HomeMy WebLinkAbout02/21/2014 Special Budget
Special General Purpose and Administration Committee
Minutes
February 21, 2014
Minutes of a meeting of the Special General Purpose and Administration Committee
held on Friday, February 21, 2014 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu until 6:25 p.m.
Municipal Clerk, P. Barrie
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
DELEGATIONS
DELEGATION OF GAIL RICKARD, CHAIR, AND EDIE HOPKINS, LIBRARY
DIRECTOR, CLARINGTON PUBLIC LIBRARY, REGARDING THE 2014 BUDGET
Gail Rickard, Chair, and Edie Hopkins, Library Director, Clarington Public Library,
addressed the Committee regarding their 2014 budget request, with a verbal
presentation to accompany an electronic presentation. Ms. Rickard introduced other
members of the Library Board who were in the audience. She outlined the 2014 budget
request from the Library Board, which includes an increase of 2.4% over 2013 for a total
request of $2,825,610. Ms. Rickard noted that the per capita library costs are the
lowest of all the comparative municipalities, based on the Municipal Performance
Measurement Program for 2013). She explained the details of how the Library Board
plans to meet the Courtice Community library needs, including the 2014 capital budget
request for the expansion at the Courtice Community Complex. Ms. Rickard highlighted
some of the achievements of 2013 including digitization of local newspapers, and the
introduction of a new eMagazine collection. She added several anecdotes from some
of the Library’s members. Ms. Rickard shared an audio clip from CBC Radio which
explains the importance of libraries. Edie Hopkins was present to answer questions
from the Committee.
DELEGATION OF CHRIS NEWMAN, COORDINATOR, FIREHOUSE YOUTH,
REGARDING THE 2014 BUDGET
Chris Newman, Coordinator, Firehouse Youth, was present regarding their 2014 budget
request with a verbal presentation to accompany an electronic presentation. Mr.
Newman highlighted the Firehouse Youth successes for 2013 including an increase in
youth attendance, programming opportunities, community partnerships, success with
the girls’ club, the introduction of a new logo, a revitalized approach to programming,
and the undertaking of several new adventures. He reminded the Committee of the
2013 events and fundraisers. Mr. Newman noted that they exceeded their fundraising
goal for 2013. He explained that there has been a large increase in youth volunteers.
Mr. Newman provided the Committee with statistics on usage and results from the youth
survey. He explained that, in 2014, the Firehouse Youth will focus on youth
engagement, active community outreach, and community partnerships.
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
SUSPEND THE RULES
Resolution #GPA-073-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the rules be suspended to allow Chris Newman to speak for an additional three
minutes.
CARRIED
Mr. Newman continued by providing details of the Clarington Youth Opportunities
Scholarship Fund. He explained that there are plans for a fundraiser to ensure that the
scholarship fund is sustainable. Mr. Newman noted that there is no increase to the
municipal budget request, but rather an increase to fundraising capacity.
DELEGATION OF CRAIG RYAN, PRESIDENT, AND JAMES CAMPBELL,
EXECUTIVE DIRECTOR/CURATOR, VISUAL ARTS CENTRE OF CLARINGTON,
REGARDING THE 2014 BUDGET
Craig Ryan, President, and James Campbell, Executive Director/Curator, Visual Arts
Centre (VAC) of Clarington, were present regarding their 2014 budget request. Mr.
Campbell explained that the VAC has many successful community partnerships. He
added that the volunteers and staff are very much appreciated. Mr. Campbell noted
that the VAC is in the most stable financial state which it has ever been. He explained
that revenue is approximately 12% higher than 2012. Mr. Campbell noted that the 2014
municipal budget request includes a 3% increase. He explained that the VAC receives
regular funding from several provincial and federal organizations. Mr. Campbell
highlighted some of the 2013 exhibitions and educational programs.
SUSPEND THE RULES
Resolution #GPA-074-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT the rules be suspended to allow James Campbell to speak for an additional three
minutes.
CARRIED
Mr. Campbell continued by noting that education revenues had increased in 2013. He
highlighted some of the partnership events in 2013. Mr. Campbell explained that the
VAC awards several financial bursaries/awards. He concluded by thanking members of
Council and municipal staff.
