HomeMy WebLinkAboutCOD-029-05
Cl!1lmgron
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Report #:
COD-029-05
File#_
(flll- ~ ?3-o-:)
By-law # D2u::6- Ill>-
Date;
June 6, 2005
Subject
CL2005-13 Station Street Reconstruction, Orono
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-029-05 be received;
2. THAT Miwel Construction Limited, Stouffville, Ontario with a total bid in the amount of
$638,216.09 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2005-13, be awarded the contract for the
Station Street Reconstruction, Orono, as required by the Engineering Department;
3. THAT the total funds required in the amount of $570,000.00 ($638,216.09 tender plus
contingencies, consulting, soils and utilities, less Region of Durham Works) be drawn
from Engineering 2005 Capital Projects #5800-8310-05106 ($520,000.00) and #5800-
8310-05118 ($50,000.00);
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved FORTHWITH.
Submitted by:
,
,
Reviewed by:
Franklin Wu,
if Chief Administrative Officer
A.S. Cannella, C.E.T.
Director of Engineering Services
MM/LAB/ld
REPORT NO.: COD-029-05
PAGE 2
BACKGROUND AND COMMENT
Council at the meeting of February 28, 2005, authorized staff to proceed with the advertising
and issue of this tender in advance of the 2005 Capitai Budget Approval. Tender specifications
were provided by Totten Sims Hubicki Associates for the Station Street Reconstruction, Orono,
as required by the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "C" and will be provided from
the 2005 Capital Project #5800-8310-05106 for Station Street Reconstruction ($520,000.00)
and from the Pavement Rehabilitation Program Project #5800-8310-05118 ($50,000.00) for
resurfacing of side streets.
In order to expedite the scheduling of the work a forthwith approval is requested.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Miwel
Construction Limited, Stouffville, Ontario, be recommended for the contract for the Station
Street Reconstruction, Orono.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Miwel
Construction Limited, Stouffville, Ontario, to enter into
agreement for the Station Street Reconstruction, Orono.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Miwel Construction Limited, Stouffville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
CIlJLitJgron
Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
Tender CL2005-13,
Station Street Reconstruction, Orono
Miwel Construction Limited
Stouffville, ON
Switz-Con Construction Services
Cobour ,ON
Ron Robinson Limited
Bowmanville, ON
Aloia Bros. Concrete Contractors Limited
Toronto, ON
Elirpa Construction & Materials Ltd.
Pickerin ,ON
B.N. Fenton Construction Ltd.
Courtice, ON
. error in extension
$638,216.09
$652,902.00'
$657,561.39
$685,980.01
$744,249.26
$780,028.00
II
VH
Totten Sims Hubicki Associates
513 Division Street,
Cobour
1905} 31 SCHEDULE "C" 21
E-mail: ca
engineers
architects
planners
May 16,2005
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality ofClarington
40 Temperance Street
BOWMANVILLE, Ontario. LlC 3A6
Dear Ms. Birkett:
Re: Station Street Reconstruction, Orono
Contract No. CL2005-13, Municipality ofClarington
Tenders for the above project were opened at the Municipal Offices on Monday, May 9, 2005 at 2:00:00
p.m. A list of the bids received and the Engineers Estimate are provided in the table below. All numbers
are exclusive of GST,
BIDDER TOTAL BID AMOUNT
(Excludinl! GSn
Miwel Construction Limited, Stouffville $638,216.09
Switz-Con Construction Services, Cobourg $652,902.02**
Ron Robinson Limited, Bowmanville $657,561.39
Aloia Bros. Concrete Contractors, Toronto $685,980.01
Elirpa Construction & Materials Ltd., Pickering $744,249.26
B.N, Fenton Construction Ltd., Courtice $780,028.00
ENGINEERS ESTIMATE $728,972.00
** error in extension
The low bidder's tender has been reviewed and is in order, Miwel Construction Limited has completed
several projects for the Municipality of Clarington in recent years including the construction of sidewalk
on Liberty Street and the reconstruction of Trulls Road. These contracts were completed in a satisfactory
manner. They have also carried out projects for other municipalities in the area including the Region of
Durham. All contacts contacted, assessed Miwel Construction Limited's performance to be satisfactory.
Deposit cheques or bid bonds shall be retained for the low and second low bids until the Contract has
been executed.
Enclosed is a cost apportionment relative to the low bid received from Miwel Construction Limited.
Ms. Lou Ann Birkett, CPP, AMCT
May i 6, 2005
Should you require any further information, please contact the undersigned,
Yours truly,
a:-. It1 ~~
William McCrae, P.Eng.
Senior Project Engineer
WMc/ym
PI29191ICorrespl20920.doc
Encl.
pc: Mr. A. S. Cannella, C.E.T., Director, Engineering Services, Municipality of Clarington
Mr. Norm Clark, C.E.T., Manager of Construction, Municipality of CIa ring ton
Ms. Jenny Bilenduke, Municipality of CIa ring ton
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