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Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF MARCH 3, 2014
SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF FRIDAY, FEBRUARY 21, 2014
RECOMMENDATIONS:
1. 2014 CURRENT AND CAPITAL BUDGET
THAT Report FND-002-14 be received;
THAT Council approve the 2014 Operating and Capital budgets as outlined in
Schedule "A", at an estimated tax levy impact of 3.43% (exclusive of tax policy
impacts), as detailed in Report FND-002-14 with the following amendments:
a. Item #38, Insurance be reduced from $200,000 to $175,000;
b. Item #30, Community Services facilities increased tax support to capital, be
changed from $104,200 to $69,200 and the Sports Hall of Fame expansion
be referred to the 2015 Budget;
c. Item #31, Council Travel, in the amount of$6,000, be deleted;
THAT the following items listed, as itemized in Schedule "B" of Report FND-002-14,
be approved:
a. Item #5, the Operations Roads additional capital levy, be approved in the
amount of$200,000 and funded through the 2014 tax levy;
b. Item #4, the Engineering Roads additional capital levy, be approved in the
amount of$200,000 and funded through the 2014 tax levy;
c. Item #11, the Tourism Plan — Clarington Tourism Marketing Board, be
approved in the amount of $7,000 and funded through the 2014 tax levy;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - March 3, 2014
d. $100,750 be allocated to be held in trust, in the Fire Reserve Fund, to offset
the future costs of the hiring of Fire Suppression Staff;
e. Item #1, the Proposed New Part-time Tourism Co-Ordinator for Corporate
Services, with an annual cost of $35,000, with an implementation to begin
July 1, 2014, resulting in a 2014 tax levy impact of $17,500;
f. Item #1, the Proposed New Manager of Operations be approved, with an
annual cost of$125,000, with an implementation to begin July 1, 2014 for a
2014 tax levy impact of$62,500;
g. Item #1, the Proposed New Senior GIS Software Technician, with an annual
cost of$90,000, with an implementation to begin in the fourth quarter for a
2014 tax levy impact of$22,500;
h. Item #1, the two Operations Summer Students be approved, for a 2014 tax
levy impact of$20,000;
i. Item #30, Camp 30 Consulting, be approved in the amount of$20,000, and
funded through the 2014 tax,levy; and the Consultant be requested to liaise
with the Kaitlin Corporation, owners of the Camp 30 Lands, and the Jury
Lands Foundation;
j. Item #27, Older Adult Strategy tax levy component (90% do funded), be
approved in the amount of$6,000, and funded through the Older Adults
Operating Reserve Fund;
k. Item #22, MAC Lighting Controls, be approved, in the amount of $6,500, and
funded through the 2014 tax levy;
I. Item #28, Community Services Special Events, be approved in the amount
of $1,400, and funded through the 2014 tax levy;
m. Item #14, Animal Services Intake Room, be approved in the amount of
$16,500, and funded through the Animal Services Capital Reserve Fund;
THAT Schedule "C", External Agencies 2014 Increases, of Report FND-002-14 be
approved.
THAT Schedules "D", "E" and "F" outlining Reserve and Reserve Fund
Contributions and new Reserves/Reserve Funds be approved with the following
amendment:
a. The annual Physician Recruitment Operating Reserve Fund contribution
from an impact/escrow reserve fund of$60,000, as identified in Schedules
"D" and "F", be teminated.
THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund
to offset the tax rate impact;
THAT the financing of Capital projects, as outlined in the documents attached to
Report FND-002-14, be approved;
THAT the external agencies, referred to in Schedule "C" of Report FND-002-14 be
advised of Council's decision regarding their grant request;
Report #1 - 3 - March 3, 2014
THAT Council authorize the Mayor's Golf Tournament to take place in 2014, at no
cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be
directed to the Bethesda House;
THAT any cash flow shortfall in the Development Charges Reserve Funds be
interim financed from the Municipal Capital Works Reserve Fund, Impact/Escrow
Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as
cash flow permits;
THAT one-time funding be provided to the Clarington Museums of $35,000 with
$17,500 from the Bowmanville Museum Reserve Funds and $17,500 from the
Clarke Museum Reserve Funds to offset a loss of provincial grant funds;
THAT the Clarington Tourism Marketing Board be advised of Council's decision
with respect to their request for approximately $7,000 for a tourism plan cost
shared with Central Counties Tourism;
THAT Council express its intent to fund the Courtice Library expansion into the
vacant space at the Courtice Community Complex to complete the initially planned
12,000 square feet, including debenture repayments and financing to the extent
allowable from future development charges;
THAT the recommendations contained in the Monteith Brown reported entitled
"Expansion of Library Services for the Courtice Community" dated December 2013
form the basis for the library's position with respect to the 2015 update of the
Development Charges by-law and be referred to the 2015 update of the
Development Charges by-law;
THAT the land acquisition component of the recommendations from the Monteith
Brown report also be referred to the Finance Department for consideration in the
2015 update of the Development Charges by-law;
THAT Best Road and Bellamy Road rehabilitation projects be referred to the
municipality's standard'practice of prioritized scheduling of road projects and the
delegations be advised;
THAT Report FND-002-14 be adopted by resolution in accordance with provisions
of Ontario Regulation 284/09 of the Municipal Act, 2001; and
THAT the appropriate By-laws to levy the 2014 tax requirements for Municipal
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available.