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Home My WebLink About02/03/2014 General Purpose and Administration Committee Minutes February 3, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 3, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Councillor M. Novak Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper announced the following past events:  Grand Opening of Ooh-La-La Lingerie Shop on Saturday, February 1, 2014 at 31 King Street West, Bowmanville.  nd 2 Annual Tackle Swap and Fishing Show on Sunday, February 2, 2014 at the Garnet B. Rickard Recreation Complex. - 1 - General Purpose and Administration Committee Minutes February 3, 2014 Councillor Hooper announced the following upcoming events:  Clarington Older Adults Association’s Social Dance with the Clarington Beech Nuts on Friday, February 21, 2014 at the Clarington Beech Centre.  Clarington Older Adults Association’s Ladies Night on Thursday, February 13, 2014 at 6:00 p.m.  Courtice Community Leaders Dinner on February 15, 2014, at the Courtice Community Complex.  Agricultural Luncheon, as part of Heritage Week, on Tuesday, February 18, 2014 at 12:00 noon, followed by a square dance.  Barn Dance, as part of Heritage Week, on Friday, February 21, 2014 at the Clarington Beech Centre.  Bowmanville Lions Club Valentine’s Dinner and Dance on Saturday February 15, 2014 at the Clarington Beech Centre. Councillor Partner announced the following upcoming events:  Youth Drop-In for teens and tweens on Friday evenings at the Orono Town Hall.  Newcastle Gift of Art Speaker’s Series on Wednesdays at 2:00 p.m.  Kendal Lions Club Hearts & Flowers Valentine’s Dinner on Friday, February 14, 2014 at 6:00 p.m.  Ganaraska Region Conservation Authority’s Family Cross-Country Ski & Snowshoe Day on Saturday, February 8, 2014 in the Ganaraska Forest. Councillor Woo announced that the soft opening of the A1 Delights Restaurant in Bowmanville was held on Saturday, February 1, 2014. Councillor Woo announced the upcoming United Way Appreciation Luncheon at the Deer Creek Golf and Banquet Facility on Thursday, February 6, 2014 at 12:00 noon. He added that the Municipality of Clarington staff will receive the “Outstanding Achievement Award”. Mayor Foster announced the following past events:  Beyond Balance Health Expo on Saturday, February 1, 2014 at the Garnet B. Rickard Recreation Complex.  nd 2 Annual Tackle Swap and Fishing Show on Sunday, February 2, 2014 at the Garnet B. Rickard Recreation Complex. - 2 - General Purpose and Administration Committee Minutes February 3, 2014 Mayor Foster announced the following upcoming events:  Wednesday, February 5, 2014 is National Sweater Day.  Grand Opening of the Kaitlin Sales Office on Thursday, February 6, 2014 at 3:00 p.m. on Highway 57 in Bowmanville.  Mayor’s Gala for the Arts at the Clarington Public Library on Saturday, February 8, 2014, 7:30 p.m. Proceeds to the Visual Arts Centre and A Gift of Art. MINUTES Resolution #GPA-052-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 20, 2014, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS DELEGATION OF HIDA MANNS, CLARINGTON REPRESENTATIVE TO THE DURHAM ENVIRONMENTAL ADVISORY COMMITTEE (DEAC), REGARDING THE DURHAM ENVIRONMENTAL ACHIEVEMENT AWARDS Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee (DEAC), was present regarding the Durham Environmental Achievement Awards. Ms. Manns made a verbal and an electronic presentation to the Committee. She explained the goals and role of DEAC, and provided details regarding the awards, including the different award categories. She provided the Committee with a list of previous Clarington award winners. Ms. Manns noted that the nomination forms, details and other helpful resources are available at www.durham.ca/deac . She added that Michael Black is the new liaison for DEAC at the Region of Durham. Ms. Manns reminded the Committee that the deadline is February 28, 2014 and the awards ceremony will take place on May 8, 2014. - 3 - General Purpose and Administration Committee Minutes February 3, 2014 Resolution #GPA-053-14 Moved by Councillor Woo, seconded by Councillor Partner THAT the delegation of Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee (DEAC), regarding the Durham Environmental Achievement Awards, be received with thanks; and THAT Staff consider appropriate nominations. CARRIED DELEGATION OF STEVE COLES, PRESIDENT, CLARINGTON OLDER ADULTS ASSOCIATION, REGARDING REPORT CSD-002-14, OLDER ADULT STRATEGY – TERMS OF REFERENCE Steve Coles, President, Clarington Older Adults Association (COAA), was present regarding Report CSD-002-14, Older Adult Strategy – Terms of Reference. He