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
DELEGATION OF BONNIE SETO, VICE CHAIR, AND JULIA FIELDING, EXECUTIVE
DIRECTOR, CLARINGTON MUSEUMS & ARCHIVES, REGARDING THE 2014
BUDGET
Bonnie Seto, Vice Chair, and Julia Fielding, Executive Director, Clarington Museums &
Archives, were present regarding their 2014 budget request, with a verbal presentation
to accompany an electronic presentation. Ms. Fielding explained the new vision and
mission of the Museum. She highlighted the 2013 milestones and achievements
including a break even budget, increased admission, and increased earned revenue,
among others. Ms. Fielding noted the challenges, opportunities, and priorities for 2014.
She noted that all Ontario museums are experiencing similar challenges. Ms. Fielding
explained that the Museum has recently lost provincial funding, which the Museum is
advocating to restore. She explained the new initiatives planned for 2014 including the
Ontario Arts Council grant education project, two in-house exhibitions, Ontario Power
Generation (OPG) family days, new marketing and fundraising strategies, improved
collection management, and improved school programs.
RECESS
Resolution #GPA-075-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 11:23 a.m.
DELEGATION OF SALLY BARRIE, ADMINISTRATOR – HOME SUPPORT,
COMMUNITY CARE DURHAM, REGARDING THE 2014 BUDGET
Sally Barrie, Administrator – Home Support, Community Care Durham (CCD), was
present regarding their 2014 budget request, with a verbal presentation to accompany
an electronic presentation. She thanked the Committee for the continued support of the
CCD. Ms. Barrie noted that no other Community Care facility in Durham has the same
amount of municipal and community support. She informed the Committee that Local
Health Integrated Network (LHIN) funding has recently provided increased funding to
CCD, in particular, expansion of services in Wilmot Creek. Ms. Barrie informed the
Committee that the senior population is increasing and noted that 20% of Clarington
seniors are clients of CCD. She explained some of the types of services which CCD
delivers. Ms. Barrie noted that the hundreds of volunteers (value of approximately
$654,000 per year) help to deliver the services. She added that CCD has many
community partnerships. Ms. Barrie shared a short video that demonstrates why CCD
is important to Clarington.
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
DELEGATION OF ANGIE DARLISON, EXECUTIVE DIRECTOR, CLARINGTON
OLDER ADULT CENTRE, REGARDING THE 2014 BUDGET
Angie Darlison, Executive Director, Clarington Older Adult Centre (COAA), was present
regarding their 2014 budget request, with a verbal presentation to accompany an
electronic presentation. Ms. Darlison provided the Committee with a comparison of
membership numbers from 1998 to 2013, and statistics on visits to the Clarington
Beech Centre. She noted that the senior population is increasing. Ms. Darlison
explained that volunteers are very important to the COAA and noted that the COAA has
229 registered volunteers who registered approximately 15,000 hours (with an
approximate value of $255,000). She highlighted the 2013 activities including the 175
visits per day, cooking classes, digital photography lessons, and pickle ball. Ms.
Darlison provided a summary of the 2014 COAA budget and confirmed the 2014
Federal and Provincial Grants received to date total $42,750. She concluded by
thanking the Committee members for their support.
2014 MUNICIPAL BUDGET – SCHEDULE “C” – EXTERNAL AGENCIES
Resolution #GPA-076-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT Schedule “C”, External Agencies 2014 Increases, of Report FND-002-14 be
approved.
CARRIED
(See following motions)
Resolution #GPA-077-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #GPA- 076-14 be divided to consider the Visual Arts
Centre and the Clarington Museums and Archives separately.
MOTION LOST
Resolution #GPA-078-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the foregoing Resolution #GPA-076-14 be amended to delete the grant increase
of $11,640 for the Clarington Museums and Archives.
MOTION LOST
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Special General Purpose and Administration Committee
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Resolution #GPA-079-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #GPA-076-14 be amended to delete the grant increase
of $5,787 for the Visual Arts Centre.
MOTION LOST
The foregoing Resolution #GPA-076-14 was then put to a vote and carried.
