtain approval from the Municipality.of Clarington, and the Central Lake. Ontario Conservation Authority for reports describing. the following: a) the intended means of conveying stormwater flow from the site, including use of stormwater techniques which are appropriate and in accordance with the provincial guidelines. b) the anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been taken; c) the means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a. result of on-site or other related works, to comply with the Canada Fisheries Act; and 33. The Owner agrees to carry out the requirements and recommendations of the Headgate Environmental Impact Statement (September 12, 2006) prepared by Aquafor Beech Limited, in addition to the Environmental Impact Study Update (January 2011) and addendum (June 18, 2011) both prepared by Nibfett . Environmental Associates Inc.', including: Ensure the development limit is beyond the 30 meter wetland boundary as identified . by the 2006 Environmental Impact Statement prepared, by Aquafor Beech Limited, in -an effort to not disturb recently transplanted species; 8°-27 O i Prohibit construction activities such as filling, removal of vegetation, placement of stumps, brush and materials/equipment within feature and buffer area; o Delineate the development limit by a surveyed cut line and staking, on the development side, and install snow fencing prior to any site preparation or large scale clearing operations; Place slit fencing along edge of development limit prior to any site - preparation; silt fencing to be regularly inspected and maintained until works are completed and soil stabilized with vegetation; Preserve all upland portions of woodland north of the wetland on Open Space Block 28; Install 1.2 metre chainlink fence along the development limit to prevent any access or encroachment from abutting lots and blocks; The landscape plan for the development shall include edge management along the development limit, consisting of two staggered rows of eastern white cedars; No storage of vehicles or stockpiles of materials (including topsoil/brush) within 15 metres of the development limit; o No refueling of vehicles or storage tanks or placement of storage tanks or tankers within 15 metres-of the development limit; Grading plans to include rear yard runoff from Lots 14-21, inclusive, to the extent possible, towards the wetland and buffer areas; o Downspouts for Lots 14-21, inclusive, to be direct to grassed surfaces and lot line swales draining towards the wetland and buffer areas; All clearing activities for the site are to occur outside of the breeding bird season,'generally between May 1St and July 31St 34. The Owner shall install 1.2 metre non-gated galvanized black vinyl chain link fencing along property limits adjacent to lands dedicated as Open Space for Lots 16 to 21 and Block 27. 35. ' The Owner agrees to dedicate the Open Space Block 28 to the Municipality of Clarington free and clear of all encumbrances and in• a form satisfactory to the Municipality's solicitor. 36. The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees as per the approved'Authority Fee Schedule. 37. The Owner shall satisfy all requirements, financial and otherwise, of the Municipality of Clarington. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Municipality of Clarington concerning the provision and installation of roads, services, drainage, other local services and.all applicable internal and external works and services related to this proposal 8-28 38. The Owner shall provide for the extension of such sanitary sewer and water' supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards , and requirements of the Regional Municipality of Durham. All arrangements, financial and otherwise, for said extensions are to be made to, the satisfaction of the Regional Municipality of Durham, and are to be completed prior to final approval of this plan. 39. Prior to .entering into a subdivision agreement, the Regional Municipality of Durham shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. 40. The Regional Municipality of Durham shall be satisfied that sanitary sewer and water supply services have been installed, or shall be installed, in the abutting/adjacent plan of subdivision S-C-2004-0002. 41. The Owner shall grant to the Region of Durham, any easements required for provision of Regional services for this development and these easements shall be in location and of such widths as determined by the Region of Durham. 42. The Owner shall satisfy all requirements; financial and otherwise, of the Regional Municipality of Durham. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other regional services. 43. Prior to commencing any work within the Plan, the Owner must confirm that sufficient wire-line communication and telecommunication infrastructure is currently available within the proposed development to provide communication and telecommunication service to the proposed development. In the event that such infrastructure is' not available, the Owner may be. required to pay for the connection to. and/or extension of -the existing communication and telecommunication infrastructure. If the Owner elects not to pay for such connection to and and/or extension of the existing communication and telecommunication infrastructure, the.Owner shall be required to demonstrate to the Municipality that sufficient alternative communication and telecommunication facilities are available within the proposed development to enable, at a minimum, the effective delivery of communication and telecommunication services for emergency management services (i.e. 911 Emergency Services). 44. The Owner shall agree in the Agreement, to grant the telecommunications provider any easements that may be required for telecommunication services. Easements may be required subject to final servicing decisions to the satisfaction 8-29 of the Director of Engineering Services. In the event of any conflict with existing telecommunication facilities or easements, the Owner shall be responsible for the relocation of such facilities or easements. 45. The Owner agrees to coordinate the preparation of an overall utility distribution plan to the satisfaction of the Director of Engineering Services. 46. The Owner shall ensure that all natural gas, distribution systems are installed within the proposed road allowances. 47: The subdivision agreement between the Owner and the Municipality of Clarington shall contain, among other matters, the following provisions: a) The Owner agrees to include provisions whereby all offers of purchase and sale shall include information that satisfies Subsection 59(4) of the Development Charges Act, 1997. b) The Owner agrees to fulfill the requirements of the Master Drainage Study as they apply to this site to the satisfaction of the Municipality of Clarington Director of Engineering Services and Central Lake Ontario Conservation Authority.. c) The Owner agrees to carry out the works referred to Conditions 7, 32-36 to the satisfaction of the Central Lake Ontario Conservation Authority. d) The Owner agrees to maintain all stormwater management and erosion and sedimentation control structures operating and in good repair during the construction period, in a manner satisfactory to the Central Lake Ontario Conservation Authority. e) The Owner agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to commencement of grading or the initiation of any on-site works. f) The Owner shall notify prospective purchasers of: The Municipality's parking regulations; and Limitations with respect to on-street parking. Notification shall be provided as a separate printed• notice attached to each Offer of Purchase and Sale Agreement to the satisfaction of the Director of Planning Services. g) The Owner agrees to place the following in all agreements of purchase and sale between the Developer and all prospective home buyers: 8-30 ' "Warning: An existing and operating auto-wrecker use or uses is located on lands adjacent to this plan of subdivision and such use or uses could expand or intensify in the future with the result that the Ministry of Environment's Land Use Compatibility Guideline D-6 for such use or uses is no longer satisfied." 48. Prior to final approval of this plan for registration, the Director of Planning Services for the Municipality of Clarington shall be advised in writing by: a) Central Lake Ontario Conservation Authority, how Conditions 7, 32-36, 47(b), (c), (d), and (e)have been satisfied; and b) Durham Regional Planning Department, how Conditions 1•, 3, 6, 28, 38-42, and 47(g) have been satisfied. NOTES TO DRAFT APPROVAL 1. If final approval is not given to this plan within six years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be CLOSED. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 2. As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval; may be withdrawn at any time prior to final approval. 3. All plans of subdivision must be registered in the Land Titles system within the Regional Municipality of Durham. 