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HomeMy WebLinkAbout01/20/2014 General Purpose and Administration Committee Minutes January 20, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 20, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster left at 5:37 p.m. Councillor R. Hooper Councillor J. Neal arrived at 9:37 a.m. and left at 5:35 p.m. Councillor W. Partner Councillor C. Traill Councillor W. Woo Absent: Councillor M. Novak Also Present: Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn arrived at 2:54 p.m. Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Manager of Internal Audit, C. Carr Director of Community Services, J. Caruana left at 2:49 p.m. Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Traill announced the Art from the High Schools Show at the Visual Arts Centre opening on Sunday, January 26, 2014 from 2:00 p.m. to 4:00 p.m. - 1 - General Purpose and Administration Committee Minutes January 20, 2014 Councillor Woo announced the following upcoming events:  National Non-Smoking Week between January 19 to 25, 2014. He noted that the, the Region of Durham is hosting a workshop on Wednesday, January 22, 2014.  Economic Development Initiatives Luncheon with Minister Gary Goodyear, hosted by the Clarington Board of Trade on Thursday, January 23, 2014 at 11:30 a.m. at Zante’s Restaurant in Bowmanville.  Newcastle Fellowship Baptist Church dedication and ribbon cutting for the newly constructed auditorium and fellowship hall on Sunday, January 26, 2014 at 10:30 a.m.  Newcastle Village Community Hall Board Election for 2 Members on Tuesday, January 21, 2014 at 7:00 p.m. at the Hall.  People’s Republic of China Counsel General is hosting the Chinese New Year Banquet on Friday, January 24, 2014 at the Premiere Ballroom and Convention Centre in Richmond Hill. Councillor Neal arrived at the meeting at 9:37 a.m. Councillor Hooper announced the following upcoming events:  Clarington Older Adults Association’s Rabbie Burns Luncheon on Tuesday, January 21, 2014 at 11:30 a.m.  Clarington Older Adults Association’s Ladies Night on Thursday, February 13, 2014 at 6:00 p.m.  Clarington Older Adults Association’s Youth Community Leaders Event on Saturday, February 15, 2014 at 5:30 p.m. at the Courtice Community Centre.  Central Lake Ontario Conservation Authority Annual General Meeting on Tuesday, January 21, 2014 at the Board Office.  Kawartha Region Conservation Authority Annual General Meeting on Wednesday, January 22, 2014 at the Board Office.  Heritage Week between February 17 to 23, 2014 including presentations by Newcastle Historical Society and a Barn Dance at the Clarington Beech Centre. Councillor Partner announced the following upcoming events:  Clarington Older Adults Association’s Ladies Night on Thursday, February 13, 2014 at 6:00 p.m.  Kendal Lions Club Valentines’ Dinner on Friday, February 14, 2014 at 6:00 p.m. at Kendal Community Centre. - 2 - General Purpose and Administration Committee Minutes January 20, 2014 Councillor Traill added that there will also be a Valentine Cafe on February 14, 2014 at 7:00 p.m. at the Tyrone Community Centre. Councillor Hooper added that the Clarington Tourism Marketing Board Annual General Meeting on Tuesday, January 28, 2014 at the Holiday Inn Express in Bowmanville. Mayor Foster attended the following events:  Covenanting Service for Rev. Michelle Brotherton at St. Paul’s United Church on Sunday, January 19, 2014 at 3:00 p.m.  Greater Toronto Area Mayor’s Meeting, on Friday, January 17, 2014, organized by Mississauga’s Mayor Hazel McCallion, to discuss the request for funding to cover ice storm and flooding costs. Mayor Foster announced the following upcoming events:  Newcastle Bondhead Ratepayer’s Association Meeting, with Mayor Foster as speaker, on Monday, January 20, 2014 at 7:30 p.m.  