PRESENTATIONS
PRESENTATION OF NANCY TAYLOR, DIRECTOR OF FINANCE/TREASURER –
2014 MUNICIPAL BUDGET
Nancy Taylor, Director of Finance/Treasurer made a verbal and electronic presentation
regarding the 2014 Draft Municipal Budget. Ms. Taylor discussed charts regarding the
following topics:
An increase on an average house (valued at $278,000) is approximately $11.67
per each 1%.
Financial indicators:
Net municipal levy per capita comparison with selected municipalities
o
Net municipal levy per capita comparison showing Clarington trends
o
Property taxes as a percentage of income
o
Comparison of relative taxes and tax burdens
o
2013 BMA Management Consulting Inc. Study – Conclusions on Taxation
o
Historical trends – assessment growth history and budget increase history
2014 Budget Overview with a proposed 2.37% increase after growth has been
applied at 2.48%, including external agencies, without options. 1% is
approximately $427,000
Looking forward to 2015
FINANCE DEPARTMENT
2014 CURRENT AND CAPITAL BUDGET
Resolution #GPA-080-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report FND-002-14 be received;
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THAT Council approve the 2014 Operating and Capital budgets as outlined in Schedule
“A”, at an estimated tax levy impact of 3.43% (exclusive of tax policy impacts), as
detailed in Report FND-002-14;
THAT Council provide direction on the items listed as optional items for consideration,
as itemized in Schedule “B” of Report FND-002-14;
THAT Schedules “D”, “E” and “F” of Report FND-002-14, outlining Reserve and
Reserve Fund Contributions and new Reserves/Reserve Funds, be approved;
THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to
offset the tax rate impact;
THAT the financing of Capital projects, as outlined in the documents attached to Report
FND-002-14, be approved;
THAT the external agencies, referred to in Schedule “C” of Report FND-002-14, be
advised of Council’s decision regarding their grant request;
THAT Council authorize the Mayor’s Golf Tournament to take place in 2014, at no cost
to the tax base with the net proceeds from the Mayor’s Golf Tournament to be directed
to the Bethesda House;
THAT any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund, Impact/Escrow Reserve Fund
and General Municipal Reserve Funds, to be repaid with interest as cash flow permits;
THAT one-time funding be provided to the Clarington Museums of $35,000 with
$17,500 from the Bowmanville Museum Reserve Funds and $17,500 from the Clarke
Museum Reserve Funds to offset a loss of provincial grant funds;
THAT the Clarington Tourism Marketing Board be advised of Council’s decision with
respect to their request for approximately $7,000 for a tourism plan cost shared with
Central Counties Tourism;
THAT Council express its intent to fund the Courtice Library expansion into the vacant
space at the Courtice Community Complex to complete the initially planned 12,000
square feet, including debenture repayments and financing to the extent allowable from
future development charges;
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Special General Purpose and Administration Committee
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THAT the recommendations contained in the Monteith Brown reported entitled
“Expansion of Library Services for the Courtice Community” dated December 2013 form
the basis for the library’s position with respect to the 2015 update of the Development
Charges by-law and be referred to the 2015 update of the Development Charges
by-law;
THAT the land acquisition component of the recommendations from the Monteith Brown
report also be referred to the Finance Department for consideration in the 2015 update
of the Development Charges by-law;
THAT Best Road and Bellamy Road rehabilitation projects be referred to the
municipality’s standard practice of prioritized scheduling of road projects and the
delegations be advised;
THAT Report FND-002-14 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001; and
THAT the appropriate By-laws to levy the 2014 tax requirements for Municipal Regional
and Education purposes be forwarded to Council for approval, once final tax policy
information is available.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motions)
Resolution #GPA-081-14
Moved by Councillor Hooper, seconded by Councillor Partner
THAT the foregoing Resolution #GPA-080-14 be amended as follows:
“THAT Schedule “A”, 2014 Base Budget Implications, to Report FND-002-14,
be amended such that the expense increase of $200,000 for Insurance (Item
#38 of Schedule “A”) be reduced from $200,000 to $150,000.”