4. Where agencies' requirements are required to be included in the local municipal subdivision agreement, a copy of the agreement should be sent to the agencies in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: a) Central Lake Ontario Conservation Authority, 100 .Whiting Avenue, Oshawa, Ontario, LIH 3T3 (905) 579-0411 b) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623, Whitby, ON L1 N 6A3 (905) 668-7721 8-31 ATTACHMENT 2 TO REPORT PSD-019-14 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO.2014- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended,of the Corporation of the Municipality of Clarington for ZBA 2009-0021; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the . Municipality of Clarington enacts as follows: 1. Schedule "4" to By-law 84-63, as amended, is hereby further amended by changing the zone designations from: "Agricultural (A)Zone"to "(H) Holding - Urban Residential Exception ((H)R2-66) Zone"; "Environmental Protection (EP) Zone" to "(H) Holding - Urban Residential Exception ((H)R2-66)Zone";and "Agricultural(A)Zone"to"Environmental Protection(EP)Zone" as illustrated on the-attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of this By-law. 3.. This By-law shall come into effect on the date of the passing hereof, subject*to the provisions of*Section 34 of the Planning Act. BY-LAW passed in open session this 24th day of March,2014. Adrian Foster,Mayor Patti L.Barrie,Municipal Clerk- 8-32 Thos oo Sc hsdub "A" W By4aw 2014- passed W's day of 9 2014 A.D. »» .> ®Zoning Change From"A"To"(H)R2-66" Zoning Change From"EP"To"(H)R2-66" LU Zoning Change From"A"To"EP" Zoning To Remain,"A" Zoning To Remain"EP" 0 BROOMS AV w LU '• Adrlan Foster,Mayor Pattl L.Barrle,Municipal Clerk r w OR E R o 0 ' o � z _ r� o • 1 ® N AVEN ' o ^ LSERr HO /V 3 a A 1( m rc ZCAH2E000UiICA SD0021 ULE4 8°33 s REPORT PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINSTRATION COMMITTEE Date: March 31, 2014 Resolution#: By-law#: N/A Report#: PSD-020-14 File #: PLN 37.4 Subject: COURTICE COMMUNITY IMPROVEMENT -- BANNERS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-020-14 be received for information. Submitted by: Reviewed bye--- avi J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer DJC*FL*sn 10 Mar 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-0830 8-34 REPORT NO.: PSD-020-14 PAGE 2 1. PURPOSE AND BACKGROUND 1.1 At the January 13th, 2014 Council meeting the following Resolution was approved: "THAT Staff be directed to prepare a report on the cost of removal and replacement of street banners in Courtice under the Courtice Community Improvement Plan funding, including opportunities to pursue funding partnerships." 1.2 Courtice Main Street has been receiving funding under the Community Improvement budget for works that enhance the streetscape and public realm since 2009 (see Attachment 1). 1.3 The Courtice Main Street Study was adopted by Council and the Secondary Plan resulting from it has been approved by Council and the Region of Durham. The Courtice Main Street Study includes Urban Design Guidelines that set out the objectives and principles that are to be adhered to for future development. The Urban Design Plan included examples of how the banners are to be integrated with the street furniture and pedestrian environment. 2. COMMUNITY IMPROVEMENT 2.1 The Courtice Corridor was identified as a Community Improvement Project Area through Amendment 77. Unlike Orono, Newcastle and Bowmanville, a Community Improvement Plan (CIP) has not been prepared for this area. The streetscape improvements,which may be part of a CIP have conceptually been addressed in the Urban Design Guidelines appended to the Secondary Plan, although an actual Streetscape Plan has yet to be prepared. 2.2 Highway 2 is a Regional Corridor from Townline Road in the west to Hancock Road (future Hwy 407) in the east. The streetscape plans will be coordinated to complement the works of the infrastructure and roadwork construction by the Region. Durham Region's Arterial Corridor Guidelines (ACGs) and Durham Transit's future projections for implementing transit along Highway 2 will be considerations when determining the design of streetscape elements. 2.3 Implementation of the streetscape improvements in the public realm will be dependent on Regional and local capital budget allocations. Regional works will include the installation of a centre median to manage property access; this can only proceed when the inter-parcel laneways on private commercial properties has been achieved. Ultimately, it is being planned to include a separated transit lane for higher order transit. In the meantime, improvements to private property will be on a property by property basis as redevelopment occurs; the design elements will be reviewed to ensure consistency as part of the site plan review process. 8-35 REPORT NO.: PSD-0 0 2 -1 4 PAGE 3 3. STREETSCAPE PLAN 3.1 A streetscape development would be part of a comprehensive capital program that would implement traffic improvements (e.g. centre median) and other pedestrian enhancements along the length of the Highway 2 corridor, most likely in phases. The Urban Design Guidelines do not detail the utilities and streetscape furniture type, however; they provide direction as to the overall objectives and principles to be achieved. It was generally acknowledged that new light standards would be equipped to accommodate banners. 3.2 The implementation of a substantive and comprehensive banner program should be part of an overall streetscape capital development to enhance the character of the Courtice community. Ongoing banner renewal would be part of an implementation program that would have to,be addressed at the time of the capital development. Banners have a limited lifespan; their exact length of time-depends on climatic conditions and the quality of the banners. 3.3 In the meantime the banner hardware on the existing light standards can be updated and maintained. The updating of hardware and reinstallation of banners should be considered an interim and ad-hoc measure. The lack of continuity of the light pole design, spacing, and height of the banners will not achieve the rhythm and impact of a well-planned and implemented streetscape. 4. COST ESTIMATE FOR INTERIM BANNER REPLACEMENT 4.1 The banner hardware and banners were installed through the efforts of the Rotary Club of Courtice. It is believed that part of the impetus was to promote the service club. 4.2 The banner hardware was reused from the Backyard.Festival and is no longer serviceable. To update the existing banner hardware (8 poles) and replace the banners (16) at the existing locations and an additional two banners at Townline, including banner design is an estimated cost of less than $5,000. This would include additional banners ordered at the time of purchase to allow for replacements. 5. FUNDING PARTNERSHIPS 5.1 This is a limited interim project that can be covered by the 2014 CIP budget for Courtice. 5.2 We have been advised that the Courtice Business Association is no longer active. 5.3 With regard to partnering with service clubs such as the Courtice Rotary Club and Lions Clubs, their organizational purposes are for humanitarian service, often around the world. Streetscape enhancement does not align with these purposes unless there was some "advertising" value to the Club. As such, staff have not approached these groups. 8-36 REPORT NO.: PSD-020-14 PAGE 4 5.4 Staff have been approached by shopping mall owners,in the Bowmanville West Town, Centre,but their interest was to use the banner poles for store advertising. We could approach land owners in Courtice but it is likely that their interests would be similar, 5.5 Having the commitment of a local group to partner on an ongoing banner program would be beneficial. A partnership could be developed around the design competitions for the banners and help to promote the character and feel of the area and the groups involved. Unfortunately there is no readily organized group and pursuing partnerships at this time would divert staff resources from other work. 6. CONCURRENCE (N/A) 7. CONCLUSION 7.1 Staff are planning on using the 2014 funding for the Courtice CIP to replace the existing banner hardware and banners. Any remaining funds would be used for additional street trees to be installed along Highway 2 in locations that will not impede future redevelopment of the streetscape. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Faye Langmaid Attachments: Attachment 1 — Courtice CIP Works 8-37 ATTACHMENT 1 TO REPORT NO.: PSD-020-14 COURTICE CIP WORKS 2009 - Street Trees A street tree planting program began in 2009 utilizing community improvement funding. A total of 26 street trees were planted at four locations along the Courtice Highway 2 corridor between Townline and*Courtice Road under the supervision of the Manager of Parks Development. It is anticipated that future funding will augment the street tree planting program on the.municipal road allowance, thereby continuing to implement the recommendations of the Courtice Main Street Master Development Plan. 2010 Tooley Memorial The Municipality acquired the house and property at 71 Old Kingston Road in 2009 with the intention of providing a trailhead and small parkette along the Farewell Creek Valley. This initiative was to start to fulfill the actions identified in the Municipality's Corporate Strategic Business Plan 2007-2010 to create a focal point and develop a trail system along the Farewell Creek, also known to some as Barber's Creek. Funds were allocated for the construction of the cairn in the 2010 budget and the project was completed in November. The Clarington Museum and Archives prepared the wording for the plaque, in consultation with the Clarington Heritage Committee and Staff. 