Councillor Woo will be the speaker at Men’s Breakfast at Newcastle United Church on Saturday, January 25, 2014 at 8:00 a.m. MINUTES Resolution #GPA-021-14 Moved by Councillor Woo, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 6, 2014, be approved. CARRIED PUBLIC MEETING There were no public meetings held. - 3 - General Purpose and Administration Committee Minutes January 20, 2014 DELEGATIONS DELEGATION OF VALERIE CRANMER, VALERIE CRANMER AND ASSOCIATES, REGARDING REPORT PSD-009-14, REGARDING AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING ON LANDS ADJACENT TO CANADIAN TIRE MOTORSPORT PARK Valerie Cranmer, Valerie Cranmer and Associates, was present regarding Report PSD-009-14, regarding an Application for a Clarington Official Plan Amendment and Rezoning to Allow Camping on Lands Adjacent to Canadian Tire Motorsport Park. Ms. Cranmer stated that Republic Live is in support of the recommendations contained in Report PSD-009-14. She stated that Republic Live is committed to continue working with staff to finalize the site plan and traffic plan for this year’s festival, as well as addressing residents’ concerns. Ms. Cranmer addressed each of the concerns raised in Ms. Lloyd Swail’s written submission, including conformation to the Oak Ridges Moraine Conservation Plan and Act, best management practices, family camping area, buffer zone, traffic management, carpooling, working with emergency agencies, sanitation and loss of cell phone reception. She concluded by encouraging the Committee to adopt the recommendations of Report PSD-009-14. DELEGATION OF SUSAN LLOYD SWAIL REGARDING REPORT PSD-009-14, REGARDING AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING ON LANDS ADJACENT TO CANADIAN TIRE MOTORSPORT PARK Susan Lloyd Swail was present, on behalf of her clients, Leslie and Kenneth Kerrigan, regarding Report PSD-009-14, regarding an Application for a Clarington Official Plan Amendment and Rezoning to Allow Camping on Lands Adjacent to Canadian Tire Motorsport Park. She made a verbal presentation to accompany a handout outlining her concerns. Ms. Lloyd Swail stated that she has three primary concerns regarding the application: the application is to permit low intensity recreational uses, not major recreational uses; according to the Ganaraska Region Conservation Authority, the impact of the use has not been determined through the natural heritage evaluation; and the public hearing did not allow the public or agencies to make representations regarding the Official Plan amendment and Zoning By-law amendment to consider this use as a major recreational use on the Oak Ridges Moraine. She provided details of her concerns, specifically as it relates to the Oak Ridges Moraine Conservation Plan and Act. Ms. Lloyd Swail concluded by stating that she believes there are additional studies and agency comments required to consider an application regarding a major recreational use. She urged the Committee to deny the application for an Official Plan amendment and Zoning By-law amendment for the subject property. - 4 - General Purpose and Administration Committee Minutes January 20, 2014 DELEGATION OF VIC SUPPAN REGARDING REPORT PSD-006-14, AN APPLICATION TO REPEAL HERITAGE DESIGNATION, 210 KING AVENUE WEST, NEWCASTLE VILLAGE Vic Suppan had previously advised the Municipal Clerk’s Department that he was withdrawing his delegation. DELEGATION OF PETER THORNE REGARDING REPORT PSD-006-14, AN APPLICATION TO REPEAL HERITAGE DESIGNATION, 210 KING AVENUE WEST, NEWCASTLE VILLAGE Peter Thorne was present regarding Report PSD-006-14, an Application to Repeal Heritage Designation, 210 King Avenue West, Newcastle Village. Mr. Thorne provided the Committee with background on the designation, condition, and repairs of his home. He stated that he initiated the designation, it was not thrust upon them. Mr. Thorne added that he and his wife had entered into a contract with the Municipality, to register his house with a heritage designation, in exchange for grants. He believes that, since the Provincial grant program was discontinued shortly after he designated his house, that the contract was never “consummated”. Mr. Thorne asked that the designation be repealed because the grant possibilities, offered in 1995, are no longer available. He explained the costs to maintain a designated house are very high. Mr. Thorne stated that he was also concerned that, in the past 19 years, no one had ever discussed the possibility of changing the designation on his property, which has increased his costs, but now that possibility has arisen. SUSPEND THE RULES Resolution #GPA-022-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Mr. Thorne to speak for an additional five