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HomeMy WebLinkAboutCLD-006-14 Cladiwn REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 24, 2014 Resolution#: 0109­163-1 By-law#: N/A Report#: CLD-006-14 File#: C12.PUBLIC LIBRARY BOARD Subject: APPOINTMENT TO CLARINGTON PUBLIC LIBRARY BOARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-006-14 be received; 2. THAT the resignation of Fred Brumwell be received, with regret, and that he be thanked for his contribution to the Clarington Public Library Board; 3. THAT_ be appointed to the Clarington Public Library Board for a term concurrent with the term of Council; and 4. THAT all interested parties listed in Report CLD-006-14 be advised of Council's decision. Submitted by: Reviewed by: i tPatt' rrie, CMO Franklin Wu, `M�unick al Clerk Chief Administrative Officer PLB/jeg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CLD-006-14 PAGE 2 1. BACKGROUND 1.1 Clarington Public Library Board - General The Clarington Public Library Board is a volunteer Board established by the Municipality of Clarington Council by the passage of 2003-188, in accordance with the provisions of the Public Libraries Act. The Board determines and adopts policies to govern operation and programs of the Library; determines goals of the Library and secures adequate funds to fulfill these goals; understands the Library's programs and needs of the community in relation to the Library and keeps abreast of standards and Library trends. The key responsibilities of the Board are: • Determining and adopting written policies to govern the operation and programs of the Library • Determining the goals of the Library and securing adequate funds to fulfill these goals • Understanding the Library's programs and the needs of the community in relation to the Library • Working with the Library Director to prepare a budget to carry out the Library's goals and objectives and presenting this budget to Municipal Council • Advocating for the Library in the community 1.2 Clarington Public Library Board —Term & Composition The term runs concurrent with the term of Council. As per By-law 2003-188, the Board consists of 7 community members and 2 Members of Council. The Public Libraries Act defines the composition as being "composed of at least five members appointed by the municipal council". 1.3 Clarington Public Library Board - Qualifications According to the Public Libraries Act, "a person is qualified to be appointed as a member of a board who is a member of the appointing council or, (a) is at least eighteen years old; (b) is a Canadian citizen; (c) is: (i) a resident of the municipality for which the board is established in the case of a public library board, a resident of one of the municipalities for which the board is established in the case of a union board, a resident of one of the participating municipalities in the case of a county library board, or a resident of the area served by the board in the case of a county library co-operative board, REPORT NO.: CLD-006-14 PAGE 3 (ii) a resident of a municipality that has a contract with the board under section 29, (iii) a resident of the board area of a local service board that has a contract with the board under section 29, (iv) a member of an Indian band that has a contract with the board under section 29, or (v) a member of a second board that has entered into a contract with the board to purchase from it library services for the residents of the second board; and (d) is not employed by the board or by the municipality or county or, in the case of a union board, by any of the affected municipalities." As per the Library's Policy, "Guidelines for Library Board Members", the desirable qualifications of Board members are: • Interest in library / community and their inter-relationship • Available 4-8 hours per month • Knowledge of the community's social and economic position • Aptitude and interest in short and long range planning, • Aptitude and interest in advocacy • Aptitude to understand financial statements • Ability to work in a political environment • Ability to work as team member • Previous service on volunteer boards or with community organizations Meetings are held the fourth Wednesday of each month, at 5:00 p.m. 2. CURRENT SITUATION 2.1 Resignation of Fred Brumwell Fred Brumwell was appointed to the Clarington Public Library Board in January, 2011. The Clarington Public Library Board accepted Mr. Brumwell's resignation at their meeting of January 29, 2014 and subsequently notified the Municipal Clerk on January 30, 2014. As per Section 12 of the Act, "where a vacancy arises in the membership of a board, the appointing council shall promptly appoint a person to fill the vacancy and to hold office for the unexpired term, except where the unexpired term is less than forty-five days." Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the Clarington Public Library Board. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to the Clarington Public Library Board to determine whether they wish to put forward their name for consideration. REPORT NO.: CLD-006-14 PAGE 4 At the time of writing of this report, the following applicants wish to be considered for appointment to the Clarington Public Library Board. Kerri Davis ® Suzanne Land* ® Bonnie Seto** NOTES: * Suzanne Land is currently serving on the Clarington Abandoned Cemeteries Board and the Samuel Wilmot Nature Area Management Advisory Committee. ** Bonnie Seto is currently serving on the Clarington Abandoned Cemeteries Board, Clarington Heritage Committee, Clarington Museums & Archives Board, and the Samuel Wilmot Nature Area Management Advisory Committee. Applications have been circulated under separate cover (Attachment 1) as they contain personal information. 3. CONCURRENCE: Not Applicable 4. CONCLUSION It is respectfully recommended that Fred Brumwell be thanked for his contribution to the Clarington Public Library Board. In order to fulfill the requirements of the Terms of Reference contained in By-law 2003-188 and the Public Libraries Act, it is recommended that one of the following applicants be appointed to the Clarington Public Library Board, for a term concurrent with the term of Council: ® Kerri Davis Suzanne Land ® Bonnie Seto CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachment (Distributed Separately Attachment 1: Clarington Public Library Board Applications List of interested parties to be advised of Council's decision: Fred Brumwell Kerri Davis Suzanne Land Bonnie Seto Edie Hopkins, Library Director Gail Rickard, Chair, Clarington Public Library CONFIDENTIAL REPORTS ✓ G PA REPORT NO. CLD-006-14 Attachment Only Resolution#: By-law#: DATE OF REPORT: February 24, 2014 Appointment to Clarington Public Library Board (Applications are Confidential)