2011/2012 Parkette Trulls Road and Highway 2 Capital Funding was allocated in the 2011 budget for development of a parkette at this intersection. The project was designed, tendered and awarded in 2011 with construction to commence in the spring of 2012. The construction cost of the pergola feature and other amenities will exhaust the capital funds allocated for this project. The CIP funds were used to augment the capital budget, the.funding provided light standards and fixtures adjacent to the pergola. Lighting will assist in deterring vandalism and making the pergola more usable and visible. Summation To date a total of$45,000 has been allocated for Highway 2 improvements; $26,000 has been expended and $19,000 is available for additional improvements which is anticipated to be used for additional street tree planting and banners. 8-38 Clarington REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 31, 2014 Resolution#: By-law#: Report#: OPD-002-14 File#: Subject: PITCH IN WEEK 2014 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD-002-14 be received for information. Submitted by: Reviewed by Fr Hd'vath, Franklin Wu, Direct of Operations Chief Administrative Officer FH/sh March 4, 2014 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 10-1 REPORT NO.: OPD-002-14 PAGE 2 1.0 Operation Clean Sweep 1.1 April 20 to 26, 2014 is PITCH-IN CANADA WEEK. PITCH-IN CANADA started in 1967 when a group of citizens in British Columbia decided to hold a clean up event in Victoria. This program has grown to the largest environmental improvement campaign in Canada. Pitch- )TM In activities such as cleaning up litter and garbage from urban, rural and wilderness areas help to foster civic WWW.pitch-in.Ca pride in our community. 2.0 2014 Events 2.1 Free Compost Clarington will host the Durham Region's annual Spring Compost Event on Saturday, April 26, 2014 from 8 am to noon. Residents will be able to "trade" a non-perishable donation to a local food bank for free compost. In 2013 over 350 cars attended the compost event. This event will be located at the Operations Depot 42, 178 Darlington/Clarke Townline Road in Bowmanville. Those wishing to participate should bring containers — maximum 3 — and a shovel. Participants will be required to fill their own containers with the fresh compost. Durham Region staff will be on hand to facilitate the exchange of damaged blue boxes and green bins for new. 2.2 Pitch In Week Individuals and groups are encouraged to register their Pitch In Week activities by contacting the Operations Department. They will be asked when and where they plan to take action or staff can provide suggestions for locations that require clean up. Although Pitch In Week is April 20 to 26, activities are not limited to this time. Participants are encouraged to register and "pitch-in" throughout the year. Garbage and recycle bags will be available to participants before their stated day of Clean-Up. Arrangements will be made to pick up bags of trash/recyclables once they are collected by area residents and community groups. 2.3 Earth Day Super Clean Up To kick-off Pitch-In Week 2014 the Rotary "3r°'Annual Earth Day Super Clean Up" will take place Wednesday, April 23, 2014. Operations Department will again partner with the Rotary Club of Bowmanville to facilitate this year's Earth Day Clean Up activities. The Rotary Club of Bowmanville and the Rotary Club of Courtice have worked together to create an event that will help foster environmental responsibility and civic pride in area youth. 10-2 -- - - -REPORT N®: OPD-002-14 PAGE 3 Students will participate by doing a "Gleam Srrmepi of the areas surrounding their school and community. The Municipality will supply gloves, safety vests, garbage t and recycle bags for the event. Staff : will work closely with Rotary representatives to ensure that safety s is a priority for all locations. w r • .?., ,. *.� - ;.• _ To date the following schools have confirmed their participation and more schools are expected to join: ® Courtice S.S. ® Rotrac (University Students-Junior Rotarians) ® Clarington Central Bowmanville High a Durham Christian ® Clarke High After completion of clean up students will again this year gather at the Garnet B. Rickard Recreational facility. This year students will be provided with a BDQ lunch thanks to the generosity of Enbridge who will be on hand with their Community Events Team to help us kick off Pitch In Week! Schools will be presented with a certificate of thanks by Mayor f=oster. Educational displays will be set up for students to view and ask questions. Central Lake Ontario Conservation (CLOCA), Crime Stoppers, Scouts Canada and Durham Region Waste have confirmed their displays. It is anticipated that more displays will be confirmed as we get closer to event date. 2.4 Participation Letters will be sent to all previous Pitch-In participants inviting them to be involved in the 2014 campaign. It is anticipated that participants will start registering with staff in the next few weeks. Posters promoting Pitch-In Week in Clarington (attachment 1) with contact information for those wishing to participate will be posted in municipal facilities. Schools can use Pitch-In activities as teaching tools or part of environmental group activities. Parks and fields adjacent to schools are perfect locations to have younger children pitch in and learn about the world around us. Groups from churches, sports teams, special interest groups or groups of friends or a family can participate. It's as simple as deciding you want to Pitch-In! 10-3 REPORT NO.: ®PD-002-14 PAGE 4 2.5 Hazardous Household Waste and E-Waste Event Saturday, October 4, 2014 Clarington hosts the - —� Durham Region fora combined Hazardous Household and E-Waste Event. Residents will be invited to drop off:their HHW and E-Waste free of charge. The waste collected at this event will be recycled or disposed of in an environmentally safe and responsible way. All unwanted electronic equipment is classified as electronic waste (e-waste):Many electronic products contain materials such as lead, mercury and other hazardous materials that pose environmental impacts when disposed of improperly. The 2013 event resulted in 4.09 tonnes of e-waste being collected in Clarington. Hazardous waste include items with the following warning words: Danger, Flammable, Poison, Toxic, Corrosive on the label. Or by the following symbols: ve� t _ - i Y4 � rA gg�f� 2.68 tonnes of HHW was collected during the 2013 waste event. 10®4 REPORT NO.: OP®-002-14 PAGE 5 3.0 CONCLUSION Pitch-In Week is a chance for whole communities to work towards a common goal to help beautify and sustain our environment. Participation in Pitch-In events is open, even encouraged, for everyone. If we want to improve our neighbourhoods, community and natural environment we have to start by showing that we care and are willing to get our hands dirty'to prove it. Core on Clarington! Show your civic Pride! PITCH-IN! The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington V Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Susan Hajnik, Operations Technician 10-5 AtIAGHlt011 #–=I=—TO [� IiE @0fll r�` 0 � 0 April 23, 2014 ROTARY 2ND ANNUAL SUPER CLEAN UP The Municipality of Clarington and Enbridge Gas will sponsor the Annual Rotary Club Super Clean Up! The Rotary Clubs of Bowmanville and Courtice coordinate this event for area students to "Pitch In" and clean up areas around their schools and neighbourhoods. A gathering at the Garnet B. Rickard Complex to enjoy a BBQ, entertainment and educational displays to provide students and the general public with environmental innovations and concerns to cap off the festivities. April 26, 2024 FREE COMPOST EVENT! Clarington will host the Durham Region's annual Spring Compost Event on Saturday, April 26, 2014 from 8 am to noon. Residents will be able to "trade" a non-perishable donation to a local food bank for free compost. Residents will need to Bring you're their own shovel. Limit of 3 containers of compost per car. Blue Box,Green Bin & Backyard Composter Sale and Free Compost Do you need another blue box? Is your blue box or composter broken? Bring your broken blue box or green bin and have it replaced for a new one free. (sponsored by Region of Durham) CLARINGTON RESIDENTS PITCH-IN I/,°\[� ( Residents are invited to create their own "Pitch-In" event. Any resident, service %nmi l("(! group, neighbourhood or family wishing to participate is invited to register their CLEAN SWEEP! with the Municipality. Simply call the Operations Department at 905-263-2291 ext 527 and let us know when and where you plan to participateH Garbage bags will be available. D Sponsored by clan � ro 0 ENBRI DGE leadingtlieWaJ� 10-6 Clarbgtoa REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 31, 2014 Resolution#: By-law#: N/A Report#: CSD-005-14 File#: Subject: DAY OF MOURNING CEREMONY RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-005-14 be received; 2. THAT the Municipality of Clarington proclaim April 28th Clarington Day of Mourning (Attachment 1); 3. THAT a ceremony be held at the Municipal Administrative Centre Cenotaph on Monday, April 28th at 10:00am; and 4. THAT the flags be lowered in honour and remembrance of those killed and seriously injured in the workplace. Submitted by: Reviewed by: J eph P. Caruana Franklin Wu, 'rector, Community Chief Administrative Officer ervices JPC/sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 12-1 REPORT NO.: CSD-005-14 PAGE 2 1.0 BACKGROUND 1.1 In 1991, the Federal Government proclaimed April 28th as a National Day of Mourning for persons killed or seriously injured in the workplace. Since that time, the Day of Mourning has been officially recognized by many countries throughout the world. 