minutes. CARRIED Mr. Thorne concluded by urging the Committee to repeal the heritage designation on his home to allow him the freedom to make changes to items such as updating the windows and floors without going through an application process. - 5 - General Purpose and Administration Committee Minutes January 20, 2014 DELEGATION OF ANGELA TIBBLES, CHAIR, CLARINGTON HERITAGE COMMITTEE, REGARDING REPORT PSD-006-14, AN APPLICATION TO REPEAL HERITAGE DESIGNATION, 210 KING AVENUE WEST, NEWCASTLE VILLAGE Angela Tibbles, Chair, Clarington Heritage Committee (CHC), was present regarding Report PSD-006-14, an Application to Repeal Heritage Designation, 210 King Avenue West, Newcastle Village. Ms. Tibbles stated that the CHC is in support of the recommendations contained in Report PSD-006-14. She thanked Mr. and Mrs. Thorne for the care they have taken with their home. Ms. Tibbles added that she understands Mr. Thorne’s frustration but does not agree that the designation was contingent on receiving funding. She stated that the CHC maintains that the house contains significant heritage features which make it important to protect the house from changes and development. Ms. Tibbles agreed with Mr. Thorne in that there have been no heritage funds available until the Municipality of Clarington recently created the Community Improvement Plan funds. She explained that Mr. Thorne was invited to a CHC meeting and that the CHC has extended an offer to make changes to the designation to consider removing certain aspects. Ms. Tibbles stated that Mr. Thorne did not attend a CHC meeting and indicated he doesn’t want changes to the designation by-law but rather that he wants it repealed. She shared a story about her own designated home where the designation of a home was perceived as a positive attribute in a potential sale. In conclusion, Ms. Tibbles explained that the CHC appreciates the Thorne’s concerns, but the CHC believes that removing the designation would leave an important historical home open to threat from future development. RECESS Resolution #GPA-023-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:22 a.m. - 6 - General Purpose and Administration Committee Minutes January 20, 2014 DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING REPORT PSD-009-14, REGARDING AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING ON LANDS ADJACENT TO CANADIAN TIRE MOTORSPORT PARK Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present regarding Report PSD-009-14, Regarding an Application for a Clarington Official Plan Amendment and Rezoning to Allow Camping on Lands Adjacent to Canadian Tire Motorsport Park. Ms. Hall informed the Committee that, over the past couple of years, Clarington has seen a large amount of investment at the Canadian Tire Motorsport Park. She provided the Committee with examples of the impact of economic development including local and national promotion of the area; local business impact, and benefits to local artists. Ms. Hall informed the Committee she has spoken with representatives of Clarington’s agricultural community who are in support of the recommendations contained in Report PSD-009-14 and applaud that it is written in such a way that it does not prevent future farming on the land. She stated that the CBOT is working with the organizers of the events at the Park to ensure that the business community is strengthened by the events. Ms. Hall concluded by stating the CBOT supports the recommendation contained in Report PSD-009-14. DELEGATION OF SHANNON MCNEVAN, EXECUTIVE DIRECTOR, REPUBLIC LIVE, REGARDING REPORT PSD-009-14, AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING ON LANDS ADJACENT TO CANADIAN TIRE MOTORSPORT PARK Shannon McNevan, Executive Director, Republic Live, was present regarding an Application for a Clarington Official Plan Amendment and Rezoning to Allow Camping on Lands Adjacent to Canadian Tire Motorsport Park. Mr. McNevan stated that Republic Live is in support of the recommendations contained in report PSD-009-14 and to answer questions from the Committee. PRESENTATIONS PRESENTATION OF MIRKA JANUSZKIEWICZ, DIRECTOR OF WASTE MANAGEMENT SERVICES, REGIONAL MUNICIPALITY OF DURHAM, REGARDING WASTE DIVERSION Mirka Januszkiewicz, Director of Waste Management