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HomeMy WebLinkAbout03-03-2014 Council Meeting Minutes MARCH 3, 2014 Minutes of a regular meeting of Council held on March 3, 2014 at 7:00 p.m. and reconvening at 2:30 p.m. on March 6, 2014, in the Council Chambers. Councillor Hooper led the meeting in prayer. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor M. Novak Councillor W. Partner Councillor C. Traill, attended until 4:39 p.m., March 6, 2014 Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Manager of Infrastructure, R. Albright, attended until 11:50 p.m., March 3, 2014 Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella, attended at 2:30 p.m., March 6, 2014 Director of Community Services, J. Caruana, attended until 11:50 p.m., March 3, 2014 Corporate Initiatives Officer, C. Clifford Manager of Communications and Marketing, J. Cooke, attended until 4:38 p.m., March 6, 2014 Director of Planning Services, D. Crome Director of Operations, F. Horvath Deputy Treasurer, L. Gordon, attended at 2:30 p.m., March 6, 2014 Deputy Clerk, A. Greentree, attended until 4:47 p.m., March 6, 2014 Manager of Special Projects, F. Langmaid, attended until 10:10 p.m., March 3, 2014 Director of Corporate Services and Human Resources, M. Marano Recreation Services Manager, S. Meredith, attended at 2:30 p.m., March 6, 2014 Director of Finance/Treasurer, N. Taylor Director of Emergency Services/Fire Chief, G. Weir Administrative Assistant to the Municipal Clerk, C. Fleming Municipal Clerk, P. Barrie Council Meeting Minutes - 2 - March 3, 2014 DISCLOSURES OF PECUNIARY INTEREST Later in the meeting, Councillor Woo declared a pecuniary interest with respect to Correspondence Item D - 9 and Item 1 of Report #1 - 2014 Current and Capital Budget, Schedule “B” (i) Item 30 - Camp 30 Consulting. ANNOUNCEMENTS Councillor Partner announced the following:  A Gift of Art Speaker's Series featuring Michael Hackenburger, Bowmanville Zoo, on March 5, 2014, from 2:00 p.m. to 3:00 p.m.  Kendal Community Centre's Open Mic on March 15, 2014, from 1:00 p.m. to 5:00 p.m., doors open at noon with live music by the Good Old Boy’s and Side Kicks. Tickets are $5 at the door  Next Open Mic is April 19, 2014, with guest singer Mike Pollard Councillor Traill announced the following:  International Women's Day Breakfast on March 9, 2014, 9:30 a.m. at the CAW 222 Union Hall Councillor Woo announced the following:  Welcome Home Celebration for Tara Watchorn on Saturday, March 1, 2014, was a great event. He acknowledged elected officials who attended and business owners for their support  Re-opening and ribbon-cutting ceremony for Dewey's Cafe on March 5, 2014, at 10:00 a.m. Councillor Hooper announced the following:  Yuk Yuks Comedy Club on Saturday, April 5, 2014, 7:00 p.m. at the Garnet B. Rickard Recreation Complex, sponsored by the Clarington Swim Club  March 5, 2014, St. Marys Cement Open House on use of low carbon alternate fuels for production measures, 5:00 p.m. to 9:00 p.m. at the Beech Centre  March 5, 2014, Open House for the proposed Neighbourhood Park at Bons Avenue and Middle Road beside the Charles Bowman Public School, 5:00 p.m. to 9:00 p.m.  Euchre Extravaganza on March 15, 2014, at the COAA Councillor Hooper advised he attended the Museum's photography event on Friday, February 28, 2014, and the Sports and Leisure Fair on Sunday, March 2, 2014. Council Meeting Minutes - 3 - March 3, 2014 Councillor Neal announced that he will be moderating the "Heart Attack - Counter Attack" information session on March 8, 2014, at Faith United Church from 9:30 a.m. to 2:30 p.m. featuring Dr. Rakesh Bhargava, local Cardiologist. Councillor Novak announced the following:  She extended congratulations to the Museum for the photography event, which was very well attended and well done  March 4, 2014, Red Cross Flag Raising 1:00 p.m. to 1:30 p.m.  March 6, 2014, Durham Region Greenbelt Review Plan Meeting at the Courtice Community Complex, 6:00 p.m. to 9:00 p.m.  Purple Woods Conservation Area Maple Syrup Festival Pancake Days March 12, 13, and 14, 2014, 9:30 a.m. to 2:30 p.m.  Durham Region is looking for feedback on the Draft Durham Housing Plan 2014-2024 - "At Home in Durham", available on the Region's website until March 14, 2014 Mayor Foster announced the following:  Open House for new park in the Scugog Street Neighbourhood, Wednesday, March 5, 2014, from 6:30 p.m. to 8:00 p.m.  Great Celebration with Tara Watchorn on Saturday, March 1, 2014  March 11, 2014, 11:00 a.m. Grand opening of Smart Cuts at Townline Plaza Resolution #C-075-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the minutes of a regular meeting of Council February 10, 2014, be approved “CARRIED” PRESENTATIONS Roger Anderson, Chair, Regional Municipality of Durham, addressed Council to present his Annual Report. Chairman Anderson reviewed the following initiatives and accomplishments for 2013:  Progress on the Highway 407 East extension, Lakeridge Road Interchange, GO Transit East Rail Maintenance Facility  Confirmation from the Federal Government that a Regional Airport will be built in Pickering  Regional support for nuclear energy  Input into Provincial reviews of the Metrolinx funding strategy, the Provincial Policy Statement, and the Development Charges Review  Adoption of a new Region-wide Development Charges By-law Council Meeting Minutes - 4 - March 3, 2014  Investment of $2.7 million to rehabilitate 8.8 km of roads at various locations in Clarington including Liberty Street from Concession 4 to Taunton Road  Investment of $750,000 on traffic control signals and guide rail systems at 13 locations in Clarington  Durham Region Transit Ridership in excess of 10.6 million riders  Addition of the new high frequency PULSE service on Highway 2 including 30 new bus shelters. Ridership from July to December, 2013, just short of 1 million passengers  Completion of the first section of dedicated Bus Rapid Transit (BTR) lane, including a bike lane on the north side of Highway 2 between Harwood Road and Salem Road  Waste diversion increase to 54% with the expansion of curbside recycling to include additional plastics, batteries and e-waste materials  Collection of 27,000 kilograms of reusable material through Reuse Days with local charities  Durham Health Department working to raise awareness of nutritional issues with Twitter campaign, newsletter information and online learning through the "Discover Your Inner Chef!" tool  Eco-efficiency audit of 56 businesses under the "Partners in Project Green" Program  Survey of 11,000 businesses during second Durham Business Count with information to be used to plan and monitor job growth and promote economic development  Trade Mission to China holding meetings and touring Zibo, Wuxi and Hong Kong generating several business prospects  Live streaming of Council and Committee meetings on the Region's website at www.durham.ca Chairman Anderson noted that in 2013, the Region's gross spending was approximately $1.2 billion and that projects will bring jobs and new opportunities to Durham Region. He stated that Regional Council continues to urge the Province to include nuclear as an essential part of Ontario's energy future. Chairman Anderson acknowledged that until the Province decides how to fund Metrolinx projects, the extension of GO Rail to Bowmanville is essentially on hold; however, in comments on the development charges regime, the Region indicated that changes to address future service levels are needed to better support the growth of Durham's Regional Transit system. Chairman Anderson highlighted 2014 initiatives and opportunities:  Increase to property tax of 1.5% equating to approximately $36 for the average residence Council Meeting Minutes - 5 - March 3, 2014  Inclusion of $56.4 million for roads in 2014 budget, including $3.7 million to rehabilitate sections of Mosport Road, $3.8 million to replace the Orono Creek culvert on Main Street and $800,000 of preparatory work for future projects at the Taunton Road and Enfield Road intersection and on Martin Road between Nash Road and Baseline Road, $63.2 million for water supply