HomeMy WebLinkAbout03/17/2014
General Purpose and Administration Committee
Minutes
March 17, 2014
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, March 17, 2014 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, P. Barrie arrived at 12:45 p.m.
Deputy Clerk, A. Greentree until 12:45 p.m.
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Woo announced the 17th Annual Gala for the Clarington Project on Saturday,
March 22, 2014 at 6:00 p.m. at the Garnet B. Rickard Recreation Complex.
Councillor Hooper announced the Downtown Business Improvement Association’s
Ladies Night on Thursday, April 10, 2014.
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General Purpose and Administration Committee
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March 17, 2014
Councillor Neal announced an Open House for Bathgate Parkette Tuesday, March 18,
2014 from 6:30 p.m. to 8:00 p.m. in the Upper Viewing Level 1 at the South Courtice
Arena.
Councillor Novak announced the following upcoming events:
Durham Counselling Walk In Clinic grand opening on Wednesday, March 19,
2014 located at The Youth Centre, 360 Bayly St. W., Unit 5, Ajax.
Durham Tourism Partnership Summit on Wednesday, March 26, 2014 from
8:30 a.m. to 1:30 p.m. at the Deer Creek Golf & Banquet Facility.
Councillor Partner announced the following upcoming events:
Clarington Board of Trade is hosting its first Clarington Agricultural Summit on
Tuesday, March 18, 2014 from 9:00 a.m. – 1:00 p.m. at the Orono Town Hall.
Community Safety Public Meeting on Wednesday, March 26, 2014 from
7:00 p.m. to 8:30 p.m. at the Newtonville Community Hall.
Home and Vehicle Protection Public Meeting on Wednesday, May 28, 2014 from
7:00 p.m. to 8:30 p.m. at the Newtonville Community Hall.
Hotel California Concert on Saturday, March 29, 2014 at 7:00 p.m. at the
Newcastle Community Hall.
Last Day for the Trees for Rural Roads Program on Monday, March 31, 2014.
Mayor Foster announced the following upcoming events:
Durham Northumberland Interclub Figure Skating Competition on Saturday,
March 22nd at 11:00 a.m. at the South Courtice Arena.
The Snug is hosting a St. Patrick’s Day celebration on Monday, March 17, 2014
in the evening at the Newcastle Community Hall.
Newcastle Horticultural Society’s March Flower Show on Tuesday, March 18,
2104 from 7:30 p.m. to 9:00 p.m. at the Newcastle Community Hall.
Durham East 4-H Sign Up Night on Thursday, March 20, 2014 from 7:00 p.m. to
9:00 pm. at the Baseline Community Centre.
Model Railroad Flea Market on Saturday, March 22, 2014 from 10:00 a.m. to
3:00 p.m. at the Baseline Community Centre.
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MINUTES
Resolution #GPA-173-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the minutes of the special meeting of the General Purpose and Administration
Committee held on February 21, 2014, be approved.
CARRIED
Resolution #GPA-174-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on February 24, 2014, be approved.
CARRIED
PUBLIC MEETING
There were no public meetings held.
DELEGATIONS
DELEGATION OF MARTIN VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS,
VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST.
MARYS CEMENT’S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE
APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR
CONVENTIONAL FUEL (PETROLEUM CAKE)
Martin Vroegh, Director, Environmental Affairs, Votorantim Cement North America, St.
Marys Cement, was present regarding St. Marys Cement’s Application for an
Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon) for
Conventional Fuel (Petroleum Cake). He made a verbal presentation to accompany an
electronic presentation. Mr. Vroegh introduced Reuben Plaza, Environmental Manager,
and Fabio Garcia, Operations Plant Manager. He noted that, after water, concrete is
the second most consumed substance on the planet. Mr. Vroegh provided background
on St. Marys’ concrete products, environmental awards, control technologies, and an
emission reduction project involving the production of lime. He explained the cement
manufacturing process as it relates to St. Marys Cement’s greenhouse gas strategy.
