HomeMy WebLinkAbout03-03-2014
Council Meeting Minutes
MARCH 3, 2014
Minutes of a regular meeting of Council held on March 3, 2014 at 7:00 p.m. and
reconvening at 2:30 p.m. on March 6, 2014, in the Council Chambers.
Councillor Hooper led the meeting in prayer.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill, attended until 4:39 p.m., March 6, 2014
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Manager of Infrastructure, R. Albright, attended until 11:50 p.m.,
March 3, 2014
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella, attended at
2:30 p.m., March 6, 2014
Director of Community Services, J. Caruana, attended until
11:50 p.m., March 3, 2014
Corporate Initiatives Officer, C. Clifford
Manager of Communications and Marketing, J. Cooke, attended
until 4:38 p.m., March 6, 2014
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Deputy Treasurer, L. Gordon, attended at 2:30 p.m.,
March 6, 2014
Deputy Clerk, A. Greentree, attended until 4:47 p.m.,
March 6, 2014
Manager of Special Projects, F. Langmaid, attended
until 10:10 p.m., March 3, 2014
Director of Corporate Services and Human Resources,
M. Marano
Recreation Services Manager, S. Meredith, attended at 2:30 p.m.,
March 6, 2014
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services/Fire Chief, G. Weir
Administrative Assistant to the Municipal Clerk, C. Fleming
Municipal Clerk, P. Barrie
Council Meeting Minutes - 2 - March 3, 2014
DISCLOSURES OF PECUNIARY INTEREST
Later in the meeting, Councillor Woo declared a pecuniary interest with respect to
Correspondence Item D - 9 and Item 1 of Report #1 - 2014 Current and Capital
Budget, Schedule “B” (i) Item 30 - Camp 30 Consulting.
ANNOUNCEMENTS
Councillor Partner announced the following:
A Gift of Art Speaker's Series featuring Michael Hackenburger, Bowmanville
Zoo, on March 5, 2014, from 2:00 p.m. to 3:00 p.m.
Kendal Community Centre's Open Mic on March 15, 2014, from 1:00 p.m. to
5:00 p.m., doors open at noon with live music by the Good Old Boy’s and Side
Kicks. Tickets are $5 at the door
Next Open Mic is April 19, 2014, with guest singer Mike Pollard
Councillor Traill announced the following:
International Women's Day Breakfast on March 9, 2014, 9:30 a.m. at the CAW
222 Union Hall
Councillor Woo announced the following:
Welcome Home Celebration for Tara Watchorn on Saturday, March 1, 2014,
was a great event. He acknowledged elected officials who attended and
business owners for their support
Re-opening and ribbon-cutting ceremony for Dewey's Cafe on March 5, 2014,
at 10:00 a.m.
Councillor Hooper announced the following:
Yuk Yuks Comedy Club on Saturday, April 5, 2014, 7:00 p.m. at the Garnet B.
Rickard Recreation Complex, sponsored by the Clarington Swim Club
March 5, 2014, St. Marys Cement Open House on use of low carbon alternate
fuels for production measures, 5:00 p.m. to 9:00 p.m. at the Beech Centre
March 5, 2014, Open House for the proposed Neighbourhood Park at Bons
Avenue and Middle Road beside the Charles Bowman Public School,
5:00 p.m. to 9:00 p.m.
Euchre Extravaganza on March 15, 2014, at the COAA
Councillor Hooper advised he attended the Museum's photography event on Friday,
February 28, 2014, and the Sports and Leisure Fair on Sunday, March 2, 2014.
Council Meeting Minutes - 3 - March 3, 2014
Councillor Neal announced that he will be moderating the "Heart Attack - Counter
Attack" information session on March 8, 2014, at Faith United Church from 9:30 a.m.
to 2:30 p.m. featuring Dr. Rakesh Bhargava, local Cardiologist.
Councillor Novak announced the following:
She extended congratulations to the Museum for the photography event, which
was very well attended and well done
March 4, 2014, Red Cross Flag Raising 1:00 p.m. to 1:30 p.m.
March 6, 2014, Durham Region Greenbelt Review Plan Meeting at the Courtice
Community Complex, 6:00 p.m. to 9:00 p.m.
Purple Woods Conservation Area Maple Syrup Festival Pancake Days
March 12, 13, and 14, 2014, 9:30 a.m. to 2:30 p.m.
Durham Region is looking for feedback on the Draft Durham Housing Plan
2014-2024 - "At Home in Durham", available on the Region's website until
March 14, 2014
Mayor Foster announced the following:
Open House for new park in the Scugog Street Neighbourhood, Wednesday,
March 5, 2014, from 6:30 p.m. to 8:00 p.m.
Great Celebration with Tara Watchorn on Saturday, March 1, 2014
March 11, 2014, 11:00 a.m. Grand opening of Smart Cuts at Townline Plaza
Resolution #C-075-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the minutes of a regular meeting of Council February 10, 2014, be approved
“CARRIED”
PRESENTATIONS
Roger Anderson, Chair, Regional Municipality of Durham, addressed Council to
present his Annual Report. Chairman Anderson reviewed the following initiatives and
accomplishments for 2013:
Progress on the Highway 407 East extension, Lakeridge Road Interchange,
GO Transit East Rail Maintenance Facility
Confirmation from the Federal Government that a Regional Airport will be built
in Pickering
Regional support for nuclear energy
Input into Provincial reviews of the Metrolinx funding strategy, the Provincial
Policy Statement, and the Development Charges Review
Adoption of a new Region-wide Development Charges By-law
Council Meeting Minutes - 4 - March 3, 2014
Investment of $2.7 million to rehabilitate 8.8 km of roads at various locations in
Clarington including Liberty Street from Concession 4 to Taunton Road
Investment of $750,000 on traffic control signals and guide rail systems at 13
locations in Clarington
Durham Region Transit Ridership in excess of 10.6 million riders
Addition of the new high frequency PULSE service on Highway 2 including 30
new bus shelters. Ridership from July to December, 2013, just short of 1
million passengers
Completion of the first section of dedicated Bus Rapid Transit (BTR) lane,
including a bike lane on the north side of Highway 2 between Harwood Road
and Salem Road
Waste diversion increase to 54% with the expansion of curbside recycling to
include additional plastics, batteries and e-waste materials
Collection of 27,000 kilograms of reusable material through Reuse Days with
local charities
Durham Health Department working to raise awareness of nutritional issues
with Twitter campaign, newsletter information and online learning through the
"Discover Your Inner Chef!" tool
Eco-efficiency audit of 56 businesses under the "Partners in Project Green"
Program
Survey of 11,000 businesses during second Durham Business Count with
information to be used to plan and monitor job growth and promote economic
development
Trade Mission to China holding meetings and touring Zibo, Wuxi and Hong
Kong generating several business prospects
Live streaming of Council and Committee meetings on the Region's website at
www.durham.ca
Chairman Anderson noted that in 2013, the Region's gross spending was
approximately $1.2 billion and that projects will bring jobs and new opportunities to
Durham Region. He stated that Regional Council continues to urge the Province to
include nuclear as an essential part of Ontario's energy future. Chairman Anderson
acknowledged that until the Province decides how to fund Metrolinx projects, the
extension of GO Rail to Bowmanville is essentially on hold; however, in comments on
the development charges regime, the Region indicated that changes to address future
service levels are needed to better support the growth of Durham's Regional Transit
system.
