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HomeMy WebLinkAbout03/17/2014 General Purpose and Administration Committee Minutes March 17, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 17, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie arrived at 12:45 p.m. Deputy Clerk, A. Greentree until 12:45 p.m. Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo announced the 17th Annual Gala for the Clarington Project on Saturday, March 22, 2014 at 6:00 p.m. at the Garnet B. Rickard Recreation Complex. Councillor Hooper announced the Downtown Business Improvement Association’s Ladies Night on Thursday, April 10, 2014. - 1 - General Purpose and Administration Committee Minutes March 17, 2014 Councillor Neal announced an Open House for Bathgate Parkette Tuesday, March 18, 2014 from 6:30 p.m. to 8:00 p.m. in the Upper Viewing Level 1 at the South Courtice Arena. Councillor Novak announced the following upcoming events:  Durham Counselling Walk In Clinic grand opening on Wednesday, March 19, 2014 located at The Youth Centre, 360 Bayly St. W., Unit 5, Ajax.  Durham Tourism Partnership Summit on Wednesday, March 26, 2014 from 8:30 a.m. to 1:30 p.m. at the Deer Creek Golf & Banquet Facility. Councillor Partner announced the following upcoming events:  Clarington Board of Trade is hosting its first Clarington Agricultural Summit on Tuesday, March 18, 2014 from 9:00 a.m. – 1:00 p.m. at the Orono Town Hall.  Community Safety Public Meeting on Wednesday, March 26, 2014 from 7:00 p.m. to 8:30 p.m. at the Newtonville Community Hall.  Home and Vehicle Protection Public Meeting on Wednesday, May 28, 2014 from 7:00 p.m. to 8:30 p.m. at the Newtonville Community Hall.  Hotel California Concert on Saturday, March 29, 2014 at 7:00 p.m. at the Newcastle Community Hall.  Last Day for the Trees for Rural Roads Program on Monday, March 31, 2014. Mayor Foster announced the following upcoming events:  Durham Northumberland Interclub Figure Skating Competition on Saturday, March 22nd at 11:00 a.m. at the South Courtice Arena.  The Snug is hosting a St. Patrick’s Day celebration on Monday, March 17, 2014 in the evening at the Newcastle Community Hall.  Newcastle Horticultural Society’s March Flower Show on Tuesday, March 18, 2104 from 7:30 p.m. to 9:00 p.m. at the Newcastle Community Hall.  Durham East 4-H Sign Up Night on Thursday, March 20, 2014 from 7:00 p.m. to 9:00 pm. at the Baseline Community Centre.  Model Railroad Flea Market on Saturday, March 22, 2014 from 10:00 a.m. to 3:00 p.m. at the Baseline Community Centre. - 2 - General Purpose and Administration Committee Minutes March 17, 2014 MINUTES Resolution #GPA-173-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the special meeting of the General Purpose and Administration Committee held on February 21, 2014, be approved. CARRIED Resolution #GPA-174-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 24, 2014, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS DELEGATION OF MARTIN VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS, VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST. MARYS CEMENT’S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR CONVENTIONAL FUEL (PETROLEUM CAKE) Martin Vroegh, Director, Environmental Affairs, Votorantim Cement North America, St. Marys Cement, was present regarding St. Marys Cement’s Application for an Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon) for Conventional Fuel (Petroleum Cake). He made a verbal presentation to accompany an electronic presentation. Mr. Vroegh introduced Reuben Plaza, Environmental Manager, and Fabio Garcia, Operations Plant Manager. He noted that, after water, concrete is the second most consumed substance on the planet. Mr. Vroegh provided background on St. Marys’ concrete products, environmental awards, control technologies, and an emission reduction project involving the production of lime. He explained the cement manufacturing process as it relates to St. Marys Cement’s greenhouse gas strategy. Mr. Vroegh explained the low-carbon woody biomass fuel project which will result in higher efficiencies, lower sulphur content, lower greenhouse gas emissions, lower transportation emissions, and no