Mr. Vroegh explained the low-carbon woody biomass fuel project which will result in
higher efficiencies, lower sulphur content, lower greenhouse gas emissions, lower
transportation emissions, and no emissions from fossil fuel production. He announced
that St. Marys Cement is also working on a Pond Biofuel project (i.e. algae) in
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Bowmanville to reduce CO emissions as well as producing a product which could be
sold to the pharmaceutical industry. Mr. Vroegh added that the company plans to start
with a pilot project in late 2014 with a full scale commercial implementation by the end
of 2014. He noted that this would result in a further emission reduction of 10%.
SUSPEND THE RULES
Resolution #GPA-175-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT the Rules of Procedure be suspended to allow Mr. Vroegh to speak for an
additional five minutes.
CARRIED
DELEGATION OF MARTIN VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS,
VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST.
MARYS CEMENT’S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE
APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR
CONVENTIONAL FUEL (PETROLEUM CAKE) – Continued
Mr. Vroegh concluded by noting that St. Marys Cement will be investing $20 million
initially in the Pond Biofuel project.
Resolution #GPA-176-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT the Committee welcome Martin Vroegh, Director, Environmental Affairs, Ruben
Plaza, Environmental Manager, and Fabio Garcia, Operations Plant Manager,
Votorantim Cement North America, St. Marys Cement; and
THAT the delegation of Martin Vroegh, Director, Environmental Affairs, Votorantim
Cement North America, St. Marys Cement, regarding St. Marys Cement’s Application
for an Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon)
for Conventional Fuel (Petroleum Cake) be received with thanks.
CARRIED
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DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD
OF TRADE, REGARDING AN ECONOMIC UPDATE
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was to provide an
Economic Update. She made a verbal presentation to accompany a handout. Ms. Hall
noted that there have been 15 new economic development leads, and the CBOT
attended one energy conference and one food/agri-business trade show. She provided
an update on the Lake Road Project which, once approved, will provide approximately
75 contiguous acres of “shovel ready” land with direct 401 access. Ms. Hall reminded
the Committee that the Clarington Agricultural Summit will take place on Tuesday,
March 18, 2014. Ms. Hall announced that CMA Engineering will be moving into the
Bowmanville downtown core and Atlantic Nuclear Services Inc. has moved into 1100
Bennett Road, Bowmanville. She noted that a membership survey is currently
underway but provided the Committee with some preliminary statistics from the survey.
Ms. Hall concluded by reminding the Committee of the upcoming CBOT events.
Resolution #GPA-177-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Update, be received with thanks; and
THAT the Clarington Board of Trade be thanked for their continued efforts.
CARRIED
RECESS
Resolution #GPA-178-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 10:42 a.m.
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PRESENTATIONS
PRESENTATION OF SUZANNE CHARBONNEAU, AND STEVE THURLOW, DILLON
CONSULTING, REGARDING REPORT ESD-004-14, EMERGENCY AND FIRE
SERVICES DEPARTMENT - FIRE MASTER PLAN
Suzanne Charbonneau, and Steve Thurlow, Dillon Consulting, were present regarding
Report ESD-004-14, Emergency and Fire Services Department - Fire Master Plan.
They made a verbal presentation to accompany an electronic presentation. They
explained the purpose, benefits, process, priorities, and key themes of the Fire Master
Plan. Mr. Thurlow noted that the plan is meant to provide a strategic framework to
assist Council in making decisions regarding the provision of fire protection services
over a 10 year horizon. Questions from Members of the Committees were received,
and responded to, throughout the presentation. Members of the Committee noted the
following corrections to be made to the Fire Master Plan:
Page 2, Section 1.2 (Department Background) – change year from “3013” to
“2013”, and change “Orno” to “Orono”
Page 53, Table 11 (Existing Station Descriptions) – change Station 4 from
“volunteer station” to “full-time station”
Mayor Foster left the meeting at 11:35 a.m. and Councillor Woo chaired this portion of
the meeting.