Chairman Anderson highlighted 2014 initiatives and opportunities:
Increase to property tax of 1.5% equating to approximately $36 for the average
residence
Council Meeting Minutes - 5 - March 3, 2014
Inclusion of $56.4 million for roads in 2014 budget, including $3.7 million to
rehabilitate sections of Mosport Road, $3.8 million to replace the Orono Creek
culvert on Main Street and $800,000 of preparatory work for future projects at
the Taunton Road and Enfield Road intersection and on Martin Road between
Nash Road and Baseline Road, $63.2 million for water supply system and
$200.6 million for sanitary sewerage system
$11.5 million expenditure to replace more than 1600 polybutylene water service
connections including 130 in Clarington
Expansion of the Port Darlington Water Pollution Control Plant
Work on the Courtice Trunk Sanitary Sewer in conjunction with the construction
of Energy Park Drive
Extension of the Newcastle Sanitary Sewers under Highway 401 (pending
Provincial approvals)
Commissioning of the Durham York Energy Centre is on target for acceptance
of the facility by the end of the year
Commitments to the Municipality in the Host Community Agreement are
underway and on track for completion in the fall
Completion of the new Fairview Lodge, an investment of over $50 million
Work on Phase I of the New Clarington Police Complex, valued at $40.1 million
is proceeding well
Completion of 139 new affordable housing units in Whitby, funding secured for
an additional 50 affordable units to be built in North Oshawa
Durham's Draft Ten-year Housing and Homelessness Plan is posted for public
comment on the Region's Website
Launch of a strategy to substantially increase tree cover in Durham over the
next decade to help offset greenhouse gas emissions
Proposal to engage a business consultant in Wuxi, China to develop leads for
Durham included in the 2014 budget
Chairman Anderson noted that Durham tourism strategies continue to highlight local
food, heritage and culture, sports venues and the natural environment with a goal to
collaborate and capitalize on Regional assets and bring more visitors to Durham. He
noted, with the live streaming of Council and Committee meetings, it is hoped that
more residents will become involved in Regional issues as they prepare to elect their
Regional Council and, for the first time, the Regional Chair.
Chair Anderson stated that 2014 is the Region's 40th Anniversary and extended an
invitation, on behalf of Regional Council, to Council, staff and residents to attend the
Anniversary Open House on Thursday, June 26, 2014, from 5:00 p.m. to 9:00 p.m. at
Regional Headquarters for an evening of fun for the entire family.
Chairman Anderson responded to questions from Members of Council.
Council Meeting Minutes - 6 - March 3, 2014
DELEGATIONS
Resolution #C-076-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Order of the Agenda be altered to hear the delegation of Doug Taylor prior
to the delegation of Clint Cole.
“CARRIED”
Marilyn Morawetz, Chair, Jury Lands Foundation, addressed Council concerning
Correspondence Item D – 9 - Budget for Study Funding for Camp 30 and Progress
Report. Ms. Morawetz advised the newly formed Foundation, in addition to
establishing its name, has adopted a mission statement, and is currently in the
process of drafting by-laws for incorporation as a charity. She noted that the Museum
of Civilization is looking to tell the missing stories of the 20th Century of Canada and
the role Durham played in the Second World War effort can be told. Ms. Morawetz
stated the Jury lands have local, provincial and international significance and the
Foundation is hoping Council will assist them in positioning the site as a destination
for military buffs and educational tours. Ms. Morawetz advised that one of the reasons
for the formation of the Foundation was to provide an opportunity to seek funding that
neither the Municipality nor the private property owner were eligible to apply for. She
noted that to obtain these grants, the Foundation must have a long-term interest in the
property. Ms. Morawetz expressed appreciation to Council for the support provided to
date and requested Council's approval for staff's continued assistance, to enter into
negotiations with the developer to allow the Foundation to plan for the future and
apply for grants, and to approve the funding request in the 2014 budget for studies to
access the structural requirements and to develop a long-term plan for Camp 30.
Ms. Morawetz acknowledged the interest in and ongoing concerns for the property
and its history noting its uniqueness in that it is here, it is real and it is a solid
connection to the people who live here both now and historically.
Councillor Novak temporarily left and re-entered the meeting.
Doug Taylor, Enniskillen Environmental Association (EEA), addressed Council
concerning Correspondence Item I – 18 - Proposed Clarington Transformer Station.
Resolution #C-077-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Council recess for five minutes to allow staff to address technical difficulties.
“CARRIED”
The meeting reconvened at 8:32 p.m.
Council Meeting Minutes - 7 - March 3, 2014
Mr. Taylor referred to a site map on display noting the proposed Clarington
Transformer station is to be built on the government protected Oak Ridges Moraine
using 750 MVA transformers, which are 56 ft. wide, 20 ft. long and 45 ft. high, the
largest to be used in Canada. Mr. Taylor stated the EEA, has made presentations to
all levels of government pointing out errors and omissions, contradictions and faulty
data in the reports being used by Hydro One to justify the site location. He advised
the EEA has commissioned world-renowned hydrogeologists from the University of
Guelph who have reported and supported the findings but that these reports have
been ignored. He stated there is a public document entitled "Land Assessment and
Remediation Plan" (LAR) which was published by Hydro One confirming that any
transformer station should be located in an industrial park where the damage caused
would be minimal. He noted the document also states that on a daily basis, the
transformer produces contaminants such as lead, mercury, cadmium and toxic oils,
substances having the potential to adversely affect human health, and the pollution
occurs both inside and outside their property fence despite having containment
systems. Mr. Taylor advised that the toxins will eventually reach the water table and
that an aquitard will only slow the process. Mr. Taylor pleaded with Council to help
stop the project from being developed at this location. He also requested the
Association be on record as holding Council accountable should a Walkerton-type
catastrophe occur.
Clint Cole, Enniskillen Environmental Association (EEA), addressed Council, as a
resident and Member of the Association and on behalf of residents in attendance at
tonight's meeting concerning Correspondence Item I – 18 - Proposed Clarington
Transformer Station. A video clip entitled “West End Hydro Facility Erupts in Flames”
was played during Mr. Cole's presentation. Mr. Cole stated when considering a major
undertaking such as the Hydro One proposal, it is necessary to ensure that the
premise for the project is correct and supported by all gathered information. Mr. Cole
reviewed the premise that the Oak Ridges Moraine is the only location for the mega
transformer station and the reasons to support the premise. He refuted reasons that
Government legislation allows for the building of a mega transformer on the Oak
Ridges Moraine and that it is the only suitable site for this construction, that the
groundwater that supplies 250,000 Ontarians with clean drinking water will remain
safe, that there is no risk of contamination to the groundwater at the site, that the
hydrogeological composition of the site is appropriate for the undertaking, that the
environmental assessment performed on the site was appropriate for the scale of the
project, and that the government reviewed all of the relevant material and made sound
decisions based on the facts presented. Mr. Cole stated that the Oak Ridges Moraine
Conservation Plan protects the Oak Ridges Moraine and the draft ESR clearly states
that sensitive features prohibit the use of this site when alternatives exist. He noted
there are more suitable locations available in industrial areas where contamination will
have the least impact. Mr. Cole stated that world-renowned specialists in groundwater
research have concluded that insufficient site specific hydrogeological characterization
has been conducted to ensure the safeguarding of groundwater and that the LAR
report indicates that contaminates pollute the site they are built on and also beyond
the borders of the transformer station.