MOTION LOST
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Special General Purpose and Administration Committee
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Resolution #GPA-082-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-080-14 be amended as follows:
“THAT Schedule “A”, 2014 Base Budget Implications, to Report FND-002-14,
be amended such that the expense increase of $200,000 for Insurance (Item
#38 of Schedule “A”) be reduced from $200,000 to $175,000.”
CARRIED
RECESS
Resolution #GPA-083-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the Committee recess for 1 hour.
CARRIED
The meeting reconvened at 2:01 p.m.
2014 CURRENT AND CAPITAL BUDGET - Continued
Paragraph 2,Schedule “A”, 2014 Base Budget Implications, to Report FND-002-14, of
Resolution #GPA-080-14 was put to a vote and carried with the following exceptions:
Item #34, Corporate Advertising
Item #42, Fire Communications Contract Inflation
Item #30, Community Services facilities increased tax support to capital
Item #20, Salary and wages increase (CUPE, Fire Assoc., Non-Affiliated)
Item #26, Corporate Services – IT increased tax support to capital
Item #28, Engineering increased tax support to capital
Item #29, Operations increased tax support to capital
Item #31, Council travel
Item #32, Telephone and Photocopiers
Item #33, Communications – Online services/photos/banners
Item #39, Postage
Item #44, Streetlighting
Item #48, Solina Hall – East Exit
Item #54, Fill Site Permit
Item #55, Sidewalk Repairs and Maintenance – Minimum Maintenance
Standards
Item #57, Pavement Patching
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Item #59, Comm Serv Bldg and Equipment Maintenance
Item #61, Prior Year Various Other Changes funded from Reserve Fund
Item #62, Various miscellaneous changes in other accounts throughout
budget
Item #47, Building services snow removal.
Item #13, CIP Courtice
Resolution #GPA-084-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the expense increase of $36,996, for Corporate Advertising (Item #34 of
Schedule “A”), be deleted.
MOTION LOST
Resolution #GPA-085-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the expense increase of $36,996, for Corporate Advertising (Item #34 of
Schedule “A”), be changed to $33,296.40.
MOTION LOST
Resolution #GPA-086-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the expense increase of $36,996, for Corporate Advertising (Item #34 of
Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-087-14
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the expense increase of $25,000, for Fire Communications Contract Inflation
(Item #42 of Schedule “A”), be approved as recommended by Staff.
CARRIED
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Special General Purpose and Administration Committee
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Resolution #GPA-088-14
Moved by Councillor Partner, seconded by Councillor Traill
THAT the expense increase of $36,996, for Community Services facilities increased tax
support to capital (Item #30 of Schedule “A”), be changed from $104,200 to $69,200
and the Sports Hall of Fame expansion be referred to the 2015 Budget.”
CARRIED
Resolution #GPA-089-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the expense increase of $578,956, for Salary and wages increase (CUPE, Fire
Assoc., Non-Affiliated) (Item #20 of Schedule “A”), be approved as recommended by
Staff.
CARRIED
Resolution #GPA-090-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT the expense increase of $47,400, for Corporate Services – IT increased tax
support to capital (Item #26 of Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-091-14
Moved by Councillor Traill, seconded by Councillor Novak
THAT the expense increase of $135,354, for Engineering increased tax support to
capital (Item #28 of Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-092-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the expense increase of $161,000, for Operations increased tax support to capital
(Item #29 of Schedule “A”), be approved as recommended by Staff.
CARRIED
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Special General Purpose and Administration Committee
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Resolution #GPA-093-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the expense increase of $6,000, for Council Travel (Item #31 of Schedule “A”), be
deleted.
CARRIED
Resolution #GPA-094-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the expense increase of $10,550, for Telephone and Photocopiers (Item #32 of
Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-095-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the expense increase of $15,487, for Communications – Online
services/photos/banners (Item #33 of Schedule “A”), be reduced by 15% to $13,163.
MOTION LOST
Resolution #GPA-096-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the expense increase of $15,487, for Communications – Online
services/photos/banners (Item #33 of Schedule “A”), be approved as recommended by
Staff.
CARRIED
Resolution #GPA-097-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the expense increase of $7,000, for Postage (Item #39 of Schedule “A”), be
approved as recommended by Staff.