system and $200.6 million for sanitary sewerage system  $11.5 million expenditure to replace more than 1600 polybutylene water service connections including 130 in Clarington  Expansion of the Port Darlington Water Pollution Control Plant  Work on the Courtice Trunk Sanitary Sewer in conjunction with the construction of Energy Park Drive  Extension of the Newcastle Sanitary Sewers under Highway 401 (pending Provincial approvals)  Commissioning of the Durham York Energy Centre is on target for acceptance of the facility by the end of the year  Commitments to the Municipality in the Host Community Agreement are underway and on track for completion in the fall  Completion of the new Fairview Lodge, an investment of over $50 million  Work on Phase I of the New Clarington Police Complex, valued at $40.1 million is proceeding well  Completion of 139 new affordable housing units in Whitby, funding secured for an additional 50 affordable units to be built in North Oshawa  Durham's Draft Ten-year Housing and Homelessness Plan is posted for public comment on the Region's Website  Launch of a strategy to substantially increase tree cover in Durham over the next decade to help offset greenhouse gas emissions  Proposal to engage a business consultant in Wuxi, China to develop leads for Durham included in the 2014 budget Chairman Anderson noted that Durham tourism strategies continue to highlight local food, heritage and culture, sports venues and the natural environment with a goal to collaborate and capitalize on Regional assets and bring more visitors to Durham. He noted, with the live streaming of Council and Committee meetings, it is hoped that more residents will become involved in Regional issues as they prepare to elect their Regional Council and, for the first time, the Regional Chair. Chair Anderson stated that 2014 is the Region's 40th Anniversary and extended an invitation, on behalf of Regional Council, to Council, staff and residents to attend the Anniversary Open House on Thursday, June 26, 2014, from 5:00 p.m. to 9:00 p.m. at Regional Headquarters for an evening of fun for the entire family. Chairman Anderson responded to questions from Members of Council. Council Meeting Minutes - 6 - March 3, 2014 DELEGATIONS Resolution #C-076-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Order of the Agenda be altered to hear the delegation of Doug Taylor prior to the delegation of Clint Cole. “CARRIED” Marilyn Morawetz, Chair, Jury Lands Foundation, addressed Council concerning Correspondence Item D – 9 - Budget for Study Funding for Camp 30 and Progress Report. Ms. Morawetz advised the newly formed Foundation, in addition to establishing its name, has adopted a mission statement, and is currently in the process of drafting by-laws for incorporation as a charity. She noted that the Museum of Civilization is looking to tell the missing stories of the 20th Century of Canada and the role Durham played in the Second World War effort can be told. Ms. Morawetz stated the Jury lands have local, provincial and international significance and the Foundation is hoping Council will assist them in positioning the site as a destination for military buffs and educational tours. Ms. Morawetz advised that one of the reasons for the formation of the Foundation was to provide an opportunity to seek funding that neither the Municipality nor the private property owner were eligible to apply for. She noted that to obtain these grants, the Foundation must have a long-term interest in the property. Ms. Morawetz expressed appreciation to Council for the support provided to date and requested Council's approval for staff's continued assistance, to enter into negotiations with the developer to allow the Foundation to plan for the future and apply for grants, and to approve the funding request in the 2014 budget for studies to access the structural requirements and to develop a long-term plan for Camp 30. Ms. Morawetz acknowledged the interest in and ongoing concerns for the property and its history noting its uniqueness in that it is here, it is real and it is a solid connection to the people who live here both now and historically. Councillor Novak temporarily left and re-entered the meeting. Doug Taylor, Enniskillen Environmental Association (EEA), addressed Council concerning Correspondence Item I – 18 - Proposed Clarington Transformer Station. Resolution #C-077-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Council recess for five minutes to allow staff to address technical difficulties. “CARRIED” The meeting reconvened at 8:32 p.m. Council Meeting Minutes - 7 - March 3, 2014 Mr. Taylor referred to a site map on display noting the proposed Clarington Transformer station is to be built on the government protected Oak Ridges Moraine using 750 MVA transformers, which are 56 ft. wide, 20 ft. long and 45 ft. high, the largest to be used in Canada. Mr. Taylor stated the EEA, has made presentations to all levels of government pointing out errors and omissions, contradictions and faulty data in the reports being used by Hydro One to justify the site location. He advised the EEA has commissioned world-renowned hydrogeologists from the University of Guelph who have reported and supported the findings but that these reports have been ignored. He stated there is a public document entitled "Land Assessment and Remediation Plan" (LAR) which was published by Hydro One confirming that any transformer station should be located in an industrial park where the damage caused would be minimal. He noted the document also states that on a daily basis, the transformer produces contaminants such as lead, mercury, cadmium and toxic oils, substances having the potential to adversely affect human health, and the pollution occurs both inside and outside their property fence despite having containment systems. Mr. Taylor advised that the toxins will eventually reach the water table and that an aquitard will only slow the process. Mr. Taylor pleaded with Council to help stop the project from being developed at this location. He also requested the Association be on record as holding Council accountable should a Walkerton-type catastrophe occur. Clint Cole, Enniskillen Environmental Association (EEA), addressed Council, as a resident and Member of the Association and on behalf of residents in attendance at tonight's meeting concerning Correspondence Item I – 18 - Proposed Clarington Transformer Station. A video clip entitled “West End Hydro Facility Erupts in Flames” was played during Mr. Cole's presentation. Mr. Cole stated when considering a major undertaking such as the Hydro One proposal, it is necessary to ensure that the premise for the project is correct and supported by all gathered information. Mr. Cole reviewed the premise that the Oak Ridges Moraine is the only location for the mega transformer station and the reasons to support the premise. He refuted reasons that Government legislation allows for the building of a mega transformer on the Oak Ridges Moraine and that it is the only suitable site for this construction, that the groundwater that supplies 250,000 Ontarians with clean drinking water will remain safe, that there is no risk of contamination to the groundwater at the site, that the hydrogeological composition of the site is appropriate for the undertaking, that the environmental assessment performed on the site was appropriate for the scale of the project, and that the government reviewed all of the relevant material and made sound decisions based on the facts presented. Mr. Cole stated that the Oak Ridges Moraine Conservation Plan protects the Oak Ridges Moraine and the draft ESR clearly states that sensitive features prohibit the use of this site when alternatives exist. He noted there are more suitable locations available in industrial areas where contamination will have the least impact. Mr. Cole stated that world-renowned specialists in groundwater research have concluded that insufficient site specific hydrogeological characterization has been conducted to ensure the safeguarding of groundwater and that the LAR report indicates