Mayor Foster returned to the meeting at 11:37 a.m. and chaired this portion of the
meeting.
The presenters agreed to provide a list of municipalities in Ontario who have reviewed
and altered their tiered response agreements. Where possible, they also agreed to
supply a copy of the new agreements.
Members of the Committee noted the following further concerns within the Fire Master
Plan to be reviewed for clarification:
Page 99-100 – “ensure that there are 4 men on a truck in option 2”
Use of the words “travel time” versus “response time”
Inconsistency between Option 4 on Page 100 – “add suppression staff on an
annual basis from 2015 onward” and within the Implementation Plan on Page
121 it references 2014.
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SUSPEND THE RULES
Resolution #GPA-179-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the matter of the presentation of Suzanne Charbonneau and Steve Thurlow, Dillon
Consulting, regarding Report ESD-004-14, Emergency and Fire Services Department –
Fire Master Plan, a second time.
CARRIED
RECESS
Resolution #GPA-180-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess for 45 minutes.
CARRIED
The meeting reconvened at 2:04 p.m.
ALTER THE AGENDA
Resolution #GPA-181-14
Moved by Councillor Traill, seconded by Councillor Novak
THAT the agenda be altered to consider Report ESD-004-14, Emergency and Fire
Services Department – Fire Master Plan, at this time.
CARRIED
EMERGENCY AND FIRE SERVICES DEPARTMENT – FIRE MASTER PLAN
Resolution #GPA-182-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report ESD-004-14, Emergency and Fire Services Department – Fire Master
Plan, be tabled until the General Purpose and Administration Committee meeting of
March 31, 2014.
CARRIED
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PRESENTATION OF GORD WEIR, DIRECTOR OF EMERGENCY & FIRE
SERVICES, AND LINE MILLETTE, DURHAM EMERGENCY MANAGEMENT OFFICE
(DEMO), AND FRED HORVATH, DIRECTOR OF OPERATIONS, REGARDING AN
OVERVIEW OF THE EMERGENCY PLAN AND THE ICE STORM OF 2013
Gord Weir, Director of Emergency & Fire Services, and Line Millette, Durham
Emergency Management Office (DEMO), were present to provide an Overview of the
Emergency Plan and the Ice Storm of 2013. They made a verbal presentation to
accompany an electronic presentation. Chief Weir reminded the Committee of the
Blackout of 2003, the Caledon Propane Explosion of 2004, Bowmanville Downtown Fire
of 2008, the Highway 401 Closure of 2013, and the McAsphalt Fire in Oshawa of 2013.
He explained the background of the Emergency Management Act, and the Clarington
Emergency Plans. He highlighted some of the emergency plan contents, including
training programs, public education, and emergency management program.
Ms. Millette informed the Committee of the responsibilities of DEMO and the Region of
Durham. She provided an overview of the notification protocols, and classifications for
nuclear and non-nuclear events.
Chief Weir provided a chronological review of the December, 2013 Ice Storm.
Ms. Millette explained the duties under the Ontario Police Services Act and provided a
review of the ice storm from the perspective of the Durham Regional Police Service
(DRPS). She noted that the DRPS was focussing on road issues, including careless
driving and intersections with inoperative traffic signals.
Mr. Horvath provided the Committee with an overview of the Operations Department’s
Emergency Plan. He also provided an overview of the ice storm, from the Operations
Department’s perspective highlighting some of the lessons learned from an Operations
perspective.. Mr. Horvath explained the Winter Patrol which commences in October.
Resolution #GPA-183-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the presentation of Gord Weir, Director of Emergency & Fire Services, Line
Millette, Durham Emergency Management Office, and Fred Horvath, Director Of
Operations, Regarding an Overview of the Emergency Plan and the Ice Storm of 2013,
be received with thanks.
CARRIED
Councillor Woo chaired this portion of the meeting.