emissions from fossil fuel production. He announced that St. Marys Cement is also working on a Pond Biofuel project (i.e. algae) in - 3 - General Purpose and Administration Committee Minutes March 17, 2014 2 Bowmanville to reduce CO emissions as well as producing a product which could be sold to the pharmaceutical industry. Mr. Vroegh added that the company plans to start with a pilot project in late 2014 with a full scale commercial implementation by the end of 2014. He noted that this would result in a further emission reduction of 10%. SUSPEND THE RULES Resolution #GPA-175-14 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Mr. Vroegh to speak for an additional five minutes. CARRIED DELEGATION OF MARTIN VROEGH, DIRECTOR, ENVIRONMENTAL AFFAIRS, VOTORANTIM CEMENT NORTH AMERICA, ST. MARYS CEMENT, REGARDING ST. MARYS CEMENT’S APPLICATION FOR AN ENVIRONMENTAL COMPLIANCE APPROVAL TO SUBSTITUTE ALTERNATIVE FUEL (LOW CARBON) FOR CONVENTIONAL FUEL (PETROLEUM CAKE) – Continued Mr. Vroegh concluded by noting that St. Marys Cement will be investing $20 million initially in the Pond Biofuel project. Resolution #GPA-176-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the Committee welcome Martin Vroegh, Director, Environmental Affairs, Ruben Plaza, Environmental Manager, and Fabio Garcia, Operations Plant Manager, Votorantim Cement North America, St. Marys Cement; and THAT the delegation of Martin Vroegh, Director, Environmental Affairs, Votorantim Cement North America, St. Marys Cement, regarding St. Marys Cement’s Application for an Environmental Compliance Approval to Substitute Alternative Fuel (Low Carbon) for Conventional Fuel (Petroleum Cake) be received with thanks. CARRIED - 4 - General Purpose and Administration Committee Minutes March 17, 2014 DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was to provide an Economic Update. She made a verbal presentation to accompany a handout. Ms. Hall noted that there have been 15 new economic development leads, and the CBOT attended one energy conference and one food/agri-business trade show. She provided an update on the Lake Road Project which, once approved, will provide approximately 75 contiguous acres of “shovel ready” land with direct 401 access. Ms. Hall reminded the Committee that the Clarington Agricultural Summit will take place on Tuesday, March 18, 2014. Ms. Hall announced that CMA Engineering will be moving into the Bowmanville downtown core and Atlantic Nuclear Services Inc. has moved into 1100 Bennett Road, Bowmanville. She noted that a membership survey is currently underway but provided the Committee with some preliminary statistics from the survey. Ms. Hall concluded by reminding the Committee of the upcoming CBOT events. Resolution #GPA-177-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Update, be received with thanks; and THAT the Clarington Board of Trade be thanked for their continued efforts. CARRIED RECESS Resolution #GPA-178-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:42 a.m. - 5 - General Purpose and Administration Committee Minutes March 17, 2014 PRESENTATIONS PRESENTATION OF SUZANNE CHARBONNEAU, AND STEVE THURLOW, DILLON CONSULTING, REGARDING REPORT ESD-004-14, EMERGENCY AND FIRE SERVICES DEPARTMENT - FIRE MASTER PLAN Suzanne Charbonneau, and Steve Thurlow, Dillon Consulting, were present regarding Report ESD-004-14, Emergency and Fire Services Department - Fire Master Plan. They made a verbal presentation to accompany an electronic presentation. They explained the purpose, benefits, process, priorities, and key themes of the Fire Master Plan. Mr. Thurlow noted that the plan is meant to provide a strategic framework to assist Council in making decisions regarding the provision of fire protection services over a 10 year horizon. Questions from Members of the Committees were received, and responded to, throughout the presentation. Members of the Committee noted the following corrections to be made to the Fire Master Plan:  Page 2, Section 1.2 (Department Background) – change year from “3013” to “2013”, and change “Orno” to “Orono”  Page 53, Table 11 (Existing Station Descriptions) – change Station 4 from “volunteer station” to “full-time station” Mayor