1.2 Community Services Department staff coordinated the first Day of Mourning Ceremony in Clarington on Saturday April.28th, 2012, as per Council Resolution #C-098-12. A brief ceremony took place in front of a small group of people with speakers representing the Durham Labour Council and Workers Health & Safety Centre. 1.3 In 2013, the Day of Mourning Ceremony was held on Friday, April 26. By recognizing the day on the Friday before, it allowed for representation from the Durham Labour Council, Worker's Health & Safety Centre and local Unions to be in attendance and share messages about the significance of the Day of Mourning. 2.0 COMMENTS 2.1 Within the Durham Region there are two other Day of Mourning ceremonies; the Durham Region Labour Council in conjunction with the City of Oshawa, and the City of Pickering. 2.2 For 2014 staff are recommending that the Clarington Day of Mourning Ceremony be held on the National Day of Mourning, Monday, April 28th at 10:00am at the Municipal Cenotaph. This ceremony will provide an opportunity to increase the awareness of the Day of Mourning and to reinforce the important message of a safe workplace to Municipality of Clarington staff, local businesses and the community. 3.0 CONCURRENCE: Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Erica Mittag, Community Development Coordinator Attachments: Attachment 1 - Proclamation of Clarington Day of Mourning 12-2 Attachment 1 to Report CSD-005-14 Proclamation Day of Mourning April 28, 2014 WHEREAS April 28th is observed across Canada and in countries around the world as the Day of Mourning for workers killed or injured on the job; WHEREAS Day of Mourning is an opportunity to recommit to making our workplaces safer as we remember and honour those workers who died, were injured or disabled on the job; WHEREAS The Municipality of Clarington is committed to the health and safety of our employees and we believe that this is critical to the success of our business; our goal is zero incidents of injury, illness or death; and we believe an incident free workplace is possible; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington proclaim April 28, 2014 as a Day of Mourning for workers killed or injured on the job in hopes that the annual observance of this day will strengthen the resolve to establish safe conditions in the workplace for all; and THAT a ceremony beheld at the Cenotaph at the Municipal Administrative Centre on Monday April 28th, 2014. 12-3 ClaFbgt011 REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 31, 2014 Resolution#: By-law#: Report#: CLD-009-14 File#: Subject: MULTI-YEAR ACCESSIBILITY PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-009-14 be received; and 2. THAT the Multi-Year Accessibility Plan (Attachment No. 1 to Report CLD-009-14) be endorsed. Submitted by: Reviewed by: atti,L Ba ie Franklin Wu, Municipal Clerk Chief Administrative Officer plb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-1 REPORT NO.: CLD-009-14 PAGE 2 1. BACKGROUND In accordance with the Accessibility for Ontarians with Disabilities Act(AODA), municipalities are required to establish, implement, maintain and document a multi- year accessibility plan, which outlines the organization's strategy to prevent and remove barriers and meet its requirements under the Integrated Standards Regulation. 2. MUNICIPALITY'S MULTI-YEAR PLAN The plan included with this report as Attachment No. 1 has been approved by the Clarington Accessibility Advisory Committee as the 2013-2017 Multi-Year Accessibility Plan for the Municipality. It highlights past activities the Municipality has undertaken and sets out a timeline for completing future tasks. 3. CONCURRENCE - Not applicable 4. CONCLUSION It is respectfully recommended that the attached plan be endorsed as the Municipality of Clarington's Multi-Year Accessibility Plan in accordance with the AODA. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Attachments: Attachment 1 - 2013-2017 Multi-Year Accessibility Plan 13-2 Attachment No. 1 to Report CLD-009-14 Leading the Way 2013-2017 Multi-Year Accessibility Plan In Accordance With The Accessibility For Ontarians With Disabilities Act DECEMBER 2013 Alternative formats available upon request. 13-3 INTRODUCTION The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) received Royal Assent on June 13, 2005. This legislation builds on the Ontarians with Disabilities Act, 2001, in ensuring a fully accessible Province of Ontario by 2025. The AODA includes accessibility standards addressing customer service, transportation, accessible information and communications, accessible built environment and employment accessibility. The first of the standards to be legislated was the'Customer Service Standard which came into effect January 1 , 2008 and municipalities and other designated public sector organizations had to comply with the regulation by January 1 , 2010. The Integrated Accessibility Standard has combined the areas of information and communication, transportation and employment. These standards apply to the Government of Ontario, the Legislative Assembly, every designated public sector organization and every person or organization that provides goods, services and facilities to the public or other third parties and that has at least one employee in Ontario. 13-4 Clarington Multi-Year Accessibility Plan Page 2 The standard specifies various timelines for the requirements to be met and addresses such items as the provision of accessible formats and communication supports for persons with disabilities, providing accessibility for people with disabilities during their employment life cycle and easy access to transportation services. THE ACCESSIBILITY ADVISORY COMMITTEE The legislation requires that municipalities appoint an Accessibility Advisory Committee (AAC). The Municipality of Clarington's AAC, in accordance with legislation, consists of a majority of members with disabilities, who work alongside staff to develop and facilitate strategies toward a barrier-free Clarington for citizens with disabilities. AAC Past Activities In accordance with the AODA, the Municipality adopted the Accessibility Policy which addresses the accessibility requirements related to customer service (ie, accessible formats, notice of temporary disruptions, use of service animals and support persons, feedback process and 13-5 Clarington Multi-Year Accessibility Plan Page 3 assistive devices), Information and Communication Support (ie, Communication, accessible websites and web content, emergency procedures, HR policies and supports, accessible formats) and transportation standards, The Accessibility Committee continues to focus ongoing efforts in educating the public of accessibility issues within the community. Efforts to do so included the participation at Maplefest in downtown Bowmanville in early.May to disseminate information related to accessibility issues and the committee as well as information published in the Wilmot Creek newsletter to advise the residents of that community of the existence of the committee and ways in which we can assist with identification and elimination of barriers. Concerns with respect to accessibility in public buildings are being investigated and addressed by the Committee, when brought forward by members of the public and members of the Committee. Recommendations are being made to the owners of the buildings for implementation.. In addition, improvements in accessible features are being recognized by the Committee by way of congratulatory letter. 