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Home My WebLink AboutCLD-005-14 Clarftwn REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 3, 2014 Resolution#: P .. -1 By-law#: N/A Report#: CLD-005-14 File#: C12.MU Subject: APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-005-14 be received; 2. THAT be appointed to the Clarington Museums and Archives Board for a term concurrent with the term of Council; 3. THAT all interested parties listed in Report CLD-030-13 be advised of Council's decision. Submitted by: Reviewed by: d � f rPa rie, CMO Franklin Wu, Municipal Clerk Chief Administrative Officer PLB/jeg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CLD-005-14 PAGE 2 1. BACKGROUND 1.1 Clarington Museums and Archives Board: The Clarington Museums and Archives Board (CMAB) is a volunteer board established in 2001 by the Municipality of Clarington Council to manage the Clarington museums and archives. Board members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2012-093, which states that the composition shall be comprised of a maximum of 12 voting members comprised of, as reasonably as possible: • 8 Public Representatives being two members from each ward; • 1 member representative of the Friends of the Museum; • 1 member representative of the Newcastle Village and District Historical Society; and • 2 appointed members of Council 2. CURRENT SITUATION 2.1 Clarinqton Museums and Archives Board Michelle Speelman-Viney was appointed to the CMAB in January, 2011, as a Ward 1 representative. The Municipal Clerk's Department received her resignation on October 22, 2013, effective November 29, 2013. Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the Board. Accordingly, the Municipal Clerk's Department contacted the one Ward 1 previous applicant to the Board to determine whether he wished to put his forward his name for consideration and did not receive confirmation that the applicant was interested by the deadline. Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy. During the advertisement period, no new applications were received, but the following previous applicant indicated an interest in the vacancy: • Paul Adams At the Council meeting of December 16, 2014, Council approved the following Resolution #GPA-584-13: THAT Report CLD-030-13 be received; THAT Michelle Speelman-Viney be thanked for her contribution to the Clarington Museums and Archives Board; THAT Staff be directed to re-advertise for the vacancy on the Clarington Museums and Archives Board; REPORT NO.: CLD-005-14 PAGE 3 THAT Jennifer Forde be thanked for her contribution to the Clarington Accessibility Advisory Committee; THAT Julie Michalejko-Earl be appointed to the Clarington Accessibility Advisory Committee for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD-030-13 be advised of Council's decision. Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy. Advertisements were placed on the website, and in the local papers (January 2nd 8th and 16th) with a deadline of noon on Friday, January 24, 2014. The following individuals have put forward an application for consideration: • Paul Adams • Olinda Casimiro • Mark Stanisz The applications for the above-named individuals have been circulated under separate cover (Attachment 1) as they contain personal information about the individuals. The following members are currently appointed to the CMAB: • Ward 1 Mrs. Marilyn Morawetz • Ward 2 Ms. Bonnie Seto • Ward 2 Mr. Grant Humes • Ward 3 Mrs. Mavis Carlton • Ward 3 Mr. Clayton M. Morgan • Ward 4 Mr. John Witheridge • Ward 4 Mrs. Julie Cashin-Oster • Friends of Museum Mrs. Susan Laing • Council Rep Mayor Foster • Council Rep Councillor Neal The former Executive Director, Martha Rutherford Conrad, of the Clarington Museums and Archives had noted, in correspondence, that the following skills would be an asset to the Clarington Museums and Archives Board: • Project Management • Financial Management • Marketing/Public Relations • Experience with not-for-profit agencies REPORT NO.: CLD-005-14 PAGE 4 3. CONCURRENCE: Not Applicable 4. CONCLUSION In order to fulfill the requirements of the Terms of Reference of the Clarington Museums and Archives Board, it is recommended that one of the following be appointed to the Clarington Museums and Archives Board, as the Ward 1 representative, for a term concurrent with the term of Council: • Paul Adams • Olinda Casimiro • Mark Stanisz CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachments (Distributed Separately): Attachment 1: Clarington Museums and Archives Board Applications List of interested parties to be advised of Council's decision: Paul Adams Olinda Casimiro Mark Stanisz John Witheridge, Chair, Clarington Museums and Archives Board Julia Fielding, Executive Director, Clarington Museums and Archives Board CONFIDENTIAL REPORTS ✓ G PA REPORT NO. CLD-005-14 Attachment Only Resolution#: By-law#: DATE OF REPORT: February 3, 2014 Appointment to Museums and Archives Board (Application is Confidential)