Council Meeting Minutes - 8 - March 3, 2014
Mr. Cole expressed concern that the Class Environmental Assessment performed
several years ago was for a much smaller scale project called the "Enfield
Transformer Station" which was never developed and that Hydro One is now applying
this same assessment intended for a small scale transformer station to its proposal for
this mega transformer station on an adjoining property.
Resolution #C-078-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the delegation of Clint Cole be extended for an additional two minutes.
“CARRIED”
Mr. Cole expressed concern that the final report and approval by the Minister of the
Environment did not acknowledge legitimate concerns raised by citizens and
specialists in the field. He confirmed that the Hydro One project has failed on every
account and he questioned how this project has reached this stage in its development.
Mr. Cole requested Council to request Hydro One to allow staff and Group 360 to
have unrestricted site access to conduct the necessary peer evaluation and to provide
assistance in any possible manner.
In response to questions, Mr. Cole confirmed that the Association would like the
project to be relocated to a site at Wilson Road and Winchester Road.
Doug Anderson, President DurhamCLEAR, addressed Council concerning
Correspondence Item D – 8 - Enbridge Line 9 Pipeline, a high pressure crude oil
pipeline crossing the full width of Clarington, including numerous streams and
significant wetlands. Through use of a PowerPoint presentation, Mr. Anderson
reviewed seven conditions which the Province requested the National Energy Board
(NEB) to impose including a hydrostatic test of the line, an independent 3rd party
review of the risk and engineering assessments, insurance coverage of $1 billion,
incorporation of vulnerable areas and source protection plans into the high
consequence area and environmentally sensitive area maps, incorporation of
vulnerable areas into its Emergency Response Plan, to conduct emergency response
exercises annually with all municipalities who want them and to publish an annual
report on Line 9, including information about maintenance, spills and integrity testing.
Mr. Anderson expressed concern that the Province did not indicate what would be
done if Enbridge did not impose the conditions. He stated the reason for his
delegation this evening is that he feels the Province needs to be reminded of the
conditions they enunciated noting that he has already appeared before the Regional
Works Committee and Ajax Council and will be appearing before Whitby Council next
Monday. Mr. Anderson acknowledged that the NEB process is over but that the
Province has leverage on Enbridge directly.
Council Meeting Minutes - 9 - March 3, 2014
Resolution #C-079-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the delegation of Doug Anderson be extended for an additional five minutes.
“CARRIED”
Mr. Anderson reviewed a draft resolution for Council's consideration. He requested
that Council support the conditions and urge the Province to conduct a full
environmental assessment if the conditions are not met. Mr. Anderson stated that it is
feasible to build a pipe that won't leak by using thicker steel. He referred to a chart
referencing the 12 leaks that have occurred on Line 9, noting the thinner the walls the
more the leaks and greater the risk. He suggested that wall thickness be a minimum
of 3/8". Mr. Anderson requested Council to adopt the resolution and forward it to the
Province for consideration.
Resolution #C-080-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT Council recess for ten minutes.
“CARRIED”
The meeting reconvened at 10:22 p.m.
COMMUNICATIONS
Correspondence Item I – 20 was received as a Hand-out.
Resolution #C-081-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the communications to be received for information be approved, with the
exception of Item I - 18.
“CARRIED”
I - 1 Minutes of the Ganaraska Region Conservation Authority dated
January 16, 2014
I - 2 Minutes of the Clarington Accessibility Advisory Committee dated
February 5, 2014
Council Meeting Minutes - 10 - March 3, 2014
I - 3 Minutes of the Agricultural Advisory Committee of Clarington dated
February 13, 2014
I - 4 Minutes of the Clarington Heritage Committee dated February 13, 2014
I - 5 Minutes of the Sustainable Clarington Community Advisory Committee
dated February 13, 2014
I - 6 Minutes of the Clarington Safe Communities Advisory Committee dated
February 20, 2014
I - 7 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, writing to Leya Barry, Adaptation and Resilience
Project Coordinator, International Council for Local Environmental
Initiatives (ICLEI) Canada, advising that on February 12, 2014, Regional
Council adopted the following resolution pertaining to Corporate Climate
Change Update: Corporate Adaptation Plan (2013 to 2017), Emission
Reduction Programs, and Corporate Carbon Footprint and Forecast:
Corporate Greenhouse Gas Inventory (2012) and Forecast 2013 to 2017
“a) THAT the corporate greenhouse gas inventory update and forecast, as
reported in Report #2013-J-25 (Appendix #2 of Report #2014-J-1), be
received, including 2012 estimates for Regional facilities, fleets, traffic
signals, water supply and sanitary sewerage operations, and Regional
solid waste landfills;
The Corporate Adaptation Plan (2013 to 2017)
b) THAT based upon the vision for corporate climate adaption, as set
through previous Regional Council direction, or more specifically to:
i) Become more adaptive to the changing climate by developing,
implementing and ensuring the ongoing monitoring of an effective
and forward looking Corporate Adaptation Plan; and,
ii) Enhance the Region’s ability to moderate potential damages, take
advantage of opportunities, and enhance its ability to cope with the
consequences of climate changes through the integration of
adaptation considerations into annual corporate risk management,
asset management and business planning processes;
Council Meeting Minutes - 11 - March 3, 2014
THAT the Region’s first consolidated annual Corporate Climate
Adaptation Plan (Adaptation Plan), included on the DVD as
Attachment #1 to Joint Report #2013-J-25 (Appendix #2 to Joint
Report #2014-J-1) be endorsed, consistent with 2013 business, risk
and asset management plans and budget approvals and based on a
multi-disciplinary effort by staff from across the organization to
enhance corporate adaptive capacity, including ongoing initiatives and
additional 2013 funding allotments to advance 2013 to 2017 goals to
further:
1. Protect water quality, prevent water losses and implement Source
Water Protection Plans for the Region, including proposed policies
and actions to mitigate drinking water threats;
2. Increase public awareness of environmental health risks and
projected impacts from environmental health issues;
3. In optimizing asset life-cycles and ensuring facilities, fleets
equipment, facility sites and systems (e.g. roads, water, sewer,
etc.) continue to operate effectively, formally expand asset
management planning processes to broaden consideration of risk,
including changes in environmental conditions;
4. Reduce the infiltration of groundwater and stormwater into the
sanitary sewer collection system;
5. Continue to improve the quality of sanitary sewerage effluent
through treatment process improvements and water pollution
control plant upgrades/replacements, continuing to ensure that
effluent meets regulatory compliance;
6. Maintain effective and up-to-date emergency plans for natural and
human-caused emergencies;
7. Investigate and maximize grants available from senior
governments to fund infrastructure adaptation initiatives and
ensure full cost recovery rates to sustain water/sewer
infrastructure;
c) THAT Joint Report #2014-J-1 and the attached Adaptation Plan
(Appendix #2 to Joint Report #2014-J-1) be submitted to staff of the
International Council for Local Environmental Initiatives (ICLEI)
Canada as completion of the Canadian Adaptation Initiative milestone
process; and
Council Meeting Minutes - 12 - March 3, 2014
d) THAT Joint Report #2014-J-1 be forwarded for information to the
Region’s eight local area municipalities and the Durham Region
Roundtable on Climate Change.”
I - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of
Durham, forwarding a copy of Report 2014-P-8 of the Commissioner of
Planning and Economic Development – Durham Agricultural Advisory
Committee (DAAC) 2013 Annual Report and 2014 Workplan.
I - 9 Roger Saunders, Director, Strategic Planning, Regional Municipality of
Durham, forwarding a copy of Report 2014-P-9 of the Commissioner of
Planning and Economic Development – Durham Environmental Advisory
Committee (DEAC) 2013 Annual Report and 2014 Workplan.
I - 10 Roger Saunders, Director, Strategic Planning, Regional Municipality of
Durham, forwarding a copy of Report 2014-P-10 of the Commissioner of
Planning and Economic Development – Durham Trail Co-Ordinating
Committee (DTCC) 2013 Annual Report and 2014 Workplan.
I - 11 Gord Geissberger, Coordinator, Marketing and Communications, Central
Lake Ontario Conservation Authority (CLOCA) forwarding News Releases
th
regarding the 39 Annual Maple Syrup Festival being held at the Purple
Woods Conservation Area on March 8 to 16, 22, 23, 29 and 30, 2014, and
th
the 10 Annual CLOCA Tree Seedling Program, a program offering a large
selection of native tree and shrub seedlings for purchase at a cost of $.60
to $1.20 each. The deadline for orders is March 21, 2014. Order forms
and additional information is available at www.cloca.com.
I - 12 Deborah Nicholson, Local Area Manager, Canada Post, advising that
following a review of customer traffic patterns at the Kendal Post Office,
Canada Post will be realigning the hours of operation during the week and
will no longer offer Saturday retail service as of April 7, 2014; indicating the
weekday hours at the post office will be Monday, Tuesday, Wednesday and
Friday, 11:00 to 13:00 and 14:00 to 16:15, Thursday 11:00 to 13:00 and
14:00 to 17:45; and, advising that Canada Post remains committed to
providing postal services in urban and rural communities across the country
and that changes are necessary as part of the response to the decline of
Lettermail volumes and being able to offer affordable services to all
Canadians.
Council Meeting Minutes - 13 - March 3, 2014
I - 13 Marilyn Toft, Council Secretariat Support, City of Toronto, advising Council
that on January 29 and 30, 2014, Toronto City Council endorsed the
following resolutions adopted by the Greater Toronto and Hamilton Area
(GTHA) Mayors and Regional Chairs at a meeting held on January 17,
2014:
Resolution Number 1
“THAT:
1. The Provincial and Federal governments share equally in this disaster
with municipalities by each funding 1/3 of the full cost of response and
ongoing recovery from the ice storm for affected municipalities.
2. THAT the Provincial and Federal governments treat all applicable
municipalities equally and equitably.
3. THAT the Provincial and Federal governments recognize the urgency
of this matter and provide a response by March 1, 2014.
4. THAT this resolution be sent to the Premier of Ontario, the Prime
Minister of Canada, the local Members of Provincial Parliament and
Members of Parliament, the Association of Municipalities of Ontario
and the Federation of Canadian Municipalities.”
And
Resolution Number 2
“THAT the Provincial and Federal governments establish new programs
and expand existing programs to address disaster mitigation involving
forestry, erosion control, winter storms, tree canopy and other severe storm
events, that reflect the reality of climate change and such programs to
include funding for rehabilitation of municipal infrastructure to mitigate this
and future environmental and storm event impacts.
THAT this resolution be sent to the Premier of Ontario, the Prime Minister
of Canada, the local Members of Provincial Parliament and Members of
Parliament, the Association of Municipalities of Ontario and the Federation
of Canadian Municipalities.”
Council Meeting Minutes - 14 - March 3, 2014
I - 14 John R. O’Toole, MPP, Durham, writing to the Honourable Linda Jeffrey,
Minister of Municipal Affairs and Housing, forwarding a copy of Council’s
correspondence regarding the application under the Ontario Disaster Relief
Assistance Program (ODRAP) for costs resulting from the December ice
storm; requesting the Minister’s response to what her plan is to respond to
the requests from municipalities for emergency funds to cover added costs
and damage to infrastructure and what the Province has done to develop
its response and to share the details of its plan with municipalities and all
citizens; and, expressing concern that the Province has lost valuable time
in developing a thorough, equitable and disciplined policy for working with
municipalities to address impacts from the ice storm.
I - 15 John R. O’Toole, MPP, Durham, writing to the Honourable James Bradley,
Minister of the Environment, forwarding a copy of Council’s
correspondence regarding EBR-012-0614 (Clarington Wind Farm – Port
Granby area of former Clarke Township); reiterating the Municipality’s
concerns as listed in Council’s January 10, 2014, correspondence;
expressing concern that the noise/sound receptor and set-back impose
restrictions on Mr. Don Katsumi’s lands; and, reiterating that Council is on
record as advising the Province that Clarington is an unwilling host for
industrial wind turbines.
I - 16 John R. O’Toole, MPP, Durham, thanking Council for keeping him informed
on the work being done regarding the future of Camp 30 including the
membership of the “Forming Group” for the Camp 30 Foundation.
I - 17 St. Marys Cement forwarding a Notice of Public Open House to be held on
March 5, 2014, from 5:00 p.m. to 9:00 p.m. at the Clarington Beech Centre
providing an opportunity for members of the public to review information
regarding the proposed use of alternative low-carbon fuel at the
Bowmanville Cement Plant and to speak directly with project team
members; encouraging public input; and, advising that submission of
comments or questions can be addressed to the project website at
http://stmaryscement.com or by contacting Rueben Plaza, Environmental
Manager, JRPlaza@vcsmc.com or (905)-623-3341, ext. 242 or Janine
Ralph, Project Manager, Janine.Ralph@hdrinc.com or 905-380-8568.
I - 19 Melodee Smart, Administrative Assistant, Works Department, Regional
Municipality of Durham, forwarding copies of the following documents, in
accordance with the Notice of Approval to Proceed with the Undertaking
regarding the Amended Environmental Assessment for Durham and York
Residual Waste Study, Condition 3 Public Record:
Letter to the Ministry of the Environment dated January 21, 2014,
regarding Submission of the November and December, 2013
Complaint and Inquiry Logs
Durham York Energy Centre Project Team Log (November 2013)
Council Meeting Minutes - 15 - March 3, 2014
Durham York Energy Centre Project Team Log (December 2013)
Durham York Energy Centre Call Centre Log (December 2013)
Letter to the Ministry of the Environment dated January 21, 2014,
regarding Request for Revised Submission Date for the Durham
York Energy Centre Third Party Independent Audit Report #4
Letter to the Ministry of the Environment dated January 29, 2014,
regarding Submission of the Durham York Energy Centre Spill
Contingency and Emergency Response Plan
Durham York Energy Centre Spill Contingency and Emergency
Response Plan Comment and Response Table (January 13, 2014)
Durham York Energy Centre Spill Contingency and Emergency
Response Plan (January 13, 2014); and
advising that the documents are also available on the EFW project website
at http://www.durhamyorkwaste.ca/project/efw-committee.htm
I -20 The Honourable Linda Jeffrey, Minister, Ministry of Municipal Affairs and
Housing, forwarding a news release and backgrounder regarding the
Ontario government’s decision to help municipalities affected by the
December 2013 ice storm by working with the Federal government to fund
100% of a municipality’s eligible recovery costs through a one-time Ice
Storm Assistance Program; advising that it is anticipated that the program
would cover costs related to the immediate emergency response, such as
setting up warming centres and the subsequent clean-up of debris
necessary to protect public safety; indicating costs incurred by the Province
for a natural disaster of this size qualify for federal government assistance
under the Disaster Financial Assistance Program and the Province will
seek federal reimbursement for costs under this Program; and, advising
that the Province is conducting two separate reviews in response to the ice
storm – the After-Action Report dealing with coordination among all parties
involved during emergencies and the Supply Chain Review examining how
critical supplies are procured and distributed during large-scale
emergencies. Both reviews will be completed by late spring.