13-6 I Clarington Multi-Year Accessibility Plan Page 4 The Committee continues to work closely with counterparts throughout the Region of Durham. The Committee Chair participated in an Emergency Evacuation Exercise which was undertaken in Clarington and members of the Committee attended the annual Regional Forum where representation from all eight municipalities was present. A presentation was received from the Bowmanville Creek Anglers Association who was enthusiastic about erecting an accessible fishing platform on. the Bowmanville Creek. In response to the presentation, the Committee provided funding for the project and also nominated the Association for an Accessibility Award through Durham. Region. At the EmployABILITY Awards and Gala, the Committee was pleased to learn that the Association was the recipient of the award. Issues with respect to accessibility in all facilities, public and private, continue to be of paramount concern to the Committee and the members will continue to address issues as they become known to them. 13-7 Clarington Multi-Year Accessibility Plan Page 5 Municipal staff continue to keep accessibility at the forefront when reviewing and/or implementing policies and when developing projects. The Emergency and Fire Services Department, together with the Ontario Fire Marshal and Grandview Children’s Centre, has recently launched a new program called “Think Ahead”. The program encourages Grandview clients to request a home visit from the fire services to educate the family in fire safety, fire prevention, emergency planning and escape planning. In so doing, the department becomes familiar with the family’s challenges and the child’s characteristics. The Treasury Department has undertaken a renovation of their Tax customer service area to address accessibility issues for the public and employees. This construction commenced in December and is anticipated to be complete in early 2014. In conjunction with the Human Resources Department, information was distributed to all employees regarding individual Employee Workplace Emergency Response Plans and responses received were followed up on. Clarington Multi-Year Accessibility Plan Page 6 In order to address training requirements of the AODA, a team of trainers completed "Train the Trainer" workshops regarding the Integrated Accessibility Standards Regulation. This team will be implementing and facilitating training sessions for staff, volunteers and suppliers of the Municipality. A working group representing all departments of the Municipality is commencing work on making all municipal documents accessible. This is a large project which will be ongoing throughout 2014. 13-9 Clarington Multi-Year Accessibility Plan Page 7 Multi-Year Accessibility Plan Municipality of Clarington Legislated Our Proposed Completion Date for General Deliverables Implementation Date Public Date Sector (January) Policies & Procedures 201.3 2013 Create Policies with Statement of Organizational 2013 2013 Commitment in written form Approval and Sign off 2013 2013 Make available to the Public 2013 2013 Available in Alternative Formats- upon request 2013 2013 . Accessibility Plan - Multi Year 2013 2013 .. Develop Accessibility Plan 2013 2013 Accessibility Plans - Post to web -2013 2013 Prepare an Annual Status Report and post 2013 2013 Review every 5 years Provide in alternative format 2013 2013 Procuring or Acquiring Goods or Services - 2013 2013 develop procedure for this If not practicable, provide an explanation. Create 2013 template. Accessibility Self Service Kiosk- have regard for 2013 2013 Training-All employees & volunteers, policy developers, those providing goods or services on 2014 behalf of organization regarding IRS and Human Rights Code Decide on training delivery Create schedule for current staff and new staff Training cork leted 13-10 Clarington Multi-Year Accessibility Plan Page 8 Legislated Our Proposed Date of Date for Information & Communications Date for Completion Public Implementation Sector (January) Emergency Procedure Plans or Public Safety 2012 2012 Information - inventory and make accessible Feedback- is feedbacks I ystem accessible upon 2014 . request Accessible formats and communication supports upon request(timely manner, no cost charged to 2015 other persons) Create inventory of current documents Create document renewal plan Create Strategic Communication Plan -create processes for flow of documents, who creates source documents, who ensures pdfs are accessible, who checks for accessibility before posting to website, decide on corporate wide fonts, staff training on accessible document creation, analysis of website content and new content Website New Internet WCAG 2.0 Level AA (other 2014 then closed caption Live pre-recorded audio) All internet websites•and web content WCAG 2.0 2021 Level AA 13-11 Clarington Multi-Year Accessibility Plan Page 9 Legislated Our Proposed Date of Date for Employment Date for Public Completion Implementation Sector (January) HR Staff to develop deliverables and processes for below Workplace Emergency Response - process 2012 2012 Recruitment- notify employees and public regarding availability of accommodation Notify applicant- availability of accommodation 2014 upon request for assessments or selection process Inform employees of policies regarding job 2014 accommodations Accessible formats and communication 2014 supports available to perform job Have a Documented Individual Accessibility Plan 2014 Have a Return to Work Process 2014 Performance Management takes into account 2014 accessibility needs Career Development and Advancement Process 2014 takes into account accessibility needs Redeployment process takes into account 2014 accessibility needs 13-12 Clarington Multi-Year Accessibility Plan Page 10 Legislated Our Proposed Date of Date for Public Spaces Date for Completion Public Implementation Sector (January) Incorporate the Design of Public Spaces on newly developed or redeveloped recreational trails and beach access routes, outdoor public use eating 2016 areas, outdoor play spaces, exterior paths of travel, accessible parking and service related elements If developing Recreational Trails, Outdoor Play Spaces, Exterior Paths of Travel, Rest Areas, or On- 2016 Street Parking, consult with public, persons with disabilities and municipal AAC if there is one Provide maintenance and restoration of public 2016 spaces Develop procedures for preventative and . 2016 emergency maintenance of accessible elements in Develop procedures for dealing with temporary 2016 disruptions when accessible elements under public Report every three years as of December 31, 2013 2016 13-13 Clarington Multi-Year Accessibility Plan Page 11 Communication of the Plan This plan will be available on the Municipality's website and at the Municipal Administrative Centre. -Every attempt will be made to have it available to those with disabilities. Questions related to this Plan should be directed to: Patti L. Barrie, CMO Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 E-Mail:. pbarrierp-)_clarington.net 13-14 Claring" REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 31, 2014 Resolution#: By-law#: Report#: CLD-010-14 File#: Subject: REQUEST FOR EXEMPTION TO SETBACKS FOR REFRESHMENT VEHICLE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-010-14 be received; 2. THAT an exemption to the provisions of By-law 2004-114 be approved to allow for two refreshment vehicles to be located within 60 metres of each other; and 3. THAT Mr. Vic Hanc be advised of Council's decision. Submitted by: Reviewed by: Patt' ar ie, CM O Franklin Wu, (Glunicipaf Clerk Chief Administrative Officer LDC/PLB CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 13-15 REPORT NO.: CLD-010-14 PAGE 2 1. BACKGROUND Mr. Vic Hanc currently owns and operates a Refreshment Vehicle on a piece of commercial land which his wife owns, located at 181 King Street East, Bowmanville. He has requested permission to set up a second vehicle on site. 2. CIRCUMSTANCES The subject site is a vacant lot on the south side of King Street East just west of Liberty Street. Mr. Hanc has operated from this location for several years. He now wishes to set up a "pizza wagon approximately 22 feet south (7 metres) of the first vehicle. The units would share hydro and propane supplies. Mr. Hanc has provided a sketch of the proposed layout and it is included in this report. By-law 2004-114 which regulates and licenses refreshments vehicles states, in Section 13(a): "No vehicle shall be used to conduct business; a) within 60 metres of any eating establishment" This would include any other dine-in or take-out business. This setback helps protect vendors from being overrun with other vehicles and protects permanent establishments from loss of business to the chip trucks and carts. Because of this setback requirement, Mr. Hanc requires an exemption to the by-law in order to operate the pizza wagon on the site. In this case both the property owner and the business operator are the same person. There is no detriment to any other person in the area. The use of shared supply sources makes for a more efficient operation. Since the vehicles are not permanent structures, and there is no approved site plan for the lot, the Planning Services Department does not have any concerns with this matter. 