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DN: 35-88
TOWN OF NEWCASTLE
11
REPORT File 1 e # r,
•..3 . �
Res. # Axw
By-Law #
MEETING: General Purpose and Administration Committee
DATE: Monday, February 1, 1988
ITT #: PD-35-88 FILE #: PLN. 3.0
SUBJECT: TOWN OF NEWCASTLE
SECONDARY HAMLET PLANS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report PD-35-88 be received; and
2. THAT Staff be authorized to retain the services of the Proctor and Redfern
Group to prepare Hamlet Secondary Plans for the Hamlets of Hampton and
Orono as per the Terms of Reference; and
3. THAT a copy of Staff Report PD-35-88 be forwarded to the Purchasing Agent
to allocate funds from the Consulting Services Budget Reserve Account No.
2900-0023.
BACKGROUND AND COMMENTS:
As the members of Council may recall, at the meetiang of November 16, 1987,
Resolution $GPA-897-87 was approved authorizing the allocation of Forty Thousand
Dollars ($40,000.) from the Consulting Services Budget for the use of the Planning
Department to retain the services of a consultant for the purposes of preparing
Secondary Hamlet Plans for Hampton and Orono. In addition, the Consultants were
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REPORT 0O. : PD-35-88 PAGE 3
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required to provide a separate quotation for the undertaking of the preparation
of a Concept Plan for the development of the vaIleylauda adjacent to the Orono
Business Improvement Area and an 000eoomeot of the potential for providing
additional downtown parking within the Hamlet.
Accordingly, Staff prepared Terms of Reference for the preparation of the
Hamlet Secondary Plans and invited five (5) Consulting Firms to submit
proposals.
on January 15, 1988, Staff received submissions from four (4) of the firms,
MocobaII, Macklin, yomogbau; Totten, Sims, Bobinki; M.M. Dillon; and the
Proctor and Redfern Group. The Greer Galloway QcooD regretfully did not submit
s proposal doe to existing workload.
Staff would note for the Committee's information that three (3) of the four (4)
quotations were below the amount allocated in the Budget. After a review of
each proposal, Staff are satisfied that the Proctor and Redfern Group proposal
for the sum of Thirty-seven Thousand Dollars ($37,000.00) should be accepted.
Accordingly, Staff respectfully recommends that the Town retain the services of
the Proctor and Redfern Group for the undertaking of the Secondary Hamlet Plans
and the vaIleyland and parking review in the Hamlet of Orono.
�
Respectfully submitted, Recommended for presentation
to the Committee
fAdmi------------ -----------------
T.T. Ddwacdo, M.C.I.D. /��awc �otoeff
0ireotoc of PIaooiug Cbieiatcative Officer
CRV*TTE*jip
*Attach.
January 25, 1988
ATTACHMENT TO REPORT PD-35-88
CONSULTANT ORONO HAMPTON VALLEYLANDS PARKING FINAL QUOTE
Proctor &
Redfern $18,250. $12,750. $3,000. $3,000. $37,000.
Totten, Sims
Hubicki $21,488. $13,458. $37,336.
Totten, Sims, Hubicki did not submit separate quotations for the
parking and valleylands. Those costs are included in the cost of
the Hamlet quotation. However, a Disbursement Fee of $2,390. was
added.
M.M. Dillon $17,500. $17,000. $3,000. $2,500. $40,000.
Marshall,
Macklin &
Monoghan $20,760. $15,740. $3,100. $3,400. $43,000.