Foster left the meeting at 11:35 a.m. and Councillor Woo chaired this portion of the meeting. Mayor Foster returned to the meeting at 11:37 a.m. and chaired this portion of the meeting. The presenters agreed to provide a list of municipalities in Ontario who have reviewed and altered their tiered response agreements. Where possible, they also agreed to supply a copy of the new agreements. Members of the Committee noted the following further concerns within the Fire Master Plan to be reviewed for clarification:  Page 99-100 – “ensure that there are 4 men on a truck in option 2”  Use of the words “travel time” versus “response time”  Inconsistency between Option 4 on Page 100 – “add suppression staff on an annual basis from 2015 onward” and within the Implementation Plan on Page 121 it references 2014. - 6 - General Purpose and Administration Committee Minutes March 17, 2014 SUSPEND THE RULES Resolution #GPA-179-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the presentation of Suzanne Charbonneau and Steve Thurlow, Dillon Consulting, regarding Report ESD-004-14, Emergency and Fire Services Department – Fire Master Plan, a second time. CARRIED RECESS Resolution #GPA-180-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 2:04 p.m. ALTER THE AGENDA Resolution #GPA-181-14 Moved by Councillor Traill, seconded by Councillor Novak THAT the agenda be altered to consider Report ESD-004-14, Emergency and Fire Services Department – Fire Master Plan, at this time. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT – FIRE MASTER PLAN Resolution #GPA-182-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Report ESD-004-14, Emergency and Fire Services Department – Fire Master Plan, be tabled until the General Purpose and Administration Committee meeting of March 31, 2014. CARRIED - 7 - General Purpose and Administration Committee Minutes March 17, 2014 PRESENTATION OF GORD WEIR, DIRECTOR OF EMERGENCY & FIRE SERVICES, AND LINE MILLETTE, DURHAM EMERGENCY MANAGEMENT OFFICE (DEMO), AND FRED HORVATH, DIRECTOR OF OPERATIONS, REGARDING AN OVERVIEW OF THE EMERGENCY PLAN AND THE ICE STORM OF 2013 Gord Weir, Director of Emergency & Fire Services, and Line Millette, Durham Emergency Management Office (DEMO), were present to provide an Overview of the Emergency Plan and the Ice Storm of 2013. They made a verbal presentation to accompany an electronic presentation. Chief Weir reminded the Committee of the Blackout of 2003, the Caledon Propane Explosion of 2004, Bowmanville Downtown Fire of 2008, the Highway 401 Closure of 2013, and the McAsphalt Fire in Oshawa of 2013. He explained the background of the Emergency Management Act, and the Clarington Emergency Plans. He highlighted some of the emergency plan contents, including training programs, public education, and emergency management program. Ms. Millette informed the Committee of the responsibilities of DEMO and the Region of Durham. She provided an overview of the notification protocols, and classifications for nuclear and non-nuclear events. Chief Weir provided a chronological review of the December, 2013 Ice Storm. Ms. Millette explained the duties under the Ontario Police Services Act and provided a review of the ice storm from the perspective of the Durham Regional Police Service (DRPS). She noted that the DRPS was focussing on road issues, including careless driving and intersections with inoperative traffic signals. Mr. Horvath provided the Committee with an overview of the Operations Department’s Emergency Plan. He also provided an overview of the ice storm, from the Operations Department’s perspective highlighting some of the lessons learned from an Operations perspective.. Mr. Horvath explained the Winter Patrol which commences in October. Resolution #GPA-183-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the presentation of Gord Weir, Director of Emergency & Fire Services, Line Millette, Durham Emergency Management Office, and Fred Horvath, Director Of Operations, Regarding an Overview of the Emergency Plan and the Ice Storm of 2013, be received with thanks. CARRIED Councillor Woo chaired this portion of the meeting. - 8 - General Purpose and Administration Committee Minutes March 17, 2014 PLANNING SERVICES DEPARTMENT PROVINCIAL POLICY STATEMENT (2014) Resolution #GPA-184-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Report PSD-017-14 be received for information. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT BY-LAWS REGULATING VEHICLE WEIGHT ON BRIDGES Resolution #GPA-185-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-011-14 be received; THAT regulatory weight restriction signing be posted as per the Ontario Traffic Manual at bridges, at the prescribed weight limits, as recommended during Engineering inspections and detailed in Report EGD-011-14; and THAT the by-laws attached to Report EGD-011-14 (Attachment Nos. 4 and 5) be passed by Council and forwarded to AECOM Canada Ltd. for completion of the Engineers Statement, being Schedule “A” to each by-law. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2014 Resolution #GPA-186-14 Moved by Councillor Woo, seconded by Councillor Traill THAT Report EGD-012-14 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes March 17, 2014 OPERATIONS DEPARTMENT 2013 WINTER BUDGET REPORT Resolution #GPA-187-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report OPD-001-14 be received for information. CARRIED FUNDING FOR CLEAN UP FROM 2013 ICE STORM Resolution #GPA-188-14 Moved by Mayor Foster, seconded by Councillor Novak THAT $50,000 be directed from the Rate Stabilization Fund for the clean up of the 2013 Ice Storm; and THAT up to $50,000 from the Province of Ontario’s Disaster Relief Assistance Program be directed back to the Rate Stabilization Fund. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT FOURTH QUARTER ACTIVITY REPORT – 2013 Resolution #GPA-189-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report ESD-002-14 be received for information. CARRIED - 10 - General Purpose and Administration Committee Minutes March 17, 2014 STATION 1 - RENOVATION Resolution #GPA-190-14 Moved by Councillor Traill, seconded by Mayor Foster THAT Report ESD-003-14 be received; and THAT the additional funds in the amount of $85,000 required to complete the Station 1 renovations be financed from the Emergency Services Development Charges Reserve Fund. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT – FIRE MASTER PLAN This item was considered earlier in the meeting (see Page 7). RECESS Resolution #GPA-191-14 Moved by Mayor Foster, seconded by Councillor Novak THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 4:12 p.m. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. - 11 - General Purpose and Administration Committee Minutes March 17, 2014 CLERK’S DEPARTMENT APPOINTMENTS TO ENERGY FROM WASTE – WASTE MANAGEMENT ADVISORY COMMITTEE AND AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON Resolution #GPA-192-14 Moved by Councillor Partner, seconded by Mayor Foster THAT Report CLD-007-14 be received; THAT the existing Clarington appointees be thanked for their contributions to the Energy from Waste – Waste Management Advisory Committee; THAT the following four people be appointed to the Energy From Waste – Waste Management Advisory Committee for a two-year term: ______________________ ______________________ ______________________ ______________________ THAT Todd Taylor be appointed to the Agricultural Advisory Committee of Clarington for a term ending December 31, 2016; and THAT all interested parties listed in Report CLD-007-14 be advised of Council’s decision. CARRIED AS AMENDED (See following motions) Resolution #GPA-193-14 Moved by Councillor Partner, seconded by Mayor Foster THAT Paragraph 4 of the foregoing Resolution #GPA-192-14 be divided, and THAT the vacancy on the Agricultural Advisory Committee of Clarington for a term ending December 31, 2016 be readvertised in the local newspapers. CARRIED - 12 - General Purpose and Administration Committee Minutes March 17, 2014 Resolution #GPA-194-14 Moved by Mayor Foster, seconded by Councillor Novak THAT Jim Vinson be appointed to the Energy From Waste – Waste Management Advisory Committee for a two-year term. CARRIED Resolution #GPA-195-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Wendy Bracken be appointed to the Energy From Waste – Waste Management Advisory Committee for a