Services, Regional Municipality of Durham, made a presentation regarding Waste Diversion. She made a verbal presentation to accompany an electronic presentation. Ms. Januszkiewicz introduced her two colleagues, Craig Bartlett, Manager, Waste Operations, and Gioseph Anello, Manager, Waste Planning and Technical Services, from the Waste Management Department. She provided the Committee with background and facts on waste diversion. Ms. Januszkiewicz informed the Committee of the Region of Durham’s - 7 - General Purpose and Administration Committee Minutes January 20, 2014 Waste Diversion program/results including drivers for increased diversion, lessons learned from other jurisdictions, and challenges. She concluded by indicating that the following are necessary to increase waste diversion: adequate budget to reflect needs for waste diversion infrastructure, synergy between the planning development review process and diversion; flow control system similar to Nova Scotia including transfer station enforcement, and support for expanded education programs. Resolution #GPA-024-14 Moved by Councillor Neal, seconded by Councillor Woo THAT the presentation of Mirka Januszkiewicz, Director of Waste Management Services, Regional Municipality of Durham, regarding Waste Diversion be received with thanks. CARRIED RECESS Resolution #GPA-025-14 Moved by Councillor Neal, seconded by Councillor Traill THAT the Committee recess for one hour. CARRIED The meeting reconvened at 2:00 p.m. PRESENTATION OF PAM LANCASTER, STEWARDSHIP TECHNICIAN, SOURCE WATER PROTECTION TECHNICIAN/COMMUNICATIONS, GANARASKA REGION CONSERVATION AUTHORITY, REGARDING CLEAN WATER – HEALTHY LAND FINANCIAL ASSISTANCE PROGRAM WITHIN THE MUNICIPALITY OF CLARINGTON AND THE REGIONAL MUNICIPALITY OF DURHAM Pam Lancaster, Stewardship Technician, Source Water Protection Technician/Communications, Ganaraska Region Conservation Authority, made a presentation regarding Clean Water – Healthy Land Financial Assistance Program (CWHLFAP) within the Municipality of Clarington and the Regional Municipality of Durham. She made a verbal presentation to accompany an electronic presentation. Ms. Lancaster reminded the Committee of the goals of the Clean Water Healthy Land Financial Assistance Program. Ms. Lancaster noted that the GRCA is working with the Central Lake Ontario Conservation Authority (CLOCA) to provide guidance for a potential CLOCA program. She further explained the mechanics of the financial assistance program, including the funding amounts and caps. Ms. Lancaster explained that a review committee is in place to evaluate the projects and approve funding. She - 8 - General Purpose and Administration Committee Minutes January 20, 2014 noted the accomplishments of the program by explaining the funding levels from 2007 to 2013 as well as the general categories of funded items such as well management, community projects, tree planning, farm management based projects, stream/woodlot fencing and habitat enhancement. Ms. Lancaster informed the Committee of the details of the various 2013 projects, including partnering with the community to restore Orono Creek within Orono Park. She noted that 1200 potted trees and shrubs were planted on Wilmot Creek. Ms. Lancaster explained the Yellow Fish Road program. She explained the 2014 projects currently funded. Ms. Lancaster explained the benefits of the CWHLFAP on the natural environment. Resolution #GPA-026-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the presentation of Pam Lancaster, Stewardship Technician, Source Water Protection Technician/Communications, Ganaraska Region Conservation Authority, regarding Clean Water – Healthy Land Financial Assistance Program within the Municipality of Clarington and the Regional Municipality of Durham, be received with thanks. CARRIED PRESENTATION OF KEN TOWLE, WATERSHED ECOLOGIST, AND MARK PEACOCK, DIRECTOR OF WATERSHED SERVICES, GANARASKA REGION CONSERVATION AUTHORITY (GRCA), REGARDING GRCA NATURAL HERITAGE STRATEGY Ken Towle, Watershed Ecologist, Ganaraska Region Conservation Authority (GRCA), and Mark Peacock, Director of Watershed Services made a presentation regarding GRCA Natural Heritage Strategy. Mr. Peacock and Mr. Towle made a verbal presentation to accompany an electronic