that contaminates pollute the site they are built on and also beyond the borders of the transformer station. Council Meeting Minutes - 8 - March 3, 2014 Mr. Cole expressed concern that the Class Environmental Assessment performed several years ago was for a much smaller scale project called the "Enfield Transformer Station" which was never developed and that Hydro One is now applying this same assessment intended for a small scale transformer station to its proposal for this mega transformer station on an adjoining property. Resolution #C-078-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the delegation of Clint Cole be extended for an additional two minutes. “CARRIED” Mr. Cole expressed concern that the final report and approval by the Minister of the Environment did not acknowledge legitimate concerns raised by citizens and specialists in the field. He confirmed that the Hydro One project has failed on every account and he questioned how this project has reached this stage in its development. Mr. Cole requested Council to request Hydro One to allow staff and Group 360 to have unrestricted site access to conduct the necessary peer evaluation and to provide assistance in any possible manner. In response to questions, Mr. Cole confirmed that the Association would like the project to be relocated to a site at Wilson Road and Winchester Road. Doug Anderson, President DurhamCLEAR, addressed Council concerning Correspondence Item D – 8 - Enbridge Line 9 Pipeline, a high pressure crude oil pipeline crossing the full width of Clarington, including numerous streams and significant wetlands. Through use of a PowerPoint presentation, Mr. Anderson reviewed seven conditions which the Province requested the National Energy Board (NEB) to impose including a hydrostatic test of the line, an independent 3rd party review of the risk and engineering assessments, insurance coverage of $1 billion, incorporation of vulnerable areas and source protection plans into the high consequence area and environmentally sensitive area maps, incorporation of vulnerable areas into its Emergency Response Plan, to conduct emergency response exercises annually with all municipalities who want them and to publish an annual report on Line 9, including information about maintenance, spills and integrity testing. Mr. Anderson expressed concern that the Province did not indicate what would be done if Enbridge did not impose the conditions. He stated the reason for his delegation this evening is that he feels the Province needs to be reminded of the conditions they enunciated noting that he has already appeared before the Regional Works Committee and Ajax Council and will be appearing before Whitby Council next Monday. Mr. Anderson acknowledged that the NEB process is over but that the Province has leverage on Enbridge directly. Council Meeting Minutes - 9 - March 3, 2014 Resolution #C-079-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the delegation of Doug Anderson be extended for an additional five minutes. “CARRIED” Mr. Anderson reviewed a draft resolution for Council's consideration. He requested that Council support the conditions and urge the Province to conduct a full environmental assessment if the conditions are not met. Mr. Anderson stated that it is feasible to build a pipe that won't leak by using thicker steel. He referred to a chart referencing the 12 leaks that have occurred on Line 9, noting the thinner the walls the more the leaks and greater the risk. He suggested that wall thickness be a minimum of 3/8". Mr. Anderson requested Council to adopt the resolution and forward it to the Province for consideration. Resolution #C-080-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Council recess for ten minutes. “CARRIED” The meeting reconvened at 10:22 p.m. COMMUNICATIONS Correspondence Item I – 20 was received as a Hand-out. Resolution #C-081-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the communications to be received for information be approved, with the exception of Item I - 18. “CARRIED” I - 1 Minutes of the Ganaraska Region Conservation Authority dated January 16, 2014 I - 2 Minutes of the Clarington Accessibility Advisory Committee dated February 5, 2014 Council Meeting Minutes - 10 - March 3, 2014 I - 3 Minutes of the Agricultural Advisory Committee of Clarington dated February 13, 2014 I - 4 Minutes of the Clarington Heritage Committee dated February 13, 2014 I - 5 Minutes of the Sustainable Clarington Community Advisory Committee dated February 13, 2014 I - 6 Minutes of the Clarington Safe Communities Advisory Committee dated February 20, 2014 I - 7 Deb Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Leya Barry, Adaptation and Resilience Project Coordinator, International Council for Local Environmental Initiatives (ICLEI) Canada, advising that on February 12, 2014, Regional Council adopted the following resolution pertaining to Corporate Climate Change Update: Corporate Adaptation Plan (2013 to 2017), Emission Reduction Programs, and Corporate Carbon Footprint and Forecast: Corporate Greenhouse Gas Inventory (2012) and Forecast 2013 to 2017 “a) THAT the corporate greenhouse gas inventory update and forecast, as reported in Report #2013-J-25 (Appendix #2 of Report #2014-J-1), be received, including 2012 estimates for Regional facilities, fleets, traffic signals, water supply and sanitary sewerage operations, and Regional solid waste landfills; The Corporate Adaptation Plan (2013 to 2017) b) THAT based upon the vision for corporate climate adaption, as set through previous Regional Council direction, or more specifically to: i) Become more adaptive to the changing climate by developing, implementing and ensuring the ongoing monitoring of an effective and forward looking Corporate Adaptation Plan; and, ii) Enhance the Region’s ability to moderate potential damages, take advantage of opportunities, and enhance its ability to cope with the consequences of climate changes through the integration of adaptation considerations into annual corporate risk management, asset management and business planning processes; Council Meeting Minutes - 11 - March 3, 2014 THAT the Region’s first consolidated annual Corporate Climate Adaptation Plan (Adaptation Plan), included on the DVD as Attachment #1 to Joint Report #2013-J-25 (Appendix #2 to Joint Report #2014-J-1) be endorsed, consistent with 2013 business, risk and asset management plans and budget approvals and based on a multi-disciplinary effort by staff from across the organization to enhance corporate adaptive capacity, including ongoing initiatives and additional 2013 funding allotments to advance 2013 to 2017 goals to further: 1. Protect water quality, prevent water losses and implement Source Water Protection Plans for the Region, including proposed policies and actions to mitigate drinking water threats; 2. Increase public awareness of environmental health risks and projected impacts from environmental health issues; 3. In optimizing asset life-cycles and ensuring facilities, fleets equipment, facility sites and systems (e.g. roads, water, sewer, etc.) continue to operate effectively, formally expand asset management planning processes to broaden consideration of risk, including changes in environmental conditions; 4. Reduce the infiltration of groundwater and stormwater into the sanitary sewer collection system; 5. Continue to improve the quality of sanitary sewerage effluent through treatment process improvements and water pollution control plant upgrades/replacements, continuing to ensure that effluent meets regulatory compliance; 6. Maintain effective and up-to-date emergency plans for natural and human-caused emergencies; 7. Investigate and maximize grants available from senior governments to fund infrastructure adaptation initiatives and ensure full cost recovery rates to sustain water/sewer infrastructure; c) THAT Joint Report #2014-J-1 and the attached Adaptation Plan (Appendix #2 to Joint Report #2014-J-1) be submitted to staff of the International Council for Local Environmental Initiatives (ICLEI) Canada as completion of the Canadian Adaptation