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PLANNING SERVICES DEPARTMENT
PROVINCIAL POLICY STATEMENT (2014)
Resolution #GPA-184-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report PSD-017-14 be received for information.
CARRIED
Councillor Novak chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
BY-LAWS REGULATING VEHICLE WEIGHT ON BRIDGES
Resolution #GPA-185-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report EGD-011-14 be received;
THAT regulatory weight restriction signing be posted as per the Ontario Traffic Manual
at bridges, at the prescribed weight limits, as recommended during Engineering
inspections and detailed in Report EGD-011-14; and
THAT the by-laws attached to Report EGD-011-14 (Attachment Nos. 4 and 5) be
passed by Council and forwarded to AECOM Canada Ltd. for completion of the
Engineers Statement, being Schedule “A” to each by-law.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2014
Resolution #GPA-186-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT Report EGD-012-14 be received for information.
CARRIED
Councillor Partner chaired this portion of the meeting.
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OPERATIONS DEPARTMENT
2013 WINTER BUDGET REPORT
Resolution #GPA-187-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report OPD-001-14 be received for information.
CARRIED
FUNDING FOR CLEAN UP FROM 2013 ICE STORM
Resolution #GPA-188-14
Moved by Mayor Foster, seconded by Councillor Novak
THAT $50,000 be directed from the Rate Stabilization Fund for the clean up of the 2013
Ice Storm; and
THAT up to $50,000 from the Province of Ontario’s Disaster Relief Assistance Program
be directed back to the Rate Stabilization Fund.
CARRIED
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
FOURTH QUARTER ACTIVITY REPORT – 2013
Resolution #GPA-189-14
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report ESD-002-14 be received for information.
CARRIED
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STATION 1 - RENOVATION
Resolution #GPA-190-14
Moved by Councillor Traill, seconded by Mayor Foster
THAT Report ESD-003-14 be received; and
THAT the additional funds in the amount of $85,000 required to complete the Station 1
renovations be financed from the Emergency Services Development Charges Reserve
Fund.
CARRIED
EMERGENCY AND FIRE SERVICES DEPARTMENT – FIRE MASTER PLAN
This item was considered earlier in the meeting (see Page 7).
RECESS
Resolution #GPA-191-14
Moved by Mayor Foster, seconded by Councillor Novak
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 4:12 p.m.
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Traill chaired this portion of the meeting.
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CLERK’S DEPARTMENT
APPOINTMENTS TO ENERGY FROM WASTE – WASTE MANAGEMENT
ADVISORY COMMITTEE AND AGRICULTURAL ADVISORY COMMITTEE OF
CLARINGTON
Resolution #GPA-192-14
Moved by Councillor Partner, seconded by Mayor Foster
THAT Report CLD-007-14 be received;
THAT the existing Clarington appointees be thanked for their contributions to the
Energy from Waste – Waste Management Advisory Committee;
THAT the following four people be appointed to the Energy From Waste – Waste
Management Advisory Committee for a two-year term:
______________________
______________________
______________________
______________________
THAT Todd Taylor be appointed to the Agricultural Advisory Committee of Clarington for
a term ending December 31, 2016; and
THAT all interested parties listed in Report CLD-007-14 be advised of Council’s
decision.
CARRIED AS AMENDED
(See following motions)
Resolution #GPA-193-14
Moved by Councillor Partner, seconded by Mayor Foster
THAT Paragraph 4 of the foregoing Resolution #GPA-192-14 be divided, and
THAT the vacancy on the Agricultural Advisory Committee of Clarington for a term
ending December 31, 2016 be readvertised in the local newspapers.
CARRIED
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Resolution #GPA-194-14
Moved by Mayor Foster, seconded by Councillor Novak
THAT Jim Vinson be appointed to the Energy From Waste – Waste Management
Advisory Committee for a two-year term.
CARRIED
Resolution #GPA-195-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Wendy Bracken be appointed to the Energy From Waste – Waste Management
Advisory Committee for a two-year term.