3. CONCURRENCE This report has been reviewed by David Cro me, Director of Planning Services, and Andrew Allison, Municipal Solicitor, who concur with the recommendations. 4. CONCLUSION The granting of an exemption from the setback requirements in the by-law will not have any adverse effects on the rest of the community and will better serve Mr. Hanc's customers by offering a wider choice in dining. It is therefore recommended that an exemption to the setback provisions of Section 13 of By-law 2004-114 be granted to Mr. Vic Hanc to allow for the pizza wagon to be located on the same property as his chip truck. 13-16 REPORT NO.: CLD-010-14 PAGE 3 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Enforcement Attachments —Attachment No. 1 —sketch of proposed layout of site List of interested parties to be advised of Council's decision: Mr. Vic Hanc 13-17 Attachment 1 to Report CLD-010-14 �o �e C,r2� a M I` -7W- A-4. , rY Y L..TL..JC � 1 13-18 ClaFhigton REPORT CHIEF ADMINISTRATIVE OFFICE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: March 31, 2014 Resolution #: By-law#: Report#: CAO-002-14 File #: Subject: FOLLOW-UP ON TASK 1 & 2 REPORT OF THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council that Report CAO-002-14 be received for information. Submitted by: Franklin Wu, Chief Administrative Officer CC:FW CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 17-1 REPORT NO.: CAO- 002-14 PAGE 2 1. PURPOSE 1.1 The purpose of this report is to follow-up on Council's November 18, 2013 decision (#GPA Resolution 547-13) to accept the November 4, 2013 recommendations of the Sustainable Clarington Community Advisory Committee for a report that identifies and recommends actions to improve co-ordination on a number of items from the 2010 Green Community Strategy Report that they believed should be given priority. 1.2 More specifically, the Committee's November 4th report (Known as Task 1 & 2 Report) recommended that Council ask each Department, the Regional Municipality of Durham and Veridian Connections to report on these matters, With regard to: • water conservation in existing development (Region) • advisory services and incentives to the business community on energy and water conservation (Region and Veridian Connections) • community gardens, including bringing Durham Integrated Growers into a review of the Municipality's policies especially around insurance and closing the gap between the supply of garden plots and the demand for them (Clarington) • planting native plants on public lands, including the respective roles of Clarington, the Region and the conservation authorities (Clarington). 1.3 The following item was also included in the above list of items recommended by the Committee in its November 4th report: "Trails and paths, including how to most efficiently and effectively co-ordinate bringing the long sought linking of the paths into being and to realize the full economic and tourism benefits of the trails and paths (Clarington)". However, the Committee, at its February 13th meeting recommended and the GPA at its March 17th meeting concurred that: "Council defer asking staff to report on administrative co-ordination of trails and paths as suggested in the Committee's Task 1 & 2 report as trails and paths is a subject that the Committee believes very important in Clarington's sustainability (and that Clarington residents viewed as very important in the customer service survey) and it would be premature at this point for staff to report on this administrative matter as the Committee will be making some further recommendations about it that may suggest some broader work on this subject." 2. CO-ORDINATION OF THE IDENTIFIED PRIORITIES 2.1 The response from the Region on both the water conservation matter and on the advisory services and incentives to the business community on energy and water conservation is set out in Attachment 1. No further action from the Municipality of Clarington is required at this time on this matter. 17-2 REPORT NO.: CAO- 002-14 PAGE 3 2.2 The response from Veridian on advisory services and incentives to the business community on energy and water conservation is set out in Attachment 2. No further action from the Municipality of Clarington is required at this time on this matter. 2.3 The two community gardens are the responsibility of the Operations Department. Workload priorities mean that they will be able to review the Municipality's policies regarding community gardens by the fourth quarter. They will, at that time, discuss the insurance matter with the Municipality's risk management lead and will consult Durham Integrated Growers on the Municipality's policies and closing the gap between the supply of garden plots and the demand for them. Any proposed changes arising from this that may have financial implications would be brought forward with the 2015 Budget proposal. 2.4 Planting native plants on public lands is an activity that involves Clarington, the conservation authorities and the Regional government. 2.5 For Clarington, the responsibility for new tree plantings rests with the Engineering Department, following Council approved policies. Its role on planting projects includes: 1) Reviewing and approving street tree planting plans for new roads built by developers 2) Managing the design and construction of parks, trails and open spaces, including any planting included in those projects 3) Coordinating planting projects by community groups on municipal land. There has been some coordination on native planting projects in the past, primarily at the Samuel Wilmot Nature Area (SWNA) where Clarington has GRCA representation on the SWNA Committee. GRCA has provided trees for Earth Day planting projects on several occasions. The SWNA has also received trees through the Trees for Rural Roads program, jointly co-ordinated by the Planning Department and the conservation authorities. 2.6 In terms of the conservation authorities (CAs), each actively plant native species on public lands within their jurisdiction in Clarington. CA owned lands are planted with native species when warranted, however much of these properties are well forested already, or require some open space for recreational opportunities. The CAs also plant native species on properties owned by the Municipality, when approval is granted and funding is available as noted above. This has resulted in great municipal/conservation authority partnership projects such as the work done in Orono Park in 2013. The CAs also assist local organizations that mange public lands (e.g., Orono Crown Land Trust and Kendal Crown Lands). This assistance is given through technical advice, financial assistance through CAs or other funding programs, or on the ground 17-3 REPORT NO.: CAO- 002-14 PAGE 4 projects. However, much of this public land is already well forested (e.g., Orono Crown Land). 2.7 Clarington is currently awaiting details of the Region's proposed 5 Million Trees project and this may involve a coordinated effort between municipalities and the CAs for projects on both public and private land. 3. CONCLUSION 3.1 Co-ordination is underway on the identified priorities of water conservation, advisory services to businesses on energy and water conservation and the planting of native plants on public lands. Co-ordination on community gardens will be reviewed later this year by the Operations Department with an eye to involving Durham Integrated Growers and any changes with financial implications will be brought forward in the 2015 Budget proposals. CONFORMITY WITH STRATEGIC PLAN —The recommendations contained in this report conform to the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Curry Clifford, MPA, CMO, Corporate Initiatives Officer Attachments: Attachment 1 - Letter from Region of Durham Attachment 2 - Letter from Veridian 17-4 ATTACHMENT NO.I TO REPORT CP0-002-14 1974.201,4 Join the celebratio.at o March 7, 2014 The Regional municipality The Municipality of Clarington of Durham 40 Temperance'Street Works Department Bowmanville, ON L1 C 3A6 605 Rossland Rd.El' Po Doi 623 Attention: Mr. Curry Clifford, Corporate Initiatives Officer Whitby,ON G.1 N 6A3 Canada Dear Mr. Clifford: 905-66' 4711 Fax:905-668-2051 Re: Response to the Municipality of Clarington Council's E�malE: Information Request Related to the Coordination of the works @durham.ca Municipality of Clarington's and the Regional www.durham.ca• Municipality of Durham's Water and Energy Conservation Efforts We are writing in response to recommendations presented to Clarington Council concerning the Regional Municipality of Durham's (Region) water and energy conservation programming, The Municipality of Clarington's Sustainable Clarington Community Advisory Committee (SCCAC) presented a report to Clarington Council's November 13, 2013 meeting. This was a SCCAC progress report, The SCCAC progress report Uicluded several.questions and recomrhendations pertaining to Durham Region's water and energy . conservation programs. Clarington informed Durham Regional Clerk via a letter dated December 18th 2013 (2014-WC-5) of a request.