HomeMy WebLinkAboutOPD-001-14 Clarbgton REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 17, 2014 Resolution#: O/°' - to 7-15, By-law#:
Report#: OPD-001-14 File#:
Subject: 2013 WINTER BUDGET REPORT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD-001-14 be received for information
Submitted by: Reviewed by:
ed rick J. Horvath Franklin Wu,
Director of Operations Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: OPD-001-14 PAGE 2
1. BACKGROUND
Further to our 2013 Winter Budget Report#OPD-011-13, submitted June 24th, 2013,
staff is providing a final update to the costs of the 2013 winter maintenance program.
Winter Maintenance:
As of December 31, 2013, the following table illustrates the expenditures incurred.
Winter Control 2013 Budget 2013 Actual Variance
Plow/Sand/Salt $1,525,100 $2,045,237 ($520,137)
Winter Maintenance $317,469 $365,859 ($43,390)
Other
Total $1,842,569 $2,411,096 ($568,527)
The 2013 winter maintenance budget from January 1St to December 31St actual
expenditure of$2,411,096 includes the sand/salt not used at year end for a value of
$167,887. Included in the above total is the 2013 cost of $109,354 to provide winter
maintenance to unassumed developments, which is recovered from developers.
The Municipality of Clarington delivers winter control services across a road system of
1,700 lane kilometers. The Operations Department winter response capacity features
thirty (30) units on assigned routes and up to ten (10) ancillary pieces of equipment
depending on our winter response. Our response is composed of a mix of vehicles from
the Orono, Hampton, and Yard 42 depots in accordance with the Ontario Minimum
Maintenance Standards.
In 2013, The Operations Department had seventy-two (72) responses. A full callout is
categorized by calling all available drivers. An event is categorized by calling any
number less than all available drivers. The breakdown is as follows: twenty-four (24)
full callouts, forty-three (43) events and five (5) snow removal operations. Of these
seventy-two (72) responses, forty-eight (48) were for snow accumulation, six (6) were
for freezing rain, five (5) were for drifting snow and thirteen (13) were for ice / clean up
conditions.
REPORT NO.: OPD-001-14 PAGE 3
Winter Callouts:
Year Jan Feb Mar Apr Oct Nov Dec Total
2009 21 12 1 2 0 1 14 51
2010 12 16 0 0 0 1 10 39
2011 19 17 8 0 0 1 15 60
2012 18 13 1 0 0 1 12 45
2013 14 21 7 2 0 9 19 72
Please note that winter operations were above normal range, based on the previous
four year average of 49 callouts. During 2013 snow removal operations in the
Downtown BIA's were scheduled.
Winter Patrol is a critical winter control function. It provides us the assurance that the
road system is observed on a continual basis during the winter season, so that any
potentially hazardous conditions encountered can be addressed. Road Patrol is also
backed up by an On Call Lead Hand available to visit the areas of concern if necessary
and to make judgment calls as appropriate. An Operations Supervisor is also on call to
assist with winter maintenance. In 2013, Operations was able to schedule staff for
evening and overnight winter response to improve efficiencies in the off hours.
Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program in 2013 was $50,000 with an actual expenditure of
$58,354. As per the 2013 approved budget, there is an annual administration fee of
$60.00 plus HST per registered property. For November and December there has been
ten (10) callouts costing a total of$28,348.
REPORT NO.: OPD-001-14 PAGE 4
Program Call-Out Statistics
January February March April November December Total
2009 8 4 0 1 0 4 17
2010 6 8 0 0 1 8 23
2011 8 12 3 0 0 7 30
2012 8 5 1 0 0 6 20
2013 4 11 4 0 1 9 29
Since the charge has been implemented the Senior Citizens and Physically Disabled
Sidewalk and Driveway Windrow Snow Clearing Program has increased 9.5% from last
season total of 241 residents on the program to 263 for the 2013/14 season. The
driveway windrow snow clearing service is not undertaken until the snow plowing on all
municipal streets has been completed.
Area 2013-2014 Season 2012-2013 Season
New Returning Total New Returning Total
Bowmanville 28 93 121 21 93 114
Burketon 0 1 1 0 1 1
Courtice 36 59 95 24 54 78
Enniskillen 0 2 2 0 2 2
Hampton 1 2 3 0 3 3
Newcastle 8 21 29 9 20 29
Newtonville 0 3 3 0 4 4
Orono 0 9 9 1 9 10
Totals 73 190 263 55 186 241
REPORT NO.: OPD-001-14 PAGE 5
Sidewalk Snow Clearing Contract:
The total budget for sidewalk snow clearing portion of the program in 2013 was
$165,000 with an actual of$170,772. The snow clearing service on municipal
sidewalks starts when a snowfall ends and only when there is more than two
centimeters of snow on sidewalks.
Below is a table of call-out statistics for this program from 2009 to 2013:
Call-Out Statistics
January February March April November December Total
2009 8 4 0 1 0 9 22
2010 7 7 0 0 1 13 28
2011 14 16 7 0 0 7 43
2012 12 12 1 0 0 6 31
2013 11 16 4 0 4 24 59
2. COMMENTS
The ice storm presented a significant challenge in terms of hours of work and tree
damage. Further report(s) will be brought to Council as everything unfolds with
spring cleanup and when more information is captured. Our goal will be to
efficiently deploy the right resources to the right issue at the right time.
3. CONCURRENCE
This report has been reviewed by Nancy Taylor, Director of Finance who concurs
with the recommendations.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Fred Horvath, Director of Operations