CARRIED
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Special General Purpose and Administration Committee
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Resolution #GPA-098-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the expense increase of $100,000, for Streetlighting (Item #44 of Schedule “A”),
be approved as recommended by Staff.
CARRIED
Resolution #GPA-099-14
Moved by Councillor Traill, seconded by Councillor Novak
THAT the expense increase of $25,000, for Solina Hall – East Exit (Item #48 of
Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-100-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the expense increase of $10,000, for Fill Site Permit (Item #54 of Schedule “A”),
be approved as recommended by Staff.
CARRIED
Resolution #GPA-101-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the expense increase of $4,000, for Sidewalk Repairs and Maintenance –
Minimum Maintenance Standards (Item #55 of Schedule “A”), be approved as
recommended by Staff.
MOTION WITHDRAWN
Resolution #GPA-102-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the expense increase of $4,000, for Sidewalk Repairs and Maintenance –
Minimum Maintenance Standards (Item #55 of Schedule “A”), be deleted.
MOTION LOST
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Resolution #GPA-103-14
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the expense increase of $4,000, for Sidewalk Repairs and Maintenance –
Minimum Maintenance Standards (Item #55 of Schedule “A”), be approved as
recommended by Staff.
CARRIED
Resolution #GPA-104-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the expense increase of $20,000, for Pavement Patching (Item #57 of Schedule
“A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-105-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the expense increase of $40,800, for Comm Serv Bldg and Equipment
Maintenance (Item #59 of Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-106-14
Moved by Councillor Traill, seconded by Councillor Woo
THAT the expense increase of $36,143, for Prior Year Various Other Changes funded
from Reserve Fund (Item #61 of Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-107-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT the expense increase of $21,686, for Various miscellaneous changes in other
accounts throughout budget (Item #62 of Schedule “A”), be approved as recommended
by Staff.
CARRIED
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Resolution #GPA-108-14
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the expense increase of $10,000, for Building services snow removal (Item #47 of
Schedule “A”), be approved as recommended by Staff.
CARRIED
Resolution #GPA-109-14
Moved by Councillor Novak, seconded by Councillor Neal
THAT the expense decrease of $5,000, for CIP Courtice (Item #13 of Schedule “A”), be
deleted.
MOTION LOST
Resolution #GPA-110-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT the expense decrease of $5,000, for CIP Courtice (Item #13 of Schedule “A”), be
approved as recommended by Staff.
CARRIED
SUSPEND THE RULES
Resolution #GPA-111-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended.
MOTION LOST
RECESS
Resolution #GPA-112-13
Moved by Councillor Traill, seconded by Councillor Partner
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 3:18 p.m.
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2014 CURRENT AND CAPITAL BUDGET - Continued
Resolution #GPA-113-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT Item #5, of Schedule “B”, the Operations Roads additional capital levy, be
approved in the amount of $200,000 and funded through the 2014 tax levy.
CARRIED
Resolution #GPA-114-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Item #4, of Schedule “B”, the Engineering Roads additional capital levy, be
approved in the amount of $200,000 and funded through the 2014 tax levy.
CARRIED
Resolution #GPA-115-14
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Item #11, of Schedule “B”, the Tourism Plan – Clarington Tourism Marketing
Board, be approved in the amount of $7,000 and funded through the 2014 tax levy.
CARRIED
Resolution #GPA-116-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Item #1, of Schedule “B”, the proposed new four Fire & Emergency Services
Suppression Staff, be approved with an implementation to begin June, 2014, resulting in
a 2014 tax levy impact of $200,000.
MOTION TABLED
(See following motion)
Resolution #GPA-117-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT the foregoing Resolution #GPA-116-14, be tabled until the new Fire Master Plan
is considered.
CARRIED
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Resolution #GPA-118-14
Moved by Councillor Novak, seconded by Councillor Traill
THAT $100,750 be allocated to be held in trust, in the Fire Reserve Fund, to offset the
future costs of the hiring of Fire Suppression Staff.
CARRIED
(See following motion)
Resolution #GPA-119-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the foregoing Resolution #GPA-118-14 be amended by deleting the following
words:
“to offset the future costs of the hiring of the Fire Suppression Staff.”
MOTION LOST
The foregoing Resolution #GPA-118-14 was then put to a vote and carried.