I - 18 Clint Cole, writing on behalf of the resident members of the Enniskillen
Environmental Association, requesting Council to adopt a resolution
requesting Hydro One Inc. to permit Clarington staff and their consultant
Group 360 to have unrestricted site access to conduct the necessary
professional peer evaluation field work on the Clarington Transformer
Station site and to assist the association any way possible to accomplish
this due diligence assessment prior to the proposed station proceeding.
Mr. Cole has also forwarded correspondence from Dr. John Cherry, one of
the directors of the Canadian research group at the G360 Centre for
Applied Groundwater Research in the School of Engineering at the
University of Guelph, writing to the Honourable Jim Bradley, Minister of the
Environment, advising he has been retained by the Enniskillen
Environmental Association to independently review the Draft ESR for the
Council Meeting Minutes - 16 - March 3, 2014
proposed large scale hydro transformer station in Clarington and indicating
that following the review of the EA Draft Environmental Study and related
documents, it is his expert opinion that insufficient site specific
hydrogeological characterization has been conducted to ensure the
safeguarding of groundwater used by residents in the area and beyond for
domestic water supply from private wells and for the protection of
hydrologically sensitive features, and concluding that the appropriate
questions needing answers were not stated explicitly and environmental
impact analysis was not addressed with appropriate data for such a
development on the Oak Ridges Moraine. Dr. Cherry has requested to
meet with the Minister to discuss the matter to the extent that it deserves a
particularly higher level of professional scrutiny.
Resolution #C-082-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Council of the Municipality of Clarington write to Hydro One and request
that the Enniskillen Environmental Association and their consultant, Group 360, be
allowed access to the proposed Clarington Transformer Site to perform an
independent hydrological study;
THAT Council authorize a maximum of $25,000 for the assessment, being funded
from a transfer from the 2013 Donations Account to the Consulting Reserve;
THAT the results of the study be forwarded to the Ministry of the Environment, Hydro
One, the Enniskillen Environmental Association, Central Lake Ontario Conservation
Authority, the Municipality of Clarington and John O’Toole, MPP, Durham; and
THAT Hydro One and the Ontario Power Authority be requested to provide
information on the feasibility of the Wilson Road/Winchester Road site.
“CARRIED ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal √
Councillor Novak √
Councillor Partner √
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Mayor Foster √
Council Meeting Minutes - 17 - March 3, 2014
CORRESPONDENCE FOR DIRECTION
Resolution #C-083-14
Moved by Councillor Neal, seconded by Councillor Novak
THAT Correspondence Items D - 1 to D - 6 be approved as per the Agenda.
“CARRIED”
D - 1 Sylvia Jaspers-Fayer, Committee Chair, Clarington Accessibility Advisory
Committee, requesting that June 1 to June 7, 2014, be proclaimed as
“National Accessibility Awareness Week” in recognition of the challenges
faced daily by many residents who experience accessibility issues in their
lives.
(Proclaimed)
D - 2 Jisha John, Branch Manager, Canadian Red Cross, requesting that March
2014, be proclaimed as “Red Cross Month”, to raise public awareness of
the work of the Red Cross in the community; and, requesting that the Red
Cross flag be flown for the month and a flag-raising ceremony be held.
(Proclaimed and permission granted to fly
the Red Cross Flag)
D - 3 The Honourable Michael Coteau, Minister of Citizenship and Immigration,
advising that nominations for the Newcomer Champion Awards are being
accepted until March 15, 2014, to recognize individuals and groups who
celebrate and promote cultural heritage, foster an understanding Ontario’s
cultural diversity and assist newcomers to successfully settle and integrate
in their community and province in three categories: Celebrating Inclusion
and Diversity, Promoting Cultural Heritage and Integration of Immigrants;
and, indicating nomination forms and more information is available at
www.ontario.ca/honoursandawards.
(Correspondence referred to the
Municipal Clerk to place information on
the Municipal website)
D - 4 Kathy Crowhurst, Lupus Foundation of Ontario, requesting that May 10,
2014 be proclaimed “World Lupus Day” and the entire month of October
be proclaimed “October is Lupus Awareness Month” to raise awareness of
the signs and symptoms of lupus and to call for increases in public and
private sector funding for medical research on lupus, targeted education
programs for health professionals, patients and the public, and worldwide
recognition of lupus as a significant public health issue.
(Proclaimed)
Council Meeting Minutes - 18 - March 3, 2014
D - 5 Peter and Anu Thorne writing further to their delegation to the General
Purpose and Administration Committee of January 20, 2014, requesting
Council to repeal the heritage designation on their home at 210 King
Avenue West, Newcastle; indicating that they have met with staff and the
Heritage Committee and have come to a mutual determination to allow
sufficient time to assess what elements might be removed from the said
designation; and, respectfully withdrawing their request for a repeal of the
heritage designation by-law on their property.
(Correspondence referred to the Director of
Planning Services)
D - 6 Jim Richards questioning whether Council has received a report or opinion
from the Environmental lawyer engaged to provide a legal opinion on
whether the Region’s final monitoring plan for the Energy-From-Waste
facility will comply with sections 3.2 and 3.3 of the Host Community
Agreement and, if not, what remedies Clarington can avail itself to enforce
the Community Agreement; and also questioning the nature of the
response and when the opinion will be dealt with in the public session.
(Advised that the opinion has been
received and that it is confidential
communication subject to Solicitor/Client
privilege and is therefore not available for
release to the public)
D - 7 Association of Municipalities of Ontario (AMO) forwarding information on
Bill 69 the Prompt Payment Act, 2013, an Act, that if passed, will have
significant impacts on a municipality’s ability to manage taxpayer funds
prudently in construction and infrastructure contracts by imposing
unrealistic and imprudent timelines for payment and to review work and
certify payments, limit a municipality’s ability to hold back reserves for
warranty and maintenance, and, does not reflect the complex nature of
financial arrangements under large infrastructure projects; suggesting that
Bill 69 be amended to allow municipalities to continue to exert prudent
stewardship over public financial resources; and, urging Council to write
members of the Standing Committee, the party leaders and local MPPs to
voice their concerns.
Resolution #C-084-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT Correspondence Item D - 7 from the Association of Municipalities of Ontario
(AMO) with respect to Bill 69 the Prompt Payment Act, 2013, be endorsed.
“CARRIED”
Council Meeting Minutes - 19 - March 3, 2014
D - 8 Doug Anderson, President, DurhamCLEAR, advising Council that the
National Energy Board (NEB) held public hearings last fall on the
application by Enbridge to reverse the flow of their Line 9 pipeline which
crosses the full width of Durham Region noting the NEB will issue its
decision before the end of March; indicating that the Province expressed
deep concerns in its final submission to the hearing and set out seven
minimum conditions they felt should be imposed before the NEB approves
Enbridge’s application; advising that DurhamCLEAR is concerned that the
Province may be softening their position which could have dire
consequences for Durham Region and are approaching municipalities
along the route to ask them to urge the province to protect its citizens and
follow through on the conditions enunciated; forwarding a draft resolution
for Council’s consideration; and, suggesting that all of Durham should be
designated as a “high consequence area” due to the fact that Durham
Region has the highest concentration of watercrossings on the entire line
and has a rapidly increasing population.