-. The SCCAC recommendations which relate to the Region'sWater Conservation program are as follows; + Recommendation 2(a)- identify and recommend actions to improve coordination on each of the priorities they have responsibility for; * Water conservation in existing development o Advisory services and'incentives to the business community on energy and water conservation 17-5 Mr. Curry Clifford March 7, 2014 Page 2 + Recommendation 3(b)-financial and implementation plan for advisory services and incentives for businesses on energy and water conservation. Durham Region takes an active role in the community to promote water and energy conservation for the residential and commercial sectors through the Water EfGient Durham program. Durham Region Roundtable on Climate Change'also addresses these issues in the community. Over the last fifteen years, Water Efficient Durham has distributed free rain gauges through a network of garden centres and municipal offices. Over 100,000 gauges have been distributed to date to reduce excessive summer water use. These garden centres also distribute the Fusion Landscaping Guido for Homeowners, For seventeen years, the Works Department has been supporting the Durham Children's Water Festival technically and financially, The Festival Is organized by the Central Lake Ontario Conservation Authority. The festival teaches 5,000 grade three students about all the ways they interact with water through more than twenty activity centres. The festival runs for one week each September. ' Regional staff work closely with a number of Claringtorn's departments. Several Regional Works and Planning staff are contributing to the Priority Green Clarington project currently underway. This project is showcasing what local municipalities and new homebuilders can do to Improve water and energy conservation beyond the Ontario Building Code. The project will measure the water and energy improvements and provide Return on Investment calculations for each. This study will lae completed in March of 2015. The Region's water conservation outreach to Durham businesses entails providing education, facilitation and technical support. Water Efficient Durham's water conservation outreach also includes information for the business community on water loss prevention, Water conservation and water loss prevention outreach also benefits from experience gained while Undertaking water audits at a wide variety of Regional facilities. These audits encompass both indoor and outdoor water uses. This information is then shared with the business community through the communications methods: cited above. If this information is required in an accessible format, please 17-6 contact the Accessibility Co-ordinator at 1800-372-1102 ext. 2009. Mr. Curry Clifford March 7,2014 Page 3 The Region promotes energy conservation in the Durham business community through the Durham Partners in Project Green (DPPG) program which provides free energy assessments and assistance in applying for the substantial financial incentives for energy efficiency investments available through the Ontario Power Authority and Enbridge Gas. DPPG'also offers training, mentoring.and networking opportunities for businesses.on eco-efficiency, climate change and sustainability. DPPG is operated by Durham Sustain Ability and is financially supported by the Region of Durham, local electricity and gas utilities and several of the local municipalities in Durham. To date, DPPG has undertaken 56 Eco-Efficiency Assessments of Durham businesses resulting in at least 11 energy retrofit projects being completed through utility incentives. Durham Region will continue to review programs in cooperation with local municipalities on water and energy conservation programs. Regional staff continue to research new ways of working with various stakeholders related to improving water conservation and energy efficiency, Please feel free to contact me should you require additional information at 905-668-7711 ext. 3520. Yours truly, hn Presta, P. Eng. Director, Environmental Services Cc: Cliff Curtis, P. Eng., Commissioner of Works Brian Kelly, Manager, Sustainability "Spn�Ge�x�sllerice fir.ou�CviYimtrnitfes" _ , If this information is required in an accessible format, please contact the Accessibility Co-ordinator at 1-800-072-1102 ext. 2009. 17-7 ATTACHMENT NO.2 TO REPORT CAO-002-14 T E PT D T /� ��' 55 Taunton Road East C O N N E C T I O N S Ajax,ON L1T 3V3 TEL(905) 427-9870 TEL1-888-445-2881 FAX(905)619-0210 February 10, 2014 www.veridian.on.ca Curry Clifford Corporate Initiatives Officer The Municipality of Clarington 40 Temperance St Bowmanville, ON L1C 3A6 Mr. Clifford, In response to Clarington Council's Sustainable Clarington Community Advisory Committee request to have Veridian identify and recommend actions to improve the coordination on each of the priorities they have responsibility for namely being, advisory services and incentives to the business community on energy conservation., I can advise that we (Veridian)are currently engaged with Durham Sustainability, Durham Partners in Project Green and the Region of Durham on promotion and community involvement within these energy conservation and incentive programs for business, With funding'from the Ontario Power Authority, Veridian provides a suite of saveONenergy conservation programs designed to help business customers conserve energy, manage their electricity use and contribute to a culture of conservation. Veridian's saveONenergy programs for businesses help fund energy audits, replace inefficient equipment, and provide Incentives for controlling and reducing electricity demand at specific times. What Veridian has done to promote conservation, create awareness and engage our Business customers in Clarington: • Hosted CBOT Ask An Expert Lunch and Learn—February 27, 2013 • CBOT Annual Golf Tournament sponsor—promoted saveONenergy for Business programs • Static CBOT Advertising on website ' • Transit Shelter Advertising(Baseline and 57)for 16 weeks ' • Ad hoc E-blasts promoting saveONenergy for business program updates • Advertisement in CBOT's monthly newsletter • CBOT Directory 2012 advertisement • Durham Trade & Commerce quarterly advertisement • Regional Retrofit Program Breakfast Information Sessions The power to make your community better. 17-8 Verldian connections is a wholly owned subsidiary of Veridlan Corporation ` � �� � ��� 55 Taunton � �����I��.�� ........ ~�. CDNNECT | ONS Ajax,ON LIT 3Y3. --^--~~~ TEL(905)427-987V TEL 1-888-445-2881 FAX(905)09-0210 * Arena advertising atGarDett8. Arena ----~~^j. www.vohdlon.vn.uu * Promoted 405 Lake Rood investments au2O1lConservation Champion in local paper * Energy Summit sponsor * Vcridion's 2 Key Account Representatives (Melanie VVu|ls and K![oten HVtka) attend C8OT'o ` lunch networking sessions 0D on-going basis Verldian continues partnership with plans to promote conservation,create awa�eness and engage our Business customers inClu[|ngton for 2014: ` o Hosting a CBOT Ask An Expert Lunch and Learn—March 19 2014 # CBOT Annual Golf Tournament sponsor—promoted saveONenergy for Busines's programs * Static CBOT Advertising on Yvebo|ta v Ad hoc E'b/autx promoting saveONaDorQy for business program updates r Advertisement iDCBDT'S monthly newsletter w CBOT Directory 2O24advertisement ~ Durham Trade Q Commerce quarterly advertisement * Regional Retrofit Program Breakfast Information Sessions V Arena advertising at Garnett B. Arena * Energy Summit sponsor w Vedd/un's 2 i(eyACoouDt Representatives (Melanie VVal|S and K|rsteD Hutka) attend C8O7s � lunch networking sessions oD on-going basis . our goal is to work cooperatively and engagingly with-other resources in the Municipality to ensure the knowledge of our programs is put forth and have local businesses benefit from the incentives being offered. Best . N[stan HUtka Key Accounts Representative The power to make your community better. veo �om��v�uuv����uw�m����=cm�nm� �� 17-9 - �� Unfinished Business (a) o REPORT EMERGENCY AND FIRE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE . Date: March 17, 2014 Resolution#: By-law#: Report#: ESD-004-14 - File#: Subject: EMERGENCY AND FIRE SERVICES DEPARTMENT— FIRE MASTER PLAN RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT the Fire Master Plan as prepared by Dillon Consulting, be approved by Council as the strategic template for the delivery of fire protection services for the Municipality of Clarington; and 2. THAT the Director of Emergency Services be directed to develop a comprehensive implementation plan including proposed operating and capital budget requirements to be presented to Council on an annual basis for consideration as a component of the fire department budget submission process. Submitted by: Reviewed by; Gord Weir, Franklin Wu, Director of Emergency Chief Administrative Officer Services GW/mb CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379 18-1 REPORT NO.: ESD-004-14 PAGE 2 1. BACKGROUND The Fire Protection and Prevention Act states that, "every municipality shall, establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and provide such other fire protection services as it determines may be necessary in accordance with its,needs and circumstances." Since 2003, Fire Master Planning documents have been.available to Council when making decisions regarding fire protection services for the Municipality. In 2008, a Fire Master Plan Update was produced.. The Update attempted to address immediate and potential core challenges facing Emergency and Fire Services in a growing municipality. The 2008/2009 global recession and localized minimal growth prohibited Council from acting on a majority of recommendations contained within this Update. 