Initiative milestone process; and Council Meeting Minutes - 12 - March 3, 2014 d) THAT Joint Report #2014-J-1 be forwarded for information to the Region’s eight local area municipalities and the Durham Region Roundtable on Climate Change.” I - 8 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2014-P-8 of the Commissioner of Planning and Economic Development – Durham Agricultural Advisory Committee (DAAC) 2013 Annual Report and 2014 Workplan. I - 9 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2014-P-9 of the Commissioner of Planning and Economic Development – Durham Environmental Advisory Committee (DEAC) 2013 Annual Report and 2014 Workplan. I - 10 Roger Saunders, Director, Strategic Planning, Regional Municipality of Durham, forwarding a copy of Report 2014-P-10 of the Commissioner of Planning and Economic Development – Durham Trail Co-Ordinating Committee (DTCC) 2013 Annual Report and 2014 Workplan. I - 11 Gord Geissberger, Coordinator, Marketing and Communications, Central Lake Ontario Conservation Authority (CLOCA) forwarding News Releases th regarding the 39 Annual Maple Syrup Festival being held at the Purple Woods Conservation Area on March 8 to 16, 22, 23, 29 and 30, 2014, and th the 10 Annual CLOCA Tree Seedling Program, a program offering a large selection of native tree and shrub seedlings for purchase at a cost of $.60 to $1.20 each. The deadline for orders is March 21, 2014. Order forms and additional information is available at www.cloca.com. I - 12 Deborah Nicholson, Local Area Manager, Canada Post, advising that following a review of customer traffic patterns at the Kendal Post Office, Canada Post will be realigning the hours of operation during the week and will no longer offer Saturday retail service as of April 7, 2014; indicating the weekday hours at the post office will be Monday, Tuesday, Wednesday and Friday, 11:00 to 13:00 and 14:00 to 16:15, Thursday 11:00 to 13:00 and 14:00 to 17:45; and, advising that Canada Post remains committed to providing postal services in urban and rural communities across the country and that changes are necessary as part of the response to the decline of Lettermail volumes and being able to offer affordable services to all Canadians. Council Meeting Minutes - 13 - March 3, 2014 I - 13 Marilyn Toft, Council Secretariat Support, City of Toronto, advising Council that on January 29 and 30, 2014, Toronto City Council endorsed the following resolutions adopted by the Greater Toronto and Hamilton Area (GTHA) Mayors and Regional Chairs at a meeting held on January 17, 2014: Resolution Number 1 “THAT: 1. The Provincial and Federal governments share equally in this disaster with municipalities by each funding 1/3 of the full cost of response and ongoing recovery from the ice storm for affected municipalities. 2. THAT the Provincial and Federal governments treat all applicable municipalities equally and equitably. 3. THAT the Provincial and Federal governments recognize the urgency of this matter and provide a response by March 1, 2014. 4. THAT this resolution be sent to the Premier of Ontario, the Prime Minister of Canada, the local Members of Provincial Parliament and Members of Parliament, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities.” And Resolution Number 2 “THAT the Provincial and Federal governments establish new programs and expand existing programs to address disaster mitigation involving forestry, erosion control, winter storms, tree canopy and other severe storm events, that reflect the reality of climate change and such programs to include funding for rehabilitation of municipal infrastructure to mitigate this and future environmental and storm event impacts. THAT this resolution be sent to the Premier of Ontario, the Prime Minister of Canada, the local Members of Provincial Parliament and Members of Parliament, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities.” Council Meeting Minutes - 14 - March 3, 2014 I - 14 John R. O’Toole, MPP, Durham, writing to the Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing, forwarding a copy of Council’s correspondence regarding the application under the Ontario Disaster Relief Assistance Program (ODRAP) for costs resulting from the December ice storm; requesting the Minister’s response to what her plan is to respond to the requests from municipalities for emergency funds to cover added costs and damage to infrastructure and what the Province has done to develop its response and to share the details of its plan with municipalities and all citizens; and, expressing concern that the Province has lost valuable time in developing a thorough, equitable and disciplined policy for working with municipalities to address impacts from the ice storm. I - 15 John R. O’Toole, MPP, Durham, writing to the Honourable James Bradley, Minister of the Environment, forwarding a copy of Council’s correspondence regarding EBR-012-0614 (Clarington Wind Farm – Port Granby area of former Clarke Township); reiterating the Municipality’s concerns as listed in Council’s January 10, 2014, correspondence; expressing concern that the noise/sound receptor and set-back impose restrictions on Mr. Don Katsumi’s lands; and, reiterating that Council is on record as advising the Province that Clarington is an unwilling host for industrial wind turbines. I - 16 John R. O’Toole, MPP, Durham, thanking Council for keeping him informed on the work being done regarding the future of Camp 30 including the membership of the “Forming Group” for the Camp 30 Foundation. I - 17 St. Marys Cement forwarding a Notice of Public Open House to be held on March 5, 2014, from 5:00 p.m. to 9:00 p.m. at the Clarington Beech Centre providing an opportunity for members of the public to review information regarding the proposed use of alternative low-carbon fuel at the Bowmanville Cement Plant and to speak directly with project team members; encouraging public input; and, advising that submission of comments or questions can be addressed to the project website at http://stmaryscement.com or by contacting Rueben Plaza, Environmental Manager, JRPlaza@vcsmc.com or (905)-623-3341, ext. 242 or Janine Ralph, Project Manager, Janine.Ralph@hdrinc.com or 905-380-8568. I - 19 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham, forwarding copies of the following documents, in accordance with the Notice of Approval to Proceed with the Undertaking regarding the Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record:  Letter to the Ministry of the Environment dated January 21, 2014, regarding Submission of the November and December, 2013 Complaint and Inquiry Logs  Durham York Energy Centre Project Team Log (November 2013) Council Meeting Minutes - 15 - March 3, 2014  Durham York Energy Centre Project Team Log (December 2013)  Durham York Energy Centre Call Centre Log (December 2013)  Letter to the Ministry of the Environment dated January 21, 2014, regarding Request for Revised Submission Date for the Durham York Energy Centre Third Party Independent Audit Report #4  Letter to the Ministry of the Environment dated January 29, 2014, regarding Submission of the Durham York Energy Centre Spill Contingency and Emergency Response Plan  Durham York Energy Centre Spill Contingency and Emergency Response Plan Comment and Response Table (January 13, 2014)  Durham York Energy Centre Spill Contingency and Emergency Response Plan (January 13, 2014); and advising that the documents are also available on the EFW project website at http://www.durhamyorkwaste.ca/project/efw-committee.htm I -20 The Honourable Linda Jeffrey, Minister, Ministry of Municipal Affairs and Housing, forwarding a news release and backgrounder regarding the Ontario government’s decision to help municipalities affected by the December 2013 ice storm by working with the Federal government to fund 100% of a municipality’s eligible recovery costs through a one-time Ice Storm Assistance Program; advising that it is anticipated that the program would cover costs related to the immediate emergency response, such as setting up warming centres and the subsequent clean-up of debris necessary