CARRIED
Resolution #GPA-196-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Kathy Coupland be appointed to the Energy From Waste – Waste Management
Advisory Committee for a two-year term.
CARRIED
Resolution #GPA-197-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Suzanne Barnes be appointed to the Energy From Waste – Waste Management
Advisory Committee for a two-year term.
CARRIED
The foregoing Resolution #GPA-192-14 was then put to a vote and carried as amended.
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2014 MUNICIPAL ELECTIONS – SPECIAL VOTING LOCATIONS
Resolution #GPA-198-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report CLD-008-14 be received;
THAT hours of voting in institutions and retirement homes on Voting Day be approved
as follows:
Special Voting Location Hours of Voting
Whitecliffe Terrace Retirement Residence 9:30 AM – 12:00 NOON
Glen Hill Marnwood 2:00 PM – 4:00 PM
Fosterbrooke Long-Term Care Facility 2:00 PM – 4:00 PM
Glen Hill Strathaven 2:00 PM – 4:00 PM
Kingsway Arms 10:00 AM – 12:00 NOON
Lakeridge Health Bowmanville 10:00 AM – 12:00 NOON
THAT the draft by-law attached to Report CLD-008-14 be approved by Council.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
FINANCE DEPARTMENT
FINANCIAL UPDATE AS AT DECEMBER 31, 2013
Resolution #GPA-199-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report FND-003-14 be received for information.
CARRIED
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BUILDING PERMIT FEES ANNUAL REPORT FOR 2013
Resolution #GPA-200-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Report FND-004-14 be received for information.
CARRIED
MAYOR AND COUNCILLOR’S REMUNERATION AND EXPENSES FOR 2013
Resolution #GPA-201-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Report FND-005-14 be received for information.
CARRIED
SOLICITOR’S DEPARTMENT
NUISANCE BY-LAW 2011-099
Resolution #GPA-202-14
Moved by Councillor Partner, seconded by Councillor Neal
THAT Report LGL-004-14 be received;
THAT the Amending By-law attached to Report LGL-004-14 be passed; and
THAT Inspector Kluem of the Durham Regional Police Service be advised of Council’s
decision.
CARRIED
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
There were no items to be considered under this section of the Agenda.
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OTHER BUSINESS
ESTABLISHMENT OF A BUILDING INVENTORY
Resolution #GPA-203-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Chief Administrative Officer be directed to report, within one month, on how
the Municipality of Clarington could establish a building inventory for the purpose of the
Emergency and Fire Services Department.
CARRIED
RECOMMENDATION FROM THE SUSTAINABLE CLARINGTON COMMUNITY
ADVISORY COMMITTEE REGARDING TRAILS AND PATHS
Resolution #GPA-204-14
Moved by Councillor Hooper, seconded by Councillor Partner
WHEREAS at the March 3rd meeting of Council, the Minutes of the February 13th
meeting of the Sustainable Clarington Community Advisory Committee were accepted
AND WHEREAS those minutes reported that the Committee made a straightforward
recommendation to Council as follows:
“Moved by Ian Kruis, seconded by Mike Dymarski
THAT Council defer asking staff to report on administrative co-ordination of trails
and paths as suggested in the Committee’s Task 1 & 2 report as trails and paths
is a subject that the Committee believes very important in Clarington’s
sustainability (and that Clarington residents viewed as very important in the
customer service survey) and it would be premature at this point for staff to report
on this administrative matter as the Committee will be making some further
recommendations about it that may suggest some broader work on this subject.
CARRIED”
AND WHEREAS this recommendation is suitable and the Committee foresight on this
matter is appreciated;
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NOW THEREFORE BE IT RESOLVED THAT Council accept this recommendation of
the Sustainable Clarington Community Advisory Committee as reported in the minutes
of its February 13th meeting.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
ADJOURNMENT
Resolution #GPA-205-14
Moved by Councillor Partner, seconded by Councillor Neal
THAT the meeting adjourn at 4:46 p.m.
CARRIED
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