explained that the COAA Board of Directors has endorsed the terms of reference. Mr. Coles noted that the strategy will mean that the COAA actions will be proactive rather than reactive. He added the COAA hopes to have a clear and concise direction to deal with the needs of Clarington’s older adults. DELEGATION OF CHRIS BOBYK, DEVELOPMENT DIRECTOR, THE FORREST GROUP, REGARDING ADDENDUM TO REPORT PSD-062-13, APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5 STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 9 STOREY SENIORS APARTMENT Chris Bobyk, Development Director, The Forrest Group, was present regarding Addendum to Report PSD-062-13, Applications for an Official Plan Amendment and Zoning By-law Amendment to Permit the Development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 9 Storey Seniors Apartment. He stated that The Forrest Group is in support of the recommendations contained in Addendum to Report PSD-062-13. Mr. Bobyk asked that the holding symbol regarding the dust and odour provision be a condition of the site plan approval rather than a hold on Phase 2, based on the Veyance Technologies data provided. He explained that Abby Salb, The Forrest Group’s environmental consultant, will explain this matter further. Mr. Bobyk noted that Dr. Lightstone was present to speak to the matter of the new noise guidelines. He thanked the community, staff and Veyance Technologies for their assistance in this process. - 4 - General Purpose and Administration Committee Minutes February 3, 2014 DELEGATION OF DR. AL LIGHTSTONE, PRESIDENT, VALCOUSTICS, ON BEHALF OF THE FORREST GROUP, REGARDING ADDENDUM TO REPORT PSD-062-13, APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5 STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 9 STOREY SENIORS APARTMENT Dr. Al Lightstone, President, Valcoustics, was present on behalf of The Forrest Group, Regarding Addendum to Report PSD-062-13, Applications for an Official Plan Amendment and Zoning By-law Amendment to Permit the Development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 9 Storey Seniors Apartment. He made a verbal presentation to accompany handout. Dr. Lightstone explained that Veyance Technologies has begun the process of complying with noise guidelines. He noted that the Ministry of Environment released “Environmental Noise Guideline, Stationary and Transportation Sources – Approval and Planning”, NPC-300, document in October, 2013 which applies to new Class 4 development. Dr. Lightstone explained that Veyance Technologies has to comply with Class 1 development. He added that The Forrest Group asks that their proposed development be classed Class 4. Dr. Lightstone noted that Veyance plans to adhere to the Class 4 requirements. He concluded that he recommends that the Official Plan Amendment and Zoning By-law Amendment can proceed on the basis of this information. DELEGATION OF ABBY SALB, SR. ENVIRONMENTAL ENGINEER, SENES CONSULTANTS, ON BEHALF OF THE FORREST GROUP, REGARDING ADDENDUM TO REPORT PSD-062-13, APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5 STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 9 STOREY SENIORS APARTMENT Abby Salb, Sr. Environmental Engineer, SENES Consultants, on behalf of The Forrest Group, Regarding Addendum to Report PSD-062-13, Applications for an Official Plan Amendment and Zoning By-law Amendment to Permit the Development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 9 Storey Seniors Apartment. She explained that SENES had conducted a test of the potential for dust and odour affects at the subject site. Ms. Salb noted that the test conclusions were that they did not find any adverse effects from dust and odour from the Veyance Technologies site on the subject site. She explained that Veyance Technologies updated the report last fall and it was submitted to the Ministry of Environment for review. Ms. Salb noted that Veyance Technologies is well in compliance with the applicable limits for all of the air pollutants which are emitted. She explained that, in the opinion of SENES Consultants, it is very unlikely that there would be any dust and odour impacts on the development, from Veyance Technologies. - 5 - General Purpose and Administration Committee Minutes February 3, 2014 PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT AN APPLICATION AMEND THE ZONING BY-LAW TO ALLOW FOR THE SEVERANCE OF AN EXISTING SINGLE DETACHED DWELLING FROM LANDS TO BE RETAINED FOR FUTURE DEVELOPMENT APPLICANT: STEVE KREZANOWSKI Resolution #GPA-054-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-010-14 be received; THAT the application to amend Zoning By-law 84-63, submitted by