to protect public safety; indicating costs incurred by the Province for a natural disaster of this size qualify for federal government assistance under the Disaster Financial Assistance Program and the Province will seek federal reimbursement for costs under this Program; and, advising that the Province is conducting two separate reviews in response to the ice storm – the After-Action Report dealing with coordination among all parties involved during emergencies and the Supply Chain Review examining how critical supplies are procured and distributed during large-scale emergencies. Both reviews will be completed by late spring. I - 18 Clint Cole, writing on behalf of the resident members of the Enniskillen Environmental Association, requesting Council to adopt a resolution requesting Hydro One Inc. to permit Clarington staff and their consultant Group 360 to have unrestricted site access to conduct the necessary professional peer evaluation field work on the Clarington Transformer Station site and to assist the association any way possible to accomplish this due diligence assessment prior to the proposed station proceeding. Mr. Cole has also forwarded correspondence from Dr. John Cherry, one of the directors of the Canadian research group at the G360 Centre for Applied Groundwater Research in the School of Engineering at the University of Guelph, writing to the Honourable Jim Bradley, Minister of the Environment, advising he has been retained by the Enniskillen Environmental Association to independently review the Draft ESR for the Council Meeting Minutes - 16 - March 3, 2014 proposed large scale hydro transformer station in Clarington and indicating that following the review of the EA Draft Environmental Study and related documents, it is his expert opinion that insufficient site specific hydrogeological characterization has been conducted to ensure the safeguarding of groundwater used by residents in the area and beyond for domestic water supply from private wells and for the protection of hydrologically sensitive features, and concluding that the appropriate questions needing answers were not stated explicitly and environmental impact analysis was not addressed with appropriate data for such a development on the Oak Ridges Moraine. Dr. Cherry has requested to meet with the Minister to discuss the matter to the extent that it deserves a particularly higher level of professional scrutiny. Resolution #C-082-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the Council of the Municipality of Clarington write to Hydro One and request that the Enniskillen Environmental Association and their consultant, Group 360, be allowed access to the proposed Clarington Transformer Site to perform an independent hydrological study; THAT Council authorize a maximum of $25,000 for the assessment, being funded from a transfer from the 2013 Donations Account to the Consulting Reserve; THAT the results of the study be forwarded to the Ministry of the Environment, Hydro One, the Enniskillen Environmental Association, Central Lake Ontario Conservation Authority, the Municipality of Clarington and John O’Toole, MPP, Durham; and THAT Hydro One and the Ontario Power Authority be requested to provide information on the feasibility of the Wilson Road/Winchester Road site. “CARRIED ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Novak √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Hooper √ Mayor Foster √ Council Meeting Minutes - 17 - March 3, 2014 CORRESPONDENCE FOR DIRECTION Resolution #C-083-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Correspondence Items D - 1 to D - 6 be approved as per the Agenda. “CARRIED” D - 1 Sylvia Jaspers-Fayer, Committee Chair, Clarington Accessibility Advisory Committee, requesting that June 1 to June 7, 2014, be proclaimed as “National Accessibility Awareness Week” in recognition of the challenges faced daily by many residents who experience accessibility issues in their lives. (Proclaimed) D - 2 Jisha John, Branch Manager, Canadian Red Cross, requesting that March 2014, be proclaimed as “Red Cross Month”, to raise public awareness of the work of the Red Cross in the community; and, requesting that the Red Cross flag be flown for the month and a flag-raising ceremony be held. (Proclaimed and permission granted to fly the Red Cross Flag) D - 3 The Honourable Michael Coteau, Minister of Citizenship and Immigration, advising that nominations for the Newcomer Champion Awards are being accepted until March 15, 2014, to recognize individuals and groups who celebrate and promote cultural heritage, foster an understanding Ontario’s cultural diversity and assist newcomers to successfully settle and integrate in their community and province in three categories: Celebrating Inclusion and Diversity, Promoting Cultural Heritage and Integration of Immigrants; and, indicating nomination forms and more information is available at www.ontario.ca/honoursandawards. (Correspondence referred to the Municipal Clerk to place information on the Municipal website) D - 4 Kathy Crowhurst, Lupus Foundation of Ontario, requesting that May 10, 2014 be proclaimed “World Lupus Day” and the entire month of October be proclaimed “October is Lupus Awareness Month” to raise awareness of the signs and symptoms of lupus and to call for increases in public and private sector funding for medical research on lupus, targeted education programs for health professionals, patients and the public, and worldwide recognition of lupus as a significant public health issue. (Proclaimed) Council Meeting Minutes - 18 - March 3, 2014 D - 5 Peter and Anu Thorne writing further to their delegation to the General Purpose and Administration Committee of January 20, 2014, requesting Council to repeal the heritage designation on their home at 210 King Avenue West, Newcastle; indicating that they have met with staff and the Heritage Committee and have come to a mutual determination to allow sufficient time to assess what elements might be removed from the said designation; and, respectfully withdrawing their request for a repeal of the heritage designation by-law on their property. (Correspondence referred to the Director of Planning Services) D - 6 Jim Richards questioning whether Council has received a report or opinion from the Environmental lawyer engaged to provide a legal opinion on whether the Region’s final monitoring plan for the Energy-From-Waste facility will comply with sections 3.2 and 3.3 of the Host Community Agreement and, if not, what remedies Clarington can avail itself to enforce the Community Agreement; and also questioning the nature of the response and when the opinion will be dealt with in the public session. (Advised that the opinion has been received and that it is confidential communication subject to Solicitor/Client privilege and is therefore not available for release to the public) D - 7 Association of Municipalities of Ontario (AMO) forwarding information on Bill 69 the Prompt Payment Act, 2013, an Act, that if passed, will have significant impacts on a municipality’s ability to manage taxpayer funds prudently in construction and infrastructure contracts by imposing unrealistic and imprudent timelines for payment and to review work and certify payments, limit a municipality’s ability to hold back reserves for warranty and maintenance, and, does not reflect the complex nature of financial arrangements under large infrastructure projects; suggesting that Bill 69 be amended to allow municipalities to continue to exert prudent stewardship over public financial resources; and, urging Council to write members of the Standing Committee, the party leaders and local MPPs to voice their concerns. Resolution #C-084-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Correspondence Item D - 7 from the Association of Municipalities of Ontario (AMO) with respect to Bill 69 the Prompt Payment Act, 2013, be endorsed. “CARRIED” Council Meeting Minutes - 19 - March 3, 2014 D - 8 Doug Anderson, President, DurhamCLEAR, advising Council that the National Energy Board (NEB) held public hearings last fall on the application by