Resolution #C-085-14
Moved by Councillor Hooper, seconded by Councillor Novak
WHEREAS Line 9 is a high pressure oil pipeline that crosses the full width of
Durham Region, and Enbridge has applied to the National Energy Board (NEB) for
permission to:
1. Reverse its flow so that it carries crude oil from Westover to Montreal
2. Increase its flow from 240,000 barrels to 300,000 barrels per day
3. Include diluted bitumen to the classes of petroleum it can carry
WHEREAS the Regional Municipality of Durham submitted a Letter of Comment to
the NEB highlighting its concerns which was endorsed by the Municipality of
Clarington on September 16, 2013, and Letters of Comment expressing similar
concerns were submitted by the Towns of Ajax and Whitby as well as private
individuals and organizations; and
WHEREAS the Province of Ontario also expressed its concern in its submission to
the NEB and set out 7 minimum conditions that they felt should be imposed before
the NEB approved Enbridge’s application:
1. A hydrostatic test of the Line
rd
2. An independent 3 party review of the risk and engineering assessments
submitted by Enbridge
3. Insurance coverage of $1 billion
4. That Enbridge incorporate vulnerable areas and source protection plans into
their high consequence area and environmentally sensitive area maps
5. That these vulnerable areas be incorporated into its emergency response
plan
Council Meeting Minutes - 20 - March 3, 2014
6. Conduct emergency response exercises annually with all municipalities who
want them
7. Publish an annual report on Line 9, including information about maintenance,
spills and integrity testing
WHEREAS, in the course of the Line 9 hearing process, it was stated that Durham
Region has the highest concentration of watercourse crossings along the entire
pipeline, which with inadequate emergency response times of between 1.5 and 4
hours, puts Durham Region communities, citizens, businesses and natural
environment at increased risk in the event of a pipeline spill; and
WHEREAS, the Municipality of Clarington has no regulatory authority over this
pipeline.
THEREFORE BE IT RESOLVED:
THAT the Municipality of Clarington supports the conditions set out by the Province
of Ontario, and requests the NEB impose those conditions in any approval it may
issue on the proposed project;
THAT due to the high concentration of watercourses and wetlands that the pipeline
crosses in Durham Region and its rapidly increasing population, the Municipality of
Clarington requests the Province of Ontario file a motion with the NEB asking the
NEB to, as a condition of approval, require that Enbridge reinforce the pipeline to
have a minimum thickness of 9.5 millimetres, which is 3/8 inch, where it crosses a
‘high consequence area’ and require Enbridge to provide increased protection for
Durham Region’s communities and natural environment by establishing an Enbridge
Oil Pipeline emergency response crew in Durham Region to reduce emergency
response times; and
THAT should the NEB’s decision not require Enbridge to fulfill these conditions, the
Province of Ontario and Enbridge Oil Pipelines work collaboratively to reinforce the
pipeline where it crosses a ‘high consequence area’ and to establish an Enbridge Oil
Pipeline emergency response crew in Durham Region to reduce emergency
response times.
AND FURTHER that this resolution be forwarded to Ontario Premier Kathleen
Wynne, Energy Minister Bob Chiarelli, and Environment Minister Jim Bradley, with
copies to the National Energy Board, Federal Minister of Natural Resources Joe
Oliver, Federal Environment Minister Leona Aglukkaq, the Regional Municipality of
Durham, City of Pickering, Town of Whitby, City of Oshawa, Town of Ajax, Erin
O’Toole MP and John O’Toole, MPP.
“CARRIED”
Council Meeting Minutes - 21 - March 3, 2014
Councillor Woo declared a pecuniary interest with respect to Correspondence
Item D – 9 as it relates to budgetary matters respecting the Jury lands and he is
Member of the Jury Lands Foundation and left the Council Chambers during
discussion on this matter.
D - 9 Marilyn Morawetz, Chair, Jury Lands Foundation, reporting further to
Council’s Resolution #C-282-13 endorsing the establishment of a
foundation for the long-term management of the Camp 30 lands; advising
that in addition to establishing their name, the Foundation has adopted a
mission statement and are in the process of working through the drafting
of bylaws for incorporation as a charity; advising that the Museum of
th
Civilization is looking to tell the missing stories of the 20 century history
of Canada and the Jury lands, with their local, provincial, national and
international significance is a logical site to be proposed as a destination
for military buffs and educational tours; and, requesting Council’s
continued support in providing the assistance of municipal staff, by
entering into negotiations with the developer so that the Foundation has
some certainty regarding the long-term interest in the lands/buildings so
that they can plan for the future and apply for grants to help secure the
buildings in the short term; and requesting Council to approve the budget
as set out in Resolution #C-282-13 to incorporate sufficient funds for
studies to access the structural requirements and to develop a long term
plan for Camp 30.
Resolution #C-086-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT Correspondence Item D – 9 from Marilyn Morawetz, Chair, Jury Lands
Foundation, with respect to the budget for study funding for Camp 30, be advised of
action taken with respect to the 2014 budget.
“CARRIED”
Councillor Woo returned to the meeting.
COMMITTEE REPORT(S)
Report #1 - General Purpose and Administration Committee Report February 21,
2014
Resolution #C-087-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT in accordance with Section 10.12.34 of the Procedural By-law, the meeting be
extended until 11:30 p.m.