presentation. Mr. Peacock provided the Committee with an overview of the natural heritage documents currently in place. Mr. Towle explained the GRCA Natural Heritage Strategy, including the Geographic Information Systems (GIS) modelling analysis as it relates to terrestrial ecological functions. He explained that the analysis is a decision making tool for the GRCA, it aids in defining priority areas for adding habitat, landowner contact and stewardship, with policy direction for municipal partners, and defines and quantifies environmental impacts of development and potential mitigation opportunities. Mr. Towle summarized the Natural Heritage System Values including how they relate to climate change. - 9 - General Purpose and Administration Committee Minutes January 20, 2014 Resolution #GPA-027-14 Moved by Councillor Partner, seconded by Councillor Woo THAT the presentation of Ken Towle, Watershed Ecologist, Ganaraska Region Conservation Authority (GRCA), and Mark Peacock, Director of Watershed Services regarding GRCA Natural Heritage Strategy be received with thanks. CARRIED Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT AN APPLICATION TO REPEAL HERITAGE DESIGNATION 210 KING AVENUE WEST, NEWCASTLE VILLAGE Resolution #GPA-028-14 Moved by Councillor Traill, seconded by Councillor Neal THAT Report PSD-006-14 be received; THAT Council approve the application requesting repeal of By-law 95-30 for the heritage designation of 210 King Avenue West, Newcastle; and THAT all interested parties listed in Report PSD-006-14 and any delegations be advised of Council's decision. MOTION WITHDRAWN Resolution #GPA-029-14 Moved by Councillor Neal, seconded by Councillor Traill THAT Report PSD-006-14 be referred to Staff, with input from the Clarington Heritage Committee, for a report on removing certain features from By-law 95-30. CARRIED Councillor Partner left the meeting at 2:45 p.m. - 10 - General Purpose and Administration Committee Minutes January 20, 2014 YEAR END REPORT ON PLANNING ACTIVITIES FOR 2013 Resolution #GPA-030-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-007-14 be received for information. CARRIED Councillor Partner returned to the meeting at 2:56 p.m. CONSERVATION ONTARIO WHITEPAPER “WATERSHED MANAGEMENT FUTURES FOR ONTARIO” AND TORONTO REGION CONSERVATION AUTHORITY DRAFT “LIVING CITY POLICIES” Resolution #GPA-031-14 Moved by Councillor Neal, seconded by Mayor Foster THAT Report PSD-008-14 be received; and THAT Council’s decision and a copy of Report PSD-008-14 be forwarded to the Region of Durham, the City of Pickering, the Central Lake Ontario Conservation Authority, the Ganaraska Region Conservation Authority, the Kawartha Region Conservation Authority, and the Ottonabee Region Conservation Authority. CARRIED AN APPLICATION FOR A CLARINGTON OFFICIAL PLAN AMENDMENT AND REZONING TO ALLOW CAMPING ON LANDS ADJACENT TO CANADIAN TIRE MOTORSPORT PARK APPLICANT: REPUBLIC LIVE INC. Resolution #GPA-032-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT Report PSD-009-14 be received; THAT Amendment 96 to the Clarington Official Plan submitted by Republic Live Inc. to redesignate lands from General Agriculture to Green Space, as contained in Attachment 3 of Report PSD-009-14, be adopted; and the By-law adopting the Official Plan Amendment contained in Attachment 4 of Report PSD-009-14, be passed; - 11 - General Purpose and Administration Committee Minutes January 20, 2014 THAT a Temporary Use Zoning By-law Amendment allowing camping and ancillary uses, be approved as contained in Attachment 5 of Report PSD-009-14; THAT once all provisions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied through site plan approval, the By-law authorizing the removal of the (H) Holding Symbol be approved; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-009-14 and Council’s decision; and THAT all interested parties listed in Report PSD-009-14 and any delegations be advised of Committee’s decision within one business day such that they have the opportunity to attend the Council meeting of January 27, 2014 to speak to the matter. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-033-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-032-14 be amended by adding the third paragraph at the end: “with the following amendment: ‘Section 1b be amended to insert a new Section (v) as follows: Without limiting the generality of Section 1 b, Subsections (iii) and (iv), the lands may only be used for camping and/or vehicle parking stth for motorsport events from May 1 to October 10’.” CARRIED AS AMENDED LATER IN THE MEETING (See following motions) - 12 - General Purpose and Administration Committee Minutes January 20, 2014 Resolution #GPA-034-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-033-14 be amended by adding the following: “Insert the following words as paragraph four: ‘THAT the aforementioned changes to the Temporary Use Zoning By-law, as outlined in paragraph three, be deemed as minor and a further public meeting not be required.’” CARRIED LATER IN THE MEETING (See following motion) RECESS Resolution #GPA-035-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 3:21 p.m. The foregoing Resolution #GPA-034-14 was then put to a vote and carried. Resolution #GPA-036-14 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-033-14, as amended, be amended by adding to following at the end: “and the total number of days for camping and/or vehicle parking not exceed ten.” CARRIED The foregoing Resolution #GPA-033-14 was then put to a vote and carried as amended. The foregoing Resolution #GPA-032-14 was then put to a vote and carried as amended. - 13 - General Purpose and Administration Committee Minutes January 20, 2014 REQUEST FOR REPORT – POTENTIAL FUTURE USES OF CAMP 30 LANDS Resolution #GPA-037-14 Moved by Mayor Foster, seconded by Councillor Traill THAT Staff be directed to prepare a report regarding the Camp 30 lands including potential future uses. CARRIED Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT BOSWELL DRIVE, BOWMANVILLE, PLANS 40R-24933 AND 40R-25495, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’ FOR BOSWELL DRIVE WORKS Resolution #GPA-038-14 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-001-14 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Boswell Drive Works, which include road works, street lighting and other related Works, constructed within Plans 40R-24933 and 40R-25495; and THAT Council approve the by-law attached to Report EGD-001-14, assuming certain streets within Plans 40R-24933 and 40R-25495 as public highways. CARRIED BIRCHDALE SUBDIVISION PHASE 3, COURTICE, PLAN 40M-2384 ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-039-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report EGD-002-14 be received; - 14 - General Purpose and Administration Committee Minutes January 20, 2014 THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2384; and THAT Council approve the by-law attached to Report EGD-002-14, assuming a certain street within Plans 40M-2384 as public highway. CARRIED COURTICE HOMESTEAD SUBDIVISION, COURTICE, PLAN 40M-2419, ‘CERTIFICATE OF ACCEPTANCE’ AND ‘ASSUMPTION BY-LAW’, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-040-14 Moved by Councillor Neal, seconded by Councillor Woo THAT Report EGD-003-14 be received; THAT the Director of Engineering Services be authorized to issue a ‘Certificate of Acceptance’ for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2419; and THAT Council approve the by-law attached to Report EGD-003-14, assuming certain streets within Plan 40M-2419 as public highways. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER2013 , Resolution #GPA-041-14 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD-004-14 be received for information. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER2013 , Resolution #GPA-042-14 Moved by Councillor Partner, seconded by Councillor Traill THAT Report EGD-005-14 be received for information. CARRIED - 15 - General Purpose and Administration Committee Minutes January 20, 2014 OLD SCUGOG ROAD CULVERT REPLACEMENT, BOWMANVILLE, CONTRACT NO. CL2013-09 Resolution #GPA-043-14 Moved by Councillor Traill, seconded by Councillor Woo THAT Report EGD-006-14 be received; THAT capital project over-expenditures in the amount of $46,269.18 be approved for the Old Scugog Road Culvert Replacement Contract No. CL2013-09; THAT remaining funds from the 2013 Structure Rehabilitation Budget be used to offset over-expenditures for Old Scugog Road Culvert Replacement Contract No. CL2013-09; and THAT the Department of Engineering Services pursue compensation from Bell Canada for extra costs relating to their oversight in reporting the location of all Bell services within the project limits. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. This section of the Agenda is continued after the Chief Administrative Officer’s Reports section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. - 16 - General Purpose and Administration Committee Minutes January 20, 2014 CLERK’S DEPARTMENT APPOINTMENT TO NEWCASTLE ARENA BOARD Resolution #GPA-044-14 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CLD-003-14 be received; THAT the resignation of Robert Holmes be received, with regret, and that he be thanked for his contribution to the Newcastle Arena Board; THAT Jay Summers be appointed to the Newcastle Arena Board for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD-003-14 be advised of Council’s decision. CARRIED MUNICIPAL LAW ENFORCEMENT SERVICE LEVELS Resolution #GPA-045-14 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD-004-14 be received; THAT the Municipality of Clarington subcontract for parking enforcement for a six month period to cover the 2:30 a.m. to 5:30 a.m. time period at a cost not to exceed $10,000. REFERRED TO LEGAL COUNSEL (See following motion) Resolution #GPA-046-14 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-045-14, regarding subcontracting of parking enforcement, be referred to the Municipality of Clarington’s labour lawyer, to provide an opinion within a month, with the cost not to exceed $1000. CARRIED - 17 - General Purpose and Administration Committee Minutes January 20, 2014 CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER LONG-TERM POTENTIAL OF A BOAT LAUNCH IN BOWMANVILLE Resolution #GPA-047-14 Moved by Councillor Traill, seconded by Councillor Hooper THAT Report CAO-001-14 be received for information; CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT - Continued REQUEST FOR PRESENTATION – CLARINGTON EMERGENCY PLAN AND EMERGENCY RESPONSE TO THE RECENT ICE STORM Resolution #GPA-048-14 Moved by Councillor Neal, seconded by Councillor Partner THAT staff be directed to undertake a presentation to Committee on: a) Clarington’s Emergency Plan, and b) A debriefing of the recent ice storm and how the emergency plan was applied, which shall include the report requested of staff at the January 13, 2014 Council Meeting. CARRIED UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 18 - General Purpose and Administration Committee Minutes January 20, 2014 OTHER BUSINESS BOOTS & HEARTS MUSIC FESTIVAL COUNCIL LIAISON AND COMMUNICATIONS Resolution #GPA-049-14 Moved by Councillor Partner, seconded by Councillor Traill THAT Jennifer Cooke, Manager of Tourism and Communications, or designate, be appointed as Staff Liaison for Boots & Hearts Planning Committee, THAT Ms. Cooke, or designate, attend all meetings pertaining to Boots & Hearts and provide updates to Council; THAT a special Council meeting be called in early July, at a date to be determined, to review the Boots & Hearts Emergency Plan and Traffic Plan; and THAT the Boots & Hearts Planning Committee minutes, from all meetings, both past and future, be circulated to Council, for Council’s information. MOTION WITHDRAWN Resolution #GPA-050-14 Moved by Councillor Partner, seconded by Councillor Traill THAT Frank Wu, CAO, be appointed to coordinate the Boots & Hearts Planning Committee; THAT all previous and future meeting minutes of the Boots & Hearts Planning Committee be provided to Members of Council; THAT Jennifer Cooke, Manager of Tourism and Communications, be appointed as the Council Staff Liaison to Council on the Boots & Hearts Planning Committee; and THAT Staff be directed to establish acceptable milestones for the planning and permitting requirements of the Boots & Hearts Music Festival. CARRIED Councillor Neal left the meeting at 5:35 p.m. Mayor Foster left the meeting at 5:36 p.m. and Councillor Woo chaired this portion of the meeting. - 19 - General Purpose and Administration Committee Minutes January 20, 2014 COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-051-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 5:39 p.m. CARRIED r � MAO -P TY, LE K - 20 -