Enbridge to reverse the flow of their Line 9 pipeline which crosses the full width of Durham Region noting the NEB will issue its decision before the end of March; indicating that the Province expressed deep concerns in its final submission to the hearing and set out seven minimum conditions they felt should be imposed before the NEB approves Enbridge’s application; advising that DurhamCLEAR is concerned that the Province may be softening their position which could have dire consequences for Durham Region and are approaching municipalities along the route to ask them to urge the province to protect its citizens and follow through on the conditions enunciated; forwarding a draft resolution for Council’s consideration; and, suggesting that all of Durham should be designated as a “high consequence area” due to the fact that Durham Region has the highest concentration of watercrossings on the entire line and has a rapidly increasing population. Resolution #C-085-14 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS Line 9 is a high pressure oil pipeline that crosses the full width of Durham Region, and Enbridge has applied to the National Energy Board (NEB) for permission to: 1. Reverse its flow so that it carries crude oil from Westover to Montreal 2. Increase its flow from 240,000 barrels to 300,000 barrels per day 3. Include diluted bitumen to the classes of petroleum it can carry WHEREAS the Regional Municipality of Durham submitted a Letter of Comment to the NEB highlighting its concerns which was endorsed by the Municipality of Clarington on September 16, 2013, and Letters of Comment expressing similar concerns were submitted by the Towns of Ajax and Whitby as well as private individuals and organizations; and WHEREAS the Province of Ontario also expressed its concern in its submission to the NEB and set out 7 minimum conditions that they felt should be imposed before the NEB approved Enbridge’s application: 1. A hydrostatic test of the Line rd 2. An independent 3 party review of the risk and engineering assessments submitted by Enbridge 3. Insurance coverage of $1 billion 4. That Enbridge incorporate vulnerable areas and source protection plans into their high consequence area and environmentally sensitive area maps 5. That these vulnerable areas be incorporated into its emergency response plan Council Meeting Minutes - 20 - March 3, 2014 6. Conduct emergency response exercises annually with all municipalities who want them 7. Publish an annual report on Line 9, including information about maintenance, spills and integrity testing WHEREAS, in the course of the Line 9 hearing process, it was stated that Durham Region has the highest concentration of watercourse crossings along the entire pipeline, which with inadequate emergency response times of between 1.5 and 4 hours, puts Durham Region communities, citizens, businesses and natural environment at increased risk in the event of a pipeline spill; and WHEREAS, the Municipality of Clarington has no regulatory authority over this pipeline. THEREFORE BE IT RESOLVED: THAT the Municipality of Clarington supports the conditions set out by the Province of Ontario, and requests the NEB impose those conditions in any approval it may issue on the proposed project; THAT due to the high concentration of watercourses and wetlands that the pipeline crosses in Durham Region and its rapidly increasing population, the Municipality of Clarington requests the Province of Ontario file a motion with the NEB asking the NEB to, as a condition of approval, require that Enbridge reinforce the pipeline to have a minimum thickness of 9.5 millimetres, which is 3/8 inch, where it crosses a ‘high consequence area’ and require Enbridge to provide increased protection for Durham Region’s communities and natural environment by establishing an Enbridge Oil Pipeline emergency response crew in Durham Region to reduce emergency response times; and THAT should the NEB’s decision not require Enbridge to fulfill these conditions, the Province of Ontario and Enbridge Oil Pipelines work collaboratively to reinforce the pipeline where it crosses a ‘high consequence area’ and to establish an Enbridge Oil Pipeline emergency response crew in Durham Region to reduce emergency response times. AND FURTHER that this resolution be forwarded to Ontario Premier Kathleen Wynne, Energy Minister Bob Chiarelli, and Environment Minister Jim Bradley, with copies to the National Energy Board, Federal Minister of Natural Resources Joe Oliver, Federal Environment Minister Leona Aglukkaq, the Regional Municipality of Durham, City of Pickering, Town of Whitby, City of Oshawa, Town of Ajax, Erin O’Toole MP and John O’Toole, MPP. “CARRIED” Council Meeting Minutes - 21 - March 3, 2014 Councillor Woo declared a pecuniary interest with respect to Correspondence Item D – 9 as it relates to budgetary matters respecting the Jury lands and he is Member of the Jury Lands Foundation and left the Council Chambers during discussion on this matter. D - 9 Marilyn Morawetz, Chair, Jury Lands Foundation, reporting further to Council’s Resolution #C-282-13 endorsing the establishment of a foundation for the long-term management of the Camp 30 lands; advising that in addition to establishing their name, the Foundation has adopted a mission statement and are in the process of working through the drafting of bylaws for incorporation as a charity; advising that the Museum of th Civilization is looking to tell the missing stories of the 20 century history of Canada and the Jury lands, with their local, provincial, national and international significance is a logical site to be proposed as a destination for military buffs and educational tours; and, requesting Council’s continued support in providing the assistance of municipal staff, by entering into negotiations with the developer so that the Foundation has some certainty regarding the long-term interest in the lands/buildings so that they can plan for the future and apply for grants to help secure the buildings in the short term; and requesting Council to approve the budget as set out in Resolution #C-282-13 to incorporate sufficient funds for studies to access the structural requirements and to develop a long term plan for Camp 30. Resolution #C-086-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Correspondence Item D – 9 from Marilyn Morawetz, Chair, Jury Lands Foundation, with respect to the budget for study funding for Camp 30, be advised of action taken with respect to the 2014 budget. “CARRIED” Councillor Woo returned to the meeting. COMMITTEE REPORT(S) Report #1 - General Purpose and Administration Committee Report February 21, 2014 Resolution #C-087-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT in accordance with Section 10.12.34 of the Procedural By-law, the meeting be extended until 11:30 p.m. “CARRIED” Council Meeting Minutes - 22 - March 3, 2014 Resolution #C-088-14 Moved by Councillor Hooper, seconded by Councillor Neal 2014 CURRENT AND CAPITAL BUDGET 1. THAT Report FND-002-14 be received; 2. THAT the 2014 Operating and Capital budgets be approved as outlined in Schedule “A” of Report FND-002-14, at an estimated tax levy impact of 3.43% (exclusive of tax policy impacts), as detailed in Report FND-002-14 with the following amendments: a. Item #38, Insurance be reduced from $200,000 to $175,000; b. Item #30, Community Services facilities increased tax support to capital, be changed from $104,200 to $69,200 and the Sports Hall of Fame expansion be referred to the 2015 Budget; c. Item #31, Council Travel, in the amount of $6,000, be deleted; 3. THAT the following items listed, as itemized in Schedule “B” of Report FND-002-14, be approved: a. Item #5, the Operations Roads additional capital levy, be approved in the amount of $200,000 and funded through the 2014 tax levy; b. Item #4, the Engineering Roads additional capital levy, be approved in the amount of $200,000 and funded through the 2014 tax levy; c. Item #11, the Tourism Plan – Clarington Tourism Marketing Board, be approved in the amount of $7,000 and funded through the 2014 tax levy; d. $100,750 be