“CARRIED”
Council Meeting Minutes - 22 - March 3, 2014
Resolution #C-088-14
Moved by Councillor Hooper, seconded by Councillor Neal
2014 CURRENT AND CAPITAL BUDGET
1. THAT Report FND-002-14 be received;
2. THAT the 2014 Operating and Capital budgets be approved as outlined in
Schedule “A” of Report FND-002-14, at an estimated tax levy impact of 3.43%
(exclusive of tax policy impacts), as detailed in Report FND-002-14 with the
following amendments:
a. Item #38, Insurance be reduced from $200,000 to $175,000;
b. Item #30, Community Services facilities increased tax support to capital, be
changed from $104,200 to $69,200 and the Sports Hall of Fame expansion be
referred to the 2015 Budget;
c. Item #31, Council Travel, in the amount of $6,000, be deleted;
3. THAT the following items listed, as itemized in Schedule “B” of Report
FND-002-14, be approved:
a. Item #5, the Operations Roads additional capital levy, be approved in the
amount of $200,000 and funded through the 2014 tax levy;
b. Item #4, the Engineering Roads additional capital levy, be approved in the
amount of $200,000 and funded through the 2014 tax levy;
c. Item #11, the Tourism Plan – Clarington Tourism Marketing Board, be
approved in the amount of $7,000 and funded through the 2014 tax levy;
d. $100,750 be allocated to be held in trust, in the Fire Reserve Fund, to offset
the future costs of the hiring of Fire Suppression Staff;
e. Item #1, the Proposed New Part-time Tourism Co-Ordinator for Corporate
Services, with an annual cost of $35,000, with an implementation to begin
July 1, 2014, resulting in a 2014 tax levy impact of $17,500;
f. Item #1, the Proposed New Manager of Operations be approved, with an
annual cost of $125,000, with an implementation to begin July 1, 2014 for a
2014 tax levy impact of $62,500;
g. Item #1, the Proposed New Senior GIS Software Technician, with an annual
cost of $90,000, with an implementation to begin in the fourth quarter for a
2014 tax levy impact of $22,500;
h. Item #1, the two Operations Summer Students be approved, for a 2014 tax
levy impact of $20,000;
i. Item #30, Camp 30 Consulting, be approved in the amount of $20,000, and
funded through the 2014 tax levy; and the Consultant be requested to liaise
with the Kaitlin Corporation, owners of the Camp 30 Lands, and the Jury
Lands Foundation;
Council Meeting Minutes - 23 - March 3, 2014
j. Item #27, Older Adult Strategy tax levy component (90% dc funded), be
approved in the amount of $6,000, and funded through the Older Adults
Operating Reserve Fund;
k. Item #22, MAC Lighting Controls, be approved, in the amount of $6,500, and
funded through the 2014 tax levy;
l. Item #28, Community Services Special Events, be approved in the amount of
$1,400, and funded through the 2014 tax levy;
m. Item #14, Animal Services Intake Room, be approved in the amount of
$16,500, and funded through the Animal Services Capital Reserve Fund;
4. THAT Schedule “C”, External Agencies 2014 Increases, of Report FND-002-14
be approved;
5. THAT Schedules “D”, “E” and “F” of Report FND-002-14 outlining Reserve and
Reserve Fund Contributions and new Reserves/Reserve Funds be approved
with the following amendment:
a. The annual Physician Recruitment Operating Reserve Fund contribution
from an impact/escrow reserve fund of $60,000, as identified in Schedules
“D” and “F”, be terminated.
6. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve
Fund to offset the tax rate impact;
7. THAT the financing of Capital projects, as outlined in the documents attached to
Report FND-002-14, be approved;
8. THAT the external agencies, referred to in Schedule “C” of Report FND-002-14
be advised of Council’s decision regarding their grant request;
9. THAT the Mayor’s Golf Tournament be authorized to take place in 2014, at no
cost to the tax base with the net proceeds from the Mayor’s Golf Tournament to
be directed to the Bethesda House;
10. THAT any cash flow shortfall in the Development Charges Reserve Funds be
interim financed from the Municipal Capital Works Reserve Fund, Impact/Escrow
Reserve Fund and General Municipal Reserve Funds, to be repaid with interest
as cash flow permits;
11. THAT one-time funding be provided to the Clarington Museums of $35,000 with
$17,500 from the Bowmanville Museum Reserve Funds and $17,500 from the
Clarke Museum Reserve Funds to offset a loss of provincial grant funds;
12. THAT the Clarington Tourism Marketing Board be advised of Council’s decision
with respect to their request for approximately $7,000 for a tourism plan cost
shared with Central Counties Tourism;
Council Meeting Minutes - 24 - March 3, 2014
13. THAT the intent to fund the Courtice Library expansion into the vacant space at
the Courtice Community Complex to complete the initially planned 12,000 square
feet, including debenture repayments and financing to the extent allowable from
future development charges be expressed;
14. THAT the recommendations contained in the Monteith Brown report entitled
“Expansion of Library Services for the Courtice Community” dated December
2013 form the basis for the library’s position with respect to the 2015 update of
the Development Charges by-law and be referred to the 2015 update of the
Development Charges by-law;
15. THAT the land acquisition component of the recommendations from the Monteith
Brown report also be referred to the Finance Department for consideration in the
2015 update of the Development Charges by-law;
16. THAT Best Road and Bellamy Road rehabilitation projects be referred to the
municipality’s standard practice of prioritized scheduling of road projects and the
delegations be advised;
17. THAT Report FND-002-14 be adopted by resolution in accordance with
provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and
18. THAT the appropriate By-laws to levy the 2014 tax requirements for
Municipal Regional and Education purposes be forwarded to Council for
approval, once final tax policy information is available.
(CARRIED AS AMENDED LATER IN
THE MEETING)
(See following motions)
Councillor Woo declared a pecuniary interest with respect to Paragraph 3 i., Camp 30
Consulting (Item #30 of Schedule “B”), as it relates to budgetary matters respecting
the Jury lands and he is a Member of the Jury Lands Foundation. Councillor Woo left
the Council Chambers during discussion and voting on this matter.
Council Meeting Minutes -25- March 3, 2014
Resolution #C -089 -14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the foregoing Resolution #C- 088 -14 be amended as follows:
"THAT Paragraph 3.i., Camp 30 Consulting (Item #30 of Schedule "B "), be
approved in the amount of $45,000, and funded through the 2014 tax levy; and
the Consultant be requested to liaise with the Kaitlin Corporation, owners of the
Camp 30 Lands, and the Jury Lands Foundation."
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
v
Councillor Hooper
d
Councillor Neal
v
Councillor Novak
d
d
Councillor Partner
d
Councillor Woo
d
V
-Mayor Foster
d
Councillor Woo returned to the meeting.
Resolution #C- 09014
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the foregoing Resolution #C- 088 -14 be amended as follows:
"THAT Paragraph 2. a., Insurance (Item #38 of Schedule "A ") be reduced
from $200,000 to $150,000."
"CARRIED ON THE FOLLOWING
RECORDED VOTE:"
Council Member
Yes
No
Declaration of
Pecuniary Interest
Absent
Councillor Traill
v
Councillor Woo
d
Councillor Hooper
v
Councillor Neal
d
Councillor Novak
v
Councillor Partner
d
Mayor Foster
d
Council Meeting Minutes - 26 - March 3, 2014
Resolution #C-091-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT Paragraph 3. f., Proposed New Manager of Operations position (Item
#1 of Schedule “B”) and Paragraph 3.g., Proposed New Senior GIS Software
Technician position (Item #1 of Schedule “B”) be referred to the report being
prepared by the Chief Administrative Officer on cost savings.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill √
Councillor Woo √
Councillor Hooper √
Councillor Neal √
Councillor Novak √
Councillor Partner √
Mayor Foster √
Resolution #C-092-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Council recess for ten minutes.
“CARRIED”
The meeting reconvened at 11:48 p.m.
Resolution #C-093-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT the Rules of Procedure be suspended.
“CARRIED”
Council Meeting Minutes - 27 - March 3, 2014
Resolution #C-094-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Council recess until 2:30 p.m., Thursday, March 6, 2014.
“CARRIED”
The meeting recessed at 11:50 p.m., March 3, 2014, and reconvened at
2:30 p.m., March 6, 2014. All Members of Council were in attendance.
Resolution #C-095-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Rules of Procedure be suspended to allow for the introduction of a
motion for reconsideration.
“MOTION LOST”
Resolution #C-096-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT four Fire Fighters be hired with an implementation of June, 2014
(Paragraph 3. d.)”
“MOTION LOST LATER IN THE
MEETING”
Resolution #C-097-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT the Rules of Procedure be suspended to allow Members of Council to
speak to Resolution # C-096-14 a second time.