Resolution #GPA-120-14
Moved by Councillor Woo, seconded by Councillor Partner
THAT Item #1, of Schedule “B”, the Proposed New Part-time Tourism Co-Ordinator for
Corporate Services, be approved as recommended by Staff in Report FND-002-14, with
an annual cost of $35,000, with an implementation to begin July 1, 2013, resulting in a
2014 tax levy impact of $17,500.
CARRIED
Resolution #GPA-121-14
Moved by Councillor Hooper, seconded by Councillor Traill
THAT a new Operations Supervisor position be approved with an annual cost of
$85,000, with an implementation to begin July 1, 2014, resulting in a 2014 tax levy
impact of $42,500.
MOTION LOST
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Resolution #GPA-122-14
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Item #1, of Schedule “B”, the Proposed New Manager of Operations be
approved, as recommended by Staff in Report FND-002-14, with an annual cost of
$125,000, with an implementation to begin July 1, 2014 for a 2014 tax levy impact of
$62,500.
CARRIED
Resolution #GPA-123-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the hiring of two new part-time Parking Enforcement Officers, for evening parking
enforcement, be approved.
MOTION LOST
Resolution #GPA-124-14
Moved by Councillor Novak, seconded by Councillor Partner
THAT Item #1, of Schedule “B”, the Proposed New Senior GIS Software Technician be
approved, as recommended by Staff in Report FND-002-14, with an annual cost of
$90,000, with an implementation to begin in the fourth quarter for a 2014 tax levy impact
of $22,500.
CARRIED
Resolution #GPA-125-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Item #1, of Schedule “B”, the two Operations Summer Students be approved, as
recommended by Staff in Report FND-002-14, for a 2014 tax levy impact of $20,000.
CARRIED
RECESS
Resolution #GPA-126-13
Moved by Councillor Woo, seconded by Councillor Traill
THAT the Committee recess for 15 minutes.
CARRIED
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The meeting reconvened at 5:12 p.m.
2014 CURRENT AND CAPITAL BUDGET - Continued
Resolution #GPA-127-14
Moved by Councillor Traill, seconded by Councillor Partner
THAT Item #9, of Schedule “B”, Human Resources automated time entry, be approved,
in the amount of $16,100, and funded through the 2014 tax levy.
MOTION LOST
Resolution #GPA-128-14
Moved by Councillor Woo, seconded by Councillor Novak
THAT Item #30, of Schedule “B” (Camp 30 Consulting) be approved in the amount of
$20,000, and funded through the 2014 tax levy; and
THAT the Consultant be requested to liaise with the Kaitlin Corporation, owners of the
Camp 30 Lands, and the Jury Lands Foundation.
CARRIED
Resolution #GPA-129-14
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Item #27, of Schedule “B”, Older Adult Strategy tax levy component (90% dc
funded), be approved in the amount of $6,000, and funded through the Older Adults
Operating Reserve fund.
CARRIED
Resolution #GPA-130-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT $20,000 be approved for the Clarington Older Adult Association to provide
computer equipment for the Courtice and Newcastle spaces.
MOTION LOST
(See following motion)
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
Resolution #GPA-131-14
Moved by Councillor Traill,
THAT the foregoing Resolution #GPA-130-14 be amended by adding the following at
the end:
“THAT the $25,000 contribution to the Reserve Fund Account #556 “Planning –
Community Improvement Plan” be decreased by $20,000 to offset the computer
equipment expense.”
MOTION LOST
LATER IN THE MEETING
Prior to obtaining a seconder, Mayor Foster ruled that the amendment was out of order.
He explained that the motion, although not contrary to the main motion, needed to be
considered in a separate motion.
Councillor Traill immediately appealed the ruling of the Chair.
The Question “will the ruling of the Chair be sustained?” was put to a vote. The ruling of
the Chair was sustained.
The Chair immediately called the vote on the motion, Resolution #GPA-130-14 and the
motion lost.
Resolution #GPA-132-14
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Item #22, of Schedule “B”, MAC Lighting Controls, be approved, as
recommended by Staff in Report FND-002-14, in the amount of $6,500, and funded
through the 2014 tax levy.
