HomeMy WebLinkAboutESD-003-14 Clarington REPORT
EMERGENCY AND FIRE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 17, 2014 Resolution#: P °/ 0-1Y By-law#:
Report#: ESD-003-14 File#:
Subject: STATION 1 - RENOVATION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD-003-14 be received; and
2. THAT the additional funds in the amount of$85,000 required to complete the
renovations be financed from the Emergency Services Development Charges
Reserve Fund.
Submitted by: —Reviewed by:
Gord Weir, Franklin Wu,
Director of Emergency Chief Administrative Officer
Services
GW/mb
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: ESD-003-14 PAGE 2
1.0 BACKGROUND
1.1 In the 2008 Fire Master Plan Update, it was projected that in 2012 an expansion
at the main fire station (Station 1) would be required. It was also identified in the
2011 —2014 budget forecasts in the amount of $1,260,000.
As well, in 2009-2010 Council approved building a new fire station in Newcastle
to replace the aging downtown Newcastle facility and the need to address full-
time coverage in the area due to increases in call volumes. In February 2010,
Council approved $4,500.000 for the construction of the new station.
In March 2011, Council put a hold on the Newcastle project and asked that we
reconsider the location of the station and advise Council of cost implications to
move the station from Rudell Road to Highway 2. In 2012, the location was
changed to 3333 Highway 2, Newcastle and the additional funds in the amount of
$813,612 were to be drawn from the Fire Department Reserve Fund and added
to the original budget of $4,500,000, bringing the cost of the new fire station to
$5,526,612. This depleted the Reserve Fund and put the expansion to Station 1
on hold.
In 2012, a request for $100,000 dollars was put forward in the budget submission
and approved for a renovation of Station 1 Administration area. With the
assistance of the Purchasing Division, proposals were obtained for architectural
service and in May 2013 an order was issued to cover the design and contract
Administration. In consultation with the architect, the design was completed.
Accessibility concerns were addressed as well to incorporate a new front counter
and more barrier-free type access within the space. The plans were approved
and the consultant provided a cost estimate in late 2013 and after further review
it identified a need for an additional $85,000 to complete the renovation.
Construction Cost Estimate including $153,000.00
design and contract administration
Contingency $15,000.00
Office Furniture $8,000.00
Temporary Office Trailer $5,500.00
Data Cabling Design Consulting $1,500.00
Moving furniture (2 moves) $2,000.00
Total Estimate $185,000.00
REPORT NO.: ESD-003-14 PAGE 3
2.0 COMMENTS
2.1 The renovation is required to facilitate a more accessible front counter and to
provide a more conducive work space in the Administration area. This
renovation will also maximize the work space which is required with the addition
of the Part-Time Clerk. New modular furniture will be required in the Prevention
space and all current existing furniture in the Administration offices will be re-
used.
$100,000.00 is currently set aside for this project and it is recommended that the
additional $85,000.00 required to complete the project be funded using available
funds from the project account, Emergency Services Development Charges
Reserve Fund.
3.0 CONCLUSION
3.1 The request for the additional funds has been reviewed and discussed by the
Finance Director. Funds are available in the Fire Department Reserve Fund to
accommodate this renovation in the Administration area and no impact to the
levy will occur.
4.0 CONCURRENCE
Not required
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
_ Promoting green initiatives
X Investing in infrastructure
_ Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Gord Weir, Director of Emergency and Fire Services/Fire Chief
List of Interested Parties: None