“MOTION LOST”
Council Meeting Minutes - 28 - March 3, 2014
The foregoing Resolution #C-096-14 was then put to a vote and LOST ON THE
FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C-098-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT the expense increase of $15,487, for Communications – Online
services/photos/banners (Item #33 of Schedule “A”), be reduced by 15% to
$13,163.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Council Meeting Minutes - 29 - March 3, 2014
Resolution #C-099-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT the expense increase of $100,000 for Streetlighting (Item #44 of
Schedule “A”) be reduced by 10%.”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C-100-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT Human Resources automated time entry (Item #9 of Schedule “B”)
be approved in the amount of $10,000.”
“MOTION LOST”
Resolution #C-101-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT Human Resources automated time entry (Item #9 of Schedule “B”)
be approved in the amount of $16,100.”
“MOTION LOST”
Council Meeting Minutes - 30 - March 3, 2014
Resolution #C-102-14
Moved by Councillor Novak, seconded by Councillor Traill
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT Human Resources automated time entry (Item #9 of Schedule “B”)
be approved in the amount of $9,000.”
“CARRIED”
Resolution #C-103-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT no contribution be made to Museum Capital Reserve Fund –
Bowmanville (Account #544, Schedule “D”) and Museum Capital Reserve
Fund – Clarke (Account #545, Schedule “D”) in 2014.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Council Meeting Minutes - 31 - March 3, 2014
Resolution #C-104-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT $50,000 be allocated to the Computer Equipment Reserve Fund
(Account #521, Schedule “D”).
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C-105-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT no contribution be made to the Animal Services Capital Reserve
Fund (Account #523, Schedule “D”) in 2014.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Council Meeting Minutes - 32 - March 3, 2014
Resolution #C-106-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT no contribution be made to the Engineering Fleet Reserve Fund
(Account #505, Schedule “D”) in 2014.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C-107-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT $12,500 be allocated to the Community Improvement Plan Reserve
(Account #556, Schedule “D”).”
“CARRIED ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Council Meeting Minutes - 33 - March 3, 2014
Resolution #C-108-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT $12,500 be contributed to the Self Insured Losses Reserve
(Account #2902, Schedule “E”).”
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Resolution #C-109-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #C-088-14 be amended as follows:
“THAT no contribution be made to the General Capital Reserve (Account #2917,
Schedule “E”) in 2014.
“MOTION LOST ON THE FOLLOWING
RECORDED VOTE:”
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Traill
Councillor Woo
Councillor Hooper
Councillor Neal
Councillor Novak
Councillor Partner
Mayor Foster
Council Meeting Minutes - 34 - March 3, 2014
Resolution #C-110-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Rules of Procedure be suspended to allow Members of Council to speak to
the 2014 Current and Capital Budget a second time.
“MOTION LOST”
The foregoing Resolution # C-088-14 was then put to a vote and CARRIED AS
AMENDED ON THE FOLLOWING RECORDED VOTE:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Neal
Councillor Novak
Councillor Partner
Councillor Traill
Councillor Woo
Councillor Hooper
Mayor Foster
Report #2 - General Purpose and Administration Committee Report February 24,
2014
Resolution #C-111-14
Moved by Councillor Woo, seconded by Councillor Traill
THAT the General Purpose and Administration Committee Report of February 24,
2014 be approved, with the exception of Items #2 and #3.
“CARRIED”
Item 3
Resolution #C-112-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Council endorse in principle the 2014 Heroes Highway Ride and Rally, to
be hosted in Bowmanville and allow for a road closure of King Street East from
George Street to the west side of Liberty Street;
THAT the applicant complete all necessary steps for the road closure as per the
proposed Special Events on Municipal Highways By-law (2014-021);
Council Meeting Minutes - 35 - March 3, 2014
THAT all costs related to the road closure including the development of a traffic
management plan and pay duty police officers be borne by the applicant;
THAT in accordance with the proposed Special Events on Municipal Highways
By-law 2014-021, and with confirmation that the Heroes Highway Ride and Rally
is a registered not-for-profit organization, all costs related to the Municipal
Operations Department be waived; and
THAT Mr. Lou DeVouno be advised.
“CARRIED”
Item 2
Resolution #C-113-14
Moved by Councillor Novak, seconded by Councillor Traill
THAT the delegation of Pam Callus and Libby Racansky, Friends of the Farewell
Creek, and the Central Lake Ontario Conservation Authority, regarding Courtice Eco
Projects, be received with thanks; and
THAT the Courtice Eco Projects be referred to the Community Grant process.
“CARRIED”
STAFF REPORT(S)
Confidential Report PSD-016-14 – Sale of Surplus Property, Parts 2, 3 and 4, Plan
40R-22242, 4 Darlington Boulevard, Courtice
Resolution #C-114-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Confidential Report PSD-016-14 be received;
THAT Parts 2, 3 and 4 on Plan 40R-22242, being Part Lot 35, Concession 2, former
Township of Darlington, as shown in Figure 1, be sold to Courtyard Property
Investments Inc. for $150,000 substantially on the terms outlined in Attachment 1 to
Confidential Report PSD-016-14 (Agreement of Purchase and Sale);
THAT the net proceeds from the sale of the surplus properties be deposited into the
Municipal Acquisition Reserve;
Council Meeting Minutes - 36 - March 3, 2014
THAT staff and the Municipal Solicitor be authorized to take all necessary actions to
complete the transaction; and
THAT the interested party listed in Report PSD-016-14 be advised of Council’s
decision.
“CARRIED LATER IN THE MEETING”
Resolution #C-115-14
Moved by Councillor Neal, seconded by Councillor Woo
THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting
be closed for the purpose of discussing a matter that deals with a proposed or
pending acquisition or disposition of land by the municipality or local board.
“CARRIED”
The meeting reconvened in open session at 4:53 p.m.
The Mayor advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were
passed.
Resolution #C-114-14 was then put to a vote and CARRIED.
UNFINISHED BUSINESS
Resolution #C-116-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the presentation of Roger Anderson, Chair, Regional Municipality of Durham,
be received with thanks.
“CARRIED”
Councillor Neal requested staff to provide a response to the cancellation of the
bus to Holy Trinity Secondary School.
Council Meeting Minutes - 37 - March 3, 2014
BY-LAWS
Resolution #C-117-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-laws 2014-020 to 2014-025
2014-020 Being a By-law to regulate special events on private property
2014-021 Being a By-law to regulate special events on municipal highways
2014-022 Being a By-law to regulate temporary road occupancy
2014-023 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (Edmond Vanhaverbeke)
2014-024 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (Garry Murphy)
2014-025 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Corporation of the former Town of Newcastle (Gwendolyn Thiele, 1361189
Ontario Limited & Claret Investments Limited); and
THAT the said by-laws be approved.
“CARRIED”
PROCEDURAL NOTICE(S) OF MOTION
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
OTHER BUSINESS
Councillor Hooper questioned whether costs allocated to Operations snow
removal included manpower for the ice storm. The Director of Operations
indicated that those costs were included.
Council Meeting Minutes - 38 - March 3, 2014
CONFIRMING BY-LAW
Resolution #C-118-14
Moved by Councillor Hooper, seconded by Councillor Neal
THAT leave be granted to introduce By-law 2014-026, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 31d day of March, 2014 and reconvened on the 6th day of March, 2014; and
THAT the said by-law be approved.
"CARRIED"
ADJOURNMENT
Resolution #C-119-14
Moved by Councillor Partner, seconded by Councillor Novak
THAT the meeting adjourn at 4:57 p.m., March 6, 2014.
"CARRIED"
r
f�
M YOR E L LERK