two-year term. CARRIED Resolution #GPA-196-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Kathy Coupland be appointed to the Energy From Waste – Waste Management Advisory Committee for a two-year term. CARRIED Resolution #GPA-197-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Suzanne Barnes be appointed to the Energy From Waste – Waste Management Advisory Committee for a two-year term. CARRIED The foregoing Resolution #GPA-192-14 was then put to a vote and carried as amended. - 13 - General Purpose and Administration Committee Minutes March 17, 2014 2014 MUNICIPAL ELECTIONS – SPECIAL VOTING LOCATIONS Resolution #GPA-198-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD-008-14 be received; THAT hours of voting in institutions and retirement homes on Voting Day be approved as follows: Special Voting Location Hours of Voting Whitecliffe Terrace Retirement Residence 9:30 AM – 12:00 NOON Glen Hill Marnwood 2:00 PM – 4:00 PM Fosterbrooke Long-Term Care Facility 2:00 PM – 4:00 PM Glen Hill Strathaven 2:00 PM – 4:00 PM Kingsway Arms 10:00 AM – 12:00 NOON Lakeridge Health Bowmanville 10:00 AM – 12:00 NOON THAT the draft by-law attached to Report CLD-008-14 be approved by Council. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31, 2013 Resolution #GPA-199-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report FND-003-14 be received for information. CARRIED - 14 - General Purpose and Administration Committee Minutes March 17, 2014 BUILDING PERMIT FEES ANNUAL REPORT FOR 2013 Resolution #GPA-200-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report FND-004-14 be received for information. CARRIED MAYOR AND COUNCILLOR’S REMUNERATION AND EXPENSES FOR 2013 Resolution #GPA-201-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Report FND-005-14 be received for information. CARRIED SOLICITOR’S DEPARTMENT NUISANCE BY-LAW 2011-099 Resolution #GPA-202-14 Moved by Councillor Partner, seconded by Councillor Neal THAT Report LGL-004-14 be received; THAT the Amending By-law attached to Report LGL-004-14 be passed; and THAT Inspector Kluem of the Durham Regional Police Service be advised of Council’s decision. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 15 - General Purpose and Administration Committee Minutes March 17, 2014 OTHER BUSINESS ESTABLISHMENT OF A BUILDING INVENTORY Resolution #GPA-203-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Chief Administrative Officer be directed to report, within one month, on how the Municipality of Clarington could establish a building inventory for the purpose of the Emergency and Fire Services Department. CARRIED RECOMMENDATION FROM THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE REGARDING TRAILS AND PATHS Resolution #GPA-204-14 Moved by Councillor Hooper, seconded by Councillor Partner WHEREAS at the March 3rd meeting of Council, the Minutes of the February 13th meeting of the Sustainable Clarington Community Advisory Committee were accepted AND WHEREAS those minutes reported that the Committee made a straightforward recommendation to Council as follows: “Moved by Ian Kruis, seconded by Mike Dymarski THAT Council defer asking staff to report on administrative co-ordination of trails and paths as suggested in the Committee’s Task 1 & 2 report as trails and paths is a subject that the Committee believes very important in Clarington’s sustainability (and that Clarington residents viewed as very important in the customer service survey) and it would be premature at this point for staff to report on this administrative matter as the Committee will be making some further recommendations about it that may suggest some broader work on this subject. CARRIED” AND WHEREAS this recommendation is suitable and the Committee foresight on this matter is appreciated; - 16 - General Purpose and Administration Committee Minutes March 17, 2014 NOW THEREFORE BE IT RESOLVED THAT Council accept this recommendation of the Sustainable Clarington Community Advisory Committee as reported in the minutes of its February 13th meeting. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-205-14 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 4:46 p.m. CARRIED i MA OR OltPUTY,CLER14V - 17 -