2. COMMENTS In the Province of Ontario the delivery of fire protection services are guide by the Fire Protection and Prevention Act including the strategic optimization of the three lines of defense: 1. Public Education and Prevention; 2. Fire Safety Standards and Enforcement; and 3. Emergency Response The analyses within the Fire Master Plan recognize three strategic priorities for the delivery of fire protections services within the Municipality of Clarington: • The utilization of a comprehensive Community Risk Profile to determine the level of existing and projected fire safety risks within the municipality as the basis for assessing the current and future fire protection services; • The optimization of the first two lines of defence including public education and prevention, and the utilization of fire safety standards and enforcement to provide a comprehensive fire protection program within the municipality, based on the results of the Community Risk Profile; and • Emphasis on strategies that support the sustainability of fire protection services that provide the most cost effective and efficient level of fire protection services resulting in the best value for the community. 18-2 REPORT NO.: ESD-004-14 PAGE 3 3. CONCURRENCE: None 4. CONCLUSION The Emergency and Fire Services Department Master Plan provides 41 recommendations that if acted on will: 0 Optimize the first two "lines of defence" through enhanced prevention inspections and fire safety education efforts; 0 Provide for the third "line of defence" within an overall community fire safety plan thereby maintaining an effective and efficient fire suppression capability; and Improve the effectiveness of non-operational divisions, internal communications, records management and training. The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X_ Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives — Investing in infrastructure _ Showcasing our community Not in conformity with Strategic Plan Staff Contact: Gord Weir, Director of Emergency Services Attachments: Attachment 1 – Emergency and Fire Services Department Master Plan (Distributed Separately) 18-3 n MEMO (Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: March 28, 2014 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — MARCH 31, 2014— UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, March 31, 2014: 6. DELEGATIONS See attached Final List. (Attachment#1) 8. (a) Replacement Page 5 of Report PSD-018-14 (Attachment#2) nne Greentree, Deputy Clerk AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: March 31, 2014 (a) Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update (b) Kevin Anyan, Director of Fundraising, Bowmanville Rotary Club, Regarding a Fundraiser in the Bowmanville Valley on August 23-24, 2014 (c) Libby Racansky Regarding Report PSD-019-14, Applications to Amend the Clarington Official Plan and Zoning By-law and a Proposed Draft Plan of Subdivision to Permit 18 Single Detached Residential Units ATTACHM,ENT# d T4 �8/Yta REPORT NO.: PSD-018-14 PAGE 5 8. DISCUSSION 8.1 The applicant is proposing wider and more useable garages that would be 0.5 metres wider than the minimum width set in the Zoning By-law. To facilitate this the applicant is proposing to increase the maximum permitted exterior width of a garage from 40% of the lot frontage to 50% of the lot frontage for semi-detached (linked houses) lots within the Courtice North subdivision. When setbacks for the dwelling are considered, a 3.6 m wide garage on a 9 m lot equates to 50% of the width of the house. The applicant is proposing that up to 58% of the dwellings ground floor fagade could be garage. 8.2 The applicant has developed 9 m lots previously in south Courtice as part of the Springfield Phase 4 development at Meadowglade Road and William Ingles Drive. The development in Springfield's Phase 4 allowed for maximum exterior garage widths of 50% of the lot frontage, Figure 2. The applicant has confirmed they have six models proposed for the 9m lots in the Courtice North subdivision; three of the models have the front porch projecting in front of the garage face and three have the front porch flush with the garage face. A dwelling having a garage width of 40% of the lot frontage is shown in Figure 3. r �fi0y Williams Ingels Drive Allison Street Figure 2: Home in Springfield Phase 4 Figure 3: Home in Liberty Crossings r REZONING APPLICATION BY . H & H BUILDING CORP. TO PERMIT SEMI-DETACHED DWELLINGS WITH MAXIMUM OUTSIDE GARAGE WIDTHS OF 50% OF THE LOT FRONTAGE FILE NO.: ZBA 2014-0002 Clarington Planning Services Department Model drawings for Courtice North Subdivision Homes on William Ingles Drive, South Courtice Aerial Photo of Courtice North Subdivision .h U U Aerial Photo of Courtice North Subdivision Annual Update to Municipality of Clarington March 31, 2014 Canada Craig Hebert PHAI MO General Manager Dave Smith Port Granby Project Director A*"--, PoRT GRANBY PROJECT Canad 2 A*"--, PoRT GRANBY PROJECT Canada 3 A*"--, PoRT GRANBY PROJECT The purpose of the Port Hope Area Initiative is the cleanup and safe long -term management of historic low -level radioactive waste in the municipalities of Port Hope and Clarington, leaving an honourable legacy for future generations. Canada 4 A*"--, PoRT GRANBY PROJECT • Legal Agreement signed — 2001 • Environmental Assessment completed — 2009 • CNSC licence granted — 2011 • Assumed responsibility for existing Port Granby site — 2012 • Elliott Road construction completed — 2012 • Primary Transportation Route municipal road upgrades completed — 2012 In the past year • Visual barrier tree planting completed • Waste Water Treatment Plant almost completed Canada 5 A*"--, PoRTGRANBY PROJECT ,AU*d"W Canada 6 A*"--, PoRT GRANBY PROJECT Canada 7 Waste Water Treatment Plant Canada I Observations from M Y First Year Significant PHAI MO /municipal interaction: • Municipal coordination meetings • Agreement Monitoring Group meetings • Communications /EA working group meetings Community interaction • Port Granby Discussion Group • Durham Nuclear Health Committee Environmental Monitoring _a. • Follow -up program t erg. � el 2 r •- - /6— Canada Z 6 A*"--, PoRT GRANBY PROJECT Port Granby pq.j t E f ' In 2013: • Inaugural Citizen Liaison Group • 100 visits /phone calls /emails about Port Granby Project to Project Information Exchange • Ongoing resident notifications • About 20 Port Granby Project presentations /tours • 50,000 pages viewed at www.phai.ca • 2 OSME seminars ana& 10 .. n KUan Review of e ' Property Value Protection Program Review process included: • Extensive analysis of real estate market studies • Consultation with residents, Realtors and Municipality Legal Agreement commitments continue: • Principles of program remain unchanged • Program in effect until two years after the facility reaches the state of long -term monitoring • Compensation available for: • Loss on Sale of Property • Loss of Rental Income • Mortgage Renewal Difficulties Canada 11 $� OPli40 o x 0 �o�NS� RV i St t P° ploo ° aos'% Port °q° c FE o CLARINGTON were °me Hope site g n co"', PV P a ZONE - -- - - ,. Newtonville - - -- $Q �pKfSNORE R9 � 2Q O O Fort Granby F - - - IpikeOalarro Site - Canada 11 Procurement of Major Contract Contract is large and complex • Government of Canada is: • Exploring innovative procurement methods to increase value for Canadian taxpayer • Committed to complete PHAI; contract will be tendered as quickly as possible Cana dg 14 XY �a seed w 12 4A! PORT Gx BY PROJECT Federal government • Launched restructuring in 2009 to: • Equip AECL to better compete on global nuclear stage • Achieve private- sector rigour and efficiencies • Reduce cost for taxpayers • Committed to maintain safety, security and environmental stewardship Restructuring AECL EACL • Will not affect PHAI MO's ability to complete Port Granby Project: • Existing Legal Agreement, CNSC licence, Environmental Assessment commitments PORTHOPEARFA and programs will remain in effect INITIATIVE Restructuring changes how AECL is governed — not its core responsibilities, objectives or obligations Canada 13 A*--, - FORT G vBY ,AV*d"W PROJECT • Hold briefings for MP and other stakeholders • Deliver Port Granby Project newsletter • Hold Port Granby Discussion Group meeting • Undertake emergency preparedness drill • Complete Waste Water Treatment Plant • Advance major contract a p. Y Canadg 14 A*"--, PoRT GRANBY PROJECT