CARRIED
Resolution #GPA-133-14
Moved by Councillor Partner, seconded by Councillor Woo
THAT Item #28, of Schedule “B”, Community Services Special Events, be approved, in
the amount of $1,400, and funded through the 2014 tax levy.
CARRIED
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
Resolution #GPA-134-14
Moved by Councillor Traill, seconded by Councillor Novak
THAT Item #14, of Schedule “B”, Animal Services Intake Room, be approved, as
recommended by Staff in Report FND-002-14, in the amount of $16,500, and funded
through the Animal Services Capital Reserve Fund.
CARRIED
ADJOURNMENT
Resolution #GPA-135-14
Moved by Councillor Neal, seconded by Councillor Traill
THAT the meeting adjourn at 6:02 p.m. and reconvene immediately following the
General Purpose and Administration Committee meeting on Monday, February 24,
2014.
MOTION LOST
2014 CURRENT AND CAPITAL BUDGET - Continued
Resolution #GPA-136-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the proposed 2014 Contribution to the Reserve Fund Account #521, “General –
Computer Equipment”, Schedule “D” of Report FND-002-14, be decreased from
$100,000 to 50,000.
MOTION LOST
Resolution #GPA-137-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT Item #26, of Schedule “B”, the Ice Storm Recovery Costs, be approved in the
amount of $10,000, and funded through the Rate Stabilization Fund.
MOTION WITHDRAWN
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
Resolution #GPA-138-14
Moved by Councillor Novak, seconded by Councillor Woo
THAT Item #26, of Schedule “B”, the Ice Storm Recovery Costs, be approved in the
amount of $50,000, and funded through the Rate Stabilization Fund.
MOTION WITHDRAWN
RECESS
Resolution #GPA-139-13
Moved by Councillor Woo, seconded by Councillor Novak
THAT the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 6:40 p.m.
2014 CURRENT AND CAPITAL BUDGET - Continued
Resolution #GPA-140-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the proposed 2014 Contribution to the Reserve Account #2902, “Self Insured
Losses” (Schedule “E”), be decreased from $25,000 to $12,500.
MOTION LOST
Resolution #GPA-141-14
Moved by Councillor Traill, seconded by Councillor Neal
THAT the proposed 2014 contributions to the following Reserve Funds Accounts
(Schedule “D”) be approved:
#556 (Community Improvement Plan), be decreased from $25,000 to $12,500
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
THAT no 2014 contributions be made to the following Reserve Funds Accounts, thereby
being detailed from Schedule “D”:
#544 (Museum Capital – Bowmanville), in the amount of $3,000
#545 (Museum Capital – Clarke), in the amount of $3,000
#523 (Animal Services Capital), in the amount of $7,000
; and
THAT no 2014 contributions be made to the following Reserve Accounts, thereby being
detailed from Schedule “E”:
#2917 (General Capital), in the amount of $2500, be deleted;
#505 (Engineering Fleet), in the amount of $5000, be deleted.
MOTION LOST
Resolution #GPA-142-14
Moved by Councillor Neal, seconded by Councillor Partner
THAT the annual Physician Recruitment Operating Reserve Fund contribution from an
impact/escrow reserve fund of $60,000, as identified in Schedules “D” and “F” to Report
FND-002-14, be teminated.
CARRIED
Resolution #GPA-143-14
Moved by Councillor Traill, seconded by Councillor Hooper
THAT the Heroes Highway Ride and Rally 2014 be approved contingent on the support
of the Bowmanville Business Improvement Association.
MOTION TABLED
(See following motion)
Resolution #GPA-144-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the foregoing Resolution #GPA-143-14 be tabled until the General Purpose and
Administration Committee meeting of Monday, February 24, 2014.
CARRIED
The foregoing Resolution #GPA-080-14 was then put to a vote and carried as amended.
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Special General Purpose and Administration Committee
Minutes
February 21, 2014
UNFINISHED BUSINESS
There were no items to be considered under this section of the Agenda.
ADJOURNMENT r
Resolution #GPA-145-14
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the meeting adjourn at 7:08 p.m.
CARRIED
i
MAYO D UTY CLERK
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