Stephen Krezanowski for the future severance of an existing residential dwelling be approved as contained in Attachment 1 of Report PSD-010-14; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-010-14 and Council’s decision; and THAT all interested parties listed in Report PSD-010-14 and any delegations be advised of Council’s decision. CARRIED ALTER THE AGENDA Resolution #GPA-055-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT the agenda be altered to consider the Addendum to Report PSD-062-13, regarding The Forrest Group’s applications, at this time. CARRIED - 6 - General Purpose and Administration Committee Minutes February 3, 2014 APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5 STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 9 STOREY SENIORS APARTMENT APPLICANT: THE FORREST GROUP Resolution #GPA-056-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-062-13 and Addendum to Report PSD-062-13 be received; THAT 105 Queen Street be designated a ‘Class 4 area’ in accordance with the Ministry of the Environment’s “Environmental Noise Guideline – Stationary and Transportation Sources – Approval and Planning (Publication NPC-300)”; THAT the application to amend the Clarington Official Plan as revised, submitted by the Forrest Group be approved and that Official Plan Amendment No. 95 in Attachment 1 of Addendum to Report PSD-062-13 be adopted, and the related By-law in Attachment 2 of Addendum to Report PSD-062-13, be passed; THAT the Zoning By-law Amendment application as revised, submitted by the Forrest Group be approved subject to provisions for the removal of the Holding (H) prefix, as contained in Attachment 3 of Addendum to Report PSD-062-13; THAT once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, a By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; THAT Council deem the revisions to the applications for Official Plan Amendment and Zoning By-law Amendment to be minor and not require additional public meeting; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Addendum to Report PSD-062-13, Report PSD-062-13 and Council’s decision; and THAT all interested parties listed in Addendum to Report PSD-062-13 and any delegations be advised of Council’s decision. CARRIED AS AMENDED (See following motion) - 7 - General Purpose and Administration Committee Minutes February 3, 2014 Resolution #GPA-057-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-056-14 be amended by adding the following at the end of paragraph 4: “and further revised to delete provision 1 d) iii) and amend the maximum density for Phase 1 to 200 units/suites per net ha; and to further revise subsection 2. d. ii) and iv) to consolidate the odour and dust assessment as a condition of site plan approval.” CARRIED The foregoing Resolution #GPA-056-14 was then put to a vote and carried as amended. Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT CLARINGTON ARMS SUBDIVISION, BOWMANVILLE, PLAN 40M-2142, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW,’ FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-058-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-007-14 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2142; and THAT Council approve the by-law attached to Report EGD-007-14, assuming certain streets within Plan 40M-2142 as public highways. CARRIED - 8 - General Purpose and Administration Committee Minutes February 3, 2014 PENWEST SUBDIVISION PHASES 5A AND 5B, BOWMANVILLE, PLANS 40M-2094 AND 40M-2203, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-059-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report EGD-008-14 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-2094 and 40M-2203; and THAT Council approve the by-law attached to Report EGD-008-14, assuming certain streets within Plans 10M-816, 40M-2094 and 40M-2203 as public highways. CARRIED LIBERTY CROSSING SUBDIVISION PHASES 1 AND 2, BOWMANVILLE, PLANS 40M-2296 AND 40M-2341, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-060-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD-009-14 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plans 40M-2296 and 40M-2341; and THAT Council approve the by-law attached to Report EGD-009-14, assuming certain streets within Plans 40M-2296 and 40M-2341 as public highways. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 9 - General Purpose and Administration Committee Minutes February 3, 2014 Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT OLDER ADULT STRATEGY – TERMS OF REFERENCE Resolution #GPA-061-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report CSD-002-14 be received; and THAT funding for the development of an Older Adult Strategy be referred to the 2014 Budget Process. CARRIED FUTURE DIRECTION OF CLARINGTON’S CULTURAL GROUPS Resolution #GPA-062-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Community Services staff participate in the next meeting of the Cultural Committee and report back to Council, by memo, regarding the possible future direction of Clarington’s Cultural Committees. MOTION WITHDRAWN Resolution #GPA-063-14 Moved by Councillor Woo, seconded by Councillor Partner THAT Community Services Staff be directed to meet with our community cultural groups to explore their goals and direction and to report back on their findings. CARRIED Mayor Foster chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes February 3, 2014 CLERK’S DEPARTMENT APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD Resolution #GPA-064-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD-005-14 be received; THAT Olinda Casimiro be appointed to the Clarington Museums and Archives Board for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD-005-14 be advised of Council’s decision. CARRIED REQUEST FOR REPORT – EXEMPTION FROM CLEARING OF SIDEWALKS Resolution #GPA-065-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Staff be directed to prepare a report on the delegation of discretion to staff in regulatory enforcement of the snow clearing by-law as it pertains to winter snow clearing. MOTION LOST RECESS Resolution #GPA-066-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:20 a.m. - 11 - General Purpose and Administration Committee Minutes February 3, 2014 CORPORATE SERVICES DEPARTMENT REPORT FOR 2013 YEAR PUBLIC SECTOR SALARY DISCLOSURE ACT Resolution #GPA-067-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report COD-001-14 be received; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, were paid a salary of $100,000 or more (as defined in the Act), for the year 2013. CARRIED JOINT HEALTH AND SAFETY COMMITTEE – 2013 SUMMARY Resolution #GPA-068-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report COD-002-14 be received; and THAT the updated Harassment Policy E5 (Attachment #1 of Report COD-002-14), Health & Safety Policy Statement (Attachment #3 of Report COD-002-14) and Terms of Reference (Attachment #4 of Report COD-002-14) be endorsed. CARRIED CLOSED SESSION Resolution #GPA-069-14 Moved by Councillor Neal, seconded by Councillor Partner THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with labour relations or employee negotiations regarding the status of the negotiations with the International Association of Fire Fighters, Local 3139. CARRIED - 12 - General Purpose and Administration Committee Minutes February 3, 2014 RISE AND REPORT The meeting resumed in open session at 11:59 a.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-070-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report FND-001-14 be received; and THAT the list of applications for cancellation, reduction, apportionments or refund of taxes, attached to Report FND-001-14 be approved. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS See Report under the Planning Services Department Section of Agenda. OTHER BUSINESS SUPPORT FOR “NEWCASTLES OF THE WORLD SUMMIT” Resolution #GPA-071-14 Moved by Councillor Partner, seconded by Councillor Woo WHEREAS There are more than 100 different “Newcastles” or New Castles” around the globe, in many different countries and in many different languages; - 13 - General Purpose and Administration Committee Minutes February 3, 2014 WHEREAS "Newcastles of the World" connects citizens and groups from the Newcastles for friendship, for cultural, educational and business exchange, and to share experiences and ideas; WHEREAS Newcastle, Ontario in the Municipality of Clarington participated in the "Newcastles of the World" Summit held July, 2012 in Newcastle upon Tyne; WHEREAS Newcastle, Ontario in the Municipality of Clarington has joined and become a member of the "Newcastles of the World"; and WHEREAS the next "Newcastles of the World" Summit is to be held April, 2014 in the town Nove Hrady, Czech Republic; NOW THEREFORE BE IT RESOLVED THAT Mayor Adrian Foster and Members of Council for the Municipality of Clarington send a Proclamation recognizing the "Newcastles of the World" Summit in Nove Hrady, Czech Republic; and THAT the Council of the Municipality of Clarington support the "Newcastles of the World Summit" be held in the Village of Newcastle, Ontario in the Municipality of Clarington for the summit year 2016. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-072-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the mee ing journ at 12:45 p.m. CARRIED MAYOR - D l` J RK - 14 -