allocated to be held in trust, in the Fire Reserve Fund, to offset the future costs of the hiring of Fire Suppression Staff; e. Item #1, the Proposed New Part-time Tourism Co-Ordinator for Corporate Services, with an annual cost of $35,000, with an implementation to begin July 1, 2014, resulting in a 2014 tax levy impact of $17,500; f. Item #1, the Proposed New Manager of Operations be approved, with an annual cost of $125,000, with an implementation to begin July 1, 2014 for a 2014 tax levy impact of $62,500; g. Item #1, the Proposed New Senior GIS Software Technician, with an annual cost of $90,000, with an implementation to begin in the fourth quarter for a 2014 tax levy impact of $22,500; h. Item #1, the two Operations Summer Students be approved, for a 2014 tax levy impact of $20,000; i. Item #30, Camp 30 Consulting, be approved in the amount of $20,000, and funded through the 2014 tax levy; and the Consultant be requested to liaise with the Kaitlin Corporation, owners of the Camp 30 Lands, and the Jury Lands Foundation; Council Meeting Minutes - 23 - March 3, 2014 j. Item #27, Older Adult Strategy tax levy component (90% dc funded), be approved in the amount of $6,000, and funded through the Older Adults Operating Reserve Fund; k. Item #22, MAC Lighting Controls, be approved, in the amount of $6,500, and funded through the 2014 tax levy; l. Item #28, Community Services Special Events, be approved in the amount of $1,400, and funded through the 2014 tax levy; m. Item #14, Animal Services Intake Room, be approved in the amount of $16,500, and funded through the Animal Services Capital Reserve Fund; 4. THAT Schedule “C”, External Agencies 2014 Increases, of Report FND-002-14 be approved; 5. THAT Schedules “D”, “E” and “F” of Report FND-002-14 outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds be approved with the following amendment: a. The annual Physician Recruitment Operating Reserve Fund contribution from an impact/escrow reserve fund of $60,000, as identified in Schedules “D” and “F”, be terminated. 6. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 7. THAT the financing of Capital projects, as outlined in the documents attached to Report FND-002-14, be approved; 8. THAT the external agencies, referred to in Schedule “C” of Report FND-002-14 be advised of Council’s decision regarding their grant request; 9. THAT the Mayor’s Golf Tournament be authorized to take place in 2014, at no cost to the tax base with the net proceeds from the Mayor’s Golf Tournament to be directed to the Bethesda House; 10. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund, Impact/Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 11. THAT one-time funding be provided to the Clarington Museums of $35,000 with $17,500 from the Bowmanville Museum Reserve Funds and $17,500 from the Clarke Museum Reserve Funds to offset a loss of provincial grant funds; 12. THAT the Clarington Tourism Marketing Board be advised of Council’s decision with respect to their request for approximately $7,000 for a tourism plan cost shared with Central Counties Tourism; Council Meeting Minutes - 24 - March 3, 2014 13. THAT the intent to fund the Courtice Library expansion into the vacant space at the Courtice Community Complex to complete the initially planned 12,000 square feet, including debenture repayments and financing to the extent allowable from future development charges be expressed; 14. THAT the recommendations contained in the Monteith Brown report entitled “Expansion of Library Services for the Courtice Community” dated December 2013 form the basis for the library’s position with respect to the 2015 update of the Development Charges by-law and be referred to the 2015 update of the Development Charges by-law; 15. THAT the land acquisition component of the recommendations from the Monteith Brown report also be referred to the Finance Department for consideration in the 2015 update of the Development Charges by-law; 16. THAT Best Road and Bellamy Road rehabilitation projects be referred to the municipality’s standard practice of prioritized scheduling of road projects and the delegations be advised; 17. THAT Report FND-002-14 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 18. THAT the appropriate By-laws to levy the 2014 tax requirements for Municipal Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. (CARRIED AS AMENDED LATER IN THE MEETING) (See following motions) Councillor Woo declared a pecuniary interest with respect to Paragraph 3 i., Camp 30 Consulting (Item #30 of Schedule “B”), as it relates to budgetary matters respecting the Jury lands and he is a Member of the Jury Lands Foundation. Councillor Woo left the Council Chambers during discussion and voting on this matter. Council Meeting Minutes -25- March 3, 2014 Resolution #C -089 -14 Moved by Councillor Traill, seconded by Councillor Hooper THAT the foregoing Resolution #C- 088 -14 be amended as follows: "THAT Paragraph 3.i., Camp 30 Consulting (Item #30 of Schedule "B "), be approved in the amount of $45,000, and funded through the 2014 tax levy; and the Consultant be requested to liaise with the Kaitlin Corporation, owners of the Camp 30 Lands, and the Jury Lands Foundation." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill v Councillor Hooper d Councillor Neal v Councillor Novak d d Councillor Partner d Councillor Woo d V -Mayor Foster d Councillor Woo returned to the meeting. Resolution #C- 09014 Moved by Councillor Traill, seconded by Councillor Hooper THAT the foregoing Resolution #C- 088 -14 be amended as follows: "THAT Paragraph 2. a., Insurance (Item #38 of Schedule "A ") be reduced from $200,000 to $150,000." "CARRIED ON THE FOLLOWING RECORDED VOTE:" Council Member Yes No Declaration of Pecuniary Interest Absent Councillor Traill v Councillor Woo d Councillor Hooper v Councillor Neal d Councillor Novak v Councillor Partner d Mayor Foster d Council Meeting Minutes - 26 - March 3, 2014 Resolution #C-091-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT Paragraph 3. f., Proposed New Manager of Operations position (Item #1 of Schedule “B”) and Paragraph 3.g., Proposed New Senior GIS Software Technician position (Item #1 of Schedule “B”) be referred to the report being prepared by the Chief Administrative Officer on cost savings.” “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill √ Councillor Woo √ Councillor Hooper √ Councillor Neal √ Councillor Novak √ Councillor Partner √ Mayor Foster √ Resolution #C-092-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Council recess for ten minutes. “CARRIED” The meeting reconvened at 11:48 p.m. Resolution #C-093-14 Moved by Councillor Novak, seconded by Councillor Woo THAT the Rules of Procedure be suspended. “CARRIED” Council Meeting Minutes - 27 - March 3, 2014 Resolution #C-094-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Council recess until 2:30 p.m., Thursday, March 6, 2014. “CARRIED” The meeting recessed at 11:50 p.m., March 3, 2014, and reconvened at 2:30 p.m., March 6, 2014. All Members of Council were in attendance. Resolution #C-095-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow for the introduction of a motion for reconsideration. “MOTION LOST” Resolution #C-096-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT four Fire Fighters be hired with an implementation of June, 2014 (Paragraph 3. d.)” “MOTION LOST LATER IN THE MEETING” Resolution #C-097-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Council to speak to Resolution # C-096-14 a second time. “MOTION LOST” Council Meeting Minutes - 28 - March 3, 2014 The foregoing Resolution #C-096-14 was then put to a vote and LOST ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Resolution #C-098-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT the expense increase of $15,487, for Communications – Online services/photos/banners (Item #33 of Schedule “A”), be reduced by 15% to $13,163.” “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Council Meeting Minutes - 29 - March 3, 2014 Resolution #C-099-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT the expense increase of $100,000 for Streetlighting (Item #44 of Schedule “A”) be reduced by 10%.” “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Resolution #C-100-14 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT Human Resources automated time entry (Item #9 of Schedule “B”) be approved in the amount of $10,000.” “MOTION LOST” Resolution #C-101-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT Human Resources automated time entry (Item #9 of Schedule “B”) be approved in the amount of $16,100.” “MOTION LOST” Council Meeting Minutes - 30 - March 3, 2014 Resolution #C-102-14 Moved by Councillor Novak, seconded by Councillor Traill THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT Human Resources automated time entry (Item #9 of Schedule “B”) be approved in the amount of $9,000.” “CARRIED” Resolution #C-103-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT no contribution be made to Museum Capital Reserve Fund – Bowmanville (Account #544, Schedule “D”) and Museum Capital Reserve Fund – Clarke (Account #545, Schedule “D”) in 2014. “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Council Meeting Minutes - 31 - March 3, 2014 Resolution #C-104-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT $50,000 be allocated to the Computer Equipment Reserve Fund (Account #521, Schedule “D”). “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Resolution #C-105-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT no contribution be made to the Animal Services Capital Reserve Fund (Account #523, Schedule “D”) in 2014. “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Council Meeting Minutes - 32 - March 3, 2014 Resolution #C-106-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT no contribution be made to the Engineering Fleet Reserve Fund (Account #505, Schedule “D”) in 2014. “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Resolution #C-107-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT $12,500 be allocated to the Community Improvement Plan Reserve (Account #556, Schedule “D”).” “CARRIED ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Council Meeting Minutes - 33 - March 3, 2014 Resolution #C-108-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT $12,500 be contributed to the Self Insured Losses Reserve (Account #2902, Schedule “E”).” “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Resolution #C-109-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #C-088-14 be amended as follows: “THAT no contribution be made to the General Capital Reserve (Account #2917, Schedule “E”) in 2014. “MOTION LOST ON THE FOLLOWING RECORDED VOTE:” Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Traill  Councillor Woo  Councillor Hooper  Councillor Neal  Councillor Novak  Councillor Partner  Mayor Foster  Council Meeting Minutes - 34 - March 3, 2014 Resolution #C-110-14 Moved by Councillor Traill, seconded by Councillor Neal THAT the Rules of Procedure be suspended to allow Members of Council to speak to the 2014 Current and Capital Budget a second time. “MOTION LOST” The foregoing Resolution # C-088-14 was then put to a vote and CARRIED AS AMENDED ON THE FOLLOWING RECORDED VOTE: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal  Councillor Novak  Councillor Partner  Councillor Traill  Councillor Woo  Councillor Hooper  Mayor Foster  Report #2 - General Purpose and Administration Committee Report February 24, 2014 Resolution #C-111-14 Moved by Councillor Woo, seconded by Councillor Traill THAT the General Purpose and Administration Committee Report of February 24, 2014 be approved, with the exception of Items #2 and #3. “CARRIED” Item 3 Resolution #C-112-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Council endorse in principle the 2014 Heroes Highway Ride and Rally, to be hosted in Bowmanville and allow for a road closure of King Street East from George Street to the west side of Liberty Street; THAT the applicant complete all necessary steps for the road closure as per the proposed Special Events on Municipal Highways By-law (2014-021); Council Meeting Minutes - 35 - March 3, 2014 THAT all costs related to the road closure including the development of a traffic management plan and pay duty police officers be borne by the applicant; THAT in accordance with the proposed Special Events on Municipal Highways By-law 2014-021, and with confirmation that the Heroes Highway Ride and Rally is a registered not-for-profit organization, all costs related to the Municipal Operations Department be waived; and THAT Mr. Lou DeVouno be advised. “CARRIED” Item 2 Resolution #C-113-14 Moved by Councillor Novak, seconded by Councillor Traill THAT the delegation of Pam Callus and Libby Racansky, Friends of the Farewell Creek, and the Central Lake Ontario Conservation Authority, regarding Courtice Eco Projects, be received with thanks; and THAT the Courtice Eco Projects be referred to the Community Grant process. “CARRIED” STAFF REPORT(S) Confidential Report PSD-016-14 – Sale of Surplus Property, Parts 2, 3 and 4, Plan 40R-22242, 4 Darlington Boulevard, Courtice Resolution #C-114-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Confidential Report PSD-016-14 be received; THAT Parts 2, 3 and 4 on Plan 40R-22242, being Part Lot 35, Concession 2, former Township of Darlington, as shown in Figure 1, be sold to Courtyard Property Investments Inc. for $150,000 substantially on the terms outlined in Attachment 1 to Confidential Report PSD-016-14 (Agreement of Purchase and Sale); THAT the net proceeds from the sale of the surplus properties be deposited into the Municipal Acquisition Reserve; Council Meeting Minutes - 36 - March 3, 2014 THAT staff and the Municipal Solicitor be authorized to take all necessary actions to complete the transaction; and THAT the interested party listed in Report PSD-016-14 be advised of Council’s decision. “CARRIED LATER IN THE MEETING” Resolution #C-115-14 Moved by Councillor Neal, seconded by Councillor Woo THAT in accordance with 239(2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with a proposed or pending acquisition or disposition of land by the municipality or local board. “CARRIED” The meeting reconvened in open session at 4:53 p.m. The Mayor advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no resolutions were passed. Resolution #C-114-14 was then put to a vote and CARRIED. UNFINISHED BUSINESS Resolution #C-116-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Roger Anderson, Chair, Regional Municipality of Durham, be received with thanks. “CARRIED” Councillor Neal requested staff to provide a response to the cancellation of the bus to Holy Trinity Secondary School. Council Meeting Minutes - 37 - March 3, 2014 BY-LAWS Resolution #C-117-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By-laws 2014-020 to 2014-025 2014-020 Being a By-law to regulate special events on private property 2014-021 Being a By-law to regulate special events on municipal highways 2014-022 Being a By-law to regulate temporary road occupancy 2014-023 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Edmond Vanhaverbeke) 2014-024 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Garry Murphy) 2014-025 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle (Gwendolyn Thiele, 1361189 Ontario Limited & Claret Investments Limited); and THAT the said by-laws be approved. “CARRIED” PROCEDURAL NOTICE(S) OF MOTION There were no Procedural Notices of Motion introduced under this Section of the Agenda. OTHER BUSINESS Councillor Hooper questioned whether costs allocated to Operations snow removal included manpower for the ice storm. The Director of Operations indicated that those costs were included. Council Meeting Minutes - 38 - March 3, 2014 CONFIRMING BY-LAW Resolution #C-118-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT leave be granted to introduce By-law 2014-026, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 31d day of March, 2014 and reconvened on the 6th day of March, 2014; and THAT the said by-law be approved. "CARRIED" ADJOURNMENT Resolution #C-119-14 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 4:57 p.m., March 6, 2014. "CARRIED" r f� M YOR E L LERK